HomeMy WebLinkAboutAdopt Resolution 2003-70 Authorizing the Director of Public Council/Agency Meeting Held:
Deferred/Continued to: y, -
pproved ❑ Conditionally Approved ❑ Denied City Clerk's Signature
Council Meeting Date: October 6, 2003 Department ID Number: CK-2003-8
CITY OF HUNTINGTON BEACH
REQUEST FOR CITY COUNCIL ACTION
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SUBMITTED TO: HONORABLE MAYOR AND COUNCILMEMBERS
M—r--
SUBMITTED BY: CONNIE BROCKWAY, City Clerk
ROBFRT BFARDSLEY. Public Works_Direc r o -
RAY SILVER. Citv Administrator czeJ
PREPARED BY: CONNIE BROCKWAY, City Clerks -
SUBJECT: Adopt Resolution No. 2003- Authorizing the Director of
Public Works or the City Engineer to Accept the Construction
Projects as Complete and File a Notice of Completion in the
Office of the County Recorder
Statement of issue,Funding Source,Recommended Action,Alternative Action(s),Analysis,Environmental Status,Attachment(s)
Statement of Issue: The Director of Public Works and the City Clerk recommend Council
adoption of Resolution No. 2003- '-1 0 to further streamline the Notice of Completion
Process for Cash Contracts. This resolution would result in less paperwork between the City
Clerk's Office and the Public Works Department and will shorten the contractor's wait for the
return of company funds retained by the city.
Funding Source: Not applicable.
Recommended Action: Adopt Resolution No. 2003- `A Resolution of the City
Council of the City of Huntington Beach Authorizing the Director of Public Works or the City
Engineer to Accept the Construction Projects as Complete and File a Notice of Completion in
the Office of the County Recorder."
Alternative Action(s): The City Clerk would continue to file the Notice of Completion.
Analysis: Resolution No. 2002-10 adopted by the City Council on February 19, 2002
authorized the Public Works Director or the City Engineer, in the place of the City Council to
accept construction projects as complete.
�.�
�,,w LEASE COMPLETE THIS INFORMATION
rya RECORDING REQUESTED BY:
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Recorded in Official Records, County of Orange
Tom Daly, Clerk-Recorder
IIIIIIIIIIIIIII1III1IIIIIIIIII1IIII1IIIIIIIIIIIIIIIIIIIIIINIIIIIIIINO FEE
AND WHEN RECORDED MAIL TO: 2003000722024 Q6:17am 06/20/03
213 96 N12 1
WHEN RECORDED MAIL TO: 0.00. 0.00 0.00 0.00 0.00 0.00 0.00 0.00
CITY OF HUNTINGTON BEACH
Attn: Robert A. Martinez _
P.O. Box 190—2000 Main St.
Huntington Beach,CA 92648
THIS SPACE FOR RECORDER'S USE ONLY
TITLE OF DOCUMENT: NOTICE OF COMPLETION
NOTICE IS HEREBY GIVEN by the City of Huntington Beach, owner in fee, 2000 Main Street, Huntington Beach, CA
92648,that the contract heretofore awarded to Allied E Corp who was the company thereon for doing the following work to-
wit:
CONCESSION IMPROVEMENTS, SOUTH BEACH PROJECT, CC-1106
This project includes construction of the cabana building.
That said work was completed June 01, 2003 by said company according to plans and specifications and to the satisfaction
of the City Engineer of the City of Huntington Beach and that said work was accepted by the Director of Public Works on
June 01,2003,per,City Council Resolution No. 2002-10 adopted February 19, 2002.
That upon said contract The American Institute of Architects was surety for the bond given by the said company as required
by law.
This document is solely for the official business of the City of Huntington Beach, as contemplated under Government Code
Section 6103 and should be recorded free of charge.
Dated at Huntington Beach,California,this June 01, 2003.
Director of Public Works or City Engineer
City of Huntington Beach,California
STATE OF CALIFORNIA )
County of Orange )ss:
City of Huntington Beach )
I, the undersigned, say: I am an Agent of the City of Huntington Beach, owner in fee, in the foregoing NOTICE OF
COMPLETION. I have read said NOTICE OF COMPLETION and know the contents thereof; the same is true of my
knowledge.
I declare under penalty of perjury that the foregoing is true and correct, and that said NO E OF COMPLETION was duly
and regularly ordered to be recorded in the Office of the County;Recorder of ange C un
Dated at Huntington Beach, California, this June 01, 2003.
Director of Public Works or City Engineer
City of Huntington Beach,California
THIS PAGE ADDED TO PROVIDE ADEQUATE SPACE FOR RECORDING INFORMATION
(Additional recording fee applies)
RCA ROUTING SHEET
INITIATING DEPARTMENT: City Clerk's Office
SUBJECT: Adopt Resolution No. 2003 70---Authorizing the Director _
of Public Works or the City Engineer.to Accept the
Consturction Projects as Complete and File a Notice of
Completion in the Office of the County Recorder
COUNCIL MEETING DATE: October 6, 2003
RCA ATTACHMENTS STATUS
Ordinance (w/exhibits & legislative draft if applicable) Not Applicable
Resolution (w/exhibits & legislative draft if applicable) Attached
Tract Map, Location Map and/or other Exhibits Not Applicable
Contract/Agreement (w/exhibits if applicable)
(Signed in full by the City Attorney) Not Applicable
Subleases, Third Party Agreements, etc.
(Approved as to form by City Attorney) Not Applicable
Certificates of Insurance (Approved by the City Attorney) Not Applicable
Financial Impact Statement (Unbudget, over$5,000) Not Applicable
Bonds (If applicable) Not Applicable
Staff Report (If applicable) Not Applicable
Commission, Board or Committee Report (If applicable) Not Applicable
Findings/Conditions for Approval and/or Denial Not Applicable
EXPLANATION FOR MISSING ATTACHMENTS
::REVIEWED RETURNED FORWARDED
Administrative Staff
Assistant City Administrator Initial
City Administrator Initial 42.E
City Clerk
EXPLANATION FOR RETURN OF ITEM:
® , Only)
RCA Author: C. Brockway
CITY OF HV.4TINGTON BEACH RLS No. d26.3 — D 3s
REQUEST FOR LEGAL SERVICES Assn To S
Jennifer McGrath, City Attorney Date D
Date: Request made by: Telephone: Department.
7/1/03 Connie Brockway 5404 City-Clerk
INSTRUCTIONS: File request in the City Attorney's Office. Outline reasons for this request and state I
facts necessary for City Attorney to respond. Please attach all pertinent information and exhibits.
TYPE OF LEGAL SERVICES REQUESTED:
Ordinance/Resolution ❑ Opinion ❑ Contract/Agreement
* Allow 15-20 workin da s *
(Allow 5-20 working days) (Allow.20 working days) ( g y ) i
❑ General Legal ❑ Document Review ii
Assistance (Ongoing) (Allow 2-10 working days)* q I
*All deadlines are based on the date the City Attorney's Office receives the RLS.
i
I
This request was reviewed and approved. B C ' '/ ' ' j
S9 P
Signature of Department ead
City of Hume rigton 36ach
COMMENTS
Please identify all attachments to this RLS.
The Public Works Department has been filing the Notices of Cornp!efion with the Orange County Recorder in order to save a
step in the process. (The DPW knows when the project is complete and instead of losing time sending it to the City Clerk's
Office to record they have been sending it for recordation ) I would like to formalize this process by the rescindingli of
Resolution No. 2002-10 and adoption per the attached. If this is not possible due to a State Law please inform the DPW a ii nd
me. The Clerk's Office, in that case, will resume recordation responsibilities. Connie
Shaded areas for City Attorney's Office use only. i
This request for Legal Services has been assigned to Attorney
extension �a's'� His/her secretary is extension
Notes: Date Completed:
1"f/ f'. .1l1A1 •1-a.-- -2/�-��I-a.-� >/A 11/l1.1 A.1l 1"fA
REQUEST FOR CITY COUNCIL AC I ION
MEETING DATE: October 6, 2003 DEPARTMENT ID NUMBER: CSC-2003-8
Processing time was saved by this change. The Public Works Director and the City Clerk are
requesting Council approval to authorize the Director of Public Works or the City Engineer to
file the Notices of Completion of city construction projects with the Orange County Recorder.
Upon recordation the Public Works Department will transmit the recorded Notice of
Completion document to the City Clerk to maintain with the original construction contract.
Adoption of this resolution will further expedite the process for the contractors, Public Works
Department staff and the City Clerk's Offices.
Environmental Status: Not applicable.
Attachments
P a-a • - a ® o 0
1. Resolution No. 2003 - r10 - `A Resolution of the City Council of
the City of Huntington Beach Authorizing the Director of Public
Works or the City Engineer to Accept the Construction Projects
as Complete and File a Notice of Completion in the Office of the
County Recorder."
2. Resolution No. 2002-10 — `A Resolution of the City Council of the
City of Huntington Beach Authorizing the Director of Public
Works or the City Engineer to Accept the Construction Projects
as Complete and File a Notice of Completion in the Office of the
County Recorder."
3. Notice of Completion (Sample)
RCA Author: Connie Brockway, City Clerk, ext. 5404
G:\RCA'S\2003RCA\ck2003-8 File Notice of Completion.doc -2- 8/27/2003 9:30 AM
ATTACHMENT 1
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF HUNTINGTON BEACH AUTHORIZING THE DIRECTOR
OF PUBLIC WORKS OR THE CITY ENGINEER TO ACCEPT
THE CONSTRUCTION PROJECTS AS COMPLETE AND FILE A
NOTICE OF COMPLETION IN THE OFFICE OF THE COUNTY RECORDER
WHEREAS, the Director of Public Works or the City Engineer presently accepts the
construction projects as complete and the City Clerk files a Notice of Completion with the
County Recorder's Office at the conclusion of every capital improvement project; and
The Council finds that the filing of the Notice of Completion with the Orange County
Recorder on completed projects may be handled expeditiously by the Public Works Department,
NOW, THEREFORE BE IT RESOLVED by the City Council of the City of Huntington
Beach as follows:
SECTION 1. The Public Works Director is hereby authorized to file the Notice of
Completion in the Office of the County Recorder within 10 days after the project completion and
to forward the original document following recordation to the City Clerk's Office to maintain.
SECTION 2. Resolution No. 2002-10 is hereby rescinded,
PASSED AND ADOPTED by the City Council of the City of Huntington Beach at a
regular meeting thereof held on the *'f day of_ , 2003',
ATTEST:
City Clerk jo%3/ - Mayor
REVIEWED AND APPROVED: APPROVED AS TO FORM:
City Admi strator lit torn TED AN ROVED:r of Public Works
City Clerk
03/completion recording17/15/03
Res. No. 2003-70
STATE OF CALIFORNIA
COUNTY OF ORANGE ) ss:
CITY OF HUNTINGTON BEACH
I, CONNIE BROCKWAY, the duly elected, qualified City Clerk
of the City of Huntington Beach, and ex-officio Clerk of the City Council of
said City, do hereby certify that the whole number of members of the City
Council of the City of Huntington Beach is seven; that the foregoing resolution
was passed and adopted by the affirmative vote of at least a majority of all the
members of said City Council at an regular meeting thereof held on the 6th
day of October, 2003 by the following vote:
AYES: Coerper, Green, Boardman, Cook, Houchen, Hardy
NOES: None
ABSENT: Sullivan
ABSTAIN: None
• Cam/
City Clerk and ex-offi o Clerk of the01131p3
City Council of the City of
Huntington Beach, California
ATTACHMENT 2
RESOLUTION NO. 2002-10
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF HUNTINGTON BEACH AUTHORIZING THE DIRECTOR
OF PUBLIC WORKS OR THE CITY ENGINEER TO ACCEPT
THE CONSTRUCTION PROJECTS AS COMPLETE AND FILE A
NOTICE OF COMPLETION IN THE OFFICE OF THE COUNTY RECORDER
WHEREAS, the City Council presently accepts the construction projects as complete and
the City Clerk files a Notice of Completion with the County Recorder's Office at the conclusion
of every capital improvement project; and
The Council finds that the approval of completed projects may be handled expeditiously
as an administrative function,
NOW, THEREFORE BE IT RESOLVED by the City Council of the City of Huntington
Beach as follows:
SECTION 1. The Director of Public Works or the City Engineer is hereby authorized to
accept construction projects as complete at the conclusion of every capital improvement project.
SECTION 2. The City Clerk is hereby authorized to file the Notice of Completion in the
office of the County Recorder within 10 days after the project completion.
PASSED AND ADOPTED by the City Council of the City of Huntington Beach at a
regular meeting thereof held on the 19th day of February , 2002.
ATTEST:
City Clerk 02-2T-®Z Mayor
REVIEWED AND APPROVED: APPROVED AS TO FORM:
2i� ^oZ
City A inistrator r City Attorney
AND AP OVED:
Director of Public Works ,
02reso/complete/2/8/02
Res. No. 2002-10
STATE OF CALIFORNIA )
COUNTY OF ORANGE ) ss:
CITY OF HUNTINGTON BEACH )
I, CONNIE BROCKWAY, the duly elected, qualified City Clerk of
the City of Huntington Beach, and ex-officio Clerk of the City Council of said
City, do hereby certify that the whole number of members of the City Council
of the City of Huntington Beach is seven; that the foregoing resolution was
passed and adopted by the affirmative vote of at least a majority of all the
members of said City Council at a regular meeting thereof held on the 19th
day of February, 2002 by the following vote:
AYES: Dettloff, Bauer, Cook, Boardman, Winchell
NOES: None
ABSENT: Green, Houchen
ABSTAIN: None
City Clerk and ex-officio Clerk of the
City Council of the City of
Huntington Beach, California
ATTACHME NT 3