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Home My WebLink About2011 City Clerk Quarterly Reports �e �IIJAI Council/Agency Meeting Held: P Deferred/Continued to: ).Appr vecj ❑ Conditionally Approved ❑ Denied o$Eta Ci lerk' Signa e Council Meeting Date: December 19, 2011 Departme ID Number: CK 11-005 CITY OF HUNTINGTON BEACH REQUEST FOR CITY COUNCIL ACTION SUBMITTED TO: Honorable Mayor and City Council Members SUBMITTED BY: Joan L. Flynn, CIVIC, City Clerk PREPARED BY: Joan L. Flynn, CIVIC, City Clerk SUBJECT: Receive and file City Clerk's Quarterly Reports listings of Professional Service Contracts filed in the City Clerk's office between January 1, 2011 and September 30, 2011 Statement of Issue: The listed contracts are entered into between City Departments and consultant firms pursuant to the Huntington Beach Municipal Code. Funds are in the City budget. These contracts have been transmitted to the City Clerk for official filing for the public record. Financial Impact: No funds are required. Recommended Action: Motion to: A) Receive and file the "List of Professional Service Contracts Approved by Department Heads Pursuant to Huntington Beach Municipal Code Chapter 3.03 and Submitted to the Office of the City Clerk During the Period of January 1, 2011 through March 31, 2011;" and, B) Receive and file the "List of Professional Service Contracts Approved by Department Heads Pursuant to Huntington Beach Municipal Code Chapter 3.03 and Submitted to the Office of the City Clerk During the Period of April 1, 2011 through June 30, 2011;" and, C) Receive and file the "List of Professional Service Contracts Approved by Department Heads Pursuant to Huntington Beach Municipal Code Chapter 3.03 and Submitted to the Office of the City Clerk During the Period of July 1, 2011 through September 30, 201 V, Alternative Action(s): Provide alternative direction to staff. HB -87- Item 6. - I Council/Agency Meeting Held:_ Deferred/Continued to: XLAppr ved ❑ Conditionally Approved ❑ Denied Cit k' Signat e Council Meeting Date: April 4, 2011 Department ID Number: CK 11-001 CITY OF HUNTINGTON BEACH REQUEST FOR CITY COUNCIL ACTION SUBMITTED TO: Honorable Mayor and City Council Members SUBMITTED BY: Joan L. Flynn, CMC, City Clerk PREPARED BY: Joan L. Flynn, CMC, City Clerk SUBJECT: Receive and file City Clerk's Quarterly Report listings of Professional Service Contracts filed in the City Clerk's office between July 1, 2010, and December 31, 2010 Statement of Issue: The listed contracts are no longer presented to the City Council but are entered into between City Departments and consultant firms pursuant to the Huntington Beach Municipal Code. Funds are in the City budget. These contracts have been transmitted to the City Clerk for official filing for the public record. Financial Impact: No funds are required. Recommended Action: Motion to: A) Receive and file the "List of Professional Service Contracts Approved by Department Heads Pursuant to Huntington Beach Municipal Code Chapter 3.03 and Submitted to the Office of the City Clerk During the Period of July 1, 2010, through September 30, 2010;" and, B) Receive and file the "List of Professional Service Contracts Approved by Department Heads Pursuant to Huntington Beach Municipal Code Chapter 3.03 and Submitted to the Office of the City Clerk During the Period of October 1, 2010, through December 31, 2010." Alternative Action(s): Provide alternative direction to staff. HB -21- Item 2. - 1 REQUEST FOR COUNCIL ACTION MEETING DATE: 4/4/2011 DEPARTMENT ID NUMBER: CK 11-001 Analysis: On November 19, 200j; the City Clerk requested that the City Council establish a policy for the City Clerk's office to follow in the administration of all contracts entered into between City Departments and consultant firms pursuant to Huntington Beach Municipal Code Chapter 3.03. This City Council policy ensures public review of new contracts through identification on the Council agenda. Environmental Status: Not applicable Strategic Plan Goal: Improve Internal and External Communication Attachment(s): Descrip ion 1. List of Professional Services Contracts July 1, 2010 through September 30, 2010 2. List of Professional Services Contracts October 1, 2010 through December 31, 2010 Item 2. - 2 HB -22- ATTACHMENT # 1 i [. -23- Item 2. - 3 (D 3 Page 1 of 1 N List of Professional Service Contracts Approved by Department Heads pursuant to Huntington Beach Municipal Code -P Chapter 3.03 and Submitted to the Office of the City Cleric during the period of.Duly 1, 2010 through September 30, 2010 ®NSULTAN, TV . _ .� ® . _ ® iz . . _ DING C, ®AEMEN 07/15/2010 Scott Fazekas Plan Review Services NTE 07/15/2013 Planning & Associates, Inc. $25,000 Building 07/20/2010 AmeriNational Compliance Monitoring NTE 07/20/2013 Economic Community Inspection Services $30,000 Development Services, Inc. (RDA) 07/29/2010 Sun-Joo Han, CPA, Consulting Services NTE 07/29/2013 Finance CFE (accounting/payroll services) $28,349 09/01/2010 Affordable Housing Administration of First Time NTE 08/31/2013 Redevelopment Clearinghouse Homebuyer Down Payment $50,000 Agency Assistance Program 09/22/2010 Wilidan Financial Special District Administration NTE 09/22/2013 Finance Services Services $75,000 09/29/2010 Stradling, Yocca, Professional Legal Services NTE 09/29/2013 Redevelopment Carlson & Rau $5,000 Agency m a *Supported in total or in part by outside funds(non general funds) ATTACHMENT #2 CD 3 Page 1 of 2 IV List of Professional Service Contracts Approved by Department Heads Pursuant to Huntington Beach Municipal Code C) hapter 3.03 and Submitted to the Office of the City Clerk during the period of October 1, 2010 through December 31, 2010 r ® 1 r r®® ® r r ® r rIN ® 1 10/01/2010 California Forensic Phlebotomy Call-Out Services NTE 10/01/2013 Police Phlebotom $99,000 10/01/2010 P. L. Perrin & Polygraph Administration & NTE 10/01/2013 Police Associates Evaluation $30,000 10/11/2010 Ralph Andersen & Amendment#2 to 1/14/2010 NTE 01/14/2013 Administration Associates Contract for Consulting $19,950 Services regarding Finance & Treasurer Departments 10/11/2010 Ringstad & Sanders, Consultant to advise and NTE 10/11/2013 City Attorney LLP represent the City in $30,000 bankruptcy related legal matters 10/26/2010 Raftelis Financial Amendment#1 to 4/26/2010 NTE 04/26/2013 Public Works $68,000 of total Consutlants Contract for Water Budget $15,000 project cost to be Rate Study -Adding Additional reimbursed by Compensation of$15K for a Prop. 50 Grant total contract amount of from State Dept. of $82,570 Water Resources 11/01/2010 CSG Consultants, Plan Review Services NTE 11/01/2013 Planning & Inc. $30,000 Building 11/01/2010 Red Oak Consulting, Drinking Water Regulatory NTE 11/01/2013 Public Works Inc. Compliance Tracking System $99,910 11/17/2010 Arbitrage Arbitrage rebate compliance NTE 11/17/2013 Finance Compliance services $15,000 Specialties, Inc. 1 1/291201 0 California Property Amendment#2 to 11/29/2007 NTE 11/29/2012 Economic Specialists, Inc. Contract for Right-of-Way $95,000 Development (CPSI) Consulting and Land Services — Extending Expiration 2 yrs 11/29/2010 Edward Bertrand Consultant to provide legal NTE 11/29/2011 City Attorney litigation-related services to $30,000 City *Supported in total or in part by outside funds(non general funds) REQUEST FOR COUNCIL ACTION MEETING DATE: 12/19/2011 DEPARTMENT ID NUMBER: CK 11-005 Analysis: On November 15, 2001, the previous City Clerk requested that the City Council establish a policy for the City Clerk's office to follow in the administration of all contracts entered into between City Departments and consultant firms pursuant to Huntington Beach Municipal Code Chapter 3.03. This City Council policy ensures public review of new contracts through identification on the Council agenda. Environmental Status: Not applicable Strategic Plan Goal: Improve Internal and External Communication Attachment(s): 1. List of Professional Services Contracts January 1, 2011 through March 31, 2011 2. List of Professional Services Contracts April 1, 2011 through June 30, 2011 3. 1 List of Professional Services Contracts July 1, 2011 through September 30, 2011 Item 6. - 2 HB -88- ATTACHMENT # 1 Hd -89- Item G. - 3 CD Page t of 1 List of Professional Service Contracts Approved by Department Heads Pursuant to Huntington Beach Municipal Code -p Chapter 3.03 and Submitted to the Office of the City Clerk during the period of January 1, 2011 through March 31, 2011 • ® iULTA . .® ® ® .Y DEPARTMENT DATE AGREEWNT 12/01/2010 Anjoe &Associates Private Investigation Services NTE 12/01/2013 City Attorney received 3/17111 $30,000 3/22/2011 Van Horn Consulting Assessment for AES Property NTE 03/22/2014 Redevelopment Tax Valuation $25,000 Agency x td 0 *Supported' "al or in part by outside funds(non general funds) ATTACHMENT #2 CD Page I of 2 List of Professional Service Contracts Approved by Department Heads Pursuant to Huntington Beach Municipal Code o� Chapter 3.03 and Submitted to the Office of the City Clerk during the period of April 1, 2011 through June 30, 2011 ® -NT ® ® ® .® ® ® . ® oem 'T FUNDING DXT AGREEMENT 03/15/2011 Edward Bertrand, Amendment#1 to 11/29/2010 Adding 12/02/2011 City Attorney Esq. Contract providing Legal Additional Services Compensation - of$70,000 for a total contract amount NTE $100,000 04/01/2011 Spectrum Sports Management and operation of NTE 04/01/2014 Community Management, LLC the 4th of July Surf City Run $20,000 Services 04/13/2011 GeoSyntec Environmental Consulting NTE 04/13/2014 Fire Reimbursed by 3r Consultants, LLC Services $15,000 party 05/02/2011 Overland, Pacific & Amendment#1 to 11/10/2010 Adding 11/9/2011 Economic Cutler, Inc. Contract providing Right-of- Additional Development way Consulting and Land Compensation Services of$15,000 for a total contract x amount NTE $30,000 N 05/16/2011 Hinderliter, Municipal Sales Tax & Use NTE 05/16/2014 Finance deLlamas & Tax Services $25,000 Associates 05/18/2011 Colantuono & Levin, Amendment#1 to 6/1/2010 Adding 05/31/2013 City Attorney PC Contract providing Legal Additional Services Compensation of$80,000 for a total contract amount NTE $85,000 05/25/2011 Bureau Veritas North Fire Prevention Plan review & NTE 05/25/2012 Fire Reimbursed by America, Inc. Field Services $25,000 Plan Check & Inspection Fees 06/01/2011 Psychological Psychological Services & NTE 06/01/2014 Police Consulting Training $30,000 Associates, Inc. *Supported in total or in part by outside funds(non general funds) . age 2 of 2 List of Professional Service Contracts Approved by Department Heads Pursuant to Huntington Beach Municipal Code Chapter 3.03 and Submitted to the Office of the City Clerk during the period of April 1, 2011 through June 30, 2011 s . ® . ® .® ® . ® ® ® ® e DATE AGIR-1 ENT 06/01/2011 Pageantry Coordination and production of NTE 06/01/2014 Community Productions, Inc. the 2011 Fourth of July Parade $30,000 Services 06/15/2011 Van Horn Consulting Amendment#1 to 3/22/2011 Adding 03/22/2014 Economic Contract for Assessment for Additional Development AES Property Tax Valuation Compensation of$20,000 for a total contract amount NTE $45,000 va w fD *Supported in total or in part by outside funds(non general funds) J ATTAC H M E N T #3 Page 1 of 1 List of Professional Service Contracts Approved by Department Heads Pursuant to Huntington Beach Municipal Code Chapter 3.03 and Submitted to the Office of the City Clerk during the period of July 1, 2011 through September 30, 2011 e e ■ ■®® e ■ ® ® ■ e ■ ® e e o 07/05/2011 CSG Consultants, Inspection Services NTE 07/05/2014 Planning & Inc. 1 $30,000 Building 07/15/2011 SFA, Inc. Plan Review Services NTE 07/15/2014 Planning & $40,000 Buildin 07/19/2011 Public Financial Amendment#2 to 6/25/09 Adding 06/25/2012 Finance Management Contract for As-Needed Additional Financial Advisory Services Compensation of$30,000 for a total contract amount NTE $75,000 07/26/2011 Atkins North America Preparation of Technical NTE 07/26/2014 Planning & Studies to address issued $30,000 Building raised by OVSD on the Draft EIR for the Beach-Warner �rl Project 1 08/01/2011 Orrick, Herrington & Bond Counsel & Disclosure $70,000 Issuance & City Attorney Bond proceeds pay , Sutcliffe, LLP Counsel Services Delivery of consultant legal Bonds services C "Supported in total or in part by outside funds(non general funds) Page 2 of 2 List of Professional Service Contracts Approved by Department Heads Pursuant to Huntington Beach Municipal Code Chapter 3.03 and Submitted to the Office of the City Clerk during the period of October 1, 2010 through December 31, 2010 ♦ ®EEMENT ♦ s ®a® ♦ ® o ® ® e ♦ ONDII DATE AGREEMENT 12/06/2010 Grace Jo, Esq. Consultant to provide Legal NTE 12/06/2011 Redevelopment Services to the $40,000 Agency Redevelopment A enc 12/08/2010 Ralph Andersen & Amendment#3 to 1/14/10 NTE 01/1/2013 Administration Associates Contract for Consulting $21,950 Services regarding Finance & Treasurer Departments 12/20/2010 Lynn Merrill Fleet Services NTE 12/20/2013 Public Works $30,000 12/15/2010 Sun-Joo Han, CFE Amendment#1 to 7/29/10 NTE 12/31/2010 Finance Contract for Consulting $28,349 Services (accounting/payroll services) z w CD 3 fV *Supported in total or in part by outside funds(non general funds) ,J