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Home My WebLink About2008 City Clerk Quarterly Reports Council/Agency Meeting Held: Deferred/Continued to: I Appr9ged ❑ Conditionally Approved ❑ Denied City rk 5 nature Council Meeting Date: 12/15/2008 Department ID Number: CK 08-09 CITY OF HUNTINGTON BEACH REQUEST FOR COUNCIL/REDEVELOPMENT AGENCY ACTION SUBMITTED TO: HONORABLE MAYOR AND CITY COUNCIL SUBMITTED BY: JOAN L. FLYNN, CITY CLER PREPARED BY: JOAN L. FLYNN, CITY CLER SUBJECT: Receive and File City Clerk's Quarterly Report Listing of Professional Service Contracts Filed in the City Clerk's Office Between July 1, 2008 and September 30, 2008 Statement of Issue,Funding Source,Recommended Action,Alternative Action(s),Analysis,Environmental Status,Attachment(s) Statement of Issue: The listed contracts are no longer presented to the City Council but are entered into between City Departments and consultant firms pursuant to the Huntington Beach Municipal Code. Funds are in the City budget. These contracts have been transmitted to the City Clerk for official filing for the public record. Funding Source: No funds are required. Recommended Action: Motion to: Receive and file the List of Professional Service Contracts Approved by Department Heads Pursuant to Huntington Beach Municipal Code Chapter 3.03 and Submitted to the Office of the City Clerk during the period of July 1, 2008 through September 30, 2008. Alternative Action(s): Provide alternative direction to staff. RCA ROUTING SHEET INITIATING DEPARTMENT: City Clerk SUBJECT: Receive and File City Clerk's Report Listing Professional Services Contracts Filed in the City Clerk's Office Between 04/01/2008 and 06/30/2008 COUNCIL MEETING DATE: F September 15, 2008 RCA ATTACHMENTS STATUS Ordinance (w/exhibits & legislative draft if applicable) Attached ❑ Not Applicable ❑ Resolution (w/exhibits & legislative draft if applicable) Attached ❑ Not Applicable ❑ Tract Map, Location Map and/or other Exhibits Attached ❑ Not Ap licable ❑ Contract/Agreement (w/exhibits if applicable) Attached ❑ (Signed in full by the City Attome ) Not Applicable ❑ Subleases, Third Party Agreements, etc. ea p (Approved as to form b CityAttome Not Applicable Certificates of Insurance (Approved by the City Attomey) Attached ❑ Not Ap licable ❑ Fiscal Impact Statement (Unbudgeted, over $5,000) Attached ❑ Not Applicable ❑ Bonds (If applicable) Not A Attached cable p Staff Report (If applicable) Not Applicable El p Commission, Board or Committee Report (If applicable) Attached Not Ap licable ❑ Findings/Conditions for Approval and/or Denial Attached Not Applicable ❑ REVIEWED RETURNED FORWARDED Administrative Staff Deputy City Administrator Initial City Administrator (initial) City Clerk EXPLANATION FOR RETURN OF ITEM: (Below SpaceFor Only) RCA Author: Joan Flynn Council/Agency Meeting Held: Deferred/Continued to: �6Appro ed ❑ Conditionally Approved ❑ Denied Ci y Cler s Sign tune Council Meeting Date: 6/2/2008 Department ID Number: CK 08-04 CITY OF HUNTINGTON BEACH REQUEST FOR CITY COUNCIL ACTION SUBMITTED TO: HONORABLE MAYOR AND CITY COUNCIL SUBMITTED BY: JOAN L. FLYNN, CITY CLERK PREPARED BY: JOAN L. FLYNN, CITY CLERK SUBJECT: Receive and File City Clerk's Quarterly Report Listing of Professional Service Contracts Filed in the City Clerk's Office Between January 1, 2008 and March 31, 2008 Eatem:e:nt:o:f Issue,Funding Source,Recommended Action,Alternative Action(s),Analysis, Environmental Status,Attachment(s) Statement of Issue: The listed contracts are no longer presented to the City Council but are entered into between City Departments and consultant firms pursuant to the Huntington Beach Municipal Code. Funds are in the City budget. These contracts have been transmitted to the City Clerk for official filing for the public record. Funding Source: No funds are required. Recommended Action: Motion to: Receive and file the List of Professional Service Contracts Approved by Department Heads Pursuant to Huntington Beach Municipal Code Chapter 3.03 and Submitted to the Office of the City Clerk during the period of January 1, 2008 through March 31, 2008. Alternative Action(s): Provide alternative direction to staff. REQUEST FOR CITY COUNCIL ACTION MEETING DATE: 6/2/2008 DEPARTMENT ID NUMBER: CK 08-04 Analysis: On November 19, 2001 the City Clerk requested that the City Council establish a policy for the City Clerk's office to follow in the administration of all contracts entered into between City Departments and consultant firms pursuant to Huntington Beach Municipal Code Chapter 3.03. This City Council policy ensures public review of new contracts through identification on the Council agenda. The City Charter mandates the City Clerk to be responsible to maintain contracts entered into by the City. This policy assists the City Clerk's office in its responsibilities in the implementation of Huntington Beach Municipal Code Section 3.03. Strate_cfic Plan Goal: C-2 Environmental Status: Not applicable. Attachment(s): . - NiumberDescei ptiiOh 1. List of Professional Service Contracts: January 1, 2008 through March 31, 2008 -2- 4/29/2008 1:37 PIM ATTACHMENT # 1 List of Professional Service Contracts Approved by Department Beads Pursuant to Huntington Beach Municipal Code Chapter 3.03 and Submitted to the Office of the City Clerk during the period of January 1, 2008 through March 31, 2008 ® - ® ® o DATE,':-' AGREEMIENT 01/08/20008 Bureau Veritas North Fire Prevention Plan Review NTE 01/08/2011 Fire America, Inc. Services $25,000 01/22/2008 R. P. Laurain & Amendment#1 to 12/23/05 NTE 11/01/2008 Economic Redevelopment Associates Contract, Adding Additional $25,000 Development Agency Fund 305 Tasks and Compensation of $15K for a total contract amount of$25K 02/07/2008 Gibbs Giden Locher Legal Services NTE 01/05/2010 City Attorney Turner & Senet $49,000 02/08/2008 Gafcon, Inc. Amendment#1 to 7/3/06 NTE 02/28/2008 Economic *Emerald Cove Contract, Extension of Term $13,000 Development Fund 503 and Adding Additional Work and Compensation of$13K for a total contract amount of $74,335 03/01/2008 McMurray Marketing Public Relations and Marketing NTE 03/01/2011 Community *Fourth of July Communications for the 2008 Fourth of July $15,000 Services Donations/Sponsor Celebration 03/03/2008 MGT America, Inc. Cost Allocation Plan and Fee NTE 09/30/2008 Finance Study $65,000 *Supported in total or in part by outside funds(non general funds) RCA ROUTING SHEET INITIATING DEPARTMENT: City Clerk SUBJECT: Receive and File City Clerk's Report Listing Professional Services Contracts Filed in the City Clerk's Office Between 01/01/2008 and 03/31/2008 COUNCIL MEETING DATE: F June 2, 2008 RCA ATTACHMENTS STATUS Ordinance (w/exhibits & legislative draft if applicable) Attached ❑ Not Applicable ❑ Resolution (w/exhibits & legislative draft if applicable) Attached ❑ Not Applicable ❑ Tract Map, Location Map and/or other Exhibits Attached ❑ Not Applicable ❑ Contract/Agreement (w/exhibits if applicable) Attached ❑ (Signed in full by the City Attorney) Not Applicable ❑ Subleases, Third Party Agreements, etc. Attached ❑ (Approved as to form by City Attorney) Not Applicable ❑ Certificates of Insurance (Approved by the City Attorney) Attached ❑ Not Applicable ❑ Fiscal Impact Statement (Unbudgeted, over $5,000) Attached ❑ Not Applicable ❑ Bonds (If applicable) Attached ❑ Not Applicable ❑ Staff Report (If applicable) Notached t Applicable ❑ Commission, Board or Committee Report (If applicable) Attached ❑ Not Applicable ❑ Findings/Conditions for Approval and/or Denial Attached ❑ Not Applicable ❑ EXPLANATION FOR NS3ING ATTACHMENTS REVIEWED RETURNED FORMA DED Administrative Staff Deputy City Administrator (initial) ( ) City Administrator (Initial) City Clerk ( ) EXPLANATION FOR RETURN OF ITEM: • RCA Author: Joan Flynn REQUEST FOR COUNCIL/REDEVELOPMENT AGENCY ACTION MEETING DATE: 12/15/2008 DEPARTMENT ID NUMBER: CK 08-09 Analyses: On November 19, 2001 the City Clerk requested that the City Council establish a policy for the City Clerk's office to follow in the administration of all contracts entered into between City Departments and consultant firms pursuant to Huntington Beach Municipal Code Chapter 3.03. This City Council policy ensures public review of new contracts through identification on the Council agenda. The City Charter mandates the City Clerk to be responsible to maintain contracts entered into by the City. This policy assists the City Clerk's office in its responsibilities in the implementation of Huntington Beach Municipal Code Section 3.03. Strategic Plan Goal: C-2 Environmental Status: Not applicable. Attachment(s): no'Nv mlb6r, NO, Detdripti6n 1. List of Professional Service Contracts: July 1, 2008 through September 30, 2008 -2- 10/31/2008 12:14 PM ATTACHMENT # 1 List of Professional Service Contracts Approved by Department Beads Pursuant to Huntington Beach Municipal Code Chapter 3.03 and Submitted to the Office of the City Clerk during the period of July 1, 2008 through September 30, 2008 ® ® ® ® . 07/10/2008 Koff and Associates, Classification Study NTE 07/10/2011 Human Resources Inc. $10,000 08/08/2008 Dan Villella Amendment#1 to 06/17/2008 NTE 06/17/2011 Administration Contract, Adding Additional $70,000 Compensation of$70K for a total contract amount of$100K 08/13/2008 R. P. Laurain and Appraisal Services NTE 08/13/2011 Redevelopment Redevelopment Associates, Inc. $30,000 Agency Tax Increment 08/21/2008 Harrell Company Pacific City Financial NTE 08/21/2011 Economic Developer Advisors, LLC Consulting Services $54,000 Development Advance & Bond Proceeds 08/27/2008 Kane, Ballmer and Amendment#1 to 9/14/2007 NTE 09/14/2010 Redevelopment Redevelopment Berkman Contract Adding Additional $49,000 Agency Tax Increment Compensation of$49K for a total contract amount of$99K 08/27/2008 Accretive Solutions Amendment#1 to 8/272007 NTE 08/27/2009 City Treasurer Contract Extending $49,999 Termination Date to 8/27/2009 08/29/2008 Barr and Clark Lead Base Paint Inspection NTE 08/29/2011 Economic CDBG Environmental, Inc. Services $20,000 Development 08/29/2008 Lead Tech Lead Base Paint Inspection NTE 08/29/2011 Economic CDBG Environmental, inc. Services $10,000 Development 08/29/2008 Scott Fazekas and Amendment#1 to 11/14/2007 NTE 09/30/2009 Building and Associates Contract Extending $100,000 Safety Termination Date to 9/30/2009 09/02/2008 Galvin Preservation Preparation of Historic Survey NTE 09/02/2011 Planning Associates, Inc. and Update to Historic and $95,000 Cultural Resources Element of General Plan 09/04/2008 Lea Associates, Inc. Appraisal Services NTE 09/04/2011 Economic Redevelopment $30,000 Development Tax Increment 09/12/2008 Waterstone Amend #1 to 9/14/07 Contract, NTE 09/11/2010 Planning Environmental, Inc. Adding Additional $6,000 Compensation of$6K for a total contract amount of *Supported in total or in part by outside funds(non general funds RCA ROUTING STET INITIATING DEPARTMENT: City Clerk SUBJECT: Receive and File City Clerk's Report Listing Professional Services Contracts Filed in the City Clerk's Office Between 07/01/2008 through 09/30/2008 COUNCIL MEETING DATE: December 15, 2008 RCA ATTACHMENTS STATUS Ordinance (w/exhibits & legislative draft if applicable) Attached ❑ Not Applicable ❑ Resolution (w/exhibits & legislative draft if applicable) Attached ❑ Not Applicable ❑ Tract Map, Location Map and/or other Exhibits Attached ❑ Not Applicable ❑ Contract/Agreement (w/exhibits if applicable) Attached ❑ (Signed in full by the City Attorney) Not Applicable ❑ Subleases, Third Party Agreements, etc. Attached ❑❑ (Approved as to form by City Attorney) No Applicable icable Certificates of Insurance (Approved by the City Attorney) Attached ❑ Not Applicable ❑ Fiscal Impact Statement (Unbudgeted, over $5,000) Attached ❑ Not Applicable ❑ Bonds (If applicable) Attached t Applicable El Staff Report (If applicable) Attached El Not Applicable ❑ Commission, Board or Committee Report (If applicable) Attached ❑ Not Applicable ❑ Findings/Conditions for Approval and/or Denial Attached ❑ Not Applicable ❑ EXPLAHATIOK FOR 6u�WNG ATTACHNENTS REVIEWED RETURNED FORWARDED Administrative Staff ( ) ( ) Deputy City Administrator (Initial) ( ) ( ) City Administrator (Initial) ( ) ( ) City Clerk ( ) EXPLANATION FOR RETURN OF ITEM: to RCA Author: Joan Flynn Council/Agency Meeting Held: Deferred/Continued to: Appr ed ❑ Conditionally Approved ❑ Denied Ci lero Signa e Council Meeting Date: 9/15/2008 Department ID Number: CK 08-06 CITY OF HUNTINGTON BEACH REQUEST FOR COUNCIL/REDEVELOPMENT AGENCY ACTION SUBMITTED TO: HONORABLE MAYOR AND CITY COUNCIL SUBMITTED BY: JOAN L..FLYNN, CITY CLERK PREPARED BY: JOAN L. FLYNN, CITY CLERK SUBJECT: Receive and File City Clerk's Quarterly Report Listing of Professional Service Contracts Filed in the City Clerk's Office Between April 1, 2008 and June 30, 2008 Statement of Issue,Funding Source,Recommended Action,Alternative Action(s),Analysis,Environmental Status,Attachment(s) Statement of Issue: The listed contracts are no longer presented to the City Council but are entered into between City Departments and consultant firms pursuant to the Huntington Beach Municipal Code. . Funds are in the City budget. These contracts have been transmitted to the City Clerk for official filing for the public record. Funding Source: No funds are required. Recommended Action: Motion to: Receive and file the List of Professional Service Contracts Approved by Department Heads Pursuant to Huntington Beach Municipal Code Chapter 3.03 and Submitted to the Office of the City Clerk during the period of April 1, 2008 through June 30, 2008. Alternative Action(s): Provide alternative direction to staff. REQUEST FOR CITY COUNCIL ACTION MEETING DATE: W15/2008 DEPARTMENT ID NUMBER: CK 08-06 Analysis: On November 19, 2001 the City Clerk requested that the City Council establish a policy for the City Clerk's office to follow in the administration of all contracts entered into between City Departments and consultant firms pursuant to Huntington Beach Municipal Code Chapter 3.03. This City Council policy ensures public review of new contracts through identification on the Council agenda. The City Charter mandates the City Clerk to be responsible to maintain contracts entered into by the City. This policy assists the City Clerk's office in its responsibilities in the implementation of Huntington Beach Municipal Code Section 3.03. Strategic Plan Goal: C-2 Environmental Status: Not applicable. Attachment(s): City Clerk's Page Number No. Description 1. List of Professional Service Contracts: April 1, 2008 through June 30, 2008 -2- 8/19/2008 9:12 AM ATTAC*HMENT , # 1 List of Professional Service Contracts Approved by Department Heads Pursuant to Huntington Beach Municipal Code Chapter 3.03 and Submitted to the Office of the City Clerk during the period of April 1, 2008 through June 30, 2008 CONSULTANTAGREEMENT PURPOSE •LINT EXPIRY D . 01/07/2008 Alliance Resource Executive Recruitment NTE 01/07/2011 Human Resources Consulting, LLC Services $100,000 04/01/2008 Spectrum Sports Management and Operation of NTE 09/30/2008 Community Management the 4th of July Surf City Run $30,000 Services 04/03/2008 The James Madison Consulting Services &Training NTE 09/03/2008 Human Resources Group $12,000 04/28/2008 Keith Johnson Aviation Program Assessment NTE 05/28/2008 Police Department Consulting $17,500 04/30/2008 R. P. Laurain & Amendment#2 to 12/23/05 NTE 11/01/2008 Economic Redevelopment Associates, Inc. Contract, Adding Additional $35,000 Development Agency Funds Tasks and Compensation of $1 OK for a total contract amount of$35K 05/01/2008 GRC Associates, Blight Study Consulting NTE 12/01/2008 Redevelopment Redevelopment Inc. Services $22,000 Agency Agency Funds 05/01/2008 Rosenow Spevacek Preparation of a Fiscal Impact NTE 05/01/2011 Planning. Group, Inc. Analysis of the Bolsa Chica $35,684 Lowlands Annexation 05/15/2008 Harris Realty Appraisal of Blue Canvas NTE 05/15/2011 Planning Appraisal Development $13,800 06/01/2008 Murtaugh Meyer Legal Services (Personnel NTE 06/01/2009 Human Resources Nelson &Treglia, Commission) $25,000 LLP 06/09/2008 Robert T. Moncrief Interim Housing Manager NTE 06/09/2009 Economic Redevelopment $30,000 Development Agency Funds Housing-Set-Aside 06/17/2008 Dan Villella Financial Consulting Services NTE 06/17/2011 City Administrator $30,000 06/20/2008 K. J. Kammerer& Develop Energy Efficient NTE 06/20/2010 City Administrator Associates Program Proposal $6,500 06/30/2008 Overland, Pacific Right-of-Way Consulting and NTE 06/30/2011 Economic and Cutler, Inc. Land Services $30,000 Development 06/30/2008 Thomas W. Allen Hearing Officer Services in NTE 06/30/2011 City Attorney Transfer from Connection with the $50,000 Second Tier Condominium Conversion Reserve to Restitution Fund Attorney Fees *Supported in total or in part by outside funds(non general funds Council/Agency Meeting Held: 02 D Deferred/Continued to: *Appr ved ❑ Conditionally Approved ❑ Denied ity er 's Si natur Council Meeting Date: 2/19/2008 Department I umber: CK 08-02 CITY OF HUNTINGTON BEACH REQUEST FOR CITY COUNCIL ACTION SUBMITTED TO: HONORABLE MAYOR AND CITY COUNCIL SUBMITTED BY: JOAN L. FLYNN, CITY CLERK PREPARED BY: JOAN L. FLYNN, CITY CLERK SUBJECT: Receive and File City Clerk's Quarterly Report Listing of Professional Service Contracts Filed in the City Clerk's Office Between October 1, 2007 and December 31, 2007 EmeEo Issue,Funding Source,Recommended Action,Alternative Action(s),Analysis,Environmental Status,Attachment(s) Statement of Issue: The listed contracts are no longer presented to the City Council but are entered into between City Departments and consultant firms pursuant to the Huntington Beach Municipal Code. Funds are in the City budget. These contracts have been transmitted to the City Clerk for official filing for the public record. Funding Source: No funds are required. Recommended Action: Motion to: Receive and File the List of Professional Service Contracts Approved by Department Heads Pursuant to Huntington Beach Municipal Code Chapter 3.03 and Submitted to the Office of the City Clerk during the period of October 1, 2007 through December 31, 2007. Alternative Action(s): Provide alternative direction to staff. REQUEST FOR CITY COUNCIL ACTION MEETING DATE: 2/19/2008 DEPARTMENT ID NUMBER: CK 08-02 Analyses: On November 19, 2001 the City Clerk requested that the City Council establish a policy for the City Clerk's office to follow in the administration of all contracts entered into between City Departments and consultant firms pursuant to Huntington Beach Municipal Code Chapter 3.03. This City Council policy ensures public review of new contracts through identification on the Council agenda. The City Charter mandates the City Clerk to be responsible to maintain contracts entered into by the City. This policy assists the City Clerk's office in its responsibilities in the implementation of Huntington Beach Municipal Code Section 3.03. Strategic Plan Goal: C-2 Environmental Status: Not applicable. Attachment(s): ,Nkao Nombor "No; ® - o 1. List of Professional Service Contracts: October 1, 2007 through December 31, 2007 -2- 2/5/2008 3:42 PM ATTACHMENT # 1 List of Professional Service Contracts Approved by Department Heads Pursuant to Huntington Beach Municipal Code Chapter 3.03 and Submitted to the Office of the City Clerk during the period of October 1, 2007 through December 31, 2007 ® o ® ® . 07/01/2007 Goldfarb Lipman, Legal Services NTE 07/01/2010 City Attorney LLP $30,000 09/13/2007 Atkinson Andelson Legal Services NTE 09/13/2010 City Attorney Loa Rudd & Romo $75,000 09/28/2007 Veronica Tam & CDBG & Home Programs NTE 09/30/2008 Economic CDBG Funds Associates Consulting $40,000 Development 10/01/2007 Public Financial As-Needed Financial Advisor NTE 10/01/2008 Finance Management, LLC Services $48,000 10/01/2007 P. L. Perrin & Provide Polygraph NTE 10/01/2010 Police Association Administration and Evaluation $75,000 10/01/2007 Maximus, Inc. Senate Bill 90 State NTE 10/01/2010 Finance Reimbursement Claim $34,100 Program Services 10/12/2007 California Forensic Phlebotomy Call-Out Services NTE 10/12/2010 Police Phlebotomy, Inc. $75,660 10/24/2007 Pageantry Amendment#1 —Coordination NTE 07/15/2009 Community Fourth of July Fund Productions & Production of the 2008 & $63,200 Services (01/09/07) 2009 Fourth of July Parades ($31,600 per ear) 10/26/2007 Community Service Amendment#3—Victim- NTE 12/31/2007 Police Domestic Violence Programs, Inc. Witness Advocate Services — $100,000 Grant Fund 907 (CSP) Additional Sum of$15,000 (01/06/05) 11/01/2007 CSG Consultants, Plan Review Services NTE 09/30/2008 Building & Safety Inc. $25,000 11/14/2007 Scott Fazekas Plan Review Services NTE 09/30/2008 Building & Safety Associates, Inc. $100,000 11/29/2007 California Property Provide Right-of-Way NTE 11/29/2010 Economic Specialists, Inc. Consulting and Land Services $20,000 Development (CPSI) CA ROUTING SHEET INITIATING DEPARTMENT- City Clerk SUBJECT- Receive and File City Clerk's Report Listing Professional Service Contracts Filed in the City Clerk's Office Between 10/01/07 and 12/31/07 COUNCIL MEETING DATE- February 19, 2008 M,. RCAATTAC H �� Stt STAT�J Ordinance (w/exhibits & legislative draft if applicable) Attached ❑ Not Applicable ❑ Resolution (w/exhibits & legislative draft if applicable) Attached ❑ Not Applicable ❑ Tract Map, Location Map and/or other Exhibits Attached ❑ Not Applicable ❑ Contract/Agreement (w/exhibits if applicable) Attached ❑ (Signed in full by the City Attorney) Not Applicable ❑ Subleases, Third Party Agreements, etc. Attached ❑ (Approved as to form by City Attorney) Not Applicable ❑ Certificates of Insurance (Approved by the City Attorney) Attached ❑ Not Applicable ❑ Fiscal Impact Statement (Unbudgeted, over $5,000) Attached ❑ Not Applicable ❑ Bonds (If applicable) Notached t Applicable ❑❑ Staff Report (If applicable) Attached ❑t Applicable No ❑ Commission, Board or Committee Report (If applicable) Attached ❑ Not Applicable ❑ Findings/Conditions for Approval and/or Denial Attached ❑ Not Applicable ❑ zSP�QNnIGQ��1<G��13Q .Qf�� /� l['G\(�Inlf� l� l'�' o o, o o . : RE\lIE16i6ED° � '`r ,; RET4.9�RIV D F0FkW'A, t®wD Administrative Staff ( ) ( ) Deputy City Administrator (Initial) ( ) ( ) City Administrator (Initial) ( ) ( ) City Clerk ( ) EXI?LANATiON FOFi:B�ETIJRN OF ITEIVG .n.;::; ;{° . RCA Author: Joan Flynn Council/Agency Meeting Held: —,Z4,�,/Or Deferred/Continued to: WVV %Appr ved ❑ p CI rk's ignat re Council Meeting Date: 1/22/2008 Department Number: K 08-01 CITY OF HUNTINGTON BEACH REQUEST FOR CITY COUNCIL ACTION SUBMITTED TO: Honorable Mayor and City Councilmembers SUBMITTED BY: Joan L. Flynn, City Clerk PREPARED BY: Joan L. Flynn, City Clerk SUBJECT: Receive and File Annual Passport Acceptance Facility Report for 2007 Statement of Issue,Funding Source,Recommended Action,Alternative Action(s),Analysis,Environmental Status,Attachment(s) Statement of Issue: Submitted for City Council review is the 2007 Annual Report for the City Clerk's Passport Acceptance Facility operations. In 2007 City Clerk staff served 5,984 citizens, generating a gross revenue estimate of$220,413. Huntington Beach residents constituted the majority of customers (5,065) followed by Fountain Valley (291), Westminster (142), Garden Grove (70) and Costa Mesa (56). The additional 360 customers were from various other cities. The city receives $30.00 (fee set by the U.S. Department of State, Bureau of Consumer Affairs) for each passport processed by the City Clerk's Office and offers photo services at $10 per set of 2. Funding Source: Not applicable. Recommended Action: Motion to: Receive and file the Annual Passport Acceptance Facility Report for 2007, as prepared and submitted by the Office of the City Clerk. Alternative Action(s): None. Analysis: It has now been seven years since the City Council approved the City Clerk's Office designation as a Passport Acceptance Facility by the U.S. Department of State. Since inception 28,837 customers have been served in our office. Records have proven that the facility continues to generate revenue. The total revenue since inception in February 2000 is approximately $766,033. REQUEST FOR CITY COUNCIL ACTION MEETING DATE: 1/22/2008 DEPARTMENT ID NUMBER: CK 08-01 The number of passport applicants increased by 2,568 in 2007 from the previous year. This applicant surge was caused by new travel regulations instituted on January 23, 2007 under Phase One of the Western Hemisphere Travel Initiative (WHTI), requiring all U.S. citizens who travel by air to possess a valid passport for travel between the United States and Canada,Mexico, the Caribbean and Bermuda. The rise in number of passport applicants is expected to continue with implementation of Phase Two of the WHTI (date to be determined) that requires all U.S. citizens traveling between the U.S. and Canada, Mexico, Central and South America, the Caribbean, and Bermuda by land, rail or sea (including ferries), to present a valid U.S. passport or other documents as determined by the Department of Homeland Security. Passport photo service continues to be a reliable resource for generating revenue. In 2007 4,075 patrons utilized this optional service, generating $40,745 in general fund dollars. Our customers appreciate the convenience of having this service available, allowing them to accomplish their application requirements at one facility. This service alone allowed us to exceed the performance measure of a 5% increase in revenue for 2007. Our challenge this year is to maintain our commitment to provide the highest level of customer service to our patrons, and to increase passport acceptance revenue by 10%. We expect this measure to be met through an anticipated increase in applicants, created through expanded advertising in a variety of local publications. Strategic Plan Goal: Engaging the Community, and City Services. Environmental Status: Not applicable. Attachment(s): 1. Passport Acceptance Facility Annual Reports - 2007 -2- 1/10/2008 9:27 AM ATTACHMENT # 1 Passport Acceptance Facility REPORT January 2007 thru December 2007 b' 1 \ \\ \ ? \\ \ \ OC1P10ECI11r OtY1\WEB \ rl r �► IlCa11tS.f \.•. \\\\a . January 1, 2007 525 168.00 2,634.24 17,089.56 Costa Mesa 56 February 505 152.00 2,383.36 15,960.44 Fountain Valley 291 March 693 176.00 2,759.68 22,171.22 Garden Grove 70 April 675 156.00 2,446.08 21,912.92 Huntington Beach 5065 May 606 176.00 2,759.68 19,239.32 Irvine 16 June 540 91.00 1,426.88 17,907.82 Long Beach July 478 160.00 2,508.80 14,998.80 Newport Beach 14 August 541 174.50 2,736.16 17,539.54 Westminster 142 September 345 153.00 2,399.04 10,794.26 October 442 184.00 2,885.12 13,730.08 November 337 152.00 2,383.36 10,108.04 Other Cities 330 December 297 160.00 2,508.80 9,130.00 Out of State TOTAL 5984 1902.50 $ 29,831.20 $ 190,582.00 Total 5984 January 2006 thru December 2006 TOTAL 3416 1992.40 $27,842.92 11 $ 82,830.68 IlTotal 3416 "Adjustments to the Net Totals are a result of of the Airborne Express charges. Photos effective 7-5-06 g1passport/forms/monthly trackingxls City of Huntington Beach Passport Acceptance Facility Totals from Inception M asp-,ro I \ \ q r1 5 y .\\ 0210112000 to 1213012000 33,033.65 3,593 0110112001 to 1213012001 40,876.95 2,712 0110112002 to 1213012002 52,637.20 2,864 0110112003 to 1213012003 86,016.96 2,864 0110112004 to 1213012004 112,093.00 3,732 0110112005 to 1213012005 110,289.21 3,672 0110112006 to 12131106 110,673.60 3,416 0110112007 to 1213112007 220,413.20 5,984 TOTALS $766,033.77 28,837 The execution fee increased from $15 to$30 effective 8-19-2002 Pictures effective 7/07/06 fee$10.00 City of Huntington Beach Passport Acceptance Facility Totals from Inception PASSPORT PHOTOS Jul-2006 570.00 57 Au -2006 780.00 78 Sep-2006 1,260.00 126 Oct-2006 1,800.00 180 Nov-2006 1,280.00 128 Dec-2006 2,420.00 242 TOTAL 2006 8,110.00 811 Jan-2007 3,970.00 397 Feb-2007 3,190.00 319 Mar-2007 4,120.00 412 A r-2007 4,090.00 409 Ma -2007 3,800.00 380 Jun-2007 3,110.00 311 Jul-2007 3,160.00 316 Au -2007 4,040.00 404 Se -2007 2,830.00 283 Oct-2007 3,340.00 334 Nov-2007 2,370.00 237 Dec-2007 2,725.00 273 TOTAL 2007 40,745.00 4,075 TOTAL SINCE INCEPTION $48,855.00 4,886 Pictures effective 7/07/06 fee $10.00 RCA ROUTING SHEET INITIATING DEPARTMENT: CITY CLERK SUBJECT: Receive and File the Annual Passport Acceptance Facility Report for 2007 COUNCIL MEETING DATE: January 22, 2008 RCA ATTACIVLEIl1T STATUS �" Ordinance (w/exhibits & legislative draft if applicable) Attached ❑ Not Ap licable Resolution (w/exhibits & legislative draft if applicable) Attached ❑ Not Applicable Tract Map, Location Map and/or other Exhibits Attached ❑ Not Ap licable Contract/Agreement (w/exhibits if applicable) Attached ❑ (Signed in full by the City Attorne ) Not Applicable Subleases, Third Party Agreements, etc. Attached ❑ (Approved as to form by City Attorne ) Not Applicable Certificates of Insurance (Approved by the City Attorney) Attached ❑ Not Applicable Fiscal Impact Statement (Unbudgeted, over $5,000) Attached ❑ Not Ap licable Bonds (If applicable) Attached El Not Applicable Staff Report (If applicable) Attach Not A educable El Commission, Board or Committee Report (If applicable) Attached ❑ Not Applicable Findings/Conditions for Approval and/or Denial Attached ❑ Not Applicable REVIEWED x RETURNED FORWARDED Administrative Staff ( ( ) Deputy City Administrator Initial City Administrator Initial City Clerk ( ) E EXPLANATION FOR RETUkN OF ITEM: RCA Author: R. Lugar