HomeMy WebLinkAboutReceive and file report on Downtown Huntington Beach mainten Dept. ID PW 17-068 Page 1 of 2
Meeting Date: 12/18/2017
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CITY OF HUNTINGTON BEACH
gFz , REQUEST FOR. CITY COUNCIL ACTION
MEETING DATE: 12/18/2017
SUBMITTED TO: Honorable Mayor and City Council Members
SUBMITTED BY: Fred A. Wilson, City Manager
PREPARED BY: Travis K. Hopkins, PE, Director of Public Works
SUBJECT: Receive and file report on Downtown Huntington Beach maintenance and public
improvements as directed by a Councilmember Item submitted by Mayor Mike
Posey and Councilmember Patrick Brenden
Statement of Issue:
At the June 19, 2017, City Council Meeting, staff presented potential areas of the enhanced
downtown maintenance district that needed additional maintenance and repairs. This is a status
report of the progress made on the enhanced maintenance in the downtown area. This includes
identified projects and responsible parties, updates on the coordination with the Huntington Beach
Downtown Business Improvement District (HBDBID), and with Visit Huntington Beach (Visit HB),
and the completed projects.
Financial Impact:
Not applicable
Recommended Action:
Receive and file the compiled report on maintenance and public improvement efforts in downtown
Huntington Beach.
Alternative Action(s):
Provide alternative direction to the City Manager
Analysis:
At the June 19, 2017, City Council Meeting, City Council directed staff to provide updates on
identified projects and responsible parties, the coordination efforts with the HBDBID and Visit HB,
and completed projects.
Since the June 19, 2017, City Council meeting, staff has taken steps to address some of the core
maintenance issues in the downtown area. The City has paved and striped Main Street from PCH
to Adams; replaced water utility air vac housing grates; repaired and replaced various utility covers;
planter bricks; pavers and skate stops; and graffiti and sticker removal.
Staff continues to coordinate with the HBDBID to prioritize various projects and additional
maintenance needs on the Downtown Maintenance and Repairs Priority List (Attachment#1) and
funding opportunities to address unbudgeted funding needs. The total cost to add new
maintenance functions to the downtown area is approximately $365,000. These projects can be
identified further into sub-groups for yearly Capital Improvement Projects.
Item 24. - 1 HB -448-
Dept. ID PW 17-068 Page 2 of 2
Meeting Date: 12/18/2017
The City is seeking a continued partnership with the HBDBID, business owners and property
owners to help beautify downtown.
The City is working with Visit HB on a "Shaping Up Surf City USA 2018" initiative to identify areas of
improvement to the downtown area to improve the Huntington Beach destination. Within this
initiative, Visit HB will partner with the City and the HBDBID on the downtown maintenance and
clean up. Visit HB is proposing to provide approximately $100,000 of funding in areas of restroom
improvements and cleaning in the downtown and beach areas, along with their current programs
including Wayfinding, Shuttle Service, and Surf City USA Ambassador Programs. The City, Visit
HB, and the HBDBID will continue collaborating to define contributions and program plans.
The MOU between the City and the HBDBID maintenance agreement expired on September 30,
2017, with a one-year auto renewal. Staff has been working with the HBDBID while they regroup
and elect new board members and hire a HBDBID Manager. Staff and the HBDBID have met with
the current vendor, Malco, which provides steam cleaning and porter services. They have asked
them to provide a quote for services for the increased maintenance needs and expansion of the
overall maintenance area. The current maintenance contract would increase by about 12 to 15
percent to add the enlarged service area and increasing labor costs. Currently the City's
contribution to the HBDBID for maintenance is $156,000. The City will continue to collaborate with
the HBDBID and Visit HB on potential funding.
The attached Downtown Maintenance and Repairs Priority List (Attachment#1) identifies all
responsible parties in the downtown area. Coordination with these groups and prioritizing
maintenance projects to meet the City's needs is an ongoing process. The City's goal is to work
with the stakeholders on a regular basis to identify and resolve ongoing maintenance issues. Staff
has reported repair and maintenance items to these agencies with infrastructure in the City's right-
of-way for immediate repair.
Environmental Status:
Not applicable
Strategic Plan Goal:
Enhance and maintain infrastructure
Attachment(s):
1. Downtown Maintenance and Repairs Priority List
2. Downtown Maintenance Map
HB -449- Item 24. - 2
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Downtown Maintenance Public Works Department CAUTION
N Utilities Division WHEN USING THIS MAP
H-Item Boundary s ty a�
Information shown hereon is a compilation
City Proposed Pressure Wash W E of data from sources of varying accuracy
and is provided as a convenience to the
BID Maintenance user.The City of Huntington Beach does
S not guarantee Its completeness or accuracy
-.. - Private HB GIS It is the users responsibility to verify all
CalTransRight-of-Way June2017 infornlationto their own satisfaction.
HB -45)-:s\PublicWorks\MaintenanceOperations\DowntownMaint\Dov Item 24. — 6
12/18/2017
City g of Huntington Beach
Downtown Maintenance and
Public Improvements
CITY COUNCIL MEETING
DECEMBER ia, 2017
City Enhanced Maintenance
• Parking Structure Restroom Design(Current, 2018)
• Replaced Air Vac Covers(6/17)
• Re-Paved Main Street(6/17)
• Striping&Curb Markings(6/17)
• Graffiti(On-Going,On Call,Weekly)
• Planter Landscaping(Quarterly)
• Provide Pressure Washing and Porter Service(Weekly)
• Parking Structure Levels Painted Color Coded/Symbols(11/17)
• Parking Structure Lights(1�Quarter 2017)
• Painted Ceiling&Doors—Replaced Railings&Parking Stops
• Sidewalk Repair—Main @ Walnut Near BJ's Restaurant(1/2018)
• Skinned Palm Trees—City/HBDBID(12/2018)
L
AL
COMMUNICATION
Meeft k)ala: /a —/g (-7
1
agenda Rem No.- 7/
12/18/2017
♦ Q,
Expanding the Maintenance Area
XP g
HBO ID
• Increase Pressure Washing Area in the HBDBID ($23K)
• Parking Structure Restrooms
• Additional Stalls
• Outside/Shared Wash Station
• Visit HB 2018 Initiative - May enhance restroom cleaning
schedule ($5oK/$iooK)
• Walnut Walkway
• Lighting
• Landscape Maintenance
2
12/18/2017
Next Steps
• Meet HBDBID (12/20/2017)
• Schedule monthly maintenance walks
• Visit HB/HBDBID/City meeting (Jan 2018)
• Final Plans &Specs for parking structure restrooms
• Construction on restrooms (Spring 2o18)
3