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HomeMy WebLinkAboutAUTOMATIC AID AGREEMENT FOR THE EXCHANGE OF FIRE, RESCUE & E 04301-1 Council/Agency Meeting Held: / i --�� Deferred/Continued to: A r v ❑ ond2onally Approv+~d Denied �� City I k's nature Council Meeting Date: January 20,. 2004- Department umber: FD 04-004 c CITY OF HUNTINGTON BEACH REQUEST FOR COUNCIL ACTION SUBMITTED TO: HONORABLE MAYOR AND CITY COUNCIL MEMBERS SUBMITTED BY: RAY SILVER, City Administrator OZOR � D PREPARED BY: DUANE OLSON, Fire Chief SUBJECT: ADOPT AUTOMATIC AID AGREEMENT FOR EXCHANGE OF FIRE, RESCUE, AND EMERGENCY MEDICAL SERVICES WITH THE CITY OF NEWPORT BEACH Statement of issue,Funding Source,Recommended Action,Alternative Action(s),Analysis,Environmental Status,Attachment(s� Statement of Issue: The attached agreement with the City of Newport Beach - for the exchange of fire, rescue, and emergency medical services is proposed for adoption. Authorization is also requested for the Fire Chief or his designee to execute future automatic aid agreements with the City of Newport Beach. Funding Source: None required. Recommended Action: MOTION TO: 1) Approve and authorize the Mayor and City Clerk to execute the Automatic Aid Agreement with the City of Newport Beach for the Exchange of Fire, Rescue, and Emergency Medical Services; and 2) Authorize the Fire Chief or his designee to execute future agreements with the City of Newport Beach for the exchange of fire, rescue, and emergency medical services. Alternative Action(s): 1) Do not approve this agreement, which would not allow for the mutual benefit derived by both cities by exchange of fire, rescue, and emergency medical services. 2) Do not authorize the Fire Chief or his designee to execute future automatic aid agreements with the City of Newport Beach, which would require additional time and effort for each agreement to be brought back to the City Council for approval. � - 5 i = • RESPONSE AMPS AND PREPLANS Upon execution of this MOU., each agency shall provide the other with current standard response maps and shall provide updated versions as changes occur. I EVALUATIO�i The effectiveness of the procedures contained in this MOli shall be evaluated annually, or as significant changes occur, by the INTEWPORT BEACH's Fire Operations Officer and the HUNLTINGTON BEACH's Fire Operations Officer. CITY OF HUNTIN'GTON BEACH BYL �-- 7� ` Date `� d Duane Olson, Fire Chief City of Huntington Beach CIT!,\\ N �'4 PORT BEACH DEPARTMENT 4-19 BY: Date ! Timothy Riley, Fi e C ief Newport Beach F e DdRartment i RCA ' ROUTING SHEET INITIATING DEPARTMENT: FIRE SUBJECT: ADOPT AUTOMATIC AID AGREEMENT FOR EXCHANGE OF FIRE, RESCUE, AND EMERGENCY MEDICAL SERVICES WITH THE CITY OF NEWPORT BEACH COUNCIL MEETING DATE: I January 20, 20Q4 RCA ATTACHMENTS STATUS Ordinance (w/exhibits & legislative draft if applicable) Not Applicable Resolution (w/exhibits & legislative draft if applicable) Not Applicable Tract Map, Location Map and/or other Exhibits Not Applicable Contract/Agreement (wlexhibits if applicable) (&ned in full bZ the CitZ Attome Attached Subleases, Third Party Agreements, etc. (Approved as to form by City Attome Not Applicable Certificates of Insurance (Approved by the City Attome Not Applicable Financial Impact Statement Unbudget, over $5,000 Not Applicable Bonds if applicable) Not Applicable Staff Report If applicable) Not Applicable Commission, Board or Committee Report If applicable) Not Applicable Find in s/Conditions for Approval and/or Denial Not Applicable EXPLANATION FOR MISSING ATTACHMENTS REVIEWED RETURNED FORW4RDED Administrative Staff Assistant City Administrator Initial City Administrator Initial City Clerk EXPLANATION FOR RETURN OF TEM: l .� r err' `• --..0 Lj (Below01 • For Only) RCA Author: Olson/Justen &UEST FOR COUNCIL ACTION MEETING DATE: February 2, 2004 DEPARTMENT ID NUMBER: FD 04-004 Analysis: The cities of Huntington Beach and Newport Beach have found it to be of mutual benefit if the services of each fire department are in some circumstances extended outside of the limits of each jurisdiction into the boundaries of the other. The attached automatic aid agreement would allow for a mutual response pact where, in some circumstances, one party will respond to a fire, rescue, or emergency medical incident occurring within the jurisdictional limits of the other party. The agreement is a guide for day-to-day operations. It includes a Memorandum of Understanding (MOU) that specifies general operational policies, including response areas and types of equipment, operational command, incident reports, dispatch and communications, training, response maps and preplans, and evaluation of effectiveness. The operational components of the MOU may be amended by the mutual written agreement of the Fire Chiefs of the two agencies. The services provided by each party pursuant to the agreement shall be provided at no cost to the other party. The agreement would remain in effect until terminated by either party. In addition to approval of the agreement, it is also recommended that the Fire Chief or his designee be authorized to execute future agreements for the exchange of fire, rescue, and emergency medical services between the City of Huntington Beach and the City of Newport Beach. This would save the time and effort required for each agreement to be brought back to the City Council for approval. Environmental Status: Not applicable. Attachment(s1: City Clerk's Page Number No. Description 1. Automatic Aid Agreement for the Exchange of Fire, Rescue, and Emergency Medical Services Between the City of Huntington Beach and the City of Newport Beach RCA Author: Olson/Justen FD04 004 Adopt Automatic Aid Agreement with Newport Beach -2- 12130/2003 1:36 PM 11 i AUTO'12-tTIC AID AGREEMENT FOR THE EXCHANGE OF FIRE, RESCUE, AND EN11ERGENCY MEDICAL SERVICES between the CITY OF HUtiTINGTON BEACH and the CITY OF NEWPORT BEACH THIS AGREEMENT by and between the CITY OF HUNTINGTON BEACH, a municipal corporation in the County of Orange, hereinafter referred to as "HLNTINGTON BEACH", and the CITY OF NEWPORT BEACH, a municipal corporation in the County of Orange, hereinafter referred to as "NE'ATORT BEACH" WHEREAS, HUNTINGTON BEACH and \'E'vNTORT BEACH provide fire, rescue and emergency medical services within their respective jurisdictions; and WHEREAS, HUNTINGTON BEACH and NEWPORT BEACH have found it to be of mutual benefit if the services of each fire department are in some circumstances extended outside of the limits of each jurisdiction into the boundaries of the other; and _ WHEREAS, the parties hereto desire to enter into a mutual response pact,wherein, in some circumstances, one party will respond to a fire, rescue or emergency medical incident occurring within the jurisdictional limits of the other party; NOW, THEREFORE, for and in consideration of the covenants contained herein, the parties hereby agree as follows: 1. This Agreement is a guide for day-to-day operations. Ti is not intended to replace or revise the Orange County Fire Sen)ices Operational Area Mutual.Aid Plan. The specific details of the service to be provided under this Agreement and the general operational policies, including, but not limited to, response areas and types of equipment, operational command, incident reports, dispatch and communications, training, and response maps and preplans, and evaluation of effectiveness shall be determined by the HU?NTTLNGTON BEACH Fire Chief and the NEWPORT BEACH Fire Chief in a Memorandum of understanding ("MOU"). Operational components of the MOU may be amended by the mutual written agreement of the HUNTINGTON BEACH Fire Chief and the NTEWPORT BEACH Fire Chief. The Governing Body of HLTNTINIGTON BEACH and the Governing Body of the NE«PORT BEACH shall approve any change in the MOU that constitutes a change in policy. 2. Each party shall, at its own expense, develop and provide for the necessary cross connections of its communication system with the communication system of the other. 3. Each party shall, at its own expense, provide to the other party a predetermined grid mapping system designating the response area for its areas included in this Agreement. 4. Responsibility for responding to requests for ambulance service shall continue to rest with the fire agency of the jurisdiction in which the emergency occurs. 5. The services provided by each party pursuant to this Agreement shall be provided at no cost to the other party. In the event an emergency is declared, this Agreement shall not constitute a waiver of the rights of the respective parties to claim state and/or federal reimbursement. 6. The HUNTLNGTON BEACH Fire Chief and NEWPORT BEACH Fire Chief or their designated representatives shall determine and agree upon the capabilities of each party to respond to incidents requiring special equipment. 7. The parties understand and agree that the responding party's response to a request for . aid shall depend upon any existing emergency conditions within its own jurisdiction and the availability of its resources. 8. For purposes of liaison and the administration of this agreement, the HUNTINGTO'_v BEACH Fire Chief and the NE WTORT BEACH Fire Chief are designated as the representatives of the respective parties to this Agreement, and they shall be jointly responsible for administration of this Agreement. 9. This Agreement shall become operational and effective upon execution by both parties. The Agreement shall remain in effect until termination by either party. It is further agreed that either party may terminate the Agreement at any time by giving written notice to the other party at least sixty days (60) prior to the date of termination. 10. The parties agree that the provisions of this Agreement are not intended to directly benefit, and shall not be enforceable by any person or entity not a party to this Agreement. By entering into this Agreement, neither party waives any of the immunities provided under state or federal law. 11. Notwithstanding the provisions of Government Code 895.2, each party shall defend, indemnify, and hold harmless the other party and its officers, agents, employees and representatives from any and all losses, liability, damages, claims, suits, actions and administrative proceedings, and demands and all expenditures and cost relating to acts or omissions of the indemnitor, its officers, agents or employees arising out of or incidental to the performance of any of the provisions of this Agreement. Neither party assumes liability for the acts or omissions of persons other than each parry's respective officers, agents or employees. By entering into this Agreement, neither party waives any of the immunities provided by the Government Code or other applicable provisions of law. This Agreement is not intended to confer any legal rights or benefits on any person or entity other than the parties of this Agreement. rlT )XTI"vESS ' 'HEREOF, the parties hereto have executed this Agreement on the day and year first above written. CITY OF HU TINGTON BEACH J By: 1aa Dated: /04 Cath e ; Mayor Dated: ;, a3/° Connie Brockway, City Clerk Duane Olson, Fire Chief Ray Sil •er, City Administrator APPROVED AS TO FORM: B c 4'-� Dated: 113 Jennifer_ cGrat , C' , Attorney CITY OF lNTWPORT BEACH By: -A Dated: Tod Ridgeway, 6yor Dated: 30Lo LaVonne Harkless, City Clerk ���fio�►'`r APPRO D AS TO FORK BY: Dated: K Robert H. Burnham, City Attorney NYEMORNDUM OF UNDERSTANDING for EXCHANGE OF FIRE, RESCUE AND EMERGENCY MEDICAL SERVICES between the CITY OF HUNTINGTON BEACH and the CITY OF NEV4TPORT BEACH This Memorandum of Understanding ("'_MOLT") is authorized by the City of Huntington Beach Fire Chief and the City of Newport Beach Fire Chief in an Agreement for Exchange of Fire, Rescue and Emergency Medical Services effective upon execution by both parties and is subject to the terms and conditions set forth in said Agreement. The purpose of this MOU is to outline the procedures for implementing the Agreement between the City of Huntington Beach Fire Department, hereinafter referred to as "HL:NTL'�IGTON BEACH" and the City of Newport Beach Fire Department, hereinafter referred to as "NEWPORT BEACH". This MOU is a guide for day-to-day operations. It is not intended to replace or revise the Orange County- Fire Services Operational Area Mutual Aid Plan. This MOU replaces any existing MOU in effect between HU TI GTON BEACH and NEINTORT BEACH. AMOUNT AND TYPE OF ASSISTANCE This MOU is for the exchange of fire, rescue and emergency medical services to the areas specified. The identified fire department resources will respond to emergencies as set forth below. For the purposes of this 'MOU, the following definitions will apply to identified resources: AMBULANCE: Refers to a fire department resource operated for the purpose of transporting patients requiring immediate or ongoing medical services in compliance with Orange County EMS Agency Policy and Procedure #720.00 definitions for "ambulance"; and "emergency transportation". ALTTON4-ATIC AID: Refers to sharing of pre-selected resources from one jurisdiction into another, automatically as programmed into our respective computer aided dispatch computers. There is NO requirement for one agency to pay another agency for the use of the pre-selected resources. BATTALION CHIEF: Refers to an officer capable of and responsible for commanding incident resources and overall scene management. ENGLNE: Refers to a fire department resource meeting the equipment standards of a FIRESCOPE ICS Type I Engine with a minimum staffing of three (3) personnel. PARAVEDIC: Refers to a fire department resource providing advanced life support services in compliance with Orange County EMS Agency Policy and Procedure #090.00 definitions for "advanced life support"; "advanced lire support unit"; and "emergency medical technician/paramedic". TRUCK: Refers to a fire department resource capable of providing a minimum elevated stream and rescue capability of not less than fifty (50), feet and a minimum staffing of three (3) personnel. Additional resources not described in this MOU may be requested by the Incident Commander or appropriate dispatch center through normal Mutual Aid channels as outlined in the Orange County Fire Seywices Operational Area Mutual.4id Plan. RESPONSE AREAS 1. N-ElWTORT BEACH SHALL PROVIDE AUTOMATIC AID: In accordance with dispatch procedures, up to five ENGLN-ES, one BATTALION CHIEF, one TRUCK and two PARAMEDICS from NEVi'PORT BEACH stations to districts within HUNTLNGTON BEACH'S jurisdiction where NEWPORT BEACH resources are closer; and In accordance with dispatch procedures, AMBULANCES from NE'WPORT BEACH stations to districts within HUNTINGTON BEACH'S jurisdiction based upon mutually agreed reduced call-out procedures. When used to provide emergency transportation, NEVVPORT BEACH is authorized by this agreement to charge the patient(s) its usual and customary rates for the level of service provided. At no time will HUNTLNGTON BEACH be responsible for payment for AMBULANCE services provided by NE)NTORT BEACH. NEIWPORT BEACH agrees to extend its FireMedics municipal paramedic membership program benefits to members of the HUNTINGTON BEACH FireMed program. 2. HLTNTrl GTON BEACH SHALL PROVIDE: In accordance with dispatch procedures, up to five ENGINTS, one BATTALIO_`T CHIEF. one TRUCK and two PARAMEDICS from HUNTINGTON BEACH Stations to districts within '.,\-EWPORT BEACH's jurisdiction where HUNTLNGTON BEACH resources are closer. In accordance with dispatch procedures, A— BL;LANCES from HUNTLNGTON BEACH stations to districts within NTEV4"PORT BEACH'S jurisdiction based upon mutually agreed reduced call-out procedures. When used to provide emergency transportation, HTL`NTINGTON BEACH is authorized by this agreement to charge the patients) its usual and customary rates for the level of service provided. At no time will NENNTORT BEACH be responsible for payment for A_NIBUL-A.CE services provided by HUNTLNGTON BEACH. HUNTLNTGTON BEACH agrees to extend its FireMed program benefits to members of the NENNTORT BEACH Fire-Medics program. I1 f Changes in this written MOli may be made at any time by mutual written agreement of the HUNTLNTGTON BEACH Fire Chief and NE' PORT BEACH Fire Chief. A signed amendment to this document will be prepared accordingly and distributed to all holders.. OPERATIONAL CON BIAND The first arriving officer will assume command until he or she reassigns command or is relieved by a chief officer. The highest-ranking officer from the authority having jurisdiction will have the ultimate authority to assume command. All operations will be conducted in a coordinated and organized manner. INCIDE'_tT REPORTS «'hen units of both agencies have responded to an incident, the unit of the agency having jurisdiction will be responsible for preparing the incident report. When no units from the jurisdictional agency respond to an incident, the units from the responding jurisdiction shall prepare their own incident report and the responding agency shall provide copies of the incident report to the jurisdictional agency. DISPATCH AND CONINIF rNICATIQINS Request for services will follow the guidelines noted below: a) Contact shall be made to the dispatch center through pre-established communication links requesting a resource by fire station and unit type identified in this Agreement. b) All necessary information including address, type of emergencv, tactical radio channel and related information that is available shall be relayed to responding units and updated as appropriate. c) The agency receiving the request shall dispatch the requested resource, if available, and shall provide the responding units with all pertinent information, identifying the jurisdictional dispatch center and tactical radio channel. d) If the requested type of unit is not in the station requested and located so as to result in an extended response time, the requesting agency's dispatch center will be advised of the delay to ensure that the closest unit will respond. e) If the requested unit encounters delays resulting from seasonal, traffic, or other restrictions, so as to result in an extended response time, the requesting agency's dispatch center will be immediatel-v advised of the delay TRAINING Periodic interagency training shall be conducted for the purpose of improving working relationships and operational coordination between N-ENNTORT BEACH and HUN'TLNTGTO-I T BEACH units. This training shall be coordinated through the NEWPORT BEACH Fire Training Officer and the HLNTDtiGTON BEACH Fire Training Officer.