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FY 2002-2003 First Quarter City Budget Report - Second Quart
0 Council/Agency Meeting Held: 3- Deferred/Continued to: Approved ❑ Conditionally Approved ❑ Denied City Clerk's Signature Council Meeting Date: September 2, 2003 Department ID Number: PL03-24 CITY OF HUNTINGTON BEACH REQUEST FOR ACTION ez a SUBMITTED TO: HONORABLE MAYOR AND CITY CO IBERS o ) ��r-n SUBMITTED BY: RAY SILVER, City Administrator ' � PREPARED BY: HOWARD ZELEFSKY, Director of Planning C-n C") cn a SUBJECT: APPROVE EXCEPTIONS TO THE HIRING FREEZE FOR THE POSITIONS OF SENIOR PLANNER AND PART TIME DEPARTMENT ANALYST (FY 2003-2004). Statement of Issue,Funding Source,Recommended Action,Alternative Action(s),Analysis,Environmental Status,Attachment(s) Statement of Issue: Transmitted for your consideration is a request by the Planning Department to approve exceptions to the hiring freeze for the positions of Senior Planner and part time Department Analyst. By approving the exceptions, the Planning Department will maintain entitlement processing times and productivity for fiscal year 2003-2004. Funding Source: Budgeted within the fiscal year Planning Department Permanent Salaries (JDE Account No. 10060201.51110). Recommended Action: Motion to: 1. "Authorize the City Administrator to approve the positions of Senior Planner and part time Department Analyst as exceptions to the current hiring freeze to maintain productivity in the Planning Department." Alternative Action(s): The City Council may make the following alternative motion(s): 1. "Deny the positions of Senior Planner and part time Department Analyst as exceptions to the current hiring freeze in the Planning Department." 2. "Continue the item and direct staff accordingly." CITY OF HUNTINGTON BEACH D7"s 6 MEETING DATE: August 18, 2003 DEPARTMENT ID NUMBER:PD - 03-016 Council/Agency Meeting Held: N. Deferred/Continued to: XApproved ❑ Conditionally Approved ❑ Denied ity Cler s Signatu Council Meeting Date: August 18, 2003 Department ID Number: P - 03-01.6 N r- C= _J W CITY OF HUNTINGTON BEACH REQUEST FOR COUNCIL ACTION SUBMITTED TO: HONORABLE MAYOR AND CITY COUNCIL MEMBERS > SUBMITTED BY: RAY SILVER, City Administrator04) PREPARED BY: KENNETH W. SMALL, Chief of Police ICA, SUBJECT: Approve the Hiring of One (1) Police Officer Statement of issue,Funding Source,Recommended Action,Alternative Action(s),Analysis,Environmental Status,Attachment(s) Statement of Issue: The Huntington Beach Police Department has participated in the Orange County Auto Theft Task (OCATT) Force since its inception in November 1999. In June 2003, the Department reassigned the officer in OCATT to uniformed patrol duties in order to meet increased staffing demands during the summer months. Subsequently, the police officer position assigned to OCATT was "frozen" as a part of the city budget reduction efforts. It has been determined that OCATT will provide full reimbursement for the personnel that are part of the task force. The reimbursement includes salary, benefits, overtime and some supplies. Authorizing the Police Department to "unfreeze" and fill one police officer position would enable continued participation in OCATT without having an adverse impact on the General Fund. Funding Source: Appropriate $132,704 from the unreserved, undesignated General Fund Balance to be fully offset by revenues received from OCATT Task Force Committee. The OCATT reimburses costs related to salary, benefits, overtime and supplies. �— 1 RCA-OCATT.doc ;,2' 8/5/2003 1:44 PM REQUEST FOR COUNCIL ACTION MEETING DATE: August 18, 2003 DEPARTMENT ID NUMBER:PD - 03-016 Recommended Action: 1. Approve the hiring of one new police officer to fill the vacated position in the Investigation Bureau when an officer is assigned to the OCATT Force as an exception to the current hiring freeze and allow for immediate recruitment. 2. Approve the appropriation of $132,704 from the unreserved, undesignated General Fund Balance, to be reimbursed by the grant from the OCATT Task Force Committee. 3. Authorize the expenditure of funds not to exceed $132,704 to reimburse the OCATT Officer's costs including, salary, benefits, overtime and supplies. Alternative Action(s): Do not approve the hiring of one new police officer and direct staff accordingly. Analysis: On M ay 19, 2 003, t he C ity C ouncil a pproved a h iring freeze for a II s afety a nd n on-safety positions due to budget uncertainties. The Council item indicated that any exceptions to this item must meet one of the following criteria: Minimum requirements Recruitments currently in progress Positions required for productivity Positions that generate revenue Positions needed for efficiency The Huntington Beach Police Department has participated in the OCATT Force since its inception in November 1999. The Task Force includes 20 law enforcement/prosecutorial agencies in Orange County. An agreement (Attachment #1) between all the agencies was signed in 1999 and is set to expire in January 1, 2005. The agreement outlines the mission of OCATT, the task force organization, the fiscal procedures, and other standard terms. The basic mission of OCATT is to reduce the incidence of vehicle theft and increase the apprehension of suspects. Funding for the OCATT program was established in 1993 with SB 2139. SB 2139 authorized the Board of Supervisors to collect a $1.00 fee on all registered vehicles to enhance the capacity of law enforcement and prosecutors to deter, investigate and prosecute vehicle theft crimes. This fee is held for the payment of the OCATT group costs to participating agencies. In addition, the OCATT agreement also allows for the sharing of any assets recovered by the group. In most cases, assets are related to reported stolen vehicles, which are returned to the owners. RCA-OCATT.doc Z 8/5/2003 4:53 PM REQUEST FOR COUNCIL ACTION MEETING DATE: August 18, 2003 DEPARTMENT ID NUMBER:PD - 03-016 The OCATT group has seven (7) objectives, which are: 1. Interface with other task forces, such as narcotics, gang, DMV, Department of Justice to share intelligence information related to vehicle thefts. 2. Increase the arrests of suspects related to vehicle thefts. 3. Identify locations that support vehicle theft offenses. 4. Identify local trends/patterns related to vehicle thefts. 5. Increase recovery of stolen vehicles. 6. Provide expertise, support, coordination and databases related to vehicle thefts. 7. Provide information to the public regarding vehicle theft prevention. Investigators assigned to the OCATT must be qualified and be assigned for a minimum of two years. During the period of our participation in the Task Force, the complete team has worked in Huntington Beach as needed. This has provided the Police Department with the full 20 member Task Force to respond to auto theft problems and issues in the city. If a police officer is assigned to the Task Force, a vacancy will be created in the Investigation Bureau. Authorizing the department to "unfreeze" and fill one police officer position will enable the department to participate in OCATT without having an adverse impact on our ability to investigate crimes occurring in the city. If the Huntington Beach Police Department wishes to cease participation in the OCATT, we may withdraw by giving the OCATT 30 days written notice. If funding for the OCATT officer was not reimbursed or if the Task Force was no longer beneficial to the community, we would withdraw from participation. In addition, the Police Department would also reduce the sworn allocation by one officer, which we would reduce through attrition. COUNCIL POLICY REGARDING REQUESTS FOR AN APPROPRIATION OF FUNDS: As adopted by the City Council in March 1998, all requests for appropriation of funds must meet one of the following criteria; 1) The request is for an unanticipated emergency, 2) the request is required to implement labor negotiations, or 3) The request will be offset by related new revenues. The new appropriation being requested will be fully offset by the funds collected from auctioned property and cash awards under criteria #3. Environmental Status: None RCA-OCATT.doc A-- 3 8/5/2003 1:44 PM REQUEST FOR COUNCIL ACTION MEETING DATE: August 18, 2003 DEPARTMENT ID NUMBER:PD - 03-016 Attachment(s): umberCity Clerk's Page N Description 1 Orange County Auto Theft Task Force, Memorandum of Understanding 2 Fiscal Impact Statement FZ S aOv3 - a� RCA Author: Lt. Ron Burgess/Shawna Krone-Schmidt RCA-OCATT.doc sr- 8/5/2003 1:44 PM ATTACHMENT # 1 C-1.Dri .." C-,��3 - HUNTiN 011 SEACH, 4�9 2003 JUL —l P 2= 1 tbp-7 0 I 0 RECEIVFr� JUL 0 i City of Huntington;each I City Council Office a 11,5 7bA� 1 RECEIVED JUL 0 2 2003 City of Huntington Beach City Council Office 3 HUNTINGTON BEACH TOMORROW P. O. BOX 865, HUNTINGTON BEACH, CA 92648 "Making a difference today for Huntington Beach tomorrow" Phone: (714) 840-4015 E-Mail: info@hbtomorrow.org June 16, 2003 City Council City of Huntington Beach Subject: Proposed Change to Ethics Code and Ordinance Dear Council Members: The board of directors of Huntington Beach Tomorrow has reviewed the council action on June 2 that directed the city attorney to draft a new ethics code and ordinance that conforms to state law. The council discussion centered on the fact that attending some charitable events cost more than what is allowed under the current gifts to public officials ordinance. The council then concluded that this could be resolved by raising the amount allowed from any single source to the i $340 permitted by state law for state officials . We believe council members should be fully compensated for expenses incurred in the performance of their duties . The council currently receives approximately $1148 per month and the mayor $1625 per month for expenses for which no accounting is required. There was no discussion by council suggesting their monthly expense check could cover the excess amount needed to attend certain charitable events . We suggest you do so, and if justifiable, adjust the amount appropriately. The Gifts to Public Officials ordinance pertains to every City Officer and every designated employee. The changes you are suggesting would allow employees to have the same permitted gift amount. We believe the city --code of ethics is critical to having good, honest government. Modifying it as suggested is like opening up Pandora' s box - it could be the beginning of new, detrimental events like those events from which the city still receives unfavorable publicity. We recommend you form a council subcommittee to review the perceived problem and recommend a solution appropriate to the problem. Edward Kerins President h I �o �/ L- lllf Huntington Beach Tomorrow E001 cc: Huntington Beach Independent b0 Wlki]�' 111dnH Huntington Beach Wave a� RECEIVED FROM �`M � �A 9rC�� AND MADE A PART OF TH 'THE COUNCIL MEETING OF ll OFFICE OF THE CITY CLERK HBTV=3 CONINIE BROCKWAY,CITY CLERK • Was founded in 1983 as a community service — ensuring city government be open , accessible and responsive • Funded by 2% of the 5% franchise fee - before cable was de-regulated • FY-02 Franchise fee to city, 1 ,596, 139. 00 • Past focus was not a revenue generator • Has the potential to generate revenue '.�" � ... � _ 4�� � .ate=. _��-.t;. 3t � � mob-— �i _,..�-� �.^ d_—' �", _;��._ �,.,,:� „�-„ _ ^—� �, 4 qua Ino eq AeLp ll !m ao t _ _ r- E r< p, -6L ,-�P.�,-,--A-A� %,'f �� data rs;x rr�e .. , � ram �R tt 7c AKIR Ta , . ter --, . s� 4,4 t � �1/1I1 .�. 44 o; suoi;eoi unm oo ;oejicl Conclusion/Call to Action Eliminating a revenue generating program to save money, is like borrowing money to save money If program is underachieving this is a management problem 0 Empower employees with support and direction to increase revenue 0 Has potential of raising 100 , 000 - 00 per year Conclusion/Call to Action • Franchise renewal has a great potential • City has a unique opportunity & asset don't give it away • Twenty years developing community good will — the community will support HBTV-3 • A City Council that doesn't have to layoff employees, is a happy City Council 3io,aa HBTV=3 Was founded in 1983 as a community service — ensuring city government be open , accessible and responsive Funded by 2% of the 5% franchise fee - before cable was de-regulated FY-02 Franchise fee to city, 1 ,596, 139.00 Past focus was not a revenue generator O .Has the potential to generate revenue e ��� �� � �-�-63 �� - . _ � � �� a. � �' V 0 1 Direct Communications to the _ = What Cost? _t e s_ - ✓ S WAIVV TAY- *-�v- y . " � J F :f ~ a or will they be cut ent Conclusion/Call to Action Eliminating a revenue generating program to save money, is like borrowing money to save money If program is underachieving this is a management problem Empower employees with support and direction to increase revenue Has potential of raising 100 , 000. 00 per year Conclusion/Call to Action Franchise renewal has a great potential City has a unique opportunity & asset don 't give it away Twenty years developing community good will — the community will support HBTV-3 0 A City Council that doesn't have to layoff employees, is a happy City Council Ci i Y OF HUNTINGTON BEACH - �'``�''"� PZw MEETING DATE: JUNE 16, 2003 DEPARTMENT ID NUMBER: AS-03-25 Council/Agency Meeting Held: (0 1 Deferred/Continued to: pproved ❑ Conditionally Approved ❑ Denied City Clerk's Sig tub Council Meeting Date: JUNE 16, 2003 Department ID Number: V -03=25- CITY OF HUNTINGTON BEACH r� REQUEST FOR ACTION 6 y C SUBMITTED TO: HONORABLE AND CITY COUNCIL SUBMITTED BY: RAY SILVER, City Administrator aoj PREPARED BY: CLAY MARTIN, Director of Administrative Services SUBJECT: APPROVE AN EXCEPTION TO THE HIRING FREEZE FOR THE POSITION OF POLICE LIEUTENANT IN THE FISCAL YEAR 2002/2003 Statement ofissue,Funding Source,Recommended Action,Alternative Action(s),Analysis,Environmental Status,Attachment(s) Statement of Issue: Should the City Council approve the position of Police Lieutenant as an exception to the current hiring freeze to maintain productivity and efficiency in the Police Department for the current fiscal year 2002/2003? Funding Source: Budgeted within the fiscal year 2002/2003 Recommended Action: Authorize the City Administrator to approve the position of Police Lieutenant as an exception to the current hiring freeze to maintain productivity and efficiency in the Police Department. Alternative Action(s): Do not fill by appointment the position of Police Lieutenant. Analysis: At its meeting on May 19, 2003, the City Council authorized the City Administrator to impose a complete hiring freeze for the period of May 20, 2003 through July 18, 2003 of all safety and non-safety positions in response to the current unknowns regarding the state budget, except for recruitments that were currently in progress, any minimum staffing requirements identified in any Memorandum of Understanding between the City and a labor association, and identified positions required for productivity, efficiency, or revenue related issues. Among those positions, the position of Police Captain was approved by the. City Council as exempted from the hiring freeze. PARCMExceptionn to Hiring Freeze Po Lt 061603.doc . -'2- 6/4/2003 12:17-PM REQUEST FOR ACTION MEETING DATE: JUNE 16, 2003 DEPARTMENT ID NUMBER: AS-03-25 Due to the retirement of a Police Captain, the position is planned to be filled immediately by a promotional recruitment of an eligible Police Lieutenant incumbent; thereby, creating one vacancy in the current table of organization in the current fiscal year 2002/2003 for the position of Police Lieutenant. Attachment(s): None City Clerk's Page Number No. Description /1lf7/ RCA Author: Irma Youssefieh PARMExceptionn to Hiring Freeze Po Lt 061603.doc 4- 6/4/2003 12:17 PM RCA FrIOUTING S EET INITIATING DEPARTMENT: ADMINISTRATIVE SERVICES SUBJECT: APPROVE AN EXCEPTION TO THE HIRING FREEZE FOR THE POSITION OF POLICE LIEUTENANT IN THE FISCAL YEAR 2002/2003 COUNCIL MEETING DATE: June 16, 2003 RCA ATTACHMENTS STATUS Ordinance (w/exhibits & legislative draft if applicable) Not Applicable Resolution (w/exhibits & legislative draft if applicable) Not Applicable Tract Map, Location Map and/or other Exhibits Not Applicable Contract/Agreement (w/exhibits if applicable) Signed in full by the City Attome Not Applicable Subleases, Third Party Agreements, etc. (Approved as to form by City Attome Not Applicable Certificates of Insurance (Approved by the City Attorney) Not Applicable Financial Impact Statement (Unbudget, over $5,000) Not Applicable Bonds (If applicable) Not Applicable Staff Report (If applicable) Not Applicable Commission, Board or Committee Report (If applicable) Not Applicable Findings/Conditions for Approval and/or Denial Not Applicable EXPLANATION FOR MISSING ATTACHMENTS REVIEWED _ RETURNED FORWARDED Administrative Staff Assistant City Administrator (Initial) City Administrator Initial �ytp City Clerk ( ) EXPLANATION FOR RETURN OF ITEM: Space RCA Author: Irma Youssefieh REQUEST FOR LATE SUBMITTAL (To accompany RCA's submitted after Deadline Department: Administrative Subject APPROVE AN EXCEPTION TO THE HIRING Services FREEZE FOR THE POSITION OF POLICE LIEUTENANT IN THE FISCAL YEAR 2002/2003 Council Meeting Date: Date of This Request: 6/4/03 6/16/03 REASON (Why is this RCA being submitted late?): Pending Retirement of Captain recently announced. EXPLANATION (Why is this RCA necessaryto this agenda?): To maintain productivity and efficiency levels in the Police Department. CONSEQUENCES How shall delay of this RCA adversely impact the City?): Unable to maintain productivity and efficiency levels in the Police Department. Si t LR-Approved 0 Denied partment Head Ray Silver City Administrator 14 A/O A 3 � T Lo O ---J Cr ADMINISTRATIVE SERVICES „ . INTERDEPARTMENTAL COMMUNICATION TO: Ray Silver, City Administrator William P. Workman, Assistant City Administrator FROM: Clay Martin, Director of Administrative Services SUBJECT: Additional Clarification of May 19, 2003 RCA regarding the Mid-Year Budget Report DATE: May 15, 2003 The breakdown provided under the heading "Proposed Fiscal Year 2002/2003 Budget Revision Calendar" in the May 19, 2003 Request for Council Action (RCA) titled "Receive and File Fiscal Year 2002/2003 Second Quarter Report and Adopt Recommended Actions". is an illustration of significant contributing factors to the city's ongoing structural deficit. The table below and associated notes provides greater detail to clarify the illustration. In addition, this memo corrects a mistake made regarding the PERS Safety Employer Rate information presented in the RCA. Fiscal Year 2002/2003 Actual Revenue: Sales Tax below projections $4,327,000 Utility User's Tax (UUT) below projections2 $2,065,000 Transient Occupancy Tax (TOT)3 $1,127,000 Miscellaneous Revenue Adiustments $311,000 Revenue Subtotal $7,830,000 Expenditure: PERS Safety Employer Rate (beginning 7/1/03)4 $508,000 Additional Appropriations above projection $383,000 Increased Increased Liability:Reserves $1,301,000$1,301,000 Expenditure Subtotal $2,192,000 TOTAL $10,022,000 TOTAL $11,545,000 (Using annualized PERS rate of$2.031 million) c Gwei An estimated annualized PERS Safety Employer Rate (considering the offset from safety employees who contribute per association MOU) is $2,031,000 for the year July 1, 2003 to June 30, 2004 (PERS fiscal year) to $3,243,000 for the city's fiscal year of October. 1, 2003 to September 30, 2004. The ongoing structural deficit is between $11.5 million and $12.8 million depending on which PERS estimated annualized figure used. Depending on actual revenues received and decisions made by City Council regarding revenue enhancements and budget reductions, the probable structural deficit is between $10 and $15 million without any consideration for the potential impact of the State of California budget and the outcome of current litigation among other unforeseen issues. It is estimated that there would be an additional transition cost incurred in fiscal year 2003/2004 if the structural deficit were not addressed as described in the RCA. This would necessitate greater budget reductions. These additional reductions would likely cost between $325,000 and $700,000. 1 Probable Cause: Departure of Boeing, Team Fuel, and Lucent, the continuing sluggish economy, declining business-to-business and light industrial sales. The city's highest sales tax year was FY 00/01 at$26.7 million. The original FY 02/03 projection in proposed budget was $26.8 million. The current projection in 2nd Quarter Report is$22.5 million. s Probable Cause: Loss of business activity and mild weather. The highest UUT year was FY 01/02 at$18.0 million. The original FY 02/03 projection in proposed budget was $20.9 million. The current projection in 2nd Quarter Report is$18.8 million. s Reallocated amount based on RDA agreements. The total FY 02/03 transfer from the RDA to General Fund is$6.2 million for debt repayment. a Rate beginning July 1, 2003 is 8.997% of safety payroll. Safety General Fund payroll is currently$30,111,176 annually for all authorized positions in FY 02103. This is offset by 2.25% of safety payroll contributed by POA, PMA, MSOA, and HBFA employees per association MOU. One quarter's cost can be calculated as follows: ($30,111,176 x 0.08997) 14 = $677,276. One quarter's offset can be calculated as follows: ($30,111,176 x 0.0225) / 4 = $169,3758. The net is$507,900. Annualized PERS Rate Annualized PERS Rate (7/l/03—6/30104) (1 Oil/03—9/30/04) Employer Rate 2,709 3,921 Employee Offset (678) (678) Net 2,031 3,243 a Currently 10 positions are included in the annual General Fund safety payroll that are not required to contribute the 2.25% offset but do receive the safety retirement benefit. This has a minor affect of the estimated offset. b Includes a PERS safety employer rate of 25.1% beginning July 1, 2004 for last quarter of FY 03104. This rate is an estimate provided by PERS in October 2002. It is likely that the employer rate will be higher based on current investment return information provided by PERS. C CITY OF HUNTINGTON BEACH -� MEETING DATE: MAY 19, 2003 DEPARTMENT ID NUMBER: AS-03-020 Council/Agency Meeting Held: Deferred/Continued to: `Approved ❑ Conditionally Approved ❑ Denied City Clerk's Sig re Council Meeting Date: MAY 19, 2003 Department ID Number: AS-03-020 CITY OF HUNTINGTON BEACH REQUEST FOR ACTION a SUBMITTED TO: HONORABLE MAYOR AND CITY COUNCIL MEMBERS -- J — SUBMITTED BY: RAY SILVER, CITY ADMINISTRATOR �EPARED BY: CLAY MARTIN, DIRECTOR OF ADMINISTRATIVE SERVICES C, r N n SUBJECT: RECEIVE AND FILE FISCAL YEAR 2002/2003 SECOND QUARTER REPORT AND ADOPT RECOMMENDED ACTIONS Statement of Issue,Funding Source,Recommended Action,Alternative Action(s),Analysis,Environmental Status,Attachments) Statement of Issue: 1. The second quarter (January 1, 2003 through March 31, 2003) of the city's fiscal year 2002/2003 has been completed. 2. The Fiscal Year 2002/2003 Second Quarter Budget Report provides an overview of the current state of the fiscal year 2002/2003 budget. The projected General Fund Unreserved Undesignated Fund Balance at the end of fiscal year 2002/2003 is projected to be $8,188,000. 3. Should the City Council approve a sixty day (May 20, 2003 through July 18, 2003) hiring freeze of all safety and non-safety personnel in response to the current unknowns regarding the state budget, except for any minimum staffing requirements identified in any memorandum-of-understanding between the city and a labor association, and identified positions. required for productivity, efficiency, or revenue related issues? 4. Should the City Council direct the Finance Board to prepare a study regarding recommended changes to the proposed fiscal year 2003/2004 budget? 5. Should the City Council approve a calendar detailing changes to the fiscal year 2002/2003 adopted budget and adoption of the fiscal year 2003/2004 budget? H:\RCA's\2nd Quarter Report.doc -- 5/7/2003 3:07 PM i% REQUEST FOR ACTION MEETING DATE: MAY 19, 2003 DEPARTMENT ID NUMBER: AS-03-020 City Council Recommended Action: 1. Receive and file the Fiscal Year 2002/2003 Second Quarter Budget Report. 2. Authorize the City Administrator to impose a complete hiring freeze for sixty days (May 20, 2003 through July 18, 2003) of all safety and non-safety positions in response to the current unknowns regarding the state budget, except: recruitments currently in progress, any minimum staffing requirements identified in any memorandum-of-understanding between the city and a labor association, and identified positions required for productivity, efficiency, or revenue related issues. 3. Direct the Finance Board to prepare a study regarding possible changes to the adopted fiscal year 2002/2003 and proposed fiscal year 2003/2004 budgets pursuant to Huntington Beach Municipal Code chapter 2.109.040(c). 4. Authorize the City Administrator to proceed with the proposed budget calendar. Alternative Action(s): 1. Do not impose a complete hiring freeze. 2. Do not hire identified positions required for productivity, efficiency, or revenue related issues. 3. Do not direct the Finance Board to prepare a study regarding possible changes to the adopted fiscal year 2002/2003 and proposed fiscal year 2003/2004 budgets pursuant to Huntington Beach Municipal Code chapter 2.109.040(c). 4. Do not authorize the City Administrator to proceed with the proposed budget calendar. Analysis: Fiscal Year 2002/2003 Second Quarter Report On a quarterly basis the Administrative Services Department prepares the "Quarterly Report". This tool allows executive management to get a snapshot of the city's financial situation on a quarterly basis and make any necessary resource allocation decisions. Additionally, any recommended changes to revenue or expenditure projections are transmitted in the quarterly reports. Based on the current economy, the City Administrator's Office has requested that the Administrative Services Department provide the quarterly reports to the City Council at regularly scheduled City Council meetings throughout the fiscal year. HARCA's\2nd Quarter Report.doc - 5/7/2003 3:07 PM 02 / REQUEST FOR ACTION MEETING DATE: MAY 19, 2003 DEPARTMENT ID NUMBER: AS-03-020 General Fund Beginning Fund Balance At the time the budget for fiscal year 2002/2003 was presented to the City Council in August 2002, it was estimated that the beginning General Fund balance would be $6.26 million. This amount represents the undesignated, unreserved portion of the city's General Fund fund balance carried over from fiscal year 2001/2002. This beginning fund balance was projected to be $4.35 million in the First Quarter Report (December 31, 2002) due to reduced revenue received in fiscal year 2001/2002 and fund mergers recommended by Government Accounting Standards Board's (GASB) Statement 34. With the completion of the Fiscal Year 2001/2002 Comprehensive Annual Financial Report (CAFR), the ending General Fund fund balance for fiscal year 2001/2002 was $2.98 million. This reduced final fund balance is a result of accounting activity and maintenance of prudent liability reserves. The majority of the difference between the First and Second Quarter Reports is the increasing of the Reserve for Liability Claims by $1.30 million. General Fund Revenue — FY 2002/2003 As of the First Quarter Report (December 31, 2002) the revised General Fund revenue was projected to be $131,154,338. This is a reduced amount from the adopted General Fund revenue of $135,455,578. The reduced revenue projections in the first quarter are attributed to reductions in: Sales Tax ($3.50 million), Utility Users Tax ($1.50 million), and Interest Income ($0.20 million) as compared with projections. As of the end of the second quarter of fiscal year 2002/2003, the revised General Fund revenue projection is $133,419,210. This new estimate reflects the following changes to General Fund revenue projections: Increasing Redevelopment Agency debt repayment by $4,000,000, proper allocation of $1,100,000 million of Transient Occupancy Tax (TOT) from General Fund to Redevelopment Agency, additionally reducing Utility Users Tax (UUT) by $500,000 to reflect decreased electricity and natural gas receipts, and reducing Building & Safety permit revenue by $107,000. General Fund Expenditures — FY 2002/2003 As of the First Quarter Report (December 31, 2002) the revised General Fund expenditures were $139,354,501. As of the end of the second quarter (March 31, 2003), revised General Fund expenditures total $139,422,379. The following details all the changes (first and second.quarter) to the general Fund since October 1, 2002. 1. Shipley Nature Center Master Plan $6,000 2. Property and Evidence Freezer $69,000 3. Department of Justice Fingerprint Fee $90,000 4. Fountain Glen Inspection Services $35,000 5. Poseidon Reimbursement $51,173 6. Purchase of Community Services vans $24,517 7. SHEA Homes Reimbursement $50,000 8. Helicopter Repairs $10,000 9. Makallon Reimbursement Agreement $57,500 H:\RCA's\2nd Quarter Report.doc 5/7/2003 3:07 PM 3 REQUEST FOR ACTION MEETING DATE: MAY 19, 2003 DEPARTMENT ID NUMBER: AS-03-020 10.Mills Land & Water Zoning Entitlements* $300,000 11.Central Park Reservation System* $18,900 12.Methane Gas Mitigation* $110,000 13.Expected Future Appropriations* $61,100 TOTAL $883,190 Appropriation revisions occurred but were not entered into the financial system before the end of the second quarter. The total additional appropriations projected in the First Quarter Report (December 31, 2002) was $500,000. These additional appropriations currently exceed projections by $383,190. Despite these additional appropriations, it is projected that actual expenditures at the close of the fiscal year will be $136,914,000. This is the result of normal expenditure savings and savings for equipment purchases deferred or eliminated from the fiscal year 2002/2003 budget. These savings are projected to total $3,880,000. Estimated Ending General Fund Balance — FY 2002/2003 The fiscal year 2002/2003 General Fund Balance starts with a beginning balance of $2.98 million as previously described. The fund balance is impacted by revenue reductions compared with adopted projections, an increase of liability reserves, and new appropriations over projections. It is projected that the year-end fund balance will be approximately $3.55 million. This assumes no additional appropriations will be made from fund balance and all projected revenue is received. The city's fiscal policy on the General Fund reserve states that the reserve will be a minimum of seven percent (7%) of the annual General Fund budget at adoption. This means for fiscal year 2002/2003 the General Fund should have an Undesignated, Unreserved Fund Balance (reserve) of $9.4 million. In order to increase General Fund reserves, the following actions are recommended: 1. Maintain estimated ending reserve $3,552,000 2. Maintain adopted transfer to fund balance $172,000 3. Extraordinary savings from departments $2,100,000 4. Deferred General Fund Capital Proiect $2,364,000 TOTAL $8,188,000 H:\RCA's\2nd Quarter Report.doc 5/7/2003 3:07 PM REQUEST FOR ACTION MEETING DATE: MAY 19, 2003 DEPARTMENT ID NUMBER: AS-03-020 Continue the Current Hiring Freeze with Exemptions Attachment #3 identifies all vacancies as of May 1, 2003. The following positions are recommended to be "unfrozen" so recruitments and/or placements can occur immediately: Building Inspector III (2 positions), Deputy City Attorney IV (Litigator), Community Services Recreation Supervisor, Fire Med Coordinator, Real Estate Services Manager, Mechanic II (Police), Principal Electrical Inspector, Water Meter Reader, Water Operations Manager and all Information Services positions. In response to the current unknowns regarding the state's budget and its impact on city revenues, a continued hiring freeze is recommended for all other safety and non-safety personnel not identified above for an additional sixty days (May 20, 2003 through July 18, 2003). The recommended hiring freeze will be for all current vacancies and all vacancies that occur over the course of February 19, 2003 through July 18, 2003 due to resignation, termination, or retirement, except for any minimum staffing requirements identified in any memorandum-of-understanding between the city and a labor association and any recruitments currently in progress. Staff will return to council with recommendations regarding whether to continue the hiring freeze after sixty days. Finance Board Recommendations In April, 1993 the City Council created the seven member City Council appointed Finance Board. Per the municipal code regarding the Finance Board (Attachment #4), the board acts in an advisory capacity to the City Council in matters pertaining to financial planning. Section 2.109.040 of the municipal code lays out the duties of the Finance Board and allows the City Council to direct the Finance Board to perform other duties or studies. In order for the Finance Board to assist the City Council in making recommendations regarding the fiscal year 2002/2003 adopted and the proposed fiscal year 2003/2004 budgets it is recommended the City Council direct the Finance Board to prepare an evaluation that: 1. Reviews the fiscal year 2002/2003 departmental work plans as presented at the Special City Council Meeting on Monday, June 9, 2003. 2. Reviews the fiscal year 2002/2003 adopted departmental budgets as needed at Regular and Special Finance Board Meetings. 3. Makes recommendations by memorandum to the City Council regarding possible changes to departmental fiscal year 2003/2004 budgets by June 30, 2003. This evaluation is necessitated by the extraordinary budget situation currently being experienced by the city. It is expected that this evaluation would be required for the 2003/2004 fiscal year only. The Finance Board would undertake its normal budget role in subsequent fiscal years per the municipal code. HARCA's\2nd Quarter Report.doc 5/7/2003 3:07 PM REQUEST FOR ACTION MEETING DATE: MAY 19, 2003 DEPARTMENT ID NUMBER: AS-03-020 Proposed Fiscal Year 2002/2003 Budget Revision Calendar The city is currently experiencing an ongoing budget problem of approximately $11.8 million. This problem is primarily the result of revenues received less than projected and significant additional expenditures as follows: REVENUE Sales Tax below projections $4.3 million* Utility Users Tax (UUT) below projections $2.1 million Transient Occupancy Tax (TOT) reallocated to RDA $1.1 million Miscellaneous revenue below proiections $0.3 million TOTAL $7.8 million Includes $3.5 million adjustment made in the First Quarter Report (December 31, 2002) and$0.8 million adjustment made at budget adoption (September 16, 2002). EXPENDITURE PERS Safety Employer Rate (beginning 7/1/03) $2.3 million Additional appropriations over projections $0.4 million Increased liability reserve $1.3 million TOTAL $4.0 million COMBINED REVENUE AND EXPENDITURE $11.8 million This problem has been addressed in the fiscal year 2003/2003 through the application of one-time measures as follows: Redevelopment Agency Transfer $4.0 million Total Projected Expenditure Savings $4.0 million Equipment Purchases deferred $2.0 million Capital Projects deferred $2.4 million Miscellaneous $0.1 million TOTAL $12.5 million While the one-time measures exceed the ongoing problem identified, the overall projected General Fund undesignated, unreserved fund balance continued to decline because of corrections (reductions) made to the beginning fiscal year 2002/2003 fund balance in both the First and Second Quarter Reports. The current extraordinary situation necessitates the need to reopen the fiscal year 2002/2003 Adopted Budget. The following timeline details the process for reopening the fiscal year 2002/2003 budget: May 1, 2003 Community Budget Survey Began May 14, 2003 FY 02/03 Work Plans distributed May 19, 2003 City Council Meeting — presentation of 2"d Quarter Report June 2, 2003 Community Budget Survey Ends June 9, 2003 City Council Workshop— presentation of FY 02/03 Work Plans HARCA's\2nd Quarter Report.doc -j= 5/7/2003 3:07 PM REQUEST FOR ACTION MEETING DATE: MAY 19, 2003 DEPARTMENT ID NUMBER: AS-03-020 June 11, 2003 Finance Board Meeting — FY 03/04 Budget June 12, 2003 FY 03/04 Decision Packages distributed June 23, 2003 City Council Workshop— FY 03/04 Budget June 30, 2003 City Council Workshop — FY 02/03 3rd Quarter Update Finance Board FY 03/04 Budget Recommendations distributed July 7, 2003 City Council Meeting — Public Hearing re: FY 02/03 Budget July 9, 2003 Regular Finance Board Meeting July 24, 2003 Regular City Council Meeting August 1, 2003 Preliminary FY 03/04 Budget presented to City Council August 4, 2003 Regular City Council Meeting August 11, 2003 City Council Study Session re: FY 03/04 Budget Public Hearing re: adoption of new fees Finance Board in attendance August 13, 2003 Regular Finance Board Meeting August 18, 2003 Regular City Council Meeting August 25, 2003 City Council Study Session re: FY 03/04 Budget Second Public Hearing re: adoption of new fees Finance Board in attendance August 27, 2003 Special Finance Board Meeting September 1, 2003 Regular City Council Meeting Public Hearing re: FY 03/04 Budget September 8, 2003 City Council Study Session re: FY 03/04 Budget Finance Board in attendance September 10, 2003 Regular Finance Board Meeting September 15, 2003 Regular City Council Meeting Second Public Hearing re: FY 03/04 Budget Recommended Adoption of FY 03/04 Budget Finance Board in attendance September 22, 2003 City Council Study Session re: FY 03/04 Budget (if needed) September 29, 2003 City Council Study Session re: FY 03/04 Budget (if needed) Last opportunity to adoption FY 03/04 Budget per State Law October 1, 2003 Beginning of FY 03/04 If the ongoing budget problem were not addressed according to the calendar described above, it is estimated that there would be an additional transition cost incurred in the HARCA's12nd Quarter Report.doc 4- 5/7/2003 3:07 PM REQUEST FOR ACTION MEETING DATE: MAY 19, 2003 DEPARTMENT ID NUMBER: AS-03-020 2003/2004 fiscal year. This would necessitate greater budget cuts beyond the $11.8 million identified. This additional cost would likely be between $325,000 and $700,000. Attachment s City Clerk's Page Number No. Description 1 PowerPoint Presentation titled Fiscal Year 2002/2003 2" Quarter Budget Report 2. First Quarter Budget Report— FY 2002/03 3. Listing of Vacancies as of May 1, 2003 4. Huntington Beach Municipal Code— Chapter 2.109 RCA Author: William McReynolds HARCA's\2nd Quarter Report.doc 16- 5/7/2003 3:07 PM 8 ATTACHMENT # 1 4Su -`'� Fiscal Year 200212003 H- -- 2nd Quarter Budget Report Clay Martin, Director of Administrative Services May 19, 2003 Overview *% Changes to General Fund Revenues and Expenditures since December 31, 2002 :: Beginning Fund Balance ra Changes to Revenue o Changes to Expenditures ,,, Estimated Ending Fund Balance 0 Continue Hiring Freeze with Exemptions Finance Board Recommendations Proposed Fiscal Year 2002/2003 Budget Revision Calendar Review of Recommended Actions z 1 Changes to General Fund Revenues and Expenditures since December 31, 2002 3 Beginning Fund Balance Total 01/02 Ending General Fund Balance $20,529 Total Fund Balance 20,529 Reserve for Prior-Year Encumbrances (4,557) Reserve for Liability Claims (7,162) Reserve for Equipment Replacement (5830) Unreserved Undesignated Fund Balance 2,980 4 2 Revised Revenue as of 3131103 Projected General Fund Revenue $133,419 Property Tax 29,753 Other Local Taxes 53,743 Licenses & Permits 5,822 Fines & Forfeitures 3,971 Use of Money and Property 121149 Revenue from Other Agencies 12,313 Charges for Service 12,154 Other Revenue 652 Transfer In 2,536 Revenue Adjustments — FIS 326 TOTAL REVENUE 133,419 5 Changes to Revenue Increase Redevelopment Agency debt repayment by $4.0 million. 0" Proper allocation $1.1 million of Transient Occupancy Tax (TOT) from General Fund to Redevelopment Agency. Reduce Utility Users Tax (UUT) projection by $500,000 to reflect decreased electricity and natural gas receipts. '0k Reduce Building & Safety permit revenue by $107,000. 6 3 SK.v. Revised Expenditure as of 3131103 Projected General Fund Expenditure $136,914 Operating Expenses 118,588 Equipment Replacement 3,352 Liability Program 2,825 Transfers Out 9,102 Prior-Year Encumbrances 4,557 Additional Appropriations 393 Project Ordinary Savings (1,903) TOTAL EXPENDITURES 136,914 Changes to Expenditures The following are the year-to-date changes to the General Fund: Shipley Nature Center Master Plan $6,000 Property and Evidence Freezer $69,000 Department of Justice Fingerprint Fee $90,000 Fountain Glen Inspection Services $35,000 Poseidon Reimbursement $51,173 Purchase of Vans $24,517 SHEA Homes Reimbursement $50,000 Helicopter Repairs $10,000 Makallon Reimbursement Agreement $57,500 Mills Land &Water Zoning Entitlements* $300,000 Central Park Reservation System* $18,900 Methane Gas Mitigation* $110,000 Expected Future Appropriations* $61,100 TOTAL $883,190 •ApproOriatlon rewslons were not entered into the financial system before the end of the semnd quarter. B 4 Estimated Ending Fund Balance Maintain estimated ending reserve $3,552 Maintain adopted transfer to fund balance $172 Extraordinary savings from departments $2,100 Deferred General Fund Capital Project $2,364 TOTAL $8,188 This assumes no additional appropriations will be made from fund balance and all other currently estimated revenues are received as projected. 9 Continue Hiring Freeze with Exemptions 10 s Recommended Exemption to the Hiring Freeze The following positions should be exempted from the hiring freeze due to productivity, efficiency, and/or revenue related issues: ^Building Inspector III (2 positions) ^Recreation Supervisor Deputy City Attorney/Litigator ^Real Estate Services Manager OFire Med Coordinator OWater Meter Reader bMechanic II (Police) OWater Operations Manager ^Principal Electrical Inspector *All Information Services positions Continue Hiring Freeze In response to the current unknowns regarding the state's budget and its impact on the city's revenues, a hiring freeze for all other safety and non-safety personnel is recommended for a period of sixty days (May 20, 2003 through July 18, 2003). The recommended hiring freeze will be for all current vacancies that have occurred from February 19, 2003 to July 18, 2003 due to resignation, termination, or retirement, except for recruitments currently in progress and any minimum staffing requirements identified in any memorandum-of-understanding between the city and a labor association. 12 6 Finance Board Recommendations 13 Finance Board In April, 1993 the City Council created the seven member City Council appointed Finance Board. `; The board acts in an advisory capacity to the City Council in matters pertaining to financial planning. `) The Municipal Code allows the City Council to direct the Finance Board to perform other duties or studies. 14 7 r Finance Board Evaluation ;% It is recommended the City Council direct the Finance Board to prepare an evaluation that: Reviews the fiscal year 2002/2003 departmental work plans as presented at the Special City Council Meeting on Monday, June 9, 2003. Reviews the fiscal year 2002/2003 adopted departmental budgets as needed at Regular and Special Finance Board Meetings. :: Makes recommendations by memorandum to the City Council regarding possible changes to departmental fiscal year 2003/2004 budgets by June 30, 2003. 15 Proposed Fiscal Year 200212003 Budget Revision Calendar 16 8 Fiscal Year 200312004 Issues s�The city is currently experiencing an ongoing budget problem of approximately $11.8 million. This problem is primarily the result of revenues received less than projected of $7.8 million (Sales Tax, UUT, TOT) and significant additional expenditures $4.0 million (PERS Rate, Liability Claims Reserve). 17 Fiscal Year 200312004 Issues This problem has been addressed in the fiscal year 2003/2003 through the application of one-time measures as follows: Redevelopment Agency Transfer $4.0 million Total Projected Expenditure Savings $4.0 million Equipment Purchases deferred $2.0 million Capital Projects deferred $2.4 million Miscellaneous $0.1 million TOTAL $12.5 million 18 9 Fiscal Year 200312004 Issues a; While the one-time measures exceed the ongoing problem identified, the overall projected General Fund undesignated, unreserved fund balance continued to decline because of corrections (reductions) made to the beginning fiscal year 2002/2003 fund balance in both the First and Second Quarter Reports. The current extraordinary situation .necessitates the need to reopen the fiscal year 2002/2003 Adopted Budget. 19 Budget Revision Calendar May 1, 2003 Community Budget Survey Began May 14, 2003 FY 02/03 Work Plans distributed May 19, 2003 City Council Meeting—presentation of 2°d Quarter Report June 2, 2003 Community Budget Survey Ends June 9, 2003 City Council Workshop—presentation of FY 02/03 Work Plans June 11, 2003 Finance Board Meeting—FY 03/04 Budget June 12, 2003 FY 03/04 Decision Packages distributed June 23, 2003 City Council Workshop—FY 03/04 Budget June 30, 2003 City Council Workshop—FY 02/03 3rd Quarter Update Finance Board FY 03/04 Budget Recommendations distributed July 7, 2003 City Council Meeting—Public Hearing re: FY 02/03 Budget July 9, 2003 Regular Finance Board Meeting July 24, 2003 Regular City Council Meeting 20 10 SST n Budget Revision Calendar August 1, 2003 Preliminary FY 03/04 Budget presented to City Council August 4, 2003 Regular City Council Meeting August 11, 2003 City Council Study Session re: FY 03/04 Budget Public Hearing re: adoption of new fees Finance Board in attendance August 13, 2003 Regular Finance Board Meeting August 18, 2003 Regular City Council Meeting August 25, 2003 City Council Study Session re: FY 03/04 Budget Second Public Hearing re: adoption of new fees Finance Board in attendance August 27, 2003 Special Finance Board Meeting Sept 1, 2003 Regular City Council Meeting Public Hearing re: FY 03/04 Budget Sept 8, 2003 City Council Study Session re: FY 03/04 Budget Finance Board in attendance 21 Budget Revision Calendar Sept 10, 2003 Regular Finance Board Meeting Sept 15, 2003 Regular City Council Meeting Second Public Hearing re: FY 03/04 Budget Recommended Adoption of FY 03/04 Budget Finance Board in attendance Sept 22, 2003 City Council Study Session re: FY 03/04 Budget(if needed) Sept 29, 2003 City Council Study Session re: FY 03/04 Budget(if needed) Last opportunity to adoption FY 03/04 Budget per State Law Oct 1, 2003 Beginning of FY 03/04 22 I1 Su � Review of Recommended Actions 23 »• Fn Recommended Actions :> Receive and file the Fiscal Year 2002/2003 Second Quarter Budget Report. ;: Authorize the City Administrator to impose a complete hiring freeze for sixty days (May 20, 2003 through July 18, 2003) of all safety and non-safety positions in response to the current unknowns regarding the state budget, except: recruitments currently in progress, any minimum staffing requirements identified in any memorandum-of- understanding between the city and a labor association, and identified positions required for productivity, efficiency, or revenue related issues. 24 12 Y Recommended Actions Direct the Finance Board to prepare a study regarding possible changes to the adopted fiscal year 2002/2003 and proposed fiscal year 2003/2004 budgets pursuant to Huntington Beach Municipal Code chapter 2.109.040(c). Authorize the City Administrator to proceed with the proposed budget calendar. 25 13 ATTACHMENT #2 sip ADMINISTRATIVE SERVICES Homin £- ch. INTERDEPARTMENTAL COMMUNICATION TO: Ray Silver, City Administrator FROM: Clay Martin, Director of Administrative Services CF SUBJECT: Mid Year Budget Report—FY 2002/03 DATE: April 30, 2003 Attached is the Mid Year Budget Report for fiscal year 2002/03. As of the end of the second quarter of 2002/03, revised General Fund appropriations totaled $139,422,379. General Fund Balance—Starting FY 2002/03: The General Fund started the year with a beginning balance of$20.5 million. From this amount, reserves totaling $17.5 million are deducted for prior year encumbrances, potential liability claims, and equipment replacement. To this balance can be added the recent transfer of $4 million from Redevelopment, potential "extraordinary savings" of $2.1 million, Capital Project savings of $2.3 million, and Equipment Replacement savings of $1.9 million. It is anticipated this balance will be impacted by downward adjustments to sales tax, utility tax, and other revenues, and $490,000 of additional appropriations anticipated from fund balance. Finally, after accounting for maintaining prudent reserves for liability and equipment replacement, an available fund balance of approximately $8.2 million is anticipated. Please refer to page 6 of this report for detail on the fund balance projection for September 2003. General Fund Revenue Update—FY 2002/03: As of the end of the second quarter of 2002/03, revised estimated General Fund revenue is$133,419,210. This new estimated amount reflects the following changes to General Fund revenue projections: • Increase Redevelopment Agency debt-repayment by$4.0 million • Properly allocation $1.1 million of Transient Occupancy Tax (TOT) from General Fund to Redevelopment Agency. • Reduce Utility Users Tax (UUT) projection by $500,000 to reflect decreased electricity and telephone receipts. • Reduce Building and Safety permit revenue by$107,000 from adopted amounts. Projected General Fund expenditure variances from budget include "normal'savings or overages in the following categories: Administration 41,000 Vacancy and operating expense savings. Administrative Services 257,000 Vacancy and operating expense savings. City Attorney 152,000 Vacancy savings. Building &Safety 198,000 Vacancy savings. City Clerk 106,000 Vacancy savings. Community Services 44,000 Operating savings. Fire Department 65,000 Operating savings. Information Systems 355,000 Vacancy and operating expense savings. Non-Departmental-City Wide 148,000 Operating savings. Planning Department 66,000 Vacancy and operating expense savings. Public Works 434,000 Vacancy savings, operating and capital savings. Misc. Dept. Savings 37,000 City Treasurer, Economic Dev., Police, Library. $1,903,000 Pagel All Funds Expenditure Analysis—FY 2002/03: The Fiscal Year 2002/03 Adopted Budget, exclusive of prior year encumbrances, was $323,337,115. Currently, revised appropriations total $357,076,312. The difference is $33,739,197 including net General Fund revisions,which encompass the GASB fund revisions and prior year encumbrances. Expenditures in all funds should produce an appropriation savings of approximately $28.5 million and possibly a greater amount depending on the progress of capital improvements. This estimate is based on a completion factor of 72.5% for capital projects currently budgeted. In most cases, unexpended funds earmarked for these capital improvements will be carried over to the following year. Normal savings in the General Fund are expected to be$1.9 million of the total. Prior year encumbrances come from appropriations committed last year but not expended. They represent numerous, previously scrutinized funding measures approved during last year's budget process and are carried forward as a formality. Budget additions represent new appropriations for specific items approved during this year and are accompanied by an explanation. The following chart is a list of encumbrance carryovers from last year, GASB revisions, and new appropriations since budget adoption last September. Encumbrance and Fund GASB Adjustments Budget Additions Description Of Budget Revisions 100-General Fund $(2,127,000) $399,000 Net of all activity for GASB adjustments and new revenue supported additions. 103-Donations 0 122,000 207-Gas Tax Fund 910,000 0 209-Park Acquisition&Dev. 380,000 168,000 South Beach Phase II 210-Sewer Fund 588,000 0 211 -Drainage 223,000 0 213-Measure M 365,000 0 301 -Capital Projects Fund 9,579,000 6,748,000 South Beach Phases I &II Lease Bonds ($520k)South Beach Phase I project $6.28m)South Beach Phase II project 304-Pier Rebuilding Fund 0 580,000 South Beach Phase II 305-Redevelopment 210,000 471,000 South Beach Phase II 307-Holly-Seacliff 0 1,132,000 Police Department Improvements 408-McDonnell CFD 0 299,000 Payment to fiscal agent 503-Emerald Cove 0 500,000 Deferred maintenance of buildings and grounds 506-Water Fund 2,050,000 0 507-Water Master Plan 3,895,000 0 511 -Sewer Service Fund 868,000 0 550-Self Insurance Fund 418,000 0 552-Liability Fund (3,888,000) 0 Net of all activity for GASB adjustments 553-Equip. Replacement 818,000 0 839-FHWA Grant 255,000 0 883-OCSD Grant 0 2,022,000 Re-establish Grant in new year. 892-Storm Water Quality 569,000 0 Various-Grants 2,300,000 3,209,000 Re-establish grants,add new grants Misc. 676,000 0 $18,089,000 $15,650,000 Cc City Council Department Heads Budget Staff Page 2 Total City Budget w General Fund Other Funds "'400,000,000 . r `i 300 000000 ,17,663,930 191,068,235 �; M. T20,0;000;o00 86-776-867 r 1'39,422,379 137,512,302 6$942 94,7 0 u +� ed' xpended Administration Administrative Services General Fund -Other Funds General Fund a Other Funds 2,500,000 •' 25,000,000, 80 54,322 2,000 000 20,000,000, FU E M,455,809 �h �1,5,000,000 1 91,898 1,850,7.10 263,289 '" � �� O80 4000,aoo aloo 0;00o s 0 917, 7 948,603 —T,690,743 50tQb — n�E383 000 ttOtt 3,501,764 4`I� s 3 � �'. ,. iT - � ,��'' � �iiiT� R,�OsfjLH►�► City Attorney Building & Safety General Fund �Other Funds General Fund -Other Funds 5,000,000 'Y 4,000,000, , 3 3 ✓" ����w 3,500 000 : 917.69 4,000 000 34 921.332 99,33 e,3 000;000 8 �. _- 32;50 �_ �g.�7 2 000 bOb 3,405,206 3 ,613 2,814,580 2,616,211 608 3$7 500 b 0 ,QbbOQ v 1 822,866 1,0®t},000 F" :'' —t 281,630 16 1"8 b, 17 rojected E'" t3e • of �� City Council City Clerk General Fund -Other Funds General Fund Other Funds 300,0000 0_s 700,000; `0"." 250 000 600,000, 0 I 404000d �150;000 279,030 269,314U �' 14 672 596 565 961 A00;000 100,000 _136,453 200,0 tt 239,929 0 30 p :3 �765 5$ 39929 get�ii res, e e r J cte Expende Community Services Economic Development General Fund -Other Funds r General Fund Other Funds �F4r, 16,000,000 M 12,000,00014,000,000 '' - 4 418,632 ',I 86,670 10,000,000 ; - 12000 N, s000 000 10,000;000 fi fix' ` S,QQO OQO j i w `` 6 000§;000 9 098,416 8,955,868 60000Q0 10`038 510 9,994 125 1;269,553 x a,000.00a — 1 ,632,085 2 D"0lt 000 978,784 �0 ,00 1. �,1�2Q,Q$7 1,,1-99,991 577 9 7, 4 4 1,02�t Q 10 096,849 S66$82 8u g ed � . x udge t°a�ec Exile:clad Fire Department Library Services General Fund -Other Funds •General Fund Other Funds 25,000,000 6,000,000, 011,025 01811,062 20,000,000 5,000,000 500,4881,504,342 10, 1 3 01.8 149 " 000;000 347 423 18 281 ,00Q,000 - 18, , ', 905, � € 7�62,64�2 0 � 2;p0p 000 1619,227 3,608,142 —.%491,743 — '. —4,957,699 ,fl00;001}. • _ - 11 / 11 Information Systems Non Departmental General Fund Other Funds General Fund Other Funds ,10 000,000 60,000,000 ' , . 8 000�OQ0;1 4 895,362 04,719,499 kC 000�0,000 �t y MI g6 Q00 000 { 7 _ Y�,.€40000000` 27,746,554 27,661,892 4,606;171 �,251,595 626,378' 20,Q00,000 10,039,676 t10€1000 22,751,880 22,603,659 ' 1,834,9 6 10,000;000 9,8Z4,2 9 0 Q 3 ,8 �► 34 4 M2. u e 3�rro' ct d xpendect Planning Police Department General Fund Other Funds General Fund -Other Funds 3,500,000 2 200-' 50 000,000 � 5415 4 098,566 '3 000,000 -- 40,000 000' 4 jj 2,5QO,OOOa71 �_. 2,000;000` { 30,000,000 1,261:'- 7-79 3 099 989 3 034 052 1,500�0�00 � : ' , 20;000;40�0` 38.825,867 38,803,230 000 0{H! 1,868,029 r _ _� x t -20,316,309 {} U d Pro het pin. ed. On Public Works City Treasurer General Fund Other Funds General Fund Other Funds 180,000,000 2,000,000 f 0,000,000 E t40 000,000 01,403 410,000 4 100,OOQ -obo v..1aa 749 1:73 356,200 $ 117,888,551 � 1,000,000 I 8IIOII40 0 s „;„ 1;389,126 1,385,641 11 58019,212 00,000 � !— 721,566 WMA II 8,606,037 1$,1,71,4Q8 9,1Z8,309 je E, , 5 • is .. ..- of General Fund Balance Shy . (2nd Quarter, 2002/03 FY) 1st Quarter 2nd Quarter Total 2001/2002 Ending General Fund Balance $20,593 $20,529 (September 30,2002) Total Fund Balance 20,593 20,529 Reserve for Prior-Year Encumbrances (4,557) (4,557) Reserve for Liability Claims (5,861) (7,162) "Reserve"for Equipment Replacement (5,830) (5,830) Unreserved, Undesignated Fund Balance 4,345 2,980 REVENUE 1 $131,154 $133,419 Property Tax 29,753 29,753 Other Local Taxes 56,034 53,743 (Sales Tax/UUT/TOT) Licenses&Permits 6,149 5,822 (Building Fees) Fines&Forfeitures 3,971 3,971 Use of Money 7,689 12,149 (Int.Inc./Redo.Trans) Revenue from Other Agencies ! 12,313 12,313 Charges for Service 11,799 12,154 (Building Fees) Other Revenue 584 652 Transfers In 2,536 2,536 Revenue Adjustments 326 326 TOTAL REVENUE 131,154 133,419 EXPENDITURE � $139,109 $136,914 Operating Expenses 118,588 1118,588 Equipment Replacement 5,329 3,352 (Deferred Purchases) Liability Program 2,825 2,825 Transfers Out 9,102 9,102 Prior-Year Encumbrances i 4,557 4,557 Additional Appropriations i 326 393 Projected Savings (1,618) (1,903) TOTAL EXPENDITURE 139,109 136,914 Total 2002/2003 Ending General Fund Balance $12,638 $17,034 (September 30,2003) Total Fund Balance i 12,638 17,034 Estimated Additional Appropriations (174) (490) Reserve for Liability Claims (5,861) (7,162) "Reserve"for Equipment Replacement j (5,830) (5,830) Unreserved, Undesignated Fund Balance 773 3,552 Projected 2002/2003 "Available" General Fund $9,709 $8,188 Balance Unreserved, Undesignated Fund Balance 773 3,552 Budgeted Transfer to Fund Balance 172 172 Transfer from Redevelopment j 4,000 0 (Included above) Extraordinary Department Savings 11 2,400 2,100 Deferred Capital Projects(GF Transfer) 2,364 2,364 Projected Fund Balance 9,709 8,188 ALL NUMBERS IN 1,000's Page 6 5/2/2003 City of Huntington Beach 2nd Quarter Budget Report - FY 2002/03 Expenditure Summary By Type - All Funds R14113 MONTHLY (MonthlyRpt) Forahe Period EndingWarch11,2003 -� ��'' ° ' of tFie.Fiscal Year Com leted__ __ _ .X .-_ -. 49 9Io.. x Projected Prior Year Adopted Revised Year To Date YearTo Date: Projected (Over)/Under Description Actual Budget Budget Expended .%Exa nded Expenditure Budget 4 EXPENDITURES W P PERSONAL SERVICES '- Salaries Permanent 64,688,170 68,049,707 68,287,228 32,116,563 47 00 65.729 680 2,557,548 Salaries Temporary 4,699,491 4,123,696 4,361,842 1,812,755 4160 4501,219 (139,377) y Salaries Overtime 7,165,226 5,873,966 . 6,003,286 3,398,977 566% 6,689,149 (685,863) Termination Pay Outs 2,741,689 2,050,000 2,050,000 1,054,121 #"514% _2;200,224' (150,224) Benefits 19,839,833 22,894,221 22,902,752 10,017,194 437% '.20;896,830 2,005,922 PERSONAL SERVICES 99,134,410 102,991,691 103,606,108 48,399,611 46.7% 100,017,103 3,688,005 OPERATING EXPENSESQX f Utilities 6,745,725 9,296,411 9,326,332 3,459,875 371% 9,139,805 186,527 Purchased Water 7,122,747 7,975,500 8,821,933 6,429,835 ` 72 % 8645494 176,439 Equipment and Supplies 6,999,525 7,074,821 7,693,931 4,141,651538% 7 547,565 146,365 Repairs and Maintenance 5,778,049 7,631,375 8,764,517 4,833,247 55 1% 8 589 227 175,290 Conferences and Training 710,688 1,109,472 1,120,521 315,551 MJ �81APo 1;098;111 22,410 Professional Services 17,345,884 24,463,594 28,271,646 12,667,06644-80/ 27 706,213 565,433 Other Contract Services 12,130,351 15,583,295 15,838,618 12,066,741 . 76 2%0 ,15 521 846 316,772 Rental Expense 329,360 1,890,287 1,905,020 1,061,212 f 55�7% 1 866,920 38,100 Claims Expense 8,001,487 8,950,000 9,730,304 6,001,321617% 9605,698 124,606 Insurance 2,069,613 5,642,000 1,942,325 292,856 151% 1903,479 38,847 Pension Payments 1,045,386 1,020,000 1,020,000 1,009,909 � 990%0 999;600 20,400 Contribution to Private Agency 0 (0) Payments to Other Governments 3,975,195 3,126,468 5,651,980 3,340,324 59 1% 5 538.940 113,040 Interdepartmental Charges 7,652,038 11,871,412 7,381,000 1,649,076 - 22`3% 7,233,380 147,620 Expense Allowances 684,458 538,648 552,248 520,838 903% 541203 11,045 Other Expenses 1,446,511 2,695,625 2,026,346 180,002 k 8 9% 1,985,819 40,527 OPERATING EXPENSES 82,037,018 108,868,908 110,046,721 57,969,504 52:7;% 107;923,301` 2,123,420 CAPITAL EXPENDITURES Land Purchase 554,869 650,000 650,000 _xg 0 0% 637,000 13,000 Improvements 62,023,273 61,872,010 89,169,512 30,324,383 4� N4 �66421;161' 22,748,351 Equipment 9,339,673 6,582,271 9,411,750 2,396,980 =- 25:5'/0 9,223;515 188,235 Vehicles 4,945,168 2,622,200 2,617,454 1,492,414 57 0%0 2,565,1.05 52,349 Software-Capital 1,697,467 2,504,814 3,124,522 310,422 9 9'/0 -.3,062,032 62,490 sue, Capitalized PPBE Offset -6,682,902 -41,591 , :� � 41 591 41,591 CAPITAL EXPENDITURES 71,877,548 74,231,295 104,973,238 34,482,608 32 8% 81,867,221' 23,106,017 NON-OPERATING EXPENSES - Debt Service Expenses 88,866,418 17,883,176 15,697,150 2,512,61916 0% 15,697.150 (0) Pass Through Payments 260,199 320,000 320,000WWV9,0'/0 320,000 (0) Transfers to Other Funds 62,683,279 16,685,145 20,066,077 11,766,862 4 58 60% 20,066;077; (0) Depreciation 16,218,854 2,082,000 2,082,000 328,670 _ 15 8% 2,410,670 (328,670) Loans Made 620,941 275,000 286,015 259,940 90 9% 286;015 (0) NON-OPERATING EXPENSES 168,649,692 37,245,321 38,451,242 14,868,091 38 7% 38,7791912 (328,670) EXPENDITURES 421.698.667 323.337.115 357.076.309 155.719.814 g°„ 43:6/0 L"328,58T537 28,488,772 Qtr 2-All Funds 03 5/2/2003 Expenditure Summary By Type Page 7 9:34 AM City of Huntington Beach 2nd Quarter Budget Report - FY 2002/03 Summary By Category-Department - All Funds R14113 MONTHLY (MonthlyRpt) Forahe PeriodiEndihOlMarch'31;2003. __ - _ - _ .r ._ 49 9"/0 . of°it e'Fiscai Year"Com`leted zProjected Prior Year Adopted Revised Year.To Date Year To Date; Protected.= (Over)/Under Description Actual Budget Budget Expended %Exxpended Expenditure Budget EXPENDITURES PERSONAL SERVICES Administration 1,411,906 1,315,227 1,347,487 646,258480% 1298,424 49,063 Administrative Services 4,322,342 4,585,056 4,650,190 1,871,692 .4,376;226 273,964 City Attorney 1,488,422 1,523,259 1,554,920 700,311 �450 0 1-,445,244 109,676 Building 2,054,826 2,397,734 2,439,833 1,094,646 44 99/( 2 248 958 190,875 City Council 118,725 129,015 130,182 58,829 452% 120343 9,839 City Clerk 447,796 539,563 548,376 214,732 ~: 39 2%0 439 812 108,564 Community Services 7,707,881 7,346,471 7,500,819 3,034,058 40.4% 7-336,358 164,461 Economic Development 1,431,478 1,353,921 1,399,824 702,429 Aj� % 1 441 608 (41,784) Fire 17,542,861 17,859,082 17,990,174 8,767,491 8 % 17 846 972 143,202 Library 3,261,728 3,038,619 3,220,318 1,580,435 VA 4 49 1% 3,237,455 (17,137) � .. Information Systems 859,660 2,077,387 1,108,535 312,559 ��� 28�2% 745;956 362,579 Non Departmental 2,557,400 2,674,809 2,674,809 1,032,829 8.6°/u 2,508,658 166,151 Planning 1,910,397 1,986,093 2,024,831 971,361 4800 1987939 36,892 Police 34,237,928 34,895,842 35,578,649 17,606,539 495% 35144542 434,107 Public Works 18,730,962 20,170,923 20,318,112 9,251,929 4550 18719,019 1,599,093 City Treasurer 1,050,096 1,098,591 1,118,053 553,513 4T _ 49=5'% . 1,119"592 (1,539) PERSONAL SERVICES 99,134,408- 102,991,592 103,605,112 48,399,611 46:7% 100,017103 3,588,009 OPERATING EXPENSES Administration 708,638 911,230 897,462 423,838 '�47>2% 879,513 17,949 Administrative Services 16,168,439 16,437,125 16,690,705 9,681,08458.06/6 16,426,890 263,815 City Attorney 2,081,551 2,359,480 2,784,389 1,612,291 57 9°/q -..2 728 701' 55,688 Building 935,803 910,080 1,292,439 795,371 �=, 61 5% 1 266 590 25,849 City Council 118,652 136,348 136,348 65,123 47 80% 136;721 (373) City Clerk 228,100 119,620 124,220 25,197 20;3%0 126 150. (1,930) Community Services 3,783,530 4,438,676 5,252,973 2,422,887 46 1% 5 147,914 105,059 Economic Development 1,448,917 2,062,418 2,590,432 1,118,879 4KOio 21538,623 51,809 Fire 4,111,068 5,240,521 4,996,833 3,206,232 64 2% 4 896 89,7. 99,936 Library 1,147,237 1,281,221 1,218,397 799,406 656% 094029 24,368 Information Systems 2,643,330 4,404,984 5,116,448 1,907,606 37 3% '5 014:119 102,329 Non Departmental 9,332,656 14,740,640 12,969,351 5,679,141 = 43 8% -12 709 964 259,387 Planning 531,983 297,325 1,067,358 886,6688310 104601i; 21,347 Police 4,010,332 5,675,047 4,496,188 2,937,048 65 3°/u 4,406,264 89,924 Public Works 34,728,383 49,244,275 49,811,977 25,910,546 52 00 48,815,737 996,240 City Treasurer 58,400 609,918 601,203 498,184 y 82.9% 589,179 12,024 OPERATING EXPENSES 82,037,019 108,868,908 110,046,723 57,969,501 52.7"/0 1107j923,3031 1 2,123,420 Cltr 2-All Funds 03 5/2/2003 Summary By Category-Department Page 8 9:34 AM REQUEST FOR ACTION MEETING DATE: September 2, 2003 DEPARTMENT ID NUMBER: PL03-24 Analysis: The Planning Department consists of three divisions, Advance Planning, Current Planning, and Code Enforcement/Neighborhood Preservation. If the exceptions are approved, the positions will be in the Current Planning and Advance Planning Divisions. The Current Planning Division's primary responsibilities are processing entitlements to the Design Review Board, Zoning Administrator, Planning Commission and City Council. The Advance Planning Division's responsibilities include 'long range planning, maintaining the General Plan, environmental (CEQA) processing, and miscellaneous administrative duties. In addition, both divisions provide staff support at the public zoning information counter. The funding for these services is the General Fund but partially offset by entitlement fees paid by applicants who submit entitlement projects to the City. The position of Senior Planner is currently within the Code Enforcement/Neighborhood Preservation Division. While primarily working in Code Enforcement, the Senior Planner's time is split between duties in Code Enforcement and supervising the public zoning information counter. While supervising the counter, the Senior Planner also dedicates approximately eight hours a week to working two counter shifts. With the pending retirement of the Senior Planner, the Planning Department will dedicate the position full time to the Current Planning Division. This will require the Department to recruit a full time position to provide additional staff support for entitlement processing and counter duties. The part time Department Analyst position will be in the Advance Planning Division and is open as a result of an Associate Planner opting to work permanent part-time. The part time analyst will provide much needed assistance with the budget, contracts, the department web page, and assorted administrative duties within the Department. In addition, to offset the transfer of a Code Enforcement Officer to the Building Department, Code Enforcement/Neighborhood Preservation will seek a part-time intern to perform enforcement of abandoned vehicles as part of the OCTA's Abandoned Vehicle Program. This will be accomplished at no additional costs to the budget. Environmental Status: Not Applicable Attachment(: City Clerk's Page Number No. Description 0"lt-P/ RCA Author: H. Fauland/ H. Zelefsky PL03-24 .2- 8/18/2003 4:00 PM r RCA ROUTING SHEET INITIATING DEPARTMENT: Planning SUBJECT: Exceptions to Hiring Freeze COUNCIL MEETING DATE: September 2, 2003 RCA ATTACHMENTS STATUS Ordinance (w/exhibits & legislative draft if applicable Not Applicable Resolution (w/exhibits & legislative draft if applicable) Not Applicable Tract Map, Location Map and/or other Exhibits Not Applicable Contract/Agreement (w/exhibits if applicable) (Signed in full by the City Attorney) Not Applicable Subleases, Third Party Agreements, etc. (Approved as to form by City Attorney) Not Applicable Certificates of Insurance (Approved by the City Attome Not Applicable Financial Impact Statement Unbudget, over$5,000 Not Applicable Bonds If applicable Not Applicable Staff Report If applicable) Not Applicable Commission, Board or Committee Report (If applicable) Not Applicable Findings/Conditions for Approval and/or Denial Not Applicable EXPLANATION FOR MISSING ATTACHMENTS REVIEWED RETURNED FORWALRDED Administrative Staff Assistant City Administrator Initial City Administrator Initial City Clerk EXPLANATION FOR RETURN OF ITEM: (Below . . . Only) RCA Author: HZ:SH:HF:rl (yWlf 0168A Council/Agency Meeting Held: 0• g• Q3 Deferred/Continued to: C�Q X Approved ❑ Conditionally Approved ❑ Denied City Clerk'A Si atu Council Meeting Date: August 18, 2003 Department ID Number: FD 03-008 CITY OF HUNTINGTON BEACH REQUEST FOR COUNCIL ACTION o -- SUBMITTED TO: HONORABLE MAYOR AND CITY COUNCIL � =' SUBMITTED BY: RAY SILVER, City Administrato --. PREPARED BY: Duane Olson, Fire Chief o s C--) SUBJECT: APPROVE AN EXCEPTION TO THE HIRING FREEZE FOR THE' POSITION OF ADMINISTRATIVE ASSISTANT IN THE FISCAL YEAR 2002/2003 Statement of Issue,Funding Source,Recommended Action,Alternative Action(s),Analysis,Environmental Status,Attachments) Statement of Issue: Approve the position of Administrative Assistant as an exception to the current hiring freeze to maintain essential Staff support in the Administration Section of the Fire Department for the fiscal year 2002/2003. Funding Source: Budgeted within the fiscal year Fire Department Permanent Salaries (Account No. 10065100.51110) Recommended Action: Motion to: 1. "Authorize the City Administrator to approve the position of Administrative Assistant as an exception to the current hiring freeze to maintain essential staff support for the Fire Chief and Fire Administration Division." Alternative Actions: The City Council may make the following alternative motions: 1. "Deny the position of Administrative Assistant as an exception to the current hiring freeze in Fire Administration." 2. "Continue the item and direct staff accordingly." E -5 REQUEST FOR COUNCIL ACTION MEETING DATE: August 18, 2003 DEPARTMENT ID NUMBER: FD 03-008 Analysis: The Administrative Assistant provides a wide variety of confidential and responsible administrative support, secretarial, and clerical duties for the Fire Chief, other chief officers and clerical positions. This position also has responsibility for ongoing projects in the Fire Department. The loss of one Administrative Secretary position as part of the budget reduction has already reduced the level of support for Fire Administration and service levels will be severely impacted if the Administrative Assistant position is also left unfilled. Not filling this position will result in delays in processing many required Fire Department reports, contracts and critical agreements. Approving this request will provide critical support to the Department and prevent work disruptions and the loss of vital information. Environmental Status: N/A Attachment(s): City Clerk's . . • Number No. Description RCA Author: Olson/Purdue/Justen FD 03 008 Exception to Hiring Freeze AA.doc -2. 7/29/2003 5:42 PM RCA ROUTING SHEET INITIATING DEPARTMENT: Fire Department SUBJECT: Exception to Hiring Freeze COUNCIL MEETING DATE: August 18, 2003 RCA ATTACHMENTS STATUS Ordinance (w/exhibits & legislative draft if applicable) Not Applicable Resolution (w/exhibits & legislative draft if applicable) Not Applicable Tract Map, Location Map and/or other Exhibits Not Applicable Contract/Agreement (w/exhibits if applicable) (Signed in full by the City Attome Not Applicable Subleases, Third Party Agreements, etc. (Approved as to form by City Attome Not Applicable Certificates of Insurance (Approved by the City Attorney) Not Applicable Financial Impact Statement (Unbudget, over $5,000) Not Applicable Bonds If applicable Not Applicable Staff Report (If applicable) Not Applicable Commission, Board or Committee Report (If applicable) Not Applicable Findings/Conditions for Approval and/or Denial Not Applicable EXPLANATION FOR MISSING ATTACHMENTS REVIEWED RETURNED FORWARDED Administrative Staff fC, _ Assistant City Administrator Initial City Administrator Initial City Clerk EXPLANATION FOR RETURN OF ITEM: (Below SpaceFor Only) RCA Author: Olson/Purdue/Justen cl1 .t Council/Agency Meeting Held: ,1= Y n{ i'�, , k Deferred/Continued to: �1 I 4, G HUE.1 Ir uT(,r4 P,FL AC Ili. CA Approved ❑ Conditionally Approved ❑ Denied City Clerk's Signature 7nn n I. 1�c Council Meeting Date: August 18, 2003 Department ID Number: PD-03-017 CITY OF HUNTINGTON BEACH REQUEST FOR COUNCIL ACTION SUBMITTED TO: HONORABLE MAYOR AND CITY COUNCIL MEMBERS SUBMITTED BY: RAY SILVER, City Administrator crxl PREPARED BY: KENNETH W. SMALL, Chief of Police P,4 SUBJECT: Approve the Hiring of one (1) Detention Officer and two (2) Records Supervisors as Exceptions to the Hiring Freeze jFst7ateme-,toflssue,Funding Source,Recommended Action,Alternative Action(s),Analysis,Environmental Status,Attachment(s) Statement of Issue: The Huntington Beach Police Department must hire one (1) Detention Officer to fill a vacant position and bring staffing to appropriate levels in the Jail Unit. In addition, the Records Unit has two (2) Supervisor positions. Of the two (2) Supervisor positions, an "acting" supervisor fills one and the second supervisor will retire in September 2003, leaving the unit without any permanent supervision. This approval of this request is in order to fill the existing and anticipated vacancies. Funding Source: The existing, approved Police Department budget can absorb the cost of one (1) Detention Officer and the two (2) Records Supervisors. The funds are available in Police Department's General Fund Accounts, for Jail (10070601) and Records (10070302). Recommended Action: Approve the hiring of one (1) Detention Officer and two (2) Records Supervisor positions as exceptions to the current hiring freeze and allow for immediate recruitment. Alternative Action(s): Do not approve the hiring of one (1) Detention Officer and two (2) Records Supervisor positions and direct staff accordingly. REQUEST FOR COUNCIL ACTION MEETING DATE: August 18, 2003 DEPARTMENT ID NUMBER: PD-03-017 Analysis: On May 19, 2003, the City Council approved a hiring freeze for all safety and non-safety positions due to state budget uncertainties. The Council item indicated that any exceptions to this item must meet one of the following criteria: Minimum requirements Recruitments currently in progress Positions required for productivity Positions that generate revenue Positions needed for efficiency The Jail Unit of the Police Department is authorized for 19 positions, which include Detention Officers, Detention Officer/Nurses, and Senior Detention Officers. With the recent resignation of one Detention Officer, a vacancy was created. The shifts that were covered by this Detention Officer are required to meet the minimums in the Jail Unit. Currently, those shifts are being filled by Detention Officers working overtime and part-time, former police officers. Prior to the budget reductions presented and approved by Council at the July 7, 2003 meeting, the Records Bureau was approved for three (3) Records Supervisor positions. At the July 7, 2003 meeting, the number of Records Supervisors was reduced by one (1), from three (3) to two (2). Currently, an "acting" supervisor fills one position and the second supervisor plans to retire in September 2003. This will leave the Records Unit without any permanent supervisors. Approval of the hiring of one (1) Detention Officer and two (2) Records Supervisors will allow for the recruitment for these positions to begin immediately. The recruitment process for these positions is anticipated to be two (2) months. If the selected candidates are not from our existing police employees, then background could take an additional 2-3 months. The total process for hiring could take as much as 4-6 months. These positions are necessary to meet minimum staffing requirements and to maintain efficiency and productivity. Environmental Status: Attachment(s): City Clerk's Page Number No. Description RCA Author: Shirleen McNamee/Shawna Krone-Schmidt U:\RCA-RLS-Contracts\RCAs\RCA Hire DO-Rec Sup.doc -2- 8/4/2003 10:06 AM RCA ROUTING SHEET INITIATING DEPARTMENT: Police SUBJECT: Approve the hiring of one (1) Detention Officer and two (2) Records Supervisors COUNCIL MEETING DATE: August 18, 2003 RCA ATTACHMENTS STATUS Ordinance (w/exhibits & legislative draft if applicable) Not Applicable Resolution (w/exhibits & legislative draft if applicable) Not Applicable Tract Map, Location Map and/or other Exhibits Not Applicable Contract/Agreement (w/exhibits if applicable) (Signed in full by the City Attorney) Not Applicable Subleases, Third Party Agreements, etc. Approved as to form by City Attome Not Applicable Certificates of Insurance (Approved by the City Attorney) Not Applicable Financial Impact Statement (Unbudget, over$5,000) Not Applicable Bonds (If applicable) Not Applicable Staff Report If applicable) Not Applicable Commission, Board or Committee Report (If applicable) Not Applicable Findings/Conditions for Approval and/or Denial Not Applicable EXPLANATION FOR MISSINGATTACHMENTS .. ......... REVIEWED RETURNED FOR WARDED. Administrative Staff Assistant City Administrator Initial City Administrator Initial City Clerk ( ) EXPLANATION FOR RETURN OF ITEM: Only)(Below Space For City Clerk's Use RCA Author: Shirleen McNamee/Shawna Krone-Schmidt Orange County Auto Theft Task. Force �o Memorandum of Understanding November 1999 MEMORANDUM OF UNDERSTANDING ORAINGE COUNTY AUTO THEFT TASK FORCE .-lmended-Judy 1999 I. OVERVIEW Vehicle theft, the most costly of all property crimes, impacts over four million Americans each year at a cost exceeding S 10 billion. This represents nearly half(48 percent) of the monetary loss of all crimes combined. California continues to lead the nation with (192.713) vehicle thefts occurring in 1998, with an estimated replacement value of the vehicles to be approximately 1 billion dollars. In Orange County during 1993, a total of 20.312 vehicles were stolen at a cost to the motoring public in the amount of S 11 I miilion. The auto theft rate in Orange County has decreased in the last six years and continues to steadily decrease at an average rate of nearly ten- percent a year. In an effort to suppress vehicle theft crimes and address mounting public concern, the California Legislature passed into law Senate Bill 2139 (Vehicle Code Section 9250.14). This bill authorizes the Board of Supervisors to impose a one-dollar fee on all vehicles registered in the County at the time of registration renewal to enhance the capacity of local law enforcement and prosecutors to deter, investigate, and prosecute vehicle theft crimes. On January 6, 1993, The Orange County District Attorney, in conjunction with the Orange County Chiefs' and Sheriffs Association, requested the Board of Supervisors adopt a resolution pursuant to Vehicle Code Section 9250.14 specifically to fund a multi-jurisdictional vehicle theft task force. The resolution was adopted unanimously which results in an additional S 1.00 fee to be charged on each Orange County new and renewal vehicle registration. II. MISSION To reduce the incidence of vehicle theft and increase the apprehension of the professional vehicle thief. A. Objectives 1. Interface - with the Regional Narcotics Suppression Program (RNSP), Orange County Gang Task Force, Orange Cost Regional Career Criminal Apprehension Program(CCAP), California Highway Patrol (CHP) Investigative Services, Department of Motor Vehicles (DMV), Department of Justice (DOJ), and all agencies within Orange County for the sharing of intelligence related to vehicle theft. 2. Increase the arrests of vehicle theft suspects, particularly the professional thieves participating in stripping, renumbering for resale, exportation, and car jackings. 3. Identify locations supporting vehicle theft offenses and take the appropriate enforcement action. These locations may include legitimate businesses (repair/body shops and dismantlers) used for illegal activities and sites of"chop shop" operations. 4. Identify local trends and/or patterns of vehicle theft activities targeted by task force investigators. 5. Increase the recovery rate of stolen vehicles in Orange County. 6. Provide a fundamental, vehicle theft investigation repository of vehicle theft expertise, support, coordination and functional database. 7. Provide a forum for public awareness of vehicle theft prevention. This will be accomplished through coordination with local media to expose the vehicle theft program and encourage public participation. while discouraging potential vehicle thieves. III.TASK FORCE ORGANIZATION A. Executive Committee The Executive Committee shall act as the Board of Directors of the Orange County Auto Theft Task Force and direct the affairs of such. The Executive Committee shall be comprised of seven members of the following agencies: and encompass the District Attorney's Office, the County Sheriff. the Police Chiefs of Anaheim, Santa Ana, Westminster and Garden Grove, and the California Highway Patrol's Border Division Chief. Members of the Executive Committee should meet once a quarter, to review task force operations and provide guidance and input. The Chief of the District Attorney's Bureau of Investigation Unit shall serve as Director and Chairperson of the Executive Committee. Quorum voting of the Executive Committee shall be by majority vote and by committee members only. Board vacancies shall be filled by majority vote of the Executive Committee. B. Task Force Coordinator A Lieutenant of the California Highway Patrol will staff the Coordinator's position. The coordinator will be responsible for management of the task force and will be accountable to the Executive Committee. The lieutenant will dedicate that amount of time necessary to efficiently manage the Task Force. The coordinator's salary and benefits will not be reimbursed by the task force fund. C. Supervision The task force will be comprised of two investigative teams assigned by the task force coordinator. dictated by vehicle theft trends and demographics. Supervision of the investigative teams will be the responsibility of the sergeant, a working member of the team. Selection of task force supervisors will be based upon level of expertise, previous performance and availability. Selection of the supervisors will be from a qualified pool of candidates provided by participating agencies. The selection shall be the responsibility of the task force coordinator with concurrence of the Executive Committee. Salary and benefits associated with supervisory positions will be reimbursed by the task force fund. D. Prosecution Staff The District Attorney's Office will assign two prosecutors, and one investigator to work alongside task force members. The prosecutors will provide legal review and file task force cases warranting criminal complaints. All task force cases will be vertically prosecuted. The District Attorney's investigator will act as liaison between task force members and prosecutors and participate in investigations, and the filing of criminal cases. Salaries and benefits for these three positions wilt.be reimbursed by the task force fund. E. Investigators The task force shall be staffed by qualified detectives/investigators. Assignment to the task force shall be for a minimum of two years. Due to the sensitive nature of the position, personnel recommended for assignment will be subject to selection interviews by the coordinator and supervisors. Consideration for assignment is based on previous performance, investigative experience and ability to work well with others in a covert and close environment. Personnel not meeting acceptable standards of performance or refusing to comply with task force policies and procedures may be removed from the task force and transferred back to his/her agency. Should the coordinator have cause to replace a member, he shall discuss the issue with the participating agency. If the participating agency does not concur with the coordinator's decision to remove/replace the member, the issue shall be forwarded to the Executive Committee for resolution. It is agreed, however, the resolving of operational issues at the lowest level serves the best interest of the task force. Salaries and benefits associated with these detectives/investigators will be reimbursed from the task force fund. F. Administrative Support Staff The Office of the District Attorney will provide information Processing Specialists' to the task force. These positions will support office/administrative operations and task force personnel and provide clerical liaison between participating agencies. An Accountant Auditor II position will be provided by the Office of the District Attorney to coordinate general accounting, budget, purchasing, disbursement and reconciliation of task force funds. This position will be responsible for providing a monthly and/or quarterly accounting of the fund. The salary and benefits for these three positions will be reimbursed by the task force fund. G. National Insurance Crime Bureau(NICB) Investigator One hill time National Insurance Crime Bureau(NICB) agent will be assigned to the task force as an investigator. All salary, benefits, overtime, per diem, and business expenses for this member will be paid by NICB and will not be reimbursed by the task force fund. H. Federal Bureau of Investigation (FBI) Special Agent Should a FBI Special Agent be assigned to the task force as an investigator,'salaries, benefits, and overtime accrued by this investigator will be paid by the Federal Bureau of Investigation and not reimbursed by the task force fund. The investigator will provide his/her vehicle. safety equipment and radio, etc. when reporting to the task force. I. Department of Motor Vehicles Special Investigator The Department of Motor Vehicles - Special Investigations Unit, will assign an investigator to the task force on an associate basis to assist with records information including vehicle backgrounds, fraudulent identification(vehicles/persons), identification of suspects, document analysis, etc. Expenses for the associate investigator position will not be reimbursed by the task force fund. Should the need for a full-time investigator develop, the Department of Motor Vehicles has offered to provide one full-time investigator. The investigator's salary, benefits, and overtime would not be reimbursed by the task force fund. The investigator will provide his/her vehicle, safety equipment and radio, etc. when reporting to the task force. W. FISCAL PROCEDURES A. Salaries and Benefits The task force coordinator and participating representatives from the National Insurance Crime Bureau, the FBI, the Department of Motor Vehicles, Orange County Probation, California State Parole, and Department of Insurance, will not be reimbursed for salary and benefits. The salary, benefits and overtime of all remaining task force participants will be reimbursed to the host agencies by the task force fund. The personnel assigned to the task force will be paid by their respective agencies. It shall be the responsibility of the coordinator to institute a system of checks and balances, whereby, the hours of each participant will be authorized and audited for accuracy. This information will be reported to the host agencies' time analyst, with a copy to the task force accountant. The task force coordinator will retain a copy of this record. Members assigned to the task force whose salaries are reimbursed by the task force fund shall be assigned as a full time position. The administrative processing to determine payroll by the participating agencies will not be reimbursed. B. Participant Claims for Reimbursement Participating agencies may request reimbursement for task force members' regular salaries. benefits and overtime. Reimbursement will be based on actual hours of program participation. It is the responsibility of the task force accountant to develop a format for claiming expenses, with appropriate substantiating data. and to provide a sample of the document to the host agency for claim purposes. Payment of submitted claims will be processed within 90 days of receipt of invoice. In the unlikely event that revenues tall short of what is required for full recompense: reimbursement shall be made on a pro rata. share basis. In no event will general revenues of the County be used to offset any shortage. Claims for reimbursement of travel, per diem, lodging, materials, or services shall be submitted on an approved claim form specific to task force operations. U claims are subject to approval by the Task Force coordinator. Upon approval, the coordinator shall forward the reimbursement claims to the task force accountant for payment processing within 90 days of receipt of claims. C. Right to Audit Each party to this agreement shall make available to the county, at all reasonable times, its financial records relating to this agreement. The County or independent auditor may audit such records and. should the County determine ineligible costs have been reimbursed, the agency shall immediately repay that amount deemed ineligible. If not repaid within 30 days the County may withhold the amount deemed ineligible from future reimbursements. The parties shall maintain the original copies of the required records for a period of three years after the date the expense is reimbursed. D. Overtime The Executive Committee will approve a"not to excess" monthly allocation of overtime to be utilized by the task force. Monthly amounts exceeding this allocation will require written justification by the task force coordinator for approval of the Executive Committee. E. Indirect Costs The County of Orange, through the Office of the District Attorney, receives and is the financial administrator for all source funds for the Orange County Auto Theft Task Force. As such, a significant amount of management time will be consumed for the administration of funds and expenditures associated with these funds. to be reimbursed to the Office of the District Attornev. F. Special Fund The Office or the District Attorney, in order to faciiitate task force operations. shall establish a special appropriation fund. These funds shall used only as necessary, in the performance of duties relating to task force activities. Such usage will be • limited to special and extraordinary expenses incurred during the investigation of vehicle thefts. Authorization to use these funds will be determined by the Executive Board through its Chairman. V. LI ABILITY Each participating agency involved in the task force shall have full financiaf responsibility for their respective investigators assigned to the task force, including vehicle accidents and industrial injury claims. Additionally, the agency shall be responsible for any and all workers' compensation claims of their respective detective/investigator, in the event of injury during the course and scope of duties while assigned to the task force. The County, its officers, agents. and employees shall not be deemed to have assumed any liability for the negligence of participating agencies, officers or employees, and. participating agencies shall hold the County. its officers, and employees, harmless from claims and damages resulting therefrom. Participating agencies and the County shall hold each other harmless from the liability for acts or omissions of the other. Each party to this agreement agrees to defend, indemnify, and hold harmless the other parties to this agreement, in regard to liability imposed on the agreeing parties, due to acts or omissions of another party's assigned employees. VI. OPERATIONAL LOCATION Appropriate space will be leased to house task force participants and equipment. The lease will be paid from the task force fund. The task force office will be centrally located within Orange County. Location will be selected by the task force coordinator in conjunction with County of Orange General Services Administration, and approved by the Executive Committee. VII. EQUIPMENT The task force coordinator will be accountable for equipment assigned to the task force and will utilize approved county procedures for the accounting of, and safeguarding fixed assets. A. Vehicles If the task force is unable to provide a vehicle to the member through task force resources, participating agencies agree to provide this equipment. Maintenance of vehicles provided by the task force will be paid for by the task force fund. Fuel will be paid by the participating agency with reimbursement by the task force fund. Certification of fuel amounts and expenditures will be required. . These reimbursements will be paid from invoices submitted to the District Attorney Administration. Such claims will be approved for payment by the coordinator. B. Communications Equipment Hand held mini-radios and cellular telephones will be acquired in cooperation with the County GSA and paid for by the task force fund. The coordinator, each supervisor, and each detective/investigator will be provided this equipment. Procedures will be developed to ensure proper use and accountability of this equipment. C. Additional Equipment Additional equipment including surveillance equipment, office equipment, computers, hand tools, binoculars, video cameras, etc. will be purchased by the task force fund and provided to members from task force inventory. Situations requiring air support, unique vehicles, or covert assets, will require cooperative scheduling and assistance from host agencies. VII. UNDERCOVER DOCUMENTS The use of covert identities to support or enhance undercover operations is essential. This may require detectives/investigators to possess undercover driver's licenses, and/or other sources of identification. The procurement,utilization, and control of these documents will rest with the participating agency. Detectives/investigators will be expected to bring covert documents with them at the time of assignment. IX. ASSET SHARING Task force operations which result in the potential for either State or Federal asset seizures shall be brought to the attention of the Board of Directors to assess whether or not an application for asset forfeiture sharing will be made pursuant to appropriate State or Federal law. Any forfeited funds paid to the task force shall be distributed based on participation by each agency. X. STANDARD OPERATING PROCEDURES All task force members shall abide by the Standard Operating Procedures Manual (SOP) which shall be prepared by the task force coordinator with assistance from task force supervisors. The completed SOP will be subject to the review and approval of the Executive Committee. The SOP shall specify policies and procedures for task force operations and shall include the following specific items: A. In the event task force policies or procedures conflict with a participating agency, the member shall abide by the policies of his/her agency. Conflicts not resolved by team supervisors mill be referred to the task force coordinator for resolution. B. The investigation of officer-involved shootings shall be conducted according to the Orange County Chiefs of Police and Sheriffs Association's officer-involved shooting protocol. -7 Vehicle accidents will be handled by the agency having jurisdiction at the location the incident occurs. Nothing precludes further investigation or concurrent investigation by the detective's/investigator's parent agency. Injured personnel will be taken to the most immediate and competent medical facility available. The host agency of the involved member will be notified of the incident immediately. C. Task force personnel evaluations and investigations of citizens' complaints or internal investigations shall be handled jointly between the task force supervisor and host agency, when task force assignment is an issue. Disciplinary actions will be approved solely by the host agency. Host agencies will provide the name and telephone number of a "liaison supervisor," that will assist task force supervisors with inquiries of mutual concern. Internal disciplinary problems will be the responsibility of the task force supervisors. Failure to abide by task force policies and procedures may result in removal from the task force, upon recommendation of the coordinator, with concurrence of the Executive Committee. D. The release of media information regarding task force operations will be coordinated through the task force supervisor upon concurrence of the coordinator. Media releases involving joint investigations with one or more Orange County agencies will be coordinated with the Executive Committee and those agencies prior to the release of information if time permits. The coordinator will apprise the Chairman of the Executive Committee of incidents with significant media interest. The Executive Committee "ill determine the course of action when releasing significant information. M. REPORTING A. The task force coordinator will be responsible for implementing a reporting system which tracks team activities, statistics, and accomplishments of task force operations. This reporting system will serve as the basis for quarterly reports to the Executive Committee and ensure accountability of resources, personnel and equipment. B. The coordinator will submit an operational report to the Executive Committee on a quarterly/semi-annual or annual basis. C. The annual report will be provided to the County Board of Supervisors, with copies to each participating City Council. XII. AMENDMENTS TO THE M.O.U. The Executive Committee may amend any portion of this M.O.U. by a majority vote of the quorum. XIII. TERM OF AGREEMENT This agreement shall commence on November 16, 1999, and remain in effect until the termination of task force funding on the close of business. January 1, 2005, as set forth in Vehicle Code Section 9250.14 (AB 183). Participating agencies may elect to terminate the agreement prior to its designated termination date. Any Q agency desiring to terminate its participation in this agreement shall indicate such intent in writing to the Executive Committee. The termination shall be deemed to take effect not less than 30 days after receipt of the written communication or upon a date established by mutual agreement. YIV. SIGNATURES The undersigned state they represent and have the authority to execute this agreement on behalf of their respective agencies and, in signing this agreement, concur with and support the Orange County :auto Theft Task Force, as set forth in this agreement and for the period and purposed as stated herein. nald Blankens p, of Date Bureau of Investigations, Orange County District Attorney Rog aker, Chief ate Anaheim Police Department William Lentini, Chief Date Brea Police Department"d, M 1 11 Richard Tefank. Chik Date Buena Park Police Department C H ( LF 0ATVli S 1-Ci(L. C4? Gary Dominguez. Chief Date California Highway Patrol Donald Watkins. Chief ate California Highway Patrol DaMMesa pChief to lice Department a atrick McKinley, Chie Date Fullerton Police Department Joseph P'olisar, Chief Date Garden Grove Police Department Ronald Lowe berg, Chief Date Huntington Beach Police Dep ent Charles Brobeck, Chief Date ine Police Department Dennis Kies, Chief Date La Habra Police Department vwo Lo Mike Powel , Vice President Date National Insurance 6 e Bureau Robert Mc o ell, thief Date Newport Belakh Police Department Tony ckauckas, District Attorney Date Orange County District Attorney's Office / y- ov Andy Romero( hief Date Orange Police Department Michae enff Date Orange County Sheriff Department in / - 27- 0z�, Daryll Tho ann, Chief Date Placentia-olice Department Paul alters, Chief Date Santa Ana Police Department J s Cook, Chief Date Wetminster Police Department \ . . y.�\ \ . .y7 \m \ « SS \ : ' �<� ©» ° ©�- ��z �^ � . �y x a . :# . -� : e �.. y , � : � ® \\\A �\ � : �� ��) y.\ \ �` \�\�^~ _ - /� / \ - y �. �� � . : . : ��� : % © �& �� 2� ` _ - ��§ / : . ^ - +) : » \ \ �y . ` 2 \ k {� � \ \ �3 © �y w �. . <�.� . �m��-«��y� �. � ��a _ .� . ,�. y . � � . . . �T � yy���:° \ � � � � � : �m � �� � - CITY OF HUNTINGTON BEACH INTERDEPARTMENTAL COMMUNICATION To: Ray Silver, City Administrator From: Clay Martin, Director Of Administrative Services Subject: FIS 2003-29 Approve the Hiring of One (1) Police Officer Date: July 22, 2003 As required by Resolution 4832, this Fiscal Impact Statement has been prepared for "Approve the Hiring of One (1) Police Officer." If the City Council approves this request (total -appropriation $132,704, there will be no effect on the General Fund unappropriated, undesignated fund balance since the amount is offset by grant revenue not anticipated in the original budget. Clay Mart' Director/of Administrative Services RCA ROUTING SHEET INITIATING DEPARTMENT: Police SUBJECT: Approve the Hiring of one (1) Police Officer COUNCIL MEETING DATE: August 18, 2003 .... = RCA ATTACHMENTS STATUS Ordinance (w/exhibits & legislative draft if applicable) Not Applicable Resolution (w/exhibits & legislative draft if applicable) Not Applicable Tract Map, Location Map and/or other Exhibits Not Applicable Contract/Agreement (w/exhibits if applicable) (Signed in full by the City Attorney) Not Applicable Subleases, Third Party Agreements, etc. (Approved as to form by City Attorney) Not Applicable Certificates of Insurance Approved by the City Attorney Not Applicable Financial Impact Statement Unbud et, over $5,000 Attached Bonds If applicable) Not Applicable Staff Report If applicable) Not Applicable Commission, Board or Committee Report If applicable) Not Applicable Find in s/Conditions for Approval and/or Denial Not Applicable--, _ EXPLANATION FOR MISSING ATTACHMENTS . REVIEWED RETURNED FORWARDED _....... _ _ _ Administrative Staff L Assistant City Administrator Initial City Administrator Initial ®/w City Clerk ..._ - ......... ...... . . ......._ .__ ....... EXPLANATION FOR RETURN OF ITEM Only)(Below Space For City Clerk's Use RCA Author: Lt. Ron Burgess/Shawna Krone-Schmidt •. g( � �ssCrG�-r Council/Agency Meeting Held: 7 0 Deferred/Continued to: pproved ❑ Conditionally Approved ❑ Denied _ City Clerk's Si nature Council Meeting Date: July 21, 2003 Department ID Number: BD2003-2 T_ N_ CITY OF HUNTINGTON BEACH o REQUEST FOR COUNCIL ACTION c C-' SUBMITTED TO: HONORABLE MAYOR AND CITY COUNCIL r-r'-= SUBMITTED BY: RAY SILVER, City Administrator aa--.,J PREPARED BY: Ross Cranmer, Building & Safety Director-TL-- SUBJECT: APPROVE AN EXCEPTION TO THE HIRING 1EEZE FOR THE POSITION OF PLAN CHECK ENGINEER IN THE FISCAL YEAR 2002/2003 Statement of Issue,Funding Source,Recommended Action,Alternative Action(s),Analysis,Environmental Status,Attachment(a) Statement of Issue: Approve the position of Plan Check Engineer as an exception to the current hiring freeze to maintain productivity in the Engineering Plan Check Section of the Building & Safety Department for the current fiscal year 2002/2003. Funding Source: Budgeted within the fiscal year Building & Safety Department Permanent Salaries (JDE Account No. 10055301.51100) Recommended Action: Motion to: 1. "Authorize the City Administrator to approve the position of Plan Check Engineer as an exception to the current hiring freeze to maintain productivity in the Engineering Plan Check Section." Alternative Actions: The City Council may make the following alternative motions: 1. "Deny the position of Plan Check Engineer as an exception to the current hiring freeze in the Engineering Plan Check Section." 2. "Continue the item and direct staff accordingly." REQUEST FOR COUNCIL ACTION MEETING DATE: July 21, 2003 DEPARTMENT ID NUMBER: BD2003-2 Analysis: The Engineering Plan Check Section performs health and safety plan review of more complex building plans and provides support for inspectors for ongoing projects in our community. Funding for this service is accomplished through development fees paid by applicants who submit projects to the City. There are two Plan Check Engineer positions in the adopted 2002/2003 budget. With the upcoming retirement of one Plan Check Engineer, service levels will be severely impacted if the position is left unfilled. As the service provided by a Plan Check Engineer is purely fee based, not filling the position would reduce the cost to provide the service and, by State law, require that fees collected for this service be adjusted so there would be no net cost savings. In addition, it will increase plan review turn around time, resulting in longer waiting time for customers. Environmental Status: N/A Attachment(s): NumberCity Clerk's Page . Description /VOhy RCA Author: Richards BD2003-2 Exception to Hiring Freeze -2- 7/7/2003 10:40 AM RCA ROUTING SHEET INITIATING DEPARTMENT: Building & Safety SUBJECT: Exception to Hiring Freeze COUNCIL MEETING DATE: July 21 , 2003 RCA ATTACHMENTS STATUS Ordinance (w/exhibits & legislative draft if applicable) Not Applicable Resolution (w/exhibits & legislative draft if applicable) Not Applicable Tract Map, Location Map and/or other Exhibits Not Applicable Contract/Agreement (w/exhibits if applicable) (Signed in full by the City Attome Not Applicable Subleases, Third Party Agreements, etc. (Approved as to form by City Attome Not Applicable Certificates of Insurance Approved by the City Attome Not Applicable Financial Impact Statement Unbud et, over $5,000 Not Applicable Bonds If applicable) Not Applicable Staff Report If applicable) Not Applicable Commission, Board or Committee Report If applicable) Not Applicable Find in s/Conditions for Approval and/or Denial Not Applicable EXPLANATION FOR MISSING ATTACHMENTS REVIEWED RETURNED FORWARDED Administrative Staff Assistant City Administrator Initial City Administrator Initial City Clerk EXPLANATION FOR RETURN OF ITEM: (Below SpaceFor Only) RCA Author: I CITY OF HUNTINGTON BEACH MEETING DATE: JULY 7, 2003 DEPARTMENT ID NUMBER: AS-03-030 Council/Agency Meeting Held: 03 Deferred/Continued to: � P Approved ❑ Conditionally Approved ❑ Denied City Clerk's Sig tune Council Meeting Date: JULY 7, 2003 Department ID Number: AS-03-030 CITY OF HUNTINGTON BEACH REQUEST FOR ACTION o SUBMITTED TO: HONORABLE MAYOR AND CITY COUNCIL MEMBERS `� V HONORABLE CHAIRMAN AND AGENCY MEMBERS SUBMITTED BY: RAY SILVER, CITY ADMINISTRATORa2reJ o, 003 ti PREPARED BY: WILLIAM P. WORKMAN, ASSISTANT CITY ADMINISTRATOR CLAY MARTIN, DIRECTOR OF ADMINISTRATIVE SERVICES L SUBJECT: ADOPTION OF REDUCTIONS TO FISCAL YEAR 2002/2003 Statement of Issue,Funding Source,Recommended Action,Alternative Action(s),Analysis,Environmental Status,Attachment(s) Statement of Issue: Should the City Council approve reductions to the fiscal year 2002/2003 revised budget of $11,100,653? City Council Recommended Action: 1. Adopt Resolution No.o2oo a --,,5�3 , a resolution of the City Council of the City of Huntington Beach adopting reductions to the budget for the city for fiscal year 2002/03. 2. Continue the hiring freeze adopted by the City Council until September 15, 2003 except for the formal layoff process and all other previously approved exceptions. Redevelopment Agency Recommended Action: 1. Approve reductions to the budget for the redevelopment agency for fiscal year 2002/03. Alternative Action(s): r - � 1. Do not adopt reductions to the fiscal year 2002/2003 budget. H:\RCA'sTY 2002-2003 Reductions.doc ;;f 7/3/2003 10:49 AM REQUEST FOR ACTION MEETING DATE: JULY 7, 2003 DEPARTMENT ID NUMBER: AS-03-030 2. Do not extend the hiring freeze adopted by City Council May 19, 2003. Analysis: The 1st and 2nd Quarter Budget Reports presented to City Council identified significant concerns with both revenue and expenditure in the fiscal year 2002/2003 General Fund Budget. Revenue impacts were most significant in Sales Tax and Utility Users Tax (UUT). Significant expenditure impacts include increased costs for liability and safety retirement. As a result, the City Council agreed to review budget reductions in the fiscal year 2002/2003 General Fund Budget. The proposed departmental reductions were delivered to the City Council on Thursday, June 12, 2003. At a Special City Council Meeting on June 23, 2003, the reductions were formally presented to the City Council. At the June 30, 2003 Special City Council Meeting, the City Council took straw votes that approved the reductions as presented in the following departments: Administrative Services, Building & Safety, City Administrator's Office, City Attorney's Office, City Clerk's Office, City Treasurer's Office, Economic Development, Information Services, Police, and Public Works. The City Council directed the following changes be made in the following departments: Community Services Maintain current Marine Safety Officer staffing levels, reduce peak season staffing hours, reduce beach maintenance, and maintain rescue boat program. Fire Maintain current Fire/Paramedic Engine Company staffing levels by reducing departmental operating costs, reducing Deputy Fire Marshall staffing levels, and eliminating one Public Works position. Library Services The City Council took a straw vote to accept the Friends of the Library donation of $180,000 each year for the next two years to fund the Main Street and Banning branch libraries. Planninq Maintain current Code Enforcement Officer staffing levels. The City Council approved all other Community Services, Fire, Library Services, and Planning reductions as proposed. Staff will return to the City Council with the fiscal 2003/2004 budget with new revenue related to the FireMed program, Code Enforcement, and the Junior Lifeguard program as discussed by Councilmembers at the June 30, 2003 Special City Council Meeting. H:\RCA's\FY 2002-2003 Reductions.doc -3- 7/3/2003 10:49 AM a REQUEST FOR ACTION MEETING DATE: JULY 7, 2003 DEPARTMENT ID NUMBER: AS-03-030 The attached resolution incorporates the changes as directed by the City Council at the June 30, 2003 Special City Council Meeting. City Council approved reductions total $11,150,653. Full-Time Personnel $7,290,272 Part-Time Personnel $529,324 Operating/Capital $3,331,057 TOTAL $11,150,653 The reductions affect 108.45 full-time positions and are estimated to affect 40 part-time temporary employees. The reductions do not include the following: Salary carry forwards for Police reductions $50,000 TOTAL $50,000 Total revised reductions to the fiscal year 2002/2003 budget are $11,100,653. Hiring Freeze Given the continuing uncertainty regarding the status of the fiscal year 2003/2004 General Fund budget, it is recommended that the hiring freeze be extended until September 15, 2003, except for the formal layoff process. The formal layoff process is described in association's Memorandum-of-Understanding and the Personnel Rules. The hiring freeze will only be suspended for the layoff process; no new recruitments will begin that have not been previously approved by the City Council. All such authorized recruitments will continue. Attachment(s): City Clerk's . . - NumberDescription a oa3- 1. Resolution Adopting FY 2002/2003 Reductions w• h �X�; 2. 1 Presentation Review Citywide Reductions RCA Author: William McReynolds H:\RCA's\FY 2002-2003 Reductions.doc -4- 7/3/2003 10:49 AM 3 ATTACHMENT # 1 RESOLUTION NO. 2003-53 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HUNTINGTON BEACH ADOPTING REDUCTIONS TO THE BUDGET FOR THE CITY FOR FISCAL YEAR 2002/03 WHEREAS,Article VI of the Huntington Beach City Charter requires the City Administrator to present and the City Council to adopt an annual City Budget; and On September 16, 2002, the City Council adopted the budget for the City of Huntington Beach for Fiscal Year 2002/03; and The Council has received and considered reductions to the Fiscal Year 2002/2003 budget; and A Summary of Departmental Reductions to the Fiscal Year 2002/03 budget is included in Exhibit A which is incorporated herein by this reference; and A Table of Organization Reconciliation and a Detail of Departmental Reductions are attached hereto as Exhibits B and C respectively, and are incorporated herein by this reference, NOW, THEREFORE, the City Council_ of the City of Huntington Beach does resolve as follows: SECTION 1: That the budget for the City of Huntington Beach for Fiscal Year 2002/03 is hereby amended to reflect the attached reductions to the Fiscal Year 2002/03 budget as set forth in Exhibits A, B and C. Exhibits A, B and C are attached hereto and incorporated herein by this reference. PASSED AND ADOPTED by the City Council of the City of Huntington Beach at a regular meeting thereof held on the 7 th day of July , 2003. Mayor . ATTEST: APPROVED AS TO FORM: r� City Clerk ' y Attorney c I,tfM D3 REVIEWED AND APPROVED: INITIATED 6NQ APPRO City Adirinistrator Director of ministrative ices 03reso/budget reductionn2/03 1 EXHIBIT A 2003 — 51 Ex� b;} �} Total Department Reductions Administrative Services $487,400 Building & Safety $0 City Administrator $679,390 City Attorney $469,041 City Clerk $31,976 . City Council $15,950 City Treasurer $55,070 Community Services $1,214,150 Economic Development $183,000 Fire $1,073,455 Information Services $973,745 Library Services $564,695 Non-Departmental $0 Planning $134,948 Police $2,384,309 Public Works $2,883,524 TOTAL $11,150,653 Full Time Personnel $ 7,290,272 Operating/Capital $ 3,331,057 Part Time Temporary.Personnel $ 529,324 TOTAL $ 11,150,653 PD Carry Forward till Retirement ($50,000) TOTAL REDUCTIONS $ 11,100,653 EXHIBIT B Summary of General Fund Position Changes Department Business Unit Business Unit Number Job Description ___ Shtus : Change_ _ Change Value_ITransfer to _ City Administrator's Office Public Infomurtion 10030301 Public Information Specialist Vacant Delete f 62,881.68 City Adminisrators Office Public Information _ _10030301 Media Production Coordinator _ ___ Filled 50%Delete__-___-f__31,359.50_ - City Adrunistrators Office____1118TV3 _ _ 20830301 Television Producer/Director Filled - Delete E 72 118.00 Position Funded in General Fund-SSpecial Revenue Fund City Admunistretors Once HBTV3 20830301 ITelevision Produmr/Director (Filled IDelete f 72 118.00 Position Funded in General Fund-Special Revenue Fund - City Administrators Office HBTV3 20830301 Media Production Coordinator 'Filled 50%Delete E 31 360.00 Position Funded in General Fund-Special Revenue Fund. Administrative Services General Accounting 10035202 Senior Accountant Vacant Delete E 81 50D.00 Administrative Services Human Resources Admin 10035301 Administrative Secretary NA Vacant - - Delete E 62 300.00 - Administrative Services Budget and Research 10035204 Senior Bud et Ana st Filled Administrative Services Procurement 10035401 _ Buyer- Filled - Delela f 73,600.00 I City Attorney's Once__ Gy Attorney Administration_ 10015101 Senior Deputy Ciy AttomeylLiygator Vacant Revise f __ City Clerk's Office ___Records Management 10010301 De uty City Clerk Vacant IDelete 1 E 31,976.00 Planning _ _ __ Planning________. 10060201 Senior Administrative Analyst Vacant __IDelete f - Unfunded Position removed from Table of Organization,exchanged for Associate Planner Economic Development _Redevelopment Administration 30580101 Economic Development Project Manager Vacant 50%Delete f 46 202.00 50%Funded(f46.202)in RDA - Econontic Development Business Development 10080101 Economic Development Project Manager Vacant 50%Delete E 46,202.00 Fire IFire Administration 10065101 Information Systems Anayst Vacant 50%Delete 1 f 38,418.00 Fire _ (FireMed Program 50265402 Information Systems Ana at Vacant - 50%Delete I E - 50%Funded(f38_,418)in FireMed Fire Fire Administration 10065101 Administrative Secretary Vacant '. Delete $ 56 389.00 _ Fire _SuppoA Services 10065702 Mechanic III Filled_ Transfer L$ 69,568.00 Transfer to FireMed Fund Fire Fire Prevention 10065201 Fire Sate Program Specialist Filled Delete 1 f 67 838.00 -------------- ------- Fire Fire Prevention 10065201 Fire Protection Specialist Filled Delete $ 101,153.00 Incumbent Transferred to Existing Vacanry_Unfunded Position remains in Table of Organization_ .___.- -- -_ _--_ __. -_- Fire _ Paramedics _ _ _ 10065202 Firefighter Paramedic _Filled Transfer f 96,732.00 Transfer to FireMed Fund - Fire __Paramedics 10065202 Firefighter Paramedic Filled Transfer I f 96 732.00 Transfer to FireMed Fund Fire _ Paramedics_ 10065202 Firefighter Paremedib Filled Transfer f 96732.00 Transfer to FireMed Fund - Fire - Paramedic -__ ___. 10065202 Batlilion Chief_ Vacant 25%Delete f 35 506.00 - ----- - -- Fire Emergency Operations __70065301 _ Battalion Chief_ __ _ _ _ Vacant � _� -50%Delete_ S 71_ 71,013.00 Fire FireMad Program 50265402 Battalion Chief Vacant - 25%Delete f _ 25%Fund(f35,506)In FireMed Fire Fire Suppression 1015203 Deputy Fire Marshal Filled . : ._Delete f 121,676.00 Incumbent Transferred to Existing Vacancy, Unfunded Position remains In Table of Organization Fire __ _ __-_Fire Suppression__ _ ___ 10065203 _Deputy Fire Marshal_ _ Vacant Delete _ f 121,678.00 Unfunded Position remains In Table of Organization Records I- 10070302 Police Captain lVacant Delete f 172,570.00 I Position removed from Table of Organization - Police _Records ` 10070302 Police Records Supervisor Vacant - Delete f 61 890.00 Police__-_ Scientific Investigation I 10070401 ICriminalist Supervisor Vacant Delete $ 93 930.00 Polite Scientific Investigation___t____10070401 ,Criminalist Sr lVacant- Delete S 81,246.00 Police __ _ ___ Jail 10070601 -Polies Sergeant I Filled_--_-Revise f 25,000.00 Incumbent Transferred to Existingga Va cy. F osition Redassified to Detention_Administrator. Police_ Gang Enforcement __10070265 _Police Officer I Vacant Delete S 100 357.00 Unfunded Position remains in TaWe of Organization Police __ _ Narcotic 10070204 Police Officer IVaant Delete S 95.580.00 Unfunded Position remains in Table of Organization Police Vice/intelligence 10070206 Police Services Specialist iFiiled IDelete S 58.578.00 Police Investigations 10070203 Police Officer (Filled IDelete E 95 620.00 Incumbent Transferred to Existing Vacancy. Unfunded Position remains in Table of Organization Police lInvestigations 10070203 Forensic Systems Specialist Filled Delete f 80 324.00 Police _ -_ Investigations 10070203 Administrative Secretary MEA Vacant Delete E 52,098.00 Police___________ Patrol 10070201 Police Sergeant Filled Delete S 118 565.00 Incumbent Transferred to Existing Vacancy.Unfunded Position remains in Table of Organization Police ____Patrol 10070201 Police Officer Filled Delete E 95 630.00 Incumbent Transferred to Existing Vacancy.Unfunded Position remains in Table of Organization Police _ __Patrol _ 10070201 Police Officer Filled Delete f 9562900 Incumbent Transferred to ExistingVacan Unfunded Position remains in Table of O anization �Y- Or Traffic 10070202 Police Officer Filled Delete S 100 357.00 Incumbent Transferred to Existing Vacancy. Unfunded Position remains in Table of Organization Poiiee Convnunity Policing Team 10070106 Police Services S cialist Vaunt Delete S 58 523.00 Police_ Community Policin Team - 10070106 Community Relations Specialist IFilled - IDelete - S 58 523.00 - Police lVicafintelligence 10070206 Police Sergeant Filled Delete $ 116 685.0D Incumbent Transferred to Existing Vacancy.Unfunded Position remains in Table of Organization_ Police Vice/Intelligence 10070206 Police Officar Vacant Delete f 101 339.00 Unfunded Position remains in Table of Organization Police Narcotica 10070204 Police Officer Vaunt Delete E 95 620.00 Unfunded Position remains in Table of Organization - Police_ Narcotics 10070204 Police Officer lVacant - Delete E 95 620.00 Unfunded Position remains in Table of Organization Police -Narcoties 10070204 Police Officer Vacant .Delete $ 95 bl 620.00 Unfunded Position remains in Takla of Or ----- - ---- - Police _ Investigations_ _ _ _ _ _ID070203 Police Lieutenant _ _ Filled _ _ Delete_ f_147,596.00 Incumbent Transferred to Exisfin Vacan Position removed from Table of O aniz_ation __ - - - - - B- ry' it - --� Police Investigations 10070203 Police Semcas Specialist Filled Delete f 58,578.00 - Police ]Media- 10070203 Police Records Specialist Vaunt Delete _ __E_ 50,078.00 Police Budget 10070103 Graphics Admin Specialist_ Filled Delete f 61,890 00 - Library Services -_- _...,Media _ __10050205 __Media Services Specialist- Filled Transfer $ 52,810.00 Position Transferred to Library Services F_ - - _ Library Services 'Media _10050205 Library Services Clerk 'Filled, Transfer __ E 52,840.00 osNon_ P Transferred to Library Services Fund Library Services Helen Murphy BrenU 1� f0050403 Library Specialist Vaunt Delete E 55,927.00 0 Library Services ITechnical Services 10050152 Information System Specialist Filled - Delete f 57,245.00 Ldxury Services Bonninp Branch 10050402 Library Specialist Filled Transfer E 53,896.00 Position Transferred to Library Services Fund Library Services Main Street Branch .10050401 Library Specialist_ Filled - Transfer S 54,572.00 Position Transferred to Library Services Fund Communi Services Comr urt Services Admin 1o0451of Administrative Secreta MEA -Vacant Delete S 50,526.00 - ----ty------ ------ty-- ------- ------- --nL s_ _-------ry- - --- ----- ------------ 1 Community Services Community Services Admin 10045101 Office Assistant It I Vacant Delete S _ 50,526.00 _ kill Community Services (Community Services Admin 10045101 Admin Analyst,Sr - - Filled. 15%Transfer S 13,059.00 _15%of Position Funding Transferred to Park Acquisition and Development Fund_ Community Services_, _Recrestion/De" pment Servi_ _10045401 Foci]hes,Devel 6 one Mgr (Filled 50%Transfer f 48,347.00 50%of Posifion Funding Transferred to Perk Acquisition and Development Fund Community Services Senior Outreach f D045502 Senior Services Tronsp Coord Filled Transfer f 40 574.00 Position Transferred to SMP Grant Community Services___ Commurdty Services Admin _ 10045101 Director of Communiy Services Filled 30%Transfer_ $ 47,732.00 30%of Position Funding Transferred to Park Acquisition and Development Fund Community Services RecreationlDevelopment Service 10045401___ Deputy Dir of Rau/Bch DWpmt. .. _Vacant_ _ _Delete__.__ f 141,058.00 Communiy Services _Cultural Svc AMgnistratlon 10045552 Administrative Secretary Vacant Delete f 52,583.00 -- Communiy Services Fleet Management 10045701 Maintenance Service Worker Vacant Delete $ 59 919.00 - Community Services Community Services Admin 10045101 Human Services Program Supv Filled - Transfer 1 f 7928300 Position Transferred to CDBG Grant Public Works Central Warehouse 100B5511__ _ Warehousekeeper _ __ (Filled - -_: Delete_ __ _ S 85,000.00-. .. _. - - -------'-------------'-----. _ ...._..-----------------'-------.. Puhllr.W.A. Fleet Mono monl 10085701 Werehousekee r IFllled Dslete ow.00 4- Summary TO Changes-Tab B Page 1 aoo3 -53 Fxb;b4 @g 0 U ! o M t •�oov a a i m N N M5 a Iv M I I I VA i uj O o CV..�,a,G H IL a°a s a a IYf r tilao mSBi$SSS$$8S $8$$S$S$$oSS $S8f81SS$SS loo e8' 8 S ^' Se�'Qm"""�I I 0 00 0 � r mSSI�3 o,SIn.m�n �ONrn nr:o m0 O NN OK N mN a O � Oli m « N N:o O h r Of!r r1 tO N N Yf m �e O H C<m IO b fD t0 m«_N n a h S v h r r r r n o m ID,tO r IOIIO tO.h m r 'r IN I O O I r ` I UiMININN MMNNN NN�MM NMNMNN NNNN'NNN�NNNNIN NIMNNNNN!NNNNNIN I i I r m I amum U clmom�Yeium« _ � � Ie 'o'o Xr0XN moiYY ��x� aoO D,IO0a 0oC3.,., _m1I v I I II II II QG mo vamo c�co8a� — -- — ooee0000N a C V m, 1 I ! ! I u R •m,•mlaa oa Ycc caouccc maava o Ovtmleam�m.cocc_I c�ccmolc muY �93m _3'3@ moom 22.2 33S 3•m3 3_30�33333 t m N ILLILL a LL LL IL>> IL IL IL 1 IL IL IL LL lL LL W w LL 1;1>IL to ll 711E 1Y�.LL 11LL 1 1 ILItLL� I z o E U) Of g A I ! 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LL I I m• � I -- uua883338�333� � � I ! � � I Ii I � � . 9.99 �_m i•l��'3=Cc44E-'Il�,«�3=Cmcqg Ili'�s3=Cc�S�l�'���q=qCcm lI f«Cm8mc8,��9Cgm8m.m�!8=C�:.•:g=o-?�S�.$�m=Y�'fcE�CqcI9 __Y__.sa(u.Yq_9.soU<.oq_.<�a0.m�.�(uo. m mq_7 II'1 cE3=Cmm cSCo 3Cmom H3j'm8 lqc3Cm1''1, 1 c c cl'en c ci'c gc �c.c ¢ q,.¢ eI i�c««mm o ou9s3 55EE�¢C I'$�QC2�$¢Cpp_� yEe e e e e Eo� a.,a oia�v ao—m i3'd3�'b c'aaavoobt�'��O' moo1°t°8t°_3333 �� =a-G m W�.JIJ Cc!WIW�W!m m m m m m m!m m m N fN U U UI us CO)N N 1L CL C a a a a a o JS" lii I I , I it a r r f0 m H 0000000a0000 -03;313�33 3 3 3 3 3 3!313 3�33�33 3 3 3 3,333 3 3 3 3 3 3 3 3 33 3 3I33 I i E m "3ialo o u u u u uuu,_luu uu u u.u.0 u u u•u!u u,u u u u u u._u uuu ulaae- I-msa 'alaaa�laasa�aa,3aa18a'a'al0.la'ia'! a'Ia'ia'!ala'a a'ao a ao a'ia'a a a'Ia'lao'a'a'a'2 a'a alala'2,a.a a a'a a'a°'a°a,ao•a a ao o¢G•'u a a aml Ulm Table of Organization Reconciliation GENERAL FUND Filled Vacant Eliminated Positions Added Transferred Transferred Frozen,Unfunded Revised Positions Department Organization Table of Eliminated Positions Positions within Positions outside Positions (no change to T.O.) Revised Table of Organization Positions General Fund General Fund (no charge to T.O.) Organization City Council 1.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 1.00 City Attorney 14.00 0.00 0.00 0.00 0.00 0.00 0.00 1.00 14.00 City Clerk 8.00 0.00 0.00) 0.00 0.00 0.00 0.00 0.00 7.00 City Treasurer 16.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 16.00 City Administrators Office 10.50 (0.50) (1.00) 0.00 0.00 0.00 0.00 0.00 9.00 Administrative Services 40.00 (1.00) (2.00) 0.00 0.00 0.00 0.00 1.00 37.00 Building d Safety 27.50 0.00 0.00 0.00 0.00 0.00 0.00 0.00 27.50 Community Services 65.50. 0.00 (5.00) 0.00 0.00 (2.95) 0.00 0.00 57.55 Economic Development 3.75 0.00 (0.50) 0.00 0.00 0.00 0.00 0.00 .3.25 Fire 142.25 (1.00) (2.25) 0.00 0.00 (4.00) 3.00 0.00 135.00 Information Services 17.50 0.00 0.00 8.00 10.00 0.00 0.00 0.00 35.50 Library Services 37.25 (1.00) (1.00) 0.00 (2.00) (4.00) 0.00 0.00 29.25 Planning 23.50 0.00 0.00 0.00 0.00 0.00 0.00 0.()0 23.50 Police 378.00 (6.00) (7.00) 0.00 (6.00) 0.00 12.00 1.00 1 359.00 Public Works 160.50 (25.00) (10.25) 3.50 (2.00) (5.00) 0.00 0.00 1 121.75 TOTAL 945.25 (34.50) (30.00) 1 11.50 0.00 1 (15.95) 1 15.00 1 3.00 876.30 OTHER FUNDS Filled Vacant Eliminated Positions Added Transferred Transferred Frozen,Unfunded Revised Positions Department Adopted Table of Eliminated Position Positions within Positions from Positions OD change to T.O.) Revised Table of Organization Positions . Other Funds General Fund (no change to T.O.) Organization City Council 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 City Attorney 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 City Gerk 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 City Treasurer 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 City Administrators Office 2.50 (2.50) 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Administrative Services 9.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 9.00 Building 8 Safety 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Community Services 2.00 0.00 0.00 0.00 0.00 2.95 0.00 0.00 4.95 Economic Development 13.25 0.00 (0.50) 0.00 0.00 0.00 0.00 0.00 12.75 Fire 16.75 0.00 (0.75) 0.00 0.00 4.00 0.00 0.00 20.00 O Information Services 1.00' 0.00 0.00 0.00 2.00 0.00 0.00 0.00 3.00 O Library Services 3.00 0.00 0.00 0.00 0.00 4.00 0.00 0.00 7.00 W Planning 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Police 7.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 7.00 Public Woks 108.50 (1.00) (0.75) 1.00 (2.00) 5.00 0.00 0.00 108.75 TOTAL 161.00 (3.50) (2.00) 1.00 0.00 15 95 0.00 0.00 172.45 W m x TOTAL FOR ALL FUNDS 1,106.25 (38.00) (32.00) 12.50 0.00 0.00 15.00 3.00 1,048.75 S EXHIBIT C Departmental Reductions Department:ADMINISTRATIVE SERVICES STAFFING SUPPLIES AND SERVICES Decision .Business Unit Business Unit Name Status Action Package Number Position ' Total Salary and Account (job title) (filled or (add,delete, Benefits Cost Account Name Number Total Cost vacant revise 1 Recruitment&Retention 10035302 Professional Services 69300 $110,000 2 General Accounting 10035202 Senior Accountant Vacant Delete $81,500 I $20,000 3 Procurement 10035401 Professional Services 69300 $10,000 4 Real Estate Services 10035501 Professional Services 69300 $40.000 5 Accts Payable/Accts Receivable 10035203 Temporary P/T $20,000 6 Administrative Services Admin 10035101 Conferences and Training $20,000 7 Human Resources Admin 10035301 Administrative Secretary NA Vacant Delete $62,300 8 Employee Relations 10035303 Professional Services 69300 $15,000 s Liability Insurance 10035610 Equipment and Supplies 64485 $5,000 - — 10 Reprographics 10035402 i Professional Services i 69300 $20,000 11 Budget and Research 10035204 Senior Budget Analyst Filled Revise I $10,000 12 Procurement 10035401 Buyer Filled Delete $73,600 TOTAL FILLED .1 TOTAL $247,400 TOTAL $240,000 TOTALVACAN 2 COMBINED TOTAL 3 DEPARTMENT TOTAL $487 400 d O W W rn )e r n� Administrative Services Page 1 ` Departmental:Reductions Department:BUILDING&SAFETY STAFFING SUPPLIES AND SERVICES Decision Business Unit Business Unit Name Status Action Package Number Position Total Salary and Account (job title) (filled or (add,delete, Benefits Cost Account Name Number Total Cost vacant) revise NO REDUCTIONS TOTAL FILLED 0 I TOTAL $0 TOTAL $0 TOTAL VACANT 0 COMBINED TOTAL 0 I DEPARTMENT TOTAL $0 O O W 1 to (W� X S 4- Building&Safety Page f Departmental Reductions Department:CITY ADMINISTRATOR'S OFFICE STAFFING SUPPLIES AND SERVICES Decision Business Unit — Business Unit Name Status Action Package Number Position (filled or (add,delete, Total Salary and Account Name Account Total Cost (job title) vacant revise Benefits Cost Number 1 City Administrator's Office 10030101 Temporary P/T Delete $57,984 2 City Administrator's Office 10030101 Professional Services 69300 $30,000 3 BEST Program 10030103 _ —_ i I Professional Services 69300 $190.261 a Public Information 10030301 Public Information Specialist Vacant Delete $62,882 Public Information 10030301 Media Production Coordinator Filled 50%Delete $31.360 s HBTV3 20830301 Television Producer/Director Filled Delete $72,118 Utilities 61000 $1,200 HBTV3 20830301 Television Producer/Director Filled Delete $72,118 Equipment and Supplies 63000 $10.100 HBTV3 20830301 Media Production Coordinator Filled. 50%Delete $31,360 Repairs and Maintenance 64520 $30,000 HBTV3 20830301 Temporary P/T Delete $44,648 Conferences and Training 68500 $7,600 HBTV3 20830301 Professional Services 69300 $17.760 HBTV3 20830301 Other Contract Services 69450 ($18,000) HBTV3 20830301 Rental Expense 70000 $4,000 HBTV3 I 20830301 Equipment 83000 $24,000 s ,Intergovernmental Relations 10030201 Conferences 68610 $8,000 Intergovernmental Relations I 10030201 Hosted Meetings 68695 $2,000 TOTAL FILLED. 3 TOTAL $372,469 TOTAL $306,921 TOTALVACAN 1 90 COMBINED TOTAL 4. DEPARTMENT TOTAL $679,390 0 O W I. W rn x r a= n City Administrator Page 1 Departmental Reductions Department:CITY ATTORNEY STAFFING SUPPLIES AND SERVICES Decision Business Unit -. -- ---- -- .- Business Unit Name � Status Action Package Number Position Total Salary and Account gob title) (filled or (add, Benefits Cost delete, Account Name Number Total Cost vacant) rvise)_ 1 City Attorney Administration 10015101 Senior Deputy City Vacant Revise Professional Services 69300 $450,000 A-JtnmPv/litiaaLn (City Attorney Administration 10015101 Temporary P/T Delete $19,041 TOTAL FILLED 0 TOTAL $19,041_ I TOTAL $450,000 TOTALVACAN_ 0 IJ COMBINED TOTAL. 0 DEPARTMENT TOTAL $469,041 O O I Ul XnT r d� City Attomey Page 1 Departmental Reductions Department:CITY CLERK STAFFING SUPPLIES AND SERVICES Decision Business Unit — Business Unit Name Status Action Package Number Position Total Salary and Account gob title) (filled or (add,delete, Benefits Cost Account Name Number Total Cost _ vacant) revise 1 Records Management 10010301 Deputy City Clerk Vacant Delete $31,976 TOTAL FILLED 0 TOTAL $31,976 TOTAL $0 TOTALVACAN 1 COMBINED TOTAL1 DEPARTMENT TOTAL $31,976 O V'I k r n City Clerk Page 1 Departmental Reductions Department:CITY COUNCIL STAFFING SUPPLIES AND SERVICES Decision Business Unit — Business Unit Name ! Status Action Package . Number Position Total Salary and Account (filled or (add,delete, Account Name Total Cost (job title) Benefits Cost Number vacant revise 1 City Council 10020101 Conferences 68610 $6,550 City Council i 10020101 Professional Services 69300 $1,100 City Council 10020101 Professional Services 69300 ($4,200) City Council 10020101 Equipment 84000 $12.500 TOTAL FILLED 0 TOTAL $0 TOTAL $15,950 TOTAL VACANT 0 COMBINED TOTAL 0 DEPARTMENT TOTA1 $15,950 0 'O W Ul W n k S 6. --F City Council Page 1 Departmental Reductions Department:CITY TREASURER STAFFING SUPPLIES AND SERVICES Decision Business Unit — — Business Unit Name Status Action Package Number Position Total Salary and Account (job title) (filled or. (add,delete, Benefits Cost Account Name Number Total Cost - — - - - - - -- -- - —= - vacant) revise) r Central Cashiering&Treasury 10025101 Equip,Office 83100 $18.590 2 Business License 10025301 Equipment and Supplies 64470 $650 Business License 10025301 Conferences 68610 $700 Business License 10025301 Other Contract Services 69450 $50 Business License 10025301 Office Supplies 63125 $500 Business License 10625301 Phones/Communications 61450 $480 3 Central Cashiering&Treasury — 10025101 Printing Reproduction Co 69455 — $3,600 Central Cashiering&Treasury 10025101 Equipment and Supplies 64470 $507 Central Cashiering&Treasury 10025101 Other Contract Services 69450 $800 - - -- ---- -- -------------- ---------------------------- ---------------------- ----------------- ------------Central Cashiering Cashiering&Treasury 10025101 Office Supplies 63125 $1,618 Central Cashiering&Treasury 10025101 Conferences 68610 $1,275 Central Cashiering&Treasury 10025101 Equipment and Supplies . 64485 $300 4 Central Cashiering&Treasury 10025101 Temporary P/T Delete $13,000 5 (Municipal Services .10025201 Temporary P/T Delete $13,000 0 of this business unit will e allocated to Enterprise funds(Water,Refuse,etc) TOTAL FILLED 0 TOTAL $26,000 TOTAL $29,070 in the cost allocation study and these costs will TOTAL VACAN 0 not be born by the General Fund for a total reduction in the City Treasurer Dept.budget of COMBINED TOTAL 0 DEPARTMENT TOTAL $55,070 90 O 1�J c11 W (TI x s �T City Treasurer Page 1 Departmental Reductions Department:COMMUNITY SERVICES STAFFING SUPPLIES AND SERVICES Decision Business Unit Business Unit Name Status Action Package Number Position Total Salary and Account (job title) (filled or (add,delete, Benefits Cost Account Name Number Total Cost vacant revise Community Services Admin 10045101 Administrative Secretary MEA Vacant. Delete $50,526 Professional Services 69300 $184,769 Community Services Admin 10045101 Office Assistant II Vacant Delete $50,526 Community Services Admin 10045101 Admin Analyst,Sr Filled 15%Transfer $13,059 Community Services Admin 10045101 Temporary P/T ($65,323) 2 Special Events-Pier Plaza 10045210 Equipment and Supplies 63000 $5,000 Special Events-Pier Plaza 10045210 Professional Services 69300 $40,300 Special Events-Pier Plaza 10045210 Rental Expense 70000 $10,000 3 Specific Events-Other Depts 10045601 Regular Overtime $2,500 Equipment and Supplies 63000 $5,000 4 Recreation/Development Service 10045401 Facilities,Devel&Cone Mgr Filled 50%Transfer $48,347 Auto Allowance 78200 $4,500 5 —Senior Outreach 10045502 Senior Services Transp Coord Filled Transfer $40,574 Professional Services 69300 $134,950 Senior Outreach 10045502 Temporary P/T $27,686 s Cultural Svc Administration 10045552 Temporary P/T $14,670 Equipment and Supplies 63000 $2,995 Cultural Svc Administration 10045552 Other Contract Services 69450 $26,244 Cultural Svc Administration 10045552 Other Cont Svcs 69505 $19.986 Cultural Svc Administration 10045552 Expense Allowances 78000 $4,200 Cultural Svc Administration .10045552 Transfers to Other Funds 88200 $30,000 7 Sister Cities Program _ 10045102 I General Supplies 63100 $10,100 a Community Centers 10045411 Temporary P!f I $13,500 Expense Allowances 78000 $4,500 A-) - —--- --- ----- ---- ---- -- — p o CommunityServices Admin 10045101 gnrvl oa oof Community Filled 30%Transfer $47,732 p SArvIr.A 10 Recreation/Development Service 10045401 beputy�lr of Recr/Bch Vacant Delete $141,058 Auto Allowance 78200 $4,500 t..) — Dvinmt ____ » Cultural Svc Administration 10045552 Administrative Secretary Vacant Delete $52,583 Utilities 61000 $400 t1 Cultural Svc Administration 10045552 Equipment and Supplies 63000 $15,801 W Cultural Svc Administration 10045552 Repairs and Maintenance 64570 $8,080 (� 12 Fleet Management 10045701 Maintenance Service Worker Vacant Delete $59.919 S 13 Community Services Admin 10045101 Human ervices Program Filled Transfer $79,283 07— Su _ t Project Self Sufficiency 10045504 Temporary P!T $21,384 Equipment and Supplies 63000 ($3,000) Community Services Pagel Departmental Reductions Department:COMMUNITY SERVICES STAFFING SUPPLIES AND SERVICES Decision Business Unit Business Unit Name Status Action Package Number Position Total Salary and Account Gob title) vacant) .or. (add,delete, Benefits Cost Account Name Number Total Cost v vacant revise 14 Marine Safety 10045207 Temporary PR $85,268 15 Beach Maintenance 10045206 Equipment and Supplies 63000 $22,533 TOTAL FILLED 0 TOTAL $683,292 TOTAL $530,858 TOTALVACAN 5 TOTAL TRANSFER 2.95 COMBINED TOTAL 7.95 DEPARTMENT TOTAW $1.214,150 1� O O W W in x s F Community Services Page 2 Departmental Reductions Department:ECONOMIC DEVELOPMENT STAFFING SUPPLIES AND SERVICES Decision Business Unit Business Unit Name Status Action Package Number Position Total Salary and Account Qob title) (filled or. (add,delete, Benefits Cost Account Name Number Total Cost vacant)_ revise_ _ - Redevelopment Administration 30580101 Economic Development Vacant 50/o Delete $46,202 - - j -—----- ----- ----- --Econo_ c Deael— — 2 Business Development 10080101 Economic Development Vacant 50%Delete $46,202 Office Supplies 63125 $10,000 Proie"anaaer Business Development 10080101 Equipment and Supplies 64485 I $10,000 Business Development 10080101 Conferences- Other 68620 $1,924 3 Redevelopment Administration 30580101 Taxes 75350 $25,000 Redevelopment Administration 30580101 Private Grants 79125 $43,672 TOTAL FILLED 0 TOTAL $92,404 TOTAL $90,596 TOTAL VACANT 1 COMBINED TOTAL 1 DEPARTMENT TOTA $183,000 O O W vi w f� X S' O-- (1 Economic Development Page t Departmental Reductions Department: FIRE STAFFING SUPPLIES AND SERVICES Decision Business Unit Action Business Unit Name Status Package Number Position (add,delete, Total Salary and Account (job title) (filled ) Account Name transfer, Benefits Cost Number Total Cost vacant) - - -- — -- — _ _ revise)- 1 Fire Administration i0065101 Information Systems Analyst Vacant 50%Delete $38,418 FireMed Program 50265402 Information Systems Analyst Vacant 50%Delete $38,418 2 Fire Administration 10065101 Administrative Secretary Vacant Delete $56,389 Fire Administration 10065101 Temporary P/T Add ($15,000) 3 Fire Prevention 10065201 Temporary P/T Delete $33,315 4 Support Services 10065702 Mechanic III Filled Transfer $69,568 5 Fire Prevention 10065201 Fire Safety Program Specialist Filled Delete $67.838 Fire Prevention 10065201 Fire Protection Specialist Filled Delete $101,153 6 Paramedics 10065202 Firefighter Paramedic Filled. Transfer $96,732 Paramedics 10065202 Firefighter Paramedic Filled Transfer $96.732 ------------ --- ---- ----- - Paramedics 10065202 Flreflghler Paramedic Filled Transfer $96.732 7 Paramedics 10065202 Battalion Chief Vacant 25%Delete $35,506 Emergency Operations 10065301 Battalion Chief Vacant 50%Delete $71,013 FireMed Program 50265402 Battalion Chief Vacant 25%Delete $35.506 Fire Suppression 10065203 Deputy Fire Marshal Filled Delete $121.676 Fire Suppression 10065203 Deputy Fire Marshal Vacant. Delete $121,676 Fire Prevention —_ 10065201 Professional Services 69365 $7,687 Fire Prevention 10065201 General Supplies 63100 $1,000 C7 - O Emergency Operations 10065301 Conferences and Training 68500 $2,950 W Emergency Operations 10065301 Office Supplies 63125 $6,791 1 Petro Chemical ..10065302 Oil Well Maintenance 67500 $24,062 W ---_Search and Rescue 10065304 Conferences and Training 68500 $650 Support Services 10065702 Vehicle Supplies 64190 $18,798 X S Fire Administration 10065101 PC Maintenance 64885 $15,000 -f- Fire Page 1 Departmental Reductions Department: FIRE STAFFING SUPPLIES AND SERVICES Decision Business Unit Action Business Unit Name Status Package Number Position (add,delete, Total Salary and Account (job title) vacant)(filled or transfer, Benefits Cost Account Name Number Total Cost __ -- --- --- --— --------- —revise)— Fire Suppression 10065203 Equipment Re airs Maint 64570 $4,769 TOTAL GF FILLED 3.00 TOTAL $991,748 TOTALI_$81,707 TOTAL GF VACANT 3.25 I( _ TOTAL TRANSFERRED 4.00 NON-GF CHANGES 0.75 COMBINED TOTALI 11.60 DEPARTMENT TOTA $1,073,455 4 W 1 w nt x S Q' f- n Fire Page 2 Departmental Reductions Department: INFORMATION SERVICES STAFFING SUPPLIES AND SERVICES Decision Business Unit Action Business Unit Name Status Package Number Position (add,delete, Total Salary and Account Qob title) (filled or transfer, Benefits Cost Account Name Number Total Cost vacant) revise 1 Telecommunications 10042201 61560 $14,000 Telecommunications 10042201 61460 $28,745 2 Document Imaging Staff 30143004 $100,000 3 Disaster Recovery Program 30143001 $83,000 4 Optical Imaging 30143003 $300,000 5 BEACH Project 30143002 $448.000 TOTAL FILLED 0 TOTAL $0 TOTAL $973,745 TOTAL VACANT0 COMBINED TOTAL 0 DEPARTMENT TOTALI $973,745 O 0 W. C/'1 W r1 X s- Information Services Page 1 Departmental Reductions Department:LIBRARY SERVICES STAFFING SUPPLIES AND SERVICES Decision Business Unit Business Unit Name Status Action Package . Number Position Total Salary and Account (job title) (filled or (add,delete, Benefits Cost Account Name Number Total Cost vacant) revise Media 10050205 Media Services Specialist Filled Transfer $52,840 Operating Expenses 60000 $10.304 - - --------- - Media 10050205 Library Services Clerk Filled Transfer $52,840 2 Helen Murphy Branch 10050403 Library Specialist Vacant Delete $55,927 Operating Expenses 60000 $3,136 Helen Murphy Branch 10050403 Temporary P/T Delete $4,650 Helen Murphy Branch 10050403 Librarian Filled Transfer ($68,713) a Reception/information 10050201 Books/Subscriptions 64405 $3,632 -------- ------- --- - - --- --------- — -------- — ------ -- Reception/Information 10050201 Training 68550 $5,500 Reception/Information 10050201 Conferences 68610 $2,093 Reception/Information 10050201 Office Supplies 63125 $1,003 Reception/Information 10050201 Dues&Memberships 64485 $450 Reception/Information 10050201 Repairs/Maintenance 64570 $300 Reception/Information 10050201 Equipment Rental 70200 $270 4 Reference 10050202 Computer Supplies 63225 $27.554 5 Children's Library 10050203 Temporary P/T Delete $3,013 Office Supplies 63125 $1.000 Children's Library 16050203 Computer Supplies 63225 $400 Children's Library 10050203 Building Supplies 64355 $300 Children's Library 10050203 Books/Subscriptions 64405 $20,026 Children's Library 10050203 Dues/Memberships 64485 $300_ Children's Library 10050203 Training 68550 $400 Children's Library .10050203 Conferences 68610 $400 e Library Admin 10050101 Conf./Training 68500 $1,720(� Library Admin 10050101 Professional Svcs. 69385 $1,000 W Library Admin 10050101 Advertising Cont 69520 $5.100 k Library Admin 10050101 Bldg.Grounds 67450 $3,866 S 7 Sunday Hours 10050207 Temporary P/T Delete $4,720 Office Supplies — 63125 $5,000 Sunday Hours 10050207 Bldg.&Gmds.Maint. 67450 $6,000 n 8 Acquisitions 10050301 Temporary P/T Delete $4,853 Library Services Page 1 Departmental Reductions Department:LIBRARY SERVICES STAFFING SUPPLIES AND SERVICES Decision Business Unit - ---------------- - --- — -- -- - Business Unit Name Status_ Action Package Number Position (filled or (add,delete, Total Salary and Account Name Account I Total Cost (job title) vacant) revise) Benefits Cost Number o facilities Maintenance 10050501 Supplies 63125 $3,675 10 Reference 10050202 Temporary P/T Delete $32,662 Computer Supplies 63225 $22,446 11 Circulation 10050204 Temporary P/T Delete $19,298 — 12 Technical Services 10050152 Temporary P/T Delete $20,302 Supplies 63000 $5,234 Technical Services - 10050152 Librarian Filled Transfer $68,713 Computer Maintenance . 64870 $1,599 13 Banning Branch 10050402 Temporary P/T Transfer $2,390 Operating Expenses 60000 $500 14 Main Street Branch 10050401 Temporary P/T Transfer $2,408 Operating Expenses 60000 $517 15 Oakview Branch 10050404 �18 Facilities Maintenance 110050501 Temporary P/T Delete $4,217 Bldg.&Gmds.Maint. 64520 $3,133 17 Technical Services 10050152 Information System Specialist Filled Delete $57,245 16 Banning Branch 10050402 Library Specialist Filled Transfer $53,896 Banning Branch 10050402 Temporary P/T Transfer $1,011 19 Main Street Branch .10050401 Library Specialist Filled . Transfer $54,572 Main Street Branch 10050401 Temporary P/T Transfer $993 I TOTAL FILLED 1 TOTAL $427,837 TOTAL $136,858 TOTAL VACAN TOTAL TRANSFER 4 COMBINED TOTALI 6I DEPARTMENT TOTA — $564 695 w x _S n Library Services Page 2 Departmental.Reductions Department:PLANNING STAFFING SUPPLIES AND SERVICES Decision Business Unit --—-------------- - ----—----—----- - -- -- - -- --- --------- - .._... - - Business Unit Name Status Action Package Number Position Total Salary and Account gob title) (filled or (add,delete, Benefits Cost Account Name Number Total Cost vacant)_ revise), - -------- ------ ---- -- -- 1 Planning 10060201 Senior Administrative Analyst Vacant Delete 2 Planning 10060201 Professional Services 69300 $19.500 3 Planning Commission 10061001 Travel 68610 $15,000 4 Planning 10060201 Professional Services 69300 $62,000 5 Planning Administration 10060101 Temporary P/T Delete $12,816 6 Planning 10060201 Temporary PIT Delete $12,816 7 Planning 10060201 Temporary P/T Delete $12,816 TOTAL FILLED 0 TOTAL $38,448 TOTAL $96,500 TOTAL VACANT 0 UMunded PoslUon removed from Table of Organizidon, - exchanged for Associate Planner COMBINED TOTAL 0 DEPARTMENT TOTA $134 948 SU O W w tM X _s tT n Planning Page 1 Departmental Reductions Department:POLICE STAFFING SUPPLIES AND SERVICES Decision Business Unit ---------— ------- - ----- -------- --- --- —-...--- ------- ------ ---- -- Business Unit Name Status Action Package Number Position l Total Salary and Account (job title) ( ..or (add,delete, I Benefits Cost Account Name Number Total Cost vaacaca nt revise 1 Records -.10070302 Police Captain Vacant Delete $172,570 - Records 10070302 Police Records Supervisor Vacant Delete $61,890 2 Scientific Investigation 10070401 Criminalist Supervisor Vacant Delete $93,930 Telephone 61460 $1,000 Scientific Investigation 10070401 Criminalist,Sr Vacant Delete $81,246 Telephone/Communications 61550 $1,000 Y Scientific Investigation 10070401 Office Supplies 63125 $9,750 Scientific Investigation 10070401 Safety Supplies 64005 $4,000 Scientific Investigation 10070401 Film 64100 $5,000 Scientific Investigation 10070401 Dues and Memberships 64485 $722 — Scientific Investigation 10070401 Equipment Repairs,Maint 64570 $10,000 Scientific Investigation 10070401 Conferences 68610 $3,000 Scientific Investigation 10070401 Professional Services 69365 $5,000 Scientific Investigation 10070401 Equipment Rental 70200 $1,000 3 Jail 16070601 Police Sergeant Filled Revise $25,000 --- _a---Crossing Guard -------- .. 10070210 Temporary PR — —-------- $13,998-. --- ------ -- ---- 90 5 SWAT 10070207 Office Supplies 63125 $1,492 s Gang Enforcement 10070205 Police Officer Telephone/Communications Vacant' Delete $100,357 61555 $2,250 W --- ------------ Gang-Enforcement- -._ -_10070205 --_---- - —_ - - -- - - ---_ Office Supplies - - - - - ...---- - - 63125 $250. � Gang Enforcement /0070205 Training V� g __ 6_8550 $1_08__ � Gang Enforcement 10070205 Conferences W 68610 $987 Gang Enforcement 10070205 Professional Services 69315 $700 - _ Narcotics 10070204 Police Officer Vacant Delete $95,580 Telephone/Communications. 61450 $2,437 S Gang Enforcement 10070205 Conferences Cr 68610 $1,200 _ Vice/Intelligence 10070206 Hosted Meetings 68695 $300 SWAT 10070207 Professional Services 69360 $800 8 Vice/Intelligence 10070206 Police Services Specialist Filled Delete $58 578 Police Pagel Departmental Reductions Department:POLICE STAFFING SUPPLIES AND SERVICES Decision Business Unit Business Unit Name Status Action Package Number Position Total Salary and Account (job title) (filled or (add,delete, Benefits Cost Account Name Number Total Cost vacant) revise 9 Investigations 10070203 Police Officer Filled Delete $95.620 Investigations 10070203 Forensic Systems Specialist Filled Delete $80,324 I Investigations 10070203 Administrative Secretary MEA Vacant Delete $52,098 10 Patrol 10070201 Police Sergeant Filled Delete $116.865 Patrol 10070201 Police Officer Filled. _Delete $95,630 Patrol .10070201 Police Officer Filled Delete $95,629 11 Traffic 10070202 Police Officer Filled Delete $100.357 12 Community Policing Team 10070106 Police Services Specialist Vacant Delete $58,523 Community Policing Team .10070106 Community Relations Specialis Filled Delete $58,523 13 Vice/Intelligence 10070206 Police Sergeant Filled Delete $116,685 Telephone/Communications 61550 $5,000 Vice/Intelligence 10070206 Police Officer Vacant I Delete $101,339 Su lies 63100 $750 Vice/Intelligence 10070206 Office Supplies 63125 $600 Vice/Intelligence 10070206 Dues and Memberships 64485 $500 Vice/Intelligence 10070206 Conferences 68610 $1,600 14 Narcotics 10070204 Police Officer _Vacant Delete $95,620 Telephone/Communications 61450 $11,456 Narcotics 10070204 Police Officer Conferences- Other — Vacant Delete $95 620 68620 $2,000 � Narcotics 10070204 Police Officer Vacant Delete $95,620 Professional Services 69360 $1,200 O Narcotics 10070204 Leases 70300 $500 t/J 15 Investigations 10070203 Police Lieutenant Filled Delete $147 596 Investigations 10070203 Police Services Specialist Filled Delete $58,578 W Investigations 10070203 Police Records Specialist Vacant Delete $50,078 16_Training 10070303 Temporary PR $29,963 17 Budget 10070103 Graphics Admin Specialist Filled Delete $61 890 S TOTAL FILLED 12 TOTAL $2,309,707 TOTAL $74,602 �- TOTAL VACANT 13 �^ COMBINED TOTAL 25 DEPARTMENT TOTAL $2 384,309 Police Page 2 Departmental Reductions Department:PUBLIC WORKS STAFFING SUPPLIES AND SERVICES Decision Business Unit Business Unit Name Status Action Package Number Position Total Salary and Account (filled or (add,delete, Account Name Total Cost gob title) — vacant) revise Benefits Cost Number 1 Central Warehouse . 10085511 Warehousekeeper Filled Delete $65,000 Supplies 63100 $15,000 2 Fleet Management 10085701 Warehousekeeper Filled Delete $65,000 Fleet Management 10085701 Temporary PIT $22,700 3 Equipment Maintenance 10085703 Vehicle Body Technician,Sr Filled Delete 9 000 Supplies 63100 $18,00.0_ Pest Control Crewleader, 4 Landscape Maintenance 10085602 Filled Delete Advi Landscape Maintenance 10085602 Pest Control Specialist Filled Delete $61,700 Landscape Maintenance 10085602 Pest Control Specialist Filled Delete $61.700 Landscape Maintenance 10085602 Pest Control Specialist Filled Delete $61,700 Landscape Maintenance .10085602 Pest Control Specialist Filled Delete $61,700 Landscape Maintenance 10085602 Crewleader,Landscape Maint Vacant Delete $82,500 5 Landscape Administration 10085601 PTL Operations Manager Vacant. Delete $116,000 Supplies 63100 $4,200 -- -- Landscape Administration 10085601 Administrative Secretary Vacant Delete $57,800 a Street Sweeping 10.085415 Leadworker,Streets Maint Filled Delete $75,000 Street Sweeping 10085416 Supervisor, St&Sewer Maint' Filled Delete 7 Transportation Management 10085301 Traffic Engineer,Associate Filled 50%Add $40,000 Professional Services 63000 $75,000 a Development Services 10085251 Computer Supplies 63225 $23;333 Development Services 10085251 Conferences and Training 68610 _ $23,333 5AJ Development Services 10085251 Professional Services 63000 $23,334 O Development Services 10085251 Capital 80000 tiJ $5,000 I g GIS 10085202 Temporary P/T Delete Supplies - $5,665 63100 -- $46,000 10 Engineering Design/Construct 10085201 Deputy City Engineer Vacant Transfer W -_ Engineering Design/Construct 10085201 Inspector,Construction Sr Vacant Transfer $44 200 _ m --Engineering Design/Construct 10085201 Engineering Technician Vacant Transfer X $42,200 - - - — _ -- ---- 2 --- -----—- ------- - » Civic Center Maintenance 10085403 Supplies 63100 $37 500 0- Central Library Maintenance 10085404 Supplies 63100 $37,500 -4- Recreation Facilities Maint 10085405 Supplies 63100 $37,500 Fire Station Maintenance 10085406 Supplies 63100 $37,500j Public Works Pagel Departmental Reductions Department:PUBLIC WORKS STAFFING SUPPLIES AND SERVICES Decision Business Unit - Business Unit Name Status Action Package Number Position Total Salary and Account Qob title) (filled or (add,delete, Benefits Cost Account Name Number Total Cost vacant)_ revise) 12 Building/Grounds Maintenance 10085402 Maint Worker-_ - Filled Delete $50,000 Professional Services - 63000 ($100,000) Building/Grounds Maintenance 10085402 Plumber Filled Delete $73,000 Building/Grounds Maintenance 10085402 Carpenter -- -- Filled. Delete $71,000 Building/Grounds Maintenance 10085402 Carpenter Filled Delete $71,000 Building/Grounds Maintenance 10085402 Electrician Filled Delete $75,000 Building/Grounds Maintenance 10085402 Electrician Filled Delete $75,000 Building/Grounds Maintenance 10085402 Supervisor,Building Maint Filled Delete $102,000 Building/Grounds Maintenance 10085402 Crewleader,Electrical Maint Filled Delete $g5 000 --------------—------ ------- ----- ----------------- -- ---- ------ ---- --- ----- - ------- - - ----- -- Building/Grounds Maintenance 10085402 Crewleader,Painting' Filled Delete Building/Grounds Maintenance 10085402 Painter' Vacant Add —13 Street Tree Maintenance 10085621 Leadworker,Trees Maint Vacant Delete $68 800 Street Tree Maintenance 10085621 Equip Operator,Trees Vacant Delete $65 500 14 Concrete Maintenance 10085410 Leadworker,Streets Maint Filled Delete Professional Services --- - -- -- ---- - - -- $74,500 T63000 ($39,KOJ Concrete Maintenance 10085410 Equip Operator,Streets Filled Delete $63,500 Concrete Maintenance 10085410 Concrete Finisher Filled: Delete ------$67 000 - -- ----- -- ------ ------- - -- - --- - - - ----------- -- -- ----- -- Concrete Maintenance _ 10085410 Concrete Finisher Vacant Delete--- $67,000 -- - - --- -- - - Concrete Maintenance 10085410 Overtime - $13,760 15 Sign&Marking Maintenance 10085302 Maint Service Worker,Traffic Filled. Transfer 400_Supplies O - -- ------- - ---- -- -------=----- - $58� -- --=63100_-_V $20,000_ 18 Weed Abatement 10085416 O 17 Street Maintenance - 10085412 Creveader,Streets Maint Vacant Delete $82 000 f Street Maintenance 10085412 Leadworker,Streets Maint Filled. Delete Vl _ $72,000 _ Street Maintenance 10085413 Sup -St-&Facilities— Vacant_ Add - -- --- -------- --- - Maintenance_-- -— ---- ---- _--- --- (T1 --- --- - 18 Signal&Lighting Maintenance 10085304 Electrician,Traffic Signal Filled Transfer Supplies $75,100 63100 $15.000 )( Signal&Lighting Maintenance 10085304 Temporary PIT Delete Professional Services S $18,600 63000_ $5,000 6 19 Park Maintenance 10085611 Maint Service Worker Vacant Delete $58,000 `F- Park Maintenance 10085611 Crewleader,Park Equipment Filled Delete Park Maintenance 10085611 Crewleader Park Maintenace' Vacant Add Public.Works Page 2 Departmental Reductions Department:PUBLIC WORKS STAFFING SUPPLIES AND SERVICES Decision Business Unit — -- — Status— — -------- -- — --- Business Unit Name Action Package Number Position Total Salary and Account (job title) (filled or. (add,delete, Benefits Cost Account Name Number Total Cost _ vacant) revise 20 Maintenance Administration 10085401 Custodian Vacant Delete $54,000 Professional Services 63000 $2( 9,000) 21 Public Works Admin 10085101 Admin Analyst Sr Vacant 50%Delete $40,300 Capital 80000 $30,000 Public Works Admin 30185301 Admin Analyst Sr Vacant 50%Delete $40,300 Public Works Admin 10085101 Office Assistant II Vacant 75%Delete $40,000 Public Works Admin 20785201 Office Assistant II Vacant. 25%Delete $13.333 22 Urban Runoff Management 10085102 Capital 80000 $20,000 23 GIS 10085202 GIS Analyst Filled Delete $88 800 24 Sewer Service Maintenance 51185201 Crewleader,Wastewater Ops' Filled Delete (Sewer Service Maintenance 51185201 Supervisor, Wastewater' Vacant Add TOTAL GF FILLED 25.60 TOTAL $2,579,274 TOTAL $304,250 TOTAL GF VACANT 10.25 TOTAL GF ADD 3.50 TOTAL GF TRANSFER 5.60 _ NON GF CHANGES 1.75 NON GF ADD 1.00 ---.-- COMBINED TOTALI 46.50 DEPARTMENT TOTAL $2,883,524 As part of the Public Works reductions and reorganization positions have been eliminate whereby the incumbents maybe placed into added positions as part of the open competitive recruitment process. t7 W 1 W n x s a- Public Works, Page 3 ` ATTACHMENT #2 S pity Proposed Changes to F Fiscal Year 200212003 Budget Ray Silver, City Administrator William P. Workman,Assistant City Administrator Clay Martin, Director of Administrative Services July 7, 2003 City Council Actions from June 30, 2003 40- Total proposed citywide reductions $11.10 million. Total positions affected by reductions 108.45, a total reduction of $7.29 million. Filled Positions Eliminated 38.00 Filled Frozen Unfunded Sworn Positions 8.00 m Vacant Positions Eliminated 32.00 o Vacant Frozen Unfunded Sworn Positions 7.00 Positions Added,Transferred, or Revised 23.45 TOTAL 108.45 Total Temporary Part-Time funds reduced $0.53 million Total proposed operating and capital reductions $3.33 million. 1 Potential Staffing Reductions A total of 37 potential lay-offs result from these reductions (46 filled positions eliminated minus 9 sworn positions transferred to existing vacancies of which 8 are frozen and unfunded) This may be reduced by transfers to retained vacant positions and retirements (CalPERS 2-Year Additional Service Credit) Formal lay-off processes including outplacement resources will be implemented upon starting July 8, 2003 3 Full-Time Positions Effective July 8, 2003 4 2 Z003 - 53IM1,19aw Azov . _ - O•I<w�' AaMNT<al, tYM 6rvN' AaM- Mii�<.O: Malay WW IvN�a �TY► - . I a..N lW am am non Om Om ~+am r' aW Lao MW 0.m am 0m Om a- LW 1lW Ctea V-1 0.04 am aW am am Tm 1 Tn<w Am am am 0.W am 004 non am Era War non om om am zm am lwd..e.'wiw a.�o aaW iae �zW a.m om 0m am rao arm lsr n]o om am nW am noo om am rrso IC��a i..er arson a31 am am ]. am non EA I am non am non an Fw. Iq am 0m ]m am sEm am am nW aW non asso u..r rrRe aus am zaa am non na nsa am am am am 2w am am aaso l r.a<. a+aoo 0% noa aW am non son sum >,aw �E.� an lf0 zaa non am vLn TmwL Basis n.so a.- E.x E.- a- an.- 07101FU1R9 dMan, AMI<NTtl4 E�.a Er<rM wYa T Nai I waw IYNN h,l.0 hwraTYV 6a—rus I..0.�< NYiw OMV ICY rLewlN 0.�ti— a�wr+a Y6y�rr� l C. am ns am am om noo amr. am am am am om am am am am am non 1 CYa am as am 0.m am in non S. am aW am ¢W am am nW aW am non :r<orar. sso -s1 om non am non am a non am om am nW non nonm am as+ z.m am aW am o.ao odo Om am LW a10 oao am am aa]. am 0.m ax Is<—wn. T]as na CLOG zm non non nm nn r.. .n ax !s nW om am non non Wm ]m son a am nW lm aW 0.m nW am as s 0.m nW a.m a.W am ton I 0.m aaa am am a.m 0.m Om ow 000 IINr. LW ax am nW am non am t aW on Iaa<w.w se.m err a. LW aav son am non snn Trawl YL- —.1,1 1O.- E.x1 a.- a.- ]aa.aa I Trawl ION aaa naam 41aw 1-1 [aa.m) t3la 0.M L- ELM L- 4-a.E . Salary Ary fwaards for Rake re&cdo ' $50,000" 5 Eliminated Temporary Part-Time Funding Effective July 8, 2003 Department Reduction Olty Administrator $102,632 Administrative Services $20,000 City Attorney $19,041 City Treasurer $26,000 Planning $38,448 Fire $18,315 Police $43,961 Library Services $100,517 Community Services* $991685 Public Works* $60,725 TOTAL $529,324 'Includes Overtime Reductions:$2,500 in Community Services and$13,760 in Public Works 6 3 aao3 -53 �lf�e�.� #a Operating/Capital Reductions Effective October 1, 2003 Department Reduction City Council $IS,950 City Administrator's Office $306,921 City Treasurer $29,070 City Attorney $450,000 Administrative Services $240,000 Economic Development $90,596 Information Services $973,745 Planning $96,S00 Fire $81,707 Police' $74,602 Library Services $136,8S8 Community Services $530,858 Public Works' $304,250 TOTAL $3,331,057 7 Next Steps ,",Tuesday, July 8, 2003 " Lay-off process begins *%august 1, 2003 ., City Council. receives Two-Year Budget for Fiscal Year 2003/2004 and 2004/2005, which incorporates adopted reductions. 8 RCA ROUTING SHEET INITIATING DEPARTMENT: ADMINISTRATIVE SERVICES SUBJECT: ADOPTION OF REDUCTIONS TO FISCAL YEAR 2002/2003 COUNCIL MEETING DATE: :July 7, 2003 RCA ATTACHMENTS STATUS Ordinance (w/exhibits & legislative draft if applicable) Not Applicable Resolution (w/exhibits & legislative draft if applicable) Attached Tract Map, Location Map and/or other Exhibits Not Applicable Contract/Agreement (w/exhibits if applicable) (Signed in full by the City Attome ) Not Applicable Subleases, Third Party Agreements, etc. (Approved as to form by City Attome Not Applicable Certificates of Insurance (Approved by the CityAttomey) Not Applicable Financial Impact Statement (Unbudget, over $5,000) Not Applicable Bonds (If applicable) Not Applicable Staff Report (If applicable) Not Applicable Commission, Board or Committee Report (If applicable) Not Applicable Findings/Conditions for Approval and/or Denial Not Applicable EXPLANATION FOR-:MISSING ATTACHMENTS REVIEWED RETURNED FORWARDED Administrative Staff Assistant City Administrator Initial City Administrator Initial City Clerk -,5-7 EXPLANATION FOR RETURN OF ITEM: (Below • . For Only) RCA Author: William McReynolds Res. No. 2003-53 STATE OF CALIFORNIA ) COUNTY OF ORANGE ) ss: CITY OF HUNTINGTON BEACH ) I, CONNIE BROCKWAY, the duly elected, qualified City Clerk of the City of Huntington Beach, and ex-officio Clerk of the City Council of said City, do hereby certify that the whole number of members of the City Council of the City of Huntington Beach is.seven; that the foregoing resolution was passed and adopted by the affirmative vote.of at least a majority of all the members of said City Council at a regular meeting thereof held on the 7th day of July, 2003 by the following vote: AYES: Sullivan, Coerper, Green, Boardman, Cook , Houchen, Hardy NOES: None ABSENT: None ABSTAIN: None City Clerk and ex officio Clerk of the City Council of the City of Huntington Beach, California eoundl on Aging f CITY OF HUNTINGTON BEACH H(iN IIN(JON RFA(H 1706 Orange Avenue • Huntington Beach, California 92648 • Ph: (714) 536-9387 JULY 7, 2003 CITY COUNCIL a c CITY OF HUNTINGTON BEACH 2000 MAIN STREET HUNTINGTON BEACH, CA 092648 MADAM MAYOR AND COUNCIL MEMBERS: U ON BEHALF OF THE 40,000 SENIOR CITIZENS IN HUNTINGTON BEACH, ID WISH TO SAY "THANK YOU" FOR RECOGNIZING OUR NEEDS IN THIS BUDGET CRISIS. WE RAISE OUR OWN FUNDS AND UTILIZE THOUSANDS OF VOLUNTEER HOURS TO ACCOMPLISH OUR MISSION OF ENHANCING THE DIGNITY AND QUALITY OF LIFE OF CITY SENIORS. OUR PRIVATE/PUBLIC PARTNERSHIP IS WORKING,AND WE HAVE AN EXCELLENT RELATIONSHIP WITH COMMUNITY SERVICES STAFF. ALTHOUGH OUR SENIOR CENTER HAS ALREADY ABSORBED CUTS IN PERSONNEL AND PROGRAMS,WE ARE DETERMINED TO FIND WAYS TO ADJUST TO THESE CUTS. WE HAVE TURNED OVER OUR VOLUNTEER VAN TO SUPPORT THE SENIOR TRANSPORTATION PROGRAM. WE ARE PROVIDING CELL PHONES TO THE SOCIAL WORKERS TO HELP MEET THEIR COMMUNICATION NEEDS. WITH THE HELP OF DREAM CATCHERS OF THE ASSISTANCE LEAGUE, WE ARE EMBARKING ON A PROGRAM TO REPLACE THE WELL-WORN CARPETING IN THE SENIOR CENTER. WE ARE ALSO WORKING ON WAYS TO FUND THE PART-TIME SOCIAL WORKER POSITION THAT HAS BEEN ELIMINATED, BECAUSE THE NEEDS ARE EVER GROWING. AGAIN, THANK YOU FOR YOUR SUPPORT, AND WE PLEDGE OURS IN RETURN. SINCEERELY, zo-c-�'J'j.� DALE L. DUNN, PRESIDEENT HUNTINGTON BEACH COUNCIL ON AGING 1`03 HUNTINGTON SHOREGLIF 714 974 4519 07/0S/09 01:49pm P. 001 Li Y OF July 4, 2003 to ;1I� — 2: To.-Mayor Connie .Boardman and City CounclVlembers From: The residents ofHuntington Shorecliflfs Mobile Home Park Re-Proposed budget cutbacks in the. H.13. Fire Dept. Services We were mostgratzfied to hear. in the City Council meeting of last Monday that council members were proposing ways to eliminate cutbacks in Marine, Police and Fire safety, Some of us will attend the council meetingJune / h when you vote on these and otherissues We live in a city that is"Safety Proud". We would like to see it stay that way. Thank you far your. consideration on this Issue We, the residents ofl�S C; are sending this petition to you to ensure that the Fire Department, especially the Lake Street Station, has ourappreciation and frill support. Their "quick response"is our lifelinel They ha ve never failed us!1 We want theta to know that our residents live herein the.knowledge that they will respond to ourneed and we amgrateful. Our SFR VICFR T program is promoting the Fire Me d'program. We are strongly encouraging ourresidents to join, not only for their safety but to help support the Fare Dept. fi nanciagly. We feel that we.must do "our"part.joining Fire Med is one way we can show our support: Thank you for .responding to my F_-mail_. We appreciate being able to share our thoughts and concerns with you at this time. Most sincerely, the Residents ofHuntington Shorecliffs Mobile Home Park Diane. Stelling, SLR VlCFR TI_eader Kuwaa5ftol.com M�Y\A -3 JUL-06-2003 13:20 714 374 4518 95% P.01 HUNTINGTON SHOREGLIF 714 974 4S18 07/06/03 01:49pm P. 002 RESPONSE TO THE CITY COUNCIL FROM HUNTINGTON SHORECLI FFS RESIDENTS REGARDING THE PROPOSED CUTBACKS FOR THE H.B. FIRE DEPARTMENT. We, the undersigned residents of,Huntington Shorecliffs Mobile Home Park, do respectfully request that the Huntington Beach City Council reconsider the proprosed cutbacks for the Fire Department Huntington Shorecliffs is a Senior Park. The Lake Street Station is called to our park for emergencies on a regular basis. Part of our security and peace of mind relies on the fact that help is so nearby. We also have a CERT program here at HSC. We call our selves SERV...Shorecliffs Emergency Response Volunteers. We are dependant on the Fire Department for our training and on going education. We are the right arm of the Fire Department in the event of a major disaster. Hopefully, with their training, we can be self- suffieient in a major disaster for at least 3 days. Have we forgotten 9-11? Is this the way we pay back those who serve our city? Seems not too long ago we were all in the park and at City Hall honoring these same peopleM That was in remembrance of 9-11. LET'S NOT CUT BACK ON SAFETY! LET'S NOT INSULT THOSE WE JUST HONORED!I DO THE RIGHT THING...CUT ELSE WHEREI!I JUL-06-2003 13:20 714 374 451e 95% P.02 HUNTINGTON SHORECL``IF 714 H74 4519 07/06/03 01:49pm P. 003 Name Mobile # Phone # 013 7/ S/ -s 3 -J 3 / 0 0 37Y- 8 ,2, � 17 71� � y 9` - /P/o' -7/4- Go-5 z o - - ,e�, S 3 C 5- 7:- �3 Q60 - 4 JUL-06-2003 13:20 714 374 4518 95% P.03� HUNTINGTON SHORECLIF 714 374 4519 07/0S/03 01:49pm P. 004 Name Mobile # Phone of 77 /7/1' 5 6 6, 4K 6 vJ ILI ZY 7/ Y 5736 7 7,2, -3 -7-7 7111 5�� 9 4rl1 �2 70 L. L, '7 q 9 g 26 7 JUL-06-2003 13:20 ?14 374 4519 94% P.04 HUNTINGTON SHORECLIF 714 674 4S16 07/06/03 01:49pm P. 00S Name Mobile # Phone # ,ems _ 1 rnaju" Jab J 7y - 4� 7Y JUL-06-2003 13:20 714 374 4519 94% P.05 MEREDITH GARDENS HOMEOWNERS ASSOCIATION C i �7''i�f= NUPdTiiC� ! Gi ��ACf1. LprP' BOX 6883 •HLJIVTINGTON BEACH, CA •92615 1003 JUL -1 P 2- 39 June 28, 2003 RECEIVED Mayor Connie Boardman JUL 0 1 2003 City of Huntington Beach City of Huntington Beach 2000 Main Street City Council Office Huntington Beach, CA 92648 Dear Mayor Boardman: We are writing to urge you to keep the Economic Development Department, which includes the Business Development Division, functioning at City Hall. There is a continuing need for a city of the size of Huntington Beach to have a staff of people on board that is knowledgeable in the processes that must be dealt with in doing business with the city. The folks who are in these jobs have been performing critical functions to help businesspersons and developers in working their way through the cumbersome and often confusing processes for permit approvals, etc. For any person or party considering a relocation or development, it is very important to know that a city wants to do business with you, and the Business Development personnel have been there to smooth the process and show that the City of Huntington Beach is a great place to do business. Our experience with Business Development has been through working with them over the past several years in trying to get the development project at the N/E corner of Brookhurst and Adams to move forward, and it has been a positive experience to watch the Business Development personnel work as facilitators in getting multiple owners together to discuss and resolve problems that faced the project. Remember that the need to perform this function will not go away even if the organization is eliminated. Our homeowners association would have no choice but to ask other city officials, such as you, for help. Please consider the valuable contribution that the Economic and Business Development people make as you deal with critical decisions regarding the Huntington Beach city budget. Sincerely, Q Bob Riedesel President Meredith Gardens Homeowners Association cc: Mr. Ray Silver, City Manager Mr. David Biggs,Director of Economic Development _� 2003 JUL -I P 2: 4 0 1003 JUL P 9_ L,0 RECEIVE ® Budget Cuts JUL 0 7 2003 Threaten Beach Safet �,ty of Huntington Beach y City Council Office Huntington Beach Proposed Cuts Eliminate a Marine Safety Officer Impact Beach safety reduced • Daily staffing reduced 20% Increased overtime costs • Response time to emergencies increased Eliminate Lifeguard Rescue Boat Impact • Beach Safety Reduced • Some victims may not be saved Beach Safety Survey Are you concerned about beach safety? Do you agree with the city philosophy of safety first? If Very concerned X Yes ❑ Partially concerned ❑ No Do you think the proposed cuts will affect Do you support the beach safety budget cuts? Beach safety? ❑ Yes W' Yes No ❑ No Comments: qq�� � � ace" blAa� Gad✓Li� OTVOAAe -47 ��' _M cam` J. fold C'.- U.,L Debbie Hoenecke 9131 Elva Cir. Huntington Beach,CA 92646 To: Huntington Beach City Council 2000 Main Street Huntington Beach, CA 92648 Budget Cuts RECEIVED Threaten Beach Safety JUL 0 3 City of Huntington Beach CityAttorney!s pffire Huntington Beach Proposed Cuts Eliminate a Marine Safety Officer Impact Beach safety reduced Daily staffing reduced 20% • Increased overtime costs • Response time to emergencies increased Eliminate Lifeguard Rescue Boat Impact • Beach Safety Reduced • Some victims may not be saved Beach Safety Survey Are you concerned about beach safety? Do you agree with the city philosophy of safety first? ( �Very concerned Yes , ❑ Partially concerned �❑ No ry C Do you think the proposed cuts will affect Do you support the beach safety budget cuts? o Beach safety? ❑ Yes = r-- . Yes No J ❑ No !`J Comments: T - = T .J —fL o' r Q C�1�r1 /V E7 T *Ov(C E 5 dh e,(�cl r> 5"Y�1 Q 2 c 2 _ JA� iJ� SM e'-mrW 1ZOJ r c ems P irk 0-ore r,j C,0,t ,>Cj } fold I 1UL To: Huntington Beach City Council 2000 Main Street Huntington Beach, CA 92648 t 1 `0. Etc 100) JUL -I ;_' 2: LL 0 Budget Cuts RECEIVED JUL 0 3 2003 Threaten Beach Safety City of Huntington Beach City Council Office Huntington Beach Proposed Cuts Eliminate a Marine Safety Officer Impact • Beach safety reduced Daily staffing reduced 20% •%i • Increased overtime costs 3 Response.time to emergencies increased x Eliminate Lifeguard Rescue Boat Impact Beach Safety Reduced Some victims may not be saved Beach Safety Survey Are you concerned about beach safety? Do you agree with the city philosophy of safety first? Very concerned 13 Yes ❑ Partially concerned ❑ No Do you think the proposed cuts will affect Do you support the beach safety budget cuts? Beach safety? 1 ❑ es V- Yes I No ❑ No Comments: i � v Iold PNA. C4 Z PM N, Iviarvm of nainerme r+ens 02 JUL UL 19292 Beckonridge Lane — ��0� �`—` 3 Huntington Bch,CA 92648 -X- f To: Huntington Beach City Council 2000 Main Street Huntington Beach, CA 92648 1 co -Y Q f Budget Cuts JUL 0 2 2003 City of Huntington Beach Threaten Beach Safet City Council Office y Huntington Beach Proposed Cuts Eliminate a Marine Safety Officer Impact • Beach safety reduced • Daily staffing reduced 20% • Increased overtime costs • Response time to emergencies increased Eliminate Lifeguard Rescue Boat / S Impact �rL • Beach Safety Reduced • Some victims may not be saved Beach Safety Survey ,Are you concerned about beach safety? Do you agree with the city philosophy of safety first? t5Very concerned Yes Partially concerned ❑ No Do you think the proposed cuts will affect Do you support the beach safety budget cuts? Beach safety? Les Yes No ❑ No C ments: IS i fold it /V LOVE 37 U S A To: Huntington Beach City Council 2000 Main Street Huntington Beach, CA 92648 �•, : - r:1f 11 n 2003 JUL - P 2= 4 Q RECEIVED Budget Cuts JUL 0 2 2003 Threaten Beach Safet City Huntington Beach y City Council Office -� Huntington Beach Proposed Cuts Eliminate a Marine Safety Officer f Impact • Beach safety reduced • Daily staffing reduced 20% • Increased overtime costs • Response time to emergencies increased - Eliminate Lifeguard Rescue Boat Impact • Beach Safety Reduced • Some victims may not be saved Beach Safety Survey Are you concerned about beach safety? Do you agree with the city philosophy of safety first? xVery concerned T�e Yes ❑ Partially concerned ❑ No Do you think the proposed cuts will affect Do you support the beach safety budget cuts? Beach safety? X s Yes ❑ No Comments: le Ole, Y or / Gn 4,14-4 Su•f ST t/� ST er��ut� fold A 4 To: Huntington Beach City Council 2000 Main Street Huntington Beach, CA 92648 ii ieria•:--n•. r r r1J � . 2003 JUL -l ' 2= 4 0 RECEIVED Budget Cuts JUL 0 2 2003 Threaten Beach Safet City of Huntington Beach y City Council Office Huntington Beach Proposed Cuts Eliminate a Marine Safety Officer r Impact • Beach safety reduced • Daily staffing reduced 20% • Increased overtime costs • Response time to emergencies increased Eliminate Lifeguard Rescue Boat Impact • Beach Safety Reduced • Some victims may not be saved Beach Safety Survey Are you concerned about beach safety? Do you agree with the city philosophy of safety first? Very concerned t� Yes ❑ Partially concerned ❑ No Do you think the proposed cuts will affect Do you support the beach safety budget cuts? Beach safety? ❑ Yes Yes � No ❑ No Comments: �� { i fold \mac 1.^. �"�Y_�__-._�,�-•"r"""'�---._. Ralph J. Bill -�-_ T{te# Aquarius Dr R— Mum Huntington Bh, CA 92649 - Conserwncy. To: Huntington Beach City Council 2000 Main Street Huntington Beach, CA 92648 1i,1,��,i,1,ii„�i►�ii,pit,�i,il„�i�fi�1"ii1MIJ11„1i,i,i Z003 JUL.--I P 2,, 40 Budget Cuts RECEIVED JUL 0 2 2003 Threaten Beach Safety City of Huntington Beach City Council Office Huntington Beach Proposed Cuts Eliminate a Marine Safety Officer r { Impact Beach safety reduced Daily staffing reduced 20% Increased overtime costs Response time to emergencies increased Eliminate Lifeguard Rescue Boat Impact Beach Safety Reduced • Some victims may not be saved Beach Safety Survey Are you concerned about beach safety? Do you agree with the city philosophy of safety first? ❑ Very concerned ❑ Yes ❑ Partially concerned ❑ No Do you think the proposed cuts will affect Do you support the beach safety budget cuts? Beach safety? ❑ Yes ❑ Yes ❑ No ❑ No Comments: ffo fold Huntington Beach City Council 2000 Main Street Huntington Beach, CA 92648 2081VED 4� Budget Cuts JUL 0 2 2003 City of Huntington each Threaten Beach Safety City Council Office Huntington Beach Proposed Cuts Eliminate a Marine Safety Officer Impact • Beach safety reduced • Daily staffing reduced 20% • Increased overtime costs • Response time to emergencies increased j Eliminate Lifeguard Rescue Boat ' Impact • Beach Safety Reduced • Some victims may not be saved Beach Safety Survey Are you concerned about beach safety? Do you agree with the city philosophy of safety first? ,P( Very concerned V Yes ❑ Partially concerned ❑ No Do you think the proposed cuts will affect Do you support the beach safety budget cuts? Beach safety? ❑ Yes �l Yes ) No b No Comments. OQ SCW WA M4 ffl6qfj RqID5;71 t t . . - \ fold F r - To: Huntington Beach City Council 2000 Main Street Huntington Beach, CA 92648 11 Ill 1111 11 1111111 1111111 1 I I V 1 7 1 : -- Z003 JUL -l 0 2 I Budget Cuts RECEIVED Threaten Beach Safety JUL 0 1 2003 City of Huntington Beach City Council Office Huntington Beach Proposed Cuts Eliminate a Marine Safety Officer Impact Beach safety reduced • Daily staffing reduced 20% .tF Increased overtime costs Response time to emergencies increased Eliminate Lifeguard Rescue Boat Impact • Beach Safety Reduced • Some victims may not be saved Beach Safety Survey Are you concerned about beach safety? Do you agree with the city philosophy of safety first? Very concerned Yes ❑ Partially concerned ❑ No Do you think the proposed cuts will affect Do you support the beach safety budget cuts? Beach safety? ❑ Yes )� Yes No ❑ No Comments: OL fold PN � C� P m N s J'.:!, .............. ^� ���` �— To: Huntington Beach City Council 2000 Main Street Huntington Beach, CA 92648 r„n„i,,,r,Ill,,rf III Ili[if rfr„r,r,11r1rfr i, _ �t Y I Ci I OF HUNTING-i Ch, L--'_ACH, CA 20091 Crater Circle R E C E I V E D Huntington Beach, CA 92646 Z003 JUL -I P 2: 4 p July 1,2003 JUL 0 2 2003 City of Huntington Beach City Council Office Dear Mayor Connie Boardman,. Once again the city council feels libraries should be one of the significant places to cut funds. The city can commit and spend billions of dollars on a huge sports complex. It will be used by the children, I assume, but children seem to have places to play ball in their neighborhoods now. I support sports programs. My children played and now my grandchildren participate. Most of the children will not become great athletes but all have to be able to read to be successful in life. But take away the neighborhood libraries and many of these children may not be driven to Central Library to get books and participate in reading programs. The preschoolers especially may not get to participate in the story times and other reading preparatory activities to prepare them for school. We live near the Banning library and every time I've been there,there are people, especially children, getting books. I've taken my grandsons to the preschool storytime and often there was barely room for all of them. They are brought there by moms and dads, grandparents and babysitters, some of them having walked. Many of these will not be taken miles away to the Central Library. ALL children need access to books and being read to constantly to prepare them for school and the tasks ahead of them to become educated persons. When some of the children are already being affected by having to return to larger classes by the state cuts to education, don't take another source of literacy away from them by closing the branch libraries. If you need to cut some, reduce the new purchases for a year or two, but DON'T close the access to books to so many children. Sin rely, eanine Benson 1 �3 U;SMv Page 1 of 1 Kuhnke, Elaine From: Tomandlynnec@aol.com H0�1 I``"' ` �1 ��EAC[{ CA Sent: Sunday, June 29, 2003 9:20 PM 2003 A -I P 2: 4 0 To: ekuhnke@surfcity-hb.org Subject: 2003-2004 Budget Please remember Huntington Beach's motto is Safety First and it's nickname is Surf City when considering any budget cuts. Thank you for your time and consideration. Lynne Clarke 1 Mvv � C�—� � -3 7/7/2003 City of Huntington Beach 2nd Quarter Budget Report - FY 2002/03 Summary By Category-Department - All Funds R14113 MONTHLY (MonthlyRpt) For the Pertod Endtn:.6 March"31;2003 W _ .. . :_, _ x49:9,"/0 ofAh Fi§cal Yean Com leted IN Projected Prior Year .,Adopted Revised - Year To Date Year'ToADate Protected -(Over)/Under Description Actual Budget Budget Expended o1Ez0ended Expenditure Budget EXPENDITURES CAPITAL EXPENDITURES Administration 32,926 27,500 27,500 663 2 4?A 26,950 550 � . Administrative Services 12,821,806 285,000 285,000 0 10 0%s 279,300 5,700 City Attorney 16,835 0 0 0 0'00 0 (0) Building 19,732 0 0 0 _3 7 0 0%0 0 (0) City Council 0 12,500 12,500 12,5004 'O% 12 250 250 City Clerk 0 0 0 044 0-0% 0 (0) Community Services 809,415 319,283 346,350 27,693 8 0% 339-423 6,927 Economic Development 8,291,963 2,966,416 5,631,471 192,173 3-rWo 5,5181842 112,629 Fire 727,456 762,035 1,117,132 409,190 366% ' ;1 094789 22,343 Library 4,283 0 0 0 % 10 0% 0 (0) Information Systems 1,368,852 3,079,814 3,276,550 241,210 -4% 3,211,019 65,531 Non Departmental 791,846 3,902,822 4,721,189 2,494,885 52 8% ,4,585;174 136,015 Planning 0 10,000 10,000 0 0 0% 9,800 200 Police 3,474,459 519,121 2,717,753 6541,877 2410/0 -2,663398 54,355 Public Works 43,442,532 62,286,804 .86,747,924 . 30,423,349351'/a 64 048 006 22,699,918 City Treasurer 75,441 60,000 79,870 26,070 "_ .. I 78;273 1,598 CAPITAL EXPENDITURES 71,877,646 74,231,295 104,973,239 34,482,610 V �-32 8% _81 8671223 23,106,017 NON OPERATING EXPENSES Administration 89,001 200;146 200,146 109,913 549/0 200146 (0) Administrative Services 4,878,809 64,137 64,137 32,068 500%a 64137; (0) City Attorney 350,000 0 0 0 0% .0 (0) Building 0 0 0 0 = 0 0% 0 (0) City Council 0 0 0 0 0 0°/0 0 (0) City Clerk 0 0 0 00 0% 0 (0) Community Services 13,772,006 1,357,000 1,357,000 417,000 307 0 1,357,000. (0) Economic Development 926,912 580,261 596,776 543201 a 91 0% 596.776 (0) . Fire 274,316 254,309 254,309 126:979 49 9% 254 309 (0) Library 681,000 681,000 681,000 340,500 500% 681,000 (0) Information Systems 60,011 0 0 0 0.0% 0 (0) Non Departmental 141,981,714 31,102,468 30,133,085 10,707,110355% 30461,755 (328,670) Planning 0 0 0 0 (0) Police 1,275,897 675,000 687,592 379,625 55 2% 687 592 (0) Public Works 4,360,025 2,331,000 4,477,196 2,211,696 ,°F 494/a 4477,191 5 CityTreasurer 0 0 0 0 00% 0 0 NON-OPERATING EXPENSES 168,649,691 37,245,321 38,451,241 14,868,092 387%0" 38,779,906 328,665 TOTAL EXPENDITURES 421,698,664 323,337,116 367,076,315 155,719,814 1 43:60k 328,58705 28,488,781 Qtr 2-All Funds 03 5/2/2003 Summary By Category-Department Page 9 9:34 AM City of Huntington Beach 2nd Quarter Budget Report - FY 2002/03 Administration - All Funds R14113 MONTHLY (MonthlyRpt) For t1ie;Peritid Endin March 31,2003»_ 49 90 of the:Fiscal Year Corn 'leted_ - _ Prior Year Adopted Revised Year To Date Yeaa Two Date Projected Description Actual Budget Budget .:Expended %Expended Expenditure. EXPENDITURES " PERSONAL SERVICES Salaries Permanent 1,035,362 918,035 942,295 432,6915°9/0 892;953 1. 'Salaries Temporary 95,247 171,471 179,471 101,891 1 56 81 175,000 Salaries Overtime 80 4,944 4,944 74 g 1:5% 153 Termination Pay Outs 41,652 5,042 r 10,405 Benefits 239,564 220,777 220,777 106,561 =483% _ 219,912 PERSONAL SERVICES 1,411,906 1,315,227 1,347,487 646,258 48;0% 1,298,424 OPERATING EXPENSES j' -' Utilities 3,867 10,840 7,790 1,156 T634 Equipment and Supplies 154,683 205,622 212,130 68,717 32.4% 207887 Repairs and Maintenance 35,008 33,000 33,000 25,942 78 6% 32',340 Conferences and Training 45,200 53,650 53,650 30,477 56'8% 52577 Professional Services 354,633 344,760 362,640 280,079 ';77:2% 355387 Other Contract Services 90,046 199,900 196,102 11,096 537% 192,180. Rental Expense 6,702 . 4,700 4,7000 0% 4;606 Claims Expense 0 Insurance ' •� 0 Pension Payments - k 0 Interdepartmental Charges 31,308 0. Expense Allowances 18,499 24,450 24,450 6,372 26i1% 23,961 Other Expenses 3,000 3,000 �� 0% 2;940 OPERATING EXPENSES 708,638 911,230 897,462 423,838 47t2% 879513 CAPITAL EXPENDITURES Land Purchase �' 0 Improvements 0 Equipment 32,926 27,500 27,500 663 _. 24% 26,950 Vehicles 0 Software-Capital 0 CAPITAL EXPENDITURES 32,926 27,500 27,600 663 2:4°k 16,950 NON-OPERATING EXPENSES Debt Service Expenses 54,980 40,000 40,0000 0% 40,000 Transfers to Other Funds 34,022 160,146 160,146 109,913 68 6% 160,146 Depreciation x W 0 NON-OPERATING EXPENSES 89,001 200,146 200,146 109,913 t 54 9% 200.146. EXPENDITURES 2,242,472 2,464,103 2,472,595 1,180,672 i 147 8% 2;406,032 Projected ver n er Budget 67,563 Qtr 2-All Funds 03 5/2/2003 Administration Page 10 9:34 AM City of Huntington Beach 2nd Quarter Budget Report - FY 2002/03 Adminstrative Services - All Funds R14113 MONTHLY (MonthlyRpt) For th6,P6rldd'E6dIng March 31,1003U IMP 49:9"l0� :ofgthe.Fiscal=Year'Com`leted Prior Year Adopted Revised Year To Date Year To Date ' Projected x Description Actual Budget Budget Expended S%Expendedl, Expenditure EXPENDITURES PERSONAL SERVICES Salaries Permanent 2,897,767 3,118,707 3,184,258 1,465,852 _' 460%0 3025165 Salaries Temporary 33,066 10,000 13,254 132"'S% 26;816 "- Salaries Overtime 18,120 11,600 11,600 6,609 57 0% 13,372 Termination Pay Outs 9,881 988 Benefits 1,363,508 1,454,749 1,444,332 384,988 267% ' 1-308.929, PERSONAL SERVICES 4,322,342 4,585,056 4,660,190 1,871,692 40.2% 4,378;226 OPERATING EXPENSES Utilities 462 1,900 1,400 861 6-. 1,372 Equipment and Supplies 709,527 479,625 553,445 411,473 % 542,376 Ilk 1 Repairs and Maintenance 28,514 42,400 46,500 5,100 1=10% 45;570 Conferences and Training 40,379 159,875 160,319 18,116 11 3 0% 157--13 Professional Services 4,121,805 3,552,100 3,601,169 2,225,856 6111 3529,146 Other Contract Services 60,431 208,625 195,044 267,803 137.3% 191;:14$ Rental Expense 75,066 88,000 91,398 68,728 752'/0 89,570 Claims Expense 8,001,487 8,950,000 9,084,304 5,371,421 59 /ot 8 972,618 Insurance 2,069,613 1,917,000 1,917,325 292,856 15 30 1 878 979 Pension Payments 1,045,386 1,020,000 1,020,000 1,009,909 9900 999;600 Payments to Other Governments 2,200 2,013 91 5% 2 156 Interdepartmental Charges 950 0 Expense Allowances 11,643 14,400 14,400 6,929 -481/, 14;112 Other Expenses 3,176 3,200 3,200 20 ;0.6°/oa 3.136 OPERATING EXPENSES 16,168,439 16,437,125 16,690,705 9,681,084 588; P% 16,426 890 CAPITAL EXPENDITURES = - . 41 Improvements 12,819,078 285,000 285,000 0:0% 279,$00 Equipment 2,728 0 Vehicles 8 Software-Capital ' 0 CAPITAL EXPENDITURES 12,821,806 285,000 286,000 0:0% - 279;300 NON-OPERATING EXPENSES Debt Service Expenses 374,138 13, 0 Pass Through Payments 0 Transfers to Other Funds 4,493,471 64,137 64,137 32,068 50 0% 64,13t Depreciation 11,200 0 NON-OPERATING EXPENSES 4,878,809 64,137 64,137 32,068 50 0% 64,137 EXPENDITURES 38,191,397 21,371,318 21,690,032 11,584,844 _s53.4/ 21,146,662 Projected ver n er Budget 543,480 Qtr 2-All Funds 03 5/2/2003 Adminstrative Services Page 11 9:34 AM City of Huntington Beach 2nd Quarter Budget Report - FY 2002/03 City Attorney - All Funds R14113 MONTHLY (MonthlyRpt) Fo`rWthe P `eriodEndin March3.1 2003 . _i x -, - 49:9,'/0,_ . ofthe'F.isoal Year.Corn-`leted Prior Year Adopted Revised Year To Date -' Dat..a o e Projected_ Description Actual Budget Budget Expended P ndedt Expenditure EXPENDITURES p� PERSONAL SERVICES Salaries Permanent 1,189,338 1,179,280 1,200,523 554,227 46*2°10' 1,143,770 Salaries Temporary 36,257 57,000 57,000 16,608 29�1% 34,274 Salaries Overtime 293 1,600 3,302 Termination Pay Outs 0 Benefits 262,534 286,979 297,397 127,875 43:00- 263,898 PERSONAL SERVICES 1,488,422 1,523,259 1,564,920 700,311 45% 1,445,244 OPERATING EXPENSES g" Utilities 91 3,600 1,900 1 - 01% 1,862 Equipment and Supplies 69,838 74,400 63,086 48,567 W0%0 61;824 Repairs and Maintenance 185 1,000 1,000 0:0% = 980 Ao- - . Conferences and Training 12,442 14,500 14,500 1,358 9 4% 14Y210 Professional Services 1,910,552 2,075,000 2,512,921 1,517,664 60:4% 2 462 6..63 Other Contract Services 72,961 183,000 183,482 42,790 231E 179 812 Rental Expense 9,758 0 Claims Expense . -_ 0 .. Insurance v q Pension Payments 0 Interdepartmental Charges 480 Y 0 Expense Allowances 5,723 6,000 6,000 1,912 319% 5 880 Other Expenses 1,500 1,500 f Ot0% 1,47, OPERATING EXPENSES 2,081,551 2,359,480 2,784,389 1,612,291 57 9%0 -.,2,728 701 CAPITAL EXPENDITURES ' Improvements 0 Equipment 16,835 0 Software-CapitalA. 0 CAPITAL EXPENDITURES 16,835 0 NON-OPERATING EXPENSES _..0 Transfers to Other Funds 350,000 0 NON-OPERATING EXPENSES 360,000 Q EXPENDITURES 3,936,809 3,882,739 4,339,309 2,312,601 t 53.3% `_4,173,946 Projected ver n er Budget 165,363 Qtr 2-All Funds 03 5/2/2003 City Attorney Page 12 9:34 AM City of Huntington Beach 2nd Quarter Budget Report - FY 2002/03 Building - All Funds R14113 MONTHLY (MonthlyRpt) For the=P.eriod;Endin ;Mach 31;2003 9% ofytFie..Flscal YeaKCom"leted Prior Year Adopted Revised Year To Date Year To Date PFojected , Description Actual Budget Bud-get Expended i<%°•Expended _-Expenditure EXPENDITURES PERSONAL SERVICES Salaries Permanent 1,590,232 1,839,698 1,883,115 845,410 44.9'/0 `1 744 690 Salaries Temporary 64,758 47,680 47,680 20,135 42#2%0 40,738 Salaries Overtime 10,919 11,000 9,682 8,280 85g5% 1.6753. Termination Pay Outs 0 Benefits 388,917 499,356 499,356 220,821 ,10 446,377 PERSONAL SERVICES 2,054,826 2,397,734 2,439,833 1,094,646 2,248,958 OPERATING EXPENSES = Utilities 968 8,100 12 11 997% 12 Equipment and Supplies 41,610 105,200 110,349 52,687 47, 108 142 Repairs and Maintenance 4,916 76,140 76,140 30,636 40. % 74,617 Conferences and Training 13,369 24,000 29,000 6,784 � :e Z;3 400 28,420 Professional Services 845,512 597,910 1,026,240 682,266 56'.6% :_1 005-71,5 Other Contract Services 19,374 40,338 40,338 17,858 44�3% 39;531 Rental Expense 151 160 160 68 Interdepartmental Charges 48,032 Expense Allowances 9,882 10,200 10,200 5,061 49.6% 9996 Other Expenses 21 0 OPERATING EXPENSES 935,803 910,080 1,292,439 795,371 0 0 1,266590 CAPITAL EXPENDITURES ` Land Purchase = -.0 Improvements 0 Equipment 19,732 0 Vehicles 0 Software-Capital 0 CAPITAL EXPENDITURES 19,732 0 NON-OPERATING EXPENSES Transfers to Other Funds 0 NON-OPERATING EXPENSES 0 EXPENDITURES 3,010,360 3,307,814 3,732,272 1,890,017 RZ, 50c6"/o 3,515,549 Projected ver n er Budget 216,723 Qtr 2-All Funds 03 5/2/2003 Building Page 13 9:34 AM City of Huntington Beach 2nd Quarter Budget Report - FY 2002/03 City Council - All Funds R14113 MONTHLY (MonthlyRpt) For the_Period Endin March 31`;,2003 "y .. �� _ ..- F x °_: .. 499"�� of=.the FiscalYear'C6m leted Prior Year Adopted Revised Year.To-Date Year To Date P,roIected ., _ Description Actual Budget Budget Expended %Expend d Exaendrture EXPENDITURES PERSONAL SERVICES ° Salaries Permanent 63,703 49,442 50,609 32,553 64:3% 67 180 Salaries Temporary 14,700 14,700 Salaries Overtime 0 Termination Pay Outs ' 0 Benefits 55,023 64,873 64,873 26,276 40j5P/o 53163 PERSONAL SERVICES 118,725 129,015 130,182 58,829 45 2/0 120344 OPERATING EXPENSES Utilities 0 Equipment and Supplies 2,722 5,000 5,000 9,157 183.1E% 81000 Repairs and Maintenance 0 Conferences and Training 14,512 20,550 20,550 4,483 21 8% 20 139 Professional Services 0 Other Contract Services 0 Rental Expense - 0 Expense Allowances 101,418 110,798 110,798 51,483 465% 108582 Other Expenses =0 OPERATING EXPENSES 118,662 136,348 136,348 65,123 47 8'/0 136,721 CAPITAL EXPENDITURES Improvements 0 Equipment 12,500 12,500 12,500 12250 Software-Capital CAPITAL EXPENDITURES 12,600 12,500 12,500 12;250 NON-OPERATING EXPENSES g F 0 EXPENDITURES 237,377 277,863 279,030 136,463 - 48�9% F 269X4 Projected ver n er Budget 9,716 Qtr 2-All Funds 03 5/2/2003 City Council Page 14 9:34 AM City of Huntington Beach 2nd Quarter Budget Report - FY 2002/03 City Clerk - All Funds R14113 MONTHLY (MonthlyRpt) Forthe_ �iod$Endii 1March 31,2003. r.... ". .- _. _: .-.. _-... :49.9"/0:..._ ofYth Re e=:Fiscal Year m leted Co Prior Year Adopted Revised Year To Date Year To Date Projected Description Actual Budget Budget Expended %Expended =Expenditure' EXPENDITURES PERSONAL SERVICES Salaries Permanent 317,523 373,443 382,256 132,255 34 6% 272;937 Salaries Temporary 33,801 52,700 52,700 28,370 _� 53 8% 5Z;400 Salaries Overtime 11,380 6,000 6,000 15,588 259 8% `31,539. M Termination Pay Outs 0 �. . Benefits 85,093 107,420 107,420 38,520 359% 77;936 PERSONAL SERVICES 447,796 639,563 548,376 214,732 39 2% 439,872 v OPERATING EXPENSES Utilities 345 800 800 112 140% 784 Equipment and Supplies 136,246 7,200 5,700 8,587 r 150 6%, 10000 Repairs and Maintenance A __ 0 Conferences and Training 2,400 1,520 3,020 1,875 E 62Mt 2,960 Professional Services 227 100,100 100,100 4,027 4 0% 98,098 Other Contract Services 83,135 4,000 8,600 7,757 :. 90:2% 8,428 Rental Expense 0 Expense Allowances 5,746 6,000 6,000 2,838 8% 5880 Other Expenses __ 0 OPERATING EXPENSES 228,100 119,620 124,220 25,197 20�3% 126,150 CAPITAL EXPENDITURES Improvements - 0 Equipment 0 Software-Capital Y 0 CAPITAL EXPENDITURES 0 NON-OPERATING EXPENSES ; -0 EXPENDITURES 676,896 659,183 672,696 239,929 :.6 35:7.'/0 465,9611 Projected ver n er Budget 106,635 Qtr 2-All Funds 03 5/2/2003 City Clerk Page 15 9:34 AM City of Huntington Beach 2nd Quarter Budget Report - FY 2002/03 Community Services - All Funds R14113 MONTHLY (MonthlyRpt) For the.Period Endin March 31,2003 49t9% _of.the FiscalYea�Cori lefed Prior Year Adopted Revised Year To Date Year To Date Projected Description Actual Budget Budget Expended %.ExpendedExpendrture EXPENDITURES PERSONAL SERVICES Salaries Permanent 3,793,874 3,857,607 3,960,919 1,850,428 46:7% 3 818;767, Salaries Temporary 2,206,927 1,652,132 1,696,132 465,565 27.40 1 900;0.00 Salaries Overtime 488,269 446,786 446,786 140,980 31:6% 450;000 Termination Pay Outs ° 0 Benefits 1,218,811 1,389,945 1,396,982 577,085 4113% 1167,591 PERSONAL SERVICES 7,707,881 7,346,471 7,500,819 3,034,058 40'40 7,336,358 OPERATING EXPENSES Utilities 83,287 87,859 88,159 32,991 374% 86,396 Equipment and Supplies 751,530 657,266 720,383 291,133 40:4%` 705,975 Repairs and Maintenance 513,360 559,876 1,121,917 492,018 ¢' 439% 1,099,479 Conferences and Training 98,900 122,711 123,711 -1,151 % 121;237 Professional Services 1,826,381 1,167,287 1,503,831 556,961 37 0% 1,473,754 Other Contract Services 278,511 1,214,906 1,280,008 979,443 7,6.5% 1,254,408 Rental Expense 73,020 94,522 76,834 27,526 35 8% 75,297 Claims Expense 0 Insurance 25,000 25,000 0'0% 24;500 Payments to Other Governments 7,173 20,930 20,930 U0% 20,511 Interdepartmental Charges 219,019 25,000 00% 24;500 Expense Allowances 43,385 49,200 47,100 9,704 200..E 1 . 46,158 Other Expenses 107,985 220,100 220,100 34,262 15.6% 215;698 OPERATING EXPENSES 3,783,530 4,438,676 5,262,973 2,422,887 W. 6,147,914 CAPITAL EXPENDITURES Land Purchase 664,869 150,000 150,000 0.0% 147,000 Improvements 6,939 11,500 11,500 0.0 11,270 Equipment 54,650 157,783 160,333 3,176 20% 157,126 Vehicles 192,957 24,517 24,517 T000% 24,027 Software-Capital 0 CAPITAL EXPENDITURES 809,415 319,283 346,350 27,693 8 0"/0' 339,423 NON-OPERATING EXPENSES , Debt Service Expenses 441,000 441,0000'0% 441,000 Pass Through Payments " 4 0 Transfers to Other Funds 13,664,983 834,000 834,000 =417;000 500% 834,000 Depreciation 107,023 82,000 82,000 _ 0 0% 02,000. Loans Made 0 NON-OPERATING EXPENSES 13,772,006 1,357,000 1,357,000 417,000 30.7% 1,357;000. EXPENDITURES 26,072,833 13,461,430 14,457,142 5,901,638 «` !108°k '14180,694 Projected ver n er Budget 276,448 Qtr 2-All Funds 03 5/2/2003 Community Services Page 16 9:34 AM City of Huntington Beach 2nd Quarter Budget Report - FY 2002/03 Economic Development - All Funds 11141113 MONTHLY (MonthlyRpt) F�or_the`Period Endin 'March 31,2003_.. -, - -"- _ - -. : ". _ 49 9% -..dCthe,Fliscal Y6ii Comoli t6d Prior.Year Adopted Revised Year To Date Year4To1Date Projected Description Actual Budget -Budget Expended %Expended Exbenditure EXPENDITURES PERSONAL SERVICES "b Salaries Permanent 1,046,301 1,059,081 1,104,984 504,439 45?7r,% 1 041 021 Salaries Temporary 89,107 59,500 59,500 58,996 99 2% Z, 64 Salaries Overtime 203 _ 411 Termination Pay Outs 27,660 11,965 24,208 Benefits 268,411 235,340 235,340 126,827 53 90- 256,603 i"PERSONAL SERVICES 1,431,478 1,353,921 1,399,824 702,429 50 1,441;608. OPERATING EXPENSES Utilities 1,804 700 200 677 338o5% 196 Purchased Water 0 Equipment and Supplies 80,999 118,148 127,568 54,523 4247% 125,017 Repairs and Maintenance 188 200 200 0 0% ' 196. Conferences and Training 29,970 48,760 48,260 11,327 23 % 47,295 Professional Services 425,975 1,083,030 1,557,540 871,904 ,56.0.% 1 526,389 Other Contract Services 543,430 624,580 624,580 116,601 18 7% 612;088 Rental Expense 4,680 6,000 6,750 6,036 89 %° 0,615 Claims Expense A: 0 Payments to Other Governments 10,379 40,000 40,000 10,410 266 010 39,200 Interdepartmental Charges - 0 Expense Allowances 5,746 6,000 6,000 2,981 R= 49?7 0 5,880 Other Expenses 345,745 135,000 179,334 44,420 24 8% 175,747 OPERATING EXPENSES 1,448,917 2,062,418 2,690,432 1,118,879 43 2% 2,538,623 CAPITAL EXPENDITURES Land Purchase 0 Improvements 8,289,363 2,966,416 5,631,471 192,173 3.4% 5 518,842 Equipment 2,600 `0 Vehicles 0 Software-Capital : 0 CAPITAL EXPENDITURES 8,291,963 2,966,416 5,631,471 192,173 3.4°/0 5,518,842 NON-OPERATING EXPENSES Debt Service Expenses 260,971 260,261 265,261 260,261 98.1% 265,26Y Pass Through Payments 0 Transfers to Other Funds 45,000 45,000 45,500 23,000 r f 50:51° 45,500 Depreciation 0 Loans Made 620,941 275,000 286,015 259,940 9099/0 286,015 NON-OPERATING EXPENSES 926,912 . 580,261 696,776 643,201 9,1 0 596;77.6. EXPENDITURES 12,099,271 6,963,016 10,218,603 2,656,682 �25 OP/o 10,095i849 Projected ver n er Budget 122,664 Qtr 2-All Funds 03 5/2/2003 Economic Development Page 17 9:34 AM City of Huntington Beach 2nd Quarter Budget Report - FY 2002/03 Fire - All Funds R14113 MONTHLY (MonthlyRpt) ,or the_PeriodEndin'`"Marcti�31�2003 499% oftheFiscalYeair_Com leted I' A x .. Prior Year Adopted Revised Year To Date Yea,To1Date Projected Description Actual Budget Budget Expended %Expendetl Expenditure EXPENDITURES P PERSONAL SERVICES <; Salaries Permanent 10,615,692 11,090,635 11,134,153 5,342,506 4810 .10 917,349 Salaries Temporary 84,537 61,755 149,329 90,153 '604% 182,403 Salaries Overtime 3,375,898 2,650,192 2,650,192 1,526,444 57_o 3 088,387 Termination Pay Outs 17,079 3,832 7753 Benefits 3,449,654 4,056,500 4,056,500 1,804,557 44%u 3651,080 PERSONAL SERVICES 17,542,861 17,869,082 17,990,174 8,767,491 48.7% 17,846,972 OPERATING EXPENSESIN A Utilities 109,785 236,747 217,923 44,043 20 2% 213,565 Purchased Water 473 500 500 500V _490 Equipment and Supplies 980,379 1,065,764 1,190,677 618,20351 9% 1 166,863 Repairs and Maintenance 414,702 475,538 531,149 216,913 ice- 0 8% 520,526 Conferences and Training 51,570 87,828 99,552 29,782 29 9% 97;$61 Professional Services 628,508 699,615 704,990 540,517 76 7% 690,890 Other Contract Services 1,071,736 1,199,836 1,246,265 855,462 68 6% 1 221;340 Rental Expense 65,403 84,555 84,555 55,823 0 66;0% 82864 Claims Expense _0 Payments to Other Governments 655,585 714,073 714,073 738,053 103:4% 699,792 -- Interdepartmental Charges 160,000 630,815 160,000 80,000 F 50:00. 156800 Expense Allowances 28,799 23,400 23,300 23,498 _ 1008% 22_834 Other Expenses -55,872 21,850 23,850 3,439 144%0 23373 OPERATING EXPENSES 4,111,068 5,240,521 4,996,833 3,206,232 64 20/o 4;896897 CAPITAL EXPENDITURES Land Purchase 0 Improvements 317,957 160,500 214,796 92,506 4J 10 210 500. Equipment 205,980 415,035 701,836 134,705 192% 687,j-799 Vehicles 7,520 168,500 168,500 167,979 99i7% 165130 Software-Capital 196,000 18,000 32,000 14,000 a ,43 8% 3T,360 CAPITAL EXPENDITURES 727,466 762,035 1,117,132 409,190 - 38.6% 1;094789 NON-OPERATING EXPENSES ,R Debt Service Expenses 17,264 352 352 .. 0 0% 352 Pass Through Payments 0. Transfers to Other Funds 252,957 253,957 253,957 126,979 5010% 253;957 Depreciation 4,095 0 NON-OPERATING EXPENSES 274,316 254,309 264,309 126979 49.9% - 254,309 EXPENDITURES 22,655,701 24,116,947 24,358,448 12,609:892 -; 51 4% 24,092 967 Projected ver n er Budget 265,481 Qtr 2-All Funds 03 5/2/2003 Fire Page 18 9:34 AM City of Huntington Beach 2nd Quarter Budget Report - FY 2002/03 Library - All Funds R14113 MONTHLY (MonthlyRpt) For.th6aPeriod Endin March�31 2003 ... _ .� . _ Au ,' _ -._ "49.9% ofahe<Fiscal Year`:Com etea Ad-ft POP, Prior Year Adopted Revised Year To Date YearToDate ProJected �: . Description Actual Budget Budget Expended VS Expended Expenditure EXPENDITURES PERSONAL SERVICES Salaries Permanent 2,088,502 1,887,020 1,966,647 984,323 50. % 2 031 368 Salaries Temporary 634,881 581,513 670,085 320,254 47.8%� 647,956 Salaries Overtime 761 180 180 795 447% 1;6.08 Termination Pay Outs = 0 Benefits 537,584 569,906 583,406 275,063 471% 556523 PERSONAL SERVICES 3,261,728 3,038,619 3,220,318 1,580,435 4911.% 3,237,455 OPERATING EXPENSES F Utilities 70,022 90,700 90,961 45,710 - 50:3% 89,142 Purchased Water - 0 Equipment and Supplies 804,248 596,974 773,808 553,17975% 758,332 Repairs and Maintenance 214,254 298,964 280,727 192,524 68 6% 275 112 Conferences and Training 14,486 13,631 13,631 1,670 12`3% 13 35t3 Professional Services 30,072 48,000 41,300 1,983 4.8% 40 A74 Other Contract Services 5,011 27,696 10,300 805 7 % 10,094 Rental Expense 920 920 :0% 902 Claims Expense Payments to Other Governments '0 Interdepartmental Charges 197,586 0 Expense Allowances 5,635 6,000 6,000 2,838 4Z:3% 5,880 Other Expenses 3,508 750 750 695 92?7'/0 785 OPERATING EXPENSES 1,147,237 1,281,221 1,218,397 799,406 65:6% 1,194;029 CAPITAL EXPENDITURES Land Purchase ; .0 Improvements ._..0 Equipment 4,283 0 Vehicles .0 Software-Capital 0 CAPITAL EXPENDITURES 4,283 0 NON-OPERATING EXPENSES Debt Service Expenses 0 Pass Through Payments 0 Transfers to Other Funds 681,000 681,000 681,000 340,500 50 0% 681,0.00 Depreciation 0 NON-OPERATING EXPENSES 681,000 681,000 681,000 340,500 50 0"/0 681,000 EXPENDITURES 6,094,247 5,000,840 6,119,715 2,720,341 53 9% 6,112,484 Projected ver n er Budget 7,231 Qtr 2-All Funds 03 5/2/2003 Library Page 19 9:34 AM City of Huntington Beach 2nd Quarter Budget Report - FY 2002/03 Information Systems - All Funds R14113 MONTHLY (MonthlyRpt) For the Period:Endin=Maich'31,2003 F- _ _- - - - 49 9"/. ofathe Fiscal Yeai:Com leted Prior Year Adopted Revised Year To Date 122 YeVIEa TDate Poiected Description Actual -Budge t Budget - Expended %E a ndedExaenditure EXPENDITURES PERSONAL SERVICES Salaries Permanent 572,017 1,598,239 779,387 .211,755 27:2% 487 003 Salaries Temporary 137,563 83,140 83,140 23,290 280°/0 72'122 Salaries Overtime 14,989 76,000 76,000 13,088 1;2% All 480 Termination Pay Outs 3,968 4,445 8 993 Benefits 131,123 320,008 170,008 59,981 35.o 136357 PERSONAL SERVICES 859,660 2,077,387 1,108,535 312,659 �_ 28 2%, 745;956 OPERATING EXPENSES t Utilities 505,714 553,477 654,148 614,707 940% 641,065 Equipment and Supplies 281,431 522,189 533,622 113,878 211.3'/0 522,950 Repairs and Maintenance 170,467 259,309 263,956 173,917 65.9%0 25867.7 '_- Conferences and Training 13,340 67,500 67,500 17,487 25910 66 150 Professional Services 1,672,377 2,590,632 3,596,522 986,809 2704% 3 524;592 Other Contract Services 0 Rental Expense 200 200 0 0°/0 106 Interdepartmental Charges 411,177 0 Expense Allowances 808 _ 0 Other Expenses 500 500 490 OPERATING EXPENSES 2,643,330 4,404,984 5,116,448 1,907,606 3T 3"l0 5,014,119 CAPITAL EXPENDITURES Improvements 0 Equipment 70,164 1,023,000 1,027,581 4,581 0"4% 1 007 029 Vehicles 0 Software-Capital 1,298,688 2,056,814 2,248,969 236,628 10:50 2 203,990 CAPITAL EXPENDITURES 1,368,852 3,079,814 3,276,550 241,210 ' 74/0 3.211,019 NON-OPERATING EXPENSES Debt Service Expenses 0 Transfers to Other Funds 60,011 0 NON-OPERATING EXPENSES 60,011 0 EXPENDITURES 4,931,853 9,562,185 9,601,633 2,461,374 25:9% 8,971094 Projected ver n er Budget 630,439 Qtr 2-All Funds 03 5/2/2003 Information Systems Page 20 9:34 AM City of Huntington Beach 2nd Quarter Budget Report - FY 2002/03 Non Departmental - All Funds R14113 MONTHLY (MonthlyRpt) - j ° Forthe�PeiiodEridin `:March:31,2003 ��.��� .=� �,= 7_ .: .�� 49.9./0�-.". ,ofthe°Fiscal YeartCom�"leted Prior Year Adopted Revised Year To DateYearTo Date$ P�olected Description Actual Budget Budget Expended �%Ezaended Expendituee EXPENDITURES PERSONAL SERVICES ". Salaries Permanent 9,522 503,198 503,198 10,734 f2 1°/�0 298;434 Salaries Temporary -0 Salaries Overtime 31 13 � 26 Termination Pay Outs 2,475,528 2,050,000 2,050,000 979,974 1 47,8�0/0 ,2 050;000 Benefits 72,319 121,610 121,610 42,109 _ 34i6% 1,160;197 PERSONAL SERVICES 2,557,400 2,674,809 2,674,809 1,032,829 38 6%1 2,508;658 OPERATING EXPENSES ' Utilities 5-1213,795 5,975,000 5,975,000 2,105,114 35 2% 'S 855,500, Purchased Water : 0 Equipment and Supplies 554 0 Repairs and Maintenance _ 0 Conferences and Training 1,947 0 Professional Services 319,360 115,839 61,606 532% 113,522 Other Contract Services 850,721 1,938,660 2,002,660 443,355 22.1% 1,962,607 Rental Expense 63,164 1,537,180 1,570,353 874,952 557% 1 538,946 Claims Expense 0 Insurance 3,700,000 0 Pension Payments , = 0 Contribution to Private Agency 0 Payments to Other Governments 2,640,735 149,800 2,583,112 2,109,848 -- -81 7% 2,531;450 Interdepartmental Charges 40,000 40,000 40,000 20,000 P 9 ,c 5010% 39,200 Expense Allowances 2,377 908 0 Other Expenses 200,003 1,400,000 682,387 63,358 9 3% 668,739 OPERATING EXPENSES 9,332,656 14,740,640 12,969,351 5,679,141 *A -- °8"/0 12,709,964 CAPITAL EXPENDITURES Mr Land Purchase Al 0 Improvements 166,530 601,222 811,213 501,679 ?61 80/, 794,989 Equipment 4,270,372 1,185,900 1,826,125 1,081,294 592% 1,789,603 Vehicles 3,037,847 1,745,700 1,713,851 953,503 `556%' 1679,574 Software-Capital 370,000 370,000 0 0% 362,600 Capitalized PP&E Offset -6,682,902 -41,591g -41;591:j CAPITAL EXPENDITURES 791,846 3,902,822 4,721,189 2,494,885 52.8"/0 4,585;174 NON-OPERATING EXPENSES Debt Service Expenses 87,869,072 16,666,563 14,471,500 2,111,289 .� 1r4 6%0 T14,471,500 Pass Through Payments 260,199 320,000 320,000 R 0 0% 320;000 Transfers to Other Funds 40,539,223 14,115,905 15,341,585 8,267,151 53 9/ 15,341,585 Depreciation 13,313,219 328,670 328,670 Loans Made 0 NON-OPERATING EXPENSES 141,981,714 31,102,468 30,133,086 10,707,110 � 35 5"/0 30;451,755 EXPENDITURES 164,663,617 52,420,739 50,498,434 19,913,965 39 4"/° 50,265,551 Projected ver n er Budget 232,883 Qtr 2-All Funds 03 5/2/2003 Non Departmental Page 21 9:34 AM City of Huntington Beach 2nd Quarter Budget Report - FY 2002/03 Planning - All Funds R14113 MONTHLY (MonthlyRpt) For thd'Period'..Endin `March 31 2003`= - _ -=. ,-..-,, ,� ���.� _�,49:9"/0�'�'of�the Fiscal YeariCom leted Prior Year Adopted Revised Year To Date YearToDate Projected s- Description Actual Budget Budget Expended %Expended E)ibbadIture EXPENDITURES '' PERSONAL SERVICES Salaries Permanent 1,483,367 1,486,483 1,525,221 745,489 48 9% 1 530;940 Salaries Temporary 92,630 100,000 100,000 38,099 3 38A% 77 084: Salaries Overtime 3,730 11,100 11,100 1,384 12 5%1 2;800 Termination Pay Outs _0 Benefits 330,670 388,510 388,510 186,390 ; G 48 0% 377j 15 PERSONAL SERVICES 1,910,397 1,986,093 2,024,831 971,361 480% - - 1;987,939 OPERATING EXPENSES Utilities 3,725 384 0 0% 376 Equipment and Supplies 64,603 39,800 44,458 16,795 37$% 43,569 so Repairs and Maintenance 21,693 _ - 0 Conferences and Training 27,136 64,800 65,350 19,255 UZilRAW:,-W 29'5% 64,043Professional Services 395,007 124,000 924,166 835,690 %Other Contract Services 18,245 27,000 27,000 11,950 ��44 3% 26,460 Rental Expense � 0 Interdepartmental Charges 32,000 0 Expense Allowances 5,299 6,000 6,000 2,977 49 6% 5 880 Other Expenses r 0 OPERATING EXPENSES 531,983 297,325 1,087,358 886,668 =83t1'/o 1,046 011 CAPITAL EXPENDITURES Improvements 0 Equipment 10,000 10,000 0 00/, 9,800 Vehicles 0 Software-Capital 0 CAPITAL EXPENDITURES 10,000 10,000 0 0% 9,800 NON-OPERATING EXPENSES b Transfers to Other Funds 0 NON-OPERATING EXPENSES 3 �_ p 0 EXPENDITURES 2,442,380 2,293,418 3,102,189 1,858,02959:9% 3,043,749 Projected ver n er Budget 68,440 Qtr 2-All Funds 03 5/2/2003 Planning Page 22 9:34 AM City of Huntington Beach 2nd Quarter Budget Report - FY 2002103 Police - All Funds R14113 MONTHLY (MonthlyRpt) For ttid PenodxEndin`!Marciir3l 2003 ' - 49`90 Hof the Fiscal Year Coin" leted Prior Year Adopted -Revised Year To Date Y Date Protected Description Actual Budget Budget Expended ded Expenditure EXPENDITURES' PERSONAL SERVICES " Salaries Permanent 23,698,868 23,908,718 24,323,210 11,957,054 49 2% s�24,192,179 Salaries Temporary 736,259 661,365 661,365 425,209 �64.3% 750,000 Salaries Overtime 2,587,927 2,052,701 2,183,021 1,417,360 6-4 2,500 000 Termination Pay Outs 1,455 Benefits 7,213,420 8,273,058 8,411,053 3,806,915 a r`` 45 3% 7,702363 t ` PERSONAL SERVICES 34,237,928 34,895,842 35,578,649 17,606,639 WR49.5% '35,144 542 OPERATING EXPENSES k '$ Utilities 168,355 187,058 191,033 161,446 84:5% 187212 Equipment and Supplies 1,242,212 1,414,111 1,490,503 748,106 50:2/0 1460693 Repairs and Maintenance 995,814 994,695 1,083,865 828,061 76 4'/0 1 062;188 Conferences and Training 289,856 320,887 310,582 147,741 47 6% ,0642 188 f Professional Services 504,475 409,267 498,022 234,131 00% 488;062 Other Contract Services 75,147 145,259 169,459 71,612 42 3%0 166070 % 3'0 Rental Expense 356,320 333,900 422,499 386,165 t �91 4 '0 414°;049 Interdepartmental Charges 208 1,555,445 0 Expense Allowances 368,477 206,700 222,500 361,526 Z162 5% 218,050 Other Expenses 9,468 107,725 107,725 -1,740 16% 105;571 OPERATING EXPENSES 4,010,332 6,676,047 4,496,188 2,937,048 65:3. 4,406 264 CAPITAL EXPENDITURES - Land Purchase " 0 Improvements 10,550 0 Equipment 2,115,320 519,121 2,298,000 595,083 259% 2 252 040 Vehicles 1,145,810 0 Software-Capital 202,778 419,753 59,794 �4 2°/a 411,358 CAPITAL EXPENDITURES 3,474,459 619,121 2,717,763 664,877 2410/0 2,6631398 NON-OPERATING EXPENSES p Debt Service Expenses 276,313 275,000 275,000 137,033 - 49 8% 27,5000 Transfers to Other Funds 999,584 400,000 412,592 242,592 5889/0 412692 Depreciation - 0 NON-OPERATING EXPENSES 1,275,897 675,000 687,692 379625 55 2% 687;592 EXPENDITURES 42,998,616 41,765,010 43,480,182 21,678:088 - ::£ 49.6.% _; .42,901;Z', Projected ver n er Budget 578,386 Qtr 2-All Funds 03 5/2/2003 Police Page 23 9:34 AM City of Huntington Beach 2nd Quarter Budget Report - FY 2002/03 Public Works - All Funds R14113 MONTHLY (MonthlyRpt) Fdi�the"P_6H6d Endin ;March 31,2003 W - _ .. ..': 4 of the F,fiscal,Y,eae_Coin leted p � 'Projected Prior Year Adopted Revised Year To Date Yea�To�Date Description Actual Bud Budge t Exaended %Eiipentled Exberidittire r7 U EXPENDITURES - PERSONAL SERVICES Salaries Permanent 13,481,652 14,355,443 14,502,314 6,631,569 `ram 45 7% 13 417,361: Salaries Temporary 424,236 554,740 554,740 193,778 34 9./0 392,062 Salaries Overtime 651,327 603,463 603,781 264,586 x 43 8% 535 325 Termination Pay Outs 164,466 47,876 96,865 Benefits 4,009,280 4,657,277 4,657,277 2,114,120 454°/0 4,277,406 PERSONAL SERVICES 18,730,952 20,170,923 20,318,112 9,251,929 45 5"h `18,T%019 OPERATING EXPENSES ' =` Utilities 586,701 2,134,825 2,096,622 452,936 2 054,190. Purchased Water 7,122,273 7,975,000 8,821,433 6,429,335 _ 72 9%6 8,645=4 Equipment and Supplies 1,663,233 1,568,085 1,727,764 1,038,924 60.4% 1 693,209 Repairs and Maintenance 3,359,158 4,873,270 5,310,039 2,861,594 53 9% .,5 203;838 Conferences and Training 51,679 105,860 107,496 24,655 22 9% 105.346 Professional Services 4,305,901 11,321,893 11,376,368 3,524,574 31 0% 11 148;84j o Other Contract Services 8,953,579 9,759,295 9,764,439 9,210,394 - 9'4 /0 9 569,150 Rental Expense 9,341 30,150 26,650 6,914 25 9 26,=117 Claims Expense 646,000 629,900 97-9 1 633,080 Payments to Other Governments 327,079 1,911,665 1,911,665 115,000 6 0% 1 873;432 Interdepartmental Charges 7,450,880 8,698,732 7,156,000 1,549,076 ,, 21.6% 7,012;880 Expense Allowances 66,081 63,500 63,500 38,025 5919% 62,230 Other Expenses 832,476 802,000 804,001 29,219 36°0 787;921 OPERATING EXPENSES 34,728,383 49,244,275 49,811,977 26,910,546 _ a 52°0"� 48,816,737 CAPITAL EXPENDITURES x" " Land Purchase 500,000 500,000 0!0% 490000. Improvements 40,412,856 57,847,372 82,215,533 29,538,026 358% :59 606,261 Equipment 2,468,641 3,231,432 3,321,806 538,908 -16 2% 3 255 3 .0 Vehicles 561,035 708,000 710,586 346,415 � �8 8% 696.374 Software-Capital 0 CAPITAL EXPENDITURES 43,442,532 62,286,804 86,747,924 30,423,349 351% 64,048,006 NON-OPERATING EXPENSES Debt Service Expenses 13,680 200,000 204,037 4,037 .., 2 0% 204;037 Pass Through Payments Transfers to Other Funds 1,563,027 131,000 2,273,160 2,207,660 971% 2 273,160 Depreciation 2,783,318 2,000,000 2,000,000 0,0 2 000;000 NON-OPERATING EXPENSES 4,360,025 2,331,000 4,477,197 2,211,697 49 40 '4,477197 EXPENDITURES 101,261,901 134,033,002 161,365,210 67,797,521 _ 42 OP/o 1-16 j0699959 Projected ver n er Budget 26,296,261 Qtr 2-All Funds 03 5/2/2003 Public Works Page 24 9:34 AM City of Huntington Beach 2nd Quarter Budget Report - FY 2002/03 City Treasurer - All Funds R14113 MONTHLY (MonthlyRpt) For-the Perio$Endiri`"Mar-c114 2003-� .T -TT-� _ 7 w- -� 49:9./o f tFie Fiscal Year Com lefed - Prior Year Adopted Revised Year To Date YearTo Date �Po�ected_ .. Description Actual Budget Budget Expended %=Expended sExpenditure EXPENDITURES PERSONAL SERVICES Salaries Permanent 804,450 824,678 844,140 415,279 912 848 618 Salaries Temporary 30,222 26,000 26,000 17,154 66 % 26 0 0 Salaries Overtime 1,502 1,974 _ 3-994 Termination Pay Outs f 0 Benefits 213,923 247,913 247,913 119,105 4810 ' _240,980 PERSONAL SERVICES 1,050,096 1,098,591 1,118,053 553,513 49.5. 1j119,5921 OPERATING EXPENSES -e Utilities 527 1,080 111 0 Equipment and Supplies 15,711 215,437 135,437 112,723 83 2% 132;728 Repairs and Maintenance 19,789 16,983 16,025 7,866 911°�/( 15,705 Conferences and Training 3,502 3,400 3,400 1,693 49:8% �3,332 Professional Services 5,100 350,000 350,000 343,000 x. "980% 343;000 Other Contract Services 8,024 10,200 90,341 29,815 -330% 88,534 Rental Expense 6,818 0 Expense Allowances 5,746 6,000 6,000 2,977 4916% 5,880 Other Expenses - .0 OPERATING EXPENSES 58,400 609,918 601,203 498,184 82.9% 589179 CAPITAL EXPENDITURES Improvements ` 0 Equipment 75,441 26,070 26,070 " 100.0% 25549 Software-Capital 60,000 53,800 0.0.. 52;724 CAPITAL EXPENDITURES 76,441 60,000 79,870 26,070 32 6%d 78,273 NON-OPERATING EXPENSES 0 EXPENDITURES 1,183,938 1,768,609 1,799,126 1,077,766 59. ;0, ,.11787 043 Projected ver n er Budget 12,083 Qtr 2-All Funds 03 5/2/2003 City Treasurer Page 25 9:34 AM City of Huntington Beach 2nd Quarter Budget Report - FY 2002/03 General Fund Revenue FY 01/02 FY 01/02 FY 02/03 -FY 02J03 Account Description Account Number Difference Actual 2nd QuaRer Bud eted§" 2nd Quarter PROPERTY TAXES 40010 Basic Levy 40060 Sec Basic Levy 40070 -23,328,802.93 -13,011,954.9E 25 9774 900 00 9,953 831 55 -16,021,068.45 Unsec Basic Levy 40080 -1,270,206.77 -43,270.32 1:746j360 00 r 76 955 40 -1;669,404.60 Basic Levy 40060 -24,699,009.70 -13,056,226.30 447;721 26000 -10 030,786 95 -17,690,473.06 Prior Year Prop.Taxes 40160 6 ' Sec Prior Year Prop.Tax 40170 -389,355.85 -168,480.24 =469 371.00 -=150;652.53 -318,718.47 Unsec Prior Year Prop.T 40180 -15,305.66 � 2 207s00 -2,207.00 Prior Year Prop.Taxes 40160 -404,661.51 -168,480.24 -v 471;678:00 -150,652.63 -320,925.47 Supp Roll Prop.Taxes 40306 E Sec Supp Roll 40310 -734,816.21 -463,380.36 ,- 361;038.00 -498 635A0 137,597.10 Supp Roll Debt Svc 40320 Supp Roll Prop.Taxes 40305 734,816.21 463,380.36 361 038 0 498 636.10 137,597.10 r-k Other Prop.Taxes 40350 E Interest Prop.Taxes 40360 -86,281.70 79 442.00 79,442.00 Misc Prop.Taxes 40370 -40,704.96 -21.987.47 :' -822.34 822.34 Aircraft Taxes 40380 -134.02 Refund of Impounds 4039033 101 00 33,101.00 Homeowner Exemption 40400 -339,346.27 -185,033.50 A397121000 =-163,008.52 -234,201.48 �. Utility Unitary Tax 40410 -589,103.57 -309,006.17 g. ,689 601100 -260,564.98 -429,036.02 Other Prop.Taxes 40360 -1,066,570.62 -616,027.14 -1 199 354`00 -424,395.84 -774,958.16 PROPERTYTAXES 40010 -26,794,057.94 -14,203,113.04 fWt29763;2=00 AIi104,470.42 -18,648,759.68 OTHER LOCAL TAXES 41000 Sales Tax 41100 1%Allocation Sales Tax 41110 -21,645,430.00 -6,787,363.92 -22,500 600:00 8 382 166:15 -14,117,834.85 Public Safety Sales lax 41120 1,804,801.89 793,031.65 1 843 449 00 563 691:46 -1,279,757.54 Measure M Sales Tax 41130 - Sales Tax 41100 -23,460,231.89 -7,680,396.67 24 343 449 00 4,,946,866 61 -16,397,692.39 Franchises 41200 Utility Franchises 41210 -1,745,703.78 -0.34 2;190 240:00 -303,985.96 -1,886,254.04 Transfer Station Franchi 41220 -245,057.47 -75,262.80 231 701.00 79,817.62 -151,883.38 All Pipeline Franchises 41230 -162,321.73 -28,457.68 =,110 33600 53 43213 56,903.87 Refuse Franchises 41240 -384,697.60 -134,645.18 -334 222:00 7121 498:89 -212,722.11 Cable TV Franchises 41250 -1,096,553.95 -287,542.85 1092 449:00 297,153'67 -795,295.33 Coca Cola Franchise 41260 -300,000.00 -300,000.00 03 0 000.0 300,000.00 Bus Bench Franchise 41270 -510,000.00 -255,000.00 '=510 000.00 -255.000.00 -255,000.00 Franchises 41200 -4,444,334.53 1,080,908.85 4;768 948 00 1410,889:27 3,358,058.73 In-Lieu Tax 41300 €. Water In-Lieu 41310 -2,360,695.72 4,010 666 00 4,010,666.00 Water Master Plan In-Lie 41320 -2,107,356.67 In-Lieu Tax 41300 -4,468,052.39 -4010 666 00 -4,010,666.00 Transient Occupancy Tax 41400 -1,435,106.10 -485,510.27 -1 783 736.00 554,965.68 -1,228,769.42 Utility Users Tax 41600 Water Utility Tax 41510 -1,666,626.52 -673,714.40 1 348 030 00 498,156.94 -849,873.06 Gas Utility Tax 41520 -1,504,666.71 -624,467.20 r 1,906 82000 491,246.29 -1,415,573.71 Telephone utility Tax 41530 -6,530,714.79 -2,798,402.70 6684 444:0 -2,161,552.10 -4,522,891.90 Electric Utility Tax 41540 -6.847,228.39 -2,854,455.71 -7 336,62 0 -2 243,868.01 -5,092,756.99 Cable Utility Tax 41550 1,461,204.09 609,393.64 J559,70 0 504 014.62 -1,055,689.38 Utility Users Tax 41500 -18,010,440.60 -7,660,433.66 r18 136,62100 00 -5 898 837:96 -12,936,786.04 OTHER LOCAL TAXES 41000 -61,808,165.41 -16,707,248.34 53;742 421 00 16,810,649.42 -36,931,871.68 LICENSE AND PERMITS 42000 _ Lic General 42100 Fire Code Lic 42103 -156,660.52 -52,174.34 132 400 00 69 571.88 -62,828.12 Oil Well Taxes Lic 42105 -610,361.49 -137,036.91 600 000 00 -147 757.43 -452,242.57 Business Lic 42110 -1,910,562.42 -897,319.55 1 850 000.06 T000 254:36 -849,745.64 Bicycle Lic 42115 -16,632.00 -6,897.00 1027 00 6,04$.00 -4,882.00 Oil Inspection 42120 65,769.68 75�507:00 1,437.42 -74,069.5E Miscellaneous Lic 42125 -19,737.00 -9,755.00 8 742.00 711,386.45 2,644.45 2nd Quarter Revenue Report 4/30/2003 General Fund Revenue Page 26 1:59 PM City of Huntington Beach 2nd Quarter Budget Report - FY 2002/03 General Fund Revenue FY 01102 FY 01/02 F.Y 02/03 ` FY 02/03 Account Description Account Number _ -$2 r Difference Actual 2nd quarter s:Bud eted-:� nd Quarte " Deferred Fees 42128 -3,000.00 Subdivision 42130 -18,000.00 -8,460.00 :`225 000.00 10 300 00 -214,700.00 Svcmark 42135 t 1 300.00 1,300.00 Lie General 42100 -2,797,723.11 -1,111,642.80 -2,906 876.-00 1-.246 762.54 -1,660,123.46 Lie and Permits Public Wo 42160 Street and Curb 42152 e 400 000:d0 785.00 -399,215.00 w Encroachment Permit 42155 367,606.16 167,503.22 336 918.92 336,918.92 Erosion Control 42160 19 860.00 19,860.00 Grading Permit 42165 -93,507.67 -57,034.67 -.100 000 06 42,602:60 -57,998.00 Harbor&Dock Const 42170 -1.058.00 245.00 1 00 00 00 1 655.25 8,344.75 Hydrant Use 42175 Obstruction Permit 42180 -6,755.00 -2,040.00 25 000:00 19 162 00 5,838.00 Parking Permit 42185 -7,139.40 -218.40 5000.00 1 592;00 -3,408.00 Stock Piling 42190 W Wide/Overweight/Loading 42195 16,862.00 9,646.00 1500.0 9 553 00 -5,447.00 Lie and Permits Public Wo 42160 -492,928.23 -236,687.29 -674 860.00 411 668.17, -163,191.83 Lie and Permits Bldgs 42300 Alarm Permits 42305 -135,578.00 -64,995.00 i-1A5;85000 -58,68000 57,170.00 Building Permits 42310 -1.436,193.41 -781,627.36 -109440100 531,36200 -563,039.00 Plumbing Permits 42315 -272,270.55 -141,166.90 "=188 366.00 91,457.91 -96,910.09 Electrical Permits 42320 -311.990.55 -171,311.84 x-226 394 00 -109,920:43 -116,473.57 Mechanical Permits 42325 -165,445.09 -82,902.14 =17877700 86;800;91 91,976.09 Combination Permits 42330 = Swim Pool Permits 42335 ' - Swim Building 42340 -50,775.96 -22,933.51 74 649 00 25 401 72 -49,247.28 Swim Electrical 42345 12,972.00 6,072.00 618528 6,185.28 Swim Plumbing 42350 -9,506.00 -4,356.00 € w -4 657 10 4,657.10 Swim Pool Permits 42335 -73,253.96 -33,361.51 4W.649.00 36 244 10 35,549.90 Certificate of Occupancy 42355 -144,873.06 -76,940.36 7138,548:00 65,032.61 73,515.39 Lie and Permits Bidgs 42300 -2,539,604.62 -1,352,305.11 u!-2,016 987 00 -979 497.96 -1,364,948.04 Lie and Permits Planning 42400 Planning Commission 42410 W Coastal Development Per 42415 -7,960.00 -4,170.00 13 9WW 3,980.00 Conditional Use Permit 42420 -48.572.08 -26,875.00 `_`=53;920 00 -4 31 615 87. -22,304.13 Continuance 42425 ' Development Agreement 42430 -2,240.00 -2,240.00 3,560.00 1,840.00 1,720.00 Ent Plan Amend-New Hr 42435 -1,650.00 -825.00 - 1 340.00 _1,170 00 -170.00 Ent Plan Amend-Dir Re 42440 510.00 220.00 880.00 -880.00 General Plan Amendment 42445 $ _ s , 14 17500 14,175.00 Local Coastal Program 42450 Specific Plan Review 42455 -3,338.00 -3,338.00 �W Tentative Tract Map 42460 -24,060.00 -16,260.00 4 000 00 28 412.78 20,412.78 Variance 42465 -4,005.00 -2,670.00 2 160 00 1 599:00 -561.00 Zoning Map Amendment 42470 -6,440.00 6 767:75 6,767.75 Zoning Text Amendment 42475 Planning Commission-Ot 42480 -8,500.00 -1.635.00 - 270'.00 270.00 Planning Commission 42410 -107,275.08 -58,233.00 # 7�1 840 00 83 310 40 11,470.40 Zoning Administrator 42600 # , Coastal Development Per 42605 -17,820.00 -8,220.00 13 180 0o 11 010;17 -2,169.83 Conditional Use Permit 42610 54,427.50 26,137.50 38 330 00 31,314:00 -7.016.00 Continuance 42615 -420.00 -- 900:00 61.00 -839.00 Entitimt Plan Amendment 42620 -2,418.48 -868.48 1;980.00 1 156.00 -824.00 Sign Code Exception 42625 4,750.00 3,110.00 1,300`00 2 268.00 968.00 Temporary Use Permit 42630 -2,460.00 -730.00 `r 5 600 00 -5,600.00 Tentative Parcel Map 42635 -10,480.00 -6,980.00 20,440.00 9 552.00 -10,888.00 Variance 42640 8,685.00 4,825.00 7180000 7 247:00 -553.00 Zoning Admin.-Other 42645 -5,386.40 -4,202.00 ; 1 700.00 2,492 00 792.00 Zoning Administrator 42600 -106,847.38 -55,072.98 91 230:D0 _` 65 100.17 -26.129.83 Environ Processing 42700 Environ Assmnt 42705 -29,120.00 -19,890.00 ' - 13,015.00 13,015.00 Environ Impact Report 42710 -184,728.25 -71,073.00 . Environ Processing-Ot 42715 * _ Environ Processing 42700 -213,848.25 -90,963.00 :; 13,015.00 13,015.00 Staff Review 42750 Add Assign Proc-Add Chn 42755 -6,980.00 -2,320.00 3 8�50 00 -3,906.00 56.00 CC&R Review 42760 -7,305.00 -3,090.00 s 3f291 00 3,291.00 Certificate of Complian 42765 910.00 1,070.00 1,070.00 Code Enforcement Fee 42770 26,804.73 9,626.00 12 813.00 12.813.00 Design Review Board 42775 -33,125.00 -20,050.00 33 368 00 11 130.50 22,237.50 Final Parcel Map 42780 -8,232.00 -4,512.0010040_00 1608.00 -8,432.00 2nd Quarter Revenue Report 4/30/2003 General Fund Revenue Page 27 1:59 PM City of Huntington Beach 2nd Quarter Budget Report - FY 2002/03 General Fund Revenue FY 01/02 FY 01/02 FY 02/0 -E Y_02103 " DifferenceAccount Description Account Number Actual d Initial Plan,Zoning a 42785 -800.00 -400.00 707,50 707.50 Limited Sign Permit 42790 5,670.00 -3,625.00 2 546:00 2 865.00 319.00 Preliminary Plan Review 42795 1,955.00 1�842 00 -1.842.00 Temporary Sign Permit 42800 10,095.40 5,095.00 11.271 00 i.77�426.66 -3,844.50 Temporary Sales/Event 42805 11,824.00 -6,210.00 10 950`00 8 171.00 2,779.00 Zoning-Flood Verifice 42810 3,741.00 1,934.00 3 26000 3 693.05 433.05 Appeals 42815 -5,310.00 x 1 542:00 5 012:00 3,470.00 Staff Review-Other 42820 11,631.46 8,235.10 £ 245 00 10 129:27 2,884.27 Staff Review 42750 -134,383.59 -65,097.10 89 205 00 " 68 53182 20,673.16 Library 42850 Library Svc 42855 -4,746.18 -2,154.58 51 000 00 308.80 -50,691.20 Library 42850 -4.746.18 -2,154.58 511 00 308_80 -50.691.20 Parking In-Lieu 42860 19 560 00 60:00 -19,500.00 Lic and Permits Planning 42400 -567,100.48 -271,520.66 322 836100 -230,'326.19 -92,608.81 LICENSE AND PERMITS 42000 -6,397,366.44 -2,972,166.86 &_'-5 821 66&00 -2,86812"86 -2,963,313.14 FINES AND FORFEITURES 42900 > Court/Traffic Fines 42906 -1,033,869.42 -379,969.81 1,076 778 00 -198 337 77 -877,440.23 Library Fines 42910 Main Street Lib Finds 42915 3,487.38 1,697.76 7 302 00 1 271.88 -6.030.12 Center Lib Fines 42920 -111,095.62 -55,228.39 .=113,499.00 756,021795 -57,477.05 Banning Lib fines 42925 -3,294.21 -1,914.50 4 352 00 1 387:12 -2,964.88 Oakview Lib Fines 42930 -2,774.38 -1,334.70 276600 1205.76 -1.560.24 Murphy Lib Fines 42935 -761.55 -402.70 925 00 1 312`14 387.14 Library Fines 42910 -121,413.14 -60,678.06 12818",.00 -61 198 86 -67,645.16 Parking Fines 42940 -2,071,268.03 -706,929.66 2`160 000.00 =790 670.26 -1,369,329.74 Parking Fines Delinquent 42946 -208,678.48 -67,400.00 --175100:00 -176,100.00 Alarm Fines 42960 -362,169.46 -132,486.20 441 345:00 123,000.00 -318,346.00 FINES AND FORFEITURES 42900 -3,797,378.62 -1,337,363.72 -3,971,067 00 1;173;206"s88 2,797,860.12 USE OF MONEY AND PROP. 42956 Interest Income 42960 Pooled Cash Interest 42965 -519,553.72 -117,116.91 560 000 00 112 513 78 672,513.78 Restricted Cash Interest 42970 -339,986.00 50 000.00 50,000.00 Late Charges 42975 37,167.06 23,775.62 '- 28 77844 28,778.44 Interfund Loans Interest 42977 -1,616,067.47 6 200 OOOi00 5;795 000 00 405,000.00 Interest Income 42960 -2,612,774.26 -140,892.53 6 810 000 00 5;711 264.66 1,098,736.34 Loan Payments 42980 Interest Payments 42985 Loan Payments 42980 _ T.R.A.N. 42996 =gam Deferred Comp 43005 Def Comp c-84-A 43010 '- Deferred Comp 43005 ' Lease and Concession Inco 43065 Waterfront Project 43065 -'t Land Lease Income 43075 547,249.36 260,879.40WE 523,416.00 "'-263 03500 240,381.00 Bldgs Lease Income 43085 Beach Concessions 43095 -73,754.52 -15,916.56 166 000 00 11,326.89 -88,673.11 Prop.Equipment Lease 43105 Rooms Rentals 43115 ` Main Street Room Rental 43125 -30.00 Center Room Rentals 43135 67.20 4.00 £: -13.60 13.60 Senior Center Rentals 43136 1,327.50 ;=30,000.00 -30,000.00 City Gym Rentals 43137 x Clubhouse Rentals 43138 5 000.00 -25,000.00 Community Center Rental 43139 ^.60'000.00 60,000.00 Rooms Rentals 43115 -1,424.70 -4.00 -115000.00 -13.60 -114,986.40 Central Park Concessions 43145 -117,644.79 -55,066.16 61,743.24 61,743.24 Vending machines 43155 -32,355.96 -15,867.94 = 4 29 504 00 16,196.77 -13.307.23 Rentals 43165 -129,372.13 -89,153.63 -371 315 00 38.216.02 -333,098.98 2nd Quarter Revenue Report 4/30/2003 General Fund Revenue Page 28 1:59 PM City of Huntington Beach 2nd Quarter Budget Report - FY 2002/03 General Fund Revenue FY 01/02 FY 01/02 FY 02/03' FY 02103 Account Description Account Number Difference Actual 2nd Quarter Bud eteil 2nd Quarter, Lease and Concession Inco 43055 -901,801.46 -436,887.69 1 139 236 00 -41 0 531 52 -728,703.48 Royalties 43900 g Oil Well 43910 -199,525.51 74,755.90 200'000:00 `-51,818.37 148,181.63 Other Royalties 43920 4Z,831.38 9,400.77 100 000.00 18,518.80 -81,481.20 Royalties 43900 247,356.89 -84,156.67 4�� 900 000 00 :=70,337.17 229,662.83 Parking Revenue 44000 a, Parking Lots 44010 -1,542.357.20 -380,254.40 425 000.00 495 666.20 70,666.20 Resident Parking Permit 44020 -2,619.00 -2,402.00 2 600.00 2,600.00 Sunset Vista 44030 -66,186.00 -62,538.00 87 000.00 -= 37,374.00 49,626.00 Parking Structures 44040 -941,484.21 -349,150.10 7� 1 187;000 00 =350 753.00 -836,247.00 Meters-Business 44050 -508,960.71 -207,498.75 906.600 00 "=226,698"16 -273,301.84 Meters-Residential 44060 -429,297.85 -115,965.32 --300000.06 158,873.56 -141,126.44 Meters-Recreational 44070 -576,293.12 -165,628.53 jj @`600 000.00 192 842.15 -407.157.85 Pier Plaza 44080 590,890.62 -223,113.04 ,'-725 O.00 `=263,246.27 461,753.73 Meters Beach Blvd. 44090 5,424.04 304.35 - 1 50000 2,784:08. 1,284.08 Parking Revenue 44000 -4,663,522.76 -1,606,864.49 -3,828 100.00 1,728 237 42 -2,099,862.58 Contract Jail Bookings 45000 City of FV Jail Bookings 45010 City of Wstmnstr Jail Bo 45020 �- Other Municipalities 45030 10,489.15 143.00 143.00 Other Govt Jail Bookings 45100 525.00 525.00 Contract Jail Bookings 46000 -10,489.16 ,j -668 00 668.00 PCS Wireless 45110 -133,916.40 -48,288.20 72000.00 `�6,807.33 -6,192.67 Admin Cost-Bonds 45120 - USE OF MONEY AND PROP. 42956 8,469,860.90 2,217,089.68 =12,149 335 00 -7 987 178.10 -4,162,166.90 REVENUE FROM OTHER AGENCIE 46000 State of California Agenc 46100 g Tidelands Revenue 46110 -98,169.76 111,291.52 =6010000 -60,100.00 State Set-Aside 15% 46120 Real Prop.Transfer 46130 1,130,279.17 338,364.50 -93974500 ;_ -337,974.73 -601,770.27 State Mandated Cost Reim 46140 116,428.00 346,341.00 :.-200 000:00 200,000.00 State Public Lib Funds 46150 -294,851.00 -294,851.00 112 200.60 175.244.00 63.044.00 From State of Cal 46160 -49,095.68 -24,590.91 1316 891 00 25,536.57 -291,354.43 Vehicle License Fee 46170 -10,939,195.70 -4,226,416.89 ;10,2811712 00 3;775 181.85 -6,506,530.15 POST Reimbursement 46180 -110,601.22 -44,160.64 45,000.00 7,51902 -37,480.98 Direct Library Loans 46190 State of California Agenc 46100 -12,738,620.53 -4,470,751.42 11,965'648 00 -4;321 456 17 -7,634,191.83 Federal Agencies 46300 AHFP 46310 CDBG Allocations 46320 Other Federal 46330 -18,094.50 -14,094.00 61;200i00 17,668.00 43,532.00 Federal Agencies 46300 -18,094.60 -14,094.00 61,200.00 -17,668. 0 -43,532.00 County Agencies 46400 County Payments 46410 -117,779.54 -54,556.96 90,000 00 10,946.41 -79,053.59 Abandoned Vehicles 46420 -340.00 OCTA 46430 Entibmt 46440 Grants 46450 35 000 00 -35,000.00 OCTA 46430 35 000 00 35,000.00 Orange County Sanitation 46470 270,141.20 184,295.90 .k 8,272.88 8,272.88 Reg Narc OR Reimburseme 46480 7,644.00 2,457.00 -120 000 00 -120,000.00 Other Governmental Agenc 46490 3,096.50 885.43 a 32 782.00 2,051:12 -30,730.88 ..-< County Agencies 46400 -399,001.24 -242,195.29 1� `-277,782.00 21,270 41 -266,611.69 Gas Tax Revenues 46500 Gas Tax 2107.5 46520 - AQ M D 46710 Subvention 46720 Grants 46730 AQMD 46710 JPA'S 46740 Training 46750 Other 46760 -17,742.76 -6,232.65 10,92700 -7,840.58 -3,086.42 2nd Quarter Revenue Report 4/30/2003 General Fund Revenue Page 29 1:59 PM City of Huntington Beach 2nd Quarter Budget Report - FY 2002/03 General Fund Revenue FY 01/02 FY 01/02 ='FY 02/03 " FY 02/03. Account Description Account Number Actual 2nd Quarter 46d ted 2nd Quarter=': Difference e JPA'S 46740 -17,742.76 -6,232.65 a 4 ``10,927.00 4,84058 -3,086.42 Other Agencies 46790 Fountain Valley 46800 5 000 00 -5.000.00 Westmnstr 46810 ` HBUHSD 46820 OVESD 46830 z FVSD 46840 HBCSD 46850 A` AL City of Newport Beach 46860 " Other 46870 -7,106.67 -1.808.54 2 000 00 -2,000.00 Other Agencies 46790 7,106.67 1,808.54 7 000 00 = -7,000.00 Gas Tax Revenues 46500 24,849.43 8,041.19 17 927 00 7,840.b8 -10,086:42 REVENUE FROM OTHER AGENCIE 46000 -13,180,666.70 -4,736,081.90 -!12;312'667i00 1 -7,944,321.84 K, CHARGES FOR CURRENT SVC 47000 Public Works 47100 L Residential Tree Replace 47110 -20,923.15 -3,630.00 _ 6,626.50 6,628.50 Developer Fee 47115 -103,515.00 -103,515.00 =` Engineering and Insp Fee 47120 -144,162.40 -113,867.40 500;000 00 -171 973.00 -328,027.00 GIS Survey Fee 47125 -2,340.00 -1,090.00 Grading Plan Check 47130 -325,246.15 -162,171.12 0000006 :-111 05203 588,947.97 Landscape Inspection Fee 47135 38,490.00 21,591.00 20 00000 -'' 17 51375 -2,486.25 Landscape Plan Check 47140 -73.354.00 -58,274.00 25 000 00 15,130125 9,869.75 O.C.Sanitation Collecti 47145 Commercial Sanitation 47150 -981,372.22 -711,923.38 7500000 61063.80 -13,936.20 Residential Sanitation 47155 75,816.29 50,652.38 . 3,435.18 3,435.18 O.C.Sanitation Collecti 47145 -1,057,188.51 -762,575.76 J 75 000 00 64 49898 -10,501.02 Public Impr Plan Check 47160 -116,043.00 -62,180.00 --69 675 50 69.675.50 Recordation Fee 47165 = a Reinspection Fee 47170 -300.00 -450.00 5000b0 364.00 -5,364.00 Tract Map Review 47175 -3,100.00 Traffic Impact Fee 47180 3 `_ Public Works 47100 -1,884,662.21 -1,289,344.28 1325 000 00 466 108[01 868,891.99 M ,F Building 47200 Permit Issuance 47205 -312,897.77 -151,074.27 296 462 00 -139 55.69 -157,306.31 Plan Review 47210 Building Plan Review 47215 -800,318.13 -416,591.00 s &90 18 00 332 938.42 -357.246.58 Plumbing Plan Review 47220 -26,317.95 -15,909.95 �.=, 30 27�000 14 696 49 15,573.51 Electrical Plan Review 47225 -92,666.20 -47,551.18 - 79,838.00 37,311.42 -42,526.58 Mechanical Plan Review 47230 -58,905.14 -28,710.62 -'-40,381.00 = 19,606.62 -20,774.38 Combination Review 47235 Planning Review 47240 -187,431.01 -99,788.40 135 000 00 93 076.51 -41,923.49 Plan Review 47210 -1,165,638.43 -608,551.15 � 975 674 00 497 629 46 -478.044.54 Plan Review Extension 47245 Permit Extension 47250 -47.89 -47.89 - -2.25 2.25 Microfilming 47255 -55,552.51 -24,527.75 76 273 00 35 801.54 40,471.46 SMIP 47260V" Automation Fee 47265 , 65,393.00 -65,393.00 Administrative Citation 47275 -96,619.95 -51,239.95 B4O00.`00 30;176:32 22,176.32 Building 47200 -1,630,756.65 -835,441.01 1 421 802 0d °"-702;765.26 -719,036.74 Library 47300 A, Non-Res Library Card Fee 47305 -43,441.50 -21,412.25 = 35,00000 23 347.00 11,653.00 Media Library 47310 -574.15 -573.15 10000 00 0 405.20 -99,194.80 Library Reserve 47315 -2,678.60 -1,357.95 0 --1,093.55 1.093.55 Community Enrichment Fee 47320 -270.00 o Library 47300 -46,964.25 -23,343.36 136 000.00 26 246 76 -109,764.26 f, Special City Svcs 47400 Video Productions 47410 Weed Abatement 47415 -14,623.37 -8,008.99 32 782 00 6 788.57 25,993.43 .... Sewer Svcs 47420 2 000 00 -2,000.00 Vehicle Body Work 47425 -27,457.57 -12,388.15 -,8 200 00 -8,200.00 Radio Maintenance 47430 6,825.83 352.50 51.000 00 1 506.00 49,494.00 Jail Charges 47435 -12,375.00 ,s 15 300.00 7,275.00 -22,575.00 Impounded Veh.Rel.Fee 47440 -152,930.00 -78,390.00 150,000.00 80,160.00 -69,840.00 Research Requests 47445 -222,750.92 -105,114.07 1271957:98 127,957.98 Performance Bond Reducti 47450 525:00 525.00 Maps&Publications 47455 -338.00 -238.00 `10 400 00 -327:25 -10.072.75 Fingerprinting Fee 47470 2nd Quarter Revenue Report 4/30/2003 General Fund Revenue Page 30 1:59 PM City of Huntington Beach 2nd Quarter Budget Report - FY 2002/03 General Fund Revenue FY 02/03 FY 02I03 Account Description Account Number FY 01/02 FY 01102 Actual 2nd Quarter B d�eteil" 2nd Quarter Difference Special City Svcs 47400 -437,300.69 -204,491.71 * 269 6 82'00 -209 989 80 -59,692.20 Recreational Classes 47500 Recreational Fees 47501 -2,214,320.59 -790,546.64 lq '-2 221 800:00 404 375 15 -1,417,424.85 Junior Lifeguard 47510 -356,183.00 720.00 f 360 000 00 360,000.00 Recreational Classes 47500 -2,670,603.69 789,826.64 2,581 800 00 =804 3761b '-11777,424.85 Special Events 47600 -48,869.36 -26,773.91 ;-163 000.00 45 064 61 -107,945.49 Utility Charges 47700 Refuse Charges 47705 Water Sales 47710 Customer Billings 47725 ,150 000 00 -150,000.00 Setup Charges 47735 -124,750.00 -54,725.00 „ r 57 450 00 57.450.00 City Water Usage 47745 - .h Water Sales 47710 -124,750.00 -54.725.00 "-150 000 00 57 450.00 -92,550.00 Utility Charges 47700 124,750.00 54,725.00 ,150 00000 57;460.00 92,550.00 f Firemed 47800 Ambulance Charges 47860 180 000 00 -180,000.00 4- Emergency Response 47860 Police Emerg Resp 47865 -111.70 s=247 200A00 -43 364 15 -203,835.85 Fire Emerg Resp 47870 :269 500 00 3 443 24 -266,056.76 Public Works Emerg Resp 47875 Emergency Response 47860 -111.70 ;s-6116 7700 00 -46 807 39 469,892.61 F-4 Hazmat Fees 47900 Fire 47905 -4,742.01 -1,111.04 10 000,00 10,534.03 534.03 Public Works 47910 27,820.50 13,093.07 5�700.00 22.583.82 -13,116.18 Hazmat Contracts 47915 10 200 00 ;` -10,200.00 Hazmat Fees 47900 -32,562.51 -14,204.11 66 900 00 43,117.86 22,782.15 =. Fire 47925 Fire Clearance Inspectio 47930 lip t Sefety Inspection 47935 - 01 Fire 47925 -' Miscellaneous 47950 Postage 47955 -6,273.50 -1,554.87 7 100.00 1 173.20 -5,926.80 Bus Shelter Inspection 47960 2 000 00 -2,000.00 Photocopying 47965 -13,739.66 -6.285.04 20 400 00 10 064.21 -10,335.79 Abandoned Oil Wells 47970 8,967.65 5,280.00 s 5 10000 -5,229.30 129.30 Insurance Subrogation 47975 , 2 106 36 2,106.36 Stop Loss Recoveries 47980 1,800 000 00 = -1,800,000.00 Miscellaneous 47960 -28,980.81 -13,119.91 1,834 600:00 18 673 OT -1,816,026.93 Proprietary Fund Charges 48050 -3,217,600.00 3;631 001 00 1 669 093.96 1,961,907.05 CHARGES FOR CURRENT SVC 47000 -10,022,961.67 -3,261,269.92 =12;164;486 00 4 968;580.74 -8,186,904.26 OTHER REVENUE 48100 Sales 48110 Admissions 48120 Property 48130 14 Land Sales 48135 '120 600.00 120,000.00 Equipment Sales 48140 -18,795.97 -5,006.40 _3i946.48 3,946.48 Fixed Asset Sales 48145 -107,220.00 -43,737.91 29 687.95 29,687.95 Property 48130 -126,015.97 -48,744.31 g120 000.00 33 634.43 -86.365.57 Sales 48110 -126,016.97 -48,744.31 =120 000.00 33 634 43 -86,366.57 General Sales 48200 Coin Telephones 48210 8,965.74 7,562.91 16 0030 00 8¢8.22 15,141.78 Employee Phone Reimb 48220 -4,112.41 -1,557.46 8 000 00 2 554'37 5,445.63 Souvineer Sales 48230 1,288.95 370.05 ° -45.00 45.00 Library Sales 48240 Records and Cassettes 48245 -389.10 -150.25 139.75 Lost Books 48250 -102,519.04 -50,207.90 10 000.00 6 454.62 -3,545.38 Library Sales 48240 -102,908.14 -50,358.15 10 000 00 6 594,37 -3,405.63 Bus Bench Ads 48260 45,000.00 45,000.00 Plans and Specs 48270 -3,237.00 -1,460.00 x:Y 300.00 982:001 682.00 2nd Quarter Revenue Report 4/30/2003 General Fund Revenue Page 31 1:59 PM City of Huntington Beach 2nd Quarter Budget Report - FY 2002/03 General Fund Revenue FY 01/02 FY 01102 FY"J03 F.Y 02103 Account Description Account Number Actual 2nd Quarter =.,Bui1 e ted =2nd Quarter Difference Video Sales 48280 `` L General Sales 48200 -120,512.24 -61,308.67 34,300.00 56,033.96 21,733.96 Donations 48300 -106.75 -4 000 00 1,374.75 2,625.25 Naming Rights 48350 Reimbursables 48370 Seadiff Partners 48375 " Blood Alcohol Reimburse 48380 -48,500.00 -25,550.00 y. 50 00000 17,540.00 -32,460.00 Prop.Damage Reimb 48385 3,767.86 2,928.40 50 000 00 3,985.89 -46,014.11 Mell -Roos Reimbursement 48390 Restitution 48400 1,731.82 781.82 F 28 000 00 471.56 -27.528.44 Other Reimbursement 48410 -71,518.74 -12,998.50 68 580 00 -461 439.70 392,859.70 Reimbursables 48370 125,518.42 42,268.72 Q-19080.00 ==483 43i 15 286,857.16 Settlements 48500 -22.45 -22.46 Other 48510 tl x_ Passport fee 48515 -45,713.79 -15.733.79 17 484100 32,679.60 15,195.60 Evidence Recovery 48520 -38,056.34 -30.95 31,011.37 31,011.37 Newsrack Impounds 48530 DDAs and OPAs 48540 1 000 00 `_ -1,000.00 Miscellaneous 48550 14,590.50 -123,681.80 604 91000 351,458 40 72,548.40 Other 48510 69,179.63 139,446.54 213 00 ;415,149.37 117,756.37 OTHER REVENUE 48100 -441,365.46 -291,780.69 -978 274i00 �"-989,629-.66 337,365.66 NON-OPERATING REVENUE 49000 A' Operating Transfers In 49100 .r Z' General 49101 1,861,789.00 1,061,746.19 1,635 283 00 1;511 006 00 124,277.00 Air Quality Fund 49102 Donation Fund 491032,465.00 Gas Tax Fund 49104 2,400,000.00 900 00 00 =450 000,00 -450,000.00 Pier Plaza Fund 49105 A Private Project Self Suf 49106 a Res Economic Uncertainty 49107 Operating Transfers In 49100 -4,261,789.00 -1,061,746.19 2 636 283.'00 1,963 471 00 -571,812.00 Proceeds of Long Term Deb 49300 Prior Period Adjustment 49350 -984,242.23 Joint Venture Income 49400 ?=1;00000 -1,000.00 NON-OPERATING REVENUE i 49000 1 -6,246,031.23 -1,061,746.19 .4 -4,636 283100 71 963,471 00 -672,812.00 General -126,167,723.27 -46,776,849.14 -133 419 210 00 41 233,666 24 -81,859,643.76 2nd Quarter Revenue Report 4/30/2003 General Fund Revenue Page 32 1:59 PM ATTACHMENT #3 City of Huntington Beach - Vacant Positions as of May 1, 2003 Job Union Benefit Pay Bi-Weekly Count Type Description Code Group Grade C Step Savings City Administrator's Office 1 0205 Public Information Specialist MEA MEA 464 24.55 1,964.27 Administrative Services 2 0043 Real Estate Services Manager MEO MEO 576 42.94 3,435.20 3 0005 Admin Analyst NA NAE NAE 491 28.09 2,247.42 4 0428 Administrative Aide MEA MEA 464 24.55 1,964.27 5 0304 Office Assistant II MEA MEA 378 16.00 1,280.00 6 0304 Office Assistant II MEA MEA 378 16.00 1,280.00 Building&Safety 7 0208 Inspector III,Building MEA MEA 498 29.09 2,327.20 8 0208 Inspector III,Building MEA MEA 498 29.09 2,327.20 City Attorney's Office 9 0079 Deputy City Attorney III MEO MEO 589 45.80 3,663.80 City Clerk 10 0134 Deputy City Clerk MEA MEA 387 16.73 1,338.30 11 0134 Deputy City Clerk MEA MEA 387 16.73 1,338.30 Community Services 12 0027 Deputy Dir of Recr/Bch Dvlpmt MEO MEO 601 48.64 3,890.90 13 0258 Community Srvcs Rec Supv MEA MEA 480 26.60 2,128.10 14 0252 Comm Srvcs Recreation Coord MEA MEA 451 23.00 1,839.61 15 0452 Maint Service Worker,Beach MEA MEA 409 18.66 1,492.80 16 0289 Administrative Secretary MEA MEA MEA 407 18.48 1.478.40 17 0289 Administrative Secretary MEA MEA MEA 407 18.48 1,478.40 18 0304 Office Assistant II MEA MEA 378 16.00 1,280.00 Economic Development 19 0037 Econ Development Proj Mgr Asst MEO MEO 511 31.04 2,483.27 Library 20 0310 Library Specilaist MEA MEA 374 15.68 1,254.60 Information Services 21 0088 Info Syst Analyst,Principal MEO MEO 559 39.44 3,155.20 22 0088 Info Syst Analyst,Principal MEO MEO 559 39.44 3,155.20 23 0087 Info Systems Analyst V MEO MEO 550 37.71 3,016.41 24 0087 Info Systems Analyst V MEO MEO 550 37.71 3,016.41 25 0118 Info Systems Analyst IV MEA MEA 531 34.30 2,743.84 26 0118 Info Systems Analyst IV MEA MEA 531 34.30 2,743.84 27 0200 Computer Operations Supervisor MEA MEA 512 31.19 2,494.96 28 0117 Info Systems Analyst III MEA MEA 512 31.19 2,494.96 29 0117 Info Systems Analyst III MEA MEA 512 31.19 2,494.96 30 0213 Info Systems Specialist II MEA MEA 440 21.79 1,743.20 31 0212 Info Systems Specialist I MEA MEA 421 19.82 1,585.84 Fire 32 0031 Fire Battalion Chief FMA FMA 583 44.45 3,555.77 33 0031 Fire Battalion Chief FMA FMA 583 44.45 3,555.77 34 0100 Deputy Fire Marshal FMA FMA 552 38.09 3,047.20 35 0101 Fire Captain HBFA HBFA 530 34.13 2,730.03 36 0101 Fire Captain HBFA HBFA 530 34.13 2,730.03 37 0130 Fire Protection Analyst MEO MEO 519 32.31 2,584.89 38 0131 Fire Med Coordinator MEO MEO 519 32.31 2,584.89 39 0160 Fire Engineer HBFA HBFA 506 30.27 2,421.60 40 0160 Fire Engineer HBFA HBFA 506 30.27 2,421.60 41 0226 Firefighter Paramedic HBFA HBFA 506 30.27 2,421.60 42 0226 Firefighter Paramedic HBFA HBFA 506 30.27 2,421.60 43 0226 Firefighter Paramedic HBFA HBFA 506 30.27 2,421.60 44 0226 Firefighter Paramedic HBFA HBFA 506 30.27 2,421.60 45 0226 Firefighter Paramedic HBFA HBFA 506 30.27 2,421.60 Page 1 of 2 City of Huntington Beach - Vacant Positions as of May 1, 2003 Job Union Benefit Pay Bi-Weekly Count Type Description Code Group Grade C Step Savings Fire(continued) 46 0229 Firefighter HBFA HBFA 475 25.93 2,074.31 47 0229 Firefighter HBFA HBFA 475 25.93 2,074.31 48 0229 Firefighter HBFA HBFA 475 25.93 2,074.31 49 0313 Info Systems Specialist III MEA MEA 469 25.18 2,014.40 50 0289 Administrative Secretary MEA MEA MEA 407 18.48 1,478.40 51 0304 Office Assistant 11 MEA MEA 378 16.00 1,280.00 Police 52 0045 Criminalist Supervisor MEO MEO 543 36.42 2,913.45 53 0120 Criminalist,Sr MEA MEA 514 31.50 2,519.89 54 0223 Police Officer POA POA-S 498 29.09 2,327.20 55 0224 Police Officer POA POA-S 498 29.09 2,327.20 56 0225 Police Officer POA POA-S 498 29.09 2,327.20 57 0226 Police Officer POA POA-S 498 29.09 2,327.20 58 0227 Police Officer POA POA-S 498 29.09 2,327.20 59 0280 Communications Operator POA POA-NS 454 23.36 1,868.84 60 0280 Communications Operator POA POA-NS 454 23.36 1,868.84 61 0280 Communications Operator POA POA-NS 454 23.36 1,868.84 62 0280 Communications Operator POA POA-NS 454 23.36 1,868.84 63 0280 Communications Operator POA POA-NS 454 23.36 1,868.84 64 0280 Communications Operator POA POA-NS 454 23.36 1,868.84 65 0280 Communications Operator POA POA-NS 454 23.36 1,868.84 66 0280 Communications Operator-PIT POA POA-NS 454 23.36 934.42 67 0348 Mechanic II MEA MEA 443 22.11 1,768.80 68 0283 Police Records Supervisor MEA MEA 420 19.73 1,578.28 69 0283 Police Records Supervisor MEA MEA 420 19.73 1,578.28 70 0307 Police Records Specialist MEA MEA 389 16.89 1,351.26 71 0307 Police Records Specialist MEA MEA 389 16.89 1.351.26 Public Works 72 0041 Water Operations Manager MEO MEO 585 44.90 3,592.02 73 0068 Deputy City Engineer MEO MEO 583 44.45 3,555.77 74 0040 PTL Operations Manager MEO MEO 557 39.04 3,123.20 75 0069 Civil Engineer,Associate MEO MEO 536 35.16 2,813.20 76 0171 Inspector,Construction Sr MEA MEA 492 28.23 2,258.54 77 0180 Engineering Technician MEA MEA 483 27.00 2,160.16 78 0147 Crewleader,Water Dist Meters MEA MEA 478 26.32 2,105.58 79 0150 Crewleader,Streets Maint MEA MEA 478 26.32 2,105.58 80 0145 Crewleader,Landscape Maint MEA MEA 478 26.32 2,105.58 81 0379 Leadworker,Water Dist Maint MEA MEA 464 24.55 1,964.27 82 0406 Leadworker,Streets Maint MEA MEA 452 23.13 1,850.29 83 0402 Leadworker,Landscape Maint MEA MEA 448 22.66 1,812.80 84 0185 Survey Technician II MEA MEA 446 22.44 1,795.10 85 0402 Leadworker,Landscape Maint MEA MEA 442 22.00 1,760.00 86 0460 Leadworker,Trees Maint MEA MEA 442 22.00 1,760.00 87 0361 Equip Operator,Streets MEA MEA 432 20.94 1,675.20 88 0175 Engineering Aide MEA MEA 430 20.71 1.656.77 89 0359 Equip Operator,Landscape MEA MEA 426 20.31 1,625.02 90 0361 Equip Operator,Streets MEA MEA 426 20.31 1,625.02 91 0357 Irrigation Specialist MEA MEA 420 19.73 1,578.28 92 0357 Irrigation Specialist MEA MEA 420 19.73 1,578.28 93 0392 Maint Service Worker MEA MEA 409 18.66 1,492.80 94 0289 Administrative Secretary MEA MEA MEA 407 18.48 1,478.40 95 0397 Water Meter Reader MEA MEA 403 18.12 1,449.69 96 0400 Custodian MEA MEA 388 16.81 1,344.53 97 0304 Office Assistant II MEA MEA 378 16.00 1,280.00 98 0304 Office Assistant II MEA MEA 378 16.00 1,280.00 99 0304 Office Assistant II MEA MEA 378 16.00 1,280.00 Page 2 of 2 ATTACHMENT #4 I Huntington Beach Municipal Code 2.109.010--2.109.050(a) Chapter 2.109 FINANCE BOARD (3184-4/93) Sections: 2.109.010 Creation 2.109.020 Composition 2.109.030 Purpose 2.109.040 Duties 2.109.050 Authority 2.109.060 Operating Policies 2.109.070 Financial Disclosure 2.109.080 Brown Act 2.109.090 Powers of Appointment 2.109.010 Creation. There is hereby created a Finance Board. (3184-4/93) 2.109.020 Composition. The Finance Board shall consist of seven (7)members. Each City Council Member shall appoint one member of the Board to serve the same term as the Cihv Council Member. (3184-4/93) 2.109.030 Purpose. The Finance Board shall act in an advisory capacity to the City Council in matters pertaining to financial planning. (3184-4/93) 2.109.040 Duties. The Finance Board shall have the duty to: (3184-4193) (a) Prepare an Annual Report to the City Council. Annually, by January 20, the Board shall submit a report to the City Council. In preparing this report, the Board shall review the adopted Budget, Annual Financial Audits, Capital Improvement Plans/Budgets, and any other financial information determined by the board to be applicable to its annual report. The report shall include any recommendations by the Board pursuant to 2.109.040(b)below. (3184-4/93) (b) Review and make recommendations regarding: (3184-4/93) (1) Fiscal Policies (3184-4/93) (2) Annual Financial Audit including review of the Management Letter from the City_ 's independent financial auditor (3184-4/93) (3) Debt Management (3184-4/93) (4) Capital Improvement Plans and Capital Improvement Budgets (3184-4/93) (5) Long Term Financial Plans (3184-4/93) (6) New and Increased Revenue Sources (3184-4/93) (7) Proposed State or Federal Legislation which impacts the City's finances (3184-4/93) (c) Perform such other duties or studies as may be directed by the City Council. (3184-4/93) 2.109.050 Authority. (3184-4/93) (a) It is intended that the Finance Board act only in an advisory capacity and not be vested with final authority in the establishment of priorities or the expenditure of funds. (3184-4/93) 4/93 i 2.109.050(b)-2.109.090 Huntington Beach Municipal Code (b) The Finance Board shall not interfere with the duties of any elected or appointed officer specified in the City Charter. (3184-4/93) 2.109.060 Operating Policies. Except as otherwise provided in this ordinance, the Board shall conform to operating policies for Boards and Commissions as set forth in Chapter 2.100 of the Huntington Beach Municipal Code. (3184-4/93) 2.109.070 Financial Disclosure. In accordance with California Government Code, members of the Finance Board shall be required to file appropriate statement of economic interest. (3184-4193) 2.109.080 Brown Act. Meetings of the Finance Board shall be subject to the open meeting law. (Government Code Section 54950.) (3184-4/93) 2.109.090 Powers of Appointment. The Finance Board shall have the power to appoint subcommittees of not more than three(3)of its own members to perform tasks within the scope of duties. (3184-4/93) 4/93 RCA ROUTING SHEET INITIATING DEPARTMENT: ADMINISTRATIVE SERVICES SUBJECT: RECEIVE AND FILE FISCAL YEAR 2002/2003 SECOND QUARTER REPORT AND ADOPT RECOMMENDED ACTIONS COUNCIL MEETING DATE: May 19, 2003 RCA ATTACHMENTS STATUS Ordinance (w/exhibits & legislative draft if applicable) Not Applicable Resolution (w/exhibits & legislative draft if applicable) Not Applicable Tract Map, Location Map and/or other Exhibits Not Applicable Contract/Agreement (w/exhibits if applicable) (Signed in full by the City Attorney) Not Applicable Subleases, Third Party Agreements, etc. (Approved as to form by City Attorney) Not Applicable Certificates of Insurance (Approved by the City Attorney) Not Applicable Financial Impact Statement (Unbudget, over $5,000) Not Applicable Bonds (If applicable) Not Applicable Staff Report (If applicable) Not Applicable Commission, Board or Committee Report (If applicable) Not Applicable Findings/Conditions for Approval and/or Denial Not Applicable EXPLANATION FOR MISSING ATTACHMENTS REVIEWED RETURNED FORWARDED Administrative Staff Assistant City Administrator(Initial) ( ) ( ) City Administrator(Initial) City Clerk ( ) EXPLANATION FOR RETURN OF ITEM: Space . Only) RCA Author: William McReynolds H, zz Fiscal Year 200312004 Issues w � J D The city is experiencing a current year budget P problem of $ 10.0 million . V ° m� On an annualized basis, the 9problem on oin 9 3 equals $ 11 . 5 million . This problem is primarily the result of � revenues received less than projected of $7.8 million (Sales Tax, UUT, TOT) . :+ Additional expenditures of $3 . 7 million (PERS Rate, Liability Claims Reserve). 4e_V,&,ea AL?je_ (13) May 19, 2003 - Count wAgency Agenda - Page 13 F-2. (City Council) Receive and File Fiscal Year 2002/2003 Second Quarter Report and Adopt Recommended Actions Including 0.) Approve Imposition of 60-Day Hiring Freeze (5/20-7/18/03); and (2.) Direct Finance Board to Study Possible Changes to the Adopted Fiscal Year 2002/2003 and the Proposed 2003/2004 Budgets Pursuant to Huntington Beach Municipal Code Chapter 2.109.040(c) ( ) Communication from the Administrative Services Director transmitting that the second. quarter(January 1,2003 through.March 31, 2003) of the city's fiscal year.budget for 2002/2003 has been completed. Recommended Action: Motion to: 1. Receive and file the Fiscal Year 2002/2003 Second Quarter Budget Report; and 2. Authorize the City Administrator to impose a complete hiring freeze for sixty days (May 20, 2003 through July 18, 2003) of all safety and non-safety positions in response to the current unknowns regarding the state budget, except: recruitments currently in progress, any minimum staff requirements identified in any memorandum of understanding between the city and a labor association, and identified positions required for productivity, efficiency, or revenue related issues; and 3. Direct the Finance Board to prepare a study regarding possible changes to the adopted Fiscal Year 2002/2003 and proposed fiscal year 2003/2004 budgets pursuant to Huntington Beach Municipal Code Chapter 2.109.040(c); and 4. Authorize the City Administrator to proceed with the proposed budget calendar. 'AIN J at, m _1;r� CITY OF HUNTINGTON BEACH MEETING DATE: FEBRUARY 18, 2003 DEPARTMENT ID NUMBER: AS-03-011 Council/Agency Meeting Held: Deferred/Continued to: r Approved ❑ Conditionally Approved ❑ Denied City Clerk's Sign re o 0 Council Meeting Date: FEBRUARY 18, 2003 Department ID Number: AS�03-01Y1 CITY OF HUNTINGTON BEACH REQUEST FOR ACTION pt,E_DF_u2(k)PtwArt Mec Ci4 CvJnc, L NO SUBMITTED TO: HONORABLE MAYOR AND CITY COUNCIL MEMBERS HONORABLE CHAIRMAN AND AGENCY MEMBERS SUBMITTED BY: RAY SILVER, CITY ADM IN ISTRATOR/EXECUTIVE DIRECTOR PREPARED BY: CLAY MARTIN, DIRECTOR OF ADMINISTRATIVE SERVICES SUBJECT: RECEIVE AND FILE FISCAL YEAR 2002/2003 FIRST QUARTER REPORT AND ADOPT RECOMMENDED ACTIONS Statement of Issue,Funding Source,Recommended Action,Alternative Action(s),Analysis,Environmental Status,Attachment(s) Statement of Issue: 1. The first quarter (October 1, 2002 through December 31, 2002) of the city's fiscal year 2002/2003 has been completed. 2. The fiscal year 2002/2003 First Quarter Budget Report — provides an overview of the current state of the fiscal year 2002/2003 budget. The projected General Fund Unreserved Undesignated Fund Balance at the end of fiscal year 2002/2003 is $447,000. 3. Should the City Council appropriate and transfer an additional Redevelopment Agency debt repayment of $4,000,000 to the General Fund to increase the General Fund's Unreserved Undesignated Fund Balance? 4. Should the City Council approve a sixty day hiring freeze of all safety and non-safety personnel in response to the current unknowns regarding the state budget, except for any minimum staffing requirements identified in any memorandum-of- understanding between the city and a labor association? �oli H:\RCA's\1st Quarter Report.doc �12- 2/13/2003 2:20 PM 1 `� - REQUEST FOR ACTION MEETING DATE: FEBRUARY 18, 2003 DEPARTMENT ID NUMBER: AS-03-011 Funding Source: Redevelopment Agency's Unreserved Undesignated Fund Balance in account 407.31100.1999. City Council Recommended Action: 1. Receive and file fiscal year 2002/2003 First Quarter Budget Report. 2. Receive transfer of $4,000,00 to the General Fund to increase the Redevelopment Agency's debt repayment to General Fund. 3. Authorize the City Administrator to impose a complete hiring freeze for sixty days, except for any minimum staffing requirements identified in any memorandum-of- understanding between the city and a labor association and any recruitments currently in progress. Redevelopment Agency Recommended Action: 1. Appropriate $4,000,000 from the Redevelopment Agency's Unreserved Undesignated Fund to increase the Redevelopment Agency's debt repayment to General Fund. Alternative Action(s): 1. Do not increase Redevelopment Agency debt repayment to General Fund. 2. Do not impose a complete hiring freeze. Analysis: Fiscal Year 2002/2003 First Quarter Report— Highlights On a quarterly basis the Administrative Services Department prepares the "Quarterly Report". This tool allows executive management to get a snapshot of the city's financial situation on a quarterly basis and make any necessary resource allocation decisions. Additionally, any recommended changes to revenue or expenditure projections are transmitted in the quarterly reports. Based on the current economy, the City Administrator's Office has requested that Administrative Services Department provide the quarterly reports to City Council at City Council meetings. In September 2002, the City Council adopted a General Fund budget of $135,832,447, exclusive of prior year encumbrances. Adopted revenues were $135,455,578. The budget plan, as submitted to the City Council, was balanced with nominal use of fund balance. As of the end of the first quarter of fiscal year 2002/2003, revised General Fund appropriations total $139,354,501. The following explains the changes: H:\RCA's\1st Quarter Report.doc 4 2/13/2003 2:20 PM 02 REQUEST FOR ACTION MEETING DATE: FEBRUARY 18, 2003 DEPARTMENT ID NUMBER: AS-03-011 • Staff implemented Government Accounting Standards Board (GASB) statement 34, which required that the Equipment Replacement Funds and the Liability Fund be rolled into the General Fund. • The annual "rolling over" of $4.5 million of prior year encumbrances to the current year was accomplished. These encumbrances were estimated at the time the budget was adopted and are now being adjusted to reflect the actual amounts. The result of these adjustments, along with budget additions to date of $326,000, produces a revised budget appropriation of $139,354,501 as of December 31, 2002. 1. Adopted General Fund Budget $135,832 2. Additional of Equipment Replacement Appropriations $5,330 3. Remove Transfers to Liability and Equipment Funds ($6,690) 4. Roll Over of Prior-Year Encumbrances $4,557 5. City Council Approved Budget Additions $326 TOTAL $139,355 General Fund Balance Analysis for Ending FY 2001/2002 At the time the budget for fiscal year 2002/2003 was presented to the City Council, it was estimated the beginning General Fund balance would be $6.26 million. This included a revenue reduction in fiscal year 2001/2002 of $3.0 million, due to declining sales tax projections and a budget savings of $2.2 million. As a result of the accounting activity and fund mergers described above, the estimated fund balance of $6.26 million for the end of 2001/2002 is now a final fund balance of $4.3 million. General Fund Revenue — FY 2002/2003 Based on fiscal year 2001/2002 ending in September 2002 with $4.1 million less in sales tax revenue than the revised projection, fiscal year 2002/2003 will be reset to use fiscal year 2001/2002 as a base year for all future projects and the growth rate will be lowered from 5% to 4%. The revised fiscal year 2002/2003 sales tax revenue projection will be lowered $3.5 million to $22.5 million. General Fund revenue will also be lowered in the areas of Utility Users Tax and Interest Income. The reduction in Utility Users Tax is to account for the warm winter, which requires less use of electricity and natural gas. Utility User Tax revenue estimates will be lowered $500,000. Secondly, due to the city having less cash on hand and the Federal Reserves Board's decision to maintain lowering interest rates, the General Fund's interest income revenue projection will be lower by $200,000. HARCA's\1st Quarter Report.doc -4- 2/13/2003 2:20 PM 3. REQUEST FOR ACTION MEETING DATE: FEBRUARY 18, 2003 DEPARTMENT ID NUMBER: AS-03-011 General Fund Balance — FY 2002/2003 The fiscal year 2002/2003 General Fund Balance starts with a beginning balance of $4.3 million. The fund balance is impacted by revenue reductions of $4.6 million and maintenance of prudent equipment replacement and liability reserves. It is expected that the year-end fund balance will be $447,000. This assumes $500,000 of additional appropriations will be made from fund balance and all other currently estimated revenues are received as budgeted. 1. Beginning Fund Balance $4,345 2. Encumbered Fund Balance $4,557 3. Projected Revenue $131,154 4. Projected Expenditures ($139,609) TOTAL $447 The city's fiscal policy on the General Fund reserve states that the General Fund reserve will be a minimum of seven percent (7%) of the annual General Fund budget at adoption. This means for fiscal year 2002/2003 the General Fund should have an Undesignated Unreserved Fund Balance (reserve) of $9.4 million. In order to comply with the fiscal policies the following action is recommended, (these actions do not account for any impacts that the state budget may have on the current fiscal year). 1. Maintain estimated ending reserve $447 2. Maintain adopted transfer to fund balance $172 3. Increase RDA debt repayment $4,000 4. Deferred General Fund Capital Project $2,364 5. Require extraordinary savings from departments $2,400 TOTAL $9,383 The recommended transfer from the Redevelopment Agency will increase the Agency's debt repayment to the General Fund from $2.2 million to $6.2 million. This repayment will use a portion of the Redevelopment Agency's current reserves in various funds currently at $8.9 million. The consequence of this action is that the Redevelopment Agency will only retain reserves for pending litigation and a number of possible projects will be deferred to the future. In addition, this reduced fund balance will limit the Agency's ability to absorb any shifts of tax increment revenue as proposed by the state budget. These recommended actions do not take into account any impacts that the state budget might have on the current fiscal year. The following are a list of possible state caused revenue reductions that could occur this fiscal year: 1. Vehicle License Fees (VLF) $5,400 2. Non-Payment of mandated reimbursement $145 3. Non-Payment of 911 reimbursement $200 TOTAL $5,745 HARCA's\1st Quarter Report.doc - - 2/13/2003 2:20 PM REQUEST FOR ACTION MEETING DATE: FEBRUARY 18, 2003 DEPARTMENT ID NUMBER: AS-03-011 Impose a Complete Hiring Freeze In response to the current unknowns regarding the state's budget and its impact on the city's revenues, a complete hiring freeze of all safety and non-safety personnel is recommended for a period of sixty days. The recommended hiring freeze will be for all current vacancies and all vacancies that occur over the course of the 60 day period due to resignation, termination, or retirement, except for any minimum staffing requirements identified in any memorandum-of-understanding between the city and a labor association and any recruitments currently in progress. Staff will return to council with recommendations regarding whether to continue the complete hiring freeze after sixty days. Attachment(s)• DescriptionCity Clerk's Page Number No.1 PowerPoint Presentation titled Fiscal Year 2002/2003 1 st Quarter Budget Report 2. First Quarter Budget Report — FY 2002/03 3. Fiscal Impact Statement RCA Author: William McReynolds H:\RCA's\1st Quarter Report.doc 2/13/2003 2:20 PM 5 ATTACHMENT # 1 -j :5, 46 w"i P iV 4"! . . ...... 15 ag� I% 41, tl V -low— Fiscal Yea r 200212003 Huntin (n, each Is' Quarter BudgetRe port Clay Martin,, Director of Administrative Services February 18,, 2003 S1� Overview i•# Adopted vs. Revised • General Fund Balance Sheet Beginning Fund Balance Revenue Expenditures ams Ending Fund Balance • Potential State Impacts• Spending Constraints — FY 02/03 Al•l, Conclusion and Review of Recommended Actions z S 1fiy E 4f _ Adopted vs. 3 S ity ty s: k Hwu Adopted vs. Revised Budget 4•11k, In September 2002, the City Council adopted a General Fund budget of $135.,832,,447, exclusive of prior year encumbrances. �• Since budget adoption Government Accounting Standards Board (GASB) statement 34, has been implemented which required that the Equipment Replacement Funds and the Liability Fund be rolled into the General Fund. •� The annual "rolling over, $4. 5 million of prior year encumbrances to the current year was accomplished . 4 S iit Hmu 'u ' Adopted vs. Revised Budget • City Council approved budget additions to date of $326,000, produces a revised budget appropriation of $139.,354.,501 as of December 31, 2002. �Descr� - t�onof�C.han e: �ntho.usancls . .x . � amount x -Adopted General Fund Budget $1355832 Additional of Equipment Replacement Appropriations $5,330 Remove Transfers to Liability and Equipment Funds $6,690 Roll Over of Prior-Year Encumbrances $4,557 City Council Approved Budget Additions $326 TOTAL $1399355 5 q _ x -sue General Fund Balance Sheet (in thousands) 6 itV UW H.d BeginningFun Ba ance Total 01/02 Ending General Fund Balance $20,593 Total Fund Balance 20,593 Reserve for Prior-Year Encumbrances (41557) Reserve for Liability Claims (5,r861) Reserve for Equipment Replacement (54830) Unreserved Undesignated Fund Balance 41345 so pity v W. Hwu C = ,� ', fig, • ` Revised Revenue as 12 1 2 o Projected General Fund Revenue $131,154 Property Tax 29,753 Other Local Taxes 56,034 Licenses & Permits 61149 Fines & Forfeitures 3,971 Use of Money and Property 71689 Revenue from Other Agencies 12,313 Charges for Service 111799 Other Revenue 584 Transfer In 21536 Revenue Adjustments — FIS 326 TOTAL REVENUE 1311154 8 S Ilty 1 a F •fir t1,. ` ,- MiJ . r to Revenue Projectionsangel ;• Once final sales tax revenue was posted for FY 01/02 in December 2001 it showed a negative growth rate of -23 .32%, with actual sales tax revenue being $21 .6 million or $4. 1 million less than the revised projection of $25.7 million . ,•r FY 02/03 will be reset to use FY 01/02 as a base year for all future projects and the growth rate will be lowered from 5% to 4%. The revised FY 02/03 sales tax revenue project will be lowered $3 .5 million for a total projection of $22. 5 million 9 } ity 4,66 xh Changes toRevenue Projections ,•) General Fund revenue will also be lowered in the areas of Utility Users Tax and Interest Income. The reduction in Utility Users Tax is to account for the warm winter, which requires less use of electricity and natural gas. Utility User Tax revenue estimates will be lowered $500,000. Due to the city having less cash on hand and low interest rates, the General Fund interest income revenue projection will be lower by $200,000. 10 r r ITJe Ae ' 12131102 Revise as o Projected General Fund Expenditure $139,609 Operating Expenses 118,914 Equipment Replacement 51329 Liability Program 21825 Transfers Out 91102 Prior-Year Encumbrances 41557 Additional Appropriations 500 Project Ordinary Savings ( 11618) TOTAL EXPENDITURES 139,609 Hwun ter._'s A*•' - ° axe Projected O Savings Department _ � Sav gs Descr�pt�on` p - Administration 105,000 Vacancy and operating expense savings. Administrative Services 396,000 Vacancy and operating expense savings. City Attorney 69,000 Vacancy savings. Building & Safety 261,000 Vacancy savings. City Council 17,000 Benefits and operating expenses City Clerk 106,000 Vacancy savings. Economic Development 187,000 Operating savings. Library Services (84,000) Salary over-run (will be corrected by next quarter) Non-Departmental - citywide (101,000) Termination payouts Planning Department 84,000 Vacancy and operating expense savings. Police Department 68,000 Vacancy and operating expense savings. Public Works 465,000 Vacancy savings, operating and capital savings. City Treasurer 22,000 Vacancy savings, operating and capital savings. Misc. Departmental Savings 22,000 Minor savings accumulated to total TOTAL GF SAVINGS $1,618,000 12 S �lry r _. a1 g Ending Fund Balance Ending General Fund Balance $12,138 Total Fund Balance 12, 138 Reserve for Liability Claims (51861) Reserve for Equipment Replacement (51830) Unreserved Undesignated Fund Balance 447 13 S eO a �s .M lu n w., f . ' ' ,.. . Y Projected Fund Balance Projected General Fund Balance $9,383 Unreserved Undesignated Fund Balance 447 Budgeted Transfer to Fund Balance 172 Transfer from RDA 4,000 Extraordinary Departmental Savings 2,400 Deferred Capital Projects 21364 Projected Fund Balance 9,383 14 S 1�P v . . T S rO a1 Transferfrom Redevelo ment Agencjv � •� The recommended transfer from the Redevelopment Agency will increase the agencies debt repayment to the General Fund from $2.2 million to $6.2 million. �•� This repayment will use a portion of the Redevelopment Agency's current reserve of $8.9 million . ;•� The consequence of this action is that the Redevelopment Agency will only retain reserves for pending litigation and a number of possible projects will be deferred to the future. �• Additionally, this reduced fund balance will limit the Agency's ability to absorb any shifts of tax increment revenue as proposed by the State budget. 15 ty -se ANN Extraordinary Doonartmental Savings C), In addition to the ordinary departmental savings of $ 1 .6 million departments have be asked to identified extraordinary savings. 411o, Extraordinary savings are expected to be an additional $2.4 million . 41; Total expenditures savings are expected to be $4.0 million in fiscal year 2002/2003 . 16 erz ity -:-.&K, A- 2 Deferred Projects 4l; The Public Works Department has identified $2.37 million in capital projects that can be deferred to the future. 40� The General Fund expenditure for Capital Projects will be 15.00% for FY 02/03 . 17 S1`I14B ME µ r r � z Hunan!,", _ Er ' Impacts Potential 18 S 1ty -17 NX Potential S Impacts FY 02103 General Fund Vehicle License Fees (VLF) - $5,400 Mandated Reimbursement - $ 145 911 Reimbursement - $200 TOTAL $5,745 Redevelopment Agency Property Tax Increment - $240 20% Housing Set Aside - $2, 00 TOTAL $2,240 19 }y a g ' P" r Potent, State Impacts FY 02103 �°; In response to the current unknowns regarding the state's budget and its impact on the city's revenues a complete hiring freeze of all safety and non-safety personnel is recommended, while maintain minimum staffing requirements for a period of sixty days. � Due to the federal budget cycle there maybe some retroactive effects to current fiscal year's fourth quarter once the state adopts it FY 03/04 budget. 20 S City � � _ Current Expenditure 0 Constraints 21 S lt}' ' x _ � t € 5 14 Current Expenditure- onstraints �•� The City Administrator has implemented the following expenditure constraints : Hiring Freeze Travel Freeze Equipment Freeze Departments directed to find Extraordinary Savings Departments directed to seeking possible Revenue Enhancements 22 S ItV ; a s r RfRommenAct *onsd e 23 z ity Review o Recommen e Actions •� Receive and File fiscal year 2002/2003 First Quarter Budget Report. �•� Appropriate $4,000,000 from the Redevelopment Agency's Unreserved Undesignated Fund Balance and transfer $4,000,00 to the General Fund to increase the Redevelopment Agency's debt repayment to General Fund . 41; Authorize the City Administrator to impose a complete hiring freeze for sixty days, except for any minimum staffing requirements identified in any memorandum-of-understanding between the city and a labor association . 24 ATTACHMENT #2 S ity ADMINISTRATIVE SERVICES Hunting rh„ INTERDEPARTMENTAL COMMUNICATION TO: Ray Silver, City Administrator FROM: Clay Martin, Director of Administrative Services SUBJECT: First Quarter Budget Report—FY 2002/03 DATE: January 31, 2003 General Fund Appropriation Analysis: Attached is the First Quarter Budget Report of Fiscal Year 2002/03. In September 2002, the City Council adopted a General Fund budget of $135,832,447, exclusive of prior year encumbrances. Adopted revenues were $135,455,578. The budget plan, as submitted to the City Council, was balanced with a nominal use of fund balance. As of the end of the first quarter of 2002/03, revised General Fund appropriations total $139,354,501. The following explains the changes. New Government Accounting Standards Board rules (GASB) now require the City to report transactions differently than in previous years. In an effort to meet this requirement, staff has integrated several, separate funds into the General Fund for FY 2002/03. These are the Equipment Replacement Funds and the Liability Fund, which have been fully supported by funding transfers from the General Fund for many years. The premise of the change is to simplify accounting by combining these types of funds with their supporting entity. Finance staff implemented the new accounting standards in two, basic steps. 1. Equipment replacement appropriations, totaling $5.3 million, were immediately shifted to the General Fund to create a new "Original Budget" total of$141,162,446. This was done to avoid delays in the processing of numerous equipment replacement expenditures by departments. 2. The Liability Fund and minor, auxiliary equipment funds were integrated into the General Fund. Funding transfers to these obsolete funds were eliminated. These actions were carried out after the fiscal year began in October, and therefore, are included in the "Revised Budget" category. The net effect of these actions reduced overall appropriations by $6.7 million since equipment replacement appropriations were already included in the original budget as indicated in step 1, above. Finally, a third step, the annual "rolling over' $4.5 million of prior year encumbrances to the current year was accomplished. These also appear in the revised budget category. This action is not new or related to GASB rules. The result of these computations, along with budget additions to date of $326,000, produces a revised budget appropriation of$139,354,501 as of December 31, 2002. Pagel General Fund Balance Analysis for ending 2001/02: At the time the budget for 2002/03 was presented to the City Council, it was estimated the General Fund balance would be$6.26 million, at the end of 2001/02. This included a revenue reduction in 2001/02 of$3 million, due to declining sales tax projections, and a budget savings of $2.2 million. Departments were directed to save funds where possible and the estimated additional savings (lockbox) over normal amounts was $1.7 million. By the end of the year, actual operating expenditures were $5.5 million less than estimated in July. A substantial amount of operating and capital was unspent, as a result of departments holding back expenditures. In addition, due to GASB accounting revisions, revenue transfers to the Equipment Replacement and Liability Funds were not made, as the activities in those funds were merged into the General Fund for audit reporting of FY 2001/02. This amounted to$6.4 million of unexpended transfers. However, this was not a savings since the expenditures of the Equipment and Liability funds were originally to be supported by those transfers. As a result of the accounting activity and fund mergers described above, the "estimated" fund balance of$6.26 million for the end of 2001102 is now a "final'fund balance of$4.3 million. General Fund Revenue—FY 2002/03: When the FY 2002/03 budget was adopted by the City Council in September 2001 the sales tax projection was $ 26.0 million. Once final sales tax revenue was posted for FY 01/02 in December 2001 it showed a negative growth rate of -23.32%, with actual sales tax revenue being $21.6 million or $4.1 less than the revised projection of$25.7. Based on FY 01/02 ending in September 2002 with $4.1 million less in sales tax revenue than the revised projection, FY 02/03 will be reset to use FY 01/02 as a base year for all future projects and the growth rate will be lowered from 5% to 4%. The revised FY 02/03 sales tax revenue project will be lowered $3.5 million. General Fund revenue will also be lowered in the areas of Utility Users Tax and Interest Income. The reduction in Utility Users Tax is to account for the warm winter that Southern California has been experiencing, which in turn requires less use of electricity and natural gas. Utility User Tax revenue estimates will be lowered $500,000. Secondly, due to the city having less cash on hand and the Federal Reserves Board's decision to continue lowering interest rates, the General Fund interest income revenue projection will be lower by$200,000. Page 2 General Fund Balance—FY 2002/03: The FY 2002/03 General Fund Balance starts with a beginning balance of $4.3 million. This balance is impacted by revenue reductions of$4.6 million and maintenance of prudent equipment replacement and liability reserves. It is expected that the year-end fund balance will be $447,000. This assumes $500,000 of additional appropriations will be made from fund balance and all other currently estimated revenues are received. Please refer to page 8 of this report for detail on the fund balance projection for September 2003. All Funds Expenditure Analysis—FY 2002/03: Expenditures in all funds should produce an appropriation savings of approximately $25.5 million and possibly a greater amount depending on the progress of capital improvements. This estimate is based on a completion factor of 75% for capital projects currently budgeted. In most cases, unexpended funds earmarked for these capital improvements will be carried over to the following year. Savings in the General Fund are expected to be$1.6 million of the total. Projected General Fund expenditure variances from budget include savings or overages in the following categories: Administration 105,000 Vacancy and operating expense savings. Administrative Services 396,000 Vacancy and operating expense savings. City Attorney 69,000 Vacancy savings. Building & Safety 261,000 Vacancy savings. City Council 17,000 Benefits and operating expenses City Clerk 106,000 Vacancy savings. Economic Development 187,000 Operating savings. Library Services (84,000) Salary over-run ('will be corrected by next quarter) Non-Departmental-City Wide (101,000) Termination payouts Planning Department 84,000 Vacancy and operating expense savings. Police Department 68,000 Vacancy and operating expense savings. Public Works 465,000 Vacancy savings, operating and capital savings. City Treasurer 22,000 Vacancy savings, operating and capital savings. Misc. Dept. Savings 22,000 Minor savings accumulated to total $1,618,000 • 2 employees funded in enterprise account due to 02/03 budget reductions have not yet transferred from General Fund. The Fiscal Year 2002/03 Adopted Budget, exclusive of prior year encumbrances, was $323,337,115. Currently, revised appropriations total $345,421,256. The difference is $22,084,141 including net General Fund revisions, which encompass the GASB fund revisions and prior year encumbrances. Page 3 Prior year encumbrances come from appropriations committed last year but not expended. They represent a myriad of previously scrutinized funding measures approved during last years budget process and are carried forward as a formality. Budget additions represent new appropriations for specific items approved during this year and are accompanied by an explanation. The following chart is a list of encumbrance carryovers from last year and new appropriations since budget adoption last September. Fund Encumbrance Budget Additions Description Of Budget Revisions 100 -General Fund $(2,127,000) $320,000 Net of all activity for GASB adjustments and new revenue supported additions. 207 -Gas Tax Fund 910,000 0 209- Park Acquisition & Dev. 380,000 0 210-Sewer Fund 588,000 0 211 - Drainage 223,000 0 213 - Measure M 365,000 0 301 -Capital Projects Fund 9,579,800 520,200 South Beach Phase I Lease Bonds 305-Redevelopment 210,000 0 307 -Holly-Seacliff 0 1,132,000 Police Department Improvements 506-Water Fund 2,050,000 0 507-Water Master Plan 3,895,000 0 511 -Sewer Service Fund 868,000 0 550 -Self Insurance Fund 418,000 0 552 - Liability Fund (3,888,000) 0 Net of all activity for GASB adjustments 553—Equip. Replacement 818,000 0 839 - FHWA Grant 255,000 0 883 -OCSD Grant 0 2,022,000 Re-establish Grant in new year. 892 -Storm Water Quality 569,000 0 Various-Grants 2,300,000 0 Misc. 676,000 0 $18,089,800 $3,994,200 Cc City Council Department Heads Budget Staff Page 4 Total City Budget w General Fund Other Funds ® , 400,000,000 ._._� � 300,000,000 �206,066,755 182,1 95 45 �a 1 .000,000 f 61;847 729� s� _ s "140,000,00�0� 139,354,501 137,736,058 � ,� 38;464534 0 345,421256. 3'19,931:,702 1 t?0,31=2,263 bud a oj�cte: � ended: Administration Administrative Services General Fund -Other Funds m General Fund -Other Funds 2,500,000E j 25,000,000 ' h 605,126 � f 2,0001000 �' T- 20,000,000 1500,000 ,000 ' .' _ 3 , �13,741,774 Q3,480,046 5000, ({{(- _ I 1 , 1 000;000 i 1',867,638 1,763,052 10,0�Q0 00 160463 5 118,428 500 000 5,000�0UV 8,015�870 7,619,682 � 559,958 �� 2,11.6,408 ,448,3 ,3 -8 7r20 2�l,767, 21;4!39 7 $ T 234836 Budge#�d Pra�ec Exile de Budg ted Projected Expended City Attorney Building & Safety General Fund Other Funds m General Fund -Other Funds 5,000 000! 4,000,000 3,500,000 13 585 f � _4,000 000 3472 _03 915 421 m 895 312 �- 300 000 z 000 _ 2�000(t40 3,251 092 3,182,115 389,327 � 1�60�0�004 d 2,769,556 2,508,897 - 1 _ (1 587,303 0= 1 185,344 000 0 4;4185,'[ 4,Q97,538 1.S ?1 3,883,141 3,404,2t}9 1,2 G2;a2 Burl ro e B dg t*roj ted Exe d • Mao OR III OLCIPU City Council City Clerk General Fund Other Funds General Fund -Other Funds 300,000 ' 4�i ® alp 700,000 L ---'- X _250;000 .0 600,000 �� 0—,500,000 200,000 C 1 - , 400,000 ,ti.,'150,000',r 265,363 247,735 ! 663,783 557,675 � ' 00,000 �` 100,0000� 2D0;00Q 0 56,533 100;000 119 816 a 265 36 24 735 ;533 6&3,783 bb767b 1'19,815 get rvjeste pe cted udg ted Prole #ed Expen ed • • � . � : Community Services Economic Development General Fund Other Funds General Fund m Other Funds 14,000,000, 8,000,000 12,000 0U01 3 901 4 31466,683 7,000,000 10 000 000 y 6,000 000 NXIM - , r $'000 000 } 5,000,000 6004,770 6;181 993 4z000,000 ' 6,000,000� 9',969,461 9 953,411 3;000,000 4,00000 t r 870;678 :, 2,000,,000 1,418 003 ;000000 - 2,783,742 1000;000 1,1:2F87 932.923 0 238;?37 1�3 871 13,420,_ ,654,4 7 22 85T 7114fl1'6 656,140 9u geted ro ect Expend Budget # Projected' E"x . nied Fire Department Library Services General Fund Other Funds General Fund Other Funds 25,000,000" ; 5,000,000 / + 6 049,498 b 403832 392,785 1 257,809 - _ 20,000,000 4 4000,000 l :x,. ,:l 15j.000000 x 000,010 - � , i - �f�� 3,000.000 10 OpQ,000 18,303,905 181,296,6�89 2 000 000 3,665,601 3,649,775 534,200 000,000 b,000rt10b t, ,. 4,862154 �. q y, �., 1,026142 0 0 S BE' 1 t Ex n • - 1/ 11 Information Systems Non Departmental General Fund Other Funds General Fund Other Funds 10 000,000 v 50,000,000 �,'�" 1 25 753 095 s' 8,000,000 4895,36341,895 64 40,000,000 ,227,874 .: 000 000 30,000,000 4V,000 pOQ ?0j00 000p _ P 4,575,023 4,576,023 586;465 23 566,228 23,667,624 7 241,099 2 QQ 1,241,945 1Q,000;U00 [ i 5,941 142 0 9; 70,° $& 9 470386 1,930 41.0` 4 ;794,1"02 43; 20,719 13182 241 Bud ted Pro' c#ec1. d Bud et Projected Exgen Planning Police Department General Fund -Other Funds General Fund m Other Funds 3,500,000 ` j 50,000,000 3000,000 2;200� ,.156.E r� „ 4:1.68,792 3,905;700 '- ;500,000 2 000,000 ' ' e x 30,000,000�� �s,� 3,004,239 2,919 407 ,� 00;000'i =0 ✓ 20;000000 38694,915 38,627,038 1.000,000 '° � g 702,683- 500,0t?4 1182,746 EM 1' 000,{Wii 10,1` 40'9�93 0 3;046 439 21924 563 1 182,766 42 863 747 42,532,738 10;843 876 B dge P of t n d Bu eted Pro #ec1 Ex en ed Public Works City Treasurer General Fund Other Funds General Fund -Other Funds 160,000,000 —� t R 2,000,000, 140,000,000 410,000 �408 403 a, 120j000,000 f I r G dK 1 00 000rL• ' -; # 100,00000he 136,743,620 115,024,710 4 ' 80,00 00,0 " l,000 000 ;000,flflfl 1369 664 1,347,490 60 " � 1 � �' 356,200 0, 0fl0 "' 41,523,690 288 882 20,flflfl, fl 1 , 41 �A 3$ 52,0.77 17,887,522 5 995,8�4 11664 B Rin #iendsd General Fund Balance : Jet (1st Quarter, 2002/03 FY) Total 2001/2002 Ending General Fund Balance $20,593 (September 30,2002) Total Fund Balance 20,593 Reserve for Prior-Year Encumbrances (4,557) Reserve for Liability Claims (5,861) "Reserve"for Equipment Replacement (5,830) Unreserved, Undesignated Fund Balance 4,345 REVENUE $131,154 Property Tax 29,753 Other Local Taxes 56,034 Licenses&Permits 6,149 Fines& Forfeitures 3,971 Use of Money 7,689 Revenue from Other Agencies 12,313 Charges for Service 11,799 Other Revenue 584 Transfers In 2,536 Revenue Adjustments 326 TOTAL REVENUE 131,154 EXPENDITURE $139,609 Operating Expenses 118,914 Equipment Replacement 5,329 Liability Program 2,825 Transfers Out 9,102 Prior-Year Encumbrances 4,557 Additional Appropriations 500 Projected Savings (1,618) TOTAL EXPENDITURE 139,609 Total 2002/2003 Ending General Fund Balance $12,138 (September 30,2003) Total Fund Balance 12,138 Reserve for Liability Claims (5,861) "Reserve"for Equipment Replacement (5,830) Unreserved, Undesignated Fund Balance 447 Projected 2002/2003 General Fund Balance $9,383 Unreserved, Undesignated Fund Balance 447 Budgeted Transfer to Fund Balance 172 Transfer from RDA 4,000 Extraordinary Department Savings 2,400 Deferred Capital Projects 2,364 Projected Fund Balance 9,383 ALL NUMBERS IN 1,000's Page 8 2/7/2003 City of Huntington Beach 1st Quarter Budget Report - FY 2002/03 Expenditure Summary By Type - All Funds R14113 MONTHLY (MonthlyRpt) For the Period EndingDecember 31 2002 _ - r ,, _ 25 2% `of,ttie Fiscal Year Com feted OWN Projected Prior Year Adopted Revised Year To Date Year=To Date= Projected`. (Over)/Under Description Actual Budget Budge t Expended 0- Expenditure_; Budget emu` EXPENDITURES PERSONAL SERVICES Salaries Permanent 64,688,170 68,049,707 68,164,303 14,599,988 214% 65,330,704' 2,833,599 Salaries Temporary 4,699,491 4,123,696 4,321,429 830,583 19 2% 4,267,682. 53,747 �. ' Salaries Overtime 7,165,226 5,873,966 6,003,286 1,619,261 = 270% 6-387„154 (383,868) Termination Pay Outs 2,741,689 2,050,000 2,050,000 541,291 fUy 26'4% 2,394,525 (344,525 Benefits 19,839,833 22,894,221 22,939,156 4,426,066 193% 20,234,720, 2,704,436 PERSONAL SERVICES 99,134,410 102,991,691 103,478,173 22,017,188 21 3% 98,614,785 4,863,389 OPERATING EXPENSES Utilities 6,745,725 9,296,411 9,326,332 1,967,722 21.1%0 91.39805 186,527 Purchased Water 7,122,747 7,975,500 8,821,933 4,440,71350 3%0 8 645,494: 176,439 Equipment and Supplies 6,999,525 7,074,821 7,554,202 3,240,363 42:9% 7 410;632. 143,570 Repairs and Maintenance 5,778,049 7,631,375 8,226,567 4,122,943 501% 8,062,036 164,531 Conferences and Training 710,688 1,109,472 1,134,504 148,973 � 4A131% 1,111,814 22,690 Professional Services 17,345,884 24,463,594 28,904,932 9,779,949 33 8% 29,141,179 (236,247) Other Contract Services 12,130,351 15,583,295 15,839,118 11,406,852 15,522,336 316,782 Rental Expense 329,360 1,890,287 1,984,238 .1,058,693 153'r40% 11944,553 39,685 Claims Expense 8,001,487 8,950,000 9,415,304 3,587,343 _ 38 1P% 9,296,998 118,306 Insurance 2,069,613 5,642,000 1,942,325 281,211 145% 1,903,479 38,847 Pension Payments 1,045,386 1,020,000 1,020,000 1,002,409 98 3% 999,600 20,400 Contribution to Private Agency r :g 0 (0) Payments to Other Governments 3,975,195 3,126,468 5,651,980 3,195,244 = 56.5% 5 538 940 113,040 Interdepartmental Charges 7,652,038 11,871,412 7,381,000 824,538 11s2% -7 233;380 147,620 Expense Allowances 684,458 538,648 578,548 98,181 170/ 5%977 11,571 Other Expenses 1,446,511 2,695,625 2,780,876 -74,980 ,_4.7% 2 725 258 55,618 OPERATING EXPENSES 82,037,018 108,868,908 110,561,860 45,080,164 t 40 8% _ 109;242 482 1,319,377 CAPITAL EXPENDITURES Land Purchase 554,869 650,000 650,000 0 0% 637,000 13,000 Improvements 62,023,273 61,872,010 80,938,710 22,112,616 273% '61,640,517 19,298,193 Equipment 9,339,673 6,582,271 9,398,642 1,928,850 = 2 5(- 9,210,669 187,973 Vehicles 4,945,168 2,622,200 2,617,454 1,683,134 -64.3%0 2,565,105 52,349 Software-Capital 1,697,467 2,504,814 2,998,606 309,892 - 10 3 0 2938,634 59,972 Capitalized PP&E Offset -6,682,902 -23,969 _- 23,969 23,969 CAPITAL EXPENDITURES 71,877,648 74,231,295 96,603,413 26,010,623 26 9% 76,967,956 19,635,466 NON-OPERATING EXPENSES ° Debt Service Expenses 86,664,607 17,883,176 15,398,150 2,116,974 13.7% ,:.15 398,:150 (0) Pass Through Payments 260,199 320,000 320,000 0 00W :320-000 (0) Transfers to Other Funds 61,101,092 16,685,145 16,691,645 4,621,739 27 7% 16,691;645 (0) Depreciation 16,218,854 2,082,000 2,082,000 328,670 15 8%. 2 410,670 (328,670) Loans Made 620,941 275,000 286,015 137,015 47 9%q 286,015 (0) NON-OPERATING EXPENSES 164,865,695 37,245,321 34,777,810 7,204,398 .' 20 7% 35,106,480 (328,670) EXPENDITURES 417.914.670 323.337.115 45, 421 256 100.312.263 29.0%0 319,931,702 25,489 553 Qtr 1 -All Funds 03 2/7/2003 Expenditure Summary By Type Page 9 10:31 AM City of Huntington Beach 1st Quarter Budget Report - FY 2002/03 Su mare By Category-Department - All Funds R14113 MONTHLY (MonthlyRpt) Forjtfie!1PeriodEndin"jDecember31,2002.W- _ 252"/0.._ofahe,FiscaiYear-.GomLLleted Projected Prior Year Adopted Revised Year To Date Year To Date Projected (Over)/Under Description Actual Budget Budget Expended "/o Expended .66"diture BudgeSM EXPENDITURES 2 f� PERSONAL SERVICES Administration 1,411,906 1,315,227 1,315,227 283,411 ��21.590 1-253729 61,498 Administrative Services 4,322,342 4,585,056 4,717,457 846,358 �17 9°0 4329 063 388,394 " City Attorney 1,488,422 1,523,259 1,400,807 309,430 �� 22'=1/ 1368834 31,973 Building 2,054,826 2,397,734 2,396,734 484,554 20:2% 2;143;531. 253,203 City Council 118,725 129,015 129,015 25,095 =111 013 18,002 City Clerk 447,796 539,563 539,563 97,548 181'0 431 526 108,037 Community Services 7,667,976 7,346,471 7,407,557 1,383,109 �W,1870" 7058,530 349,027 Economic Development 1,520,527 1,353,921 1,353,921 305,050 22 5% 1 349A0 4,458 Fire 17,542,861 17,859,082 17,938,656 4,005,380 422 3% 17,408,981, 529,675 Library 3,254,674 3,038,619 3,164,278 708,845 224 3;135,738 28,540 Information Systems 859,660 2,077,387 2,077,387 129,207 6 2% 1410902 666,485 Non Departmental 2,557,400 2,674,809 2,674,809 535,029 ? 120 0% 2,366 823 307,986 Planning 1,868,307 1,986,093 1,986,093 434,390 219% 1921624 64,469 Police 34,237,928 34,895,842 35,087,157 810781282 �b 23 0 34898 219 188,938 Public Works 18,730,962 20,170,923 20,190,923 4,145,455 - 205% 18338,369 1,852,554 City Treasurer 1,050,096 1,098,591 1,098,591 246,046 __ 4% , : 1,088,441 10,150 PERSONAL SERVICES 99,134,408 102,991,692 103,478,176 22,017,189 _ 21,3% 98 614,785 4,863,396 °� OPERATING EXPENSES Administration 708,638 911,230 905,462 367,134 40 5%' y887,353 18,109 Administrative Services 16,168,439 16,437,125 16,691,050 6,372,444 382 0 1.6427;228 263,822 City Attorney 2,081,551 2,359,480 2,784,389 1,265,241 r ` 45401 2;728,701 55,688 Building 935,803 910,080 1,286,406 727,468 566'/0 =1,260,678 25,728 City Council 118,652 136,348 136,348 31,439 231% a 136,721. (373) City Clerk 228,100 119,620 124,220 22,267 17 9% 126,150 (1,930) Community Services 3,783,530 4,438,676 4,760,348 2,067,135 �43,4 4665,141 95,207 Economic Development 1,448,917 2,062,418 2,524,999 801,391 31 7% 2474,499 50,500 Fire 4,111,068 5,240,521 5,043,307 2,775,626 �- 550'/0 4942,442 100,865 Library 1,147,237 1,281,221 1,113,108 681,247 61 2% 1,090 846 22,262 Information Systems 2,643,330 4,404,984 4,116,448 1,560,524 37 99 4848465 (732,017) Non Departmental 9,332,656 14,740,640 13,783,699 4,041,234 29 3/ 13 508.025 275,674 Planning 531,983 297,325 1,010,346 748356 �Xw74 /0 990 139 20,207 Police 4,010,332 5,675,047 4,510,321 2,286:795 P 50 7_' 4,420,115 90,206 Public Works 34,728,383 49,244,275 51,170,206 20,958,888 41 0% 50146;802 1,023,404 . ; City Treasurer 58,400 609,918 601,203 372,966i62,0% 589,179 12,024 OPERATING EXPENSES 82,037,019 108,868,908 110,561,860 45,080,155 40.8% 109,242483 1,319,377 Qtr 1 -All Funds 03 2/7/2003 Summary By Category-Department Page 10 10:31 AM City of Huntington Beach 1st Quarter Budget Report - FY 2002/03 Summary By Category-Department - All Funds R14113 MONTHLY (MonthlyRpt) Fo�the PeriodEndin"`EDecemtier 31 2002 .ro �.-4 _ _ _ w_. _ ___-."_ 25 2"/V' oUtWifiscal,YearWCom leted Projected Prior Year Adopted Revised Year To Date YearTo Date) Projected (Over)/Under Description Actual Budget Budget Expended %Expended -Expenditure: Budget EXPENDITURES �< iwR CAPITAL EXPENDITURES Administration 32,926 27,500 27,500 0 0 0° 26,950 550 Administrative Services 12,821,806 285,000 285,000 0 O Q% 279,4300 5,700 City Attorney 16,835 0 0 0 0 u, 0 (0) Building 19,732 0 0 000% 0 (0) City Council 0 12,500 0 0 � 0 0% 0 (0) City Clerk 0 0 0 0 0 0% 0 (0) Community Services 809,415 319,283 346,350 3,176 0 9% 339 423 6,927 ll Economic Development 8,291,963 2,966,416 2,749,161 140,673 51%0 2,694,178 54,983 Fire 727,456 762,035 1,117,132 374,850 -, 316% 1.094.789 22,343 Library 4,283 0 0 0 _ 0 0% 0 (0) Information Systems 1,368,852 3,079,814 3,276,550 240,680IN 3% 3,211,019 65,531 Non Departmental 791,846 3,902,822 4,721,189 2,635,075 55 8 - 4,602,796 118,393 Planning 0 10,000 10,000 0 � 0 0% 9;800 200 Police 3,474,459 519,121 2,591,229 21111566 8 2 0 2 539404 51,825 Public Works 43,442,532 62,286,804 81,399,432 22,378,434 r 27 5%u 62 092 024 19,307,408 City Treasurer 75,441 60,000 79,870 26,070 32=6% 78,273 1,598 CAPITAL EXPENDITURES 71,877,546 74,231,295 96,603,413 26,010,624 t;nW_26 9% 761967 957 19,635,457 NON OPERATING EXPENSES 0 Administration 89,001 200,146 200,146 69,876 349Io 200146 (0) Administrative Services 5,628,809 64,137 64,137 16,034 250%a 64,137 (0) City Attorney 350,000 0 0 0 0 0% Q (0) Building 0 0 0 0 0 00' A. 0 (0) x City Council 0 0 0 0 0.0% 0 (0) City Clerk 0 0 0 0 �0 0% 0 (0) Community Services 11,934,487 1,357,000 1,357,000 201,000 1480% 1,357;000 (0) . - Economic Development 926,912 580,261 596,776 409,026 ----68 5% 596,776 (0) Fire 274,316 254,309 254,309 63,489 25`0°/u 254,309 (0) Library 681,000 .681,000 681,000 170,250 250% 681,000 (0) Information Systems 60,011 0 0 0 x 0 0% 0 (0) Non Departmental 139,735,237 31,102,468 28,614,405 5,970,904 g 20 9°/u 28,943 075 (328,670) Planning 0 0 0 0 £Y e0 0% 0 (0) Police 1,275,897 675,000 675,000 267,033 39 6% 675 OOQ (0) Public Works 3,910,025 2,331,000 2,335,036 36,786 1 60a" 2,335 031: 5 mow; City Treasurer 0 0 0 0 . - 0 0% 0 0 NON-OPERATING EXPENSES 164,866,695 37,245,321 34,777,809 7,204,398 10'.TIWI 1 35,106,474 328,665 TOTAL EXPENDITURES 417,914,668 323,337,116 346,421,267 100,312,266 .:31.9,91 00 25,489,560 Qtr 1 -All Funds 03 2/7/2003 Summary By Category-Department Page 11 10:31 AM City of Huntington Beach 1st Quarter Budget Report - FY 2002/03 Administration - All Funds R14113 MONTHLY (MonthlyRpt) s i o , i _.. For,thePeriod'Endiri"'December31 2002 r- - ,W: 25.2/0 _ofahe,.Fiscal,Yea_'Co6 leted Prior Year Adopted Revised Year To Date Year :o Date Protected Description Actual Budget Budget Expended "/o Expended '-Ox diture EXPENDITURES PERSONAL SERVICES Salaries Permanent 1,035,362 918,035 918,035 195,885 2"11 866,542 Salaries Temporary 95,247 171,471 171,471 35,978 21 0,t 159,157 Salaries Overtime 80 4,944 4,944 74 15%t 327; Termination Pay Outs 41,652 4,436 15624 Benefits 239,564 220,777 220,777 47,037 21.3.0 208 079 PERSONAL SERVICES 1,411,906 1,316,227 1,316,227 283,411 21.5% 1-253,729 OPERATING EXPENSES Utilities 3,867 10,840 7,790 580 0 0 7 634 Equipment and Supplies 154,683 205,622 212,130 41,252 19:4% _ 207 887 Repairs and Maintenance 35,008 33,000 33,000 21,532 65�2% 32,340 Conferences and Training 45,200 53,650 53,650 10,084 16181% 521t77 Professional Services 354,633 344,760 370,640 280,998 .5 8% 363;227 Other Contract Services 90,046 199,900 196,102 9,693 40% 192 180. Rental Expense 6,702 4,700 4,700 01.a 4 606 Claims Expense `0 Insurance 0' Pension Payments 0 Interdepartmental Charges 31,308 0 Expense Allowances 18,499 24,450 24,450 2,995 12,0 23 961 Other Expenses 3,000 3,000 -00£0 21940 OPERATING EXPENSES 708,638 911,230 906,462 367,134 40 5% 887 353. CAPITAL EXPENDITURES Land Purchase '0 Improvements 0 Equipment 32,926 27,500 27,500 0€00- 26,950 Vehicles 0 Software-Capital :, 0 CAPITAL EXPENDITURES 32,926 27,600 27,500 _ 0.0% 26;950 } NON-OPERATING EXPENSES . Debt Service Expenses 54,980 40,000 40,000 0 00 401000 Transfers to Other Funds 34,022 160,146 160,146 69,876 43360 160 146 Depreciation 0 NON-OPERATING EXPENSES 89,001 200,146 200,146 69,876 - 34:9% 200,148 EXPENDITURES 2,242,472 2,454,103 2,"8,335 720,421 29 4'/0 2,368178 Projected ver n er Budget 80,157 Qtr 1 -All Funds 03 2/7/2003 Administration Page 12 10:31 AM City of Huntington Beach 1st Quarter Budget Report - FY 2002/03 Adminstrative Services-ALEunds R14113 MONTHLY (MonthlyRpt) 252/o ofahe_Fiscal,Y,ear'C,om`leted For thelPeriod=Endin December 3,1 -2002 _ _r.,W" o Prior Year Adopted Revised Year To Date Year To Date Projected Description Actual Budget Budget Expended %Ezoerided Expenditure; EXPENDITURES PERSONAL SERVICES Salaries Permanent 2,897,767 3,118,707 3,226,655 667,883 20.70 2 999`533 Salaries Temporary 33,066 8,000 5,158 64.5°/o 22 818 Salaries Overtime 18,120 11,600 11,600 3,945 340'0 17"452 Termination Pay Outs 9,881 988 - 4 371` Benefits 1,363,508 1,454,749 1,471,202 168,385 1V - 1 284890 PERSONAL SERVICES 4,322,342 4,585,056 4,717,457 846,358 17.9% 4,329063, OPERATING EXPENSES Utilities 462 1,900 1,400 805 57.5,% 1,372 Equipment and Supplies 709,527 479,625 553,790 329,372 g 59:5% 542 714 Repairs and Maintenance 28,514 42,400 46,500 5,100 14.0% 45,570 Conferences and Training 40,379 159,875 160,319 4,562 0 157;1Y13 Professional Services 4,121,805 3,552,100 3,585,169 1,213,900 33.9, A 3 511466. Other Contract Services 60,431 208,625 211,044 204,639 9. on0 J 206;823 Rental Expense 75,066 88,000 91,398 68,728 7.5.29% 89 570 Claims Expense 8,001,487 8,950,000 9,084,304 3,257,443 35:9°0 8 972,618 Insurance 2,069,613 1,917,000 1,917,325 281,211 g 14.7/0 _ 1,878,979 Pension Payments 1,045,386 1,020,000 1,020,000 1,002,409 3 98 30/0, 699:600 Payments to Other Governments 2,200 1,006 45:7% 2 1,56 Interdepartmental Charges 950 -0 Expense Allowances 11,643 14,400 14,400 3,268 22�7% 14 112 Other Expenses 3,176 3,200 3,200 0:00 3,136 OPERATING EXPENSES 16,168,439 16,437,126 16,691,050 6,372,444 36.2% 16,427,228 CAPITAL EXPENDITURES Improvements 12,819,078 285,000 285,000 £.00% 27.91300 Equipment 2,728 0 Vehicles 0 Software-Capital CAPITAL EXPENDITURES 12,821,806 285,000 286,000 0.00 279;300 NON-OPERATING EXPENSES Debt Service Expenses 374,138 = 0 Pass Through Payments 0 Transfers to Other Funds 5,243,471 64,137 64,137 16,034 250%� 64 137 Depreciation 11,200 w 40 NON-OPERATING EXPENSES 5,628,809 64,137 64,137 16034 25.0% 64.137 EXPENDITURES 38,941,397 21,371,318 21,757,644 7,234:836 x 33:3% 21,099i728 Projected ver n er Budget 657,916 Qtr 1 -All Funds 03 2/7/2003 Adminstrative Services Page 13 10:31 AM City of Huntington Beach 1st Quarter Budget Report - FY 2002/03 City Attorney - All Funds R14113 MONTHLY (MonthlyRpt) F,or the PeNod=Endm Deeember. -32002 J-95�_ . . fth6ial,Yeaom letedo , f rC ' Prior Year Adopted Revised Year To Date YearTo Date Projected yd F} Description Actual Budget Budget Expended %Ex pen ded , Exbendnure EXPENDITURESIF - PERSONAL SERVICES Salaries Permanent 1,189,338 1,179,280 1,073,280 246,381 23.0'/0 1 089,923 Salaries Temporary 36,257 57,000 57,000 7,281 � 12 80 32,209 Salaries Overtime 293 1,338 5 919 Termination Pay Outs _- 0. Benefits 262,534 286,979 270,527 54,430 201% 240 784 PERSONAL SERVICES 1,488,422 1,523,269 1,400,807 309,430 � ' 22 1°0 1,368 834 OPERATING EXPENSES Utilities 91 3,600 1,900 1 _ 01?/0 1,862 Equipment and Supplies 69,838 74,400 63,086 38,964 61:8% .61,824 Repairs and Maintenance 185 1,000 1,000 00% 980Conferences and Training 12,442 14,500 14,500 353 2Wo 14 210 Professional Services 1,910,552 2,075,000 2,512,921 1,208,817 481% - 2 462 663 Other Contract Services 72,961 183,000 183,482 16,810 92% 179;812 Rental Expense 9,758 0 Claims Expense 0 Insurance 0 Pension Payments 0 n Interdepartmental Charges 480 .0 Expense Allowances 5,723 6,000 6,000 297 '' 5 O/o 5,880 Other Expenses 1,500 1,500 A 09/6' 1 470 OPERATING EXPENSES 2,081,651 2,359,480 2,784,389 1,265,241 454/0 2,728;701 CAPITAL EXPENDITURES Improvements 0 Equipment 16,835 - 0 Software-Capital 0 CAPITAL EXPENDITURES 16,835 k' 0 NON-OPERATING EXPENSES w -_0. Transfers to Other Funds 350,000 0 NON-OPERATING EXPENSES 350,000 0 EXPENDITURES 3,936,809 3,882,739 4,186,195 1,574,671 37. 4;097, 36 Projected ver n er 5udget 87,1i59 Qtr 1 -All Funds 03 2/7/2003 City Attorney Page 14 10:31 AM City of Huntington Beach 1st Quarter Budget Report - FY 2002/03 Building - All Funds R14113 MONTHLY (MonthlyRpt) For'the'Pdtiod'Endin 'December 31;2002 _, _ ,.. w _ . . .25 2W- fithk scat Year G'. lefed Prior Year Adopted Revised Year To Date Year To Date Projected Description Actual Budget Budget Expended °lolExpVF e d d Expenditure` EXPENDITURES - PERSONAL SERVICES Salaries Permanent 1,590,232 1,839,698 1,839,698 375,600 20a400 _ 1 61 1 553 Salaries Temporary 64,758 47,680 47,680 8,965 188% 39,659 Salaries Overtime 10,919 11,000 10,000 4,687 469•% 20,134 Termination Pay Outs :0 Benefits 388,917 499,356 499,356 95,301 191% 421,586 PERSONAL SERVICES 2,054,826 2,397,734 2,396,734 484,564 20f20 2,143,M OPERATING EXPENSES Utilities 968 8,100 12 0 0% 12 Equipment and Supplies 41,610 105,200 110,349 34,246 31-0% - 108 142 Repairs and Maintenance 4,916 76,140 76,140 0 0% 74 617 Conferences and Training 13,369 24,000 29,000 5,065 17 5"'a 28 420 Professional Services 845,512 597,910 1,020,207 670,807 65 8 01 999 803. Other Contract Services 19,374 40,338 40,338 15,000 372'/0 391531 Rental Expense 151 160 160 35 -2T.90/o A57 Interdepartmental Charges 48,032 f Expense Allowances 9,882 10,200 10,200 2,315 22 7% 9:996 Other Expenses 21 0 OPERATING EXPENSES 935,803 910,080 1,286,406 727,468 56:69/0 4;260,678, CAPITAL EXPENDITURES Land Purchase _ 0 Improvements 0, Equipment 19,732 = 0. Vehicles a 0 Software-Capital v8 =;0 CAPITAL EXPENDITURES 19,732 0: NON-OPERATING EXPENSES _ Transfers to Other Funds -0 NON-OPERATING EXPENSES f 0 EXPENDITURES 3,010,360 3,307,814 3,683,141 1,212,021 F 32:9'/0 3,404;209. Projected ver n er Budget 278,932 Qtr 1 -All Funds 03 2/7/2003 Building Page 15 10:31 AM City of Huntington Beach 1st Quarter Budget Report - FY 2002/03 City Council - All Funds R14113 MONTHLY (MonthlyRpt) For the.=Penod Endin 'December 31,2002,. -_- � ._ _ 25 2% �.of#the�Fiscal,,Yi ar:YCom leted Prior Year Adopted Revised Year To Date Year To Date Projected Description Actual Budget Budget Expended 0 Expended Ezpenditure:< EXPENDITURES PERSONAL SERVICES Salaries Permanent 63,703 49,442 49,442 14,880 30:.1% 65-825 Salaries Temporary 14,700 14,700 Salaries Overtime 0 Termination Pay Outs _ 0 Benefits 55,023 64,873 64,873 10,215 15 7% 45,188 PERSONAL SERVICES 118,726 129,015 129,015 25,095 19.6% 111,913. OPERATING EXPENSES Utilities 0 Equipment and Supplies 2,722 5,000 5,000 6,500 1300% 8,000 Repairs and Maintenance 0 Conferences and Training 14,512 20,550 20,550 1,392 6 8% 20,139 Professional Services 0 Other Contract Services 0 Rental Expense 0 Expense Allowances 101,418 110,798 110,798 23,547 21f3,o 108 582 Other Expenses 0 OPERATING EXPENSES 118,652 136,348 136,348 31,439 23.: 136 721 CAPITAL EXPENDITURES Improvements 0 Equipment 12,500 0 Software-Capital 0 CAPITAL EXPENDITURES 12,500 0 NON-OPERATING EXPENSES 0 EXPENDITURES 237,377 277,863 265,363 56,533 213"/0 = 247735 Projected ver n er Budget 17,628 Qtr 1 -All Funds 03 2/7/2003 City Council Page 16 10:31 AM City of Huntington Beach 1st Quarter Budget Report - FY 2002/03 City Clerk - All Funds R14113 MONTHLY (MonthlyRpt) For the P&Iod EndI =Dice mber__31;2002 25 2"/0 of the,Fiscal YearwCom`"lefed Prior Year Adopted Revised Year To Date Year TolDate Projected, Description Actual Budget Budget Expended %<Expended Expenditure EXPENDITURES PERSONAL SERVICES Salaries Permanent 317,523 373,443 373,443 60,213 - :-16.1% 266 366. Salaries Temporary 33,801 52,700 52,700 12,222 23.21 0 54,067 Salaries Overtime 11,380 6,000 6,000 8,237 13 0/( 36;438 Termination Pay Outs : 0 Benefits 85,093 107,420 107,420 16,876 157% 74(655 PERSONAL SERVICES 447,796 639,563 539,663 97,548 18.10 431 526 .. . OPERATING EXPENSES ' Utilities 345 800 800 57 7.1% 784 Equipment and Supplies 136,246 7,200 5,700 7,355129.0%° 10;000 Repairs and Maintenance _0 Conferences and Training 2,400 1,520 3,020 1,709 56.&0 2;960. Professional Services 227 100,100 100,100 4,027 4.0% 98;098 Other Contract Services 83,135 4,000 8,600 7,757 9b.2% 84.28 Rental Expense :0. Expense Allowances 5,746 6,000 6,000 1,362 22.70/(, .5,880 Other Expenses OPERATING EXPENSES 228,100 119,620 124,220 22,267 126;160 CAPITAL EXPENDITURES Improvements 0 Equipment = „0 Software-Capital "p CAPITAL EXPENDITURES `0 NON-OPERATING EXPENSES _0 EXPENDITURES 675,896 669,183 663,783 119,815 F 18.; 557 675 Projected ver n er Budget 106,108 Qtr 1 -All Funds 03 2/7/2003 City Clerk Page 17 10:31 AM City of Huntington Beach 1st Quarter Budget Report - FY 2002/03 Community Services - All Funds R14113 MONTHLY (MonthlyRpt) For the PeriodsEndm <December.31,:;2002 "., : _._ , ..._ .. ,"�._ 25 2%, , of the_Fiscal Yea Com `leted Prior Year Adopted Revised Year To Date Yea To Dates Projected Description Actual Budget Budge Expended " Ezpe d""d :Expenditure EXPENDITURES PERSONAL SERVICES s Salaries Permanent 3,753,969 3,857,607 3,887,657 855,992 2ZW/o = 3 786 676 Salaries Temporary 2,206,927 1,652,132 1,676,132 218,734130% 1;800000 _7 � Salaries Overtime 488,269 446,786 446,786 54,784 123% 350,000 Termination Pay Outs 0 Benefits 1,218,811 1,389,945 1,396,982 253,599 x T A812% 1 121,853 PERSONAL SERVICES 7,667,976 7,346,471 7,407,557 1,383,109 g8.7% 7,058,530 OPERATING EXPENSES W. Utilities 83,287 87,859 88,159 12,397 141°/0 86,396 Equipment and Supplies 751,530 657,266 696,258 178,014256% 682;333 Repairs and Maintenance 513,360 559,876 607,217 401,825 66 2% 595,073 Conferences and Training 98,900 122,711 123,711 -2,757 2,2% 121 237 Professional Services 1,826,381 1,167,287 1,518,531 528,243 34 8% 1 488160 - 1� Other Contract Services 278,511 1,214,906 1,290,008 884,881 68:6% 1=264,208 Rental Expense 73,020 94,522 96,234 25,738 26 7% 94,309 Claims Expense 0 Insurance 25,000 25,0000 0% 24;500 . o Payments to Other Governments 7,173 20,930 20,930 0 Q/° 20,511 Interdepartmental Charges 219,019 25,000 y 0:0% :.24,500 Expense Allowances 43,385 49,200 49,200 4,765 v£. 9�, 0 48216 Other Expenses 107,985 220,100 220,100 34,027 15 5.0- 215698 OPERATING EXPENSES 3,783,530 4,438,676 4,760,348 2,067,135 4 4% 4,665�141' CAPITAL EXPENDITURES Land Purchase 554,869 150,000 150,000 0 0% 147000 Improvements 6,939 11,500 11,500 0,00W 11:270 Equipment 54,650 157,783 160,333 3,1762 Q% 157126 Vehicles 192,957 24,517 0 No 24,027 Software-Capital �6 0 CAPITAL EXPENDITURES 809,416 319,283 346,350 3,176 0 9% 339,423 NON-OPERATING EXPENSES 8 ' Debt Service Expenses 441,000 441,000 9 M 0 0% 441,660 Pass Through Payments 0 Transfers to Other Funds 11,827,464 834,000 834,000 201,000 -Mir.1%0 034,000 4 Depreciation 107,023 82,000 82,000 { >* 0 0% 82;000 Loans Made 1 1 0 NON-OPERATING EXPENSES 11,934,487 1,357,000 1,357,000 201,000 148% 1 357'000 EXPENDITURES 24,196,409 13,461,430 13,871,255 3,654,420 � 26 3% 13;420 094 Projected ver n er Budget 461,161 Qtr 1 -All Funds 03 2/7/2003 Community Services Page 18 10:31 AM City of Huntington Beach 1st Quarter Budget Report - FY 2002/03 Economic Development - All Funds R14113 MONTHLY (MonthlyRpt) s For the Period'Endm` December.31 2002 _ _ - _ - _ _, 252"/0 , ofth6�Flscal Year Com leted Prior Year Adopted Revised Year To Date Year To Date Projected Description Actual Budget Budget Expended %Expended Expenditure:; EXPENDITURES PERSONAL SERVICES = " Salaries Permanent 1,135,350 1,059,081 1,059,081 221,257 20'.9% 978781: Salaries Temporary 89,107 59,500 59,500 24,406 410'/d 107,966 Salaries Overtime 203 898 Termination Pay Outs 27,660 4,403 19,478 3= Benefits 268,411 235,340 235,340 54,782 q 23:3% 2421341 PERSONAL SERVICES 1,620,627 1,353,921 1,353,921 305,050 22 5% 1,349,463 OPERATING EXPENSES F- Utilities 1,804 700 200 331 165 5°/4o 196 Purchased Water 0 Equipment and Supplies 80,999 118,148 127,568 38,718 " 304%` " "125017 Repairs and Maintenance 188 200 200 _ 00%0 196 Conferences and Training 29,970 48,760 48,260 4,228 8.8%� 47 295 Professional Services 425,975 1,083,030 1,492,107 801,104 - 53?7% `= 11462;265 Other Contract Services 543,430 624,580 624,580 100,074 16:0% 612088 Rental Expense 4,680 6,000 6,750 6,036 89.4% 6'615 Claims Expense 0 Payments to Other Governments 10,379 40,000 40,000 5,205 130% ,39,200 Interdepartmental Charges 0. Expense Allowances 5,746 6,000 6,000 1,362 22 TO 5,880 Other Expenses 345,745 135,000 179,334 -155,666 5 175;747 OPERATING EXPENSES 1,448,917 2,062,418 2,524,999 801,391 2,474499 CAPITAL EXPENDITURES r r Land Purchase 0 Improvements 8,289,363 2,966,416 2,749,161 140,673 _ 5 100 2 694,178 Equipment 2,600f 0 Vehicles 0 Software-Capital 0 CAPITAL EXPENDITURES 8,291,963 2,966,416 2,749,161 140,673 5 1%0 2,694;178_ NON-OPERATING EXPENSES Debt Service Expenses 260,971 260,261 265,261 260,261 913 3/0 265 261 Pass Through Payments 0 Transfers to Other Funds 45,000 45,000 45,500 11,750 258% 45,500 Depreciation 0 Loans Made 620,941 275,000 286,015 137015 sE �47 9'/0 286,015 NON-OPERATING EXPENSES 926,912 680,261 696,776 409:026 68 5,0 596,776 7,1"14;916 EXPENDITURES 12,188,320 6,963,016 7,224,857 11656,140 p 22 9% Projected ver n er Budget 109,941 Qtr 1 -All Funds 03 2/7/2003 Economic Development Page 19 10:31 AM City of Huntington Beach 1st Quarter Budget Report - FY 2002/03 Fire - All Funds R14113 MONTHLY (MonthlyRpt) FWAhe Period-Endin _DkCrhber.31;2002 s252"�� ofsthe.Fiscal YearCom leted Prior Year Adopted Revised Year To Date -Yeat-To Date ;Projected Description Actual Budget Budget Expended %Expended Expenditure EXPENDITURES PERSONAL SERVICES Salaries Permanent 10,615,692 11,090,635 11,090,635 2,472,675 22.3% 10,938',444 Salaries Temporary 84,537 61,755 141,329 35,698 25 3P1 80.000 Salaries Overtime 3,375,898 2,650,192 2,650,192 685,353 2590- 2,800,000. Termination Pay Outs 17,079 19 - 3t A. -84 Benefits 3,449,654 4,056,500 4,056,500 811,635 _ 200'/ 3,590,453 PERSONAL SERVICES 17,642,861 17,859,082 17,938,656 4,005,380 r 22T3% 17,408;981 OPERATING EXPENSES Utilities 109,785 236,747 217,923 20,33193% 211565 Purchased Water 473 500 500 500 1OM 490 Equipment and Su lies 980,379 1,065,764 1,201,600 540,527 � ' 45 0% 1 177,568 PP Repairs and Maintenance 414,702 475,538 531,149 210,793 39 0 520;5.2.6 Conferences and Training 51,570 87,828 99,552 6,399 6��'4% 97,.., a Professional Services 628,508 699,615 740,541 396,715 53ai% 7251730 Other Contract Services 1,071,736 1,199,836 1,246,265 840,464 674% 1221,340 Rental Expense 65,403 84,555 84,555 55,823e 66'.l)% 82864 Claims Expense 0 Payments to Other Governments 655,585 714,073 714,073 643,14990190 699792 A Interdepartmental Charges 160,000 630,815 160,000 40,000 2520% 156,800 Expense Allowances 28,799 23,400 23,300 19,806 850% 22,834 Other Expenses -55,872 21,850 23,850 1,119 4 7N/ 23373 OPERATING EXPENSES 4,111,068 5,240,521 5,043,307 2,775,626 56 0% 4,942,442 CAPITAL EXPENDITURES NON, Land Purchase 0 Improvements 317,957 160,500 214,796 92,714 432% 210500 �u Equipment 205,980 415,035 701,836 100,157 14 3%0 687799 Vehicles 7,520 168,500 168,500 167,979 -. 99 7°/u 165130 5 Software-Capital 196,000 18,000 32,000 14,000 43 8% 31;360 CAPITAL EXPENDITURES 727,456 762,035 1,117,132 374,850 t x33 6°k 1,094,789 NON-OPERATING EXPENSES Debt Service Expenses 17,264 352 352 Oi 352 Pass Through Payments 0 Transfers to Other Funds 252,957 253,957 253,957 63,489 25 0 253,957 Depreciation 4,095 F f 0 NON-OPERATING EXPENSES 274,316 264,309 254,309 63,489 25 0% 254,309 EXPENDITURES 22,665,701 24,115,947 24,363,403 7,219,345 _ 2%6% 21,700,621 Projected ver n er Budget 662,882 Qtr 1 -All Funds 03 2/7/2003 Fire Page 20 10:31 AM City of Huntington Beach 1st Quarter Budget Report - FY 2002/03 Library - All Funds R14113 MONTHLY (MonthlyRpt) For_,N6,Rbriod Ending QecembiM'j1,L20023,W,-Prior Year Adopted Revised Year To Date Year To Date Projected Description Actual Budget Budget Expended %Expended Expenditure EXPENDITURES PERSONAL SERVICES �. Salaries Permanent 2,081,448 1,887,020 1,913,020 440,113 23.0 0 1 946941t Salaries Temporary 634,881 581,513 667,672 147,520 22N1% 652,588 Salaries Overtime 761 180 180 505 280 69/0 2,234; Termination Pay Outs 0. Benefits 537,584 569,906 583,406 120,707 k 3 2M,7 0, 533 975. PERSONAL SERVICES 3,264,674 3,038,619 3,164,278 708,845 22:4"/0' 3435;738 OPERATING EXPENSES Utilities 70,022 90,700 90,961 47,590 "52�3. 89,142 Purchased Water 0 Equipment and Supplies 804,248 596,974 668,519 461,061 655;;149 Repairs and Maintenance 214,254 298,964 280,727 168,721 275.112 y._ Conferences and Training 14,486 13,631 13,631 300 2i2% 13.358 Professional Services 30,072 48,000 41,300 1,500 -36°/0 40,474 Other Contract Services 5,011 27,696 10,300 ' o 10094 Rental Expense 920 920 902 Claims Expense 0 Payments to Other Governments 0 Interdepartmental Charges 197,586 0 Expense Allowances 5,635 6,000 6,000 1,362 22:7% 5;880 Other Expenses 3,508 750 750 715 9 3% 735 OPERATING EXPENSES 1,147,237 1,281,221 1,113,108 681,247 1,090846 CAPITAL EXPENDITURES Land Purchase 0 Improvements 0 Equipment 4,283 0 Vehicles 0 Software-Capital _ _0. CAPITAL EXPENDITURES 4,283 0 NON-OPERATING EXPENSES TV Debt Service Expenses 0 Pass Through Payments 0 Transfers to Other Funds 681,000 681,000 681,000 170,250 681;000 Depreciation 0 NON-OPERATING EXPENSES 681,000 681,000 681,000 170,260 25.0% 681,000 EXPENDITURES 6,087,193 6,000,840 4,958,386 1,560,342 f fi 31 5'/0 4;90Z" Projected ver n er Budget 50,802 Qtr 1 -All Funds 03 2/7/2003 Library Page 21 10:31 AM City of Huntington Beach 1st Quarter Budget Report - FY 2002/03 Information Systems - All Funds R14113 MONTHLY (MonthlyRpt) F&Ahe_Period-Endin ':December 31;'2002. . _ , _ _ ._25.2"/0 _'of theiFiscal Yeas C_dtn feted Prior Year Adopted Revised Year To Date LYear To D`at Protected y Description Actual Bud 4et Bud-get Expended 61Exaerided Exbenditure' EXPENDITURES PERSONAL SERVICES == Salaries Permanent 572,017 1,598,239 1,598,239 86,278 5 0 F 1 0.81 000 Salaries Temporary 137,563 83,140 83,140 12,129 14'6%0 53655 Salaries Overtime 14,989 76,000 76,000 7,539 9 9%0 58 350 Termination Pay Outs 3,968 - 0 Benefits 131,123 320,008 320,008 23,260 7�3%0 217 896 PERSONAL SERVICES 869,660 2,077,387 2,077,387 129,207 4 6:2 1,410 902 OPERATING EXPENSES Utilities 505,714 553,477 654,148 444,45967=9% 6411065 Equipment and Supplies 281,431 522,189 533,622 86,986 63°/0 522950 Repairs and Maintenance 170,467 259,309 263,956 150,961 57: 258'677 Conferences and Training 13,340 67,500 67,500 14,839 22 OP/o -66150 Professional Services 1,672,377 2,590,632 2,596,522 863,279 .33:2'/0 3 358937 Other Contract Services _ 0 Rental Expense 200 200 0 0% 196 Interdepartmental Charges 411,177 0 Other Expenses 500 500 0'0. 490 OPERATING EXPENSES 2,643,330 4,404,984 4,116,448 1,660,524 3Z9/ >4,848.465 CAPITAL EXPENDITURES Improvements 0 Equipment 70,164 1,023,000 1,027,581 4,581 Qt4% 1 6 7 029 Vehicles QA 0 Software-Capital 1,298,688 2,056,814 2,248,969 236,098 1015% 2 203;990 CAPITAL EXPENDITURES 1,3689852 3,079,814 39276,650 2409680 �� _ 7 3% 3,211-019 NON-OPERATING EXPENSES f max. tk- Debt Service Expenses { 0 Transfers to Other Funds 60,011 0 NON-OPERATING EXPENSES 60,011 _ •.-�.� -- . 0 EXPENDITURES 4,931,853 9,662,185 9,470,386 1,930,410 20.4% -9,470;386 Projected ver n er u ge (0) Qtr 1 -All Funds 03 2/7/2003 Information Systems Page 22 10:31 AM City of Huntington Beach 1st Quarter Budget Report - FY 2002/03 Non Departmental - All Funds R14113 MONTHLY (MonthlyRpt) For the=PeriodEndin" December,31=2002 .. -_` 25.2% - of thegFiscalYearCom leted Prior Year Adopted Revised Year To Date Y a'r TojDa a Projected. Description Actual Budget Budget Expended %1Expendii Expenditure EXPENDITURES PERSONAL SERVICES Salaries Permanent 9,522 503,198 503,198 7,046 1�4% 31,170 Salaries Temporary 0 Salaries Overtime 31 0 0 Termination Pay Outs 2,475,528 2,050,000 2,050,000 504,281 24.6.% 2,230,t302 Benefits 72,319 121,610 121,610 23,702 19:55) 104,851 PERSONAL SERVICES 2,557,400 2,674,809 2,674,809 536,029 in, 0 2,,366 823 OPERATING EXPENSES Utilities 5,213,795 5,975,000 5,975,000 911,013 15.200 `5 855,500 Purchased Water 0 Equipment and Supplies 554 0 Repairs and Maintenance 0 Conferences and Training 1,947 Professional Services 319,360 115,839 61,606 53=29/0 113,522 Other Contract Services 850,721 1,938,660 2,002,660 81,758 4 1 1,962,607 Rental Expense 63,164 1,537,180 1,630,171 874,952 537/0 1,597568 Claims Expense 0 Insurance 3,700,000 0. Pension Payments -W 0 Contribution to Private Agency =0 Payments to Other Governments 2,640,735 149,800 2,583,112 2,075,884 80`4% 2,531,450 Interdepartmental Charges 40,000 40,000 40,000 10,000 2 5.01% 39,200 Expense Allowances 2,377 51 0 Other Expenses 200,003 1,400,000 1,436,917 25,970 1 8% 1,A08,179 OPERATING EXPENSES 9,332,666 14,740,640 13,783,699 4,041,234 Zip;39/o 13,508 025 CAPITAL EXPENDITURES Land Purchase 0. Improvements 166,530 601,222 811,213 580,481 aro 71.6% 794,069 Equipment 4,270,372 1,185,900 1,826,125 1,125,170 J6l.6% 1789603 Vehicles 3,037,847 1,745,700 1,713,851 953,392 55..6,/ 1679,574 Software-Capital 370,000 370,000 0% 362600 Capitalized PP&E Offset -6,682,902 -23,969 = 23 969 CAPITAL EXPENDITURES 791,846 3,902,822 4,721,189 2,635,075 55 80 4,602,796 NON-OPERATING EXPENSES -v Debt Service Expenses 85,667,262 16,666,563 14,172,500 1,715,644 A 12.1% 14 172;500 Pass Through Payments 260,199 320,000 320,000 0.0% 34000 Transfers to Other Funds 40,494,556 14,115,905 14,121,905 3,926,590 27 8% •14 121905 Depreciation 13,313,219 328,670 328670 Loans Made 0 NON-OPERATING EXPENSES 139,736,237 31,102,468 28,614,405 6,970,904 g �20.9"/0 28,943,075 EXPENDITURES 152,417,139 52,420,739 49;794,102 13,182,241 26.5% -491420,719 Projected ver n er Budget 373,383 Qtr 1 -All Funds 03 2/7/2003 Non Departmental Page 23 10:31 AM City of Huntington Beach 1st Quarter Budget Report - FY 2002/03 Planning - All Funds R14113 MONTHLY (MonthlyRpt) Fdtithe Period Endin December 31 2002V llg _`4 y � 25 29 o_f_'tiie Fiscal Year=Com;leted Prior Year Adopted Revised Year To Date Year To,Date Projected Description Actual Budget Budget Expended %,Expended E.kir tur-e, EXPENDITURES " PERSONAL SERVICES Salaries Permanent 1,441,277 1,486,483 1,486,483 334,677 22:5% 1480520 Salaries Temporary 92,630 100,000 100,000 17,385 1 4 76-907 Salaries Overtime 3,730 11,100 11,100 676 61% 2 990 Termination Pay Outs Benefits 330,670 388,510 388,510 81,652 21.00/° = 361206 PERSONAL SERVICES 1,868,307 1,986,093 1,986,093 434,390 21.9% 1,921,624 OPERATING EXPENSES Utilities 3,725 384 b 0?0°/0 376 Equipment and Supplies 64,603 39,800 44,946 11,494 t 25 6-0 44,047 Repairs and Maintenance 21,693 a Conferences and Training 27,136 64,800 65,350 14,354 2Z00 64 043 Professional Services 395,007 124,000 866,666 708,947 1" 81..8°/0 849 333: Other Contract Services 18,245 27,000 27,000 12,200 4529/0 26;460 Rental Expense = 0 Interdepartmental Charges 32,000 b -0 Expense Allowances 5,299 6,000 6,000 1,362 227% 5,880 Other Expenses _ 0 OPERATING EXPENSES 531,983 297,326 1,010,346 748,356 74.1% 990;139 CAPITAL EXPENDITURES - Improvements 0 Equipment 10,000 10,000 0!0'/0 9 800 Vehicles Software-Capital _ 0 CAPITAL EXPENDITURES 10,000 10,000 0.0 NON-OPERATING EXPENSES Transfers to Other Funds 0 NON-OPERATING EXPENSES 0 EXPENDITURES 2,400,290 2,293,418 3,006,439 1,182,746 _ 39.3"/° :=2;921;563 Projected ver n er Budget 84,876 Qtr 1 -All Funds 03 2/7/2003 Planning Page 24 10:31 AM City of Huntington Beach 1st Quarter Budget Report - FY 2002/03 Police - All Funds R14113 MONTHLY (MonthlyRpt) For the;Period`Endin 'December 31;2Q02 _ -25 20/6, �dUthd+ cal Year.-Com leted Prior Year Adopted Revised Year To Date Year To Date Projected Description Actual Budget Budget Expended %Expended Expenditure EXPENDITURES y PERSONAL SERVICES -_ Salaries Permanent 23,698,868 23,908,718 23,945,315 5,465,997 22 8'/0 24 180:088 Salaries Temporary 736,259 661,365 661,365 205,947 ":1%0 750,000 Salaries Overtime 2,587,927 2,052,701 2,183,021 718,140 32 9% 2 500 000 Termination Pay Outs 1,455 W 0 Benefits 7,213,420 8,273,058 8,297,456 1,688,198203% 7468130 PERSONAL SERVICES 34,237,928 34,895,842 35,087,157 8,078,282 2300W 34,898,219 OPERATING EXPENSES Utilities 168,355 187,058 191,033 153,257 z80'.2-% 187;212 Equipment and Supplies 1,242,212 1,414,111 1,511,938 651,297 43,1% 1 481,699 Repairs and Maintenance 995,814 994,695 1,061,880 746,916 - 703'/0 1,040,642 �" Conferences and Training 289,856 320,887 325,565 74,586 2239% 119,054 Professional Services 504,475 409,267 499,022 220,298 44.10 489.042 Other Contract Services 75,147 145,259 143,959 43,276 301% 141.080 Rental Expense 356,320 333,900 422,499 375,467 g,09Id 414,049 Interdepartmental Charges 208 1,555,445 0 Expense Allowances 368,477 206,700 246,700 23,437 9.50/0 241,766 Other Expenses 9,468 107,725 107,725 -1,740 6% 105,571 OPERATING EXPENSES 4,010,332 6,676,047 4,510,321 2,286,795 i 50 7% 4,420,116 CAPITAL EXPENDITURES - r Land Purchase Improvements 10,550 y 0 Equipment 2,115,320 519,121 2,297,392 151,772 66% 2251;444 Vehicles 1,145,810 -` a 0 Software-Capital 202,778 293,837 59,794 20 30% 287,960 CAPITAL EXPENDITURES 3,474,459 519,121 2,591,229 211,566 8 % 2,539,404 NON-OPERATING EXPENSES 5W04i, Debt Service Expenses 276,313 275,000 275,000 137,033 �8% 275,000 49 Transfers to Other Funds 999,584 400,000 400,000 130,000 32 5% 400;000 - ' Depreciation 0 NON-OPERATING EXPENSES 1,275,897 676,000 676,000 267,033 39 69/0 675,060 EXPENDITURES 42,998,616 41,766,010 42,863,707 101843,676 25 39/° 42;532 738 Projected ver n er Budgei Budge 330,969 Qtr 1 -All Funds 03 2/7/2003 Police Page 25 10:31 AM City of Huntington Beach 1st Quarter Budget Report - FY 2002/03 Public Works - All Funds R14113 MONTHLY (MonthlyRpt) Forithe Period=Endin`°Decen be6 31 2002 .PW _ = - • 25 2"h sof the FiscainYear Com"lefed Prior Year Adopted Revised Year To Date -Year To Date Projected Description Actual Budget Budget Expended Ex ' nd"ad Ezbendtture' EXPENDITURES PERSONAL SERVICES Salaries Permanent 13,481,652 14,355,443 14,375,443 2,970,928 20 7% =13 142 580 Salaries Temporary 424,236 554,740 554,740 89,227 167% 394 7.16 Salaries Overtime 651,327 603,463 603,463 133,098 ' €221% 588789 Termination Pay Outs 164,466 27,164 120;161 Benefits 4,009,280 4,657,277 4,657,277 925,038 _ 19 9% 4 092 117.- PERSONAL SERVICES 18,730,962 20,170,923 20,190,923 4,145,465 M 0'50' 18,338,369 OPERATING EXPENSES A xna Utilities 586,701 2,134,825 2,096,622 376,844 1&0°�/0 2054690 Purchased Water 7,122,273 7,975,000 8,821,433 4,440,213 503% 8645,004 Equipment and Supplies 1,663,233 1,568,085 1,684,258 798,212 -= 47!4% 1 650573 Repairs and Maintenance 3,359,158 4,873,270 5,308,774 2,417,095 45 5° 5,202599 Conferences and Training 51,679 105,860 106,496 13,261 1050/c' 104 366 Professional Services 4,305,901 11,321,893 13,095,368 2,476,710 18 9%0 12 833;461 Other Contract Services 8,953,579 9,759,295 9,764,439 9,178,713 94 0% 9 569;150 Rental Expense 9,341 30,150 26,650 6,914 5..9°/0 26,117 Claims Expense 331,000 329,900 99.7P 324;380 Payments to Other Governments 327,079 1,911,665 1,911,665 115,000 _F 6,0° 1 873,432 Interdepartmental Charges 7,450,880 8,698,732 7,156,000 774,538 108°0 7 012,880 Expense Allowances 66,081 63,500 63,500 10,892 1=7 2% 62 230 Other Expenses 832,476 802,000 804,001 20,595 2 6% 787 921 s o OPERATING EXPENSES 34,728,383 49,244,275 51,170,206 20,958,888 41.1)k ;50,146,802 CAPITAL EXPENDITURES Land Purchase 500,000 500,000 0.00% 490 000 Improvements 40,412,856 57,847,372 76,867,040 21,298,749 2770//co 57 650 280. t Equipment 2,468,641 3,231,432 3,321,806 517,924 '' 1510 3;255;370 Vehicles 561,035 708,000 710,586 561,762 79 1% 696,374 Software-Capital 0 CAPITAL EXPENDITURES 43,442,532 62,286,804 81,399,432 22,378,434 27#5"/0 621092,024 NON-OPERATING EXPENSES Debt Service Expenses 13,680 200,000 204,037 4,037 2�0°/�0 204 037 Pass Through Payments 0 Transfers to Other Funds 1,113,027 131,000 131,000 32,750 = 25 0% 131 000 Depreciation 2,783,318 2,000,000 2,000,000 0/ 2 000,000. NON-OPERATING EXPENSES 3,910,025 2,331,000 2,335,037 36,787 � 1:6°k 2, 335,Q37. EXPENDITURES 100,811,901 134,033,002 166,096,697 47,619,664 _._ ,30 6"h 132;912;232 Projected ver n er u ge 22,183,365 Qtr 1 -All Funds 03 2/7/2003 Public Works Page 26 10:31 AM City of Huntington Beach 1st Quarter Budget Report - FY 2002/03 City Treasurer - All Funds R14113 MONTHLY (MonthlyRpt) For the Period E rid m December 31;2002ft 25 2"/6 fjttW;F„iscal1Yeak-ohipleted Prior Year Adopted Revised Year To Date Year To Date Projected Description Actual Budget Budget Expended %Expended Exbenditure EXPENDITURES " PERSONAL SERVICES Salaries Permanent 804,450 824,678 824,678 184,18022 3% 4,762 Salaries Temporary 30,222 26,000 26,000 9,933 k 38 2./0 43;94.1` Salaries Overtime 1,502 683 3 021 Termination Pay Outs 0 Benefits 213,923 247,913 247,913 51,250 20 7% 226 716 PERSONAL SERVICES 1,050,096 1,098,591 1,098,691 246,046 22.400 1,088,441 OPERATING EXPENSES Utilities 527 1,080 55 0 Equipment and Supplies 15,711 215,437 135,437 16,365 132"728 Repairs and Maintenance 19,789 16,983 16,025 0:0°0 15,705 Conferences and Training 3,502 3,400 3,400 600 -17:6°0 3332 Professional Services 5,100 350,000 350,000 343,000 98 0% 343,000 Other Contract Services 8,024 10,200 90,341 11,584 1248% .88,534 Rental Expense 6,818 0 Expense Allowances 5,746 6,000 6,000 1,362 22 7% 5,880 Other Expenses 0 OPERATING EXPENSES 58,400 609,918 601,203 372,966 =62:0% 689179 CAPITAL EXPENDITURES Improvements Equipment 75,441 26,070 26,070 _ 100 01- 25,549 Software-Capital 60,000 53,800 0 0, 1. 52,724 CAPITAL EXPENDITURES 75,441 60,000 79,870 26,070 32 6% 78,273 NON-OPERATING EXPENSES x 0 EXPENDITURES 1,183,938 1,768,509 1,779,664 645,082 36.2% 1,755,692 Projected ver n er Budget 23,772 Qtr 1 -All Funds 03 2/7/2003 City Treasurer Page 27 10:31 AM City of Huntington Beach 1st Quarter Revenue Report-FY 2002/03 "Account FY 01/02 FY 01/02 FY 02/03' FY 02/03 91- GENERAL FUND REVENUE -. Balance =: Number= Actual 1st Quarter =Revised Bud et .1st:Qua►ter- PROPERTYTAXES:; MOOJOI, 26,860,667.01 -9,753,853.15 29,753;230 00 =623.344 78 -30,253,465.09 OTHER LOCAL TAXES 9 -� 410000 -52,052,456.41 -5,656,563.60 5.55.M5 323 00 4 317;294 53 -51,188,028.47 L'ICENSE!AND PERMITS -_ ;-'42000 - -6,397,356.44 -1,307,986.52 6 149 017 00 1 363 355 05 4,785,661.95 FINESANDFORF,EITURES - . 42900a ; -3,797,378.52 -550,146.50 97067�00 280 374 92 -3,690,692.08 USE�OF MONEY>AND PROPERTY ' V42955F -8,469,126.41 -880,855.88 =8149:335 00 - -677,723.18 -7,671,611.82 REVENUETROWOTHER=AGENCIES : _ _ 45000,-` -13,180,565.70 -1,927,709.33 12 312 557 00 858 084.49 -11,454,472.51 CHARGES.;FOR"CURRENTSERVICES' ' 47,000i_." -10,024,855.57 -1,083,289.24 1;1 799 252 00 1 672 705 11 -10,126,546.89 ;P OTHERAEVENUE� ' _ - 48100 - -429,395.95 -165,459.41 978�274 00 762 594 26 110,320.26 NON;OPERATING<REVENUE _ 49000 5,246,031.23 713,500.00 -2 36 283 00 980;753:00 -1,555,530.00 GENERAL;FUNDIREVENUE,� J. 40000 -126,457,833.24 -22,039,353.63 131�154338.00 :;-10289539c76 -120,615,688.55 let Quarter General Fund Revenue Report Page 28 2/7/2003 1 City of Huntington Beach 1st Quarter Revenue Report- FY 2002/03 MMIAccount' FY 01102 FY 01/02 "FY 02103'. FY:92/93 , PROPERTY TAXES` 3< Balance - .-. NUmber� Actual 1st Quarter Revised>Bud et. -1st Quarter Basic Levy 40060 Sec Basic Levy 40070 -23,199,717.54 -9,330,599.62 _i25 474 900 00 852,642.92 -26,827,542.92 Unsec Basic Levy 40080 1,270,206.77 1746 360 00 -1,746,360.00 Basic>Le`"` - =: = 40060<` -24,469,924.31 -9,330,699.62 27 721,260 00 852 642 92 -28,673,902.92 Prior Year Prop.Taxes 40160 Sec Prior Year Prop.Tax 40170 -417,143.39 -100,395.74 c469;371 00 84;413.29 -318,632.98 Unsec Prior Year Prop.T 40180 -15,305.66 207 06 .,. -2,207.00 Prior Year Pro" Taxes _,_;-; :40160 432,449.05 -100,395.74 �-471 578 00 -84,413.29 -320,839.98 Debt Svc Prop.Taxes 40200 u Sec Prior Year Debt Svc 40260 -20,267.26 € Prior Year Debt Svc 40260 -20,267.26 Homeowner Debt Svc 40280 -92.23 Detit Svc Pro Tazes� 40200 0.00 -20,359.49 0 00 0.00 Supp Roll Prop.Taxes 40305 Sec Supp Roll 40310 -868,757.44 -237,350.80 361 636 60 113 328 34 215,714.01 Supp Roll Debt Svc 40320 S Rol[Mvo .:Taxes= - 'k ::�:40305, 44=_� -868,757. -237,350.80 361 038 00 u` 113,328:34 -215,714.01 _ � Y Other Prop.Taxes 40350 Interest Prop.Taxes 40360 -86,281.70 �.,= 79,442 00 -79,442.00 Misc Prop.Taxes 40370 43,949.92 9,637.46 33 101 00 6.47 -33,094.53 Aircraft Taxes 40380 -134.02 Homeowner Exemption 40400 370,067.00 55,510.04 397 210.00 =31,550.04 -340,870.65 Utility Unitary Tax 40410 589,103.57 ''-689,60100 689,601.00 Other P,ro Taxes �-40350A- -1,089,536.21 -65,147.50 -1 199 354 00 -31;556 51' -1,143,008.18 PROPERTY TAXES;--0 = 40010 u r -26,860,667.01 -9,753,853.15 29,753;230.00 623,344.78 -30,253,465.09 :Account_; FY 01/02 FY 01/02 'FY 02103 FYJ-02103 Balance OTHER LOCAL TAXES - �- --,V d :Number Actual 1st Quarter ="Revised�Bud et -1st Quarter Sales Tax 41100 1%Allocation Sales Tax 41110 -21,645,430.00 -1,139,917.87 2 00 00 00 W 2 557,824.42 -19,942,175.58 Public Safety Sales Tax 41120 1,804,801.89 392,235.17 ji,843 449 00 -1501161-.24 -1,693,287.76 Measure M Sales Tax 41130 SalesFTax ' = 41100 23,450,231.89 -1,532,153.04 24;U 449 00 2 7071985.66 -21,635,463.34 Franchises 41200 Utility Franchises 41210 -1,989,994.78 -0.34 a-2 190;240 00 244,291.00 -2,434,531.00 Transfer Station Franchi 41220 -245,057.47 -20,166.60 - 231 70V00 20;847 00 -210,854.00 Pipeline Franchises 41230 -162,321.73 -4,794.15 110 336 00 -110,336.00 Refuse Franchises 41240 -384,697.60 -53,501.85 334 222 00 29,878 90 -304,343.10 Cable TV Franchises 41250 1,096,553.95 -0.73 1 092 449 00 -10 00 -1,092,439.00 Coca Cola Franchise 41260 -300,000.00 - 300 000:00 -300,000.00 Bus Bench Franchise 41270 -510,000.00 -127,500.00 510 000 00 127,500 00 -382,500.00 Franchises 41200" 4,688,626.63 -205,963.67 4,768,948 00 6605510 -4,835,003.10 In-Lieu Tax 41300 Water In-Lieu 41310 -2,360,695.72410 66600 -4,010,666.00 _ E '= Water Master Plan In-Lie 41320 -2,107,356.67 qln=Lieu Taz 41300i: 4,468,062.39 0.00 10,666 00 0:00 -4,010,666.00 TransientOccuTanc Tax:'' = _641400'- -1,435,106.10 -195,730.18 '-2 910 637:00 401 500.19 -2,709,136.81 Utility Users Tax 41500 - Water Utility Tax 41510 -1,666,626.52 -347,417.30 -1 348 030 00 138,689.10 1,209,340.90 Gas Utility Tax 41520 -1,504,666.71 -709,413.49 -2 042 28 0.00 -100690.78 -1,942,129.22 Telephone Utility Tax 41530 -6,530,714.79 -1,118,219.57 -6 684 4 4 00 -577,996.03 -6,106,453.97 Electric Utility Tax 41540 6,847,228.39 1,300,164.52 y7 836;625:00 -531,305:00 -7,305,320.00 Cable Utility Tax 41550 -1,461,204.09 -247,501.83 A,559,704.00 125,188.87 -1,434,515.13 Utill Users Taz ;" . 41500 -18,070,440.50 -3,722,716.71 '-19,471;623 00 1,473 863:78 -17,997,759.22 BOTHER-L"OCAL;TAXES.. 41000 -52,052,456.41 -5,656,563.60 .. =55,505,3 3:00 ' -4 317,294:53 -51,188,028.47 1st Quarter General Fund Revenue Report Page 29 2/7/2003 City of Huntington Beach 1st Quarter Revenue Report-FY 2002/03 Account FY 01/02 FY 01/02 FY 02/03 FY'02/03 LICENSE ANDPERMITS Balance * _ ..Number. Actual 1st Quarter Revla d�Bud�et 1st;Quarter Lic General 42100 V Fire Code Lic 42103 -156,660.52 -23,605.00 132400 0,0 44,381 78 -88,018.22 Oil Well Taxes Lic 42105 610,361.49 2,992.05 A 00 600,000.00 Business Lic 42110 -1,910,562.42 -446,653.30 =1i850,00000 446;04084 -1,403,959.16 Bicycle Lic 42115 -16,632.00 -4,766.00 R 927.uu 3y147 O0 -7,780.00 Oil Inspection 42120 -65,769.68 507 00 750 00 -74,757.00 Miscellaneous Lic 42125 -19,737.00 -6,040.00 8 742 00 4 550 00 -4,192.00 Deferred Fees 42128 3 000 00 3,000.00 Subdivision 42130 -18,000.00 -3,660.00 225 000 00 4 900 00 -220,100.00 Svcmark 421351,300 00 -1,300.00 Lic General? 42100_-V -2,797,723.11 -487,716.35 3 769 62 -2,403,106.38 Lic and Permits Public Wo 42150 Street and Curb 42152 -400,0.00 f 8 0 -399,215.00 Encroachment Permit 42155 -367,606.16 -71,913.53 _� 241f338 69 241,338.69 Erosion Control 42160 19 860 00 -19,860.00 Grading Permit 42165 -93,507.67 -26,762.00 100,000 00 16 507 00 -83,493.00 Harbor&Dock Const 42170 -1,058.00 -245.00 10,000 00 Q 25 -9,194.75 Hydrant Use 42175 Obstruction Permit 42180 -6,755.00 -1,920.00 25 000 00 890.00 -24,110.00 Parking Permit 42185 -7,139.40 -125.40 5 000 00 91 840 75 -4,159.25 Stock Piling 42190 Wide/Overweight/Loading 42195 -16,862.00 -5,512.00 15,000 00 3 9Q 00 -11,987.00 Lic.and PermIts1jPubII6W6 � V02150 -492,928.23 106,477.93 5�74 860 00 264 9 69 -310,680.31 Lic and Permits Bldgs 42300 Alarm Permits 42305 -135,578.00 -21,060.00 115;850 00 14 7,30.00 -101,120.00 Building Permits 42310 -1,436,193.41 344,910.82 -1 319 7 00 273 797 HT -1,045,479.19 Plumbing Permits 42315 -272,270.55 -70,668.63 268 498 0036 283 98 -232,214.02 Electrical Permits 42320 311,990.55 -63,092.16 350,732 00 55342:96 295,389.04 Mechanical Permits 42325 -165,445.09 -36,371.25 133;295 00 36; 55 5r22 -96,739.78 Combination Permits 42330 Swim Pool Permits 42335 Swim Building 42340 -50,775.96 -12,082.39 71 7;94 00 13,787 13 -58,006.87 Swim Electrical 42345 -12,972.00 -3,180.00 r 3 9 8 3,339.84 Swim Plumbing 42350 -9,506.00 -2,200.00 2 402 60 2,402.60 Swim Pool Permits 42335 -73,253.96 -17,462.39 M .94100 19'529 57 -52,264.43 Certificate of Occupancy 42355 -144,873.06 -40,074.36 85,000 00 29 474 00 -55,526.00 'Llc and PertnIWBld sue. _ _� _ 42300� -2,539,604.62 -593,639.61 -2;344 4 00 - =465;713 54 -1,878,732.46 Lic and Permits Planning 42400 Planning Commission 42410 Coastal Development Per - 42415 -7,960.00 -1,390.00 3 980 00 -3,980.00 Conditional Use Permit 42420 -48,572.08 -12,050.00 53;920 00 18 540 oo -35,380.00 Continuance 42425 Development Agreement 42430 -2,240.00 -2,240.00 'JW�3 560 00 1,840:00 -1,720.00 Ent Plan Amend-New Hr 42435 -1,650.00 1340 00 _ 1,340.00 Ent Plan Amend-Dir Re 42440 510.00 220.00 - .- 88 0.00 -880.00 General Plan Amendment 42445 Local Coastal Program 42450 Specific Plan Review 42455 -3,338.00 -3,338.00 #- Tentative Tract Map 42460 -24,060.00 -16,260.00 6 000.00 16 91100 10,911.00 Variance 42465 -4,005.00 -1,335.00 2,160.00 -2,160.00 Zoning Map Amendment 42470 -6,440.00 6 767 75 6,767.75 Zoning Text Amendment 42475 Planning Commission-Ot 42480 -8,500.00 = 27000 270.00 Flannin Commission ! r42410'4` -107,275.08 -36,833.0000 - -43,78875 -28,05L25 1st Quarter General Fund Revenue Report Page 30 2/7/2003 City of Huntington Beach 1st Quarter Revenue Report-FY 2002/03 V Accounts FY 01/02 FY 01/02 :FY 02/03 FY 02/03 LICENSE AND PERMITS � _ Balance _ _ :� .4NumbeF Actual list Quarter Revised•Bud et 1st Quarter Zoning Administrator 42600 Coastal Development Per 42605 -17,820.00 -920.00 180 00 8 452:00 -4,728.00 Conditional Use Permit 42610 -54,427.50 -14,632.50 38330.00 15,212.00 -23,118.00 Continuance 42615 -420.00 -€ 900 00 900.00 Entitlmt Plan Amendment 42620 -2,418.48 -168.48 1 980 00 1,887 00 93.00 Sign Code Exception 42625 4,750.00 1,300.00 567:00 -733.00 Temporary Use Permit 42630 -2,460.00 -730.00 -5,600.00 5,600.00 Tentative Parcel Map 42635 -10,480.00 -1,730.00 201440 00 -5,700.00 -14,740.00 Variance 42640 -8,685.00 1,930.00 7;800 00 3,018.00 -4,782.00 Zoning Admin.-Other 42645 5,386.40 4,187.00 1 700:60 221.00 1,479.00 -R;:Zonin �Administrator;:: _,uv-42600 - 106,847.38 -24,297.98 _ 91,230.00 35,0$7.00 -56,173.00 Environ Processing 42700 Environ Assmnt 42705 29,120.00 11,405.00 =12,145.00 12,145.00 Environ Impact Report 42710 -184,728.25 -19,900.00 Emiron Processin . 42700W' -213,848.25 -31,305.00 � .' -12,146.00 12,145.00 Staff Review 42750 Add Assign Proc-Add Chn 42755 6,980.00 -770.00 3,8$0 00 1 254 00 -2,596.00 CCBR Review 42760 7,305.00 1,170.00 -3-291 00 3,291.00 Certificate of Complian 42765 -910.00 _ -1,070.00 1,070.00 Code Enforcement Fee 42770 -26,804.73 -5,506.00 -11,458.00 11,458.00 Design Review Board 42775 -33,125.00 -7,450.00 _` 33,368.00 4278.00 -29,090.00 Final Parcel Map 42780 -8,232.00 -2,980.00 10 040 00 -1,608.00 -8,432.00 Initial Plan,Zoning a 42785 -800.00 -100.00 376.00 376.00 Limited Sign Permit 42790 -5,670.00 465.00 �' 2 546.00 945.00 -1,601.00 Preliminary Plan Review 42795 -1,955.00 1842.00 - 1,842.00 °, Temporary Sign Permit 42800 -10,095.40 -1,675.00 11.27"1 00 3,714 00 -7,557.00 iYTemporary Sales/Event 42805 -11,824.00 -3,220.00 ' -10--950 00 4,021-;00 6,929.00 Zoning-Flood Verifica 42810 -3,741.00 -790.00 3,260 00 1,771.05 -1,488.95 Appeals 42815 -5,310.00 542.00 W 3540.00 1,998.00 Staff Review-Other 42820 11,631.46 2,236.80 ',: 7 245 00 4,365.60 -2,879.40 Staff-Review _ _ 42750 -134,383.59 -26,362.80 .89 205 00 -38 400 65 -50,804.35 :z Library 42860 Library Svc 42855 -4,746.18 -1,353.85 51 000 00 i3O 80 -50,759.20 Libra '42850 U -4,746.18 -1,353.85 51,000 00 t-240.86 -50,759.20 h , Parking In-Lieu 42860 19,560 00 -60 00 -19,500.00 Llc:arid Permits_Plannlhdt�-' 42400; -567,100.48 -120,152.63 3 2 835.00 121,692.20 -193,142.80 ,,'LICENSE AND,PERMITS� T242000 -6,397,356.44 -1,307,986.52 6,149 017.00 1,363,355.05 �,785,661.95 Account9 FY 01/02 FY 01/02 FYx02/03 . FY 02103 _ FIN SAND FORFEITURES _ N mbar Actual 1st QuarterR wised 6 d aet 1st Quarter" Balance CourtlTraffic Fines- 42905 1,033,869.42 -147,861.75 -1 015 778 00 20,213.61 -1,055,564.39 0 x Library Fines 42910 _ Main Street Lib Finds 42915 -3,487.38 -707.97 7;302 00 688.98 -6,613.02 Center Lib Fines 42920 -111,095.62 -26,486.57 `113,498A0 -27,24T45 -86,251.55 Banning Lib fines 42925 -3,294.21 -1,054.90 4 352.00 682.01 -3,669.99 Oakview Lib Fines 42930 -2,774.38 -611.9 =2;760:00 599.9 2,166.10 Murphy Lib Fines 42935 -761.55 -282.75 �925 -47422 -450.78 Lib"raifFines .: .. ._ _-`.. 42910, -121,413.14 -29,144.09 128 844 00 29;692.56 -99,151.44 W,_ParkIh Fines' _ ;�W42940 -2,071,258.03 -309,555.81 ` -2,160,000.0'0 195,518:75 -1,954,481.25 ParkiriMFines-Delin uent 42945 A -208,678.48 � _�175�100 00 -175,100.00 AlarmFines = _ :42950 ' -362,159.45 -63,584.85 -441,345 0 34 960.00 -406,395.00 ;FINES--AND>FORFEITURES q,"42900. -3,797,378.52 -550,146.50 _ _,>=3,971;067 00 1 r280,374.921 -3,690,692.08 list Quarter General Fund Revenue Report Page 31 2/7/2003 City of Huntington Beach 1st Quarter Revenue Report- FY 2002/03 ,Account FY 01102 FY 01/02 FY102/03f !Z-92/03 USE OF4M0NEY AND PROPERTY �, =M - Balance Number:: Actual 1st Quarter Revisedi6ud eta 1st;Qua ter K Interest Income 42960 g Pooled Cash Interest 42965 518,819.23 25,437.13 560,000 00 167 15 -927,981.15 Restricted Cash Interest 42970 -339,986.00 -50 000 0,.0 -50,000.00 Late Charges 42975 37,167.06 13,677.01 E 10 3.08 79 10,308.79 Interfund Loans Interest 42977 -1,616,067.47 -2 200,00 00 2,200,000.00 . Interest;lncome�.: _ _,_ 42960 -2,512,039.76 11,760.12 =2 810,000 00 157 672 36 -3,167,672.36 w ,t Loan Payments 42980 Interest Payments 42985ER W :LoWPa inents - =` = -..: 42980 LR A N J = _ W, 42996 NO- Deferred Comp 43005 AT Def Comp c-84-A 43010 tDeferred,Com t 43005 W Lease and Concession Inco 43055 Huntington Driftwood 43065 Land Lease Income 43075 -547,249.36 -147,752.26 523 416 00 99 907 94 -423,508.06 Bldgs Lease Income 43085 Y Beach Concessions 43095 -73,754.52 -12,177.88 100 000 00 3 fi 798 09 -93,201.91 Prop.Equipment Lease 43105 " y Rooms Rentals 43115 Main Street Room Rental 43125 -30.00 Center Room Rentals 43135 -67.20 44 �K r_ Senior Center Rentals 43136 -1,327.50 30 000 00 s -30,000.00 Clubhouse Rentals 43138 25 00000 -25,000.00 Community Center Rental 43139 ��,�60F000 00 „ -60,000.00 Rooms Rentals 43115 -1,424.70 }�F715 000 00 -115,000.00 Central Park Concessions 43145 -117,644.79 -31,411.68 � � 31 31773 31,317.73 Vending machines 43155 -32,355.96 -9,308.18 29 504 00 629 26 -21,874.74 Rentals 43165 -129,372.13 -48,990.88 371 315 00 - 19 490 25 -351,824.75 Lease:ai5d'Conces§l6fi':Inco 43055 -901,801.46 -249,640.88 ,1,139;235 00 165143 27 -974,091.73 Royalties 43900 2 Oil Well 43910 -199,525.51 -34,465.27 200 000 00 12-475 06 -187,524.94 Other Royalties 43920 47,831.38 5,696.16 _ 100 000 00 3 21458 96,785.42 Royalties,, _ *-' 43900 -247,356.89 -40,161.43 300;000 0015 689 64 -284,310.36 Parking Revenue 44000 �2 Parking Lots 44010 -1,542,367.20 -97,580.90 425,000 00 � 110 073 20 -314,926.80 Resident Parking Permit 44020 2,619.00 2,402.00 2 600 00 -2,600.00 Sunset Vista 44030 -66,186.00 -23,368.00 =- 8T000 00 32 982`00 54,018.00 Parking Structures 44040 -941,484.21 -140,128.60 -1 187,000 00 1 1451785.25 -1,041,214.75 Meters-Business 44050 -508,960.71 -94,523.52 500 000 00 �10524410 -394,755.90 Meters-Residential 44060 -429,297.85 -51,908.64 300 000 00 -62 9448 17 -237,051.83 Meters-Recreational 44070 -576,293.12 -68,327.01 600 00 00 0 .70 � 81 30730 -518,692 Pier Plaza 44080 590,890.62 -95,494.52 725;QOU 00 *115218 49 -609,781.51 Meters Beach Blvd. 44090 5,424.04 1`500 00 861M2 -638.88 , ___ '3 N' M+6 =:Parkin:Revenue 44000 -4,663,522.75 -573,733.19 -3,828,100 00 -654 419 63 -3,173,680.37 Contract Jail Bookings 45000 � € City of FV Jail Bookings 45010 City of Wstmnstr Jail Bo 45020 � : Other Municipalities 45030 -10,489.15 143 00 143.00 Other Govt Jail Bookings 45100 foll ContractJa111Bookiri s. ,: . . = ;_45000 -10,489.15 ' 143 00 143.00 4 .PCS Wireless'-VA--AC AV . 451110 -133,916.40 -29,080.50 72 000 0 = -72,000.00 --Adman Cost Bonds 1'1� 46120 . -8,469,1 4 00 -7,671,611.829:FUSE OF4MONEY AND PROP _ , list Quarter General Fund Revenue Report Page 32 2/7/2003 City of Huntington Beach 1st Quarter Revenue Report-FY 2002/03 Account FY 01/02 FY 01f02 FY 02/03 FAY 02/03 REVENUE�F,ROMt07HERAGENCIES ' - - _ Balance y= ._ ;_ - _ Number . Actual 1st Quarter Revised% d eta r 1st Quarter State of California Agenc 46100 Tidelands Revenue 46110 -98,169.76 111,29152 60100`00 `W -60,100.00 State Set-Aside 15% 46120 Real Prop.Transfer 46130 -1,130,279.17 -77,920 80 939"7i45 0�0 .. 85 687 55 -854,057.45 State Mandated Cost Reim 46140 -116,428.00 373,981 00 -200;00000 -200,000.00 State Public Lib Funds 46150 -294,851.00 112 200:0d -112,200.00 From State of Cal 46160 -49,095.68 41,674 04 316;rgl 30 � 40 86 316,850.14 Vehicle License Fee 46170 -10,939,195.70 -2,332,485 52 s_ 10 281-- 12 00 � " ;2T06608 -9,519,645.92 POST Reimbursement 46180 -110,601.22 -8,064 00 -455i000!0 651 32 -44,348.68 Direct Library Loans 46190 i Stateof'Califo�nia?A e'ric = '46100 -12,738,520.53 -1,891,523 75 11 955;848 00 -848 445 81 -11,107,202.19 Federal Agencies 46300 AHFP 46310 CDBG Allocations 46320 Other Federal 46330 -18,094.50 61200 00 61,200.00 46300_, 18,094.50 -61 200 00 -61,200.00 County Agencies 46400 ' County Payments 46410 -117,779.54 -23,500 0090;000 00 2 546 1; -87,453.89 Abandoned Vehicles 46420 -340.00 OCTA 46430 ,# Entitlmt 46440 ` Grants 46450 35000 35,000.00 OCTA 46430 35,000:00 -35,000.00 Orange County Sanitation 46470 -270,141.20 -4,354 00 674 50 674.50 Reg Narc O!f Reimburseme 46480 -7,644.00 -2,457 00 120;000.00 120,000.00 Other Governmental A enc 46490 -3,096,50 -885 43 -32 782 00 716 54 -32,065.46 F .'CUufit`iA"ancies ,,Y' "`46400 -399,001.24 -31,19843 277782.00 , -393715 -273,844.85 Gas Tax Revenues 46500 _ - Gas Tax 2107.5 46520 AQMD 46710 . Subvention 46720 Grants 46730 AQMD 46710 r �� JPA'S 46740 . Training 46750 - _V Other 46760 -17,742.76 -4,130 03 �, 10, 27�00 5 701?53 -5,225.47 JPA'S 46740 -17,742.76 -4,130.03 10;927.00 -5 701 553 -6,225.47 Other Agencies 46790 Fountain Valley 46800 5 000 00 00 gy--_ -5,000.00 Westmnstr 46810 HBUHSD 46820 jags OVESD 46830 FVSD 46840 = HBCSD 46850 City of Newport Beach 46860 g Other 46870 -7,106.67 -85911 t2000:00 -2,000.00 Other A encies 46790 -7,106.67 -869 11 7,000.00 � 7,000.00 ` GxRvnues 4650 17s 27 0 5 701 53, -12,226.47 tREVENUE4FROMcOTHER=AGENCIE.x.s° - 46000t-� 13,180,566.70 -1,927,709.33 12 312 557:00 -858,084 49 -11,454,472.51 1st Quarter General Fund Revenue Report Page 33 Z712003 City of Huntington Beach 1st Quarter Revenue Report-FY 2002/03 Account FY 01/02 FY 01102 =-F.Y 02103" FY402/03 CHARGES,FOR�CURRENTSERVICE ._ = Balance - T6 �:-r Z,_'. �_ .'__Numbdr� Actual 1st Quarter GUiedsBud`et 11tsQuarter Public Works 47100 Y Residential Tree Replace 47110 -20,923.15 -2,070.00 4r 5 128 50 5,128.50 Developer Fee 47115 -103,515.00 Engineering and Insp Fee 47120 -144,162.40 -80,038.00 5.00,000 00 163 069 00 -336,931.00 GIS Survey Fee 47125 -2,340.00 -1,090.00 = ;§ Grading Plan Check 47130 -325,246.15 -59,707.25 7 0 0000 00 35�3 -664,650.49 Landscape Inspection Fee 47135 -38,490.00 -9,555.00 _X000'.00 9 78!00 -10,822.00 Landscape Plan Check 47140 -73,354.00 -38,030.00 25000 00 5-597 00 -191403.00 O.C.Sanitation Collects 47145 � � Commercial Sanitation 47150 -981,372.22 -190,650.93 ,a175,000 00z 437Ov00 70,630.00 Residential Sanitation 47155 -75,816.29 12,775.26 '265 50 265.50 O.C.Sanitation Collecti 47145 -1,057,188.51 -203,426.19 75,000 00 t,-4 835 50 -70,364.50 Public Impr Plan Check 47160 -116,043.00 -40,545.00 W 50806 00 50,806.00 Recordation Fee 47165 Reinspection Fee 47170 -300.00 525.00 I 5,000 00 364 00 5,364.00 Tract Map Review 47175 -3,100.00 Traffic Impact Fee 47180 Putilli:Works ". Jrt- 7.47-100-- -1,884,862.21 -434,986.44 R _1#325;000 00 273,399 51 -1,051,600.49 Building 47200 Permit Issuance 47205 -312,897.77 -77,266.19 t 225 000 00 68 043 62 -156,956.38 Plan Review 47210tpr. Building Plan Review 47215 -800,318.13 175,500.14 469,758 00 U 155 296 40 -314,461.60 Plumbing Plan Review 47220 -26,317.95 -9,154.92 1'1 11400 � 8441£71`. 2,705.29 Electrical Plan Review 47225 92,666.20 -22,873.86 � 50 7 00 16;650 30 -33,506.70 ► +� Mechanical Plan Review 47230 -58,905.14 -9,284.81 r 1950 42 8Y0 17 -6,686.83 Combination Review 47235 ,a Planning Review 47240 -187,431.01 41,750.89 135,000 004�1 95445 -93,045.55 Plan Review 47210 -1,165,638.43 -258,664.62 -885,5 9 0 t 235183 03 -450,405.97 Plan Review Extension 47245 Permit Extension 47250 -47.89 Microfilming 47255 -55,552.51 11,429.25 6 000 00 15 443`30 -30,556.70 SMIP 47260 = :4 ZM Automation Fee 47265 �'90;00000 90,000.00 Administrative Citation 47275 -96,619.95 -38,032.00 20;000�00 17 005,00 -2,995.00 Bufldin 47200►-1 -1,630,756.55 -385,292.06 -1066,569.00 -E335654.95 -730,914.05 Library 47300 b _ Non-Res Library Card Fee 47305 43,441.50 9,677.0035 000 00 �11�082 00 .00 Media Media Library 47310 -574.15 -2.00 �10000r00 -80520 -99,194.80 Library Reserve 47315 -2,678.60 -848.60 - _ 566 25 566.25 Community Enrichment Fee 47320 270.00 47300 -46,964.25 -10,527.60 135,000 00 12 OAS' -122,546.55 Special City Svcs 47400 Video Productions 47410 Weed Abatement 47415 16,527.27 -6,204.55 32 782300 kzz 5g871 18 -23,601.51 Sewer Svcs 47420t1-200M00 -2,000.00 Vehicle Body Work 47425 27,457.57 -6,703.71 11-10000 20000 = 8,200.00 Radio Maintenance 1-7 47430 -6,825.83 352.50 000 AQM 215 00 50,785.00 Jail Charges 47435 12,375.00 V"0i -15,300.00 Impounded Veh.Rel.Fee 47440 -152,930.00 43,440.00 150,0 0100 � 30600 00 -119,400.00 Research Requests 47445 -222,750.92 48,810.08 � 50484 38 50,484.38 Performance Bond Reducti 47450 525.00 Maps&Publications 47455 -338.00 -238.00 10,400 00 81 25 -10,318.75 Fingerprinting Fee 47470 S cial'Ci .Svcs =W47400!7 -439,204.59 -105,748.84 289'682 00 -87 778 8 1 -181,905.19 Recreational Classes 47500 i Recreational Fees 47501 -2,214,320.59 -92,622.21 -2 221 800 00 9 963 84 -2,122,836.16 Junior Lifeguard 47510 -356,183.00 720.00 360 000 00 _ 360,000.00 riRecreational Classes �47500 -2,570,503.59 -91,902.21 =2,581y800 00 98;963 84 -2,482,836.18 S ecial'Events _ - 47,SOO t -48,859.36 -13,413.40 - 153;000 00 14,395.46 -138,804.64 1st Quarter General Fund Revenue Report Page 34 2f7/2003 City of Huntington Beach 1st Quarter Revenue Report- FY 2002/03 Account, FY 01102 FY 01/02 FY02/03 n FY 02/03 CHARGESyFOR CURRENT SERVICE Balance Number' Actual 1st Quarter RiMied`Bud et' 1st Quarter Utility Charges 47700 Customer Billings 47725 150`000.00 -150,000.00 Setup Charges 47735 -124,750.00 -27,100.00 29325:00 29,325.00 City Water Usage 47745 Water Sales 47710 124,750.00 27,100.00 000 00 29,325.00 120,675.00 r: UtilityGfiar es :°°-rii 477,00 - 124,750.00 -27,100.00 150,000.00 29325.00 -120,675.00 `Firemed'.: A-W 164-_ _ 47800 w =YAmtiulance Char"es -< 6 �. J 478501. 180;000 00 -180,000.00 Emergency Response 47860 Police Emerg Resp 47865 -111.70 247¢200 00 -26,983.12 -220,216.88 Fire Emerg Resp 47870 269 500 00 -269,500.00 Public Works Emerg Resp 47875 Emer enc";Res onse, 47860',A 111.70 516,700.00 w26,983-12 -489,716.88 Hazmat Fees 47900 Fire 47905 -4,742.01 -1,111.04 4 10 000 00 -10,000.00 Public Works 47910 -27,820.50 -6,910.48 -3570000 35,700.00 Hazmat Contracts 47915 10"200 00 -10,200.00 Hazmat Fees _�- uV- '" � V47900 -32,662.51 -8,021.52 = 45;900:00 -55,900.00 Miscellaneous 47950 Postage 47955 6,273.50 -1,029.31710000 316.79 -6,783.21 Bus Shelter Inspection 47960 2.000 00 = 2,000.00 Photocopying 47965 -13,739.66 -2,547.86 20,409.00 2,360 52 -18,039.48 Abandoned Oil Wells 47970 -8,967.65 -2,720.00 5,100 00 4 431.30 668.70 Insurance Subrogation 47975 2106.36 2,106.36 Stop Loss Recoveries 47980 1 800 000 00 -1,800,000.00 Miscellaneous ," 47960. _ -28,980.81 -6,297.17 =834 600 00 9 4,214.97 -1,825,385.03 'Pro rleta:: Furid Char es: 48050:;_ -3,217,600.00 ,531 001 06 784 538 00 -2,746,463.00 CWARGESgFOR CURRENT'SVC 47000 10,024,855.57 -1,083,289.2411 799,252.00 1,672,705.11 -10,126,646.89 Account FY 01/02 FY 01/02 'FY 02/03, FY 02/03 O?HER REVENUE =Numbor: Actual 1st Quarter R vised.Budet -" 1st.Quarter. Balance Sales 48110 . Land Sales 48135 " 120 00000 120,000.00 Equipment Sales 48140 18,795.97 2,150.93 269:84. 269.84 Fixed Asset Sales 48145 -107,220.00 -38,376.16 --63,559.65 63,559.65 Property 48130 126,015.97 40,527.09 �� y 120 000 00 63,829 49 -56,170.51 A .=48110 N -126,015.97 -40,627.09 g 120 000 00 -63 829.49 -56,170.51 j= `�y General Sales 48200 `; Coin Telephones 48210 -8,965.74 -4,972.42 Ll6-000 00 =70428 -15,295.72 Employee Phone Reimb 48220 -4,112.41 -856.58 8,000 00 A 804 64 -6,195.36 Souvineer Sales 48230 -1,288.95 -281.85 , -_ --40`00 40.00 Library Sales 48240 Records and Cassettes 48245 389.10 -95.50 105.75 105.75 Lost Books 48250 -102,519.04 -24,961.39 %000.00 3 398.12. -6,601.88 Library Sales 48240 -102,908.14 -25,056.89 10 000.00 -3 503.87 -6,496.13 Bus Bench Ads 48260 22500:00 22,500.00 Plans and Specs 48270 -3,237.00 -1,015.00 300 00 w525.00 225.00 Video Sales 48280 = - GeneralSales . ' ;':,-_:. k48200 -120,512.24 -32,182.74 �-34 300 00 -29,077.79 -5,222.21 :Donatloris_ 48300` 106.75 -4 000 00 875.00 -3,125.00 `-""Naming Ri htiP 4835058 Reimbursables 48370 Blood Alcohol Reimburse 48380 -48,500.00 -14,420.00 50;000 00 712,290:00 -37,710.00 1st Quarter General Fund Revenue Report Page 35 2!7/2003 City of Huntington Beach 1st Quarter Revenue Report- FY 2002/03 r � Account;, FY 01102 FY 01/02 6%F 0 UO3- FY 02/03 CHARGESjFOR=CURRENT SERVICES t Balance _ - Number`, Actual 1st Quarter Revised et 1st Quarter Prop.Damage Reimb 48385 3,767.86 1,109.4850 000100 510 89 -49,489.11 Mello-Roos Reimbursement 48390 Restitution 48400 -1,731.82 -81.82 2800000 41156 -27,588.44 Other Reimbursement 48410 -71,518.74 -6,854.50 68�?586 00 211,841 20 143,261.20 Reimbursables� , .48370 -125,518.42 -22,465.80 96;580T00 225,053 65 28,473.65 ; Settlements - _; 48500 -22.45 -7.14 Other 48510 Passport fee 48515 45,713.79 4,987.54 17 484 QO 12615.85 4,868.15 Evidence Recovery 48520 -38,056.34 3 768.50 3,768.50 DDAs and OPAs 48540 1!000 00 -1,000.00 Miscellaneous 48550 26,550.01 -65,289.10 - 604910 00 -427c373 98 148,463.98 48510 -57,220.12 -70,276.64 �23, 00 .443;758 33 146,364.33 165,459.41 .978t274 00 OTHER REVENUE a�. _ =- 481K0 i -429,395.95 762,594.26 110,320.26 - Accounts FY 01/02 FY 01/02 FY'02/03` ' FY,02/03 NON-OP�ERATING.REVENUE Balance - = _,Numbers Actual 1st Quarter Revised'Bud et. ="1st Quarter _ Operating Transfers In 49100 General 49101 -1,861,789.00 -713,500.00 1 635 283 00 7755,753.00 -879,530.00 Air Quality Fund 49102 Donation Fund 49103 Gas Tax Fund 49104 -2,400,000.00 L900.000 00 225,000 00 675,000.00 Pier Plaza Fund 49105 Private Project Self Suf 49106 1 Res Economic Uncertainty 49107 0 eratinb Transfers Ins !�R 49100 4,261,789.00 -713,500.00 -2 535 28100 980,753 00 -1,564,530.00 Proceeds;of Lon eTermtDbbtg -49300 .Prlor;P.eriod'Ad ustmenty - 0 ,"49350" -984,242.23 Joint Venture'lncorne_ "'49400 1.0 00 00 -1,000.00 'NON=OPERATING'REVENUE77' &149000` -5,246,031.23 -713,500.00 -2;536-283.00 980,753 00 -1,555,630.00 1st Quarter General Fund Revenue Report Page 36 2/7/2003 ATTACHMENT #3 CITY OF HUNTINGTON BEACH INTERDEPARTMENTAL COMMUNICATION To: Ray Silver, City Administrator From: Clay Martin, Director Of Administrative Services Subject: FIS 2003-20 Receive and File Fiscal Year 2002/2003 First Quarter Report and Adopt Recommended Actions Date: February 7, 2003 As required by Resolution 4832, this Fiscal Impact Statement has been prepared for "Receive and File Fiscal Year 2002/2003 First Quarter Report and Adopt Recommended Actions". If the City Council approves this request (total appropriation $4,000,000) it will reduce the working capital of the Redevelopment Agency Debt Service Fund to zero and it will reduce the unreserved, undesignated fund balance of the Redevelopment Agency Capital Projects Fund to $1,370,000. CQ Clay Martin Director o Administrative Services RCA $OUTING & INITIATING DEPARTMENT: ADMINISTRATIVE SERVICES SUBJECT: RECEIVE AND FILE FISCAL YEAR 2002/2003 FIRST QUARTER REPORT AND ADOPT RECOMMENDED ACTIONS COUNCIL MEETING DATE: FEBRUARY 18, 2003 _......._..... .. ..... ......... ....... RCA ATTACHMENTS STATUS. Ordinance (w/exhibits & legislative draft if applicable) Not Applicable Resolution (w/exhibits & legislative draft if applicable) Not Applicable Tract Map, Location Map and/or other Exhibits Not Applicable Contract/Agreement (w/exhibits if applicable) (Signed in full by the City Attome Not Applicable Subleases, Third Party Agreements, etc. (Approved as to form by City Attome ) Not Applicable Certificates of Insurance (Approved by the City Attomey) Not Applicable Financial Impact Statement (Unbudget, over $5,000) Attached Bonds (If applicable) Not Applicable Staff Report (If applicable) Not Applicable Commission, Board or Committee Report (If applicable) Not Applicable Find in s/Conditions for Approval and/or Denial Not Applicable ......... ....... EXPLANATION FOR MISSING ATTACHMENTS REVIEWED RETURNED fORV NARDED Administrative Staff Assistant City Administrator (Initial) City Administrator Initial City Clerk ) EXPLANATION FOR RETURN OF ITEM: (Below • . For Only) RCA Author: William McReynolds