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Updates to Fiscal Year FY 2002 - 2003 Departmental Budgets a
y Finance Board Communicatiil on n. 11 ' V TO: MAYOR AND MEMBERS OF THE CITY COUNCIL o ' FROM: FINANCE BOARD: CHARLES FALZON, CHAIRMANor- SUBJECT: FINANCE BOARD RECOMMENDATIONS TO PROPOSED CHANGES TO FISCAL YEAR 2002/2003 BUDGET DATE: JUNE 26, 2003 Since receiving the recommendations on June 12, 2003, the Finance Board has met with City Department heads and held a special meeting to take action on recommendations to the City Council. Some Board members also attended or viewed Council Budget Workshops. Each Board Member, during the last two weeks, invested over 20 hours reviewing the proposed changes to the fiscal year 2002/2003 budget. Prior to receiving the proposed changes, the Board received and reviewed Quarterly Financial Reports, the Comprehensive Annual Financial Report for the year ending September 30, 2002, department work programs, and various historical documents. With the City Council setting a priority to fund essential services to the community, the Finance Board prepared our recommendations. There are a limited number of recommendations for increasing revenue. For the FY 2003/2004 budget, the Board would like to focus on additional recommendations for increasing revenue. In reviewing the Alternative Budget Recommendations (tab R), the Finance Board recommends that some of the Alternatives be accepted and implemented in July. Details are included within the Public Works recommendations. For expenses in the General Fund that directly relate to an enterprise, we recommend that these costs be immediately transferred to the appropriate enterprise fund. Several recommendations are provided with the General Fund dollars invested in additional services to the community. S y iv City of Huntington Beach Him a,. INTERDEPARTMENTAL COMMUNICATION TO: HONORABLE MAYOR AND CITY COUNCIL VIA: RAY SILVER, CITY ADMINISTRATOR FROM: CLAY MARTIN, DIRECTOR OF ADMINISTRATIVE SE VICES SUBJECT: RESPONSE TO CITY COUNCIL QUESTIONS RAISED AT THE JUNE 23, 2003 BUDGET STUDY SESSION DATE: JUNE 28, 2003 Attached are the responses to the questions that the City Council raised at the June 23, 2003 Budget Study Session. The following departments provide these responses: Administrative Services City Administrator Planning Police Library Community Services Fire Public Works If you have any further questions regarding these responses, please feel free to contact the respective department head or myself. c: William P. Workman, Assistant City Administrator Department Heads q. 0 S ity ADMINISTRATIVE SERVICES H- INTERDEPARTMENTAL COMMUNICATION TO: Honorable Mayor and City Council VIA: Ray Silver, City Administrator FROM: Clay Martin, Director of Administrative Services SUBJECT: Response to Administrative Services Questions Posed at the June 23, 2003 City Council Meeting DATE: June 27, 2003 This memorandum responses to the questions asked at the June 23, 2003 City Council Meeting of the Administrative Services Department. Provide a breakdown of all positions in the General Fund vs. other funds by department showing the effect of the reductions. Attached is a table titled "Table of Organization Reconciliation" which describes the changes made to total authorized positions resulting from the recommended reductions and reorganizations. The table provides a breakdown by department and distinguishes between the General Fund and other funds. It also accounts for the recently approved Information Services reorganization and the sworn frozen, unfunded positions. Provide a general estimate of positions eliminated by the temporary part-time reductions. As you are aware the City Council approves the total number of full-time positions in the table of organization each fiscal year with the adoption of budget resolution. In the case of temporary part-time positions the City Council approves the total funds a department may use each fiscal year. Therefore, it is difficult to give an exact number of temporary part-time positions that will be eliminated in the proposed reduction of $520,016 in temporary part-time salaries. It is possible to develop an estimate in the number of part-time positions that maybe reduced due to this proposed reduction. The average temporary part-time employee is paid $12.62 per hour. Dividing $520,016 by $12.62 results in 41,197 budgeted temporary part-time hours. Assuming a temporary part-time employee works 1,040 hours per year (20 hours a week, 52 weeks a year) and dividing that into 41,197 results in 39.61 temporary part-time employees. The city employs 100 to 700 temporary part- time employees depending on the season. Provide the benefit cost/load (%) for safety vs. non-safety. The benefit cost load adopted by City Council in the fiscal year 2002/2003 budget is for safety employees 33.46% and 32.03% for non-safety employees. The safety benefit cost is higher because of a higher employee contribution to CalPERS and higher workers' compensation rates. With the new CalPERS safety employer rate of 8.997% effective July 1, 2003 this differential will increase. Provide a list of unfilled, funded vacancies. Attached is a table titled "City of Huntington Beach — Vacant Positions as of June 26, 2003" which provides the most recent update of all vacant positions by department. Those vacant positions shaded completely represent positions recommended for elimination. Those vacant positions shaded through the job title only represent sworn positions that are recommended to remain in the Table of Organization but be frozen and unfunded. Finally, the table provides Information Services vacancies reflecting the recently approved department reorganization. cc: William P. Workman, Assistant City Administrator ATTACHMENT # 1 �! 3 Table of Organization Reconciliation GENERAL FUND Filled Vacant Eliminated Positions Added Transferred Transferred Frozen,Unfunded Revised Positions Department Adopted Table of Eliminated Positions Positions within Positions outside Positions (no change to T.o.) Revised Table of Organization Positions General Fund General Fund (no change to T.O.) Organization City Council 1.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 1.00 City Attorney 14.00 0.00 0.00 0.00 0.00 0.00 0.00 1.00 14.00 City Clerk 8.00 0.00 (1.00) 0.00 0.00 0.00 0.00 0.00 7.00 City Treasurer 16.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 16.00 City Administrators Office 10.50 (0.50) (1.00) 0.00 0.00 0.00 0.00 0.00 9.00 Administrative Services 40.00 (1.00) (2.00) 0.00 0.00 0.00 0.00 1.00 37.00 Building&Safety 27.50 0.00 0.00 0.00 0.00 0.00 0.00 0.00 27.50 Community Services 65.50 (1.00) (5.00) 0.00 0.00 (2.95) 0.00 0.00 56.55 Economic Development 3.75 (0.50) 0.00 0.00 0.00 0.00 0.00 0.00 3.25 Fire 142.25 (1.00) (2.25) 0.00 0.00 (4.00) 10.00 0.00 135.00 Information Services 17.50 0.00 0.00 8.00 11.00 0.00 0.00 0.00 36.50 Library Services 37.25 (3.00) (1.00) 0.00 0.00 (2.00) 0.00 0.00 31.25 Planning 23.50 (2.00) 0.00 0.00 (2.00) 0.00 0.00 0.00 19.50 Police 378.00 (7.00) (7.00) 0.00 (6.00) 0.00 12.00 0.00 358.00 Public Works 160.50 (23.00) (11.00) 0.50 (3.00) (5.00) 0.00 0.00 1 119.00 TOTAL 945.25 (39.00) (30.25) 8.50 0.00 (13.95) 22.00 2.00 870.55 OTHER FUNDS Filled Vacant Eliminated Positions Added Transferred Transferred Frozen,Unfunded Revised Positions Department Adopted Table of Eliminated Positions Positions within Positions from Positions (no change to T.O.) Revised Table of Organization Positions Other Funds General Fund (no change to T.O.) Organization City Council 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 City Attorney 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 City Clerk 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 City Treasurer 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 City Administrator's Office 2.50 (2.50) 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Administrative Services 9.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 9.00 Building&Safety 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Community Services 2.00 0.00 0.00 0.00 0.00 2.95 0.00 0.00 4.95 Economic Development 13.25 (0.50) 0.00 0.00 0.00 0.00 0.00 0.00 12.75 Fire 16.75 0.00 (0.75) 1 0.00 0.00 4.00 0.00 0.00 20.00 Information Services 1.00 0.00 0.00 0.00 2.00 0.00 0.00 0.00 3.00 Library Services 3.00 0.00 0.00 0.00 0.00 2.00 0.00 0.00 5.00 Planning 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 1 0.00 Police 7.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 7.00 Public Works 106.50 (1.50) 0.00 3.00 (2.00) 5.00 0.00 0.00 111.00 TOTAL 161.00 (4.50) (0.75) 3.00 1 0.00 13.95 1 0.00 0.00 172.70 TOTAL FOR ALL FUNDS 1.106.25 (43.50) (31.00) 11.50 0.00 0.00 22.00 2.00 1,043.25 June 26, We are urging you not ID dmhb to enghe mrnpany in dmvnWwn HiHn"ton Beach, This mold affed rd only the resbmis in ft h am. W also ttw in other area when Omk fire%*Am"or pwwjad* would be called ID 98 W those MSid&ft in to day 4DWn Oft The fiergilmr fa i0 in M Cm®each a preen y 50%below the na g emmp. Pubic is at ft. Pkme do rO put ft mskkwft of Hw*xjtm Beach in pert gar denW of IOQiii9 tt4�T OT the hOt� ThW*ym t+or your act atbarfion. �rgaret� _ Stti09f9�1, ,J%%%(card CA L i I a.VC 4 � 6 w a� Gt .�f' ° t wJ 1 � t,l '�(4 Q J� ;✓d ar �,R (e .rt e u-�" G 7;A- JUN-29-2003 19:15 99% P.01 June 26, Honorable Mayr madman and Nlierr6m of the City Council: We are ergbV you not to Wftft the engine cogmny In downtown How Beach. This woW effect not only the msidestts in the downbw area. but abo#tt w In other amm when dw flee kgt m ear medics would be caDed tD serve those r in the downtown am The%fghW nft in H�84N3ch is presently 50%below the m0orW wrage. Pubrc saM is at Mk. Pleme do not put ft residents of Hun*Kftn Beach In ern greater dater of tsfttg ttt flies or thw horttes Thar*you for your cortsideratiott and atbenion. s6Bs Mora C,"re Oz00" '� .bids C.A yZG4C�5�43 i TI4 Sjp.9.172 JX 7. 969 Noit c. f �y yre9. ! G /7u cG C:K• JUN-29-2003 18:09 99% P.01 L - r� , / Dom' � � �, ��-� t �a�e r k2 -)/L It lu-e�j e,�� I P�Qi1S�' C�DNfCLOSY #£ Yvv/ve L0vl.C4 A['_µvSF J',ne .2p / MoqA,_5 CC < w lT le �/ 2 ` 1Y� we:1z (ale 1 ctoc,�->e 11C..eLl 10, —The, 5N, 0Qs Zee- am 9, ve 6 6 Ick �� �.Qiv/,LC� � �L ✓�,'"c. CAL /h2G� , H.B. Council on Aging u 16n AV, on 0hc c� 12 ala O&r cf- un'tington Beach City Council 2000 Main Street Huntington Beach CA. t VVVV - 3 i� / � � ' / � �/�i-•�' �-. LC?4[�L!�, -[-v G -�L--L,�-L��'�LCi�(,�CCi� ��LL[-CrU \/,` �'� � �C�LL •/�'ll�C..�- _ ���d '_t,�/1 .-[iy� .-L-(.;C�C-c_c��-� .L G L� � � /jiyl_.wl.Lc. .c�E/1-L-i��'�-2•�- :,�,._ILC: ,bC_ c. //�-. <<C- � �,l,L � �?�, ov �JfI-c C.L/�_.C�-1UY.L.c "lj � J I I I 3 - rri:i,ht'ii .-.__.�-- - -- .-..�.-�..�. -.^._--ter-aura:•ssumttu„�..rw.�-�''"�� - -�-. - -w- •�-�- �_ lex Yrz- / txe- w e T C. 77 /46 e -7 q tev� C7 -- ----------------------- r )o ZLV,. C&a �t 4) -7/V- 12 S A� / 955lZZ F k �c(o/J6/o3 s.: w r � v e Vj4e �t o Yi d V -6v /a C -e - ro r � �� s I- t7),c<, t#e Afed e-( nk6 „.,..a.k'b,*f. f � 8 5 � 7-� e -e . AA' OLL/ O '' j G r. J?� e� /4�ti.r�f��s 1A T-0 Pf ee o.4 S7� L104 v1 4 Y- O-t4 o SAW . C� ),14 OL- 1 b 36z IUA"u-MJ �-^1 ` z&q7 S6 3 3 om-e� ko U i � �-�'1����j/�_{.i'r r�-v 4 AA/ 7 . 0 �a,(�"' �i.�- ��' /vl.��,c�� I�IE� � N�1- M� - Is - ��►vvR.��J� l/tnlcr 76A,,,ti M M liel, f I�,GtRS���NT ` 7RKc RN�1 �NG-�lvl ��%��1� ✓� -�i �RO�y StN��2.S N/e N f7 � t:.✓�2� ,l� t,G� � -ff,�.�`�tle. Caul;j_ � � -"° ��, OU2'� tNCc�Mt, t5 ✓�:2`�-V� RAJ — W ati LSD Mom, Fz�,� �f t c�FG' Gas-¢,� 77 �� r✓�,cam,� � � `��(/ � J -7o w� I xa-"e At n\ ko 7 - Pe �S Sc a/i C/os �v sit l o � /CMG- j �U N-6 G� 7e,, 4c. 3 8� H.B. Council on Aging~ eefLr e �d��2 - - ��� �-►�-� .�v --y���1�.� Cam' ��lunti lBed N City Council 2000 Main Street Huntington Beach CA 92648 O g39 , a12�."' i i ,«i, .gin:.•- ' �I r ! V _._. �1 c, J I � ' / `�t�",.✓}�'! 'j`�,^a•''4., �./ "✓"'C:�^'�"� .,�i}'"'7 1\� t��r`- fJ f L..-��'� -M6,.f~.. O i r r f � 6c- 6/A.,103 a t\d d k4 Gl vie- �L cd 7-z ------------ _---- --- ----------- --- 3 40 CJI ol 4�4 '�L •TS7dRf' a✓V( n+i. �•�Lii+y,.WFv 76,32 �o z 7r -jp� (D H.B. Council on Aging i i Huntington Beach City Council 2000 Main Street " .,AlHuntington Beach CA 92648 Mle oV� If� 0 Covv ep r_ a 1U-D � f H.B. Council on Aging Huntington Beach City Council H.B. Council on Aging 5,7 , z dI Huntington Beach City Council 2000 Main Street. Huntington Beach CA. /_J L�O (��5 l� ✓.✓1-- �� . I 116 ��la2�z ��a 9� � uJ� Imo" i � ,•X (4<5; PIN Ee e ),s ` ' ( Yr tl V Y " �' �- etiF�„ d � ���.�z. ��� � �� �.-k �� l ,zf�- °� � b3 -tie-. ,Ae . �� C�� � Yl�.,,ya. �e�!w..:llL lo � ..ti his/� RECEIVED 7 Budget Cuts JUN 2 2003 Threaten Beach Safet C�IY Huntington Beach y City Council Office Huntington Beach Proposed Cuts Eliminate a Marine Safety Officer r Impact • Beach safety reduced • Daily staffing reduced 20% • Increased overtime costs • Response time to emergencies increased Eliminate Lifeguard Rescue Boat Impact • Beach Safety Reduced • Some victims may not be saved Beach Safety Survey Are you concerned about beach safety? Do you agree with the city philosophy safety first? XVery concerned X Yes ❑ Partially concerned ❑ No Do you think the proposed cuts will affect Do you support the beach safety budget cuts? Beach safety? ❑ Yes ■ Yes No ❑ No Co e s: , fold acorn&LISA COMBEST 6752 MORNING TIDE OIL HUNTINGTON BEACH,CA 92648.26M T� lelti <9 o � fti°�f ,<��v' To: Huntington Beach City Council �deb 2000 Main Street Huntington Beach, CA 92648 -4."_ _ ii,i,:„I:1,11111i1+il„i,„i,l111111111111fi,l,i„i,l,,,i,l,i Budget Cuts RECEDED Threaten Beach Safety JUN 2 7 2003 City of Huntin ton City Coun 1 pffic ach Huntington Beach Proposed Cuts Eliminate a Marine Safety Officer Impact • Beach safety reduced Daily staffing reduced 20% • Increased overtime costs • Response time to emergencies increased Eliminate Lifeguard Rescue Boat Impact • Beach Safety Reduced • Some victims may not be saved Beach Safety Survey Are you concerned about beach safety? Do you agree with the city philosophy of safety first? Very concerned Yes ❑ Partially concerned ❑ No Do you think the proposed cuts will affect - Do you support the beach safety budget cuts? Beach safety? ❑ Yes Yes ,� No ❑ No Comments: 1 - , I " W Y1.&— C.-o v�d� p� (v►2c VL���V-- C3' (�`� �c r U iW<c zare tvncv�ct +r(rK hc., J fold if e k vI(L CA To: Huntington Beach City Council 2000 Main Street Huntington Beach, CA 92648 •: : ..�i_ : !l�l,,, l,l !! „!,►li►tl „!�ll�>>lll�,►�:i} �i,� _::�i„�1 Budget Cuts RECEIVED Threaten Beach Safety JUN 2 7 2003 City of Huntington Beach Huntington Beach Proposed Cuts City Council office Eliminate a Marine Safety Officer Impact • Beach safety reduced • Daily staffing reduced 20% �o • Increased overtime costs • Response time to emergencies increased Eliminate Lifeguard Rescue Boat Impact • Beach Safety Reduced • Some victims may not be saved Beach Safety Survey Are you concerned about beach safety? Do you agree with the city philosophy of safety first? X. Very concerned Yes ❑ Partially concerned No Do you think the proposed cuts will affect Do you support the beach safety budget cuts? Beach safety? ❑ Yes �1 Yes No �j No Comments: SL r lbid I,VOW- To: Huntington Beach City Council 2000 Main Street Huntington Beach, CA 92648 ii: ::::i: :ii:::i::i If! i:::isii:::i:ii::::'li,i,l„i,i,,,l,l,l Budget Cuts RECEIVED JUN 2 6 2003 Threaten Beach Safety C�tcityC ntin tonbeach City ,oun, Office Huntington Beach Proposed Cuts Eliminate a Marine Safety Officer Impact • Beach safety reduced • Daily staffing reduced 20% Increased overtime costs • Response time to emergencies increased - - -�-o 6 A4--Qr vQ ' Eliminate Lifeguard Rescue Boat i •: =., Impact Beach Safety Reduced • Some victims may not be saved Beach Safety Survey Are you concerned about beach safety? Do you agree with the city philosophy of safety first? Very concerned .2----Yes ❑ Partially concerned ❑ No Do you think the proposed cuts will affect - Do you support the beach safety budget cuts? — Beach safety? ❑ Yes ,FT" Yes �Ia' No ❑ No Comments: I ,. o v`e `� V� S —6 vv\A u v-� , �� c), So A JC' Vj)U a Cvk Sir vA CCS t r �( t �� ✓v `� l w �k gAQ S t/AL-�—, Cam%-Q— �0 t�v Qo fio cN� e s��-t1G re�S A-C, C\J r C Cti C-,14- TNea-St - -per<--0- -{-o `� P�1 A Cq Pm P 25 X'N (xdv�P by"it Od CA- Viol",7,. To: Huntington Beach City Council 2000 Main Street Huntington Beach, CA 92648 •':� li i 1 ' ll �'i 1 i 1 i i i� �` - ..r.....•_•' s.:r _ '}151 f 4 l�l fS z r 1 fl } Budget Cuts RECEIVEDJU N262003 Threaten Beach Safety C�IYi coon ton teach City Coun c Office Huntington Beach Proposed Cuts Eliminate a Marine Safety Officer Impact • Beach safety reduced • Daily staffing reduced 20% • Increased overtime costs • Response time to emergencies increased Eliminate Lifeguard Rescue Boat r _ Impact Beach Safety Reduced • Some victims may not be saved Beach Safety Survey Are you concerned about beach safety? Do you agree with the city philosophy of safety first? Very concerned .B----Yes ❑ Partially concerned ❑ No Do you think the proposed cuts will affect Do you support the beach safety budget cuts? Beach safety? ❑ Yes ,0" Yes ,2-- No ❑ No Comments: Y`e- + V\,\ 1 VI)V G -� S24 v\ces lV&j% �( t v, ✓J L bIr Q S v� W o SP— w lv �✓ &10\VMA.5. �(!�v VQo IL -ro ��\ -e ss�„`-r a rea_S Ax> C.Va, avN-o� - - - _- -. •-- fold - - -- - - --- - CJ a-t v"P�bmroC Ov CA- 02,ct y(e * To: Huntington Beach City Council 2000 Main Street Huntington Beach, CA 92648 '�'�'.�•=l•�:�:� . _ _ �1;1,,,;�;I,fl,•,1;,Il.,,i,,,1,Iy,..,�,Il,,.,,li,l,l,,l,l,,,t,l,l Budget Cuts RECEIVED JUN 2 6 2003 C of Huntington Threaten Beach Safety i ty Beach City Council Office Huntington Beach Proposed Cuts Eliminate a Marine Safety Officer Impact • Beach safety reduced • Daily staffing reduced 20% Increased overtime costs • Response time to emergencies increased Eliminate Lifeguard Rescue Boat Impact �. • Beach Safety Reduced • Some victims may not be saved Beach Safety Survey Are you concerned about beach safety? Do you agree with the city philosophy of safety first? (� Very concerned &I- Yes LJ Partially concerned ❑ No Do you think the proposed cuts will affect Do you support the beach safety budget cuts? Beach safety? ❑ Yes 14S Yes rg�_No ❑ No Comments: -C CoLkt d� k r 5 _-- - fold - - - - CQ MafbLe BaBP De„caScer ptys P WNW"8-aw.Ca 92m ' I To: Huntington Beach City Council 2000 Main Street Huntington Beach, CA 92648 = �r' Ii,I,,,,Mill,III.III i,,,I,II,,,i,II,,,,l1,1,!„i,I,,,I,I,I , RECEIVED Budget Cuts 'JUN 3 0 2003 Threaten City of Huntington Beach Beak--.-%,Ih Safety City Council Office Huntington Beach Proposed Cuts Eliminate a Marine Safety Officer Impact • Beach safety reduced • Daily staffing reduced 20% • Increased overtime costs • Response time to emergencies increased . = Eliminate Lifeguard Rescue Bo: t� Impact • Beach Safety Reduced • Some victims may not be saved j Beach Safety Survey Are you concerned about beach safety? Do you agree with the city philosophy of safety first? 4 Very concerned JU Yes ❑ Partially concerned ❑ No Do you think the proposed cuts will affect Do you support the beach safety budget cuts? Beach safety? ❑ Yes OK Yes No ❑ No Comments: RECEIVE ® Budget Cuts ��N 3 0 2003 Threaten Beach Safet C�h' Huntington Beach Y City Council Office Huntington Beach Proposed Cuts Eliminate a Marine Safety Officer Impact 3" • Beach safety reduced • Daily staffing reduced 20% • Increased overtime costs • Response time to emergencies increased Eliminate Lifeguard Rescue Boat Impact " • Beach Safety Reduced • Some victims may not be saved Beach Safety Survey Are you concerned about beach safety? Do you agree with the city philosophy of safety first? �K Very concerned )� Yes ❑ Partially concerned ❑ No Do you think the proposed cuts will affect Do you support the beach safety budget cuts? Beach safety? ❑ Yes Yes X No 0 No RFCE/ VF JUN 3 o Budget Cuts ci4,ot 20D3 Ci "", t tY Co�nc9 ach Threaten Beach Safety Clfbe Huntington Beach Proposed Cuts Eliminate a Marine Safety Officer Impact • Beach safety reduced • Daily staffing reduced 20% Increased overtime costs • Response time to emergencies increased Eliminate Lifeguard Rescue Boat Impact • Beach Safety Reduced • Some victims may not be saved Beach Safety Survey Are you concerned about beach safety? Do you agree with the city philosophy of safety first? Very concerned Yes ' Partially concerned ❑ No Do you think the proposed cuts will affect Do you support the beach safety budget cuts? Beach safety? ❑ Yes Yes 71 No 0 No Comments: Cum �' /Ke— ,r do �� off, � •''- �► c 3� SUN ! t 27 _r PM To: Huntington Beach City Council 2000 Main Street Huntington Beach, CA 92648 Finally, each Department was reviewed and recommendations are listed by Department. A major disappointment was our inability in the time available to identify sufficient funding to restore the proposed $800,000 Fire Engine/Paramedic reduction. I will be available at the City Council Meeting on June 30, 2003 to answer any questions regarding the above recommendations. We look forward to your response to the above recommendations and to working with Council on the FY 2003/2004 budget. c: Finance Board Members Ray Silver, City Administrator William P. Workman, Assistant City Administrator Clay Martin, Director of Administrative Services Dan Villella, Finance Officer FINANCE BOARD RECOMMENDATIONS—Item 3A JUNE 24, 2003 Page 1 of 6 GENERAL RECOMMENDATIONS No. Recommendation Moved &Second Vote 1. Establish a centralized contingency account within the Livengood, De Witt 6-0—Donaven budget of the General Fund to be used for emergency absent repairs. 2. Fund the contingency fund for emergency repairs with Chapman, Livengood 5-1 —Donaven accumulated savings from budgeted but vacant(unfilled) absent, De Witt— positions. NO 3. Contracts should go out to bid at least 90 days prior to Chapman, Livengood 6-0—Donaven expiration. (This item to be deferred for discussion of absent 2003/2004 Budget.) 4. Installation of parking meters at the Central Library. Chapman, Livengood 4-2—Donaven absent, De Witt and Geddes—NO S. Defer any remodeling of City Hall unless for health, safety, Geddes, Livengood 6-0—Donaven or welfare reasons. absent 6. Increase percentage charged on delinquent or past due Falzon, Livengood 6-0—Donaven accounts receivable to the maximum percentage allowed by absent law and/or the minimum cost of the collection effort(full cost recovery). 7. The City should annually review alternative health care Chapman, Geddes 6-0—Donaven delivery methods that would provide the same level of absent service at a lower cost. 8. Modify the business license ordinance to include Livengood, Falzon 6-0—Donaven subcontractors and independent contractors. absent 9. The City provide incentives to departments to secure grants De Witt, Chapman 6-0—Donaven without penalty of reducing General Fund appropriations to absent those departments. 10. Grants should be billed in a timely manner as was Chapman, Livengood 6-0—Donaven suggested by the independent auditor. absent 11. The City implement a voluntary neighborhood improvement De Witt, Livengood 6-0—Donaven district program to pay for programs, projects and services absent not normally provided by the City; e.g.; alley resurfacing, perimeter wall landscaping and repairs, tree replacement, etc. 12. Eliminate policy/ordinance requiring prevailing wages be Livengood, Chapman 5-1 —Donaven paid by contractors working on projects funded with local absent, De Witt— . revenues. NO FINANCE BOARD RECOMMENDATIONS—Item 3A JUNE 24, 2003 Page 2 of 6 13. Create a polig that all major events (i.e.: Paintball, Livengood, Chapman 6-0—Donaven tournament, 4 of July Parade, marathon, surfing contest) absent reimburse City for all costs (Police, Public Works, Community Services, City Committees). Include in the policy contracts are to be written to protect the City. Only the City Council may make exceptions to this policy. 14. Requires Staff to provide detailed income statements for Livengood, Geddes 6-0— Donaven enterprise and special revenue funds. absent 15. Revise City Tree and Parkway policy to allow homeowners Livengood, Domingo 6-0—Donaven to fund removal and replacement of trees, curbs, sidewalks absent where health safety and welfare is negatively impacted. City approved plans/permits would be required as well as tree species. CITY COUNCIL (TAB C) No. Recommendation Moved & Second Vote 16. No changes to City Council recommended budget cuts. Livengood, Domingo 5-1 — Donaven absent, De Witt NO CITY ADMINISTRATOR (TAB D) No. Recommendation Moved &Second Vote 17. No changes to City Administrator's recommended budget Livengood, Falzon 6-0— Donaven cuts. absent ADMINISTRATIVE SERVICES (TAB E) No. Recommendation Moved&Second Vote 18. Reduction of one additional full time position, equaling at Livengood, Domingo 5-1 —Donaven least$60,000 in expenses, in Administrative Services absent, Geddes— Department(position chosen at discretion of the Department NO Head)to reach total of 8% departmental reduction in personnel. INFORMATION SERVICES (TAB F) No. Recommendation Moved &Second Vote 19. Information Systems Department freeze 4.5 of reorganized Livengood, Domingo 6-0—Donaven positions until January 2004 when departmental needs will absent be reevaluated. 1 CITY ATTORNEY (TAB G) I No. Recommendation Moved &Second Vote 20. No changes to City Attorney recommended budget cuts. Livengood, De Witt 6-0—Donaven absent i 1 � I 7 i FINANCE BOARD RECOMMENDATIONS—Item 3A JUNE 24, 2003 Page 3 of 6 CITY CLERK(TAB H) No. Recommendation Moved &Second Vote 21. No changes to City Clerk recommended budget cuts. Livengood, Geddes 6-0—Donaven absent CITY TREASURER (TAB 1) No. Recommendation Moved &Second Vote 22. Finance Board subcommittee to be established to review the Chapman, Geddes 6-0—Donaven City Treasurer's accounts payable and collections process. absent 23. Increase the City Treasurer's budget by$2,680 to fund Geddes, Livengood 6-0—Donaven recommended cuts in training, information and materials and absent communications. 24. Water Fund (Water Business Unit) should be charged for Livengood, De Witt 6-0—Donaven expenses involved in the municipal water billing performed absent by the City Treasurer's Office. BUILDING &SAFETY(TAB J) No. Recommendation Moved &Second Vote 25. NO ACTION REQUIRED (See Item 33). PLANNING (TAB K) No. Recommendation Moved &Second Vote 26. Planning Department be authorized to charge for pre- De Witt, Domingo 6-0—Donaven submittal of a plan by applicant. absent 27. Provide Code Enforcement Officers authority to issue Livengood, Chapman 6-0—Donaven citations after first warning, create an ascending fine absent schedule. 28. Continue the program allowing for additional charges to Chapman, Geddes 6-0—Donaven accommodate overtime required for accelerated absent development approvals process. ECONOMIC DEVELOPMENT (TAB L) No. Recommendation Moved &Second Vote 29. Economic Development Department should focus their De Witt, Chapman 6-0—Donaven attention and actions on the major projects: Bella Terra, absent Strand, Pacific City and the Edinger Corridor. 30. Finance Board to establish a subcommittee to discuss De Witt, Livengood 6-0—Donaven revenue-generating businesses desired by the community. absent 31. Approve the recommended Economic Development Domingo, Livengood 6-0—Donaven reductions. absent FINANCE BOARD RECOMMENDATIONS—Item 3A JUNE 24, 2003 Page 4 of 6 32. Consider selling surplus property at this time to generate Livengood, Chapman 6-0—Donaven one-time revenue. absent FIRE(TAB M) No. Recommendation Moved &Second Vote 33. Revenue associated with the Fire Prevention Analyst Livengood, De Witt 6-0—Donaven involved in Plan Check should be assigned to the Fire absent Department and no longer credited to the Building and Safety Department. 34. Reinstate the Fire Engine/Paramedic Company with funding Livengood, Falzon WITHDRAWN sources identified from (a) I.S., (b) Fire prevention, (c) Administrative Services, (d) City Treasurer. 35. Finance Board to examine the FireMed Enterprise Fund for Chapman, Livengood 6-0—Donaven the 2003/2004 Budget. absent 36. Fire Department authorized to bill for responses to the Livengood, Domingo 6-0—Donaven extent allowable by law. absent 37. Accept the Fire Department recommendations. Falzon, Geddes 6-0—Donaven absent POLICE (TAB N) No. Recommendation Moved &Second Vote 38. City Council investigate forming a Joint Powers Authority for Chapman, Livengood 6-0—Donaven helicopter maintenance. absent 39. No changes to Police Department recommended budget Livengood, Domingo 4-2—Donaven cuts as shown. absent; Falzon, Livengood, (Geddes and De Witt voted no based on not being able to Chapman, Domingo reduce helicopters from 3-2, but still support —YES; Geddes, De recommendations.) Witt—NO LIBRARY(TAB O) No. Recommendation Moved &Second Vote 40. Financial Report be submitted to the City Council on the Livengood, Chapman WITHDRAWN Friends of the Library. 41. A detailed financial report to be submitted to the City Council Livengood, Chapman 6-0—Donaven and Finance Board for review of the Library Service Fund absent and the Library Development Fund. 42. Maintain General Fund funding for the Main Branch and Geddes, Livengood 5-1 —Donaven Banning Branch Libraries 2 full time employees and use the absent; Domingo— savings from the recommended 4.5 frozen positions in NO Information Services during the 2003/2004 Fiscal Year. G' FINANCE BOARD RECOMMENDATIONS—Item 3A JUNE 24, 2003 Page 5 of 6 43. Eliminate Oak View Branch closure from the alternative cuts Geddes, Chapman 6-0—Donaven list. absent 44. Approve all other Library Services recommendations with Livengood, Domingo 6-0—Donaven media services funded by the Library Service Fund. absent COMMUNITY SERVICES (TAB P) No. Recommendation Moved &Second Vote 45. Reinstate Marine Safety Officer funded by enhanced special Livengood, Chapman 5-1 —Donaven events revenue. absent; Domingo— NO 46. Add $10,000 for Band Falzon, Livengood MOTION TABLED 47. Accept the remaining suggested reduction from Community Domingo, Geddes 4-2—Donaven Services, except the reconsideration for the City Band and absent; Chapman, Sister City programs if funds are available. Livengood—NO PUBLIC WORKS (TAB Q) No. Recommendation Moved &Second Vote 48. Savings from eliminating prevailing wage to be put back into Falzon, Livengood 6-0—Donaven Public Works budget for infrastructure maintenance. absent 49. Review the City street cut ordinance and adopt fees for Chapman, Livengood 6-0—Donaven replacement of the deterioration caused to the infrastructure. absent 50. Savings recommended by alternate programs to be used by Livengood, De Witt 5-1 —Donaven Public Works in the maintenance staff cuts. (Approx. absent; Geddes— $245,388) NO 51. Accept the Department of Public Works cuts with Domingo, Chapman 6-0—Donaven recommendations by the Finance Board. absent ALTERNATIVE BUDGET CUTS (TAB R) No. Recommendation Moved &Second Vote 52. Do not eliminate$10,000 for Intergovernmental Relations Livengood, Domingo 6-0—Donaven Travel expenses (item 1.) absent 53. Do not eliminate Account Tech II from City Treasurer's Livengood, Geddes 6-0—Donaven Budget(item 2.) . absent 54. Do not eliminate Marine Safety Staffing, Close Senior Livengood, Falzon 4-2—Donaven Center and Eliminate Senior Outreach (items 3, 4 and 5.) absent; Domingo, De Witt- NO 55. Do not eliminate Beach Maintenance (item 6). Geddes, Chapman FAILED 2-4— Donaven absent; Falzon, Domingo, DeWitt, Livengood —NO; Geddes, Chapman -YES FINANCE BOARD RECOMMENDATIONS—Item 3A JUNE 24, 2003 Page 6 of 6 56. Reduce$60,000 from the Business Development unit and Livengood, De Witt 6-0—Donaven focus on the four priorities(item 7.) absent 57. Do not reduce the Fire Operating Reductions (item 8.) Livengood, De Witt 6-0—Donaven absent 58. Do not eliminate the Murphy branch library (item 9.) Geddes, Chapman FAILED 2-4— Donaven absent; Geddes, Falzon, Livengood, DeWitt —NO; Chapman, Domingo-YES 59. Use$63,713 of Tab R funds toward Murphy Branch library Livengood, Geddes 4-2—Donaven (item 9). absent; Domingo, Chapman—NO 60. Do not eliminate the Oakview branch library (item 10.) Refer to recommendation 42. 61. Leave on the list item 11 —close Central Library one day Livengood, De Witt 5-1 —Donaven each week. absent; Geddes— NO 62. Reduce the Police Department Aero program from 3 to 2 Livengood, Geddes FAILED 2-4-1 helicopters. Use the salary savings in this program for 2 Donaven absent; officers elsewhere (item 12). Geddes, DeWitt— Yes; Domingo, NOTE: The Board's action was not to eliminate the 3rd Livengood, helicopter. Chapman, Falzon— NO 63. Do not eliminate GIS position off the list(item 13.) Livengood, Geddes 5-1 —Donaven absent; De Witt— NO �. g BLANK PAGE (INTENTIONALLY LEFT BLANK) I ATTACHMENT #2 yes City of Huntington Beach -Vacant Positions as of June 26, 2003 Total Department Union Pay C-Step BI-Weekly Vacancies Vacancies Description Code Grade Hourly Rate Cost City Administrator's Office Public Information SpeciaUst _ .� MEA " 470 1 j 28*30 s_ .2 024 00 Administrative Services 2 1 Real Estate Services Manager MEO 576 42.94 3,435.20 3� � 2' Admm Analyst NA NAE 491_� 2$.09 2T247 42"" � 4 '"°` x 3_ '° 'Admm_ist�aUve Aide _ MEA 4.70 25 0 •- -2,024.00. - 5 4 Office Assistant II MEA 384 16.48 1,318.40 6 5 Office Assistant II MEA 384 16.48 1,318.40 Building&Safety 7 1 Inspector,Electrical Principal MEO 514 31.50 2,520.00 8 2 Inspector III,Building MEA 498 29.09 2,327.20 9 3 Inspector lll,Building MEA 498 29.09 2,327.20 City Attorney's Office 10 1 Deputy City Attorney III MEO 595 47.19 3,775.20 City Treasurer's Office None City Clerk 11 1 Deputy City Clerk MEA 393 17.22 1,377.60 12 2 Deputy City Clerk MEA 393 17.22 1,377.60 13 3 Office Assistant I-P/T MEA 347 13.70 548.00 Planning None Community Services 1 � 1,r .�, _;Deputy_Dir of£Re rc/Bch,Dvlpmt -�� `"MEOW � 607� =� 0{10 -- 4 008.00.E 15 2 Community Srvcs Rec Supv MEA 480 26.60 2,128.10 16 3 Community Srvcs Rec Supv MEA 480 26.60 2,128.10 17 4 Comm Srvcs Recreation Coord MEA 457 23.71 1,896.80 18 a 5 `Mamt S rve ice Worker Beach 7 ` MEAD 415 "19122 -1537.60 , „fir s a r; '"� ''�-"- , "- - 19 g 6 Admmistratroe SecretaryaMEA MEA 413� 19.03 1 522 40 20 7 Administ`rabve Secretary WE MEAD 413 19:03 1 522 40 L21 � 8, - OfficeaAssistant411 ;. MEAT_ 384.E 1657 - 1325.60 Economic Development 2.®? vEconDeyelopment ProftMg Asst 3, MEO517 � 31%98 258 40 L Library 24 2 Library Services Clerk MEA 380 15.68 1,254.60 Information Services(August 1,2003) 25 1 Business Systems Manager MEO 592 46.49 3,719.28 26 2 Public Safety Systems Manager MEO 579 43.58 3,486.40 27 3 Communications Manager MEO 578 43.36 3,469.08 28 4 Business Application Supervisor MEO 572 42.09 3,367.40 28 5 Network Administrator MEO 556 38.85 3,107.89 29 6 Office Automation System Administrator MEO 550 37.71 3,016.41 30 7 Info Systems Senior Analyst MEO 550 37.71 3,016.41 31 8 Info Systems Analyst IV MEO 537 35.34 2,827.26 32 9 Info Systems Analyst IV MEO 537 35.34 2,827.26 33 10 Operations Supervisor MEO 518 32.14 2,570.97 34 11 Computer Operations Supervisor MEO 518 32.14 2,570.97 35 12 Info Systems Analyst I MEO 489 27.81 2,225.16 36 13 Info Systems Analyst I MEO 489 27.81 2,225.16 37 14 , Info Systems Analyst I MEO 489 27.81 2,225.16 38 15 Senior Technician MEA 484 27.14 2,171.20 39 16 Senior Technician MEA 484 27.14 2,171.20 40 17 Technician IV MEA 470 25.30 2,023.92 41 18 Technician II MEA 427 20.42 1,633.92 42 19 Administrative Secretary MEA MEA 413 19.03 1,522.62 43 20 Technician I MEA 403 18.12 1,449.69 71 /� Page 1 of 3 City of Huntington Beach -Vacant Positions as of June 26, 2003 Total Department Union Pay CStep Bi-Weekly Vacancies Vacancies Description Code Grade Hourly Rate Cost Fire .`44 �� -�-, 1 �=Fire aB ttaliori"Chief., � �� `�" �FMA-_� �583� •�-��45� .,-,`3,555 77 45 2 Deputy Fire Marshal FMA 552 38.09 3,047.20 46 3 Fire Captain HBFA 530 34.13 2,730.03 47 4 Fire Captain HBFA 530 34.13 2,730.03 HBFA 530 34.13 2,730.03 49 " 6 Fire Protection Analyst MEO 525 33.28 2,662.40 50 7 Fire Med Coordinator MEO 525 33.28 2,662.40 - _ -ire,Engineer HBFA 506 30.27 2,421.60 Ella52 °9 Fire,Eiigineer �vu" HBFA 506 30.27 2,421.60 53 10 Firefighter Paramedic HBFA 506 30.27 2,421.60 54 11 Firefighter Paramedic HBFA 506 30.27 2,421.60 55 12 Firefighter Paramedic HBFA 506 30.27 2,421.60 56 13 Firefighter Paramedic HBFA 506 30.27 2,421.60 57 14 Firefighter Paramedic HBFA 506 30.27 2,421.60 58 _15 aFirefghter,� .i HBFA 475 25.93 2,074.31 6 Firefi hter HBFA 475 25.93 2,074.31 `60 17 9 Firefi hter HBFA 475 25.93 2,074.31 } 61 918 Info Sy stems,Speclalist III MEA a475 25.93 �2 074 31 62 =19 Administrabve.Seci�etary�MEA �� MEAE 413 _ 19.03 "-1,52262.E 63 20 Office Assistant II MEA 384 616.48 1,318.44 Police ' !,7 <1 Criminal st Supervisor MEO 549 '7 n 37 52- 3 001�40 , CnminalistSr � MEA P. 'S20 .32:47 2597 81 66 3 Police-Officers - POA 498 29.09 2,327.20 87 =4 Police Officer j POA 498 29.09 2,327.20 68 5 Police Officer POA 498 29.09 2,327.20 :Police Officer t POA 498 29.09 2,327.20 70 ,PoUce Officer POA 498 29.09 2,327.20 71 __ 8. �Po6ce;Offce[ R POA 498 29.09 2,327.20 72 9 Communications Operator POA 454 23.36 1,868.84 73 10 Mechanic II MEA 443 22.11 1,768.80 74 11 Police Records Supervisor MEA 426 20.31 1,625.02 ` � 75 12` Police Records Su ervisor 4 MEA 426 °� 20 31 1 625 02 7613 Police ServicesSp caaiist MEA _ 4.15 =�1922 fp153739 ` 77 14 AdmmistraUve=Secretary MEA MEA 413 19031 522 62 , Police Records Specialist MEA s 395 17 480 �1 391 73_ y 7m9� 3: 16 PoliceRecords Specialstm' LL ;� MEA _. 395 - >1740 =1"391":73`i 80 17 Communications Operator-PR POA 454 23.36 934.42 Public Works 80 1 Water Operations Manager MEO 591 46.27 3,701.78 81 2 Deputy City Engineer MEO 589 45.80 3,663.80 82 T 3 I - 3 PTL OperationstW►anager MEO 563 f .40£24 ='3 219:20 _ 83 4 Civil Engineer,Associate MEO 542 36.24 2.899.53 84 Admin'Analyst Sriy1E0' x eM O :;525 31 8 ?662 40 85 6 Inspector,Construction Sr MEA 498 29.09 2,327.20 86 7 Engineering Technician MEA 489 27.81 2,225.16 787 88 9 Crewieatler Streets Mairitg MEA48427 14 2171.20 89 10 Leadworker,Streets Maint MEA 458 23.83 1,906.39 90 11 Survey Technician II MEA 452 23.13 1,850.29 91 12 Leadworker,Landscape Maint MEA 448 22.66 1,812.90 92 13 Leadworker,Landscape Maint MEA 448 22.66 1,812.90 ff 3. 4 Le M ME ,9 ar _T 94 15 Leadworker,Water Dist Maint MEA 448 22.66 1,812.90 95 16 Vehicle Body Technician,Sr MEA 443 22.11 1,768.80 96 17 Engineering Aide MEA 436 21.36 1,709.10 97 18 Equip Operator,Landscape MEA 432 20.94 1,675.20 98 19 Equip Operator,Streets MEA 432 20.94 1,675.20 99-' 20 � EgwpNOperatarees____ MEA " 432 E 2094 _s1;6Z5:20 100 �21 Field Service Representative _ MEA 429 20.61 1.648.80 101 22 Irrigation Specialist MEA 426 20.31 1,625.02 102 23 Irrigation Specialist MEA 426 20.31 1,625.02 103 u24 Maint-Sernce Worker 4-,15 a � 537:39I; 104_= _ 413 19:03 1,522:62 Admin(strabve ecreta MEAD MEA / /7 Page 2 of 3 City of Huntington Beach -Vacant Positions as of June 26, 2003 Total Department Union Pay CStep BI-Weekly Vacancies Vacancies Description Code Grade Hourly Rate Cost 5. _26G-suthan � t MEA394 _ �17:32 -.IFIT385?49 106 27 Maint Worker MEA 389 16.89 1,351.26 107 28 Office Assistant II MEA 384 16.48 1,318.44 108 29 Office Assistant li MEA 384 16.48 1,318.44 109 = 30 ' Office Assistant-11_ .: MEA s: _ " :384 MAE! "1 Recomrriended Unfunded Position Recommended Eliminated'I osiUon �g Page 3 of 3 S ity CITY OF HUNTINGTON BEACH PUBLIC INFORMATION Hun _ a&e To: Honorable Mayor and City Council Members VIA: City Administrator Ray Silver From: Community Relations Officer Laurie Payne Date: June 30, 2003 Subject: Costs associated with broadcasting City Council and Planning Commission Meetings At the June 23, 2003 budget study session, a question was asked as follows: "Provide a breakdown of the cost of television City Council meetings and separately Planning Commission meetings including overtime." In order to understand the costs, some background information is being provided. • There are no overtime costs associated with the broadcasting of the meetings. The staff that operate the equipment are part time hourly and the supervisor who oversaw the productions earned comp time for the work. • Currently, the meetings are broadcast using two operators. One operator runs the cameras and moves the shots to focus on the individual speakers. The other operator does the camera switching. One operator could be used if the cameras stayed on wide shots of the group and did not move in for close-ups. • Based upon a cost estimate developed in April, the savings to the City to eliminate the broadcast of the Planning Commission meetings is approximately $5,000 • Further savings could be realized by having the cameras set on the shots and using only one operator. That savings would be approximately $1,200. • It should be noted, that the cost savings reflects the staff costs only and not the cost of equipment maintenance, repair and replacement. Funds are necessary for these items as there will be equipment that will be used. City CounciUPlanning Commission Production Cost Estimate: *Assumptions: 1) (2) operators needed from 3:06pm—11:OOpm. on council meeting and 5:06pm—10.06pm for planning meeting. Using a fairly new 4-camera robotic system. Operator will need to prepare graphics as needed 2) Programming and playback duties are roughly similar to our own. 3) Engineer would need to keep the equipment maintained and repaired as needed 4) We provide videotape. 5) Analysis assumes costs per month unless otherwise noted City Council Costs: *Operator] (8 hours @$15.00 per) $120.00 *Operator 2(8 hours @$12.00 per) $96 00 *(10=1 case) videotape(Sony KSP 60 Umatic) $200.00 *Programming/Playback(5hrs.@$10.00 per for tracking scheduling, library rotation, deck insertion and keying in playback operation.) $50.00 *Engineer(5 hours @$30.00 per for monthly maintenance.) $150.00 Total. $616.00 *I would add additional engineering labor of 10 hours per year.As well as$1000.00 for equipment repair. *$1300.00 Planning Commission Costs: *Operator 1 (5 hours @$15.00 per) $75.00 *Operator 2(5 hours @$12.00 per) $60.00 *(5=% case) videotape(Sony KSP 60 Umatic) $100.00 *Programming/Playback(3 hrs. @$10.00 per for tracking scheduling, library rotation, deck insertion and keying in playback operation.) $30.00 *Engineer(5 hours @$30.00) $150.00 Total: $415.00 c i S ity CITY OF HUNTINGTON BEACH PUBLIC INFORMATION Hun' a&„ To: Honorable Mayor and City Council Members City Administrator Ray Silver From: Community Relations Officer Laurie Payne ",�? Date: June 27 2003 Subject: List of Cities in Orange County that broadcast council meetngs Attached is a listing of the cities in Orange County that broadcast their City Council Meetings. Mary Morales from the Public Cable Television Authority compiled the list. Please call if you have any questions. Laurie C: City Clerk f Televised Council Meetings City List City of Anaheim Yes City of Aliso Viejo No City of Brea Yes City of Buena Park Yes City of Costa Mesa Yes City of Cypress Yes City of Dana Point Yes City of Fountain Valley* No City of Fullerton Yes City of Garden Grove Yes City of Huntington Beach* Yes City of Irvine Yes City of La Habra Yes City of La Palma No City of Laguna Beach Yes City of Laguna Hills No City of Laguna Niguel Yes City of Laguna Woods Yes City of Lake Forest No �.w City of Los Alamitos Yes City of Mission Viejo Yes City of Newport Beach Yes City of.Orange Yes City of Placentia Yes City of Rancho Santa Margarita No City of San Clemente Yes City of San Juan Capistrano No City of Santa Ana Yes City of Seal Beach Yes City of Stanton* No City of Tustin Yes City of Villa Park Yes City of Westminster* Yes City of Yorba Linda Yes *Cities belong to PCTA Code Enforcement Division Staffing Levels and Complaints Received 1993/94 to 2002/03 Year General CDBG Total Complaints Fund Positions Positions Per Calendar Positions (All Funds) Year 93/94 5 1 6 Not Avail. 94/95 4 1 5 4685 95/96 5 2 7 5174 96/97 5 2 7 5218 97/98 5 2 7 4769 98/99 5 2 7 4104 99/00 5 2 7 4254 00/01 6.5 2 8.5 5250 01/02 8* 2 10 5488 02/03 8 2 10 5778 In 2001, Neighborhood Preservation Program Manager position added. Vv Code Enforcement Division Staffing p Levels & Complaints Received 1993 to 2003 _ s s 0 ]S-' 7000 f 6000 . ". �" (T 5000 4000 � - 3000 .— 2000 N S 1000 en ,R, kn 10 ao vIN cN ON ON ON cIN ON o 0 0 0 0 v� ck, ckk ON oIN oIN o 0 0 0 0 * Data.for complaints in 1993 is incomplete due to initialization of database that year. Complaints for 2003 are estimated based upon annualization of complaints received from January 1, 2003 through May 31, 2003. IJ • - CITY OF HUNTINGTON BEACH INTER-DEPARTMENT COMMUNICATION HUNTINGTON BEACH RECEIVED JUN 2 6 2003 TO: RAY SILVER CITY I YOFH TING OFFICE BEACH CITY ADMINISTRATOR FROM: KENNETH W. SMALL CHIEF OF POLICE SUBJECT: RESPONSE TO COUNCIL QUESTIONS AT BUDGET WORKSHOP DATE: JUNE 25, 2003 At the City Council Budget Workshop on June 23, there were requests for additional information on several questions asked by Council members. The questions and the requested information regarding the police department are documented below. What is the actual cost of the Citizen's Police Academy? The Citizen's Police Academy is twelve (12) weeks in length, and it is presented twice per year. The costs for the program include personnel costs for the class coordinators and instructors, and material costs for the binders, certificates and refreshments. For purposes of this analysis, only overtime costs will be listed in the personnel cost category. On-duty hours will be listed, but the costs will not be included because eliminating the program will not result in a cost savings. Personnel costs (overtime) $1636.12 Material costs $1030.00 Total $2666.12 In addition to the personnel costs for overtime, a total of approximately 140 hours of on-duty time is devoted to hosting the two Citizen's Police Academies. Most of that time is provided by the sergeant and two police officers assigned to Team COP. Team COP is an important element of the department's community-policing effort, and the Citizen's Police Academy is an important element of our effort to educate the community regarding the department operations. There was no recommendation to decrease the number of personnel assigned to TEAM COP or to community-policing in the reduction packages being reviewed by council. Provide clarification regarding the organization of the General Investigation Bureau, Investigation Division if the recommended reductions are implemented. The General Investigation Bureau, as approved in the 02/03 budget, was composed of four units; the Crimes Against Persons Unit, the Crimes Against Property Unit, the Economics Crimes Unit and the Scientific Investigation Unit. The 02/03 budget, as originally approved, included staffing for 1 police lieutenant, 3 police sergeants, 24 police officers, 1 administrative secretary, 2 civilian check investigators, 1 forensic systems specialist, 5 police service specialist, 2 police records specialist, 1 supervising criminalist, 1 senior criminalist, 1 criminalist, 2 full-time and 1 part-time latent print examiners and 1 photographer. The total number of employees was 28 sworn and 17 non-sworn. r Ray Silver, City Administrator Subject: Response to Council Questions at Budget Workshop June 25, 2003 Page 2 If the recommended reductions are approved, there will still be four units in the General Investigation Bureau. The recommended reductions are 1 police officer, 1 administrative secretary, 1 police services specialist, 1 police records specialist, 1 supervising criminalist, 1 senior criminalist and 1 forensic systems specialist. Also, the sergeant in the Crimes Against Persons Unit will be assigned to supervise the police property room (2 property officers). Of the positions recommended for elimination (1 sworn and 7 non-sworn), the administrative secretary, the police records specialist, the supervising criminalist and the senior criminalist positions (4 non-sworn positions) are currently vacant. Provide an estimate of the percent of a vice officer's time consumed by the duties of the eliminated police services specialist in Vice/Intelligence. To answer this question, it is necessary to describe the current and proposed staffing of the Special Investigation Bureau. The Special Investigation Bureau, as approved in the 02/03 budget, included vice enforcement, narcotics enforcement, gang enforcement and the criminal intelligence officer. A police lieutenant and 2 police sergeants supervised the unit. It also included 12 police officers (2-vice enforcement, 9 narcotics enforcement and 1 criminal intelligence) and 2 police services specialists. The recommended reductions in the Special Investigation Bureau include 1 police lieutenant, 1 police sergeant, 6 six police officers and 1 police services specialist. If approved by the council, the sworn staffing will be reduced by about 53% and the non-sworn staffing will be reduced by 50%. It is anticipated that the remaining police services specialist will be able to assume the majority of the duties of the eliminated police services specialist. This will be possible because the significant reduction in sworn staffing will result in less administrative duties for the remaining police services specialist. The estimated percent of the vice officer's time that will be consumed by the duties of the eliminated police services specialist is 5% or less. Provide statistics for the helicopter program. Many, if not most, of the complaints I've heard since being appointed as Chief of Police concern the police helicopter program. In my view, there is a tremendous lack of understanding by the public concerning the value and necessity of this program. The police helicopter was involved in the following activities during a 12-month period. Responded to 6,537 calls for police service Assisted with 277 felony arrests Assisted with 458 misdemeanor arrests Observed and directed police units to 412 traffic violators Observed 987 additional traffic violations when no police units were available to assist Responded to and handled 913 calls for police service canceling ground unit response First police unit on scene 97% of calls responded to Involved in 14% of arrests made by police department In response to questions at the City Council Budget Workshop and the Finance Board, I asked my staff for some background information on the helicopter program and the "third" helicopter. The department has had three helicopters since 1984/85. The helicopter recently purchased 419 Ray Silver, City Administrator Subject: Response to Council Questions at Budget Workshop June 25, 2003 Page 3 was a replacement for an older helicopter, and the purchase was completed without using any General Fund revenue.. The purchase of the newer helicopter reduced maintenance costs significantly resulting in a savings for the General Fund. The recommendations currently being reviewed by council include an "Alternate Budget Cut' recommendation to reduce the helicopter program by about one-third. I am strongly opposed to a reduction in the helicopter program. The estimated savings of reducing the helicopter program by about one-third is $435,124. The savings is achieved by eliminating 2 police officer positions and reducing flight time by 1000 hours. The reduction in flight time results in a reduction in maintenance and fuel costs. If the council determines that a further reduction in the police department budget is necessary, I recommend a reduction of 4 police officer positions elsewhere in the department. Reducing 4 police officer positions elsewhere in the department instead of 2 police officer positions in the helicopter program would achieve a comparable savings without impacting the helicopter program. From a public safety perspective, that recommendation makes much more sense. What is the impact of reducing narcotic officer positions on asset forfeiture revenue? Asset forfeiture revenues have generally been declining for the last several years. Beginning in FY 96/97, the revenues were as follows. 96/97 $562,000 97/98 $348,000 98/99 $276,000 99/00 $177,000 00/01 $143,000 01/02 $160,000 It is not possible to accurately forecast asset forfeiture revenues following the personnel reductions. The recommendation being considered by council is that the narcotics unit be reduced from 9 officers to 5 officers (a 44% reduction). A 44% reduction in FY01/02 revenue would result in a $70,400 loss of revenue. It is also important to point out that, generally, asset forfeiture revenue cannot be used for General Fund expenses. The funds must be used for specialized units, equipment and operations. Therefore, any lost revenue would not result in a loss to the General Fund. City of Huntington Beach • library • administration • To: Clay Martin,Administrative Services Director From: Ron Hayden,Library Services Director Date: 6/25/2003 Subject: Library response to 6/23/03 City Council workshop Question 11. Proposal to reduce hours at all branches instead of closing branches. (Hardy) • Eliminate the budgeted amounts from the General Fund for two of the four branches: Main St. $58,490 Banning 57,797 Savings Total 116,287 • Reduce operating hours at branch libraries from current 176 to 81. • Eliminate 2 Library Specialists. • Reorganize remaining 2 staff members' schedules to operate all four branches. Impacts: 1. Reduction of library branch hours results in library services being less available to community. 2. Public will find new schedule confusing and inconvenient. 3. Patrons who are able will utilize the Central Library services that are already at full capacity. 4. Staff would be required to travel from one branch to the other often in the same day. Current Hours #hours Proposed New hours Banning Monday Closed Closed 0 Tuesday 12pm-9pm 9 9am-1pm 4 Wednesday 12pm-9pm 9 Closed 0 Thursday 12pm-9pm 9 10am-7pm 9 Friday 10am-7pm 9 9am-12pm 3 Saturday 9am-5pm 8 9am-12pm 3 Total 44 19 Main Monday Closed Closed Tuesday 10am-7pm 9 2pm-7pm 5 Wednesday 10am-7pm 9 10am-7pm 9 Thursday 10am-7pm 9 Closed 0 Friday 10am-7pm 9 1 pm-5pm 4 Saturday 9am-5pm 8 1pm-5pm 4 Total 44 22 Murphy Monday Closed Closed Tuesday 10am-7pm 9 9am-12pm 3 Wednesday 10am-7pm 9 Closed 0 Thursday 10am-7pm 9 10am-7pm 9 Friday 10am-7pm 9 9am-12pm 3 Saturday 9am-5pm 8 Closed 0 Total 44 15 Oakview Monday 10am-7pm 9 10am-7pm 9 Tuesday 10am-7pm 9 1pm-5pm 4 Wednesday 10am-7pm 9 10am-7pm 9 Thursday 10am-7pm 9 Closed 0 Friday 10am-6pm 8 1 pm-5pm 4 Saturday Closed 0 Closed 0 Total 44 26 Total/week 176 82 COHUNT[NGTON BEACH PUBLIC LIBRARY S Y S T E M �, 2 Question 12. Provide total number of pages. (Hardv2 Current Proposed Remaining % Page Library Section Pages Page Reduction Pages Reduction Acquisitions 1 1 0 100% Childrens 5 0 5 0% Circulation 18 4 14 22% Reference 4 4 0 100% Sunday 4 2 2 50% Tech Services 4 4 0 100% Total: 36 Is 21 42% Question 13. Close Central Library on least used day vs. three least used 4-hour blocks of time. (Hardy) Current Library Hours: Monday 1:00 pm-9:00 pm 8 Tuesday 9:00 am-9:00 pm 12 Wednesday 9:00 am-9:00 pm 12 Thursday 9:00 am-9:00 pm 12 Friday 9:00 am—5:00 pm 8 Saturday 9:00 am—5:00 pm 8 Sunday 1:00 pm—5:00 pm 4 64 Proposal: Reduce library hours(close at least used times) Proposed Schedule A(Close least used hours) Proposedt Hourly hours reduction Monday 1:00 pm -8:00 pm 7 1 Tuesday 10:00 am-8:00 pm 10 2 Wednesday 10:00 am-8:00 pm 10 2 Thursday 10:00 am-5:00 pm 7 5 Friday 10:00 am—5:00 pm 7 1 Saturday 10:00 am—5:00 pm 7 1 Sunday 1:00 pm—5:00 pm 4 0 52 12 COOiCIBnt'1.[�HUNTINGTON BEACH PUBL LD� �� jj77 Y S Y S T E M Question 13(cont) Proposed Schedule B(Close least used 4 hour blocks) Proposedt Hourly hours. reduction Monday 1:00 pm -9:00 pm 8 0 Tuesday 1:00 pm-9:00 pm 8 4 Wednesday 9:00 am -5:00 pm 8 4 Thursday 9:00 pm -5:00 pm 8 4 Friday 9:00 am—5:00 pm 8 0 Saturday 9:00 am—5:00 pm 8 0 Sunday 1:00 pm—5:00 pm 4 0 52 12 Cost reduction: Pars. — Eliminate Library Proc. Clerk in Reception $ 40,661 Circulation temp budget $ 16,000 Reference $ 7,000 Oper. Maintenance $ 4,000 Children's Services $ 3,000 Reference $ 34,339 Total Plan B $ 105,000 Proposal: Close Central Library on least used day(Monday) Cost reduction: Pars. - Eliminate Library Service Clerk in Children's $ 47,747 Circulation pages $ 16,036 Temp library security aides in Reception/Info $ 10,000 Reference $ 25,000 Maintenance $ 4,217 Children's pages $ 2,000 Total Monday $ 105,000 Question 14. Number of positions reporting to each supervisor (Coerper) See next page CiroHUNTINGTON BEACH PUBLIC LIBRARY S Y S T E M / � O POSITIONS REPORTING TO EACH SUPERVISOR•LIBRARY R Haydeo Lb 4 Diredor lbdakft RwBraaa A aims eAs t FA NndCoord tempo 3empbyees NargWlams Sterne Daug o RogerHks kdo tbrarbo Pmrapal Ilbmiau Pt*lbrar�a Gary Shippey Mary PatGor k 4lbrary Spec s 3lbrareos 5lhAns Card loch Rose Son Cam Ha In wtq Met Coordiredor idea 1 PT lb R Sp. IO Sufrs Um Mtft Mary Spy.Senor UMSpc& 14.Sys Map lbrmy Spit Wr 3l�ary Cl�ks 5empbyees 6empbye� Grardst�(4) lempbyees 7lempbyees 5siaff 1�p�jees 20empkyees Amy Creap u Mariank&mn Famgy Lbary Spec. Lbrarga 8sta0 10emplo,{ee, �iHUNITNGTON BEACH PUBLIC LIBRARY S Y S T E M �-/ 3 / r FOS CITY Cr UUNTINCTCN UFACU INTER-DEPARTMENT COMMUNICATION HUNTINGTON BEACH To Ray Silver, City Administrator From Jim B. Engle, Director, Community Service Date June 26, 2003 Subject Budget Information re Marine Safety Per your request, I am providing historical information for the past ten years for Marine Safety Operation staffing levels. Included is the number of permanent staff as well as recurrent salaries. Recurrent salaries are the actual funds expended in each of the ten fiscal years. The number of permanent- staff increased from twelve to fourteen in FY98/99. The number was decreased by one lieutenant in FY02/03 for a total of thirteen. Currently, an additional Marine Safety Officer is being proposed as a budget reduction. See Attachment 1. City Council asked for additional information regarding the Marine Safety Boat Program. The cost of the Boat Program for one year is $90,000, i.e., $65,000 for staffing and $25,000 for boat-related . maintenance and supplies. The Boat Program has been operated spring, summer, and fall with one boat operating on weekends spring and fall. During the summer, two boats are operated on the weekends and one boat during the week. This is, again, based on attendance and weather. Operating only one boat during the summer would cost $48,000. See Attachment 2 for additional detail regarding cost allocation for the program. JBE:cr Attachments cc: Clay Martin y � 2 Marine Safety Personnel History 00 • 00 Revised Original Budget Actual BudgetBudget Marine Safety Chief 111 1 1 1 1 1 1 Marine Safety Lieutenant 1 31 4 4 , 4 4 4 Marine Safety Officer 101 10 10 10 10 9 Temporary Salaries 443,976 406,476 383,468 659,973 467,388 667,719 467,388 649,770 485,000 537,616 Overtime Salaries 62,604 62,604 62,604, 263,549 40,694 200,598 40,694 40,694 62,000 40,694 I Personnel 1,940,060 1,899,477 1,784,738 2,344,632 1,719,956 2,228,295 1,642,507 1,642,507 1,488,3951 1,639,445 Operating 175,681 220,167 214,2991 153,570 166,849 192,861 166,849 166,849 158,349 158,349 Total 2,115,740 2,119,644 1,999,037 2,498,201 1,886,80512,453,560 1,809,3561 1,855,356 1,646,744 1,797,794 Budget Actual Budget Actual Budget Actual Budget Actual Budget Actual Safety Chief 1 1 1 11 1 Marine Safety Lieutenant 3 3 4 4 2 Marine Safety Officer 8 7 7 7 9 Temporary Salaries 485,000 525,1831 485,0001 528,227 485,000 491,461 485,000 445,659 484,555 793,568 Overtime Salaries 62,000 91,398, 62,0001 88,395 62,000 101,361 62,000 76,717 55,620 96,593 Personnel 1,478,388 1,639,844 1,415,6471 1,578,860 1,415,6471 1,507,080 1,526,375 1,447,564 1,469,647 2,151,700 Operating 155,603 160,6561 155,6391 121,527 155,6391 119,641 155,600 119,9551 156,615 167,798 Total 1,633,991 1,801,7701 1,571,2861 1,700,387 1,571,286, 1,632,305 1,681,975 1,578,837 1,626,262 2,319,504 V v Robinson, Cheryl From: Lindo, Kyle Sent: Thursday, June 26, 2003 2:21 PM To: Engle, Jim Subject: Marine Safety Boat Costs Jim, Here is the breakdown. It spreads the cost of maintenance ($25,000) over the entire period. The numbers have been rounded. • Summer(two weekend boats; one during the week) _ $64,000 • Summer(one boat 7 days/week) _ $48,000 • Easter(one boat 9 days) _ $7,500 • Spring Weekends (one boat-not including Easter week, end-March through mid-June) _ $10,500 • Fall Weekends (one boat, September-October) _ $8,000 1 CITY OF HUNTINGTON BEACH INTER-DEPARTMENT COMMUNICATION To: Clay Martin, Director of Administrative Services From: Duane Olson, Fire Chi m , Date: June 24, 2003 SUBJECT: Response to Mayor's Question Regarding Fire Response Costs Attached is a spreadsheet containing information regarding the cost of Fire Department responses to all fires during 2002. During this period there were 320 fires for a total cost of $136,086. Please let me know if additional information is needed. DO/kj Zip:MemoFire Response Costs Attachment c: Ray Silver, City Administrator Bill Workman, Assistant City Administrator y �� 2002 Costs for Fire Responses Units Responding Hourly Charge Average Response Time Cost per Incident 2002 Responses 2002 Yearly Costs Fire-Insufficent Information Engine 1 $285.00 .5 hour $142.50 Engine 2 $285.00 .5 hour $142.50 Truck 1 $250.00 .5 hour $125.00 Battalion Chief, $90.00 .5 hour $45.00 $455.00 3 $1,365.00 Structure Fire Engine 1 $285.00 1 hour $285.00 Engine 2 $285.00 1 hour $285.00 Truck 1 $250.00 1 hour $250.00 Battalion Chief $90.00 1 hour $90.00 $910.00 106 $96,460.00 Vehicle Fire Engine 1 $285.00 .75 hour $213.75 63 $13,466.25 Tress, Brush,Grass Fires Engine 1 $285.00 1 hour $285.00 26 $7,410.00 Refuse Fire Engine 1 $285.00 .5 hour $142.50 85 $12,112.50 Other Outside Fire Engine 1 $285.00 .5 hour $142.50 29 $4,132.50 Fire-not classified Engine 1 $285.00 .5 hour $142.50 8 $1,140.00 320 $136,086.25 M CITY OF HUNTINGTON BEACH INTER-DEPARTMENT COMMUNICATION To: Clay Martin, Director of Administrative Services From: Duane Olson, Fire C Cie�6_�kP Date: June 25, 2003 SUBJECT: Response to City Council Question Regarding CNOA Costs Attached is a spreadsheet containing information regarding the cost of Fire Department participation in the Central Net Operations Authority since FY 1993/94. It is being submitted in response to a question raised by Council Member Sullivan at the June 23, 2003 budget workshop. Please let me know if additional information is needed. DO/kj Zip:Memo Fire CNOA Costs Attachment c: Ray Silver, City Administrator Bill Workman, Assistant City Administrator y37 Huntington Beach Fire Department Central Net Operations Authority (CNOA) Contributions Year HB Portion % HB Portion $ Total CNOA Budget CNOA Members Comments 1993/94 43% $776,875 $1,790,300 HB, FV, NB,WM + Fire Dispatch 1994/95 44% $775,260 $1,772,719 HB, FV, NB,WM + Fire Dispatch 1995/96 51% $902,677 $1,767,755 HB, FV, NB,WM + Fire Dispatch 1996/97 44% $163,964 $374,335* HB, FV, NB WM out/No dispatch 1997/98 38% $161,289 $424,029 HB, FV, NB 1998/99 39% $168,747 $428,798 HB, FV, NB 1999/00 39% $176,407 $448,806 HB, FV, NB 2000/01 34% $186,059 1 $553,357 HB, FV, NB 2001/02 39% $226,600 $574,057 HB, FV, NB 2002/03 38% $190,168 $507,097 HB, FV, NB** *Budget reduction due to Metro Cities merger in October 1996 for Communications and Westminister withdrawal from CNOA effective 9/30/96. ** Effective 9/30/03 Newport Beach will no longer be a member of CNOA. CITY OF HUNTINGTON BEACH INTERDEPARTMENTAL COMMUNICATION TO: Ray Silver,City Administrator FROM: Robert F. Beardsley, Director of Public Works DATE: June 26, 2003 SUBJECT: Response to Budget Questions The following is our response to the requests/questions raised at the June 23, 2003, City Council meeting regarding the Public Works Department budget. Provide a breakdown of engineering staff charges as it relates to the General fund. The proposed Public Works Department organization reflects 36 positions in the Engineering Division and five engineering positions in the Transportation Division, for a total of 41 positions. These positions include engineering, contract administration, plan check, survey and inspection. Funding for these positions are provided by four basic categories of funds. A. Water and Sewer Enterprise Funds B. Special Funds including Traffic Impact Fees, Gas Tax and Measure M C. General Funds recovered by Developer Fees D. General Funds As proposed, of the 41 positions, 11.5 are funded through Water and Sewer Enterprise`funds, 13.5 positions are funded through special funds, 13.5 are funded through general funds recovered by developers and 2.5 are charged directly to the general fund. The three charged'directly to the general fund include a Principal Engineer and Administrative Environmental Specialist for Water Quality and one half of the Transportation Manager overseeing general fund maintenance activities including signal lighting and traffic markings and signs. What savings will be realized througlt the utilization of full-time Personnel versus the use of consultants? The Public Works Department is transitioning from the use of consulting engineers for development plan check to the utilization of full time City staff. As a result of this transition, the budget for contractual services in our general fund Development Services business unit has declined over the past four years: FY 00-01 $800,000 FY 01-02 $474,500 FY 02-03 $2105000. FY 03-04 $170,000 (proposed) In addition to this information, attached is a corrected page from the proposed organizational chart reflecting the appropriate number of personnel in our street maintenance activity. PE:cf YF a Ma�nten nceF - VFa0%il Q Supervisor Street/Facilities Maintenance Building Maintenance Street Maintenance Technical Facilities Crewleader—Facilities Crewleader—Street Crewleader—Facilities Maintenance Maintenance Maintenance Carpenter Leadworker—Facilities (3) Cleaning Paving Slurry Facilities Maintenance Painter Technician (2) Electrician Leadworker—Street Leadworker—Street Equipment Operator— Maintenance Maintenance Masonry worker Streets (3) Equipment Equipment Operator— Operator Grader Streets Maintenance (2) Service worker Equipment Operator— Streets Maintenance (2) Service worker (4) Maintenance Service worker (4) BLANK PAGE (INTENTIONALLY LEFT BLANK) T• 1 � Geoaranhic Information Systems City Council Office (No budget reduction impact on staff) Mayor Mayor Pro Tern Administrative Assistant* City Council Member(57)�] *The Administrative Assistant in the City Council is supervised by the Principal Administrative Analyst in the City ! Administrator's Office. [ June 27, 2003 Vv BLANK PAGE (INTENTIONALLY LEFT BLANK) 4. yy 1 CITY OF HUNTINGTON BEACH INTER-DEPARTMENT COMMUNICATION HUNTINGTON BEACH To Mayor and City Council Via City Administrator From Jim B. Engle, Community Services Director Date June 12, 2003 Subject RESPONSE TO TUNE 9 COUNCIL INQUIRIES At the June 9, 2003 Council meeting, I was asked to follow up on two inquiries: .(1) Revenue projection for Huntington Central Park concessions, and (2) City costs for 4th of July activities. - The following response is provided with input from other departments as appropriate: HCP Concessions Revenue FY 00 01 FY 01 02 FY 02 03 Actual Actual Projected $115,836 $117,645 $130,000 4th of July Activities — City Suuuort The 41h of July Executive Board raises funds to cover the costs related to the parade, fireworks, gala, run, and other activities. These include but are not limited to the parade, run, public relations, and fireworks contractors, bleachers, scaffolding, banners, floats, parade bands, merchandise, sanitation, barricades for crowd control, printing, and security. The total annual budget for the celebration, excluding city support, is approximately $250,000, which the board covers through sponsorships and donations, merchandise sales, run registration, and parade entry fees. City departments, including Police, Fire, Public Works, and Community Services support the 4th of July Executive Board's efforts, but these city costs are not reimbursed by the board. l ' The city supports activities for the 4th of July by providing city staff and equipment such as the showmobile, street blockades, police traffic control, float inspection (Fire), signage, etc. The cost breakdown by department is as follows: Fire Department: Float inspection and parade access inspection $ 282 Two investigators for parade enforcement 752 Fireworks show - Fire Protection Specialist 176 $1,210 Note: Paramedics Unit at fireworks site, but already on duty for response to other emergencies (no additional event cost) Police Department: Officer overtime $42,530 CHP traffic control 11,000 Jail detention supplies, transportation, etc. 867 Miscellaneous related costs 7,271 $61,669 Community Services Department: Committee/board meetings (city staff) $1,220 Parade traffic control (private) 8,515 Loan of chairs, tables, vans (transported by Public Works) 0 Liaison to board/event support 7,750 $17,485 Public Works Department: Hanging event banner, transporting/setup of equipment (showmobile, bleachers, blockades, tables/chairs, etc.),post-event cleanup and other $17,400 related tasks TOTAL CITY CONTRIBUTION TO PARADE AND FIREWORKS EVENTS $97,764 If Council has further questions concerning these issues, I am available at X- 5495. JBE:cr cc: Robert Beardsley; Clay Martin; Chief Duane Olson; Chief Ken Small BLANK PAGE (INTENTIONALLY LEFT BLANK) J-+ CITY Cr UUNTINCTCN ELAM INTER-DEPARTMENT COMMUNICATION HUNTING#dN BEACH To Ray Silver, City Administrator From Jim B. Engle, Director, Community Servi es Date June 26, 2003 Subject Community Services Budget Reductions Overview Per your request, I am providing a breakdown of the General Fund budget including expenditures, revenues, and proposed reductions for each division of Community Services. I have also added a column that shows the percentage of reduction for each division. You will notice that different divisions have been cut different percentages. I looked at the department overall, taking into consideration past year's budget cuts as well as areas where the workload has increased without increases in the budget. You will also note that revenues are General Fund revenues so programs that receive other types of money such as grants are listed as zero revenue, i.e., seniors' Transportation Program has no revenue listed but is totally funded with grants, are listed as zero revenue. ]BE:cr Attachment cc: Clay Martin �f Community Services Department Budget- Revenue - Reduction Proposal Comparison Business Unit Description Budget Revenue ReductionReduced 10045101 Community Services Administration 947,273 0 281,288 30% 10045202 Parking and Camping 899,420 3,437,000 0 0% Maintenance 10045203 Parking Meters 292,934 2,008,000 0 10045206 Beach Maintenance 939,465 0* 0 10045701 Fleet Management 186,832 0 59,919 1,419,231 2,008,000 59,919 4% Marine Safety 10045204 Junior Lifeguards 372,110 410,000 0 10045207 Marine Safety 2,324,394 0 217,758 2,696,504 410,000 217,758 8% Beach Services Total 5,015,156 6,855,000 277,677 6% 10045102 Sister Cities 10,100 0 10,100 10045210 Specific Events- Pier Plaza 184,340 0* 55,300 10045401 Facilities and Development 382,968 787,000 198,405 10045505 Clubhouses 57,002 83,000 0 10045601 Specific Events-Other Departments 150,000 150,000 7,500 Facilities,Concessions,and Development Total 784,410 1,020,000 271,305 35% 10045501 Recreation, Human, &Cultural Admin 201,386 0 0 0% Recreation 10045402 Youth Sports 52,220 54,270 0 10045403 Adult Sports 333,552 293,250 0 10045404 Tennis 60,300 89,750 0 10045405 Aquatics 157,886 247,700 0 10045406 Instructional Classes 838,615 1,331,695 0 10045407 Day Camps 38,710 56,710 0 10045408 Special Events-Excursions 25,262 26,200 0 10045409 Adventure Playground 20,412 23,960 0 10045410 City Gym and Pool 215,412 25,967 0 10045411 Community Centers 525,420 47,895 18,000 3% 2,267,789 2,197,397 18,000 1% Human Services 10045503 Senior Services 666,401 0* 203,210 10045504 Project Self Sufficiency 97,667 0* 97,667 764,068 0 300,877 39% 10045552 Cultural Services Administration 174,963 0* 174,963 100% Recreation, Human&Cultural Total 3,408,206 2,197,397 493,840 140/6 *Revenue does not include grants, donations,or other sources of funding accounted for in special funds. conlInUnity Services Department Total044 6/26/2003 (' BLANK PAGE (INTENTIONALLY LEFT BLANK) City of Huntington Beach • library • administration • To: Ray Silver, City Administrator From: Ron Hayden, Library Services Director Date: 6/25/2003 Subject: Mayor ProTem Green's 6/24/03 memo The following are responses to Mayor Pro Tern Green's questions from her memo dated 6/24/03 regarding the budget study session. Although her inquiries were not in numerical format, I have summarized them numerically. 1. Theater— I responded to the question in a memo dated June 11, 2003. While reviewing the City Clerk's official minutes dated June 9, 2003, the following was identified: "(Ron Hayden) "Will return to Council with statistics on library theater/playhouse rentals." Therefore, I directed the response based on my understanding of revenue of both the playhouse and other users. As stated in the June 11 memo, the theater revenue program generates approximately $112,000 annually. In general figures, personnel cost include a Theater/ Media Technician ($51,000) and one third of a Facility Coordinator ($18,150 — FTE cost of $55,258 x 1/3). Additional costs including the proportionate costs bond financing payment, utilities, depreciation, equipment replacement, cost allocation overhead, etc. would necessitate corporation with Public Works and Administrative Services. The following is information from the June 11, information I provided previously. FY01/02 --Other Library Theater Revenue User Rental Fee Amount % of Theater Revenue Talbert Medical $676 BB Jazz $2,655 Orange County High School for the Arts $3,497 Master's Rep $12,627 Fabian Financial $4,162 Marina HS $1,520 Vern Nelson $750 Sweet Adelines $1,800 Mater Dei $12,250 Seaside Church $2,100 Dance Center $1,500 Rusty Smith $1,005 Film's UP $3,377 Seabreeze $12,000 Starbuck's $750 Montessori School $965 Total Other Use $61,634 55% *HB Ticket"Surcharge" ($1.00 per ticket) $20,592 18% NOHUNTINGTON BEACH PUBLIC LIBRARY S Y S T E M v "Playhouse Lease $30,408 27% Total Theater Revenue $112,634 100% "On 3/18/00, the City Council approved the 5 yr. HBPH lease which included the following language in the RCA: " The lease shall establish a phased per ticket"Library Facility Debt Service/Capital Equipment Charge" in the following manner(annual additional amount based on 25,000 annual paid theater attendees): • $1.00 for 2002 & 2003-$2.00 for 2004 & 2005- •$3.00 for 2006 "*Base lease of$2,450 for Oct-Dec 2001 and $2,562 for Jan.-Sept 2002 FY02/03 As of June 11, 2003, the FY02/03 Library Theater revenue is estimated to increase by 8% ($9,011) totaling $121,645 due to 3% increase in playhouse lease rent, extended uses on Sundays by new tenet and additional children's programs. Therefore, the playhouse lease payment of $30,408 and the City per ticket surcharge of $20,592, results in the amount of$51,000 related revenue. 2. Videoconferencing - The Library was a submitted a grant in May 1999 and opened the Central Library Videoconferencing Center in January 2001. The Mobil Source Air Pollution Reduction Review Committee (MSRC) in cooperation with the South Coast Air Quality Management District (SCAQMD) requested proposals for grant to implement Video Conferencing capabilities. This information was forwarded to the Library Director from the City Administrator's Office. The goal of the MSRC & SCAQMD offering funding for implementation, was to remove or reduce single occupant vehicle trips on the road for a proportional decrease in traffic and vehicle emissions. Since there was not a centrally located videoconferencing center in Orange County, the Central Library requested and was granted $250,000.00 for costs of equipment and installation. The total cost of the equipment and installation was $248,886. A Videoconferencing Questionnaire was devised and completed by phone and mail to determine services offered and the components for pricing to keep HBPL's costs to prospective clients competitive. Prospective users include, but are not limited to, local business, all City departments, county facilities, virtual universities, hospitals, telecommunication companies and the public at large for business and personal purposes. The facility is available on a daily basis, in seven separate meeting rooms accommodating 1-200 participants in any given 24 hr period. Advertising for the HBPL Videoconferencing Center is promoted in local publications i.e.; Chamber of Commerce Business Directory, "The Sands" , HBPL Website, Cable TV, direct marketing by mail and phone through the Facilities Coordinator, brochure and flyer information throughout the Library. The first Videoconference scheduled at the Library was a HB City Council meeting with Congressman Dana Rohrbacher in Washington, DC commenting on the status of some of the City's on-going legislative efforts and project in Washington, D.C. The agenda included a communication from the Library Services Director regarding background and booking information on the City's Videoconferencing program. The public was invited to this session. The attendance was over 100 in the C&D Meeting Rooms. CISHUNPINGTON BEACH PUBLIC LIBRARY S Y S T E M On average the Library hosts two Videoconferences per month. The tragedy of 9/11 was an impetus to utilize the service as travel and safety became burning issues. The revenue generated from Videoconferencing is as follows: FY00/01 $7388 FY01/02 $15,052 FY02/03 410,000 (est.) All operational costs (staffing, technician, utilities) are offset through the fees. The Facilities Coordinator is responsible for dispersing information and scheduling the time for the VC's. Any charges which are incurred as telecommunications expense (the actual phone call) is charged to the party calling in or if the call is initiated at the Library, it is charged to our client. Full videoconferencing fees are available if desired. Key objectives for the project are: • Reduce fuel consumption by elimination or reduction of local travel miles leading to better air quality, conservation and travel savings. • Expand/extend Videoconferencing accessibility to all local businesses, small and large which are without access due to office size limitations and equipment costs. • Establish alternative/additional sites to help serve OC's business community and bring more business to the City of HB. • Promote community partnerships and participation, networking capabilities and promote closer ties between the private and public business sectors. • Create an additional site for an electronic university setting for busy managers- creating unprecedented educational opportunities. The following is an information sheet we developed for the grant, videoconferencing networks inquiring about our facilities and other purposes. Name of Site Huntington Beach Central Library Street Address of Site 7111 Talbert Ave. Mailing Address(if different from Street Address) Huntington Beach,CA 92648 Main Telephone Number 714 375-8425 Main Fax Number (714)375-5180 Website URL for map/directions www.hbpl.org not needed if site doesn't include these items Parking information Parking located in front of building Primary Videoconferencing Contact Name Renee Brown Phone (714)375-8425 Fax (714)375-5180 Email brownr@hbpl.org Cell Role vis-A-vis videoconferencining Room reservations coordinator (i.e.,tech support,programming,room reservations, etc. CO- HUNTINGTON BEACH PUBLIC LIBRARY S Y S T E M Alternate Videoconferencin Contacts(list as many as appropriate) Name Aaron Deutsch Phone 714 375-8423 Fax (714)375-5180 Email deutscha@hbpl.org Cell Role vis-a-vis videoconferencining Audio Visual Technician (i.e.,tech support,programming,room reservations, etc.) Name Ron Hayden Phone 714 960-8835 Fax 714 375-5180 Email haydenr@hbpl.org Cell Role vis-a-vis videoconferencining Library Director (i.e.,tech support,programming,room reservations, etc.) Videoconferencing Room Information Name/number of room Directors Conference Room Special accessprocedures? Make reservations ahead of time Video number in room (714)596-8791 Voice number in room 714) Fax number in or near room (714)375-5180 in case we have to fax materials during a program) Room set-up option Available? Capacity Conference style Yes 1-10 chairs around a table Classroom style(chairs at tables No N/A of desks) Theater style Oust chairs) No Peripheral Equipment available for use in Please state yes or no below association with videoconferencin Internet access in video room No Document camera Yes PC or Mac lease indicate which PC VCR or DVD player No Scan converter No Additional videoconferencing rooms,if any (provide info only if different from that provided above Name/number of room Room C Special accessprocedures? Make reservations ahead of time Video number in room 714 8428092 Voice number in room N/A Fax number in or near room N/A (in case we have to fax materials during a program) Room set-up option Available? Capacity Conference style I Yes 25-30 610-9 HUNTINGTON BEACH PUBLIC LIBRARY S Y S T E M � . s chairs around a table) Classroom style(chairs at tables Yes 100 of desks) Theater style Oust chairs) yes 280 Peripheral Equipment available for use in Please state yes or no below association with videoconferencing Internet access in video room No Document camera Yes PC PC VCR or DVD player Yes Scan converter No Funding How long have you had your video equipment? 3 years How did you fund the purchase of the equipment? AQMD Grant arranged via City of Huntington Beach How do you fund ongoing operations?(monthly User fees ISDN charges,hourly ISDN usages charges,staff support,etc.) Do you have a maintenance agreement with the No equipment vendor or reseller? Did you know low-cost long distance service for No videoconferencing is available for about$28/hour (intrastate)through Sprint(explain CSAC deal) (Rural Only) Did you know that free NA troubleshooting for chronic recurring problems is available through the Rural Initiative(explain Mike Todd offer) Use for Library Purposes For what purpose or purposes did you obtain the To provide an economical alternative to air/auto videoconferencing equipment? travel and associated expense/time thereby reducing air pollution. Have you actually used it for thatpurpose? Yes Have you used it for any purposes that you didn't Yes,family reunions originally envision? Has the AMOUNT of usage been more than,less Less than,or pretty much as you imagined? State Library records show that you participated in None—must be fee generated LSTA-funded videoconferencing programs last year, trainings, public,and hosted other libraries for What issues have kept you from participating in more of these LSTA-funded programs? How does your staff use the equipment,other than none to access LSTA-funded staff trainings or public programs? About how many of these other uses were done last none ear? How are the non-LSTA uses of videoconferencing User comments evaluated? r6_0 HUNTINGTON BEACH PUBLIC LIBRARY S Y S T E M y � Community Use Do you make the video equipment available for Yes community,business,or other government groups to use? Please describe usage policy and fees for use by Call Renee Brown 714 375-8425 to receive copy of outside groups;if this policy is in writing,please policy/fees provide a copy Do you proactively market or promote the Yes,numerous methods including yellow pages, videoconferencing to outside groups? If so,please broker agencies,flyers, describe marketing efforts(including website Cable TV,web site,and vc network listings). If written materials are available,please provide copies. (If applicable) What has community feedback been Impressed but still is used less than expected. regarding the availability of the videoconferencing Average of 1 per week. capability? Regarding Project Videonet(aka,the California Public Library Videoconferencing Network) Of the above listed contacts,who should NOT be none included on the Project Videonet listserv? Should anyone be ADDED who is not listed above? What do you need to know or need assistance with Expanding the use by emphasizing the low regarding videoconferencing? cost/time compared to travel How do you want or need that information email transmitted toyou? What specific improvements do you expect to More fee based use happen re:videoconferencing if provided with the above info? May we list you as a member of the California yes Public Library Videoconferencing Network? (explain benefits, lack of cost or obligation) Primary Uses - Businesses: 0 Head Hunting / Employer interviewing 0 Attorney Depositions 0 Distance Learning 0 Telemedicine 0 Sales Force - employees/clients product training - sales presentations & product launches - Other Uses: 0 Business to Business consultancy services 0 Design and creative assessment - project liaison 0 Professional Association meetings 0 Governmental meetings 0 Family reunions, gatherings Marketing Plan Outline: A. Videoconferencing "Brokers" - Listing HBPL with booking agencies 0 Proximity - 30% cost passed on to client 0 Affinity - 30% cost to Videoconferencing site 0 Conexus - 30% cost passed on to client 0 Mivnet -on-line Videoconferencing associations HUNTINGTON BEACH PUBLIC LIBRARY S Y S T E M B. Listing in Yellow Page Directories - Local & Regional 0 Printed 0 Electronic 0 Contact listing agency C. Advertising 0 Orange County Business Journal 0 Orange County/ HB Chamber of Commerce 0 Directories of Associations 0 Library Banner 3. Periodicals — Note: Sherrie Daugherty, Principal Librarian, is the Library's collection development coordinator. She is presently on vacation and, upon returning, will address any additional questions beyond this response. Basically, the FY02/03 reduction consists of the following regarding periodicals and online databases: • 100 fewer magazines, 5-9 fewer databases with a reduction total of$81,186 The elimination of specific titles and databases are still being reviewed by Sherrie and the reference Librarians. This review is expected to be completed by September 2003. The library, like most public libraries, does not often hold subscriptions to trade or professional journals. General interest periodicals make up the majority of the library's periodical holdings. It is entirely possible, even likely, that some of these would be found in homes. The magazine collection (app. 500 titles) is currently being evaluated by the librarians to determine which titles should be eliminated. The collection will be trimmed a) to make it more manageable due to staff cuts in that area and b) to save subscription costs. One way to trim the collection is to try to eliminate duplication. The library subscribes to an online periodicals index (Ebsco) which contains the full text of articles from many of the periodicals it indexes. Naturally, print magazines available in this electronic format will be candidates for cancellation. The inclusion of these magazines in products like Ebsco is not the same as saying these magazines are "on the internet." No commercial publications are offered complete and for free on the Internet. Our current subscription to the Ebsco periodical index is $30,000 per year. Of course the professional standards of collection development involve closer discernment than just eliminating duplication of a print source with an electronic one. The periodical collection, like all library resources, serves a diverse population, and age, reading level, ability to utilize electronic resources, the unique visual appeal of certain publications, the demand in some areas for access to publications more than 10 years old, the response to local interests, the guarantee of different points of view, and creating a successful mix of periodicals for entertainment, research and news are only some of the criteria the professional librarians use for such an evaluation. CiroHUNTINGTON BEACH PUBLIC LIBRARY S Y S T E M 4. Media.- The FY01/02 media revenue was $202,809 (see graph below). The General Fund program cost is $115,984. Additionally, $46,000 is spent on videos, books on tape, software, DVDs, CDROMs and music CDs. Approximately $30,000 is spent for temporary employees. The Library Patrons Foundation donated $25,000 for shelving. The Media/Computer Center is not just a video rental service. We offer a number of different non-print materials including DVDs, Audio Books on cassette and CD format, music CDs, CD-ROMs and computer usage with various software programs and Internet access. Our main goal as stated in the Library's Mission Statement is education, information and cultural needs of our patrons. This is what we believe sets us apart from local retailer as we stock educational and informative materials. However, the issue of public / private business competition could be debated if the City Council desires. An argument can be made that we are also in competition with bookstores, gift shops, theaters, and other rental meeting spaces. All of these are offered at the Library. Our videos and DVDs are not just theatrical titles. We offer a wide range of non-fiction subjects including history, sports, travel, plus an excellent selection of children's educational titles. Many of our users are students, home schoolers and educators. We currently stock over 7,000 titles. Usage fees range from $1.08 to $2.16 per title for two days and generates about 28% of our circulation and revenue. The transition from VHS tape to DVD will be made as demand dictates. We are ordering titles on both formats. Currently, VHS is 80% of the video collection. The DVD collection will increase. Our audio book collection is very extensive with many of the best sellers and classic novels plus an excellent selection of motivational and foreign language tapes. Many of our users are professional people looking to enhance their chosen field or those who just don't have the time or ability to read their favorite novel. Audio books range from about $2.00 to $6.00 per title for three weeks and generate about 20% of our circulation and revenue. Our music compact disc (CD) collection ranges from classical to classic rock titles with over 3,700 selections. Fees range form $1.00 to $2.00 per title for a week check out. Many of our patrons are from other cities that work in Huntington Beach or travel to our library to borrow CDs because they say we have one of the best collections in the area. CDs generate about 15% of our circulation and revenue. Media Services computer lab offers word processing and other computer programs plus Internet access. Many of the users of this service are new city residents who need access to word processing and Internet at the same time so they can E-mail resumes they have created here to prospective employers. We also get a number of international travelers who are visiting our city who need Internet access to keep in touch with family and work. The computer lab generates about 13% of our total revenue. The remaining fees generated by this department are comprised of fines for overdue materials and is about %15 of our total. The following is a breakdown of media revenue which shows the FY01/02 annual revenue $202,809 and percentage of revenue categories. Notice that VHS videos accounted for 23% ($47,297) of revenue and DVD 4.4% ($8,071). We are closely monitoring the trend of DVDs and making more DVD purchases with the intent of expanding the collection. Ciro HUNTINGTON BEACH PUBLIC LIBRARY S Y S T E M Y Annual Comparative Revenue FY95-02 Category Annual amount % Videos $ 47,297 23.32% FY95/96 FY96/97 FY97/98 FY98/99 CDs $ 29,560 14.58% $97,664 $105,308 $138,529 $168,031 PC $ 23,125 11.40% Prints $ 3,311 1.63% FY99/00 FY00/01 FY00/02 Bks/Cass $ 40,535 19.99% $ 172,000 $ 185,837 $ 202,809 Fines $ 30,573 15.07% Bks/CD $ 9,004 4.44% CD-ROMs $ 5,684 2.80% Misc $ 4,749 2.34% DVD $ 8,971 4.42% TQTAI.1;, $ 202,809'„ 1;00 QO%u CD-ROMs Misc DVD 3% 2% 3% Bks/CD Videos 5% 24% a E) 3 Fines � 15% CDs 12% Bks/Cass 20% PC Prints 14% 2% RENTAL RATINGS SIX YEAR Category Amount RANK Percent COMPARISON' Videos $47,297 1 23% Year Amount difference % increase Bks/Cass $40,535 2 20% FY94/95 $85,603 from fy94/95 Fines $30,573 3 15% FY95/96 $97,664 $12,061 14% CDs $29,560 4 15% FY96/97 $105,308 $19,705 23% PC $23,125 5 11% FY97/98 $138,529 $52,926 62% DVD $8,971 6 4% FY98/99 $168,031 $72,631 85% Bks/CD $9,004 7 4% FY99/00 $172,484 $86,881 101% CD-ROMs $5,684 8 3% FY00/01 $185,837 $100,234 117% Misc $4,749 9 2% FY01/02 $202,809 $117,206 120% Prints $3,311 10 2% TOTAL $202,809 100% 4-0- T HUN GTON BEACH PUBLIC LIBRARY S Y S T E M i June 30, 2003 :rK Honorable Mayor and City Council Members: My name is Yi-Mei MacLean. I am writing today because I understand the city is looking to cut budget and may be shutting down the Banning Library. I think it's a bad idea because of a few reasons: (1)I use the facility, (2)1 believe in this public service and (3) I was a latch key kid. One, I lived less than 2 miles from Banning Library. Therefore, it's easy for me to stop by the library to borrow books when I pick up my kids from Eader Elementary. Two, I pay my taxes and I am glad to see the money going to support education. SF Mbj Three, I was a latch key kid. I rememberidays ome alone with my siblings for hours while my father worked. We had no money so going to the liquor store for candies would not do us any good. There was a community center close to home, but we were not signed up in any of their programs so we just hang out and watch. There were always TV, but reruns got stale after a while. It wasn't long before we discovered that there was a library within a mile walking distance and ALL their Stuff were FREE—I could borrow a book, I could color, I could participate in any program and it cost nothing. I recalled spending many long hours and hot summer days at the library reading, learning and participating in cultural activities. Those long hours at the library has kept me out of trouble and helped me become a life long reader. Now I am a college graduate, a resident of Huntington Beach, a taxpayer, a voter and a mother of two grade school children. And I still go to the library. I am here to ask you to reconsider the decision to shut down the Banning Library. I think it's a bad idea. Fortunately, my kids are not latch key kids, but someone else's might be. Yi-Mei MacLean 21051 Galbar Cir Huntington Beach, CA 92646 714-968-8440 S ity ADMINISTRATIVE SERVICES INTERDEPARTMENTAL COMMUNICATION TO: Honorable Mayor and City Council VIA: Ray Silver, City Administrator FROM: Clay Martin, Director of Administrative Services SUBJECT: Updates to Reductions Binder DATE: June 27, 2003 Attached are updated summaries to Tab B . (Summary of General Fund, Position Changes) and Tab N (Police) of the reductions binder. There are no changes in the total reduction of $11,554,061. Cost reductions have only been reallocated between positions. If you have any question please feel free to call me at (714) 536-5236. cc: William P. Workman, Assistant City Administrator _T G O Q - �J o r� cgwoerr d TAB B r t Summary of General Fund Position Changes Department Business Unit Business Unit Number Job Description Status Change Transfer to Change Value Administrative Services General Accounting 10035202 Senior Accountant Vacant Delete $ 81,500 Administrative Services Budget and Research 10035204 Senior Budget Analyst Filled Revise Position reduced to Admin Ana $ 10,000 Administrative Services Human Resources Admin 10035MI Administrative Secretary NA Vacant Delete $ 62,300 Administrative Services Procurement 10035401 Buyer Filled Delete $ 73,600 Community Services Community Services Admin 10045101 Administrative Secretary MEA Vacant Delete $ 50,526 Community Services Community Services Admin 10045101 Office Assistant II Vacant Delete $ 50,526 Community Services Community Services Admin 10045101 Admin Analyst.Sr Filled 15%Transfer Park Acquisition and Development $ 13,059 Community Services Community Services Admin 10045101 Director of Community Services Filled 30%Transfer Park Acquisition and Development $ 47,732 Community Services Community Services Admin 10045101 Human Services Program Su v Filled Transfer CDBG $ 79,283 Community Services Marine Safety 10045207 Marine Safety Officer Filled Delete $ 100,538 Community Services Recreation/Development Service 10045401 Facilities,Deve18 Conc Mgr Filled 50%Transfer Park Acquisition and Development $ 48,347 Community Services Recreation/Development Service 10045401 6e-puty Dir of Rea/Bch Dv1 mt Vacant Delete $ 141,058 Community Services Senior Outreach 10045502 Senior Services Transp Coord Filled Transfer SMP Grant $ 40,574 Community Services Cultural Svc Administration 10045552 Administrative Secretary Vacant Delete $ 52,583 Community Services Fleet Management 10045701 Maintenance Service Worker Vacant Delete $ 59,919 Economic Development Business Development 10080101 Economic Development Project Manager Vacant 50%Delete 50%in Rda Cap Project Area $ 46,202 Economic Development Redevelopment Administration 30580101 Economic Development Project Manager Vacant 50%Delete 50%in General Fund $ 46,202 Fire Fire Administration 10065101 Information Systems Analyst Vacant 50%Delete 50%in FireMed $ 38,418 Fire Fire Administration 10065101 Administrative Secretary MFA Vacant Delete $ 56,389 Fire Fire Prevention 10065201 Fire Safety Program Specialist Filled Delete $ 67,838 Fire Fire Prevention 10065201 Fire Protection Specialist Filled Delete Transferred to Existing Vacancy $ 101.153 Fire Paramedics 10065202 Firefighter Paramedic Filled 1 Transfer FireMed $ 96,732 Fire Paramedics 10065202 Firefighter Paramedic Filled Transfer FireMed $ 96,732 Fire Paramedics 10065202 Firefighter Paramedic Filled Transfer FireMed $ 96,732 Fire Paramedics 10065202 Battalion Chief Vacant 25%Delete 50%EOC,25%FireMed $ 35,506 Fire Fire Suppression 10065203 Fire Captain Vacant Delete $ 109,047 Fire Fire Suppression 10065203 Fire Captain Vacant Delete $ 109,047 Fire Fire Suppression 10065203 Fire Captain Filled Delete Transferred to E)dsfing Vacancy $ 109,047 Fire Fire Suppression 10065203 Fire Engineer Filled Delete Transferred to E)dsting Vacancy $ 96,733 Fire Fire Suppression 10065203 Fire Engineer Vacant Delete $" 96,733 Fire Fire Suppression 10065203 Fire Engineer Vacant Delete $ 96.733 Fire Fire Suppression 10D65203 Firefighter Vacant Delete $ 82,840 Fire Fire Suppression 10065203 Firefighter Vacant 1 Delete $ 82,840 Fire Fire Suppression 10065203 Firefighter Vacant Delete $ 82,840 Fire Emerged Operations 10065301 Battalion Chief Vacant 50%Delete 25%General Fund,25%FireMed $ 71,013 Fire Support Services 10065702 Mechanic III Filled Transfer FireMed $ 69,568 Library Services Technical Services 10050152 Information System Specialist Filled Delete $ 57,245 Library Services Media 10050205 Media Services Specialist Filled Transfer Library Service $ 52,840 Library Services IMedia 10050205 Library Services Clark Filled Transfer Library Service $ 52,840 Library Services I Main Street Branch 10050401 Library Specialist Filled Delete $ 54,572 Library Services Banning Branch 10050402 Library Specialist Filled Delete $ 53.896 Library_ Services Helen Murphy Branch 10050403 Library Specialist Vacant Delete $ 55,927 Office of the City Administrator Public Information 10030301 Public Information Specialist Vacant Delete. $ 62,882 Office of the City Administrator Public Information 10030301 Media Production Coordinator Filled 50%Delete $ 31,360 Office of the City Administrator HBTV3 20830301 Television Producer/Director Filled Delete $ 72,118 Office of the City Administrator HBTV3 20830301 Television Producer/Director Filled Delete $ 72,118 Office of the City Administrator HSTV3 20830301 Media Production Coordinator Filled 50%Delete See above Media Production Coordinator $ 31,360 Office of the City Attorney City Attorney Administration 10015101 Deputy City Attorney IV Vacant Revise Vacant Deputy City Attorney III to IV $ Office of the City Clerk Records Management 10010301 Deputy City Clerk Vacant Delete $ 31,976 Planning Planning 10060201 Senior Administrative Analyst Vacant Delete Unfunded Position $ Planning Code Enforcement 10080301 Code Enforcement Officer Filled Delete $ 64,922 Planning Code Enforcement 10060301 Code Enforcement Officer Filled Delete $ 61,528 Police Budget 10070103 Graphics Admin Specialist Filled Delete $ 61,890 Police Community Policing Team 10070106 Police Services Specialist Vacant Delete $ 58,523 Police Community Policing Team 10070106 Community Relations Specialist Filled Delete $ 58,523 Police Patrol 10070201 Police Sergeant Filled Delete Transferred to E)dstin Vacancy $ 116,865 Police Patrol 10070201 Police Officer Filled Delete Transferred to E)dsting Vacancy $ 95,630 Police Patrol 10070201 Police Officer Filled Delete I Transferred to Existing Vacancy $ 95 829 City of Huntington Beach Confidential 6Q712003 Page 1 Summary of General Fund Position Changes Department Business Unit Business Unit Number Job Description Status Change Transfer to Change Value Police Traffic 10070202 Police Officer Filled Delete Transferred to E)dsfing Vacancy $ 100,357 Police Investigations 10070203 Police Officer Filled Delete Transferred to Existing Vacancy $ 95,620 Police Investigations 10070203 Forensic Systems Specialist Filled Delete $ 80,324 Police Investigations 10070203 Administrative Secretary MEA Vacant Delete $ 52,098 Police Investigations 10070203 Police Lieutenant Filled Delete Transferred to E)dsUng Vacancy $ 147,596 Police Investigations 10070203 Police Services Specialist Filled Delete $ 58,578 Police Investl ations 10070203 Police Records Specialist Vacant Delete $ 50,078 Police INarcoflcs 10070204 Police Officer Vacant Delete $ 95,580 Police Narcotics 10070204 Police Officer Vacant Delete $ 95,620 Police Narcotics 10070204 Police Officer Vacant Delete $ 95,620 Police Narcotics 10070204 Police Officer Vacant Delete $ 95,620 Police Gang Enforcement 10070205 Police Officer Vacant Delete $ 100,357 Police ViceAntelfigence 10070206 Police Services Specialist Filled Delete $ 58,578 Police Vice/Intelligence 10070206 Police Sergeant Filled Delete Transferred to E)dsbng Vacancy $ 116.685 Police Vicefintelligence 10070206 Police Officer Vacant Delete $ 101.339 Police Records 10070302 Police Captain Vacant Delete $ 172.570 Police Records 10070302 Police Records Supervisor Vacant Delete $ 61,890 Police Scientific Investigation 10070401 Criminalist Supervisor Vacant Delete $ 97,588 Police Scientific investigation 10070401 Criminalist,Sr Vacant Delete $ 77,588 Police Jail 10070601 Police Sergeant Filled Delete Transferred to F)dstin Vacancy $ 25,000 Public Works Public Works Admin 10085101 Admin Analyst Sr MEO Vacant Delete $ 40,300 Public Works Public Works Admin 10085101 Office Assistant II Vacant Delete S 40.000 Public Works Engineering Design/Construct 10085201 Deputy City Engineer Vacant Transfer Gas Tax $ 55,649 Public Works Engineering Design/Construct 10085201 Inspector,Construction Sr Vacant Transfer Gas Tax $ 44,200 Public Works Engineering Design/Construct 10085201 Engineering Technician Vacant Transfer Gas Tax $ 42,200 _ Public Works Transportation Management 10085301 Traffic Engineer.Associate Filled Revise Increase from 50%General Fund to 100% $ 40,000 Public Works Sign&Marking Maintenance 10085302 Maint Service Worker,Traffic Fisted Transfer Gas Tax $ 58,400 Public Works Signal&Lighting Maintenance 10085304 Electrician,Traffic Signal Filled Transfer Gas Tax S 75,100 Public Works Maintenance Administration 10085401 Custodian Vacant Delete $ 54,000 Public Works Building/Grounds Maintenance 10085402 Maint Worker Filled Delete $ 50.000 Public Works Building/Grounds Maintenance 10085402 Plumber Filled Delete $ 73,000 Public Works Building/Grounds Maintenance 10085402 Carpenter Filled Delete $ 71,000 Public Works Building/Grounds Maintenance 10085402 Carpenter Filled Delete $ 71,000 Public Works Building/Grounds Maintenance 10085402 Electrician MFilledDelete Delete $ 75,000 Public Works Building/Grounds Maintenance 10085402 Electrician Delete $ 75,000 Public Works Building/Grounds Maintenance 10085402 Supervisor.BuildingMaint Delete $ 102.000 Public Works Building/Grounds Maintenance 10085402 Crewleader,Electrical Maint $ 85,000 Public Works Concrete Maintenance 10085410 Leadworker,Streets Maint Delete $ 74,500 Public Works Concrete Maintenance 10085410 E ui O erator,Streets Delete $ 63,500 Public Works Concrete Maintenance 10065410 Concrete Finisher Delete $ 67,000 Public Works Concrete Maintenance /0085410 Concrete Finisher Vacant Delete $ 67,000 Public Works Street Maintenance 10085412 Crewleader,Streets Maint Vacant Delete $ 82,000 Public Works Street Maintenance 10085412 Leadworker,Streets Maint Filled Delete $ 72,000 Public Works Building/Grounds Maintenance 10085402 Crewfeader,Painting Filled Delete Public Works Street Sweeping 10085415 Supervisor,St&Sewer Maint Filled Delete Public Works Street Sweeping 10085415 Leadworker,Streets Maint Filled Delete $ 75,000 Public Works Central Warehouse 10085511 Warehousekee er Filled Delete $ 65,000 Public Works Landscape Administration 10085601 PTL Operations Mana er Vacant Delete $ 116.000 Public Works Landscape Administration 10085601 Administrative Secretary MEA Vacant Delete $ 57,800 Public Works Landscape Maintenance 10085602 Crewleader,Pest Control Advis Filled Delete $ 82,500 Public Works Landscape Maintenance 10085607 Pest Control Specialist Filled Delete $ 61,700 Public Works Landscape Maintenance 10085602 Pest Control Specialist I Filled Delete $ 61,700 Public Works Landscape Maintenance 10085602 Pest Control Specialist Specialistir Filled Delete $ 61,700 Public Works Landscape Maintenance 10085602 Pest Control Specialist Filled Delete $ 61,700 Public Works I Landscape Maintenance 10085602 Crewleader,Landscape Maint Vacant Delete $ 82,500 Public Works Parr Maintenance 10085611 Maint Service Worker Vacant Delete $ 58,000 Public Works Street Tree Maintenance 10085621 Leadworker,Trees Maint Vacant Delete S 68,800 Public Works Street Tree Maintenance 10085621 Equip Operator,Trees lVacant Delete $ 65,500, City of Huntington Beach Confidential 6/27/2003 Page 2 Summary of General Fund Position Changes Department Business Unit Business Unit Number Job Descri bon Status Change Transfer to [Chn a Value Public Works Fleet Mana ement 10085701 Warehousekee er Filled Delete 65.000 Public Works E ui ment Maintenance 10085703 Vehicle B Technician,Sr Filled Delete 49,000 Vacant Delete 44.75 TOTAL i 8.050,968 Vacant Revise 1 Vacant Transfer 3 Filled Delete 50 Filled Revise 1.5 Filled Transfer 10.95 TOTAL 111.2 Part Time Reductions City Administrator Te Part-Time $ 102,632 Admin Services Temporary Parl-Time $ 20.000 City Attorney Temporary Part-Time $ 19,041 ON Treasurer Temporary Part-Time $ 26.000 Planning Temporary Part-Time $ 38,448 Fire Temporary Part-Tkne $ 18,315 Police Tem ora Part-Time $ 43,961 Libra Services Tem ora Part-Time $ 100.517 Community Services' Temporary Part-Time $ 106,637 Public Works• Temporary Part-Time $ 60,725 •Includes Overtime Reductions:$2.500 in Community Services and$13,760 in Public Works TOTAL S 538 278 City of Huntington Beach Confidential 627/2003 Page 3 TAB N Department:POLICE Decision STAFFING SUPPLIES AND SERVICES Package Business Unit Business Unit Name Status Action (number on Number Position (filled or (add,delete, Total Salary and Account Name Account_ Total Cost roll-up list) (job title) Beneffis Cost Number vacant) ise I Records 10070302 Police Captain Vacant Delete $172,570 Records 10070302 Police Records Supervisor Vacant Delete $61,890 2 Scientific Investigation 10070401 Criminalist Supervisor Vacant Delete $97,588 Telephone 61460 $1,000 Scientific Investigation 10070401 Criminalist,Sr Vacant Delete $77,588 Telephone/Communications 61550 $1,000 Scientific Investigation 10070401 Office Supplies 63125 $9,750 Scientific Investigation 10070401 Safety Supplies 64005 $4,000 Scientific Investigation 10070401 Film 64100 $5,000 Scientific Investigation 10070401 Dues and Memberships 64485 $722 Scientific Investigation 10070401 Equipment Repairs,Maint 64570 $10,000 Scientific Investigation 10070401 Conferences 68610 $3,000 Scientific Investigation 10070401 Professional Services 69365 $5,000 Scientific Investigation 10070401 Equipment Rental 70200 $1,000 3 Jail 10070601 Police Sergeant Filled Delete $25,000 4 Crossing Guard 10070210 Temporary PIT $13,998 5 SWAT 10070207 Office Supplies 63125 $1,492 6 Gang Enforcement 10070205 Police Officer Vacant Delete $100 357 Telephone/Communications 61555 $2 250 Gang Enforcement 10070205 Office Supplies 63125 $250 Gang Enforcement 10070205 Training 68550 $108 Gang Enforcement 10070205 Conferences 68610 $987 Gang Enforcement 10070205 Professional Services 69315 $700 7 Narcotics 10070204 Police Officer Vacant Delete $95 580 Telephone/Communications 61450 $2 437 Gang Enforcement 10070205 Conferences 68610 $1,200 Vice/Intelligence 10070206 Hosted Meetings 68695 $300 SWAT 10070207 Professional Services 69360 $800 e Vice/Intelligence 10070206 Police Services Specialist Filled Delete $W.578 Police Pagel Department:POLICE Decision STAFFING SUPPLIES AND SERVICES Package Business Unit Business Unit Name Status Action (number on Number Position Total Salary and Account roll-up list) (job title) (filled ) (add,delete, Benefits Cost Account Name Number Total Cost vacant) revise 9 Investigations 10070203 Police Officer Filled Delete $95 620 Investigations 10070203 Forensic Systems Specialist Filled Delete $80 324 Investigations 10070203 Administrative Secretary MEA Vacant Delete $52 098 10 Patrol 10070201 Police Sergeant Filled Delete $116 865 Patrol 10070201 Police Officer Filled Delete $95 630 Patrol 10070201 Police Officer Filled Delete $95 629 11 Traffic 10070202 Police Officer Filled Delete $100 357 12 Community Policing Team 10070106 Police Services Specialist Vacant Delete $58 523 Community Policing Team 10070106 Community Relations Specialis Filled Delete $58,523 13 Vice/Intelligence 10070206 Police Sergeant Filled Delete $116,685 Telephone/Communications 61550 $5 000 Vice/Intelligence 10070206 Police Officer Vacant Delete $101 339 Supplies 63100 $750 Vice/Intelligence 10070206 . Office Supplies 63125 $600 Vice/Intelligence 10070206 Dues and Memberships 64485 $500 Vice/Intelligence 10070206 Conferences 68610 $1600 14 Narcotics 10070204 Police Officer Vacant Delete $95 620 Telephone/Communications 61450 $11,456 Narcotics 10070204 Police Officer Vacant Delete $95 620 Conferences- Other 68620 $2 000 Narcotics 10070204 Police Officer Vacant Delete $95 620 Professional Services 69360 $1 200 Narcotics 10070204 Leases 70300 $500 15 Investigations 10070203 Police Lieutenant Filled Delete $147 596 Investigations 10070203 Police Services Specialist Filled Delete $58 578 Investigations 10070203 Police Records Specialist Vacant Delete $50 078 16 Training 10070303 Temporary PR . . 1 $29 963 17 Budget 10070103 Graphics Admin Specialist Filled Delete $61 890 TOTAL FILLED 13 TOTAL $2,309,707 TOTAL $74,602 TOTAL VACANT, 13 COMBINED TOTAIJ 26 DEPARTMENT TOTA $2 384 309 Police Page 2 P V 0 8 CITY OF HUNTINGTON BEACI4 INTER-DEPARTMENT COMMUNICATION RECEIVED To:. Ray Silver, City Administrator JUN 2 7 2003 From: Charles W. Burney, Fire Marshal, DivWin VChief CIADMITY HUNTINO ON BEACH YADMINISTRATION OFFICE Date: June 27, 2003 . SUBJECT: RESPONSE TO QUESTIONS FROM COUNCIL MEMBER HOUCHEN Council Member Houchen requested answers to the following questions: 1. What is the budget for the Fire Prevention Division compared to the revenue it generates? 2. What are the duties and responsibilities of the two Deputy Fire Marshal postions proposed for elimination? The budget for the Fire Prevention Division during FY 2002-03, with the proposed staff reductions, is: $1,310,351. The FY 2003-04 Fire Prevention budget, and projected revenues, is: FY 2003-04 Projected Fire Prevention Division Budget Revenue Programs Section $830,810 $293,720 Fire Marshal .5 Deputy Fire Marshal 1 Fire Protection Specialist 3 Fire Education Specialist 1 Develop/Petro Chemical $479,541 $595,322 Supervisor Development Petro/Chemical 1 Fire Protection Analyst 1 Total $1,310,351 $889,042 Fire Department reductions in addition to those previously provided to City Council, and their associated impacts, are shown below. Deputy Fire Marshal Admin/Training Administrative duties and responsibilities: These involve directing staff replacement for 135 sworn Fire Department personnel and 24 contract Ambulance Operators. This includes Response to Questions from Council Member Houchen Page 2 • Coordinating and filling vacancies for sick leave, vacation and open positions • Calling back off-duty personnel during City-wide emergencies • Coordinating shift transfers during reassignment of personnel • Maintaining accrual records of daily payroll exceptions which affects MOU agreements and hiring practices Assist three suppression duty battalion chiefs with special projects, response with battalion chief on emergency incidents and acts as mandated Incident Safety Officer, and maintains Fire Department TeleStaff server with software updates. Training Division duties and responsibilities: These involve development of training materials and exercises. Assisting the Department Training Officer in coordinating training schedules, evaluating fire company training drills, organizing promotional examinations, developing and coordinating curriculum and instructors for training academies provided to new employees and recently promoted personnel, and creating and presenting training programs. Deputy Fire Marshal Programs This Fire Prevention Division administrative position is responsible for the direct oversight and coordination of more that 12 Fire Department programs including: • Adoption and amendment of the Huntington Beach Fire Code and City Specifications • Development of the Programs section budget and monitoring expenditures • Incident reporting records completion and release • Maintenance of Department files and electronic database on occupancy inspection activities and records • Department Fire Code inspection activities for 10 fire companies on three separate shifts, and four Fire Prevention Specialist inspectors • Compiling and reviewing all activities related to fees for services • Fire and Arson investigations • Inspections of oil production activities • Development inspections of projects with methane protection systems Proposed budget reductions involving the elimination of the two Deputy Fire Marshal positions will impact the Department's ability to evaluate and maintain training standards and the proficiency of safety personnel. Fire Prevention activities involving code enforcement and collection of fees will be reduced causing a reduction in revenue. Coordination of company inspections will be impacted resulting in less oversight of code enforcement activities. Development and maintenance of an improved records management system to automate the Department billing process will be delayed. Fire Chief Huntington Beach Fire Department Organization Chart 2003 Amin Existing d Assistant 11 ` �A 4 ar FireMed Prevention Administrative Analyst ;Operations tk Emergency5ervloes Division Chief(1) Senior (1) Division Chief(1)r BeUalxin Ch�f�(1)z� `r Coordinator(1) Admin Admin " Contract Admin t 4VR MSW a ;W k- Programs Secretary (1) Secretary 1 Secrete 1 Coordmato�(1) Marketing Deputy Fire Marshal(1) -: Coordinator(D) F rePMarshalt(1) Eme�gericy Svcs rContiact 0(fice Acoount—Tech 4Coordlnatorr�(1)£E, ;s'Asstllc.t :' Fire Protection Senior 1 Account Tech II Specialist(4) (1 Account Tech II Fire Suppression ; Volunteer IS Analyst III Programs Fire Safety 2 Battalion Chief :RACEBnCERT. (1 Program Specialist (2) ...... .... InioSystems p0000Q0000000000000q Spec 111 D Deputy Admin 0 Fire Marshal`(1) Central Net Training Center - JPA Volunteer Program SHIP TrudcCom' n` 2. h PaY( ). Captain (1); Traming Battalon Chief(1) a h ;Engineer F h R r• Firefighter:`(2) Supervisor 0 Admin Development/ "<' Secretary (1) d Petro Chem (1) ParamediaEngme." p Ay Media r Company (8)— Captain (1) p Engineer(1) Firefighter Paramedic.0) Fire Protection HazMat--CUPA Explorer � Analyst (1) Specialist (1) 0 Search and Rescue n Ambulance (4) Fire Maint:.: U Ambulanoe Operator(24) 0 Assistant(1) 0 Admin Net Management., U Secretary 1) CrewLeader(1) a ----------- P000000000q po o o o o o o o o oq Office Hazmat Metro Cities Communication Asst II 1 Heavy,Duty Mechanic(2) Joint Powers Agreement Joint Powers Agreement Q - - 60000 0000iQ 600000 0000d Fled Chief Huntington Beach Fire Department Organization Chart 2003 Admin Proposed Assistant 11 Prevention Administrative Analyst Operations ;� LEmeigency4S rvices FireMed Division Chief (1) Senior (1) Division Chief(1) � Battalan Chef(0)[1] t Coordinator(1) Admin Admin ��Ern�ergency Svcs Secretary1 Secrets 0 1 ;;Coordinator 1 Programs Deputy Fire ( ) ___[Secretary [ 1 ,. :_(::) r Marketing Marshal 0 1 - Coordinator(0) ( )[ 1 OP.S Deputy Contrail Admin — 1 Fire Marshal(1) Secretary (1 —1 Account Tech Aocoun Te ch ech 11 Fire Protection Senior 1) .... un Specialist (3)[4] Fire Suppression Volunteer Battalion Chief Account Tech II Programs (1)[�1 °A,B.C" (3)': :RACES 8 CERT Fire Safety ..... . ... .. c Program O 1 2 IS AnAdminst III Deputy Admin S . Pe [ 1 (1) Fire Marshal (0)[1j ContrailWMD Truck Company.(1) Captain(1);Engineer(1) Volunteer Program Firefighter.(2) SHIP p000000000000000000q Paramedic Truck C ompany (1) ' 0 Central Net Training Center - JPA ..: ,. n 0 Captain(1) Engineer(1). , Trammg Balfalron Chief(1) p Supervisor Firefighter Parain 1 .(2)' Development/ 0 Petro Chem (1) Paramedic Engine.. Admin 0 Company (7)[81 Secretary 1 a r i Captain (1),Engineer(1) 0 h r G w E ? Firefighter Paramedic.(2) Fire Protection Ha �Coordinatorr 1 `r AV Media zMat—BUPA 0 - 0 spec�"(1),; o Analyst (1) Specialist (1) Ambulance (4) Explorer Ambulance Operator Fleet Management p Search and Rescue :ConUacf,O(fioe 24) O ;Fire Maint Crew Leader 1 p p Admin Assistant(1) p Secretary 1) a00000----------- oa - po 0 0 0 0 0 0 0 oq p q Heavy Duty Mechanic(2) o 0 0 0 0 0 o G o 0 Office Hazmat 0 Metro Cities Communication Asst II 1 Joint Powers Agreement p O Joint Powers Agreement Proposed Changes a0000 0000d 600000000004 0 S ity - ADMINISTRATIVE SERVICES z INTERDEPARTMENTAL COMMUNICATION TO; . William P.:Workman;Assistant City Administrator. w �' FROM: Clay Martin, Director of Administrative Services ( s> SUBJECT: Cost of Employee Automobile Allowances DATE: June 30, 2003 This memorandum responds to Mayor Boardman's request for information regarding the annual cost of employee automobile allowances. As you are aware the city issues automobile allowances to negate the cost of issuing, insuring, and maintaining additional city vehicles. The current estimate on the cost of issuing and maintaining a $23,000 vehicle (i.e. Ford Tarsus) is $7,980/year or $665.00/month. These costs breakdown as follows: Annual Lease Payments - $5,080.0.0 Annual Maintenance Costs- $1,600.00 Annual Insurance Costs - $850.00 Annual Fuel Costs - $450.00 TOTAL $7,980.00 In 2001, the Automobile Club of Southern California estimated that average cost to drive a vehicle purchased in 2001 to in Southern California was $7,853/year. The city currently offers three different levels of automobile allowances: Executive— 1 position $600.00/month Department Head — 12 positions $500.00/month Other—22 positions $350.00/month. Since, the federal and state governments view automobile allowance as income, recipients are required to pay income tax on their automobile allowance. It is estimated that this reduces the average taxpayers automobile allowance by 30%, reducing the actual automobile allowance to $420, $350, and $245 per month. The total annual cost of automobile allowances is estimated at $171,601.04. The attachment shows the positions currently authorized to receive an automobile allowance. Since automobile allowances are considered wages under the Meyers- Milias-Brown Act any change to an automobile allowance of a represented classification covered by a memorandum-of-understanding would be a meet-and-confer issue. If you have any questions or comments regarding automobile allowances, please feel free to call me at extension 5358. Attachment cc: Ray Silver, City Administrator i� City of Huntington Beach Classifications Assigned Automobile Allowances 1 Department/Division Plan ID Description Bi-weeklyMonthly Annual City Administrator Auto Allowance-Executive 276.92 599.99 7199.92 Director of Public Works Auto Allowance-de t heads 230.77 500.00 6000.02 Director of Econ Development Auto Allowance-de t heads 230.77 500.00 6000.02 City Clerk Auto Allowance-de t heads 230.77 500.00 6000.02 Director of Building &Safety Auto Allowance-de t heads 230.77 500.00 6000.02 Director of Community Services Auto Allowance-de t heads 230.77 500.00 6000.02 City Treasurer. Auto Allowance-de t heads 230.77 500.00 6000.02 Director of Library Services Auto Allowance-de t heads 230.77 500.00 6000.02 Director of Info Services Auto Allowance-de t heads 230.77 500.00 6000.02 Director of Admin Services Auto Allowance-de t heads 230.77 500.00 6000.02 City Attorney Auto Allowance-de t heads 230.77 500.00 6000.02 Asst City Administrator Auto Allowance-de t heads 230.77 500.00 6000.02 Director of Planning Auto Allowance-de t heads 230.77 500.00 6000.02 Comm Srvcs/S rvsr Parking &Camping Facility Auto Allowance-other 161.54 350.00 4200.04 Police/Police Communications Mgr Auto Allowance-other 161.54 350.00 4200.04 Public Works/S vsr Building Maintenance Auto Allowance-other 161.54 350.00 4200.04 Comm Srvcs/Facilities, Development&Concessions M r Auto Allowance-other 161.54 350.00 4200.04 Police Lieutenant Auto Allowance-other 161.54 350.00 4200.04 Deputy Director of Public Works Auto Allowance-other 161.54 350.00 4200.04 Public WorWS vsr Street& Sewer Maintenance Auto Allowance-other 161.54 350.00 4200.04 Building Dept/inspection Manager Auto Allowance-other 161.54 350.00 4200.04 Public Works/Water Operations Mgr Auto Allowance-other 161.54 350.00 4200.04 Public Works/Maintenance Operations Mgr Auto Allowance-other 161.54 350.00 4200.04 Police Lieutenant Auto Allowance-other 161.54 350.00 4200.04 Police/Information Systems Mgr Auto Allowance-other 161.54 350.00 4200.04 Comm Srvcs/S rvsr Beach Operations Auto Allowance-other 161.54 350.00 4200.04 Public Works/S vsr Water Distribution Auto Allowance-other 161.54 350.00 4200.04 Fire Division Chief Auto Allowance-other 161.54 350.00 4200.04 Police/Police Records Administrator Auto Allowance-other 161.54 350.00 4200.04 Public Works/Construction Manager Auto Allowance-other 161.54 350.00 4200.04 Public Works/Transportation Manager Auto Allowance-other 161.54 350.00 4200.04 Admin Services/Finance Officer Auto Allowance-other 161.54 350.00 4200.04 Public Works/S vsr Mechanical Maintenance Auto Allowance-other 161.54 350.00 4200.04 Public Works/City Engineer Auto Allowance-other 161.54 350.00 4200.04 Admin Services/Real Estate Services Manager vacant Auto Allowance-other 161.54 350.00 4200.04 TOTALS 6,600.04 14,300.09 171,601.04 Stop the closure of the Main Street Library Stop the closure of the Lake Street Fire Station. Ubh►r17o�4 y Date Name Address ISimature Oa 00 zq- Oa r f f r r I !Address • qature I . J IOU MOM= . - Em svim I �► , CU�the��GSUre of the �,Ra!ri Street IE rar Stor%the Closure r tF:- Lake St i0i . �- Li'� f a reef Firs Stag date Name IAdress Si fure AI OZ 3- 77-l' APO r-_rn 2 5p 1lN A_ (-I END2rfG K S 60 GENE VA A-V f z9 e C/i vi ,� z - V N. I ` S Tl-Q -ue e i a - i f i I v r l l (-Jejv+ncd ps"' w I14�0 4 Lf 0 Summary of Current and Potential Revenue'Generation and Cost Recovery Mechanisms Taking into consideration the changes in current code - enforcement policies and procedures, and the possible adoption of increases in administrative citation fines and cost recovery mechanisms, the following is a projection of the potential impact of these on the FY 03/04 code enforcement budget and general fund dependency: Code Enforcement Budget Breakdown by Funding Source and Revenues Total estimated budget: $733,266 Minus CDBG.Funds: - 215 974 , Subtotal of General Funds: $517,292 Minus Average Revenues Generated*: -$97.750 -71 °�/ Initial Impact on General Funds: $419,542. Minus Additional Re-Inspection Fees*: $85,090 Minus Inoperable Vehicle Fees*: 7 p $108,9 0 Minus Additional Illegal Sign Enforcement*: $8,470 Minus Parking Citation Fines: $34,500 01 v-1 Minus Additional Admin. Citation Revenue: $33,750 Minus Notice and Order Fees: $10,800 Total Impact on General Funds: $137,962 General Fund 19% `Note: Average revenues based upon actual revenues from 2000 through 2002. Figures listed for additional re- inspection fees, inop vehicle fees, and illegal sign enforcement are the estimated additional revenues listed previously, minus the average revenue generated for the same categories from 2000 through 2002. CDBG Revenues 29% 52% �� 16 LJ�1 CITY OF HUNTINGTON BEACH City Council Interoffice Communication To: Honorable Mayor Pro Tern and City Council Members Ray Silver, City Administrator From: Connie Boardman, Mayor�c Date: June 30, 2003 Subject: PROPOSED ALTERNATIVE BUDGET CUTS TO RETAIN ONE BOAT IN THE MARINE SAFETY BOAT PROGRAM Of the cuts to the Marine Safety program, the one that concerns me most is the elimination of the lifeguard boat. The boat is capable of rescuing at least six times more people than a wave runner can, and I think its very important that this important piece of equipment not be completely eliminated from use. I am proposing the alternate cuts below to be able to operate one boat during the summer. The cost of doing this is $48,000 according to the memo from Jim Engle on page 4.32 of your agenda packet. I am proposing the following cuts to be able to fund the boat and would appreciate your support. 1. Eliminate intergovernmental travel in the City Administrator's budget $ 10,000 2. End peak season MSO staffing after 10:00 PM $ 16,048 3. Reduce Beach Maintenance (this will result in having 10 fewer porta potties on the beach north of the pier-from 22 to 12) 22 533 Total $ 48,581 CB:cf xc: Bill Workman o p o ) � W Z �� e CITY OF HUNTINGTON BEACH T �J City Council Interoffice Communication o C —_ To: Honorable Mayor and City Council Members:; From: Pam Houchen, City Council Member/� Date: June 30, 2003 L �' Subject: PROPOSED CUTS AND FEE INCREASES IN ORDER TO RETAIR, THE FIRE PARAMEDIC ENGINE COMPANY I am recommending the following reductions and fee increases in lieu of the City Administrator's proposal to eliminate one (1) paramedic engine company from the Fire Department's budget for a total of$873,857 Public Works: Eliminate 1 GIS Analyst $ 88,800 Fire: Operating Reductions (Original alternative) $ 61,938 Operating Reductions (Additional to above) $ 19,767 Eliminate two Deputy Fire Marshals ($121,676/ea.) $243,352 Adoption of New Fire Inspection Fees $160,000 Increased FireMed Fees - $300,000 TOTAL $873,857 Xc: Ray Silver Bill Workman Department Heads Sib m Ne�Q H Don MacAllister 1121 Park St., Huntington Beach, CA 92648 (714) 960-2892 HUNTINGTON BEACH Monday,June 30, 2003 Honorable Mayor and City Council Subject: Channel 3, PCTA public access Please review carefully the original franchise agreements and the intent of the franchise fees. Staff is saying that it cost over$500,000 a year to run channel 3? How can this be since it generates over$1,500,000 income? The original concept was public access not only for the City to inform the community but also to allow the general public access to the cable subscribers. The information staff gave you on how many cities broadcast is very large 26 out of 34! If you cut all public access except for City Council meetings and Planning Commission meeting you in effect are controlling the media. This means the only information the public will see is what you want them to see, this is wrong! There are over 50,000 homes subscribing to cable meaning access to some 150,000 people in our city. Why not give access to local producers who can either provide video tapes ready to broadcast or allow them to rent the studio and equipment at a fair price. This could cut the size of staff and provide a very worthwhile service. Please reread the franchise to see the intent of providing a service to the community. It was not only a revenue generator but also a community service! Yo Don cA ister Founding member of the PCTA S_U. M L 5n (1,s 1-',- h-f L 3 0/o_? HUNTINGTON BEACH PLAYHOU Monday,June 30,2003 Honorable Mayor'and-City Council Subject Parkuig meters at the Library;&the MWPlayhouse _ Included in,,your information tonight is M breakdown of fees collected now;:from,the Playhouse;some 45%o of Theater revenue for 2`003. This includes,the rent we pay=plus the surcharge:(tax)of q:,$1.00 per-,ticket. In 2004 the,surcharge _(tax) goes to $2.00 a dour rent goes up 3% Now we will..be paying over$75,000 per year to use the theaters=. ` s On to of tlus�there is a--proposal toadd a arkm fee to° ark? PP g P Where does it stop�f W - Our largest'audience is-Seiii Citizens and they_will complain about another$Ldo onythe surcharge�(tax). They complained last year; iAlso remember that in our 5,_year of the 33 lease the surcharge;(tax) goes up another dollat to $3.00 plus the--lease a t--up another 3%. So now you ,"iW be collecting close=tor$100,000 which will-probabfy,put us out of business.Y r Do you care that your':largest income source for theater use may nog longer be able to provide=you this source of income?,�=` _ate Parking fees will be very poorly looked upon. Please work something out to help keep>the HB Playhouse in the Theater. Yours, Don MacAllister HBPH President w 613 D/v3 7111 TalbertAvenue/Huntington Beach/CA 92648-0451 /(714)375-0696/Fax:(714)375-0698 CITY H N INGTON .BEACH 3�-03 City Council Interoffice Communication �!�� 1;;. . <<� �. �A F O U T To: Honorable Mayor and City Council Members From: Mayor Pro Tern Cathy Green 6 Date: June 30, 2003 Subject: AB 710 and the Orange County Division, League of California Cities As we consider the budget tonight, I would like to express my frustration over the Orange County Division of the League of California Cities' (the Division) "correction letter" sent to Assemblyman Correa regarding the Division's vote on AB 710 (Restructuring of the OCTA Board). Preceding the June General Membership meeting of the Division, Anaheim's Mayor Curt Pringle presided over a meeting of the Mayors and City Managers of the 11 largest Orange County Cities. I attended that meeting on behalf of the Mayor who could not attend. During that meeting concerns were raised about the accuracy of a letter sent from the Division Board to the Orange County Transportation Authority(OCTA) Board in which it was stated that by a vote of 30 to 3 the Division opposed AB 710 unless amended to reflect the recommendations of the League's OCTA [Board Structure]Task Force. Mayor Pringle noted and the Chair of the OCTA Task Force (Mike Ward, Irvine City Council)concurred that the vote taken by the general membership at the Division's May 8t' General Meeting was simply a vote on the proposed amendments to AB 710 and not a vote on the bill itself. After a great deal of sometimes contentious discussion, the Division Board members agreed to write a letter correcting the statement in their earlier letter that a position opposing AB 710 had been taken by the Division. Last week we received a faxed copy of the correction letter from Division President Susan Ritschel dated June 23 to Assemblyman Correa, stating the letter was intended to clarify the Division's position on AB 710. Unfortunately, the correction letter continues to contend that the Division's position is "oppose AB 710 as amended on April 29"and to request that it be amended. The only change from their earlier stated position is inclusion of a note that "Anaheim and Santa Ana, while supportive of the amendments, were also supportive of the bill in its current form." To support this contention, they included letters from 17 member cities indicating their opposition to AB 710 in its current form." We have learned from Santa Ana staff that they do not believe this reflects either the vote taken or the correction promised at the 11 Largest Cities meeting mention earlier. I agree with the view that the League's "correction letter"falls far short of the commitment made at that meeting and in fact, it continues to misportray the vote taken. It is also quite disappointing that they attempt to use letters of opposition as though they represent a vote of the members. Attachments: 1. June 23rd"Correction Letter"from Orange County Division President Susan Ritschel to Assemblyman Lou Correa. 2. May 28 letter from Susan Ritschel to the OCTA Board 3. May 8t'Recommendations from the OCTA Task Force M '.• IBd �JC V5b7GV7v�c, 194 4�Awn �•r CITY OF SANTA ANA CI"TY MANAGER / COUNCIL OFFICE FACSIMILE TRANSMITTAL SHEET TO FROM: Mayor Connie Boardman Mayor Miguel Pulido COMPANY: DATP- City of Huatington Beach 6/26/2003 PAX NUMBER 58NDrR'S FAX NUMBER: 536-5Z35 714-647-6954 PHONENUMSEL. SENDER•SPttONB NUMBER: 536-5553 714-647-6900 Rt: NUMBER OF PAGL:S: AB 710 Letter from the League 3 ❑URGENT ❑FOR RF.vLEW ❑PLEASW COMMENT ❑PLEASL• REPLY ❑FOR YOUR INFO, S NOTESICOMWC-NTS: This is not the letter we requested from the League. There was no vote of.opposition to AB 710 May 801. P.O. BOX 1988 SANTA ANA, CA 92702 BECKY MAGALLON, ,EXECUTIVE ASSISTANT (714) 647-S200 ifl 'A 20OZ 9Z unr VS69�VWTZ:xt,d - dNd d114US jo hlI) 20'd X96 bS69Lb9btL t�:�t Lent-7c-rv,,1 OWE-03 11.43 FRO*Oranne County league of Ca. Cities ?-270 _ P.002/003 F-166 e LEAGUE OF ORANGE COUNTY DIVISION CL OW A 400 WEn SMM AKA DoUU ARD.S=216 SAlrTA M&CNMINU 92701 CITIES rrie.�wl�tn•)>,:.orn rAIaClI+l9rs•Let: �n:�wgoo��ed� orange County Cfries,Wbrkistg Together r June 23,2003 AL ISO vWo The Honorable Lou Correa ANAHM California State Assembly, Room 8R Sacramento, California 95814 BUENA PARK commm Re: AB 710 (Correa) as amended,Apri129, 2003 c�reassa - ° �� Dear Assembly Member.Correa: Fouhmug LVY GARM CRcV On behalf of the membership of the Orange County Division,League , ;SACK of California Cities,this letter is to clarify the position of the Division's atva� member cities with respect to AB 710 as amended on April 29. iAHaM LUALMA It has been brought to our attention a previous)ettear sent subsequent uovxAB> to the Division's May 8 General Meeting,in which 30 sties voted to request amendments to AB 710, did not specifically state that cities of LAt;t>etAWOOD. Anaheim and Santa Anal while supportive of the amendments,were LOM U�GUlrAw T also supportive of the bill in its current form. I regret an confusion or LXM MM5 concern unintentional lack of specificity may have caused with �ussloN v,so respect to the positions of Anaheim and Santa Ana. oRArtce To clarify, the Division's position is oppose AB 710,as amended on rLACENnA April 29. Attached are letters from 17 member cities indicating their uNcw5A-N7AmA"0-`h • opposition to AB 710 in its current form. The Division's previous letter sow auacuE detailed very specific amendments requested by member oties in a SM MAN CAMS'1O vote taken on May 8,2-003. Again, the Division requests AB 710 be SAM" ` amended as follows: SEAL MAC" SLUMN rorr>N 15 (voting)Member OCTA Governing Board w.t.%PAUX Ten City Representatives WEM94sm o Five to be selected by the,cities in each supervisorial YORBAUVDA district with population-weighted voting o Five to be selected on a one-city-one-vote basis,by the cities in each supervisorial district • No alternate members - Phase out the public member by the end 004 • Addition of fifth county supervisor when public member scat is Phased out. • Retaining the non-voting representative from Cal Trans. • Grandfathering=ent OCTA Board Memben elected'bi December 2002 allowing them to finish their current terms (ending in January 2004 MZSMZh r Sam RiO09L MRY*r P,e MID.Sm CUgC=MST Y=Z nZSmENr.KIWO Skis odf.Cmnd,Memixt.hmm J=MP VIM PU=047 Ptw Nam%Mqur he Ira.Lapin FDoW A7LAMM R &WENDOM,'C rA Drneq.Co••2 Mcmbct.La nn r1pa AT.L OF REPR=2ZLOMi 9ro•4o FANX-0, gWaft,L•rev AW4r.PA$T MWEt+n NOA 4 t*-w hNgmr.Lokc Fogs; 7Z47n LL%Wa DlltBCROA,S0 Arty.bins.BML:ADVOCACY W1A�=OIALt Cmhm Ckwtbd CN&Q/WUv.Mw,= OC1 rttmesexY Tw Racoma sayer Ra 14m.tyrwt RXS=M C[kWTOe;Iran kc Noaw �n 7n:C'i S' n7.. 9,7 ur,f tS69�V9bTz:XPJ L-INH HilgN _c 40 Ail--) Eo*a . %86 bS69Lb9bTL ":ET E00Z-92—Nr1 06-26-03 11.:49 F""rangs County League of Ca. Citlas T-2T0 P.009l003 f-16B The packet of letters also includes a letter from OCTA Uidieating its position of'Oppose Unless Amended." This action was taken after' lengthy discussion and an unsucees"motion to support AB 710 but request amendments. I believe the primary message is that there is clearly a lack of support for guaranteed seats or►OCTA. I believe for any lawvnaker or agency to move forward on any proposal that a majority of Orange County cities and the OCTA Board itself cannot support would-do it grax e disservice to the many,city officials who have given hundreds of hours 'of attention to this local issue over the past three years. Thank you for your cimsideratiom of this request. Should you have ariy questions, please do not hesitate to contact me. Sincerely, Susan Ritschel,;President Mayor Pro Tem,San Clemente Cc: Senator Joe Dunn Senate Tramportation Co==-dttee Members Emanuels,Jones and Associates ccr•A 7r cT mr,7 a7 urir b96Wb9VIZ:X12A UNH diNHS �O J,1I--) CITY of ANAHEIM Fax:714-765-4086 Jun 30 '03 12:29 P.01 - - LEAGUE OF ORANGE COUNTY DIVISION CALIFORNIA ��s,�►�,,5�►,�.suns:��.s,�+�►��o�,�, ' CM ES 1LS T�'���o►�(rl�)s•f0.euf7 i'as:R�m-i��d ■■all arc�u..l.cote.�.q Orange County Cities Working Togerher Y May 28,2003 'At. vmF o ne Honasab1e Tim Kserlm Ckais Orange County Transportation Authority t� 550 9o>,th Mun Street .. BUENA PANC t'?mge,California 92863 cosrAmm Re: AB 710 ICan•W-Opp ose--less aanended Cass ],A i POntc Dear Chair Ketn= rovxr;Lw VALLLT rtna>'�vet On behalf of the Orange County Divisi m League of CaWan-fla Cities,I request tjElat GA= rt MOW the OCTA Board of Directors adopt a position on AB 710 that is eoncorsent Mth the itt11•[MNMN Aen[o& position of the DAV&ort to oppose AB 710 Sat it3 cent form unless amended to incorporate tine recommme ►daHons adopted at our May 8 General Meeti:g uxwJr� spedficany,the Divisica is requestir�s that the Z iIlbe aumnaea to incorporate e• PKl�w gvvtrniag board,as follows~ tau =4X= 15(votiPS)Member OCTA Governing Board LKQi A MUM Ten Ciry Represcawives LACUkk wo6w o Eve to be seleatrd by the cities in each supervisorial district witb LA1�Wta population-weighttd�opag Los AIAtvr+os o Five to be selected on a eao•city-onervote bssis,by rile cWes,ia cad WLMN VMd supovisorw district _ lt£weoJa'REAXX No 21wr ara tswwbm oLANM phase out the public member by 2004 PLACOMIA - Addition of fifth county supervisor when public member seat is phased out. XrCko U)rrAUARCAWJ% • An additional rmrvoting representative from Cal Trans. SAX CLCMEKM • Grandiathering cement OCIA Board Member&elected In December 200L UX PjAX CAPS4 LWO allowing& m to f r ish their docent terms tending in Iaonuvy 2004). zArrr�►1�1a The Division's current position is oppose unless amended to reflect these 4ibanges. SF�IL.BFACH SrANT°N The proposed unmdments ate equitable because they balance the reque,•ts of both rj"w large and saum11 cities. 71iM of the 33 cities present at the meeting voted in support 'MLA PAM of this change. 4'F.,Si1rfDLt'tE•R xOOKL.M4 I appreciate your consideration of our position. Should you bave any questions, PkNw do not heitate to contact me. Very true}►yours, Siman Ritr.&el,president Mayor Pro Terre,San Omnente CC Janet Huston,Executive Director OCIA Board of Directors ' oRL7Db1tt Sea.-lu e*el hqs,Am TV%saa Cka*.W nm VICA l+ntrIDOM l+ fio salr.Comic!rmbM Ilow s>f,WM V=Ktanoe:Pacer Mier Pm7W&L.1a T*=C Jaa.Asrs nJ�0WFAn%?V Cange DOW1.Ce"la HMW t tpw Mm@1; d tINt_E l�V Sam am C.aaaol Wmk%lave•°'sear PAT(PRf MfYt Uwa Wen.Wuw..alm i m • ssaElFiaeaaQaatoaant'«a.?Ora.Dw+enD'�+oCaCltlONra•REfCtWR:a.4l,r,C►.ae�Ee.d,.,®teneml,:oe� . otter teODltf.StKLCfvF17�tow.e,Mgar ire Tr■.C,7eaae[sfttrttve Oo�tc2ofe Jaw>a Bma■ . MAY-28-2e83 15*6 99% P:R� MAY-28-2003 17:04 OCTA CEO OFFICE 3r/. P.03 JUN-30-2003 12:09 714 765 4086 96% P.01 CITY of ANAHEIM Fax:714-765-4086 Jun .30 '03 12:29 VIM I Gu C WJ.J A.I 'AA DATE:May 81 2003 y RiCORDED' VOTE—ORANGE" COIINw DzvisioN LEAGUE OF CALIFORNIA CITIES RE OCTA TASK FORCE OOTA SOARM RECRCAMZATION RECOMrUMPAaOeI AUSO VW0 Y ANAHEW . . Y REA y BUENA PARK y ' CYPRESS, 'Y DMA POWT y UNTATN VALLEY Y FIILLRRTflN Y GARDEN GROVE X HuNT24WaN BEACH N IItvII1E N HABR& y LA pALXX y LAGUM B EACH LAGUNA IMLS y LAGUNA MGM Y LAGUNA'WOMD y . FOREST' y S ALANl1TOS' Y ION MO I�1 opz]EACH X ORA$GB Y tAN�,wCF�t7iA Y - CHO SAnA MARGA.=A Y- SArI G�.HM1IE y SAY JUAiq CAPZM- ANO Y SANT'A-ANA Y DEAL BRACH• y STANTON. y 'FUSTTAt Y Vn LA PARK y EV MINSTER y YaRa�, ...._. ... Y . TOTAL; YES--30 NO- 1 NOT Vomm•1 MAY-�u— t 1�:c; MAY-28-2003 17:04 OCTA CEO OFFICE 99i P.04 JUN-30-2003 12:09 714 765 4086 96% P.02 Item VI A.l OCTA Task Force Report May 8, 2003. Orange County Division League Of California Cities General Meeting Agenda Item ISSUE: OCTA Task Force Report At the April 10 Division meeting,I reported that the OCTA Task Force had held one meeting and would meet again to finalize a recommendation for adding city seats to the Orange County Transportation Authority (OCTA) Board of Directors. The Task Force met on April 30 and adopted the following recommendations for changes to the OCTA Board of Directors: 15 Member OCTA Governing Board • Ten City Representatives o Five to be selected by the cities in each supervisorial district with population-weighted voting o Five to be selected on a one-city-one-vote basis, by the cities in each supervisorial district • No alternate members • Phase out the public member by.2004 • Addition of fifth county supervisor when public member seat is phased out. The Task Force believes this is an equitable and balanced proposal acknowledging the interests of larger and smaller cities and I would appreciate your support. Next steps Assembly Member Lou Correa introduced AB 710,proposing changes to the OCTA Board and it has passed the Assembly Transportation Committee. The bill will be heard on May 7 in the Assembly Local Government Committee, the day before our Division meeting. If the membership endorses the Task Force recommendations, the Division will ask Assembly Member Correa to amend his bill to the consensus proposal. How will weighted voting work? The Task Force is recommending that five of the ten representatives be selected with a population-weighted vote. As with the other five seats, the cities in each Supervisorial District will select their representatives. With weighted voting,each city will receive the number of votes equal to their percentage of the total population in their Supervisorial District. The candidate that receives the majority of weighted votes will be selected. Item VI A.1 OCTA Task Force Report May 8, 2003 For example, in the Third district the cities and their percentage of the total population are as follows: • Irvine—33% • Orange—29% • Tustin— 15% • Yorba Linda— 13% • Brea— 8% • Villa Park— 1% In all cases, no city. can have more than one seat on the Board of Directors. What about cities that are split between districts? Currently,three cities are in two different districts—Anaheim,Garden Grove and Newport Beach. Under this proposal, the city would be counted in the district where the majority of the residents live (Anaheim in the Fourth,Garden Grove in the First and Newport Beach in the Second). What happens to the public member? The current public member, Greg Winterbottom, is the vice-chair of OCTA and is slated to become the.chair in 2004. Under this proposal,Mr. Winterbottom would continue his term through the end of 2004. The Chair of Board of Supervisors will begin serving on the OCTA Board at the conclusion of the public member's term. What happens with the current OCTA Board Members, especially those in the middle of their term? Should this proposal become law it would.become effective January 1, 2004. Some of the current board members' terms expire on January 1, 2004. New elections would be held for two seats in the First and Third districts. In the Second,Fourth and Fifth districts,because these board members are in the middle of their terms,they would continue through the end of 2004 but elections would be held for the second seat in each of those districts using the weighted-voting procedures. I would like to thank the Task Force members who did an excellent job with this tough issue: Carolyn Cavecche, Orange; Debbie Cook,Huntington Beach; Mark Leyes,Garden Grove; Chris Lowe, Placentia; Mike Whipple,Laguna Niguel; and Tracy Worley,Tustin. I would also like to thank Mayor Curt Pringle of Anaheim who attended the last meeting and expressed his support for this recommendation. RECOMMENDATION: Adopt OCTA Task Force's Recommended Governing Board Configuration and Request Assembly Member Lou Correa to Amend AB 710 to reflect the consensus proposal ATTACHMENTS: None Mike Ward, OCTA Task Force Chair Council Member,Irvine o J� CITE' CF UUNTINCTCN UIFACIH INTER-DEPARTMENT COMMUNICATION HU"NG#ON BEACH To William Workman, Assistant City Administrator From Jim B. Engle, Director, Community Service Date June 30, 2003 Subject Complimentary Parking Downtown The business zone parking meters in the downtown are covered during the holiday season in December to provide free parking to promote holiday shopping in the downtown area. The complimentary period traditionally extends from the third week in December to the day after New Years (two weekends). We have been providing this complimentary parking for more than twenty years. Estimated loss in revenue is $20,000 to $25,000. JBE:cr a U ' CD- RECEIVED 0 JUN 3 0 2003 CITY iOFFICEBEACH H ADMINISTRATION (� 0 S �ity CITY OF HUNTINGTON BEACH CITY ADMINISTRATOR COMMUNICATION Hmtin each o To: Ray Silver, City Administrator From: William P. Workman, Assistant City Administrator Date: June 30, 2003 Subject: Staffing Plan Change in City Administrator's Office FY 2003-04 As part of the FY 2003-04 budget, the City Administrator's Office is proposing one change to our authorized staffing plan - eliminating the Director of Organizational Effectiveness and formally substituting it with a Principal Administrative Analyst. The Director of Organizational Effectiveness has been under-filled by Peter Grant, a Principal Administrative Analyst, since it became vacant in October 2000. As part of the FY 2002-03 adopted budget reductions, the Director of Organizational Effectiveness position was also intentionally under-budgeted at the Principal Administrative Analyst's pay grade and step. Under-budgeting the Director position saved approximately $28,000. As you know, the Principal Administrative Analyst now heads up the city's strategic planning, process improvement, and performance measure initiatives. The position also manages the content and development of the city's website, leads the bi-annual management review program, and is a key player in. the budget (particularly work programs and the budget narrative) and labor relations. Eliminating the Director position in FY 2003-04 will not generate any new savings, but it will result on a more accurate table of organization in the City Administrator's Office. If you have any questions about this proposal, please let me know. c: City Council Clay Martin, Director of Administrative Services o John Roulette, Senior Budget Analyst Peter Grant, Principal Administrative Analyst o V v C� —• tV J � �U APe{ih� 6�3 0l0 3 - d HUNT! 1 G,T C,N _...:AI- ;;.A 2003 J;1hd 30 P 12: i June 26,2003 Hormble ter Boardman and M&Tbw$of the City Councik We are urging you not to to engke q in 4mAtwn HwttirOm Seactr. This would affect not only the resik Or dmn't w erg. twt abo thew In 06m anew wfm#w fire tghtm aati w pwwmd=w&A be caW to serve those residents in the downbm am& 7* ghbs MOD in Hw*Om Beach is preen* beiow the nsgo W w rage. Pu brc sai*is at risk. Please do not put the tents of Hw*xjtm Hea& in OM grffier dOW of lo=rg ttw ww or#w hoarse fiek you for your consideration aW attanlion. a(argarct R Sm df . 56;?6 MxTzdCir&Inoo B c �`lusrtra�n'°�u J22o16-S693 1� � y�� f� s;F37 yX 714 g.Sgp3 M r -/{"v', t s • ';J 'cam✓�—! Vl/� lr a v r e`z'`? Ci+� et' .; wad A/ A- M l A, 9 5-6 2 �[� C1'fa�e Dr- H JUN-29-2003 18: 13 99% P.01 Hanorabla Mayor Madman and Me dxn of the Cky Court We are urg"you not to ekahab the engkm vogmrry is downb as Hudngbn Beach. This would Ant not only the residents in the downtown WA also time h Offm eras admn their fire&J t m mxjkr p=mecr=wftW be aid to Serve those msidm*in the daa a;arn area The fr*hfer ratio in mm*gtDn Beech is pramoy so%bebw the nwkra average. Pubk saf*is at cult. Tease do not put the n%ideate of HudrgWn Beach in even gar danger of Wkq t kws or their taotnes Thm*you for your aomdwadw and aftmfion. 8686%(treed C7r&#loon l CA yltW,56-y3 T1F �i6 �z X) 4 9%9-5903 ►� /`,� � ^'�tu-'.�;J 'ram bee, r h JUN-29-2003 18:29 98% P.01 Honorabis Map Boardman and Members of the City Cotjn k We are urging You not to efimumb She engke any in downtown H Amon Beach. Ths would affect not only She resida*it the don~ane2o, taut aso#me in ottm an=wtm tlu*- fe%ttm aior pwwndw would be oaf to sem t me resides in the*Mftwn area. The N*hW TV&in Hinton Beach s presently W below the nabong average. Pubk saiety is at risk. Pieria do not put the rem of Huntir!orr Beak rn em gnaa*r dOnW d losing tlW WW qr their hWM Th&k you for your awn and adention. Magaret R Sewd1 & �lerridCircfe jooaa `� 71¢536+172 fX 714,%9-5903 ✓G_ �� y` U/C f^G. e o J 4 k � ac� Lei JUN-29-2003 18:25 98% P.01 June 26,2003 Honorable Mayor Boardman and Members of the City Council: We are urging You not to eWnate fe engine cogmny in downtown HunblrrgW Beach. This would affect not only the raidsnta in the dmftwn area. butabeo three in otherarew when thee:fwe fighters andlor paramedics would be railed to serve those rsidents in the downbwn area. The f�f'igh K ratio in Hunti VtDn Beach is press*50%below the national average. PubL-safety is at risk. Please do not put the residents of Huntington Beach in even greater danger of losing their rises or their horrm Thank you for your consideration and a0ention. Mawamtx-SW Macaci""4 Sincerely, N� f '74 72.9X 7I4.969 S�IR3 d • '�� `" `7 �Gte4.v e. vy e ez a r� c� i t <t bo✓� f���,��..�: �NA PI-r- 5 j . 1 Nnm 76 JUN-29-2003 18:22 98% P.01 June 26,2003 Lt.Ray$W Ck Admtl*aW,. We am urging YOU n+Ot 0 SWOO ft WOM MMWW M dMMW Hup"t n Pam. TbG WDuld mfled rA ft msklaft in the dmnbNn am, but Abo#me in odw arm when the*e&Pw.wdlor pawnedim wry be Gded to serve#me resident m the daarAwn area. The fffdghW ratio in HunWgtm PA& t is powdy 50%bebw the na*at fie. POW aabty Is at rick. Pbwo do not ptt fhe resklefft of Hun*Vten Baaoh in even gmoW dager o¢ try heir des or ter hmm lhM*you for yQUr c WWWabon end abnbW. `�A�/�- lT'�S�t�uaB�ayg i Vv-� k,w v.v ti-.a d...I p,,w 4 a 5F.e. .- ,y : -Y ►1 f Ga a� c2 J a ve.. ��'�,.� ,� 1� ,i�, -y �✓�gr.. Qom' a� / aad" TUN-29-2003 18:20 98% P.01 '1 RECE� �ED 'UN 3 0 2003 Budget Cuts ;got Huntington Beach City Council Qlfice Threaten Beach Safety 40 Huntington Beach Proposed Cuts Eliminate a Marine Safety Officer ri Impact Beach safety reduced • Daily staffing reduced 20% • Increased overtime costs • Response time to emergencies increased Eliminate Lifeguard Rescue Boat ! i t Impact • Beach Safety Reduced • Some victims may not be saved Beach Safety Survey Are you concerned about beach safety? Do you agree with the city philosophy of safety first? Very concerned e Yes ❑ Partially concerned ❑ No Do you think the proposed cuts will affect Do you support the beach safety budget cuts? Beach safety? —/ El es L� Yes 19' No ❑ No Comments: � N 0 fold tQ P r.� -- -� -_ Es 26 d s To: Huntington Beach City Council 2000 Main Street Huntington Beach, CA 92648 �Za4a42?6 21 Budget Cuts RECE, VE ®JU N 3 0 2003 Threaten Beach Saf et c°f HuntCouncilington Beach Y fY Office Huntington Beach Proposed Cuts Eliminate a Marine Safety Officer Impact • Beach safety reduced • Daily staffing reduced 20% • Increased overtime costs Response time to emergencies increased _ Eliminate Lifeguard Rescue Boat Impact • Beach Safety Reduced • Some victims may not be saved Beach Safety Survey Are you concerned about beach safety? Do you agree with the city philosophy of safety first? Very concerned Yes Partially concerned 91 No Do you think the proposed cuts will affect Do you support the beach safety budget cuts? Beach safety? ❑ Yes Yo No It No Comments: r 1 fold N:� Cq PM c7 JUN Bart Freeman 9561 Indian Wells Cir Huntington Beach CA 92646 To: Huntington Beach City Council 2000 Main Street Huntington Beach, CA 92648 Budget Cuts RECEIVED JUN 3 0 2003 Threaten Beach Safety C�fCity Co ncil n Beach City Council Office Huntington Beach Proposed Cuts Eliminate a Marine Safety Officer Impact • Beach safety reduced • Daily staffing reduced 20% • Increased overtime costs • Response time to emergencies increased -- Eliminate Lifeguard Rescue Boat Impact • Beach Safety Reduced • Some victims may not be saved Beach Safety Survey Are you concerned about beach safety? Do you agree with the city philosophy of safety first? �Very concerned Yes ❑ Partially concerned No Do you think the proposed cuts will affect Do you support the beach safety budget cuts? Beach safety? ❑ Yes /`J\ Yes No ❑ No '� ( 5 ,r�--�-L' � C(� A016 Co ments: i �gl,c�`-('fie >'`� a'v�sv2 �2C1J-c2- O�r�2 G�r``�-��� '�-c� �►'C� � ��(pd�� GZ �-�- "-��� l SS'c� 1 S r�"► (.�K,�a^''�: y7' l-Pas„L r�e�o az,r �ac-l�s�e fold 1104gale BENNETT Rlon Beach.Cpq� I To: Huntington Beach City Council 2000 Main Street Huntington Beach, CA 92648 I liII i it I i11 fli IIII II III 'T\\ iI(illlll ! ! !If t! 11 !I! 1 i!I ! 11t1 ! 1 I! ! !fl 1 ! RECEIVED Budget Cuts JUN 3 0 2003 tY of Hun It Threaten Beach Safet y CI 0tycou council Huntington Beach Proposed Cuts Eliminate a Marine Safety Officer Impact • Beach safety reduced • Daily staffing reduced 20% K+ • Increased overtime costs R - • Response time to'emergencies increased Eliminate Lifeguard Rescue Boat Impact • Beach Safety Reduced • Some victims may not be saved Beach Safety Survey Are you concerned about beach safety? Do you agree with the city philosophy of safety first? Very concerned X Yes Partially concerned ❑ No Do you think the proposed cuts will affect Do you support the beach safety budget cuts? Beach safety? ❑ Yes Yes �No ❑ No Comments: •fold ' VACL. Cy L9 p1,�5 �� ANN MEYERS DRYSDALE z 6621 DOEtAL DR. 44t� �-' 44 .�- HUNTINGTON BEACH-,C 9' 848 2n`.3 To: Huntington Beach City Council 2000 Main Street Huntington Beach, CA 92648 RECEIVED Budget Cuts JUN 3 p 2003 Threaten Beach Safety City of Huntington Beach City Council Office Huntington Beach Proposed Cuts x Eliminate a Marine Safety Officer Impact + • Beach safety reduced • Daily staffing reduced 20% • Increased overtime costs • Response time to emergencies increased Eliminate Lifeguard Rescue Boat Impact • Beach Safety Reduced • Some victims may not be saved Beach Safety Survey Are you concerned about beach safety? Do you agree with the city philosophy of safety first? —E5 Very concerned Yes ❑ Partially concerned ❑ No Do you think the proposed cuts will affect Do you support the beach safety budget cuts? Beach safety? ❑ Yes .� Yes 2' No ❑ No Comments: told v pM .27 JURj -•_f C To: Huntington Beach City Council 2000 Main Street Huntington Beach, CA 92648 Budget Cuts DECEIVE ® JUN 3 0 2003 Threaten Beach SafetyCity of Huntington Beach City Council Office Huntington Beach Proposed Cuts Eliminate a Marine Safety Officer �s �. Impact • Beach safety reduced Daily staffing reduced 20% • Increased overtime costs • Response time to emergencies increased Eliminate Lifeguard Rescue Boat Impact • Beach Safety Reduced • Some victims may not be saved Beach Safety Survey Are you concerned about beach safety? Do you agree with the city philosophy of safety first? ). Very concerned � Yes ❑ Partially concerned ❑ No Do you think the proposed cuts will affect Do you support the beach safety budget cuts? Beach safety? ❑ Yes iiL Yes �—No ❑ No Comments: — C sr/ S TffF S�5'��T�i D fold �o:41unti, l n. Beach City Council , Goo ,ain Street Hunt' on Beach, CA 92648 RECEIVED Budget Cuts JUN 3 0 2003 of Cih' Huntington Beach Threaten Beach Safety Ci�Council ►ce Huntington Beach Proposed Cuts Eliminate a Marine Safety Officer Impact • Beach safety reduced • Daily staffing reduced 20% • Increased overtime costs Response time to emergencies increased Eliminate Lifeguard Rescue Boat Impact • Beach Safety Reduced • Some victims may not be saved Beach Safety Survey Are you concerned about beach safety? Do you agree with the city philosophy of safety first? Very concerned 115t— Yes ❑ Partially concerned ❑ No Do you think the proposed cuts will affect Do you support the beach safety budget cuts? Beach safety? Yes >�F—Yes ❑ No ❑ No Comments: , fold - y D�^~ It- To: Huntington Beach City Council 2000Main Street Budget CutsRECEIVEQ JUN 3 p 2003 Threaten Beach Safet City Huntington Beach Y Citt y Council Office Huntington Beach Proposed Cuts - t Eliminate a Marine Safety Officer Impact • Beach safety reduced • Daily staffing reduced 20% • Increased overtime costs • Response time;to emergencies increased , Eliminate Lifeguard Rescue Boat Impact • Beach Safety Reduced • Some victims may not be saved Beach Safety Survey Are you concerned about beach safety? Do you agree with the city philosophy of safety first? �J(� Very concerned k Yes ❑ Partially concerned ❑ No Do you think the proposed cuts will affect Do you support the beach safety budget cuts? Beach safety? ❑ Yes Yes� O� Cu u--r� �'�1�S10 Q No No Wo 0 Comments: = us 1 re a& an u-c- m +� A C� CU{-�-► n od U e el Cou ncu + of cA- 5 n o s i re s F m l 1 e s -fe S tea �uf o �1 SE F(S� T h t- UNG O� M C d � WKM rl 5rd S N T C, -V L)0c6`1 � 1 was Your ch( ta 0 fold Q PM n 0 j-r-R-0- e LIC ��, .- _ - - z I (n r. i A -':Z, To: Huntington Beach City Council 2000 Main Street Huntington Beach, CA 92648 Budget Cuts RECEIVED JUN 3 0 2003 Threaten Beach Safety City of Huntnton Council Beach city office Huntington Beach Proposed Cuts Eliminate a Marine Safety Officer Impact • Beach safety reduced • Daily staffing reduced 20% • Increased overtime costs Response time to emergencies increased _ Eliminate Lifeguard Rescue Boat Impact • Beach Safety Reduced • Some victims may not be saved Beach Safety Survey Are you concerned about beach safety? Do you agree with the city philosophy of safety first? VVery concerned i� Yes ❑ Partially concerned ❑ No Do you think the proposed cuts will affect Do you support the beach safety budget cuts? Beach safety? ❑ Yes dYes No ❑ No Comments: Cj --1 v op fold To: Huntington Beach City Council 2000 Main Street Huntington Beach, CA 92648 � ; tt �i.�•:•i•i`°a•1'2'7:E•_: '�1�7t!!�l�flf 3tt�tt�lttltttlt�illt�t'I1ttt�lllllti't'111It'tl BudgetR�CE� �ED CutsJ"N 3 0 2003 Threaten Beach Safety City of YCouington C ach Crty Council office Huntington Beach Proposed Cuts Eliminate a Marine Safety Officer t Impact • Beach safety reduced • Daily staffing reduced 20% • Increased overtime costs • Response time to emergencies increased Eliminate Lifeguard Rescue Boat '£ Impact • Beach Safety Reduced • Some victims may not be saved Beach Safety Survey Are you concerned about beach safety? Do you agree with the city philosophy of safety first? 1 - Very concerned K Yes ❑ Partially concerned ❑ No Do you think the proposed cuts will affect Do you support the beach safety budget cuts? Beach safety? ❑ Yes Yes No ❑ No Comments: fold To: Huntington Beach City Council 2000 Main Street Huntington Beach, CA 92648 fill RECEIVE ® Budget Cuts JUN 3 0 2003 City of Huntington Beach Threaten Beach Safety City Council Office Huntington Beach Proposed Cuts Eliminate a Marine Safety Officer Impact . Beach safety reduced . Daily staffing reduced 20% . Increased overtime costs . Response time to emergencies increased Eliminate Lifeguard Rescue Boat Impact • Beach Safety Reduced • Some victims may not be saved Beach Safety Survey Are you concerned about beach safety? Do you agree with the city philosophy of safety first? XVery concerned x Yes ❑ Partially concerned ❑ No Do you think the proposed cuts will affect Do you support the beach safety budget cuts? Beach safety? ❑ Yes X Yes No El No Comments: -4 1 o ✓vkon4-k oP R-\, 6X-s ice, � car --- ---- - fold -- - - - -- —- - - - -- PtAC,� J' 27 Yj N j2. p vv6 e,(,Uf 2oa� us 7 To: Huntington Beach City Council 2000 Main Street Huntington Beach, CA 92648 r i1 lilt III filiiflill flit i1,1l1li,,,i,il�,,,ll,l,l,El,l,�,l,i,l Budget Cuts RECEIVED JUN 3 p 2003 Threaten Beach Safety City of Huntington Beach City Council Office Huntington Beach Proposed Cuts Eliminate a Marine Safety Officer Impact Beach safety reduced x. • Daily staffing reduced 20% • Increased overtime costs Response time to emergencies increased Eliminate Lifeguard Rescue Boat Impact Beach Safety Reduced • Some victims may not be saved Beach Safety Survey Are you concerned about beach safety? Do you agree with the city philosophy of safety first? Very concerned Yes ❑ artially concerned No Do you think the proposed cuts will affect Do you support the beach safety budget cuts? Beach safety? Yes Yes No No Comments: beock. 4--- 0�+J \j m jAr a(+ c jL 4r _ -eed.S 4,6 f f. The Fetters Family fold 7602 Ontario Dr Huntington Beach,CA 92648 ihe.Trelninp Sp F i d 16942 Gaiherd St. f Huntington Beach.CA 92647 _ The Fit Spot 1 16942 Galb 1 ` ..•.f� 1 Suits H 1 Huntington Beech,CA 92647 1 1 r' To: Huntington Beach City Council 2000 Main Street Huntington Beach, CA 92648 .�.^•:•;.:...:...:.•_-:.>.•-• 1111111 fill 11i if oil it l lilili RECEIVED Budget Cuts JUN 3 0 2003 Threaten Beach Safet C�h' it Huntington beach y City Council Office Huntington Beach Proposed Cuts Eliminate a Marine Safety Officer f Impact • Beach safety reduced • Daily staffing reduced 20% • Increased overtime costs • Response time to emergencies increased Eliminate Lifeguard Rescue Boat Impact • Beach Safety Reduced • Some victims may not be saved Beach Safety Survey Are you concerned about beach safety? Do you agree with the city philosophy of safety first? IN Very concerned Yes ❑ Partially concerned No Do you think the proposed cuts will affect Do you support the beach safety budget cuts? Beach safety? ❑ Yes 2q Yes 5� No ❑ No Comments: tour}'Vj c✓Id �.,�_h5�� 0/7 fold To: Huntington Beach City Council 2000 Main Street Huntington Beach, CA 92648 �y-7 L��.•• •— � -Jl�i�.{;1�;# 1i #`3 7i 71 ]3 ail 1 111 ! lli7 !li it 1�11. RECEIVED Budget Cuts JUN 3 p 2003 Threaten Beach Safet City Huntington Beach y City Council Office Huntington Beach Proposed Cuts ., Eliminate a Marine Safety Officer Impact Beach safety reduced Daily staffing reduced 20% Increased overtime costs Response time to emergencies increased Eliminate Lifeguard Rescue Boat w Impact • Beach Safety Reduced • Some victims may not be saved Beach Safety Survey Are you concerned about beach safety? Do you agree with the city philosophy of safety first? Very concerned Yes ❑ Partially concerned 1,K0 No Do you think the proposed cuts will affect Do you support the beach safety budget cuts? Beach safety? ❑ Yes XYes No ❑ No Comme s: I df�iicin l Oi Q$uci(do �w.oS S G4 eXa, lC A fk�Y /pw.rn,w �ih� /k!S-Kff of v P W l e,� o B�icel(e..-� nvss(onne.�, �w Q bou{ w LS/o rPc�uc�io� �c� Poune;/ s t(7 7 fold t� 1-5'A Ic t -� SzfeM On o Sz6�.d To: Huntington Beach City Council 2000 Main Street Huntington Beach, CA 92648 RECEIVED JUN 3 p 2003 City of Huntington Beach City Council Office June 25, 2003 Connie Boardman City Council Member 2000 Main Street Huntington Beach. CA 92648 Dear Ms. Boardman; As a Huntington Beach citizen that moved here in 1942, 1 wish to lest you know"that my neighbors and I all understand the financial problems. However we feel that your plan to close the Main Street Public Library is a mistake. The library was here long before the main library or any of the others. It is an important part of our lifestyle. I am a fervent reader as is my whole family. My grown sons always carry books with them. We are fourth generation graduates of HBUHS. The downtown we know means a great deal to us. My mother-in-law Ailvrtle Stinson was known as the"City Council Watchdog" or "Crusader Rabbit" in ou.r family. She was a"Citizen of the `rear" for Huntington Beach and was on the original committee to found the Rodgers Senior Center. My ex-husband George Stinson.was badge 414 on the police department in the 60's and 70's. My husband James Hall worked at the City Gym & Pool for 10 years. I mention this to indicate our history and our commitment to this city. Since the town has groin so big I feel this part of Huntington Beach (the downtown area) gets forgotten. But we were the original citizens. While many of the downtown resident are senior citizen, we depend on the doN iltown library because of lack of transportation. Many activities go on there from story hours for little children, scout meetings and other activities. They.serve all generations and I am told they receive frequent visitors from.other countries while visiting Huntington Beach. This is a landmark in our neighborhood. We are also concerned about the reduction of services or closure of the Lake Street Fire Station. I can't understand how i e could possibly be without adequate protection from fires or injury, when we are the area that tourist visit most. If there are alternative plans for supporting this area we have not heard about it. Please keep these items in mind when making your decisions regarding these closures or reductions. Resl�-ecafully Submitted Patricia A. Stin•on-Hall Bazant, Denise From: Ruthe Gorman [RGorman@sjrd.com] Sent: Monday, June 30, 2003 10:58 AM To: 'dbazant@surfcdy-hb.org' Subject: MAIN STREET LIBRARY Dear City Council Members: As a long-time downtown resident and volunteer at the Main Street branch of the HB Library, I am writing to urge you to not close the Main Street Library. A library branch is very important in the downtown area for many reasons. The library serves many senior citizens on fixed incomes who do not have access to transportation and cannot afford to purchase books. It serves HB students from elementary grades through high school and many younger children participate in the library's popular story hours. Also, the summer reading program makes it possible for children to have access to books and reading when school is not in session.The ongoing book sale is very successful. Young visitors from all over the world (as well as local many local residents) depend on the Main Street library for Internet access. There is only one paid employee and a legion of dedicated volunteers who I know would be willing to put in more hours if the library remains open. Please PLEASE consider the consequences of closing this vitally needed branch. I fully realize that budget cuts are necessary but surely there has got to be a way to save the library. Thank you for your consideration. Ruthe Gorman Library Volunteer 726 Main Street Huntington Beach, CA 92648 (714) 960-1846 i Tim Geddes 21802 Windsong Circle Huntington Beach, CA 92646 (714) 962-5924 timgeddes@msn.com Hon. Connie Boardman & June 23, 2003 City Council Members R E C E I V E D City of Huntington Beach P.O. Box 190 JUN 2 3 2003 Huntington Beach, CA 92648 City.of Huntington Beach Dear Mayor Boardman & City Council Offire Huntington Beach City Council, I am writing to request that the City Council not follow the Recommended Reductions and eliminate two branches from the General Fund by transferring the full-time employee positions at the Banning Branch and the Main Street Branch to Library Services and an uncertain future. While the strategy to preserve the positions, and hence the branches indicated, by striking an arrangement with the volunteer support groups (e.g. Friends of the Library) involved may produce temporary relief from the budget dilemma, I feel it is very poor public policy to maintain full-time employees serving the city with funds that cannot be budgeted for on a continuing basis and where control over those funds does not rest with City Hall. Complicating this proposed "solution are issues of salary/benefits, unions, and other works issues relating to FTE's. Even a temporary use of this device is a bad precedent that could prove extremely risky for the city and the public being served. The answer is to preserve the two FTE branch library positions in the General Fund, and to then turn to the volunteer support groups for whatever assistance they can provide in funding non- full time positions (part-time, temporary, substitute, page, etc.) and other resources affected by budget reductions. Cuts outside Library Services may be required to keep the Library Specialist positions in the General Fund, and I would propose to make those recommendations at the appropriate time. In addition to "saving" the library branches at Banning and Main Street, I would recommend that (Tab R) Alternative Budget Reduction #10 (Close Oak View Branch) be eliminated from active consideration by the City Council. The grant funding alone going into Project Literacy at that location is worth much more than any savings to be realized, and it would be the hardest hit branch of all in trying to switch neighborhood patrons to the Central Library (especially for children and those without transportation). In my letter to the City Council almost two years ago (8-27-01), I pointed out the positive impacts of our library branches on the many neighborhoods in our city. I firmly believe we must preserve these impacts.and retain the branch FTE positions in our General Fund. Sincerely, Tim Geddes 06/24/2003 09:27 7148380567 CAMP FIRE USA 0 C PAGE 01 ORANGE COUNTY COUNCIL 14742 Plaza Drive,Suite 204 ' Tustin.California 92780 Telephone:71a 898 9991 Camp Fire USA TFax:el* �a 0507 E-mail:Infabcampflreusaoe.or0 Today's kids.Tomorrow',leaders. www.oamptirsussoc.org June 19, 2003 Members of the Huntington Beach City Council: I am writing in support of the Oak View Branch Library. Camp Fire is a member of the Oak View Community Collaborative, along with the Oak View Branch of the Huntington Beach Public Library. On a daily basis, the library offers a variety of services to the residents of the Oak View community. Many of the residents do not have transportation, and would not have access to alternate locations. Please consider keeping the Oak View Branch Library open for the families in that community. Volunteers and community members work with the paid library staff to provide computer classes, ESL classes, tutoring, story time, homework club, and other important classes to help strengthen families and this community. Thank you, Sue Lavallee Program Director JUN-24-2003 10: 17 7148380567 99% P.01 RECEIVE ® JUN 2 4 2003 City of Huntington Beach City Council Office a� t Z rl 4�74( Q , i L RECEIVE® JUN 2 4 2003 City of Hunti City Counciln9fonOft Be lceach a ----------- 1 r t A:21 f PS ; Tirmia Zitter 20171 Lawson Ln. Huntingtnn Beach.CA 92646 20171 LAWSON LANE HUNTINGTON BEACH, CA. 92646 RECEIVED 714-962-3866 JUN 2 4 .2003 City of Huntington Beach City Council Office "7 � - ��- - W a Zitter Lawson Ln.ngton Beach,CA 92646 20171 LAWSON LANE pp HUNTINGTON BEACH, CA. 82646 RECEIVED 714-982-3888 JUN 2 4 2003 City of Huntington Beach City Council Office r e er- ,61 It- I c�� -� �� Tinnia Zitter 20171 Lawson Ln. Huntington Beach,CA 92646 20171 LAWSON LANE HUNTINGTON BEACH, CA. 92646 RECEIVED 714-962-3866 JUN 2.4 2003 // City of Huntington Beach City Council Office ell rm—M1 Tinnia Zitter 20171 Lawson Ln. Huntington Beach,CA 92646 20171 LAWSON LANE HUNTINGTON BEACH. CA. 92646 R E C E' v E D 714-982-3888 JUN 2 4 2003 CitY of Hundngron Beach City Council office � � 7/n , � Tinnia Zitter 20171 Lawson Ln. Huntington Beach.CA 92646 R 20171 LAWSON LANE "` E C E' v E HtiNTINGTON BEACH, CA. 92646 714-962-3866 JU "N 2 4 2003 4 2 //v 3 Ci Cof Huntington Beach / tY Council ofhce �" U V � - �- ® 'I Timria"Litter m 20171 Lawson Ln. 9m Huntington Beach,CA 92646 20171 LAWSON LANE RECEIVED HUNTINGTON BEACH. CA. 92646 a 714-962-3866 JUN 2 e T 2003 P/2-/ 103 CitY of Huntington Beach City Council office ^A4 - PLO— ja Tinnia Zitter i 20171 Lawson Ln. Huntington Beach,CA 926 6 20171 LAWSON LANE HUNTINGTON BEACH, CA. 92646 RECEIVED 714-962-3866 JUN 2 4 2003 City of Huntington 866ch r ' City Council Office `4�C� aze _ V E D City h of HunCouncil prytington Beach iCe Zi oxoz j y - ZZ7 KGr� �,�-li�.�� �vYcG�i- 1,�=tom✓ e . �r,7 iz 4411 �� :��� z G��..��cv - it lu I'�ze���(L •- �1�c�c�i�oJ�/�:vs�l�'s�/mac%/��� Z'-u•� C�G c-��-...�� r 8 t3 6_/°fi t�u✓ �ruic. %/"�--46 June 26,2003 Mayor Connie Boardman & Members of the City Council; City of Huntington Beach 2000 Main Street Huntington Beach, CA 92648 Dear Mayor& Members of. The City Council, We have a suggestion as to how the library systemscan avoid closure. We suggest the following: 1. Residents be charged $1.00/ library card. 2:. Residents be charged $.50/year renewal for that library card. 3. Non-residents bey:charged $25.00/year Media Services Card 4. Non-resdients continue to be charged $25.00/year for a library card. 5. Over-due books be charged $.50/adults & $.30/children 6. Coumputer use be charged $1.50/.15 minutes or $6.00/hour and Children'$1.00/hour or $.25/15minutes 7. Copier charge $.25/copy and $.55/copy with copy card. 8. All copy machines require copy card. _ 9. All repairs of computer, media or copy equipment will be charged to the person using the equipment. (Names & Address will be taken by use,"of library card) . A library card will be required to use all equipment and a drivers license or I.D. card for verification of address. 10. Lost or stolen books or media materials will be charged at full replacement cost to person who checked materials out. 11. Use of volenteers at all libraries. Please keep the Banning and Main Steet branches open. They are badly needed . childrens ability and continued interest in reading and proximity to their home should be The Mayor and City Council's top priority after Public Saftey. Thank You. Sincerely, Pate oponiti Maria Coponiti Patricia Coponiti Huntington Beacb City Council: It is not just"Since the proposed cuts were announced,the library system has become a favorite service among many residents". T have personally visited and borrowed books from the Banning Branch every week or two for almost 35 years. It would be a great disservice to the people of southeast Huntington Beach to close the Banning Branch. You must be aware that this branch has a monthly circulation of close to 3500 books and receives on the avcmgc of 20 applications a month for new cards. As seniors we fail to understand why we must travel 7 miles to the Main Library to borrow books when we have a great facility in our own neighborhood. We hope you will reconsider your options. Anna M. Migaud vl/J y,• r�1 1. /1 r.e S 1 5 T JUN-29-2003 21:04 98% P.01 Huntington Beach City Council: It is not just "Since the proposed cuts were announced,the library system has become a favorite service among many residents". I have personally visited and borrowed books from the Banning Branch every week or two for almost 35 years. It would be a great disservice to the people of southeast Huntington Beach to close the Banning Branch. You must be aware that this branch has a monthly circulation of close to 3500 books and reeoives on the average of 20 applications a month for new cards. As seniors we fail to understand why we must travel 7 miles to the Main Library to borrow books when we have a great facility in our own neighborhood. We hope you will reconsider your options. G,t,, m Anna M. Migaud ' a k a( a U / �l i�i7•ciCQ�/j�Z� A/ JUN-29-2003 21:02 98% P.01 Huntington Beach City Council; It is not just "Since the proposed cuts were armounced,the library system has become a favorite service among many residents". I have personally visited and borrowed books from the Banning Branch every week or two for almst 35 years. It would be a great disservice to the people of southeast Huntington Beach to close the Banning Branch. You must be aware that this branch has a monthly circulation of close to 3500 boob and receives on the average of 20 appl'icatiuits a muulh for new cards. As seniors we fail to understand why we must travel 7 miles to the Main Library to borrow books when we have a great facility in our own neighborhood. We hope you will reconsider your options. Anna M.Mipud3 ��J e y`e .� cZ. ct cC L) I`� ' u G r{•&ed U t t • - � �ci�eGGlP �1 Pei "57 JUN-29-2003 21:00 98% P.01 Huntington Beach laity Council: It is not just"Since the proposed cuts were announced,the library system has become a favorite service among many residents". I have personally visited and borrowed books from the Banning Branch every week or two for almost 35 years. It would be a great disservice to the people of southeast Huntington Beach to close the Banning Branch. You roust be aware that this branch has a monthly circulation of close to 3500 books and receives on the avcrage of 20 applications a month fret nuw cards. As seniors we fail to understand why we must travel 7 miles to the Main Library to borrow books when we have a great facility in our own neighborhood. We hope you will reconsider your options. 6r-t� M. Anna M. M.siglaud�! 92 ct,K et C4'S w � '�' —QA t 4 6 GAL•'` �$ Tcc.�a 4a�,C.T • P T C.,OFk C cam, l � � « L�,2'� /�.�.u.,-L• �� %Tom. JUN-29-2003 20:59 98% P.01 Huntington Beach City Council: It is not just "Since the proposed cuts were announced,the library system has become a favorite service ainong many residents". I have personally visited and borrowed books from the Banning Branch every week or two for ahnost 35 years. It would be a great disservice to the people of southeast Huntington Beach to close the Banning Branch. You must be aware that this branch has a monthly circulation of close to 3500 books and receives on the average of 20 applications a nzorrth for new cards. As seniors we fail to understand.why we must travel 7 miles to the Main Library to borrow books when we have a great facility in our own neighborhood. We hope you will reconsider your.options. c Anna M: Migaud 98.3 Cl) J / YC 11Ar� Go� J I' ki3O.ir crr, j4 .0 qy[-VF JUN-29-2003 21:20 98% P.01 ,i JUN 2 5 2003 City of Huntington Beach I Cu uncil uttice G �reG� �y ( GFiL Lev vve TiF/�1 9 y r �r ' ! A-s v ��� (�, mil . A--w 'e ld 7 6iN� /,A / � s�NYl � ��/ _L s a10 , 't�[ ►� C�%a c�L t� l l� v�� TLC �i�(�?� a� C - i L e 13 t � s L 8 6 ELr&14 1 w e YA A�t— t � C2 Z 2!0'd %66 HH ONI309 60:L0 Z00z-02-Nnr Z0"d 1di0i MEREDITH GARDENS HOMEOWNERS ASSOCIATION P.O. BOX 6883 •HUNTINGTON BL•ACIi,CA •92615 RECEIVED June 28, 2003 JUN 3 0 2003 Mayor Connie Boardman City of Huntington Beach City of Huntington Beach City Council Office 2000 Main Street Huntington Beach, CA 92648 Dear Mayor Boardman: We are writing to urge you to keep the Economic Development Department, which includes the Business Development Division, functioning at City Hall. There is a continuing need for a city of the size of Huntington Beach to have a staff of people on board that is knowledgeable in the processes that must be dealt with in doing business with the city. The folks who are in these jobs have been performing critical functions to help businesspersons and developers in working their way through the cumbersome and often confusing processes for permit approvals, etc. For any person or party considering a relocation or development, it is very important to know that a city wants to do business with you, and the Business Development personnel have been there to smooth the process and show that the City of Huntington Beach is a great place to do business. Our experience with Business Development has been through working with them over the past several years in trying to get the development project at the N/E corner of Brookhurst and Adams to move forward, and it has been a positive experience to watch the Business Development personnel work as facilitators in getting multiple owners together to discuss and resolve problems that faced the project. Remember that the need to perform this function will not go away even if the organization is eliminated. Our homeowners association would have no choice but to ask other city officials, such as you, for help. Please consider the valuable contribution that the Economic and Business Development people make as you deal with critical decisions regarding the Huntington Beach city budget. Sincerely, Bob Riedesel President Meredith Gardens Homeowners Association cc: Mr. Ray Silver, City Manager Mr. David Biggs,Director of Economic Development Z01Z0'd P-BbT 2L2 t7TL 1dI SOl 71SW 02:L0 C00z-02-Nnr Tim Geddes RECEIVED 21802 Windsong Circle JUN 2 7 2003 Huntington Beach, CA 92646 (714) 962-5924 City of Huntington Beach timgeddes@msn.com. City Council Office Hon. Connie Boardman, Mayor June 27, 2003 & Huntington Beach City Council P.O. Box 190 Huntington Beach, CA 92648 Dear Mayor Boardman & City Council Members, On Tuesday evening, June 24, the Finance Board met to deliberate on proposed changes to the Fiscal Year 2002-2003 Budget. The product of that long and exhaustive meeting is being submitted to you now as you prepare for your Monday, June 30 meeting. While I support the bulk of the General Recommendations voted on at this meeting, there is one failed recommendation (436) that I think should be fully explored by the City Council in considering both the substantial cuts that need to be made and the possible restoration of stable funding sources (i.e. General Fund / GF) to personnel, programs, and services deemed worthy by the Finance Board of reinstating from the Recommended Reductions. The attached document (Case for Implementing Alternative Budget Reduction #12: Police) was my attempt at achieving four primary goals: 1. To implement a reasonable reduction that would bring approximately $435,000 back into the General Fund. 2. To implement a reasonable reduction that would fund other pressing Public Safety needs (e.g. Gang Enforcement)that had no other source of Police Department funding. My recommendation would result in a net loss to sworn Police Department personnel of zero. 3. To implement a reasonable reduction that would directly fund community priorities stated by the Finance Board as important to retain but that depended upon funding sources tied to potential cuts of personnel in other areas or by potential additional revenues from other , areas. Examples include GF funding fbr the threatened FTE positions at two branch libraries, GF funding for the Sister Cities program and the City Band, and GF relief for Marine Safety. 4. To implement a reasonable reduction now that would stabilize and secure funding for this worthy program (Police Aeronautics) against future budget'reductions in the coming years. The analogy of professionally trimming a tree now instead of hacking at it even more later was offered. Please consider my proposal and the attached rationale for it. Sincerely, ar'7 l Tim Geddes, Vice Chair cc: Charles Falzon, Chair Huntington Beach Finance Board H.B. Finance Board CASE FOR IMPLEMENTING ALTERNATIVE BUDGET REDUCTION#12: POLICE (Reduce Helicopter Program by 30.5% in the amount of$435,124) While the helicopter program successfully complements the public safety performance of the Huntington Beach Police Department, and would, in a neutral budget environment, not draw budget reduction attention as a non-performing program, the extraordinary financial straits that the entire city finds itself in demands that a reduction in any$1.425 million program be considered. The prospects of further budget reductions in the following two out years being necessary also requires that this cut be considered now to more effectively downsize the, overall budget for the future. 1. The helicopter program is not being eliminated or even cut in half. The proposed reduction is less than one third of the program's total budget. Currently, only one helicopter is in the air at one time on patrol duty. The second helicopter is available for training duties or emergency response, and the third is typically being maintained on the ground. 2. No aviation assets are being disposed of(the "third"helicopter is not being sold or cannibalized). This would allow for the helicopter to be returned to service on a regular basis if future budget circumstances allowed. There is also the possibility of the third helicopter being used for rotational duty,training, or emergencies. 3. No change in maintenance personnel is projected in this reduction(the current personnel may still focus most of their energies on maintaining the two remaining helicopters in constant use. 4. Although the reduction calls for the elimination of two police officers (pilots),these personnel may still be retained on the police force in other capacities (perhaps through reassignment or"bumping"). If that occurs,then provisions could be made to keep their flying status current in some anticipation of their services being reinstated in the future. 5. While certain economies of scale are realized in servicing and maintaining three helicopters instead of two, those savings and benefits are dwarfed by the overall savings represented by the reduction. 6. If the recommended option of returning part of the savings from this reduction to the Police Department for two eliminated positions(i.e. Gang Enforcement and Narcotics) is approved,then the net reduction to sworn Police Department personnel would be zero. 7. If the recommended option of returning part of the savings(from ABR#12) to the Police Department for operating costs(i.e. Gang Enforcement) and eliminated training (Le. SWAT)were approved, then the net reduction to the Police Department would be less than 53% of the cut ($228,623). If these options were approved, over$206,500 in cuts to the Police Department would be restored. 8. If the recommended options of returning part of the savings from the reduction in the helicopter program to other police categories was approved, then public safety capacities "on the ground"would be enhanced(i.e. preserved) in serving the citizenry. 9. In the recent Community Budget Survey, conducted on-line with 1,617 responses, only about 60% of the respondents categorized the helicopter program as "Important& Somewhat Important" (placing it near the bottom of the overall priorities listed). In contrast, about 84% of the respondents listed Gang Prevention as"Important& Somewhat Important" (placing it near the top of the overall priorities listed). {Note: The fact that the helicopter program has been the target of numerous complaints, mostly noise related, was unmentioned in any of the statistics released.) 10. It would be further recommended, if the options of returning part of the savings (from ABR#12) were approved,to allow the Police Chief to make allocations from these funds as he sees fit(as long as the top priority of restoring the Gang Enforcement cuts is achieved). This flexibility in allocations would be an additional concession in making this reduction palatable to Public Safety interests. Page 1 of 2 Fikes, Cathy From: Norm Westwell - HB [norm@modernpublic.com] Sent: Friday, June 27, 2003 12:37 AM To: fikesc@surfcity-hb.org; rsilver@surfcity-hb.org; Connie Boardman Cc: Bill Borden; Cindy Cross; Curt Seeden City Editor of the HB Wave; Stan Cohen; Danette Goulet; MCoker@ocweekly.com Subject: Heuristic: Information Services management is TOP HEAVY Dear Council Members (7) and City Administrator, I do not understand why the city is HIRING top level Information Services management staff at the same time it is ELIMINATING dozens of lower level workers who are actually doing the work of the city. This top heavy management is what is sucking the life out of our HB government. Why does the Information Services Dept. need to HIRE a top level Administration Secretary at this time? Why does the Information Services Dept. need to HIRE a top level Public Safety Manager to oversee a single Public Safety Supervisor? Why does the Information Services Dept. need to HIRE a top level Business Systems Manager to oversee only 3 other managers; a GIs Administrator, a Business Systems Supervisor, and an Office Automation System Administrator? Why does this newly HIRED Office Automation System Administrator only oversee a single Analyst 1? Why does the Information Services Dept. need to HIRE a new Communications Manager to oversee only two people, a Network System Administrator and a Telecoms Specialist who in turn each oversee only one person, a Senior Technician and a Technician 4 respectively. How does the City Administrator expect a single Senior Technician to service and maintain approximately 1,000 workstations? Give me a break! I cannot believe our City Administrator is advocating the substantial hiring of Chiefs at the same time he is eliminating all our Indians. The City needs more workers who do actual work, not managers who manage one or two people! I count a total of 38 staff within the Information Services Dept. Half of these positions must be filled by HIRING additional staff. At least four of these new hires are considered TOP LEVEL positions. This is not wise during a$11.5 million budget shortfall. This structure is TOP HEAVY! (Management 101) Please review the New Information Services Structure (dated 6/25/03) and justify how this serves the public interest. During these financially trying times HB need more Indians not more Chiefs 6/30/2003 Page 2 of 2 Respectfully yours, Norm "Firecracker" Westwell - HB nonn@ModemPublic.com \ / THERE IS A PRICE FOR BEING FREE Torch of Liberty, enlightening the world www.ModemPublic.com It's your government - GET INVOLVED! 6/30/2003 Page 1 of 4 Fikes, Cathy From: Norm Westwell - HB [norm@modernpublic.com] Sent: Saturday, June 28, 2003 11:03 PM To: ksmall@surfcity-hb.org; fikesc@surfcity-hb.org; tkao@hbpd.org Subject: Momentum For Concealed Carry Growing Nationwide To: Police Chief Kenneth Small, HB Council members (7) From: Norm "Firecracker" Westwell Subject:Momentum For Concealed Carry Growing Nationwide With the reduction of our Police budget, safety and security can easily be maintained and enhanced while simultaneously creating a new revenue stream by relaxing the CCW permit process in HB. Remember CCW permit holders are not even remotely likely to commit crimes with a firearm. In addition, the deterrent factor would tend drive the crime rate downward. Please be aware of an consider supporting H.R. 990 Momentum For Concealed Carry Growing Nationwide. Alaska becomes the next state to adopt Vermont-style carry! (Friday, June 27, 2003) -- Gun control proponents are continuing to lose key battles across the country, as citizens in a growing number of states can now carry firearms concealed. The most significant victory occurred recently in the Land of the Midnight Sun, where citizens don't need concealed carry permits anymore. Alaska's governor signed a bill this month modeled after the famous Vermont law, which allows citizens to carry firearms concealed without first getting screened or fingerprinted. No fees. No waiting periods. No invasive background checks. No requirement to be fingerprinted like common sex offenders. Citizens can now carry freely in most places in Alaska without first getting a state-issued permit. GOA Involved In Pushing Vermont-Style Carry Several gun rights groups helped push the bill into law, including Gun Owners of America, which mobilized its members on two occasions during the bill's journey toward becoming law. The bill had 33 co-sponsors (from both chambers) and passed on a veto-proof vote of 28 to 12 in the House and 12 to 8 in the Senate. 6/30/2003 Page 2 of 4 Alaska Governor Frank Murkowski (R) had no real choice but to sign the bill or face an embarrassing veto override vote during the next legislative session. Alaska's carry law is by far the best one to emerge out of a state legislature this year. Four other state legislatures have recently passed concealed carry laws, although final action is still pending in two of them. Based on information found at the Packing.org website, there are now 35 states which are either shall-issue states or free carry states, like Vermont and Alaska. (A "shall-issue" state refers to a state where citizens desiring to carry concealed MUST be issued permits if they pass background checks showing they are not criminals. These laws represent an improvement over laws that give public officials discretion to deny honest citizens their rights without cause. Even so, many of these shall-issue states still impose very burdensome requirements such as mandatory training, mandatory fingerprinting, and No Safety Zones.) Bill Would Grant Full Benefits To Alaskans And Vermonters Alaska's new law gives impetus to passing real reciprocity legislation at the federal level. Rep. John Hostettler (R-IN) is the sponsor of H.R. 990, a bill which protects the right of citizens to carry their firearms into other states. His bill currently has 46 cosponsors. Hostettler's bill has a huge advantage over other reciprocity bills in that it does not punish states for being too pro-gun. His bill would not punish citizens from states like Alaska and Vermont, because his proposal doesn't require a citizen to first get a permit to enjoy reciprocity in another state. It's interesting to note that even while Alaska was moving towards Vermont-style freedom, officials in the state felt it was important to keep the existing permit system in place. The twist is that Alaskans are no longer *required* to get the permit to carry. The governor's office told the Anchorage Daily News that some citizens might still choose to get a permit so they can carry firearms in other states. And this highlights the problems with some federal bills that will ONLY establish reciprocity between gun control states. These bills force people to jump through officially-mandated hurdles and get carry permits before they can carry firearms into neighboring states. 6/30/2003 Page 3 of 4 H.R. 990 Is Vermont-Friendly By contrast, H.R. 990 would allow law-abiding citizens who can legally carry in their home state -- even without a permit -- to carry all across the country. Hostettler's bill essentially treats concealed carry permits similar to driver's licenses -- and citizens from Vermont and Alaska will be able to carry concealed without a permit. Assumably, a driver's license would be enough for those citizens to show they are eligible to carry -- the benefit being that such gun owners would only be registered as car owners, not gun owners. Hostettler's bill will also accommodate other states, as they move towards adopting real concealed carry laws. Vermont and Alaska now have the best carry laws in the country... 2 down, 48 to go. ACTION: Please ask your Representative to cosponsor H.R. 990, the Secure Access to Firearms Enhancement (SAFE) Act of 2003. This Hostettler bill will guarantee Americans the ability to carry firearms from one state into the next. You can visit the Gun Owners Legislative Action Center at http://capwiz.com/,unowners/issues/bills/?billnum=H.R.990&congress=108&size=full to see if your Representative is currently a cosponsor and to send him or her a pre-written e-mail message if not. (The Take Action Now feature at the above URL will help you automatically send the message, but it is reproduced below for your convenience.) ------ Pre-written message ------ Dear Representative: I hope that you will cosponsor H.R. 990, the Secure Access to Firearms Enhancement (SAFE) Act of 2003. Murder rates have been falling across the country in recent years, as more and more states are making it easier for citizens to carry firearms. This should come as no surprise since studies show that guns in good people's hands are a deterrent to criminals and, ultimately, save lives. There are now 35 states which make it relatively easy for their citizens to carry firearms. Most notably, Alaska just recently amended its laws to allow law-abiding citizens to carry firearms without a permit, and, in doing so, has put criminals on notice that they face a dangerous existence in the Land of the Midnight Sun. 6/30/2003 Page 4 of 4 H.R. 990 will allow citizens who are authorized to carry in their home states to travel safely into other states. We desperately need a law like this, since the right to keep and bear arms should not end at one's state border. Again, I urge you to cosponsor H.R. 990. Please let me know what you intend to do. Thank you. Sincerely, ***** for more info ***** Gun Owners of America E-Mail Alert 8001 Forbes Place, Suite 102, Springfield, VA 22151 Phone: 703-321-8585 /FAX: 703-321-8408 !Lttp://www.gunowners.o g Norm "Firecracker" Westwell - HB norm@ModernPublic.com \ / THERE IS A PRICE FOR BEING FREE Torch of Liberty, enlightening the world www.Modem.Public.com It's your government - GET INVOLVED! 6/30/2003 RECEIVED 28 June 2003 JUN 3 0 2003 City of Huntington Beach Mayor Connie Boardman City Council Office City of Huntington Beach 2000 Main Street Huntington Beach CA 92648 CC: Debbie Cook, Cathy Green, Dave Sullivan, Gil Coerper, Jill Hardy, Pam Julien Houchen Dear Mayor, As is the case with many cities of California, there has been a period of overspending on social programs and items not needed. In addition, the purchase of helicopters for the Huntington Beach 'airforce' has cost the taxpayers many dollars. In these days of belt tightening for all of us, it is my opinion that the helicopter force should be disbanded, the helicopters should be sold for what the city can recoup, and these officers returned to patrol car duty. Huntington Beach is primarily a 'bedroom' community. We do not need an airforce. The amount of crime busting done by the helicopter force is minimal. Patrol cars can do the same job by patrolling. Patrol cars are a lot cheaper than helicopters. I remember the days when Huntington Beach did NOT have an airforce and the crime rate was just as low or even lower. The City of Huntington Beach needs to take a hard look at what are the most important areas of public service. Our libraries are much more important than helicopters. With our young folks failing the 'exit tests' at high rates it would seem that libraries would be much more important. This is the opinion of one resident and taxpayer and I believe the City should be more frugal and spend taxpayer monies wisely. Regards, Jay C. Furry PO Box 720 Huntington Beach CA 92648-0720 QUESTIONS FROM JUNE 23 CITY COUNCIL MEETING Administrative Services 1. Provide a'breakdown of all positions in the:General Fund.vs..other-funds . by department showing the effect of the reductions. (Green) 2. Provide a general estimate of positions (FTE's) eliminated by the temporary part-time reductions. 3. Provide the benefit cost/load (%) for safety vs. non-safety. (Hardy) 4. Provide a list of unfilled, funded vacancies. (Sullivan) Administration 5. Provide a breakdown of the cost of televising City Council meetings and separately Planning Commission meetings including overtime costs. (Boardman) Planning / 6. Provide the number of Code Enforcement Officers in each fiscal year over the last decade. �(Hardy) V .o fG.ah atio Police 7. Provide the actual cost of the Citizens Police Academy. (Sullivan) ✓ 8. Provide clarification of the organization chart particularly for the General . Investigations unit. (Coerper) 9. Provide an estimate of the percent of a vice officer's time consumed by the duties of an eliminated Police Service Specialist. (Boardman) 10.Provide statistics for the helicopter program. (Coerper) Gasf-s�v�,��o r Library 11.Provide a proposal regarding reducing hours at all branches rather than completely closing branches. (Hardy) 12.Provide the total number of Library Pages. (Hardy) 13.Provide a proposal regarding closing the Central Library on the least used day vs. the three least used 4-hour blocks of time. (Hardy) 14.Provide the number of positions reporting to each supervisor. (Coerper) Community Services 15.Provide the cost of operating one out of two boats rather than elimination of both. (Hardy) Fire Public Works City of Huf9 ton Beach FY 2002/03 Business Unit Summary FY 2000101 FY 2001102 FY 2002103 FY 2002103 Revenue Account&Description Actual Actual Adopted Revised 20785201 Engineering Design/Construct Total Business Unit Revenue 0 0 0 0 Fund Balance(Accrual)/Usage 710,277 412,990 1,073,724 1,119,334 Total Business Unit Funding 710,277 412,990 1,073,724 1,119,334 ---------------------------------------------------------------------------------------------------------------------------------- FY 2000/01 FY 2001102 FY 2002103 FY 2002/03 Expenditure Category and Description Actual Actual Adopted Revised 20785201 Engineering Design/Construct 50000 EXPENDITURES 51000 PERSONAL SERVICES 171,387 98,226 485,121 485,121 60000 OPERATING EXPENSES 329,369 314,765 588,603 634,213 80000 CAPITAL EXPENDITURES 209,521 0 0 0 88000 NON-OPERATING EXPENSES 0 0 0 0 50000 EXPENDITURES 710,277 412,990 1,073,724 1,119,334 ---------------------------------------------------------------------------------------------------------------------------------- Note:General Fund support represents credit towards department and City wide overhead. 329 Design Construction (Measure M) Descnp and-t�urpose ,, - �- � � 9- `��� - Authorized �iHours, Services provided through the Measure M fund primarily support street Principal Civil Engineer 1 2,080 related capital projects and the operation of the transportation system. Contract Administrator 0.50 1,040 Support services to development review/processing and special Engineering Technician, Traffic 1 2,080 studies for updating the city's traffic model and circulation element are included. Civil Engineer Assistant 1 2,080 Project design and construction includes technical oversight and Engineering Technician 2 4,160 review of projects, engineering, preparation of plans and specifications, and project administration. Public Works Inspector, Trainee 1 2,080 All charges to Measure M funds must comply with State regulations, and be directly related to street construction or maintenance. Total 6-5 Ulm wOn going�►CLIVlu@S � _ Service-.Leve1.,�" A Hours Requited Capital Projects includes review of projects for transportation issues; development and design of capital projects 900 Development review/processing includes project management and inspection for Measure M CIP; grant applications 7,200 Special engineering studies: review of design, technical studies, performance of plan checks and participation in entitlement process 1,200 Special transportation studies: update of speed survey, traffic model/circulation element, traffic signal priority list and WOCC study 500 Provides performance evaluations, staff meetings, timekeeping, response to citizen inquiries, requests for information 2,740 Monitoring and management of the operations of the city's traffic signal system (128 locations) 200 Outside agency cooperation involves meetings with OCTA, Caltrans, GMA-6 and local agencies to coordinate transportation issues 600 Total Total Q 330 5/21/2003 City of Huntington Beach FY 2002/03 Business Unit Summary FY 2000101 FY 2001102 FY 2002/03 FY 2002103 Revenue Account&Description Actual Actual Adopted Revised 21385201 Engineering Design/Construct Total Business Unit Revenue 0 0 0 0 Fund Balance(Accrual)/Usage 660,717 677,765 2,523,867 2,648,373 Total Business Unit Funding 660,717 677,765 2,523,867 2,648,373 ---------------------------------------------------------------------------------------------------------------------------------- FY 2000/01 FY 2001102 FY 2002/03 FY 2002/03 Expenditure Category and Description Actual Actual Adopted Revised 21385201 Engineering Design/Construct 50000 EXPENDITURES 51000 PERSONAL SERVICES 462,287 528,233 537,885 537,885 60000 OPERATING EXPENSES 198,429 135,844 1,804,359 1,928,865 80000 CAPITAL EXPENDITURES 0 13,687 181,623 181,623 88000 NON-OPERATING EXPENSES 0 0 0 0 50000 EXPENDITURES 660,717 677,765 2,523,867 2,648,373 ---------------------------------------------------------------------------------------------------------------------------------- Note:General Fund support represents credit towards department and City wide overhead. 331 Refuse Administration -3 s Descripho"n anc! Purpose - Sffing #Authorizes Hours Responsible for providing weekly residential trash collection services Director of Public Works 0.25 520 through a private franchise contract. City staff is responsible for Deputy Director of Public Works 0.25 520 oversight of city's compliance with Assembly Bill 939. Customer Administrative Analyst, Sr. 1 2,080 service representative responds to residential and commercial refuse non-compliance reports. Staff meets monthly with AB939 Field Service Representative 1 2,080 Environmental Education Team to develop and implement public Office Assistant II (frozen) 0.25 0 outreach activities. The staff administers recycling grants received by the city. Total 2.75 � OiNaioirig Actiuittes = Service Level , .r, t = HoursReauireci Leadership, administration, and support of operation, staff meetings, general supervision and rate analysis 2,080 AB939 monitoring and activities—annual state report, monthly meetings, special event planning/appearances 1,150 Site inspections and municipal code compliance—in response to specific complaints 650 Track and respond to legislation 180 Administer refuse contract 170 Billing inquiries and customer account administration—in response to specific inquiries 600 Total $�3. Projects m� HourssRe un'ed Plan and implement a revised marketing strategy through the AB939 Education Committee(4/30/03) 26 Meet with School District Recycling Coordinators; plan a united approach to education efforts in the elementary schools(06/15/03) 20 Plan and staff classes with a Reduce/Reuse/Recycle emphasis through Community Services(08/01/03) 24 Perform research and reconciliation of the accounts to ensure the city is recovering revenue for all units paid to the contractor(06/30/03) 40 Start database of independent recyclers operating in the city so the staff can ensure all recyclers are paying the appropriate permit fees 52 and all recycling data is captured for the city's annual AB939 diversion report(07/15/03) Implement MS Access-based tracking of customer complaints, inspections, and responses so that customer service effectiveness and 8 progress can be accurately quantified (04/01/03) Assist in implementation and quality control checks of new Utiligy software for refuse billing (02/28/03) 200 Total �ZQ 332 5/21/2003 City of Huntington Beach FY 2002/03 Business Unit Summary FY 2000/01 FY 2001102 FY 2002/03 FY 2002103 Revenue Account&Description Actual Actual Adopted Revised 50485103 Refuse Total Business Unit Revenue 0 0 0 0 Fund Balance(Accrual)/Usage 9,815,458 9,074,747 9,750,622 9,666,976 Total Business Unit Funding 9,815,458 9,074,747 9,750,622 9,666,976 ---------------------------------------------------------------------------------------------------------------------------------- FY 2000/01 FY 2001/02 FY 2002/03 FY 2002/03 Expenditure Category and Description Actual Actual Adopted Revised 50485103 Refuse 50000 EXPENDITURES 51000 PERSONAL SERVICES 147,699 232,302 218,922 218,322 60000 OPERATING EXPENSES 9,667,760 8,842,445 9,531,700 9,448,654 80000 CAPITAL EXPENDITURES 0 0 0 0 88000 NON-OPERATING EXPENSES 0 0 0 0 50000 EXPENDITURES 9,815,458 9,074,747 9,750,622 9,666,976 ---------------------------------------------------------------------------------------------------------------------------------- Note:General Fund support represents credit towards department and City wide overhead. 333 Water Design Construction Des�cnptron�and$Purpo"se Staffing � £hs. #Authorized_ Hou g Water Design & Construction staff is responsible for capital water City Engineer(budget in 50685801) 0.25 520 projects designed and managed by staff, as well as professional Deputy City Engineer(budget in 50685801) 0.25 520 consultants. Work includes technical oversight, engineering, Principal Civil Engineer 1 2,080 construction drawings, contract document preparation, construction quality assurance, contract administration, and inspection related to Associate Civil Engineer 1 2,080 capital improvement, utility encroachment, and development of Civil Engineering Assistant 1 2,080 required infrastructure. Engineering Technician (budget in 50685201) 0.25 520 In addition to the capital projects, the program performs entitlement Construction Manager(budget in 50685801) 0.25 520 review, plan checking and inspections of private development projects Sr.Water Construction Inspector 2 4,160 within the city, ensuring that contractors and developers are in compliance with the approved plans, city conditions and requirements. Total !i la 'O"oin Activities •;. m .;„, � ,� = �,., �� :t h�� ��. �:� �= `� -- �; Plan check and development review 2,000 Hydraulic modeling/water standards development and update as needed 45 Inspection of new development and capital projects 3,160 West Orange County Water Board engineering support 100 Leadership, administration and management 2,995 Total $ ! Ho rs�R d u a wire See Approved CIP for complete list of projects approved for FY 02-03 4,100 OCWD Groundwater Pumping Project Development 80 Total 1= 334 5/21/2003 City of Huntington Beach FY 2002/03 Business Unit Summary FY 2000/01 FY 2001/02 FY 2002103 FY 2002103 Revenue Account S Description Actual Actual Adopted Revised 50685201 Engineering Design/Construct Total Business Unit Revenue 0 0 0 0 Fund Balance(Accrual)/Usage 969,676 614,108 722,241 803,866 Total Business Unit Funding 969,676 614,108 722,241 803,866 ---------------------------------------------------------------------------------------------------------------------------------- FY 2000/01 FY 2001/02 FY 2002/03 FY 2002103 Expenditure Category and Description Actual Actual Adopted Revised 50685201 Engineering Design/Construct 50000 EXPENDITURES 51000 PERSONAL SERVICES 474,438 560,698 475,641 475,641 60000 OPERATING EXPENSES 390,831 52,775 246,600 328,225 80000 CAPITAL EXPENDITURES 104,407 635 0 0 88000 NON-OPERATING EXPENSES 0 0 0 0 50000 EXPENDITURES 969,676 614,108 722,241 803,866 ---------------------------------------------------------------------------------------------------------------------------------- Note:General Fund support represents credit towards department and City wide overhead. 335 Water Administration Descr�pt�on anc!`Purpose Sng � #�lut>no'izea Hours:; - Water Administration is responsible for providing the best quality water Director of Public Works 0.25 520 with the highest level of service possible at the most reasonable cost. Water Operations Manager 1 2,080. It achieves this goal by providing overall administrative support to the Principal Administrative Analyst 0.25 520 Public Works Water Division. Water Administration provides budget development and fiscal Senior Administrative Analyst 1 2,080 oversight for the $30 million per year Water Enterprise Fund. The GIs Analyst 1 2,080 program closely monitors costs and revenues to insure that adequate Administrative Assistant 0.25 520 funds are provided for production, maintenance, distribution, capital Warehousekeeper 1 2,080 needs(other than Water Master Plan)and water quality. Funding is provided for overall department management, GIs Administrative Secretary(MEA) 1.25 2,600 services, and the City Treasurer's office. Stock Clerk 1 2,080 Office Assistant II 2 4,160 Recurrent Staff 4,160 ,- IQtal 1Q 22 ! �On-going�►ctivities n S esL - F rsR "aired .f ., _ ecvic eves Hod Overall management of division, budget preparation, municipal bill processing, citizen inquiries and research 6,240 Construction/Engineering Support includes general management of Water Fund and Water Master Plan projects 1,040 GIs Support involves administrative support with one full time GIs Analyst and intern assigned to water system 4,180 Leadership, administration and management 6,220 Water Conservation Activities include coordination with regional agencies on various conservation programs 840 Warehouse Operations involve tracking, distribution of supplies/equipment and audit inventory 4,160 Total Projects ,a . r = a g Hours R ui"retl Perform cost-benefit analysis of residential water use pilot program—continue pilot program through summer 2003 60 Complete BMP status report as required by the MOU on BMP's for Water Conservation—completed November 2002 140 Total 20Q 336 5/21/2003 City of Huntington Beach FY 2002/03 Business Unit Summary FY 2000101 FY 2001/02 FY 2002103 FY 2002103 Revenue Account&Description Actual Actual Adopted Revised 50685801 Water Administration Total Business Unit Revenue 0 0 0 0 Fund Balance(Accrual)/Usage 8,858,196 9,533,239 .11,155,577 11,165,875 Total Business Unit Funding 8,858,196 9,533,239 11,155,577 11,165,875 ---------------------------------------------------------------------------------------------------------------------------------- FY 2000101 FY 2001/02 FY 2002103 FY 2002/03 Expenditure Category and Description Actual Actual Adopted Revised 50685801 Water Administration 50000 EXPENDITURES 51000 PERSONAL SERVICES 679,662 606,815 902,527 902,527 60000 OPERATING EXPENSES 6,557,167 7,007,930 7,803,050 7,809,785 80000 CAPITAL EXPENDITURES 13,159 103,036 250,000 249,526 88000 NON-OPERATING EXPENSES 1,608,208 1,815,458 2,200,000 2,204,037 50000 EXPENDITURES 8,858,196 9,533,239 11,155,577 11,165,875 ---------------------------------------------------------------------------------------------------------------------------------- Note: General Fund support represents credit towards department and City wide overhead. 337 Water Quality wDescrpt�on andPurpose Stang g § Water Quality is responsible for overseeing the regular testing and Supervisor, Water Production 0.3 624 monitoring of the city's drinking water supply and ensuring delivery of Water Quality Coordinator 1 2080 safe, high quality water that meets or exceeds all federal, state and Cross Connection Control Specialist 1 2080 local water quality standards. Staff must continuously monitor new federal and state regulations to Water Quality Technician 1 2080 insure compliance and prepare and submit reports to state and federal agencies to comply with mandated testing requirements. Quality testing is conducted on a regular basis and provides the data included in the annual Consumer Confidence Report, which is mailed to every service address in the area. It provides comprehensive information on testing results from the most recent calendar year. Water Quality also responds to customer inquiries on water quality including phone calls and site visits when requested or warranted and implements the city's cross connection control program, which is 6864 designed to prevent any contamination of the city system from private systems. :. On-gongNOLWY ct�y�ties MWRVI � vel Administration, budget, City Council support, citizen inquiries and research 264 Cross Connection Control Program includes 2,350 backflow notifications and 395 cross connection inspections annually 2,605 Water Quality Testing/Reporting includes 4,380 fluoride tests and 3,235 bacteria tests annually 3,475 Total LM HoursxRepuirecl Develop GIS Water Quality Tracking Program 260 Complete study on enhanced security technologies for water supply protection 260 Total �24 338 5/21/2003 City of Huntington Beach FY 2002/03 Business Unit Summary FY 2000101 FY 2001102 FY 2002/03 FY 2002103 Revenue Account&Description Actual Actual Adopted Revised 50685802 Water Quality i Total Business Unit Revenue 0 0 0 0 Fund Balance(Accrual)/Usage 324,624 239,451 335,982 341,209 Total Business Unit Funding 324,624 239,451 335,982 341,209 ---------------------------------------------------------------------------------------------------------------------------------- FY 2000101 FY 2001/02 FY 2002103 FY 2002/03 Expenditure Category and Description Actual Actual Adopted Revised 50685802 Water Quality 50000 EXPENDITURES 51000 PERSONAL SERVICES 205,900 187,184 245,032 245,032 60000 OPERATING EXPENSES 101,944 52,267 63,950 69,177 80000 CAPITAL EXPENDITURES 16,780 0 27,000 27,000 88000 NON-OPERATING EXPENSES 0 0 0 0 50000 EXPENDITURES 324,624 239,451 335,982 341,209 ---------------------------------------------------------------------------------------------------------------------------------- Note:General Fund support represents credit towards department and City wide overhead. 339 Water Production Water Production is responsible for overseeing and maintaining the Supervisor,Water Production 0.7 1,456 city's nine groundwater wells, three imported water connections, four Crewleader, Water Operations 1 2,080 reservoirs and three booster stations with the goal of meeting 100 2 4,160 percent of customer demand and providing adequate fire flows during Leadworker,Water Operations emergencies. Water Systems Technician III 2 4,160 The Water Production Section also maintains the city's 15 flood control Water Systems Technician II 4 8,320 stations through the General Fund and the facilities of the West Water Systems Technician 1 2 4,160 Orange County Water Board by contract. The Section monitors energy costs with the goal of utilizing the most cost effective balance of power sources in providing the city's water supply. Total M aim 0n oin Act�r►�t�es s _ ..: w� . . '9 g. 71" .�� Service Levels � . _.r _ ... �` Hours Re aired Leadership, administration and management 350 Groundwater Production/Maintenance includes 27,000 acre-feet of groundwater production from nine wells 11,646 Purchased Water Production/Maintenance includes 9,000 acre-feet of water imported 1,260 Reservoir and Booster Pumping Maintenance-50 millions gallons of storage, 3 booster stations and 50,000 hours of engine operation 4,620 Storm Water Station Maintenance covers 15 stations and 5,200 hours of engine operation 4,780 West Orange County Water Board Maintenance includes 13,000 acre-feet of imported water delivered through 16 miles of pipeline 1,300 Total 2 . 7mi WE j01 y .� ours1Re uiF4d1� w _.. . Re-drill Well#1 to restore pumping capacity to 750 gallons per minute 300 Replace pumping units in Wells 6 and 7 80 Total 30 340 5/21/2003 City of Huntington Beach FY 2002/03 Business Unit Summary FY 2000101 FY 2001102 FY 2002103 FY 2002103 Revenue Account&Description Actual Actual Adopted Revised 50685803 Water Production Total Business Unit Revenue 0 0 0 0 Fund Balance(Accrual)/Usage 11,760,359 9,132,438 11,802,928 12,680,036 Total Business Unit Funding 11,760,359 9,132,438 11,802,928 12,680,036 ---------------------------------------------------------------------------------------------------------------------------------- FY 2000/01 FY 2001/02 FY 2002/03 FY 2002/03 Expenditure Category and Description Actual Actual Adopted Revised 50685803 Water Production 50000 EXPENDITURES 51000 PERSONAL SERVICES 785,734 884,477 836,848 836,848 60000 OPERATING EXPENSES 10,744,797 7,945,110 10,489,080 11,363,865 80000 CAPITAL EXPENDITURES 229,828 302,851 477,000 479,323 88000 NON-OPERATING EXPENSES 0 0 0 0 50000 EXPENDITURES 11,760,359 9,132,438 11,802,928 12,680,036 ---------------------------------------------------------------------------------------------------------------------------------- Note:General Fund support represents credit towards department and City wide overhead. 341 Water Distribution �Descnpttonaricl Purpose �� - Staffing: � - ��Autl�onzed` Hours Water Distribution is responsible for the maintenance of the city's 541 Supervisor,Water Distribution 0.5 1,040 miles of water system pipeline, 15,000 valves and 6,000 hydrants. Engineering Aide 1 2,080 Distribution performs regular maintenance and responds to emergency 1 2,080 repairs with the goal of providing the most reliable water system Crewleader, Water Distribution Maintenance possible for the customer at the least possible cost. Leadworker,Water Distribution Maintenance 5 10,400 Distribution works closely with Water Engineering to determine Water Utility Locator 1 2,080 priorities for water main replacement and other system rehabilitation Equipment Operator Water 4 8,320 needs. By identifying improved technology and areas of aging 6 12,480 infrastructure, scheduled replacement can decrease the need for valve Water Service Worker and main line emergency repairs. Maintenance Worker 4 8,320 Total 22.;z 4f�$4. On-going Achv.�ttes z E _ d , q Service,Level" Hours Re aired u� � Leadership, administration and management 230 Engineering and GIS 200 Valve Maintenance/Repair includes exercise of 90% of 15,000 system valves annually 17,800 Line repairs estimated at 20 main line repairs annually 2,150 Hydrant Maintenance includes service of 100%of 6,000 hydrants in system 6,920 Service Line Repairs/Maintenance includes 100 scheduled service renewals 8,700 USA Call-outs include 5,500 utility locate requests annually 2,600 Misc. unscheduled construction and maintenance 6,800 Total OMAEll V r, . ,« _ PjeCtS . Hours Re aired Implement increased fire hydrant maintenance program-ongoing 1,200 Evaluate coordination of valve box raising and neighborhood slurry programs—as needed 200 Total 4� 342 5/21/2003 City of Humington Beach FY 2002/03 Business Unit Summary FY 2000/01 FY 2001/02 FY 2002103 FY 2002103 Revenue Account&Description Actual Actual Adopted Revised 50685804 Water Distribution Total Business Unit Revenue 0 0 0 0 Fund Balance(Accrual)/Usage 1,711,268 2,186,125 2,671,933 2,679,535 Total Business Unit Funding 1,711,268 2,186,125 2,671,933 2,679,535 ---------------------------------------------------------------------------------------------------------------------------------- FY 2000/01 FY 2001/02 FY 2002103 FY 2002/03 Expenditure Category and Description Actual Actual Adopted Revised 50685804 Water Distribution 50000 EXPENDITURES 51000 PERSONAL SERVICES 1,284,352 1,448,375 1,577,823 1,577,823 60000 OPERATING EXPENSES 287,466 440,059 584,110 587,423 80000 CAPITAL EXPENDITURES 139,450 289,228 510,000 514,289 88000 NON-OPERATING EXPENSES 0 8,462 0 0 50000 EXPENDITURES 1,711,268 2,186,125 2,671,933 2,679,535 ---------------------------------------------------------------------------------------------------------------------------------- Note:General Fund support represents credit towards department and City wide overhead. 343 Water Meters JD.escnp�tonandPurpose - Staffing - - #/1ut6orized rHours The Water Meter program is responsible for the maintenance and Supervisor,Water Distribution 0.50 1,040 reading of the city's 51,800 water meters, maintenance design efforts, Crewleader, Water Distribution Meters 1 2,080 and equipment replacement program with the goal of improving the 2 efficiency and lowering the cost of these tasks. The Section responds Leadworker,Water Distribution Meters 4,160 to customer service requests regarding leaks, billing questions, service Water Meter Repair Technician 3 6,240 start-up and shut-off, and maintains and tests water meters to ensure Field Service Representative 1 2,080 accurate representation of water usage. Water Meter Reader, Senior 1 2,080 Water Meters also researches new water meter technology and implements selected improvements such as radio and remote meter Accounting Technician II 1 2,080 reading. Water Meter Reader 4 8,320 Maintenance Worker 1 2,080 Total 14.5 AMR - � .� ,�? .,: �,..,, a On-gomg�A►ct��it�es _W �; HoursFt b uiied Leadership, administration and management 190 Meter Reading includes 51,800 meters read monthly 11,000 Meter/Meter Box Repair/Maintenance includes annual maintenance and replacement program 4,000 Meter Change Out includes replacement of 1,600 meters annually with electronic read 1,900 Customer Service/Field Investigation/Billing includes 18,000 customer work orders annually 8,000 Misc. Unscheduled Construction/Maintenance. 1,290 Total 2fi= Pro'ects tea: P_� �. ,: �- in _ oUrs-R6quiredil d Develop and implement training program for Utiligy customer service 3,780 Total Z$ 344 5/21/2003 City of Huntington Beach FY 2002/03 Business Unit Summary FY 2000/01 FY 2001/02 FY 2002103 FY 2002103 Revenue Account&Description Actual Actual Adopted Revised 50685805 Water Meters Total Business Unit Revenue 0 0 0 0 Fund Balance(Accrual)/Usage 1,389,206 1,301,269 1,787,575 1,822,908 Total Business Unit Funding 1,389,206 1,301,269 1,787,575 1,822,908 ---------------------------------------------------------------------------------------------------------------------------------- FY 2000/01 FY 2001/02 FY 2002103 FY 2002103 Expenditure Cateaory and Description Actual Actual Adopted Revised 50685805 Water Meters 50000 EXPENDITURES 51000 PERSONAL SERVICES 685,077 752,148 941,200 941,200 60000 OPERATING EXPENSES 69,919 97,163 135,375 156,882 80000 CAPITAL EXPENDITURES 634,210 451,958 711,000 724,826 88000 NON-OPERATING EXPENSES 0 0 0 0 50000 EXPENDITURES 1,389,206 1,301,269 1,787,575 1,822,908 ---------------------------------------------------------------------------------------------------------------------------------- Note:General Fund support represents credit towards department and City wide overhead. 345 • Sewer Service escrpbon and Purpose= Staffing= = a= n t�ou The Sewer Service Fund was established for the maintenance, Deputy Director of Public Works .25 520 rehabilitation and replacement of sewer facilities. Revenue is derived Civil Engineer, Principal .50 1,040 from direct charges to residents and businesses with connections to Construction Manager .25 520 the city sewer lines. Maintenance inventory includes 360 miles of pipe Administrative Analyst, Principal MEO .25 520 and 27 sewer lift stations, which transport over 9.5 million gallons a Engineering Assistant, Civil .75 1,560 day of wastewater through the city and to the Orange County Civil Engineer, Associate .50 1,040 Sanitation District. Lift stations have constant monitoring through a GIS Analyst 1 2,080 telemetry system, and are physically inspected every other day. In the Inspector, Construction Sr. and Trainee 1.25 2,600 event of spills, crews are responsible for cleanup and completing all Supervisor, Streets/Sewer Maintenance .33 693 necessary agency reports. Engineering and Maintenance sections cooperatively determine priorities for sewer line repair or replacement Crewleader, Street Maintenance (Admin. Leave) 1 0 and rebuilding of sewer lift stations. Telemetry Instrument Technician (Admin. Leave) 1 0 Leadworker, Street Services 2 4,160 Equipment Operator, Streets 3 6,240 Mechanic III 1 2,080 Mechanic II 1 2,080 Maintenance Service Worker 4 8,320 Total 18.75 4� Leadership, administration and management 2,693 Sewer line cleaning and lift station maint.:360 line miles and 27 stations cleaned, 9.5 million gallons of sewage pumped per day 20,880 Service Requests and USA Call Outs include 650 requests from residents and 4,800 utility location requests annually 2,000 Total 2Z Pro a V.On 01 was M 15 Fiours.,e uireci Enlarge and rebuild Sewer Lift Station D; (design, contract management, inspection); develop plan for next station 3,160 Slip-line or rehabilitate approximately 100 identified areas; coat and repair 100 manholes 2,000 Complete sewer line and station layer on GIS 2,080 Bypass Bushard lift station, clean and recoat station. 500 Complete updated Master Plan of Sewers 140 Total I$$ 346 5/21/2003 City of Huntington Beach FY 2002/03 Business Unit Summary FY 2000101 FY 2001102 FY 2002103 FY 2002/03 Revenue Account&Description Actual Actual Adopted Revised 51185201 Sewer Service Maintenance Total Business Unit Revenue 0 0 0 0 Fund Balance(Accrual)/Usage 0 2,422,055 8,299,427 9,167,461 Total Business Unit Funding 0 2,422,055 8,299,427 9,167,461 ---------------------------------------------------------------------------------------------------------------------------------- FY 2000101 FY 2001102 FY 2002103 FY 2002103 Expenditure Category and Description Actual Actual Adopted Revised 51185201 Sewer Service Maintenance 50000 EXPENDITURES 51000 PERSONAL SERVICES 0 966,557 1,417,027 1,417,027 60000 OPERATING EXPENSES 0 561,776 1,817,400 1,815,271 80000 CAPITAL EXPENDITURES 0 181,750 5,065,000 5,935,163 88000 NON-OPERATING EXPENSES 0 711,972 0 0 50000 EXPENDITURES 0 2,422,055 8,299,427 9,167,461 ---------------------------------------------------------------------------------------------------------------------------------- Note:General Fund support represents credit towards department and City wide overhead. 347 MEETING ASSISTANCE NOTICE -AMERICANS WITH DISABILITIES ACT In accordance with the Americans with Disabilities Act the following services are available to members of our community who require special assistance to participate in City Council and Redevelopment Agency meetings. If you require,American Sign Language interpreters, a reader during the meeting, and/or large print agendas, to make arrangements, please call: Office of the City Clerk(714)536-5227. To make arrangements for an assisted listening system (ALD)for the hearing impaired,please contact: the Sergeant at Arms (714)536-5693 or the City Clerk(714)536-5227. 72 hours prior notification will enable the city to make reasonable arrangements to ensure accessibility to a meeting. ACTION AGENDA CITY COUNCIL/REDEVELOPMENT AGENCY CITY OF HUNTINGTON BEACH Adjourned Regular Meeting MONDAY, JUNE 9, 2003 1:00 P.M. -Council Chambers Civic Center, 2000 Main Street Huntington Beach, California 92648 4-.00 1:10 P.M. — Council Chambers Call City Council/Redevelopment Agency Meeting to Order Roll Call: Sullivan, Coerper, Green, Boardman, Cook, Houchen, Hardy Present(Coerper arrived 1:12 p.m, Hardy arrived 2:20 p.m.) Pursuant to the Brown (Open Meetings) Act the City Clerk Announces Late Communications Received by Her Office Which Pertain to Items on the Agenda The Brown (Open Meetings) Act requires that copies of: (1) Late communications submitted by City Councilmembers or City Departments are to be made available to the public at the City Council meeting. (2) Late communications submitted by members of the public are to be made available to the public at the City Clerk's Office the morning after the Council meeting. (Late Communications are communications regarding agenda items that had been received by the City Clerk's office following distribution of the agenda packet.) (1) Late Communication from HB Marine Safety Officers Association submitting additional info on the budget. (2) Late Communication from City Administrator submitting revised pages from the City Treasurer, City Attorney and Public Works Department (3) Late Communication from Economic Development Department titled "Waterfront." (4) Late Communication from City Administrator titled "Development Services Team Major Projects List." COMPUTER INTERNET ACCESS TO CITY COUNCIL/REDEVELOPMENT AGENCY AGENDA IS AVAILABLE PRIOR TO CITY COUNCIL MEETINGS http.,Ilwww.surfcity-hb.org (2) June 9, 2003 - Council/Agency Agenda - Page 2 Public Comments Past Mayor/Councilmember Ralph Bauer urging that Council ensure all fees currently charged are collected. Also offered other recommendations including formation of assessment district through voting by mail and stating his availability to work for the city on a committee. Dr. Bauer distributed a document titled "Glendale Community Foundation." (City Council/Redevelopment Agency) Presentations by the City of Huntington Beach Fourteen Departments— Updates to Their Respective Fiscal Year 2002-2003 and Work Plans ( . )3 /v•� Each of the City's 14 departments will present the City Council updates of their respective fiscal year 2002/2003 budgets and work plans. **A copy of the work plans for City Council and for each of the City's 14 Departments is available for public review in the City Clerk's Office. City Administrator Ray Silver stated purpose of meeting was for Council to review current budget. Mr. Silver welcomed Finance Board members present in the audience. 1. City Council Report made by Mayor Connie Boardman 2. City Administrator's Office Report made by Assistant City Administrator William Workman 3. City Treasurer Report made by Deputy City Treasurer Jim Slobojan. Will return to Council re: Page 13 of Work Plan - Operating Expenses and bottom line Expenditures 4. City Attorney Report made by City Attorney Jennifer McGrath 5. City Clerk Report made by City Clerk Connie Brockway 6. Administrative Services Report made by Administrative Services Director Clay Martin 7. Economic Development Report made by Economic Development/Redevelopment Agency Deputy Director David Biggs. Will return to Council re: (1) Term of sales tax sharing agreements; (2) More detailed information on change in operating expenses; and(3) Position allocation spreadsheet for all divisions. 8. Information Services Report made by Information Services Director Janis Ingels. Will return to Council re: whether or not cell phones are city-owned/leased and which city positions are allocated usage. (3) June 9, 2003 - Council/Agency Agenda - Page 3 9. Building & Safety Report made by Building & Safety Director Ross Cranmer 10. Planning Report made by Planning Manager Scott Hess. Will return to Council with a report revisiting the "Major Development Services Team Major Projects List" 11. Fire Presented by Acting Fire Chief Duane Olson. Will return to Council with total figure representing percentage of households benefiting from FireMed services 12. Police Presented by Police Chief Kenneth Small 13. Library Services Presented by Library Services Director Ron Hayden. Will return to Council with statistics on library theater/playhouse rentals 14. Community Services Presented by Community Services Director Jim Engle. Will return to Council re: (1) Whether or not Police Department overtime for the 4th of July Parade is reimbursed, (2) Revenue figures for pg. 228 of Work Plan; (3) info on Wheelchair ramps in compliance with ADA (Americans with Disabilities Act). 15. Public Works Presented by Public Works Director Robert F. Beardsley. Will return to Council with reports re: (1) state grants; and(2) fines that can be made for non-compliance with mandates and with costs of NPDES (National Pollutant Discharge Elimination System) permits. Council/Agency Ad'tournment To Monday, June 16, 2003, at 6:00 p.m., in the Council Chambers, Civic Center, 2000 Main Street, Huntington Beach, California. The 5:00 p.m. portion of the meeting will be recessed by the City Clerk to 6:00 p.m. due to an anticipated lack of quorum. Council/Agency Agendas and Minutes are available at no charge to the public at the City Clerk's Office, on the City's website, via email, and through paid subscription. Complete Agenda Packets are available at the Central Library and Library Branches on Friday prior to meetings. Videotapes of Council Meetings are available for checkout at the Central Library at no charge. CONNIE BROCKWAY,CITY CLERK City of Huntington Beach 2000 Main Street-Second Floor Huntington Beach,California 92648 Internet: http://www.surfeity-hb.org Huntington Beach Marine Safety Officer's Association Post Office Box 602, Huntington Beach CA 92648 June 9, 2003 Huntington Beach City Council 2000 Main Street, Huntington Beach CA 92648 0 a w Re: City Council Budget Workshop ` Honorable Mayor and City Council, o _ On behalf of the MSOA membership, I would like to provide for your consideration --- additional input toward the Marine Safety budget. With the intent of being short and-to the point, please accept this abbreviated list of key points. 1. Prevention is critical and key to beach safety. The primary Marine Safety function is to provide aquatic surveillance to prevent potential outcomes such as serious injury or death. This is accomplished during patrol and from Tower Zero on the pier during daylight hours 365 days a year 2. Marine Safety(2002-2003 Work Programs, page 223), because various functions should display more than one page. They are Administration, Patrol, Recurrent Lifeguards, Training and the Junior Lifeguard Program. 3. Unfunded and previously frozen is one Lieutenant position (25% of Lieutenant staff). A Service Level Decision Package should be considered to restore this service level. 4. Marine Safety Patrol represents approximately 67% of total program hours (47,000/ 71,200) from 162 recurrent lifeguards and ten Marine Safety Officers. This is an amazing statistic. 5. A "non-emergency public safety wintertime lifeguard" as listed in the community survey does not exist. 6 In addition to Police and Fire, coastal communities rely on Marine Safety as an essential component of their public safety programs. Marine Safety skills include Basic Life Support(EMT+AED), Incident Command, Law Enforcement, Flood Rescue and now Weapons of Mass Destruction (WMD). Sincerely, (A � Kai Weisser President, MSOA "" V fin. �J RECEIVED FRO �� ��'"/ AND MADE A PART OF?1dE RECORD AT ' Waterfront ` ' TRomrcuW �T CONNIE N OCKWAY,CRY CLEW Hyatt RE�As S� Sass,-o» • Certificate of Occupancy— City • Release of construction covenants— RDA • Approval of Developer's permanent financing — Estoppels • Establish Developer Advance repayment methodology • Review and approve quarterly Developer Advance statements • Verify additions to Developer Advance (utility relocation) • Calculate and process Developer Advance repayments • DDA Annual review and monitoring • Process HUD employment verification • Coordinate Annual HUD Employment Verification Agreement • Coordinate Annual HUD employment reporting • Section 108 Loan monitoring and payment processing • Resolve Developer Fee dispute • Beach cabana issues • Lease management and monthly payment review • Land Value Property Tax Appeal • Coordinate with Assessor's Office on Completion Value Residential • Assignment of DDA and Development Agreement ➢ Resolve Developer Fee dispute ➢ Approve builder qualifications/financing ➢ Process Estoppel certificates • Develop system for participation payment collection and monitoring • Release of construction covenants (phased as units completed) • Facilitate conveyance of Buffer Zone for City • Monitor Driftwood Relocatees' Options to Purchase Degraded Wetlands • Interim management • Explore possible sale and/or conveyance to City Third Hotel Site • Management and monitoring of interim lease • Facilitate ultimate development of site ➢ Explore timeshare option • Implementation Agreement needed • Facilitate zoning change and/or CUP Hilton • Annual review and monitoring • Collect annual Beach Restriction payment • Lease management and monthly payment review o)T �L The Strand- Block 104 & 105 • Assist in securing Building Permits and Plan Approvals • DDA Implementation • Process Early Entry Permit ➢ Approve and monitor pre-conveyance activities (soils testing, utility relocation, oil well re-abandonment) ➢ Secure Approval for Insurance Certificate • Prepare for Site Conveyance/Convey Site ➢ Secure consolidated Title Report and clear exceptions ➢ Review and approve Developer financing ➢ Review and approve Project budget • Monitor Papa Joe's Pizza relocation • Coordinate CFD formation and issuance of bonds • Negotiate and secure approval of 41h Implementation Agreement for additional parking • Annual monitoring of DDA • Establish Developer Advance repayment methodology ➢ Track annual revenues pledged for repayment • Negotiate and secure approval for parking management agreement for public garage ➢ Monitor parking revenues/allocate based upon 4th Implementation Agreement • Review annual Operating Statements for participation payment requirement and collect payments due G:\David\PROJECTS\obligations.doc Depart.mnea, o Building, & Safety , gr al� S i+ � Yi-r i f\ ••'-_1-.f f ; �'a� �.S s{ '•F 1� Y 'l' > ,7 ''.7T Y'1�I�as tF' d %-f r n� - l-uZ..)tr -,t••. ��rr -a:1 ro`;a,'. •,r 2w-.i• :z +(. � k .,c-Mn. d ..� '' :;�r. t'�i`a"�f'.S'=fit¢->�Y-�. .,���.� "�'i�(X,��i+�i�,i� _ z - 1�?�'o.i� }•y;,t�", b.�lrAr�`F fS S Ems..{ '`}� •-M f�P 1,, .r}T f t. 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',w. - S4 4 } r- ,-."..WR � �"ar�.•.% c; ',� 11Th y Fc`'-':��f{y' ) � _t= ,-`�-`�a ���t "�t�� aut© at�o�a�innev�.per�ait�s�•sterr� r ® e -�' •� ��- � �' ��� t �� �' � F •,.7�-,.wm�4"+u:u� �Sr�a�(*'` E.b +vxi s e. -��a� �s"itdi�?S•dyr•t•-�ir ..�¢ ;.a,' � _ .'.a'" 7 -x i"e°�,sti,� u�' sv -r•? ��' ,�r ki3?���7v���+�y`H +�K,•�"ei•7a'i; a„ ��.�,�,��y}K a: ...,r- �' '*a » ..'r�_'t6��-� �. •.:_Sit--.�'•-t,+1,<-:,�Xr ;� ��::s.-`n r�-C-. _..�tY:s:narrr„-.t�;,�42yr.i.:.��..+,3=.y'^x'-.�Y` PA "S .t � e.. :aYa .t, ^F: .y s.a" N �thtires'onsive; eniicient knowledgeable.aod_ rrn ..�e , •• n Check,Sechon mq... ovideE a community w "-4:. ap r . y .•s. -3� «a. - 7 a"iZ_ c-._r _Sk ..Y;`.,•�•%r t a.r�`+--- x ...:-Es;>• - `� 't.- _a� ,.y.; '_�;-!-•,. ';�"`"� _�:a«-rir;.t`:_" ,.s=, ,_.Y�'•�'-x�" •-•r,.•+-'�,'ip,t�, •�„�=�t '� .+• y i -.�,. G r 'r... 'J '`_`.:..:.t. -a�:`vr -t`:_ i,,, --.c:tEs - -•.efp-. - !a ;� �1.-aY." .,x-r i A. 5%•z_ ?i9ff:.- .si.. -: .nw•. ;e ,x-..�, ..:3s•'•. ..:':'I; -t• -yT. r.,?` '�S k1ti;�• �.J '�` -.�...^'•t '6t '- ,. ..,_ .x, •.� -i.• .. -- S r.--.1. x_ ,.- --ti. :r'r- .:r ''z''�." _� --r*""}•'u�•2f,>a , ,;!'ri"? _ ,�ak'rdt.Nr., «-�, '� " y,- -v 9 �, �,- t�.° u 4:. A [;�,-y `•',y.,o?' t,.c:.,� ..wFrrE•ni._x:i,. 7. :...ram el: fir: `f bui du `�-, .rx'�t ?." ,•.�.:z; .,g-.P ^' -�t� _""�'�.f�',: , � -m , r r f,: r- -� ts.r ;r.�:�- •�s. ,i:, y� M1�- t•�,a�.vt :r,°L':�^.,.-y.:,.x:;'��:: t+@5,_ z.'- t. yxy- --r-.i.� -<,-s,•. ..�t- -�,. -.r .- '~ ,a",j�. 3-�,•',:. 7c „vr• '.t'. '-,�'3 - .3.n.-nh--..�-a x. -1 .-.-;' ,.r•.x.., i� v� - - ,r !s:+:- fi..:. .9..;r..rs •:5 +".1. S ..� -,4• >y.$'' Ct�i-�`"'ttl -K. K-`- .1 - ,( - - _ _ ''^ .� T - n�.! , „yF: _ - .t_ -^_l +._r. w� .:Counter.and Minor Plan Checks completed same day > u. { z ,� 1�y t , a;—, , 4 r } t a_ a• w ,s i Tfi-a�'t•= r},k 'cif - -'"� ;: -a, � -3 - -'4- __ s x ➢ Medium Size ProJectPlan Checks completed less"than 3 weeks ➢. MaJor Pro act Plan Checkscompleted in time frame that helps the applicant J Continue to use Outside Contract Sdeviceslor"overFlow" Plan Checking y k Encourage increased"professi6halism through I660 Certifications`and potential advancement ➢. Improve customer service through 'Best, and."Raving Fans"training ➢; Implement and_test new permitting system ••• action:: Provide:the communi with responsive, efficient,;knowledgeable and time Permit Perm-t.S. tY issuance, k rt .� 4 -.:.. --v. ...f-. - :. .. :_ of,Certificate nded"duties.in3;(lan,submittal,_minor plan reviewLand processing i x-.. f ➢ Perform-.eX-a Y. - _-y_,t; :,s r" _ - _' i s5� z i"Sa[_•,t .} U� .:? .. i.t .rl. -;,Rr l-r"3+"- �^•t -- Y? .-3+; _ s- h. -t -4-- - -ar.- -..�: '"i.'.. t t-IITr -}: -.4 Y r^• 1-lr �, r _ x--.r.: 't .-rw..,. ->. ..."s•- �. ..t � Ny-r•-v.�... 3, ��i>: :rd - :Y Yj':r- t.a. ,s,•. - .r..- - ;it-uw"" r•- .E;s 'k. __"s,tac-. :.s .. S•{a.. ..,:x. ,"2"4--.••,rr'r�,S, 'yE'sk.n:, - ...s av:li stt,� r .w:a.•,;;"t ,� r. . `. - - .a- :~ ?^� L r �:7-: a �.+ -�yS, a. s r ..F' r I�' '-�^-i,-_,a- - ,.-�-4'--u ! 5. y. f-E,". '3u?� '; ".U�i _ a- ..2t"�•a� .l.r: .,5 - .. .f '-7':�'. ". _.fr^.: ,.^::' , _ ;Y' _A__c 3L.,Y�..:r -'f.- n. - .,.Y.,.dn.•-s� .i- ,g. a, yu k r+-ro i-:t,•+a t_:.};�.f^ - ��c r�,"�5�9�`:s�:5.�: �.-�_.._-,. l .fir-".a-�. •�� .r. - -_,� . _� mthrou` h re Ovular tirai ira"; .aa�d ICBO Certification andr ..,. �: " ;tom ➢:3 Encoura e�ncreas`ed professionalis 9 P. Y .. x Jprooton{ ualie�dPerrnie mcaaas to Senor�Perrecfi 11 Su I COMMUNITY SERVICES DEPARTMENT Huntinach Jim B. Engle, Director David Dominguez, Acting Facilities, Development and Concessions Manager DEVELOPMENT WORK PROGRAM January 2003 COMMUNITY SERVICES DEVELOPMENT 2003%WORK PROGRAM PROJECT PRIORITY: PROJECTED HOURS FORFY2602/2003 CAPITAL/SPECIAL PROTECTS Jim B. David Estimated Short Fall in Engle Dominguez Hours Required Hours HCP Sports Complex (Phase I and II) A 250 250 600 100 Huntington Harbor Dredging and Other Issues A 50 10 100 40 Gun Range: Cleanup, Associated Issues A 50 50 100 0 Murdy Center/Park View Sports Complex A 75 200 325 50 Playground Equipment Replacement A 30 50 80 0 Proposition 12 Grants A 50 70 180 60 So.Bch I Remob/PCH Overpass A 5 20 25 0 South Beach Phase II A 100 250 450 100 Shipley Nature Center Rehabilitation/"Friends" A 15 60 200 125 Cabana/Beach Concession Facelifts A 10 80 140 50 Youth Sports Grants A 5 40 80 35 Oak View Skateboard Park A 10 100 110 0 Hanson's Relocation A 20 20 40 0 Youth Sports Needs Study Update A 0 15 15 0 Edison Center/Kettler Sports Complex A 40 60 100 0 Blufftop Improvements ($858K Grant) A 20 40 120 60 Proposition 40 Grant A 50 70 160 40 COMMUNITY SERVICES DEVELOPMENT 20.03 WORK:PROGRAM PROJECT PRIORITY' ROJ.ECTED HO JRS FOR F1200=003 P CAPITAL/SPECIAL PROTECTS Jim B. David EStimated Hours Short Fall Engle Dominguez Required. in Hours Ocean View High School Pool with HBHSD B 5 5 100 90 Senior Citizen Multi-Service Center B 30 10 300 260 Other Grants & Fund-Raising Research B 20 20 300 260 Bartlett Park— Master Plan(C); Cleanup (B) B 5 5 100 90 Irby Park-Work with Real Property & Developer B 10 5 100 85 HCP Dog Park B 20 20 200 160 Disc Golf Course B 10 10 150 130 Therapeutic Riding School-Assist TRC B 5 5 100 90 Pier Buildings C 0 0 200 200 HCP 16-Acres—Goldenwest at Talbert C 0 0 200 200 SUBTOTALS (hours) 885 1,465 4,575 2,225 PROJECT - PROJECTED:HOURS FOR.FY2002/2003:; DEPARTMENT OPERATION Jim B. David Estimated Hours Short Fall.in Engle Dominguez Required** Hours** Administration/City Council Issues 150 50 200 0 Beach Issues (Marine Safety, Maintenance & 300 0 300 0 Parking) Boards/Commission/Committees 100 100 200 0 Budget Issues 200 150 350 0 Concession Management 25 75 100 0 Recreation, Human & Cultural Issues 150 0 150 0 Outside Agencies Issues 30 20 50 0 Specific Events Issues= 40 20 60 0 Department Management Issues 200 200 400 0 SUBTOTALS (hours) 1,195 615 1,810** 0Jr ** TOTALHOURS PROJECTED 2080 ' 2080 6385 "[2225 ' " r s WI, {{µµ(( v- Tff..LLy�7!{yuf AULKS$may. - NE .MAN"IM NON BUDGETED HOURS 2225 *A: High Priority Project: Requires daily or immediate attention B: Medium Priority Project: Requires periodic attention C: Low Priority Project: Address when time permits **Total hours in "Department Operations" section relate to Engle and Dominguez hours only and do not take into consideration required staff work for other management positions. A specific work plan for non-development sections of the department (programs and services) will be provided in a separate document. COMMUNITY SERVICES DEPARTMENT AREAS OF RESPONSIBILITY/STAFFING LEVELS 3. 1 % 7.7% 10.8% 16.90 4 4<r Lain c is 21 .5 % 4.6% 23. 1 % 12.3% ®ADMINISTRATION/DEVELOPMENT* ■Accounting/Clerical O Recreation p Human Services ■Marine Safety M Cultural ■Beach Maintenance 0 Parking Camping f Community Services Department Development Section 2003 Work Program 8000 6,385 HR 6000 O Total Hours Required 4,160 HRS 4000 ®Budgeted/Available Hours 2000 ® Short Fall in Hours 0 -2000 [-2,225 HRS] -4000 • • i 1 Economic Development Department ;rgs N,•r s}�E . . �-S't�`��.� +r :.r' � •.""�S1��p;-fit� a ff ry,�v'T„ �� � is C... ., •� �fE-Y f roti r~.,. 4e r ? r � y 4'iLtt Sri: • "k ".. itti�� .1��..il , r:�,. o. n.� _-ew� +r,,�ifrdy�� • j.'.^1':. •.5:. ra•� ' r ,1'� •T•K'.'.•�y` bl f l.y,,.�,_.i:.�';'t .:tf,�� , __\. ,' _ � Yf • v � , alt � ri.. � i• fir. 'I:'1"�'',/°-..-.. f�;•::•c••s �_. �'.. ;J"_1��'�i'� ���,��`� •.(� !3. ,�� ,�i14 �-.1.��� .M'�-'s''t,=z +�.,�,• .���,,,_. .. � �J 'a�'��'_'y�t �;�q.��.i��'!c*�v���- �7 •`\?�r .11�-' r�� � 'tr• �`�.�4 �.r.. Ifl�� �+ v �:`.P+ntj - � =? ,.,I�. �� �' �t � •�'' .'9 �'�_;� A F;.1'�,L',.!'�': Or .!ice' "�,'„• u 1 1,�1• ; r�t, _�_ _<< I ;1� �i; '/, �'irr;'{Z i�A `:{.f� � 1 � III!i';S' f•i _L_ m!n• � �1� �;h�"'"7 � .yy�-0���� .t�,�.. f Y,-►�.. :sue°jY ��7 //') ` ` ,��.i.�./ _ <<.Sy-� `i � �:.� .'�-�! ,��h'!•.-;•':1�7•:.....���.---.+�..����3,r _ ti°i.*.�� r ,t,rj;:�•^'r�-T,t� , ,1Y y ! '�•-, .�,y' �Sir~ 7 { L� co�, s rcvloper� ` epa �r_F end; i Senior Administrative Analyst., David Bi uann Brunson - 99_ ` Administrative:Ass�stant t :. Linda Siiraci }� Redevelopment:8 Hsg Mgr t Admm�strative`Secretary` Gus Duran ~1 w °Kathi Nelson _ , Pro1ect.Manager(P/T� Tom Andrusky r �h Business Develop Prot Mgr Assistant Project .. anager. Lamb Caul Runel - : ec --Assistant Pra�� t Manag r y Cfins Tea ue T - Assistant ProjectMariager tY 9 - Steve Holtz _K'•�••s 't an .q ..1 Development Specialist d( J -D elopmentSpeciaiist - all A:' 9 Economic Develoot Work Program 1#002 Summary of Activities FY 2002/2003 Activity Hours Staff E I Hours %of Total Hours No.of Hours No. of Staff Bud eted. I FRI Administration 4,212 17% 2,080 1 Business Development 7,182 29% 6,240 3 CDBG/ HOME 2,762 11% 2,080 1 Redevelopment/Housing 10,878 43% 9,360 4_5 25,034 100% 19,760 9.5 Total Hours Reported 25,034 Total Hours Budgeted 19.760 No. of Hours over Budget 5,274 (ED employees expending over 25% over budgeted hours] Priority Legend Current projects; Revenue generating potential; City Council direction; A- Highest Priority City Administrator assignment Legal/other mandate; System requirements; City Council and citizen B- High Priority inquiries City Administrator weekly report C- Mid Priority Future benefit; Revenue enhancementpotential; System improvement D-Low Priority I Relationship building; Image enhancement E-Lowest Priori Limited value added; No defined time constraints/deadlines Economic Developik .ent Work Program i-j1/2002 FY 2002/2003 fte " Kim - � - a 01 s TOTAL 3,392 2.618 1,029 2,639 3,393 2.479 2,468 2,360 2,472 2.366 25,034 Target 2,080 2,080 960 2.080 2,080 2,080 2,080 2,080 2,080 2,080 19,680 Hours Difference 1,312 538 69 559 1,313 399 388 280 392 286 5.354 Business Development 1 1 A 113usiness Attraction 50 10 250 200 200 710 2 A Business Expansion 251 5 1 1 1501 300 250 73 A Business Retention 25 1501 250 300 725 4 A Retail Attraction 25 5 1601 40 100 5 A Orange County Business Council 12 20 8 8 48 A Staff Supervision/Training Supervisionrl-raining 26 140 20 186 7 A McDonnell Centre Business Park 5 5 10 20 &D 8 A Sales tax rebates(HBUHSD,Team 2 8 40 50 Petroleum,ACS) A NEC Brookhurst/Adams 4 10 14 10 A Communi Job Center 12 30 100 20 162 11 A est Orange County Cities 20 200 220 12 11 A I Economic Development Strategy 20 5 80 24 40 385 13 A Business Interviews 200 100 700 1000 14 Surf CityCredit Card 60 15 B Division staff meetings and reports 411 48 48 144 1 B Conference&Visitors Bureau 10 8 18 17 B Huntington Beach Small Business 16 8 8 32 Assistance Center HBSBAC 18 C I HDL Use Tax Program 10 10 10 30 19 C Marketing Materials(e.g.Smart 80 60 40 20 200 choice Flyer.D/T Pr sect List 20 C Industrial Directory 201 20 180 220 21 Q Community Overview 2 8 80 90 22 C Development Assistance Committee 6 4 100 20 130 23 C DT Retail Tenant Attraction 101 20 20 20 70 24 1 C lEmployment Recruitment Assistance 8 20 20 48 25 H C IPefmit Guide 4 8 80 92 2 C Rancho View School Site 8 8 27 Sales Tax Anal is/Monitorin 12 24 16 52 2 S Play,S in HB 8 0 8 96 2 D Broker Open House 8 16 16 8 48 D Advertising 20 12 4 36 1 D Beach Boulevard Strategy 10 1 2 D Industrial Site Network 40 80 80 200 33 D Business Licenses 4 IEE8 20 2 34 D Chamber of Commerce 12 16 80 8 11 3511 D I HB Annual-Economic Conference 8 1 241 124 1 Economic Develor., A Work Program 0/2002 FY 2002/2003 0 0 TOTAL 3,392 2,618 1,029 2,639 3,393 2,479 2,468 2,360 2,472 2,366 25,034 Target 2,080 2,080 960 2,080 2,080 2,080 2,080 2,080 2,080 2,080 19,680 Hours Difference 1,312 538 69 559 1,313 399 388 280 392 286 5,354 36 1 D I Retail Network Forum 6 40 80 20 146 37 D 'Made in Huntington Beach"HBTV-3 16 4 60 80 38 D Project Management Meetings 48 48 48 144 North HB Business Association 8 241 24 4 6 40 D Economic Development Task Force 20 10 10 10 4 54 Red Team 41 D Trade Shows-ICSC 60 120 8 8 196 WII International Trade Activities 12 8 8 8 36 Hotel/Motel BID 10 4 mbudsmanshi 4 DT Merchants Meetings 401 40 2 Economic Developt.—at Work Program 1 /2002 FY 2002/2003 ,! ,. s s_ D tan _ Stltrtsonatu R't1z t us-' . Weida: TOTAL 3,392 2,618 1,029 2,639 3,393 2,479 2.468 2,360 2,472 2,366 • 25,034 Target 2,080 2,080 960 2.080 2,080 2,080 2,080 2,080 2,080 2,080 19,680 Hours ourerence 1,312 538 69 559 1.313 399 388 280 392 286 5,354 GGgG 46 1 A lAction Plan Document Preparation 80 8 47 1 A I Consolidated Plan 60 1 60 48 A CAPER 60 60 49 A I CDBG Applications 8 120 10 4 142 50 1 A 1CDBG Eliclibility Review 40 40 1 A I CDBG Accounting 100 100 52 A City Council-Joint Study Sessions& 10 10 20 40 Meetings 53 A Citizen Participation Advisory Board 15 70 250 335 (CPAB) 54 A Integrated Disbursement and 200 200 Information System(IDIS) Section 108 Loans 4 12 16 56 1 A I Staff Recommendations for CDBG 5 5 20 30 f 'ects 57 1 A Housing Rehabilitation Loan Program 10 100 25 200 450 785 58 1 B 10akview Task Force 30 30 59 11 B Analysis of the Impediments of Fair 2 10 12 Hnusino(All 60 11 B lContinuum of Care 2 40 42 61 11 B I OC SuperNOFA Review Cmte 25 25 62 1 B lCommunity2020 HUD Rewrting 40 4 Environmental Reviews 10 60 60 60 190 64 B MBE/WBE Report 10 10 65 B Pr sect Tours 40 30 70 66 B Section 3 Report 5 67 B Sub rantee Monitoring 1001 1 1 100 68 CDBG Budget 5 5 60 70 Customer Service 20 1 601 1 2001 1 280 3 Economic Deveo Work Program 002 FY 2002/2003 TOTAL 3.392 2,618 1,029 2,639 3,393 2,479 2.468 2,360 2,472 2,366 25.034 Target 2,080 2,080 960 2,080 2,080 2,080 2,080 2,080 2,080 2.080 19,680 Hours Difference 1,312 538 69 559 1,313 399 388 280 392 286 5.354 Pe(tevelopmem Housing 70 A Auto Dealer Meetings 9 36 80 12 71 A Auto Dealer Business Improvement 4 5 5 40 54 District BID 72 A Housing Rehab Program(see 0 "CDBG") 73 A Housing Rehab Program(not CDBG) 10 5 10 200 650 875 74 A Blocks 104&J05 100 150 250 75 A Customer Service 52 100 100 300 70 40 662 76 A Hoover-Gothard 3 10 13 77 A Bella Terra 200 300 50 150 8 708 78 A Pacific City 100 100 4 204 Sale of 438 Main 10 5 1 80 A Mobile Home Advisory Board 10 60 120 190 81 A ISher Lane 10 1 82 A Mortgage Credit Certificate Program 10 10 83 A Southeast Coastal Redevelopment 50 50 25 350 Area 84 A Southeast Council Cmte 20 10 3 6 5 A Seniors Housing Issues 50 10 80 20 160 86 A Hyatt/Commercial 100 100 87 A Hyatt/Residential 50 50 5 150 A IMain Street Closure 50 2 20 90 The Fountains Senior Housing 6 10 150 166 90 B Ascon Nesci Site 10 50 6 91 B Abdelmuti Lease/Monitor&Renewals 10 20 4 34 2 B Affordable Hscl Monitoring/Bond 101 10 200 220 93 B Davis Bacon Compliance 151 1 4 Economic Developrt...nt Work Program 1uo1/2002 FY 2002/2003 t MEN t ,. t3VW- I�lcb. TOTAL 3,392 2,618 1,029 2,639 3,393 2,479 2,468 2,360 2,472 2,366 25,034 Target 2,080 2.080 960 2,080 2.080 2.080 2,080 2,080 2,080 2,080 19,680 Hours Difference 1,312 538 69 559 1.313 399 388 280 392 286 5,354 94 1 B HOME Administration& 10 80 80 170 Irir lementation 95 B Pr 'ect Research 52 52 60 60 100 40 20 96 B Loan Research/Payoff ff Processing10 100 200 0 97 B Housing Rehab Project Coordination 300 300 98 B Housing Proposals 50 20 80 50 99 B Brisas Del Mar Affordable Covenant 150 150 100 B State Controllers R 6 10 24 24 16 229 101 B Waterfront Wetlands 12 12 29 102 1 B I Entry Signs 6 6 12 103 B Housing Set Aside 20 20 100 140 104 B Homebu Loan Administration 80 80 105 C Edinger Corridor Economic 80 50 300 8 438 Development Action Plan 106 C Affordable Housing Ordinance/In-Lieu 12 50 62 Fee 07 11 C IStudios at Center 40 60 200 300 10811 C ICode Enforcement 5 20 5 40 70 109 C Farmers Market/Crafts Fair 12 6 95 113 Administration 110 C Downtown BID Effort 24 2 40 66 'I'llElm&Cypress-sale of property 12 50 5 67 112 C Redevelopment Project Annual 12 20 25 10 200 100 367 Monitoring System 131 C Marketing materials 5 8 40 15 300 368 114 C lGrant Opportunities Research 30 10 40 115 C Staff Meetings 70 70 70 70 70 7 420 116 C Inclusionary Housing 10 250 5 5 17 C Housing Report 30 30 18 Q Housing Policies and Procedures 5 24 100 70 99 119 Status Mt s w/Contractors& 110 110 120 C Property Management&maintenance 5 60 65 21 D Atlanta/Beach Shopping Center 10 40 50 12211 D IPSS Housing 11th Street 4 50 54 123 D Orange CountyHousing Authority 40 2 2 124 D Development Review R uests 10 10 8 20 1 64 ona 125 D Recruit for Professional Services 5 10 5 10 50 5 13 12 D Special Projects 50 20 250 30 100 4 50 127 E Worth House Rehab 10 10 4 24 128 E Downtown ParkingMaster Plan 20 5 25 29 E In Lieu Parkin 40 8 1 E Huntin ton Village1 41 4 5 Economic Develop*Work Program 002 FY 2002/2003 TOTAL 3.392 2,618 1,029 2.639 3.393 2.479 2,468 2,360 2,472 2,366 25,034 Target 2,080 2.080 960 2,080 2.080 2,080 2,080 2,080 2,080 2,080 19,680 Hours o�fierence 1,312 538 69 559 1,313 399 388 280 392 286 5,354 131 A BEST Pr ram 12 12 132 A Program on Excellence(Development 24 24 Services 133 A Executive Team/Mid Management 104 50 154 Team 134 A Legal Issues/Litigation Support 40 100 14 5 1 A IStatus meetings with Ddevelopers 104 104 208 136 A Update City Council Goals& 18 24 8 50 137 A Agency Property M mt Activities 10 10 10 30 138 A City Council Meetings 180 100 24 25 329 139 A Workforce Investment Board 48 4 140 B City Administrator Weekly Report 26 5 5 10 10 10 10 10 10 10 106 14111 B A enda Review Meetings 26 5 31 142 B Bud et Pr ration 40 5 80 8 13 143 B Budget Review and Implementation 40 100 140 44 B Community Outreach 361 20 5 6 45 B Council Downtown Subcommittee 12 5 1 46 B De artment Head Meetings 78 10 6 94 14711 B I Deoartment Staff Meetings 52 52 52 52 52 52 52 52 52 468 148 1 B I Department Workshop 16 8 8 8 8 8 8 8 8 8 B I Department Spotlicihts 5 5 1 150 B Economic Development Briefings with 20 20 Council 1 B Economic Develooment Committee 50 24 10 50 134 Respond to Citizen Inquiries 104 100 20 20 20 10 8 8 8 298 53 B Respond to Council Inquiries 125 30 20 12 20 8 8 8 231 154 B Staff Evaluations 12 20 8 4 B Staff Recruitment 36 8 44 6 B Status Meetings with Admin 104 157 B Job Costing Grant Management) 10 10 158 B Fee Study 8 30 38 Fixed Asset Review 10 1 Audit Support 12 12 Money Clip 15 4 1 1621 C lCash Flows&Finance Policy 40 1 60 100 63 C I Legislative Activities/Analysis 12 5 1 10 25 164 Q I Marketing Committee 15 1 Property Tax Analysis/Manitorinci 241 10 20 1 166 Q I Staff Training/Supervision 241 150 7 D I D artment Website hbbiz.com 4 8 501 1001 20 40 6 Economic Developt,.dnt Work Program 11M 2002 FY 2002/2003 0 0 0 u_ R sti" Dyran k B. Ili ,? i� r�zel � W — TOTAL 3,392 2,618, 1,029 2,639 3,393 2,479 2,468 2,360 2,472 2,366 25,034 Target 2,080 2,080 960 2,080 2,080 2,080 2,080 2,080 2,080 2,080 19,680 Hours o�Nerence 1,312 538 69 559 1,313 399 388 280 392 286 5,354 168 D Conference&Visitors Bureau Board 12 4 16 169 D Inside City Hall 20 4 24 170 D Public Art Efforts 3 171 D Editorial Board 172 D Youth in Govt Day 5 51 1 51 51 5 2 117311 D Mid Man e(n t meetings 16 161 1 161 161 1 16 6 1 1 2 .17411 Dl1Cl Program in Real Estate Board 1 1 24 1 1 1 1 1 24 7 Fire e _ r F Development Work Progra*m Pro]mections Fiscal Year 2002 - 2003 wINIey Table. of Contents Fire Department Organizational Chart .......................... 3 Fire Department Development Team Services ............. 4 Summary of Fiscal Year 2002-2003 ............................... 5 Work Plan, Projected Hours vs. Budgeted Hours ........ 6 Activities, Fiscal Year 2002-2003 ................................... 7 Work Plan/Administration .............................................. 9 Work Plan/PetroChem .................................................. 10 Work Plan/Development............................................... 11 Legend to Work Plan .................................................... 12 2 Fire Department Organization Chart Fin Chief- Development Staff Information Systems Director Michael P.Dolder ADMIN ASSISTANT PREVENT ADMINISTRATWN OPERATIONS FIREMED TELECOMAWNICAT10N8 INFOIUAA710N SYSTEMS ION Division Chat AOmenstnMive Alm"Senior Division Chid FireMed Coordinator Te$ecomni mmiea+ions Coord In+osys Manager Admin Secrenry Fire Marshal Admire Secretary Fie 9vppnsabn ;MSS Coordhutor Comm Technician BusinessBystears 1+) (+) AeeoumTecB (+) Semi B ChM (1) (314) Principal �) : Ana" (1) r....................... (1) De"Fire, In""specialist nl Marshal Account Tech r Telecom htem Intosys gym Fire Protection (1) (+) (+I (+) Anelystnl 011lee AssM n SperJarat Deputy�del Analyst (+) (<) + 1 Volunteer Programs 1 Customer Svc Rap 1 I Emergency Services Trice company f21 (1) �Pper+ Computer Opera" Public EduMlon I ________--_; I Battalion Chid Captain(+) htos4 1ys AnelystV Supervisor Specie 1 SNIP 11 1 (1) Engineer .----.-.-... R) (+) (2) I r ' I Firefighter(2) .--Image Deb Spec 1 i i 1 Ennrery eve Coord Paramedic Engine (1 ..........------- Analyst N 1.5 r............. (1) 1 -- ___ - 1 min(+) 06-WW M 1 _ "_ ; 1 __ Engineer(q PetroChem ity 1 CERT r I Assurena L'ogrA Firefighter/Medic(2) - hfto8ys System ERP (+) 1 r (2) I Ambulance --------- p�Manager Ittl 0permor "I (+) He~•CUPA Fin Protection •_.......... ........ NaaMet SpeNdist Analyst (21 (1) (1) _ Fleel Meaap�nq Full-Time([g-qulraleel Treating CreMPader - .............. Fin Protection BannFon(Tpy (+) �`~�`� SWc+ea++ (+) , ltetrls! -- � MtVoCSYSConnnudcaSorre (+) (+) joint Powers AgrinrwtR:::_; Joint Poaq r-AW-mar t Neavy Duly Mac . (2) AV Meth Spec Admlo 9ee�ry - •- _ ............... ............... ............... ............... Fire ll Assisi �dDe"RisMarstud (+) (+) Explorer Search S Rescue Centel Net Trelnag Center-JPA J . Fire Department Development Team Services Michael P. Dolder Fire Chief Information Systems Director Carolyn Strook Administrative Assistant Charles W.Burney Division Chief/Fire Marshal Suzy Missirlian Alma Balli Administrative Secretary Office Assistant 11 Additional Staff DFM Programs Fire Prevention Specialist Supervisor (vacant) Development/PstroChem Contract Consultants Bill Hosband Haz Mat Specialist Ward Kinsman Mac O'Connell Tom Poe Fire Protection Analyst Fire Protection Specialist Contract Fire Protection Specialist =1 Development Team Services Work Plan Summary FY 02=03 I. Number of Projects II. Number of Hours Development 29 Development 4,561 PetroChem 32 PetroChem 2,197 Administration 20 Administration 1,677 Total Projects 81 Clerical 1,396 Other Staff as needed 1,000 Total Hours 10,831 III. Number of Personnel in Development Services Budgeted Staff Posit!on Hours Development Michael Dolder* Fire Chief/Information Systems Director 312 10% Charles Burney Fire Marshal 1332 64% Vacant Supervisor, Development/Petro-Chem 2080 100% Cormac O'Connell Fire Protection Specialist FPS 1040 50% Ward Kinsman Fire Protection Analyst (FPA) 2080 100% Bill Hosband HazMat Specialist 104 5% Tom Poe Contract Fire Protection Analyst CFPA 520 50% Carolyn Strook Administrative Assistant 208 10% Suzy Missirlian Administrative Secrets 728 35% Alma Balli Office Assistant II 460 22% Additional Staff—as needed 1000 48% Contract Consultants 480 100% Total Work Plan Hours 10,831 Total Budgeted Staff Hours 10,344 TOTAL NON-BUDGETED HOURS 487 * The Fire Chiefs budgeted hours are based upon actual time of 3120 hours worked. Other full time employee baseline based on 2080 annual hours. Development Team Services Work Plan FY 02=03 12000 r 10000 y1a e ti Q n 8000 Al y ` r 10344 hrs r� .r 6000 xi Wa t f fiy 4000 t y, 2000 Y ® Total Hours Projected El Budgeted Hours �� Development Team Services Work Plan Activities FY 02=03 Total Actual Hours on All Projects (10831 hrs) by Section 9% . Yia�Yq. 13% 3 43% 15% . 20% 0 Development . 0 PetroChem ® Administration M Clerical 10 Other Staff Development Team Services FY 02=03 Activities Total Budgeted Hours on All Projects (10344 hrs) by Position 5% 1% 3% d /" 1.3% "" y J4 � Y t� ,may 7"/ _ �'"`°"r�"y t �5�`��"l�y`` k]'s,*L_ b*� �_z• �-��,'�'J'�� 3'��3 r '�'Y"'�''"ai#:-�.#:?Pv:�:-;��*.nmz•'....�:e..,.... �'`�'y! �J.:k...C,�'� �J.+k r ; �-`�ilw��, �J tG L r Y:_cs r 2 20% "�" 5 20% 10% ■ Fire Chief 0 Fire Marshal El SUP DEV 09 FPS ® FPA ❑ CFPA . O Adm. Asst. ■ Adm. Sec. ■ Addit. Staff ■ Off. Asst. ❑ Consultant RM HazMat Development Team Services Work Plan FY 02-03/Administration STAFF: Fire Chief, Fire Marshal, Admin. Assistant, Admin. Secretary, Office Assistant II. Project Project Sta rt Due Annual Project Description (alphabetically) I AES 1 Burney C/D 03/01/01 open Compliance with conditions of approval 75 Pacific City Burney C/D 11/01/00 03/01/01 Review evaluation/SCR unit 35 Administrative Responsibilities 1 M/I 10/01/01 open Administrative processes and procedures 30 Annual Performance Evaluations 1 Burney C/D 12/31/99 open Includes office, programs, public education&development 200 Area 8 Remediation 2 Burney M/I open On-going remediation plan review 30 Arson Team M/I 10/01/01 open Team meetings 20 Bella Terra. HB Mall 1 Burney C/D 05/01/02 open Redevelopment of mall 120 Cenco Tank Farm Remediation 2 Burney M/I open Site demo& remediation, started 1/1/01 15 Christine Drive -Methane 1 Burney C/D 03/01/01 open Working with consultant 35 City Development Staff 2 M/I open open Staff meeting in fire prevention 40 CityView database project 1 Burney C/D open Work on joint citywide project for common occupancy DB 200 Cove & Holmby Park 1 Burney C/D 01/24/00 Unknow Development agreement language by City Attorney 75 Ellis Goldenwest Quarter Section 1 Burney 12/31/99 06/30/00 Pending lawsuit 25 Executive Team Development Meeting 2 C/D 01/01/00 open Review and evaluate major developments 200 Goals&Objectives 3 Burney I/C 10/16/01 12/28/01 Review and develop with Prevention staff 60 Gun Range C/D 03/01/01 open Review, evaluate and comment 10 Nesi Ascon 3 Greaves M/I 10/01/01 open Site maintenance 10 Planning Commission 1 Burney open Administrative process and review of PC issues 120 Watertront Commercial 3 umey I/= U"/ 1/00 open 18 month construction starting 0" UU 1 30 Work Program 1 Bumey/Sta I/C . 04/01//00 open Identifying stats on work program/al so annual programs 1 35 Development Team Services Work Plan FY 02-03/PetroChem STAFF: Supervisor Development/PetroChem, Fire Protection Specialist, Contract Personnel & Consultants Project Project Sta rt Due Annual -Project be'90ripfion(alphabetically) Fs�idrity Contact Phase Date Date Pidject jS6ternentlPdrpose) Hours YEAR 2003 PROJECTS 2'100 Block PCH 3 O'Connell I/C 06/29/00 12/01/00 New SFD-soil remediation&well abandonment 12 2200 Block PCH 3 O'Connell I/C 06/29/00 12/01/00 New SFD-soil remediafion&well abandonment 12 fth St.-217 O'Connell I/C 01/11/01 07/10/01 New construction,all methane requirements 9 7420 Clay Street 2 O'Connell P/C Open 4-unit condominium,methane requirements 20 Area 8 3 Supw "I Open Questionable remediafion,closure denied,conditional 20 Beachside(Beach&Atlanta) 2 Supw P/C 10/20/1999 10/01/01 80+SFD's;Soil&methane systems inspections 20 Boardwalk-Lighthouse 3 O'Connell I/C 06/01/01 10/01/02 Large single family residential tract with methane safetymeas. 80 Boardwalk-Mystic Pointe 3 O'Connell I/C 06/01/01 10/01/02 Large single family residential tractwith methane safetymeas. 80 Boardwalk-Nautical Pointe 3 O'Connell 1/C 06/01/01 10/01/02 Large single family residential tractwith methane safetymeas. 60 Boardwalk-Shoreline 3 O'Connell I/C 06/01/01 10/01/02 Large single family residential tractwith methane safetymeas. 60 Cenco Tank Farm 3 Supvr CID 08/01/01 Open Investigation&remediation of commercial oil tank farm 9 City Specifications 3 Supw 10/1/1999 Open Customer help aids for fire code and remediation issues 30 Edwards&Ellis 2 O'Connell CID Open 8 lots in single family subdivision,methane requirements 40 Gun Range Remediation 3 Supw 1/C 03/01/01 1 Open Lead and methane contamination issues 9 Holly&Garfield 2 O'Connell P/C Open 10 apartment units 50 Holly Street 2 O'Connell P/C Open 7 apartment units,methane requirements 35 Main-2134 3 Supvr I/C 04/12/01 10/01/01 97 unit assisted living facility in dense methane area 36 NESI/ASCON 3 Supvr Open Ongoing-moniMychecks/quarterlymaint. 24 Old Town Single Family Dwellings 2 O'Connell I/C Open Methane system inspections/residential 250 Pacific City-31 Acres;PCH&1st 4 O'Connell CID Unknown Open Commercial/residential large multi-story,methane impacted 100 Pools&Spas 3 O'Connell I/C 01/01/01 1 Open Wnitor for required classified electrical installations 90 Re-Label File Folders and File Cabinets 3 Supvr I/C 06/13/00 09/01/00 Place new labels in new format on all file folders/hanging folde 40 Rulon Court 3 O'Connell p/c 06/01/01 10/01/02 Small tract of large SFD with methane safety measures 24 Seacliff Business Center Development 2 Supvr CID 05/04/00 .10101/01 Completion phase for Area 3,4,5 15 Shetland-6742 3 O'Connell 1/C 04/01/01 06/01/02 Large single family residence with oil well impacts 9 Sienna Apt.-Main&Gothard NW-- 2 Supvr P/C 12/01/00 08/01/01 Methane systems inspections for new apartments RD 421 60 Sunrise Assisted Living(Mansion Property) 3 O'Connell p/c 06/01/01 10/01/02 Senior assisted living facilitywith methane safety measures 80 The Cove&Holmby Park 3 Supvr NUI I Open Sulfur impacted soil prohibits closure,development 24 The Fountains(Victoria Woods)Senior Res- 3 Supvr CID 05/16/00 Open Condo type senior development,methane systems inspections 90 The Strand-Blocks 104&105 4 Supvr On hold 3/15/1999 Open Renovate major area downtown;wells,soil issues 80 The Tides,77 Condos(Shea Homes) 2 Supvr I/C 3/20/1999 10/01/01 Soils issues;well&systems design issues 60 Waterfront Residential 2 O'Connell CID Open New construction,all methane requirements 700 TRAINING(HOURS) I I I I I O'CONNELL Fitness,Special Wed,EMT,Paramedic Skills&Inservice,Har- 90 SUPERVISOR I Codes,City Specifications,PetroChem Review Process 110 COMMITTEES O'CONNELLI I I I IStaff,PetroChem,Development,Building 60 SUPB;MSOP4 I I I I IStaff,PetroChem,Development,Building,Planning,Consultan 150 10 Development Team Services Work Plan FY 02-03/Development STAFF: Supervisor Development(PetroChem, Fire Protection Analyst, Contract Personnel & Consultants I Project Project Sti rt Duo Annual �Projdct Dose-"ription (alphabotically)l Priority Contact Phase 'Date Date Pr6jeit('ttatemcnt/Pur*06se) Hours Program Projects 2003 PROJECTS 7661 Warner 3 Kinsman insp 01/01/99 12/01/02 new gym and classrooms 35 AESproject 3 Kinsman p/c 01/01/01 unknown underconstruction 90 Beachside- Beach/Atlanta 3 Supvr/Kinsma p/c 02/01/00 10/02/01 under construction 100+_sfd 40 Bella Terra.HB Mall 3 Kinsman - p/c,l/c,rrVi 01/01/00 unknown In development 200 Boardwalk-Mystic Pointe MFD 3 Kinsman p/c 02/01/01 02/02/02 multi family dwellings. In for conditions. 100 Boardwalk-Single family A/S 3 Kinsman p/c 01/01/01 12/02/02 200 sfd.Grading started 30 Boeing Phase II 3 Supvr/Kinsma dev 10/01/00 unknow n 7 new tracts along Rancho/Astonautics 120 Burke Industrial Buildings 3 Supvr p/c 6/1/2001 8/1/2002 8 Industial bldgs;methane&fire systems 80 Center-7822 2 Kinsman p/c 01/01/01 05/02/02 2 story medical office building 20 Civic Center a/s,f/a 3 Kinsman dev 10/01/00 unknow n automatic sprinklers and fire alarm systems 100 Giel Kilns 3 Supvr Ffc 9/1/2001 8/1/2002 Single industrial bldg-fire/methane systems 20 Hyatt Resort 2 Kinsman Mill . 01/01/00 03/30/02. i Under construction 300 Low es 4 Kinsman dev Aug-00 unknow n Retail w arehouse 60 Metzler-17591 3 Kinsman p/c Mar-00 unknow n new industrial 23 Over the Counter plan checks 3 Kinsman p/c . 05/01/99 Varies: apprx.5 per w eek 115 Pacific City-31 Acres 4 Supvr/Kinsma p/c Jan-00 hold Multi-use commercial/residential high rise 100 Pad D 3 Kinsman p/c 05/01/99 unknow n In construction retail 20 , Pad H 3 Kinsman - p/c 05/01/99 unknow n On hold-retail 20 Pad J 3 Kinsman p/c 05/01/99 unknow n On hold-retail 20 Park Side Estates 4 Supvr/Kinsma p/c,l/c,rryl 01/01/00 unknow n 171 homes-all w/A/S 380 Poseidon Facility 4 Supvr/Kinsmar /c 02/01/00 unknow n w ater reclamation project 45 Seacliff Shopping Center - All I/c unknown 17 Buildings under construction Tenant Improvements throughout the city 3 Kinsman insp 05/01/99 Varies: apprx.5 per_w eek 115 The Fountains (Vicktoria Woods)Apts 3 Kinsman /c 08/01/00 08/01/02 7 multi-senior units 100 The Strand 3 lKinsman I p/c 1 3/1/2001 1 unknown I Blocks 104. 105 Multi-use cormiercial/vistor 200 The Tides 87 sfd 3 Kinsman p/c 07/01/00 05/01/02 87 homes all sprinklered. Grading started 85 Timber Circle MFD 3 Kinsman p/c 10/01/01 06/01/02 Attached housing,NFPA 13 system 20 Vons Expansion-8891 Atlanta 3 Supvr p/c 6/1/2001 - - 6/1/2002 Store expansion;sytems,methane issues 30 Wall Mart-Pad B Kinsman p/c 06/01/01 12/01/02 Restaurant 20 TRAINING • Kinsman 60 SUPERVISOR Dev. Review Process, Code Reg. 110 COMMITTEES DAC 12 hours on Thursdays 100 Water Development Committee 12 hours on Fridays 100 Orange County Fire Prevention Officers 1 14 hours last Wednesdays 50 Automatic Fire Sprinkler Association 13 hours every other month. Tuesday eve 18 Development Team Services Legend To Work Plan____ Indicates the name of the staff contact for a project A brief explanation/identification C/D = Concept & DesignP/C = Plan Check of the project I/C = Implement/Construction M/I Monitoring/Inspection 'Project Description (alpha betica lly)l I Project Project Sta rt Due Project(State ment/Purpose) Annual Date Hours Priority I -contact Phase Date �Completecl� 1 = These high priority projects are Provides a very brief projects that require immediate update on the status staff resources or progress of a project 2 = Legal requirements/under construction (important, not urgent) 3 = Projects staff works on when resources are available or when the project becomes urgent. Also includes construction project of normal importance 4 = Projects on hold 12 F i s c �htingto � a rti• 4. h�► Dept' lt le 0 0 VVc3o rK P rag ra Kim May 2003 Planning Department Work Program Fiscal Year 2002-2003 Table of Contents Subiect Page Number Planning Department Organizational Chart ..................................................................................... Budgeted Work Hours Pie Chart ..................................................................................................... 1 Actual Staff Hours Column Chart.................................................................................................... 2 Work Program Summary Sheet....................................................................................................... 3 AdvancePlanning ............................................................................................................................. 4 CurrentPlanning ............................................................................................................................... 6 CodeEnforcement .......................................................................................................................... 12 Committees...................................................................................................................................... 13 On-going Projects ........................................................................................................................... 14 *May 2003 R.S. PLANNING DEPARTMENT januasy 2003 Howard Zelefsky Planning Director Scott Hess, AICP Planning Manager Advance Code Enforcement :Current Planning/ PlanninglZoning - Neighborhood Planning Administrator Preservation ommission Mary Beth Broeren Bill Zylla Herb Fauland AICP Principal Planner/ Principal Planner Neigh. Preservation Principal Planner Rick Ramos Michael StrangeJane James y Senior Planner Robin Lugar Associate Planner Senior Planner Administrative (p/t) Assistant Michael Fuentes Rosemary Medel Paul Da Veiga Sr. Code Enforce. Counter Associate Planner Officer Operations/ Associate Planner Ramona Kohlmann Tony Duarte Plan Check Administrative Jason Kelley Code Enforcement Ron Santos Secretary Assistant Planner Officer(CDBG) Wayne Carvalho Assistant Planner Judy Demers Al Brady Associate Planner Office Assistant Vacant Rami Talleh (Receptionist) Code Enforcement :'Susan Pierce AICP'; Sr.Admin Analyst Officer Assistant Planner Kathryn Schooley Contract Plan ry y ... .. Rich Massi Checker Office Assistant Catherine O'Hara : Code Enforcement Sergio Martinez Planning Lowman (Code Enforce.) Contract Planner: Officer Contract Plan Planning Intern Flo Uchin Office Assistant Nancy Wiese ....CheckerVacant (p/t) Code Enforcement Planning Intern Officer Brian Hatfield Brian Hauff Student Intern Code Enforcement Officer(1/2 CDBG) Vacant Richard Hedden Data Entry (p/t) Code Enforcement Officer Martha Villasenor Code Enforcement Officer(p/t CDBG) PLANNING DEPARTMENT BUDGETED WORK HOURS FISCAL YEAR 2002/2003 Plan Check Advance Planning Zoning Counter 7% 11 11% Current Planning BAdvance Planning On-Going Activities 13% ■Current Planning 9% ❑Code Enforcement ❑Committees ■On-Going Activities Committees 5% 0 Zoning Counter 01 ®Plan Check Code Enforcement 44% Page 1 PLANNING DEPARTMENT ACTUAL STAFF HOURS FISCAL YEAR 2002/2003 25,000 20,000 19,129 15,000 IN Staff Hours 10,000 9,840 5,695 5,000 4,685 4,680 3,120 2,293 0 Advance Current Code Committees On-Going Zoning Counter Plan Check Planning Planning Enforcement Activities Page 2 PLANNING DEPARTMENT 5/21/2003 WORK PROGRAM FISCAL YEAR 2002/2003 SUMMARY WORK PROGRAM STAFF HOURS ACTMTY HOURS BUDGETED PERCENTAGE Advance Planning 5,695 4,628 10.60% Current Planning 9,840 5 840 13.37% Code Enforcement 19,129, 19,111 43.75% Committees 2,293 2,284 5.23% On-Going Activities 1 4,685 4,017 9.20% Zoning Counter 4,680 4,680 10.71% Plan Check' 3 120 3 120 7.14% Planning Department Total Hours 1 49,4421 43,680 100.00% Number of Hours Over Budgeted Staff Time 5,762 "Note: Assumes 2,080 work hours per year for each staff member. Planning has 22 full-time positions budgeted,however,there are currently 20 full-time and two permanent part-time active staff members,accounting for a total of 43,680 available staff hours. Adv Planning Page 3 PLANNING _cPARTMENT �1/2003 WORK PROGRAM FISCAL YEAR 2002/2003 ADVANCE PLANNING Project Staff Project No. Request Priority Applicant Planner Time Bluff Top Park Bluff Top Park Storm Damage Study from Goldenwest to Sea point B Public Works MBB 30 9842 Hamilton(Apartment Complex) GPA/ZMA/EA from P/PS to Residential A City of HB RR 40 Bolsa Chica Monitoring Bolsa Chica/Hearthside Site Monitoring A Hearthside Homes HZ/JK 200 Census Review 2000 Census Review/Appeal A City of HB RR 30 CEQA Handbook Update CEQA Procedures Handbook B City of HB JK 20 Coastal Easements Coastal Public Access Easements B Coastal Conservancy JK 40 Covenant Review Revise Affordable Housing Covenant A Econ. Dev. MBB 10 Demographics Update Community Profile with new census data C City of HB JK/RM 200 Edinger Corridor Edinger Corridor Master Plan A City of HB RM/SH 200 EIR 00-02 Desalination Plan EIR A Poseidon Resources MBB/RR 150 EIR 01-03 Remediation of former Gun Range A Comm.Serv. MBB/RR 80 FMP Review Flood Management Plan/annual review A City of HB SP/RR 20 GPA Update Definition of Public Uses regarding utilities C City of HB unassigned = '60 GPA/CEQA Amend GP&CEQA procedures for new NPDES requirements A City of HB MBB 100 GPA/EA Beach Blvd Change existing commercial designation per CC direction B City of HB RR 60 H.M.Wieder Park General Development Plan Implementation-Phase 1A B County HBP HZ/MBB 30 HH Specific Plan Amend HH Bay Club Specific Plan A Mike Adams RR 150 Historical Analysis Wamer/Manning House B J. Santia o RR - 10 Historical Analysis Update of Historical/Cultural Resources C City of HB unassi ned 100 LCP Amendments Minor zoning text and map amendments B City of HB JK 50 LCPA 02-02 Submit Circulation Element Change to CCC B City of HB JK 20 McCallen Park GPA/ZMA/EA from RM to OS-PROS-P A City of HB RR 40 NESI NESI Site-EIR coordination with DTSC B DTSC RM 60 Orange Coast River Park Orange Coast River Park Conceptual Plan B County HBP RR 10 Orange County Projections Orange County Projections 2002 B City of HB RR 50 Pacific City Project Pacific City Mixed Use Project-Environmental Review A Makar Pro MBB 500 Santa Ana River Crossing Santa Ana River Crossing EIR A OCTA MBB 10 Shipley Nature Center Shipley Nature Ctr. Restoration A Citv of HB RR 10 Sports Complex Sorts Complex Implementation/Mitigation Monitoring B City of HB RR/MBB 10 USGA Seismic Maps GP update for USGS seismic maps C City of HB unassigned 10 Water Quality Master Plan Water Quality Master Plan A Public Works MBB 20 Website Provide General Plan and Specific Plan on website B City of HB JK 500 White Hole GPA/LCPA/EA from P to OS-C to match CC Zoning A City of HB RR 40 WOCCA WOCCA Transportation Study B OCTA MBB 20 ZMA 02-02/LCPA 02-03 General Plan Consistency A CitV of HB RR 40 Advance Planning Page 4 PLANNING DEPARTMENT 5/21/2003 WORK PROGRAM FISCAL YEAR 2002/2003 ON-GOING PROJECTS Project Staff Project No. Request Priority Applicant Planner Time Zoning Maps-: Update Zoning Maps via GIS B City of HB RR 30 ZTA Second Unit Ordinance B C' of HB RM 50 ZTA Update ZSO for Consistent with GP(e.g. FAR A Citv of HB X 150 ZTA Affordable Housing Ordinance C City of HB HZ 150 ZTA General Plan Annual Review Implementation C City of HB unassi ned 200 ZTA Parking Lot Landscaping C City of HB RM 50 ZTA 01-03 Mobilehome Ordinance B City of HB RM 30 ZTA Amend Chapter 210.06(Require%single story SFR C City of HB unassigned 40 ZTA Amend Chapter 231 (Update misc.parking requirements) C City of HB unassigned 75 ZTA Amend DTSP(Update District#2 SFR requirements) C City of HB unassigned 60 ZTA Amend EGWSP(Accessory buildings in open s ace C City of HB unassi ned 50 ZTA Amend Chapter 210 New attached MFR standards C City of HB unassigned 100 ZTA Amend Chapter 230.08(Update site standards C City of HB unassigned 75 ZTA Amend Chapter 230.26 Add reduced street widths/firesprinklers) C City of HB unassigned 40 ZTA Amend Chapter 240(Update administration section C ..qA of HB unassigned 75 ZTA Amend Chapter 211 (Update commercial district requirements) C City of HB unassigned 75 ZTA Amend Chapter 212(Update Industrial district requirements) C City of HB unassigned 75 ZTA Amend Municipal Code(Consistency with HBZSO C City of HB unassigned unassignedl 100 ZTA Amend Chapter 220-227(Update overlay districts C City of HB unassigned unassignedl 75 ZTA Amend Chapter 250-258(Update subdivision sections C City of HB unassigned 75 ZTA Amend Municipal Code(Update noise controls ordinance C City of HB unassigned 60 ZTA Amend Chapter 233(Update medical uses signs) C City of HB unassigned 40 ZTA Amend Chapter 230.24(Update residential in-fill requirements) C City of HB unassigned 60 ZTA/GPA/Coastal Element/LCPA Amend DTSP to allow for Ime shares" B Mayer Corp RM 40 GPA/ZMA/Annex/Env. Annex 41 acres(NWC Beach&McFadden A City of HB RM 200 GPA/ZMA/Env. Cenco land use change from Ind.to MR C Mills Land&Water SH 60 GPA/ZMA/LCPA Allow for residential use at the end of Park Avenue B Bacon PD 40 Various IlDrocessingAdvance Planning Projects&GP Amendments A Various Staff 700 Total Hours=_> 5,695 Advar 'anning 'age 5 PLANNINC&PARTMENT A12003 WORK PROGRAM FISCAL YEAR 2002/2003 CURRENT PLANNING. Planner Staff Project No. Request Priority Applicant Assigned Time(hr) PLANNINO:.COMMISSION :::, ,. ,; t �� w y '2 i CDP 00-12(Appeal) Tank decommissioning SCE Property-Newland St. B SCE/Danielle Chu pa RS 10 CUP 00-31• DRB 00-24•ZMA 00-2•EIR 00-1 Lowe's Home Improvement Warehouse Rancho View School Site A EKN Engineering JJ 200 CUP 00-63 New Cemetery Maintenance Yard Mausoleum and Upgrade B D.Hepburn Jr. PD 30 CUP 00-66/DRB00-52 New Svc.Station w/Att.Car Wash&Food Store B Andrea Fiscus PD 30 CUP 02-04 Desalination Plant Poseidon Resources A Josie McKinley RR 100 CUP 02-11 Praise Christian Church 18851 GoldenwestAppealed CC 11/6/02 A Derek Anunciation PD 45 CDP 02-20 Intrepid Parking District CC B City of HB PD 30 CUP 02-57;ZMA 02-03; EA 02-03;TTM 16438 Seaside Terrace(11 SFR) A Bonnani Properties RS 25 CUP 02-25• EA 02-08 7-Eleven Convenience/Fueling Facility 6502 Bolsa A RHL Design Group PD 25 CUP 02-61/DRB 02-51/TTM 16429 Greystone Homes 53 unit condo development A Mark Rosene PD .100 CUP 02-64 Spark Woodfire Grill Entertainment B Bill Chait PD 15 CUP 02-71/TTM 16295 Harbor Coves Pearle&Green 14 Unit Condo Development A Bi'an Sassounian PD 40 CUP 95-90/ZC95-2 Covert apt.complex to seniors B Dan Pur iel WC 10 CDP 02-12; CUP 02-20; DR 02-24;TTM 16338 Pacific City Mixed Use Development A I Makar Properties SH 400 CUP00-39/DR00-30 Expand exist PD parking lot C City of HB WC 10 DA 91-3 Waterfront Development Agreement Annual Review for Compliance B Robert Mayer PD 10 EPA 00-8 Amend CUP 96-78 allow amp music A Keith Bohr WC 10 EPA 02-04 Old World Village separate occupancy allowance on 1 st&2nd floors A Inge McKellop PD 35 GPA 02-03•ZMA 02-03• LCPA 02-04 Land use change to VSC per settlement agreement A Mills Land SH/MBB 400 LLA 00-4 CDP00-13/CUP00-43 Lot line adjustment Boat Docks/Bulkhead/Caretaker Unit A Hugh Seeds PD 20 TPM 02-022MA 02-01/CUP 02-22/DR 02-26/EA 02-07 The Studios a Center 249-unit SRO Facility B B.Sassounian WC 150 TTM15419/CDP96/18/CUP 96-90 Parkside Residential 170 SFR/Annex./Review by CCC A Shea Homes SH 160 ZTA 00-03 Upgrade of on-site landscaping/through lots C C' of HB PD 40 ZTA 01-03 Update Chapter 234 of the Zoning Code Mobile Home Conversion C JCfty of HB RM 30 Various Processing Planning Commission Entitlements I A lVarious Staff 2400 Current Planning Page 6 PLANNING DEPARTMENT 512112003 WORK PROGRAM FISCAL YEAR 2002/2003 ICURRENT PLANNING Planner Staff Project No. Request Priority Applicant Assigned Time ZONING ADMINISTRATOR 4- t *F., CUP 01-10;TPM 01-102 Sav-On Drug storew/drive thru(24 hrs) A ITim Reeves RS 1 20 CUP 01-24,,.EA 01-24 110,000 sq.ft.tift-up concrete distribution bldg.(Gothard St.) A Patrick Andersen RS 20 CUP 01-331 DR 01-31;VAR 01-10 -Nextel Communications Facility A John Tandy PD 5 CUP 01-60-- - Block/Wrought iron fencing with 7 ft.setback A Roy Mohammad RS 6 CUP 01-6.1.= 4 individual Single and Multi-story buildings A Douglas Krus RT 35 CUP 01-74; DR 01-60 Fire Station No.8 Replacement A City of HB JK 20 CUP 98-87/DR 98-81 Install traffic control gates(Ellis-Goldenwest SP) A Cliff Hoskins WC 20, .VAR 00-23,17SPR 00-02 Water Well(Boeing Specific Plan) A S.Speakman/RBF RS 20 EPA 00-1.31 - Tank removal;revise condition A SCE/Danielle Chupa RS 5 EPA 02-12 Amend CUP to allow on-site alcohol consumption A Beverages&More RS 3 LLA 004-,.--. Adjust boundary between 2 adj. Parcels A PLC RS 4 CUP 02-35- - SF 2-story home w/max.height of 30 ft. A Bill Makari RS 12 CDP 02-17 2nd story addition A Rene Sussman RS 6 CDP 02-14 New 2-story,4,825 sq.ft.residence A Mohsen Mehrtash RS 10 TPM 02-129 115,258 Subdivision into 5 lots(4 numbered; I lettered) A Douglas Kruse RT 15 CUP 02-27 Cingular Wireless Facility A Jereme Brixby WC 5 CUP 02-26 Westside Rentals Lease for Office Use A Kevin Miller RS 9 CUP 02-14 6'Block wall within front setback A Robert Isaacs RT 10 CUP 02-13 Wireless Communications Facility A Saundra Jacobs RS 9 CDP 02-08; DR 02-14 Wasterwater Process Facility A OC San Distr. RS 10 CUP 02-08 Beverage Container Collection Center A Richard Graff RS 7 DR 02-08 Freestanding ground sign A Rick Denman RM 6 TPM 02-212 Consolidate 2 industrial parcels A Daniel Kahale PD 41 CDP 02-32/CUP 02-68 6'Block wall within front setback A Mark Zimmerman PD 4 CUP 02-46NAR 02-15 2 new SFR's with grade differential in excess of 3' A Dan Regan PD 6 CUP 02-67 Contruct second unit A Kirk Richardson RT 7 CUP 02-59 Install three storage containers A John Pham RT 7 CUP 02-60 Establish a car lot A Fred Afshar RT 10 CUP 02-56 Outdoor dining with alcohol sales A Vu Tran RT 7 CDP 02-29/CUP 02-55 Construct nine 2-story SFR's I A IJim Caldwell RT 1 71 it Planning Page 7 GOALS • Reduce costs through consolidation of IS personnel • Reduce dependency on contractors • Train and cross train IS staff for citywide support • Develop plan for housing of IS • Develop Citywide Master Technology Plan • Develop citywide standards, policies, and procedures. • Complete existing s/w implementation projects • Promote E-Gov transactions • Enhance website • Build internet/intranet functionalities • Provide for disaster recovery measures • Work toward a single citywide geobase • Begin Links program and various user groups PLANNING DEPARTMENT 5/21/2003 WORK PROGRAM FISCAL YEAR 2002/2003 CURRENT PLANNING Planner Staff Project No. Request Priority Applicant Assigned Time(hr) CDP 02-26 Construct new SFD A Jay Earl RT 7 CDP 02-24•EA 02-09 Install 9 water control devices A Doug Erdman RT 20 CDP 02-25NAR 02-14 Construct SFD&deviate from lot coverage&side and setback A Daryl Phillips RT 10 CUP 02-51 6'fence within front yard setback A Martin Svanda RT 7 CUP 02-47 6'fence within front yard setback A Larry Brown RT 7 CDP 02-22/CUP 02-41 3rd-storyaddition A Michael Mehalick RT 7 CUP 02-36 Motorcycle dealership A John Wells RT 15 CUP 02-37- Reconstruct Olive Garden Restaurant A Steve Hale RT 10 CUP 02-54 3rd-storyaddition A Alex Mirand RT 7 CDP 02-27/TPM 02-208 Subdivide one lot into two A Bill Brashen RT 7 CUP 02-44 Expand existing supper club A Robert Coldsim RT 7 CUP 02-36 Construct 983 s ft addition to existing shopping center A David Snider RT 7 CUP 02-27 Wireless Communications Facility A Dean Dao RT 10 CUP 02-69 2 SFD w/3'grade differential 701-703 Delaware A Ron Cuha RS 7 CUP 02-64 Black Pearl Brewery outdoor display/outdoor seating A Melinda Paulins RS 5 CUP 02-62• DR-02-51 Antennas/equipment shelter at SCE ROW A Nextel RS 6 CDP 02-31 Addition to SFD 16362 Maruffa A Nick Zamvakellis RS 6 CUP 02-58• EA 02-11 65K s ft expansion of existing self-storage facility A Valli Architectual Grou RS 15 CDP 02-30 OCSD Sewer Line A OCSD RS 7 CDP 02-28 Demo/new SFD 3281 Bounty Circle A Bill Makad RS 8 EPA 02-09 Redesign fence/entry driveway,phase drive thru traffic signal A Charles Ball RS 20 CDP 02-21•CUP 02-40;VAR 02-09 SFD addition exceeding 30'not within roof volumn A Gary Lamb RS 9 CUP 02-38 Pham/Duong Residence A Kevin Nauyen RS 7 CUP 02-03• DR 02-19 Wireless Communications Facility Hamilton A AT&T RS 7 CUP 02-52•VAR 02-13 Storage Containers at zero street/side setbacks A Calvary Baptist Churc RS 9 TPM 02-217 Merge 4 lots per CUP conditions A Nabil Kahale RS 5 CUP 02-43• EPA 02-12 Establish liquor store in existing suite A Bevera es&More RS 7 CUP 02-53 Large Family Daycare A Blanca Tedesco RS 9 CDP 02-23•CUP 02-49 Addition to SFD exceeding 30'height A Scott Presta RS 6 CUP 02-65 Addition at existing non-conforming setback fence height A Jeff Lopez RS 1 6 CUP 02-48 Beer and wine on site within 300'of residential Aztecas Restaurant A Aztecas Restaurant RS 4 Curre inning 'age 8 PLANNING :PARTMENT 112003 WORK PROGRAM FISCAL YEAR 2002/2003 CURRENT PLANNING Planner Staff Project No. Request Priority Applicant Assigned Time(hr) CUP 00-67 Wireless antennas on SCE tower A Darrell Daugherty PD 2 CUP 03-02 6'fence within front yard setback A Philip Penney RS 5 CUP 03-03 Establish Outdoor Dining/Alcohol A Jeff Bergsma PD 10 Various Processing Zoning Administrator Entitlements A Various Staff 2750 DESIGN REVIEW BOARD 5 i DR 02-37 Main St.Promenade exterior revisions A Lorenzo Reyes RM 15 SCE 02-06 Restaurant A Dawn Koltes RM 10 DR 02-18 Commercial si na a at Auto West Ford A Joyce Sehi RS 9 CUP 02-13:DR 02-17 Wireless Communications Facility A- Saundra Jacobs RS 8 DR 02-17 99 Cent Store Sign Pr gm A Annie Tan RM .5 VAR 01-15;DR 01-53 side/side drivethru at McDonald's and parking variance A J.Grove PD 7 DRB 00-53 Install antennas on SCE tower;equipment tower A Darrell Daugherty PD 2 DR 02-52 ATM&Awning at Plaza Almeria A Kemmer Design PD 2 DR 02-54 Build SFD on vacant lot adjacent to PS zone A Vincent Nguyen RS 7 DR 02-48 Public Art/Fencing Waterfront Residential A Larry Brose PD 10 DR 02-45 2nd floor addition A Lon Bike PD 3 DR 02-42 Bucca Di Be o-New Restaurant A Deborah Kerr PD 10 SCE 02-07 two freestanding signs A John Mussebraun RT 10 DR 02-53 Skate Plaza within Oak View Park A City of HB RT 7 DR 02-50 3 storage containers A John Pham RT 5 DR 02-38 Motorcycle Dealership A John Wells RT 5 DR 02-39 Rebuild Olive Garden A Steve Hale RT 5 DR 02-49 Install tents at Chime o's A Michael Marshack RT 3 DRB99-17/PSP99-4 Establish planned sin program A Eddie Vidales SA 3 CUP 02-27; DR 02-56 Phase II of Sports Complex A City of HB RT 7 CUP 03-04 Personal enrichment/fitness studio within e)dstnq mixed use A Jeff Ber sma RT 5 CUP 03-01;VAR 03-01 Relocate house on top of garage,apartment above 25 feet A Joseph Santiago RT 5 Various Processing Design Review Board Entitlements A Various Staff 750 Current Planning Page 9 PLANNING DEPARTMENT 512112003 WORK PROGRAM FISCAL YEAR 2002/2003 ICURRENT`PLANNING Planner Staff Project No. Request Priority Applicant Assigned Time_Uhr STA FPREVIE 4 Ext.0 1-02 Time Ext.for CUP 99-61 (St. Peters By the Sea) B Jene Alexander RT 2 PSP 02-04 Sign Program for NEC Brookhurst/Adams B Charles Ball RT 7 PSP(R)02-05 Sign Program for SEC Brookhurst/Adams B Laurie Dome RT 7. PSP 02-08 Sign Program for Hyatt Regency Resort A Christine Lee PD 7 RAP 02-01 Pot-bellied Pig B Don Teitelbaum WC 2 AR 02-04 Increase lot coverage to 55% B Adel Salib RT 3 AR 02-06 Waterfront Model Homes B Bill Holman PD 5 AR 02-07 Waterfront Model Homes B Cad Morasito PD 5 lPZR 02-09 Review co-located WCF B Ryan Hammersmith RT 3 1PZR 03-01 Deck in setback B Scott Thompson RS I LLA 02-06 Merge two lots into one B Phil Edmondson RT 3 LLA 02-07 REconfiguration of two parcels B Signal Landmark RT 3 LLA 02-08 Reconfiguration of two lots B_City of hb RT 3 LLA 02-09 Merge two lots into one B Fred Ferrari IRS 41 lPZR 02-02 Review 18 unit development B Harry Monck RT 3 EXT 02-10 Extend CUP 09-19 B I Dino Afani RT 3 lVarious Final Map Processing A lVarious IRS 100 lVarious lProcessing Staff Review Entitlements A jVarious Staff 750 ENTITLEMENTS VATH;FOLLOW-UPREVIEW7,--.-.'-, .-.'- , 2 Entitlement Project Name/Use Review I Applicant Planner Hours CDP97-28,CUP 97-81 Airtouch Cellular Communications 2 Mo. HF 2 CDP98-9,CUP98-13 Grani Residence I Residential 6 Mo. RS 5 CUP 96-45 The Kip Company/Nursery 1 Yr. RS 5 CUP 98-27 Brethem Christian School/Pvt.School 6 Mo. HF 2 CUP 98-79 Leaming Circle I Preschool 6 Mo. Leaming Circle 11 3 I CUP 98-84 Path's Preschool/Preschool 6 Mo. I Patricia K.Young JJ 2 ICUP 99-13 1H.O.W.Hall/Personal Enrichment 6 Mo. I H.O.W. WC J2 Cun 'fanning 'age 10 PLANNING APARTMENT 112003 WORK PROGRAM FISCAL YEAR 2002/2003 CURRENT PLANNING Planner Staff Project No. Request Priority Applicant Assigned Time(hr) CUP 92-1, ND92-7 Wetlands&Wildlife Care Center 1 Yr. HF 2 CUP 02-12 H.C.S./Private Elementary School 1 Yr. Keith Bohr PD 4 EPA 02-04 Old World/Separate Occupancy 3 Mo. Mike Adams PD 3 EPA 97-19 J Dee's Landing/Live Entertainment 7 Mo. HF 2 TPM98-113 CUP 98-21 ND 98-3 Picozzi Industrial Building 6 Mo. Burke Holdings RS 4 TTA 15499,CUP 97-38, EA 97-9 Feridoun-Rezai Development/Residential 6 Mo. RS 5 CUP99-45/CDP99-58/DR99-58/EA99-14 Develop Blocks 104 and 105 1 ICIM Group JJ 100 EA 02-04/SPR 02-01 Huntington Center Redevelopment I JJ.H.Sn der/Ezralow JJ 200 LITIt3ATION ' Mulli an A HZ - 21001 HB C.A.R.E.S. CIM Project A HZ Total Hours =_= 9,840 Current Planning Page 11 PLANNING DEPARTMENT 5/21/2003 WORK PROGRAM FISCAL YEAR 2002/2003 CODE ENFORCEMENT Staff Staff Number of Cases Priority Assigned Time(hr) CODEVIOLAT ION S Construction without Permits 323 A Avg 2 hrs per case Staff 646 Inoperable Vehicle Enforcement 247 A Avg 1 hr per case Staff 247 Miscellaneous Violations 1088 A Avg 2 hrs per case Staff 2176 Noise Violations 36 A Avg 2 hrs per case Staff 72 Property Maintenance 1187 A Avg 4 hrs per case Staff 4748 Rubbish Accumulation 944 A Avg 2 hrs per case Staff 1888 Sign Violations 184 A Avg 1 hrs per case Staff 184 Sub-Standard Housin5 1222 A Avg 5 hrs per case Staff 6110 SPECIAL PROJECTS, City-wide multi-family inventory On Going City of HB Staff 400 Tamaru/Minaru/Saru On Going City of HB BH 100 Nuisuance Task Force On Going City of HB Staff 232 Oak View Task Force On Going City of HB TD 80 ADMINISTRATNE - 4 Cit View Case Management On Going City of HB Staff 180 Code Enforcement Staff Meetings On Going City of HB Staff 715 Community Education On Going Cit of HB Staff 50 Neighborhood Preservation Program On Going City of HB BZ 1000 Policy Procedure Manual On Going City of HB MS 26 Training Program On Going Cit of HB I Staff 275 Total Hours=__> 19,129 Code E :ement ge 12 PLANNINC =PARTMENT :112003 WORK PROGRAM FISCAL YEAR 2002/2003 COMMITTEES Planner Staff Committee/Board Priority Initiated By Assigned Time(hr) Agenda Review CC A Administration HZ 48 Agenda Review PC A HF 24 Bolsa Chica Linear Park C HZ 5 City Council A HZ 250 City/Schools Quarterly mtg. C City Council HZ 8 Department Head Meeting A HZ 48 Design Review Board A RM/Staff 200 Development Assistance Team(DAT) A SH/Staff 120 Downtown Council Committee B City Council SH 10 Economic Review Committee B HZ 10 Edinger Corridor Committee A City Council RM 15 Environmental Assessment Committee A ZSO MBB 60 Environmental Board A City Council RR 120 Development Services Team(DST) A Administration HZ 150 Legal Affairs Committee A HZ 10 Nesi ASCON Ad Hoc Committee B RM 20 OCCOG TAC C MBB 5 _ Planning Commission A Staff 80 Project Review A Staff 800 Shipley Nature Center Subcommittee A RR 10 Southeast Area Committee B HZ 10 Subdivision Committee A SH/HF 50 lZoning Administrator A MBB/PD 240 Total Hours=__> 2,293 Committees Page 13 a PLANNING DEPARTMENT 5►2112003 WORK PROGRAM FISCAL YEAR 2002/2003 ON-GOING PROJECTS Planner Staff Project No. Request Priority Applicant Assigned Time(hr) ADVANCE PLANNING AES/Edison Plant Issues B JAES JJ 5 Affordable Housing A City of HB MBB 100 DA 91-2 Annual Review-Nesi DA C Signal Mortgage RM 5 AQMD Monitoring C Staff 5 Citizen Inquiries B Staff 100 Demo ra hic reports and records C City of HB RR 30 Downtown Parking Issues B City of HB WC 5 Environmental Processing A City of HB MBB 150 H.M.'Weider Park Monitoring B City of HB HZ 5 DA 90-1 Holly Seacliff Development Agreement Annual Review A PLC MBB 20 Holly Seacliff Project Area B PLC MBB 50 Local Coastal Program Amendments A City of HB MBB 20 DA 91-2 Nesi DA Monitoring/Site Issues A City of HB RM 5 NFIP/CRS Flood lain A City of HB RR 100 Parkin In-Lieu Fee Program B City of HB WC/HF 30 SCAG Monitoring C Staff 5 Seal Beach Naval Weapons Station C RM 1 ADVANCE PLANNING ADMINISTRATIVE 7 Advance Planning Goals/Objectives B City of HB MBB 20 Advance Planning Staff Meetings B City of HB Staff 20 City Admin.Weekly Report C City of HB Staff 5 Department Work Program-Comprehensive B City of HB BZ 80 File Maintainance C City of HB Staff 30 GIS Maintenance C City of HB RR 20 Library Maintainance C City of HB Staff 10 Major Projects Newsletter C City of HB unassigned 20 Major Projects Priority List B City of HB BZ/SH 30 On-Gi 'rojects ige 14 PLANNING EPARTMENT 21/2003 WORK PROGRAM FISCAL YEAR 2002/2003 ON-GOING PROJECTS Planner Staff Project No. Request Priority Applicant Assigned Time(hr) Management A City of HB MBB 50 Planning Dept.Web Page B City of HB X 50 Planning Staff Meeting A City of HB Staff 200 Project Review Meetings A City of HB Staff 200 Srs. Meetings A City of HB Staff 250 Staff Evaluations I B I City of HB MBB 20 Training/Professional Development I C ICity of HB Staff 48 Update CD Consultant List I C lCity of HB unassi ned 5 CURRENT PLANNING ADMINISTRATIVE :.a L Addressing Requests A Various Staff 40 Beautification, Landscaping&Tree Committee A City of HB Staff 4 City Admin.Weekly Report A City of HB SH/Staff 30 Citywide Permitting and Information System A City of HB MS 500 Code Analysis Meetings A City of HB Staff 20 Construction Monitoring Ocean Grand, Sports Complex, etc. A Various Staff 300 Counter Meetings Advance&Current Planning) A City of HB MS/Staff 200 Department Work Program A City of HB BZ/Staff 60 Intern Program B City of HB WC 40 Management A City of HB HF 50 Plan Check A lCity of HB WC 4,350 Planning&Zoning Counter Staffing A City of HB Staff 3,580 Planning Staff Meetings A City of HB Staff 670 Policy Memos Binder B City of HB WC 15 Process Improvement B City of HB SH 30 Srs. Meetings A City of HB Staff 250 Project Review A ICity of HB Staff 600 Staff Evaluations B ity of HB HF 20 Review CC&R's B lVarious RT 30 Bacon PD Total Hours ===> 12,483 On-Going Minus Counter&Plan Check=__> 4,685 On-Going Projects Page 15 ' r r 4iy CITY OF HUNTINGTON BEACH 0LI) INTERDEPARTMENTAL COMMUNICATION TO: Robert F. Beardsley, Director of Public Works FROM: avid Webb, City Engineer DATE: March 6, 2002 SUBJECT: FISCAL YEAR 2002/03 ENGINEERING DIVISION WORK PLAN (January update) Please find attached, the requested March update of the 2002/03 Fiscal Year Engineering Division Work Plan. This update further defines necessary workload reductions as preliminarily presented in the December 30, 2002 Division Work Plan. As you are aware, the Engineering Division continues to experience an extremely high demand for services in both the private development and CIP areas. Added to this workload are the expanding regulatory and inspection demands associated with urban runoff water quality. As the Civil Engineering profession has been, and is projected to remain a high demand job sector into the distant future, finding enough labor (either consultant or City staff) to meet demands continues to be a concern, as well as a constraint. Due to these factors, we entered into December 2002 with an estimated overall shortfall of 20,094 staff hours in the Engineering Division (or approximately 10 staff positions).to meet our Fiscal Year 02/03 projected demands. The attached updated Work Plan is an attempt to address this labor shortfall and to provide direction for applying our limited resources for the remaining of the fiscal year. In order to attempt to meet demand, this plan assumes three things. First, it assumes that we are able to fill our 5 vacant positions by April 2003 (1/2 year labor as counted for in this work plan). These vacancies include: 1) Deputy City Engineer; 2) Associate Civil Engineer (Development); 3) Senior Public Works Inspector; 4) Engineering Technician; and 5) Surveyor. Secondly, it assumes we maintain our current outside consultant staffing levels through the fiscal year. Consultant labor is projected to provide approximately 5,110 staff hours or 2.5 positions during this fiscal year. Third, realizing that adding staff positions-or additional consultant labor is not a likely option at this time, CIP project deletions, deferrals and scope reductions will need to be imposed as suggested in the table on page two. As indicated in this table, taking this action reduces our demand by approximately 8,800 staff hours. GAEngineering Division\WEBB\Eng Division Work ProgramsTiscai Year 2002 Mar update.doc Robert F.Beardsley Page 2 Project or Program.. Staff Hours FY.02/03 Fund Reduced Budget C912ital::lrnl5roVement.Projects Delete Beach Blvd N/O Edinger Canalization Project 60 $490,800 Grants Suspend Newland Vertical Project to FY 03/04 1,000 2,250,000 TIF Delete any remaining Miscellaneous Street Work 200 $175,000 Measure M Stop and cancel work on Bluff top Park CorpProject 1,380 $850,000 Grants Defer Edison Sports Park Project to FY 03/04 100 $150,000 Grants Sus end any Gun Range clean-up work 20 General Fund Reduce Murdy Fire Station refurbishment project 40 $1,339,000 General Fund Delete any City Entrance Sign work 30 $24,000 General Fund Defer Alabama Storm Drain project until FY 03/04 1,100 $430,000 Grants Defer the Sewer Capacity Enhancement project 500 $257,000 Sewer Fee Defer any preliminaryengineering work on SE Reservoir 380 $600,000 Water Master Plan Minimize/combine work on Gregory Lane 110 $50,000 Water Fund Defer water work @ Peter's Landing until FY 03/04 250 $175,000 Water Master Plan Reduce Engineering support for Muffler Room 36 90,000 Water Fund Modifications Use Consultants for Admin Reduce Engineering support for Production Improvements 160 $150,000 Water Fund Blow-offs Use Consultants for Admin Delay preliminary engineering on SE Transmission Main 120 $250,000 Water Master Plan until FY 3/4 Slow and Reduce Engineering support for Well 8 Project 120 $100,000 Water Fund Use Consultants for Admin Suspend work on Record Plan/Scan Archive pilot project 80 Water Fund `Major Pro ect List Reduce staff load of Christine Drive project based on BAS 400 General Fund stud Suspend work on all Priority B and C Non-Private 408 General Fund Development or Fed/State Mandated Projects :Inter overnmental.Activities &'`Administrative:List Suspend 2003 Public Works Open House 180 General Fund Reduce media work-Switch from Monthly to quarterly 68 General Fund Chamber Article, Admin Report Defer addressing (catch-up)of Engineering Records, File 2,080 Misc. Funds Management and Archiving. Estimated Engineering Division hours Reduced 1 8,822 It is interesting to note that in the case of the Engineering Division, funding is not as much the problem as is the sheer volume of work associated with a persistent development boom and a growing backlog of aging infrastructure systems, coupled with a tight demand for Civil Engineering related design and management professionals. This market condition has affected our ability to deliver projects, as Public Works has experienced difficulties in attracting and retaining engineers over the past several years. On the Development side, application, permit and inspection fees collected cover the cost of staffing, On the Capital Improvement Program side, most of the projects are funded by steady sources of dedicated funds and all employees Robert F.Beardsley Page 3 charge to project funds. Urban Runoff Management is the only major and rapidly expanding Engineering program that has no dedicated funding source, other than the Adopt-a-Storm-Drain Program, and has created a large, regulatory compliance workload with no means to fully address the demand for services. As we lack both the staff and workspace, we annually rely on more costly consultants for a large portion of our design, construction oversight and study needs. z- DAW;jm c: Paul Emery, Deputy Director of Public Works Linda Daily, Principal Administrative Analyst File !!ry�� r f t e � v .i r�t� tf 7 +rF - --,�..�'lgrr��.�° y ✓.7�'., / :R. _ •. .,:,.a.....,._�.i.v113$? ._6... r'� .� .� - -__-rr Cam, _ ,Y • , � ��� r ,��yts, E � .+..fir,K3 .'�t^�� G J r� y rtM �f tli } ^Y sr r' cli r, Rl b Ltcxy s� 1 t Al 1 WORK PROGRAM SUMMARY - STAFF HOURS AND AREAS APPLIED • • ,• - STAFF POSITION . . • • < CL Ch . , • CLLU CL CL • • - - Engineering Division David Webb City«Engineer » «» »___µµ_ _ «»2080 20% 416 10% ,208 5% 104 35% 728 30% 624 100% 2,080 ».... _ ._.. » ....... _...... ................».._. ....... ............_............__.»...... ..................__....».._ ..._. ......._.....».._« »» «.... _» Vacant Deputy CityEngineer 1,040 60% 624 8% 83 0% 0 20% 208 12% 125 100% 1,040 Sub-Total:j 3,120 33% 1,040 9% 291 '3% 104 30% 936 24% 749 100% 3,120 ...._........... ............................_. ..................».._.__....... .._........._........_......... . »..........._ »....._..»........_ _.........................«_.........................._..»..._........._.. Geraldine Lucas Associate Environmental ER9ineer.. 2:080 20% 416 20% 416 17% 354 33% 686 10% 208 100% 2,080 _..»...........:........... ......_..............._ .........»............»..__»...«-..... »«..»............ ............. ....»................................. ............_..»............ ......... ..................»..................... ..........................._.......................................................... Richard Cavalliero Administrative Environmental 2,080 21% 437 8% 166 23% 478 38% 790 10% 208 100% 2,080 Future Administrative Environmental 0 21% 0 8% 0 23/0 0 38/0 0 10% 0 100% 0 Sub-Total: 4.160 21% 853 14% 582 20% 832 36% 1477 10% 416 100% 4160 . . :1 Ayr of Terri Elliott Principal Engineer »_»_» _2,080 0% 0 45% 936 30% 624 15% 312 10% 208 100% 2,W _».... .»..«..»..» .....»................._.._... »... . ..«...................._.......». .........»............».............. ..................._..»............. ..............__........._._........ .................................»..................._.........._..........._ Joathan Claudio Associate Civil Engineer_...»^ « 2:080 0% 0 29% 603 50% _ _ 1:040 8% 166 13% 270 100% 2,080 Vacant Associate Civil Engineer _ 1,040 0% 0 29% 302 50% 520 10% 104 13% 135 .102% 1.061 _.._..»__._...».....» . ».... .»...__.......».. ».»._.......... . .............................. ... ».................»............. .»....»....._...___».»......». .....»....»__........_ ».....». .__.».. ._».......» _.._..... . Armando Brizuela Senior Plan Checker 2,080 0% 0 29% 603 50% 1,040 5% 104 13% 270 97% 2,018 _»....»»»»._..»»............_.»........»....... _.......»».... .._..» »__......._»..._.. ......._...»........ .......o..................._..... .._.............._»................ ............».._.................... ........o.__».._._................ .._....o...._..».._...._..........«.........o......._...........».......... John Von Holle En�ineerin-Technician _ _ 2:080 5/0 104 7/0 146 25/0 520 20/u 416 43/0 894 100/0 2,080 »...__......._»....».. __»_ ..»..» »......._.»»........»_»_.. ...._......._.....«. _......... .._ _... ._....._.___«.__ _...._... .............««.»._-« »_..... .............. ... ___»........... Sabrina Sabrina . Intern 500 20% 100 20% 100 20% 100 20% 100 20% 100 100% 500 Sub-Total: 9,860 2% 204 27% 2,690 39% 3,844 120/ 1 202 19% 1,878 100% 9 818 3/5/20(11 WORK PROGRAM SUMMARY - Sf I wHOURS AND AREAS APPLIED • „ STAFF POSITION • • Supplemental Gail Pickart Contract 600 0% 0 0% 0 100% 600 0% 0 0% 0 100% 600 Brian Thomas Contract 300 50% 150 0% 0 50% 0 0% 0 0% 0 100% 150 .».»._ ....»»........._»»»__»» .__ »». ..._._» '......... ...»......__.._.......»..._». ..............._..»........._...».. ....._.......»............_........ _.........__.._.......».........._. ._.............»...............__.. ._..........._..............»._........... Kris Winchak Contract Plan Check 1 960 0% 0 45% 882 45% 882 5% 98 5% 98 100% 1,960 Bob Righetti ontract Project Manager » _»_»»» »1,250 25% 313 50% .625 25% ...................................... .»..._._.... ...........»......»..___......... ............... .......»»........... Gary Hanson» Senior PWInspector 1000 35% 350 30% 300 30% 300 5% 50 0% 0 100% 1,000 Sub-Total: 5,110 16% 813 35% 1 807 41% 2,095 3% 148 2% 981 97% 4,960 Grand Total:j 73 210 37% 26,09 22% 16 030 20% 14 539 10% 7 674 11% 7,946 100% 73 018 3/5/2003 1153 Magnolia Street D Lee $273,251 4/1/2003 11/15/2003 1/30/2004 1 of 9 AHRP projects 380 Rehabilitation-AHRP, for FY 02/03 arterial Atlanta-Indianapolis rehabilitation 1154 Gothard Street Rehabilitation- D Lee $445,488 4/1/2003 11/15/2003 1/30/2004 1of 9 AHRP projects for 380 AHRP,Ellis-Heil FY 02103 arterial rehabilitation '1155 Hamilton Avenue D Lee $208,196 4/1/2002 11/15/2003 1/30/2004 1of 9 AHRP projects for 380 Rehabilitation-AHRP, FY 02/03 arterial Bushard-Santa Ana River rehabilitation.Project to 1156 Yorktown Avenue D Lee $154,465 4/1/2003 2/1/2004 4/15/2004 1of 9 AHRP projects for 380 Rehabilitation-AHRP, FY 02103 arterial Bushard-Brookhurst rehabilitation.Project to 1158 Graham Street Rehabilitation- D Lee $133,126 4/1/2003 2/1/2004 4/15/2004 1 of 9 AHRP projects 380 AHRP,Warner-Heil for FY 02/03 arterial rehabilitation 1159 Warner Avenue D Lee $968,055 4/1/2003 2/1/2004 4/15/2004 1 of 9 02103 AHRP- 380 Rehabilitation-Graham to Project to be Springdale coordinated w/the 17090 Miscellaneous Arterial Street C Webb $175,000 9/30/2003 12/17/2001 4/14/2003 Use for Brookhurst 120 Improvements Paving and Simms Street Improvements; DesignCOMMUNITY SERVICES # Project Name Manager Budget- Complet Construc Comp Comments 2053 Blufftop Park Imp- P Broussard $850,000 Develop Alternative 120 Rail/Trail/General Imp plan for non-fed project PL5 Hanson's Access Development F Broussard $5,000 6/1/2002 PW Scope Complete, 8 Community Services to process 1106 South Beach-Phase I, C Charlonne $0 6/112011 111/2112012 11/15/200 120 Huntington St.To Beach Blvd. 2 1106 South Beach Fagade C Charlonne $600,000 10/1/2002 12/1/2002 2/15/2003 NOC 2/15/03 120 Improvements 1121 HCP Sport Complex C Charlonne $1,588,000 6/1/2001 11/27/2001 5/4/2003 Under Construction 1240 1176 Murdy Park/Park View School D Righetti $2,000,000 90%Designed-Push 800 Youth Sports Complex to complete and advertise 1216 Oak View Skate Plaza D Erdman $95,000 1/15/2003 5/1/2003 7/1/2003 PWC 1/15/03,CC 180 2/17103 812 Beach Maintenance Facility F Charlonne $3,100,000 2/26/2001 2/4/2002 Project Complete 0 1169 . South Beach.-Phase II,Hunt.. C Broussard. $10,000,000 11/1/2002 3/1/2003 5/30/2004 To City Council on 2/18 1400 St.to 1st Street 2057 Edison Park Youth Sports P Unassigned $150,000 Need to select and hire 0 Complex Refurbishment Consultant. Develop/approve site 1137 Gun.Range Lead Clean Up P Broussard $0 Planning Lead 20 Department And Remedial Action Plan Wednesday,March 05;:,2003 . Page 2 of 7 1207 City Entry Sign at PCH and P Stachelski $0 10 Brookhurst 1184 Civic Center Tenant C Charlonne $1,250,000 12/1/2001 516/2002 8/6/2003 Under Construction. 600 Improvements 17085 As-Built Scanning System- P Broussard $0 Determine Cost And 40 Water Plans as Pilot Develop Pilot Project. SEWER Project Total D. sign Start Est., Staff # Project.Name. .-.Manager Budget . Comments 1060 Rebuild Sewer Lift Station'A" C Krieger $1,395,000 5/1/2000 1/8/2001 2/7/2003 Under Construction 180 withTime E)dension. 1061 Rebuild Effingham/Brookhurst, C Krieger $1,205,000 5/1/2000 1/8/2001 217/2003 Under Construction with 160 Sewer Lift Station Time E)dension 1178 . Miscellaneous Sewer Lining- F Broussard $800,000 12/1/2001 6/24/2002 11/13/200 Project Complete 600 Phase I 2 1182 Rebuild Lift Station D D Erdman $5,250,000 7/1/2003 9/1/2003 12/31/200 Site Selected,In Design 1440 4 1202 Miscellaneous Sewer Lining D Krieger $800,000 12/1/2002 3/15/2003 9/1/2003 Design Underway 600 Ph.II 16500 OCSD Sewer Trunk Main D Krieger $0 12/1/2002 1/15/2002 11/1/2004 OCSD Constructing 400 Replacement In Bushard New Bushard Trunk Main Within City Limits. 1144 Sewer Master Plan Update D Broussard $200,000 CIP Component Of 220 And Citywide I/1 Study Study Being Modified. _ Scope increase to 1174 Huntington Harbor Sewer C Krieger $2,000,000 1111/2001 8/1/2002 4/7/2003 Forecast Completion 500 Lining Phase 2 Feb 15,2003 1214 Alabama Storm Drain D Erdman $1,500,000 2/1/2003 5/1/2003 9/1/2003 Design Underway 100 16500 OCSD Sewer Trunk Main D Krieger $0 1/15/2003 3/15/2003 6/30/2004 OCSD Constructing 160 Replacement In Warner New Warner Trunk Main Between Bolsa 1180 01P02 CDBG Sewer Lining F Krieger $347,800 12/1/2001 6/1/2002 9/6/2002 Project Complete 12 Project 1197 Sewer Capacity Enhancements P Unassigned $257,000 Project being identified 0 by Updated Sewer Master Plan ProjectDesign Budget# Project Name Manager 1140 Citywide RPM F Stachelski $0 9/1/2001. 1/28/2002 Project Complete 0 1205 Brookhurst/Garfield Signal D Stachelski $0 1/30t2003 3/15/2002 4/30/2003 Under Design 40 Modifications Wednesday,`March 05,2003: - Page 17019 Beach-Yorktown To PCH P Elliott $0 Beach Blvd On-Hold 4 Due To SCE Water Project Jotal. Design Project Name ..Manager. .,:.,Budget Comments HoursComplet;C6nstruc, Comp 1059 Well#5 Improvements �Fl Debow $0 IW1/2001 Project Complete 0 1104 Overmyer Reservoir F Debow $195,800 6/1 00000 6/1/2000 Final Report Received. 0 Engineering Evaluation Report 1132 Orange/Memphis Water Mains F Debow $0 Project Complete 0 MS10 PRV Relocation for OC-35 C Rulla $0 7/1/2002 11/12/2002 3/12/2002 Under Construction 1000 Pipeline 1063 Construct Well No. 12 D Rulla $1,700,000 5/27/2003 8/1/2003 4/1/2004 Design underway with 1160 site plan submitted to planning Oct. 11. 1102 Springdale Reservoir Design- C Rulla $8,000,000 11/1/2001 11/1/2001 3/31/2003 Design Build 1400 Build Construction Underway 1104 Overmyer Reservoir F Debow $750,000 1/1/2002 5/1/2002 8/15/2002 Project Complete 0 Rehabilitation/Phase I 1104 Overmyer Reservoir C Debow $7,450,000 6/24/2002 12/15/2002 5/31/2004 Under Construction 2000 Rehabilitation/Phase II 1133 Chlorine Rooms Wells 6,7,9, F Rulla $1,635,000 5/1/2001 12/17/2001 11/18/200 Project Complete 260 And 10 2 1170 17th St.,Adams Avenue,& C Charlonne $1,000,000 6/1/2001 2/15/2002 2/15/2003 Punch list only 300 Allies Water Main Replacement 1175 Southeast Reservoir P Rulla $1,000,000 Phase II environmental 120 and prelim.Geotech. investigation complete. 1187 OC-9 Transmission Main D Debow $5,500,000 12/t/2oo3 3/1/2004 5/1/2005 Design Underway 1200 Stage 1 &2(Newland) 1127 SCADA System Upgrade F Dills/Rulla $274,000 2/1/2001. 11/1/2000 4/1/2002 Project Complete 80 1188 FY 02-03 Water Main D Debow $4,000,000 1/1/2003 3/1/2003 8/1/2004 Design underway 600 Replacement-Florida and Alabama 1189 Gregory Lane Water Main D Debow $50,000 3/1/2000 2/1/2003 .8/1/2003 Construct with CC 40 Replacement- 1188, Alabama and Florida 16800 OCWD Groundwater D Shoja $0 Awaiting Submittal of 120 Replenishment Project Q OCWD Plans for Review Beach/Ellis MS1 Muffler Room Modification D Johnson $90,000 Howard Johnson To 24 Process Wednesda M y arc h 05;2003 Page;6 of T MAJOR DEVELOPMENT PROJE _'S LIST - FY 02/03 WORKPLAN DescriptionEst Departments Hours Involved (lead req. FY Project •- PROJECTS Bolsa Chica Acquisition/Monitoring AD,FD, PL,PW Work on status issues through Work on status issues through 80 Inter over a taI Relations Committee to oye a tal Relations Co tee Central Park Sports Complex CS,AS,PL,PW reparation o Management Agreement or reparation o Management greement or CIP Phase 11 Phase II Complete Scope o Work or remediation Complete cope of Work or remediation Christine Drive Methane Gas Remediation Project FD, PW,PL,CA implementation implementation CIP City-Wide Development Permit System BD, PL,FD, PW,TR Implement first phase-March,2003 Implement first phase-March,2003 800 Citywide Implementation of AB411 and Storm Water Quality"/Conduct Regional Water Quality Studies for PW,AD, PL,CS Continub implemention/$4M Grant Continue implemention/$4M Grant 4,160 Edison Park-Methane Mitigation Plan PW,FD Agreed on next step with LEA Agreed on next step with LEA CIP Ellis/Goldenwest;Gates and street Vaieatign All Rlannin Commission.Public Hearing Planning Commission Pulihc Hearing 160 .... :.. Qothard QistnbuSon;Center(110 00Q sq ft '� PL PW FD ~Scheduled ZA 2/19/03 Scheduled ZA 2/19/03 Gun Range-Clean-up Old Site-EIR CS,CA,PW, PL Certify EIR and appropriate cleanup funding Certify EIR and appropriate cleanup funding CIP Hanson Recycling Facility Relocation"(2 Acre) AS, PW,AD,CS,PL New agreement for old gun range site New agreement for old gun range site 80 Holmby Place(?OI3,SFR=RLC)' Y PL,PW FD In Review In Revaew 350' F subse uent teases in Pans:or sUbse uent.: teases in Huiitin ton Genter'Mall Reriovatlon' Belts Terra = ED FDA PL`;PW.:BD - :.r. q P deVelo merits : Huntington Harbor Bay Clufi Specific plan` Amendment`;;, mplete Environme.'ntal Assessment:; Com .lefeEnviron:mentalAssessment Wyatt;RegoncyHuntingtpi�Beach Resort& ER,AS �d f3..GS, a , Flnal t✓crtificate of Occupanc Fictal Certificate of Oecupancy; 240 SpalConferengd CenteP, . ' .. , Loefifea 11 unit Subdlvision', PL,P1Nt FD T ~Under revlew Under:review 250'. "'ul t IFS i ulat E 650'. Lover;s Hardware(Rench4 V, o - P�,BD EDP FD,PW j� Circ a e E r f G rc a IR r :.Mllls`Land. r':GPA1ZIvIA: Lifi tIo x r {,, PL GA:.W;' Awaitln a Il Atldn i§du iltal Awaittn Aa PP sub l"-tion mttal i : g Pacific Ci /3 t ACres > >- ?' PL BD ED,P1N x Under review Under review f 200. ry Park,Sfrest.Manna GPAILMA(Bacon,Prpetfp) PL,PW �� Planning:_Commission June002 Planning.Coirlmission June,�1002 60. r. -.. Pearce Street Subdivision(14 units)' PL Under review Under review 120 Poseidon Desalination planfElR' PL Gertity EIR Certify EIR 240- MAJOR DEVELOPMENT PROJECTS LIST - FY 02/03 WORKPLAN Aquatic Facilities-OVHS CS,PL Resolve issues re:site and fun.ding with Resolve issues re:site and funding with 0 HBUHSD HBUHSD _C. men Vufi n n s n 6 n..1 41P q rl P -E D. Z. General Plan. Amendment(Beach Boulevard) PL Forward to Planning Commission Forward to Planning Commission 0 General Plan Implementation PL On-going public review On-going public review 0 HB Wetlands Restoration(US Corp.Study) PW,PL,AD,EW Report due in February 2003 Report due in February 2003 CIP Interpret Parking District PW,PL Under review Under review 0 Linear Park PL,AS,CS,PW City to review plan City to review plan 0 J 1. omm Oe up'ates remedial AOi q:' brm remedial i400"upo*$N t6iUR 6 §tI tl sAsihi1itV:stu v:and--remedial ilitV.§tO y and'remedial a inv6stici6tionflc ............ 5 CIM PazFinalize: d ansibn SDec*.., I I ans:an �s sb1i ift.,ak-.'� i6W.Skdt 0 • c Secure site for remaining 410 space Secure site for remaining 410 space PCH Parking Issues PW,CS, PL 0 relocation relocation Sports Facilities Inventory&Needs Inventory Study CS Update annually Update annually 0 OCTA to call meeting of West Orange Co. OCTA to call meeting of West Orange Co. West Orange County Transportation Study(Transit) PW,PL,AD CIP City Mgrs City Mgrs Zoning Maps Update/GIS PL,PW Summer 2003 completion Summer 2003 completion 0 1LOU11 rTY r-119111t2t23111V OW11 nOUSM 15,052 Projects that are subject to mandatory processing time,pursuant to state and/or city requirements Projects required by the state or federal government A ed pts.are P. J t 4 1 J merit:' rv"py�. esept6iects'cannot.6, rJ N_ e pr�assj ne: 6:6�0 #z eye p p CT!y AL PUBLIC WORKS ADMINISTRATIO, _ACTIVATES AND ASSIGNMENTS FY YEAR 2002/03 Est.Annual Staff Hours TASK OR ASSIGNMENT LEADCOMMENTS/STATUS PERSON Personnel Issues Webb 44 Implementation of Cityview Permit System Elliott Implementation/setup and Training M Implementation of Kronos Time System Elliott Implementation/setup and Training 24 Media(outside,Chamber,Admin Reports) All 6 Telephone Response/Non Project Filing/Public Records/Public Counter All 3,12 Seminars and training Webb 50 Accounting/purchasing/JD Edwards V1 ebb 10 .........................................................................................._........-...................................._._.................._...................._......... ......................................................................_..................................................................._..........._.._......... ........................... [Archive/Record Retention-Catch-up Webb 4 Union Negotiation(have MEA and MEO Presidents) Charlonne . 14 Timesheets All 98 TOTAL:11 5,620 11 3/5/2003 FY 2000/01 FY 2001/02 FY 2002/03 FY 2002/03 Revenue Account S Description Actual Actual Adopted Revised 10030101 City Administrator's Office 0 2 o L '-4J ti Total Business Unit Revenue 0 0 0 0 �� ? General Fund(Support)/Allotment 1,097,905 1,422,815 1,569,029 1,588,809 Total Business Unit Funding 1,097,905 1,422,815 1,569,029 1,588,809 -------------------------------------------------------------------------------------------------------------------------------- FY 2000/01 FY 2001/02 FY 2002/03 FY 2002/03 Expenditure Category and Description Actual Actual Adopted Revised 10030101 City Administrator's Office 50000 EXPENDITURES 51000 PERSONAL SERVICES 880,097 910,635 907,307 907,307 60000 OPERATING EXPENSES 218,114 512,180 661,722 681,502 80000 CAPITAL EXPENDITURES (306) 0 0 0 88000 NON-OPERATING EXPENSES 0 0 0 0 50000 EXPENDITURES 1,097,905 1,422,815 1,569,029 1,588,809 -------------------------------------------------------------------------------------------------------------------------------- Note: General Fund support represents credit towards department and City wide overhead. 6 I Public Information wcvn: ;;a� «:-..,.".. �•_ � &P,�„�'�D No ,g:. - Tm'Staffin . _fibo ._#Authonzed Hours. 14 , Public Information provides a variety of direct and indirect Community Relations Officer 1 2,080 communications opportunities between city officials and the Public Information Specialist 1 2,080 community. PIO works to develop professional relationships between Media Production Coordinator 0.5 1,040 the city officials and the media. Total 2-5 2 Q On=going.Actiuittes � 6ursReuired,. s Management and administrative operations of Public Information and HBTV-3 functions 1,416 Establish and maintain relationships with and respond to inquiries from media members 436 Prepare and distribute approximately 150 press releases 400 Research,write and layout for three city publications: Sands(4), Community Connection (12)and"The Breeze"(12) 1,300 Administer the city's cable television franchise 116 Communicate with and respond to inquiries from city staff and the general public and provide a level of Community Outreach 516 Maintain HB Infoline,city's fax-back telephone information service,250 informational messages available, receives 6,700 calls 288 Coordinate City Council awards and presentations,approximately 150 distributed over the course of 24 City Council meetings 246 Provide photography services at City Council meetings and special events 482 Total ro§j WoursnRe uir j, Provide support to the Fire department for Edison Park methane and Fieldstone projects 200 Negotiate a new Cable TV franchise agreement with Time-Warner by September 2004 500 Total ZQQ 7 Date: Time: ✓� MESSAGE n -n CITIZEN INQUIRY FROM JM`^�S a REQUEST FOR MEETINGr.PART,oFT E�ECO R TTHE o03 CITY CLERK C:;y;::c oi�;.�.�.•�:=.:':CITY CLERK FOR: FROM: PHONE: SUBJECT: 11 ol G:ATTYMISC\FORMS\Citizen\5/9/03 Date: Time: Message Citizen Inquiry Request for Meeting / Phone Call FOR: 6t" FROM: PHONE: 22 D a SUBJECT: i G:ATTYM I SC\FORMS\Citizen\6/19/03 IIAr.8e t1Ars.Pat>>dc J.Coponiti . RECEIVED 6372 8e1114 w Drive H"rni"� a ,cAersa7 JUN 2 3 2003 City of Huntington Beach City Council Office June 23 , 2003 Mayor Connie Boardman City of Huntington Beach 2600 Main Street Huntington Beach, CA 92648 Dear Mayor Boardman, & Members of The City Council ; We are urgeing you PLEASE,DO NOT CUT THE FIRE DEPARTMENT BUDGET. We are in our 80' s and have heart problems . My wife is an amputee and uses a wheel chair. We have called the Fire Department, they arrived in 7 minutes, and treated us with excellent care . We don' t know what we would do with out the prompt arrival of the fire department . Please don' t jepordize our lives and the lives of the citzens of Huntington Beach by making these severe cuts . ' Public saftey should always be your top priority no matter what the budget . If you have any questions please call us at : (714) 846-0827 . Thank You. Sincerely, Patrick J. Coponiti Maria O. Coponiti Fiesta Page 1 of 1 Kuhnke, Elaine From: Lou Scalise [scully10@earthlink.net] Sent: Friday, June 20, 2003 12:17 PM To: City Council Public Correspondence _.......... The Fire Department in Huntington Beach is one of the most vital parts of this city. The proposal to cut $1.6 million is out of the question. We need our Fire Department! We need the continued service and protection of our Fire Department. With public safety, especially at this time in our country's war on terrorism, is critical. Why are we going backwards??? 6/23/2003 �!,N- -3--2-H ------ tty-otrn`n each` O LA-4r ty �i ice � r6.A� s a r� �� 7 n S 1'v) a -P-j 0-It elf_ ►L_L S aY-+Qn-(;,d Tine YX) u s ��r V-\. Q Sc+Yi 00 �3 j Msf i C 161Au CA 92649 j RECEIVE D JUN 2 0 2003 Ci of C ty Co ncHuntiniiii offiBeach .�' J 05 r� V (/-6e u V L /71 .ti�r�-¢.e.J LYe-C�-�J � L-f:o GU�GI ����� " .yam �-.,.����f� � � � I RECEIVED JUN 2 0 2003 City of Huntington Beach City Council Office "'1 '_.._�,_,_l �_,. Cu.�//-�11:/�� -�- j�be. � V. E�o-:c-Y —A �—Sj-—k-o- -&-Y-e50 a-—Tz- -2-C- - (9: 0 vn_� 1 cis - �,�, r-)Qe� N-Y--cI-IC4� A4 _ -�-qI - - ___gyp r0 -- c���� b _ t1 '/'') :4 r 1 0 L[��1- V"C� 1'g r 1-11��____D_�\ Wt��S_ �19 �✓ rl a0![ LAI (2)_A5—a'n- A— hk -L sM V--mle�f- of i i� �i• 1 �� �' ,�.1�� � ' :j � r � _J !�.';� "rd a�✓�V RECEIVED JUN 2 0 2003 MAYOR CONNIE BOARDMAN FAX No. (714) 536-5.233 OFFICE OF THE CITY COUNCIL City of Huntington Beach JUNE 19 , 2003 2000 MAIN STREET City Council Office HUNTINGTON BEACH, CA 92648 RE: CLOSING OF THE BANNING -BRANCH- .LIBRARY We are extremely disturbed to hear that the City of Huntington Beach is again talking about closing the Banning Branch Library. It is our understanding that it is the busiest branch and it is certainly the one city service in the Southeast area that is used the ,most. by. .the, .g-ene•r.aL.public. The two branch libraries closest to the Central Library are -not, at least in print, being considered for closure. ARE THE RESIDENTS OF THE SOUTHEAST BEING IGNORED? There are .many reasons to not close the Banning Branch Library and we have enumerated some below: ** We are senior citizens on a fixed income, who use the Banning Library at .-least -once a week.:- ** It is less than a mile from our home and we are able to walk to that location while the drive to the Central Library is over 10 miles round trip. ** Eader Elementary and many Edison High School pupils would lose their nearby reference source for papers and projects. ** The summer Reading Program and Tuesday Storytime (at the Banning Branch) are used by many parents to introduce elementary and pre-schoolers to the joy of reading. ** Traffic in and around the Central Library would increase, as would exhaust emissions. Bob Bacon L Bacon 21432 Pensacola Circle Huntington Beach, CA 92646 (714) 968-6427 Fax: (714) 968-6147 CC: Council Members: Cathy Green Gil Coerper Debbie Cook Jill Hardy Pam Houchen Dave Sullivan RECEIVED JUN 2 0 2003 City of Huntington Beach June 14,2003 City Council Office Dear City Council, As a resident off-and-on of Huntington Beach for over 70 years, who 8 years ago came back to stay near our 'bid town" area in order to enjoy the remaining ambience of the area, I am appalled by the rumour that my cherished Main Street library is being considered for closure. For all the old residents hanging on to their older homes and the numerous new dwellers in apartments, single family large new homes and condos, one reaon we are here is to enjoy a lifestyle which includes a library we can walk to (as well as the small cafes and businesses and Surf City beach-themed gear shops which make our town special). With all the new enterprises designed to attract tourists, there should be some stress on what we faithful residents need, expect and very strongly feel we deserve! The prospect of our beloved cultural haven going dark just does not fit in with the bright future our city planners are envisioning. Please find a way to keep our Main Street library and our Old Town Main Street literate! Hopefully, Shirley Shaver and Numerous Like-Minded Citizens Mrs. Shirley Shaver _ 19852 Maritimc Lane Huntingron Bch,CA 92648-3014 Date: Time: MESSAGE CITIZEN INQUIRY REQUEST FOR MEETING FOR: , 1� FROM: 9' PHONE: r SUBJECT: j&=" G:ATTYMI SC\FORMS\Cibzen\5/9/03 Kuhnke, Elaine From: Henry Tien [hytien@yahoo.com] Sent: Thursday, June 19, 2003 4:31 PM To: City Council Public Correspondence Subject: PLEASE DO NOT CLOSE BANNING BRANCH LIBRARY Dear Council Members, I am a long time Huntington Beach resident. I have enjoyed using the Banning Branch Library a lot. Please do not close it down. I will appreciate it vey much. Thank you for being considerate and helpful! Henry Tien 8402 Crane Circle H.B. , CA 92646 June 19, 2003 Do you Yahoo!? SBC Yahoo! DSL - Now only $29.95 per month! http://sbc.yahoo.com 1 Page 1 of 1 Kuhnke, Elaine From: Gregory Stevens [gstevens1 @socal.rr.com] Sent: Thursday, June 19, 2003 12:40 PM To: Boardman, Connie Subject: banning library I'm sure you'll be getting a lot of emails today...I just read in the Huntington Independent about the budget cut plans. I am opposed to closing down the Banning library branch, cutting hours would seem a more reasonable solution in this time of need. If I remember correctly, this plan was considered a few years ago with much public outcry. Huntington Beach is a large city, it is a perk to have a branch by our home, a perk that help lead us to the decision that this was a great place to buy a home and raise a family.A city this size needs library branches thru out , I believe this branch is particularly well used-I would even pay a fee to use my neighborhood library. This bad economic time has effected everyone,and closing our neighborhood library would effect us even more, please reconsidered closing the Banning Library Branch. Thank you for your time,Laurel Stevens 6/23/2003 Kuhnke, Elaine From: Brian Jackson [gixo_77@hotmail.com] Sent: Thursday, June 19, 2003 12:11 PM To: City Council Public Correspondence Subject: Re: Library meeting To whom it may concern, I am a resident of Huntington Beach, and frequent Library customer, primarily at the Banning Branch library here in Huntington Beach. Just the other day, I returned a book, checked another book out, and discovered through talking with an employee there, that there was a good possibility that the city of Huntington Beach may decide to close certain locations/branches of their public libraries in order to compensate for budget shortfalls. Is this true? If so, I would like to voice my opinion in this matter, and state that I believe the decision to close ANY branches of the city's public libraries, to be a big mistake. I realize not everything is in black and white, and that certain cuts must be made in order to compensate for an insufficient budget. . . however cutting the number of library locations is not wise. People need to read. They need to have easy access to various library locations throughout the city. A Library not only improves the morale and atmosphere within a neighborhood community, but also encourages its neighbors to read. The city should be proud of how many locations they possess, and should instead consider expanding its already established locations. Again, a poor budget may prevent expanding. . . but please don't threaten to do away with already existing branches. We need them more than it may appear. Let us be proud of our city, and its decision to keep its libraries. Thank you for your time. Sincerely, Brian Jackson e-mail: gixo_77@hotmail.com Tired of spam? Get advanced junk mail protection with MSN 8. http://join.msn.com/?page=features/junkmail 1 Page 1 of 1 Kuhnke, Elaine From: MarSea0249@aol.com Sent: Wednesday, June 18, 2003 8:33 PM To: City Council Public Correspondence Subject: Banning St. Library Dear City Council Members, As a resident of Huntington Beach living near the Banning St. Branch Library, I strongly urge you to keep open the doors of this branch library for the use of the residents and children in this area. We find this branch library so helpful and accessible to all our library needs. As it is now, our town is so spread out. This library give the community a rural small town feeling. Having this branch remain in place is an asset to our community. Please reconsider any cuts in this matter. Thank you for your attention. Sincerely, Marcey Brabender 21731 Branta Circle Huntington Beach, CA. 92646 6/23/2003 Page 1 of 1 Kuhnke, Elaine From: valerie cisneros [valkaycis@yahoo.com] Sent: Wednesday, June 18, 2003 7:46 PM To: City Council Public Correspondence Subject: Closing of Banning Library To whom it may concern, I have just recently learned that banning library may be closed and this is very upsetting to me. I have lived in H.B. for over 30 years and I have used this library often. Now I bring my niece and nephew every weekend to check out books and play on the computer. They watch so many videos and I am desperately trying to get them interested in books. If this library is closed it will be too far to drive them to the Central Library. I would hope you keep the annex farthest away open, or consider the option of cutting back the hours and or days in each of the annex's rather than close any of them. Do you Yahoo!? SBC Yahoo! DSL -Now only$29.95 per month! 6/23/2003 Kuhnke, Elaine From: anne a heck [oheck3@juno.com] Sent: Wednesday, June 18, 2003 12:26 PM To: Boardman, Connie Cc: oheck3@juno.com Subject: Branch libraries Dear Mayor Connie Boardman and City Council, I urge you to keep the branch libraries open! ! ! ! I am an avid reader and use the branches twice a week. They are so friendly. It's like going to "Cheers" . . .where everybody knows your name. They have wonderful programs especially for the children. I see many mothers brining their children in strollers or else just walking there. It would be a long walk to Central! ! ! I am a past member of the HB Human Relatons Task Force as service to my community. I am a voting resident since 1996. I love the Main Street and Banning libraries. Please keep the branches open. Thank you for your consideration. Sincerely, Anne Heck 8566 Colusa Circle, 905E HB, CA 92646 (714) 969-2784 The best thing to hit the internet in years - Juno SpeedBand! Surf the web up to FIVE TIMES FASTER! Only $14 .95/ month - visit www.juno.com to sign up today! 1 Page 1 of 1 Kuhnke, Elaine From: SCRNO@aol.com Sent: Thursday, June 19, 2003 9:39 AM To: city.counciI@surfcity.hb.org Subject: Budget Cuts City Council, What are you thinking closing the 2 branch libraries? What is wrong with reading, and reading to your children and taking your children to the library to check out books and do homework? Why does that take a back seat to any other city function? Find another way, think outside of the box. These branch libraries are staffed by only 1 paid person each, the other is volunteer work. So cut magazines at all libraries. It does not have to be forever, there will come a day when Huntington Beach is not in this position. Ask the public for subscription donations. Cut the hours at your main branch. Why does one section of Huntington Beach have to take the brunt of your cuts when it comes to libraries? Please respond. Michelle Carfano 6/23/2003 Page 1 of 1 Kuhnke, Elaine From: Fred Galluccio [paxfred@earthlink.net] Sent: Thursday, June 19, 2003 9:04 PM To: City Council Public Correspondence Subject: Banning Library Hello City Council members: Please do not close down BAnning Library. I know that $ is an obvious issue, however Banning Library is next to a school, and for those of us that live in the area the Central Park Library is really a long drive. How about decreasing the hours, and stopping magazine subscriptions, etc. Maybe even a surcharge? But to just totally close it down would be horrible. FRED J. GAlluccio, MD, FAAFP Fred Galluccio paxfred@earthlink.net Work and Pray for Peace and Justice 6/23/2003 Page 1 of 1 Kuhnke, Elaine From: Marilyn Palomino [mpalomino@socal.rr.com] Sent: Saturday, June 21, 2003 3:41 PM To: Boardman, Connie Subject: Oak View Branch Library Dear Ms. Boardman, I am a Huntington Beach resident and I also work in Huntington Beach. Please help keep the Oak View Branch Library open. It provides important services for the Oak View Community. It also has the highest circulation of all branch libraries. Residents in that community are the poorest in our city and do not have financial means to buy books and other resources. It has made a definite difference in terms of literacy and well-being in that community. Sincerely, Marilyn Palomino 6/23/2003 Kuhnke, Elaine From: Judy Arnold Uarnoldhb@earthlink.net] Sent: Saturday, June 21, 2003 2:00 PM To: City Council Public Correspondence Subject: Library Closings To The Members of the Huntington Beach City Council, We are appalled, angry, shocked and disappointed that you are considering the idea of cutting library services to the extent of closing two branches in Huntington Beach. While we understand that funding is tight and cutbacks may be necessary, this is not a prudent road to pursue. The Main Street Library is a particular treasure that should not be closed. If anything, it should be nurtured and upgraded. It is a charming example of what a good library should be. It is much more convenient that the main library, it is a city landmark, the environment is relaxed and friendly-- much less austere that the main branch --where no one ever looks comfortable! It serves a wide range of loyal patrons who depend upon it and the benefits it provides--not to mention the popular story-time program for children. A city's library system is a treasure. Please reconsider the alternatives and don't sell out for the quick buck. The city is made up of more than young surfing enthusiasts, we are entitled to enjoy city services as well. Sincerely, Judy & Myron Arnold 8211 Sandcove Circle Huntington Beach, Ca. 92646 714-536-1135 1 Kuhnke, Elaine From: Clapp, Susanne [SC122208@exchange.DAYTONOH.NCR.com] Sent: Saturday, June 21, 2003 8:17 AM To: City Council Public Correspondence Subject: Banning Library Closure City Council Members our family urges you not to close the Huntington Beach Banning Public Library. This library is the only community library in our neighborhood for the children to use. Making the Central library the only library would be a disservice to the local Huntington Beach community. I have two children and we continually use the library for research during the school year as well as enjoyment reading and the summer reading program. We urge you to consider carefully this decision that you are about to make Thank you. Susanne Clapp, Ray Clapp, McKenzie Clapp (age 9) , Ryan Clapp (age 6) 1 Page 1 of 1 Kuhnke, Elaine From: Freyerhb@aol.com Sent: Friday, June 20, 2003 4:08 PM To: City Council Public Correspondence Subject: Library Closures I can't believe you are even considering closing the Main St. and Banning St. Libraries. I visit the Banning Library at least once a week as it is convenient for those of us living in the south section of the city. Since it is located next to Eader Elementary School so many of our school children make use of this facility. Any time you stop by you will see not only the children but many senior citizens using the computers, reading the paper or looking thru a magazine. The same is true for the Main Street Library. Children from the elementary schools as well as the high school make use of this facility. Many of the older citizens can walk to these two libraries rather than finding a ride to the "big" library. Please reconsider and do what you can to keep these two branches open. Pat Freyer 6/23/2003 Page 1 of 1 Kuhnke, Elaine From: Albert M. Shifberg-Mencher, EA, MBA[ammtax@earthlink.net] Sent: Friday, June 20, 2003 12:43 PM To: City Council Public Correspondence Subject: Opposition to Proposed Library Closings-Banning & Main Street Honorable Councilmembers: This is an appeal to you to reject the proposal to close the two subject library branches. As a resident of the Southeast section of the City my family, including my 9 year old daughter, are heavy users of the Banning branch of the library not only for recreational reading but for research. By observation, there are many similar users of the Branch. While we recognize that the City has a significant budget problem, we ask that a different solution be found. Closing both branches would cause a significant hardship for families in the Southeast because it would mean that the two nearest branches would no longer be available. Travel time and distance would be increased significantly because the nearest branch would be about a half hour's drive away. The library would no longer be accessable to my daughter by bicycle. We, therefore, respectfully request that you not close both of our nearest library branches. Thank you for your consideration of our needs. Respectfully, Albert, Zipora & Arielle Shifberg-Mencher 9641 Caithness Drive Huntington Beach, CA 92646-6046 (714) 962-2828 6/23/2003 Page 1 of 1 Kuhnke, Elaine From: MSB610@aol.com Sent: Friday, June 20, 2003 8:24 PM To: City Council Public Correspondence Subject: Libraries To: City Council Members This email is to urge the members of the City Council of Huntington Beach to keep the Eader Library and the Main Street Library open! My family and I are members of the Main Street Library and use it regularly to check out books. It is much more convenient for us that the Talbert Library. Thank You. M. Sue Berkley 80 Huntington St., #366 Huntington Beach, CA 92648 6/23/2003 Administration Department - City of Huntington Beach Table of Organization FY 1990/91 FY 1991/92 FY 1992/93. FY 1993194 FY 1994195 FY 1995/96 FY 1996197 FY 1997/98 FY 1998199 FY 1999/00 FY 2000/01 FY 2001/02 FY 2002/03 FY 2002/03 Position Title Budget Budget Budget Budget Budget Budget Budget Budget Budget Budget Budget Budget Budget Reductions City Administrator's Office Note:Some historical positions are shown with current titles;Part-time and contract staff are not shown City Administrator 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Assistant City Administrator 0.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Deputy City Administrator 2.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 0.00 0.00 0.00 Director,Organizational Effectiveness' 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 1.00 1.00 1.00 1.00 1.00 1.00 Sr Admin Analyst 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 2.00 2.00 2.00 2.00 2.00 2.00 Admin Analyst 0.00 0.00 0.00 _ 0.00 0.00 0.00 0.00 0.00 1.00 1.00 1.00 1.00 0.00 0.00 Management Assistant 1.00 1.00 1.00 1.00 1.00 2.00 2.00 2.00 0.00 0.00 0.00 0.00 0.00 0.00 Executive Assistant 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1:00 1.00 1.00 1.00 Productivity Tech II 2.00 2.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Productivity Tech 1 2.00 2.00 1.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Transportation Coordinator 0.00 0.00 1.00 1.00 1.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Administative Assistant 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 2.00 2.00 2.00 1.00 1.00 1.00 Administrative Secretary 2.00 1.00 1.00 1.00 1.00 1.00 0.00 0.00 0.00 0.00 0.00 1.00 0.00 0.00 Office Assistant II 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 0.00 0.00 1.00 1.00 Office Assistant 1 0_00 1.00 1.00 1.00 1.00 11.00 0.00 0.00 0.00 0.00 000 0.00 0.00 0.00 13.00 13.00 11.00 10.00 10.00 10.00 8.00 8.00 11.00 11.00 10.00 9.00 8.00 8.00 Public Information Public Information Officer 1.00 1.00 1.00 1.00 1.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Director of Comm&Spec Proj 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 1.00 1.00 0.00 Community Relations Officer 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 1.00 Public Information Specialist 1.00 1.00 1.00 1.00 1.00 1.50 1.50 0.50 1.00 1.00 2.00 2.00 1.00 0.00 Information Specialist 1 1.00 1.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Media Production Coordinator 0.50 0.50 0.50 0.50 0.50 0.50 0.50 0.50 0.50 0.50 0.50 0.50 0.50 0.00 Customer Service Rep 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 1.00 1.00 1_00 1.00 1.00 0.00 3.50 3.50 2.50 2.50 2.50 2.00 2.00 1.00 2.50 2.50 3.50 4.50 3.50 1.00 HBTV3 Video Engineer Supervisor 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Television Producer/Director 2.00 2.00 2.00 2.00 2.00 2.00 2.00 2.00 2.00 2.00 2.00 2.00 2.00 0.00 Media Production Coordinator 0.50 0.50 0.50 0.50 0.50 0.50 0.50 0.50 0.50 0.50 0.50 0.50 0.50 0.00 3.50 3.50 3.50 3.50 3.50 3.50 3.50 3.50 3.50 3.50 3.50 3.50 3.50 0.00 ------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------- Total Personnel 20.00 20.00 17.00 16.00 16.00 15.50 13.50 12.50 17.00 17.00 17.00 17.00 15.00 9.00 'Underfilled with a Principal Administrative Analyst � 1 COMPARISON OF ORANGE COUNTY CITIES FY 02/03 FY 02/03 FY 03/04 FY 03/04 2003 2003 FY 02/03 GF Budget GF Budget FY 03/04 GF Budget GF Budget Population Housing Units GF Budget by Population By Housing Units GF Budget by Population By Housing Units Newport Beach 80,000 38,009 $101,600,000 $1,270.00 $2,673.05 $104,200,000 $1,302.50 $2,741.46 Brea** 37,950 13,650 $37,600,000 $990.78 $2,754.58 $39,800,000 $1,048.75 $2,915.75 Costa Mesa 111,500 40,518 $81,100,000 $727.35 $2,001.58 $84,900,000 $761.43 $2,095.37 Seal Beach 24,900 14,325 $18,000,000 $722.89 $1,256.54 $18,200,000 $730.92 $1,270.51 Huntington Beach* 197,000 76,410 $135,000,000 $685.28 $1;766.78 N/A N/A N/A San Clemente 60,700 23,250 $41,500,000 $683.69 $1,784.95 $37,800,000 $622.73 $1,625.81 Irvine 164,900 58,192 $98,200,000 $595.51 $1,687.52 $95,300,000 $577.93 $1,637.68 Anaheim 337,400 100,125 $183,500,000 $543.86 $1,832.71 $185,900,000 $550.98 $1,856.68 Dana Point** 36,250 15,819 $19,200,000 $529.66 $1,213.73 $20,400,000 $562.76 $1,289.59 Santa Ana 347,200 74,644 $182,300,000 $525.06 $2,442.26 $184,300,000 $530.82 $2,469.05 Tustin** 69,800 25,674 $34,800,000 $498.57 $1,355.46 $34,700,000 $497.13 $1,351.56 Orange 134,500 42,606 $63,800,000 $474.35 $1,497.44 $142,700,000 $1,060.97 $3,349.29 La Palma 15,950 5,126 $7,400,000 $463.95 $1,443.62 $7,100,000 $445.14 $1,385.10 Buena Park 80,600 23,888 $37,100,000 $460.30 $1,553.08 $39,300,000 $487.59 $1,645.18 Fountain Valley 56,300 18,478 $25,700,000 $456.48 $1,390.84 $27,900,000 $495.56 $1,509.90 La Habra 61,200 19,694 $27,300,000 $446.08 $1,386.21 $27,600,000 $450.98 $1,401.44 Placentia 49,100 15,677 $21,700,000 $441.96 $1,384.19 $22,100,000 $450.10 $1,409.71 Cypress** 47,650 16,125 $19,800,000 $415.53 $1,227.91 $20,700,000 $434.42 $1,283.72 Laguna Hills 32,900 11,136 $13,600,000 $413.37 $1,221.26 N/A N/A N/A Mission Viejo 98,900 34,275 $40,800,000 $412.54 $1,190.37 $35,700,000 $360.97 $1,041.58 Yorba Linda 62,700 19,870 $24,300,000 $387.56 $1,222.95 $22,600,000 $360.45 $1,137.39 Fullerton 131,500 45,229 $50,400,000 $383.27 $1,114.33 $53,700,000 $408.37 $1,187.29 Westminster** 90,600 26,952 $33,500,000 $369.76 $1,242.95 $34,900,000 $385.21 $1,294.89 Garden Grove 169,900 46,922 $59,800,000 $351.97 $1,274.46 N/A N/A N/A Stanton 38,400 11,034 $11,800,000 $307.29 $1,069.42 $12,500,000 $325.52 $1,132.86 Villa Park** 6,200 2,030 $1,900,000 $306.45 $935.96 $2,000,000 $322.58 $985.22 Lake Forest 77,300 26,310 $22,800,000 $294.95 $866.59 $25,100,000 $324.71 $954.01 Rancho Santa Margarita 48,800 16,684 $14,100,000 $288.93 $845.12 $14,400,000 $295.08 $863.10 Laguna Woods 18,200 13,629 $5,100,000 $280.22 $374.20 $4,600,000 $252.75 $337.52 Laguna Niguel 65,100 24,130 $17,700,000 $271.89 $733.53 $19,300,000 $296.47 $799.83 Aliso Viejo 43,900 17,243 $9,900,000 $225.51 $574.15 $9,500,000 $216.40 $550.95 Laguna Beach 24,600 13,073 N/A N/A N/A N/A N/A N/A Los Alamitos 11,800 4,329 N/A N/A N/A N/A N/A N/A San Juan Capistrano 35,200 11,432 N/A N/A N/A N/A N/A N/A *Adopted **Proposed AND MkIX A PART OF THE RECORD AT COUNCIL Of MEETING CON BROCKINAY,.C 7Y CLERK ITEM� $ ty ADMINISTRATIVE SERVICES Hun ft Ax&h INTERDEPARTMENTAL COMMUNICATION TO: RAY SILVER, CITY ADMINISTRATOR FROM: CLAY MARTIN, DIRECTOR OF ADMINISTRATIV SERVICES SUBJECT: STATUS OF REHIRED RETIREES DATE: JUNE 20, 2003 The city currently employs 31 rehired retirees who have separated from the city of Huntington Beach as full-time employees. The following is a listing of the positions being filled by these individuals: Accounting Technician 1 (2) Administrative Assistant Administrative Secretary Associate Planner Building Plan Checker Communications Operator (4) Detention Officer (2) Development & Petro-Chem Supervisor Economic Development Project Manager Fire Protection Analyst Fire Protection Specialist (2) Library Clerk Library Specialist Office Assistant 11 (3) Permit Technician Police Records Specialist Police Services Specialist Recreation Supervisor Senior Construction Inspector Senior Services Assistant Special Projects Manager (2) Water Utility Locator In all cases, these individuals are employed as temporary part-time meaning that they are restricted to 960 hours'per year (approximately Y2 time) and receive no a benefits. They are often the best way to bridge between their filling a position full-time and the completion of a recruitment for a full-time replacement. This is especially true if their former positions are frozen for an extended.period of time. In some cases, these individuals are filling the same or lower paid positions as a way to earn extra income. If you have any questions regarding the status of rehired retirees, please feel free to call me at extension 5236. c: William P. Workman, Assistant City Administrator PrGEINEC FR-,:-i CE APART of LHE REOORD AT 3/ COUNCIL AAEETINCi OF 7 " 0FRCE CF THE CITY CLERK _ 1I�E BROCI(1MAY,CITY Coil( REAL! ! S ity ADMINISTRATIVE SERVICES Him '- = uh. INTERDEPARTMENTAL COMMUNICATION TO: RAY SILVER, CITY ADMINISTRATOR. FROM: CLAY MARTIN, DIRECTOR OF ADMINISTRATIVE S RVICES SUBJECT: FISCAL YEAR 2002/2003 REVISIONS TO GENERAL FUND DATE: JUNE 19, 2003 The following details all expenditure changes (first and second quarter) to the General Fund since October 1, 2002. Shipley Nature Center Master Plan $6,000 Property and.Evidence Freezer $69,000 Department of Justice Fingerprint Fee $90,000 Fountain Glen Inspection Services $35,000 Poseidon Reimbursement $51,173 Purchase of Community Services vans $24,517 SHEA Homes Reimbursement $50,000 Helicopter Repairs $10,000 Makallon Reimbursement Agreement $57,500 Mills Land &Water Zoning Entitlements $300,000 Central Park Reservation System $18,900 Methane Gas Mitigation $110,000 Expected Future Appropriations $61,100 TOTAL $883,190 The following details all revenue changes (first and second quarter) to the General Fund since October 1, 2002. Department of Justice Fingerprint Fee $90,000 Fountain Glen Inspection Services $35,000 Poseidon Reimbursement $51,173 Purchase of Community Services vans $24,517 SHEA Homes Reimbursement $50,000 COPS More 98 Grant $19,000 Makallon Reimbursement Agreement $57,500 TOTAL $327,190 This information provides detail for items listed as miscellaneous expenditure and revenue in the Quarterly Reports and/or Budget PowerPoint presentations. An RCA and/or Fiscal Impact Statement (FIS) can provide additional detail for each of the items listed. If you have any questions or comments regarding these changes to the fiscal year 2002/2003 Budget, please feel free to call me at extension 5236. c: William P. Workman, Assistant City Administrator RECEIVED FROM COUNCL A PART OF DE MEETING OF REOORD AT OFFICE OF THE CITY CLERK CONNIE BROCKWAY.CITY CLERK S ity ITEM a � ADMINISTRATIVE SERVICES INTERDEPARTMENTAL COMMUNICATION TO: RAY SILVER, CITY ADMINISTRATOR FROM: CLAY MARTIN, DIRECTOR OF ADMINISTRATIVE SE VICES SUBJECT: CLASSIFICATION OF ELIMINATED POSITIONS DATE: JUNE 19, 2003 This memo amends and replaces a similar memo dated June 16, 2003. The Fiscal Year 2002/2003 Budget reductions forwarded to City Council for discussion at the June 23, 2003 special meeting identify a total of 111.20 full-time equivalent (FTE) positions in the General Fund impacted by the recommendations. A total of 16.45 FTE's are being transferred to other funds or changed in some way and are not being eliminated. The following is a breakdown of filled positions being eliminated and total positions being eliminated compared with the city as a whole by level within the organization: Type of Position Filled Percent of Total Percent of All City Percent of Positions Filled Positions Total Positions all Positions being Positions being Positions Eliminated Eliminated Management and 4 10.26% 11.25 11.87% 126.00 11.39% Supervisory Lead 7 17.95% 19.00 20.05% 150.50 13.60% Line 28 71.79% 64.50 68.07% 829.75 75.01% TOTAL 39 100.00% 94.75 100.00% 1,106.25 100.00% Management/Supervisory positions are those with clear management or supervisory responsibility often having a title Manager or Supervisor. Lead positions are those that can supervise or lead other positions but are usually not responsible for performance evaluation (e.g. Police Sergeant, Fire Captain, Crewleader, Leadworker). Line positions generally have no supervisory responsibility. c: William P. Workman, Assistant City Administrator City Administrator' s Office Prior to Budget Reductions RECEIVED FROM AND MADE A PART OF THE.RECORD AT THE City Administrator COUNCIL MEETING OF /0 OFFICE OF THE CITY CLERK CONNIEE B�ROCCKWAY,CITY CLERK Assistant City Administrator O �� City Council Intergovernmental& Organizational Public Information& Support Legislative Advocacy Effectiveness& HBTV-3 Employee Development Senior Administrative Senior Administrative Community Relations Analyst Analyst Director of Officer Organizational Effectiveness(under Public Information filled by Principal Administrative Analyst) Specialist Support Staff Television Executive Assistant Producer/Director(2) (supports City Administrator) Media Production Positions Eliminated since FY 2001-02: Administrative Coordinator Director of Communications & Special Projects Assistant(2)(one supports Asst.CA;one Administrative Analyst supports the City Council) Public Information Specialist Office Assistant II Administrative Assistant (provides reception for City Total 4 Council,City Admin.&City June 23, 2003 Attorney) O���G Adminisitrator's City After Budget Reductions City Administrator Assistant City Administrator City Council Intergovernmental& Organizational Public Information& Support Legislative Advocacy Effectiveness& HBTV-3 Employee Development Senior Administrative Senior Administrative Community Relations Analyst Analyst Officer Director of Organizational Effectiveness(under filled by Principal Administrative Analyst) Support Staff.- Executive Assistant Positions Eliminated since FY 2001-02 (including FY 02-03): (supports city Director of Communications & Special Projects Administrator) Administrative Analyst Administrative Public Information Specialist (2) Assistant(2) (one Administrative Assistant supports Asst. C one supports the City Council) Television Producer/Director (2) Office Assistant II Media Production Coordinator (provides reception for City Total 8 Council,City Admin.&City June 23, 2003 Attorney) Administrative Drreaor of Admmratretrve Services Serncea AdminlstraUve _ Senor Department AdrrunrstraUve Asststant_ t (BEFORE REDUCTIONS) E ( Administration Office Spedaliist FltJANCE Certrel Sernces Real Eatete Human Resources PERSONNFI Finance Officer- Risk Manager _BOAR Manager SeMcesManager Manager; AMIS�SION -- I [Administrative Administrative Secreta 1 Secretary ( General (Accounts Payabfe/ Budget& l Real Estate Recruitment 8 � '" Employee ^ \) ) Proarement \\ I Employee Safety 1 (Employee Benefits Accounting Receivable i Research __— J Services 1 `Retention Relations F eal Prope ty MCI B er PdndpalAgent _ Administrative Accountant Analyst Personnel Analyst F... . Analyst. gams Supervlsar I( Buyer Administrative 1 Senior Acceumant jSeior Aoxunt [Admvtistrative I I Aide I Personnel Personnel Sen WFkrs Corrq Personnel echnfaan Anal sit I Assistant I Assistant Claims Processor Assistant _ Ilff Aabum II Buyer Professional--" II(( Wrkrs Comp I Medical Gains Senior Aabuntant L� SContracts -" Pnnapal -_ Payroll Anayst �� Tectrtiaan II Claims Processor Processor -— Personnel Analyst: ---------- L --- _f Reprographics Ocean Views-: -� ount ) Estates I Senior Payroll 1 Medical Gains Senior Accountant ---- At;Antrads "' II If Office Assistant II iaan II Personnel l-_ Technician I L Processor Assistant l _J __ _ Senior Printing _ Sery ces Tech Workers Comp Senior Aaountant payroll Technician '' gasps•.; Office Assistant 11 �� � Teani6an 0 � Conlraa -'`�: � Printing Services Technraan Senior Accountant = �Re�laa 9- •Heal�n� Mail Coistreds�`u r Contrad� .; Pffney Bavea 4 C'onaaa# 61. Cost AllonUon s �arM Fee Study Contrad`�,r,' Administrative = - Orn3dorotAdmwstratrve Services _ SeMce ` Aartunlstratrve ' - 44 - `Admmistrativa Departmentw . ; „,mot (AFTER REDUCTIONS) ( Administration Office Specialist Rnarxe Othcer iCentral Seivtces Real Estate ; Human ResourcesPERSONNEL Wsk M ._. BOARD Manager Services Manager: Mans er C�dMIS810N g Administrative Secretary / Generals /Accounts Payablehl �• Budget 8 ( Procurement Real Estate Recruitment 6 Employee j ` lI ( ) i Employee Safety 1 Employee Benefits) Accounting \ Receivable r \ Research % Services Retention- Relations - Real Property Pnncipal Workers Pnncipal Prirtapalf Senior Budget I Buyer I Agent I Pnncipal Admrnistratrve F Compensebon Senor Personnel :Accountant. Acaotatfaht Analyst, f---- --._--` Personnel Analyst Claims Supervisor. Anayst r-- - -- L� Administrative --�1 �� r _ Senior Asount Adm'stistrative Buyer � Aide Personnel I Personnel Sen NMkrs Comp I Personnel SeniorAccountaM Technician Anal st Assistant Assistant Claims Processor Assistant Reprographics ) ,Real Estate—.. Account ` —Prof SofB881On� - Wrkrs Comp Medical germs Senior Accountant Contracts P. ;. al [Payroll Ana stT P y Claims Processor Processor n II Personnel Analyst [Senior Printing Ocean View Services Ted Account Processor Personnel S roll Medical gaims enior Pa Office As Senior Accountant ---- — -�' CAnt[eGb; I _� — -9 sistant II Tehncin'n--I -_--- _ z Technician --- -- -- _ Assistant Printing Serices Technician Workers Comp Account Senior Accountant Tectnician 11 I "'Drug Testrng Payroll Technician �..gContraG ,� Office Assistant tl 3-COflhBd�"�` /\ Mail ) Contrails_ Yth Be LaborRelation9 H contrails '--Prtrtey Bowes .. x Contract end F Health Network 4 ^{ � C«ttiaci Contrail Department of Building and Safety Ross Cranmer Director Permit& Plan Check Administration Inspection Services Services Division Division Gerald Caraig Beverly Braden Jan Richards Permit&Plan Check Prin.Adm.Analyst Admin.Asst. Bill Grove Inspection Manager Manager Debbie Gilbert Spencer Daniels ; Sr.Dept.Analyst College Intern 1/2 time Michele Diaz Permit Supervisorh . Plumbing&Mech'I. General Combination Tract Electrical Plan Check Plan Check Services Inspection Services Inspection Services Services Engineering Plan Permit Services Counter Services Check Services Frank Biangone. Principal Chad Frisby Tom Graham Vacant Plumbing& Supervising Supervising Principal Mechanical Isp. Inspector Inspector Electrical Joe Stagner Phillip Chuor Jason Kwak Inspector Senior Engineer Permit Technician Plan Checker Mark Carnahan Mike Dean Inspector II Inspector 11 Eric Haghani Jean MacLyman Robin Ortega Senior Permit Senior Engineer Permit Technician Russell Coble Moti Doron Technician Inspector III Inspector It Vacant Khoa Duong Ellen Dunn Inspector 111 Ruben Solorzano 'Contract Engineer; Permit Technician Inspector 1 Part Time _ _ . . . • . . . . . . . • Leroy Grove John Wingett Contract Plan Cara Delancey ' ' Inspector 111 Inspector III. ' Check College Intern Bill McGraw Vacant - - - - - - - '_ _ _ Part Time _ Inspector I P Inspector III Victor Stewart Jeff Benbow ; Inspector 1 `(Contract Insp.) Mark Clute ; Dave Wunderlich ; Revised 6/9/03 _(Contract Insp.). _(Contract Insp.) City Attorney's Office Organization Chart 2003 CITY ATTORNEY JENNIFER MCGRATH. Assistant City Attorney Assistant City Attorney Administrative Law Office Scott Field Paul D'Alessandro Assist. Manager (Litigation&Special Projects) (Transactions&Depts.) Anita Balkee Joan Giguere Deputy City Deputy City Investigator Deputy City Attorney Deputy City Attorney Attorney Attorney Robert Sarah Lazarus Leonie Mulvilhill John M. Fujii Lee Burke Dominguez Office Assistant Legal Secretary Legal Secretary Legal Secretary Jean Sharpe Karen Copeland Joan Naideth Thuy Vi (City Atty&Admin.) (Transactions& Depts.) (Litigation&Special Projects) (Litigation&Special Projects) l (Proposed) City Attorney's Office Organization Chart 2003 CITY ATTORNEY Jennifer McGrath Office Assistant Assistant Manager City City Joan Giguere Attorney Attorney (Litigation, Scott Field Paul Special (Litigation& D'Alessandro Projects& Soecial Proiects) (Transactions& Transactions) Depts. Deputy City.- Deputy City Deputy City Deputy City Admin. Legal Attorney Attorney Attorney Attorney Assistant Secretary IV Lee Burke Sarah Lazarus Leonie Anita Balkee Joan Naideth (Trial Mulvihill (City (Transactions . Litigator) Attorney) &Depts.) Investigator Deputy City Paralegal Legal Legal Robert Attorney (Transactional)- Secretary Secretary Dominguez John Fujii Karen Thuy Vi Copeland (Litigation& (Litigation& Special Special Projects) Proiect¢) Paralegal Office (Litigation) Assistant Jean Sharpe (Receptionist City Atty. & Admin.) 6/5/2003 CURRENT AND PROPOSED *(See Legislative Strike-Outs for proposed changes which have subsequently been approved by City Council on 5/5/03) CITY OF HUNTINGTON BEACH OFFICE OF THE CITY CLERK CITY CLERK Elected Office — City Charter Section 310 ASSISTANT CITY CLERK 1 Position Acts in place of City Clerk Provides full administrative support Supervises Office Assistants, Deputy City Clerks & Sr. Deputy City Clerk Complete responsibility for Agenda/Minutes & Records/Document Control Assistant Elections Officer DEPUTY CITY DEPUTY CITY DEPUTY CITY CLERK CLERK SENIOR CLERK 110. * . 1 Position 1 Position 2 Positions Records Attends all Council Council/Public meetings with Support City Clerk and Assistant City Clerk as required Submits finished minutes Complete responsibility for agenda preparation Office Assistant I Office Assistant I Non-Typing Non-Typing 1 Part-Time Position *1 P44 Full-Time f Records Position Council/Public Support g:/where/Clerk Organization Chart Versionl.doc City Treasurer's Office Table of Organization 6/23/03 Shari Freidenrich City Treasurer Administration Joyce A. Greene Dwan Mandel Administrative Assistant Acct Tech Sr Administration A/R-Administration Vacant Vacant Volunteer Volunteer E I stration Jim Slobojan Deputy City Treasurer Administration Lorene Richardson Carolyn Kowalewski Leonie Crouch Acct Tech Sup Accounting Tech Sr Acct Tech Sr Central Cashiering Central Cashiering-Vault Business License Aron Briggs LeeAnn Benton Sherine Barakat Acct Tech II Acct Tech II Acct Tech 11 Kathy Vaughan Central Cashiering Central Cashiering Central Cashiering Field Service Rep Business License Silvia Giragossian Veronica Wehselau Acct Tech II Elisabeth Bodine Corinne Hoffman Acct Tech II Central Cashiering Acct Tech II Acct Tech 11 Central Cashiering Business License Business License Paul Grassmuck Vacant Ethel Torrence Julie Bott Recurrent-Water Recurrent-Water Recurrent-Water Recurrent-Water COMMUNITY SERVICES DEPARTMENT Director,Community Services Jim B.Engle Deputy Director Community Services Vacant Administrative Assistant Analyst Sr.Budget&Finance Cheryl Robinson Jessica Helfrich Account Tech II Joan Anderson Superintendent Manager,Facilities,Development Sup rmtendent &Concessions Recreation Human-&Cultural Services ` Beach David Dominguez \, Janeen Laudenback I Uncantnnt s Admire.Secretary Admin.Aide Admin.Secretary Kati Von Holle Gisela Campagne Barbara Gray Admire.Secretary Karen Kaufman Office Asst.II OfTice A�istant I Janice Peterson Vacant C.S.Supervisor C.S.Supervisor Art Center Beach Maintnance Specific Events Coord. gay Frankeny Dottie Hughes C.S.Supervisor Pier&Harbor Supv. Naida Osline Adult&youth sports Pmgtams Kate Hoffman Larry Neishi 4a'of July,Pier Plaza Parking&Camping City & I Parking Structure S Supernsor Supervisor Vncont Stephen Benson Marine Safety Edison Center Chief C.S.Supervisor Kyle Lindo John Valinsky Vacant or "Acting" lu-I Murdy Center C.S.Supervisor Chris Slama Existing Positions Pro eci ency Self SufficHum.Svc.Supervisor Susan Edwards SenrorCenter uman Semces gram S. dy esquctra Acurtg) Community Services Department Beach Facilities Administrative Secretary Beach Operadm�S-jb-- Marine Safety Chid ParkinglCampirg Supervisor Crewleadar Sr.Marine Construction Meter Repair Tech L�2 rne Safety Crewleader Leadvrorker Parking Barger Beady Meirterenee Mechanic Mairtfenance Worker P-1 lertenants Parking Facility Parking Facility P-1 P-2 P-1 P-1 dministration P-1 P-2 Operations Equipment Operator Parking Meter Repair Marine Safety Officers Recurrent Ldeguard I Parking AtOandants Office Assistant I P-2 P-1 P-10 Recurrent UPeguard 11 R-60 R-2 Recurrent Lifeguard Ig RI-140,RII-5.Rill-15 71-ifeguard Coord I Parking Meter Repair R-2 Jr.Lteguard Coord U R-1 Jr.Uteguard I str.1 Equipment Operator R.4 R-z Vacant or"Acting" Jr.Ldeguard Instr.II R-� Existing R-21 R=Recurrent/Part Time Community Services Department Recreation, Human & Cultural Services Division Recreation, Human & Cultural Services Superintendent SPOM$W— Reo aa*rs fto&Mftrq s Seps�a Edealceda Mlodycenler AdCelte Ik RwMeidenea�ePl R•2 A R-I Scam ftw ftspomdm Cubdor Ydmlee Cprdrata R-2 R-I R-1 R-1 CISCCCOQQ CII C1810d181 Ofl'CECOOfQ P•1 P t P-1 P•1 P 1 Ueo e caitred 1�amed Remptcsleeders SoaalNfnlcAu M.Saacesh�Sad ScSauees Dryer Ra RJ Droers Mph R-6 R�V R-I V-W Renft laden Reffdm Lech: Reaeft Leedae Cleala ReaeftAs;fth ReffdmAai M RentmAti� P•1 y.&Leap voMtess� R•10 &10 R 10 MMq- gme�mpP amd R-5+ RJ Cmindlr�udae Cmtndgeteldas Cmhedlrtn�ae tdaQdet�aloe GalayAida PrepaBan speml6eeh R-10 R A R 70 R 2 R 8 R-12 R-M CamedCmues- 9W10 YIi41dOB R-10 R-10 ■ Vacant or"Acting" Existing R=Recurrent/Part Time Community Services Department Facilities, Concessions & Development Manager Facilities, Concessions & Development Administrative Secretary Office Assistant II Administrative Aide Specific Events Coordinator Vacant or "Acting" Existing Maintenance Lead Worker R-1 R=Recurrent/Part Time Maintenance Worker R-9 COMMUNITY SERVICES DEPARTMENT FY 03/04 REDUCTIONS Director,Community Services Jim B.Engle Deputy Director,Community.Services Vacant Administrative Assistant 4M. inance Cheryl Robinson Superintendent Manager,Facilities,Developmrnt d Concessions Recreation,Human&Cultural Services David Dominguez Janeen Laudenback e n Admin.Secretary Admire.Aide Admin.Secretary Kati Von Halle TOisela Campagne Barbara Gray Admire.Secretary Karen Kaufinan Office Asst.U Office Assistant it Janice Peterson Vacant rRay Supervisor C.S.Supervisor Art Center Beach Maintnance Specific Events Coord Frankeny Dottie Hughes C.S.Supervisor Pier&Harbor Supv. Naida Osline &Youth Sports ptOs Kate Hoffman Larry Neishi 4th of July,Pier Plaza Perking&Camping Vim Parking Structure Supervisor ant Steven Benson Marine Safety Vacant or Edison Center Chief "Acting!' ® C.S.supervisor Kyle Linda John Valinsky Murdy Center Existing Positions � C.S.supervisor Chris Slama Proposed for Hum. SSelf- Suflictency Elimination Hum.Svc.supervisor Susan Edwards Full or Partial Transfer to t nt r Other Fund u n Previous Permanent Staff Reductions(02/03) Marine Safety Lieutenant Marine Mechanic Human Services Supervisor—Senior Outreach Park Naturalist Cultural Manager Recreation Supervisor—Oak View Community Services Leader—Oak View Community Services Department Beach Facilities Proposed 03/04 Reductions AdministraWe Secretary eeatll Operatbre Supervisor Marine Safety Chief ParkingfCamping Supervisor Crewleader Sr.Marine Construction Meter Repair 7edr Marine Safety Crewleader Leadworker Parking Ranger Beach Maintenance Mechanic Mai nlenance Worker P-1 Lieutenants Parking Facifty Parking Facilty P-1 P-2 P-1 P-1 1 Admkistration P-1 P-2 2 OperaW s Equipment Operator Parking Meter Repair Mama Safety Officers Recurrent Lifeguard I Parking Attendants Office Asswant 0 P-2 P-1 P-8 Recurrent Lfeguard B R-W R-2 Recrrrent Lifeguard III RI-140,RII-5.RIII-15 Jr.Lifeguard Coord I Parking Meter Repair R-2 Jr.1-leguard Coord ll a Vacant or"Acting" R-1 Jr.Lifeguard IWO ❑ Existing Equipment Operator R4 R-2 Jr.Lrfeguard R-20 Instr.0 ® Proposed for Elimination Matrrtsnarce Worker R-21 R=Recurrent/Part Time i Community Services Department Facilities, Concessions & Development FY 03/04 Reductions Manager Facilities, Concessions & Development FAdministrative Secretary Office Assistant II Administrative Aide i Specific Events Coordinator Vacant or"Acting" ❑ Existing ® Proposed for Elimination Maintenance Lead Worker R-1 ❑ Full or Partial Transfer to Other Fund R=Recurrent/Part Time l Maintenance Worker R-9 Community Services Department Recreation, Human & Cultural Services Division Proposed 03/04 Reductions Recreation, Human & Cultural Services Superintendent SPA SW— Ree Props sqmiw Efton Ceder W*Celta AACeder FeldMe twMPI R-2 Aquafis ScmlWadxr TmspmmmCmrSedar Yo6ideerCielQ R-50 P-1 P-1 P-1 Cldfodan OficeCeardnalar Cadodal Custod�l �1ke1:00fdllafp P•1 P-1 P-1 P•1 P•1 S.IhWw A.S.Redder 1-Catad Receffioeleeden SoralWmkarAssiOares SLSaoieAed0a1 Sr.Sd�ia Day R•3 A3 Drves Mce6 Ra R�V-25 MIR-IMO Reaedion Leaders Recreft Le ders Reuden leaden Ctralar ReaedimAuMft RedeafimAs4WA ReeredialAssisMrl P 1 S.Referear YS.LNP Vobflws 3wo R•10 R•10 R-10 Maaepers AdeRmePlaylpamd R•5+ Ra carwhshuelas GakyAides Pre}+arAon speadEve* R•10 R-6 R•1 R-2-8 cffmcmssas- Lreplarda Adnileha0le CMtMd hemudon SWIM Irdw s Seaefaty R-0 R-10 P 1 Vacant or"Acting" Existing ❑ Full or Partial Transfer to Grants or Other Fund *I Proposed for elimination; 75% transferred from CDBG ® Proposed for Elimination i R=Recurrent/Part Time Economic Development Department ' 3 SeniorAdmfmstratve Analystx .�?* David pBiggs >p E . � �Admin�strativegAssistant { Luann Brun"son „ n .. . 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'*-- ..=a^.. r '•!^ _aar-ems __.., - • � 'c,+t a _ �` a�:z...�'�.�:s..s:...,xxaa Fire Chief Huntington Beach Fire Department Organization Chart 2003 Admin Proposed Assistant 1) Prevention Administrative Analyst Operations Emergency Services FireMed Division Chief(9) Senior(1) Division Chief(1) Battalion�Ghief(0)[1j Coordinator(1) Admin Admin no Svcs Programs Secrets 1) Secretary (0)[1] Coordinator(1) Marketing Deputy Fire Marshal(1:)a OPS Deputy Coordinator(0) Fire Marshal (1) Contract Admin Secrets 1 Account Tech Account Tech II Fire Protection Senior 1 Fire Suppression .... . ... Speraalist Battalion Chief Volunteer •• (1)[21 Account Tech III °A,B,C' (3) ; Programs 2)[1] j RACES & CERT: Fire Safety Deputy Admin .. :..... Program Fire Marshal (1) I Speaalist (1)(2j IS Analyst III 1 Contract WMD Truck Company (1) 1 Mana eriON Captain(1),Engineer(1) Firefighter(2) Volunteer Program ; • SHIP Paramedic Truck p------000000000000q ............... Company (1) Captain (1),Engineer(1) Central Net Training Center - JPA Firefighter Paramedic (2) Training Battalion Chief(1) p Supervisor"°. 0—'—Training Deputy Fire Marshal(1) 0 DevelopmenU Paramedic Engine 0 0 Petro Chem (d) Company (7)[81 0 0 Admin Captain (1),Engineer(1) Secrets 1 0 Firefighter Paramedic (2) 0 AV Media 0 Spec (1) u Coordinator(1) Fire Protection <i r,"AN MS Ambulance (4). 0 '` Analyst(1) Speaalist(�1) Ambulance Operator Fleet Management 0 24 Crew Leader (1) Explorer 0 Fire Maint Search and Rescue 0 �Coritract'©ffi e. 0 Assistant (1) p Asst II,d Admin 1 0 0 Secrets 1) 1 [Heavy Duty Mechanic(2) 6 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 p000000000q p0000000000q Office Hazmat Metro Cities Communication 0 Asst II 1 0 Joint Powers Agreement Q Joint Powers Agreement Q Proposed Changes rs0000 °coot a000000000�d INFORMATION SERVICES REORGANIZATION PLAN ADMINISTRATION Director-Jards Ingels 629 50.24-62.24 '(ending acting assignment) 'Admi n Analys6 Principal-Colleen Keith Admin Secretary 544 32.88-40.73 413 17.10-21.18 SYSTEMS COMMUNICATIONS OPERATIONS PUBLIC SAFETY BUSINESS Communications Mgr. Operations Superv. 578 38.95-48.27 518 28.87-35.78 Part time Computer Operator-Leigh Perry P.S.Systems Mgr. Business Systems Mgr. DATA - VOICE 403 16.28-20.17 Mainframe 579 39.16.48.51 592 41.77-51.75 Computer Operator-Ken Judd P.S.Sys.Superv.-Jim Moore GIS Adminatrator-]ce Marig eG Bus. 403 16.2E-20.17 Mainframe 574 38.18-47.31 ApPs.Superv. Offke Automation Sys.Admin. Network Administrator Telecomms Spec.-Cheri Bauman 542 32.56-40.33 572 37.73-46AK 550 33.88-41.97 556 34.89-43.24 509 27.62-34.21 Technician I end 403 16.28-20.17 Technician IV-Darrtrn Down GIS Analyst-Lenlca Castrror Analyst I Analyst I Sr.Technician Technician IV-Art Mel 470 22.73-28.16 - 499 26.27-32.54 489 24.99-30.95 489 24.99-30.95 24.39-30.20 470 22.73-28.16 Technician li 427 18.35-22.72 - Technician IV-Jim Day GIS Analyst-Dennis Lwen Analyst tI-Cam He 470 22.73-28.16 499 26.27-32.54 505 27.06-33.53 Technician III-Liana Nakasone ech470 IV•Bob Meadow 450 20.57-25.48 GIS Analyst -Tom Nguy Analyst III-Stan Fink 470 22.73-28.16 499 26.27-32.54 518 2B.87-35.78 Technician IV470 22.73-28.16 Ana I GIS Analyst-Ron Upton Anayst IV 489 24.99-30.95 499 26.27-32.54 t 537 31.75-39.33 - IS Sys.Specialist 11I-Lane Branrwck Analyst IV=Steve Hoxielyst:IV 475 23.30-28.86 Library 537 31.75-39.33 537 31.75 39.33 4S r. nisi 20 Analyst IV-Tung Kao Sr.Analyst 537 31.75-39.33 550 33.88-41.97 ATTACHMENT# 1 June 16,2003 LIBRARY ORGANIZATION FY02/03 --- WITH 15% ($564,695) REDUCTIONS/TRANSFERS .. r Past FYs EliminatiW-2— s Ron Hayden ■ m _ c Library Director divrsion headNi positions A x • .. .. Linda Boucher Lib a3ly Services Managers Q . AdrrdMsbatvieAssistant RaEd C9Grd.+ . c Janet LyonUbraty Baa_rd� i 3 HB P/ayharse i FHB Arf League' t Volunteer Coordinator t t ���b'�Patrons'FotmtlaGon> �yrertdsdfheL)brmy,,. � �� �Ak. � , tact � e Nancy Williams Sherrie Daugherty - Roger Hiles Senior Librarian - FSenior Librarian Senior Ubraiian Systems and Support Services Clu sFOTL l t Literacy VOhrMEBrsReferenceGeriealogtCal Soaery 4wary P2hOrl S Forindabo Ui— Kevin Moran Mary Wilson Branches Childrens Librarian Librarian Computer Systems Circulation/Maint. Gary Shippey Lia Bushong Christine Moore Media Coordinator -W Lee BeltZ�x'`' .' Q- - Librarian Librarian Kim Will"a.' x Library Spedalists .; tlhrerialt- 'ys Library Specialist Senior t`BANNING'w°�'„� s`tIDn. Valerie Schmidt Sub Utitanans PT b Gaudia Locke Susan Korson Librarian PT Library Specialists Librarian v v MarkAlvardo OAK VIEW Custodian _ g 2 PT Ub Speaellsts Janet JudsonPages(7) _° Rlcrard Lorenz Mike Kalil t,4 PT Grand-slatf Librarian - .-�_�.......�.,.�.�-:� .rComp�Asst Maintenance PT - ComputarAssts PT(5) Custodtan PT Barbara Richardson :- - Utxary Specietlsts Librarian Reception Technical Services/ hMAIN`STREET Acquisitions ;. �'�'VACANT library Spe tialrsts Lynn Distell Carol Loch Rose Saylin MYw Library Svs.Clerk Library Spec.Senior Lit eracy Specialist Jan Halvorsen Librarian PT 3fTE pages;:; Mary Castillo Arms Combs Menie Sager Library Services Gar, Library Clerk Sped alists s Library Support Groupe va�ar,t Library—dark, Lit Coord PT(4) Eliminated from GF ElliotNikibn x rpmyCreapeau LitiraryS Specialist Library Services Clerk Fart�glyr terary Spec Transfer to LSF � Lori Ellison Lori Hellinger V2 Library Processing Clrk Library Services Gerk Ut Coorii PT(4) Julie BixbyTransfer to IS Dept � $mob I'?:(5) �' ���..u�. �_ �,,�� Library Processing Grk .a Trey HallGrant Funded Sub Ub perks(13) UFCoad PT(4) Library Processing Clrk Transferred to Murphy Branch Pages(s> I.S. PLANNING DEPARTMENT January 2003 Howard Zelefsky Planning Director Scott Hess, AICP Planning Manager Advance Code Enforcement/ Current Planning/ = Planning/Zoning Neighborhood Planning Administrator Preservation Commission Mary Beth Broeren Bill Zylla AICP Principal Planned Herb Fauland Principal Planner Principal Planner Neigh. Preservation Ricky Ramos Michael Strange Jane James Robin Lug ar Associate Planner Senior Planner Senior Planner g (p/t) Administrative Michael Fuentes I Assistant Rosemary Medel Paul Da Veiga Associate Planner Sr. Code Enforce. Ci Associate Planner Officer Op Ramona Kohlmann Tony Duarte Pla Administrative Jason Kelley Ron Santos Secretary Assistant Planner Code Enforcement Officer(CDBG) EAate Carvalho Assistant Planner Judy Demers AI Brady Planner Office Assistant Vacant ...... Rami Talleh (Receptionist) Code Enforcement ;Susan Pierce......ACP; Sr.Admin Analyst I Assistant Planner Officer Contract Plan Kathryn Schooley Rich Massi Checker Office Assistant Catherine O'Hara : •===.= ..=•=====- Andrea Lowman (Code Enforce.) Code Enforcement Sergio Martinez Contract Planner ; Officer Contract Plan Planning Intern Flo Uchin :• Checker Office Assistant Nancy Wiese ............ Vacant (p/t) Code Enforcement Planning Intern Officer Brian Hatfield Brian Hauff Student Intern Code Enforcement Officer(1/2 CDBG) Vacant Richard Hedden Data Entry (p/t) Code Enforcement Officer Martha Villasenor Code Enforcement Officer(p/t CDBG) HUNTINGTON BEACH POLICE DEPARTMENT TABLE OF ORGANIZATION ADMIN ASSISTANT CHIEF OF POLICE EXECUTIVE OFFICER CHIEF KENNETH GLORIA STOROVICH SMALL LT.D.JOHNSON PROFESSIONAL STANDARDS UNIT BUDGET BUREAU SGT.C.BRYANT SHAWNA KRONESCHMIDT SGT.G.MEZA ACCOUNTING/PURCHASING - JEANELANG INVESTIGATION DIVISION UNIFORM DIVISION ADMINISTRATIVE OPERATIONS DIVISION CAPT.J.ARNOLD CAPT.T.THOMAS CAPT.W. MAMELLI GENERAL INVESTIGATION BUREAU SPECIAL INVESTIGATION BUREAU RECORDS BUREAU TRAFFIC/AERO BUREAU PATROL COMMUNICATIONS BUREAU COMMUNITY POLICING BUREAU SUPPORT SYSTEMS GROUP LT.R.BURGESS LT.P.LINKER DENISE ROBSEL LT.W.PETERSON BUREAU MARILU CANAS LT.J.PEREZ SERVICES BUREAU JIM MOORE LT.W.STUART CRIMES AGAINST klNTELUGENCE E/ AERO UNIT EXECUTIVE OFFICER TEAM COP _ ALARM OFFICE PERSONS UNIT- / RECORDS UNIT SGT.T.ARNOLD LT.R.K.MILLER JIM CARR SGT.S.JOHNSON UNIT - PERSONNEL ANALYSTCAROL PHELPS COMMUNITY LIAISON TEAM.DOVE TRANSCRIBING UNIT PARKING ENFORCEMENT UNIT WATCH COMMANDER SHIRLEEN MCNAMEE CRIMES AGAINST K PETERSON LT.J.B.HUME PROPERTY UNIT ICS UNIT NEIGHBORHOOD WATCHBUSINESS WATCH PERSONNELUNIT STEVE HOXIE SGT.C.FILICICCHIA BRIGHT CROSSING GUARDS WATCH COMMANDER SUZIE WAJDA RACHEL CLARKE TUNG KAO OFC.L.GALLATIN F.WHITTON LT.C.JUNGINGER OFC.G.GOSPER t OPERTY UNIT SECURITY 8 ELECTRONICS TRAFFIC ENFORCEMENT UNIT WATCH COMMANDERVOLUNTEER PROGRAMS DARRIN DIXON RRIN KOSSKY _ (vacant) LT.L.EDWARDS - SGT.B.TIDRICK DOWNTOWN FOOTBEAT OFC.G.DAVIS RADIO SHOP MOTOR UNIT ACCIDENT JIM DAY ECONOMIC CRIMES UNIT - WATCH COMMANDER SGT.W.MARTIN INVESTIGATION SGT.R.BUTCHER UNIT LT.T.LINDSEY NET FMANAGEMENT SGT.M.REYNOLDS DONNELLY RS GRAPHICS/SPECIAL REPORTS SCIENTIFIC INVESTIGATION UNIT WATCH COMMANDER SYLVIA FRANKLIN (vacant) LT.B.KELLY NIT PAYROLL TEIN GAIL BALLONE CHERYLNGUYEN ET MENTnt) GENERAL - - _ SERVICES DEBBIE DOVE BUILDING MAINTENANCE Revised 3/25/03 P u brl ic llVo.rks fikdmin-i;sFt o_n �c'-��1� 7'35.� x�- � Y,-� .i a .c.�- - g;�+,id3•_p. -� s� '�'h__. A ; Director of Public Works PROPOSED Deputy Director of Administrative Public Works Assistant Office Accounting Administrative Principal Assistant II Technician II Secretary Admin Analyst Maintenance Operations Engineering Transportation Utilities Division Division Division Division Maintenance j City Engineer Transportation Utilities Operations Manager Manager Manager Mainte,ganc., Ope�rI#. ns Maintenance Operations Manager Senior Admin Administrative Analyst Secretary Accounting Field Service Technician II Office Representative Assistant II (2) Park Fleet Street/Facilities Maintenance Tree Maintenance Maintenance Maintenance 2 Supervisor Supervisor Supervisor Supervisor Park Maintenance Tree Maintenance Mechanical Maintenance Street/Facilities Maintenance _ Maintenance Opqr ations_, Parks� "`........... i Supervisor Parks Northern Southern Irrigation Parks Parks Repair rew ea er— Crewleader— Crewleader— Irrigation Maintenance Service Park Maintenance Park Maintenance Worker Automated Irrigation Specialist Maintenance Worker (3) North Median/ South Median/ Route I Route 2 Route 3 ) ( Route 4 Route 5 Route 6 Roadsides Roadsides ea wor er— Leadworker— Leadworker— Leachvorker— Leadworker— Leadworker— Leadworker— Leadworker— Landscape Landscape Landscape Landscape Landscape Landscape Landscape Landscape Maintenance Maintenance Maintenance Maintenance Maintenance Maintenance Maintenance Maintenane Equipment Equipment Equipment Equipment Equipment Equipment Equipment Groundsworker Operator— Operator- Operator— Operator— Operator— Operator— Operator— Landscape Landscape Landscape Landscape Landscape Landscape Landscape (2) Maintenance Maintenance Maintenance Maintenance Service Service Worker Service Worker Worker Worker (2) Maintenance Operations - Trees .......... Tree Supervisor CTree Maintenance Erewleader—Tree Maintenance Trim Crew 1 Trim Crew 2 Leadworker— Leadworker— Tree Maintenance Tree Maintenance Equipment Operator- Equipment Operator- Trees Trees (2) (3) Maintenance Service Worker Maintenance Operations - Fleett �,�,a .dam' •.� sr{�� r ,��` E.��.x'�€h""".� -�"-'-.�.�sR �'�+'�'e` y„�"�""''s�cg2:: `"%'a'< w�,,�N- -� =�- .r.�%�"�`�' fi .�P � _-:. » � `c{,��� .F ✓ `.'�'y -,;, -'.'�zF�-.�1.e �s`y. �y:`'.«x,-.a�.+���� ?f"'�;�� � S-..aax..d ��,,f�gZW.�-.a iv�+`y��-:�... .... ,. :.-.3 _-- .z_;.,,ter--...:.,_:. .:�]._...- ....-Y_..._.._...,.-..•s.{.- :__..., -......,_ ..�-.,cs.-:5;:--...... .. .-,*,. ._..... ._.�"'�_. ,.:. .•,r-,54.3:-'f.E?.. ......-�, .•..m..K's°5.,.�:z. . _•...... Supervisor Mechanical Maintenance Equipment Services Fleet Maintenance Body Shop Crewleader— Crewleader— Equipment Services Crewleader Auto Maintenance Equipment/ Vehicle Body Repair I T- -- F - Mechanic 11 Leadworker-Equipment/ (2) Auto Maintenance Vehicle Body Technician Mechanic III Equipment Support (3) Assistant Mechanic Il (8) Tire Service Worker _ M:ai.ntenance - Stree_t/Facirlities Supervisor Street/Facilities Maintenance Building Maintenance Street Maintenance Technical Facilities Crewleader—Facilities Crewleader—Street Crewleader—Facilities Maintenance Maintenance Maintenance Carpenter Leadworker—Facilities (3) Cleaning Paving Slurry Facilities Maintenance Painter Technician (2) Electrician Leadworker—Street Leadworker—Street Equipment Operator— Maintenance Maintenance Masonry Worker Streets (3) Equipment Equipment Operator— Operator Grader Streets Maintenance (2) Service Worker Equipment Operator— Streets Maintenance Service Worker Maintenance (3) Service Worker (3) Transportation ;�nz—-_� -[-f"y�tea'' �'_���•'��.*�`F�._ _- , Transportation Manager Signal& Transportation Lighting Maintenance Manager Sign & Marking Maintenance Crewleader—Traffic Associate Crewleader—Signs& Signals& Lighting Traffic Engineer Principal Engineer Markings 1 .1 —7— Engineering Traffic Electrician Maintenance Service Technician Traffic Signals Worker—Traffic (2) Leadworker— (3) (2) Traffic Markings Leadworker—Signs Traffic Maintenance Service Worker—Traffic j (3) Engineering - Capital/NPDES-. City Engineer i tion (:Capital Projects Subdivision N.P.D.E.S. Construction Manager Principal Civil Principal Civil Water Street, Sewers, Engineer Engineer Design Storm Drain,& Special Projects Administrative Environmental Specialist Principal Civil Principal Civil Engineer Engineer Associate Civil Engineer Associate Civil Engineer (2) (2) Civil Engineering Civil Engineering Assistant Assistant (2) Engineering Technician En ineerin - C anstructio_n/S-4 -1 ision r .� �,,' ��r . �..:.... City Engineer Construction Capital Projects Subdivision E.S.N.P.D. [Construction Manager Principal Civil Engineer Associate Civil Engineer(2) Landscape Architect Inspection Construction Su rvev Management . Construction Inspector Senior Contract Survey Party Administrator Chief Plan Check Permittin & (�) g (2) Processing Public Counter Engineering Survey Construction Inspector Technician Trainee Technician (3) (2) {2) Plan Checker PW Engineering Technician =Vti (ities - Admn�. & Dist�i��ua�-lion w . Utilities Manager Wastewater Production Senior Administrative Distribution Analyst Water Distribution Engineering Aide Administrative Warehousekeeper Supervisor Secretary I I C Maintenance Meters Office Assistant[I Stock Clerk (2) (2) Crewleader Water Distribution Maintenance Crewleader—Water Distribution Meters I I I — F I ___1 Leadworker—Water Leadworker—Water Leadworker—Water Leadworker—Water Distribution Distribution Distribution Distribution Meters Maintenance Maintenance Meters (2) (2) Accounting Tech. 11 Equipment Equipment Water Meter Field Service Operator-Water Operator-Water Repair Technician Representative (2) (2) (3) Water Service Water Utility Locator Maintenance Worker Worker Sr Water Meter Reader Water Service Worker (3) Worker Water Meter Reader Maintenance (4) Worker (6) If � - ,Vastewaterja _ Production . Utilities Manager Wastewater Production Distribution Telemetry Technician Wastewater Supervisor Water Production Supervisor Wastewater Lines Wastewater Pumps (:Pumping/Supply Water Quality Leadworker Leadworker Crewleader— Water Quality Wastewater Operations Wastewater Operations Water Operations Coordinator Leadworker— Equipment Operator Water Operations Equipment Operator Wastewater �'1'astewater (2) Cross Connection (e Control Specialist If Wastewater Pump Water Systems Maintenance Service Mechanic,Senior Technician III Water Quality Worker (2) Technician (2) Wastewater Pump Mechanic Water Systems Maintenance Worker Technician 11 Mainteance Service (3) Worker _ Water Systems Technician 1 (2) Sharon Griffin 9611 Pollack Huntington Beach, CA 92646 June 20, 2003 Honorable Mayor Boardman and City Council Members 2000 Main Street Huntington Beach, CA 92648 � Dear Mayor Boardman and Council Members, SUBJECT: Proposed Council Action on July 7, 2003zz On July 7, 2003, you will be asked to approve changes to the 2002-03 City budget. full time permanent position is identified in that document as one of many potential filled positions to be deleted from the current budget. I strongly request that the City Council work with City Administration to consider alternative solutions to solve the budget deficit without eliminating filled permanent positions. The following are some of my thoughts that would improve the budget deficit. Sell City owned surplus property while the real estate market remains high. In the June 16, 2003 City Administrator's weekly report, it was reported that the Redevelopment Agency-owned property at 438 Main Street had been sold. The sale netted approximately $887,000 after sales commissions and its share of closing costs. Vacant land in the City is valued at 1.5 million dollars per acre; therefore, if surplus properties were sold, the City could solve the deficit issues, add a considerable amount to the reserve fund and increase the property tax rolls. The function of the Buyer position is to procure items at the lowest possible cost from reliable vendors. It is ludicrous to eliminate a Buyer position when revenue is down that will result in items being purchased without the benefit of the services of a professional buyer. �� �/3/4S Page Two Letter to Mayor & City Council Members Proposed Council Action on July 7, 2003 If permanent employees are released, the individuals will be forced to re-evaluate their lifestyle and eliminate all unnecessary spending. They won't be buying a new car, furniture, finishing their home improvement project, etc. resulting in lost jobs in other industries, thus effecting revenue for the City. The City has a large number of contract and temporary employees that should be eliminated prior to currently filled full time permanent positions who have proven their loyalty throughout the years. Temporary and contract individuals know that their position is temporary and have not planned their life and career around their job. In February, 2002, 1 was the recipient of the Mayor's award for exemplary service to the City of Huntington Beach. Now I am questioning the validity of that program. I have been a dedicated employee of the City for the past eighteen years and consider Huntington Beach my family. As a member of this family, I hope and pray you will consider alternative actions than what has been proposed by Administration. Sincerely, ✓4C� Xt",� / Sharon Griffiin Buyer, Administrative Services c: Ray Silver, City Administrator William Workman, Assistant City Administrator Clay Martin, Director, Administrative Services Richard Amadril, Central Services Manager Connie Brockway, City Clerk I✓i 4 lJi s IN ttoProposeChangaf. - Hun' each FiscalYear 2 002 2 0 Budget Ray Silver, City Administrator William P. Workman, Assistant City Administrator Clay Martin, Director of Administrative Services June 23, 2003 r S qity IJf3 ��V- Overview Changes made to FY 02/03 Budget �� At Adoption With 1st Quarter Report With 2nd Quarter Report :1; Review of Reductions in Previous Fiscal Years Review of Reductions Process •� Review of Recommended Reductions R), Review of Key Departmental Highlights •1; Review of Department Reorganizations Next Steps Z Changes Made to the. Fiscal Year 2 -00212003 Budget S city H �' Issues Affecting Beach,v The Economy — The national,, state and local economy's continue to languish, affecting two of the General Fund's largest revenue sources - sales tax and utility users tax. �•� Mandated Programs — The Federal and State governments continue to add more unfunded mandates on local government, such as N PDES, which cost the city between $9 to $14 million annually A•� Legislative Actions — The State Legislature continues to impact local government revenue sources: Vehicle License Fee (VLF) b� AB 411 — Water Quality ERAF rom AB 749 — Workers' Compensation 4 S City Issues Affecting Huntington Beach The Courts — The Court System continues to impact local governments on many important revenue related issues,. such as the Retirement Tax Override decision is Increasing Fixed Costs — The city, as does the business community, continues to experience increasing non-discretionary fixed costs for insurance, postage, energy (electricity and fuel). Additionally, workers' compensation, retirement, and medical costs continue to escalate. 5 S ity Sales ax Revenue Comparison OfBudgeted And Actual Revenue $35,000 $30,000 o $25,000 0 0 3 $20,000 c $15,000 x co H $10,000 $5,000 $0 1989/90 1990/91 1991/92 1992/93 1993/94 1994/95 1995/96 1996/97 1997/98 1998/99 1999/00 2000/01 2001/02 2002/03 Fiscal Year ■ Budgeted Sales Tax Revenue ❑Actual Sales Tax Revenue B Projected Sales Tax Revenue 6 so 6ty Changes Made at Budget Adoption �D, The City Council made the following ongoing changes to the General Fund with the budget adoption on September 16, 2002 : �� Reduce- Sales Tax revenue projection $8001000 (from $26,827,240 to $26,027,240) S qity Changes Made with 1st Quarter Report .)p The 1st Quarter Report presented c one-time reduction to beginning fund balance of $2 .' 0 million �lk The City Council made the following ongoing revenue changes to the General Fund : .. Reduce Sales Tax revenue projection an additional $3,500,000 (from $26,027,240 to $22,527,240) �: Reduce UUT revenue projection an additional $1,428,000 (from $20,900,203 to $19,472,203) .. Reduce Use of Money $200,FOOO 8 Changes Made with Is' Quarter Report g� The City Council made the following one-time revenue and expenditure changes to the General Fund in response to revenue reductions: .. Increase Redevelopment Agency debt repayment $4,000,000 (from $2,200,000 to $6,200,000) Direct departments to reduce operating expenditures $4,000f 000 Defer capital projects $2f 364f 000 9 S 'ty --' Hf3 Changes Made with 2nd Quarter Report a� The City Council made the following ongoing revenue changes to the General Fund : :: Reduce UUT revenue projection an additional $637,rOOO (from $19,472,203 to $18,835,203) :: Allocate Transient Occupancy Tax (TOT) to Redevelopment Agency $1,F1271000 (from $2,910,637 to $1,738,735) .� Reduce Building & Safety revenue projections $107,000 Increase miscellaneous revenues $327,000 10 Gib S ry• ' Changes Made with 2nd Quarter Report The 2nd Quarter Report presented the following ongoing expenditure increases to the General Fund : �: Miscellaneous expenditures $383,rOOO �� Increase liability reserves $1,301,000 Annualized PERS Safety Employer Rate $2,031,000 Ci S ty --- Changes Made with 2nd Quarter Report The City Council made the following one-time expenditure changes with the 2ndQuarter Report in response to revenue reductions and expenditure increases: �� Defer equipment purchases $ lf977,000 12 S *ity PJ -, 0,0 Summary Year Ongoing Issues One-Time Response Sales Tax - $4,3271,000 RDA Transfer to General Fund - UUT - $2,065,000 $4,0001000 TOT - $1,127,000 Total Department Savings - Liability Reserves - $1,301,000 $4,000,000 Annualized PERS Rate - Deferred Capital Projects - $2,031,000 $2,364,000 Miscellaneous - $694,000 Deferred Equipment Purchases - $1,977,000 Miscellaneous - $172,000 TOTAL ONGOING ISSUES TOTAL ONE-TIME RESPONSE $11,545,000 $12r513f000 One-Time Issue Ongoing Response Reduced Beginning Fund FIS Revenue - $327,000 Balance - $2,000,000 13 8 Changes Made to Previous Fiscal Years SO 6ty V ERAF In 1992/1993 and 1993/1994, in response to serious budgetary shortfalls, the State Legislature and administration permanently redirected over $3 billion of property taxes from cities, counties, and special districts to schools and community college districts wr The term TRAF (Educational Revenue Augmentation Fund) is often used as a shorthand reference for this shift of property taxes. 15 xs City v. ERAF (continued) a� Since Fiscal Year 1992/1993, $7.0 to $8.0 million in property tax revenue has been shifted from Huntington Beach to the State each year. Over the last ten years the State has diverted $70.0 to $80.0 million . 16 S City Fiscal Year 2001/2002 m� With the adoption of the fiscal year 2001/2002 budget the City Council �� Reduced revenue projections by $9.0 million in response to the Howard Jarvis Property Tax Override lawsuit �� Reduced expenditures by $8.0 million from fiscal year 2000/2001 • Personnel $1 .97 million • Operating $6.03 million S city 0 Fiscal Year 200212003 9' With the adoption of the fisca l year 2002/2003 budget the City Council �� Decreased overall revenue projections Increased revenue of $2.8 million over fiscal year 2001/2002, primarily the result of the fee study Reduced expenditures by $7.9 million from fiscal year 2001/2002 revised budget • Personnel $2.58 million • Operating $5.32 million 18 Review ofReductions Process Su4city Reductions Process fr City Administrator directs the Administrative Services Director to develop strategic reduction plan :� The department heads review and discuss reduction plan Department head changes are incorporated into the reduction plan $a Departments develop Decision Packages for each General Fund business unit with 5%, 15%, 30%, and total elimination scenarios. 20 Reductions Process Departments present Decision Packages to City Administrator., Assistant City Administrator and Administrative Services Director, reviewing impact statements of each reduction Department heads and City Administrator develop $ 11 . 5 million in proposed reduction 21 5 ty --• H. Reductions Process �; Budget reductions were derived with consideration for the following : �� Core Services/Core Service Levels �� Self-Supporting .� Mandated Programs 6� Priority Services �� Reductions presented to City Council 22 Review o!fRecommended Reductions S pity Hun' �. Citywide Information 41, Total proposed citywide reductions $11 .5 million . Total General Fund positions affected by reductions 111 .20, value of personnel changes $8.00 million . Filled Positions Eliminated 50.00 (includes 11 sworn positions frozen and unfunded) Vacant Positions Eliminated 44.75 (includes 11 sworn positions frozen and unfunded) Positions Transferred or Revised 16.45 • Total Temporary Part-Time funds reduced $0.53 million • Total proposed operating and capital reductions $3.02 million. 24 S ty. H. Potential Staffing Reductions *31; A total of 39 potential lay-offs result from these reductions (50 filled positions eliminated minus 11 sworn positions transferred to existing vacancies then frozen and unfunded) This may be reduced by transfers to retained vacant positions and retirements (CalPERS 2-Year Additional Service Credit) �o Formal lay-off processes including outplacement resources will be implemented upon City Council action excepted July 7, 2003 25 S ity Full- Time Positions Effective July 8 2003 General Fund Adopted Table Eliminated Transferred Revised Total General Revised Table Department of Organization Positions Positions Positions Fund Positions of Organization (all funds) (filled and vacant) (no change to T.O.) (no change to T.O.) Affected (all funds) City Council 1.00 0.00 0.00 0.00 0.00 1.00 City Attomey 14.00 0.00 0.00 1.00 1.00 14.00 City Clerk 8.00 1.00 0.00 0.00 1.00 7.00 City Treasurer 16.00 0.00 0.00 0.00 0.00 16.00 City Administrator's Office 13.00 4.00 0.00 0.00 4.00 9.00 Administrative Services 49.00 3.00 0.00 1.00 4.00 46.00 Building&Safety 27.50 0.00 0.00 0.00 0.00 27.50 Community Services 67.50 6.00 2.95 0.00 8.95 61.50 Economic Development 17.00 0.50 0.00 0.00 0.50 16.00(a) Fire 159.00 13.25 4.00 0.00 17.25 155.00(b) Information Services 18.50 0.00 0.00 0.00 0.00 18.50(c) Library Services 40.25 4.00 2.00 0.00 6.00 36.25 Planning 23.50 3.00 0.00 0.00 3.00 21.50(d) Police 385.00 26.00 0.00 0.00 26.00 371.00(e) Public Works 267.00 34.00 5.00 0.50 39.50 235.00(I) TOTAL 1,106.25 94.75 13.95 2.50 111.20 1,035.25 (a)Includes elimination of 0.50 FTE outside General Fund. (b)Includes elimination of 0.75 FTE outside General Fund and retention of 10.00 sworn FTE frozen and unfunded. (c) Does not account for recent reorganization approved by City Council. (d)Includes elimination of 1.00 FTE outside T.O.and not counted toward Revised T.O. (e)Includes retention of 12.00 sworn FTE frozen and unfunded. (f)Includes elimination of 1.00 FTE outside General Fund and addition of 3.00 FTE outside General Fund. Definitions: T.O.=Table of Organization(the total FTE's authorized by City Council). FTE=Full-Time Equivalent(1 full-time employee equals 1 FTE). 26 S city f3 History ofFull- Time Positions :% There were 1 ,099 . 50 budgeted positions in FY 1990/910 a> The highest staffing level was 1 , 146 . 50 budgeted in FY 2001/02m All increased staffing was outside the General Fund . :. The revised FY 2002/03 staffing level resulting from these reductions is 1,035 . 25 . s pity _. H Eliminated TemporaryPart- Time Funding Effective July 8, 2003 Department Reduction City Administrator $102,632 Administrative Services $20,000 City Attorney $19,041 City Treasurer $26,000 Planning $38,448 Fire $18,315 Police $43,961 Library Services $100,517 Community Services* $106,637 Public Works* $60,725 TOTAL $536,276 * Includes Overtime Reductions: $2,500 in Community Services and $13,760 in Public Works 28 S OperatinglCapital Reductions Effective October 1 2003 Department Reduction . City Council $15,950 City Administrator's Office $296,921 City Treasurer $29,070 City Attorney $450,000 Administrative Services $240,000 Economic Development $90,596 Information Services $973,745 Planning $96,500 Police* $74,602 Library Services $136,858 Community Services $533,325 Public Works* $304,250 TOTAL $3,241,817 * The following items to be added NPDES $100,000 and 800 MHz $125,000 29 Review qfRecommended Department Highlights +*** .-& Departmental Highlights flo, City Council r, mas Reduced travel for lobbying efforts invs Eliminate Contract Services regarding Agenda Forgo automatic expense allowance increase ° City Administrator's Office Eliminate Special Project Managers t.j Eliminate BEST Program Eliminate Public Information Specialist Elimination of all HBTV-3 programming except City Council and Planning Commission meetings 31 S city --- Departmental Highlights �� City Attorneys Office �� Elimination of $450,,000 of outside legal counsel �. Revise Deputy City Attorney III position to Deputy City Attorney IV position �. Eliminate temporary part-time intern position City Clerk's Off ice �. Elimination of Deputy City Clerk position (approved by City Council on April 21, 2003) 32 S gity faun De artmentalHighlights � A1•16 Administrative Services Reduce citywide training programs Eliminate Senior Accountant position Eliminate temporary part-time accounting staff Reduce outside accounting services Elimination of Buyer position wob Economic Development Elimination of Economic Development Project Manager and reduce special projects a•+ Reduce marketing events 33 B13 Departmental Highlights Information Services :: Eliminate $975,,000 in projects • Optical Imaging • Disaster Recovery • Financial Business Systems Modules Building & Safety :� None �� Planning �� Elimination of Senior Administrative Analyst :: Reduce Code Enforcement effort and eliminate two Code Enforcement Officers 34 +" .-h H. DepartmentalHighlights �•� Fi re Eliminate funding for a Paramedic Engine Company, including 3 Fire Captains, 3 Engineers, 3 Firefighters Eliminate Fire Battalion Chief position Reduce life safety education in schools Reduce fire prevention life safety inspections �•s Reduce public education programs to community groups and businesses Reduce fire cause and origin investigations Reduce city employee safety program Transfer information systems responsibilities to Information Services Department 35 S pity HO H. BexA 1 DepartmentalHighlights •� Police Elimination of funding for 2 Sergeants and 10 Police Officers. Elimination of a Captain, Lieutenant, Sergeant, and 11 civilian positions Complete reorganization of Police Department from 4 to 3 divisions (approved by City Council on February 3, 2003) anqm Reduce Scientific Investigations Unit Add Civilianized ]ail Manager was Reduce Crossing Guard hours Reduce Gang Enforcement Reduce Narcotics Enforcement Reduce Vice and Intelligence Reduce Investigations Reductions have no impact on staffing in uniform patrol 36 SU46ty DepartmentalHighlights teat) Library Services was Eliminate two branches from the General Fund (two branches remain in the General Fund) Eliminate two positions (Library Specialist, Information Systems Specialist) Reduce book budget $221,,000 (34%) • Reduce magazine subscriptions from 650 to 550 • Purchase 1,141 fewer children's books Reduce Sunday operating budget 15% Greatly reduce use of temporary part-time pages 37 S ity Hw" yeah„ DepartmentalHighlights �• Community Services Elimination of Marine Safety Officer and Marine Safety Boat Operation Elimination of Senior Social Worker Elimination of support for: Concert Band, Sister City Program, and Newland House Docent Program Elimination of subsidy to General Fund to the Art Center and Project Self Sufficiency Reduced hours of operation at Edison and Murdy Community Centers Elimination of Deputy Director and Maintenance Service Worker (Fleet Maintenance) City Treasurer was Eliminate Part-Time temporary staffing Reduce Training €•s Reduce supplies 38 S gity Hw DepartmentalHighlights • Public Works Eliminate 34 positions and transferring/revising 5.5 positions Consolidate Maintenance and Water Warehouses Reduce vehicle body repairs Eliminate pesticides crews Reduce engineering services Perform only safety related building maintenance Increase tree trimming cycle Reduce concrete repairs and provide remaining work by contract Reduce response time to street repair calls 39 J3 Review of Department Reorganizations rS N ty -_- Fire :m Eliminate funding for 1 Fire Paramedic Engine Company .. Eliminate Funding for 3 Captains, 3 Engineers, 3 Firefighters; reduces General Fund expenditure by $865,857 Eliminate Battalion Chief Assigned to Emergency Operations Center .. Duties assigned for EOC, Paramedics, HazMat Response reassigned to other sworn and non- sworn mid-managers; reduces General Fund expenditure by $106,,519 and FireMed Fund expenditure by $35,506 41 Fire Eliminate funding for a Sworn Fire Prevention Specialist and Eliminate a civilian Fire Education Specialist �� Results in a reduction in Fire Education and Fire Prevention services; reduces General Fund expenditure by $168,991 d� Eliminate Temporary Fire Prevention Analyst .� Duties reassigned to full-time Fire Prevention Analyst; reduces General Fund expenditure by $33,315 42 S city --. Fire �", Eliminate Administrative Secretary Duties will be reassigned to other support staff; reduces General Fund expenditure by $56,r389 o� Move Expenditure for 3 Paramedics to FireMed Fund r� No service level impact; reduces General Fund expenditure by $290,r196 �8 Move Expenditure for 1 Mechanic III to FireMed Fund No service level impact; reduces General Fund expenditure by $67,f838 43 S w. ry. Fire CIP', Move Expenditure for IS Analyst to Information Systems Department :: No service level impact; reduces General Fund expenditure by $38,,418 and FireMed Fund expenditure by $38,418 wOrk Total Reduction : $ 1,614,,256 �: Represents 8.77% of Fire Department General Fund Adjusted Budget Eliminates funding for, deletes, or moves 17.25 positions from General Fund SO i" Him xL Information Services 4; Council approved an Information Services Director and a new Information Services Department to consolidate all information system functions • Currently, information system functions exist in Police, Fire, Public Works, Library, and Information Services Department There is also a group of contractors functioning as a central Information Services 45 S ity H Information Serviees ,0 •� Human Resources, Administration and IS have met with key employees and all department heads involved in the consolidation, and conferred with labor groups Existing employees retain their current salaries, and in a few cases, receive a slight increase There are some title changes and all the classifications were re-written or revised to coordinate with the reorganization structure and responsibilities 46 S Pty H . Information ervices Current authorized Proposed IS Positions IS positions after reorganization and reductions IS Department 18.5 39.5 Other Departments 13 0 Contract FTE 15 3 Total: 46.5 6/16/03 42.5 8/1/03 Includes conversion of 8 contract FTE to full-time positions. Reduction of Contract FTE & Mainframe Support 4.5 Total: 38.0 1/1/04 47 Information Services - Benefits d� IS workgroups will be in communication with each other and make cooperative decisions from a citywide viewpoint, protecting compatibility and taking advantage of economies of scale for purchases a: IS workgroups will avoid duplication of effort and expenses as a single body �'• Contractual expenses for technical support services will be replaced with less expensive, in-house employees, which will also help retain the city's knowledge assets U+S ity Information Services - Benefits 4: IS as a single body will provide the ability to cross- train, and help lessen the impact of shrinking budgets and resources within the departments with small IS workgroups. o> The technical issues and associated costs involved in maintaining five separate IS groups will be reduced. 49 S pity Hun' xh„ Information Services - Goals Reduce dependency on contractors 401, Train and cross train IS staff for citywide support ;•), Develop citywide Master Technology Plan 4•ob Develop citywide standards, policies, and procedures. Q, Complete existing s/w implementation projects 461; Promote E-Gov transactions �•� Enhance website �•� Build Internet/Intranet functionalities �•� Begin Links program and various user groups 50 SO ity City Attorney "s Office wdip; In 1999,, the City Attorney s Office A reorganized to create two separate divisions : :: Litigation The duties of the Litigation Division include: (1) representation of the city in all types of civil litigation, both reactive and pro-active; (2) provision of on- going advice regarding all personnel issues, including grievances; and (3) oversight of outside counsel retained to represent the city. 51 (SO 6 H- Jon City Attorney 's Office :a In 1999,, the City Attorneys Office reorganized to create two separate divisions : �. Transactional The duties of the Transactional Division include: (1) provision of all on-going legal support to the City Council, officials, and staff; (2) preparation of all contracts, ordinances, and resolutions; (3) staffing to all boards, commissions, and committees; and (4) civil and criminal prosecution of code enforcement matters. 52 S city �. City Attorney 's Office (continued) °• A management position, Assistant City Attorney, was created for each division. Both Assistant City Attorney positions .were filled from senior internal staff and two Deputy City Attorney III positions were eliminated �> Each Assistant City Attorney supervises two Deputy City Attorneys and related- support staff members in their division. In addition, each Assistant City Attorney is a second-line supervisor for the department in the absence of the- City Attorney 53 Police Department Reorganize from 4 Divisions to 3 Divisions :. Eliminate Captain and support staff •� Reduce number of officers in support assignments :. Eliminate Funding for 2 Sergeants and 10 Police Officers and eliminate a Lieutenant Eliminate vacant positions in Scientific Investigations .: Supervising Criminalist and Senior Criminalist Civilianize Jail Manager Position .. Eliminate Sergeant and add civilian jail manager 54 Police Department (continued) 4)v Reduce number of civilian support staff �. Eliminate 8 civilian positions C; Transfer Systems Group staff to Information Services Department :. No reduction in overall staff, but improved efficiency citywide oa Total Reduction - $2f 384,r309 �� Captain, Lieutenant, 3 Sergeants, 10 Police Officer and 11 civilian positions :o This plan maintains staffing level in uniformed patrol 55 S city Community Services �� Reorganization based on management review of department and budget constraints. Like functions have been grouped together into more appropriate divisions: :: Recreation and Human Services consolidated into one division .� Cultural Services now also reports to this division because Cultural Services Manager eliminated. as budget reduction Supervisor over Seniors Recreation Center eliminated and the center reports to Seniors Outreach Supervisor due to budget reduction 56 Community Services (continued) e: Development consolidated with concessions/ facility management as one division Manager added, but Supervisor eliminated Youth Board and Sister Cities, as well as associated special programs placed in this area due to staff restrictions Beach Maintenance, Parking/Camping and Marine Safety consolidated into one division Beach Services Manager unfilled due to budget considerations �A Eliminate Deputy Director due to budget considerations 57 xs ry �. Public Works — Administration Clob Administration :: Partially eliminate analyst support �. Partially eliminate clerical support r: Transfer all GIS Services to Information Services Department Eliminated full-time positions: �� Senior Administrative Analyst .� Office Assistant II 58 xs ry Public Works — PTL a; Park, Tree & Landscape Operations Division r� Transfer Landscape Architect staff to Engineering Division Transfer all park and tree maintenance functions into Maintenance Operations Division, at substantially reduced service levels, including the reduction of pest control and herbicide application function to minimal contract services account and minimum staff application 59 S city Hw �+ Public Works PTL (continued)Eliminated full-time positions : Park, Tree & Landscape Operations Manager Senior Pest Control Advisor Pest Control Specialist (4) Crewleader/Park Equipment Tree Maintenance Leadworker Equipment Operator/Trees Administrative Secretary Maintenance Service Worker/Parks 60 S �Y Public Works — Maintenance Operations �l, Maintenance Operations Division re: Absorb all former Park, Tree & Landscape Operations Division functions as noted above Transfer Wastewater Operations section to new Utilities Division Eliminate separate Building Maintenance section and combine with Street Maintenance section to create new Streets and Facilities Maintenance section .. Absorb former Park, Tree & Landscape Operations Division small engine service operation into Mechanical Maintenance section 61 s City -- Public Works — Maintenance Operations (continued) dlb Maintenance Operations Division Curtail building carpentry, painting, electrical and masonry programs except for minimal staffing and minor contract services accounts Eliminate concrete maintenance function except for minor contract services accounts r with partial� Eliminate Maintenance Warehouse, transfer of services to Water Operations Division warehouse �. Partially curtail street maintenance services function 62 Cso 'ity qT-T 1:3 �p). Public Works — Maintenance Operations (continued) ;a Eliminated full-time positions: .•. Warehousekeeper (2) w. Senior Vehicle Body Tech :•. Street Maintenance Leadworker/Sweeping :•. Building Maintenance Supervisor :•. Street & Sewer Maintenance Supervisor :•. Electrical Maintenance Crewleader :•. Maintenance Worker/Buildings :•s Plumber :•. Carpenter (2) c. Electrician (2) :•� Street Maintenance Leadworker/Concrete 5 Public Works — Maintenance Operations (continued) ,41; Eliminated full-time positions: Equipment Operator, Streets/Concrete :•: Concrete Finisher (2) :•: Street Maintenance Crewleader/Streets :•: Street Maintenance Leadworker/Streets :•: Crewleader/Painting :: Custodian �s Major New/Reclassified full-time positions: :•: Maintenance Operations Manager (additional duties) :: Streets & Facilities Maintenance Supervisor :: Painter S ry �-- Public Works — Utilities Division :lob Utilities Division :� Create new Utilities Division reflecting addition of Wastewater Operations section .� Absorb remainder of City Yard warehouse services into Water Warehouse `� Eliminated full-time positions: r, Wastewater Operations, Crewleader (non General Fund) Major New/Reclassified full-time positions: .: Utilities Manager :: Wastewater Operations Supervisor 65 S City Public Works — Engineering Division �� Engineering Division :� Eliminate Deputy City Engineer supervisory position and reclassify Construction Manager position to Principal Engineer/Construction to reflect new reporting role Absorb former Park, Tree & Landscape Operations Division Landscape Architect staff into Subdivision section Eliminate general fund budgeting for: �: Deputy City Engineer :: Senior Construction Inspector :� Engineering Technician 66 S �ry U+ v. Public Works — Engineering Division (11,, Major New/Reclassified full-time positions: :, Principal Engineer/Construction " Associate Engineer (in lieu of Deputy City Engineer) 67 Su*City --- f3 Public Works — , Transportation Division ,41ph Transportation Division �: Transfer funding of Associate Engineer/Traffic position to Engineering Division/Subdivision section 68 Next Steps 69 suacity H Next Steps Ow June 30, 2003 Review Financial Board Memorandum Report Review Recommended Department Changes G July 7, 2003 ris Adopt Recommended Changes August 1, 2003 r, City Council receives Two-Year Budget for Fiscal Year 20.03/2004 and 2004/2005, which incorporates adopted reductions. 70 ,s C i 'Y L] Fi!"!`[ a U N Li, "A S 'ry Proposed Changes to } Fiscal Year 200212003 Budget Ray Silver, City Administrator William P.Workman,Assistant City Administrator Clay Martin, Director of Administrative Services June 23, 2003 Overview Changes made to FY 02/03 Budget At Adoption With 1st Quarter Report c: With 2nd Quarter Report I0, Review of Reductions in Previous Fiscal Years Review of Reductions Process Review of Recommended Reductions Review of Key Departmental Highlights I0, Review of Department Reorganizations :% Next Steps 2 1 I Changes Made to the Fiscal Year 200212003 Budget 3 M Issues Affecting Huntington Beach 1% The Economy—The national, state and local economy's continue to languish, affecting two of the General Fund's largest revenue sources - sales tax and utility users tax. 1a Mandated Programs —The Federal and State governments continue to add more unfunded mandates on local government, such as NPDES, which cost the city between $9 to $14 million annually :: Legislative Actions—The State Legislature continues to impact local government revenue sources: :: Vehicle License Fee (VLF) m AB 411 —Water Quality ERAF n. AB 749—Workers'Compensation 41 . 2 Issues Affecting Huntington Beach :: The Courts—The Court System continues to impact local governments on many important revenue related issues, such as the Retirement Tax Override decision o Increasing Fixed Costs—The city, as does the business community, continues to experience increasing non-discretionary fixed costs for insurance, postage, energy (electricity and fuel). Additionally, workers' compensation, retirement, and medical costs continue to escalate. 5 Sales Tax Revenue Comparison Of Budgeted And Actual Revenue $35,000 s30,900 $25,000 0 w $20,000 z $15,000 $10,000 w $5,000 1989A0 1990R1 1991/92 190=3 1993194 1904M 1995M 199M7 1997M IOU= 1999/00 2000/01 2001102 2002103 Fiscal Year ■Budgeted Sales Tax Revenue ❑Actual Sales Tax Revenue 5 Projected Sales Tax Revenue 6 3 F Changes Made at Budget Adoption w; The City Council made the following ongoing changes to the General Fund with the budget adoption .on September 16, 2002: Reduce Sales Tax revenue projection $800,000 (from$26,827,240 to$26,027,240) Changes Made with Is' Quarter Report The 1st Quarter Report presented a one-time reduction to beginning fund balance of $2.0 million 10, The City Council made the following ongoing revenue changes to the General Fund: Reduce Sales Tax revenue projection an additional $3,500,000 (from$26,027,240 to$22,527,240) c: Reduce UUT revenue projection an additional $1,428,000 (from $20,900,203 to$19,472,203) Reduce Use of Money $200,000 a 4 Changes Made with 1st Quarter Report The City Council made the following one-time revenue and expenditure changes to the General Fund in response to revenue reductions: Increase Redevelopment Agency debt repayment $4,000,000 (from$2,200,000 to$6,200,000) c: Direct departments to reduce operating expenditures $4,000,000 m Defer capital projects $2,364,000 9 Changes Made with 2nd Quarter Report :> The City Council made the following ongoing revenue changes to the General Fund: c: Reduce UUT revenue projection an additional $637,000 (from $19,472,203 to$18,835,203) Allocate Transient Occupancy Tax (TOT) to Redevelopment Agency $1,127,000 (from $2,910,637 to$1,738,735) z: Reduce Building & Safety revenue projections $107,000 Increase miscellaneous revenues $327,000 10 5 Changes Made with 2nd Quarter Report ,*',-The 2nd Quarter Report presented the following ongoing expenditure increases to the General Fund: Miscellaneous expenditures $383,000 Increase liability reserves $1,301,000 Annualized PERS Safety Employer Rate $2,031,000 Changes Made with 2nd Quarter Report The City Council made the following one-time expenditure changes with the 2nd Quarter Report in response to revenue reductions and expenditure increases: Defer equipment purchases $1,977,000 12 6 Summary of Fiscal Year 02103 Changes Ongoing Issues One-Time.Response Sales Tax - $4,327,000 RDA Transfer to General Fund - UUT- $2,065,000 $4,000,000 TOT- $1,127,000 Total Department Savings - Liability Reserves - $1,301,000 $4,000,000 Annualized PERS Rate - Deferred Capital Projects - $2,031,000 $2,364,000 Miscellaneous- $694,000 Deferred Equipment Purchases - $1,977,000 Miscellaneous - $172,000 TOTAL ONGOING ISSUES TOTAL ONE-TIME RESPONSE $11,545,000 $12,513,000 One-Time Issue Ongoing Response 4� Reduced Beginning Fund c: FIS Revenue- $327,000 Balance - $2,000,000 13 Changes Made to Previous Fiscal Years 14 ERAF :> In 1992/1993 and 1993/1994, in response to serious budgetary shortfalls, the State Legislature and administration permanently redirected over $3 billion of property taxes from cities, counties, and special districts to schools and community college districts �- The term "ERAP (Educational Revenue Augmentation Fund) is often used as a shorthand reference for this shift of property taxes. 15 M. ERAF (continued) o> Since Fiscal Year 1992/1993, $7.0 to $8.0 million in property tax revenue has been shifted from Huntington Beach to the State each year. Over the last ten years the State has diverted $70.0 to $80.0 million. 16 8 Fiscal Year 200112002 With the adoption of the fiscal year 2001/2002 budget the City Council Reduced revenue projections by $9.0 million in response to the Howard Jarvis Property Tax Override lawsuit Reduced expenditures by $8.0 million from fiscal year 2000/2001 • Personnel $1.97 million • Operating $6.03 million 17 Fiscal Year 200212003 :;With the adoption of the fiscal year 2002/2003 budget the City Council Decreased overall revenue projections r: Increased revenue of $2.8 million over fiscal year 2001/2002, primarily the result of the fee study Reduced expenditures by $7.9 million from fiscal year 2001/2002 revised budget • Personnel $2.58 million • Operating $5.32 million 18 9 Review of Reductions Process 19 Reductions Process City Administrator directs the Administrative Services Director to develop strategic reduction plan The department heads review and discuss reduction plan Department head changes are incorporated into the reduction plan Departments develop Decision Packages for each General Fund business unit with 5%, 15%, 30%, and total elimination scenarios. 20 10 Reductions Process ok Departments present Decision Packages to City Administrator, Assistant City Administrator and Administrative Services Director, reviewing impact statements of each reduction Department heads and City Administrator develop $11.5 million in proposed reduction 21 n• M. Reductions Process I= Budget reductions were derived with consideration for the following: v: Core Services/Core Service Levels Self-Supporting Mandated Programs Priority Services Reductions presented to City Council 22 11 Review of Recommended Reductions 23 5 Citywide Information :; Total proposed citywide reductions $11.5 million. <: Total General Fund positions affected by reductions 111.20, value of personnel changes $8.00 million. Filled Positions Eliminated 50.00 (includes 11 swom positions frozen and unfunded) z: Vacant Positions Eliminated 44.75 (includes 11 swom positions frozen and unfunded) Positions Transferred or Revised 16.45 Total Temporary Part-Time funds reduced $0.53 million Total proposed operating and capital reductions $3.02 million. 2. 12 n_ Potential Staffing Reductions A total of 39 potential lay-offs result from these reductions (50 filled positions eliminated minus 11 sworn positions transferred to existing vacancies then frozen and unfunded) :> This may be reduced by transfers to retained vacant positions and retirements (CalPERS 2-Year Additional Service Credit) le; Formal lay-off processes including outplacement resources will be implemented upon City Council action excepted July 7, 2003 25 5 Full-Time Positions Effective July 8, 2003 General Fund Adopted Table Elbninated Transferred Revised Total General R.vlead Table Deparbnent of Organization Position■ Positions POsldDns Fund Positions of Organlzetion (an.rndq ryln.d.ndveuM Fradu.gro T.O.I tm dr.na.ro T.0.1 Affected ('a h-14 City Couldl 1.00 0.00 0.00 0.00 0.00 1.00 City Attorney 14.00 0.00 0.00 1.00 1.00 14.00 City Clerk 8.00 1.00 0.00 0.00 1.00 7.00 City Treasurer 16.00 0.00 0.00 0.00 0.00 16.00 City Adranisbatofs Once 13.00 4.00 0.00 0.00 6.00 9.00 Admini."11"SeMces 49.00 3.00 0.00 1.00 6.00 46.00 Building&Safety 27.50 0.00 0.00 0.00 0.00 27.50 Comrmnity Services 67.50 6.00 2.95 0.00 8.95 61.50 Economic Development 17.00 0.50 0.00 0.00 0.50 16.00(.) Fir. 159.00 1325 4.00 0.00 1725 155.00(b) MormatOn Services 18.50 0.00 0.00 0.00 0.00 10.50(s) Library Serv(oea 6025 4.00 2.00 0.00 6.00 36Z Pleming 23.50 3.00 0.00 0.00 3.00 21.50(d) Poll" 28.00 0.00 0.00 28.00 1 371.00(.) Public Works 267.00 30.00 5.00 0.50 39.50 235.00(0 TOTAL 1,10625 94.75 1396 290 11120 1A3523 Includ..albnimdm of 0.s0 FTE autld.O.rr.nl FULL Inrlydes nknlmtlm of 0.76 FTE outdo.Gemral Fund and ntendon of 19.00 worn FTE k-en and unfund d. ki Oma naf.a O. .tin rdntlma co-dl. Indud.a elknlmtlm of 1.00 FTEa_ T.O.and m1 oombd ft-.1d R.W.6 T.O. tallIndud.a relantioa d f200 worn FTE Inman and mamded. Irdudas elbnlmdon of 1.00 FTE oulade O.nenl Fund and addition or 3.00 FTE areeda General FULL D.enldona T.O.•T.W.d Ogard.fion few Ulal FTF.audrodiee b Cmrcll FTE•Full-Thne Equi.Wrd 11 Mlalme Ia t 26 13 History of Full-Time Positions ,*,,,There were 1,099.50 budgeted positions in FY 1990/91. 4oThe highest staffing level was 1,146.50 budgeted in FY 2001/02. All increased staffing was outside the General Fund. ,:The revised FY 2002/03 staffing level resulting from these reductions is 1,035.25. 27 Eliminated Temporary Part-Time Funding Effective July 8, 2003 Department Reduction City Administrator $102,632 Administrative Services $20,000 City Attorney $19,041 City Treasurer $26,000 Planning $38,448 Fire $18,315 Police $43,961 Ubrary Services $100,517 Community Services* $106,637 Public Works* $60,725 TOTAL $536,276 'Includes Overtime Reductions:$2,500 in Community Services and$13,760 in Public Works 281 14 Operating/Capital Reductions Effective October 1, 2003 Department Reduction City Council $15,950 City Administrator's Office $296,921 City Treasurer $29,070 City Attorney $450,000 Administrative Services $240,000 Economic Development $90,596 Information Services $973,745 Planning $96,500 Police* $74,602 Library Services $136,858 Community Services $533,325 Public Works* $304,250 TOTAL $3,241,817 'The following items to be added NPDES$100,000 and 800 MHz$125,000 29 M. Review of Recommended Department Highlights 30 15 Departmental Highlights City Council Reduced travel for lobbying efforts c: Eliminate Contract Services regarding Agenda Forgo automatic expense allowance increase ;a City Administrator's Office Eliminate Special Project Managers Eliminate BEST Program Eliminate Public Information Specialist Elimination of all HBTV-3 programming except City Council and Planning Commission meetings 31 r"- Departmental Highlights City Attorney's Office Elimination of $450,000 of outside legal counsel Revise Deputy City Attorney III position to Deputy City Attorney IV position c: Eliminate temporary part-time intern position City Clerk's Office Elimination of Deputy City Clerk position (approved by City Council on April 21, 2003) 32 16 Departmental Highlights Administrative Services Reduce citywide training programs Eliminate Senior Accountant position Eliminate temporary part-time accounting staff Reduce outside accounting services Elimination of Buyer position e: Economic Development r: Elimination of Economic Development Project Manager and reduce special projects Reduce marketing events 33 n• Departmental Highlights :> Information Services r: Eliminate $975,000 in projects • Optical Imaging • Disaster Recovery • Financial Business Systems Modules :> Building & Safety :: None I: Planning Elimination of Senior Administrative Analyst Reduce Code Enforcement effort and eliminate two Code Enforcement Officers 3a 17 ry w L.. Departmental Highlights :> Fire Eliminate funding for a Paramedic Engine Company, including 3 Fire Captains, 3 Engineers, 3 Firefighters Eliminate Fire Battalion Chief position Reduce life safety education in schools o Reduce fire prevention life safety inspections Reduce public education programs to community groups and businesses Reduce fire cause and origin investigations Reduce city employee safety program Transfer information systems responsibilities to Information Services Department 35 M. Departmental Highlights a> Police :•: Elimination of funding for 2 Sergeants and 10 Police Officers. Elimination of a Captain, Lieutenant, Sergeant, and 11 civilian positions to Complete reorganization of Police Department from 4 to 3 divisions (approved by City Council on February 3, 2003) Reduce Scientific Investigations Unit n Add Civilianized Jail Manager ra Reduce Crossing Guard hours :•: Reduce Gang Enforcement :: Reduce Narcotics Enforcement :: Reduce Vice and Intelligence :3 Reduce Investigations Reductions have no impact on staffing in uniform patrol 36 18 Departmental Highlights v: Library Services Eliminate two branches from the General Fund (two branches remain in the General Fund) Eliminate two positions (Library Specialist, Information Systems Specialist) Reduce book budget $221,000 (34%) • Reduce magazine subscriptions from 650 to 550 • Purchase 1,141 fewer children's books Reduce Sunday operating budget 15% s Greatly reduce use of temporary part-time pages 37 M- Departmental Highlights Community Services Elimination of Marine Safety Officer and Marine Safety Boat Operation n Elimination of Senior Social Worker w Elimination of support for: Concert Band, Sister City Program, and Newland House Docent Program • Elimination of subsidy to General Fund to the Art Center and Project Self Sufficiency p Reduced hours of operation at Edison and Murdy Community Centers Elimination of Deputy Director and Maintenance Service Worker(Fleet Maintenance) City Treasurer c Eliminate Part-Time temporary staffing .: Reduce Training Reduce supplies 38 19 Departmental Highlights Public Works o Eliminate 34 positions and transferring/revising 5.5 positions Consolidate Maintenance and Water Warehouses o Reduce vehicle body repairs :s Eliminate pesticides crews e: Reduce engineering services to Perform only safety related building maintenance Increase tree trimming cycle :s Reduce concrete repairs and provide remaining work by contract Reduce response time to street repair calls 39 S � --- M- Review of Department Reorganizations 20 Fire Eliminate funding for 1 Fire Paramedic Engine Company Eliminate Funding for 3 Captains, 3 Engineers, 3 Firefighters; reduces General Fund expenditure by $865,857 Eliminate Battalion Chief Assigned to Emergency Operations Center Duties assigned for EOC, Paramedics, HazMat Response reassigned to other sworn and non- sworn mid-managers; reduces General Fund expenditure by $106,519 and FireMed Fund expenditure by $35,506 41 M. Fire Eliminate funding for a Sworn Fire Prevention Specialist and Eliminate a civilian Fire Education Specialist :: Results in a reduction in Fire Education and Fire Prevention services; reduces General Fund expenditure by $168,991 <% Eliminate Temporary Fire Prevention Analyst r: Duties reassigned to full-time Fire Prevention Analyst; reduces General Fund expenditure by $33,315 42 21 Fire :> Eliminate Administrative Secretary :: Duties will be reassigned to other support staff; reduces General Fund expenditure by $56,389 106 Move Expenditure for 3 Paramedics to FireMed Fund No service level impact; reduces General Fund expenditure by $290,196 :> Move Expenditure for 1 Mechanic III to FireMed Fund :: No service level impact; reduces General Fund expenditure by $67,838 43 Fire :% Move Expenditure for IS Analyst to Information Systems Department :: No service level impact; reduces General Fund expenditure by $38,418 and FireMed Fund expenditure by $38,418 :% Total Reduction: $1,614,256 Represents 8.77% of Fire Department General Fund Adjusted Budget Eliminates funding for, deletes, or moves 17.25 positions from General Fund 44 22 Information Services Council approved an Information Services Director and a new Information Services Department to consolidate all information system functions Currently, information system functions exist in Police, Fire, Public Works, Library, and Information Services Department There is also a group of contractors functioning as a central Information Services 45 M Information Services e: Human Resources, Administration and IS have met with key employees and all department heads involved in the consolidation, and conferred with labor groups e, Existing employees retain their current salaries, and in a few cases, receive a slight increase There are some title changes and all the classifications were re-written or revised to coordinate with the reorganization structure and responsibilities 46 23 Information Services Current authorized Proposed IS Positions IS positions after reorganization and reductions IS Department 18.5 39.5 Other Departments 13 0 Contract FTE 15 3 Total: 46.5 6/16/03 42.5 8/1/03 Includes conversion of 8 contract FTE to full-time positions. Reduction of Contract FTE & Mainframe Support 4.5 Total: 38.0 1/1/04 .7 Information Services - Benefits IS workgroups will be in communication with each other and make cooperative decisions from a citywide viewpoint, protecting compatibility and taking advantage of economies of scale for purchases >; IS workgroups will avoid duplication of effort and expenses as a single body G Contractual expenses for technical support services will be replaced with less expensive, in-house employees, which will also help retain the city's knowledge assets 24 Information Services - Benefits IS as a single body will provide the ability to cross- train, and help lessen the impact of shrinking budgets and resources within the departments with small IS workgroups. :: The technical issues and associated costs involved in maintaining five separate IS groups will be reduced. 49 Information Services - Goals :: Reduce dependency on contractors e; Train and cross train IS staff for citywide support Develop citywide Master Technology Plan :1 Develop citywide standards, policies, and procedures. :> Complete existing s/w implementation projects Promote E-Gov transactions Enhance website 10, Build Internet/Intranet functionalities :) Begin Links program and various user groups so 25 City Attorney 's Office �= In 1999, the City Attorney's Office reorganized to create two separate divisions: Litigation The duties of the Litigation Division include: (1) representation of the city in all types of civil litigation, both reactive and pro-active; (2) provision of on- going advice regarding all personnel issues, including grievances; and (3) oversight of outside counsel retained to represent the city. 51 City Attorney 's Office :o In 1999, the City Attorney's Office reorganized to create two separate divisions: Transactional The duties of the Transactional Division include: (1) provision of all on-going legal support to the City Council, officials, and staff; (2) preparation of all contracts, ordinances, and resolutions; (3) staffing to all boards, commissions, and committees; and (4) civil and criminal prosecution of code enforcement matters. 5: 26 City Attorney 's Office (continued) It: A management position, Assistant City Attorney, was created for each division. Both Assistant City Attorney positions were filled from senior internal staff and two Deputy City Attorney III positions were eliminated 10 Each Assistant City Attorney supervises two Deputy City Attorneys and related support staff members in their division. In addition, each Assistant City Attorney is a second-line supervisor for the department in the absence of the City Attorney 53 Police Department :% Reorganize from 4 Divisions to 3 Divisions :: Eliminate Captain and support staff :; Reduce number of officers in support assignments Eliminate Funding for 2 Sergeants and 10 Police Officers and eliminate a Lieutenant I0, Eliminate vacant positions in Scientific Investigations :n Supervising Criminalist and Senior Criminalist co Civilianize Jail Manager Position Eliminate Sergeant and add civilian jail manager 54 27 Police Department (continued) Reduce number of civilian support staff :.- Eliminate 8 civilian positions :> Transfer Systems Group staff to Information Services Department No reduction in overall staff, but improved efficiency citywide Total Reduction - $2,384,309 :: Captain, Lieutenant, 3 Sergeants, 10 Police Officer and 11 civilian positions This plan maintains staffing level in uniformed patrol 55 Community Services :: Reorganization based on management review of department and budget constraints. Like functions have been grouped together into more appropriate divisions: Recreation and Human Services consolidated into one division :. Cultural Services now also reports to this division because Cultural Services Manager eliminated as budget reduction :: Supervisor over Seniors Recreation Center eliminated and the center reports to Seniors Outreach Supervisor due to budget reduction 56 28 Community Services (continued) e> Development consolidated with concessions/ facility management as one division :: Manager added, but Supervisor eliminated :m Youth Board and Sister Cities, as well as associated special programs placed in this area due to staff restrictions Beach Maintenance, Parking/Camping and Marine Safety consolidated into one division r: Beach Services Manager unfilled due to budget considerations Eliminate Deputy Director due to budget considerations 57 M. Public Works — Administration a, Administration v: Partially eliminate analyst support :: Partially eliminate clerical support c: Transfer all GIS Services to Information Services Department <� Eliminated full-time positions: c: Senior Administrative Analyst Office Assistant II 29 Public Works — PTL I*: Park, Tree & Landscape Operations Division :: Transfer Landscape Architect staff to Engineering Division Transfer all park and tree maintenance functions into Maintenance Operations Division, at substantially reduced service levels, including the reduction of pest control and herbicide application function to minimal contract services account and minimum staff application 59 S n _ M. Public Works — PTL (continued) :% Eliminated full-time positions: n Park, Tree & Landscape Operations Manager Senior Pest Control Advisor Pest Control Specialist (4) Crewleader/Park Equipment :: Tree Maintenance Leadworker :: Equipment Operator/Trees Administrative Secretary Maintenance Service Worker/Parks 60 30 Public Works — Maintenance Operations Maintenance Operations Division :: Absorb all former Park, Tree & Landscape Operations Division functions as noted above c: Transfer Wastewater Operations section to new Utilities Division :: Eliminate separate Building Maintenance section and combine with Street Maintenance section to create new Streets and Facilities Maintenance section Absorb former Park, Tree & Landscape Operations Division small engine service operation into Mechanical Maintenance section 61 MM. Public Works — Maintenance Operations (continued) <; Maintenance Operations Division Curtail building carpentry, painting, electrical and masonry programs except for minimal staffing and minor contract services accounts Eliminate concrete maintenance function except for minor contract services accounts Eliminate Maintenance Warehouse, with partial transfer of services to Water Operations Division warehouse Partially curtail street maintenance services function 62 31 Public Works — Maintenance Operations (continued) Eliminated full-time positions: - Warehousekeeper(2) Senior Vehicle Body Tech a Street Maintenance Leadworker/Sweeping a Building Maintenance Supervisor c•: Street&Sewer Maintenance Supervisor a Electrical Maintenance Crewleader Maintenance Worker/Buildings Plumber a Carpenter(2) • Electrician (2) Street Maintenance Leadworker/Concrete 63 Public Works — Maintenance Operations (continued) Eliminated full-time positions: a Equipment Operator, Streets/Concrete a Concrete Finisher(2) a Street Maintenance Crewleader/Streets • Street Maintenance Leadworker/Streets a Crewleader/Painting a Custodian Major New/ full-time positions: a Maintenance Operations Manager(additional duties) - Streets& Facilities Maintenance Supervisor a Painter 6e 32 Public Works — Utilities Division :a Utilities Division Create new Utilities Division reflecting addition of Wastewater Operations section :: Absorb remainder of City Yard warehouse services into Water Warehouse *¢ Eliminated full-time positions: Wastewater Operations, Crewleader (non General Fund) Is Major New/ full-time positions: :: Utilities Manager Wastewater Operations Supervisor 65 Public Works — Engineering Division :% Engineering Division :: Eliminate Deputy City Engineer supervisory position and reclassify Construction Manager position to Principal Engineer/Construction to reflect new reporting role :: Absorb former Park, Tree & Landscape Operations Division Landscape Architect staff into Subdivision section Eliminate general fund budgeting for: :m Deputy City Engineer Senior Construction Inspector Engineering Technician 66 33 r Public Works — Engineering Division Major New/Reclassified full-time positions: _: Principal Engineer/Construction rm Associate Engineer (in lieu of Deputy City Engineer) 67 Public Works — Transportation Division ,*,,,Transportation Division Transfer funding of Associate Engineer/Traffic position to Engineering Division/Subdivision section 66 34 • V Next Steps 69 Next Steps <> June 30, 2003 Review Financial Board Memorandum Report Review Recommended Department Changes :% July 7, 2003 :: Adopt Recommended Changes 'Ok August 1, 2003 City Council receives Two-Year Budget for Fiscal Year 2003/2004 and 2004/2005, which incorporates adopted reductions. 701 35 • Development Services Team Major Projects List Last reviewed by City Council: 2/22/02 Last reviewed by City staff: 2/06/03 Departments Involved Project Description (displayed alphabetically) (lead listed first) Project Contact Project Status Next Step(s) PF;dbRITY A PROJECTS 1 Bolsa Chica Acquisition/Monitoring AD, FD, PL, PW Silver City to pursue possible source of funds to acquire property Work on status issues through Intergovernmental Relations from a willing seller Committee 2 Central Park Sports Complex CS,AS, PL, PW Engle Under construction Preparation of Management Agreement for Phase II 3 Christine Drive Methane Gas Remediation Project FD, PW, PL, CA Olson Reviewing the analysis provided by Brian Stirrat& Complete Scope of Work for remediation implementation Associates 4 City-Wide Development Permit System BD, PL, FD, PW, TR Cranmer System under design Implement first phase-March,2003 Citywide Implementation of AB411 and Storm Water Staff/consultant developing citiwide WOMD,MPD& 5 Quality"/Conduct Regional Water Quality Studies for PW,AD, PL, CS Lucas GIS/GPs, replace flap gates, purchased vacuum truck, Continue implemention/$4M Grant Wintersburg and Bolsa Chica Channels conducted City flyover for updated aerial photo 6 Edison Park-Methane Mitigation Plan PW, FD FD Continued methane monitoring Agreed on next step with LEA L - .r<. -: _.,;s3„,, :l _k.ax' ... ,� ..%,.. - 'y'. "..- -'$?�y.° .w ,-F,... . .,, ...y'i` '4-, _..4. v-�?« ..s."-_::•, _m,::R—n. ..._:Y<m_ .-.-:.T' ra.._:<.:i 7 :Elhs/Goldenwest.Gates and:atreeGvacation- u All h vi w• - ., -_ :•. ..I nnm : mis ion_P. bhc H yin __....._ _ .._._.._. . ,�-���- 7��-�� ., -_•:�..�- u �_ -.:Ness _ �<APP cationsubmitted,,mre.�e v_ .�>.. >, ...��_Pa._ ....9.Com, s u ,ea ._9u .=..Y. 8: Gothard Distnbution.Center 11.0 000 "FD, _. ,.,_Santos ._�.. .•sA lication submitted. ,k-., _. .Scheduled ZA2/19/03 ._. . __...... --.-- —_.- _._ .,( - , . _...r _... -s-s_,•�:• yx.: ....d_. _. .,_.. ,_ ..._s. __ _..__wx PP_. 9 Gun Range-Clean-up Old Site-EIR CS, CA, PW, PL Broeren EIR and cleanup plan being prepared Certify EIR and appropriate cleanup funding 10 Hanson Recycling Facility Relocation"(2•Acre) AS, PW,AD, CS, PL Engle Relocating to 8th field site HCP Sports Complex New agreement for old gun range site � v R _ . :._ z_ :; _ _ �. _.. _ ` P .H .__ r •-�`1,1 Holmb. ,Place:]08:$FR.:PLC -:_ � °�, �-�- :-:P-,L;PW FD-� �.;Broeren F_ <. :. -� ,_...,�_,A hcaUon submitted .._-�, ,� ;,._,.. �,. _ ,.._ .�. _,. _ In Review ,�-Y.J..,.Y�-.4_ .Y_ ._- _(_._.�.- _ ..._...�___) _..� gx__.._ .max_, _.�.___.. ..�.�.. � �� a. - e a -dr _ . R. :...z. ^ l =fobe et �e'` =in.'-de•.. velo me ri n ov t- BD ames� _- _ - ohl,s und s de m rovemens12_ _Huntin ton„Cent EDF �ionMaII R Te� h5sv t, .e'% :,z�...�_ ,�...• _4_".�- s�� `a�`_ .,x. �+s .�>_��-".�s,� =;:�..�..,. : -:� _�.'� _HunUn ton Harbor_Ba Club'S eclfic Plan Amendment: d =LPL, ,._, Ramos n " _r_ : . _A licant>to submit:additionaL-information ., _x Com Iete Environmental Assessment: _...,. � __, . �.._b,.,��...._. _._ - .; _ ._ _ _. w .- _...emu ,r_,%s._ --:._Y ,_. A .- -.,. ...z:. ",ri..., .. ;". ""t.:.e`^.> - - . -,i.:-Hyatt enc >HunUn ton Beach.Reso ,_._ ::�. - _. ,_ _._N .K,2.m _ at rt&... n :,. ED:AS BD.BD ,C$ PL W- _ M _.�_ _ _ ._ .. ..< __,.. _ 14< � r ,e .. . .,_z _. < x,:Fina1 e ificate of.Occu aii a ,. . .,. n .F 1 C rt _ S a/Conference-Center,!!-,,-, - ___, _..... _ _ . . ��15 .x.L-ochlea 1] unit.Subdivision-.� _.� ,;" _.. �, .:> LAP FDA; -•.,., n - � -_�=;r. .__.�. _ ... . _ - ... ry� .,Y.� ,x.a _P W. F_, - -_. Sa tos �� licationsubmitted. �- - .- _ � . ._ .,::x: .�_.�.�_.. ..."< �. a .�.._.__... .. b:9-�,._ . �:__ _ _<:.�� APP._. ,..__ -.:� .,,._..._..� �.P �-. mow. _ _ � ._ �- -. � �_ ,.,.�,.�. .,. �,.�- > � .:� ::`d � �• ___ '.=;- ..�.:-� 16 .Lowe s..Nardware:Rancho..View �. ;.0 _ yPL..BD ED .FD PW James .b. Y3A hca i naubmitted/.under-review. - w -, Circulate EIR - = r,. . ._. .. .. :.w •z .non _-, - Land= ::W P A: w,� _ - - . . � :•, r 17 _Mills &_ ateryG__A/ZM._.:. CA PW „ _Zelefsk _ ., ,., Processin a hcaUons Awa�tin _a lication submittal 1a.. .-.S..s.._. `'+.c_..:.,__ 3 ,;,f - :z:_-.,r_ _:_ z'=z_ -r: ; `ems` .f- _ .- f _�,4s': Pacifc C_ .31,Acres ,- _ .�.��-. .,:. ._ �, ...P_L BD`--ED -PW -� � :Hess� �-� Pantal a lication submitted�;ElR-bein re ared .= z. - .d z�: Under::rewew ��.P-,. . 9 • e =-- __ s, _._ . Street Manna GPA/ZMA. Bacon.Pr w r ,u ®. a.. . Ae ,9 . Park _ ( ope ) z ..__PL PW, FAD. _ - ,Davie. a Under.review„ . ti.� �Plannin Commission June;2002 _ _._._ __ rtY - -9 h.._ 3 �.. �_. 9 20 Pearce Street Subdivision (14 units)' PL DaViega Application submitted Under review a.._ ,... .. ._ ...... „emu - _ . .._..t Poseidon:Desalination Plant-EIR �.�s �; � Y�-�' �: e -�� -°-� - �.�<< r r n � _; ��. � r r __ .., .. ;� `_ �� _�•�-�� d ; ._�.PLd _ �.� B oe e" �__.Res onse:to comments bean e a ed .�.. ... ��... _. r , -t N> _: 22"r. P-.rocessrn _Minor:RC/ZA Zonin A hcabons , : ,_PL FD=PW rt Fauland On. ;. ._ rr --. F s _r -� _v __ ¢. 23..,.:She �HomesLParkside_ 170-SFR Annexation � �,�-> .:., __t _... .. _ � <_ .. _�.^_., >:_ >.nz ^ _� .�... .,�- � �. �,�,�.. �:., ��..,�. _. _-_a _.. _ _ . _ . ._. _..-_,_ M_ .,_P__L.BDED PW,_. ,_<.. , Hess.. ^_ .>. _,Submitted".to CCC,.: �. �...... _:�- _>r ..�„� CGC Hearin 24 South Beach Improvements CS, FD, PL, PW Engle Phase I complete; Phase II to begin in Spring 2003 Phase II apprd 6/02; public art apprd 7/02, 25 Sports Complex/Phase II PL,CS, PW Talleh Application submitted Under review ...• . A 4 26_.,.. ,The_Strand.. Mixed:Use:P.ro ect CIM ,_� .,. ,..J , ,�- �;PL'-ED_FD PW,�. --games -.. � �A royal to_CCC Pendin Th._e:.St ,_._. rn SRO)!",. , D-p..P. F CarvaIho �<. . -su bmitted ��_. _udo Centeenue(249-u - review:,Warne(8 Nichols.53 Condomunums-,Gre on x FL-PW:FD Davie a A IicaUon submtted; .6= _ -. ,- . Under . ., RECEIVED FRDMMtn AND WDE A PART OF Tt�FIE RD T 001.10CALMEETMOF OFRCE OF THE CITY CLERK( CONNIE BROCKWAY,CRY CLERK ,{' Vardoc\DST Major Projects List ems— -�J�h� 1 Date printed: 2/26/2003 Development Services Team Major Projects List Last reviewed by City Council: 2/22/02 Last reviewed by City staff: 2/06/03 Departments Involved Project Description(displayed alphabetically) (lead listed first) [Prect Contact Project Status Next Step(s) PRIORITY • . _•S - •-3». ..G z, . •,_y_e. .s, aa'm=3 t n-1.. e ` h �- ___ ��. ` Y .c-r e _ i ... .+_R - .r _- ,vs.s�,. � „fix:. _.-Y_.._y. -x-.emw^,--` vq',:,.'6 - 'v- '.-%o�,r• 29-y.o.,Area:8:Sotl..Remediation v = P i / w r Review closure I n. _ _ .. M—Ti_ L, ng.with;Ch.evron.m _. 30 City Hall Master Plan All Workman Under review Develop short term rehabilitation plan s >Y _ review-clo`sure`P LRW _6 �. O I sonFD,AS, :Cme>Le9alissues- adressedSYYAtto .31 ,CNQ BrHolmb 9kSRemed.aU6n3 __- a ....� .- r ...__. . ,._ ..... v ,:, �- -� rebound data•final ca'desi"n�fo�°'`ro a ,,�-- 32 Downtown Parking Master Plan Implementation PL, ED, PW Fauland DPMP 2002 annual review in progress Planning Commission hearing July, 2003 33 Economic Development Strategy Update ED, PL J. Lamb Staff to Prepare update to save money Preparing scope of work and timeline 34 Edinger Corridor Specific Plan ED, PL, PW Biggs Finalizing draft Specific Plan Complete draft and environmental assessment 35 GPA to comply with new NPDES Permit requirements PL, PW Broeren Under review Prepare draft amendments 36 In-Lieu Fee Implementation Strategy PL Fauland Under review Implement strategy 37 Law Enforcement Training Center New Construction CS,AS, PD Small JTF6 Grant approved Staff looking for site 38 Neighborhood Preservation Program PL Zylla Forming details of program Assessing condition of housing stock 39 Oakview Acquisition and Rehab ED Holtz Identify other acquisition targets Acquisition and rehab of units underway 40 Rancho View Sports Field Relocation CS, PW Engle School District relocating league;City reconfiguring Murdy Lowe's project to be approved before proceeding Park 41 Second Units Ordinance(ZTA) PL Medel Under Review Prepare draft amendments 42 Senior Center CS,AS, PL Engle Council action approved concept May 2002 Begin funding and space analysis 43 Shipley Nature Center CS, ED, PL, PW Dominguez Received Conservation Corp grant;volunteer clean up Completion of Master Plan; identify funding sources for continuing; Master Plan being prepared rehabilitation ... _._. .-. BD -, ,'a •:; sr..�:_ Obtam_buildmg_permlt. �, PRIORITYPROJECTS 45 Aquatic Facilities-OVHS CS, PL Engle HBHS Pool completed,looking for funding OVHS Resolve issues re: site and funding with HBUHSD ,. � , ,_ss ,--r.. y-..a; - 0 - 4 Fo'n ms'A"artm n s 271 ni _ x _ _ , ,._.,_ .....,5 u_-ta,,,, p , _e t__<(- �u its) _ - QED„BD, PL _ _ __ <Cr rimer _. _ vUnder constructor;401a.com lete_ ontinue construction. W .._ 47 General Plan Amendment(Beach Boulevard) PL Ramos In progress Forward to Planning Commission 48 General Plan Implementation" PL Broeren Underway On-going public review 49 HB Wetlands Restoration (US Corp. Study) PW, PL,AD, EW Lucas Corps preparing recon study Report due in February 2003 50 Interpret Parking District PW PL Stachelski/ Establish residential parking district Under review DaVeiga 51 Linear Park PL,AS, CS, PW Broeren County preparing development plan City to review plan _ z s .._ _t L «._ :_ Y a= _ ..:„ ..--. .. .,, ..,.. �_ ___,. , .Ad.Hoc Committee-u dates remediaLmvesU atop/feasibdi Nes�AS _ N _oil Remediation� �„ x ,-ems ;,,., ,.�.-� �=N_.t.PL .F,.D_PW.. • _ �t_.Medel._ ._:..=rDe t.-of:Toxic.Substance-Controhto re are.ElR--_.;. _ _ __ d_,_ .,.e_:. .�• __ .. __. .,�.. _. �..._� _ _ _... P .. -stud and.remedial=action- lan>-- � 53 Oak:View Skate Plazaz ,_ - ., x t: ,P.,L ED•�_ --�Domm uez � �- ��.� N,- �EnUtlements com lete , � � � ��-�r.._::�uFinalize tans ands ec.solicrte bids_ram 54 PCH Parking Issues PW, CS, PL Stachelski Sixty spaces relocated in 2000 Secure site for remaining 410 space relocation 55 Sports Facilities Inventory& Needs Inventory Study CS Engle Updated 3/2002 Update annually 56 West Orange County Transportation Study(Transit) PW, PL,AD Stachelski OCTA coordinating Light Rail Phase II Study OCTA to call meeting of West Orange Co. City Mgrs 57 Zoning Maps Update/GIS PL, PW Ramos 90%complete Summer 2003 completion 'Projects that are subject to mandatory processing time,pursuant to state and/or city requirements Projects required by the state or federal government _ _ _ ,x:r-^ - - _: •_.*ram`- -;�..�<: ,.rz-a - ti ..wShaded' ro ects are nvate develo ment ro ects:==m man cases.these ro ects cannofbe deferred:or;assi nedao a:lower non = - _ _ _ .. .- _-z,az_ :.,.-�._.. -.-- ''.....u...:C. .��,..., osrr. r .,., a.. Vardoc\DST Major Projects List 2 Date printed: 2/26/2003 • Development Services Team Major Projects List Last reviewed by City Council: 2/22/02 Last reviewed by City staff: 2/06/03 Priorit A=These high priority projects are typically City Council assignments, or projects that require immediate staff resources. B=Projects from the city's Capital Improvement Plan, or projects that the city has a legal requirement to process in a set timeframe. Also includes projects under construction that are especially important to the city. C=Projects staff work on when resources are available, or when the project becomes urgent. Also includes construction projects of normal importance. Proiect Description A brief explanation/identification of the project. Departments Involved AD=Administration; AS=Administrative Services; BD=Building & Safety; CA=City Attorney; CC=City Clerk; CS=Community Services; CT=City Treasurer; ED=Economic Development; FD=Fire; PL=Planning; PD=Police; PW=Public Works Proiect Contact Indicates the name of the staff contact for a project. Project Status Provides a very brief update on the status or progress of a project. Next Step(s) Provides a very brief description of the next action expected on a project. Vardoc\DST Major Projects List 3 Date printed: 2/26/2003 Development Services Team Major Projects List Last reviewed by City Council: 2/22/02 Last reviewed by City staff: 2/06/03 Vardoc\DST Major Projects List 4 Date printed: 2/26/2003 • Development Services Team Major Projects List Last reviewed by City Council: 11/19/99 Last reviewed by City staff: 11/22/99 Departments Involved Project Description (displayed alphabetically) (lead listed first) Description Status&Action Plan AES Development Agreement/UUT AD,AS, ED Preliminary discussions Beach Boulevard Strategy/Planning ED, PL, PW Node workshops held 11/4/99& 11/5/99 Census 2000 PL On-going Central Park Sports Complex CS, PL, PW Working drawing being completed Edinger Corridor Specific Plan ED, PL, PW City Council Study Session 1/2000 Gun Range-Clean-up Old Site CS, CA, PW Funding approved in FY 99-00 budget Gun Range-New Site CS, PD Study complete Senior Center CS,AS, PL Site alternatives being studied South Beach Improvements CS, FD, PL, PW Working drawings; CUP&CDP Beach Maintenance Facility Relocation CS, ED, PL, PW Working drawings;CEQA being completed Bolsa Chica Planning/Annexation Study AD, BD, FD, PL, PW On hold pending CCC review Central Park Master Plan/EIR PL, CS, PW Approved by City Council 8/99 Downtown Parking Master Plan Implementation PL, ED, PW Consultant has begun study Entitlement Process Streamlining Parkland Dedication In-Lieu Fee/ZTA CS, PL City Council provided direction 11/99 PLC Reimbursement Agreement PL, PW Final issues being resolved Rancho View School Site Redevelopment Plan 1999 Amendment ED, PL Approved by City Council Shipley Nature Center CS, ED, PL, PW Under construction Small Lot Development Standards PL, BD, FD, PW To City Council 1/2000 Urban Design Guidelines-Downtown, Edinger, Beach PL, ED, PW City Council subcommittee reviewing draft Huntington Center Mall Renovation* ED, FD, PL, PW Evaluating new owner Waterfront Commercial BD, ED, PL, PW Grading underway Waterfront Overpass ED, BD, CS, PL, PW Entitlements approved Waterfront Resort ED, FD, PL, PW Site conveyance in 1/2000 Affordable Housing Ordinance PL Under review Coastal Element** PL To City Council 11/15/99 Fifth Street Parking ED, PW Design work underway Habitat for Humanity-Yorktown ED, PL, BD DDA to Council 1/2000 Aquatic Facilities-OVHS& HBHS CS, PL Jt. Use Agmt to CC and Schl Brd 1/2000 Pier Buildings-Lifeguard Tower& Restrooms CS, BD, PL, PW Under construction Second Annual Parking Master Plan Review" PL, PW Underway scheduled for 2/2000 Zone Changes for General Plan Consistency PL Underway-first series approved Area 8 Soil Remediation FD, PL, PW Working w/Chevron in Clay/Stewart area Beach&Atlanta Residential Plan* PL, PW Planning Comm public hearing 12/14/99 Beach/Talbert(SOB) Lawsuit PL On-going Beachwalk Residential(7 MFR) * PL, FD, PW Under review Boeing/McDonnell Douglas Expansion BD; FD, PL, PW Under construction Cove& Holmby Park Soil Remediation FD, PL, PW On-going 5 Date printed: 2/26/2003 • Development Services Team Major Projects List Last reviewed by City Council: 11/19/99 Last reviewed by City staff: 11/22/99 Departments Involved Project Description (displayed alphabetically) (lead listed first) Description Status &Action Plan MDC/Skylab Industrial Buildings BD, PL, PW Grading underway Palm&Goldenwest Specific Plan PL, ED, PW To City Council 1/2000 PCH and 16th-18th Streets GPA* PL Being reviewed by Coastal Commission PLC Parcel 7A(10 SFR)Annexation' PL, PW Planning Comm hearing 1/2000 PLC Residential EIR (17 SFR)-Yorktown' PL, FD, PW EIR being circulated Seacliff Industrial Park PL, ED, PW Under review Seacliff Shopping Center BD, ED, PL, PW Under construction Shea Homes(200 SFR) EIR-MWD Site* PL, FD, PW Preparing response to EIR comments Shea Homes(78 MFR)-Goldenwest&Garfield' PL, FD, PW Under review Shea Homes Annexation-Bolsa Chica ' PL, PW Under review Tierasanto(Percy Park) Lawsuit/GPA/ZC PL, CS Under review Wal-Mart/Crest View School PL, ED, FD, PW Election scheduled 3/2000 Bartlett Park Site Analysis PL, CS, FD, PW Complete-reviewing environmental Bowen Court Senior Housing ED, PL Application for tax credits pending Fire Station 6/Water Reservoir PW, BD, FD, PL Construction underway Fire Station 8 FD, PL, PW Site selection and financing pending Flood Management Program ** PL, PW Underway General Plan Implementation** PL Underway Huntington Harbour Bulkhead Replacement PL Meeting with Coastal Commission Linear Park PL, CS, PW On hold pending CCC review Redevelopment Affordable Housing Strategy/Workshop ED, PL City Council study session 11/15 Sports Facilities Inventory& Needs Inventory Study CS City Council approved 6/99 White Hole Enhancement Plan/Lawsuit PL Meeting with Coastal Conservancy Promenade(80 Condos) BD, FD, PL, PW Under construction Cape Ann(146 SFR) BD, FD, PL, PW Under construction St.Augustine II/Peninsula Park BD, FD, PL, PW Under construction HB Hamptons Partners(14 SFR) ' BD, FD, PL, PW Under construction Heritage Tract(24 SFR) BD, FD, PL, PW Under construction Meadowlark Residential Development BD, CS, FD, PL, PW Rough grading in plan check Nesi/ASCON Soil Remediation FD, PL, PW Owner preparing clean-up strategy PCH &Goldenwest(SFR) BD, FD, PL, PW Under construction Plaza Almeria-Third Block West BD, ED, PL, PW Construction nearing completion Processing Minor PC/ZA Zoning Applications' PL On-going Sandover(16 SFR)- Bolsa Chica Mesa* BD, PL, FD Under construction Seidner Industrial Buildings(Weiser Lock) ' PL Under review Stellko Properties(30 Unit Apt.)-Delaware&Memphis PL, FD, PW Planning Commission approved Waterfront Residential* ED, PL, PW Awaiting Coastal Comm.wetlands appeal Zeidan-Main&Walnut BD, ED, PL Under construction CUP/CEQA Process Review ED, PL Draft report received 6 Date printed: 2/26/2003 • Development Services Team Major Projects List Last reviewed by City Council: 11/19/99 Last reviewed by City staff: 11/22/99 Departments Involved Project Description(displayed alphabetically) (lead listed first) Description Status 8 Action Plan Growth Management Element Update PL, PW On-hold Industrial Site Development PCH Parking Issues Southeast Industrial Redevelopment ED, PL, PW Feasibility study completed Zoning Maps Update/GIS PL, PW 80%complete 31 Acres Site 7 Date printed: 2/26/2003 REPLACEMENT PAGES - fey City Treasurer - pages 11 -1e A"CZVM City Attorney - page 18 MCWDM �^ - 9 °' Public W01'kS - Development Work Program last 7 pages of packet s e CITY TREASURER Shari L. FrOdenrich , City Treasurer CashieringCentral & Treasury The City Treasurer is an elected department head and serves a four- City Treasurer 1 2,080 year term. The City Treasurer is responsible to the electorate for Deputy City Treasurer 1 2,080 overseeing the custody and safekeeping of all city funds including Administrative Assistant 1 2,080 those funds in the General Fund. The City Treasurer provides overall administration for all operations in the City Treasurer's department. In Accounting Technician Supervisor 1 2,080 addition, this unit is responsible for the investing of all the city excess Accounting Technician, Sr. 2 4,160 funds and cash management of these funds. The City Treasurer ensures the city's cash needs are met through prudent fiscal Accounting Technician II 6 12,480 investment management. In addition, this business unit processes all Recurrent 2,000 funds received by the city at City Hall and all off-site locations. It is Total 12 2 also responsible for the proper collection of items and timely deposit into the city's financial depository accounts. This unit also provides for collection of all city receivables including municipal services such as water, refuse and sewer and other miscellaneous receivables. O_n-goin c yitie a :ice ea►.e 'o e . ire Daily investment and cash management of pooled funds for City, Redev.Agency&other JPAs where city is administrator 1,860 Prepare investment reports,track budgets and revenues,analyze and monitor banking and other costs,attend Council/IAB meetings 460 General office management, leadership and supervision of entire department 2,920 Process 10,000 water connection/disconnections, answer billing questions, and process 130,000 city payments within 24 hours 11,880 Process revenue for off-site locations of$600,000 monthly; prepare daily bank deposit, and process all vendor&payroll checks weekly 2,080 Bill miscellaneous receivables of$6.2 million,follow-up on delinquent accounts and answer all billing questions 4,160 Open mail and process 520,000 payments for primarily municipal services through high speed remittance processor within 24 hours 2,600 Total F':01 Re_ m Develop, test and implement a utility billing system in conjunction with Public Works 1,000 Total 1�9__ 6/9/2003 FY 2000/01 FY 2001102 FY 2002/03 FY 2002/03 Revenue Account&Description Actual Actual Adopted Revised 10025101 Central Cashiering&Treasury 42975 Late Charges 20,613 37,167 0 0 47725 Customer Billings 0 0 150,000 150,000 47735 Setup Charges 117,440 124,750 0 0 Total Business Unit Revenue 138,053 161,917 150,000 150,000 General Fund(Support)/Allotment 627,749 805,629 1,048,045 995,960 Total Business Unit Funding 765,802 967,546 1,198,045 1,145,960 --------------------------------------------------------------------------------------------------------------------------------- FY 2000101 FY 2001102 FY 2002103 FY 2002103 Expenditure Cateaory and Description Actual Actual Adopted Revised 10025101 Central Cashiering&Treasury 50000 EXPENDITURES 51000 PERSONAL SERVICES 705,493 838,413 943,416 879,072 60000 OPERATING EXPENSES 60,310. 53,691 254,629 247,018 80000 CAPITAL EXPENDITURES 0 75,441 0 19,870 88000 NON-OPERATING EXPENSES 0 0 0 0 50000 EXPENDITURES 765,802 967,546 1,198,045 1,145,960 ---------------------------------------------------------------------------------------------------------------------------------- Note:General Fund support represents credit towards department and City wide overhead. 13 6/9/2003 Business License This business unit primarily licenses all individuals or companies doing Accounting Technician, Sr. 1 2,080 business in the city in accordance with the Huntington Beach Accounting Technician II 2 4,160 Municipal Code. In addition, this unit provides for the collection of Field Services Representative 1 2,080 various revenues received by the city including oil taxes and transient occupancy taxes. IQW 4 Well '1W Auditing and issuance of new Business Licenses and permits and processing related payments at 3,000 annually within 24 hours 3,120 Daily processing of business license renewals and receiving payments of 16,000 annually within 48 hours 2,320 Field enforcement of business license codes and issuance of notices of violation for non-compliance generating $80,000 revenue a year 2,080 Billing and reporting of Transient Occupancy taxes($3.7 million)and BID assessment, and processing monthly payments from 19 hotels 100 Collection of Oil Tax quarterly payments and reports and coordination with Fire department on non-compliance with reporting 100 Provide overall supervision for Business License staff 200 IN Total � Wco G 'fielursi uIrecuig Develop, test and implement a permitting system in conjunction with development services departments 400 Total 40 6/9/2003 Revenue Account&Description Actual Actual Adopted Revised 10025301 Business Licensing 42110 Business Lic 1,813,209 1,910,562 1,850,000 1,850,000 42125 Miscellaneous Lic 77,236 19,737 8,742 8,742 Total Business Unit Revenue 1,890,445 1,930,299 1,858,742 1,858,742 General Fund(Support)/Allotment (1,740,358) (1,713,907) (1,698,279) (1,635,039) Total Business Unit Funding 150,087 216,392 160,463 223,703 ------------------------------------------------------------------------------------------------------------------------------- FY 2000/01 FY 2001/02 FY 2002103 FY 2002/03 Expenditure Cate-gory and Description Actual Actual Adopted Revised 10025301 Business Licensing 50000 EXPENDITURES 51000 PERSONAL SERVICES 141,132 211,683 155,174 219,518 60000 OPERATING EXPENSES 8,955 4,709 5,289 4,185 80000 CAPITAL EXPENDITURES 0 0 0 0 88000 NON-OPERATING EXPENSES 0 0 0 0 50000 EXPENDITURES 150,087 216,392 160,463 223,703 --------------------------------------------------------------------------------------------------------------------------------- Note: General Fund support represents credit towards department and City wide overhead. 15 6/9/2003 FY 2000101 FY 2001102 FY 2002/03 FY 2002/03 Revenue Account&Description Actual Actual Adopted Revised 10016101 City Attorney Admin Peter Grant Total Business Unit Revenue 0 0 General Fund(Support)I Allotment 287 3,251,092 Total Business Unit Funding 50 287 3,251,092 ------------------------------------------------ - -------------------- �O�Q_ !/03 FY 2002/03 Expenditure Category and Description C ed Revised 10015101 City Attorney Admin 50000 EXPENDITURES 51000 PERSONAL SERVICES 0,807 1,400,807 60000 OPERATING EXPENSES 4,480 1,850,285 80000 CAPITAL EXPENDITURES 0 0 88000 NON-OPERATING EXPENSES 0 0 50000 EXPENDITURES 15,287 3,251,092 18 f CITY OF HUNTINGTON BEACH- INTERDEPARTMENTAL COMMUNICATION TO: Robert F. Beardsley, Director of Public Works FROM: avid Webb, City Engineer DATE: March 6, 2003 SUBJECT: FISCAL YEAR 2002/03 ENGINEERING DIVISION WORK PLAN(January update) Please find attached, the requested March update of the 2002/03 Fiscal.Year Engineering Division Work Plan. This update further defines necessary workload reductions as preliminarily presented in the December 30, 2002 Division.Work Plan. As you are aware, the Engineering Division continues to experience an extremely high demand for services in both the private development and.CIP areas. Added to this workload are the expanding regulatory and inspection demands associated with urban runoff water quality. As the Civil Engineering profession has been, and is projected to remain a high demand job sector into the distant future, finding enough labor (either consultant or City staff) to meet demands continues to be a concern, as well as a constraint, Due to these factors, we entered into December 2002 with an estimated overall shortfall of 20,094 staff hours in the Engineering Division (or approximately 10 staff positions) to meet our Fiscal Year 02/03 projected demands. The attached updated Work Plan is an attempt to address this labor shortfall and to provide direction for applying our limited resources for the remaining of the fiscal year. In order to attempt to meet demand, this plan assumes three things.-- First, it assumes that we are able to fill our 5 vacant positions by April 2003 (1/2 year labor as counted for in this work plan). These vacancies include: 1) Deputy City Engineer; -2) Associate Civil Engineer (Development); 3) Senior Public Works Inspector; 4) Engineering Technician; and 5) Surveyor. Secondly, it assumes we maintain our current outside consultant staffing levels through the fiscal year. Consultant labor is projected to provide approximately 5,110 staff hours or 2.5 positions during this fiscal year. Third, realizing that adding staff positions or additional consultant labor is not a likely option at this time, CIP project deletions, deferrals and scope reductions will need to be imposed as suggested in the table on page two, As indicated in this table, taking this action reduces our demand by approximately 8,800 staff hours. GAEngineering Division\WEBB\Eng Division Work ProgramsTiscal Year 2002 Mar update.doc Robert F.Beardsley Page 2 Projector Program Staff Hours. FY 02/03 Fund Reduced Bud et ca ital Im rovement Projects Delete Beach Blvd N/O Edinger Canalization Project 60 $490,800 Grants Suspend Newland Vertical Project to FY 03/04 1,000 2,250,000 TIF Delete any remaining Miscellaneous Street Work 200 $175,000 Measure M Stop and cancel work on Bluff top Park CorpProject 1,380 $850,000 Grants Defer Edison Sports Park Project to FY 03/04 100 $150,000 Grants Suspend any Gun Range clean-up work 20 General Fund Reduce Murdy Fire Station refurbishment project 40 $1,339,000 General Fund Delete any City Entrance Sign work 30 $24,000 General Fund Defer Alabama Storm Drain project until FY 03/04 1,100 $430,000 Grants Defer the Sewer Capacity Enhancement project 500 $257,000 Sewer Fee Defer any preliminaryengineering work on SE Reservoir 380 $600,000 Water Master Plan Minimize/combine work on Gregory Lane 110 $50,000 Water Fund Defer water work @ Peter's Landing until FY 03/04 250 $175,000 Water Master Plan Reduce Engineering support for Muffler Room 36 90,000 Water Fund Modifications Use Consultants for Admin Reduce Engineering support for Production Improvements 160 $150,000 Water Fund Blow-offs Use Consultants for Admin Delay preliminary engineering on SE Transmission Main 120 $250,000 Water Master Plan--' until FY 3/4 Slow and Reduce Engineering support for Well 8 Project 120 $100,000 Water Fund' Use Consultants for Adrnin Suspend work on Record Plan/Scan Archive pilot project 80 Water Fund Mc or P:ro ecf- lit Reduce staff load of Christine Drive project based on BAS 400 General Fund stud Suspend work on all Priority B and C Non-Private 408 General Fund Development or Fed/State Mandated Projects .Inter overnmental:Activities &_Administrative List Suspend 2003 Public Works Open House 180 General Fund Reduce media work-Switch from Monthly to quarterly 68 General Fund Chamber Article, Admin Report Defer addressing (catch-up)of Engineering Records, File 2,080 Misc. Funds Management and Archiving. Estimated Engineering Division hours Reduced 8,822 It is interesting to note that in the case of the Engineering Division, funding is not as much the problem as is the sheer volume of work associated with a persistent development boom and a growing backlog of aging infrastructure systems, coupled with a tight demand for Civil Engineering related design and management professionals, This market condition has affected our ability to deliver projects, as Public Works has experienced difficulties in attracting and retaining engineers over the past several years. On the Development side, application, permit and inspection fees collected cover the cost of staffing. On the Capital Improvement Program side, most of the projects are funded by steady sources of dedicated funds and all employees Robert F.Beardsley Page 3 charge to project funds. Urban Runoff Management is the only major and rapidly expanding Engineering program that has no dedicated funding source, other than the Adopt-a-Storm-Drain Program, and has created a large, regulatory compliance workload with no means to fully address the demand for services. As we lack both the staff and workspace, we annually rely on more costly consultants for a large portion-of our design, construction oversight and study needs. DAW:jm c: Paul Emery, Deputy Director of Public Works Linda Daily, Principal Administrative Analyst File S .�, - 1 L FY1 f 1.._•G^Lr�'+.''k�.�c1 .F -o.ly tit VP 10 lot PUBLIC WORKS 3/5/2003 Yr NENGIEERING DIVISION Fiscal Year 2002/03 Labor Summary ESTIMATED% TOTAL . BUDGETED • • SHORT HOURSO-K STAFF REQUIRED REQUIRED :' HOURSWORK LOAD CATEGORY REQUIRED LOAD STAFF OVERTIME FALL (@ 2080 APPROVED FALL (@ 2080 •URS CONSULTANT HOURS HOURSDEMAND HOURS Capital Projects List 30,070 41.2% 26,017 400 3,653 1.8 2.6,829 3,241 1.6 .......................................................................... ............................. .............................. .................................................................... ..................................._................ ................................................................... .............................. Major Projects List 15,052 20.6% 14,223 300 529 0.3 16,030 -978 -0.5 ........................................................................... ............................................................ .................................................................... ..................................................... ................................................................... .............................. Other Citywide Develop 14,539 19.9% 12,445 300 1,795 0.9 14,539 0 0.0 Projects........................................................ . Intergovernmental Activities 7,744 10.6% 7,526 0 218 0.1 7,674 70 0.0 .......................................................................... ............................................................ .......................................................................................................................... ................................................................... .............................. Administration Assignments 5,620 7.7% 7,848 0 -2,228 -1.1 7,946 -2,326 -1.1 Total:1 73,0251 100SI 68,0581 1,0001 3,967 2�J 73,0181 71 0 WORK LOAD PERCENTAGE BREAKDOWN ®Capital Projects List 11% 8% ®Major Projects List - 40% ■Other Citywide Develop 20% Projects 21% ❑Intergovernmental Activities 0 Administration Assignments WORK PROGRAM SUMMARY - S HOURS AND AREAS APPLIED • - • „ , • • • LU • - STAFF POSITION • • • • < CL . , , . • • - F- Engineering Division David Webb City Engineer » » _2,080 20% 416 10'o._ _ »»208 -50 104 35% 728 30% » » 624 100% _ 2.080 ».............. . »........_.._.._.».._.._.. .... _............_....... .. ...............»._._........_...._. ............... Vacant De ut Cit En inee.r 1,040 60% 624 8% 83 0% 0 20% 208 12% 125 100% 1,040 Sub-Total: 3,120 33% 1,040 9% -291 3% 104 30% 936 24% 749 100% 39120 ...... . .._..........._.»._ ....._... ._. .. ....» .»»......._._... .._.......__»...»..__»........ »....................._..._.......... _............»»..................... ............. ......_........»............. Geraldine Lucas Associate Environmenta!En ineer 2 O80 20% 416 20% 416 17% 354 33% 686 10% 208 100% 2,080 .. ..... �.......... ... ..s.. ..._..... ......_....... ............ .............. ............. ...................raid.......... ......... ......................... ................ ............ .. ....... ...».......... »......... ............. __ Richard Cavalliero Administrative Environmental 2,080 21% 437 8% 166 23% 478 38% 790 10% 208 100% 2,080 ».............. ............................................ ......................._.. .._.»..............._....»»... .................... Future Administrative Environmental 0 21% 0 8% 0 23% 0 38% 0 10% 0 100% 0 Sub-Total• 4160 21% 853 14% 582 20% 832 36% 1477 10% 416 100% 4160 . . ........ .................._......».... .................................. ....... »__»__ _......... ...»......»_... .».__.»..» . ..............».............._........ ............._......... .._......... Terri Elliott Principal Engineer _» » » 2:080_0% . ........ _........._.»_ _..._...... ......... Joathan Claudio Associate Civil Enq.ineer_»__» 2,080 0% _ _» 0 29% 603 50% 1,040 8% 166 13% 270 100% 2.080 Vacant Associate Civil Engineer» » 1,040 0% ».0 29% 302 50% 520 10% 104 13% 135 102% 1,061 Armando Brizuela Senior Plan Checker 2,080 0% 0 .29% 603 50% 1,040 5% 104 13% 270 97% 2,018 . ».........._...»..__.._...._._................»__.. ...._......»...... ».. _..... ...._................ ..................»....._...�... ..»........_.._..».._............ .»........ ..»___......... _....»._......»».».._....»..... .._..............._..»»._......... ».».....__».M»....._.... .......... John Von Holle Enq!neering Technician 2,080 5% 104 7% 146 25% 520 20% 416 43% 894 100% 2,080 ....................._»..»»....._.._ ....»._..........._».. . _.__».. _..._....» ».»»....»»..».. .. _..»._ .._.» _.._... »».»_»»»»... _._...... . _.»»..» Sabrina Sabrina , Intern 500 20% 100 20% 100 20% 100 20%. 100 20% 100 100% 500 Sub-Total: 9 860 2% 204 27% 2 690 39% 3 844 12% 1 2026 19% 1 878 100% 9 818 3/5/2003 WORK PROGRAM SUMMARY - STAFF HOURS AND AREAS APPLIED • - • • , STAFF POSITION . . . _ • . , • • - • • Design & Construction (Capital • Todd Broussard Principal Engineer _ _ _ 2,080 60% 1,248 17% 354 0 11% 229 12% 250 100% 2,080 Tom Rulla _ Principal.Engineer 2,080 79% 0%1,643 2% 42 0% 0 9% 187 10% 208 10 2,080 _..._..............._ . __»....._.. . ____ ....... __......._... ......._._ __..__.. ......... .._.......__............ ............ ..................... ......._................................_...._............... Debbie DeBow Associate Civil Engi 2,080 78% 1,622 5% 104 4% 83 4% 83 9% 187 100% 2,080 Doug.Eardman _ _ Associate Civil Engineer _ _ 2,080 66% 1,373 20% 416 0 5% 104 9% 187 100% 2,080 _. _.._......__...____....._.._... _ .._........._ ._...._....... ......_.........___ .___ _... __..... .._..._____.._...... ._.......__.......................... ............__........................ .................... .. ................0 Duncan Lee Associate Civil Engineer.____ _ 2,080 66% 1,373 20% 416 0 5%. 104 9% 187 100% 2 080 _.. __-__.. _._.__.....__... _... ............_. ............ ........... ,. Larry Taite. _ _Assistant Enctineer __ _ 2,080 66% 1,373 1%...::........ 21 0 20% 416 13% 270 100% 2,080 ......._...._. ..._......._...... . ................. ....................................... SteveKrieger............ .............. ____.._. _._.._.............. . _................ _......._............................ ......................................... ........................._............. .............................................. Lili Tom Assistant Engineer__ ______..___. _ 2,080 7% 146 35% 728 47% _ _978 2% 42 9% 187 100% 2,080 _.... .._...._....___ . __. _._ .._._...... ._ _.... .__ ....._..._.... __ ..____.. __........... . ....................................... ..............._..............._...... ......_......................._..........2 Paul Whitely _ Engineedn-_Technician _. _______ 2,080 62% 1,290 5% 104 0 20% 416 13% 270 100% 2,080 _.__ _. ... ___....._. ...... ....._.. ..._ ......._..»_.... ___.. ......._.................. _........._.......................... .................._.................. .............................................. Vacant EnOineerinq,Technician_ 1040 66% 686 5% _ _52 0 20% 208 9% 94 100% 1,040 __. ..... . _................... . _........................._......... ..........................._............ .................._.............._.... .............................................. Vacant Vacant, Intern 0 0 0 0 0 0 0% 0 ........................__.......__...... _.............'r-u.__..........._...._......._ _.. ._. _........._.... . _...._........... ......................._........... _................._»............._ ......._..................».......... .........».............»............... ........................._..._.._.... ...................._..........._.._....... Sudi Shona_ Construction Manager ................_... ....__2080 37% 770 20% 416 15% 312 15% 312 13% 270 100% 2,080 ........................ . Eric Charlonne Contracts Administer 2,080 36% 749 50% 1,040 0% 0 5% 104 9% » 187 100%� _.._........_........__.. _ ..._.._.. ..........._........._ ......... _ .__.._....... ........._.........»_.....__...... .».........._.._.._.....__......... .............__.__.._...................................._._......_........... Joseph Dale µ_ _Contracts Administer 2,080 65% 1,352 20% _416 1% 21 5% 104 9% 187 100% 2,080 _ ....... ........_. ......_.........______-________ .. ._..__....._...... . __......... . _._... _..._......... ._..... _.._._.._..........._.... ._.............__ .................. ..........................»_................ David Verone Assistant Engineer___ _______ _ _ _2,080 70% 1,456 12% 250 5% 104 5% 104 8% 166 100% 2,080 ___........_. ..._ ................_..__ ____._.._.......... ................. _._....._....... ........._.._.._.__.._........... ._........._»....................... _.....................__._.......... ._................._.»..................... Robert Martinez En ineering_Technician_ _____ _ 2,080 45% 936 35% 728 10% 208 5% 104 5% 104 100% 2,080 _.._..........._...._ _...._... _.... __.. _ ___._...... .»...._____......._.... ._.. ....____ _.._..._...... . .._.... ....._..._ .....__. .._.......__ ..._. ....._........ ._........ ._.._...._.............. ......_...........__..._.._............ Vacant _Senior PW Inspector.. 1 040 5% 52 35% 364 50%0___ 520 2% 21 8% 83 100% 1,040 »_ _..1.19 _...»_ ___.. ..._. ........._. _ _._.._ _...... Ken Bazal Senior PW Inspector _ _ �2,080 13% 270 40% 832 28% 582 10% 208 9% 187 100% 2,080 Duane Wentworth Senior PW Inspector_ _____ 2,080 38% 790 13% 270 40% 832 0 9% 187 100% 2,080 L ............. .._....__. .._. ....... .._......._.............................. ..........._.._..............». ............ ........._.............. .............._......................... ............. ... .................. ._............._.._........................ Ruben Rosales Water.Inspector _______ 2,080 .38% 790 25% 520 28% 582 0 9% 187 100% 2,080 .._... ._...._ ___._ . _. ..__ _.. ..._ _. ...... .____ _.._...._ _.._.. _......._......._ _. .._. ...._.........__.... ......... .._....__..................__ ..... ........... ................_....._.... ............._............................... Frank Ellison Water Inector__ ______ _µ 2,080 38% 790 25% 520 28% 582 0 9% 187 100% 2,080 Jeff Gibbons PW Inspeector _38% 790 _30% 624 23% 478 _ 0 9% 187 100% _2,080 Vic Galich �� �PW Inspector �� 2,080 38% 790 25% __ 520 28% 582 _W 0 9% � 187 100% 2,080 John Griffin PW Inspector � _ 2,080 38% 790 30% 624 23% 478 0 9% 187 100% 2,080 Joe Derleth Surve�Party Chief_ __ ___ __ _2,080 25% _520 20% _ 416 26%_ 541 20% 416 9% _ 187 100% 2,080 Vacant _ Vacant, Surveyor II _ 1 040�25% �� 260 25%�_ _ 260 21% _� 218 20% __ w208 ~9% _ _._- 94 100% _ ~1,040 _..__ .. ._ _..._..__ _ ._ _._...... _ . __.... _ . ... ._ _........._.._._. ......_ . __...._. _.....__ ___.. _..........._. Hasan Karakoc Vacant, Surveyor 1 2,080 25% 520 20% 416 26% 541 20% 416 9% 187 100% 2,080 Sub Total: 50 960 47% 23.920 21% 10,660 15% 7,6651 8% 3,9101 9% 4,805 .100% 50,960 Total: 68 100 38% 126,017121% 1 14,223 18% 1 12 445 11% 1 7,526112% 1 7 848 100% 1 68,058 3/5/2003 WORK PROGRAM SUMMARY - S1 'F HOURS AND AREAS APPLIED • • • „ POSITIONSTAFF • . . • . • . • . • 8-0 Supplemental Consultant Labor M=1 Gail Pickart Contract 600 0% 0 0% 0 100% 600 0% 0 0% 0 100% 600 Bnan Thomas Contract 300 50% 150 0% 0 50% 0 0% 0 0% 0 100% 150 »..__ KrisWinchak Contract Plan Check ... %..........»_._...».._....... ..._.._»..»__»..»...».._._. ............__......._..»»....... »..._..»............_...._.......... ....» . Bob Righetti »� Contract Project_Manager - »_»__ _1.250 25% 313 50% ,625»25% 313 0% 0 0% 0 100%» 1,250 Harrison »_»Senior PW Ins ector 1,000 135% 350 30% 300 30% 300 5%. 50 0% 0 100% 1,000 Sub-Total: 5110 16% 813 35% 1.807 41% 2,09 3% 148 2% 98 97% 4,960 Grand Total: 73 210 37% 26 829 22% 16 030 20% 14 539 10% 7 674 .11% 7,946 100% 73,0181 3/5/2003 Public Works Capital • • Design. Comments Hours 1143 Beach Median Landscape F Davis $0 3119/2001 10/15/200 Project Complete 0 1 1146 Edinger Avenue C Broussard $352,453 6/1/2001 10/1/2001 12/1/2001 NOC when CC 1147 is 12 Rehabilitation-AHRP, completed Gothard-Newland 1017 Yorktown Widening,Beach- F Broussard $500,000 2/1/2002 6/28/2002 Project complete. 0 Delaware 1051 Warner Median Landscape, F Broussard $300,000 3/1/2000 2119/2002 4/19/2002 Project complete/ 8 Edwards-Magnolia outstanding change order 1138 P.C.H.Widening Q Golden F Broussard $180,000 11/1/2000 7/1/2001 12/1/2001 Project Complete 0 West 1145 Springdale Street C Broussard $246,005 6/1/2001 10/15/2001 3/12/2002 NOC when CC 1147 is 8 Rehabilitation-AHRP, completed McFadden-Bolsa 1147 Brookhurst Street C Broussard $948,600 6/1/2001 12/26/2001 2/7/2003 Project 99%complete 60 Rehabilitation-AHRP, Hamilton-Indianapolis 1148 Magnolia Street C Broussard $512,541 6/1/2001 2/25/2002 3/12/2002 NOC when CC 1147 is 8 Rehabilitation-AHRP, completed Adams-Garfield 1149 Warner Avenue D Taite $700,000 5/24/2002 2/1/2003 5/1/2003 Bid Opening 12/17102, 640 Rehabilitation-AHRP$RR CC 2/3/03 Crossing,Beach-Springdale 1157 Newland Street D Taite $177,000 5/24/2002 2/1/2003 5/2/2003 Bid Opening 12/17/02, 320 Rehabilitation-AHRP, CC 2/3/03 Hamilton-Atlanta 1095 Newland Street Vertical Re- D Erdman $730,000 3/3/2003 6/1/2003 12/1/2003 In Design. Moving into 120 alignment,PCH-Hamilton FY 03/04 1150 Warner Avenue D Lee $127,950 4/1/2003 9/1/2003 11/15/200 1 of 9 02/03 AHRP. 380 Rehabilitation-AHRP,Bolsa 3 Project to be Chica-Simms coordinated w/the 1162 Adams/Brookhurst Intersection R Broussard $899,632 8/1/2002 12/1/2002 Design Complete-Real 1200 Improvements Estate Negotiating Acquisition-Need To 17052 Beach Boulevard N/O Edinger D Stachelski $38,282 Caltrans MOU Approval 0 Re-Chanelization Pending Hq Review 2058 Ellis Avenue Widening e/o D Broussard $300,000 12/1/2002 5/1/2003 11/1/2003 Design Complete/ 180 Beach Boulevard Purchasing Right-of- Way 1151 Springdale Street D Lee $346,172 4/1/2003 9/1/2003 11/15/200 1 of 9 AHRP projects 380 Rehabilitation-AHRP, 3 for FY 02/03 arterial McFadden-Edinger rehabilitation 1152 McFadden Avenue D Lee $230,876 4/1/2003 9/1/2003 11/15/200 1 of 9 AHRP projects 380 Rehabilitation-AHRP, 3 for FY 02/03 arterial Goldenwest-City Limit(1-405) rehabilitation . �INednesday,March O5,2003 Page 1 of 7 1153 Magnolia Street D Lee $273,251 4/112003 11/15/2003 1/30/2004 1 of 9 AHRP projects 380 Rehabilitation-AHRP, for FY 02/03 arterial Atlanta-Indianapolis rehabilitation 1154 Gothard Street Rehabilitation- D Lee $445,488 4/1/2003 11/15/2003 1/30/2004 lof 9 AHRP projects for 380 AHRP,Ellis-Heil FY 02/03 arterial rehabilitation 1155 Hamilton Avenue D Lee $208.196 4/1/2002 11/15/2003 1/30/2004 1of 9 AHRP projects for 380 Rehabilitation-AHRP, FY 02103 arterial Bushard-Santa Ana River rehabilitation.Project to 1156 Yorktown Avenue D Lee $154,465 4/1/2003 2/1/2004 4/15/2004 1of 9 AHRP projects for 380 Rehabilitation-AHRP, FY 02t03 arterial Bushard-Brookhurst rehabilitation.Project to 1158 Graham Street Rehabilitation- D Lee $133,126 4/1/2003 2/1/2004 4/15/2004 1 of 9 AHRP projects 380 AHRP,Warner-Heil for FY 02/03 arterial rehabilitation 1159 Warner Avenue D Lee $968,055 4/1/2003 2/1/2004 4/15/2004 1 of 9 02103 AHRP- 380 Rehabilitation-Graham to Project to be Springdale coordinated w/the 17090 Miscellaneous Arterial Street C Webb $175,000 9/30/2003 12/17/2001 4/14/2003 Use for Brookhurst 120 Improvements Paving and Simms Street Improvements; COMMUNITY Project Total Design Start Est. Staff BudgetProject Name Manager 2053 Blufftop Park Imp- P Broussard $850,000 Develop Alternative 120 Rail/Trail/General Imp plan for non-fed project PL5 Hanson's Access Development F .Broussard $5,000 6/1/2002 PW Scope Complete, 8 Community Services to process 1106 South Beach-Phase I, C Charonne $0 6/1/2001 11/27/2002 11/15/200 120 Huntington St.To Beach Blvd. 2 1106 South Beach Facade C Charlonne $600,000 10/1/2002 12/1/2002 2/15/2003 NOC 2/15/03 120 Improvements 1121 HCP Sport Complex C Charlonne $1,588,000 611/2001 11/27/2001 5/4/2003 Under Construction 1240 1176 Murdy Park/Park View School D Righetti $2,000,000 90%Designed-Push 800 Youth Sports Complex to complete and advertise 1216 Oak View Skate Plaza D Erdman $95,000 1/15/2003 5/1/2003 7/1/2003 PWC 1/15/03,CC 180 2117103 812 Beach Maintenance Facility F Charlonne $3,100,000 2/26/2001 2/4/2002 Project Complete 0 1169 South Beach-Phase II,Hunt. C Broussard $10,000,000 11/1/2002 3/1/2003 5/30/2004 To City Council on 2118 1400 St.to 1st Street 2057 Edison Park Youth Sports P Unassigned $150,000 Need to select and hire 0 Complex Refurbishment Consultant. Develop/approve site 1137 Gun Range Lead Clean Up P Broussard $0 Planning Lead 20 Department And Remedial Action Plan Wednesday,March 05,2003; Page 2 of 7_. Design # Project Name Manager. Budget Com. plet.Construc Comp Comments 1089 Slater Channel F Charlonne $0 Settle Claim 140 1168 Citywide Water Quality Plan& D Lucas $610,820 76/1/2003 Prop 13 Funding- 1080 Master Plan of Drainage Currently Under Development 1179 Runoff Treatment Project At D Erdman $2,000,000 10/30/200 2/1/2003 5/1/2003 CDP under Review 1600 Beach Outlets 2 1186 Design/Construct Downtown F Krieger $70,000 4/24/2002 9/5/2002 11/21/200 Project Complete 60 Storm Drain Grates 2 MS5 Replace 11 Storm Water D Broussard $250.000 3 of 11 Installed 32 Pump Station Flap Gates 1166 00P01 CDBG Michael D Krieger $428,940 1n/2003 3/1/2003 9/1/2003 Under Design 600 Drive/Slater Culvert 1181 Diversion Projects at Storm F Taite $0 5/1/2002 10/8/2002 11/12/200 Project Complete 24 Drain Pump Stations 2 1212 Seapoint Street Storm Drain D Erdman $211,145 12/31/200 3/1/2003 4/1/2003 Under Design 220 BMP Structures 2 DesignProject Total # Project Name Manager Budget Complet Construc Comp Comments Hours 1172 Gothard Canopy Fuel Island F Charlonne $80,000 1/2/2002 4/22/2002 8/15/2002 Project Complete 8-1 0 02 NOC Sent 9/10/02 1185 Civic Center Alarm/Sprinklers C Charlonne $1,268,384 5/6/2002 8/6/2003 Under Construction 120 1194 Bushard Fire Station No.3 F Righetti $100,000 3/1/2002 6/2/2002 6/1/2002 Project Complete 4 Improvements 1195 Murdy Fire Station D Broussard $1,339,094 6/1/2003 9/1/2003 2/1/2004 ResourceProject 120 Rehabilitation Management by Engineering Resources LOCAL DesignProject Total # Project Name Manager Budget Complet Construc Comp Comments Hours 1142 Speer&Liberty Ave Widening D Broussard $285,000 10/30/200 3/1/2003 6/1/2003 Design Complete PWC 240 2 11/20,CC 2/3/03 MS412 Annual Local Street F Jones $600,000 10/1/2001 10/1/2001 8/31/2002 40 Slurry/Rehab Program DesignMiscellaneous Project Total# Project Name Manager .. 1183 Christine Drive Gas Anomaly P Lee $0 Study 400 Wednesday,March 05, Rage 3 of 7 1207 City Entry Sign at PCH and P Stachelski $0 10 Brookhurst 1184 Civic Center Tenant C Charlonne $1,250,000 12/1/2001 5/6/2002 .8/6/2003 Under Construction. 600 Improvements 17085 As-Built Scanning System- P Broussard $0 Determine Cost And 40 Water Plans as Pilot Develop Pilot Project. ProjectSEWER . Design• .• Budget 1060 Rebuild Sewer Lift Station'A" C Krieger $1,395,000 5/1/2000 1/8/2001 2/7/2003 Under Construction 180 withTime Extension. 1061 Rebuild Effingham/Brookhurst, C Krieger $1,205,000 5/1/2000 1/8/2001 2/7/2003 Under Construction with 160 Sewer Lift Station Time Extension 1178 . Miscellaneous Sewer Lining- F Broussard . $800,000 12/1/2001 6/24/2002 11/13/200 Project Complete 600 Phase 1 2 1182 Rebuild Lift Station D D Erdman $5,250,000 7/1/2003 9/1/2003 12/31/200 Site Selected,In Design 1440 4 1202 Miscellaneous Sewer Lining. D Krieger $800,000 12/1/2002 3/15/2003 9/1/2003 Design Underway 600 Ph.11 16500 OCSD Sewer Trunk Main D Krieger $0 12/1/2002 1/15/2002 11/1/2004 OCSO Constructing 400 Replacement In Bushard New Bushard Trunk Main Within City Limits. 1144 Sewer Master Plan Update D Broussard $200,000 CIP Component Of 220::. And Citywide 1/1 Study Study Being Modified. Scope increase to 1174 Huntington Harbor Sewer C Krieger $2,000,000 11/1/2001 8/1/2002 4/7/2003 Forecast Completion 500 Lining Phase 2 Feb 15,2003 1214 Alabama Storm Drain D Erdman $1,500,000 2/1/2003 5/1/2003 9/1/2003 Design Underway 100 16500 OCSD Sewer Trunk Main D Krieger $0 1/15/2003 3/15/2003 6/30/2004 OCSD Constructing 160 Replacement In Warner New Warner Think Main Between Bolsa 1180 01P02 CDBG Sewer Lining F Krieger $347,800 12/1/2001 6/1/2002 9/6/2002 Project Complete 12 Project 1197 Sewer Capacity Enhancements P Unassigned $257.000 Project being identified 0 by Updated Sewer Master Plan TRANSPORTATION ProjectDesign Budget# Project Name Manager 1140 Citywide RPM F Stachelski $0 9/1/2001 1/28/2002 Project Complete 0 1205 Brookhurst/Garfield Signal D Stachelski $0 1/30/2003 3/15/2002 4/30/2003 Under Design 40 Modifications Wednesday, wj March O5,2003' age P 4of7 1052 CYLINK-Phase II C Stachelski $90,000 11/1/2002 5/1512003 9/15/2003 Securing funding 60 1107 Intelligent Transportation D Stachelski $0 12/30/200 3/1/2003 7/1/2004 Under Design 800 Systems Deployment Phase 1 3 1124 Rewire 3 E)asting Traffic F Brohard $100,000 11/1/2000 4/1/2001 Project Complete 20 Signals 1128 2000/2001 HES Signal F Stachelski $0 10/1/2000 4/27/2002 7/31/2002 Project Complete 16 Modification @ Edwards/ McFadden 1128 2000/2001 HES Signal F Stachelski $0 10/1/2000 4/2712002 7/31/2002 Project Complete 16 Modification @ Golden West/ Palm 1128 2000/2001 HES Signal F Stachelski $0 10/1/2000 4/27/2002 7/31/2002 Project Complete 16 Modification @ Gothard 1 Slater 1128 2000/2001 HES Signal F Stachelski $0 4/27/2002 7/31/2002 Project Complete 16 Modification @ Newland I Warner 1163 TSCOUP 1-332 Cabinets C $50,000 3/1/2001 1/1/2003 4/10/2003 Awaiting NTP pending 80 @15 US Edison Planning 1163 TSCOUP II-332 CABINETS C $50,000 3/1/2001 1/1612003 Bob Stachelski awaits 80 @ 21 US SCE Coordination Meeting 1206 PCH from Beach to 1st F Brohard $50,000 4/1/2000 6/112001 6/1/2002 Project Complete 0 Street- Convert to Multiple Circuits 18050 West Orange County Transit P Brohard $0 7/1/2001 City Council to review 0 Feasibility And Alignment City Position 2/03 Study-Phase II 1128 2000/2001 HES Signal F Stachelski $0 10/1/2000 4127/2002 7/31/2002 Project Complete 16 Modification @ Bolsa Chica/ Warner 1203 Street tight System On Main F Brohard $86,000 7/1/2001 8/1/2001 Project Cancelled 120 Street Change To Multiple Circuits 1198 TSCOUP III-332 Cabinets @ D Kato $250,000 4/1/2003 5/15/2003 9/1/2003 Design Starts 6/2002 100 20 US 1199 TSCOUP IV-332 Cabinets D Kato $50,000 4/1/2003 5/15/2003 9/112003 Design Starts 1/2003 100 @20 US 1200 TSCOUP V-332 Cabinets @ D Kato $50,000 4/1/2003 5/15/2003 9/1/2003 Design Starts 1/2003 100 20 I/S 1201 Intelligent Transportation D Stachelski $0 2/28/2003 3/1r2004 STIP Amendment 0 Systems Integration Phase II 512002 1204 2001/2002 HES- D Kato $0 2115/2003 4/1/2003 6/1/2003 Design 100 Yorktown/Brookhurst Signal Modification DesignIUNDERGROUND UTILITY Project Total # Project Name Manager Budget Complet Construc Comp Comments Hours Wednesday,Marsh 05�2003 17019 Beach-Yorktown To PCH P Elliott $0 Beach Blvd On-Hold 4 Due To SCE lWater Project Total. D• ,BudgetProject Name Manager . Construc Comp Comments Hours 1059 Well#5 Improvements F Debow $0 10/1/2001 Project Complete 0 1104 Overmyer Reservoir F Debow $195,800 76/1/2000 6/1/2000 Final Report Received. 0 Engineering Evaluation Report 1132 Orange/Memphis Water Mains F Debow $0 Project Complete_ 0 MS10 PRV Relocation for OC-35 C Rulla $0 7/1/2002 11/12/2002 3/12/2002 Under Construction. 1000 Pipeline 1063 Construct Well No, 12 D Rulla $1,700,000 5/27/2003 8/1/2003 4/1/2004 Design underway with 1160 site plan submitted to planning Oct. 11. 1102 Springdale Reservoir Design- C Rulla $8,000,000 11/1/2001 11/1/2001 3/31/2003 Design Build 1400 Build Construction Underway 1104 Overmyer Reservoir F Debow, $750,000 1/1/2002 5/1/2002 8/15/2002 Project Complete 0 Rehabilitation/Phase 1104 Overmyer Reservoir C Debow $7,450,000 6/24/2002 12/15/2002 5/31/2004 Under.Construction 2000 Rehabilitation/Phase II 1133 Chlorine Rooms Wells 6,7,9, F Rulla $1,635,000 5/1/2001 12/17/2001 11/18/200 Project Complete 260 And 10 2 1170 17th St.,Adams Avenue,& C Charlonne $1,000,000 6/1/2001 2/15/2002 2/15/2003 Punch list only 300 Allies Water Main Replacement 1175 Southeast Reservoir P Rulla $1,000,000 Phase 11 environmental 120 and prelim.Geotech. investigation complete. 1187 OC-9 Transmission Main D Debow $5.500,000 12/1/2003 3/1/2004 5/1/2005 Design Underway 1200 Stage 1 &2(Newland) 1127 SCADA System Upgrade F Dills/Rulla $274,000 2/112001. 11/1/2000 4/1/2002 Project Complete 80 1188 FY 02-03 Water Main D Debow $4,000,000 1/1/2003 3/1/2003 8/1/2004 Design underway 600 Replacement-Florida and Alabama 1189 Gregory Lane Water Main D Debow $50,000 3/1/2000 2/1/2003 .8/1/2003 Construct with CC 40 Replacement 1188, Alabama and Florida 16800 OCWD Groundwater D Shoja $0 Awaiting Submittal of 120 Replenishment Project Q OCWD Plans for Review Beach/Ellis MS1 Muffler Room Modification D Johnson $90,000 Howard Johnson To 24 Process Wedhesday -March O5,20D3 Page 6 of 7 1190 Boeing Well No. 12 Pipeline F Debow $1,000,000 7/1/2002 a/1/2002 11/1/2002 Rancho Road Pipeline 80 Construction constructed by Boeing at no cost to City 1193 Fire Protection System P Tom $175,000 Hydraulic Model& 0 Improvements-Peters Landing Define Req. Imp. 17089 Water Operation Yard P Johnson $250,000 Howard working with 60 Improvements consultant on site layout MS3 Energy Backup System P Johnson $50,000 Howard Johnson To 16 Process MS9 Blow-Off Improvements P Olson $150,000 10/1/2001 11/1/2001 Planning 40 1191 Southeast Transmission Main P Rulla $250,000 Begin Route Study 0 Replacement After Reservoir Site Selected 1192 Well#8-Green Acres D Rulla $100,000 Pipeline Design At 80 Warner complete. Design of county flood Total Staff Hours 30,070 Wednesday,March 05 2003 Page 7 of 7 MAJOR DEVELOPMENT PROJE 'S LIST - FY 02/03 WORKPLAN Departments Hours Involved (lead req. FY Project Description (displayed alphabetically) listed first) Project Status Next Step(s) 02/03 PRIORPROJECTS Bolsa Chico Acquisition/Monitoring AD,FD, PL,PW Work on status issues through Work on status issues through 80 Intergovernmental Relations Committee Interciovernmental Relations Committee Central Park Sports Complex CS,AS,PL,PW reparation o Management Agreement or reparation o Management Agreement or CIP Phase II hose II --Complete cope o Work or remediation Complete Scope o Work or remediation Christine Drive Methane Gas Remediation Project FD, PW,PL,CA implementation implementation CIP City-Wide Development Permit System BD, PL,FD, PW,TR Implement first phase-March,2003 Implement first phase-March,2003 800 Citywide Implementation of AB411 and Storm Water PW,AD,PL,CS Continu2 implemention/$4M Grant Continue implemention/$4M Grant 4,160 Quality**/Conduct Regional Water Quality Studies for Edison Park-Methane Mitigation Plan PW, FD Agreed on next step with LEA .Agreed on next step with LEA CIP x EllislGoldenwest:Gates ar►d`street vacatt n::.; All :Flanrlin ,Commission Public Heann Rlannm :Commission:Putilic Hearn 160 Q.:.:. s 9 9 9 9 Gothard Dlstrrbuflor};center.;a 0 000;s #t PL .P_W FD <$cheduled ZA 2y19/03 SchedUled`ZA 2f1.9/03 180 r Gun Range-Clean-up Old Site-EIR CS,CA,PW,PL Certify EIR and appropriate cleanup funding Certify EIR and appropriate cleanup funding CIP Hanson Recycling Facility.Relocation**(2 Acre) AS,PW,AD,CS,PL New agreement for old gun range site New agreement for old gun range site 80 { Holmby Place:(?08 SFR PLC)* ,,.Y t} PL,PW,FD In Revreyr.f In Review 350 Y ns. rs'b ue f h `ses 1 ans a b' ., h ,. a .. Q u_.. q �.p a or a sequent p ases rn Huntin ton Center Mall Renova$on ; Bella Terra: ED FD PL PW_6D ,: . . r 300: - Huntrngton Harbor Bay Club$pecrfic��lant `� ` ' , � : Amendment*;`< t PL Com lefe Environmental Assessment' Cou t lete'Enviconmental Assessment_. ...- 0 p _ certificate of Occu anc :FinaLCertrficate of Occu anc 240.'. Spa/Conference Center', P .Y Loch[ea 11 urnt Subdiylsron`= ; ',r PL,PW'-FD r Under review Under review Lowe s Hardware Rancho /ieW' Pl ,BD EDP 1=D,PW ;E� Circulate Elff Crr�ulate M Its Land ater:GPA/ZMA;Lrtr aUon* L't CA W., Awaiti ':a iicatl n."sub "ittal Awaitjt 'a lcation'submittal= x16 f 9 ) ,P 0g_ pp p rk1 Pp = Pacific Ciry/3 f.ASxes' PL BDD,PW' F der review Under review 200 j Uh v mis pa'rkStreetMarinaF3PA2MA= Bacon Rio a PL P1N FD:.n Plennin Cominlssron- June 002 W 3_,Planru .Co sio n ,June=-2002 6tY: i ( pY) 9 2 ng nt Pearce Street Subdivision(14 units)* PL Under review Under review 120 Poseidon Desalrnatrori Pfant EIR' r PL Certtfy EIR: r : Cerhfy EIR _ 240 � . MAJOR DEVELOPMENT PROJECTS LIST - FY 02/03 WORKPLAN in 9 9 -P. ..P F:;a VOW South Beach Improvements CS, FD, PL,PW Phase 11 apprd 6/02; public art apprd 7/02 Phase 11 apprd 6/02;public art apprd 7/02 CIP Sports Complex Phase 11 PL,CS,PW Under review Under review 120 FheStndios Opt& Under.;review reviewl�� PL,PIN PRIORITY B PROJECTS d'a id Review closure City Hall Master Plan All Develop short term rehabilitation plan Develop short term rehabilitation plan 40 ........_ oty_�4 5rdd`t.e'ssb`d'bXC' 9.1�d. d'b V�V rq.s�e_ ity omey, .......... 350 i6W:616sbt ho _,.datEk.' I I re Uh, na Downtown Parking Master Plan Implementation PL, ED,PW Planning Commission hearing July,2003 Planning Commission hearing July,2003 8 Economic Development Strategy Update ED,PL. Preparing scope of work and timeline Preparing scope of work and timeline 0 Edinger Corridor Specific Plan ED,PL,PW Complete draft and environmental Complete draft and environmental 0 assessment assessment GPA to comply with new NPDES Permit requirements PL,PW Prepare draft amendments Prepare draft amendments 120 In-Lieu Fee Implementation Strategy PL Implement strategy Implement strategy 0 Law Enforcement Training Center New Construction CS,AS,PD Staff looking for site Staff looking for site 0 Neighborhood Preservation Program PL Assessing condition of housing stock Assessing condition of housing stock 0 Oakview Acquisition and Rehab ED Acquisition and rehab of units underway Acquisition and rehab of units underway 0 Lowe's project to be approved before Lowe's project to be approved before Rancho View Sports Field Relocation CS, PW CIP oroceedinci proceeding Second Units Ordinance(ZTA) PL Prepare draft amendments Prepare draft amendments 0 Senior Center CS,AS,PL Begin funding and space analysis Begin funding and space analysis 4 Shipley Nature Center CS,ED,PL, PW Completion of Master an;identify fundling Completion of Master Plan;ide—n—tou—nding 4 sources for rehabilitation sources for rehabilitation PRIORITY C PROJECTS MAJOR DEVELOPMENT PROJE _S LIST- FY02/03 WORKPLAN IFE Resolve issues re:site andu ding with Resolve issues re:site and funding with Aquatic Facilities-OVHS CS, PL D 0 HBUHS HBUHSD n ruction 9� "uhi n st 9 .Mm General Plan Amendment(Beach Boulevard) PL Forward to Planning Commission Forward to Planning Commission 0 General Plan Implementation PL On-going public review On-going public review 0 HB Wetlands Restoration(US Corp.Study) PW,PL,AD,EW Report due In February 2003 Report due in February 2003 CIP Interpret Parking District PW, PL Under review Under review 0 Linear Park PL,AS,CS,PW City to review plan City to review plan 0 A-d-'Hor:,-,- ornM!..qo---9p' oto$, Hot'Cbminittee, dates :Iny. , s i ationl easibility.stucly-and.:re e i6lli stu V.and'"erred ia -s ;�s licit Ift Secure site for remaining 410 space Secure site for remaining 410 space PCH Parking Issues PW,CS,PL rglocation relocation 0 Sports Facilities Inventory&Needs Inventory Study CS Update annually Update annually 0 OCTA to call meeting of West Orange Co. OCTA to call meeting of West Orange Co. West Orange County Transportation Study(Transit) PW, PL,AD City Mgrs City Mgrs CIP Zoning Maps Update/GIS PL, PW Summer 2003 completion Summer 2003 completion 0 OULCH rTJV r_11!J111WW1111U OL411 rIUUIa 15,052 Projects that are subject to mandatory processing time,pursuant to state and/or city requirements Projects required by the state or federal government Shadedthese-"Ot" �j ei Y pr!O P�"-q p I L _0 PUBLIC WORKS INTERGOVERNMENTAL ACTIVITIES AND ASSIGNMENTS FY YEAR 2002/03 TASK PW DEPT Est.Annual •- • � • PERSON Citizen Inquires Follow-up(written-in) Webb 52 City Council/Administration/Requests Webb 52 Federal/State Grant Applications&legislation/Local Applications Webb 98 GPS Point Development/Monument Preservation/Field Survey Derleth 4,16 ....................................................:........................................_..................... . ......................_.......................................... . Misc.Lawsuit record request, Research Von Holle 56 OCWD,OCSD,Caltrans Coordination and Meetings Rulla Ground Water Replenishment Project 24 ..................................................................._.................................._...__.._..........._......_....................._............._................_...... ...................................................................................................................._.............__..............._.................... ......................._... Prepare 2 Year Budget-Midyear Adjustment, Division Workplans Webb 24 Public Works Open House, Whitely Follow-up Code Inspection/enforcement(non project related) Sudi 24 Special Event Support(4th of July Parade,etc) Von Holle 4 OCTA-TAC and Steering Committee Webb 12 ...................................................................................._............................................._.............................................................. .................................................................................._.........................................._........................................... .................._....... Water Quality Fee development/implementation support Emery 12 FEMA Map Revision/Amendments Elliott TOTAL: 7,744 3/5/2003 PUBLIC WORKS ADMIIVISTRATIOi _ _ACTIVATES AND ASSIGNMENTS _ FY YEAR 2002/03 : , �y Est.Annual PW DEPT Staff Hours TASK OR ASSIGNMENT LEADCOMMENTS/STATUS PERSON Personnel Issues Webb 44 Implementation of Cityview Permit System Elliott Implementation/setup and Training MID Implementation of Kronos Time System Elliott Implementation/setup and Training 24 Media(outside,Chamber,Admin Reports). All 6 Telephone Response/Non Project Filing/Public Records I Public Counter All 3,12 Seminars and training Webb 50 Accounting/purchasing/JD Edwards Webb 10 rchive/Record Retention-Catch-up Webb 4 Union Negotiation(have MEA and MEO Presidents) Charlonne 14 iimesheets All 98 TOTAL: 5,620 3/5/2003 I City of Hun4 Pington Beach FY 2002/03 Business Unit Summary FY 2000/01 FY 2001/02 FY 2002/03 FY 2002/03 Revenue Account&Description Actual Actual Adopted Revised 10020101 City Council Total Business Unit Revenue 0 0 0 0 General Fund(Support)/Allotment 259,615 237,377 277,863 277,863 Total Business Unit Funding 259,615 237,377 277,863 277,863 ---------------------------------------------------------------------------------------------------------------------------------- FY 2000101 FY 2001/02 FY 2002/03 FY 2002/03 Expenditure Category and Description Actual Actual Adopted Revised 10020101 City Council 50000 EXPENDITURES 51000 PERSONAL SERVICES 113,738 118,725 129,015 129,015 60000 OPERATING EXPENSES 117,604 118,652 136,348 136,348 80000 CAPITAL EXPENDITURES 28,273 0 12,500 12,500 88000 NON-OPERATING EXPENSES 0 0 0 0 50000 EXPENDITURES 259,615 237,377 277,863 277,863 ---------------------------------------------------------------------------------------------------------------------------------- Note: General Fund support represents credit towards department and City wide overhead. 3 CITY ADMINISTRATOR'S OFFICE Ray Silver, City Administrator William P . Workman , Assistant City Administrator 4 City A• • Office Description &wPurpose Staffing : , #authorized Hours The City Administrator's office is ultimately responsible for all the city's City Administrator 1 2,080 day-to-day operations. The City Administrator implements City Assistant City Administrator 1 2,080. Council policy and ensures that city services are delivered in an efficient and effective manner. The City Administrator's office is Principal Administrative Analyst 1 2,080 responsible for oversight of 14 city departments. Administrative Analyst, Senior 2 4,160 Executive Assistant 1 2,080 Administrative Assistant 1 2,080 Office Assistant II 1 2,080 Contract Staff 1,230 Total $ LM >-- :vx X .. >i §".v-. .yes,_ _•. _ im?e u S.. NW On,. omAct�vi�es ,� aF _ 9 h� ��9,� :�- .. � ,�..a ..�,�; ,.,. .�;� � ,'=" � -��Senice Level s�-- :�, � � Hours�Re wired Receive and coordinate approximately 400 written citizen inquiries, response goal is within five business days 75 percent of the time 1,820 Coordinate and manage the City Council agenda process 830 Provide administrative support, customer service and reception to the more than 20,000 annual public contacts and visitors 4,680 Provide citywide leadership, management, oversight, evaluation, and strategic planning 1,600 Lead and direct citywide customer service, training and employee recognition programs 350 Provide research and special project support to the City Council and appointed boards and commissions 1,550 Staff the city's intergovernmental relations effort(track an average of 70 pieces of legislation and generate$16 million in grants) 1,900 Lead and advise citywide labor relations and personnel management efforts 1,400 Plan and direct organizational effectiveness program and prepare special projects 420 Coordinate budget and financial planning 940 Total LIM Produce first Annual Report providing Strategic Plan and budget information to residents by December 2002 250 In cooperation with effected labor groups and the departments develop a new employee evaluation process by September 2003 500 Manage, update, and improve www.surfcity-hb.org, the site received 50,000 visits a month in the first half of FY 02-03(on-going) 1,630 Total Z= 5 5/20/2003 4' 'i a C I TY C O U N C I L Connie Boardman , Mayor Cathy Green , Mayor Pro Tern City Council Members Pam Houchen Jill Hardy Gil Coerper Debbie Cook Dave Sullivan 1 City Council •ffice Descripiaon. PurposeOWN Staffing � . #Authorized Hours The City Council's mission is to receive community input and establish Administrative Assistant 1 2,080 the policies and priorities under which the city government delivers City Council Member 7 N/A services. The City Council's duties include establishing goals and policies, enacting legislation, adopting the city's operating budget, and appropriating the funds necessary to provide service to the city's residents, businesses, and visitors. Total $ 4U W.ng �c���t�es � ���. � t- � ��.service�Lev 1 � � s ___7 _ t ,, = .. , :�_ e ; p Hours_Re u�retl Provide administrative support and customer services to seven City Council Members 2,080 Total 24$4 �-.<"r, �ra;R �. __ £ � " -r�«- ,,.«.�._Y.,. Projects , „ .v g . w z r .; a HoursRe u�red Total Q 5/20/2003 2 City of Huntington Beach FY 2002/03 Business Unit Summary FY 2000/01 FY 2001102 FY 2002/03 FY 2002103 Revenue Account&Description Actual Actual Adopted Revised 10030101 City Administrator's Office Total Business Unit Revenue 0 0 0 0 General Fund(Support)/Allotment 1,097,905 1,422,815 1,569,029 1,588,809 Total Business Unit Funding 1,097,905 1,422,815 1,569,029 1,588,809 ---------------------------------------------------------------------------------------------------------------------------------- FY 2000/01 FY 2001/02 FY 2002/03 FY 2002103 Expenditure Cateaory and Description Actual Actual Adopted Revised 10030101 City Administrator's office 50000 'EXPENDITURES 51000 PERSONAL SERVICES 880,097 910,635 907,307 907,307 60000 OPERATING EXPENSES 218,114 512,180 661,722 681,502 80000 CAPITAL EXPENDITURES (306) 0 0 0 88000 NON-OPERATING EXPENSES 0 0 0 0 50000 EXPENDITURES 1,097,905 1,422,815 1,569,029 1,588,809 --------------------------------------------------------------------------------------------------------------------------------- Note:General Fund support represents credit towards department and City wide overhead. 6 Public • • Public Information provides a variety of direct and indirect Community Relations Officer 1 2,080 communications opportunities between city officials and the Public Information Specialist 1 2,080 community. PIO.works to develop professional relationships between Media Production Coordinator 0.5 1,040 the city officials and the media. Total 2 5 520 On Oar g �►C ► s a Service Level C � r1.w 4dHou Re uliretl Management and administrative operations of Public Information and HBTV-3 functions 1,416 Establish and maintain relationships with and respond to inquiries from media members 436 Prepare and distribute approximately 150 press releases 400 Research, write and layout for three city publications: Sands(4), Community Connection (12)and"The Breeze"(12) 1,300 Administer the city's cable television franchise 116 Communicate with and respond to inquiries from city staff and the general public and provide a level of Community Outreach 516 Maintain HB Infoline, city's fax-back telephone information service, 250 informational messages available, receives 6,700 calls 288 Coordinate City Council awards and presentations, approximately 150 distributed over the course of 24 City Council meetings 246 Provide photography services at City Council meetings and special events 482 Total 4Um P;oJ@C, S _ l�oucs� a red Provide support to the Fire department for Edison Park methane and Fieldstone projects 200 Negotiate a new Cable TV franchise agreement with Time-Warner by September 2004 500 Total DO 7 5/20/2003 City of Huntington Beach FY 2002/03 Business Unit Summary FY 2000/01 FY 2001/02 FY 2002/03 FY 2002103 Revenue Account&Description Actual Actual Adopted Revised 10030301 Public Information Total Business Unit Revenue 0 0 0 0 General Fund(Support)/Allotment 371,661 296,803 308,024 278,829 Total Business Unit Funding 371,661 296,803 308,024 278,829 ---------------------------------------------------------------------------------------------------------------------------------- FY 2000101 FY 2001102 FY 2002/03 FY 2002/03 Expenditure Category and Description Actual Actual Adopted Revised 10030301 Public Information — - 50000 EXPENDITURES i/ 51000 PERSONAL SERVICES 251,095 160,658 187,676 187,676 60000 OPERATING EXPENSES 107,359 133,775 116,848 87,653 80000 CAPITAL EXPENDITURES 13,207 2,369 3,500 3,500 I 88000 NON-OPERATING EXPENSES 0 0 0 0 50000 EXPENDITURES 371,661 296,803 308,024 278,829 ---------------------------------------------------------------------------------------------------------------------------------- Note:General Fund support represents credit towards department and City wide overhead. 8 Descr p�on�& Purpose. �S_taffing n - =.- : #Authorized Hours The mission HBTV-3 is to provide direct communication the Television Producer/Director 2 4,160 community, with the goal of informing viewers about city programs Media Production Coordinator 0.5 1,040 services, and projects. HBTV-3 also provides an opportunity for non- Recurrent Staff 4,208 profits organizations to inform the community about their services and activities. Total 2 5 t .4t ✓ a ..F- ,On� Produce 336 hours of original programming, including special programming (4th of July parade, Every 15 Minutes, etc) 5,234 Televise 42 City Council and Planning Commission meetings 1,100 Engineering services for live broadcasts, studio productions, and editing 732 Programming of HBTV-3, dubbing, manual replay, logging tapes, maintaining HBTV-3 library, public contact 912 Provide photography services at City Council meetings and special events 200 Administrative and support functions 530 Preparation of monthly HBTV-3 programming schedule 300 Maintenance of HBTV-3 community bulletin board 400 Iota) UO ; 4 �. P'ro'ects - J, .xHours:Re uirecl Iotal Q 5/20/2003 9 City of Huntington Beach FY 2002/03 Business Unit Summary FY 2000101 FY 2001102 FY 2002/03 FY 2002103 Revenue Account&Description Actual Actual Adopted Revised 20830301 HBTV3 Total Business Unit Revenue 0 0 0 0 Fund Balance(Accrual)/Usage 390,742 511,759 527,050 527,050 Total Business Unit Funding 390,742 511,759 527,050 527,050 ---------------------------------------------------------------------------------------------------------------------------------- FY 2000/01 FY 2001102 FY 2002103 FY 2002103 Expenditure Category and Description Actual Actual Adopted Revised 20830301 HBTV3 50000 EXPENDITURES 51000 PERSONAL SERVICES 265,389 340,613 220,244 228,244 60000 OPERATING EXPENSES 56,396 52,209 82,660 74,660 80000 CAPITAL EXPENDITURES 0 29,937 24,000 24,000 88000 NON-OPERATING EXPENSES 68,957 _891001 200,146 200,146 50000 EXPENDITURES 390,742 511,759 527,050 527,050 ---------------------------------------------------------------------------------------------------------------------------------- Note:General Fund support represents credit towards department and City wide overhead. 10 x $ CITY TREASURER .. ...... ... .. Shari L. Freidenrich , City Treasurer 11 CashieringCentral & Treasury �Descrpt�on &Purpose$ " Staffing s #Authorized H u The City Treasurer is an elected department head and serves a four- City Treasurer 1 2,080 year term. The City Treasurer is responsible to the electorate for Deputy City Treasurer 1 2,080 overseeing the custody and safekeeping of all city funds including Administrative Assistant 1 2,080 those funds in the General Fund. The City Treasurer provides overall administration for all operations in the City Treasurer's department. In Accounting Technician Supervisor 1 2,080 addition, this unit is responsible for the investing of all the city excess Accounting Technician, Sr. 1 4,160 funds and cash management of these funds. The City Treasurer ensures the city's cash needs are met through prudent fiscal Accounting Technician II 6 12,480 investment management. In addition, this business unit processes all Recurrent 2,000 funds received by the city at City Hall and all off-site locations. It is Total also responsible for the proper collection of items and timely deposit into the city's financial depository accounts. This unit also provides for collection of all city receivables including municipal services such as water, refuse and sewer and other miscellaneous receivables. On oin Ac�vities urs' '9 9 Ho Re wired: Service=Level;;; , Daily investment and cash management of pooled funds for City, Redev. Agency&other JPAs where city is administrator 1,860 Prepare investment reports, track budgets and revenues, analyze and monitor banking and other costs, attend Council/IAB meetings 460 General office management, leadership and supervision of entire department 2920 Process 10,000 water connection/disconnections, answer billing questions, and process 130,000 city payments within 24 hours 11,880 Process revenue for off-site locations of$600,000 monthly; prepare daily bank deposit, and process all vendor& payroll checks weekly 2,080 Bill miscellaneous receivables of$6.2 million, follow-up on delinquent accounts and answer all billing questions 4,160 Open mail and process 520,000 payments for primarily municipal services through high speed remittance processor within 24 hours 2,600 Total ProleCts q Hours Re wired Develop, test and implement a utility billing system in conjunction with Public Works 1,000 Total 1i. 12 5/20/2003 City of Huntington Beach FY 2002/03 Business Unit Summary FY 2000/01 FY 2001/02 FY 2002/03 FY 2002/03 Revenue Account&Description Actual Actual Adopted Revised 10025101 Central Cashiering&Treasury 42975 Late Charges 20,613 37,167 0 0 47725 Customer-Billings 0 0 150,000 150,000 47735 Setup Charges 117,440 124,750 0 0 Total Business Unit Revenue 138,053 161,917 150,000 150,000 General Fund(Support)/Allotment 627,749 805,629 1,048,045 995,960 Total Business Unit Funding 765,802 967,546 1,198,045 1,145,960 ---------------------------------------------------------------------------------------------------------------------------------- FY 2000101 FY 2001/02 FY 2002/03 FY 2002/03 Expenditure Category and Description Actual Actual Adopted Revised 10025101 Central Cashiering&Treasury 50000 EXPENDITURES 51000 PERSONAL SERVICES 705,493 838,413 943,416 879,072 60000 OPERATING EXPENSES 60,310 53,691 254,629 247,018 l 80060 CAPITAL EXPENDITURES 0 75,441 0 19,870 88000 NON-OPERATING EXPENSES 0 0 0 0 50000 EXPENDITURES 765,802 967,546 1,198,045 1,145,960 ---------------------------------------------------------------------------------------------------------------------------------- Note: General Fund support represents credit towards department and City wide overhead. 13 Business License Description & Purpose _ , S affing #Authorized _ Hours _. x This business unit primarily licenses all individuals or companies doing Accounting Technician, Sr. 1 2,080 business in the city in accordance with the Huntington Beach Accounting Technician II 2 4,160 Municipal Code. In addition, this unit provides for the collection of Field Services Representative 1 2,080 various revenues received by the city including oil taxes and transient occupancy taxes. Total 4 r K r � .r _ s $yam �On-goy ngp►ct�y�t�e�,.. y x : - R :Service eve¢" HoursRe ui'ed Auditing and issuance of new Business Licenses and permits and processing related payments at 3,000 annually within 24 hours 3,120 Daily processing of business license renewals and receiving payments of 16,000 annually within 48 hours 2,320 Business Licenses field enforcement codes and issuance of notices of violation for non-compliance generating $80,000 revenue a year 2,080 Billing and reporting of Transient Occupancy taxes($3.7 million)and BID assessment, ad processing monthly payments from19 hotels 100 Collection of Oil Tax quarterly payments and reports and coordination with Fire department on non-compliance with reporting 100 Provide overall supervision for Business License staff 200 Total LM 6 !'11i''Jill"i tReguiredMi Develop, test and implement a permitting system in conjunction with development services departments 400 Total 400 5/20/2003 14 City of Huntington Beach FY 2002/03 Business Unit Summary FY 2000/01 FY 2001/02 FY 2002103 FY 2002103 Revenue Account&Description Actual Actual Adopted Revised 10025301 Business Licensing 42110 Business Lic 1,813,209 1,910,562 1,850,000 1,850,000 42125 Miscellaneous Lic 77,236 19,737 8,742 8,742 Total Business Unit Revenue 1,890,445 1,930,299 1,858,742 1,858,742 General Fund(Support)/Allotment (1,740,358) (1,713,907) (1,698,279) (1,635,039) Total Business Unit Funding 150,087 216,392 160,463 223,703 ---------------------------------------------------------------------------------------------------------------------------------- FY 2000/01 FY 2001102 FY 2002103 FY 2002/03 Expenditure Category and Description Actual Actual Adopted Revised 10025301 Business Licensing 50000 EXPENDITURES 51000 PERSONAL SERVICES 141,132 211,683 155,174 219,518 60000 OPERATING EXPENSES 8,955 4,709 5,289 4,185 80000 CAPITAL EXPENDITURES 0 0 0 0 88000 NON-OPERATING EXPENSES 0 0 0 0 50000 EXPENDITURES 150,087 216,392 160,463 223,703 ---------------------------------------------------------------------------------------------------------------------------------- Note:General Fund support represents credit towards department and City wide overhead. 15 4 ......... CITY ATTORNEY R ygg e -:{�yyff Jennifer McGrath , City Attorney 16 AttorneyCity Administration Description purpose ry Staffing ;F #Authorized Hours The City Attorney's Office represents the city, City Council, City Attorney 1 2,080 Redevelopment Agency, and departments in all legal matters and Assistant City Attorney 2 4,160 prosecutes violations of the City Charter and Municipal Code. Deputy City Attorney III (1 frozen) 4 6,240 The City Attorney's Office has two divisions, the litigation division and Deputy City Attorney II 1 2,080 the transaction division, which are supervised by two Assistant City Attorneys. Law Office Manager 1 2,080 The matters under the litigation division are: lawsuits and appeals; all Investigator 1 2,080 MOU grievances and hearings; Personnel Board appeals; all Administrative Assistant 1 2,080 administrative hearings; municipal code prosecutions; and Legal Secretary 3 6,240 coordination and supervision of outside counsel. The matters for the transaction division are: preparation of all Recurrent Staff 3,120 ordinances, resolutions, legal opinions, contracts/leases, review of 14 �Q contracts prepared by departments, and staffing boards and commissions. %On=go�ngi4ctl�itlles z service� veie: Y � � � u_ w Provide responses to 1,200 Requests for Legal Service and citizen inquiries 7,488 Management, supervision, and operation of the City Attorney's Office 4,784 Handle in-house litigation cases(approximately 60%of all cases) 9,152 Filings and delivery of court documents and materials 1,248 Coordination with outside attorneys and city's insurance adjuster(approximately 40% of all cases) 936 Represent city in all Municipal Code prosecutions and criminal related matters 1,456 Administer 472 Administrative Citations, including hearings 1,248 Provide legal assistance for all labor matters 1,560 Attend, advise, and prepare for City Council, commission, and committee meetings 2,288 i0w -x§" ,-r.�g x _ HourstR wren iota! Q 17 5/20/2003 City of Huntington Beach FY 2002/03 Business Unit Summary FY 2000/01 FY 2001/02 FY 2002/03 FY 2002/03 Revenue Account&Description Actual Actual Adopted Revised 10015101 City Attorney Admin Total Business Unit Revenue 0 0 0 0 General Fund(Support)/Allotment 1,485,168 1,546,247 1,535,287 1,521'793 Total Business Unit Funding 1,485,168 1,546,247 1,535,287 1,521,793 ---------------------------------------------------------------------------------------------------------------------------------- FY 2000101 FY 2001/02 FY 2002/03 FY 2002103 Expenditure Category and Description Actual Actual Adopted Revised 10015101 City Attorney Admin 50000 EXPENDITURES 51000 PERSONAL SERVICES 1,333,653 1,369,301 1,400,807 1,400,807 60000 OPERATING EXPENSES 104,469 160,110 134,480 120,986 80000 CAPITAL EXPENDITURES 47,046 16,835 0 0 88000 NON-OPERATING EXPENSES 0 0 0 0 50000 EXPENDITURES 1,485,168 1,546,247 1,535,287 1,521,793 ---------------------------------------------------------------------------------------------------------------------------------- Note: General Fund support represents credit towards department and City wide overhead. 18 .. �i# . . . U|TY CLERK \........... , . Connie Brockway, City Clerk 19 City Council, PubliciCity Department LDescri—p.tf FStaffing _ Authorized Hours The Support Division of the City Clerk's Office fulfills all responsibilities City Clerk 1 2,080 mandated by Section 310 of the City Charter and the laws of the Assistant City Clerk 1 2,080 county, state, and federal governments. The Support Division Deputy City Clerk 1 2,080 provides service to the public, City Council, and city departments. This division is responsible for preparation and distribution of the City Deputy City Clerk 1 2,080 Council meeting agendas and to record Minutes of all meetings of the Office Assistant 1 0.5 1,040 City Council. This division is responsible for the execution and processing of agreements, resolutions, ordinances and all other official documents approved and adopted by the City Council and maintained by the City Clerk. Total 4.5 On oin �►ci��trpc . 6 , - Sennce;,Level H u R uir d Training of Deputy City Clerks. Extensive employee training will continue to be conducted in the functions of writing minutes, legal publications, Public Records Act, City Charter Mandates, Brown Act, and document processing (ordinances, resolutions, agreements, and all other City Council-adopted official documents). Assistance to the Council, city departments and the public includes bid 6,240 openings, claims summons and complaints, phone and counter duties, and notary public responsibilities. Two Deputies are in the initial stages(2 years or less job experience)of learning procedures and policies to ensure the mandates of the Clerk's Office are met. Job Cross Training. Upon completion of new employee training in specific"responsibilities, cross training with staff will commence. 2,080 Total $32 PgrojeCts _ w Hour 4 uiretl=Procedure Manual. Completion of City Clerk's Office Procedure Manual, which has been revised to reflect procedural changes(e.g. 1,000 Processing areerding documents entered into under the recently revised Professional Services Municipal Code section). Instruction Manual. Preparing an instruction manual for use by the city staff and the public when they access City Council actions from 1986 through 2002 newly accessible from the City Clerk's database including File Information Index of official documents e.g., 1,000 agreements, franchises, deeds to city owned property and City Council actions. Web Page/Web Site Design and Implementation. Continue uploading additional information on the City Clerk's web page/site. 100 Tax Refund Claims. Continue processing tax refund claims into database. Continue input through efforts of volunteers when possible. 125 Total 20 5/20/2003 City of Huntington Beach FY 2002/03 Business Unit Summary FY 2000/01 FY 2001/02 FY 2002/03 FY 2002/03 Revenue Account&Description Actual Actual Adopted Revised 10010101 City Clerk Admin Total Business Unit Revenue 0 0 0 0 General Fund(Support)/Allotment 269,779 292,905 334,645 334,645 Total Business Unit Funding 269,779 292,905 334,645 334,645 ---------------------------------------------------------------------------------------------------------------------------------- FY 2000/01 FY 2001102 FY 2002/03 FY 2002/03 Expenditure Category and Description Actual Actual Adopted Revised 10010101 City Clerk Admin 50000 EXPENDITURES 51000 PERSONAL SERVICES 264,817 279,575 322,385 322,385 60000 OPERATING EXPENSES 4,962 13,330 12,260 12,260 80000 CAPITAL EXPENDITURES 0 0 0 0 88000 NON-OPERATING EXPENSES 0 0 0 0 50000 EXPENDITURES 269,779 292,905 334,645 334,645 ---------------------------------------------------------------------------------------------------------------------------------- Note: General Fund support represents credit towards department and City wide overhead. 21 Records • ligglilm Description-& Purpose: a Staffing #w�►uthoriV =Hours b The Records Division fulfills the duties mandated by Section 310 of the Senior Deputy City Clerk 1 2,080 City Charter. The Records Division provides a formal records Deputy City Clerk 1 2,080 management and retention program for the City Clerk's Office to Deputy City Clerk 1 2,080 properly maintain its records. This Division is implementing an imaging system for rapid retrieval and research of active records and for preservation and retrieval of vital records. Total 3 . 40 On-gong�l�CtlYitieS 4 , _ q-Service Level � Hours R uiced Training of New Senior and New Deputy City Clerks. Highest priority—in records management practices, writing City Council agenda 4,160 and minutes, Brown (open meetings)Act, records maintenance and protection of vital records. Records Research. Assisting the public in records requests when the requestor is unable to precisely identify the needed material. 2,080 Records Retention. Clearing the City Clerk's vault of records scheduled for destruction, per city retention schedule/Council approval. 1,000 In-House Codification. The Records Division is responsible for the codification and distribution of the Huntington Beach Municipal and 1,000 Zoning and Planning Ordinances. This Division continues to save the City money by in-house codification of all city ordinances. Total &W IMMI _ T; �_ F q.:. FloarsR uiced Optical Imaging of Records. The computerized records of City Council actions and City Council approved documents, which was established in 1990 is available to the city departments and public. Upon arrival of document imaging equipment the system developed by Information Systems and the City Clerk's Office in 1990 will be ready to integrate with the document imaging equipment resulting in public's ability to access the actual document from home, e.g. minutes, agendas, resolutions. Staff will continue processing documents. 2,080 Minutes, Resolutions, and Ordinances will be the first documents processed, followed by certain agreements. The volume of records imaged will depend on completion of employee training, availability of work hours to scan, and volunteers available to train and learn scanning. Records Management procedure of resolutions, ordinances and minutes will be the priority. Guidebook to City Council Records. Development of a guidebook for the departments and public to assist in accessing City Council 100 records from home or office. Total 2AW 22 5/20/2003 City of Huntington Beach FY 2002/03 Business Unit Summary FY 2000/01 FY 2001102 FY 2002103 FY 2002103 Revenue Account&Description Actual Actual Adopted Revised 10010301 Records Management 47965 Photocopying 15,773 13,740 20,400 20,400 Total Business Unit Revenue 15,773 13,740 20,400 20,400 ' General Fund(Support)/Allotment 195,056 122,299 175,731 180,331 Total Business Unit Funding 210,829 136,039 196,131 200,731 ---------------------------------------------------------------------------------------------------------------------------------- FY 2000/01 FY 2001/02 FY 2002/03 FY 2002/03 Expenditure Category and Description Actual Actual Adopted Revised 10010301 Records Management 50000 EXPENDITURES 51000 PERSONAL SERVICES 163,155 120,871 188,771 188,771 60000 OPERATING EXPENSES 4,957 15,168 7,360 11,960 80000 CAPITAL EXPENDITURES 42,716 0 0 0 88000 NON-OPERATING EXPENSES 0 0 0 0 50000 EXPENDITURES 210,829 136,039 196,131 200,731 ---- ----------------------------------------------------------------------------------------------------------------------------- Note:General Fund support represents credit towards department and City wide overhead. 23 Municipal Purpose _ Sta'ff n9 #Authorized Hours The Election Division of the City Clerk's Office conducts General Office Assistant 1 0.5 1,040 Municipal Elections in even years consolidated with the Orange County Registrar of Voters, and conducts special elections as needed. The City Clerk serves as official Election Filing Officer designated by the State of California for Fair Political Practices Campaign and Economic Disclosure Statement filings which are required on certain city employees, certain board and commission members and Total Q appointed city office holders. On-going AcfiviMR— ves s W s ry cent_ i Ho , R reds Conduct Elections. Assists City Clerk and Assistant City Clerk in making preparations for and conducting the March 2004 Special 240 Election and begin preparations for the November 2004 General Municipal Election. Election Training (conducted by City Clerk and Assistant City Clerk). Initiate training on election procedure to Deputy City Clerks who 100 have not experienced work connected with conduct of elections. Maintenance of Economic Disclosure Statements(Form 700). Maintains files on Statement of Economic Interest Form 700 required on 416 designated city employees, board and commission members and appointed and elected city officials. Preparation of Packets for City Council and Elected Officials and for Campaign Committees. Prepares instruction booklets for citizens 416 who run for elective office. Coordination of Volunteer Program. Accepts interest cards from citizens, mails out applications, and conducts interviews for selection 150 of volunteer force. Participates in providing and monitoring work assignments. IQtel 132 - MINIMx' D3N Fair Political Practices Commission (FPPC)Workshops. Organizes and coordinates FPPC workshops to assist with reporting 100 instructions for interested citizens. FPPC Campaign Committee Seminars. Organizes and coordinates Candidate and Treasurer's seminars to inform citizens who run for 100 elective office. Total 200 5/20/2003 24 City of Hun ington Beach Y 2002/03 Business Unit Summary FY 2000/01 FY 2001/02 FY 2002/03 FY 2002103 Revenue Account&Description Actual Actual Adopted Revised 10010201 Elections Total Business Unit Revenue 0 0 0 0 General Fund(Support)/Allotment 93,064 222,202 100,000 100,000 Total Business Unit Funding 93,064 222,202 100,000 100,000 ---------------------------------------------------------------------------------------------------------------------------------- FY 2000/01 FY 2001/02 FY 2002/03 FY 2002/03 Expenditure Category and Description Actual Actual Adopted Revised 10010201 Elections 50000 EXPENDITURES 51000 PERSONAL SERVICES 19,784 22,601 0 0 60000 OPERATING EXPENSES 73,280 199,602 100,000 100,000 80000 CAPITAL EXPENDITURES 0 0 0 0 88000 NON-OPERATING EXPENSES 0 0 0 0 50000 EXPENDITURES 93,064 222,202 100,000 100,000 ---------------------------------------------------------------------------------------------------------------------------------- Note:General Fund support represents credit towards department and City wide overhead. 25 Passport Descr�pitJon� P g �, � ` The City Clerk's Office is no designated as an authorized Passport Recurrent Staff 2,080 Acceptance Facility by the no Mates Department of State. The passport office provides the community with a convenient location to obtain passport services and submit passport applications. Citizens receive courteous and quick service. Total Q 22= PIN On-go��g ACt�Vlt�es" �. %1n service$Leve1 Hours=Re ""wired Processing of Passport Applications. Includes acceptance from applicants, screening applications and interviewing applicants, 1,980 assisting with obtaining birth certificates and other documents, follow-up work and mailing out of passport application packets. Dissemination of Information on Availability of Passport Services. Continue to find methods, not involving paid advertising, to get 80 information out to the community that passport services are available at City Hall. Dissemination of Information on Services Provided by the City Clerk's Office. When citizens visit the Passport Acceptance Facility, staff 150 will continue to acquaint citizens with services of City Clerk's Office, such as voter registration, Council Agendas etc. Total 2 Z�Q - - � ' =P o'ects 2 - 1- . ,A-r; .-�,;: � - .,��a' �g � � Il�ourJ£R uire.� Coordination with HB-TV3 for Advertising of Passport Services. Continue to work with HB-TV3 to provide Passport Acceptance Facility 20 program information. Total 24 26 5/20/2003 e^' ADMINISTRATIVE SERVICES ........... Clay Martin , Director 28 A• Administration Description &Purpose S#affin9 _ - pg #Authorized Hours �� Administrative Services Administration assists in establishing the Director of Administrative Services 1 2,080 priorities and policies of the City Council and City Administrator's Senior Administrative Analyst 1 2,080 office. The Director of Administrative Services acts as an internal Administrative Assistant 1 2,080 consultant to the city's executive management team advising them on finance and human resources matters. While overseeing the day-to- Office Specialist 1 2,080 day operations of Administrative Services department. Administrative Services Administration provides leadership, management, administrative support, and overall direction to the programs areas that comprise the Administrative Services department. . ; Total 4 LM On-gomgAct�vities ("ioursR ulret�: Provide leadership and management to the department 1,040 Assist the City Administrator's office and other departments with budget preparation and monitoring 1,560 Assist with labor relations process 1,560 Provide administrative support to the department 3,900 Total $Q �.s ,.gt-.:e 4,:. - - m �.:.- - ``� .s�st.���.:-... .�r -�.• ,�,�w 3r r,�� Pr=o�ects Hours a aired _'£s _:., Fg<- v. Develop and implement a departmental customer satisfaction survey by September 1, 2003 260 Total 26Q 29 5/20/2003 City of Huntington Beach FY 2002/03 Business Unit Summary FY 2000101 FY 2001102 FY 2002/03 FY 2002/03 Revenue Account&Description Actual Actual Adopted Revised 10035101 Administrative Services Admin Total Business Unit Revenue 0 0 0 0 General Fund(Support)/Allotment 304,301 327,863 388,500 405,087 Total Business Unit Funding 304,301 327,863 388,500 405,087 ---------------------------------------------------------------------------------------------------------------------------------- FY 2000/01 FY 2001/02 FY 2002/03 FY 2002/03 Expenditure Category and Description Actual Actual Adopted Revised 10035101 Administrative Services Admin 50000 EXPENDITURES 51000 PERSONAL SERVICES 277,288 282,679 330,000 330,000 60000 OPERATING EXPENSES 27,013 45,185 58,500 75,087 80000 CAPITAL EXPENDITURES 0 0 0 0 88000 NON-OPERATING EXPENSES 0 0 0 0 50000 EXPENDITURES 304,301 327,863 388,500 405,087 -------------------------------------------------------------------------------------------------------------------------- ------ Note:General Fund support represents credit towards department and City wide overhead. 30 Finance Administration Description & Purp,ose Staffing 6_ r w 4 #puthoried Hours Finance Administration provides financial support, direction and Finance Officer 1 2,080 oversight of all governmental finance operations. Direct responsibilities include annual city operating and capital budgets, the five-year financial forecast, business enterprise system, citywide cost allocation, fixed asset inventory, financial reporting and annual audits. Financial Administration provides internal "financial consulting" services consistent with generally accepted accounting principals establish by the Governmental Accounting Standards Board in support of all city departments. Finance Administration ensures that all financial practices are prepared with the highest professional standards and in accordance with all legal requirements and generally accepted accounting principals. Total 1 2�$ A, - Y - On an ActiviWM�ties ,m y _ � 9 b s a¢ t:. iL* r ::' .. r -; Service Level ..._t Ems.- ._ HoursRe u�red Provide overall division management 520 Overseeing projects to ensure that all generally accepted accounting principals are followed (CAFR, fee and cost allocation study) 1,040 Serve as staff liaison to the City Council appointed Finance Board 520 Total 2�.$. Pro cts MusRirdu a 1Y�tll Y 31 5/20/2003 City of Huntington Beach FY 2002/03 Business Unit Summary FY 2000/01 FY 2001102 FY 2002103 FY 2002103 Revenue Account&Description Actual Actual Adopted Revised 10035201 Finance Administration Total Business Unit Revenue 0 0 0 0 General Fund(Support)/Allotment 1,292,394 1,403,350 169,900 187,769 Total Business Unit Funding 1,292,394 1,403,350 169,900 187,769 ---------------------------------------------------------------------------------------------------------------------------------- FY 2000/01 FY 2001/02 FY 2002/03 FY 2002103 Expenditure Category and Description Actual Actual Adopted Revised 10035201 Finance Administration 50000 EXPENDITURES 51000 PERSONAL SERVICES 1,183,837 1,199,309 140,000 140,000 60000 OPERATING EXPENSES 108,557 204,041 29,900 47,769 80000 CAPITAL EXPENDITURES 0 0 0 0 88000 NON-OPERATING EXPENSES 0 0 0 0 50000 EXPENDITURES 1,292,394 1,403,350 169,900 187,769 ---------------------------------------------------------------------------------------------------------------------------------- Note:General Fund support represents credit towards department and City wide overhead. 32 General Accounting .__ �:to :� -r -w __ '7�. "' - i. -- Descr�pt�on&Purpose = �Staffing�y IF Author�z c Hours General Accounting is responsible for maintaining a system of internal Principal Accountant 1 2,080 controls that preserve and safeguard the city's assets. General Senior Accountant 5 10,400 Accounting provides financial management, reporting and accounting services for the city, the Redevelopment Agency (RDA), and Public Financing Authority(PFA). General Accounting maintains the general ledger, prepares and submits all required reports to state and federal agencies, processes the monthly bank reconciliation, maintains the fixed asset accounts, and compliance with all governmental regulations. General Accounting also coordinates all financial audits including each of the city's, RDA's, and PFA's Comprehensive Annual Financial Report (CAFR). Additionally, General Accounting provides information, reports, and support to all city departments. OW W Total fi 14$ ,• - w �: ` � '90 9AG - `:_ b .. Sen►iceLevel300- .w- h x Hours�Re uiredf Prepare financial statements according to prescribed timelines 2,600 Maintain the city's general ledger within 15 days of monthly close 6,240 Maintain the bank reconciliation within 30 days of monthly close 1,040 Train staff on financial system 260 Train departments on general ledger and expenditure reports 260 TotalLM ProjeC �� Hours R uiretl Prepare the Comprehensive Annual Financial Report(6 months after completion of the fiscal year) 1,040 Implement business enterprise fixed asset module by January 1, 2003 1,040 Implement business enterprise property management module by August 1, 2003 1,040 Total 3,120 33 5/20/2003 City of Huntington Beach FY 2002/03 Business Unit Summary FY 2000/01 FY 2001/02 FY 2002103 FY 2002103 Revenue Account&Description Actual Actual Adopted Revised 10035202 General Accounting Total Business Unit Revenue 0 0 0 0 General Fund(Support)/Allotment 0 18,226 746,600 746,600 Total Business Unit Funding 0 18,226 746,600 746,600 ---------------------------------------------------------------------------------------------------------------------------------- FY 2000101 FY 2001/02 FY 2002103 FY 2002103 Expenditure Category and Description Actual Actual Adopted Revised 10035202 General Accounting 50000 EXPENDITURES 51000 PERSONAL SERVICES 0 1,953 545,000 545,000 60000 OPERATING EXPENSES 0 16,274 201,600 201,600 80000 CAPITAL EXPENDITURES 0 0 0 0 88000 NON-OPERATING EXPENSES 0 0 0 0 50000 EXPENDITURES 0 18,226 746,600 746,600 ---------------------------------------------------------------------------------------------------------------------------------- Note:General Fund support represents credit towards department and City wide overhead. 34 Accounts • De c 1pt�on Purpose ¢ . . Staffing i '`z - SEA Hours, Accounts Payable is responsible for processing all city and Principal Accountant 1 2,080 Redevelopment Agency (RDA) obligations for purchased materials Senior Account Technician 1 2,080 and services. Accounts Payable helps maintain reporting integrity, Account Technician II 3 6,240 consistency, and accuracy by processing vendor invoices. Additionally, Accounts Payable processes the annually required 1099 Recurrent Staff 960 reports. Accounts Receivable is responsible for processing all city and RDA claims against a debtor for uncollected amounts, generally from a completed transaction of sales or services rendered. Accounts Receivable helps maintains reporting integrity, consistency, and accuracy by processing debtor invoices. Total 6 e On- o�n�Activ�ties. = R J 1( - "y §Service Level e"ui"red Process city and RDA invoices for materials and services within 30 days of receipt and achieve less than 1%void checks 7,200 Maintain accounts payable records and respond to departmental and customer inquires 1,820 Train staff on financial system 520 Process accounts receivable invoices of the city's claims for services or sales rendered within 30 days of rendering service 1,300 Maintain accounts receivable records and respond to departmental and customer inquires 520 Total F-Pro ect s g None Total Q 35 5/20/2003 City of Huntington Beach FY 2002/03 Business Unit Summary FY 2000/01 FY 2001/02 FY 2002103 FY 2002/03 Revenue Account&Description Actual Actual Adopted Revised 10035203 Accts Payable/Accts Receivable Total Business Unit Revenue 0 0 0 0 General Fund(Support)/Allotment 0 1,884 382,470 392,470 Total Business Unit Funding 0 1,884 382,470 392,470 ---------------------------------------------------------------------------------------------------------------------------------- FY 2000/01 FY 2001102 FY 2002103 FY 2002103 Expenditure Category and Description Actual Actual Adopted Revised 10035203 Accts Payable/Accts Receivable 50000 EXPENDITURES 51000 PERSONAL SERVICES 0 1,757 364,470 374,470 60000 OPERATING EXPENSES 0 127 18,000 18,000 80000 CAPITAL EXPENDITURES 0 0 0 0 88000 NON-OPERATING EXPENSES 0 0 0 0 50000 EXPENDITURES 0 1,884 382,470 392,470 ---------------------------------------------------------------------------------------------------------------------------------- Note:General Fund support represents credit towards department and City wide overhead. 36 Budget DRescription Purpose _ _ Staffing° g #Authdr 11 Hours Budget & Research is responsible for assisting the City Council and Senior Budget Analyst 1 2,080 Executive Management team in managing the city's resources. This Administrative Analyst 1 2,080 includes developing a balanced budget that evaluates on an on-going basis the projected revenue and expenditures against actual revenues and expenditures. Additionally, Budget & Research is responsible for development and maintenance of the city's long-range financial projections model and evaluating the fiscal impact of federal and state legislative initiatives and judicial decisions effecting municipalities. One of Budget & Research's key functions is the production of the quarterly reports these important tools allow the management team to monitor and make decisions regarding the General Fund. Total Q .�� - 9 . "g 9 r SecvicenLevel s` ursine uir - lHo Prepare Monthly Reports within 15 days of monthly close 520 Prepare Quarterly Reports within 15 days of quarter close 520 Prepare Annual Budget according to proscribed timelines 2,340 Prepare Financial Projections in conjunction with Quarterly Reports 260 Train staff on financial system 520 Total Projects r .w; � _x:� ;., �� ,6 .��.. -: � fe�.� - ,�.� �:� � �- ��� -HoursR u�retl . None Total Q 37 5/20/2003 City of Huntington Beach FY 2002/03 Business Unit Summary FY 2000/01 FY 2001/02 FY 2002/03 FY 2002/03 Revenue Account&Description Actual Actual Adopted Revised 10035204 Budget and Research Total Business Unit Revenue 0 0 0 0 General Fund(Support)/Allotment 0 386 212,600 210,600 Total Business Unit Funding 0 386 212,600 210,600 ---------------------------------------------------------------------------------------------------------------------------------- FY 2000/01 FY 2001/02 FY 2002103 FY 2002/03 Expenditure Cate-gory and Description Actual Actual Adopted Revised 10035204 Budget and Research 50000 EXPENDITURES 51000 PERSONAL SERVICES 0 322 205,000 203,000 60000 OPERATING EXPENSES 0 64 7,600 7,600 80000 CAPITAL EXPENDITURES 0 0 0 0 88000 NON-OPERATING EXPENSES 0 0 0 0 50000 EXPENDITURES 0 386 212,600 210,600 ---------------------------------------------------------------------------------------------------------------------------------- Note:General Fund support represents credit towards department and City wide overhead. 38 Human Resources Administration Descri ion 8� Pu ose 9 ,> #�Authorizecla Hours Human Resources administration provides management, Human Resources Manager 1 2,080 administrative support and overall direction to the service areas that Administrative Secretary 1 2,080 comprise the Human Resources divisions. The Human Resources Manager sets policy for the division and oversees the day-to-day operations and acts as the "Personnel Director" when that function is required in the Employer-Employee Relations Resolution and the Personnel Rules. The Human Resources Manager works as an internal "human resources consultant" to other departments informing them of current state and federal labor laws and appropriate personnel practices. Total 2 LM .._ = " z -.:x �i` i. ,_'-3 - h,+, , e, ^�`Ali ,:g:, - -3 ., �On�-go�ngJ4Ctw1�eS =:: _ rr ServicLeve1= r - HoursRe�uiretl Provide overall division management 1,040 Overseeing projects (classification and comprehension studies and employee/labor relations)to ensure compliance with current state 260 and federal labor laws and appropriate personnel practices Staff Liaison to City Council appointed Personnel Commission 520 Provide administrative support to Human Resources divisions 1,820 Tota1 �4. _: -, - , � r ,: a ='d; {. -- �� `r rO ec W. �F _=a .. ,: f -s'„< -.,,w y-uz -fr s _ l5 - £, .. y. . F w - . - .. Hours=Re uiced Research and provide recommend changes to Employer-Employee Relations Resolution and Personnel Rules by September 30, 2003 520 Total 52Q 39 5/20/2003 City of Huntington Beach FY 2002/03 Business Unit Summary FY 2000/01 FY 2001/02 FY 2002/03 FY 2002/03 Revenue Account&Description Actual Actual Adopted Revised 10035301 Human Resources Admin Total Business Unit Revenue 0 0 0 0 General Fund(Support)/Allotment 772,128 660,307 213,700 220,480 Total Business Unit Funding 772,128 660,307 213,700 220,480 ---------------------------------------------------------------------------------------------------------------------------------- FY 2000/01 FY 2001102 FY 2002103 FY 2002/03 Expenditure Category and Description Actual Actual Adopted Revised 10035301 Human Resources Admin 50000 EXPENDITURES 51000 PERSONAL SERVICES 674,520 530,232 191,000 191,000 60000 OPERATING EXPENSES 97,608 127,346 22,700 29,480 80000 CAPITAL EXPENDITURES 0 2,728 0 0 88000 NON-OPERATING EXPENSES 0 0 0 0 50000 EXPENDITURES 772,128 660,307 213,700 220,480 ---------------------------------------------------------------------------------------------------------------------------------- Note:General Fund support represents credit towards department and City wide overhead. 40 Recruitment & Retention nii -3 �s Descrip on-&R € ose S.taffin N = 9" #Authorized Hours Recruitment & Retention supports the city in the selection and Principal Personnel Analyst 2 4,160 development of competent employees by providing effective, cost Personnel Assistant 2 4,160 efficient recruitment and selection consulting services. Recruitment & Retention is responsible for managing the citywide recruitment and training programs. Essential program areas in recruitment include: coordinating recruitment process, testing and evaluation, selection, and pre-employment services to departments and to facilitate retention of selected employees. Essential program areas in training include: citywide training programs regarding strategic initiatives, operational programs, and professional Total 4 development consistent with the city's training plan. On- oll>ngActtv�t�es _ Lev _ ours' rred Hou i e u Coordinate recruitment, testing, and selection process generally less than 90 days from receipt of requisition to eligibility list 8,060 Coordinate citywide training programs outlined in the city's training plan 260 Coordinate pre-employment, Department of Transportation, and random drug testing 130 Maintain recruitment records and respond to department and customer inquires 260 Total $&. �w n ta Pfvje6ts n HoursRe d11, Develop and implement the city's training plan by March 1, 2003 130 Total 1 41 5/20/2003 City of Huntington Beach FY 2002/03 Business Unit Summary FY 2000/01 FY 2001102 FY 2002/03 FY 2002103 Revenue Account&Description Actual Actual Adopted Revised 10035302 Recruitment&Retention Total Business Unit Revenue 0 0 0 0 General Fund(Support)/Allotment 0 3,718 530,300 530,300 Total Business Unit Funding 0 3,718 530,300 530,300 ---------------------------------------------------------------------------------------------------------------------------------- FY 2000/01 FY 2001/02 FY 2002/03 FY 2002/03 Expenditure Category and Description Actual Actual Adopted Revised 10035302 Recruitment&Retention 50000 EXPENDITURES 51000 PERSONAL SERVICES 0 1,239 338,600 338,600 60000 OPERATING EXPENSES 0 2,479 191,700 191,700 80000 CAPITAL EXPENDITURES 0 0 0 0 88000 NON-OPERATING EXPENSES 0 0 0 0 50000 EXPENDITURES 0 3,718 530,300 530,300 ---------------------------------------------------------------------------------------------------------------------------------- Note: General Fund support represents credit towards department and City wide overhead. 42 Employee • Descnptton & Purpose ,£ Staffing e = '- #��luthorized Hours Employee Relations is responsible for the coordination of services for Principal Administrative Analyst 1 2,080 evaluating employee performance and the administration of the Payroll Analyst 1 2,080 disciplinary process. It supports the meet and confer process under, Senior Payroll Technician 1 2,080 managementlassociation communication, and problem solving (including the grievance process). It provides the identification, Payroll Technician 1 2,080 classification, and grouping of positions including comparisons with personnel Assistant 1 2,080 other agencies for both classification and compensation. Employee Relations also manages payroll administration including the biweekly payroll and a timely response to all payroll-related requests for information or services. Total iQ 4�9 Zr a a ernceve .. _ � ue�A ot.Ray .le. -- uired Coordinate monthly labor relations meetings follow-up items and issues 520 Manage safety and miscellaneous CalPERS contracts and the PARS contract for eight employee associations and non-associated 130 Manage classification and compensation plan including 378 classifications for approximately 1,100 permanent, full-time employees 520 Provide administrative support including transactions, classification and compensation, and labor relations. 1,560 Operation of biweekly payroll cycle issuing between 1,400 and 1,700 paychecks per cycle at an error rate less than 2% 3,760 Prepare W-2 Reports by January 31 each year including year-end roll-over of leave accruals 520 Prepare quarterly tax reporting 240 Troubleshoots and trains staff on payroll and timekeeping system 1,040 Maintain payroll records and respond to departmental and customer inquires 420 Total $�Z1_ Pro ects � VVA M. s Y � HotlrSrR tllfred Room Manage and provide support to the labor relation process as city negotiates with seven labor associations before contract expiration 910 Complete Fair Labor Standards Act status review of all classifications by September 30, 2003 160 Develop comprehensive classification and compensation plan by September 30, 2003 380 Activate position control within the city's financial system by May 31, 2003 240 Total 1i. 43 5/20/2003 City of Huntington Beach FY 2002/03 Business Unit Summary FY 2000/01 FY 2001102 FY 2002/03 FY 2002/03 Revenue Account&Description Actual Actual Adopted Revised 10035303 Employee Relations Total Business Unit Revenue 0 0 0 0 General Fund(Support)/Allotment 0 6,012 640,500 639,500 Total Business Unit Funding 0 6,012 640,500 639,500 ---------------------------------------------------------------------------------------------------------------------------------- FY 2000101 FY 2001/02 FY 2002/03 FY 2002/03 Expenditure Category and Description Actual Actual Adopted Revised 10035303 Employee Relations 50000 EXPENDITURES 51000 PERSONAL SERVICES 0 1,407 384,000 384,000 60000 OPERATING EXPENSES 0 4,605 256,500 255,500 80000 CAPITAL EXPENDITURES 0 0 0 0 88000 NON-OPERATING EXPENSES 0 0 0 0 50000 EXPENDITURES 0 6,012 640,500 639,500 ---------------------------------------------------------------------------------------------------------------------------------- Note:General Fund support represents credit towards department and City wide overhead. 44 Descry ton &�Pu ose Staffin Procurement Procurement provides and/or coordinates the purchase of goods and Central Services Manager 1 2,080 services, coordinates the competitive bidding process, and maintains Buyer 3 6,240 the list of qualified vendors. Procurement manages the procurement card program, fuel management program, and the lease programs for vehicles and equipment. It coordinates the surplus and salvage of fixed assets. In addition, Procurement coordinates and oversees mail and reprographics services. Total 4 LM K �. TA On-going Activities = r _ .Seniice4Leve1` Hours Re "uired9... , _ _ j Process over 8,000 purchase requisitions within an average of 14 calendar days from the date the requisition is received to the date a 4,680 purchase order is issued Develop, distribute, and/or evaluate 35 requests for qualification 1,040 Manage on-going procurement programs including the procurement card, fuel management, and lease programs 1,820 Train staff on the procurement system 260 Maintain procurement records and respond to departmental and vendor inquiries 260 Provide oversight to Procurement, Mail, and Reprographics 260 Total L PfOJ@CtSu ,� :., � HOU sRR@ UII@a° Total Q 45 5/20/2003 City of Huntington Beach FY 2002/03 Business Unit Summary FY 2000/01 FY 2001/02 FY 2002103 FY 2002/03 Revenue Account&Description Actual Actual Adopted Revised 10035401 Procurement Total Business Unit Revenue 0 0 0 0 General Fund(Support)/Allotment 877,916 902,160 359,970 429,641 Total Business Unit Funding 877,916 902,160 359,970 429,641 ------------------------ --------------------------------------------------------------------------------------------------------- FY 2000/01 FY 2001/02 FY 2002/03 FY 2002/03 Expenditure Category and Description Actual Actual Adopted Revised 10035401 Procurement 50000 EXPENDITURES 51000 PERSONAL SERVICES 402,710 396,358 341,470 341,470 60000 OPERATING EXPENSES 475,206 505,801 18,500 88,171 80000 CAPITAL EXPENDITURES 0 0 0 0 88000 NON-OPERATING EXPENSES 0 0 0 0 50000 EXPENDITURES 877,916 902,160 359,970 429,641 ---------------------------------------------------------------------------------------------------------------------------------- Note:General Fund support represents credit towards department and City wide overhead. 46 Reprographics VUMDescrA�ption Paurp�ose Staffing ' #Authorized Hours Reprographics provides printing services to all city departments. Senior Printing Services Technician 1 2,080 Printing services include: traditional printing and bindery, electronic Printing Services Technician 1 2,080 and digital printing, pre-press, photographic and graphics services, and printing on demand. Reprographics provides consultation to determine and procure the appropriate photocopier equipment to meet customer's needs. It provides paper supplies and manages vendor contract maintenance and service of all printing equipment. Total 2 1�4 On-going Act�yitwes � T. .:� Hours�Re "uirec!rv�ce L•e :=� Process over 8.4 million impressions within timelines established by department customers 3,920 Provide photocopiers supplies and service to departments 120 Total INE" v � «. $- .-e4' a - v.Er�-,w. v _ - 3' d .: -_ a + PcojeCts _ r Hours¥R ufredK: A .. w., Introduce networked digital copiers citywide in conjunction with Information Services by September 1, 2003 120 Total no 47 5/20/2003 City of Huntington Beach FY 2002103 Business Unit Summary FY 2000101 FY 2001102 FY 2002/03 FY 2002103 Revenue Account&Description Actual Actual Adopted Revised 10035402 Reprographics Total Business Unit Revenue 0 0 0 0 General Fund(Support)/Allotment 309,297 284,756 342,600 346,135 Total Business Unit Funding 309,297 284,756 342,600 346,135 . ---------------------------------------------------------------------------------------------------------------------------------- FY 2000101 FY 2001/02 FY 2002/03 FY 2002/03 Expenditure Category and Description Actual Actual Adopted Revised 10035402 Reprographics 50000 EXPENDITURES 51000 PERSONAL SERVICES 114,880 110,975 117,000 117,000 60000 OPERATING EXPENSES 194,418 173,781 225,600 229,135 80000 CAPITAL EXPENDITURES 0 0 0 0 88000 NON-OPERATING EXPENSES 0 0 0 0 50000 EXPENDITURES 309,297 284,756 342,600 346,135 ---------------------------------------------------------------------------------------------------------------------------------- Note: General Fund support represents credit towards department and City wide overhead. 48 Description & i?urpose Staffing #Authorized Hours Mail services are provided through contract. Mail services includes Contract Staff 3,120 daily collection, sorting, metering, and delivery of city interoffice, U.S. Postal Service mail, and special deliveries (FedEx, UPS, and Overnight Delivery) for all city departments at 15 designated mail stops within City Hall and daily deliveries to the Police Building, Public Works Yard, Park Trees Landscape Yard, Water Yard, Central Library, Lifeguard Headquarters, Beach Maintenance Yard, and Rogers Senior Center. Total Q in �Act�v�t�e �; �, � � On=go g s x � £. n Kr. F" Service Level _ - �... ; . � HouisfR ui"red Process over 1 million pieces annually of interoffice and US Postal Service mail by the end of the next business day 3,120 Total 1�2 NO ects w � lIM- - :; r -26 RWN� Al x - _ . ._ � _ � HourstRe aired _, Total 4 49 5/20/2003 City of Huntington Beach FY 2002/03 Business Unit Summary FY 2000/01 FY 2001/02 FY 2002103 FY 2002/03 Revenue Account&Description Actual Actual Adopted Revised 10035403,, aif Total Business Unit Revenue 0 0 0 0 General Fund(Support)/Allotment 0 9,885 330,000 330,000 Total Business Unit Funding 0 9,885 330,000 330,000 ---------------------------------------------------------------------------------------------------------------------------------- FY 2000101 FY 2001/02 FY 2002/03 FY 2002/03 Expenditure Category and Description Actual Actual Adopted Revised 10035403 Mail 50000 EXPENDITURES 51000 PERSONAL SERVICES 0 58 0 0 60000 OPERATING EXPENSES 0 9,827___ 330,000 330,000 80000 CAPITAL EXPENDITURES 0 0 0 0 88000 NON-OPERATING EXPENSES 0 0 0 0 50000 EXPENDITURES 0 9,885 330,000 330,000 ---------------------------------------------------------------------------------------------------------------------------------- Note:General Fund support represents credit towards department and City wide overhead. 50 Real Estate Services Desption &"Purpose _,Staffing #Authorized Hours Real Estate Services provides real estate services to other Real Estate Services Manager 1 2,080 departments within the city. These services include lease Real Property Agent 0.5 1,040 negotiations, sales and purchase of property, property management Administrative Aide 1 2,080 and relocation, appraisals, title and escrow coordination. Additionally, Real Estate Services provides management, administrative support, and overall direction to the service areas that comprise the Real Estate Services divisions. Total 2.5 5= AM On« oin Acttvittes � � � r � , _ ,:�.0 � .= -99 x �erviceLevel== HourstRe uireti Maintain 715 parcels of real property owned or controlled by the city and 24 parcels owned by the RDA 1,343 Research and respond to approx. 100 issues, concerns, questions, problems and requests for research by departments and the public 2,175 Coordinate the marketing and sales of remaining five trust deed properties within the deferred compensation program. 272 Total Z�;3Q • °'-' r. <e° ,y � s�.� t .� s- j �G-�._: Implement business enterprise property management module by August 1, 2003 260 Coordinate implementation of rent restructuring for Emerald Cove senior housing complex by March 1, 2003 130 Coordinate the marketing and sale of 438 Main Street by June 1, 2003 130 Release Request for Proposals for concessionaire at the Sports Complex, select concessionaire and negotiate license agreement by 130 June 30, 2003 Complete negotiations of wireless license agreements for 200 Main Street garage, City Hall rooftop and Murdy Park by June 30, 2003 200 Complete negotiations of right-of-way acquisition for Brookhurst/Adams right-of-way project, on behalf of Public Works Department by 200 June 30, 2003 Close escrow for the AES property by September 30, 2003 160 Enter into new agreements with Monroe Pacific Nursery, Torch/Nuevo, OC Genealogical Society and Surf City Store by March 31, 2003 200 Total 51 5/20/2003 City of Huntington Beach FY 2002/03 Business Unit Summary FY 2000101 FY 2001102 FY 2002/03 FY 2002103 Revenue Account&Description Actual Actual Adopted Revised 10035501 Real Estate Services 45110 PCS Wireless 78,760 133,916 72,000 72,000 Total Business Unit Revenue 78,760 133,916 72,000 72,000 General Fund(Support)/Allotment 195,822 218,877 339,200 339,200 Total Business Unit Funding 274,582 352,793 411,200 411,200 ` ---------------------------------------------------------------------------------------------------------------------------------- FY 2000101 FY 2001102 FY 2002/03 FY 2002103 Expenditure Category and Description Actual Actual Adopted Revised 10035501 Real Estate Services 50000 EXPENDITURES 51000 PERSONAL SERVICES 241,062 189,618 285,000 285,000 60000 OPERATING EXPENSES 33,521 163,175 126,200 126,200 80000 CAPITAL EXPENDITURES 0 0 0 0 88000 NON-OPERATING EXPENSES 0 0 0 0 50000 EXPENDITURES 274,582 352,793 411,200 411,200 ---------------------------------------------------------------------------------------------------------------------------------- Note: General Fund support represents credit towards department and City wide overhead. 52 Employee Benefits Employee Benefits provides coordination of all of the benefits provided Senior Personnel Analyst 1 2,080 through contract and administers the city's self-insured medical Personnel Assistant 1 2,080 program, including medical claims administration. Medical Claims Examiner 2 4,160 Programs offered included the self-administrated health plan and Office Assistant II 1 2,080 contracted programs for medical (HMO), dental, vision, employee _ assistance, and prescription drugs, among others. In addition, Employee Benefits is responsible for coordinating retirement programs including all programs offered through CalPERS as well as the city's self-funded, self-administered supplemental retirement program. Finally, this service provides regular training and outreach regarding benefit program and health and retirement issues. Total ;z On o�n Ac�v�ties - -9� ;9 Not rsRe uired Process claims in accordance with medical plan provisions within 14 days of receipt and ac "eve less than 1%void checks 6,240 Provide overall coordination of all benefit plans 2,080 Monitor each providers status with appropriate accreditation committees 520 Track provider's internal customer service surveys 520 Total ;i Q .'q;�` �. VIM,, INM ✓ �;,: ' ?-.;y '% 3 >.-u*,' a ;s _ -F? , ^+q'°5 .:,_ z t) =_.- ` . ate' _.,.. - zd`m,.3 ;. ;x r Y' $ •, ' 3"5: ,K�. ice=" -;wxa .-,.`-- r., � ._ Provide Health Insurance Portability and Accountability Act(HIPAA) privacy notice and updates as required by law 520 Provide continuous training and updates maintain current policies and procedures as required by HIPAA 520 Total 1�Q 53 5/20/2003 City of Huntington Beach FY 2002/03 Business Unit Summary FY 2000/01 FY 2001/02 FY 2002/03 F 002/03 Revenue Account&Description Actual Actual Adopted Revised 10035601 Employee Benefits Total Business Unit Revenue 0 0 0 0 General Fund(Support)/Allotme 43,552 474,541 213,500 340,373 Total Business Unit Funding 43,552 474,541 213,500 340,373 ----------------------------�----------------------------------------------------------------------------------------------- FY 2000101 FY 2001102 FY 2002/03 FY 2002103 Expenditure Cate o nd Description Actual Actual Adopted Revised 10035601 Employee43enefits 50000 EXPENDITURES 51000 PERSONAL SERVICES 10,462 340,593 200,000 322,453 60000 OPERATING EXPENSES 33,091 133,948 13,500 17,920 80000 CAPITAL EXPENDITURES 0 0 0 0 88000 NON-OPERATING EXPENSES 0 0 0 0 50000 EXPENDITURES 43,552 474,541 213,500 340,373 ---------------------------------------------------------------------------------------------------------------------------------- Note: General Fund support represents credit towards department and City wide overhead. 54 Ocean Description & PU6.3se �Sfaffin9 #Autn nieda Hours Manage the Ocean View Estates (OVE) Mobile Home Park, which was Real Property Agent 0.5 1,040 established to provide affordable housing opportunities for displaced residents of the Waterfront redevelopment project. In addition, Ocean View Estates also provides affordable housing opportunities for other Huntington Beach residents. Total � 1 ,� _., On-going �►ctivittes tServiceLevel4 HoursRe iui'red f Coordinate facility and landscape maintenance by initiating responses to problems identified in OVE through written complaint within 24 120 hours 80%of the time(exclusive of emergencies) Monitor compliance of resident lease terms and conditions for 44 mobile home spaces achieving a 70%overall rating of resident 600 satisfaction Total Z24 F::='�os rs eu Develop and distribute annual newsletter to residents by June 30,2003 40 Establish regular maintenance schedule for clubhouse and implement contract/purchase order by February 28, 2003 80 Develop Capital Improvement Plan for fiscal year 2003/2004 by April 30,2003 80 Establish debt for the Enterprise Fund by April 30, 2003 80 Develop and conduct first resident satisfaction survey by September 30, 2003 40 IQW �24 55 5/20/2003 City 9 of Hunt n ton Beach FY 2002/03 Business Unit Summary FY 2000101 FY 2001/02 FY 2002/03 FY 2002/03 Revenue Account&Description Actual Actual Adopted Revised 51035501 Ocean View Estates MHP Total Business Unit Revenue 0 0 0 0 Fund Balance(Accrual)/Usage 0 11,200 420,600 420,600 Total Business Unit Funding 0 11,200 420,600 420,600 ---------------------------------------------------------------------------------------------------------------------------------- FY 2000/01 FY 2001/02 FY 2002/03 FY 2002/03 Expenditure Category and Description Actual Actual Adopted Revised 51035501 Ocean View Estates MHP 50000 EXPENDITURES 51000 PERSONAL SERVICES 0 0 10,600 10,600 60000 OPERATING EXPENSES 0 0 125,000 125,000 , 80000 CAPITAL EXPENDITURES 0 0 285,000 285,000 88000 NON-OPERATING EXPENSES 0 11,200 0 0 50000 EXPENDITURES 0 11,200 420,600 420,600 ---------------------------------------------------------------------------------------------------------------------------------- Note: General Fund support represents credit towards department and City wide overhead. 56 Risk Management Descr�ption�&Purpose �- - �_� .= _ wStaffng #.�� a °�Authoriied urs Risk Management provides management, administrative support, and Risk Manager 1 2,080 overall direction to the service areas that comprise the Risk Administrative Secretary 1 2,080 Management Division: Risk Management Liability, Employee Safety, and Employee Benefits. The Risk Manager coordinates the city's insurance and self-insurance programs. The Risk Management division administers a self-insured program for public liability risks, which is supplemented by purchased excess liability insurance. The division supports: investigation and settlement of all claims arising from the city's operation as a municipality; services to residents and special event promoters to insure the .public's interests are protected with appropriate insurance; selection and purchase of all risk and excess liability insurance; and investigation and recovery of damages to city assets caused by individuals and Total 1 corporate entities. . On o�nAct�uiti s �� _ ... , . . -9 9.- a �ecviceTe�el �w ��� R WA weed x � Provide overall division management 520 Preparation of annual risk management report including claims statistics, evaluation, insurance coverage and renewals 300 Process, investigate, evaluate and settle or deny all liability claims within 45 days 640 Process the city's property, liability and employee benefit insurance renewals and file claims for reimbursement 300 Pursue subrogation recovery of all losses or damages to city property 300 Process 14,000 insurance certificates annually and monitor compliance 2,080 Total 4�. 3Pro'ects _ ., � , s.�•,.�,�� ,�� _a.,,.�-. � � � ���m MOUit'S R.v UIC@f�=� None Total Q 57 5/20/2003 City of Huntington Beach FY 2002/03 Business Unit Summary FY 2000/01 FY 2001/02 FY 2002/03 FY 2002/03 Revenue Account&Description Actual Actual Adopted Revised 55035610 Risk Management Admin Total Business Unit Revenue 0 0 0 0 Fund Balance(Accrual)/Usage (1,575,892) 205,084 222,538 222,538 Total Business Unit Funding (1,575,892) 205,084 222,538 222,538 ---------------------------------------------------------------------------------------------------------------------------------- FY 2000/01 FY 2001/02 FY 2002103 FY 2002/03 _ Expenditure Category and Description Actual Actual Adopted Revised 55035610 Risk Management Admin 50000 EXPENDITURES 51000 PERSONAL SERVICES 191,429 193.617 114,663 114,663 60000 OPERATING EXPENSES (1,767,320) 10,916 107,875 107,875 80000 CAPITAL EXPENDITURES 0 0 0 0 88000 NON-OPERATING EXPENSES 0 551 0 0 50000 EXPENDITURES (1,575,892) 205,084 222,538 222,538 ---------------------------------------------------------------------------------------------------------------------------------- Note:General Fund support represents credit towards department and City wide overhead. 58 Employee Benefits De&jp-on & Puy ose Staffing #Authorized Hours Employee Benefits provides coordination of all of the benefits provided Senior Personnel Analyst 1 2,080 through contract and administers the city's self-insured medical Personnel Assistant 1 2,080 program, including medical claims administration. Medical Claims Examiner 2 4,160 Programs offered included the self-administrated health plan and Office Assistant II 1 2,080 contracted programs for medical (HMO), dental, vision, employee assistance, and prescription drugs, among others. In addition, Employee Benefits is responsible for coordinating retirement programs including all programs offered through CalPERS as well as the city's self-funded, self-administered supplemental retirement program. Finally, this service provides regular training and outreach regarding benefit program and health and retirement issues. Total �4QQ Ongoing Act� it>les _ MV n - .: 5enrlce=l:evel "" Hours R uired yam.. �a. Process claims in accordance with medical plan provisions within 14 days of receipt and achieve less than 1%void checks 6,240 Provide overall coordination of all benefit plans 2,080 Monitor each providers status with appropriate accreditation committees 520 Track provider's internal customer service surreys 520 TotalIiQ � w Provide Health Insurance Portability and Accountability Act(HIPAA) privacy notice and updates as required by law 520 Provide continuous training and updates, maintain current policies and procedures as required by HIPAA 520 Total 1�.4. 59 5/20/2003 City of Huntington Beach FY 2002/03 Business Unit Summary FY 2000/01 FY 2001/02 FY 2002103 FY 2002/03 Revenue Account&Description Actual Actual Adopted Revised 55035620 Employee Benefits Total Business Unit Revenue 0 0 0 0 Fund Balance(Accrual)/Usage 5,321,909 7,357,500 6,198,407 6,198,407 Total Business Unit Funding 5,321,909 7,357,500 6,198,407 6,198,407 ---------------------------------------------------------------------------------------------------------------------------------- FY 2000101 FY 2001102 FY 2002103 FY 2002/03 Expenditure Category and Description Actual Actual Adopted Revised 55035620 Employee Benefits 50000 EXPENDITURES 51000 PERSONAL SERVICES 192,337 228,931 148,870 148,870 60000 OPERATING EXPENSES 5,129,572 6,951,070 5,985,400 5,985,400 80000 CAPITAL EXPENDITURES 0 177,500 64,137 64,137 88000 NON-OPERATING EXPENSES 0 0 0 0 50000 EXPENDITURES 5,321,909 7,357,500 6,198,407 6,198,407 ---------------------------------------------------------------------------------------------------------------------------------- Note: General Fund support represents credit towards department and City wide overhead. 60 Employee Safety Descr:�pn K Purpose S.taffi%9 6 #Authorized Hours The city's Workers' Compensation plan is self-insured and self- Claims Supervisor 1 2,080 administered in accordance with the California Labor Code. Staff Senior Workers Compensation Claims Examiner 1 2,080 provides information and assistance to injured employees and other Workers Compensation Claims Examiner 1 2,080 defined customers including all city departments. Staff investigates, determines and delivers appropriate benefits including: all medical and Office Assistant II 1 2,080 salary continuation benefits, review medical billings for appropriateness, death benefits to surviving dependents, disability benefits, for and coordination of vocational rehabilitation for disabled employees in compliance with state and federal mandates. Employee Safety provides and/or coordinates injury prevention training, work site safety evaluations, injury reporting, claims processing, medical, disability evaluations and disability retirements in order to reduce the frequency, severity and duration of work-related injuries and illnesses. This is accomplished through the management of an employee safety program to focus on prevention of injury and Total 4 ILM illness and the management of a workers' compensation program to facilitate a quick return-to-work. O o A bvb . _ f B - ,H ma e uireii Process 600 ongoing workers' compensation claims to provide benefits to those entitled in compliance with State law and city policy 4,680 Maintain an occupational health and safety exposure reduction program to identify and reduce occupational health exposures 520 Train staff on work place of injury and illness prevention 520 Provide assist in litigation to 80%of workers' compensation that are litigated 520 Provide administrative support to Employee Safety division 2,080 01 Total $�2 Pro ec ish u j None Total Q 61 5/20/2003 City of Huntington Beach FY 2002103 Business Unit Summary FY 2000/01 FY 2001/02 FY 2002103 FY 2002/03 Revenue Account&Description Actual Actual Adopted Revised 55135610 Employee Safety i Total Business Unit Revenue 0 0 0 0 Fund Balance(Accrual)/Usage 3,207,694 4,690,323 4,320,225 4,323,019 Total Business Unit Funding 3,207,694 4,690,323 4,320,225 4,323,019 ---------------------------------------------------------------------------------------------------------------------------------- FY 2000101 FY 2001102 FY 2002/03 FY 2002/03 Expenditure Category and Description Actual Actual Adopted Revised 55135610 Employee Safety 50000 EXPENDITURES 51000 PERSONAL SERVICES 233,685 188,232 288,600 290,548 60000 OPERATING EXPENSES 2,974,009 3,952,092 4,031,625 4,032,471 80000 CAPITAL EXPENDITURES 0 0 0 0 88000 NON-OPERATING EXPENSES 0 550,000 0 0 50000 EXPENDITURES 3,207,694 4,690,323 4,320,225 4,323,019 ---------------------------------------------------------------------------------------------------------------------------------- Note:General Fund support represents credit towards department and City wide overhead. 62 City of Huntington Beach FY 2002/03 Business Unit Summary 10010401 FY 2000/01 FY 2001102 FY 2002103 FY 2002103 Revenue Account&Description Actual Actual Adopted Revised 10010401 Passport Services 48515 Passport fee 43,124 45,714 17,484 17,484 Total Business Unit Revenue 43,124 45,714 17,484 17,484 General Fund(Support)/Allotment (15,293) (20,965) 10,922 10,922 Total Business Unit Funding 27,831 24,749 28,406 28,406 ---------------------------------------------------------------------------------------------------------------------------------- FY 2000/01 FY 2001/02 FY 2002103 FY 2002103 Expenditure Category and Description Actual Actual Adopted Revised 10010401 Passport Services 50000 EXPENDITURES 51000 PERSONAL SERVICES 27,831 24,749 28,406 28,406 60000 OPERATING EXPENSES 0 0 0 0 80000 CAPITAL EXPENDITURES 0 0` 0 0 88000 NON-OPERATING EXPENSES 0 0 0 0 50000 EXPENDITURES 27,831 24,749 28,406 28,406 ---------------------------------------------------------------------------------------------------------------------------------- Note:General Fund support represents credit towards department and City wide overhead. 27 � , } ECONOMIC DEVELOPMENT s .. David Biggs, Director 63 Business Development Descnptton &Purpose � - � � Staffing ���_ �� fr ��_ #Authorizea��' "`Hours The Business Development division's mission is to retain, expand, and Economic Development Project Manager 1 2,080 attract business to the city. Our mission is designed to accomplish Economic Development Project Mgr, Asst(0.5 frozen) 1.5 2,080 one of the city's primary goals: to increase city revenue and the Development Specialist 1 2,080 employment base in Huntington Beach. In accomplishing our mission, we will promote and follow our adopted theme: "How to turn Red Tape Administrative Assistant 0.25 520 into Red Carpet." Recurrent Staff 480 Total 325 z2m S. s--- On om �►ct�Yit>tes =, j ,.. _ � .,aursR wired Respond to 1250 requests for assistance from clients 1,750 Provide in-depth ombudsman assistance to 110 clients needing in-depth special help 1,190 Market the city through 48 trade shows, business organizations, Red Team, Internet, and print media, making over 130,000 contacts 580 Interview 330 existing businesses to assess and meet their needs 750 Administer sales tax rebate contracts, which have generated a total of$3.1 million revenue to city from clients 340 Monitor and troubleshoot for Farmers Market/Arts and Crafts Faire weekly 140 Provide leadership for West OC Cities Partnership for regional economic development 140 Steer and support local and regional economic activities including Surf City Card, Conference and Visitors Bureau, Hotel BID, etc 170 Assist in management and oversight of the Luis M. Ochoa Job Center, placing 4000 clients 350 Provide leadership in special projects and preparation of Specific Plan for Edinger Corridor 430 Update Community Overview annually; update Industrial Directory and Permit Guide biannually 450 Be an active partner in planning, preparation and execution of the annual economic conference 250 Total �..Q PrO�eCtS , r kk ¢HoursyRe u�red Prepare Economic Development Strategy Update w/minimal consultant assistance-update strategy during 2002-03 700 Total ZQQ 64 5/20/2003 City of Humington Beach FY 2002/03 Business Unit Summary FY 2000/01 FY 2001/02 FY 2002/03 FY 2002103 Revenue Account&Description Actual Actual Adopted Revised 10080101 Business Development Admin 42977 Interfund Loans Interest .16,875 373,534 312,728 312,728 Total Business Unit Revenue 16,875 373,534 312,728 312,728 General Fund(Support)/Allocation 0 332,879 734,000 807,359 Total Business Unit Funding 16,875 706,413 1,046,728 1,120,087 ----------------------------------------------------------------------7----------------------------------------------------------- FY 2000101 FY 2001/02 FY 2002103 FY 2002/03 Expenditure Category and Description Actual Actual Adopted Revised 10080101 Business Development Admin 50000 EXPENDITURES 51000 PERSONAL SERVICES 0 30,488 296,432 296,432 60000 OPERATING EXPENSES 16,875 675,925 750,296 823,655 80000 CAPITAL EXPENDITURES 0 0 0 0 88000 NON-OPERATING EXPENSES 0 0 0 0 50000 EXPENDITURES 16,875 706,413 1,046,728 1,120,087 ---------------------------------------------------------------------------------------------------------------------------------- Note:General Fund support represents credit towards department and City wide overhead. 65 Redevelopment Administration, implementation and coordination for the Director of Economic Development 0.5 1,040 Redevelopment Agency. The Department implements redevelopment Housing/Redevelopment Manager 0.25 520 projects involving commercial, industrial, tourist oriented, Econ. Development Project Mgr, Asst(0.5 frozen) 1.5 2,080 entertainment and residential projects. The Department also engages in monitoring and evaluating project implementation efforts, provides Administrative Assistant 0.25 520 opportunities for public participation and provides public information Administrative Secretary 0.25 520 related to project implementation. In addition, the department is involved in the planning for new redevelopment projects areas, as well Recurrent Staff 480 as formulating specific plans for certain parts of the city needing significant improvement, both physically and economically. Total 215 On-go ng k4 vities Service Level Hours Re wired_ Management and administration of redevelopment project areas 800 Respond to 15 potential developers 300 Negotiate deal points and agreements for potential owner participation agreements or disposition and development agreements 300 Implement and monitor 7 current DDAs or OPAs 400 Manage 10 professional consultant contracts 280 Coordinate management of 19 Agency-owned properties 170 Prepare annual required State Controller's Report 300 Interface with Business Improvement Districts, business groups, and auto dealers at strategy meetings 400 Participate in regional economic development activities, meetings, forums, and conferences 330 Special projects management and implementation 480 Total Z�f. z..-;,.: „e-, -.. Pro ects t S z3-`4'. ��„*" _ :m- -� ..z s IMAMS- Hyatt .gti - . � �.� Regency HB Resort and Spa-oversee completion of hotel and conference center; opened January. 2003 100 Bella Terra-Kohl's opens March 2003; balance of demolition slated 2003; opening expected in 2004 600 The Strand-entitlements approved in 2002; construction expected to commence 2004 300 Pacific City- initial concept plan established; entitlement approval request anticipated 2003 200 Waterfront Residential-construction of 184 market rate residential units expected to begin in 2003 200 Total 440 66 5/20/2003 City of Hwitington Beach FY 2002/03 Business Unit Summary FY 2000101 FY 2001/02 FY 2002103 FY 2002/03 Revenue Account&Description Actual Actual Adopted Revised 3,0580101 Admin RDA Total Business Unit Revenue 0 0 0 0 Fund Balance(Accrual)/Usage 6,758,087 7,478,972 755,235 937,465 Total Business Unit Funding 6,758,087 7,478,972 755,235 937,465 ---------------------------------------------------------------------------------------------------------------------------------- FY 2000/01 FY 2001/02 FY 2002103 FY 2002103 Expenditure Category and Description Actual Actual Adopted Revised 30580101 Admin RDA 50000 EXPENDITURES 51000 PERSONAL SERVICES 338,805 338,104 253,398 253,398 60000 OPERATING EXPENSES 1,039,354 344,860 491,837 673,567 80000 CAPITAL EXPENDITURES 5,379,928 6,786,007 0 0 88000 NON-OPERATING EXPENSES 0 10,000 10,000 10,500 50000 EXPENDITURES 6,758,087 7,478,972 755,235 937,465 -------------: General Fund support represents credit towards department and City wide overhead. 67 Housing Set Aside HOME Description. �Purpose E Staffing . #Authorized Hours The Redevelopment Agency must set aside 20 percent of its tax Director of Economic Development 0.25 520 increment funds for the construction and rehabilitation of low and Housing/Redevelopment Manager 0.25 520 moderate-income housing units within its Redevelopment Project Economic Development Project Mgr, Asst 1 2,080 Area(s) when possible. Through the Housing Set Aside fund, the Agency meets its housing production and replacement obligations, as Administrative Assistant 0.25 520 well as monitors the affordable housing units. The Redevelopment Agency Housing Set Aside funds represent the primary tool available to fulfill both inclusionary housing and replacement housing obligations outlined in California Health and Safety Code Section 33413. This flexible source of funding is often leveraged with HOME funds and private resources to maximize the effects to the community. Total 1.Z� K On om Actwittes x 9 g ,_ . __ _ . A ._ A S'ervicceXre � t a Hours R wired Daily manage of Set Aside program per State regulations 810 Bond compliance monitoring of five housing bond projects 50 Perform Inclusionary Housing monitoring and administration for416 housing units 1,000 Implement and administer more than $700,000 in HOME Investment Partnership Program funds 410 Meet with developers/evaluate ten housing proposals 160 Perform Affordable Housing Monitoring and Administration for 1,598 housing units. 580 Total Q�1. Pro ects mil. ,=_w Bowen Court-20-unit affordable housing project for very low-income seniors-completed October 2002 80 The Fountains-currently under construction, 80 of 271 apartments will be affordable for low-income residents-completion in 2003. 150 The Studios at Center-proposed single room occupancy development near Golden West College 250 Brisas Del Mar-prepare revised Affordable Housing Covenant 150 Total 68 5/20/2003 City of Hufn9 ton Beach FY 2002/03 Business Unit Summary FY 2000/01 FY 2001102 FY 2002/03 FY 2002/03 Revenue Account&Description Actual Actual Adopted Revised 30680301 Housing Set Aside Total Business Unit Revenue 0 0 0 0 Fund Balance(Accrual)/Usage 1,741,619 191,787 926,037 989,133 Total Business Unit Funding 1,741,619 191,787 926,037 989,133 ---------------------------------------------------------------------------------------------------------------------------------- FY 2000/01 FY 2001102 FY 2002/03 FY 2002/03 Expenditure Category and Description Actual Actual Adopted Revised 30680301 Housing Set Aside 50000 EXPENDITURES 51000 PERSONAL SERVICES 61,623 60,664 71,626 71,626 60000 OPERATING EXPENSES 9,790 12,475 69,411 72,976 80000 CAPITAL EXPENDITURES 1,635,206 83,648 750,000 809,531 88000 NON-OPERATING EXPENSES 35,000 35,000 35,000 35,000 50000 EXPENDITURES 1,741,619 191,787 926,037 989,133 ---------------------------------------------------------------------------------------------------------------------------------- Note: General Fund support represents credit towards department and City wide overhead. 69 1A . � .INFORMATION SERVICES �R Janis Ingels, Director 70 Information Services Descripion Purpose Sffi n g `: #Authoriz ta ed Hours The purpose of the Information Services program is to provide a Director of Information Services 1 2,080 stable, safe and efficient environment for conducting city business Information Services Manager 1 2,080 electronically. Responsibilities include implementing, modifying and Information Services Analyst, Principal 2 4,160 supporting business system software and hardware; providing security and virus protection for all business data; backing up all business and Information Services Analyst V 2 4,160 network data; planning for and implementing disaster recovery for Information Services Analyst IV 2 4,160 critical business functions; planning for and implementing event recovery; architectural design, planning and support for network Computer Operations Supervisor 1 2,080 infrastructure hardware and software; help desk support for all users; Information Services Analyst III 3 6,240 training for end users on business system software. Information Services Specialist II 2 4,160 Information Services Specialist 1 1 2,080 Computer Operator 1.5 3,120 Total 1 = Process 650,000 Municipal Services Statements and Business Licenses 6,760 Maintain 62 business system servers, including backups, anti-virus, security, and content management 2,875 Respond to 12,480 help desk calls for user, application, and hardware support 2,830 Manage 17 network locations, including cable management, network maintenance, user management, and remote access 4,875 Support 11 primary business applications and provide Internet site support and maintenance 6,750 Ancillary support for Fire and Police domains 500 Department leadership, planning, and administration 4,330 Total - P�o Implementation of Utiligy billing software by July 2003 1,508 Implementation of Imaging and Records Management System, planning phase complete by September 2003 4,160 Phase II of JD Edwards Business Software Implementation (Property Management, Inventory/Warehouse) by December 2004 2,080 Disaster recovery and event recovery projects, currently in planning stage, implementation complete by September 2004 2,080 Total 2= 71 5/20/2003 City of Huntington` Beach FY 2002/03 Business Unit Summary FY 2000/01 FY 2001/02 FY 2002/03 FY 2002103 Revenue Account&Description Actual Actual Adopted Revised 10042154 IS-Business System Total Business Unit Revenue 0 0 0 0 General Fund(Support)/Allotment 1,452,314 1,333,669 4,006,966 3,614,521 Total Business Unit Funding 1,452,314 1,333,669 4,006,966 3,614,521 ---------------------------------------------------------------------------------------------------------------------------------- FY 2000/01 FY 2001/02 FY 2002/03 FY 2002/03 Expenditure Category and Description Actual Actual Adopted Revised 10042154 IS-Business System 50000 EXPENDITURES 51000 PERSONAL SERVICES 423,548 287,674 1,713,750 1,213,750 60000 OPERATING EXPENSES 996,760 1,045,995 1,353,216 1,460,771 80000 CAPITAL EXPENDITURES 32,007 0 940,000 940,000 88000 NON-OPERATING EXPENSES 0 0 0 0 50000 EXPENDITURES 1,452,314 1,333,669 4,006,966 3,614,521 ---------------------------------------------------------------------------------------------------------------------------------- Note:General Fund support represents credit towards department and City wide overhead. . 72 Telecommunications 51 Description & Purpos Staffing=, 32 _, #AuthocizedU Hours The purpose of the Telecommunications program is to provide voice Telecommunications Specialist 1 2,080 and data communications system support to all city departments. Communications Technician 1 2,080 Including, support specialized safety communications applications, Recurrent Staff 1,040 such as Police dispatch, Fire radios and vocal circuits, and the Emergency Operations Center. Telecommunications also processes citywide telecommunications billing, providing the Administrative Services department with consolidated statements for payments and minimizing the staff time required to process payments. Total 2 VV ffi �-. . rya On o�n uActivities ,; _ Ail =.. _ 9 9 Serv�ce.Level= Houfs Re u[retl Manage cellular phone calling plans (245)and pagers(233), including repairs, upgrades and billing 432 Respond to 1,300 service repair calls 1,950 Coordinate 300 telephone moves or upgrades as required by building remodels 900 Process 100 voicemail adds and changes 100 Install and maintain communications equipment in 25 seasonal beach towers . 600 Support overall telecommunications program functions 108 Total 4 Pro ects ,: ,:,. 5_ Y nIsK ;. 9 1,_ - ,, . Via. .. _} n � _ .rHaursR wired Complete re-design and documentation of city hall phone tree by February 2003 120 Trace, identify, and reprogram every telephone location to display accurate location information to 911-dispatch center by April 2003 300 Upgrade call accounting software and redesign the city directory on the new platform by February 2003 120 As part of second year of three(3)year project, replace 300 telephone desk sets by September 2003 (67%complete) 450 Move communications equipment at Marine Safety Headquarters by September 2003(50%complete) 120 Total 73 5/20/2003 City of Huntington Beach FY 2002/03 Business Unit Summary FY 2000/01 FY 2001102 FY 2002/03 FY 2002103 Revenue Account&Description Actual Actual Adopted Revised 10042201 Telecommunications 48210 Coin Telephones 36,600 8,966 16,000 16,000 48220 Employee Phone Reimb 4,200 4,112 8,000 8,000 Total Business Unit Revenue 40,800 13,078 24,000 24,000 General Fund(Support)/Allotment 542,839 747,621 828,012 928,334 Total Business Unit Funding 583,639 760,699 852,012 952,334 ---------------------------------------------------------------------------------------------------------------------------------- FY 2000101 FY 2001102 FY 2002/03 FY 2002/03 Expenditure Category and Description Actual Actual Adopted Revised 10042201 Telecommunications 50000 EXPENDITURES 51000 PERSONAL SERVICES 154,659 151,256 172,876 172,876 60000 OPERATING EXPENSES 474,038 609,443 679,136 779,458 80000 CAPITAL EXPENDITURES (45,057) 0 0 0 88000 NON-OPERATING EXPENSES 0 0 0 0 50000 EXPENDITURES 583,639 760,699 852,012 952,334 ---------------------------------------------------------------------------------------------------------------------------------- Note:General Fund support represents credit towards department and City wide overhead. 74 s h BUILDING & SAFETY Ross Cranmer, Director 75 Building Administration Descriptaon Purpose Staffing p 11.21 -44ea`� Hours..._....� .. a.. .r.r. ..,. �.::. ., ,.a 't ifpr�uuv� r. z&; Assure safe building construction by providing the community with Director of Building & Safety 1 2,080 professional, responsive, knowledgeable, and timely services. Admin Analyst, Principal 1 2,080 Administration deliverables are generally indirect service programs, Admin Analyst, Senior 0.5 1,040 which include information outreach programs through new and existing Administrative Assistant 1 2,080 technology, financial and statistical tracking, and coordination of improvements to intra/inter-department service standards. Recurrent Staff 1,000 Total 3M $ On-goin9Activ��es y .MI ., _ _ - Servic Level �� , : ouis Wed Provide overall leadership for entire department 1,310 Oversee large developments (Bella Terra, Pacific City, The Strand) ensuring that all health and safety laws and regulations are met 320 Provide professional financial tracking to forecast activity for all development departments and revenue of the department 260 Provide statistical tracking information to various state and local agencies on a monthly, quarterly and annual basis 260 Document image and file 70,126 state mandated records within 21 business days 1,000 Attend City Council meetings and complete related assignments 150 General office management for Building &Safety and Planning departments 1,040 Maintain budget and general sectional services 1,040 Total U y "I'll,,,,`. ' -..� -1 ��ra:,....--_.. ._ ... <:,. ..,s�... .,. :_�..__,.,�-_ _ _ �, _ ;c. r „ a17QUlbtR Ulred Develop, implement, and maintain a new citywide permitting system for development services departments 2,800 Complete the micro turbine energy project 100 Total 2= 76 5/20/2003 City of Huntington Beach FY 2002/03 Business Unit Summary FY 2000101 FY 2001/02 FY 2002103 FY 2002/03 Revenue Account&Description Actual Actual Adopted Revised 10055101 Building&Safety Admin 47255 Microfilming 47,220 55,553 46,000 46,000 47265 Automation Fee 0 0 90,000 90,000 Total Business Unit Revenue 47,220 55,553 136,000 136,000 General Fund(Support)/Allotment 434,209 406,728 430,123 377,178 Total Business Unit Funding 481,429 462,281 566,123 513,178 ---------------------------------------------------------------------------------------------------------------------------------- FY 2000/01 FY 2001/02 FY 2002103 FY 2002/03 Expenditure Category and Description Actual Actual Adopted Revised 10055101 Building&Safety Admin 50000 EXPENDITURES 51000 PERSONAL SERVICES 349,905 374,649 373,091 373,091 60000 OPERATING EXPENSES 131,524 87,633 193,032 140,088 80000 CAPITAL EXPENDITURES 0 0 0 0 88000 NON-OPERATING EXPENSES 0 0 0 0 50000 EXPENDITURES 481,429 462,281 566,123 513,178 ---------------------------------------------------------------------------------------------------------------------------------- Note: General Fund support represents credit towards department and City wide overhead. 77 Inspection 'IMS. 10 .SDescriptjonWP-Qrpose Staffing #authorizes Hours Inspection Services division is responsible for assuring that the Inspection Manager 1 2,080 contractor or homeowner properly follow the approved construction Supervisor, Combination/Structural Insp. 2 4,160 plans and standards. This protects the occupants of the building and Inspector, Plumbing/Mechanical Principal 1 2,080 assures the owner that minimum construction standards have been followed. The Division also provides plan review services for more Inspector, Electrical Principal 1 2,080 complicated Plumbing, Mechanical and Electrical Systems. The Inspector III, Building 11 22,880 service standards of the division are to help expedite our customers through the process without violating important safety laws and Contract Staff 2,080 regulations. Total 1& NM On-going 4A tivi�es ee�i� t_evel F Hours Re uired` Perform 51,070 inspections within 24 hours from time of request 29,120 Perform 601 plumbing, mechanical, and electrical plan checks within 10 business days 2,080 Provide overall supervision for entire division 1,560 Provide field supervision for inspection services 2,080 Total �#�4. ,ojeCts � 0, -1 IN 0Hours Re 'wires Develop, implement, and maintain a new citywide permitting system for development services departments 520 IOW UO 78 5/20/2003 City of Huntington Beach FY 2002/03 Business Unit Summary FY 2000/01 FY 2001/02 FY 2002/03 FY 2002103 Revenue Account&Description Actual Actual Adopted Revised 10055201 Inspection Services 42310 Building Permits 1,203,909 1,436,193 1,319,277 1,319,277 42315 Plumbing Permits 239,598 272,271 268,498 268,498 42320 Electrical Permits 294,199 311,991 350,732 350,732 42325 Mechanical Permits 94,299 165,445 133,295 133,295 42340 Swim Building 59,004 50,776 71,794 71,794 42345 Swim Electrical 7,680 12,972 0 0 42350 Swim Plumbing 6,250 9,506 0 0 42355 Certificate of Occupancy 107,606 144,873 85,000 85,000 47220 Plumbing Plan Review 23,973 26,318 11,147 11,147 47225 Electrical Plan Review 65,834 92,666 50,157 50,157 47230 Mechanical Plan Review 44,702 58,905 19,507 19,507 Total Business Unit Revenue 2,147,054 2,581,916 2,309,407 2,309,407 General Fund(Support)/Allotment (665,466) (1,093,289) (829,301) (774,086) = Total Business Unit Funding 1,481,588 1,488,627 1,480,106 1,535,321 ---------------------------------------------------------------------------------------------------------------------------------- FY 2000101 FY 2001102 FY 2002103 FY 2002/03 Expenditure Category and Description Actual Actual Adopted Revised 10055201 Inspection Services 50000 EXPENDITURES 51000 PERSONAL SERVICES 1,112,844 1,133,616 1,367,506 1,366,506 60000 OPERATING EXPENSES 368,744 335,280 112,600 168,815 80000 CAPITAL EXPENDITURES 0 19,732 0 0 88000 NON-OPERATING EXPENSES 0 0 0 0 50000 EXPENDITURES 1,481,588 1,488,627 1,480,106 1,535,321 ---------------------------------------------------------------------------------------------------------------------------------- Note: General Fund support represents credit towards department and City wide overhead. 79 Permit & Plan Check pescript�on 8- Purpose r <, Staffing y. #bAuthorize l HoursP The Permit & Plan Check division has two sections, Permit & Counter Permit& Plan Check Manager 1 2,080 Plan Check Services, and Engineering Plan Check Services. Plan Check Engineer 2 4,160 The Permit & Counter Plan Check section is responsible for issuing Plan Check& Permit Supervisor 1 2,080 building, electrical, mechanical, plumbing and other miscellaneous Plan Checker, Building 1 2,080 permits, collection of fees, maintenance of all permit records, coordination with other departments and plan check of small projects. Permit Technician, Senior 1 2,080 Their primary service objective is to help all applicants through the Permit Technician 2 4,160 many laws and regulations in an expeditious manner. Recurrent Staff 2,000 The Engineering Plan Check section is charged with professionally reviewing the more complicated building plans in a timely manner to protect the health and safety of the general public. Their services Total 0 include helping applicants through the system without violating important safety laws & regulations. On oin Actav�hesw h Hours Re aired Process 10,531 permits within 25 minutes 7,250 Plan Check 1,187 large or complicated plan checks to meet laws and regulations within 15 business days 4,160 Plan Check 1,279 smaller plan checks to meet laws and regulations within 24 hours 2,600 Process 652 certificate of occupancies within 30 minutes 470 Provide overall supervision for entire division 1,560 Provide overall supervision for counter services 1,560 Tota 1 P o]eCtsOfinx . we; i difti uiretl9 Develop, implement, and maintain a new citywide permitting system for development services departments 1,040 tat 80 5/20/2003 City of Huntington Beach FY 2002/03 Business Unit Summary FY 2000/01 FY 2001/02 FY 2002/03 FY 2002/03 Revenue Account&Description Actual Actual Adopted Revised 10055301 Permit/Plan Check 47205 Permit Issuance 262,964 312,898 225,000 225,000 47215 Building Plan Review 705,309 800,318 469,758 469,758 47250 Permit Extension 15 48 0 0 Total Business Unit Revenue 968,288 1,113,264 694,758 694,758 General Fund(Support)/Allotment (342,542) (454,138) 19,918 27,906 Total Business Unit Funding 625,746 659,126 714,676 722,664 ---------------------------------------------------------------------------------------------------------------------------------- FY 2000/01 FY 2001102 FY 2002/03 FY 2002103 Expenditure Category and Description Actual Actual Adopted Revised 10055301 Permit/Plan Check 50000 EXPENDITURES 51000 PERSONAL SERVICES 527,165 546,561 657,138 656,820 60000 OPERATING EXPENSES 98,581 112,565 57,538 65,844 80000 CAPITAL EXPENDITURES 0 0 0 0 88000 NON-OPERATING EXPENSES 0 0 0 0 50000 EXPENDITURES 625,746 659,126 714,676 722,664 ---------------------------------------------------------------------------------------------------------------------------------- Note: General Fund support represents credit towards department and City wide overhead. 81 PLANNING Howard Zelefsky, Director 82 Planning Administration escr�ption & Purpose£ y Staffinga r #Authorized Hours The Administration Division provides for the overall coordination of the Director of Planning 1 2,080 city's planning activities, administers the Planning department and Administrative Assistant 1 2,080 assists in the preparation of analyses, scheduling of development Office Assistant II 1 2,080 projects, and developing policy recommendations. Administration prepares progress reports, monitors special studies, prepares and Office Assistant 1 1 2,080 administers the budget, attends and represents the department at Recurrent Staff 2,260 committee meetings. Administration also ensures the maximization of personnel and material resources for the Planning department. Total 4 1 _`__ `�x:'$ '�:' ,: - �- -'s „�,.<*s- ;e rf-c> > EA _-%'" MPA F '99 __ . FA _ _- :n_>.:_ S price bevel M AR = .HoarsRe wired Provide overall leadership for the department 1,040 Direct large planning projects related to planning and zoning regulations 520 Interface with City Administrator and City Council to facilitate city development goals and responsibilities 520 Monitor, evaluate and coordinate department activities 1,212 Administer department budget 208 Prepare and organize department records, files, public meeting agenda materials per SB90 4,000 Process required mailings and public notices 1,000 Respond to 1,245 citizens inquires regarding flood plain Issues within one business day 520 Provide customer service for walk in citizens and phone inquires for the Planning and Building &Safety departments 1,560 Total lam w Pro ects JSLL91 Q 83 5/20/2003 City of Huntington Beach FY 2002/03 Business Unit Summary FY 2000101 FY 2001102 FY 2002103 FY 2002103 Revenue Account&Description Actual Actual Adopted Revised 10060101 Planning Admin Total Business Unit Revenue 0 0 0 0 General Fund(Support)/Allotment 361,328 382,224 448,920 415,407 Total Business Unit Funding 361,328 382,224 448,920 415,407 ---------------------------------------------------------------------------------------------------------------------------------- FY 2000101 FY 2001102 FY 2002103 FY 2002/03 Expenditure Category and Description Actual Actual Adopted Revised 10060101 Planning Admin 50000 EXPENDITURES 51000 PERSONAL SERVICES 315,067 365,361 389,145 389,145 60000 OPERATING EXPENSES 46,261 16,863 59,775 26,262 80000 CAPITAL EXPENDITURES 0 0 0 0 88000 NON-OPERATING EXPENSES 0 0 0 0 50000 EXPENDITURES 361,328 382,224 448,920 415,407 ---------------------------------------------------------------------------------------------------------------------------------- Note: General Fund support represents credit towards department and City wide overhead. 84 Planning Descripon & Purpose AStafling _ ; WHOMK #AuthorizedN Hours' The Planning division is comprised of two sections, Current Panning Planning Manager 1 2,080 and Advance Planning. Current Planning reviews and processes Planner, Principal 2 4,160 development applications according to the General Plan and Zoning Planner, Senior 0.5 1,040 Code, provides zoning counter staff, and provides plan checking services. Advance Planning maintains the General Plan, provides Administrative Analyst, Senior 1 2,080 environmental review, assists in the review and coordination of long- Planner, Associate 3 6,240 term projects, and drafts policy documents. Planner, Assistant 3 6,240 Recurrent Staff 2,000 Total 10.50 RUN I. -g9 - a .:. Serv�cei_eveh � z Hour "`s R wired Process 632 entitlements to meet state mandated Streamlining Act within 60 days from date of completing file 7,535 Respond to counter requests for information regarding any planning requests within 24 hours 3,120 Plan check 2,700 plans for zoning compliance within 15 business days 3,560 Review 652 applications for Certificate of Occupancy for related entitlements within 30 minutes 217 Provide Staffing to all boards, committees and subcommittees 1,238 Update General Plan (Coastal Element and Housing) as required by state law 1,000 Conduct special studies(Flood Management Program, Zoning Text Amendments, etc.) and participate in regional planning activities 2,600 Review projects for compliance with CEQA(EIR's, mitigated negative declaration, exemptions) 800 Provide day to day supervision for department and all divisions 1,560 Provide overall supervision of counter and plan check services 210 Total 27� Pro�eGts w� r T - H.... ..�. NI ours R° "wired Process city initiated projects within 3-4 months 400 Test and implement new citywide permitting system 400 Process major developments with EIR's within 12 months 1,000 City Council directed code amendments 200 Total 2= 85 5/20/2003 City of HusJ ton Beach FY 2002/03 Business Unit Summary FY 2000/01 FY 2001/02 FY 2002103 FY 2002/03 Revenue Account&Description Actual Actual Adopted Revised 10060201 Planning 42130 Subdivision 33,590 18,000 225,000 225,000 42415 Coastal Development Permit 5,050 7,960 3,980 3,980 42420 Conditional Use Permit 48,277 48,572 53,920 53,920 42430 Development Agreement 1,780 2,240 3,560 3,560 42435 Ent Plan Amend-New Hrg 4,020 1,650 1,340 1,340 42440 Ent Plan Amend-Dir Rev 660 510 880 880 42450 Local Coastal Program 3,850 0 0 0 42455 Specific Plan Review 0 3,338 0 0 42460 Tentative Tract Map 6,111 24,060 6,000 6,000 42465 Variance 4,320 4,005 2,160 2,160 42470 Zoning Map Amendment 0 6,440 0 0 42475 Zoning Text Amendment 10,760 0 0 0 42480 Planning Commission-Other 0 8,500 0 0 42605 Coastal Development Permit 17,235 17,820 13,180 13,180 42610 Conditional Use Permit 34,897 54,428 38,330 38,330 42615 Continuance 507 420 900 900 42620 Entitlmt Plan Amendment 1,210 2,418 1,980 1,980 42625 Sign Code Exception 1,300 4,750 1,300 1,300 42630 Temporary Use Permit 3,920 2,460 5,600 5,600 42635 Tentative Parcel Map 14,070 10,480 20,440 20,440 42640 Variance 8,580 8,685 7,800 7,800 42645 Zoning Admin.-Other 3,101 5,386 1,700 1,700 42705 Environ Assmnt 9,360 29,120 0 0 42710 Environ Impact Report 325,001 184,728 0 0 42715 Environ Processing-Other (154) 0 0 0 42755 Add Assign Proc-Add Chnge 3,780 6,980 3,850 3,850 42760 CC&R Review 3,180 7,305 3,291 3,291 42765 Certificate of Compliance 0 910 0 0 42770 Code Enforcement Fee 17,975 26,805 0 0 42775 Design Review Board 30,454 33,125 33,368 33,368 42780 Final Parcel Map 8,790 8,232 10,040 10,040 42785 Initial Plan,Zoning and Revi 300 800 0 0 42790 Limited Sign Permit 2,720 5,670 2,546 2,546 42795 Preliminary Plan Review 657 1,955 1,842 1,842 42800 Temporary Sign Permit 9,299 10,095 11,271 11,271 42805 Temporary Sales/Event 10,896 11,824 10,950 10,950 86 City of Huntington Beach FY 2002/03 Business Unit Summary FY 2000/01 FY 2001102 FY 2002/03 FY 2002/03 Revenue Account&Description Actual Actual Adopted Revised 42810 Zoning-Flood Verification 3,248 3,741 3,260 3,260 42815 Appeals 3,315 5,310 1,542 1,542 .42820 Staff Review-Other 143,265 11,631 7,245 7,245 47240 Planning Review 213,783 187,431 135,000 135,000 Total Business Unit Revenue 989,107 767,784 612,275 612,275 General Fund(Support)/Subsidy 463,323 723,862 674,731 1,479,494 Total Business Unit Funding 1,452,430 1,491,646 1,287,006 2,091,769 ---------------------------------------------------------------------------------------------------------------------------------- FY 2000/01 FY 2001102 FY 2002/03 FY 2002103 Expenditure Category and Description Actual Actual Adopted Revised 10060201 Planning 50000 EXPENDITURES 51000 PERSONAL SERVICES 1,098,326 1,044,701 1,085,156 1,085,156 60000 OPERATING EXPENSES 347,946 446.945 191,850 996,613 80000 CAPITAL EXPENDITURES 6,158 0 10,000 10,000 88000 NON-OPERATING EXPENSES 0 0 0 0 50000 EXPENDITURES 1,452,430 1,491,646 1,287,006 2,091,769 ---------------------------------------------------------------------------------------------------------------------------------- Note: General Fund support represents credit towards department and City wide overhead. 87 This page left blank intentionally 88 Neighborhood Preservation/Code Enforcement DescriptJon & fur ose - Sta�ifin .9 ,_ -.. . #Authorized Hours Neighborhood Preservation/Code Enforcement maintains and Neighborhood Preservation Program Manager 1 2,080 improves the quality of life throughout the community, eliminates blight Planner, Senior 1 2,080 within the city's neighborhoods, educates citizens on property Code Enforcement Officer Senior 1 2,080 maintenance, code violations and neighborhood preservation issues, responds to complaints regarding property maintenance issues and Code Enforcement Officer II 4.5 9,360 code violations, and maintains compliance with the Zoning Code. Code Enforcement(funded by CDBG) 2 4,160 Office Assistant II 1 2,080 Recurrent staff 300 Total U 291 Q On oin es _ g '9 9 K y Servic"Uevel< a Hours R uiretl Respond and conduct field inspection on 5,488 citizen complaints within two business days for initial complaint 8,398 Resolve 3,814 complaints within 21 business days 3,374 Initiate 1,849 proactive cases to address code violations 1,628 Neighborhood preservation 1,300 Staff problem/special attention task forces (nuisance house/Oak View) 300 Input 5,488 citizens complaints and establish file within three days 2,080 Weekend code enforcement 400 Provide overall supervision for the division 1,080 Provide field supervision of code enforcement services 3,120 Total 2�. E Projects �' HoursR utred ..mot. Y Citywide study of multiple family residential units and condition of property/structures 400 Tamaru/Minaru/Saru Area 100 Total WD 89 5/20/2003 City of Huntington Beach FY 2002/03 Business Unit Summary FY 2000/01 FY 2001/02 FY 2002103 FY 2002103 Revenue Account&Description Actual Actual Adopted Revised 10060301 Code Enforcement Total Business Unit Revenue 0 0 0 0 General Fund(Support)/Allotment 434,953 548,344 517,292 515,525 Total Business Unit Funding 434,953 548,344 517,292 515,525 ---------------------------------------------------------------------------------------------------------------------------------- FY 2000101 FY 2001102 FY 2002/03 FY 2002/03 Expenditure Category and Description Actual Actual Adopted Revised 10060301 Code Enforcement 50000 EXPENDITURES 51000 PERSONAL SERVICES 357,059 500,335 511,792 511,792 60000 OPERATING EXPENSES 12,829 48,009 5,500 3,733 80000 CAPITAL EXPENDITURES 65,065 0 0 0 88000 NON-OPERATING EXPENSES 0 0 0 0 50000 EXPENDITURES 434,953 548,344 517,292 515,525 ---------------------------------------------------------------------------------------------------------------------------------- Note: General Fund support represents credit towards department and City wide overhead. 90 Planning Commission Descripi�on,& Purpose ._ = -- Staffing_. ,. #Authorized Hours The Planning Commission is a quasi-judicial decision making body with authority over a variety of land use and legislative matters. Total rOn oin ��►ctivit�es - � � 111 . 'g 9= ServiceaLevel= w_ v- � -,,Hours Re uire�i. Participate in 20 public hearings 160 Oversee 20 study sessions 175 Serve on Planning Commission subcommittees 50 Attend Planning Commission workshops and conferences(Planner's Institute, staff workshops, etc.) 270 Total � ram �Pro1 ect� - _ � a _ urs R' ull. Review and adopt zoning text amendments to address planning issues 50 Evaluate existing development standards in existing, developed areas that are beginning to recycle 20 Review entitlements and legislative items with recommendations to the City Council on legislative matters 30 Update Planning Commission By-Laws 50 Total 1�Q 91 5/20/2003 City of Huntington Beach FY 2002/03 Business Unit Summary FY 2000/01 FY 2001/02 FY 2002/03 FY 2002/03 Revenue Account&Description Actual Actual Adopted Revised 10061001 Planning Commission Total Business Unit Revenue 0 0 0 0 General Fund(Support)/Allotment 23,893 20,166 38,000 38,550 Total Business Unit Funding 23,893 20,166 38,000 38,550 ---------------------------------------------------------------------------------------------------------------------------------- FY 2000101 FY 2001/02 FY 2002/03 FY 2002/03 Expenditure Category and Description Actual Actual Adopted Revised 10061001 Planning Commission 50000 EXPENDITURES 51000 PERSONAL SERVICES 0 0 0 0 60000 OPERATING EXPENSES 23,893 20,166 38,000 38,550 80000 CAPITAL EXPENDITURES 0 0 0 0 88000 NON-OPERATING EXPENSES 0 0 0 0 50000 EXPENDITURES 23,893 20,166 38,000 38,550 ---------------------------------------------------------------------------------------------------------------------------------- Note:General Fund support represents credit towards department and City wide overhead. 92 FIRE Duane Olson , Acting Chief 93 Fire Administration piescnpt�WIN urpose Staffing , #Authorized' Hours _; �. ., _ The purpose of the Fire Administration program is to provide Fire Chief 1 2,080 management, research, clerical, financial and records support for all Administrative Analyst, Senior 1 2,080 Fire department programs. This unit develops and implements public Information Systems Specialist III 0.5 1,040 safety programs, services and innovations. It establishes and modifies department strategies, tactics and policies; administers the Central Net Administrative Assistant 1 2,080 Operations Authority Training Center; participates in Metro Cities Joint Accounting Technician Senior 1 2,080 Powers Authority for communications services, and Orange County- Cities Hazardous Materials Emergency Response Authority; ensures Accounting Technician II 1 2,080 compliance with Fire department MOU's, state and federal mandates, Administrative Secretary 2 4,160 and adopted development agreements; and serves as a liaison to Office Assistant II 1 2,080 other fire suppression and medical emergency organizations. Specific activities include general administration, financial and records IQW management, purchasing, payroll, clerical support, program coordination, and community services. - - On#gong Actsvities 1 Y u YServ�Bevel yT Mee rsRe ui Provide overall management and support for the Fire department 5,772 Provide 8,320 clerical and other support hours for Fire department programs 8,320 Maintain three regionalized service areas and one(1)fire protection contract with adjacent area 600 Maintain eight auto aid agreements with surrounding fire suppression and medical response agencies 250 Maintain Insurance Services Office(ISO) rating of Class 2 Fire department 288 Maintain Fire department information systems server 1,040 IQW 1 .,<•,sw,. _; '-;' - = sF'=='' ,_ �.. `. '4 1--T..b�-;1 AZ ti - � loursXR wired Complete relocation plan for Fire Station 3-Bushard and service continuance during OCSD trunkline project- March 2003 150 Complete review and revision of all antiquated organization manual policies& procedures-September 2003 900 Complete report and conduct City Council workshop on contracting for Fire department Services-October 2002 360 Total 1I" 94 5/20/2003 City of Huntington Beach FY 2002/03 Business Unit Summary FY 2000/01 FY 2001/02 FY 2002/03 FY 2002/03 Revenue Account&Description Actual Actual Adopted Revised 10065101 Fire Admin Total Business Unit Revenue 0 0 0 0 General Fund(Support)/Allotment 723,643 869,737 799,289 731,709 Total Business Unit Funding 723,643 869,737 799,289 731,709 ---------------------------------------------------------------------------------------------------------------------------------- FY 2000/01 FY 2001/02 FY 2002/03 FY 2002/03 Expenditure Category and Description Actual Actual Adopted Revised 10065101 Fire Admin 50000 EXPENDITURES 51000 PERSONAL SERVICES 637,100 627,653 667,795 667,795 60000 OPERATING EXPENSES 86,543 86,888 131,494 63,914 80000 CAPITAL EXPENDITURES 0 155,196 0 0 88000 NON-OPERATING EXPENSES 0 0 0 0 50000 EXPENDITURES 723,643 869,737 799,289 731,709 ---------------------------------------------------------------------------------------------------------------------------------- Note: General Fund support represents credit towards department and City wide overhead. 95 Fire Prevention programs Description Purpose Staffing #Authorized Hours This program is responsible for enforcing local, state and federal Fire Division Chief 0.5 1,040 codes relating to the mitigation of fire and life safety hazards. This Deputy Fire Marshal 1 2,080 responsibility is accomplished by examining and conditioning Fire Protection Specialist 4 8,320 development plans to include built in fire protection, inspecting high hazard buildings and facilities, following up on citizen complaints, Fire Safety program Specialist 2 4,160 conducting community fire education programs, public and private school education programs, and coordinating the engine company occupancy inspection program. Additional responsibility includes participating in task forces with other city departments and regulatory agencies regarding blighted city areas. The purpose of the Fire Prevention program, based on City Council goals, is to reduce the threat of life and property loss to a level equal to or less than the ten Total Z (10)year average. On-going Activities . HourssR uWed Conduct 2,611 mandated fire prevention/life safety inspections 5,875 Conduct 1,427 Development/Construction related inspections 1,427 Conduct 395 fire and life safety education programs for schools, businesses, and community groups 4,080 Conduct 384 fire/life safety code research and interpretations as requested by the public and businesses 384 Conduct 46 Investigations of incidents involving arson, fire cause, and releases of hazardous materials 184 Attend 300 hours of Professional and technical training courses 300 Management of Fire Prevention program, coordination of engine company inspection programs, and records management 2,620 Development/updating of City specifications and code interpretation training bulletins 290 Total mPro ects _ ._ r =f11 EN-J _ ,_ xx HoursR urreaes x f � , Develop new occupancy and inspection records software program for sharing with all city departments-September 2004. 320 Implement new fire and life safety inspection fees and accompanying collection process-May 2003 120 Total "0 96 5/20/2003 City of Huntington Beach FY 2002/03 Business Unit Summary FY 2000101 FY 2001/02 FY 2002103 FY 2002/03 Revenue Account&Description Actual Actual Adopted Revised 10065201 Fire Prevention 42103 Fire Code Lic 101,561 156,661 132,400 132,400 42305 Alarm Permits 122,250 135,578 115,850 115,850 Total Business Unit Revenue 223,811 292,239 248,250 248,250 General Fund(Support)/Allotment 971,720 740,512 787,836 893,406 Total Business Unit Funding 1,195,531 1,032,751 1,036,086 1,141,656 ---------------------------------------------------------------------------------------------------------------------------------- FY 2000/01 FY 2001/02 FY 2002/03 FY 2002/03 Expenditure Category and Description Actual Actual Adopted Revised 10065201 Fire Prevention 50000 EXPENDITURES 51000 PERSONAL SERVICES 1,115,866 941,678 874,171 874,171 60000 OPERATING EXPENSES 73,814 91,073 161,915 267,485 80000 CAPITAL EXPENDITURES 5,851 0 0 0 88000 NON-OPERATING EXPENSES 0 0 0 0 50000 EXPENDITURES 1,195,531 1,032,751 1,036,086 1,141,656 ---------------------------------------------------------------------------------------------------------------------------------- Note: General Fund support represents credit towards department and City wide overhead. 97 Paramedics Description.& Purpose Staffing#. w: _ :1 UN � #Auth0111 Hours The purpose of the Paramedics program is to provide basic and Battalion Chief 0.25 520 advanced life support and rescue services. Its overall goal is to meet Firefighter Paramedic 18 52,560 the response standards of paramedic arrival on scene within five minutes 80% of the time and, in all cases, within ten minutes, as specified in the General Plan. Rescue and paramedic services will be maintained as an integral part of the Fire department's response system. Paramedic field personnel are allocated to emergency priorities and will provide other non-emergency duties, including fire prevention life safety inspections; training; hydrant maintenance and testing; community fire education; station, apparatus, and equipment maintenance; and health screening programs. Total 18.25 !i! -/� go ng. ct�v es �� g =� y . <;: r � : :xerviceLevel :Hours Re uicetl Provide 750 fire incident responses(316 actual fires) 2,926 Provide 8,700 advanced and basic life support medical aid incident responses 10,241 Respond to 3,200 other incidents(rescues, hazmat, public assists, etc.) 2,780 Perform 7,000 life safety fire prevention inspections 3,072 Re-license 18 paramedics 432 Complete 216 paramedic continuing education hours 216 Perform training; station, apparatus, equipment, and fitness maintenance; community fire education; hydrant maintenance and testing 19,732 Additional hours available for emergency response. 13,021 Total §9 & �t Prolecs ri. a ours e Standardize EMS equipment and supply inventories on all front line and reserve paramedic engine companies-May 2003 120 Provide training for Firefighter Paramedics and improve documentation of medical reports through the Quality Review program - 150 September 2003 Develop an Emergency Medical Service manual for standardization of policies and procedures-September 2003 230 Assist with the processing and training of new Firefighter Paramedics-February 2003 160 Total �Q 98 5/20/2003 City of Huntington Beach FY 2002/03 Business Unit Summary FY 2000/01 FY 2001/02 FY 2002/03 FY 2002/03 Revenue Account&Description Actual Actual Adopted Revised 10065202 Paramedics 47850 Ambulance Charges 0 0 180,000 180,000 Total Business Unit Revenue 0 0 180,000 180,000 General Fund(Support)/Allotment 2,035,335 1,835,640 1,869,650 1,865,690 Total Business Unit Funding 2,035,335 1,835,640 2,049,650 2,045,690 ---------------------------------------------------------------------------------------------------------------------------------- FY 2000101 FY 2001102 FY 2002/03 FY 2002/03 Expenditure Category and Description Actual Actual Adopted Revised 10065202 Paramedics 50000 EXPENDITURES 51000 PERSONAL SERVICES 1,985,494 1,796,088 1,973,965 1,973,965 60000 OPERATING EXPENSES 49,840 39,552 75,685 71,725 80000 CAPITAL EXPENDITURES 0 0 0 0 88000 NON-OPERATING EXPENSES 0 0 0 0 50000 EXPENDITURES 2,035,335 1,835,640 2,049,650 2,045,690 ---------------------------------------------------------------------------------------------------------------------------------- Note: General Fund support represents credit towards department and City wide overhead. 99 Fire Suppression tion 8� Pu ose _ Staffin Hours The purpose of the Fire Suppression program is to provide a Fire Division Chief 1 2,080 professionally trained and well-equipped emergency force for fire, Fire Battalion Chief 4 10,840 medical and hazardous materials control. The goal is to provide this Deputy Fire Marshal 2 4,160 service to the community within times specified in the Growth Management Element of the General Plan, including: a) arrival of the Fire Captain 27 78,840 first engine company for fire/rescue and medical aid within five Fire Engineer 27 78,840 minutes 80% of the time and, in all cases, within ten minutes; b) arrival of the first ladder company within ten minutes 90% of the time and, in Firefighter Paramedic 18 52,560 all cases, within fifteen minutes; c) arrival of the first paramedic Firefighter 12 35,040 resource within five minutes 80% of the time and, in all cases, within ten minutes. This program is also responsible for conducting annual life safety inspections, public education, and fire hydrant maintenance. Total �1 ,. ro,. Erg` Oo om Act� �ties_ � _ z5 - ; 9 :, . :: Service-Level 8�rs; HoursR uied Provide 750 fire incident responses(316 actual fires) 14,146 Provide 8,700 advanced and basic life support medical aid incident responses 49,511 Respond to 3,200 other incidents (rescues, hazmat, public assists, etc.) 13,439 Perform 7,000 life safety fire prevention inspections 14,853 Provide management oversight of all EMS, fire, rescue and administrative functions 2,080 Maintain eight fire stations for full operational readiness and reduced maintenance costs 2,080 Supervise operations and emergency responses of thirty(30)fire companies at eight fire stations 8,760 Manage and oversee Fire department training, testing, and oversee Central Net Training facility 2,080 Manage and oversee systems for managing personnel assignments 2,080 Perform training; station, apparatus, equipment, and fitness maintenance; community fire education; hydrant maintenance and testing 89,957 Additional hours available for emergency response 62,949 Total 2 . .:;` .., .,; ;. '." c ,� ' `.sri4 3 ..- - ti �� T. of - a'.z.:.3=n'arL?Y - P[OjeCts � g s AHours Re wretl , �,r Repair Fire Station 2-Murdy structural damage caused by settling problems-September 2004 200 Complete structural upgrades/modifications of Fire Stations 3, 5, and 6- February 2003 225 IQtat 425 100 5/20/2003 City of Huntington Beach FY 2002/03 Business Unit Summary FY 2000/01 FY 2001102 FY 2002/03 FY 2002103 Revenue Account&Description Actual Actual Adopted Revised 10065203 Fire Suppression 47870 Fire Emerg Resp 5,704 0 269,500 269,500 Total Business Unit Revenue 5,704 0 269,500 269,500 General Fund(Support)/Allotment 12,285,432 12,495,836 12,396,049 12,070,014 Total Business Unit Funding 12,291,136 12,495,836 12,665,549 12,339,514 ---------------------------------------------------------------------------------------------------------------------------------- FY 2000/01 FY 2001/02 FY 2002/03 FY 2002/03 Expenditure Category and Description Actual Actual Adopted Revised 10065203 Fire Suppression 50000 EXPENDITURES 51000 PERSONAL SERVICES 10,498,809 11,033,599 10,826,111 10,826,111 60000 OPERATING EXPENSES 1,597,929 1,270,275 1,747,629 1,407,691 80000 CAPITAL EXPENDITURES 134,088 132,006 31,500 45,403 88000 NON-OPERATING EXPENSES 60,309 59,957 60,309 60,309 50000 EXPENDITURES 12,291,136 12,495,836 12,665,549 12,339,514 ---------------------------------------------------------------------------------------------------------------------------------- Note: General Fund support represents credit towards department and City wide overhead. 101 EmergencyOperations Descr.,iption & PurOse Staffing #Authocizecl Hours The purpose of the Emergency Operations Center (EOC) program is Battalion Chief 0.5 1,040 to ensure the city is prepared to respond effectively to major Emergency Services Coordinator 1 2,080 emergencies and disasters. It establishes and maintains an emergency management system that coordinates mitigation, preparedness, response, and recovery phases for natural disasters, technological disasters and national security emergencies. It also develops and coordinates disaster plans with all levels of Government; ensures compliance with federal and state laws and mandates regarding emergency preparedness; facilitates FEMA and OES financial reimbursement claims following actual occurrences; maintains the EOC and trains management employees in EOC operations; recruits and trains volunteers to supplement staffing; Total 1 12 develops comprehensive training and education programs for employees, businesses, schools, civic groups and the public; and works with schools and school districts on plans and training in emergency management. {On o�nActtuittes - = r c R a rep Meet grant requirements to ensure city eligibility and financial reimbursement following disasters 670 Design, set up and participate in exercises on weapons of mass destruction 200 Administer Employee Safety Officer program by maintaining training, equipment, drills, and database tracking 110 Manage and direct CERT Volunteer program; recruit, train, exercise, and equip 2%of population for emergency responses 240 Coordinate disaster planning and education for pre-schools, public and private schools, and five school districts 150 Administrative duties(purchasing, budget, program management, etc.), grant preparation, volunteer programs, etc 420 Total lim _- Project$ R Hours Re iiire� Revise Emergency Response Plan to incorporate terrorism section, as required by grant guidelines-September 2003 950 Complete Target and Risk Assessment for the City and requirements for WMD equipment grant-September 2003 230 Incorporate terrorism and WMD.in public education programs and CERT classes-August 2003 150 Total 102 5/20/2003 City of Huntington Beach FY 2002/03 Business Unit Summary FY 2000/01 FY 2001/02 FY 2002/03 FY 2002/03 Revenue Account&Description Actual Actual Adopted Revised 10065301 Emergency Operations Center Total Business Unit Revenue 0 0 0 0 General Fund(Support)/Allotment 301,746 220,831 199,122 198,128 Total Business Unit Funding 301,746 220,831 199,122 198,128 ---------------------------------------------------------------------------------------------------------------------------------- FY 2000/01 FY 2001/02 FY 2002/03 FY 2002/03 Expenditure Category and Description Actual Actual Adopted Revised 10065301 Emergency Operations Center 50000 EXPENDITURES 51000 PERSONAL SERVICES 260,932 194,196 152,844 152,844 60000 OPERATING EXPENSES 40,814 26,635 41,243 40,249 80000 CAPITAL EXPENDITURES 0 0 5,035 5,035 88000 NON-OPERATING EXPENSES 0 0 0 0 50000 EXPENDITURES 301,746 220,831 199,122 198,128 ---------------------------------------------------------------------------------------------------------------------------------- Note: General Fund support represents credit towards department and City wide overhead. 103 Development/Petroleum Description B� Purpose St ifin9, s #Authocizzea Hours The Development/Petroleum Chemical program provides plan review, Supervisor, Development& PetroChemical 1 2,080 enforces fire and oil codes on all development projects, collects Fire Protection Analyst 1 2,080 related fees and manages the operation and production of three city- Division Chief, Fire Marshall 0.5 1,040 owned oil wells. It also enforces City soil cleanup standards and methane mitigation requirements on property previously used or impacted by oil production and related activities, This includes the review of environmental assessments, Phase I, II, and III site audits, health and safety plans, work plans, risk assessments and other related reports. Its purpose is to continue defining, specifying and enforcing regulations to protect the citizens, business and the city's interests in environmental and oil industry safety. Total 2.;i Z�QQ _ . N k Og Ati � sg fye �r - `= Hours Re uireti Complete 775 final plan reviews for development projects and permit issuance 1,300 Complete 750 fire protection system plan reviews and field inspections 1,800 Provide management and supervision of Development/PetroChemical section 800 Complete 125 development reviews for entitlements and zoning administrator approvals 400 Participate in 75 meetings with water services systems and Development Assistance Team 200 Manage three city-owned oil wells 100 Total _ � Hours Reuiced�P ocs . _ Complete procedures and responsibilities manual for Development/PetroChem staff-September 2003 180 Update City specifications for development to reflect current laws and standards-January 2004 160 Research and develop proposal for centralizing Information on current and past oil production sites October 2003 160 Review, streamline and revamp development filing system -December 2003 100 Total 60 104 5/20/2003 City of Huntington Beach FY 2002/03 Business Unit Summary FY 2000101 FY 2001/02 FY 2002/03 FY 2002/03 Revenue Account&Description Actual Actual Adopted Revised 10065302 Petro-Chemical 42120 Oil Inspection 4,400 65,770 75,507 75,507 47970 Abandoned Oil Wells 21,240 8,968 5,100 5,100 Total Business Unit Revenue 25,640 74,738 80,607 80,607 General Fund(Support)/Allotment 213,028 247,474 398,934 397,953 Total Business Unit Funding 238,668 322,212 479,541 478,560 ---------------------------------------------------------------------------------------------------------------------------------- FY 2000101 FY 2001102 FY 2002103 FY 2002/03 Expenditure Category and Description Actual Actual Adopted Revised 10065302 Petro-Chemical 50000 EXPENDITURES 51000 PERSONAL SERVICES 100,581 99,835 225,861 225,861 60000 OPERATING EXPENSES 138,087 222,376 253,680 252,699 80000 CAPITAL EXPENDITURES 0 0 0 0 88000 NON-OPERATING EXPENSES 0 0 0 0 50000 EXPENDITURES 238,668 322,212 479,541 478,560 ---------------------------------------------------------------------------------------------------------------------------------- Note:General Fund support represents credit towards department and City wide overhead. 105 Hazardous • • Description Purpose `: Sta#6n , #Authorizetl Hours' This program provides a Hazardous Materials Emergency Response Fire Captain 3 8760 Team that operates as a provider agency in accordance with the Engineer 3 8,760 Orange County Cities Hazardous Materials Emergency Response Firefighter Paramedic _ 3 8,760 Authority Agreement. The program's objective is to protect lives and r' property, and emergency responders, from hazardous materials " releases. Its activities include emergency containment of flammable, reactive, toxic and radioactive materials and obtaining non-emergency resources for long-term mitigation. Program personnel train Fire department employees in hazmat emergency response protocols and procedures and work in cooperation with the Public Works department on hazardous materials incidents. Total � 2S On-going Activities - _.. Provide 750 fire incident responses(316 actual fires) 1,464 Provide 8,700 advanced and basic life support medical aid incident responses 5,124 Respond to 3,200 other incidents(rescues, hazmat, public assists, etc.) 1,391 Perform 7,000 life safety fire prevention inspections 1,537 Respond to 150 hazardous materials incidents 600 Provide emergency lighting and compressed air for 30 Fire and Police department incidents 540 Perform training, station, apparatus, equipment, and fitness maintenance, community fire education, hydrant maintenance and testing 7,659 Additional hours available for emergency response 6,515 Total . f",°s `.�e- .z,,p _ __»_ __. ^s:._ •. _w` f,' ...r a- f -.8 was�" 4 ? ,�., �.. - .az .,� .,: ., �• �;� ,3, : � � �. ._o. �.��-��� ,�� � �e� � Hours�R>.; uiretl�WENT, cs` � Train new personnel to Hazmat Specialist level-September 2003 240 Train Fire department personnel on the new hazardous materials decontamination unit-September 2003 420 Train employees on weapons of mass destruction equipment, protocols and procedures-September 2003 650 Develop and implement procedures for weapons of mass destruction and terrorist incidents-August 2003 140 Total 1,450 106 5/20/2003 City of Huntington Beach FY 2002/03 Business Unit Summary FY 2000/01 FY 2001/02 FY 2002/03 FY 2002/03 Revenue Account✓3<Description Actual Actual Adopted Revised 10065303 Hazmat Response 47905 Fire 6,662 4,742 10,000 10,000 Total Business Unit Revenue 6,662 4,742 10,000 10,000 General Fund(Support)/Allotment 1,153,708 1,113,180 1,086,623 1,088,216 Total Business Unit Funding 1,160,370 1,117,922 1,096,623 1,098,216 ---------------------------------------------------------------------------------------------------------------------------------- FY 2000101 FY 2001102 FY 2002103 FY 2002/03 Expenditure Category and Description Actual Actual Adopted Revised 10065303 Hazmat Response 50000 EXPENDITURES 51000 PERSONAL SERVICES 1,158,410 1,092,295 1,064,843 1,064,843 60000 OPERATING EXPENSES 1,960 25,628 31,780 33,373 80000 CAPITAL EXPENDITURES 0 0 0 0 88000 NON-OPERATING EXPENSES 0 0 0 0 50000 EXPENDITURES 1,160,370 1,117,922 1,096,623 1,098,216 ---------------------------------------------------------------------------------------------------------------------------------- Note:General Fund support represents credit towards department and City wide overhead. 107 Search & Rescue ;kDesciptton & PurposeStaff'ing #.authorized Hours The purpose of the Search & Rescue program is to provide well- Volunteers 9,940 trained volunteers to assist and support the Fire and Police departments in emergency response by providing crowd and parking control, fire watch, incident security, traffic control and a variety of support functions to keep emergency personnel available for response. It also provides assistance with a variety of civic activities. Participants are provided an opportunity to explore a career in Police, Fire, or Emergency Services. The amount of training provided, and hours of emergency responses, directly correspond to the number of individuals involved in the program, which varies from year to year. Total Q On=going Activities -. Service Le'vel:. Hdurs::Re uiF Provide 48 training hours for each of 2) new members recruited 990 Provide 800 hours of service in responding to emergencies 800 Provide 5,000 hours of training 5,000 Provide 1,600 hours of support for city activities 1,500 Provide 1,500 hours of assistance for citywide special events 1,500 Maintain and repair search and rescue facility 150 Total 24 Pro ects y r E m- 1. . � . , ��e x HoursR uired Total Q 108 5/20/2003 City of Huntington Beach FY 2002/03 Business Unit Summary FY 2000/01 FY 2001102 FY 2002/03 FY 2002103 Revenue Account&Description Actual Actual Adopted Revised 10065304 Search/Rescue Total Business Unit Revenue 0 0 0 0 General Fund(Support)/Allotment 1,973 2,689 8,229 8,229 Total Business Unit Funding 1,973 2,689 8,229 8,229 ---------------------------------------------------------------------------------------------------------------------------------- FY 2000/01 FY 2001/02 FY 2002103 FY 2002103 Expenditure Category and Description Actual Actual Adopted Revised 10065304 Search/Rescue 50000 EXPENDITURES 51000 PERSONAL SERVICES 184 65 3,079 3,079 60000 OPERATING EXPENSES 1,789 2,624 5,150 5,150 r. 80000 CAPITAL EXPENDITURES 0 0 0 0 88000 NON-OPERATING EXPENSES 0 0 0 0 50000 EXPENDITURES 1,973 2,689 8,229 8,229 ---------------------------------------------------------------------------------------------------------------------------------- Note: General Fund support represents credit towards department and City wide overhead. 109 Support Description� Purpose. -� LLv - Staffin9 �,�_� ;, #Authorize Hours,. Provide 24-hour mechanical repair and maintenance service for Crewleader, Equipment/Auto Maintenance 1 2,080 emergency fire/medical, hazardous materials equipment and Mechanic III 2 4,160 apparatus. Maintain vehicles and non-emergency equipment to ensure response readiness for major emergencies and day-to-day operations. To ensure maximum performance, longevity, and safe operations of fire/rescue, medical/ambulance transport and equipment with minimum downtime. The Support Services program distributes department uniforms, station supplies, and equipment. Total � � On,�o�n Acti�rities �� #ems- �� � ._ 'y 9 y, iceLevei. HoursRe uired ^ r .aE#.s .:,:..zk:.. <; a*s s-ss «s% - a _3..ae.,�, 'b ,::'c'�,x�.. �a#: al .atw, Complete 645 repairs, inspections, and/or preventive maintenance on emergency response apparatus 3,950 Complete 125 repairs, inspections, and/or preventive maintenance on emergency response ambulances 630 Complete 240 repairs and replacement of support equipment(axes, hoses, nozzles, SCBA equipment, etc.) 100 Complete 560 transactions for purchase and receipt of fire equipment and warehouse goods 400 Complete 563 repairs, inspections, smog tests, and/or preventive maintenance on staff vehicles and equipment 530 Complete 100 fabrications and/or special projects (mounting fire equip, radio installs, station maintenance, etc.) 170 Total Z�$ �. r ,. . Pro ects. r y 1 WIN Houis R uiced As year three of five year project: upgrade emergency generators at Station 3-Bushard (Feb 2003)and Station 4-Magnolia (Apr 2003) 120 Provide NFPA and OSHA aerial testing, inspections, and certifications of five fire trucks and 900 feet of fire ladders-June 2003 120 Provide required specifications and purchase one Horton Type 3 ambulance- February 2003 100 Purchase and install new fire apparatus nozzles, firefighter safety equipment and clothing -July 2003 120 Total 4611 110 5/20/2003 City of Huntington Beach FY 2002/03 Business Unit Summary FY 2000/01 FY 2001/02 FY 2002/03 FY 2002/03 Revenue Account&Description Actual Actual Adopted Revised 10065702 Support Services Total Business Unit Revenue 0 0 0 0 General Fund(Support)/Allotment 336,791 307,343 380,878 371,989 Total Business Unit Funding 336,791 307,343 380,878 371,989 ---------------------------------------------------------------------------------------------------------------------------------- FY 2000/01 FY 2001/02 FY 2002103 FY 2002103 Expenditure Category and Description Actual Actual Adopted Revised 10065702 Support Services 50000 EXPENDITURES 51000 PERSONAL SERVICES 237,506 237,727 241,829 241,829 60000 OPERATING EXPENSES 99,285 69,616 139,049 130,160 80000 CAPITAL EXPENDITURES 0 0 0 0 88000 NON-OPERATING EXPENSES 0 0 0 0 50000 EXPENDITURES 336,791 307,343 380,878 371,989 ---------------------------------------------------------------------------------------------------------------------------------- Note:General Fund support represents credit towards department and City wide overhead. 111 Hazardous • ME Description „ Purpose _ SUffin9 #Authorized Hours This program identifies businesses which use and store hazardous Haz-Mat program Specialist 1 2,080 materials within the city. Responsibilities include managing and Administrative Secretary 1 2,080 maintaining revisions as well as updates to more than 500 business disclosure records, emergency plans and files. It also conducts inspections and monitors businesses that qualify for inclusion in the disclosure program. These activities are conducted in compliance with Orange County Health Care Agency's Certified Unified program Agency (CUPA), as approved by the California Office of Emergency Services. Related fees charged support this program. The purpose of the Hazardous Materials Disclosure program is to provide information and assistance on hazardous materials and life safety to citizens, businesses and emergency responders. Total 2 4JM = :�_ 4 per' ' Ongoing Actw�hes _- : $ervice�evel r= �� Hou y Re y uirec! Monitor 542 hazardous materials disclosing businesses 136 Conduct 302 hazardous materials disclosure inspections 1,452 Update 542 hazardous materials disclosure records and emergency plans 542 Provide 525 annual billings to CUPA 640 Conduct 160 continuing education and training programs 160 Attend 416 meetings with City staff, emergency responders, CUPA, and other regulating agencies 416 TotalMR _ � Ho Research, obtain and implement new software for program management-September 2004 294 Identify required changes for Hazardous Materials Disclosure Ordinance and fee schedule, integrate Hazardous Materials Area Plan into existing emergency plans, ensure compliance with Orange County CUPA in preparation for state evaluation, and update hazardous 160 materials elements of city specifications and Fire Codes-March 2004 Format accidental release program guidelines for qualifying businesses-February 2004. 160 Develop a hazardous materials area plan and update related grant files-May 2003 200 Total &M 112 5/20/2003 City of Huntington Beach FY 2002/03 Business Unit Summary 50165501 FY 2000/01 FY 2001102 FY 2002103 FY 2002/03 Revenue Account&Description Actual Actual Adopted Revised 50165501 Hazmat CUPA Total Business Unit Revenue 0 0 0 0 Fund Balance(Accrual)/Usage 121,149 155,207 184,694 185,923 Total Business Unit Funding 121,149 155,207 184,694 185,923 ---------------------------------------------------------------------------------------------------------------------------------- FY 2000/01 FY 2001102 FY 2002/03 FY 2002103 Expenditure Cate-gory and Description Actual Actual Adopted Revised 50165501 Hazmat CUPA 50000 EXPENDITURES 51000 PERSONAL SERVICES 116,060 129,576 126,596 126,596 60000 OPERATING EXPENSES 971 9,536 25,098 26,327 80000 CAPITAL EXPENDITURES 9,185 0 20,000 20,000 88000 NON-OPERATING EXPENSES (5,067) 16,095 13,000 13,000 50000 EXPENDITURES 121,149 155,207 184,694 185,923 ---------------------------------------------------------------------------------------------------------------------------------- Note: General Fund support represents credit towards department and City wide overhead. 113 FireMed Administration _Description & Purpose Staffing M #�►utnomed Hours The purpose of the FireMed Administration program is to operate a FireMed Coordinator 1 2,080 FireMed Membership program that reduces loss of life and disability Accounting Technician II 2 4,160 by funding additional emergency medical resources and equipment. Information Systems Specialist III 0.5 1,040 This fee for service and voluntary membership program provides a mechanism for residents to cap their emergency medical services and ambulance transportation costs while supporting the expansion of the paramedic and ambulance system. By combining pre-hospital emergency fees with ambulance transportation billings, the program maximizes reimbursement to the city while providing the highest level Total M ZZ. of service to the public. RQn OR Acti�i ies -9 9 w �. t r - -� 11. : Service level ,},_ d Hours-Re��tJUe Maintain 27,000 FireMed membership accounts 990 Process 9,000 Paramedic pre-hospital care billing reports 1,095 Process and review 1,320 collections for outstanding bills and claims 1,260 Provide 5,748 accounting transactions(accounts payable, daily deposits, budget reports)and maintain 19,000 medical history files 470 Train 700 community members and employees in CPR 165 Develop and implement 340 marketing programs 340 Maintain the information server for the FireMed program 1,040 Total _ Ho Complete a Citywide direct mail marketing effort to obtain new memberships-September 2003 200 Develop procedures and Fire department personnel training for HIPAA compliance-April 2003 100 Develop member billing process for new utility billing system, and transition membership records-September 2003 620 Prepare a formal contract with billing company-May 2003 200 Review emergency billing and collection rates for rate adjustment and future financial impacts-June 2003 400 Strategize a long-term plan for program marketing coordination-September 2003 200 Prepare a formal contract for a back-up emergency ambulance provider-July 2003 200 Total tan 114 5/20/2003 City of Huntington Beach FY 2002/03 Business Unit Summary FY 2000101 FY 2001/02 FY 2002/03 FY 2002103 Revenue Account&Description Actual Actual Adopted Revised 50265401 Firemed Administration Total Business Unit Revenue 0 0 0 0 Fund Balance(Accrual)/Usage 996,235 1,076,676 1,441,662 1,456,145 Total Business Unit Funding 996,235 1,076,676 1,441,662 1,456,145 } ---------------------------------------------------------------------------------------------------------------------------------- FY 2000/01 FY 2001/02 FY 2002103 FY 2002103 Expenditure Category and Description Actual Actual Adopted Revised 50265401 Firemed Administration 50000 EXPENDITURES 51000 PERSONAL SERVICES 201,265 41,013 240,512 240,512 60000 OPERATING EXPENSES 698,419 769,695 1,003,650 1,004,133 80000 CAPITAL EXPENDITURES 96,551 265,969 197,500 211,500 88000 NON-OPERATING EXPENSES 0 0 0 0 50000 EXPENDITURES 996,235 1,076,676 1,441,662 1,456,145 ---------------------------------------------------------------------------------------------------------------------------------- Note:General Fund support represents credit towards department and City wide overhead. 115 FireMed program Description & Purp,o�se ��� ���' Staffing t INOWhG eBWHW OUffl The purpose of the FireMed program is to operate an enhanced Battalion Chief 0.25 520 paramedic response program that will reduce loss of life and disability. Firefighter Paramedic 9 26,280 It strives to meet the General Plan Growth Management Element's EMS Coordinator 1 2,080 response goals of providing the arrival of Advanced Life Support units within five minutes of notification 80% of the time and in all cases, Office Assistant 1 2,080 within ten minutes. Voluntary membership fees and revenue derived from paramedic and ambulance service fees fund the enhanced paramedic response program. It ensures proper medical treatment for patients through a continuing Quality Assurance/Improvement program. Emergency medical personnel are allocated to emergency medical priorities and also to perform emergency fire protection duties and other non-emergency duties such as fire prevention inspections Total 11.25 and public education programs. ��_On-going�Act�vit�es „�- �F �u �_�Seriiice�Level���` � s "` Hours�R� uired Provide 750 fire incident responses(316 actual fires) 1,464 Provide 8,700 advanced and basic life support medical aid incident responses 5,124 Respond to 3,200 other incidents(rescues, hazmat, public assists, etc.) 1,391 Perform 7,000 life safety fire prevention inspections 1,537 Re-license nine Paramedics 216 Complete 108 Paramedic continuing education hours 108 Perform training; station, apparatus, equipment, and fitness maintenance; community fire education; hydrant maintenance and testing 12,525 Additional hours available for emergency response 6,515 Total Z$ Projects _ £ ram- - , f r 0" HourSRe wired Implement Emergency Medical Quality Improvement Plan to ensure proper medical treatment for patients-May 2003 600 Update Exposure Control Manual to reflect current standards-September 2003 260 Develop Emergency Medical Services Manual for emergency response polices and procedures-September 2003 550 Provide scenario based Paramedic-training opportunities-July 2003 120 Improve documentation of medical reports and records through quality review program -September 2003 550 Total 2= 116 5/20/2003 City of Huntington Beach FY 2002/03 Business Unit Summary FY 2000/01 FY 2001/02 FY 2002/03 FY 2002103 Revenue Account&Description Actual Actual Adopted Revised 50265402 Firemed Program Total Business Unit Revenue 0 0 0 0 Fund Balance(Accrual)/Usage 1,529,377 1,444,572 1,579,017 1,592,684 Total Business Unit Funding 1,529,377 1,444,572 1,579,017 1,592,684 ---------------------------------------------------------------------------------------------------------------------------------- FY 2000101 FY 2001/02 FY 2002103 FY 2002/03 Expenditure Cate-gory and Description Actual Actual Adopted Revised 50265402 Firemed Program 50000 EXPENDITURES 51000 PERSONAL SERVICES 996,591 1,127,294 1,186,242 1,186,242 60000 OPERATING EXPENSES 130,091 205,843 265,775 266,954 80000 CAPITAL EXPENDITURES 402,695 111,435 127,000 139,488 88000 NON-OPERATING EXPENSES 0 0 0 0 50000 EXPENDITURES 1,529,377 1,444,572 1,579,017 1,592,684 ---------------------------------------------------------------------------------------------------------------------------------- Note:General Fund support represents credit towards department and City wide overhead. 117 Ambulance System Descri ton &Pur. ose_ S_taffin PP g I1 _ : #.Authorized Hours The purpose of the Emergency Ambulance program is to provide Ambulance Operator/Fire Intern 24 70,080 excellent emergency transportation for Basic Life Support (BLS) and Advance Life Support (ALS) patients and, at the same time, provide increased revenues to the City's General Fund. The program provides emergency transport ambulances for immediate Fire department use; incorporates emergency transport ambulance service as a part of the Fire department fire protection system to aid citizens in need of emergency medical care; allocates emergency transport personnel to emergency medical priorities, and may be utilized to perform other duties. In addition, ambulance personnel respond on medical public assists and transport medical only calls. Services provided by this program are funded by the FireMed enterprise fund that collects both IQW 24 Z ALS/BLS and ambulance transportation fees from users of the Fire department's emergency medical system. r �� "•_,-. . �` ,'- 'a-�'O`'_ ;.-. ,' -� -�fiw. ;e -,��„� � ..wpm>:=� AAi tit ies-1 t- _ .emu '9 9. � Secv�ce Level`4 HoursR uired Provide 9,200 ambulance responses, transport 6,800 patients, provide 3,800 advance and 3,400 basic life support transports 18,400 Train 24 personnel for program 2,238 Provide six instructors to train new Ambulance Operators/Fire Interns in academies 480 Perform training; station, apparatus, equipment, and fitness maintenance; community fire education; hydrant maintenance and testing 17,376 Additional hours available for emergency response 30,956 T Ial Research reciprocal response agreements for ambulance transport with surrounding cities-September 2003 220 Develop a standardized method for tracking and organizing ambulance equipment-September 2003 140 Provide Paramedics as instructors for the ambulance academies-September 2003 160 Through quality review program, improve documentation of billing reports and records-August 2003 110 Total � 118 5/20/2003 City of Hun gton Beach FY 2002/03 Business Unit Summary FY 2000/01 FY 2001/02 FY 2002103 FY 2002103 Revenue Account&Description Actual Actual Adopted Revised 50265403 Ambulance System Total Business Unit Revenue 0 0 0 0 - Fund Balance(Accrual)/Usage 960,510 1,223,639 1,527,300 1,525,500 Total Business Unit Funding 960,510 1,223,639 1,527,300 1,525,500 ---------------------------------------------------------------------------------------------------------------------------------- FY 2000101 FY 2001102 FY 2002/03 FY 2002/03 Expenditure Category and Description Actual Actual Adopted Revised 50265403 Ambulance System 50000 EXPENDITURES 51000 PERSONAL SERVICES 2,032 9,992 21,000 21,000 60000 OPERATING EXPENSES 775,671 1,002,217 1,127,800 1,126,000 80000 CAPITAL EXPENDITURES 0 13,166 197,500 197,500 88000 NON-OPERATING EXPENSES 182,807 198,264 181,000 181,000 50000 EXPENDITURES 960,510 1,223,639 1,527,300 1,525,500 ---------------------------------------------------------------------------------------------------------------------------------- Note:General Fund support represents credit towards department and City wide overhead. 119 Weaponsof Destruction Description& Purpose Staffing µ _#Authorized Hours The Weapons of Mass Destruction (WMD) program is funded by Contract Staff 1,070 federal grants provided by the department of Health and Human Services and the department of Justice. It provides for the purchase of equipment to support the city's WMD response capability and development of the Metropolitan Medical Response System. This program provides equipment for areas such as: identification of weapon materials (chemical, biological, etc.); safe extrication of victims from a contaminated zone; decontamination of victims; triage and primary care; movement of patients; providing proper care in the field and in hospitals; on-site recovery; protection of the environment; and improved safety measures for emergency responders and the community. Total �.OIwo n-goiig�Act�vi�es Purchase WMD equipment purchased per grant requirements 110 Administrative duties, including program management, and grant proposal preparation 320 Provide training in equipment use and in support of Emergency Services Office for 480 employees, and members of the public 100 Participate in federal, state and county exercises for Weapons of Mass Destruction. 200 Total 7Q ass, $�._- _ _ _ _ ',>- t ,x•" r rF '; :. a;,t,�'._ Yd°` - Pro ects - � n = r rt 1 F �� - �Q Hours Re u�red - w Identify and purchase WMD equipment; and develop delivery, storage, maintenance, and training plan - December 2003 120 Complete contract deliverables and establish accompanying support systems- November 2003 110 Complete target and risk assessment; revise Emergency Response Plan to incorporate terrorism section; and participate in O.C. 110 Terrorism Working & Early Warning Groups-December 2003. Total �44 120 5/20/2003 City of Huntington Beach FY 2002/03 Business Unit Summary FY 2000101 FY 2001/02 FY 2002103 FY 2002/03 Revenue Account&Description Actual Actual Adopted Revised 82966002 Used Oil Recycling Grant Total Business Unit Revenue 0 0 0 0 Fund Balance(Accrual)/Usage 57,329 17,411 0 0 Total Business Unit Funding 57,329 17,411 0 0 ---------------------------------------------------------------------------------------------------------------------------------- FY 2000101 FY 2001/02 FY 2002103 FY 2002/03 Expenditure Cateaory and Description Actual Actual Adopted Revised 82966002 Used Oil Recycling Grant 50000 EXPENDITURES 51000 PERSONAL SERVICES 0 0 0 0 60000 OPERATING EXPENSES 57,329 17,411 0 0 80000 CAPITAL EXPENDITURES 0 0 0 0 88000 NON-OPERATING EXPENSES 0 0 0 0 50000 EXPENDITURES 57,329 17,411 0 0 ---------------------------------------------------------------------------------------------------------------------------------- Note:General Fund support represents credit towards department and City wide overhead. 121 Used Oil Recycling Desc�i ion-8� Pu oseW � - = - Staffing The purpose of the Used Oil Recycling Grant program is to establish Budgeted in Development/Petroleum Chemical 259 and maintain certified used oil collection centers and oversee door-to- door collection of used oil and used oil filters. This funding provides education and increases awareness in the community on the value of used oil recycling. Printed educational information and advertisements are provided in English and Spanish. This program reduces the amount of hazardous combustible petroleum products in residences, reduces illegal dumping, and assists in protecting the environment. The city contracts with a private vendor for delivery of these services. Total Q 20 �, •,-� �-£ �: „�-„t._ � � �_4 sue-=- Ho ursuR_. On going Act��rhes riY Y ServrceLevelK � uiretl Prepare and provide documents to the State for fund reimbursements, monitor 20 used oil recycling centers, oversee door-to-door 155 collections of 3,058 gallons of used oil and 640 used oil filters Total 1� Prepare grant documents for State audit and develop advertisements and educational materials-September 2003 104 Total 104 122 5/20/2003 City of Humington Beach FY 2002/03 Business Unit Summary FY 2000101 FY 2001/02 FY 2002/03 FY 2002/03 Revenue Account&Description Actual Actual Adopted Revised 82265301 WMD-DOJ Total Business Unit Revenue 0 0 0 0 Fund Balance(Accrual)/Usage 0 38,563 0 241,145 Total Business Unit Funding 0 38,563 0 241,145 ---------------------------------------------------------------------------------------------------------------------------------- FY 2000101 FY 2001/02 FY 2002/03 FY 2002/03 Expenditure Category and Description Actual Actual Adopted Revised 82265301 WMD-DOJ 50000 EXPENDITURES 51000 PERSONAL SERVICES 0 0 0 0 60000 OPERATING EXPENSES 0 3,728 0 30,432 80000 CAPITAL EXPENDITURES 0 34,835 0 210,712 88000 NON-OPERATING EXPENSES 0 0 0 0 50000 EXPENDITURES 0 38,563 0 241,145 ---------------------------------------------------------------------------------------------------------------------------------- Note:General Fund support represents credit towards department and City wide overhead. 123 x k � ' r FV 4d POLICE Kenneth W. Small , Chief 124 Police Administration � � i$ Desc pt�on B� Pulrpose Staffing ` - #Author�zedWE Hours Provides the direction, control and planning of the Police department. Police Chief 1 2,080 Provides the major interface with elected officials,city staff, civic and Administrative Assistant 1 2,080 professional groups regarding public safety and law enforcement issues. Reviews all written "documentation from the Police department. Oversees the Public Information office for the Police department. The purpose is to provide the department with the highest quality leadership with emphasis on human resources management, planning, coordination and employee empowerment. Oversees Professional Standards and Budget. Responsible for all the police services for the City of Huntington Beach. Total 2 41f On-going�/�CtlYlties s ,.; �� ervice Level,Y��� �` �� � � Hou Re aired Review 6,000 issues related to department operations at 0.5 hour per issue 3,000 Review and approve 45 disciplinary actions at two hours per review 90 Coordinate 250 contacts with City Councils, departments, boards and commissions at one hour per contact 250 Coordinate 160 contacts with outside law enforcement agencies at 1 hour per contact 160 Conduct 320 contacts with citizen groups/organizations at 1.25 hours per contact 400 Conduct 4 management staff meetings annually at two hours per contact 8 Review reports of high risk activities such as use of force and pursuits 90 Total �,Q. ,�..:. . q,�.., Pco1ects - v k. eft= _ Ate _ . Hours!2" uiretl Orient and establish new Chief by February 2003 80 Review overall department operations by April 2003 32 Review department Policy and Procedure Manual for modifications and automation by September 2003. 50 IQtal M 125 5/20/2003 City of Huntington Beach FY 2002/03 Business Unit Summary FY 2000/01 FY 2001/02 FY 2002/03 FY 2002/03 Revenue Account&Description Actual Actual Adopted Revised 10070101 Police Admin-Executive Total Business Unit Revenue 0 0 0 0 General Fund(Support)/Allotment 828,764 603,817 660,997 658,741 Total Business Unit Funding 828,764 603,817 660,997 658,741 ---------------------------------------------------------------------------------------------------------------------------------- FY 2000/01 FY 2001/02 FY 2002/03 FY 2002/03 Expenditure Category and Description Actual Actual Adopted Revised 10070101 Police Admin-Executive 50000 EXPENDITURES 51000 PERSONAL SERVICES 237,596 242,932 247,084 247,084 60000 OPERATING EXPENSES 12,765 20,896 13,913 11,658 80000 CAPITAL EXPENDITURES 0 0 0 0 88000 NON-OPERATING EXPENSES 578,402 339,989 400,000 400,000 50000 EXPENDITURES 828,764 603,817 660,997 658,741 ---------------------------------------------------------------------------------------------------------------------------------- Note: General Fund support represents credit towards department and City wide overhead. 126 ' Administrative Descriptton � Purpose . H �:- Staffing � � s #Authorizetl `� Hours Provides maintenance and coordination of all employees' personnel Captain 1 2,080 information, recruitment of all police department positions, conduct Lieutenant 1 2,080 internal affairs investigation and management of the internal complaint Sergeant 2 4,160 process, and review current or proposed policy issues. The purpose is to review complaints and violations of the policy manual, provide Administrative Analyst, Sr. 1 2,080 management of the unit, recruit and retain quality candidates, Police Officer, Sr. 1 2,080 coordinate volunteer programs, respond to Pitchess Motions, and responds to major officer involved incidents. Police Officer 1 2,080 Administrative Secretary 1 2,080 Police Records Specialist 1 2,080 Total 1LZ_2 ISE Un oin Activities y '9u9 Service:;Level;.aa �,.. v _ ,Hours<Re wired,: Conduct 1,500 personnel/MOU inquiries at 2 hours per inquiry 3,000 Investigate 165 complaints/internal affairs issues at 4 hours per investigation 660 Conduct 150 liaisons and 100 policy issues with legal counsel at 2 hours per issue 500 Administer employment program for 400 employees at 6 hours per file 2,400 Prepare and administer 12 recruitment tests at 25 hours per test 300 Conduct backgrounds on 250 potential candidates at 20 hours per background investigation 5,000 Review 4,000 administrative issues for the unit at 1 hour per issue 4,000 Review 2,400 candidates for recruitment at 3.2 hours per review 750 Total 1L. Pro ects' - - - 1 - 1n.,._ # < :N �< Hours�Re ui�ed. .... Complete automation system for administrative and civil liability investigations in order to research databases more effectively track 250 investigations by and develop system to track administrative reimbursements by September 2003 Complete automation of administrative and civil liabilities to track investigations by August 2003 400 Revise Manual of Policy and Procedures by September 2003 960 Revise personal history statement, upgrade recruitment filing system and background process, develop Women's page, by Sept. 2003 500 Total 2 91. 127 5/20/2003 City of Huntington Beach FY 2002/03 Business Unit Summary FY 2000/01 FY 2001/02 FY 2002/03 FY 2002/03 Revenue Account&Description Actual Actual Adopted Revised 10070102 Administrative Operations Total Business Unit Revenue 0 0 0 0 General Fund(Support)/Allotment 1,002,229 1,064,923 1,122,573 1,122,932 Total Business Unit Funding 1,002,229 1,064,923 1,122,573 1,122,932 ---------------------------------------------------------------------------------------------------------------------------------= FY 2000/01 FY 2001/02 FY 2002/03 FY 2002/03 Expenditure Category and Description Actual Actual Adopted Revised 10070102 Administrative Operations 50000 EXPENDITURES 51000 PERSONAL SERVICES 906,900 986,900 1,032,520 1,032,520 60000 OPERATING EXPENSES 90,703 78,023 90,053 90,412 80000 CAPITAL EXPENDITURES 4,626 0 0 0 88000 NON-OPERATING EXPENSES 0 0 0 0 50000 EXPENDITURES 1,002,229 1,064,923 1,122,573 1,122,932 ---------------------------------------------------------------------------------------------------------------------------------- Note:General Fund support represents credit towards department and City wide overhead. 128 Budget i Research .�_. Desc�! tlon &Pu ose . r Aa. Staffin . � n��+hor i _ � E;. � .9 � R _ �� -- - _ed _4 Roarer£ Provides support for the Police department in the areas of budgeting, Administrative Analyst, Sr. 1 2,080 fiscal accounting, planning, research, and purchasing. Prepares and Account Technician II 2 4,160 manages the department budget, completes accounting transactions, Account Technician 1 1 2,080 prepares inter-department reports, financial management of grants, writes and submits grants, review and investigate new revenue Graphics Technician 1 2,080 sources, writes financial Requests for City Council Actions for the department. Compiles and submits all mandated statistical reports to other government agencies, produces reports for outside statistical requests. Prepares, processes and enters payroll for department employees, coordinates transactions for personnel changes, participates in orientation of new employees. Total � On, -goingAC�1Vl�1eS � Serviceb��eve{���. a � �,.� �� ` HoursrRe aired Process 800 material requisitions and 3,600 invoices at 0.5 hour per item 2,200 Complete 80 grant reports at one hour per report 100 Write, process and review 10 Request for City Council Actions at 10 hours per RCA 100 Write 3 grants applications at 40 hours per application 120 Complete 680 budget and financial reports at 1.5 hours per report 1,020 Processes 46,800 payroll exception slips at 0.05 hour per slip 4,680 Conducts 26 payroll audits at five hours per audit 130 Reviews 22,440 reports for statistical information at 0.05 hours per report 1,122 � -''�'': _ ,r .` � . - c �;-r;:-ram� '--.'�' - � ••y > ,:. t- :;. - - Pro ects x _ 5 '= -�x_�•ram ,. - " , ... .•� ;3 _ � .. .. HourseR aired Review short and long term financial plans and develop department financial plan to meet need by July 2003 120 Provide budget training to required personnel by August 2003 80 Assist in rewriting and reformatting Policy and Procedure Manual 248 Write procedure manuals for purchasing/budgeting and payroll by September 2003 280 Prepare FY 03-04 and 04-05 budgets by May 2003 200 Total ;i2$ 129 5/20/2003 City of Huntington Beach FY 2002/03 Business Unit Summary FY 2000101 FY 2001102 FY 2002103 FY 2002103 Revenue Account&Description Actual Actual Adopted Revised 10070103 Budget Total Business Unit Revenue 0 0 0 0 General Fund(Support)/Allotment 785,022 667,825 545,446 544,547 Total Business Unit Funding 785,022 667,825 545,446 544,547 ------------------------------------------------------------------------------------=--------------------------------------------- FY 2000101 FY 2001/02 FY 2002103 FY 2002/03 Expenditure Category and Description Actual Actual Adopted Revised 10070103 Budget 50000 EXPENDITURES 51000 PERSONAL SERVICES 370,074 331,671 341,047 341,047 60000 OPERATING EXPENSES 414,947 336,154 204,399 203,500 80000 CAPITAL EXPENDITURES 0 0 0 0 88000 NON-OPERATING EXPENSES 0 0 0 0 50000 EXPENDITURES 785,022 667,825 545,446 544,547 ---------------------------------------------------------------------------------------------------------------------------------- Note:General Fund support represents credit towards department and City wide overhead. 130 Community • Descr�nnt�on_&Pu ose Staffin �y 9. Authonzerh- oursr. Primarily responsible for implementation of the Community Oriented Lieutenant 1 2,080 Policing philosophy due to the level of contact with the public. The Sergeant 1 2,080 Community Oriented Policing philosophy strengthens the connection Police Officer, Sr. 2 4,160 between the community and the Police department to foster cooperation and understanding. The purpose is to create a one on Police Officer 2 4,160 one relationship with the community and develop better cooperation Community Relations Specialist 2 4,160 and contact with members of the community. Police Records Specialist 1 2,080 Total a 1$ ! � :. :" . sx�y,. a a��;e5_ � � "..`' `' - .�-':1'4 = f :'<.- -.,,€ `i' a=q- -�.v'-...... � ffi _ j✓T _ $ f,.a { rg.- ^"�. $ 3,' __ `>s '9. 9£ s Service Lexe1= _,�, x K _ OR Hou aired Review, recruit, retain 300 Volunteers In Patrol and Retired Seniors Volunteer Program at 4.5 hours per person 1,350 Provide 3,000 supervision/decisions for officers at 1.5 hours per issue 4,500 Provide 300 media contacts at three hours per contact 900 Provide 24 Neighborhood Watch Programs at two hours per meeting 48 Provide four DARE officers for lessons at 2,080 hours per officer 8,320 Assign and review 3,500 RSVP and VIP police requests at one hour per request 3,500 Total AM "' � , ' z*f � � ,r�.; �—�,��';� Pro ects _ a- , : ;� .ate_ J -777� 5 ; s `- sHours Re mre Review recruitment material for RSVP and VIP volunteers by June 2003 100 Total 1QQ 131 5/20/2003 City of Huntington Beach FY 2002/03 Business Unit Summary FY 2000/01 FY 2001102 FY 2002103 FY 2002/03 Revenue Account&Description Actual Actual Adopted Revised 10070106 Community Policing Team Total Business Unit Revenue 0 0 0 0 General Fund(Support)/Allotment 422,093 711,540 626,633 626,633 Total Business Unit Funding 422,093 711,540 626,633 626,633 ---------------------------------------------------------------------------------------------------------------------------------- FY 2000/01 FY 2001/02 FY 2002103 FY 2002/03 Expenditure Category and Description Actual Actual Adopted Revised 10070106 Community Policing Team 50000 EXPENDITURES 51000 PERSONAL SERVICES 404,320 692,311 612,573 612,573 60000 OPERATING EXPENSES 17,773 19,229 14,060 14,060 80000 CAPITAL EXPENDITURES 0 0 0 0 88000 NON-OPERATING EXPENSES 0 0 0 0 50000 EXPENDITURES 422,093 711,540 626,633 626,633 ---------------------------------------------------------------------------------------------------------------------------------- Note:General Fund support represents credit towards department and City wide overhead. 132 Information Systems Group Descripon & Purpose -,- Sffing � #Authoraed Hours., 4 Manages the installation and maintenance of all the advanced Information Systems Manager 1 2,080 technical projects and systems specifically designed to support or Information Systems Analyst, IV 2 4,160 enhance public safety objectives. This includes responsibility for the Communication Technician 3 6,240 operation of the computer aided dispatch (CAD) system and its associated records management system (RMS) for the storage and Alarm Service Coordinator 1 2,080 retrieval of all police related records and incidents. Responsible for Police Service Specialist 1 2,080 the installation and maintenance of all radio systems, both voice and data for the police department as well as other city departments and contract agencies. Manages the security systems for all city owned properties and manages and enforces the alarm ordinance. Total $ On-going=Act��it�es n 'Hours Re ecS� Responds to 500 CAD/RMS technical service calls at 1.25 hours per call 625 Conducts 600 radio systems repairs at 1.5 hours per repair 900 Installs 300 pieces of radio equipment at 7 hours per installation 900 Responds to 2,500 computer application and service assistance calls at 0.5 hour per assistance call 1,250 Manage 10 major technical projects at 21 hours per project 210 Process 4,500 alarm applications/renewals and 1,900 false alarm calls at 0.5 hour per process 2,250 Provide 2,300 installations/maintenance of security systems at 0.75 hour per process 1,725 I1 ZLM Install high-speed wireless LAN by December 2003 500 Propose and install an auxiliary 800 MHz voice radio transmitter on the existing tower for improved radio reception by January 2003 1,000 Begin installation of a new Computer Aided Dispatch/Records Management System through first phase by April 2003 2,500 Upgrade the Mobile Data Computers in the field units by December 2003 1,280 Review handheld portable data devices to be used for inquiries by field officers when away from their vehicles by September 2003 2,000 Preliminary study of feasibility of bringing Fire Dispatch into Police Dispatch by September 2003 1,000 Upgrade UPS and redistribute electrical in key areas 500 Total 8 Z�$. 133 5/20/2003 City of Huntington Beach FY 2002/03 Business Unit Summary FY 2000/01 FY 2001102 FY 2002/03 FY 2002103 Revenue Account&Description Actual Actual Adopted Revised 10070151 Information Systems 42950 Alarm Fines 455,191 362,159 441,345 441,345 47430 Radio Maintenance 20,629 6,826 51,000 51,000 Total Business Unit Revenue 475,820 368,985 492,345 492,345 General Fund(Support)/Allotment 587,278 771,255 619,030 642,874 Total Business Unit Funding 1,063,098 1,140,240 1,111,375 1,135,219 ---------------------------------------------------------------------------------------------------------------------------------- FY 2000101 FY 2001/02 FY 2002/03 FY 2002103 _Expenditure Category and Description Actual Actual Adopted Revised 10070151 Information Systems 50000 EXPENDITURES 51000 PERSONAL SERVICES 653,919 699,712 686,985 686,985 60000 OPERATING EXPENSES 377,837 440,528 424,390 448,233 80000 CAPITAL EXPENDITURES 31,343 0 0 0 88000 NON-OPERATING EXPENSES 0 0 0 0 50000 EXPENDITURES 1,063,098 1,140,240 1,111,375 1,135,219 ---------------------------------------------------------------------------------------------------------------------------------- Note: General Fund support represents credit towards department and City wide overhead. 134 E I I E n & Staffing g r u.. .., M _ #_Autnocized Hours Provides police response to calls for service, self-initiated crime Captain 1 2,080 control efforts and investigations of crimes and issues of disorder. Lieutenant 7 14,560 Civilians and sworn officers work together to provide the best possible Sergeant 14 29,120 police service with an emphasis on community integration and participation. The city is divided into 12 geographical areas that are Police Officer, Senior 28 58,240 assigned to a patrol officer for a minimum of six months. Manages Police Officer 87 180,960 and staffs two substations in the city to facilitate a closer bond with the community and bring a police facility closer to the residents. The Police Recruits 4 8,320 purpose is to be responsive to the community in the delivery of quality Crime Scene Investigations 6 12,480 police service, recognizing the responsibility to maintain order, while Administrative Secretary 1 2,080 affording dignity and respect to every individual, and improving the quality of life through a community oriented partnership to achieve safe and secure neighborhoods. Provide overall management of the Total 14a Uniform division. =s. On o�n Acti�itles � . rSV61 HOU1S Re ulCedes Respond to and handle 182,000 calls for service at 1.1 hours per call 200,200 Conduct 5,400 arrests at 2.5 hours per arrest 13,500 Initiate 100,000 self generated actions at 0.75 hour per action 75,000 Provide 1,248 decisions for patrol activities at 1.75 hours per issue 1,560 Provide 12,000 shift level decisions and direction at 0.5 hour per issue 6,000 Provide 10,920 squad level decisions and direction for patrol personnel at 1 hour per issue 10,920 IQW $ OM-~:,_wy a Begin preliminary work to relocate/incorporate the Telephone Reporting Unit into the Front Desk operations by September 2003 260 Review the changing demographics in the Downtown area with new construction and create a working plan by August 2003 400 Total fi6Q 135 5/20/2003 Traffic :Descr�pt�on &-Purpose ffin Stag. Provide enforcement, education, traffic direction, control, collision Lieutenant 1 2,080 investigation, prosecution, reconstruction, follow-up and data collection Sergeant 3 6,240 for analysis by police department personnel and traffic engineering to Police Officer, Senior 15 31,200 improve traffic flow. The purpose is to facilitate the safe, orderly, and efficient movement of vehicles and pedestrian traffic throughout the Police Officer 7 14,560 city Police Records Specialist 1 2,080 IQW ZS IOn o�n /�CiNt�es �fr -- .:.w'9 9 - m v _ ,� :- Service Level; am HoursRe uiredf Conduct one "Every 15 Minutes" Program at a local high school at 500 hours per program 500 Conduct 3,500 traffic accident investigations at 6.5 hours per investigation 22,750 Issue 55,000 moving violations at 0.5 hour per violation 27,500 Issue 2,600 bicycle citations at 0.5 hour per citation 1,300 Conduct 12 bicycle safety classes at 11.66 hours per class 140 Conduct 4 Sobriety Checkpoints at 125 hours per checkpoint 500 Conduct 1,800 vehicle inspections at 0.5 hour per inspection 900 Initiate 250 commercial enforcement at 0.5 hour per enforcement 125 Total Z16 r P jeCtS� �_ r SEE NNW HOufi Re uired Complete the Office of Traffic Safety Grant application and begin a Driving Under the Influence enforcement program by January 2003 100 Replace the Traffic bureau pick-up truck with a heavy-duty model capable of towing our DUI Enforcement Trailer by October 2003 40 Carry out at least 12 pedestrian safety enforcement efforts at one per month at targeted locations by October 2003 95 Focus enforcement efforts on specific locations identified as contributing to alcohol involved fatal and injury collisions by October 2003 130 Total � 137 5/20/2003 City of Huntington Beach FY 2002/03 Business Unit Summary FY 2000/01 FY 2001/02 FY 2002103 FY 2002/03 Revenue Account&Description Actual Actual Adopted Revised 10070201 Patrol 47865 Police Emerg Resp 120,256 112 247,200 247,200 Total Business Unit Revenue 120,256 112 247,200 247,200 General Fund(Support)/Allotment 14,298,905 14,108,584 15,231,687 14,145,868 Total Business Unit Funding 14,419,161 14,108,696 15,478,887 14,393,068 ---------------------------------------------------------------------------------------------------------------------------------- FY 2000101 FY 2001/02 FY 2002/03 FY 2002/03 Expenditure Category and Description Actual Actual Adopted Revised 10070201 Patrol 50000 EXPENDITURES 51000 PERSONAL SERVICES 13,201,194 14,008,051 14,249,907 14,249,907 60000 OPERATING EXPENSES 1,217,967 100,645 1,206,277 120,458 80000 CAPITAL EXPENDITURES 0 0 22,703 22,703 88000 NON-OPERATING EXPENSES 0 0 0 0 50000 EXPENDITURES 14,419,161 14,108,696 15,478,887 14,393,068 ---------------------------------------------------------------------------------------------------------------------------------- Note:General Fund support represents credit towards department and City wide overhead. 136 City of Husn9 ton Beach FY 2002/03 Business Unit Summary FY 2000/01 FY 2001102 FY 2002/03 FY 2002103 Revenue Account&Description Actual Actual Adopted Revised 10070202 Traffic 42115 Bicycle Lic 13,321 16,632 10,927 10,927 42905 Court/Traffic Fines 1,083,695 1,033,869 1,075,778 1,075,778 Total Business Unit Revenue 1,097,016 1,050,501 1,086,705 1,086,705 General Fund(Support)/Allotment 2,118,772 2,030,212 2,132,710 2,054,984 Total Business Unit Funding 3,215,788 3,080,713 3,219,415 3,141,689 ---------------------------------------------------------------------------------------------------------------------------------- FY 2000/01 FY 2001/02 FY 2002/03 FY 2002/03 Expenditure Category and Description Actual Actual Adopted Revised 10070202 Traffic 50000 EXPENDITURES 51000 PERSONAL SERVICES 2,810,587 2,755,376 2,816,957 2,816,957 60000 OPERATING EXPENSES 405,200 325,337 402,458 324,732 80000 CAPITAL EXPENDITURES 0 0 0 0 88000 NON-OPERATING EXPENSES 0 0 0 0 50000 EXPENDITURES 3,215,788 3,080,713 3,219,415 3,141,689 ---------------------------------------------------------------------------------------------------------------------------------- Note: General Fund support represents credit towards department and City wide overhead. 138 General Investigations D„�escription � Pur'pose Staffing : . .� ; .. #�Authorized Hours Provides investigative follow-up for all felony and misdemeanor, non- Captain 1 2,080 traffic related crimes, preparation of court packages for presentation to Lieutenant 1 2,080 the District Attorney, identification, arrest and processing of suspects Sergeant 3 6,240 for committing criminal acts. The purpose is to provide high quality, timely follow-up investigation for crimes, to successfully identify, Police Officer, Senior 11 22,880 apprehend and prosecute suspects, and to assist victims and the Police Officer 13 27,040 department in crime suppression and recovery of property. Provides overall management of the Investigations division. Civilian Check Investigator 2 4,160 High Tech. Crime Technician 1 2,080 Police Service Specialist/ 4 8,320 Police Records Specialist 2 4,160 Total 31 79,040 O ^r g, cµ:tvit-., ; Hon� o.m usRe�.�u4.�ie • f Investigate 11,500 crimes against persons at 2.5 hours per investigation 28,750 Investigate 6,600 property crimes at 2.5 hours per investigation 16,500 Investigate 1,475 economic crimes at 15 hours per investigation 22,125 Investigate 100 computer crimes at 21 hours per investigation 2,100 Assist 380 victims through victim's assistance programs at 5 hours per case 1,900 Coordinate 2,504 bureau direction and decisions at 3 hours per issue 7,500 Total ZLM Hou s l R�e u�-1�r>e; d Develop system to fax wanted persons flyers to motels throughout Orange County by January 2003 25 Obtain better technology for videotape monitoring system by September 2003 120 Upgrade Detective bureau interview room to digital equipment by September 2003 20 Total M 139 5/20/2003 City of Huntington Beach FY 2002/03 Business Unit Summary FY 2000/01 FY 2001/02 FY 2002/03 FY 2002/03 Revenue Account&Description Actual Actual Adopted Revised 10070203 Investigations Total Business Unit Revenue 0 0 0 0 General Fund(Support)/Allotment 3,344,809 3,489,529 3,705,393 3,705,472 Total Business Unit Funding 3,344,809 3,489,529 3,705,393 3,705,472 ---------------------------------------------------------------------------------------------------------------------------------- FY 2000/01 FY 2001102 FY 2002/03 FY 2002/03 Expenditure Category and Description Actual Actual Adopted Revised 10070203 Investigations 50000 EXPENDITURES 51000 PERSONAL SERVICES 3,189,009 3,258,265 3,542,763 3,542,763 60000 OPERATING EXPENSES 150,083 151,669 162,630 162,708 80000 CAPITAL EXPENDITURES 5,717 0 0 0 88000 NON-OPERATING EXPENSES 0 79,595 0 0 50000 EXPENDITURES 3,344,809 3,489,529 3,705,393 3,705,472 ---------------------------------------------------------------------------------------------------------------------------------- Note:General Fund support represents credit towards department and City wide overhead. 140 Narcotics D,esc ipti rn,8� Purpose y. ; .. µ Staffing, #Authorizedx Hours." Enforces laws related to the sale, manufacture, transportation and use Sergeant 1 2,080 of controlled substance and related crimes. The purpose is to diminish Police Officer, Senior 2 4,160 the distribution and trafficking of narcotics in the city and surrounding Police Officer 5 10,400 areas, to identify, arrest and seek prosecution of people involved in these illegal acts and ensure that the department is aware of current Police Service Specialist 1 2,080 drug trends. Total Z2 .« � Oin-gong Actv�t,es Serv'iceLevef yNUNN �����stR aired Investigate 100 narcotics cases at 74.88 hours per case 7,488 Process 850 narcotics unit related arrests at 2.2 hours per arrest 1,872 Prepare and execute 50 search warrants at 30 hours per case 1,500 Seize$1,000,000 in drugs and process paperwork for approximately 10 cases at 18 hours per case 180 Assist Patrol and Investigations Officers to investigate 50 narcotics related cases at 38 hours per case 1,900 Support investigator assigned to IDEA Task Force in 150 cases at 9 hours per case 1,350 Assign one investigator to participate in 150 IDEA cases per year at 14 hours per case 2,100 Investigate 250 citizens reports of narcotics activities at 8 hours per investigation 2,000 Total 1 - �g*<'n'- ..weary .,., -n.✓ z�" _�`r >r _- -;;,.. `�" _°�, `'�.: :.z � _' n ,rS",e.� �T..:a r^ �'--ar�-'y3 p ,p1s ,� tr,: a�a-�.,� Protects r - Ho:uiWKd uired z� t ^.. ,-_-;,:€ zr _ :.>; .-- - - .t+R-fr_,, rf.,_ „-. .s_;s "` r, k,> 's= ,• ,.u, '�-? ..�,.$=°. '� z,:.;- ter.. Clear backlog of property disposition forms by June 2003 210 Revise bureau manual for narcotics unit by June 2003 60 Review of financial system regarding asset forfeiture by May 2003 60 IQW 141 5/20/2003 City of Huntington Beach FY 2002/03 Business Unit Summary FY 2000/01 FY 2001/02 FY 2002/03 FY 2002/03 Revenue Account&Description Actual Actual Adopted Revised 10070204 Narcotics 46480 Reg Narc O/T Reimbursement 65,073 7,644 120,000 120,000 Total Business Unit Revenue 65,073 7,644 120,000 120,000 General Fund(Support)/Allotment 1,201,068 1,072,606 994,334 993,659 Total Business Unit Funding 1,266,141 1,080,250 1,114,334 1,113,659 ---------------------------------------------------------------------------------------------------------------------------------- FY 2000/01 FY 2001/02 FY 2002/03 FY 2002/03 Expenditure Category and Description Actual Actual Adopted Revised 10070204 Narcotics 50000 EXPENDITURES 51000 PERSONAL SERVICES 1,239,392 1,064,031 1,083,660 1,083,660 60000 OPERATING EXPENSES 26,749 16,220 30,674 29,999 80000 CAPITAL EXPENDITURES 0 0 0 0 88000 NON-OPERATING EXPENSES 0 0 0 0 50000 EXPENDITURES 1,266,141 1,080,250 1,114,334 1,113,659 ---------------------------------------------------------------------------------------------------------------------------------- Note:General Fund support represents credit towards department and City wide overhead. 142 Gang Enforcement �Desc�ipfion � Pur=,pose K LL � � Staffing;: � - �n s#-Aut Investigates all crimes/incident, which are gang related. Receives, Police Officers 2 4,160 generates, compiles and maintains all gang intelligence files. Testifies as a gang expert, conducts gang training and presentations to the department and the public. Participates in parole and probation sweeps of gang members, diverts juveniles to gang intervention programs, and conducts undercover operations related to gang activity. Assists other units such as narcotics and vice with undercover operations. The purpose is to identify gangs and gang members and monitor illegal acts related to gang activity. Total 2 4 �On-going �'Cf1YItieS _� y Service�t�evele �� � Hours Re wired` Process and investigate 200 gang related crimes at 6 hours per crime 1,200 Refer 16 juveniles to diversion programs at 2.75 hours per referral 44 Provide 120 assistances to other units regarding gang related issues at 8.5 hours per incident 1,020 Participate in 36 parole, probation searches and sweeps at 10 hours per search/sweep 360 Participate in 72 court gang related cases at 10 hours per case 720 Respond to 108 complaints of gang activity at 4 hours per investigation 432 Participation in 48 schools, conferences and meetings for gang issues at 8 hours each 384 Total 1�&Q F,'sc,-A +"'s" " .r.;�3Y y b�;.�: ty `. Projects - p t � � P IQW Q 143 5/20/2003 City of Huntington Beach FY 2002103 Business Unit Summa[y FY 2000101 FY 2001102 FY 2002/03 FY 2002/03 Revenue Account&Description Actual Actual Adopted Revised 10070205 Gang Enforcement Total Business Unit Revenue 0 0 0 0 General Fund(Support)/Allotment 200,448 186,852 216,596 216,596 Total Business Unit Funding 200,448 186,852 216,596 216,596 ---------------------------------------------------------------------------------------------------------------------------------- FY 2000/01 FY 2001/02 FY 2002103 FY 2002/03 Expenditure Category and Description Actual Actual Adopted Revised 10070205 Gang Enforcement 50000 EXPENDITURES 51000 PERSONAL SERVICES 196,736 183,809 207,901 207,901 60000 OPERATING EXPENSES 3,712 3,043 8,695 8,695 80000 CAPITAL EXPENDITURES 0 0 0 0 88000 NON-OPERATING EXPENSES 0 0 0 0 50000 EXPENDITURES 200,448 186,852 216,596 216,596 ---------------------------------------------------------------------------------------------------------------------------------- Note:General Fund support represents credit towards department and City wide overhead. 144 IntelligenceVice & Ption°8cPurpOSe Staff n9 Y a• #Authorized Hours Review and issue permits for entertainment, masseuses, gun dealers, Lieutenant 1 2,080 explosives, bingo, escorts, dancers, adult oriented businesses, Sergeant 1 2,080 massage parlors, conditional use permits, temporary use permits, Police Officer, Senior 1 2,080 community center use permits - and Alcohol Beverage Control regulated businesses. Identify, reduce, control and prevent organized Police Officer 2 4,160 crime and terrorism. Maintain vice and criminal intelligence files. To Police Service Specialist 1 2,080 collect, evaluate, analyze and disseminate information on any person or persons, groups or organizations that engage in criminal activity. Testify in court, and conduct training to department personnel and the public. The purpose is to gather and analyze intelligence information, conduct investigations related to vice activity and monitor organized crime activity within the city. Total fi 1 :Ong omActtv�ties r n, .x =� ;� �p "� gw � `E 15; ServiceLevel - � ...,.. s Ko u�red 3 - Provide 750 reviews of cases and other information at 2.75 hours per review 2,062 Process 1380 vice/intelligence paperwork/licenses/reports at 2 hours each 2,760 Process and investigate 133 vice, terrorism related crimes at 6 hours per investigation 798 Review or issue 277 permits and licenses at 4 hours per review 1,108 Conduct 72 inspections of sexually oriented business, gun dealers, etc. at 8 hours per inspection 576 Conduct 84 undercover operations at 40 hours per operation 3,360 Assist other units in 72 undercover operations at 17 hours per operation 1,224 Provide 24 court appearances in court for expert testimony at 8 hours per appearance 192 Attend 46 schools, conferences, and miscellaneous meetings 4 hours per meeting 184 fro ects Hours:R urred Create mapping systems for city terrorism threat assessment by August 2003 120 Assist Public Works Water division with EPA mandated vulnerability study by September 2003 96 Total 216 145 5/20/2003 City of Huntington Beach FY 2002/03 Business Unit Summary FY 2000/01 FY 2001102 FY 2002/03 FY 2002/03 Revenue Account&Description Actual Actual Adopted Revised 10070206 Vice/Intelligence Total Business Unit Revenue 0 0 0 0 ti General Fund(Support)/Allotment 561,849 459,901 629,159 629,624 Total Business Unit Funding 561,849 459,901 629,159 629,624 ---------------------------------------------------------------------------------------------------------------------------------- FY 2000101 FY 2001/02 FY 2002/03 FY 2002/03 Expenditure Category and Description Actual Actual Adopted Revised 10070206 Vice/Intelligence 50000 EXPENDITURES 51000 PERSONAL SERVICES 542,113 436,956 612,640 612,640 60000 OPERATING EXPENSES 19,553 22,745 16,519 16,984 80000 CAPITAL EXPENDITURES 183 201 0 0 88000 NON-OPERATING EXPENSES 0 0 0 0 50000 EXPENDITURES 561,849 459,901 629,159 629,624 ---------------------------------------------------------------------------------------------------------------------------------- Note: General Fund support represents credit towards department and City wide overhead. 146 0 )'� , 7", Descri hon & Pur ose Staffing F '� ;r.,. -� .M. �.- ',� . _ ��#Authorizecl ,.- Hoursµ Handles a variety of high risk situations where the use of special Staff and hours budgeted in home business unit weapons and team tactics, crisis negotiations and tactical medics are critical to the timely, safe and proper resolution of a critical incident, whether natural or man made. The purpose of this is to provide specially trained personnel to create a positive outcome in risky situations. Total Q 4 On om �i4cttyittes �sR a. :Secvice9Level Hn Conduct 14 SWAT Team training sessions of 25 officers at 15 hours per training 5,250 Respond to 4 SWAT call-outs of 25 officers at 12 hours per call out 1,200 Conduct 6 Crisis Negotiations Team trainings of 12 officers at 15 hours per training 1,080 Respond to 6 CNT call-outs of 12 officers at 12 hours per call out 864 Respond to/conduct 2 high risk warrants of 25 officers at 12 hours per call out 600 Maintenance/Repair of 40 pieces of SWAT equipment at 1 hour per piece 40 Total Projects _, r a = Hours-Re ue Develop and submit for approval a search/arrest warrant risk assessment checklist by June 2003 40 Update/Rewrite SWAT and CNT operational manuals by July 2003 80 Develop/Update written lesson plans for all SWAT team training by April 2003 120 Locate grant funding to replace 20-year-old existing SWAT van by September 2003 40 Total 2$4 147 5/20/2003 City of Huntington Beach FY 2002/03 Business Unit Summary FY 2000/01 FY 2001/02 FY 2002/03 FY 2002/03 Revenue Account&Description Actual Actual Adopted Revised 10070207 SWAT Total Business Unit Revenue 0 0 0 0 General Fund(Support)/Allotment 34,242 23,295 29,837 29,899 Total Business Unit Funding 34,242 23,295 29,837 29,899 ---------------------------------------------------------------------------------------------------------------------------------- FY 2000/01 FY 2001/02 FY 2002/03 FY 2002/03 _Expenditure Category and Description Actual Actual Adopted Revised 10070207 SWAT 50000 EXPENDITURES 51000 PERSONAL SERVICES 0 0 0 0 60000 OPERATING EXPENSES 34,242 23,295 29,837 29,899 80000 CAPITAL EXPENDITURES 0 0 0 0 88000 NON-OPERATING EXPENSES 0 0 0 0 50000 EXPENDITURES 34,242 23,295 29,837 29,899 ---------------------------------------------------------------------------------------------------------------------------------- Note: General Fund support represents credit towards department and City wide overhead. 148 Aeronautics 111 Description Purpose S,tafFin9; ._ IC% #Authorized Hours Provide air support services for the city and quick response to Sergeant 1 2,080 emergency/criminal activity/prevention of crime. The purpose is to Police Officer, Senior 3 6,240 increase safety and efficiency by supplementing the Police, Fire, police Officer 3 6,240 Marine Safety and other agencies to enhance public safety, reduce crime, provide support to Public Works, provide vital, timely Helicopter Maintenance Technician, Senior 1 2,080 information to patrol units related to criminal activity, and participate in Helicopter Maintenance Technician 1 2,080 community outreach programs. Total 1L �;,v.,-'. .. k ..., On o�n sAct�vit�es ,:, mot;., ¢t Hours R uired x -,. ServicesLeveh _:.. Provide 624 shifts of air patrol at 5 flight hours per shift 3,120 Assist patrol in issuing 500 cites, 450 misdemeanors and 275 felony arrests at 1 hour per issue 1,225 Provide 2,000 training sessions for aircrew at 2.25 hours per training session 4,500 Provide 1,200 planning sessions for program at 3.5 hours per planning session 4,200 Participate in 100 surveillances at 2 hours per surveillance 200 Respond to 1,000 calls for service when no ground unit is available at 0.75 hour per call 750 Relieve 850 responding ground units from responding to calls at 0.5 hour per call 425 Provide 277 repairs/maintenance on airships at 15 hours per repair 4,155 Total 1$� e-.�` ''.-. g .: >_. _ _ .... -.^�_'�s, �-#=two_ •,a ram..- �__Fa�' �.- �� '.f.' . _ <r � Hours RM.cared Review the helicopter replacement timetable and develop a funding plan by July 2003 45 Complete training of all aircrews to commercial pilot standards and return to regular check rides by September 2003 100 Total 14S 149 5/20/2003 City of Huntington Beach FY 2002/03 Business Unit Summary FY 2000/01 FY 2001/02 FY 2002/03 FY 2002/03 Revenue Account&Description Actual Actual Adopted Revised 10070208 Aeronautics Total Business Unit Revenue 0 0 0 0 General Fund(Support)/Allotment 1,605,407 1,462,182 1,598,996 1,434,365 Total Business Unit Funding 1,605,407 1,462,182 1,598,996 1,434,365 ---------------------------------------------------------------------------------------------------------------------------------- FY 2000101 FY 2001/02 FY 2002/03 FY 2002/03 Expenditure Cate-gory and Description Actual Actual Adopted Revised 10070208 Aeronautics 50000 EXPENDITURES 51000 PERSONAL SERVICES 977,067 1,034,473 1,003,967 1,003,967 60000 OPERATING EXPENSES 628,341 427,709 595,029 430,398 80000 CAPITAL EXPENDITURES 0 0 0 0 88000 NON-OPERATING EXPENSES 0 0 0 0 50000 EXPENDITURES 1,605,407 1,462,182 1,598,996 1,434,365 ---------------------------------------------------------------------------------------------------------------------------------- Note: General Fund support represents credit towards department and City wide overhead. 150 Parking Enforcement RAW ',r a� '�' d ",e per." �"s a -u 4'- ham Descr;.� tion B�;iPu ose _ Staffin - gxa �.; 9 _ #Authorized Hours Enforce all municipal and state parking regulations in the city. The Parking/Traffic Control Coordinator 1 2,080 purpose is to enforce parking regulations in the city to improve traffic Parking Control Officer 11 22,880 flow, remove abandoned vehicles from public right of ways and facilitate street cleaning. Enhance patrol and traffic staff for traffic control at traffic collision scenes and major incidents. Total 12 24 9M�. On-going ActivitiesMW . Seivice�eve1 .� pours R u�red Issue 70,000 parking citations at 0.25 hour per citation 17,500 Investigate 2,500 abandoned vehicles at 1 hour per investigation 2,500 Impound/store vehicles 1,400 vehicles at 1 hour per incident 1,400 Compile 64 reports regarding parking activities at 2 hours per report 128 Conduct 5,200 requests for citation reviews at 0.5 hour per review 2,600 Total �Projectsd -- � _ �• � � ��, � � - HoursR wired Implement the use of the"Denver Boot"to immobilize vehicles with more than five parking citations, which will reduce the number of 200 vehicle impounds and inconvenience to the public by March 2003 Recruit, hire and train permanent and temporary parking control replacement staff as needed to fully support the program by December 200 2003 Provide training for Administrative Hearing Officers and replacements for them by March 2003 180 Design training program for the RSVP and VIP regarding issuing citations for specific issues by June 2003 152 Total $32 151 5/20/2003 City of Huntington Beach FY 2002/03 Business Unit Summary FY 2000/01 FY 2001102 FY 2002103 FY 2002/03 Revenue Account&Description Actual Actual Adopted Revised 10070209 Parking Enforcement 42940 Parking Fines 1,614,421 1,471,258 1,050,000 1,050,000 42945" Parking Fines Delinquent 213,417 208,678 175,100 175,100 47440 Impounded Veh. Rel. Fee 147,580 152,930 150,000 150,000 Note: Parking fines are also distributed to Public Works($600k)all years,and Community Services($500k) starting 02-03. Total Business Unit Revenue 1,975,418 1,832,866 1,375,100 1,375,100 r General Fund(Support)/Allotment (1,317,879) (1,177,313) (620,746) (620,746) Total Business Unit Funding 657,539 655,553 754,354 754,354 ---------------------------------------------------------------------------------------------------------------------------------- FY 2000/01 FY 2001/02 FY 2002/03 FY 2002/03 Expenditure Category and Description Actual Actual Adopted Revised 10070209 Parking Enforcement 50000 EXPENDITURES 51000 PERSONAL SERVICES 542,982 559,004 673,365 673,365 60000 OPERATING EXPENSES 114,557 96,549 80,989 80,989 80000 CAPITAL EXPENDITURES 0 0 0 0 88000 NON-OPERATING EXPENSES 0 0 0 0 50000 EXPENDITURES 657,539 655,553 754,354 754,354 ---------------------------------------------------------------------------------------------------------------------------------- Note:General Fund support represents credit towards department and City wide overhead. 152 Crossing Guard ou DeSC[IptlOn & P�ul'pOS@ Staffing x#Authorized Hoursm Provide safe crossing for children to and from school, for all person at Crossing Guard Coordinator 1 2,080 selected park crossings and for senior citizens at special crossings. Staff members review requests for additional crossing guards and forward them to the Traffic Engineering for recommendations. Staff continuously recruits for replacement crossing guards to maintain current staffing levels. The purpose is to ensure the safety of pedestrians as they cross into vehicular right of ways. Total 1 .Q On-going,C v f�es Hours_R uiretl � Senrice®bevel Provide part-time crossing guards at 44 locations at 829.55 hours annually per location 36,500 Hire, train and retain 6 back up crossing guards at 10 hours per position 60 Provide 1,180 on-site supervision checks at 1.5 hours per check 1,770 Provide 6 trainings per year at 20 hours per training 120 Assist Traffic Officers with directed enforcement projects focusing on auto/pedestrian violations at 1 hour per month 12 Total i2 Pro�eCtS` INs � Hours�R uired Review program costs and provide a private sector cost comparison once a year by June 2003 78 Review crossing guard locations with the school district by August 2003 40 Total 11$ 153 5/20/2003 City of Huntington Beach FY 2002103 Business Unit Summary FY 2000/01 FY 2001/02 FY 2002103 FY 2002/03 Revenue Account&Description Actual Actual Adopted Revised 10070210 Crossing Guard Total Business Unit Revenue 0 0 0 0 l General Fund(Support)/Allotment 351,244 362,631 278,824 278,824 Total Business Unit Funding 351,244 362,631 278,824 278,824 ---------------------------------------------------------------------------------------------------------------------------------- FY 2000/01 FY 2001/02 FY 2002103 FY 2002103 Expenditure Category and Description Actual Actual Adopted Revised 10070210 Crossing Guard 50000 EXPENDITURES 51000 PERSONAL SERVICES 351,192 362,481 277,163 277,163 60000 OPERATING EXPENSES 52 150 1,661 1,661 80000 CAPITAL EXPENDITURES 0 0 0 0 88000 NON-OPERATING EXPENSES 0 0 0 0 50000 EXPENDITURES 351,244 362,631 278,824 278,824 ---------------------------------------------------------------------------------------------------------------------------------- Note:General Fund support represents credit towards department and City wide overhead. 154 SupportGeneral Descri t�onPu ose ;. P St ffin - :- g . - 9 -- #sAuthocized Hours Ensures employees receive appropriate uniforms and equipment to Sergeant 1 2,080 assist in their job functions, coordinates all facility modifications, and Police Service Specialist 1 2,080 maintains the police building in a clean and sanitary condition. Custodians 3 6,240 Facilities include police station, substations and police aeronautics buildings. The purpose is to provide a clean environment and required equipment to better carry out the objectives of the city and department. Supervise fleet maintenance activities. Total ;i 14 _ v .1 ": �..s': .�;_ .: � .c�Y On o�nAcbvifaes t Service Level._ �' , Flours a wired Conduct annual review of inventory and disbursement policies for uniforms and safety equipment for employees at 80 hours per review 80 Conduct 12 reviews of facilities usage to assure maximum efficiency for personnel use at 10 hours per review 120 Provide 624 shifts of custodial service at 10 hours per shift 6,240 Provide 1,000 pieces of safety equipment to personnel at 2.2 hours per piece 2,200 Provide 425 facility maintenance and repairs to police buildings and satellite facilities at 4 hours per project 1,700 IQW 1Q ! £e . a.. v � " m w it u�red s Review parking lot layout to maximize parking spaces by September 2003 40 Remodel basement floor by September 2003 20 Total 60 155 5/20/2003 City of Huntington Beach FY 2002/03 Business Unit Summ ry FY 2000/01 FY 2001/02 FY 2002103 FY 2002/03 Revenue Account&Description Actual Actual Adopted Revised 10070211 General Support Total Business Unit Revenue 0 0 0 0 = General Fund(Support)/Allotment 525,467 485,975 482,807 476,689 Total Business Unit Funding 525,467 485,975 482,807 476,689 ---------------------------------------------------------------------------------------------------------------------------------- FY 2000/01 FY 2001/02 FY 2002103 FY 2002/03 Expenditure Category and Description Actual Actual Adopted Revised 10070211 General Support 50000 EXPENDITURES 51000 PERSONAL SERVICES 267,072 334,974 334,256 334,256 60000 OPERATING EXPENSES 209,743 140,451 148,551 142,433 80000 CAPITAL EXPENDITURES 48,652 10,550 0 0 88000 NON-OPERATING EXPENSES 0 0 0 0 50000 EXPENDITURES 525,467 485,975 482,807 476,689 ---------------------------------------------------------------------------------------------------------------------------------- Note:General Fund support represents credit towards department and City wide overhead. 156 FY 2002-03 AdoptedBudget:Property • FY 11 1 - • 111 Provides secure storage for all property and evidence, maintains a Property Officer 2 4,160 catalog system to ensure proper accounting of all property and evidence, purchase of supplies as needed by the department and acts as the receiving unit for the Police department. This unit trains all property custodians in order to keep them up to date on current laws related to property and evidence issues. This unit acts as the liaison with other units to identify and dispose of property within legal parameters. It also is charged with the destruction of property based on case completion, time and priority. The purpose is to maintain order and the chain of evidence with all property entrusted to the department. IQW 2 44. low g g nl;going�CtlYltie,S A a � Service=Level x Hours_Re uiretl ZoW Store and track 13,000 piece of evidence/property stored at 0.25 hour per piece 3,250 Process 5,000 receivables at 0.15 hour per item 750 Total 4 Q4_ 'Y,.$,� x-E .: ^°Lr �� .z ` HoursRe urretl Improve information flow from and to Property& Evidence from other units through the development of a new system by January 2003 40 Review possibility to automate and track property, evidence and receivables by December 2002 40 Initiate a system for the disposal of property by December 2002 40 Review options to install appropriate unit to store perishable items of evidence by December 2002 40 Total 1&Q 157 5/20/2003 City of Huntington Beach FY 2002/03 Business Unit Summary FY 2000101 FY 2001102 FY 2002/03 FY 2002/03 Revenue Account&Description Actual Actual Adopted Revised 10070301 Property/Evidence 48520 Evidence Recovery 0 38,056 0 0 Total Business Unit Revenue 0 38,056 0 0 General Fund(Support)/Allotment 164,567 123,105 170,007 240,078 Total Business Unit Funding 164,567 161,161 170,007 240,078 ---------------------------------------------------------------------------------------------------------------------------------- FY 2000/01 FY 2001/02 FY 2002/03 FY 2002103 Expenditure Category and Description Actual Actual Adopted Revised 10070301 Property/Evidence 50000 EXPENDITURES 51000 PERSONAL SERVICES 114,581 126,399 129,553 129,553 60000 OPERATING EXPENSES 43,675 34,762 40,454 41,525 80000 CAPITAL EXPENDITURES 6,311 0 0 69,000 88000 NON-OPERATING EXPENSES 0 0 0 0 50000 EXPENDITURES 164,567 161,161 170,007 240,078 ---------------------------------------------------------------------------------------------------------------------------------- Note: General Fund support represents credit towards department and City wide overhead. 158 FY 2002-03 AdoptedBudget:Records FY 11 1 - • $461,244 -- rP The Records bureau is charged with the responsibility of preparing Captain 1 2.080 and maintaining Police department documents and records in a Records Administrator 1 2,080 manner that ensures accuracy. Completeness and expedient Police Systems Coordinator 1 2,080 recovery of all written records. Maintain a state-of-the-art records keeping function to provide access to the information to all areas of the Police Records Supervisor 3 6,240 Police department, the public and other agencies in a timely manner Police Service Specialist 5 10,400 within the parameters of current law. This unit also has the bureau management personnel. The purpose is to expedite the flow of Court Liaison Specialist 1 2,080 information through the records area to the users. Police Records Specialist 16 33,280 Police Records Technician 4 8,320 Total 32 Compile, review, duplicate, distribute, file, and purge 27,000 police reports at 0.75 hour per report 20,250 Process 4,000 vehicle release including checking law enforcement systems for status information at 0.25 hour per vehicle 1,000 Compile, review, duplicate, receipt, mail and file 15,000 insurance requests at 0.5 hour per request 7,500 Process 9,000 court cases for review, tracking, on calls at 0.75 hour per court package 6,750 Process 25,000 subpoenas, including data base entry, tracking, reports and calls at 0.75 hour per subpoenas 18,750 Process 6,000 booking forms, including records check, RMS entry, logging, copying at 0.5 hour per booking 3,000 Transcribe 6,200 police reports including logging, transcription, approval and corrections at 1 hour per report 6,200 Coordinate 8,320 issues related to Special Operations bureau at 0.25 hour per issue 2,080 Total .:Projects • � '` � ;t � _ ,� � � ��" � -:HolirsgR u�ced Begin new Records Management System improving flow of information from the records area to users by September 2003 430 Produce one-third of the full operational manual to assist other personnel with the Records operation by September 2003 200 Identify improved storage solutions, and funding, for increased space and more efficient backroom archival storage by August 2003 150 Purge and destruction of reports brought current by December 2003 200 Implementation of record dissemination form by September 2003 50 Total 1= 159 5/20/2003 City of Huntington Beach FY 2002/03 Business Unit Summary FY 2000/01 FY 2001102 FY 2002/03 FY 2002/03 Revenue Account&Description Actual Actual Adopted Revised 10070302 Records Total Business Unit Revenue 0 0 0 0 General Fund(Support)/Allotment 1,651,419 1,672,286 1,885,295 1,826,340 Total Business Unit Funding 1,651,419 1,672,286 1,885,295 1,826,340 ---------------------------------------------------------------------------------------------------------------------------------- FY 2000101 FY 2001/02 FY 2002/03 FY 2002/03 Expenditure Category and Description Actual Actual Adopted Revised 10070302 Records 50000 EXPENDITURES 51000 PERSONAL SERVICES 1,575,706 1,598,226 1,734,840 1,734,840 60000 OPERATING EXPENSES 167,796 74,060 150,455 91,500 80000 CAPITAL EXPENDITURES (92,083) 0 0 0 88000 NON-OPERATING EXPENSES 0 0 0 0 50000 EXPENDITURES 1,651,419 1,672,286 1,885,295 1,826,340 ---------------------------------------------------------------------------------------------------------------------------------- Note:General Fund support represents credit towards department and City wide overhead. 160 Training The Training unit carries out specialized and generalized training for Sergeant 1 2,080 personnel throughout the Police department, monitors files to establish Police Officer, Senior 1 2,080 training needs, monitors training funds, updates visual aids/equipment, Police Services Specialist 1 2,080 manages the Police Cadet program, and conducts annual safety checks on equipment and maintains training records for all department personnel. The purpose is to provide comprehensive training programs for personnel to ensure compliance with legal mandates and provide training for advance police tactics and procedures to increase the safety of personnel and the community. RR Total � r " -J 9 :Service Level HoursReuiretl Arrange 2,700 training classes and records at 0.75 hour per class 2,025 Monitor 1,500 FTO program files at 0.75 hour per file 1,125 Manage 365 Cadet program files at 1 hour per file 365 Arrange 110 on-site training sessions at 3 hours per session 330 Manage 360 physical fitness program files at 1 hour per file 360 Manage 1,500 training records at 1 hour per record 1,500 Maintenance of firearms and review of new products 160 at 1 hour per issue 160 Total $�li. AV— k; Pro ectst Hours R ui em Develop and implement Skill and Knowledge modules to fulfill Peace Officer Standards and Training (POST)guidelines for Continued 100 Professional Training perishable skill standards by August 2003 Fully implement and utilize the Training Management System by December 2003 80 Begin development of a comprehensive training plan for all job classifications with the Police department. Plan will include mandatory courses as established by POST, courses deemed essential by the department, and courses that will aid employees in their respective 120 career paths by July 2003 IQW 161 5/20/2003 City of Huntington Beach FY 2002/03 Business Unit Summary FY 2000/01 FY 2001102 FY 2002/03 FY 2002/03 Revenue Account&Description Actual Actual Adopted Revised 10070303 Training 46180 POST Reimbursement 105,984 110,601 45,000 45,000 Total Business Unit Revenue 105,984 110,601 45,000 45,000 General Fund(Support)/Allotment 489,504 481,684 562,063 554,403 Total Business Unit Funding 595,488 592,285 607,063 599,403 ---------------------------------------------------------------------------------------------------------------------------------- FY 2000/01 FY 2001/02 FY 2002103 FY 2002/03 Expenditure Category and Description Actual Actual Adopted Revised 10070303 Training 50000 EXPENDITURES 51000 PERSONAL SERVICES 344,187 345,043 337,232 337,232 60000 OPERATING EXPENSES 251,301 247,242 269,831 262,170 80000 CAPITAL EXPENDITURES 0 0 0 0 88000 NON-OPERATING EXPENSES 0 0 0 0 50000 EXPENDITURES 595,488 592,285 607,063 599,403 ---------------------------------------------------------------------------------------------------------------------------------- Note:General Fund support represents credit towards department and City wide overhead. 162 Fingerprinting _ iiiiill r Description Purpose Staffl�ge _4#rAuthorized. Hours Fingerprinting does not have any personnel assigned to it. Fingerprinting is incorporated into the Records unit personnel activities. Fingerprints are sent electronically to the clearance agencies, the clearance agencies' fees must be collected at the Police department. In turn, the main clearing agency, DOJ, sends a monthly bill to the Police department for all fingerprint submissions. The annual billing from DOJ is approximately $90,000. The purpose of this unit is to offset the cost of the Department of Justice fees. : '• V' _ *�-`�''* ..=e � ,�,�tis- „sue �# ; f Fingerprint and collect fees as needed-approximately 1900 persons fingerprinted annually at 0.33 hours per print process 633 Total �_ �.;ZIA- dc • - •'�• e $1 Hours R " uli'd Total 163 5/20/2003 City of Huntington Beach FY 2002/03 Business Unit Summary FY 2000/01 FY 2001/02 FY 2002/03 FY 2002/03 Revenue Account&Description Actual Actual Adopted Revised 10070304 Fingerprinting Total Business Unit Revenue 0 0 0 0 General Fund(Support)/Allotment 0 39,030 0 50,970 Total Business Unit Funding 0 39,030 0 50,970 ---------------------------------------------------------------------------------------------------------------------------------- FY 2000101 FY 2001/02 FY 2002/03 FY 2002/03 Expenditure Category and Description Actual Actual Adopted Revised 10070304 Fingerprinting 50000 EXPENDITURES 51000 PERSONAL SERVICES 0 0 0 0 60000 OPERATING EXPENSES 0 39,030 0 50,970 80000 CAPITAL EXPENDITURES 0 0 0 0 88000 NON-OPERATING EXPENSES 0 0 0 0 50000 EXPENDITURES 0 39,030 0 50,970 ---------------------------------------------------------------------------------------------------------------------------------- Note:General Fund support represents credit towards department and City wide overhead. 164 InvestigationsScientific 10, N Provide technical expertise to the Police department in the area of Supervising Criminalist(frozen) 1 0 latent fingerprints, photography, trace evidence, narcotics and Criminalist, Senior(frozen) 1 0 dangerous drugs, blood alcohol analysis, firearm examinations, and Criminalist 1 2,080 arson analysis. The purpose is to collect, preserve and analyze all forensic evidence obtained by the department. From this evidence, Latent Print Examiners 2.5 5,200 members of the unit are able to draw conclusions, which aid in the Photo/Imaging Specialist 1 2,080 apprehension and conviction of criminals Police Service Specialist 1 2,080 Total Z.;z 44Q �-�. , HoursR uiretl Process 1,500 blood/urine/breath analysis at 1 hour per sample' 1,500 Process 400 biological, trace, firearms analysis at 1.75 hours per sample (currently unable to perform due to frozen positions) 700 Conduct 3,800 crime scene investigations at 0.5 hour per investigation (currently unable to perform due to frozen positions) 1,900 Process 20,000 photographs at 0.25 hour per photograph 5,000 Process 500 latent print identification at 0.5 hour per print 250 Process 45,000 latent print analysis at 1 hour per analysis 4,500 Process 1,400 narcotics analysis at 1.25 hours per sample 1,750 Total � a e Plro�ects zx ter` '` - s . __ HoursdRe uicetl Increase the number of workable latent fingerprints by increasing the use of enhancement technology by September 2003(currently 40 unable to include due to frozen positions) Total 411 165 5/20/2003 City of Huntington Beach FY 2002/03 Business Unit Summary FY 2000/01 FY 2001102 FY 2002103 FY 2002103 Revenue Account&Description Actual Actual Adopted Revised 10070401 Scientific Investigation Total Business Unit Revenue 0 0 0 0 General Fund(Support)/Allotment 974,163 905,367 856,728 832,698 Total Business Unit Funding 974,163 905,367 856,728 832,698 ---------------------------------------------------------------------------------------------------------------------------------- FY 2000/01 FY 2001/02 FY 2002/03 FY 2002/03 Expenditure Category and Description Actual Actual Adopted Revised 10070401 Scientific Investigation 50000 EXPENDITURES 51000 PERSONAL SERVICES 859,727 753,877 711,044 711,044 60000 OPERATING EXPENSES (9,236) 147,713 145,684 121,654 80000 CAPITAL EXPENDITURES 123,673 3,777 0 0 88000 NON-OPERATING EXPENSES 0 0 0 0 50000 EXPENDITURES 974,163 905,367 856,728 832,698 ---------------------------------------------------------------------------------------------------------------------------------- Note:General Fund support represents credit towards department and City wide overhead. 166 Communications �Descr.�ption& Purpose �- .f Staffing: _ � � _. ,� _#Authorized Hours Receives, prioritizes, disseminates and transmits all emergency, Communications Manager 1 2,080 routine, and business requests for police/emergency services in the Communications Supervisor 6 12,480 most expedient manner possible. Monitors security system for city Communications Operators 16.5 34,320 facilities. Effectively and efficiently manages and process police calls for service for the community. The purpose is to provide a link Communications Operators(grant funded) 6 12,480 between the community and the Police Officer in the field. Total 2M e Dispatch and monitor 182,000 calls for service at 0.13 hour per call 23,660 Receive 402,000 business/emergency calls for services at 0.08 hour per call 32,160 Testing for Communications Operator positions completed 8 times per year at 3 hours per test 24 Plan, direct, organize and manage 2,520 Communications bureau issues at 0.5 hour per issue 1,260 Provide 14,976 supervisory level decisions regarding Communications staff/work at 0.3 hour per issue 4,493 Total � s Hours Re urred Assist in reviewing Computer Aided Dispatch/Records Management System vendors by February 2003 400 Improve disaster preparedness within the Communications Center by developing an emergency operational by September 2003 150 Rewrite the Communications Center Training Manual by November 2002 110 Total ffa 167 5/20/2003 City of Huntington Beach FY 2002/03 Business Unit Summary FY 2000/01 FY 2001/02 FY 2002/03 FY 2002/03 Revenue Account&Description Actual Actual Adopted Revised 10070501 Communications Total Business Unit Revenue 0 0 0 0 General Fund(Support)/Allotment 2,119,149 1,918,518 2,162,309 2,060,808 Total Business Unit Funding 2,119,149 1,918,518 2,162,309 2,060,808 ---------------------------------------------------------------------------------------------------------------------------------- FY 2000101 FY 2001/02 FY 2002/03 FY 2002/03 Expenditure Category and Description Actual Actual Adopted Revised 10070501 Communications 50000 EXPENDITURES 51000 PERSONAL SERVICES 1,966,118 1,898,161 2,042,985 2,042,985 60000 OPERATING EXPENSES 116,061 20,357 119,324 17,823 80000 CAPITAL EXPENDITURES 36,969 0 0 0 88000 NON-OPERATING EXPENSES 0 0 0 0 50000 EXPENDITURES 2,119,149 1,918,518 2,162,309 2,060,808 ---------------------------------------------------------------------------------------------------------------------------------- Note: General Fund support represents credit towards department and City wide overhead. 168 Descri ion-&Pur ose - .�3. _ x rAuthWized -:Hours Provides the Police department and contracting agencies with Sergeant 1 2,080 detention services for pre-trial, pre-sentenced and sentenced inmates, Detention Officer, Senior 5 10,400 collection of DNA samples and other evidence for prosecution and Nurse Detention Officer 4 8,320 registration purposes, management of pay to stay and work furlough programs. Charged with the safe detention of custodial employees Detention Officer 9 18,720 and detainees. Designated as a Type 1 facility by the department of Corrections, maintains the requirements to retain this classification. The purpose is to provide all necessary custodial function for the Police department consistent with existing laws and regulations. Total 1;3 ;�2 .v ti On-goingsAct�v�t�es enii eLeve1N HouisaRe-dui Collect 1,095 DNA evidence samples at 1 hour per sample 1,095 Process 60 work furloughs/pay to stay detainees at 3.75 hours per person 225 Process 6,000 detainees annually at 3.75 hours per detainee 22,500 Process 565 sex registrants at 1.75 hours per registrant 989 Conduct 8,760 security checks of detainees at 1.5 hours per security check 13,140 Complete 301 transports to courts/county jail at 4 hours per transportation 1,204 Conduct 24 jail trainings for safety at 3 hours per training session 72 Compile 24 data reports on jail detainees required by the FBI at 4 hours per report 96 Total EMM Projects4 - u^ursR uirea .W. -"- Complete improvements to jail to improve security in the booking areas by December 2003 100 Review revenue information for additional possibilities by July 2003 60 Review detainee medical actions for reductions in cost and number by June 2003 40 Total 244 169 5/20/2003 City of Huntington Beach FY 2002/03 Business Unit Summary FY 2000/01 FY 2001/02 FY 2002/03 FY 2002103 Revenue Account&Description Actual Actual Adopted Revised 10070601 Jail 45030 Other Municipalities 0 10,489 0 - 0 47435 Jail Charges 24,500 12,375 15,300 15,300 48380 Blood Alcohol Reimburse 46,242 48,500 50,000 50,000 Total Business Unit Revenue 70,742 71,364 65,300 65,306 General Fund(Support)/Allotment 1,608,642 1,690,733 1,610,708 1,607,193 Total Business Unit Funding 1,679,384 1,762,097 1,676,008 1,672,493 ---------------------------------------------------------------------------------------------------------------------------------- FY 2000/01 FY 2001/02 FY 2002/03 FY 2002/03 Expenditure Category and Description Actual Actual Adopted Revised 10070601 Jail 50000 EXPENDITURES 51000 PERSONAL SERVICES 1,544,566 1,643,905 1,549,217 1,549,217 60000 OPERATING EXPENSES 95,759 118,192 126,791 123,276 80000 CAPITAL EXPENDITURES 39,059 0 0 0 88000 NON-OPERATING EXPENSES 0 0 0 0 50000 EXPENDITURES 1,679,384 1,762,097 1,676,008 1,672,493 ---------------------------------------------------------------------------------------------------------------------------------- Note: General Fund support represents credit towards department and City wide overhead. 170 Fleet Maintenance Description & Purpose Staffing - _ _ #Authorizetl Hours Maintains all vehicles assigned to the police department, procures new Crewleader, Equipment/Auto Maintenance 1 2,080 and replacement vehicles, and manages a repair and replacement Mechanic, II 3 6,240 cost recovery system. Provides training for staff on the maintenance of vehicles, maintains a preventative-maintenance program for all police vehicles, coordinates repairs of all recalls and safety issues related to the vehicles and prepares all new vehicles for service use. The purpose is to provide effective and well-maintained police vehicles to respond to calls for service and for patrolling functions. Total 4 LM .. 5 = d3'a a,q.,. .._.�,,. 3'„v -x *,^3s-tea.,,-.r ,,Ss_: -a 5> — za "�.,r•s - e;� t� On-going Act��►it ds .. � � Serv�ceR�eve�N - w HOur0 a wire"c! Provides repair services to 250 vehicles at 20.8 hours per vehicle 5,200 Provide 800 maintenance services to vehicles at 2 hours per service 1,600 Maintains 280 vehicle records and files at 5 hours per vehicle 1,400 Total $L. .� ,. �..,��- U. ,.� M� �� Sax-We �,,;� �€ �-^� � � � � ,� Pro ects FKz 2 �. w �,' ;t rMU £ ;` a ay qs, s HOURe Ulfe(� _ o ; Create control system for maintenance costs by January 2003 10 Automate and create database of fleet records by January 2003 10 Total 20 171 5/20/2003 City of Huntington Beach FY 2002/03 Business Unit Summary FY 2000/01 FY 2001102 FY 2002/03 FY 2002/03 Revenue Account&Description Actual Actual Adopted Revised 10070701 Fleet Management Total Business Unit Revenue 0 0 0 0 General Fund(Support)/Allotment 930,475 944,509 984,852 984,984 Total Business Unit Funding 930,475 944,509 984,852 984,984 ---------------------------------------------------------------------------------------------------------------------------------- FY 2000/01 FY 2001/02 FY 2002103 FY 2002/03 Expenditure Category and Description Actual Actual Adopted Revised 10070701 Fleet Management 50000 EXPENDITURES 51000 PERSONAL SERVICES 293,522 306,003 345,929 345,929 60000 OPERATING EXPENSES 617,808 631,804 638,923 639,055 80000 CAPITAL EXPENDITURES 19,145 6,702 0 0 88000 NON-OPERATING EXPENSES 0 0 0 0 50000 EXPENDITURES 930,475 944,509 984,852 984,984 ---------------------------------------------------------------------------------------------------------------------------------- Note: General Fund support represents credit towards department and City wide overhead. 172 • Special Events Descn ton Pur ose c9 r>- � �' #Authorized Hours _�., The Special Events program funds overtime for officers at various No personnel are attached to this business unit events throughout the fiscal year. The largest function that is incorporated into the Special Events program is the activities related to the 4 h of July. It also funds officers to work at other on-going events, such as the Fire Fest, Public Work's Open House, and the Police department's Open House. Any other unanticipated events or emergency operations are funded out of this program. This program does not have personnel assigned to it on a regular basis. Personnel are assigned to it on an overtime, as needed basis. Testa I �M & - tt.. -spy" z::r *_ w ,r"-•.'ys."`s" _ 4a = - -�,,�i 9MVj4V_-U1JTje6RM RA MR M-00-11 ervic . evelM, `Hours<Re uirecl Assure peaceful assemblages during 7 special events annually at 40 hours average per event 280 Review operational plans for 7 repeating events at 30 hours per event 210 Total 420 �< s s , Total 173 5/20/2003 City of Hun ngton Beach FY 2002/03 Business Unit Summary FY 2000101 FY 2001/02 FY 2002/03 FY 2002/03 Revenue Account&Description Actual Actual Adopted Revised 10071002 Special Events OT Total Business Unit Revenue 0 0 0 0 General Fund(Support)/Allotment 46,746 74,986 136,536 136,536 Total Business Unit Funding 46,746 74,986 136,536 136,536 ---------------------------------------------------------------------------------------------------------------------------------- FY 2000/01 FY 2001/02 FY 2002/03 FY 2002/03 Expenditure Category and Description Actual Actual Adopted Revised 10071002 Special Events OT 50000 EXPENDITURES 51000 PERSONAL SERVICES 31,536 67,904 68,036 68,036 60000 OPERATING EXPENSES 15,210 7,082 68,500 68,500 80000 CAPITAL EXPENDITURES 0 0 0 0 88000 NON-OPERATING EXPENSES 0 0 0 0 50000 EXPENDITURES 46,746 74,986 136,536 136,536 ---------------------------------------------------------------------------------------------------------------------------------- Note: General Fund support represents credit towards department and City wide overhead. 174 $ LIBRARY SERVICES Ron Hayden , Director 175 --`- Library • • 3Description�Purpose . _ - y:S ng: FMIW #.Autnor�ietl Hours„ The Library Administration overseas the personnel who provide library Director of Library Services 1 2,080 services at the Central Library and four branches to the residents of Administrative Assistant 1 2,080 Huntington Beach and surrounding community. The Central Library is Volunteer Services Coordinator 1 2,080 open seven days (64 hours per week), annually serving 937,943 visitors, housing 333,666 volumes, and circulating 792,850 items. The four branches are open 44 hours each, circulating 145,497 items, housing 114,572 volumes, and serving 97,797 persons. Administration also manages the collection of revenues and monitors the $5.6 million budget expenditures from the General Fund, the Library Development Fund and Community Enrichment Library Fund. It also provides information and assistance to the City Council appointed Library Board and six other library-affiliated groups. Total S24Q �5� �€ye" "� "ta:. On-going Act�viibes. - Level �� �1K1£a nk HoursPRe uireci Service ;m,� Provide assistance to volunteers who donate 37,730 hours and $150,000 in revenue 1,040 Attend 432 hours for library affiliated group meetings and interaction 520 Coordinate 300 events annually 1,040 Provide assistance Library personnel, payroll and budgeting 2,080 Total !2 +:� � ,� ,.,� ` �' .� ���- ., ��� _� •� �. emu'. �. .�, _ _. Promote meeting room, video conferencing, and theater rentals 520 Improve theater rental by implementing terms of new Playhouse agreement, acquiring additional revenue 520 Improve theater and meeting room revenues through booking more musical events and weekday business meetings 520 Total Q 176 5/20/2003 City of Huntington Beach FY 2002/03 Business Unit Summary FY 2000101 FY 2061/02 FY 2002103 FY 2002/03 Revenue Account&Description Actual Actual Adopted Revised 10050101 Library Admin 42855 Library Svc 1,727 4,746 51,000 51,000 47315 Library Reserve 2,473 2,679 0 0 47320 Community Enrichment Fee 0 270 0 0 Total Business Unit Revenue 4,200 7,695 51,000 51,000 General Fund(Support)/Allotment 1,051,630 989,630 988,049 792,742 Total Business Unit Funding 1,055,830 997,325 1,039,049 843,742 ---------------------------------------------------------------------------------------------------------------------------------- FY 2000/01 FY 2001102 FY 2002103 FY 2002/03 Expenditure Category and Description Actual Actual Adopted Revised 10050101 Library Admin 50000 EXPENDITURES 51000 PERSONAL SERVICES 366,748 479,172 331,798 331,798 60000 OPERATING EXPENSES 257,979 57,153 246,251 50,944 80000 CAPITAL EXPENDITURES 0 0 0 0 88000 NON-OPERATING EXPENSES 431,103 461,000 461,000 461,000 50000 EXPENDITURES 1,055,830 997,325 1,039,049 843,742 ---------------------------------------------------------------------------------------------------------------------------------- Note:General Fund support represents credit towards department and City wide overhead. 177 Technical Services Descri .ton & Pua ose .. �,. . Staffin P t'P .� csa&ae�r���' ,_ :..-s :�'x.�-•., ,�.=kfi�sraa+e.�:.r.aas:as:aa�.;aa < v»s,- - �.,,: k :c'..sk� Provide support to the public services and administration divisions of Librarian, Principal 1 2,080 the Library by operating the library network, the library automation Info Systems Manager, Library 1 2,080 system and automated calling system, installing and maintaining personal computers and thin clients, classifying, cataloging and Librarian 1 2,080 processing new materials, withdrawing obsolete and worn out items, Library Specialist 1 2,080 maintaining existing materials, producing notice lists, preparing statistical reports and planning system improvements. Manages FCC Info Systems Specialist 2 4,160 "e-rate"grant process that is expected to generate$43,000 this year. Library Processing Clerk 1 2,080 Recurrent Staff 4,160 Total Z 22 ! Rhol PC/network maintenance for 200 computers,Wide Area Network, and Local Area Network, Network and database servers 6,000 Process library materials(65,000 per year) 4,160 Add, revise and update computer records (40,000 per year) 6,740 Produce 245 statistical reports 100 Backup Reference Desk 900 "E-rate" grant writing 100 Manage, schedule, and plan work 2,260 Total 19,120 a _ Produce RFP for automation system replacement—September 2003 1,000 Upgrade operating systems on network servers—September 2003 1,620 Total 2,620 178 5/20/2003 City of Huntington Beach FY 2002/03 Business Unit Summary FY 2000/01 . FY 2001/02 FY 2002/03 FY 2002/03 Revenue Account&Description Actual Actual Adopted Revised 10050152 Technical Services Total Business Unit Revenue 0 0 0 0 -- General Fund(Support)/Allotment 475,979 536,001 542,507 547,904 Total Business Unit Funding 475,979 536,001 542,507 547,904 ---------------------------------------------------------------------------------------------------------------------------------- FY 2000/01 FY 2001/02 FY 2002/03 FY 2002/03 Expenditure Category and Description Actual Actual Adopted Revised 10050152 Technical Services 50000 EXPENDITURES 51000 PERSONAL SERVICES 396,706 451,671 457,418 462,385 60000 OPERATING EXPENSES 79,273 84,330 85,089 85,520 80000 CAPITAL EXPENDITURES 0 0 0 0 88000 NON-OPERATING EXPENSES 0 0 0 0 50000 EXPENDITURES 475,979 536,001 542,507 547,904 ---------------------------------------------------------------------------------------------------------------------------------- Note:General Fund support represents credit towards department and City wide overhead. 179 / Reception • • �`ffi 9 #.�Author'�zeci Hours. Serving 114,019 patrons, the Reception staff directs, informs, and Library Specialist, Sr. 1 2,080 provides customer service to the majority of library patrons. They Library Processing Clerk 3.5 7,280 answer approximately 72,000 phone calls annually and provide Recurrent Staff 2,080 information over the phone. The Reception staff collects $112,000 in fines, circulates books and periodicals, and issues 30,000 library cards annually. They recover lost and overdue materials and send out over 5,000 billing notices per year and refer non-responsive accounts to a collection agency. They provide 2,000 hours physical security for patrons, staff, and materials during operating hours. Reception staff recruits, trains and supervises volunteers to assist the y 4.6 permanent staff. They process reserves for books that are checked out. 0n-go�ngaAGtIVItIPS 5 z NI xLV I i SO � ?3 x ,... Ha Hours Re uiced Answer 72,000 telephone calls 2,877 Enter and process 30,000 library cards 3,190 Collect$112,000 in fines 2,877 Recruit, train and supervise volunteers 312 Send out 5,000 billing notices 624 Search claims returned items 312 Reconcile money collected and accounts 624 Process reserves 624 Total 44Q Po�ects ;4R ._ HoursRe cored K,.- - Total Q 180 5/20/2003 City of Huntington Beach FY 2002/03 Business Unit Summary FY 2000/01 FY 2001/02 FY 2002/03 FY 2002103 Revenue Account&Description Actual Actual Adopted Revised 10050201 Reception/Information Total Business Unit Revenue 0 0 0 0 - General Fund(Support)I Allotment 503,463 349,975 264,955 264,955 Total Business Unit Funding 503,463 349,975 264,955 264,955 ---------------------------------------------------------------------------------------------------------------------------------- FY 2000101 FY 2001/02 FY 2002/03 FY 2002/03 Expenditure Category and Description Actual Actual Adopted Revised 10050201 Reception/lnformation 50000 EXPENDITURES 51000 PERSONAL SERVICES 398,885 275,226 251,210 251,210 60000 OPERATING EXPENSES 104,579 74,750 13,745 13,745 80000 CAPITAL EXPENDITURES 0 0 0 0 88000 NON-OPERATING EXPENSES 0 0 0 0 50000 EXPENDITURES 503,463 349,975 264,955 264,955 ---------------------------------------------------------------------------------------------------------------------------------- Note:General Fund support represents credit towards department and City wide overhead. 181 Reference Services Description Purpose Staffing #Authorized Hours Professional Librarians, select, evaluate and maintain the entire adult Principal Librarian 1 2,080 library collection, then educate and assist library visitors in using it. Librarian 4.5 9,360 Portions of the department's budget are assigned to each of five Recurrent Staff 4,160 Librarians to use in selecting every book, database, online subscription, periodical or media item (audio books, videos, music recordings) in the adult collection. These Librarians utilize professional journals and review sources to ensure that the budget is used to create the most current, diverse and authoritative collection possible. Our library users are assisted by these same librarians in using the collection to answer their questions, pursue their research and Total 1 complete their school assignments. Librarians also assist patrons in finding the best information among the vast resources on the Internet. 15.On-going �ctt�ities _ wvSen►ice�e a � u __ q' �r. ry _r . rioursrce uiretl Answer 100,000 reference questions; Assist patrons 5,040 Direct 19,000 database searches 2,000 Select 15,000 circulating and reference materials 3,000 Evaluate 6,000 materials for replacement or weeding 1,290 Prepare reports, budgets, schedules, programs; Administrative duties; Supervision duties 1,000 Retrieve and shelve periodicals and microfilm; Shelve and file reference materials; Support services 3,120 Total yam„ _�, _. - ' _`s£'€.,<.;,- Y..Xs P '%''-'r` _-:",_ '� ,,:a-- '`� "` - �'���.,-z 'E _ �: ,� �' ,tea_ b -1 ;z.''" '- w r.,::^'- ; Pro�eCts rt ;:. ;Hours Re uiretl Implement workshops for staff to keep everyone current on new information technology 50 Convert community information file from cards to computer database in order to keep it current and increase staff access 100 Total M 182 5/20/2003 City of Hun ngton Beach FY 2002/03 Business Unit Summary FY 2000/01 FY 2001/02 FY 2002/03 FY 2002/03 Revenue Account&Description Actual Actual Adopted Revised 10050202 Reference Total Business Unit Revenue 0 0 0 0 General Fund(Support)/Allotment 510,700 595,976 551,079 551,081 Total Business Unit Funding 510,700 595,976 551,079 551,081 ---------------------------------------------------------------------------------------------------------------------------------- FY 2000/01 FY 2001102 FY 2002/03 FY 2002/03 Expenditure Category and Description Actual Actual Adopted Revised 10050202 Reference 50000 EXPENDITURES 51000 PERSONAL SERVICES 310,630 424,688 444,312 444,312 60000 OPERATING EXPENSES 200,069 171,288 106,767 106,769 80000 CAPITAL EXPENDITURES 0 0 0 0 88000 NON-OPERATING EXPENSES 0 0 0 0 50000 EXPENDITURES 510,700 595,976 551,079 551,081 ---------------------------------------------------------------------------------------------------------------------------------- Note:General Fund support represents credit towards department and City wide overhead. 183 • Library Descri ton Pur ose S 01if rt P P -"-_ The Children's Library provides equal access to timely, accurate and Librarian, Principal 1 2,080 useful information and resources for children including a book Librarian 3 6,240 collection of 88,000 volumes that meets local demand. Library Processing Clerk 2 4,160 Professional librarians assist students in meeting educational and Library Clerk Specialist 0.5 1,040 research needs. Sixteen computers provide access to electronic databases, word processing and the Internet. Recurrent Staff 5,200 This focal point for community activities sponsors a lively schedule of social, cultural and educational programming such as story times, grandparent read-aloud sessions, a folk-telling festival, a summer reading club, magic shows, puppet shows, science and animal demonstrations, an authors festival and ballet performances. Total 6-5 18= - , ., "�` • Qn oin " Act�v�t�es - ;s g xx `` ,_Service Level. Hours Re" ujred�. Select and maintain collection of over 88,000 volumes to meet the educational, informational and cultural needs of children 4,117 Circulate 399,000 books 4,116 Answer 36,500 reference inquiries and reader advisory questions for children and their parents 4,116 Provide 800 story times and programs for 81,000 children 4,116 Assist 14,500 children with computers and the Internet 2,080 Total 1 �4 Pro _ -- ..-.:r�ti,: _ n ects eh wired Plan and execute lap-sit story time—September 2003 100 Install projection system to use in bibliographic instruction—December 2002 75 Total 17.E 184 5/20/2003 City of Huntington Beach FY 2002/03 Business Unit Summary FY 2000/01 FY 2001/02 FY 2002/03 FY 2002103 Revenue Account&Description Actual Actual Adopted Revised 10050203 Children's Library Total Business Unit Revenue 0 0 0 - 0 General Fund(Support)/Allotment 420,295 480,107 456,516 456,516 Total Business Unit Funding 420,295 480,107 456,516 456,516 ---------------------------------------------------------------------------------------------------------------------------------- FY 2000/01 FY 2001/02 FY 2002/03 FY 2002/03 Expenditure Category and Description Actual Actual Adopted Revised 10050203 Children's Library 50000 EXPENDITURES 51000 PERSONAL SERVICES 343,500 418,126 411,681 411,681 60000 OPERATING EXPENSES 76,795 61,981 44,835 44,835 80000 CAPITAL EXPENDITURES 0 0 0 0 88000 NON-OPERATING EXPENSES 0 0 0 0 50000 EXPENDITURES 420,295 480,107 456,516 456,516 ---------------------------------------------------------------------------------------------------------------------------------- Note:General Fund support represents credit towards department and City wide overhead. 185 Circulation �D-escription � Purpose � � -�Staffng - #Authorizetl Hours The Circulation staff is responsible for the Library's lending functions: Library Specialist, Sr. 0.75 1,560 checking out and renewing items, checking in items after they are Recurrent Staff 14,560 returned, as well as reshelving items so they can be located. Circulation personnel also act as monitors for the main entrance of the Central library and are responsible for examining bags and backpacks when alarms sound. Other duties include monitoring the book conveyor system to make sure it is operating correctly, clearing jams and resolving problems when it is not, and operating the shuttle service between library branches, which allows patrons the convenience of turning in materials at any branch. Total � =o ti r n # . . z , :On-go�ng�ACTJVIUes F . M SerncerLevel 4Hours6Re wired b Check out and renew 750,000 items 3,250 Check in and re-shelve 810,000 items 9,100 Conveyor maintenance 100 Shuttle service to City Hall and among branch libraries 1,975 Backup Reception Desk 338 Manage, schedule, plan work 997 Total 15 J60 Pro ectsa : Shift books to make room for changes in the collection 260 Assist in preparation of RFP for automation system replacement—September 2003 100 Total 30 186 5/20/2003 City of Huntington Beach FY 20O2103 Business Unit Summary FY 2000101 FY 2001/02 FY 2002103 FY 2002103 Revenue Account&Description Actual Actual Adopted Revised 10050204 Circulation 42920 Center Lib Fines 112,062 111,096 113,499 113,499 46150 State Public Lib Funds 0 294,851 112,200 112,200 46190 Direct Library Loans 430 0 0 0 47305 Non-Res Library Card Fee 42,115 43,442 35,000 35,000 48250 Lost Books 10,608 102,519 10,000 10,000 Total Business Unit Revenue 165,215 551,908 270,699 270,699 General Fund(Support)/Allotment 41,313 (378,704) (78,671) (78,671) Total Business Unit Funding 206,528 173,204 192,028 192,028 ---------------------------------------------------------------------------------------------------------------------------------- FY 2000/01 FY 2001/02 FY 2002/03 FY 2002/03 Expenditure Category and Description Actual Actual Adopted Revised 10050204 Circulation 50000 EXPENDITURES 51000 PERSONAL SERVICES 198,246 165,612 187,028 187,028 60000 OPERATING EXPENSES 8,282 7,591 5,000 5,000 80000 CAPITAL EXPENDITURES 0 0 0 0 88000 NON-OPERATING EXPENSES 0 0 0 0 50000 EXPENDITURES 206,528 173,204 192,028 192,028 ---------------------------------------------------------------------------------------------------------------------------------- Note:General Fund support represents credit towards department and City wide overhead. 187 Media/Computer Description Purpose a , w dD. ,rStaffing #rAufhorized Hours . R The Library Media Computer/Center provides access to media-related Media Services Specialist 1 2,080 materials, including videocassettes, DVD-videos, CD-ROMs, compact Library Processing Clerk 1 2,080 discs and audio books. It also provides access to personal computers for in-house use with various software programs and Internet access. The program provides assistance to a diverse population with the selecting and borrowing of current and historical media-related materials for educational and entertainment use. All services are fee-based with annual revenue approaching the $200,000 mark. All fees generated from services provided in this area are deposited into the Library Service Fund. Total 2 4 ! �Qn-going Activates � � �� use ice�evei� � `� �� ' � Circulate 28,200 video tapes 1,320 Circulate 9,000 DVD movies 450 Circulate 21,000 music compact discs 1,050 Give assistance to 5,800 computer users 290 Circulate 2,500 computer CD-ROMs 125 Circulate 18,500 audio books 913 Total 4 74. 'f'. .. '.�-✓.� ,o°._ _ _ '- K ate-.'. _ F-,i - ,a`= F ^'^" . rs; k µHoursR wreci Investigate integrating new electronic medium, (DVD-ROMs and web-based e-Books) into the collection—September 2003 12 Total U 188 5/20/2003 City of Huntington Beach FY 2002/03 Business Unit Summary FY 2000/01 FY 2001102 FY 2002/03 FY 2002/03 Revenue Account&Description Actual Actual Adopted Revised 10050205 Media 47310 Media Library 507 574 100,000 100,000 Total Business Unit Revenue 507 574 100,000 100,000 General Fund(Support)/Allotment 147,785 118,052 15,984 15,984 Total Business Unit Funding 148,292 118,626 115,984 115,984 ---------------------------------------------------------------------------------------------------------------------------------- FY 2000/01 FY 2001102 FY 2002/03 FY 2002/03 Expenditure Category and Description Actual Actual Adopted Revised 10050205 Media 50000 EXPENDITURES 51000 PERSONAL SERVICES 132,565 117,054 105,680 105,680 60000 OPERATING EXPENSES 15,728 1,572 10,304 10,304 80000 CAPITAL EXPENDITURES 0 0 0 0 88000 NON-OPERATING EXPENSES 0 0 0 0 50000 EXPENDITURES 148,292 118,626 115,984 115,984 ---------------------------------------------------------------------------------------------------------------------------------- Note:General Fund support represents credit towards department and City wide overhead. 189 Sunday Descrlptlonw.Purpose Staffing T_ Authorized Hour The Sunday program provides library services for four hours on Recurrent Staff 5,000 Sundays. These four hours are extremely busy and popular with library patrons. On Sundays, Media Services generates $20,750 out of approximately $200,000 annually. 86,000 people visited the Central Library and circulated 75,631 materials on Sundays in 2000-2001. Full services are offered on Sunday. Staff collects fines, circulates books, and issues library cards. Sunday reference staff assists patrons with selecting materials, finding information, Internet access, computer labs, and subscription databases. Computer staff members are on hand to ensure the computer services are available to both staff and public. Children's offers a craft story time with an attendance of Total over 2,000 children annually. Sunday staff provides building maintenance and security for Sunday rentals, concerts, programs and weddings. Ong om l��cttvities _ - 8 %'HourstR cared. Materials checked out and renewed, $8,000 in fines collected, library cards processed 1,300 Materials checked in and shelved 1,800 2,000 children attend story hour 50 Reference questions answered, patrons assisted 850 Computer duties and maintenance 300 Security duties 250 Custodial duties 250 Literacy assistance 200 Total � - � - �, ,-:J .�: � .�._=�y-h�� � .x�� .. . .�r�• F- : _ � e -- � � � �.,_ __. _ -�� Hours..R wrecl Total Q 190 5/20/2003 City of Huntington Beach FY 2002/03 Business Unit Summary FY 2000/01 FY 2001102 FY 2002/03 FY 2002103 Revenue Account&Description Actual Actual Adopted Revised 10050207 Sunday Hours Total Business Unit Revenue 0 0 0 0 General Fund(Support)/Allotment 126,081 118,495 104,797 104,797 Total Business Unit Funding 126,081 118,495 104,797 104,797 ---------------------------------------------------------------------------------------------------------------------------------- FY 2000101 FY 2001/02 FY 2002/03 FY 2002/03 Expenditure Category and Description Actual Actual Adopted Revised 10050207 Sunday Hours 50000 EXPENDITURES 51000 PERSONAL SERVICES 97,519 98,274 80,163 80,163 60000 OPERATING EXPENSES 28,562 20,221 24,634 24,634 80000 CAPITAL EXPENDITURES 0 0 0 0 88000 NON-OPERATING EXPENSES 0 0 0 0 50000 EXPENDITURES 126,081 118,495 104,797 104,797 ---------------------------------------------------------------------------------------------------------------------------------- Note: General Fund support represents credit towards department and City wide overhead. 191 Acquisitions ::Description Purpose _ Staffing _: #IAuthorizetl Hours Acquisitions is responsible for ordering and receiving books, Library Processing Clerk 2 4,160 periodicals and government documents selected by library subject Recurrent Staff 1,040 specialists. Most orders are created online and are then placed electronically by the Acquisitions staff. Over 39,000 orders are placed and received annually. The program also houses a Library Page and library volunteers who repair damaged books. The use of volunteers for this process saves about$1,800 per year. Total 2 UN On-going Acttvittes - ServiceLevel Hours Re uired Maintain accounting records for materials expenditures, revenue, donations 500 Prepare material requisitions and purchase orders 250 Order and receive 39,000 books, periodicals, media materials 3,310 Evaluate and repair 5,000 books 1,040 Total 5,150 �; w .s_ Pro ects . .1. � � HoursR uired Assist in preparation of REP for automation system replacement—September 2003 100 Total 100 192 5/20/2003 City of Huntington Beach FY 2002/03 Business Unit Summary FY 2000/01 FY 2001/02 FY 2002/03 FY 2002/03 Revenue Account&Description Actual Actual Adopted Revised 10050301 Acquisitions Total Business Unit Revenue 0 0 0 0 General Fund(Support)/Allotment 239,774 148,929 97,051 97,051 Total Business Unit Funding 239,774 148,929 97,051 97,051 ---------------------------------------------------------------------------------------------------------------------------------- FY 2000/01 FY 2001/02 FY 2002/03 FY 2002/03 Expenditure Category and Description Actual Actual Adopted Revised 10050301 Acquisitions 50000 EXPENDITURES 51000 PERSONAL SERVICES 238,180 148,042 95,944 95,944 60000 OPERATING EXPENSES 1,593 887 1,107 1,107 80000 CAPITAL EXPENDITURES 0 0 0 0 88000 NON-OPERATING EXPENSES 0 0 0 0 50000 EXPENDITURES 239,774 148,929 97,051 97,051 ---------------------------------------------------------------------------------------------------------------------------------- Note:General Fund support represents credit towards department and City wide overhead. 193 LibraryMain Street The Main Street Library Branch staff provides services for residents in Library Specialist 1 2,080 the downtown area, serving a population of 22,385. It houses 39,840 volumes, circulates 40,673 books, and issues 539 library cards. One permanent staff operates the branch with 13 volunteers to assist. Services offered include: Reference assistance, three story hours per week with attendance of 6,044 annually, the In-n-Out reading program, the summer reading program, four computers with Internet access and seven art exhibits throughout the year. Many visitors utilize this branch to use the Internet, read daily newspapers, purchase used books, and ask about local activities and points of interest. An architectural firm and the Ecumenical Services Alliance are also housed in the branch. Total 1 2= fOn-go1ng AUU,VILies Serv�ce:Leveh x _ Hours R u�red Circulate 40,673 books to over 22,385 patrons in the downtown area (includes checking in and out, collecting fines and shelving) 610 Train and supervise 13 volunteers working 1,200 service hours 350 Assist 450 reading program participants 400 Collect$9,900 from space rentals 130 Issue 539 library cards and provide reference and homework assistance both to children and adults 300 Promote and assist with 156 story hours for 6,044 children 250 Total 2040 ou's�R uiredt Assist Real Estate Services with the lease renegotiations for office space within the branch—September 2003 40 IQW 40 194 5/20/2003 City of Huntington Beach FY 2002/03 Business Unit Summary FY 2000/01 FY 2001/02 FY 2002/03 FY 2002103 Revenue Account&Description Actual Actual Adopted Revised 10050401 Main Street Branch 42915 Main Street Lib Finds 5,144 3,487 7,302 7,302 Total Business Unit Revenue 5,144 3,487 7,302 7,302 General Fund(Support)/Allotment 59,557 57,273 51,188 51,188 Total Business Unit Funding 64,701 60,760 58,490 58,490 ---------------------------------------------------------------------------------------------------------------------------------- FY 2000/01 FY 2001/02 FY 2002103 FY 2002103 Expenditure Category and Description Actual Actual Adopted Revised 10050401 Main Street Branch 50000 EXPENDITURES 51000 PERSONAL SERVICES 62,856 60,391 57,973 57,973 60000 OPERATING EXPENSES 1,844 370 517 517 80000 CAPITAL EXPENDITURES 0 0 0 0 88000 NON-OPERATING EXPENSES 0 0 0 0 50000 EXPENDITURES 64,701 60,760 58,490 58,490 ---------------------------------------------------------------------------------------------------------------------------------- Note:General Fund support represents credit towards department and City wide overhead. 195 BanningBranchLibrary o Descriptin Pur`ose '= Staffin --.-�,.� —...rv..,_ #�Autho'ized: Hours The Banning Branch Library provides Library services for patrons in Library Specialist 1 2,080 southwestern Huntington Beach. This branch serves a population of 33,998 is open 44 hours per week, circulates 43,420 items, and houses 29,400 volumes. It operates with one permanent staff and 10 volunteers to assist. Staff and volunteers collect fines, issue library cards, and assist patrons using the computer catalog to locate information and to select appropriate library materials. Programs offered include: after school homework assistance, grandparents' story hour, and two preschool story hours per week. A rental book program is used to expand the purchasing capability of popular best sellers. The summer reading program serves 302 and the In-n-Out reading program serves 220. Total 1 2M 'On-gong1ct�vMt�es d. Circulate 43,420 items to over 33,998 patrons in the Southwestern area of HB 809 Train and supervise 10 volunteers working 980 services hours 312 Issue 280 library cards and provide reference and homework assistance 47 Promote and assist with 156 story hours for 3500 children 312 Assist 522 reading program participants 300 Total 1� Recruit, train and utilize community service volunteers to assist Library staff with branch operation—September 2003 200 Expand the rental book program to include more popular titles -September 2003 100 Total 30 196 5/20/2003 City of Huntington Beach FY 2002/03 Business Unit Summary FY 2000/01 FY 2001/02 FY 2002/03 FY 2002/03 Revenue Account&Description Actual Actual Adopted Revised 10050402 Banning Branch 42925 Banning Lib fines 3,727 3,294 4,352 4,352 Total Business Unit Revenue 3,727 3,294 4,352 4,352 General Fund(Support)/Allotment 52,914 54,175 53,445 53,745 Total Business Unit Funding 56,641 57,469 57,797 58,097 ---------------------------------------------------------------------------------------------------------------------------------- FY 2000/01 FY 2001102 FY 2002/03 FY 2002/03 Expenditure Category and Description Actual Actual Adopted Revised 10050402 Banning Branch 50000 EXPENDITURES 51000 PERSONAL SERVICES 54,974 57,292 57,297 57,297 60000 OPERATING EXPENSES 1,667 177 500 800 80000 CAPITAL EXPENDITURES 0 0 0 0 88000 NON-OPERATING EXPENSES 0 0 0 0 50000 EXPENDITURES 56,641 57,469 57,797 58,097 ---------------------------------------------------------------------------------------------------------------------------------- Note: General Fund support represents credit towards department and City wide overhead. 197 MurphyHelen • r-Description Purpose Staffing #Authorized Hours The Helen Murphy Branch staff provides library services for 33,914 Library Specialist(frozen) 1 0 residents in Northwestern Huntington Beach for 44 open hours per Recurrent staff 2080 weekly. One permanent staff operates the branch with 9 volunteers to assist. The branch circulates 31,620 items, and houses 14,615 volumes. Interlibrary loan service allows may senior patrons to borrow items from the Central Library without having to drive there. Fines are collected, materials are shelved, library cards are issued, and reference assistance and readers advisory service is given. The staff assists patrons to select and find information and materials. The summer reading program and In-and-Out Reading Programs have 283 participants. Many elementary, middle school age children, and young adults visit the branch for homework assistance. Total 1 ZQ$Q r On oils Acti ttes � � -�.� OVER 1, , � 9 - ��:� . ServiceLevel .�� �' HoursaRe wired_ Circulate 31,620 items to over 33,914 patrons in the patrons in the northwestern area of HB (includes checking in and out, collecting 1200^ fines and shelving) Train and supervise 9 volunteers working 948 service hours 300 Issue 130 Library cards and provide reference and homework assistance 40 Provide 156 story hours for 3500 children 400 Assist 283 reading program participants 140 Total 2= r- - ° ="'`r- -- ,�•+, '� '- -r�.z,,:p. _, '- ,r .x� �'_ PCo eCts� Hours R mretl Total Q 198 5/20/2003 City of Huntington Beach FY 2002/03 Business Unit Summary FY 2000/01 FY 2001/02 FY 2002/03 FY 2002103 Revenue Account&Description Actual Actual Adopted Revised 10050403 Helen Murphy Branch 42935 Murphy Lib Fines 1,024 762 925 925 Total Business Unit Revenue 1,024 762 925 925 General Fund(Support)/Allotment 63,320 61,376 62,788 62,788 Total Business Unit Funding 64,344 62,138 63,713 63,713 ---------------------------------------------------------------------------------------------------------------------------------- FY 2000/01 FY 2001/02 FY 2002/03 FY 2002/03 Expenditure Category and Description Actual Actual Adopted Revised 10050403 Helen Murphy Branch 50000 EXPENDITURES 51000 PERSONAL SERVICES 59,043 59,763 60,577 60,577 60000 OPERATING EXPENSES 5,301 2,375 3,136 3,136 80000 CAPITAL EXPENDITURES 0 0 0 0 88000 NON-OPERATING EXPENSES 0 0 0 0 50000 EXPENDITURES 64,344 62,138 63,713 63,713 ---------------------------------------------------------------------------------------------------------------------------------- Note:General Fund support represents credit towards department and City wide overhead. 199 Oak View Library Description Pupos�e Staffing #Authorized Hours The Oak View Library Branch Staff provides Library services for 7,500 Library Specialist 1 2,080 residents in the Oak View community and surrounding area 44 hours Recurrent staff 3,200 weekly. One permanent staff member operates the branch with 19 volunteers to assist. She aids patrons in finding and selecting information and material and utilizing the computer catalog. The branch houses 16,687 volumes, a computer lab with 10 stations, and family literacy programs. The staff works closely with the Oak View School and Children's Bureau to coordinate the services with those offered by the Oak View Collaborative. The Collaborative consists of city departments and social service agencies that help low-income families improve their educational attainment, English language skills, and economic development. Other services include homework IQW 1 6 ! assistance, story hours, summer reading program and the In-n-Out reading programs that serve 620 children. The staff assists with fund- raising to supplement the budget. 14-�On oin pActt�ittes � q 9< � ServiceLevele x. � q,tours R uiredl Circulate 31,000 items for 7,500 residents in the Oak View community 700 Train and supervise 19 volunteers who provide 700 service hours toward the daily operation of the library 200 Issue 400 library cards and answer 9,300 reader advisory and reference questions 680 Recruit 650 volunteers to assist with the homework and computer clubs, including parents who help at Oak View School 700 Promote and assist with 260 story hours for 3,700 children 300 Assist 620 reading program participants 200 Provide homework and computer assistance to over 13,000 children 1,600 Provide security and crowd control during busy library hours 800 Total M-s; f-_ ;, Pro ects�. = _ ..nA 1 Hours:R4 "uiretl Increase donations to improve services such as providing more books and updating the computers-September 2003 100 Total 1QQ 200 5/20/2003 City of Huntington Beach FY 2002/03 Business Unit Summary FY 2000/01 FY 2001/02 FY 2002/03 FY 2002103 Revenue Account&Description Actual Actual Adopted Revised 10050404 Oakview Branch 42930 Oakview Lib Fines 2,835 2,774 2,766 2,766 Total Business Unit Revenue 2,835 2,774 2,766 2,766 General Fund(Support)/Allotment 52,590 58,651 57,492 57,492 Total Business Unit Funding 55,425 61,425 60,258 60,258 ---------------------------------------------------------------------------------------------------------------------------------- FY 2000101 FY 2001/02 FY 2002103 FY 2002103 Expenditure Category and Description Actual Actual Adopted Revised 10050404 Oakview Branch 50000 EXPENDITURES 51000 PERSONAL SERVICES 54,093 61,379 60,258 60,258 60000 OPERATING EXPENSES 1,332 46 0 0 80000 CAPITAL EXPENDITURES 0 0 0 0 88000 NON-OPERATING EXPENSES 0 0 0 0 50000 EXPENDITURES 55,425 61,425 60,258 60,258 --------------------------------------------------------------------------------------------------------------------------------- Note:General Fund support represents credit towards department and City wide overhead. 201 Facilities Maintenance Facilities Maintenance staff maintains 147,000 square feet of building Custodian 1 2,080 space at the Central Library and four library branches, providing a Recurrent Staff 1,456 clean and safe environment for the staff and the public. Repairs to buildings and equipment are made as needed. Maintenance is done on exterior pools and fountains. Supplies are purchased from the city yard or from outside vendors. Room setup and takedown for the seven meeting rooms in order to rent them to the public and for city or library events. Staff monitors contract services for those services beyond the scope of the Library personnel and Public Works staff. Total 1 On �� =�`�" Clean 147,000 square feet of building space and the Central Library and four branch libraries 2,600 Set-up and take-down for 2,000 events 800 Order, pickup custodial supplies 136 Total Total Q 202 5/20/2003 City of Huntington Beach FY 2002/03 Business Unit Summary FY 2000/01 FY 2001/02 FY 2002/03 FY 2002/03 Revenue Account&Description Actual Actual Adopted Revised 10050501 Facilities Maintenance Total Business Unit Revenue 0 0 0 0 General Fund(Support)/Allotment 83,823 120,984 73,499 73,499 Total Business Unit Funding 83,823 120,984 73,499 73,499 ---------------------------------------------------------------------------------------------------------------------------------- FY 2000101 FY 2001102 FY 2002/03 FY 2002/03 Expenditure Category and Description Actual Actual Adopted Revised 10050501 Facilities Maintenance 50000 EXPENDITURES 51000 PERSONAL SERVICES 58,580 101,717 55,053 55,053 60000 OPERATING EXPENSES 25,243 19,266 18,446 18,446 80000 CAPITAL EXPENDITURES 0 0 0 0 88000 NON-OPERATING EXPENSES 0 0 0 0 50000 EXPENDITURES 83,823 120,984 73,499 73,499 ---------------------------------------------------------------------------------------------------------------------------------- Note: General Fund support represents credit towards department and City wide overhead. 203 I Adult Descri ttoln.� Pu F ose - Satf in_.9 - ONE# uthorzed Hours The Adult Literacy program helps adults improve their reading, writing Literacy Specialist 1 2,080 and speaking skills. Literacy staff recruits, trains and supervises Recurrent Staff(grant funded) 1,500 volunteer tutors, evaluates students and matches them with tutors, provides a teaching collection, writes grants for literacy funding, monitors grant funds, and provides a computer lab for literacy students and tutors. Adult literacy students tell us that reading better enables them to get better jobs, help their children and live better lives. Additional literacy salaries and operating expenses are paid through CDBG, State Library grants and Literacy Volunteers-Huntington Beach Library. Total 1 On=going e c vitlp� Sencice L.eveF . . Recruit, train and supervise 450 volunteer tutors 800 Evaluate and match 350 adult students 600 Provide literacy teaching collection 600 Provide computer lab for literacy students and tutors 600 Write grants(received $86,000 in grants; $60,000 of the grants are matching and require the city funded Literacy Specialist position) 100 Prepare statistical reports, budgets and other administrative duties 680 Total a o ProleCts x _w y HoursA ufi edI. Upgrade literacy teaching collection December 2003 200 Total 200 204 5/20/2003 City of Huntington Beach FY 2002/03 Business Unit Summary FY 2000/01 FY 2001/02 FY 2002/03 FY 2002103 Revenue Account&Description Actual Actual Adopted Revised 10050601 Adult Literacy Total Business Unit Revenue 0 0 0 0 General Fund(Support)/Allotment 59,748 72,137 82,452 82,452 Total Business Unit Funding 59,748 72,137 82,452 82,452 ---------------------------------------------------------------------------------------------------------------------------------- FY 2000101 FY 2001/02 FY 2002103 FY 2002/03 Expenditure Category and Description Actual Actual Adopted Revised 10050601 Adult Literacy 50000 EXPENDITURES 51000 PERSONAL SERVICES 59,748 72,137 82,452 82,452 60000 OPERATING EXPENSES 0 0 0 0 80000 CAPITAL EXPENDITURES 0 0 0 0 88000 NON-OPERATING EXPENSES 0 0 0 0 50000 EXPENDITURES 59,748 72,137 82,452 82,452 ---------------------------------------------------------------------------------------------------------------------------------- Note:General Fund support represents credit towards department and City wide overhead. 205 Library • . • �Descripl� Pur`.:pose _ �i . `_ - _ . Staifin9 .� #:Author ed� �tiour`s' The Library Service Fund is a special revenue fund established by City Librarian 1 2,080 Council action in 1991 for revenues and expenditures related to the Library Facilities Coordinator 1 2,080 expanded Central Library and Cultural Center. All revenue generated Theater/Media Technician 1 2,080 from the expansion programs, including room/theater rentals, media, and interest earned, are deposited-into this fund. Also included in the fund is the revenue generated from the Community Enrichment Library Fee, which is a development fee charged to new construction. This fund pays for expansion costs such as bond payment, personnel, books and other operation expenses. The Library must continue to monitor the fund's revenue and expenses including the long-term balance projection based on diminished revenue from the Community Enrichment Library Fee. Total24_ � HousR ied: ,Generate$350,000 Central Library and Cultural Center facilities rental revenues 2,080 Provide 1,095 culturally diverse programs including concerts, dance, theater, etc 1,040 Provide 20,359 square feet of meeting space and accommodations for departments 520 Monitor five lease agreements including Playhouse, OC Genealogy, One Fine Blend, Art League, and Arts Associates 520 Answer 1,200 children's reference questions within 1 hour 1,040 Provide 56 children's story times and programs 1,040 29, Total S�4 ♦._ Pro ects J .. - {. _ ., �� _ r � HoursRe `wired Total Q 206 5/20/2003 City of Huntington Beach FY 2002/03 Business Unit Summary FY 2000/01 FY 2001/02 FY 2002103 FY 2002/03 Revenue Account&Description Actual Actual Adopted Revised 20550206 Library Expansion Operations Total Business Unit Revenue 0 0 0 0 Fund Balance(Accrual)/Usage 187,145 579,188 702,336 701,121 Total Business Unit Funding 187,145 579,188 702,336 701,121 ---------------------------------------------------------------------------------------------------------------------------------- FY 2000101 FY 2001/02 FY 2002/03 FY 2002/03 Expenditure Category and Description Actual Actual Adopted Revised 20550206 Library Expansion Operations 50000 EXPENDITURES 51000 PERSONAL SERVICES 81,032 134,543 204,536 203,279 60000 OPERATING EXPENSES 106,114 224,646 277,800 277,842 80000 CAPITAL EXPENDITURES 0 0 0 0 88000 NON-OPERATING EXPENSES 0 220,000 220,000 220,000 50000 EXPENDITURES 187,145 579,188 702,336 701,121 ---------------------------------------------------------------------------------------------------------------------------------- Note:General Fund support represents credit towards department and City wide overhead. 207 LibraryDevelopment Ai 1Description Purpose Staling Y M Authorizes Hours g The Library Development Fund's purpose is to provide Library Services directly related to residential, commercial, and industrial development. The Library Development Fee is charged to new construction to offset the impacts of increase demand for library services as a result of the new construction. Residential development is assessed $0.44 per square foot and commercial/industrial is assessed $0.04 per square foot. This fund is primarily used to purchase books, periodicals, computers, software and other library materials as a result of increased demand. Total Q Q p`On-going/4ctw�ttes �, �Service Levels ours R wired Through this fund, approximately 25,000 books, periodicals, videos, and other material are purchased Total Q —� Pf0 efts .=: :` z .� . Hours R WF Develop a transition plan for library materials funding when development decreases. The Library Development Fund is derived from construction activity. When major development in Huntington Beach decreases, expected to be in FY2005/06, the fund's revenue will decrease. In that the fund is primarily used to purchase books, the reduced revenue will negatively impact the Library's book budget. The Library must generate alternative funding sources such as the Central Library Theater and meeting facility rentals. Donated additional revenue will be generated from fundraisers by the Library support groups including the Friends of the Library, Children's Friends of the Library and Library Patrons Foundation. Hours are included in Library Administration.. Total Q 208 5/20/2003 City of Huntington Beach FY 2002/03 Business Unit Summary FY 2000/01 FY 2001102 FY 2002103 FY 2002103 Revenue Account&Description Actual Actual Adopted Revised 30250206 Library Expansion Operations Total Business Unit Revenue 0 0 0 0 Fund Balance(Accrual)/Usage 360,274 407,153 443,090 445,535 Total Business Unit Funding 360,274 407,153 443,090 445,535 ---------------------------------------------------------------------------------------------------------------------------------- FY 2000/01 FY 2001102 FY 2002103 FY 2002/03 Expenditure Category and Description Actual Actual Adopted Revised 30250206 Library Expansion Operations 50000 EXPENDITURES 51000 PERSONAL SERVICES 0 0 0 0 60000 OPERATING EXPENSES 357,789 407,153 443,090 445,535 80000 CAPITAL EXPENDITURES 2,484 0 0 0 88000 NON-OPERATING EXPENSES 0 0 0 0 50000 EXPENDITURES 360,274 407,153 443,090 445,535 ---------------------------------------------------------------------------------------------------------------------------------- Note: General Fund support represents credit towards department and City wide overhead. 209 State Family Literacy �Descriptioo Purpose _ Staffing _ R. _,_ #Authorizes, Hours The Family Literacy program at the Oak View Branch Library helps Literacy Specialist(grant funded) 1 2,080 parents of young children improve their English skills. Family literacy Recurrent Staff(grant funded) 1,500 staff evaluates adult students, matches them with tutors, provides family story times, writes and monitors grant funding, and administers the family literacy program. This grant provides temporary salaries and materials for the family literacy program. Adult literacy students tell us that this program enables them to get better jobs, help their children, and live better lives. ,-ate,. ^*,_- - ;;e .`— -::, '%*f. `;. __- m't- s A^ On o�n �4ctt �ttes .. . ,:# e s s e r .RI, ServIcete—OU �. rs 'Hours Re aired;: Match 220 literacy volunteers and students 600 Select library materials 50 Training/instructional support for 70 volunteers 800 Testing/instructional support for 150 students 600 Present 210 family/class story times 520 Write grants(received $69,000 in grants); prepare statistical reports and other administrative duties 780 Total � � Pro ects ry e 1 � � w.' Hours Re wire Offer English Language Literacy intensive program with Oak View School to target at risk second graders and their parents 230 Total 2.IQ 210 5/20/2003 City of Huntington Beach FY 2002103 Business Unit Summary FY 2000/01 FY 2001102 FY 2002/03 FY 2002103 Revenue Account&Description Actual Actual Adopted Revised 83650602 State Lit Matching 02/03 Total Business Unit Revenue 0 0 0 0 Fund Balance(Accrual)/Usage 26,880 0 0 25,413 Total Business Unit Funding 26,880 0 0 25,413 ---------------------------------------------------------------------------------------------------------------------------------- FY 2000101 FY 2001102 FY 2002/03 FY 2002/03 Expenditure Category and Description Actual Actual Adopted Revised 83650602 State Lit Matching 02/03 50000 EXPENDITURES 51000 PERSONAL SERVICES 26,880 0 0 25,413 60000 OPERATING EXPENSES 0 0 0 0 80000 CAPITAL EXPENDITURES 0 0 0 0 88000 NON-OPERATING EXPENSES 0 0 0 0 50000 EXPENDITURES 26,880 0 0 25,413 ---------------------------------------------------------------------------------------------------------------------------------- Note: General Fund support represents credit towards department and City wide overhead. 211 COMMUNITY SERVICES Jim B . Engle, Director 212 CommunityAdministration Descr rs ption1BPurpose S�faing #Authorized Hou x x- >< Administration contains the management and clerical support staff Director of Community Services 1 2,080 who provide the oversight and direction for Community Services Administrative Analyst, Sr. 1 2,080 including Marine Safety, Beach Operations, Parking/Camping, Administrative Assistant 1 2,080 Recreation, Human Services, Cultural Services, Arts, and Facility Development. The mission of Administration is to provide for the Accounting Technician II 1 2,080 planning, direction, supervision, budget coordination, and clerical Administrative Secretary 3 6,240 services necessary for the operation of departmental programs. Department Administration is important to the community because it Office Assistant II 1 2,080 provides the direction and strategic planning that make it possible for all of the direct services, programs, and facilities to exist. Total $ lug Ong' om �ActwGes. : : q- - _ �, : -�_ �� =' " - ==Servu:�L�evel' '�" Houw•s�Re aired Management and support for Beach, Concessions, Recreation, Human & Cultural Services, and Specific Events programs 3,420 Provide staff support to City Council and city administration including budget preparation and development 3,575 Citizen inquiries and direct service to the public—counter staffed 8 a.m. to 5 p.m. Monday through Friday 5,620 Perform budget and department accounting activities including allocation, payment processing, research, payroll, and reporting 1,245 Liaise with city boards, commissions, committees, and outside agencies 795 Special events permit processing for over 50 events ($11,000), and municipal parking pass sales 1,100 Total 1MZ;?. Pro ects y _ ;, Vila ` _ '. �;� <:� -,- :.,, - - z '� -`*'� �'dw; s.. _.:�s. .rt-Y _ °,�" .�" - ye _ `u`,nr r'r` Hdu� Re uired = .e ' Manage and oversee the development of 25 Community Services capital and special projects with a cumulative budget of$40 million 885 Total RN 213 5/2"'"'103 City of Huntington Beach FY 2002/03 Business Unit Summary FY 2000/01 FY 2001/02 FY 2002/03 FY 2002103 Revenue Account&Description Actual Actual Adopted Revised 10045101 Community Services Admin Total Business Unit Revenue 0 0 0 0 General Fund(Support)/Allotment 949,733 611,098 1,167,170 1,165,918 Total Business Unit Funding 949,733 611,098 1,167,170 1,165,918 ---------------------------------------------------------------------------------------------------------------------------------- FY 2000101 FY 2001/02 FY 2002103 FY 2002/03 Expenditure Category and Description Actual Actual Adopted Revised 10045101 Community Services Admin 50000 EXPENDITURES 51000 PERSONAL SERVICES 521,281 538,334 814,371 803,372 60000 OPERATING EXPENSES 410,369 47,764 327,799 337,546 80000 CAPITAL EXPENDITURES 0 0 0 0 88000 NON-OPERATING EXPENSES 18,082 25,000 25,000 25,000 50000 EXPENDITURES 949,733 611,098 1,167,170 1,165,918 ---------------------------------------------------------------------------------------------------------------------------------- Note:General Fund support represents credit towards department and City wide overhead. 214 ParkingCamping D s�rll ton � Pu ose = St2linn P rP ., - #Authorized Hours; The purpose of the Parking and Camping division is to provide parking Supervisor, Parking &Camping Facilities 1 2,080 for the beach as well as downtown commercial and retail business. Crewleader, Parking/Camping 1 2,080 Beach lots provide 2,400 parking spaces for up to 30,000 visitors 365 Leadworker, Parking/Camping 2 4,160 days a year. The Main Promenade parking structure is a five-level, Park Ranger 1 2,080 815 space parking facility. Recurrent Staff 34,700 The Sunset Vista RV Park is a section of the beach parking lot between Huntington Street and 1"t Street that provides day-use parking during the summer and RV camping during the fall and winter. The Municipal Parking Pass program gives frequent beach goers the opportunity to purchase a yearly pass that is honored at the beach and Total 5 45 ! the downtown parking structure. a9 9 w` Servicexl_' 10evel01- - HoursRe wired . m Operate downtown parking structure 17 hours per day, seven days per week generating approximately$950,000 annually 16,080 Operate beach-parking facilities 14 hours per day, seven days per week generating approximately$1,500,000 annually 13,628 Administer the municipal parking pass program collecting approximately$400,000 in fees annually 2,912 Parking enforcement 9 hours per day, seven days per week, issuing 15,250 citations generating $550,000 annually 3,640 Central Park patrol and approximately 165 reservations for three park facilities; issue approximately 100 citations 520 Ongoing parking and camping recruitment, training, budget, scheduling, payroll, special events, etc 7,900 Total j-,Pr=:pp„ y - ,,. r,��3:`; - .c�5;:. ,.,`xi��.,v "; ,'k o ects -` t - _ ""µ e..,`>_Y ��- A--�-a 1 .. .4�::.p, �: a NoursRe uid Finish interiors of the three new attendant booths in the South Beach I parking entrances (June 2003) 200 Install automated parking gates in the new South Beach I parking area (April 2003) 120 Revise cellular phone contract to provide additional revenue supplementing the Main Promenade budget(July 2003) 100 Total 42Q 215 5/24'003 City of Huntington Beach FY 2002/03 Business Unit Summary FY 2000/01 FY 2001/02 FY 2002/03 FY 2002/03 Revenue Account&Description Actual Actual Adopted Revised 10045202 Parking/Camping 44010 Parking Lots 1,156,025 1,542,367 425,000 425,000 44030 Sunset Vista 48,660 66,186 87,000 87,000 44040 Parking Structures 857,577 941,484 1,187,000 1,187,000 Total Business Unit Revenue 2,062,262 2,550,037 1,699,000 1,699,000 General Fund(Support)/Allotment (1,318,320) (1,793,931) (806,101) (799,580) Total Business Unit Funding 743,942 756,106 892,899 899,420 ---------------------------------------------------------------------------------------------------------------------------------- FY 2000/01 FY 2001102 FY 2002/03 FY 2002103 Expenditure Category and Description Actual Actual Adopted Revised 10045202 Parking/Camping 50000 EXPENDITURES 51000 PERSONAL SERVICES 589,100 614,353 680,976 680,976 60000 OPERATING EXPENSES 149,502 128,831 211,923 215,269 80000 CAPITAL EXPENDITURES 5,341 12,922 0 3,176 88000 NON-OPERATING EXPENSES 0 0 0 0 50000 EXPENDITURES 743,942 756,106 892,899 899,420 ---------------------------------------------------------------------------------------------------------------------------------- Note:General Fund support represents credit towards department and City wide overhead. 216 Parking Meters O.'e"_ ti in& Purpose: _ e _ Staffing u #Authoirized Hours The program provides maintenance, repair, and revenue collection for Parking Meter Repair Technician 1 2,080 parking meters and parking machines for 2,000 parking spaces. In Parking Meter Repair Worker 1 2,080 2002/2003, revenue collections were estimated to be over $2 million. Recurrent Staff 1,940 This division's revenue stream helps to offset General Fund expenditures. The goals of this division are to increase revenues in budget year 2003-2004 by $100,000, which can be attained by upgrading our equipment and providing immediate servicing of broken parking meters. In 2002-2003, we will be replacing 109 parking meters from our budget replacement fund, due to corrosion and timer malfunctioning. In a beach environment, corrosion is the number one factor in deterioration of metals and parking meter circuit boards. Total g fi= Therefore, it is necessary to replace equipment more frequently than inland cities. Repair parking meters within 24 hours(approximately 3,650 meters repaired annually) 730 Empty 1,200 parking meters, 4 times per week 2,080 Replace 109 parking meters annually 130 Refurbish old meters and perform general maintenance for approximately 500 meters annually 1,440 Empty seven parking machines, once a week and restock seven change machines five times a week off-peak; twice per week peak 1,095 Repair bill jams, bill acceptors, and coin hoppers with a two to three-hour turnaround 625 Total � g, "'"..�-r - `•�� '�'` ��=� ' ->: -- ,..,:... �..fe '7s' f s .�y.: - ,z. ;<'-•rv-,a � ��" x:-u Total Q 217 5124"1003 City of Huntington Beach FY 2002/03 Business Unit Summary FY 2000101 FY 2001/02 FY 2002/03 FY 2002/03 Revenue Account&Description Actual Actual Adopted Revised 10045203 Parking Meters 42940 Parking Fines 0 0 500,000 500,000 44050 Meters-Business 523,051 508,961 500,000 500,000 44060 Meters-Residential 369,964 429,298 300,000 300,000 44070 Meters-Recreational 528,111 576,293 600,000 600,000 44080 Pier Plaza 469,124 590,891 725,000 725,000 44090 Meters Beach Blvd. 8,667 5,424 1,500 1,500 Note: Parking fines credited to Community Services starting 02/03. Total Business Unit Revenue 1,898,917 2,110,867 2,626,500 2,626,500 General Fund(Support)/Allotment (1,654,745) (1,905,405) (2,330,160) (2,333,566) Total Business Unit Funding 244,172 205,462 296,340 292,934 ---------------------------------------------------------------------------------------------------------------------------------- FY 2000101 FY 2001102 FY 2002103 FY 2002/03 Expenditure Category and Description Actual Actual Adopted Revised 10045203 Parking Meters 50000 EXPENDITURES 51000 PERSONAL SERVICES 130,779 151,877 151,511 151,511 60000 OPERATING EXPENSES 113,394 53,585 84,829 81,423 80000 CAPITAL EXPENDITURES 0 0 60,000 60,000 88000 NON-OPERATING EXPENSES 0 0 0 0 50000 EXPENDITURES 244,172 205,462 296,340 292,934 ---------------------------------------------------------------------------------------------------------------------------------- Note: General Fund support represents credit towards department and City wide overhead. 218 Junior • • Program Pu'poseStaffing =#.Authorized -fours . k� The Junior Lifeguard Program provides approximately 1,000 boys and Recurrent Staff 14,000 girls of the community, between 9 and 16 years of age with a sound aquatic background, and acquaints them with the hazards of ocean swimming while exposing them to an environment that will teach them courtesy, respect, discipline, sound morals, and good sportsmanship. Under the direction of the Marine Safety division, the Jr. Lifeguard Program is the city's most important beach safety education program. Through this program, thousands of our young people have carried the beach safety message into the homes and out into the community. The Jr. Lifeguard Program also supplies Marine Safety with many of their lifeguard recruits. The program recovers 100%of its direct costs. Total 14A On oin Activities ServIC@ai_eVei �HOUrsaRe Ulred ,AA v Provide lifeguard instruction and marine safety education for 1,000 program participants 11,200 Complete mandatory safety training and equipment maintenance required to adhere to industry and MOU standards 1,000 Plan and supervise field trips to Sea World, Newport Dunes, Raging Waters, Catalina, San Onofre, Tide Pools, and Camp Pendleton 1,500 Coordinate sponsorship program providing 20 scholarships through the Recreation Centers and Assistance League 100 Total A$.Q. w Pro r -E e .n2USR UIIed a ec i Assist in the development and design of the new Jr. Lifeguard Headquarters(June 2004) 100 Host fundraising events to raise money for interior improvements for the new Jr. Lifeguard Headquarters 100 Total 1,000 5/21 l''003 219 City of Huntington Beach FY 2002/03 Business Unit Summary FY 2000101 FY 2001/02 FY 2002103 FY 2002/03 Revenue Account&Description Actual Actual Adopted Revised 10045204 Junior Lifeguards 47510 Junior Lifeguard 271,972 356,183 360,000 360,000 Total Business Unit Revenue 271,972 356,183 360,000 360,000 General Fund(Support)/Allotment 98,158 70,609 12,110 12,110 Total Business Unit Funding 370,130 426,792 372,110 372,110 ---------------------------------------------------------------------------------------------------------------------------------- FY 2000/01 FY 2001/02 FY 2002/03 FY 2002/03 Expenditure Category and Description Actual Actual Adopted Revised 10045204 Junior Lifeguards 50000 EXPENDITURES 51000 PERSONAL SERVICES 210,855 247,562 197,110 197,110 60000 OPERATING EXPENSES 159,275 179,230 175,000 175,000 80000 CAPITAL EXPENDITURES 0 0 0 0 88000 NON-OPERATING EXPENSES 0 0 0 0 50000 EXPENDITURES 370,130 426,792 372,110 372,110 ---------------------------------------------------------------------------------------------------------------------------------- Note: General Fund support represents credit towards department and City wide overhead. 220 Beach Maintenance Descriptioln_$.Purpos r r Sfaffin9 W - r:#A►uthorize OWNours The purpose of this program is to provide a safe, healthy, and Supervisor, Beach Operations 1 2,080 attractive beach environment for nine million annual visitors, and assist Crewleader, Beach Maintenance 2 4,160 the city in becoming a destination attraction. Facilities Maintenance Technician, Sr. 1 2,080 Maintenance includes cleaning the pier, beach, bike paths, parking Equipment Operator, Beaches 2 4,160 lots, parking structure and beaches at Huntington Harbor. It also performs plumbing, electrical and carpentry tasks. The goal of this Maintenance Worker 1 2,080 division is to maintain an Adopt-a-Beach program with a corporate Recurrent Staff 10,540 sponsorship and volunteer help to assist in replacing recurrent staffing in the off-season. Beach Maintenance also coordinates the annual partnership with Simple Green to organize the Earth Day and Coastal Clean-up Day celebration on the beach. Total Z ZLM rma,- Oln mn RSO-1 tl@S rt _. nal M.., ._ •. ,. Hours�Re ui'ired Sanitize nine restroom facilities and pier daily, with day crew monitoring, spot cleaning and re-stocking during peak season 8,164 Rake and deep screen 3.5 miles of beach, five times per week during peak-season; three to four times per week off-season 2,406 Sweep bike trails (3.5 miles)and parking lots daily in peak-season; three to four times per week off—season 2,760 Remove trash and debris(trashcans, fire rings and litter) 3-7 times per week peak-season; 3-4 times per week off-season 5,940 Maintain sand walls, parking lots and guard towers, once a week 1,230 Inspect and oversee private contract work and assist in special events and Adopt-A-Beach program 456 Perform daily repairs on plumbing, carpentry, electrical, and hand railings 4,144 Total 2� - :; ..?g- va:4 •� R'•,x,<.. 'S"'--sue -;M-x.•a •s*y3:w. --` ,-y�.r =,:-r - #, `•s-s .: - ^'fir ! x�X :. 221 5/21"'003 t City of Huntington Beach FY 2002/03 Business Unit Summary FY 2000/01 FY 2001/02 FY 2002/03 FY 2002/03 Revenue Account&Description Actual Actual Adopted Revised 10045206 Beach Maintenance Total Business Unit Revenue 0 0 0 0 General Fund(Support)/Allotment 1,047,472 982,744 945,621 877,429 Total Business Unit Funding 1,047,472 982,744 945,621 877,429 ---------------------------------------------------------------------------------------------------------------------------------- FY 2000101 FY 2001/02 FY 2002/03 FY 2002/03 Expenditure Category and Description Actual Actual Adopted Revised 10045206 Beach Maintenance 50000 EXPENDITURES 51000 PERSONAL SERVICES 727,794 771,784 647,602 647,602 60000 OPERATING EXPENSES 319,679 210,960 298,019 229,826 80000 CAPITAL EXPENDITURES 0 0 0 0 88000 NON-OPERATING EXPENSES b 0 0 0 50000 EXPENDITURES 1,047,472 982,744 945,621 877,429 =--------------------------------------------------------------------------------------------------------------------------------- Note: General Fund support represents credit towards department and City wide overhead. 222 Marine Safety cript�on " .PAurpose Staffing #Authorized Hours The purpose of Marine Safety is to provide the first line protection of Marine Safety division Chief 1 2,080 the life and property of over eight million beach visitors. From Marine Safety Lieutenant 3 6,240 assigned towers, patrolling emergency vehicles and rescue vessels, Marine Safety Officer 10 20,800 Marine Safety staff performs ocean rescues and informs bathers and boaters of hazardous ocean conditions. Staff members operate Administrative Secretary 1 2,080 specialized lifesaving equipment and perform various first aid Recurrent Staff 40,000 practices of a highly skilled nature. Staff also interacts with the public on the beach, answering questions, assisting patrons with problems, and enforcing Municipal Ordinances. IQW ] Z tJeS � rs Rt " �, ' u:.ai§r- eaericLye�s + Manage the Marine Safety operation, oversee Jr. Lifeguard Program, supervise and evaluate 162 seasonal recurrent lifeguards. 3,400 Complete mandatory safety training and equipment maintenance required to adhere to industry and MOU standards 6,600 Provide lifeguard vehicle, vessel patrol, and observation from tower 6 a.m. to midnight during peak season; 6 a.m. to dusk off-peak 47,000 Prepare and track a$2.5 million budget; provide administrative support to Beach Parking and Maintenance; Parking Pass sales 3,720 Coordinate safety efforts with EOC, PIO, Mutual Aid, and evaluate safety risk and needs of special events 2,400 Respond to more than 200,000 annual public requests for beach and local information. 7,040 Total Z�Q Pro ects � �: S . _ 1 ,: u. 63 .~ r f HoirrsR uirea. Evaluate current beach rules and regulations and recommend updates for municipal ordinances. (March 2003) 80 Study ways to increase recruitment and training of new lifeguard personnel (September 2003) 120 Establish displays at the Beach Public Services Center and the new Jr. Lifeguard headquarters for public education (June 2004) 140 Reassess the safety needs of the community incorporating new developments adjacent to the beach (September 2003) 140 Assist in the design and construction of the South Beach Phase II project, (June 2004) 420 Revise and update the divisional policies and procedure manual (September 2003) 140 Total 1�. 223 5/2'"103 City of Humington Beach FY 2002/03 Business Unit Summary FY 2000/01 FY 2001/02 FY 2002103 FY 2002/03 Revenue Account&Description Actual Actual Adopted Revised 10045207 Marine Safety Total Business Unit Revenue 0 0 0 0 General Fund(Support)/Allotment 2,465,900 2,498,201 2,119,6" 2,071,310 Total Business Unit Funding 2,465,900 2,498,201 2,119,644 2,071,310 ---------------------------------------------------------------------------------------------------------------------------------- FY 2000101 FY 2001102 FY 2002/03 FY 2002/03 _Expenditure Category and Description Actual Actual Adopted Revised 10045207 Marine Safety 50000 EXPENDITURES 51000 PERSONAL SERVICES 2,229,950 2,344,632 1,899,477 1,899,477 60000 OPERATING EXPENSES 203,547 153,570 220,167 171,833 80000 CAPITAL EXPENDITURES 32,403 0 0 0 88000 NON-OPERATING EXPENSES 0 0 0 0 50000 EXPENDITURES 2,465,900 2,498,201 2,119,644 2,071,310 ---------------------------------------------------------------------------------------------------------------------------------- Note:General Fund support represents credit towards department and City wide overhead. 224 Specific Events — Pier Plaza Description Purpose -a . a: Staffing #Authoried Hours �. _I __. Specific Events - Pier Plaza oversees the approval process and Special Events Coordinator 1 2,080 operational logistics of events on public property and at Pier Plaza. Recurrent Staff 610 The program is responsible for the processing of all specific event permit applications and for their review and final approval through the Specific Events Committee. Specific Events provides staff and administrative support to the Specific Events Committee; determines city direct costs and conditions of approval for events; collects and enforces the committee's approved fees and conditions and tracks economic and community impacts of events. Specific Events oversees the use of the mobile stage. Specific Events provides support to the 4tn of July Executive Board. This program also provides for the organization and operation of the Pier Plaza Presents concert series. Specific Events provides sponsorships 1 support for city programs and projects. --:" i��YYi^�`¢t''• -r��, -. �,ice.- 2 - _. ..sx .; - � _. _. � _F Y' �- �`.. 9 - ,.��g _" __ On-gom�iActw�t�es � . Hours Re uiced Respond to 50-75 event proposals and evaluate their feasibility in Huntington Beach 208 Conduct business of Specific Events Committee through approximately 35 committee meetings per year 312 Set conditions of approval and costs and provide on-site oversight for 25-35 events on an annual basis 620 Track community/economic impact and respond to citizen inquiries regarding specific events 208 Organize and present summer concert series 708 Attend approximately 20 scheduled 4th of July Board meetings and coordinate activities of the Board and city for 4tn of July Celebration 420 Mobile Stage Set-up and breakdown of mobile stage for Pier Plaza Presents concerts 214 Taw UN REAM4 = a .�.� _ � . . 0 . - � Hours Re hired TW Q 225 5/2'- 903 City of Huntington Beach FY 2002/03 Business Unit Summary FY 2000/01 FY 2001/02 FY 2002103 FY 2002103 Revenue Account&Description Actual Actual Adopted Revised 10045210 Special Events-Pier Plaza Total Business Unit Revenue 0 0 0 0 General Fund(Support)/Allotment 152,327 140,783 182,505 184,341 Total Business Unit Funding 152,327 140,783 182,505 184,341 ---------------------------------------------------------------------------------------------------------------------------------- FY 2000/01 FY 2001/02 FY 2002/03 FY 2002103 Expenditure Category and Description Actual Actual Adopted Revised 10045210 Special Events-Pier Plaza 50000 EXPENDITURES 51000 PERSONAL SERVICES 76,010 76,996 89,505 89,541 60000 OPERATING EXPENSES 76,318 63,787 93,000 94,800 80000 CAPITAL EXPENDITURES 0 0 0 0 88000 NON-OPERATING EXPENSES 0 0 0 0 50000 EXPENDITURES 152,327 140,783 182,505 184,341 ---------------------------------------------------------------------------------------------------------------------------------- Note: General Fund support represents credit towards department and City wide overhead. 226 Recreation/Development Descnpt�on�&PurposeStaffing: Omp VOW ' 03, ieluthocized' Hours Formerly the Recreation and Development Service program, Deputy Community Services Director(frozen) 1 0 Development, Concession, and Facilities Management oversees Manager of Facilities, Development, & Concessions 1 2,080 concessionaire-operated facilities such as the Huntington Central Park Equestrian Center, Meadowlark Golf Course, and beach snack bars Administrative Aide 1 2,080 and restaurants. It also provides staffing for the development section; staff supervision for specific events within the Community Services Department, oversees the Coca Cola agreement, and administers the Park, Acquisition and Development Fund. This division also coordinates rehabilitation and new construction of development projects at parks and beaches. OMW Total 2 4�. On-goingmActivit�es ServiceLevel 9x: r VNOWOR HoursRe quire Manage the operation of 16 concession facilities generating $1,445,000 annually 100 Manage the Park Acquisition and Development budget of$1,800,000 200 Manage specific events; grant administration and application, Sister City, Youth Sports grants, and Youth Board programs 1,900 Prepare RCA's and attend regular board, City Council, and commission meetings and respond to any department issues 370 Coordination of department website content development and information posting 320 Total 2 40 -1fna ;_ a- $ . Manage and oversee the development of 25 Community Services capital and special projects with a cumulative budget of$40 million 1,270 Total 1� 227 5/21")003 City of Huntington Beach FY 2002/03 Business Unit Summary FY 2000/01 FY 2001102 FY 2002/03 FY 2002103 Revenue Account&Description Actual Actual Adopted Revised 10045401 Recreation/Development Service 43095 Beach Concessions 64,418 73,755 100,000 100,000 43145 Central Park Concessions 115,836 117,645 0 0 43155 Vending machines 32,399 32,356 29,504 29,504 43165 Rentals 62,651 129,372 371,315 371,315 47501 Recreational Fees 2,065,348 2,214,321 2,221,800 2,221,800 Total Business Unit Revenue 2,340,652 2,567,449 2,722,619 2,722,619 General Fund(Support)/Allotment (1,985,419) (2,181,612) (2,484,781) (2,459,270) Total Business Unit Funding 355,233 385,837 237,838 263,349 ---------------------------------------------------------------------------------------------------------------------------------- FY 2000/01 FY 2001/02 FY 2002103 FY 2002103 Expenditure Category and Description Actual Actual Adopted Revised 10045401 Recreation/Development Service 50000 EXPENDITURES 51000 PERSONAL SERVICES 294,848 322,632 150,134 192,402 60000 OPERATING EXPENSES 60,385 63,205 87,704 70,947 80000 CAPITAL EXPENDITURES 0 0 0 0 88000 NON-OPERATING EXPENSES 0 0 0 0 50000 EXPENDITURES 355,233 385,837 237,838 263,349 ---------------------------------------------------------------------------------------------------------------------------------- Note: General Fund support represents credit towards department and City wide overhead. 228 SportsYouth .. Descr�pt�oinPose b: Staffn9.= #Authorized i-iouis Youth Sports provides youth the opportunity for active, healthy and Recurrent Staff 3,560 competitive organized play for all skill levels. Youth sports programs are currently conducted at Murdy and Edison Community Centers, and at the City Gym. Flag football leagues, volleyball leagues and summer programs are held at Edison and Murdy Community Centers. Winter basketball is held at all three community centers and uses two high school facilities. The emphasis in all of these programs is on sportsmanship and skill development. Total �, „On oin Act� �t�es ; 0'9, 9 :. � . : ,. >� xService�evela.; � � HoursRe uired Provide instruction and league play softball, baseball, volleyball, football and basketball for approximately 1,500 youth annually 3,560 Winter basketball program includes nearly 700 participants and generates approximately$25,000 in revenue annually Summer baseball and basketball attracts almost 450 youth and generates just over$15,000 in annual revenue Fall sports include flag football and youth volleyball for close to 400 participants generating approximately$14,000 annually Total IM• r NNW Total 5/2, -')03 229 City of Huntington Beach FY 2002/03 Business Unit Summary FY 2000/01 FY 2001/02 FY 2002103 FY 2002/03 Revenue Account&Description Actual Actual Adopted Revised 10045402 Youth Sports Total Business Unit Revenue 0 0 0 0 General Fund(Support)/Allotment 46,229 55,384 52,221 52,221 Total Business Unit Funding 46,229 55,384 52,221 52,221 ---------------------------------------------------------------------------------------------------------------------------------- FY 2000/01 FY 2001/02 FY 2002/03 FY 2002/03 _Expenditure Category and Description Actual Actual Adopted Revised 10045402 Youth Sports 50000 EXPENDITURES 51000 PERSONAL SERVICES 27,215 36,689 32,921 32,921 60000 OPERATING EXPENSES 19,014 18,694 19,300 19,300 80000 CAPITAL EXPENDITURES 0 0 0 0 88000 NON-OPERATING EXPENSES 0 0 0 0 50000 EXPENDITURES 46,229 55,384 52,221 52,221 ---------------------------------------------------------------------------------------------------------------------------=------ Note:General Fund support represents credit towards department and City wide overhead. 230 Adult • • Descript�on�& Purp�ose�_" _ � �Staffng2 �; - #Atrthorized -:Hotars® Adult Sports division provides young adults through senior adults the Community Services Recreation Supervisor 1 2,080 opportunity for active, healthy and competitive organized league play Maintenance Service Worker 1 2,080 for all skill levels. Adult sports are currently conducted at Murdy, Recurrent Staff 3,760 Edison,Worthy, and Greer Parks, as well as Golden West College. In the fall of 2003, Adult Sports will transition to the new sports complex at Huntington Central Park. The community parks will then be reconfigured to include youth sports. This should enable the city to meet its sports field demands and help alleviate the overcrowding of the limited field space devoted to youth and adult athletics. Adult sports are very popular in Huntington Beach with about 85% of the participants living in Huntington Beach. Total g ZM �p,u s. €u ti �AerO : , : dServtceLevet ��� -- HoursRe ui(ed Allocate fields for sports leagues at over forty-five schools and community parks 100 Coordinate citywide track and field meet generating $1,800 in annual revenue 1,000 Process$150,000 in youth sport grant applications and allocations annually 100 Evaluate, schedule and maintain 750 adult softball team league-play generating $273,600 in revenue 1,720 Direct and coordinate citywide softball tournaments totaling six major softball tournaments generating $17,850 annually 1,100 Provide customer service through over 12,000 public contacts annually 820 Maintain nine softball fields six days per week for citywide leagues and tournaments 3,080 IQtal LM ' Y Total 5/21""103 231 City of Huntington Beach FY 2002/03 Business Unit Summary FY 2000/01 FY 2001/02 FY 2002/03 FY 2002/03 Revenue Account&Description Actual Actual Adopted Revised 10045403 Adult Sports Total Business Unit Revenue 0 0 0 0 General Fund(Support)/Allotment 287,178 286,862 239,333 361,123 Total Business Unit Funding 287,178 286,862 239,333 361,123 ---------------------------------------------------------------------------------------------------------------------------------- FY 2000101 FY 2001102 FY 2002/03 FY 2002/03 Expenditure Category and Description Actual Actual Adopted Revised 10045403 Adult Sports 50000 EXPENDITURES 51000 PERSONAL SERVICES 165,211 138,771 80,188 188,438 60000 OPERATING EXPENSES 120,058 148,091 159,145 172,684 80000 CAPITAL EXPENDITURES 1,909 0 0 0 88000 NON-OPERATING EXPENSES 0 0 0 0 50000 EXPENDITURES 287,178 286,862 239,333 361,123 ---------------------------------------------------------------------------------------------------------------------------------- Note:General Fund support represents credit towards department and City wide overhead. 232 �Descript�on�� P.�ur� ose _ �t[ffing�� '�, v#�Au horized �Hou Contract Staff 2,500 The purpose of the Tennis program is to provide comprehensive Recurrent Staff 100 instructional tennis classes for children and adults to develop basic to advanced skills. Tennis classes are offered at Murdy and Edison Community Centers quarterly. These classes provide opportunities for residents to interact in a healthy and enjoyable environment. Participant satisfaction surveys are used to evaluate quality of service and develop program services. Tennis competitions are used to maintain interest and enthusiasm for the program. Total 2 ! Service-Level Or1AW �- oln .�lcttvltleS HoursRe aired Coordinate and schedule 300 classes with approximately 2,000 participants, generating $62,000 annually 75 Coordinate an eleven-week tennis camp program with 370 participants, generating $27,750 annually 25 Tennis instruction (contract staff) 2,500 H I P dus uireg +� __ m NI Taw 4 233 5/2' 103 City of Huntington Beach FY 2002/03 Business Unit Summary FY 2000101 FY 2001/02 FY 2002/03 FY 2002103 Revenue Account&Description Actual Actual Adopted Revised 10045404 Tennis Total Business Unit Revenue 0 0 0 0 General Fund(Support)/Allotment 69,884 47,924 60,300 60,300 Total Business Unit Funding 69,884 47,924 60,300 60,300 ---------------------------------------------------------------------------------------------------------------------------------- FY 2000101 FY 2001/02 FY 2002/03 FY 2002/03 Expenditure Category and Description Actual Actual Adopted Revised 10045404 Tennis 50000 EXPENDITURES 51000 PERSONAL SERVICES 2,232 1,278 0 0 60000 OPERATING EXPENSES 67,652 46,646 60,300 60,300 80000 CAPITAL EXPENDITURES 0 0 0 0 88000 NON-OPERATING EXPENSES 0 0 0 0 50000 EXPENDITURES 69,884 47,924 60,300 60,300 ---------------------------------------------------------------------------------------------------------------------------------- Note: General Fund support represents credit towards department and City wide overhead. 234 • Description Purpose - _ - Staffing _ - # - �u horizecJ, � � Ho� The purpose of the Aquatic program is to provide opportunities to Recurrent Staff 11,340 develop their water safety skills and promote water safety awareness in the community. Swimming instruction is offered at the City Gym & Pool and Huntington Beach High School pool year-round. Summer only programs are offered at Edison and Marina High Schools. Swim lessons are American Red Cross certified courses for preschoolers thru senior citizens. All staff are trained and certified by the American Red Cross. Program surveys are distributed at the conclusion of each session to measure customer satisfaction and program effectiveness.ar Total a :5-,R✓r' -. . ,Zn'• r-1 .- x Qn o1n` ACtivittes . - _ . . _ `: w S �' � ;.. ours_ke weed - ervice_t.evel �. r. ., -_ter _ . . H Schedule, coordinate, and take registration for 1,500 swim lessons for 18,860 participants generating$247,700 annually 1,300 Provide lifeguard duty for city pool and three outdoor pools guarded daily for eight hours; 2,000 incidents and 30 saves annually 2,040 Complete staff training in instruction and safety for all 61 aquatics staff annually 500 Provide swimming instruction for aquatics classes mentioned above 7,500 Total 11�,'�4_ Projects . . z - Y s HouRe uier- r 'M'_ .,.. re_ I N a>c Total 235 5/24" 003 City of Huntington Beach FY 2002/03 Business Unit Summary FY 2000/01 FY 2001/02 FY 2002/03 FY 2002/03 Revenue Account&Description Actual Actual Adopted Revised 10045405 Aquatics Total Business Unit Revenue 0 0 0 0 General Fund(Support)/Allotment 143,737 179,927 157,886 157,636 Total Business Unit Funding 143,737 179,927 157,886 157,636 ---------------------------------------------------------------------------------------------------------------------------------- FY 2000101 FY 2001/02 FY 2002/03 FY 2002103 Expenditure Category and Description Actual Actual Adopted Revised 10045405 Aquatics 50000 EXPENDITURES 51000 PERSONAL SERVICES 134,093 155,555 138,276 138,276 60000 OPERATING EXPENSES 9,644 24,372 19,610 19,360 80000 CAPITAL EXPENDITURES 0 0 0 0 88000 NON-OPERATING EXPENSES 0 0 0 0 50000 EXPENDITURES 143,737 179,927 157,886 157,636 ---------------------------------------------------------------------------------------------------------------------------------- Note: General Fund support represents credit towards department and City wide overhead. 236 Instructional Classes Descbon. Pu ; ose Staffin x.., - 1 Wflno #Authorized Hours Instructional Classes provides a variety of classes to meet the needs Contract Staff 8,400 of a diverse community and follow trends in popular activities. This program provides opportunities for physical, mental, creative, and social experiences that enhance the quality of life for residents. These classes are offered at the Edison Community Center, Murdy Community Center, City Gym and Pool, and Rodgers Seniors' Center with the intent of providing moderately priced programs that meet the needs of preschoolers thru senior citizens. Instructors are paid with a percentage of the registration fee. Customer satisfaction surveys are used to measure quality of instruction and class content. Total $44 Class instruction for approximately 19,000 participants in 1,400 classes generating over$1.3 million annually 8,400 864 adult and teen classes serving 10,600 participants annually generating $603,000 in revenue 344 youth classes serving 4,700 youth annually generating $370,500 in revenue 264 preschooler classes serving 4,245 children annually generating $358,000 in revenue Total $ F=@&&= - LL.< tSIMA: r =Hours Re uiretl Total 237 5/211`n03 City of Huntington Beach FY 2002/03 Business Unit Summary FY 2000/01 FY 2001102 FY 2002103 FY 2002103 Revenue Account&Description Actual Actual Adopted Revised 10045406 Instructional Classes Total Business Unit Revenue 0 0 0 0 General Fund(Support)/Allotment 729,526 993,800 844,570 840,418 Total Business Unit Funding 729,526 993,800 844,570 840,418 ----------------------------------------------7----------------------------------------------------------------------------------- FY 2000101 FY 2001102 FY 2002/03 FY 2002/03 Expenditure Category and Description Actual Actual Adopted Revised 10045406 Instructional Classes 50000 EXPENDITURES 51000 PERSONAL SERVICES 1,404 0 5,955 955 60000 OPERATING EXPENSES 728,122 993,800 830,615 831,463 80000 CAPITAL EXPENDITURES 0 0 8,000 8,000 88000 NON-OPERATING EXPENSES 0 0 0 0 50000 EXPENDITURES 729,526 993,800 844,570 840,418 ---------------------------------------------------------------------------------------------------------------------------------- Note:General Fund support represents credit towards department and City wide overhead. 238 Description 8 Purpose � - St ff gF'� L` � � � #�Authoirized Hours The purpose of the Day Camp program is to provide activities for Recurrent Staff 2,179 children ages 6-12 during summer vacation in a safe and nurturing environment. This program provides day care for children and an opportunity for them to develop new skills and friendships. Activities include visits to local amusement parks, movies, games, crafts, and miniature golf, bowling and roller-skating. Program hours are from 8:30 am - 4:30 pm Monday thru Friday. Extended care is available from 7:30 am until 5:30 pm for and additional fee. Seven one-week camps are offered during the summer. Total 2 Z . .i�.� . �` �` •F H�u�Re wFed� Provide a summer day camp program for 410 children for eight hours per day, Monday through Friday generating $52,100 1,839 Supply extended care before and after normal operating hours, generating $1,200 200 Provide transportation for seventy children from the community centers at an additional fee, generating $700 140 Total ?1Z , .� � � • .� ._ .�� _.. _ �, � � � .t, �: Via; sr Total 239 5/2" 903 City of Huntington Beach FY 2002/03 Business Unit Summary FY 2000/01 FY 2001/02 FY 2002103 FY 2002/03 Revenue Account&Description Actual Actual Adopted Revised 10045407 Day Camps Total Business Unit Revenue 0 0 0 0 General Fund(Support)/Allotment 31,260 40,729 38,710 38,710 Total Business Unit Funding 31,260 40,729 38,710 38,710 ---------------------------------------------------------------------------------------------------------------------------------- FY 2000/01 FY 2001/02 FY 2002103 FY 2002103 Expenditure Category and Description Actual Actual Adopted Revised 10045407 Day Camps 50000 EXPENDITURES 51000 PERSONAL SERVICES 16,240 15,786 21,710 21,710 60000 OPERATING EXPENSES 15,020 24,943 17,000 17,000 80000 CAPITAL EXPENDITURES 0 0 0 0 88000 NON-OPERATING EXPENSES 0 0 0 0 50000 EXPENDITURES 31,260 40,729 38,710 38,710 ---------------------------------------------------------------------------------------------------------------------------------- Note: General Fund support represents credit towards department and City wide overhead. 240 Special Events Descpbon �Purpose _ . _ .� StaffingM � :.� #Authorized. Hours Special Events provides seasonal events that satisfy the diverse Recurrent Staff 330 needs of the community. These events provide opportunities to share common interests, develop a sense of community, and contribute to the overall quality of life for residents. These events also promote Huntington Beach as a community with opportunities to participate in some very unique activities. Most of these events are attended to capacity each year due to their popularity. Total4 - ..� , . OW ,OIn Actl �ttes �= _ Service Level nvurs arced Annual Pier Swim competition attracting 175 entries, approximately 100 spectators, and generating $2,750 80 Coordination of the annual surf contest with 190 participants, 100 spectators, and generating $4,750 50 The 49th Annual Distance Derby race(10 mile)with 1,500 participants, 600 spectators and volunteers, and generating $1,000 20 Rose Parade excursion transportation and ticket coordination for approximately 100 participants annually, generating $7,500 10 OI' Fishing Hole Derby competition attracting 180 developmentally disabled participants and generating $2,200 in donations annually 30 Annual Easter Hunt for approximately 3,000 participants and forty volunteers 20 Huck Finn Fishing Derby, a children's fishing event, attracting approximately 500 participants and over 500 spectators and volunteers 20 Produce the Candy Cane Capers event for approximately 85 children, generating $1,275 in revenue 80 Coordinate the citywide golf tournament with 100 participants, generating $8,000 in revenue 20 Total �Q Pro ecta s N > Hours=Re aired 5/2'"'003 241 City of Huntington Beach FY 2002/03 Business Unit Summary FY 2000/01 FY 2001102 FY 2002/03 FY 2002/03 Revenue Account&Description Actual Actual Adopted Revised 10045408 Special Events-Excursions Total Business Unit Revenue 0 0 0 0 General Fund(Support)/Allotment 22,241 22,107 25,262 25,262 Total Business Unit Funding 22,241 22,107 25,262 25,262 ---------------------------------------------------------------------------------------------------------------------------------- FY 2000101 FY 2001102 FY 2002103 FY 2002/03 Expenditure Category and Description Actual Actual Adopted Revised 10045408 Special Events-Excursions 50000 EXPENDITURES 51000 PERSONAL SERVICES 541 2,109 3,221 3,221 60000 OPERATING EXPENSES 21,700 19,998 22,041 22,041 80000 CAPITAL EXPENDITURES 0 0 0 0 88000 NON-OPERATING EXPENSES 0 0 0 0 50000 EXPENDITURES 22,241 22,107 25,262 25,262 ---------------------------------------------------------------------------------------------------------------------------------- Note:General Fund support represents credit towards department and City wide overhead. 242 Adventure • • • sue- � ', � �Desc ipt�on Purpose s 1 " Staffing #�►uthorized, Hours Adventure Playground provides an atmosphere of creative play for Recurrent Staff 978 youth to use their imaginations and enthusiasm to build forts and rafts in a safe facility. This unique program teaches children communication and teamwork skills. Hammers, nails, and saws are checked out to children after a brief safety orientation on tool safety. The facility also contains a pond for rafting, a rope bridge, and a tire slide. All visitors to the facility are given a safety orientation prior to entering the facility. Total �Z$ .. .,ram. €p'r,.- .sr. �,m � � ` :s. Bn•�n f.�€'"._ r-.a^' :,�§', jai'` �:. On o>Iny =ActtY�ties y F �r, Houcs.R uireda Mandatory staff training for all employees 24 Inspect and maintain the playground area daily 54 Operate the playground 54 days, seven hours per day generating $20,800 in fees and $3,160 in snack sales from 7,600 visitors 900 Total �Z$ P o�ects -Hours R wired Tota I 243 5/21"1003 City of Huntington Beach FY 2002/03 Business Unit Summary FY 2000/01 FY 2001/02 FY 2002/03 FY 2002/03 Revenue Account&Description Actual Actual Adopted Revised 10045409 Adventure Playground Total Business Unit Revenue 0 0 0 0 General Fund(Support)/Allotment 19,572 18,345 20,379 20,412 Total Business Unit Funding 19,572 18,345 20,379 20,412 ---------------------------------------------------------------------------------------------------------------------------------- FY 2000101 FY 2001/02 FY 2002/03 FY 2002/03 Expenditure Category and Description Actual Actual Adopted Revised 10045409 Adventure Playground 50000 EXPENDITURES 51000 PERSONAL SERVICES 16,881 16,170 18,083 18,083 60000 OPERATING EXPENSES 2,692 2,175 2,296 2,329 80000 CAPITAL EXPENDITURES 0 0 0 0 88000 NON-OPERATING EXPENSES 0 0 0 0 50000 EXPENDITURES 19,572 18,345 20,379 20,412 ----------------------------------------------7----------------------------------------------------------------------------------- Note: General Fund support represents credit towards department and City wide overhead. 244 City Gym & • • Description s Purpose a Staffing _s: � � � �JAuthoiiiied M"M The purpose of the City Gym is to be a focal point for citywide Community Services Recreation Supervisor 1 2,080 recreation programs and community gatherings for residents. Custodian 1 2,080 Programs and activities are designed to satisfy the recreational needs Office Assistant II 0.5 1,040 of preschoolers thru senior citizens The facility contains a gymnasium, pool, locker rooms, game room, Recurrent Staff 4,470 meeting rooms and a kitchen. The pool is the city's only year round swim facility, that offers swim lessons, water exercise classes and opportunities for leisure water activities. Classes, sports programs, and leagues utilize the facility to provide a varied program of physical activities for preschool thru senior citizens. The success of the facility is evident by the increasing participation in Total 2 5 &Z the facility programs. Ong o�ln f�lctt�ittes 11 = . .. r _-. t5erviceFLevel � " H Process facility reservations for city gym, pool, and meeting rooms 380 Schedule 800 adult, teen, youth, preschool and aquatics classes at the City Gym and Pool facility annually 680 Reservations, scorecards, and field setup at Worthy Park for adult sports(1,000 games and tournaments annually) 550 Coordinate schedules and process 800 timecards for recurrent recreation and aquatic employees 210 Respond to 10,000 internal and external customer inquiries and referrals annually 3,930 Organize, promote, register, implement and supervise seasonal events and youth sports programs for 1,000 participants annually 250 Clean, sanitize, and request maintenance for gym, pool, locker rooms, restrooms and classrooms 2,160 Registration in classes and programs including fee processing 1,510 Total � &I5020- wVkING Total 4 245 5/24—103 City of Huntington Beach FY 2002/03 Business Unit Summary FY 2000/01 FY 2001102 FY 2002/03 FY 2002/03 Revenue Account&Description Actual Actual Adopted Revised 10045410 City Gym/Pool Total Business Unit Revenue 0 0 0 0 General Fund(Support)/Allotment 199,886 214,960 213,674 217,647 Total Business Unit Funding 199,886 214,960 213,674 217,647 ---------------------------------------------------------------------------------------------------------------------------------- FY 2000101 FY 2001/02 FY 2002/03 FY 2002/03 Expenditure Category and Description Actual Actual Adopted Revised 10045410 City Gym/Pool 50000 EXPENDITURES 51000 PERSONAL SERVICES 183,554 201,029 199,625 204,625 60000 OPERATING EXPENSES 16,333 13,931 14,049 13,022 80000 CAPITAL EXPENDITURES 0 0 0 0 88000 NON-OPERATING EXPENSES 0 0 0 0 50000 EXPENDITURES 199,886 214,960 213,674 217,647 ---------------------------------------------------------------------------------------------------------------------------------- Note: General Fund support represents credit towards department and City wide overhead. 246 Community Centers t, ;gym ,;� Description & Purpose X g_ Staffng #Auttiocize� Hoursw. The purpose of the Community Centers is to provide a focal point for Community Services Recreation Supervisor 2 4,160 citywide recreation programs and community gatherings at Edison and Community Services Rec. Coordinator(frozen) 0 0 Murdy Community Centers. Custodian 2 4,160 The Community Centers contain several meeting rooms of various Office Assistant II 0.5 1,040 capacities, and a game room for drop-in usage. The centers' staff supervises the surrounding park; tennis courts, racquetball courts Recurrent Staff 10,440 (Edison only), basketball courts, sports fields, picnic shelters and tot play areas. The Centers provide opportunities for residents and community groups to participate in recreational activities such as instructional classes, youth and adult sports, and seasonal programs. The Community Centers contribute to quality of life in our community and provide a dynamic program of services and activities that meet the needs of toddlers thru senior citizens. Total 4.5 `� -- -="--••_':_ _1 ..., :»s,.-.xr--.- ... ..'=;-ts• ,: sat. ..,...,.... '.„ -r £?' '�" ': .,•c;� :s �.� '� - ,,,,' uired Respond to customer inquiries related to recreational classes, facility and field rentals, and park utilization 5,100 Class scheduling and preparation; updating SANDS publication; facility scheduling for contract classes; and fee processing 1,300 Market, promote, staff and coordinate multi-site youth sports and citywide recreation programs 1,000 Inform public of facility and field policies and fees and processing facility and insurance rental fees 900 Schedule, train, and process payroll for recreation staff 400 Coordinate field scheduling for adult sports leagues, complete scorecards, base setup, and on-site assistance 700 Manage community center operation including maintenance, classroom setup, and supervising staff 6,300 Take registration for classes and programs, including fee processing 4,100 Total 1W T Q 247 5/24" 103 City of Huntington Beach FY 2002/03 Business Unit Summary FY 2000101 FY 2001102 FY 2002/03 FY 2002103 Revenue Account&Description Actual Actual Adopted Revised 10045411 Community Centers 43139 Community Center Rentals 5,699 0 60,000 60,000 Total Business Unit Revenue 5,699 0 60,000 60,000 General Fund(Support)/Allotment 380,117 441,743 460,145 460,112 Total Business Unit Funding 385,816 441,743 520,145 520,112 ---------------------------------------------------------------------------------------------------------------------------------- FY 2000/01 FY 2001/02 FY 2002/03 FY 2002103 Expenditure Category and Description Actual Actual Adopted Revised 10045411 Community Centers 50000 EXPENDITURES 51000 PERSONAL SERVICES 334,419 382,026 419,140 439,140 60000 OPERATING EXPENSES 45,223 59,717 100,405 80,372 80000 CAPITAL EXPENDITURES 6,174 0 600 600 88000 NON-OPERATING EXPENSES 0 0 0 0 50000 EXPENDITURES 385,816 441,743 520,145 520,112 ---------------------------------------------------------------------------------------------------------------------------------- Note:General Fund support represents credit towards department and City wide overhead. 248 Recreation, • Cultural ServicesAdministration MM ff " ,m = k Desc_ript�on & Purpose - $tang . _ .. _ #le►uthorized Hours The purpose of Recreation, Human and Cultural Services Superintendent, Recreation, Human &Cultural 1 2,080 Administration is to provide organization, staffing, planning and Recreation/Community Services Supervisor 1 2,080 direction for the Recreation, Human and Cultural Services division. The program's mission is to conduct a well-rounded program of services and activities that will be accessible and attractive. These services are provided through utilization of city facilities, including sports fields and swimming pools, Community Centers, Seniors' Center and the Art Center. This program provides support to many of the boards and organizations that work to further the goals and objectives of the city. Total 2 r -. 00. n o1n ActtYittes Servic'_ -evel Hours Re aired Manage summer programs including aquatics, summer day camps and adventure playground 600 Staff support for Allied Arts Board, Council on Aging, Children's Needs Task Force, Historic Resources Board 80 Oversee senior services program delivery including recreation, transportation, case management, and nutrition programs 300 Oversee programs and operations at Edison and Murdy Centers, and the City Gym and Pool including adult and youth sports 1100 Oversee operations of the Art Center, which provides cultural and educational programs in all media to the community 300 Manage all contract classes and programs including production and distribution of the SANDS publication 880 Oversee the Project Self Sufficiency program, which offers human service programming to single mothers and their families each year 200 Manage citywide special events for adult and youth participants 500 Supervise implementation and use of recreational software to track and evaluate program revenue and costs 200 Total 4�. �•- -�. ....;�5,-. t° �C° .� Y� � -Vim--=' � r��..p �,, <��. : �- �:- y,..4 ,�..„ w�~ "3," .�-.;�." z< Total Q 249 5/2'-''103 City of Hun ington Beach FY 2002/03 Business Unit Summary FY 2000/01 FY 2001/02 FY 2002/03 FY 2002/03 Revenue Account&Description Actual Actual Adopted Revised 10045501 Human Services Administration Total Business Unit Revenue 0 0 0 0 General Fund(Support)/Allotment 124,292 124,025 124,555 121,386 Total Business Unit Funding 124,292 124,025 124,555 121,386 ---------------------------------------------------------------------------------------------------------------------------------- FY 2000/01 FY 2001/02 FY 2002/03 FY 2002/03 Expenditure Category and Description Actual Actual Adopted Revised 10045501 Human Services Administration 50000 EXPENDITURES 51000 PERSONAL SERVICES 108,395 112,777 111,918 111,918 60000 OPERATING EXPENSES 13,988 11,248 12,637 9,468 80000 CAPITAL EXPENDITURES 1,909 0 0 0 88000 NON-OPERATING EXPENSES 0 0 0 0 50000 EXPENDITURES 124,292 124,025 124,555 121,386 ---------------------------------------------------------------------------------------------------------------------------------- Note:General Fund support represents credit towards department and City wide overhead. 250 Outreach �Descriphon $ Purpose - Staffing The mission of the Senior Outreach is to promote independence for Social Worker 1 2,080 the older adults in our community so that they can live with dignity and Volunteer Services Coordinator 1 2,080 a sense of well being in their own"homes without being subjected to Office Assistant II 0.75 1,560 early placement outside the home. Enabling seniors to stay at home betters the quality of life by providing common comforts of home, Senior Services Assistant 0.75 1,560 family and social support in the final years of ones life. Placement has Transportation Coordinator 1 2,080 the potential for decline in mental and physical health in older adults due to change in environment and level of care. The Senior Outreach Recurrent Staff 2,500 mission is accomplished with in-home care provided through partnerships with county and local services. The Senior Center provides preventative care in the areas of health, nutrition and transportation to older adults. Total 4.5 116 a 0 OI-6 /1ct1v1t1es :� . Service Levelm � a Hours_R" wired EM Provide care management for 325 seniors, with 82 home visits monthly and 700 customer inquiries per month 3,400 Meals Program: Serve three in-home meals (Monday—Friday)to 150 seniors 2,900 Transportation Program: Provide nearly 30,000 trips, serving 608 seniors annually 2,960 Counseling Visitations: Manage approximately 400 volunteers giving 36,538 hours annually ($604,338 value) 2,500 Total Pro ects _ .� ..�� ,u Q .E � q _ �HourstR uIred h Assess effectiveness of case management by measuring need of home visits against need for trunk-to-trunk referral (September 2003) 100 Total 1QQ 5/2"`003 251 City of Huntington Beach FY 2002/03 Business Unit Summary FY 2000/01 FY 2001102 FY 2002/03 FY 2002/03 Revenue Account&Description Actual Actual Adopted Revised 10045502 Senior Outreach Total Business Unit Revenue 0 0 0 0 General Fund(Support)/Allotment 408,727 562,172 498,968 450,806 Total Business Unit Funding 408,727 562,172 498,968 450,806 ---------------------------------------------------------------------------------------------------------------------------------- FY 2000101 FY 2001/02 FY 2002/03 FY 2002/03 Expenditure Category and Description Actual Actual Adopted Revised 10045502 Senior Outreach 50000 EXPENDITURES 51000 PERSONAL SERVICES 286,924 318,572 349,877 269,198 60000 OPERATING EXPENSES 114,586 50,643 149,091 157,091 80000 CAPITAL EXPENDITURES 7,217 192,957 0 24,517 88000 NON-OPERATING EXPENSES 0 0 0 0 50000 EXPENDITURES 408,727 562,172 498,968 450,806 ---------------------------------------------------------------------------------------------------------------------------------- Note:General Fund support represents credit towards department and City wide overhead. 252 Michael E. Rodgers • TT a ,. W.- _, Descpt�on Purpose Staffing , #Authorized The purpose of the Michael E. Rodgers Seniors' Center is to serve as Community Services Recreation Supervisor 1 2,080 a focal point for an array of programs and activities important to the Community Services Recreation Coordinator 1 2,080 quality of life of older adults. The center is a multi-service facility that Custodian 1 2,080 promotes later life enrichment in a variety of ways. It offers opportunities for community involvement and companionship with a Recurrent Staff 3,400 wide range of social, recreational and educational programs promoting wellness. The Seniors' Center staff and volunteers work closely with a variety of service providers to assure that seniors are linked to services and programs to meet their needs. IQtal01, �4 Or% ari- �►CtivltleS „�� �_" -a te Service level . _. gHoars.Re u"tred Provide insurance counseling, notary services with volunteer staff, health care, and food services to 30,350 participants annually 530 Provide a variety of contract classes serving 9,082 participants generating$80,000 annually 1,624 Provide free or low cost social, educational and recreational classes to 12,021 participants annually 1,120 Schedule building rentals during available hours for approximately 10,190 participants with 26 non-profit community groups 348 Coordinate, program meetings for a variety of clubs and groups totaling 13,960 participants annually 620 Respond to approximately 9,500 inquiries through phone and counter assistance, Monday- Friday, eight and one half hours per day 2,316 Coordinate programs and services with the Council and Office on Aging, Senior Citizens Advisory Council, and other organizations 312 Senior Services management and operation including Rodgers Seniors'Center and Senior Outreach 1,050 Provide meeting setup and custodial services 2,080 Total ;l _ xa Hours�R uired� Total 5/211`003 253 City of Huntington Beach FY 2002/03 Business Unit Summary FY 2000101 FY 2001/02 FY 2002/03 FY 2002/03 Revenue Account&Description Actual Actual Adopted Revised 10045503 Senior Center 43136 Senior Center Rentals 1,498 1,328 30,000 30,000 Total Business Unit Revenue 1,498 1,328 30,000 30,000 General Fund(Support)/Allotment 207,221 230,657 218,112 223,112 Total Business Unit Funding 208,719 231,985 248,112 253,112 ---------------------------------------------------------------------------------------------------------------------------------- FY 2000/01 FY 2001/02 FY 2002/03 FY 2002/03 Expenditure Category and Description Actual Actual Adopted Revised 10045503 Senior Center 50000 EXPENDITURES 51000 PERSONAL SERVICES 197,881 229,053 245,956 245,956 60000 OPERATING EXPENSES 10,838 2,931 2,156 7,156 80000 CAPITAL EXPENDITURES 0 0 0 0 88000 NON-OPERATING EXPENSES 0 0 0 0 50000 EXPENDITURES 208,719 231,985 248,112 253,112 -------------------------------------------------------------------------------------------------------------=-------------------- Note: General Fund support represents credit towards department and City wide overhead. 254 Clubhouses D scr� tion Pu = ose Staffin -: .P -- 9. #Authorized Hours The purpose of the Clubhouse program is to provide rental facilities for Recurrent Staff 4,750 use by individuals and organizations — public and private. They are located throughout the city - next to Harbour View and Lake View Schools, at Lake Park and the Newland Barn. Recurrent staff is responsible for the maintenance, as well as the opening and closing of the facilities for rentals. Total 4 Z�,� Supervise and schedule staff to open and close rented facilities 960 Monitor and assist in event setup for 630 rentals annually; and perform condition inspection before and after each rental 1,900 Clean and maintain rental facilities before and after each event; submit facility condition reports 1,890 Total �ro1@C ;�-�.�.` ._e .. -. _<� . . A •,� - �r �� - :�-�:� ,.�. �� �::�,. � . Hours R uirec!; Total 5/2''`1003 255 City of Huntington Beach FY 2002/03 Business Unit Summary FY 2000101 FY 2001102 FY 2002103 FY 2002/03 Revenue Account&Description Actual Actual Adopted Revised 10045505 Clubhouses 43138 Clubhouse Rentals 2,820 0 25,000 25,000 Total Business Unit Revenue 2,820 0 25,000 25,000 General Fund(Support)/Allotment 79,449 76,731 32,002 32,002 Total Business Unit Funding 82,269 76,731 57,002 57,002 ---------------------------------------------------------------------------------------------------------------------------------- FY 2000/01 FY 2001102 FY 2002/03 FY 2002103 Expenditure Category and Description Actual Actual Adopted Revised 10045505 Clubhouses 50000 EXPENDITURES 51000 PERSONAL SERVICES 76,894 73,517 53,443 53,443 60000 OPERATING EXPENSES 5,375 3,214 3,559 3,559 80000 CAPITAL EXPENDITURES 0 0 0 0 88000 NON-OPERATING EXPENSES 0 0 0 0 50000 EXPENDITURES 82,269 76,731 57,002 57,002 ---------------------------------------------------------------------------------------------------------------------------------- Note:General Fund support represents credit towards department and City wide overhead. 256 Cultural Services Administration Cultural, Historic & Event Services provides cultural and historic Administrative Secretary 1 2,080 programs, projects, and special events. Administration provides Recurrent Staff 1,250 management, organization, staffing, planning and financial oversight for cultural services and facilities, including the Huntington Beach Art Center, Film Office, the Public Art Program and the Newland House Museum. Staff also serves as liaison to council appointed Allied Arts Board, the Historic Resources Board, the Huntington Beach Art Center Foundation Board of Directors, Newland House Museum Board of Trustees, the Huntington Beach Concert Band Board and a variety of special interest community groups. A 15-year Cultural Master Plan was adopted by the City Council in 1994 and provides the framework for much of the present and future management, programming, Total 1 operations and planning aspects of the Cultural, Historic and Event Services unit. Ong Oft1 14CtIVIt1@S _ 1 M. eirv�ceazLevel -_ Hours R uiUe& Produce Annual Arts Awards with the Allied Arts Board; support monthly board meetings, and provide board development 160 Coordinate with the Historic Resources Board to produce programs; discuss preservation; monthly board meetings; board development 110 Coordinate annual fundraising event, quarterly board meetings, and board development with the HB Art Center Foundation 260 Produce annual Civil War re-enactment and provide support to the Historical Society 40 Provide museum staffing and board support for facility management for the Newland House Board 1,220 Film permit process management by administrative secretary; revenues directed to Art Center 210 Public Art program provides guidelines, coordination of project, work with Planning Dept. and developers 60 Provide clerical support, event planning, facility maintenance, and sponsorship development for Art Center operations 1,210 Provide financial and planning support to volunteer Concert Band board, producing seven concerts in the park 60 Total I= Pro ects �k . - t �n Total Q 257 5/2'" ()03 City of Huntington Beach FY 2002/03 Business Unit Summary FY 2000101 FY 2001102 FY 2002/03 FY 2002/03 Revenue Account&Description Actual Actual Adopted Revised 10045552 Cultural Svc Administration Total Business Unit Revenue 0 0 0 0 General Fund(Support)/Allotment 200,542 226,429 174,959 174,963 Total Business Unit Funding 200,542 226,429 174,959 174,963 ---------------------------------------------------------------------------------------------------------------------------------- FY 2000/01 FY 2001/02 FY 2002103 FY 2002/03 Expenditure Category and Description Actual Actual Adopted Revised 10045552 Cultural Svc Administration 50000 EXPENDITURES 51000 PERSONAL SERVICES 154,912 161,582 67,253 67,253 60000 OPERATING EXPENSES 45,630 64,846 77,706 77,710 80000 CAPITAL EXPENDITURES 0 0 0 0 88000 NON-OPERATING EXPENSES 0 0 30,000 30,000 50000 EXPENDITURES 200,542 226,429 174,959 174,963 ---------------------------------------------------------------------------------------------------------------------------------- Note:General Fund support represents credit towards department and City wide overhead. 258 SpecificOther Departments Descr p>f�onn& Pu : ose S§taffin a. ._ • _ e -: 9 r__ #.Author.'ized Hours This account is used by the Community Services, Police, and Public Public Works Staff 1,575 Works departments to cover costs associated with the production and Police Staff 875 operation of specific and special events. These events are organized Community Services Staff 1,050 by commercial promoters and non-profit organizations and reviewed through a permit process. Examples of Specific Events include the Pacific Shoreline Marathon, Association of Volleyball Professionals competition, Philips Fusion/US Open of Surfing, Core Tour, Duck a Thon, Beach Cruiser Meet, Surf City Festival, Light a Light of Love and others. Examples of special events include smaller surfing and volleyball contests located on the beach. Fees collected from event organizers offset most expenditure. Some expenses are not recovered from non-profit organizations. These organizations have IQW their fees or costs waived or reduced by applying to the city though a policy adopted by City Council. " K HRe i dou uCt1YS Ot 011 19 � 1t _ rce-Leve g x Provide police and lifeguard support for events 1,750 Setup and breakdown street closures(Public Works Staff) 350 Event cleanup(Community Services Staff) 175 Setup electrical system for mobile stage and events (Public Works Staff) 700 Tow and setup mobile stage(Public Works Staff) 525 IQW s .. r. a x SPro�ects = - TiR uired 259 5/2'"1003 City of Huntington Beach FY 2002103 Business Unit Summary FY 2000/01 FY 2001102 FY 2002/03 FY 2002103 Revenue Account&Description Actual Actual Adopted Revised 10045601 Specific Events-Other Depts Total Business Unit Revenue 0 0 0 0 General Fund(Support)/Allotment 72,891 87,654 150,000 150,000 Total Business Unit Funding 72,891 87,654 150,000 150,000 ---------------------------------------------------------------------------------------------------------------------------------- FY 2000101 FY 2001/02 FY 2002/03 FY 2002103 Expenditure Category and Description Actual Actual Adopted Revised 10045601 Specific Events-Other Depts 50000 EXPENDITURES 51000 PERSONAL SERVICES 62,901 86,879 140,000 140.000 60000 OPERATING EXPENSES 9,990 775 10,000 10,000 80000 CAPITAL EXPENDITURES 0 0 0 0 88000 NON-OPERATING EXPENSES 0 0 0 0 50000 EXPENDITURES 72,891 87,654 150,000 150,000 ---------------------------------------------------------------------------------------------------------------------------------- Note: General Fund support represents credit towards department and City wide overhead. 260 ManagementFleet Description Rur ds 1 }Staffing #Authorized, Hours Fleet Management is responsible for administering mechanical Mechanic, Marine Equipment Senior 1 2,080 support services for all lifeguard, beach parking and beach Maintenance Service Worker(frozen) 1 0 maintenance vehicles, equipment and rescue boats. This support includes record keeping, parts procurement, warehousing, inventory control, fabrication of specialized equipment, and the development of bid specifications for beach operations equipment. Fleet Management processes all vehicle service order records to track the effectiveness of the equipment. A comparison of vehicle service records and vehicle life assist fleet management in reviewing and updating vehicle purchase specifications, as well as projecting vehicle replacement. Total 1 2= ��� � ..__„ � ,. .; �' � � � 9 �,� A � �-;, .:,�_. `yam y,On-g Jnoy ctivltid kw ., SeKildw el w 4 Hours:Re wired _. Perform preventative maintenance on over one hundred pieces of equipment(provided by Public Works Mechanic—520 hours) Perform over two hundred emergency repairs annually 300 Repair and maintain three lifeguard rescue boats 250 Equipment installation of Chevrolet lifeguard vehicles 100 Respond to over three hundred damage-reports 900 Part inventory, handling and record keeping 370 Fabricate and repair equipment, twice every week 160 Total 2�.@. Pro ectsM� _ = _ f :n1 -.:. g:. r � I HoursR aired Total Q 261 5/21-903 City of Huntington Beach FY 2002/03 Business Unit Summary FY 2000/01 FY 2001102 FY 2002/03 FY 2002/03 Revenue Account&Description Actual Actual Adopted Revised 10045701 Fleet Management Total Business Unit Revenue 0 0 0 0 General Fund(Support)/Allotment 273,873 193,815 210,382 186,832 Total Business Unit Funding 273,873 193,815 210,382 186,832 ---------------------------------------------------------------------------------------------------------------------------------- FY 2000101 FY 2001/02 FY 2002/03 FY 2002/03 Expenditure Category and Description Actual Actual Adopted Revised 10045701 Fleet Management 50000 EXPENDITURES 51000 PERSONAL SERVICES 201,719 151,108 148,103 148,103 60000 OPERATING EXPENSES 72,154 42,708 62,279 38,729 80000 CAPITAL EXPENDITURES 0 0 0 0 88000 NON-OPERATING EXPENSES 0 0 0 0 50000 EXPENDITURES 273,873 193,815 210,382 186,832 ---------------------------------------------------------------------------------------------------------------------------------- Note:General Fund support represents credit towards department and City wide overhead. 262 Project Self-Sufficiency 'Des"81ipt�ioH � Purpose Staffing #Author'aed Hours_ Project Self-Sufficiency's mission is to identify, qualify and assist Human Services Program Supervisor 1 2,080 highly motivated, low-income, single parent families with custody of Recurrent Staff 1,000 minor children achieve economic in from public assistance through personal development, education, and job training. 04 Rmw WMIM Total 4�$. IN WE 3E Qn Oln /1CtlVltle$�_._ ',_.d IA - $@NICe LeV@I z "mot HOWWR@ ui�ed Case management to identify participant needs, available program offerings, and to prepare an individual action plans for 85-100 families 656 Printing and mailing of monthly newsletters and mid-month reminders 278 Plan and execute monthly meetings(speakers, food, child care, and donations) 154 Coordinate Thanksgiving, Christmas, and Easter family adoptions with 500 volunteers spending $35,000 annually 400 Coordinate Christmas Party and June Recognition program presenting achievements and scholarships of$40,000 annually 596 Presentations and marketing for 30 groups each year; crisis calls, information, and referrals(800-1200 calls per year) 596 Monthly Foundation and Committee meetings 154 Coordinate donations(clothing, cars, computers, furniture), Food Pantry totaling ($14,000), and Foundation donations ($75,000) 246 Total Im Project$ W_r _.: r := ._: __ a � ♦` �' m @. Hours:Re uired TOta 1 263 5/2'"' 103 City of Hun ington Beach FY 2002103 Business Unit Summary FY 2000101 FY 2001102 FY 2002/03 FY 2002/03 Revenue Account&Description Actual Actual Adopted Revised 10545102 Project Self Sufficiency Total Business Unit Revenue 0 0 0 0 - Fund Balance(Accrual)/Usage 11,358 47,213 0 34,033 Total Business Unit Funding 11,358 47,213 0 34,033 ---------------------------------------------------------------------------------------------------------------------------------- FY 2000/01 FY 2001/02 FY 2002/03 FY 2002103 Expenditure Category and Description Actual Actual Adopted Revised 10545102 Project Self Sufficiency 50000 EXPENDITURES 51000 PERSONAL SERVICES 0 39,905 0 0 60000 OPERATING EXPENSES 11,358 7,308 0 34,033 80000 CAPITAL EXPENDITURES 0 0 0 0 88000 NON-OPERATING EXPENSES 0 0 0 0 50000 EXPENDITURES 11,358 47,213 0 34,033 ---------------------------------------------------------------------------------------------------------------------------------- Note:General Fund support represents credit towards department and City wide overhead. 264 Pier Plaza Fund 0 Descriptions Purpose r Staffing Authorized ' bHouyrs This program provides the contractual service to maintain the city's Contract Staff 3,408 50,000 sq. ft. Pier Plaza. This area has an enhanced cleaning over the rest of the facility due to high volume and being a focal point for the downtown. The goal of this program is to provide a safe, healthy and attractive Pier Plaza environment to assist the city in becoming a destination attraction and being an anchor attraction to draw visitors to our downtown-shopping corridor. This budget is funded by lease payments from restaurants in the Pier Plaza center. Total 4Q. ,Ong oin ftfiVitie3 �_ ,,Service.Level KY :ours Re uireit Sanitize, spot-clean, and re-stock Pier Plaza restrooms, four times per day in peak season; twice daily non-peak 1,104 Empty ten trashcans, remove litter, and wash down Pier Plaza 1,104 Steam clean Pier Plaza twice every week 1,040 Apply protective penetrating sealer to Pier Plaza annually 160 _ Total Total 4 265 51"1/2003 City of Huntington Beach FY 2002/03 Business Unit Summary FY 2000/01 FY 2001102 FY 2002103 FY 2002/03 Revenue Account&Description Actual Actual Adopted Revised 20245101 Administration Total Business Unit Revenue 0 0 0 0 Fund Balance(Accrual)/Usage 74,224 424,311 493,500 493,500 Total Business Unit Funding 74,224 424,311 493,500 493,500 ---------------------------------------------------------------------------------------------------------------------------------- FY 2000/01 FY 2001102 FY 2002/03 FY 2002/03 Expenditure Category and Description Actual Actual Adopted Revised 20245101 Administration 50000 EXPENDITURES 51000 PERSONAL SERVICES 0 0 0 0 60000 OPERATING EXPENSES 74,224 89,311 97,500 97,500 80000 CAPITAL EXPENDITURES 0 0 0 0 88000 NON-OPERATING EXPENSES 0 335,000 396,000 396,000 50000 EXPENDITURES 74,224 424,311 493,500 493,500 ---------------------------------------------------------------------------------------------------------------------------------- Note:General Fund support represents credit towards department and City wide overhead. 266 Fourthof - • • 41 pDes3cnpt�on & Purpose Staffing #Authorized Hours The Fourth of July Celebration budget provides for the production of Volunteer events organized to celebrate Independence Day. This celebration began in 1904. Current events that comprise the Celebration include the Surf City Run, Parade, Fireworks and related entertainment and sponsor recognition/appreciation. Costs for the event are covered by sponsorships,-donations and the sale of merchandise. Total Q Q �O.n- oin �o►ctivittes r � � .�� }�- =�Y r � 9 _u e v s `Serv�ce.Level - _. =< Hours Re uilredl — Coordinate and present 5K run (independent contractor and the 4th of July Executive Board) Produce the annual 4th of July Parade (independent contractor and the 4t6 of July Executive Board) Sponsor solicitation and fulfillment(4th of July Executive Board) Provide public relations for 4th of July Celebration (independent contractor under guidance of 4th of July Executive Board) Coordinate merchandise sales (4th of July Executive Board) Total Q Total Q 267 1/2003 City of Humington Beach FY 2002/03 Business Unit Summary FY 2000101 FY 2001/02 FY 2002/03 FY 2002103 Revenue Account&Description Actual Actual Adopted Revised 20445803 4th of July Parade-2000 Total Business Unit Revenue 0 0 0 0 Fund Balance(Accrual)/Usage 216,885 230,925 253,350 253,359 Total Business Unit Funding 216,885 230,925 253,350 253,359 ---------------------------------------------------------------------------------------------------------------------------------- FY 2000/01 FY 2001/02 FY 2002103 FY 2002/03 Expenditure Category and Description Actual Actual Adopted Revised 20445803 4th of July Parade-2000 50000 EXPENDITURES 51000 PERSONAL SERVICES 3,588 0 0 0 60000 OPERATING EXPENSES 213,297 230,925 253,350 253,359 80000 CAPITAL EXPENDITURES 0 0 0 0 88000 NON-OPERATING EXPENSES 0 0 0 0 50000 EXPENDITURES 216,885 230,925 253,350 253,359 ---------------------------------------------------------------------------------------------------------------------------------- Note: General Fund support represents credit towards department and City wide overhead. 268 Art Center „Descrt tton & Pu - ose Staffin 4 P rP" 9Autno�ized hours The Huntington Beach Art Center is a membership and fundraising Cultural Affairs Supervisor 1 2,080 organization, providing a full range of multidisciplinary arts programs Art Program Curator 1 2,080 for children and adults. The Art Center offers a variety of programs Recurrent Staff 8,280 including contemporary art exhibitions, artist talks, workshops, a music series, a lecture and literature series, video and film programs, multidisciplinary art classes for children and adults, a children's art camp and after school programs, family festivals and special events. The Art Center develops funds through special events, grants, membership drives and revenues from classes and programs. The Art Center coordinates fundraising and program activities with the Art Total 2 1 44Q Center Foundation, volunteer groups and community partnerships. 1,10 On oIn ACflvt es , _- - - a Service Eevel _. w a H6U Re u�ced Art programming, eight art exhibitions,three each artist talks and workshops, six music concerts, four lecture series, one film program 4,084 Coordinate 55 adult and 36 children's art, drama&dance classes($35,000); film permits($11,000) 1,014 Coordinate special events including 3 Gourmet events ($3,000); one masquerade and one art auction fundraising event($15,000) 1,956 Produce a ten-week summer camp serves 400 children; one-week spring camp serves 28 children ($50,100) 1,196 Perform fundraising through grants and sponsorships($18,000), 230 annual memberships($9,350) 1,200 Partner with the school district to provide instructional after-school programs for twenty students(grant funded) 450 Provide family programs including Artsy Sundays(100 participants); Family Arts Day(300 participants) 450 Work with the Allied Arts Board; HBAC Foundation; Historic Resources Board 1,480 Total ]� TPro ects r � _ � � :µgnoursRe uiced Expand the music series(grant funded), to include jazz, blues, opera, gospel, creating a performing arts series by September 2003 175 Study ways to establish a gourmet-dining club to produce raise$2,500 per dinner(one by September 2003; two by September 2004) 150 Establish a lecture series as an tool for developing a better understanding of the Art Center's contemporary exhibitions by March 2003 85 Study ways to work with the HBAC Foundation fundraising events to increase philanthropic income, new event set for 3/1/03 200 Total 610 5/2 1003 269 City of Huntington Beach FY 2002/03 Business Unit Summary FY 2000/01 FY 2001/02 FY 2002103 FY 2002/03 Revenue Account&Description Actual Actual Adopted Revised 50045551 Art Center Total Business Unit Revenue 0 0 0 0 Fund Balance(Accrual)/Usage 160,300 316,391 272,540 272,540 Total Business Unit Funding 160,300 316,391 272,540 272,540 ---------------------------------------------------------------------------------------------------------------------------------- FY 2000/01 FY 2001102 FY 2002103 FY 2002/03 Expenditure Category and Description Actual Actual Adopted Revised 50045551 Art Center 50000 EXPENDITURES 51000 PERSONAL SERVICES 36,149 189,183 178,033 178,033 60000 OPERATING EXPENSES 99,172 102,230 94,507 94,507 80000 CAPITAL EXPENDITURES 0 0 0 0 88000 NON-OPERATING EXPENSES 24,978 24,978 0 0 50000 EXPENDITURES 160,300 316,391 272,540 272,540 ---------------------------------------------------------------------------------------------------------------------------------- Note: General Fund support represents credit towards department and City wide overhead. 270 PUBLIC WORKS K � a Robert F. Beardsley, Director 271 Public Works Administration Des cry p,t�onand Pu ose�— Staffin Public Works Administration provides general planning and Director of Public Works 0.5 1,040 management of five divisions (Engineering, Maintenance Operations, Deputy Director of Public Works 0.5 1,040 Park, Tree and Landscape Operations, Transportation and Water Principal Administrative Analyst 0.5 1,040 Operations), including policy direction and program evaluation; coordinates interdepartmental efforts, develops and monitors the Senior Administrative Analyst(Frozen) 0.5 0 annual budget; coordinates Capital Improvement Program; prepares Administrative Assistant 0.75 1,560 special reports and presentations for the City Administrator, City Council, Public Works Commission and the public. Other functions Administrative Secretary 1 2,080 include personnel matters, clerical coordination, front office phones Accounting Technician II 0.75 1,560 and customer service including, records maintenance and Office Assistant II (Frozen) 1.75 0 documentation of operational standards and processes. Total 5.2;? 1 Ongoing ActrYitres, - - 0 a � How R wired Prepare and monitor annual budget and annual Capital Improvement Program 3,000 Respond to customer telephone, written, and lobby inquiries 2,300 Prepare 1,300 requisitions, accounts payable and JDE research, preparing utility encroachment billing and processing 2,500 invoices 2,100 Attend meetings, including group/individual/department head/committee weekly meetings and special meetings 1,000 Prepare reports and information for City Administrator, responding to various requests with completed staff work 850 Process personnel transactions and read or prepare and process up to 250 annual evaluations 300 Clerical duties for Director and department, including scheduling meetings, maintaining files, completing forms and monitoring payroll 300 Prepare 100 Requests for City Council Action and 12 monthly Public Works Commission agendas/minutes 200 Total MR _ . WrQ d a ; ISH,: -:._ _gin ., wre Coordinate GASB 34 compliance with GIs and Administrative Services by May 2003 50 Develop and maintain project/task reporting system within Kronos by October 2003 100 Coordinate citywide five-year CIP for budget process by August 2003 200 T IW 272 5/21/2003 City of Huntington Beach FY 2002/03 Business Unit Summary FY 2000101 FY 2001/02 FY 2002103 FY 2002/03 Revenue Account&Description Actual Actual Adopted Revised 10085101 Public Works Admin 44020 Resident Parking Permit 23 2,619 2,600 2,600 Total Business Unit Revenue 23 2,619 2,600 2,600 General Fund(Support)/Allotment 453,721 862,564 776,246 775,086 Total Business Unit Funding 453,744 865,183 778,846 777,686 ---------------------------------------------------------------------------------------------------------------------------------- FY 2000101 FY 2001/02 FY 2002/03 FY 2002103 Expenditure Category and Description Actual Actual Adopted Revised 10085101 Public Works Admin 50000 EXPENDITURES 51000 PERSONAL SERVICES 156,849 650,140 534,646 534,646 60000 OPERATING EXPENSES 161,887 46,884 83,200 81,229 80000 CAPITAL EXPENDITURES 13,835 37,159 30,000 30,811 88000 NON-OPERATING EXPENSES 121,173 131,000 131,000 131,000 50000 EXPENDITURES 453,744 865,183 778,846 777,686 ---------------------------------------------------------------------------------------------------------------------------------- Note:General Fund support represents credit towards department and City wide overhead. 273 StormQuality/NPDES D s �tionandurpose x Staffing #Authonzed Hours." Storm Water Quality is responsible for compliance with various laws, City Engineer 0.25 520 regulations and permits governing urban runoff and storm water Principal Civil Engineer 1 2,080 generated within the city, as well as surface waters that pass through Administrative Environmental Specialist 1 2,080 or discharge within or adjacent to the city. Additional activities include planning and development of water quality improvement projects and public awareness and education. This program must also maintain compliance with regional storm water National Pollutant Discharge Elimination System (NPDES) Permit and develop a strategy to effectively implement new permit requirements by engaging other departments, businesses, contractors, and residents. Total 22L 4im .sx _ N Ono�ng Acfa��t�es r SecviceLevel s Hours R wiirddf Implement requirements of new NPDES Permit, and meet activities and completion schedule as defined in permit 280 Perform development entitlement and plan check review/return and final check plans in 15 business days 420 Provide planning, development, and grant application of Water Quality CIP and apply for two grant projects per year 80 Provide Public Awareness and Education Activities, including 20,000 educational contacts per year 120 Coordinate with County/other agencies on NPDES permit and attend monthly TAC meetings. Prepare and submit annual report 180 Provide inspection, follow-up and enforcement, as well as inspection of all construction sites, businesses and reports 1,175 Leadership, administration and management 1,125 Total Im Develop and implement the required BMP tracking system for private property to improve ability to monitor compliance(9/03) 80 Complete development/adoption of Water Quality Management Plan and Master Plan of Drainage(9/03) 1,080 Develop and implement a water quality training program for Public Works and Building & Safety department inspectors (9/03) 20 Work on restoration/water quality plan for HB Wetlands(north of Talbert Marsh) 120 Total 274 5/21/2003 City of Huntington Beach FY 2002/03 Business Unit Summary FY 2000/01 FY 2001/02 FY 2002103 FY 2002/03 Revenue Account&Description Actual Actual Adopted Revised 10085102 Urban Runoff Management Total Business Unit Revenue 0 0 0 0 General Fund(Support)/Allotment 24,076 436,868 332,519 331,571 Total Business Unit Funding 24,076 436,868 332,519 331,571 ---------------------------------------------------------------------------------------------------------------------------------- FY 2000/01 FY 2001/02 FY 2002103 FY 2002103 Expenditure Category and Description Actual Actual Adopted Revised 10085102 Urban Runoff Management 50000 EXPENDITURES 51000 PERSONAL SERVICES 0 86 183,419 183,419 60000 OPERATING EXPENSES 24,076 436,782 129,100 128,151 80000 CAPITAL EXPENDITURES 0 0 20,000 20,000 88000 NON-OPERATING EXPENSES 0 0 0 0 50000 EXPENDITURES 24,076 436,868 332,519 331,571 ---------------------------------------------------------------------------------------------------------------------------------- Note:General Fund support represents credit towards department and City wide overhead. 275 Design Construction Description and Purpose Sta ng11MIN tAuthori ed Hours Design & Construction is responsible for those projects designed and Deputy City Engineer 0.5 1,040 managed by staff, as well as professional consultants. Work includes Senior Construction Inspector 0.5 1,040 technical oversight and review of major projects, drainage and sewer Engineering Technician 0.25 520 master plans, general surveying, engineering, construction drawings and grants administration, contract document preparation, construction quality assurance, contract administration and inspection related to capital improvement, utility public encroachment and development of required infrastructure. In addition to the capital projects, the Construction program performs inspections of private development projects within the city, ensuring that contractors and developers are in compliance with the approved Total L25 22Q plans, conditions and requirements. On of n Actw�ties ; Ser .icesLevel .. .__ squired Provide project development with other divisions and departments, including estimates, engineering review and recommendations 1,200 Leadership, administration and management 600 Total IM e , Pro�e�cts .. n M HourVRe uired Methane gas(Christine Drive, Edison Park, Central Library) 800 Total $QQ 276 5/21/2003 City of Huntington Beach FY 2002/03 Business Unit Summary FY 2000/01 FY 2001/02 FY 2002/03 FY 2002/03 Revenue Account&Description Actual Actual Adopted Revised 10085201 Engineering Design/Construct Total Business Unit Revenue 0 0 0 0 General Fund(Support)/Allotment 146,823 194,126 231,129 225,680 Total Business Unit Funding 146,823 194,126 231,129 225,680 ---------------------------------------------------------------------------------------------------------------------------------- FY 2000/01 FY 2001/02 FY 2002/03 FY 2002103 Expenditure Category and Description Actual Actual Adopted Revised 10085201 Engineering Design/Construct 50000 EXPENDITURES 51000 PERSONAL SERVICES 71,799 157,838 142,029 142,029 60000 OPERATING EXPENSES 75,024 36,287 89,100 83,651 80000 CAPITAL EXPENDITURES 0 0 0 0 88000 NON-OPERATING EXPENSES 0 0 0 0 50000 EXPENDITURES 146,823 194,126 231,129 225,680 ---------------------------------------------------------------------------------------------------------------------------------- Note:General Fund support represents credit towards department and City wide overhead. 277 Geographic Information D`SS ription and Purpose ,s Staffin�c F ..- . #Authorized Hours' GIS is responsible for the design, construction, analysis, and broadcast GIS Manager 1 2,080 of geographic information for departments. Components include GIS Analyst 2 4,160 developing software programs to make GIs technology available to staff; providing mapping and information products from a variety of department requests; maintaining- GASB 34 information for citywide fixed assets; construction and maintenance of GIS tabular data sets from source documents, such as city addresses, for creating data and GIS applications to improve traffic mobility, protect parkland, monitor and report on infrastructure, and to create a component of an integrated Total city wide technology system. WORK- On-going Acbuit�es � g 1, Sennce evel Hours Re aired GIS management 2,080 GIS data design and construction 1,560 GIS end-user environment software development and maintenance 1,560 Parcel base map maintenance 200 GIS system administration 240 City address maintenance 160 law i3�4. Respond to other department requests 240 Storm Drain and EOC Atlases 200 IOW 44Q 278 5/21/2003 City of Hun9 ton Beach FY 2002/03 Business Unit Summary FY 2000/01 FY 2001/02 FY 2002/03 FY 2002103 Revenue Account&Description Actual Actual Adopted Revised 10085202 GIS 47125 GIS Survey Fee 75 2,340 0 0 Total Business Unit Revenue 75 2,340 0 0 General Fund(Support)/Allotment 500,922 364,821 351,614 353,231 Total Business Unit Funding 500,997 367,161 351,614 353,231 ---------------------------------------------------------------------------------------------------------------------------------- FY 2000101 FY 2001102 FY 2002/03 FY 2002/03 Expenditure Category and Description Actual Actual Adopted Revised 10085202 GIS 50000 EXPENDITURES 51000 PERSONAL SERVICES 387,144 298,848 270,614 270,614 60000 OPERATING EXPENSES 89,470 55,786 81,000 82,616 80000 CAPITAL EXPENDITURES 24,382 0 0 0 88000 "NON-OPERATING EXPENSES 0 12,527 0 0 50000 EXPENDITURES 500,997 367,161 351,614 353,231 ---------------------------------------------------------------------------------------------------------------------------------- Note:General Fund support represents credit towards department and City wide overhead. 279 Development �Descn WHO Pu , ose t ffn -_ �P xF �.-.- _ -- •-• , .._ ._, 9 -" - _.• � -� #�Authorizetl: WON, Development Services is responsible for processing and coordinating City Engineer 0.25 520 comments, conditions, plan checks and permits required for the Principal Civil Engineer 1 2,080 entitlement and permitting of private developments and utility Associate Civil Engineer 2 4,160 installation and repair within the city. The section also reviews and monitors dock installation, road use and rights-of-way obstruction Public Works Plan Checker 1 2,080 permits, as well as other public agency projects within the city limits. Senior Construction Inspector 1.5 3,120 Other responsibilities include retention and maintenance of the city's infrastructure record drawings and related project information, Engineering Technician 1 2,080 oversight of underground utility districts and staffs the public counter Survey Party Chief 1 2,080 for the department. Construction Inspector, Trainee 1 2,080 Survey Technician II 1 2,080 Process development project entitlements and plan check, meeting committed turn around time of 15 business days 3,750 Customer service and research with counter assistance available during all business hours, complete request within 10 working days 1,000 Issue permits as requested/required within one day 1,040 Process development record survey and as-built recordation information 1,500 Development Inspection response to all inspection requests with one day notice 4,200 Public utility inspection response to all inspection requests with one day notice 3,125 Leadership, administration and management 4,865 Total is ! HoursR cored" x" Development and implement a new permit system 800 IQW am 280 5/21/2003 City of Huntington Beach FY 2002103 Business Unit Summary FY 2000/01 FY 2001/02 FY 2002/03 FY 2002103 Revenue Account&Description Actual Actual Adopted Revised 10085251 Development Services 42152 Street and Curb 130 0 400,000 400,000 42155 Encroachment Permit 271,493 367,606 0 0 42160 Erosion Control 130 0 19,860 19,860 42165 Grading Permit 92,384 93,508 100,000 100,000 42170 Harbor&Dock Const 5,166 1,058 10,000 10,000 42175 Hydrant Use 520 0 0 0 42180 Obstruction Permit 7,324 6,755 25,000 25,000 42185 Parking Permit 7,025 7,139 5,000 5,000 42195 Wide/Overweight/Loading 14,914 16,862 15,000 15,000 46470 Orange County Sanitation Dist 247,424 270,141 0 0 47115 Developer Fee 900 103,515 0 0 47120 Engineering and Insp Fee 469,276 144,162 500,000 500,000 47130 Grading Plan Check 263,232 325,246 700,000 700,000 47150 Commercial Sanitation 705,406 981,372 75,000 75,000 47155 Residential Sanitation 34,679 75,816 0 0 47160 Public Impr Plan Check 79,440 116,043 0 0 47170 Reinspection Fee 0 300 5,000 5,000 47175 Tract Map Review 3,750 3,100 0 0 Total Business Unit Revenue 2,203,193 2,512,623 1,854,860 1,854,860 General Fund(Support)/Allotment 351,904 (629,183) (718,785) (713,691) Total Business Unit Funding 2,555,097 1,883,440 1,136,075 1,141,169 ---------------------------------------------------------------------------------------------------------------------------------- FY 2000/01 FY 2001102 FY 2002103 FY 2002/03 Expenditure Category and Description Actual Actual Adopted Revised 10085251 Development Services 50000 EXPENDITURES 51000 PERSONAL SERVICES 1,194,847 1,398,556 794,575 794,575 60000 OPERATING EXPENSES 983,149 420,369 336,500 341,593 80000 CAPITAL EXPENDITURES 377,101 64,515 5,000 5,000 88000 NON-OPERATING EXPENSES 0 0 0 0 50000 EXPENDITURES 2,555,097 1,883,"0 1,136,075 1,141,169 ---------------------------------------------------------------------------------------------------------------------------------- Note: General Fund support represents credit towards department and City wide overhead. 281 Transportation Management gil ikin Descript�onand Purpose YRill Staffing _ .. ;re�►uthocized:. Hours Transportation Management is responsible for overseeing the design Transportation Manager 0.50 1,040 and maintenance of all traffic control devices and pole lighting on city Engineering Technician -Traffic 1 2,080 property. Transportation Management includes the engineering functions of transportation and the overall management of the Division, which includes Sign and Marking Maintenance and Signal and Lighting Maintenance sections. The purpose of the Transportation Management section is to provide a safe and efficient transportation system that supports a balanced use of vehicular, pedestrian, transit and bicycle activity while servicing the residential, commercial and Total 1.5 12 industrial needs of the community. On=going�Act��it�es� r _ � •s � � g �:: � �� - � • � tea. -- � � .xa,�; Capital Projects are reviewed for transportation issues, and transportation capital projects are developed. 120 Outside Agency Activities are reviewed and processed, including OCSD, OCWD, County of Orange and Caltrans projects 100 Special Studies include update of speed surveys, traffic model/circulation element, traffic signal priority list, WOCC study 100 Daily administration and management of traffic impact fee program 400 Development Review/Processing involves review of technical studies, plan checks and participation in the entitlement process 1,200 Bus Shelter Program Administration includes administration of Culver-Amherst bus shelter program franchise agreement 300 Leadership, administration and management 200 Totw z. � o�ects _. = H oiars.R Total Q 282 5/21/2003 City of Huntington Beach FY 2002/03 Business Unit Summary FY 2000101 FY 2001/02 FY 2002/03 FY 2002/03 Revenue Account&Description Actual Actual Adopted Revised 10085301 Transportation Management 46450 Grants 0 0 35,000 35,000 47960 Bus Shelter Inspection 0 0 2,000 2,000 Total Business Unit Revenue 0 0 37,000 37,000 General Fund(Support)/Allotment (56,525) 277,254 204,626 214,592 Total Business Unit Funding (56,525) 277,254 241,626 251,592 ---------------------------------------------------------------------------------------------------------------------------------- FY 2000/01 FY 2001/02 FY 2002/03 FY 2002/03 Expenditure Category and Description Actual Actual Adopted Revised 10085301 Transportation Management 50000 EXPENDITURES 51000 PERSONAL SERVICES 87,893 210,343 131,726 131,726 60000 OPERATING EXPENSES (144,418) 66,912 109,900 119,866 80000 CAPITAL EXPENDITURES 0 0 0 0 88000 NON-OPERATING EXPENSES 0 0 0 0 50000 EXPENDITURES (56,525) 277,254 241,626 251,592 ---------------------------------------------------------------------------------------------------------------------------------- Note:General Fund support represents credit towards department and City wide overhead. 283 Signs • Descri tion and Pu; sse _ S affing ' � ,.� rP #Authorized Hours:& Sign & Marking Maintenance is responsible for providing and Crewleader 1 2,080 maintaining all required traffic delineation and signs. The group Leadworker—Traffic Markings 1 2,080 includes crews that provide pavement and curb marking services, a Leadworker—Signs 1 2,080 sign fabrication shop and a sign installation and maintenance crew. The primary duty of the Sign & Marking Maintenance section is to Service Maintenance Worker 3 6,240 manage and perform the proper installation and maintenance of signs and markings to ensure safe vehicular and pedestrian movements on 1,121 lane miles of public streets and in public facilities. Total $Z ",.rrr- - � _ - -a,:_•- -.:-: t"- '�"'',gF+�-�,-�-"- ark - - - .m., ,.x, On-going Activities - Hours Re uiredt Sign Fabrication includes fabrication and installation of 1,000 traffic signs and 2,000 business signs 2,350 Sign Maintenance of more than 30,000 traffic signs, including graffiti removal, repair and monitoring 1,500 Maintenance and organization of vehicles and sign fabrication equipment 700 Curb Marking Maintenance requires painting 250,000 lineal feet of curb(one-half of total on a two year cycle) 1,000 Paint 200 miles of lane markings, 3,500 street legends and maintenance of 15,000 raised pavement markers 4,300 Capital Project Support includes striping, signing and marking support for capital projects 700 Maintenance Project Support provides striping, signing and marking for pavement maintenance projects(slurry, overlays, etc.) 400 Leadership, administration and management 1,600 Total 1�. Projects .",.w ..= 284 5/21/2003 City of Huntington Beach FY 2002/03 Business Unit Summary FY 2000/01 FY 2001/02 FY 2002103 FY 2002/03 Revenue Account&Description Actual Actual Adopted Revised 10085302 Sign&Marking Maintenance Total Business Unit Revenue 0 0 0 0 General Fund(Support)/Allotment 612,938 611,407 578,227 583,062 Total Business Unit Funding 612,938 611,407 578,227 583,062 ---------------------------------------------------------------------------------------------------------------------------------- FY 2000/01 FY 2001/02 FY 2002/03 FY 2002/03 Expenditure Category and Description Actual Actual Adopted Revised 10085302 Sign&Marking Maintenance 50000 EXPENDITURES 51000 PERSONAL SERVICES 482,332 503,064 464,877 464,877 60000 OPERATING EXPENSES 130,605 108,343 113,350 118,185 80000 CAPITAL EXPENDITURES 0 0 0 0 88000 NON-OPERATING EXPENSES 0 0 0 0 50000 EXPENDITURES 612,938 611,407 578,227 583,062 ---------------------------------------------------------------------------------------------------------------------------------- Note:General Fund support represents credit towards department and City wide overhead. 285 Signal • • Maintenance Woe"NODescription and Purpose _,; K Staffing #.Authorized Hours Traffic Signal & Lighting Maintenance is responsible for ensuring the Crewleader 1 2,080 effective operation of traffic signals and lighting for pedestrian and Electrician 3 6,240 vehicular activity. Traffic signal maintenance includes preventive Maintenance Service Worker—Signals 2 4,160 maintenance, emergency response, new construction inspection, minor construction/improvements; citizen request/service request response and the operation of signal communication systems for 124 traffic signals. Total S lam On o�n Acuities y _Hours�Re" ui'ed Traffic Signal Maintenance maintains and operates 128 traffic signals 3,000 Street Light Maintenance maintains and operates 1,300 street lights 1,700 Park/Sport Lighting Maintenance maintains 1,975 park and sports lights, and provides routine maintenance and troubleshooting 1,900 Standby Emergency Callout provides 24 hour electrician standby status and emergency callout 1,600 Traffic Signal Operations provides field operations of traffic signals and assists in maintaining system-wide operations 800 USA Markings are provided through underground service alert/utility service for city-owned traffic signals and street lights 200 Equipment maintenance and organization is provided daily for 3 lift trucks, crane, van and %ton dump truck 600 Capital Project Support is provided in technical assistance of reviewing capital projects for traffic signal and street light equipment 900 Outside Agency Support coordinates operations and billings with adjacent cities, Caltrans, Edison, OCSD, OCWD, etc. 600 Administration provides performance evaluations, attends safety meetings, vacation/sick time, holidays, budgeting, etc. 11700 Total 13�9..Q. -.��.r`. ,�-,:�,'+� �,. ,ram- ",'' ;� 's'-e. <'�.:�` r.,��.x.{"" `;v`+�<"" < ="..�s-„Y .. :+E•" f'�`- - ��� ,3',:; _ HoursRe uired Administer maintenance contract to repair pavement and vehicle detection loops at 40 locations 100 Provide technical assistance in modifying five traffic signal intersections to improve safety 200 Provide technical assistance in review of plans for parking lot and street lighting for South Beach Phase II 60 Provide technical assistance in completing work at 20 Traffic Signal Controller locations (Measure M funded project) 150 Total 51Q 286 5/21/2003 City of Hun9 ton Beach FY 2002/03 Business Unit Summary FY 2000/01 FY 2001102 FY 2002/03 FY 2002/03 Revenue Account&Description Actual Actual Adopted Revised 10085304 Signal&Lighting Maintenance 48385 Prop. Damage Reimb 3,889 3,768 50,000 50,000 Total Business Unit Revenue 3,889 3,768 50,000 50,000 General Fund(Support)/Allotment 569,438 508,454 576,502 637,845 Total Business Unit Funding 573,327 512,222 626,502 687,845 ---------------------------------------------------------------------------------------------------------------------------------- FY 2000/01 FY 2001102 FY 2002/03 FY 2002/03 Expenditure Category and Description Actual Actual Adopted Revised 10085304 Signal&Lighting Maintenance 50000 EXPENDITURES 51000 PERSONAL SERVICES 450,302 400,049 434,102 434,102 60000 OPERATING EXPENSES 77,928 112,173 .192,400 253,743 80000 CAPITAL EXPENDITURES 45,096 0 0 0 88000 NON-OPERATING EXPENSES 0 0 0 0 50000 EXPENDITURES 573,327 512,222 626,502 687,845 ---------------------------------------------------------------------------------------------------------------------------------- Note: General Fund support represents credit towards department and City wide overhead. 287 Maintenance Administration Descr�ptton and�Pu�pose Staffing_ #=Authorized Hours Responsible for administrative direction and support to the Building Maintenance Operations Manager 1 2,080 Maintenance, Street and Wastewater Maintenance, Vehicle and Administrative Secretary(frozen) 1 Equipment Maintenance, and the Central Warehouse function of the Custodian (frozen) 1 Public Works department. Oversees administration of the Refuse contract, weed abatement program, customer service information for Office Assistant II (frozen) 1 both refuse and sewer, and the safety program at the Corporation Account Tech II (frozen) 1 Yard. Develops policies and procedures related to maintenance functions. Main contact for over 9,000 service requests from residents and other departments. Total � 4$ On:: omAct� �t�es _ Serv�ceLevel ¢. ;tom _� Hours Re uire�l General administration and leadership of four maintenance sections 1,530 Personnel administration includes performance evaluations, DOT testing reviews, actions and notices as required 150 Prepare and monitor budget, provide accounting, purchasing and timekeeping 300 Respond to customer inquiries within one week after receipt 100 Total 2�$. Pro)ects 3 � 44" ANAL ft-g � HourstR+e" uired T Y 288 5/21/2003 City of Huntington Beach FY 2002/03 Business Unit Summary FY 2000101 FY 2001/02 FY 2002103 FY 2002103 Revenue Account&Description Actual Actual Adopted Revised 10085401 Maintenance Administration - Total Business Unit Revenue 0 0 0 0 General Fund(Support)/Allotment 632,497 398,812 581,180 373,955 Total Business Unit Funding 632,497 398,812 581,180 373,955 ---------------------------------------------------------------------------------------------------------------------------------- FY 2000101 FY 2001102 FY 2002/03 FY 2002/03 Expenditure Category and Description Actual Actual Adopted Revised 10086401 Maintenance Administration 50000 EXPENDITURES 51000 PERSONAL SERVICES 334,406 291,014 320,841 320,841 60000 OPERATING EXPENSES 298,091 107,799 260,339 53,114 80000 CAPITAL EXPENDITURES 0 0 0 0 88000 NON-OPERATING EXPENSES 0 0 0 0 50000 EXPENDITURES 632,497 398,812 581,180 373,955 ---------------------------------------------------------------------------------------------------------------------------------- Note:General Fund support represents credit towards department and City wide overhead. 289 Building Grounds I-Ov Description nd Purpose Sta"ffin9 _- #Authorized Hours Responsible for maintaining city-owned buildings, structures, and Supervisor, Building Maintenance 1 2,080 facilities in a safe, serviceable and attractive condition. This is Crewleader, Electrical Maintenance 1 2,080 accomplished through painting, electrical, structural, and general Crewleader, Facilities Maintenance 1 2,080 services. Painting/General Services manages the upkeep and appearance of 250 city-owned buildings, structures, and assigned Crewleader, Painting 1 2,080 equipment, as well as 68 miles of block wall. Electrical Services Electrician 3 6,240 maintains electrical systems in city facilities. Structural Services maintains structural, plumbing, masonry, and locksmith elements. Carpenter 5 10,400 Services include the upkeep and repair of interior structures, various Plumber 1 2,080 outside structures including roofing, as well as small remodeling and Masonry Worker 1 2080 modification projects. Also responsible for completing city facility capital improvements projects as budgeted. Painter 1 2080 Maintenance Worker 1 2080 Total 1& �2$. ��On�-go�ng �Ct1YIt1e8" Y:r � � � �-- � %Service�l.evel "� Hours R weed Complete work orders for departments, including 345 requests received, 245 completed and 100 carried forward or returned 6,748 Complete service requests for various departments, including 3,500 requests received, 3490 completed and 10 returned 11,091 Respond to requests for graffiti removal, including 8875 requests received and 8975 completed 1,352 Perform various preventative maintenance activities and miscellaneous special event activities 7,841 Leadership, administration and management 5,928 Total PojeGtS h- �n Hours_Re uiretl Inventory and prioritize park and roadside electrical service replacements to determine possible rate of replacement(7/03) 120 Develop a building maintenance project tracking system to improve project management and resource scheduling (9/03) 80 Work with Geographic Information Systems to develop a database and map of all city facilities(8/03) 120 Total 320 290 5/21/2003 City of Huntington Beach FY 2002103 Business Unit Summary FY 2000101 FY 2001/02 FY 2002/03 FY 2002/03 Revenue Account&Description Actual Actual Adopted Revised 10085402 Building/Grounds Maintenance Total Business Unit Revenue 0 0 0 0 _ General Fund(Support)/Allotment 1,588,101 1,540,891 1,511,697 1,540,868 Total Business Unit Funding 1,588,101 1,540,891 1,511,697 1,540,868 ---------------------------------------------------------------------------------------------------------------------------------- FY 2000/01 FY 2001/02 FY 2002/03 FY 2002/03 Expenditure Category and Description Actual Actual Adopted Revised 10085402 Building/Grounds Maintenance 50000 EXPENDITURES 51000 PERSONAL SERVICES 1,102,974 1,128,414 1,184,065 1,184,383 60000 OPERATING EXPENSES 449,476 412,477 327,632 356,485 80000 CAPITAL EXPENDITURES 35,651 0 0 0 88000 NON-OPERATING EXPENSES 0 0 0 0 50000 EXPENDITURES 1,588,101 1,540,891 1,511,697 1,540,868 ---------------------------------------------------------------------------------------------------------------------------------- Note:General Fund support represents credit towards department and City wide overhead. 291 Civic Center Maintenance Description and Purpose = �Staffin9 #�Ai thorized H ours Responsible for the maintenance and repair of structural and Facilities Maintenance Crewleader 1 2,080 mechanical properties as well as custodial oversight services at the Leadworker, Facilities Maintenance 1 2,080 Civic Center. This is accomplished through the use of city personnel Facilities Maintenance Technician 1 2,080 and contracted services. These services provide a safe, sound, and functional work environment for employees, and to create a pleasant experience for those visiting the facility. Civic Center Maintenance is available during all business hours and for events that occur outside of normal operating hours. Total a UN On-go�ng'Actiuitie"s K = Servicel1.evel ,, NoHoursRe weed Complete 1,550 service requests_received from departments 2,388 Perform 675 preventative and scheduled repair maintenance duty actions 3,480 Perform various administrative, clerical, and supervisory duties 312 Total S ..%r, - .+C` ON- - �' d 3 �, - „ r' ,- a»c.i,. ,P -' - i`1 - K`✓fig ' FUN v HoursRe' wired Review and evaluate specifications for service contracts for elevator maintenance, HVAC maintenance, and janitorial services(9/03) 40 Replace all corroded and leaking restroom faucets in police facility (8/03) 20 Total SQ 292 5/21/2003 City of Huntington Beach FY 2002/03 Business Unit Summary FY 2000/01 FY 2001102 FY 2002/03 FY 2002/03 Revenue Account&Description Actual Actual Adopted Revised 10085403 Civic Center Maintenance Total Business Unit Revenue 0 0 0 0 General Fund(Support)/Allotment 476,767 573,949 739,116 767,136 Total Business Unit Funding 476,767 573,949 739,116 767,136 ---------------------------------------------------------------------------------------------------------------------------------- FY 2000/01 FY 2001102 FY 2002/03 FY 2002/03 Expenditure Category and Description Actual Actual Adopted Revised 10085403 Civic Center Maintenance 50000 EXPENDITURES 51000 PERSONAL SERVICES 263,024 273,633 223,244 223,244 60000 OPERATING EXPENSES 213,743 300,317 515,872 543,893 80000 CAPITAL EXPENDITURES 0 0 0 0 88000 NON-OPERATING EXPENSES 0 0 0 0 50000 EXPENDITURES 476,767 573,949 739,116 767,136 ------------------------------------------------------------------------------------------------------------------------------•---- Note: General Fund support represents credit towards department and City wide overhead. 293 Central Library Maintenance Description andu�Pos w_ $ Staffing �_.K Y -- _ f. E #authorize . Hours Tr : ._, Responsible for providing maintenance and repair services for Staff budgeted in Civic Center Maintenance structural and mechanical properties at the Central Library utilizing Civic Center Maintenance personnel and contracted services. The purpose for these services is to provide a safe, sound, functional and aesthetically pleasing work environment for Library employees and a pleasant place for the public to utilize and enjoy the Library services. Total Q Q Complete 400 service requests received from Library Services Perform 270 preventative and scheduled repair maintenance duty actions Perform contractual management duties Total Q Remove asbestos from all accessible areas, using contractual services (2/01/03) Total Q 294 5/21/2003 City of Huntington Beach FY 2002/03 Business Unit Summary FY 2000/01 FY 2001/02 FY 2002103 FY 2002/03 Revenue Account&Description Actual Actual Adopted Revised 10085404 Central Library Maintenance Total Business Unit Revenue 0 0 0 0 General Fund(Support)/Allotment 90,068 152,700 149,650 153,500 Total Business Unit Funding 90,068 152,700 149,650 153,500 ---------------------------------------------------------------------------------------------------------------------------------- FY 2000101 FY 2001/02 FY 2002103 FY 2002103 Expenditure Category and Description Actual Actual Adopted Revised 10085404 Central Library Maintenance 50000 EXPENDITURES 51000 PERSONAL SERVICES 0 0 0 0 60000 OPERATING EXPENSES 90,068 152,700 149,650 153,500 80000 CAPITAL EXPENDITURES 0 0 0 0 88000 NON-OPERATING EXPENSES 0 0 0 0 50000 EXPENDITURES 90,068 152,700 149,650 153,500 ---------------------------------------------------------------------------------------------------------------------------------- Note: General Fund support represents credit towards department and City wide overhead. 295 Recreation Facilities Maintenance Description and!?urpo,s® � - .,� w. : Staffing - #Authorized Hours} Responsible for providing maintenance and repair services for Staff budgeted in Building Maintenance 0 structural and mechanical properties at the Recreation Facilities utilizing Building and Grounds Maintenance personnel and contracted services. The purpose for these services is to provide a safe, sound, functional and aesthetically pleasing work environment for employees and a pleasant place for the public to enjoy. Total !Z Q 0n" o�n :Activities ` f s x = r. : g a :Secv�ce Level;� H ...�. ours�Re ui"red Complete 70 work orders received from Community Services Complete 190 service requests from Community Services Perform various preventative maintenance activities Total Q $_ __`yam-.z. - zs'sa. "` r.ms--' .ors .•- a .,, _ -� 3.}i �"xa' z Pro eC u NOW- R r s HOWS Ke uired Total Q 296 5/21/2003 City of Huntington Beach FY 2002/03 Business Unit Summary FY 2000/01 FY 2001/02 FY 2002/03 FY 2002103 Revenue Account&Description Actual Actual Adopted Revised 10085405 Recreation Facilities Maint Total Business Unit Revenue 0 0 0 0 General Fund(Support)/Allotment 47,063 116,496 77,800 80,754 Total Business Unit Funding 47,063 116,496 77,800 80,754 ---------------------------------------------------------------------------------------------------------------------------------- FY 2000/01 FY 2001/02 FY 2002/03 FY 2002/03 Expenditure Category and Description Actual Actual Adopted Revised 10085405 Recreation Facilities Maint 50000 EXPENDITURES 51000 PERSONAL SERVICES 0 0 0 0 60000 OPERATING EXPENSES 47,063 116,496 77,800 80,754 80000 CAPITAL EXPENDITURES 0 0 0 0 88000 NON-OPERATING EXPENSES 0 0 0 0 50000 EXPENDITURES 47,063 116,496 77,800 80,754 ---------------------------------------------------------------------------------------------------------------------------------- Note: General Fund support represents credit towards department and City wide overhead. 297 Fire Station Maintenance Descript�onand.Purpose _ r Staffing . "= #Authorized Hours Responsible for providing maintenance and repair services for Staff budgeted in Building Maintenance 0 structural and mechanical properties at the Fire Station Facilities utilizing Building and Grounds Maintenance personnel and contracted services. The purpose for these services is to provide a safe, sound, and functional work environment for Fire Station employees. Total Q 4 1ji3..:x: y .,s mOn-gang �4C vitac� = w Service Level Hours R uireci Complete 50 work orders received from Fire Complete 500 service requests received Fire Perform various preventative maintenance activities Total 4 Pro�ec#s . �x _ � riours Re uired� Total !Z 298 5/21/2003 City of Huntington Beach FY 2002/03 Business Unit Summary FY 2000/01 FY 2001/02 FY 2002103 FY 2002103 Revenue Account&Description Actual Actual Adopted Revised 10085406 Fire Station Maintenance Total Business Unit Revenue 0 0 0 0 General Fund(Support)/Allotment 14,163 16,796 15,750 15,750 Total Business Unit Funding 14,163 16,796 15,750 15,750 ---------------------------------------------------------------------------------------------------------------------------------- FY 2000101 FY 2001/02 FY 2002/03 FY 2002/03 Expenditure Category and Description Actual Actual Adopted Revised 10085406 Fire Station Maintenance 50000 EXPENDITURES 51000 PERSONAL SERVICES 0 0 0 0 60000 OPERATING EXPENSES 14,163 16,796 15,750 15,750 80000 CAPITAL EXPENDITURES 0 0 0 0 88000 NON-OPERATING EXPENSES 0 0 0 0 50000 EXPENDITURES 14,163 16,796 15,750 15,750 ---------------------------------------------------------------------------------------------------------------------------------- Note:General Fund support represents credit towards department and City wide overhead. 299 Concrete 57n,and P rrpos® r Sta''ffn9 l #Authorized q:Hours. :,�:. Responsible for the repair and reconstruction of public concrete Leadworker, Streets Maintenance(frozen) 1 0 flatwork structures, such as residential sidewalks and city park Concrete Finisher 2 4,160 walkways. This program also supplies specialty concrete work for Equipment Operator 1 2,080 other departments as requested. This program is also responsible for the preparation of plans and specification for residential sidewalks, wheelchair ramps, and curb and gutter replacement, and inspection of various contractor projects. Total 4 6.24a HoursRe uire� rb� Sidewalk Repair includes removal and replacement of 94,000 square feet of sidewalk 5,514 Complete 12 work orders from departments 250 Storm duty cleanup up after wind and/or rain 416 MR Total S r_. Hours_M uired Develop a plan for prioritizing sidewalk repair on arterial streets, coordinating efforts to replace or relocate problem trees(9/03) 20 Prepare specifications and contract for repair/replacement of street improvements, so that staff may acquire outside services when 30 needed (7/03) Develop a prioritizing program for grinding raised sidewalks in residential areas, community centers, parks, and at other city facilities 10 Total iQ 300 5/21/2003 City of Huntington Beach FY 2002/03 Business Unit Summary FY 2000/01 FY 2001102 FY 2002103 FY 2002/03 Revenue Account&Description Actual Actual Adopted Revised 10085410 Concrete Maintenance Total Business Unit Revenue 0 0 0 0 General Fund(Support)/Allotment 457,961 378,077 395,810 395,349 Total Business Unit Funding 457,961 378,077 395,810 395,349 ---------------------------------------------------------------------------------------------------------------------------------- FY 2000/01 FY 2001102 FY 2002/03 FY 2002103 Expenditure Category and Description Actual Actual Adopted Revised 10085410 Concrete Maintenance 50000 EXPENDITURES 51000 PERSONAL SERVICES 295,857 280,204 285,760 285,760 60000 OPERATING EXPENSES 28,155 26,445 29,050 28,589 80000 CAPITAL EXPENDITURES 133,949 71,427 81,000 81,000 88000 NON-OPERATING EXPENSES 0 0 0 0 50000 EXPENDITURES 457,961 378,077 395,810 395,349 ---------------------------------------------------------------------------------------------------------------------------------- Note:General Fund support represents credit towards department and City wide overhead. 301 Street Maintenance DescripiionandPurpose Staffin9 #authorized Ho Responsible for the maintenance of 1,120 lane miles of city streets, 33 Crewleader, Streets Maintenance(frozen) 1 0 miles of alleys, rights-of-ways, concrete bike paths, and parking lots to Leadworker, Streets Maintenance 3 6,240 ensure the safe passage of vehicular, pedestrian, and bicycle traffic. Equipment Operator, Grader 1 2,080 Staff prepares and manages an annual contract for overlay of residential streets in accordance with the seven-year program. Staff Equipment Operator, Streets Maintenance(1 frozen) 4 6,240 prepares the streets and applies slurry seal to residential streets using Maintenance Service Worker 7 14,560 the street rehabilitation seven-year schedule. Crews routinely survey streets to evaluate conditions and mark and schedule for repair. Maintenance Worker 1 2,080 Street Maintenance also is responsible for the removal and Supervisor 0.33 694 replacement of asphalt, pothole repair, and emergency sidewalk repair. Total 17.33 �On-going Actwi�es Hours=Re wired Leadership, administration and support of operation 924 Slurry seal residential streets, (remove/replacement of 168,000 sq. ft. of asphalt, 1.2 mil. sq. ft. skin patch, 9.1 mil. sq. ft. of slurry seal) 12,693 Temporary asphalt repair of sidewalks streets, park pathways and potholes 12,495 Work orders include 10 work orders from departments 3,649 Storm duty includes cleanup and monitoring flooding after storms 1,973 Total �1 4 �PI'OjeC1s; WINES& :OR ; = iou"rsR uiced ,,. -;.tee r:- .. :':Er.:>«:;. �...e.x-c_. :,.: '. Develop and prepare plans and specifications to overlay streets in the Maintenance Program (7/03) 60 Review all policies and procedures applicable to job performance to improve safety and increase productivity(9/03) 40 Develop and prepare plans and specifications to crack seal residential streets for the slurry seal program (9/03) 60 Total IN 302 5/21/2003 City of Hun Jton Beach FY 2002/03 Business Unit Summary FY 2000/01 FY 2001/02 FY 2002103 FY 2002/03 Revenue Account&Description Actual Actual Adopted Revised 10085412 Street Maintenance 49104 Gas Tax Fund 1,300,000 2,400,000 900,000 900,000 Total Business Unit Revenue 1,300,000 2,400,000 900,000 900,000 General Fund(Support)/Allotment 610,759 (755,484) 979,893 905,092 Total Business Unit Funding 1,910,759 1,644,516 1,879,893 1,805,092 ---------------------------------------------------------------------------------------------------------------------------------- FY 2000/01 FY 2001102 FY 2002/03 FY 2002/03 Expenditure Category and Description Actual Actual Adopted Revised 10085412 Street Maintenance 50000 EXPENDITURES 51000 PERSONAL SERVICES 1,255,328 1,137,274 1,060,033 1,060,033 60000 OPERATING EXPENSES 347,025 91,280 309,860 141,223 80000 CAPITAL EXPENDITURES 308,405 415,962 510,000 603,836 88000 NON-OPERATING EXPENSES 0 0 0 0 50000 EXPENDITURES 1,910,759 1,644,516 1,879,893 1,805,092 ---------------------------------------------------------------------------------------------------------------------------------- Note:General Fund support represents credit towards department and City wide overhead. 303 Hazardous _ � Descript�onanclPurpose .. S affing #Authorized Hours Responsible for responding to any hazardous material incident that Staff budgeted as overtime ($37,000) in Street Maint takes place on, or has the potential of coming onto, any public property in the city. Crews work and train with the Fire department. This program is responsible for the proper disposal of hazardous materials generated or collected by all city facilities. Total Q Q SbKilce LdV6111 I Wr HoursRe u�red Hazardous Material Clean Up includes response to an average of 100 incidents after hours 1,000 Total Projects: _ -Hours Re Mred . = �;, Total 304 5/21/2003 City of Huntington Beach FY 2002/03 Business Unit Summary FY 2000/01 FY 2001/02 FY 2002103 FY 2002/03 Revenue Account&Description Actual Actual Adopted Revised 10085414 Hazardous Materials 47910 Public Works 55,863 27,821 35,700 35,700 47915 Hazmat Contracts 0 0 10,200 10,200 Total Business Unit Revenue 55,863 27,821 45,900 45,900 General Fund(Support)/Allotment 763 29,945 116,016 116,016 Total Business Unit Funding 56,626 57,766 161,916 161,916 ---------------------------------------------------------------------------------------------------------------------------------- FY 2000101 FY 2001/02 FY 2002/03 FY 2002/03 Expenditure Category and Description Actual Actual Adopted Revised 10085414 Hazardous Materials 50000 EXPENDITURES 51000 PERSONAL SERVICES 38,607 43,477 37,216 37,216 60000 OPERATING EXPENSES 18,019 14,160 124,700 124,700 80000 CAPITAL EXPENDITURES 0 129 0 0 88000 NON-OPERATING EXPENSES 0 0 0 0 50000 EXPENDITURES 56,626 57,766 161,916 161,916 ---------------------------------------------------------------------------------------------------------------------------------- Note: General Fund support represents credit towards department and City wide overhead. 305 Street Sweeping Description anc! Purpos® - Staffing #_Authorized °'Hours The purpose of the program is to remove debris from the streets Supervisor, Streets/Sewer Maintenance 0.33 693 before it can enter the storm drain system. Street sweeping is Crewleader, Streets Maintenance 1 2,080 performed twice per month. City crews also provide maintenance of Leadworker, Streets Maintenance 1 2,080 public rights-of-ways by keeping sidewalks, alleys and roadways clear of hazards and obstructions and-by removing illegal dumping and Equipment Operator, Streets 3 6,240 debris. During inclement weather, the street cleaning crew keeps the Maintenance Service Worker 1 2,080 roadways clear of storm debris, and assists Police and Fire with road closures. Total Fi WR On-going Activities r sernce vet m Hou �uire Administration includes attendance at staff meetings, timekeeping, performance evaluations, budget and training 693 Street sweeping and large debris removal covers 14,572 miles per year by city crews 6,400 Oversight of street sweeping contract for 14,572 miles per year by contractor 500 Service requests include 2,320 service requests per year. 3,060 Hazardous materials cleanup (during working hours) includes 200 incidents requiring staff response and disposal of hazardous waste 1,800 Storm duty clean up after wind and/or rain 520 Contracts oversight includes overlay, tree petition, crack seal contracts 200 ��q UM t Pro ects 3Wp z - .:- .: 1_. - . , r _ Kew. ,. �, __ -. . Hours R wired Total 306 5/21/2003 City of Hun9 ton Beach FY 2002/03 Business Unit Summary FY 2000101 FY 2001/02 FY 2002103 FY 2002/03 Revenue Account&Description Actual Actual Adopted Revised 10085415 Street Sweeping 42940 Parking Fines 0 0 600,000 600,000 Note: Parking fines are distributed to Public Works starting 02/03. Total Business Unit Revenue 0 0 600,000 600,000 General Fund(Support)/Allotment 889,383 828,686 386,077 285,528 Total Business Unit Funding 889,383 828,686 986,077 885,528 ---------------------------------------------------------------------------------------------------------------------------------- FY 2000101 FY 2001102 FY 2002103 FY 2002/03 Expenditure Category and Description Actual Actual Adopted Revised 10085415 Street Sweeping 50000 EXPENDITURES 51000 PERSONAL SERVICES 451,395 439,059 595,833 595,833 60000 OPERATING EXPENSES 437,591 388,225 390,244 289,695 80000 CAPITAL EXPENDITURES 396 1,402 0 0 88000 NON-OPERATING EXPENSES 0 0 0 0 50000 EXPENDITURES 889,383 828,686 986,077 885,528 ---------------------------------------------------------------------------------------------------------------------------------- Note:General Fund support represents credit towards department and City wide overhead. 307 - • Abatement gill Descri ton-anc! PurposeStaffin y 9 _ #Authorized Hours Responsible for annual weed and rubbish clean-up program on Staff is budgeted in Refuse Administration 0 undeveloped private and public properties, which prevent the potential hazard of an accumulation of combustible materials. This program runs from April through July of each year. Private property owners are charged via their property tax bill to pay for the clearing of their property accomplished by a contractor or city crews, depending on the type and size of properties. Senior Administrative Analyst in Refuse Administration and field service staff post and photograph properties, prepare RCA, receive contractor bids, oversee contractor's work, and Total Q Q prepare and submit bills to the County Auditor Controller. Own-going Av ttes Service Level ' Hours R - wired Administer contracts, prepare council actions, maintain records, submit reports 240 Site inspection and photography—approximately 300 parcels, three times annually 80 Total �2Q P[ojec#S; � Hours Re wired; "�,:L3'>.` rb. Thw an 308 5/21/2003 City of Huntington Beach FY 2002/03 Business Unit Summary FY 2000/01 FY 2001/02 FY 2002/03 FY 2002/03 Revenue Account&Description Actual Actual Adopted Revised 10085416 Weed Abatement 47415 Weed Abatement 15,791 14,623 32,782 32,782 Total Business Unit Revenue 15,791 14,623 32,782 32,782 General Fund(Support)/Allotment 1,086 4,235 (1,692) (1,692) Total Business Unit Funding 16,877 18,858 31,090 31,090 ---------------------------------------------------------------------------------------------------------------------------------- FY 2000/01 FY 2001/02 FY 2002/03 FY 2002/03 Expenditure Category and Description Actual Actual Adopted Revised 10085416 Weed Abatement 50000 EXPENDITURES 51000 PERSONAL SERVICES 36 649 3,090 3,090 60000 OPERATING EXPENSES 16,841 18,209 28,000 28,000 80000 CAPITAL EXPENDITURES 0 0 0 0 88000 NON-OPERATING EXPENSES 0 0 0 0 50000 EXPENDITURES 16,877 18,858 31,090 31,090 ---------------------------------------------------------------------------------------------------------------------------------- Note: General Fund support represents credit towards department and City wide overhead. 309 Storm A program to keep the storm drain system and waterways clean in Staff budgeted in Wastewater, Street Sweeping and Street Maintenance as OT compliance with the Santa Ana Regional Water Quality Control Board's regulations in support of Clean Water Act (NPDES program). Storm Drain Maintenance removes debris and cleans all of the city's catch basins, flood control channels, water retention basins, and storm water station forebays. ralTotal Q Q �n=going �lcttvittes v ` Service Level -,H u s Re u�eci Catch basin cleaning includes 1,700 catch basins cleaned and 30,000 pounds of debris removed 1,100 Repair of catch basins includes welding and refurbishing of ten drain inlets as needed 100 Clean eight miles of channels and remove 382 tons of debris(four miles of city-owned channels twice/year) 485 Total Manage contract for coating and repair of 100 manholes 20 Manage contract for cleaning of 15 Storm Water Station forebays 100 Total im 310 5/21/2003 City of Huntington Beach FY 2002/03 Business Unit Summary FY 2000/01 FY 2001/02 FY 2002/03 FY 2002/03 Revenue Account&Description Actual Actual Adopted Revised 10085501 Storm Drain Maintenance 47420 Sewer Svcs 6,313 0 2,000 2,000 Total Business Unit Revenue 6,313 0 2,000 2,000 General Fund(Support)/Allotment 1,542,077 60,653 55,800 65,773 Total Business Unit Funding 1,548,390 60,653 57,800 67,773 ---------------------------------------------------------------------------------------------------------------------------------- FY 2000/01 FY 2001/02 FY 2002103 FY 2002/03 Expenditure Category and Description Actual Actual Adopted Revised 10085501 Storm Drain Maintenance 50000 EXPENDITURES 51000 PERSONAL SERVICES 935,394 (560) 0 0 60000 OPERATING EXPENSES 404,653 2,019 57,800 57,800 80000 CAPITAL EXPENDITURES 208,343 59,194 0 9,973 88000 NON-OPERATING EXPENSES 0 0 0 0 50000 EXPENDITURES 1,548,390 60,653 57,800 67,773 ---------------------------------------------------------------------------------------------------------------------------------- Note: General Fund support represents credit towards department and City wide overhead. 311 Drainage • Station m . Descnpt�on and P�urpos® 3 a Staffing - • _ uthorized Hours#.A The Drainage Pump Station Maintenance business unit is responsible Water Production Supervisor 480 for the operation and maintenance of the city's 15 flood control Crewleader Water Operations 300 stations. These stations collect storm water from the system and Leadworker Water Operations 616 discharge it to County flood channels. Water division staff performs this work. Labor, time and materials are then charged to the General Water Systems Tech III 516 Fund. Water Systems Tech II 2,868 To avoid down time when the storm water facilities are needed most, Hours shown are budgeted in 50685803 project work is primarily accomplished from May through October. Total Q 4 Operations and maintenance 1,950 Exercise equipment and weekly site visits 1,170 Storm patrol 300 Total 42 Projects -- .�ts � -Houm1 wired Replace one engine at Marilyn Station 480 Install one engine at Slater Station 160 Install four large pumps 40 Propane upgrades 320 Major service at Banning, Marilyn and Newland Stations 240 Minor service at 12 facilities 120 Total 1.360 312 5/21/2003 City of Huntington Beach FY 2002/03 Business Unit Summary FY 2000101 FY 2001/02 FY 2002/03 FY 2002/03 Revenue Account S Description Actual Actual Adopted Revised 10085502 Pump Station Maintenace Total Business Unit Revenue 0 0 0 0 General Fund(Support)/Allotment 690,804 927,880 823,808 310,800 Total Business Unit Funding 690,804 927,880 823,808 310,800 ---------------------------------------------------------------------------------------------------------------------------------- FY 2000101 FY 2001102 FY 2002103 FY 2002/03 Expenditure Cate-gory and Description Actual Actual Adopted Revised 10085502 Pump Station Maintenace 50000 EXPENDITURES 51000 PERSONAL SERVICES 0 0 0 0 60000 OPERATING EXPENSES 690,804 263,045 823,808 310,800 80000 CAPITAL EXPENDITURES 0 664,835 0 0 88000 NON-OPERATING EXPENSES 0 0 0 0 50000 EXPENDITURES 690,804 927,880 823,808 310,800 ---------------------------------------------------------------------------------------------------------------------------------- Note:General Fund support represents credit towards department and City wide overhead. 313 WarehouseCentral Descr�pt�on a=d Purpos® . _ _ ffing #.Authocaed Hours Sta Responsible for providing central warehouse services to departments Warehousekeeper 1 2,080 and for the support of the city's maintenance programs. A high Stock Clerk 1 2,080 volume of purchases allows the Central Warehouse to provide many materials to city programs at a cost lower than can be procured through retail and wholesale supply sources. It is the Central Warehouse's responsibility to work with departments to meet potential emergency needs and keep a reasonable amount of inventory supply. Inter-agency mutual aid agreements ensure the city will have adequate inventory to repair facilities in the event of an emergency. Total 2 ' q124 : gam .. Service=Level. h .. �_ ._ � �`: Hours Re uired Process and complete 3,700 counter requisitions 2,649 Satisfy 260 key checkout requests 65 Satisfy and complete 225 tool checkout requests 86 Perform purchasing, inventory, clerical and supervisory duties 1,120 Total -Hours R' wired Evaluate, update and correct the accuracy of labeling on all warehouse-shelving racks (6/15/03) 240 Total 240 314 5/21/2003 City of Huntington Beach FY 2002/03 Business Unit Summary FY 2000101 FY 2001/02 FY 2002103 FY 2002/03 Revenue Account&Description Actual Actual Adopted Revised 10085511 Central Warehouse Total Business Unit Revenue 0 0 0 0 General Fund(Support)/Allotment 133,035 132,958 139,859 148,046 Total Business Unit Funding 133,035 132,958 139,859 148,046 ---------------------------------------------------------------------------------------------------------------------------------- FY 2000101 FY 2001102 FY 2002103 FY 2002/03 Expenditure Category and Description Actual Actual Adopted Revised 10085511 Central Warehouse 50000 EXPENDITURES 51000 PERSONAL SERVICES 108,208 111,888 112,486 112,486 60000 OPERATING EXPENSES 24,827 21,070 27,373 35,560 80000 CAPITAL EXPENDITURES 0 0 0 0 88000 NON-OPERATING EXPENSES 0 0 0 0 50000 EXPENDITURES 133,035 132,958 139,859 148,046 ---------------------------------------------------------------------------------------------------------------------------------- Note:General Fund support represents credit towards department and City wide overhead. 315 Park, Tree & Landscape Administration De'scrpt�on and Purpose � '�� S g� �' = #Auth`ocizea ours Park, Tree and Landscape Administration is responsible for directing, Park, Tree and Landscape Operations Manager 1 2,080 supporting, and coordinating the delivery of services to all city Landscape Architect 1 2,080 landscaped areas; including parks, facilities, street trees, landscaped Administrative Secretary 1 2,080 medians, and roadsides. The goal is to provide a safe and aesthetically pleasing landscape for residents, businesses, and the Office Assistant II 1 2,080 traveling public, while reducing maintenance costs. Administration is responsible for contract administration and inspection of maintenance contracts for parks, street trees, and landscaping. In support of development activity, responsibilities include architectural review, plan check and inspection of all landscape installations in new Total 4 a ! developments for both private/public uses, for parks and public rights- of-ways for compliance with required codes, conditions of approval, standards and approved plans, specifications and maintenance considerations. Ong oir Activities M4 _ ry :�. - 99 - , :; Seniice HoursR Budget preparation, performance evaluations, citizen inquiries and coordination of outside contractors 1,450 Landscape Architect provides 1500 inspections, 30 special design projects, 2,500 plan checks and 20 design review board meetings 2,290 Respond to public calls and letters, dispatch crews as necessary for approximately 5,000 calls annually 2,580 Monitor budget, including requisitions and payables processing of approximately 250 requisitions 1,000 Coordinate installation and removal of 115 banners over Main Street each year 100 Provide clerical support, process payroll and record keeping for certifications 900 Total $ Protects - � y Hdumw uired Total Q 316 5/21/2003 City of Huntington Beach FY 2002/03 Business Unit Summary FY 2000101 FY 2001102 FY 2002/03 FY 2002/03 Revenue Account&Description Actual Actual Adopted Revised 10085601 Landscape Administration 47135 Landscape Inspection Fee 43,150 38,490 20,000 20,000 47140 Landscape Plan Check 37,190 73,354 25,000 25,000 Total Business Unit Revenue 80,340 111,844 45,000 45,000 General Fund(Support)/Allotment 351,299 213,355 323,573 298,693 Total Business Unit Funding 431,639 325,199 368,573 343,693 ---------------------------------------------------------------------------------------------------------------------------------- FY 2000101 FY 2001/02 FY 2002/03 FY 2002103 _Expenditure Category and Description Actual Actual Adopted Revised 10085601 Landscape Administration 50000 EXPENDITURES 51000 PERSONAL SERVICES 302,816 303,881 318,363 221,363 60000 OPERATING EXPENSES 128,822 21,318 50,210 122,330 80000 CAPITAL EXPENDITURES 0 0 0 0 88000 NON-OPERATING EXPENSES 0 0 0 0 50000 EXPENDITURES 431,639 325,199 368,573 343,693 ---------------------------------------------------------------------------------------------------------------------------------- Note: General Fund support represents credit towards department and City wide overhead. 317 Landscape Pesticide ri FDescption and Purpos® - Staffin . g ' _ . _ . r . #Authorized Hours : Responsible for landscape maintenance services within public rights- Crewleader, Landscape Maintenance(Frozen) 1 0 of-way, including medians, roadsides, and other public grounds. The Crewleader, Pest Control Advisor 1 2,080 arterial street landscape program provides services for pedestrian and Leadworker Landscape Maintenance 2 4,160 vehicular safety, community continuity of appearance and essential plant care with staff and volunteers. Perform maintenance on Equipment Operator, Landscape 3 6,420 2,683,795 square feet of landscape and contractually retain services Pest Control Specialist 4 8,320 for 416,205 square feet. Coordinate efforts of volunteer groups and court referrals. Pesticide maintenance provides vegetative Maintenance Service Worker 2 4,160 maintenance services, including weed and pest control for fire safety Recurrent Staff 12 12,000 and citywide cleanliness and appearance. Provide bee, ant, and rodent control in rights-of-way and city facilities. Total 25 U= Q �r;. .- - - .e' ,, "' s'+t - _ 's�,'^�«* - -,..,tea �- 3.. AOnhgoingAct�rrltles w., ' :ry _ � 3eniice=Lever °"' Hours#R Required Ys . - „- r' �, .. Maintain landscaped areas by providing bi-weekly litter control, weeding, cleaning, edging, trimming, inspection and irrigation 22,000 Complete USA callouts and emergency service requests, inspect outside contractor work, develop reports/punch lists, assign and 6,240 supervise crews and volunteers daily Adjust irrigation, stock supplies and file required reports each month 400 Apply required pesticides and herbicides per seasonal schedules or as necessary 8,000 Update annual records, mulch planting areas and fertilize 200 Attend educational seminars and product shows for ISA and QAC certifications as required annually 150 :_ ,1_® - .. � Hours Re cared) Spray softball lines six times/year and football lines once per year 150 Herbicide application for slurry seal 6 month project 2 weekends per month (overtime192 hours) IQtal im 318 5/21/2003 City of Hun9 ton Beach FY 2002/03 Business Unit Summary FY 2000/01 FY 2001/02 FY 2002/03 FY 2002/03 Revenue Account&Description Actual Actual Adopted Revised 10085602 Landscape Maintenance Total Business Unit Revenue 0 0 0 0 General Fund(Support)/Allotment 1,209,359 1,199,815 1,295,364 1,261,740 Total Business Unit Funding 1,209,359 1,199,815 1,295,364 1,261,740 -------------------------------------------------------------=-------------------------------------------------------------------- FY 2000101 FY 2001102 FY 2002/03 FY 2002/03 Expenditure Category and Description Actual Actual Adopted Revised 10085602 Landscape Maintenance 50000 EXPENDITURES 51000 PERSONAL SERVICES 920,089 922,856 921,820 921,820 60000 OPERATING EXPENSES 289,271 276,958 373,544 339,920 80000 CAPITAL EXPENDITURES 0 0 0 0 88000 NON-OPERATING EXPENSES 0 0 0 0 50000 EXPENDITURES 1,209,359 1,199,815 1,295,364 1,261,740 ---------------------------------------------------------------------------------------------------------------------------------- Note:General Fund support represents credit towards department and City wide overhead. 319 Park Maintenance Description and Pucpos®. _ � � °_. .,.' - .Staffing � #�Auf6orized Hours. Park maintenance is responsible for 68 park sites, of which 544 acres is Supervisor, Park Maintenance 1 2,080 maintained by city crews. Provide administration and oversight of 63.4 Crewleader, Park Equipment 1 2,080 acres maintained by contract services. Park maintenance ensures that Crewleader, Park Maintenance 1 2,080 park and plant areas are safe and accessible to visitors. Park Crewleader, Irrigation 1 2,080 maintenance services its own equipment, 198 pieces of playground Leadworker, Landscape Maintenance(1 Frozen) 6 10,400 equipment, and irrigation systems. Park maintenance is an integral component in special events in the city, closely working with the Mechanic II 2 4,160 Community Services department to set up for events and activities. Equipment operator(1 Frozen) 5 8,320 Maintenance Service worker(2 Frozen) 7 10,400 Ground worker 1 2,080 Irrigation Specialist(2 Frozen) 3 2,080 Recurrent Staff 10 10,000 Total 3a AL �On�-go�ng�Acttv�ttes -. ,� �� � �� � Serve ejLeveh'�` �" Hours Re wired Mow, edge, remove trash, inspect and clean play sand areas by tilling, fertilizing, aerating and trimming on weekly schedule 38,128 Inspect parks irrigation systems, lake filtration system, inspection and repair of valves, pumps, controllers and lines on weekly schedule 4,854 Repair of equipment, mower attachments, playground, tables and benches, as well as barbeque inspection and repair 6,933 Miscellaneous daily and weekly cleaning and maintenance of restrooms, picnic shelters, Amphitheater, tennis courts and dump trash cans 5,845 WIMPTotal �Za. was ,. PrO acts p ��. All overtime: turf sweeping; irrigation upgrade projects; 4th of July Parade; specific events requiring sound stage; emergency callouts; weddings and other special events in parks or at Pierside Pavillion; weed abatement; Main Street Library maintenance; work orders from other departments for small engine repairs or maintenance; special interest group projects and individual citizens' projects; weekend clean-ups; plantings at Bartlett Park, Bluff Top Park, City Hall and Shipley Nature Center. TQtsl 2,348 Overtime 320 5/21/2003 City of Huntington Beach FY 2002/03 Business Unit Summary FY 2000/01 FY 2001/02 FY 2002103 FY 2002103 Revenue Account&Description Actual Actual Adopted Revised 10085611 Park Maintenance Total Business Unit Revenue 0 0 0 0 General Fund(Support)/Allotment 2,452,837 2,219,069 2,369,179 2,271,166 Total Business Unit Funding 2,452,837 2,219,069 2,369,179 2,271,166 ---------------------------------------------------------------------------------------------------------------------------------- FY 2000/01 FY 2001/02 FY 2002/03 FY 2002/03 Expenditure Category and Description Actual Actual Adopted Revised 10085611 Park Maintenance 50000 EXPENDITURES 51000 PERSONAL SERVICES 1,692,732 1,722,657 1,818,564 1,818,564 60000 OPERATING EXPENSES 760,104 496,412 550,615 452,602 80000 CAPITAL EXPENDITURES 0 0 0 0 88000 NON-OPERATING EXPENSES 0 0 0 0 50000 EXPENDITURES 2,452,837 2,219,069 2,369,179 2,271,166 ---------------------------------------------------------------------------------------------------------------------------------- Note:General Fund support represents credit towards department and City wide overhead. 321 Tree Maintenance Responsible for all public trees located in city including park, median, Supervisor, Tree, Landscape and Pest Control 1 2,080 landscape and street trees approximately 51,000 trees. This includes Crewleader, Tree Maintenance 1 2,080 pruning, planting, pest control, removal/replacement. These trees with Leadworker, Tree Maintenance(1 frozen) 3 4,160 the exception of palms and Brazilian peppers are trimmed every 42 months. Provide contract administration/inspection to contract crews. Equipment Operator, Trees 6 12,480 Provide inspector to new development in public rights-of-way projects Maintenance Service Worker 1 2,080 Provide arborist services before root cutting for sidewalk, curb/gutter improvements. Assist Tree Society and local youth groups in tree Recurrent Staff 2 2,000 planting projects. Total JA 2 $$ "9 9 .. =Service Level -, -31 Flours'R ulced Trim most trees, remove debris according to established 42 month routes 14,000 Trim peppers and palm trees annually 3,000 Coordinate schedules with contractor and inspect completed work 1,000 Inspect affected areas for diseases and insects weekly 500 Respond to customer calls for sewer line obstructions, or other street tree related damage 1,800 Plant approximately 1,000 trees 1,300 Inspect and maintain equipment on daily, weekly and monthly schedules 1,000 Coordinate annual street tree removal and sidewalk repair projects 80 Total 22 � Pro ects sn 4 ,rHourssR"; -wired Trim trees for parade route, tree plantings: Millennium Trees, Memorial Trees and Arbor Day 2,200 Overtime projects(Boy Scout projects, emergency call out, Main Street library tree planting, tree removal in parks, storm call outs 1,708 overtime Total ? 322 5/21/2003 City of Huntington Beach FY 2002/03 Business Unit Summary FY 2000101 FY 2001102 FY 2002103 FY 2002103 Revenue Account&Description Actual Actual Adopted Revised 10085621 Street Tree Maintenance 47110 Residential Tree Replacement 15,389 20,923 0 0 Total Business Unit Revenue 15,389 20,923 0 0 General Fund(Support)/Allotment 1,262,512 1,096,446 1,206,145 1,147,923 Total Business Unit Funding 1,277,901 1,117,369 1,206,145 1,147,923 ---------------------------------------------------------------------------------------------------------------------------------- FY 2000101 FY 2001102 FY 2002/03 FY 2002/03 Expenditure Category and Description Actual Actual Adopted Revised 10085621 Street Tree Maintenance 50000 EXPENDITURES 51000 PERSONAL SERVICES 734,787 754,442 857,023 857,023 60000 OPERATING EXPENSES 543,114 362,927 349,122 290,899 80000 CAPITAL EXPENDITURES 0 0 0 0 88000 NON-OPERATING EXPENSES 0 0 0 0 50000 EXPENDITURES 1,277,901 1,117,369 1,206,145 1,147,923 ---------------------------------------------------------------------------------------------------------------------------------- Note:General Fund support represents credit towards department and City wide overhead. 323 ManagementFleet Descn pt�on MAX ose fStaffin :� ..> - . _.:� .,. rt? - � ::_ •:�-��: ,.�_-.9- . ..._: _ µ r. � � #Authorized -.a .Hours Responsible for administering support services for 465 vehicles and Supervisor, Mechanical Maintenance 1 2,080 pieces of equipment maintained by Vehicle Maintenance. This Warehousekeeper 1 2,080 support includes computerized record keeping, parts procurement, Equipment Support Assistant 1 2,080 warehousing, inventory control and issuance, development of bid specifications for new vehicles and equipment, and other Crewleader, Equipment Services 1 2,080 administrative functions. Staff processes all vehicle service order records to track the efforts and effectiveness of Vehicle Maintenance. A comparison of vehicle service records and vehicle life assists fleet management in reviewing and updating vehicle purchase specifications, as well as projecting vehicle replacement. Researches the integration of alternate fuel vehicles into the fleet to meet increasingly stringent Air Quality Management District guidelines and Total 4 $ requirements. fNO -9 9 a; ;:: _ R u�retl v._ Service Level a� �� � �I� Hours# Attends meetings, provides personnel evaluations, accounting and timekeeping, responds to customer requests, and prepares budget 1,620 Record keeping, procurement of parts and inventory control includes 6,630 work orders tracked and 21,425 parts issued 6,240 Total M ffirpie .. - � Evaluate and revise specifications for 41 approved replacement vehicles to reduce costs and improve overall fleet performance(7/03) 400 Prepare a plan for the integration of alternative fuel vehicles and fueling sites for city vehicles and research cooperative relationships 40 with agencies and companies in the area to share costs for implementation (9/03) Increase the capacity of city's propane-fueling site to accommodate more fuel-efficient vehicles 20 Total 46Q 324 5/21/2003 City of Hun ngton Beach FY 2002/03 Business Unit Summary FY 2000/01 FY 2001/02 FY 2002/03 FY 2002103 Revenue Account&Description Actual Actual Adopted Revised 10085701 Fleet Management Total Business Unit Revenue 0 0 0 0 General Fund(Support)/Allotment 835,097 736,115 680,996 557,925 Total Business Unit Funding 835,097 736,115 680,996 557,925 ---------------------------------------------------------------------------------------------------------------------------------- FY 2000/01 FY 2001102 FY 2002/03 FY 2002/03 Expenditure Category and Description Actual Actual Adopted Revised 10085701 Fleet Management 50000 EXPENDITURES 51000 PERSONAL SERVICES 322,110 330,887 303,307 303,307 60000 OPERATING EXPENSES 512,987 405,228 377,689 254,618 80000 CAPITAL EXPENDITURES 0 0 0 0 88000 NON-OPERATING EXPENSES 0 0 0 0 50000 EXPENDITURES 835,097 736,115 680,996 557,925 --------------------------------------------------------------------------------------------------------------------------------=- Note: General Fund support represents credit towards department and City wide overhead. 325 Vehicle & Equipment Descn' tionand Pu se "` , Sta�ffn -_.,�,P � �. .__�-. •� - :_ _ .�-::. 9 _ "='` � -_, .�#Authorizerd Responsible -- Responsible for providing a full-range of maintenance, repair and Crewleader, Vehicle Body Repair 1 2,080 fabrication services for all 465 city vehicles and pieces of equipment Crewleader, Equipment/Auto Maintenance 1 2,080 issued to the Public Works department and some divisions of Leadworker, Mechanic Heavy Duty 1 2,080 Community Services. Provide smog certifications, diesel powered vehicle testing, tire repair services and vehicle body repair services on Vehicle Body Technician 1 2,080 more than 900 units of rolling stock owned by the city, including Police, Vehicle Body Technician, Sr. 1 2,080 Fire, Harbors and Beaches, and Community Services' fleets. Staff works with insurance companies and Risk Management on repairing Mechanic III 3 6,240 insurance claim collisions for the purpose of recovering revenue. Mechanic II 6 12,480 Tire Service Worker 1 2,080 Total 1� �Z_Q. 9 9 k . . a ti;:" z_ "Ya Service LevelPOW .54 Hours,,Re aired Supervision, inspection and work assignments for mechanical and body staff 4,160 Preventative maintenance and mechanical repairs, including 6,630 completed work assignments 19,220 Body and paint work, includes 308 body and paint repairs 4,660 Tire repair and replacement includes 1,425 new tire mounts 2,080 Heavy metal fabrication includes 30 fabrication projects 1,000 Total -ate'Pro WOW HoursiRe wrecl' Training for mechanics on alternate fuel and low emission vehicles as part of the continued transition to a low emission fleet(9/03) 40 Relocate and reorganize shop equipment to provide space for additional pieces of equipment(11/02) 40 Total $Q 326 5/21/2003 City of Huntington Beach FY 2002/03 Business Unit Summary FY 2000/01 FY 2001102 FY 2002/03 FY 2002/03 Revenue Account&Description Actual Actual Adopted Revised 10085703 Equipment Maintenance 47425 Vehicle Body Work 31,360 27,458 8,200 8,200 Total Business Unit Revenue 31,360 27,458 8,200 8,200 General Fund(Support)/Allotment 1,185,057 1,315,312 1,454,468 1,461,706 Total Business Unit Funding 1,216,417 1,342,770 1,462,668 1,469,906 ---------------------------------------------------------------------------------------------------------------------------------- FY 2000/01 FY 2001/02 FY 2002103 FY 2002103 Expenditure Category and Description Actual Actual Adopted Revised 10085703 Equipment Maintenance 50000 EXPENDITURES 51000 PERSONAL SERVICES 886,117 941,969 1,058,153 1,058,153 60000 OPERATING EXPENSES 335,753 400,800 404,515 411,753 80000 CAPITAL EXPENDITURES (5,452) 0 0 0 88000 NON-OPERATING EXPENSES 0 0 0 0 50000 EXPENDITURES 1,216,417 1,342,770 1,462,668 1,469,906 . ---------------------------------------------------------------------------------------------------------------------------------- Note:General Fund support represents credit towards department and City wide overhead. 327 Design • • !I' III IIRIII 1111 Descr�pt�on;and Purpose Staffing :.` _ #Authorized Hours Transportation services provided from Gas Tax support the overall City Engineer 0.25 520 planning, maintenance, and operation of the city's transportation Principal Civil Engineer 0.25 520 system. Development review, transportation modeling, permits Associate Civil Engineer 1 2,080 processing, traffic safety investigations, division management; traffic signal operations/coordination and support of capital projects funded Construction Manager 0.25 520 are included. Design and construction is responsible for project design Civil Engineer Assistant 1 2080 and management. Work includes technical oversight and review of major street projects, general surveying, engineering, construction Senior Construction Inspector 0.50 1,040 drawings, document preparation and grants administration. Gas Tax Transportation Manager 0.50 1,040 must comply with State regulations, and be directly related to street Associate Traffic Engineer 1 2,080 construction or maintenance. Total 4JS $�$- "aa- 'z*.,'_.' s' __ r<. , ss3 `r- -^'s""�"y% '*» On-goin Activities � _ Sen+ice$Level � M����Required Capital Projects includes review of projects for transportation issues, develop transportation projects 100 Special Studies includes complete traffic safety investigations, SARX, WOCC Study and speed zone update 200 Signal Operations involves reviewing, monitoring and managing the operations of the city's traffic signal system 400 Administration includes performance evaluations, attendance at staff meetings, City Council support, timekeeping, seminars/training 2,620 Development Review/Processing includes review of technical studies, plan checks processing, entitlement and administration services 1,300 Outside Agency Projects include review and processing OCSD, OCWD, Caltrans and County projects 120 Rfo e" Hours Re wired Design, construction and management of 8 Arterial Street Segments Rehabilitation projects 5,140 Residential overlay program (hours included in Street Maintenance 10085410) Total 328 5/21/2003 Category Date Entered: 711012003 Alpha Num ID: 18947: 310.20 _ _ _Active__ 6/9/03 Updates to Fiscal Year FY 2002-2003 Departmental Budgets and Work Plans Made By All City Department Heads CM:06/23/03 -City Administrator presented proposed Revisions to Adopted 2002-03 Budget 7v i ity CITY OF HUNTINGTON BEACH CITY ADMINISTRATOR'S OFFICE Hun a,„ To: All Employees From: Ray Silver, City Administrator Date: July 1, 2003 Subject: Action of the City Council regarding the budget reductions As you are aware, the City is facing a serious budget deficit after many years of struggling to provide a high level of quality service in light of reduced revenues. Two workshops have been held for the City Council to discuss the staff recommendations to resolve the budget deficit. A complete package of the original recommended budget reductions is available from the department heads, in the City Clerk's office and online at www.surfcity-hb.org. Last night, the City Council discussed and provided direction to the staff outlining budget cuts to the General Fund which total $10,866,653. In an effort to continue to provide accurate and timely information, I want to let you know how the City Council voted regarding the budget reductions. While there were some changes to the recommendations, most of the reductions were accepted after review and discussion. Questions that had been asked in the first budget workshop on June 23rd were responded to by department h eads i n m emos given t o t he C ouncil M embers b efore I ast n ight's meeting. The changes made last night at the June 30th City Council Meeting include: • Restored the funding of a Marine Safety Officer - • Restored the funding of the two Code Enforcement Officers • Accepted the offer of the Friends of the Library to provide funding to keep the two Library branches open for the next two years ($360,000) • Restored the funding for the .Paramedic/Engine company by proposing to raise the FireMed fees, implement fire operating reductions, adopt new fire inspection fees and eliminate a Public Works position • Restored the funding for the Marine Safety rescue boat program by reducing the travel relating to intergovernmental affairs, ending the peak season Marine Safety Officer staffing after 10 pm vs. midnight, and reducing the number of portable restrooms on the beach The City Council is scheduled to take a final vote regarding the reductions on July 7, 2003. If you have any questions, please do not hesitate to contact your department head.