HomeMy WebLinkAboutBudget and Fiscal Outlook Update March 2011 - Citywide Progr V S
Citywide Program Prioritization (17
to (eaQ
Sorted by D Department RECEIVED FROM
Staten, e AS PUBLIC RECORD D L MEETING
n CITY CLERK
catwCLEW
Core/Important/ FY10/12 Expense ' N L� L C�
Added Value Program/Service Description of Program Budget FYW11 Resawm a No.of I TE's Performance Measure(1) Department
t Provide day-to-day management of all dM operations and departments. I I I ; l
j Implement City Council policy and ensure that services are delivered in an j
Core !City Administration efficient and effective manner. I$ 829,840 $ - ! City Administration
1 !Coordinate the City's involvement in regional and state agencies and provide
!analysis of,and response to,proposed and enacted federal and state legislation
LI:M�__M _
ergovernmental Relations _— !impacting the City. _—_ $_ 319.654 $ --- -� 0 —_--__,_____ City Administration
_y_____ —_--_ __—_________—______—__________—___ ________________________—______________
!Develop,promote,and implement a comprehensive,long-range energy _ —
Important ,Energy Efficiency Management — _-- !management program 1$_ -- 68,192 i$ --i- - 1 ! —�CIN Administration
�__—_ _
Manage the Ciry's presence in the press and serve as the liasion between the City 1 ! j
Added Value !Public Information I*a—nd the community. — _— _—--t$ 211p30+$ --_— - 1 L I City Administration
-- __—_____— __--______—_ _—_________ t
!Handle all civil matters on behalf of the City and its employees and officials. All 1
;cases are handled by in-house staff unless there is a conflict of representation or ! !
Core —]Utigatw — !the outside counsel is funded by a third party.___- $ -— 11744,805!$ _ - _ 6—— _ _ — CINAttorney.
____—__ ____ratio___ —.
—tProwde legal assistance on all matters pertaining to the dairy operation of the
!City to the City Council and City Officers. Prepare all legal documents and `
jopinions to ensure the City of Huntington Beach can accomplish its goals and
Core Advisory !objectives with little,if any,risk of litigation. $ 747,774! $ - 5 CINAttorney
Approximately 17,000 pages of agenda materials and 27 sets(336
' (Preparing,Posting,Distributing Agendas,Packet Material and Minutes of City ( pages)of minutes prepared,reviewed and compiled in 2010 with
iAp�enda/Minutes _!Council Meetings !$ 203,671� $ - 1.75 '95%on-time delivery— _ —__—_ _—_ City Clerk !
i _____�— _ _ _ ________i !
r--------------------------------------- i
;Codifying and Distributing the Municipal Code,Zoning Code and City Charter l —� 320 pages of wdiflcation completed,reviewed,published and
Wrc Codification 'Amendments __ ____ _— —`_—_-1$ 37,061 , $ - 0.25 ,distributed In 2010 with 100%timely delivery __City Clerk
_-F-_—_____________—__ ___1 t_ �__.t___�—— _ ry• _—_
!Follow-Up and Execution and Recordation of Contracts and Agreements, ! t !Staff attended 17 bid openings with an average of 10 bidders at
Core Contract Execution/Bids IAcce tin Bids,Attendin Bid 0 enin and Returning Bid Bonds I$ 20,115 I$ - 0 leach. City Clerk
__ _____ I_________ __
�_--}—_0 B_____________g parr�________________________
I I Approximately 2,100 campaign disdosure pages accepted,reviewed,
i ! j prepared,scanned,indexed,qed and filed In 2010;81 Statement of
Fulfill two roles as Filing Official and Filing Officer for Campaign Disclosures and ! (Economic Interests-Form 700 filings submitted in 2010 with FPPC
Core _FPPC! onsibilities (Staff,Council and Boards/Commissions Statements of Economic Interests I$ 28,227•$ - 0 _ (Formal review performed __——_—_,_ _City Clerk
} _ !
! lArchiving and Indexing Permanent and Historical Paper Records,Maintenance ! I Records prepared,scanned,indexed,qc'd and filed in 2010:
I land Repair of Vault Equipment(Fire Suppression System,and Electric Shelving I Contracts/52,883 pages;Deeds/262 pages;Minutes/39,087 pages;
Core !Permanent Records Management Units) __!$___ 51,403 $ - 0 Ordinances/877;Photos/3;Resolutions/2,139 pages City Clerk
—_,--_—______ ^____--__________— __ _ _
Claim Acceptance Office !Accepting,Recerding and Distributing Claims,Appeals,Protests and Summons $ 3,893 _$_ 225 Claims,Summons,Appeals re bceived in 2010 _ City Clerk
_ _ _ j I ---____(!� _ _ _ _ _—
�- ! 11121egal notices reviewed and published(97 public hearing;16
!election);42,305 public hearing notices printed,folded,stuffed,
Core ILegal Publishing—— -- 'Translations and Publishing of Legal Notices and Ordinance Synopsis, _I$___ — 12"r�$ -- - 0.25 labeled,and mailed by staff in 2010. City Clerk
I r
f'f Staff reviewed and certified 3legal transcripts of Council meetings
Attestations,Notarial Service,Certification of Documents,and Recordation with I for lawsuits,performed 97 notaries,and certified or recorded 320
Coro Authentimtion ,the County and other Agencies __ I$ 6,298 $ 0 �i-documents — _ __ CityClerk_ IMaddy Act Appointments Ust for 2011 received and filed by Council
_ 12-20-10(6-0-1,Boardman Absent),all openings reviewed for
Core Maddy Act Compliance Monitofing Compliance with The Maddy Act(Boards and Commissions) $ 4,249 !$ - 0 noticing prior to agendizing. GN Clerk
_—___ _—_. — aver___
Core Public Records Requests Research Requests for Records from Staff and the Public _— —_--_--!$ —_ 63,406 ; $ - 0.5 Over 650 records requests fulfilled by staff in 2010 City Clerk
;
_ _ _ _
'Manage All Election-Related Duties: Candidates,Candidate Statements,Ballots, ; II
Certification of Results,Oaths,Certificates,Measures,Initiatives,Referendums, j (Municipal Election every 2 years-2010 Election 22 Candidates and 4 j
Core Election Management — !Recalls _L$ _-276,625 $ - ! 0 Measures City Clerk
__._____________ __ __________ ___);___—__
WEB hits on the following remrds:City Counci)Agendas(60,IT);
i I 'Archived City Council Streamed Videos 5,467 Municipal Code
I Enhanced Transparency by Maintaining and Updating:Streaming Video,City I �(92,809);Zoning Code(30,753);SIRE Public Records(21,482);NetFile
! Clerk and Election Web Page,NetFile Campaign Disclosure and Statement of ! (Campaign Disclosure Statements(1,897);Election/Voter Registration i
( Important !WEB-Based Presence _!Economic Interests Filings,and SIRE Electronic Records —` $ — 45,002 !$ —i___0_5— !(7,741);Passports(5,614) __— __,_ GN Gerk Page 1 of 33
I ,
Citywide Program Prioritization
Sorted by Department
March,2011
otelmy
Core/Important/ FY10/11 Expense
Added Value Program/Service Description of Program Budge FY10/11 Revenue No.of FTE's Performance Measure(2) Department
Radio Amateur Civil Emergency Service(RACES)is an organization of amateur
radio operators who volunteer to provide essential communications and warning
links to supplement Fire,Police and Marine Safety Departments during I j
emergencies,including emergency communications radio failure. RACES
supports first responders during events such as the 4th of July Parade,Surf City
Marathon and provides 3,000 volunteer hours a year. This program is partially Provide a minimum of 25 RACES volunteers to support city special
Added Value RACES offset with grant funding. $ — 2,OD0 S - 0 events,disasters,and emergency communications or radio failure_ Fire
Administration of all Personnel and Risk Management Related Internal policies Protects City assets,risk exposure,and maintain compliance with all
Coro JHuman Resources Administration and procedures S -- 48,535 2 applicable laws. Human Resources
__d__ _ _ _____-----_-_ __--__— ._-____
Oversight of all Feera___l_and____State____ laws,regulations__ and requirements regarding.____
COHB employees and HR related programs and mandates. Secretary to the I Protects City assets,risk exposure,and maintain compliance with all
Core !Human Resources Administration Personnel Commission. $ 48,535 2 applicable laws. } Human Resources
Design,implement,revise and provide general maintenance of the City's
compensation programs and pay structures;meet and confer with affected
j bargaining units regarding proposed changes to pay grades of represented ( I Compensation for employees performing public service work for the
employees;obtain preliminary approval of Personnel Commission for submission City's 195,864 residents is competitive and comparable with like
Core Salary Administration to City Coundl $ 36,126 agencies Human Resources
_
Administer and update the City's Classification Plan including writing
.dassification specifications for new jobs and revising classification specifications
for existing jobs;meet and confer with affected bargaining units;obtain
I
preliminary approval of Personnel Commission for submission to City Council;
(Conduct desk audits,position classification studies,job analysis and final lobs are properly identified to meet the needs of the public service
Cora Maintenance of City's Classification Plan recommendations _ ______ ___!-t$ 36,126 1work provided W the City's 195,864 residents Human Resource
Negotiate,administer and interpret memorandums of understanding between !Promotes communication between the employee associations l
the City and bargaining units,research,evaluate,and negotiate proposed (representing approx.900 employees)and the City as the employer
contractual obligations and agreements;conduct salary and benefit surveys and 'I by providing a reasonable method of resolving disputes regarding I
Core labor Relations other research for labor net otiations;determine appropriateness of units $ 46,126 �—wages,hours,and other terms and conditions of employment. Human Resources
________________
j Employers legal obligation to investigate allegations of employee misconduct, !
Corc !Investigations suspected workplace harassment and discrimination $ 36,126 , _ C_harges of employee misconduct are upheld or dismissed Human Resources
_ _ __._._ �J T 11 J
7 IComplywith Federal and state mandates regarding employee
training for a variety of topics,including anti-harassment policy
iITest employees operating vehicles 26,001+pounds gross vehicle weight or ! Itrainin&preventing workplace harassment training and Department !
I (designed to transport 16+passengers;maintain security of all test information, of Transportation(DOT)random drug and alcohol testing program I
lists,schedules and results;follow-up with Medical Review Officer Itrainin& By promoting awareness of a zero tolerance polity I
recommendations for positive tests,obtain past three yearf records for new regarding sexual harassment and on-the-job safety for use of heavy
Core Random Drug Testing jhires in safety sensitive designated positions .$ 22,144 2 !equipment/vehicles,minimize liability risks to the City.---- _____ Human Resources
______.____.__________;.___________._—____—___ r_—__--____— ___—______ pert_______ ) --
j (Covers areas of workers compensation,public liability,Insurance,property I �
i idamage recovery,Industrial disability retirements,interactive process meetings i I !Protects City assets,risk exposure,and maintain compliance with all
[ore Risk Management Program „loss prevention and safety ,$ 101,983 ; 5 applicable laws. Human Resources
______.�_—_—_.—.----_-_. —_.—___________—_ --peepeep
______________ ! — �—peep i
I !Oversee the handling of workers'compensation daimsfiled by City employees
and provide guidelines to departments regarding same.Also active in the return
to work process,interactive process meetings with employees.Review ! Provide benefits to our employees in accordance with State Laws
— __Core peep___ I Workers'Compensation settlements and meet with Coundl members in dosed session,If over$50,000.00 $ 3,226,983.$ 1,530,OD0 _ 4 while trying to control risk whenever possible. Human Resources
i_ {_-___-_-________-___-___ __________-peep___ ________._.___-peep___- _----__�_______________ ___-j __-______________�
; Core !Industrial Disability Retirements Review and determine If employee should receive IDR $ 101,983 4 Maintain compliance with Government Code and Council Resolution Human Resources
�- - --1- - - - - - i - -- --=----- --- ---------- - ----' - - - --- i ----------------�
Page 10 of 33
, 1
Citywide Program Prioritization
Sorted by Department
March,1011
Category
Core/Important/ FY10/11 Expense
Added Value Program/Service Description of Program Budget FY10/21 Revenue No.of FTE's Performance Measure(1) Department
I Maintain certificates of insurance for contractors,providers, j
iClaim will be entered into claim log and investigation begins into the merits of ! !consultants doing work in our City so that risk transfer is possible to i !
EtaI h claim. Documents I obtained II valuate the aim such as lice 1 save tax-payer dollars. Serve the public when a liability claim is
arm Dow a will be to ye ed police ! i ID ty
;report,contracts,certificates of insurance. Risk Manager has settlement � 1 � ,flied. Investigate and research claims when received to defend the
_ Core Liability Claims Processing&Cost !authority of$15,000.00for liability claims. $ _._- 2,201,963' $ __1.08,000� 4 _—'Ch------ vet possible against loss. _ Human Resources.i
--____—___—___—___ —__—____—_______��—__ _ ----
'Deter _ 1
mmesthe amount to be recovered for damages sustained. These include j
damage to City walls,fire hydrants,property,equipment,vehicles,graffiti,etc. j
__ Core___ I Property Damage_Recrovery Have recovered approximately$410,000.00 as of g_1-07 to current — — '$ 101,983!__ 4 I Recover costs of City property and assets Human Resources
! — i Member of eICEP(1PA)for purchase of excess liability Insurance,serve as Board —t � !
I member
! l
! Purchase property insurance and auto physical damage insurance
core 'Purchase Insurance ! $ 2,226,983! 4 Protec_t City assets and trasfer risk exposure —_ — Human Resources j
—__-_____-______________—____________—____ _
�� IRevrews contracts when necessary to determine rf insurance meets
;requirements,is adequate ! ! I
!Charter,Section 401
! !Resolution 2008-63 j ' 1
!Protects and maintains valuable Qty assets I ( !
Core linsurance Requirements in Contracts ! _____-- — $ 101,993 1 4 Protect City assets and trasfer risk exposure Human Resources
Maintain a safe workplace for employees by training,implementing ,
! j Ensure compliance with over 3,000 Cal-OSHA regulations. Maintain IIPP, ! programs to reduce exposures and control risk whenever possible.
Core 15afety and Lass Prevention ergonomic program,heat illness programs,etc $ 101,983 4 Evaluate processes to meetwmpliance standards _-- —�—Human Resources
Establish reasonable standards of job performance and employee ersonal and '
1 PP
iprofessional conduct and ensure proper procedures are applied when assessing lCompliance,of 1525 employees with rules or policies intended for
_ ImporbM Management of Discipline Process ;disciplinary actions_-- -- — _ ——-- —i$ _--36,126 ' 'the orderly coordination of work effort. _—_— — — Human Resources
____.__—_--___—_____�_—__--- —.1.—____— -�_ _—___ _ —!
!Assure employees have access to grievance proceduresto address their grievablei I I I
!issues rapidly,fairly and without fear of reprisal;contain costs to process !Workplace issues are addressed and adjudicated at lowest level to i !
1 r rt0m Non-Discipline Grievance Administration !grievances;and resolve workplace issues and problems efficiently and effectively. $_ 36_126 _ 1minimize potential liability to the City— _ _ — _Human Resources
_ �— es
I Plan,design and develop recruitment materials including posting of job Targeted job market sources attract qualified applicants and result 1
I I !announcements,advertising,personnel requisition,job application,and ! in hiring the best qualified to meet the needs of the public service 1
!_ Important !Recruitment _— can e processes. e City Resources_!applit interest cards. Neogov system facilitates these —�S 92,809 ,—_ 2_ —work provided to the 195,864 residents _— — _ Human Rrces_
1 — _— _ _ — _
!Plan,design,develop and administer selection testing including qualifications
I !appraisals,test development&validation,proctoring of tests&assessment Test instruments are job-related based on valid criteria used for the I
!centers,compilation and notification of results,creation and maintenance of I !purpose of determining qualifications of candidates and predictive
nt ;7estin !eligl6le lists,bilingual testing. $ 57,809 $—__ - 2 !ofsuccessonthejob. _Human Resources
_ _
iAdministers certifications of eligible candidates,facilitates lateral transfer i I 'Provides decision makers with choice of qualified candidates to meet
I !requests,guides management and supervisory staff on selection procedures,and. ! !the needs of the public service work provided to the City's 195,864
_ Important _ Selection !pre aces conditional offer of employment letters. $ 57,809 ; 2 !)residents Human Resources
— Facilitates re-em to ment processing including medical exams,Department of candidates meet the physical and background requirements
I ! D P Y P g g i I p ce6r
Important Pre-A ointment Ily ustl<e fingerprinting,and out-of-state background checks. I$ 112,809 ; _ 2 necessary for providing public service to the City's 195,864 residents ; Human Resources )
pp _
I (Tracks and maintains recruitment,testing and selection records as mandated,in riodic audits confirm records are maintained according to federal I
Important Records Retention —_ !either electronic(Neogov) -----57,809 p I 2 land state requirements. __— Human Resources ;
Page 11 of 33
Citywide Program Prioritization
Sorted by Department
March,2011
Category
Core/Important/ FY10/11 Expense
Added Value Program/Service Description of Program Budget FV10/11 Revenue No.of FTE's Performance Measure(1) Department
i
I
!Enroll employees and make qualifying event changes via electronic database i
I
i !systems of insurance providers including demographic information and coverage
elected,tiers,supplemental plan participation,rates and contribution levels for I
i
:medical,dental,vision,basic life,voluntary life,basic AD&D and voluntary AD&D,
Tong-term disability Insurance,flexible spending accounts(health and dependent� I
!care);compile census data for FSAs for non-discriminatory testing;calculate
t !mandatory employer contributions for payment and bill reconciliation;complete
Employer's Statements for LTD and death claims;enter premium deductions for j
(payroll and demographic information,including tax withholding;enter employee
data into CALPERS Automated Communications Exchange System(ACES)for all
!full-time and part-time employees working over 1,000 hours per fiscal year and f Design health insurance plans to minimize costs for employee
Benefits Administration—Active contract ambulance operators;process eligibility,reimbursements and track FY (benefits,procure quotes in the marketplace for competitive pricing, !
Important Employees �eQendmires fo_Management physicals — --—_�— $ 46,315 3 and participate in health insurance fools to reduce costs. Human Resources !
---- --_-_- _ .- --_--_ ----
-------_—
---_-_--,
Initiate medical,dental and vision coverage via electronic database submission to _ I I
insurance providers for eligible retirees and dependents;calculate retiree I(medical subsidies;establish billing procedures for participation in City group
;plans;process reimbursements for under age 65 safety retirees;enroll post-65
retirees in supplements to Medicare plans;process reimbursements for MedicarH i
1 eligible retirees ineligible for Part A coverage;process terminations of pan- I I Design health insurance plans to minimize costs for employee
! 1time/temporary/seasonal employees for distribution of funds;calculate benefits,procure quotes in the marketplace for competitive pricing
Imporbm Benefits Administration-Retirees !supplemental retirement benefits and establish direct payment processes $ 46,315-�-- I 3 and participate in health insurance pools to reduce costs. Hu ...........ces
---__-___-I----__----_W___-_--��-_ ._____- JDEfil----_----_-_--employeein -lama __---_—___i ---___-------__—____----_—_.--_-__--__--
Initla[e 1DE files to include all employee information(legal name,address,phone 1
number,birth date,social security number,tax deductions IFederal and State I !
i withholding),business unit,salary range and step,hourly rate,pay frequency, j
ipay status,benefit group,original hire date,rehire date,check route code,
!employment status,ethnic rode,marital status,gender,timekeeper,job
number/title,benefit tier and deductions,performance evaluation date,type of l
I !performance evaluation,next review date, hours worked,Medicare tax method; j
iassign employee number,enter changes made during Open Enrollment(s)for 1 I
!new Plan year premium deductions;conduct New Employee i
10rientation/Benefits Orientation;verify all data on personnel transaction forms j
:for new hires(temporary and permanent),promotions,demotions(voluntary or
involuntary in lieu of layoff),transfers(lateral or changed divisions/business ! !
lunits),rehires(ambulance operators,retirees and previous temporary j
employees),changed status(e.g.part-time to permanent,reclassifications,
i I (reassignments,terminations(resignations,retirement,dismissal,inactive I ! I
1placement,layoff,medical disability,industrial disability,death),acting
Important IPayrolt Support _ assignmentz(beginning,extensions,ending),bilingual pay,salary step increases, !$ 22,144 — -------- 2 ——j� ------__-----------__�—Human Resources
I'—`—_ -- ---___----__--------- --------'--___ - r
' ! ! !
:saving taxpayer dollars in City's contributions to employee health
!premium costs by modifying plan design.Promotes communication
I :Assist in negotiation of portraits with benefit providers as regards plan design to! !between the employee associations(representing approx.900 1 I
j minimize posts resulting in significant savings;Interpret memoranda of lemployees)and the City as the employer by providing a reasonable !
iunderstanding between the City and bargaining units;administer personnel rules! method of resolving disputes regarding wages,hours,and other
! ;and Administration Regulations(400 personnel series);administer insurance : ! terms and conditions of employment.Provides mgmt with I
! I !summary plan documents;provide benefits cost data for negotiations;respond : 1 (foundation for negotiations,internal equity,and external I
�_— Important _ Labor Relations -- — !to salary and benefit surveys;conduct research for labor negotiations y$ ^_40,497 $ 253,6281__ 3 __—scompetitiveness_ _—_ Human Resources
-- --- -- ----- - ------------ ---------I--- - 1
Page 12 of 33
, I
Citywide Program Prioritization
Sorted by Department
March,2011
Category
Core/Important/ FY10/11 Expense
Added Value Program/Service Description of Program Budget FY10/11 Revenue No.of FTE's Performance Measure(1) Department
i i Review DMV records for employees driving as part of job;obtain criminal history !
! 1 (through live scan fingerprints;schedule post-job offer physicals,including TB
Important Background Checks testing;drug testing program $ 22,144 2 Reduces City liability from negligent hiring___—_ Human Resources
E 'Verify employees are authorized to work legally in U.S.;notify employees of I !
! CiNs non-participation in Social Security;provide notification of Standards for ! t
i Privacy of Individually Identifiable Health Information;provide notification and 1 ; I
!obtain acknowledge of CiNs Code of Ethics,sexual harassment policy,legislation! I
!regarding registration requirements for eligibility of domestic partners for
!insurance coverage,designation of personal physician and workers j
1compensation rights,and City's policy and procedures regarding workplace
!violence;verify employees legal names and social security numbers are accurate
!for W-2 form reporting;ensure no employees are assigned the supervision of I
jrelatives;process employee identification cards for access to municipal facilities; ! ! t
provide notification to part-time/temporary/seasonal employees of PERS jTo maintain compliance and avoid penalties.To minimize potential
deed_Important New Hire Processing !membership exclusion;obtain Information on PARS beneficiaries $ _ 22,144 2 _ _!liabili to City. 1 Human Resources
deed—teed__ -- _ _
I � (Administer protective leave programs;monitor and track use;run concurrently —*— � I
! !with other protected leaves;process notification letters placing employees on ;
Idesignated leaves;ensure continued City health plan coverage and invoice for i !
! employee wri ributions to premiums;process catastrophic leave donation
! Imports" Leaves Administration( Administr !requests I$ 30,917 2 _Maintain compliance and minimize_I_ia_bili to the City. Human Resources
_ _—_---_ __— _ deed_ _ � ____�
!Ensure employees receive mandated notices within required timeframes;process! —
!expiration of eligibility notices;initiate invoicing procedures;process enrollments
! !with carrier(s);maintain enrollment records and track duration ofterms of ! ! !
! (coverage;mail termination;notify insurance carriers of overage dependents and !
_ Im__p_ortaM COBRA Administration �65+participants in CINs group plan of COBRA eligibility I$ 45,315 3 'Maintain compliance to avoid penalties. ' _Human Resources
______—_--_—_ __.----_ —
_ —t ______ _!
I— deed_--__ ___
I 'Enroll dependents up to age 26;notify employees of new provisions for health
! !insurance and flexible spending;submitfor reimbursement insurance claims per 1
_ G ion ini
Important Health Care Reform __ participant member for$15,000 to$90,000 _ $ deed 46,315 ! 3 _ !M_aint_ain compliance to avoid penalties___ _ Human Resources
__—
�COndU and/or arrange sexual harassment awareness and revent tran '
ifor supervisory personnel;track attendance;maintain training records for bi- --•—
!EmployeeTrainin &Develo ment !annual enrollment !$ 26,644 1 f 2 Provided sexual harassment trainingfor 200 employees in 2010. Human Resources
I—�n_P_°!�?^�___-__� d_ B _ _o--_ _ —__________--deed—_—,_—deed__--___ __— --_— _- — _
! ! !Employees and dependents are provided with up to 5 clinical counseling services' !
! :per incident per year,as well as other work/life services;criticalincldent
f !debriefings;job performance referrals;l0 hours of dtywide training and add'I I !Minimize risk of workplace violence indents and maintain
Im rtant !Employee Assistance Program 'workshops as needed for a_dd'I fee _ $ 69,000 — 1 !workforce wellbeing _— Human Resources I
�—_ _ PP P B alleging
! __— --_—___-.________—deed___ __ deed_— _ _-_— _ I
! ,AG as adwsory tothe City Council and City Manager on personnel '
!administration;hear appeals;review impasse matters;review charges alle in I
Added Value Personnel Commission !discrimination !$ 23,000 ! Reviews changes and updates to 364 job Gass specifications ; Human Resources
_ ----r_— —_ — -__-__—
!Advise executives,management,supervisors and employees in the application of ! I
j ; !Memorandum of Understanding provisions, personnel polices,standards, j
! ! procedures and practices, and Federal,state,and local laws,rules and I 16usiness partner with line management in executing Me City's I
Added Value In-house Hft consultant !regulations $ 36,116 , _ objectives in row ding public service to 195,864 residents I Human Resources
1--tided Value --- ------ --- --- -------i-- -- ------ --------- --- -----p----- ----- -- — -- --
! Added Value— Personnel Administration __ urge terminated employee personnel n accordance with City
ance wty policy '$ 28,058! 2 Maintain only mandated documents on file -- I Human Resources
----_ 1P t itd l l files i a !— i deed__ _
jProcesstuition reimbursements by verifying educational institution accreditation;
!course eligibility,grades received,expenses paid and track fiscal and calendar ; !
Added Value !MEO Tuition Reimbursement year use !$ 15,000 ! 2—�_--_-- ——�—— — _Human Resources
—deed __ —__--____—__rsdeed—deed__ __ —I$ deed—�
AddM Value Retiree Awards Provide service recognition for retiring OOHS employees i$— 46,2933 2 Human Resources
--- --------tment — — ttt - -----i ac ----—----- an a
Added Value 1Executive Recruitments I$ 15,001 1 1 2 j5tirve[o attract and retain highly qualified executives Human Resources J
--_—. _ __— --___-
--- -------- --- -- Page 13 of 33
1 ,
Citywide Program Prioritization
Sorted by Deportment
March,2011
category
Core/Important/ FY10/13 Expense
Added Value Program/Service Description of Program Budget FY10/11 Reyarwe No.of FFE's Performance Measure(1) Department
I 'Determine de pendent eligibility and retiree deaths;invoice for overpayments of , ! !Recover costs
,retiree medical subsidies,active employees'changes in benefit tiers,and i !Minimize insurance plan enrollment errors !
j Added Value Benefit audits supplemental retirements _ 1$ 30,917 ;$ 10,000 2 —
Fair �——— — 1—Human Resources
Health r-Wellness Screenings, I I
;Flu Shots,educational forums,Open Enrollment forms,publications and '
information;scheduling of carriers and ancillary health providers on-site;
1 ! 'Employee/Retiree Benefits procedures and information posted on City's Intranet I i Health and wellness of workforce
and internet site Promotion of cost containment and/or avoidance I
Added Value !Health Fair $ 16,000 I 3 ! Human Resources i
! 1SurfCity U and Ueben Cassidy Whitmore(LCW)Consortium Training—Develop, Promote a continuous learning environment among workforce i
Iconduct and coordinate employee development workshops on personnel-related Minimize liability and exposure to risk and safety hazards ;
I ;issues,including but not limited to:hiring,retention,promotability,performance Reinforce effective supervisory skills i
I Surf City U&Uebert Cassidy Whitmore jappraisals,progressive discipline,customer service,safety awareness,personnel Enhance delivery of services to the public
Added Value I
(L.CW) 'processing procedures,etc. $ 30,144 2 Human Resources I
-t
I— _Added Value Annual Red Cross Blood Drive — _+A al b nnulood drive-costis oney sala dary for one staff member Community Relations -Human Resources 1
PC,printer,hardware,virus protection !
standard application support,customer IIS Help Desk and virus,PC/printer management and repair,user data ,
Important +service _— management standard PC software support. $ 554,292 $ - 3 Number of computers serviced:900 — Info Services
--_- -------- - -------" -_--_------------------------ _- - — --- _'�
Includes City and Police Microsoft Outlook systems,servers and storage and j Spam emails prevented:8,178,000(81%of all e-mails);1225
Importem ICity e-mail sysiemssup-port Blackberry e-mail support. Provide PRA Searches. $ -- 162686 $ - 0.5 ;mailboxes managed. Info Services
;_-----------__- --------____-_-_- _------__—_--------_-___---__----_-_- ---_-- --- —
Important :GlS systemssup ort Su ort for Public Works Water mapping and anal sis !Mapping feature updates:10,000;water/sewer/storm Drain:2,000
--_--____---h----_—!' _---- PP --__-_— pp g _—_Y__-_—____---.—_ '$ 324,525 $ - 2—_-6PILS;500_----_— --------___- Info Services
Fire records management system,time keeping/scheduling system,patient care ! i
I records system,incident data entry system,Tsunami Siren System,mobile data ! !
computer dispatch client,automatic vehicle locator and routing system,incident
data entry system,emergency operations management system,mobile command,
jpost,chemical detection device software,Incident qualification System,wildfire ! I
—Imeortam_—_ !Fire Department Systems Support — training records system,fire disaster recovery systems $ 296,502 $ - 1.5 EMT calls processed and stored:9,200 I Info Services
I Important __rystems support Integrated legal practice management system for City Attorney $ 267548 $ - 1 No data Info Services---__ -------__ --------__-- _-- -_--__—_--- ---___--
------- ►-- --- - --- i -
!Fleet management system support,traffic management software,service
,management request system,work order&warehouse Inventory system,service
!request,underground service alert,water flow control management system,
;backflow prevention software,auto CAD drawing,accident analysis software,City
!Yard Warehouse Inventory Database,Meter management system,chemical I
;database,flood data,hydrants database,Traffic Signal Management,service
irequest,PW process tracking database,transportations signs database,body
!repair database,Hazmat database,Asset management,CIP database, i I Work Order System requests electronically processed:12,000;Traffic
ImpodarK !Public Works systems support !engineering large document archival $ 802,703� $ - 1 �Si als managed:140;Meter readings processed:336,000_ Info Services
_ - -----____--------Y-------_----------_-_----------________________________—-------—--------- gn _-_
—_---- ,Sh r r r wireless I ---_-_-----___-_
a ed compute servers,wired and Bless network installation and support, i � '
!saved files,data backup and recovery,disaster data recovery PRA searches,Virus
i 10ty shared data,network and security suppression,intrusion detection,data network reliability,Fire Metronet data
!link,Police CLETS data link -- — _— -- —_ -- !$ 1,019,673 $--_�--- 3 35 terabytes of data stored and backed-up. I Info Services
Page 14 of 33
Citywide Program Prioritization
Sorted by Department
March,2011
Category
core/Important/ FY30/11 Expense
Added Value Program/Se vice Description of Program Budget FY10/11 Revenue No.of FTE's Performance Measure 0) Department
I I
I !Police Dispatch Computer Aided Dispatch and Records Management Systems, I
!Mobile Data Terminal support,jail management system,traffic accident !
i !investigation system,radio ryrtems,crime statistics,CAD systems,jail video I (Calls for service processed and stored:116,000;Traffic accident !
system,records dispatch radio, crime scene evidence recording,electronic finger Ireports processed and stored:2,600,Parking tickets processed: I
(print management,traffic collision analysis,jail booking,investigation and patrol I 170,000;Crime analysis records processed and stored:18,300;Digital
,systems,Parole database,subpoenas scheduling,inmate phone monitoring !images stored:300,000,Evidence Items processed:13,000, I
irystem,building access systems,field reporting,accident scene reconstruction I !Subpoenas processed and stared:25,000;Police reports processed ! '
Important Police Systems support _ _ Isystem,bank robbery cash tracking system,radio dispatch system 1$ 1,396,504�$ 3 !and stored_27.000 __Info Services
Payroll,AR,AP,budget,benefits,tax,timekeeping,payment processing/cash I !
(collection,purchasing,utility billing,remittance processing,check iPayroll Checks:41,000;W-2's:1,900;A/P Checks:35,OD0;Invoices:
Iprinting/processing, bank reconciliation,investment management,credit 128,0D0;Water Accts:56,000;Business License Accts:21,000; !
Important City financial and treasury systems support tcard/dleck processing,citation system_1099/w2 processing $ 1,014,360 $ 4 _Purchase Requests:8,000 Info Services
I- r -�
! Incoming rolls processed 3,170,000;Outgoing rolls processed:
!Includes central dry telephone system and network,cell phones,Blackberries 1,005,000;phone lines managed:1,700,Value of reduction in leased
i Important Telephone,cell phone and pager support_sand pagers manages all telephone,cell phone and pager billings $ 725,457 $ 2 fine payments to Verizon:$100,000 _ _ _ Info Services
! !Permit processing,plan review,plan check,inspections,business license,oil well 1
! (Permit processing and entitlement systems land transit occupancy trading,IVR system,customer flow management,Address I Building Inspections:35,OD0;Citations:1,000;Phone Contacts:
_ pp Im_por ort.. ____tam__ i _._...su standard 1 60,00 Permits Issued:8,5 ization,document imaging $ 640,953 $ - 0;Permi00;Certificates of Occupancy issued:500 Info Services
l - -. --__-__-.
! Approximately 17,000 pages of agenda materials prepared and
! I l distributed electronically.Records prepared,scanned,indexed,qc'd
! ! ,and filed in 2010: Contracts/52,883 pages;Deeds/262 pages;
!Document imaging,Agenda packet workflow,Council meeting video streaming, I Minutes/39,087 pages;Ordinances/877;Photos/3;Resolutions/2,139
Important City Clerk and City Council systems sport(minutes recording systempaperfess agenda on city web site readinglannotation I$ 575,773 , $ - 1 pages Info Services
.rt _.._ __�_.—__t._____—_ _._.__.__..__
'All public website applications including Subscription Notification System;citizens
iand businesses sign up to receive automatic notification of Bids&RFPs,parking 3,200,000 website visits,23,500,000 document pages downloaded,
Important City_w_ebsite_and_S_u_r_fnet systems support Idays,agenda availability,RV online parking permit system,mdeo streaming y$ _ 466,580I $ - 1 15,000,000 page views i Info Services )
------------
I Mapping feature updates:7,000;General Plan updates:300
!Special maps created and generated:Sunset Beach:100 maps; i
Important GIS systems support !Support for_Plann_ing&Building_ildin_ mapping and analysis I$ 126,923 $ - 1 (zoning:200,miscellaneous:75 maps. Info Services !
._— _.�
I iBooks managed:314,900; Circulation processed:754,000;Library ,
Library catalog system,CMS,PC rental,Summer reading program and other 15 ! cards processed,generated and stored: 10,OD0;Library fines ! j
Added Value Library ryrtems sup o� developed applications, $ 420,972 $ - 2 rocessed and tracked:$100,000 1 Info Services�
Event management system,senior citizen systems(volunteer database,meals on
!wheels database,care manager database,senior center transportation database,
l in database),online registration for recreation dames and workshops,
Added Value Community Services systems support icredit card processing,An center databases,Foundation budget software _I$__ 675,071 not have the flgu 1 •No data Info Services
...__ _ l —
Citizen Information inquiry and responset ! I
Added Value system(Surf City Pipeline) Surf City Pipeline service license _ ! $ - D Information lookups:73,OD0;Service requests generated:2,500 Into Services
!Property tax data management,in/out staff trading,online property tax locator, 1
Added Value _ lCommunitydevelopmentsystems support+available business property locator 1$ 135,424 $ - _ 1 ISurfCity Sav_ing_s accounts created:5,000 I Info Services j
I Library Debt Service/Pass through i Library Debt service on Central Library;Pass through payments;Transfers to !
other fund. --__ _- $ 442,000 j ! (Fixed cost Library_]
Page 15 of 33
Citywide Program Prioritization
Sorted by Department
March,2011
utag«y
Core/Important/ FY10/11 Expense
Added Value Program/Service Description of Program Budget FY10/11 Revenue No.of FFE's Performance Measure(1) Department
jAttending Meetings,Phones,Emails,Customer Service,Supply Ordering, T ;Over 10,OD0 incoming calls answered and 5,000 individuals helped at 1
j Important _Office Support __ _ — Budgeting,and Accounts Payable for Dept--— $ 133,7�$ :— _0.75 ___ !t_h_e__w___u_n__t_e_r__d_u_r_ing 2010. —— ______________ __ __ 1 City C_ler_k_____
_. _ ,-_ ._ - --h _
Perform Department Related Safety Management on Behalf of Staff and the ; — I
Importam Safety Officer/Safety Committee Public including EOC training and exercises ___ _ — !$ 4,037 '$ - 0 '12 meetings and department inspections done per year __—City Clerk
i—_—_ -._ -to---___-- ...-- _-- —_J
training Keep Staff Certfied and Current on New Legislation,Elections,Notary I -�- (Annual training for Passport Agents(8),Notaries(3),and Clerks(4
i— _Added Value—�1TraininL _--_Commissions,Passport Agent Certification I$ _- 14,534 !_$_ 0 _- on Legal,Electi_o_n and Professional-Related Issues j City Clerk
101ficial Passport Acceptance Facility Offering Full-Service Applications and
gdded Value (Passports IServices ;$ 62,043 $ 116,000 ------a jAverage 3,900 Passports per Year Clty Clerk
j Certifying that Senior Citizens(with Citizenship in Other Countries)are Alive to I
1 Added Value (Attestation of Life ;Ensure Continuation of Their Foreign Pensions '$ 2,239 ;$ (970,000) 0 Com Iete_d 15 Certificate of Life Forms for residents in 2010 Ci Clerk__
__........_—_—_� ...— —�_
Have custody and oversight of all public funds. Ensure sound investment of p ty
(public funds and obtain reasonable rate of retum on public monies in—___ accordance)) ! '
Cora Iilnvestments —— !with State and local investment policies. 1$ 4.8,OOOy$ 485,00a 0.5 !Budgeted rate of return on Investments(1.25%) City Treasurer
-am _--_—_—..--_-_-__L____________--.—_ � —_ _— _— _ _ _ —
i ! !Report to Director of Finance monthly written reports of all receipts, j
! Coro Financial Re oNng rdisbursements,fund balances and investment performance _— 1City Treasurer j — — — —_ City Treasurer
Q—_— ___y__._______.--�.— — _�—__
! Provide report to Finance and Investment Advisory Board/City Coundl in ! I 1 1_City
core --!ILLnvestment and Financial Reporting — facmrdance with State code and internal investment policies_ -- !City Treasurer i — Treasurer/Finance
1 ______.__ ..-.____
! ! ICS Administration oversees&supports the functions of the department's j $500,000In-kind! ! i
operating divisions,including budget preparation,accounts payable$receivable,
l ! biannual value of
j selling annual parking passes,processing clubhouse house reservations& I I Toyota MS&: 6.0 FrE, !Administer General Fund expense budget of$12.9 million and j
instructor payments. The division also creates public/private partnerships with 1 Beads Operation! 1,500 recurrent !Special Fund budgets of$3 million. Oversightof$16 million in CS
Important CS Administration -- corporations such as Toyota,Hollister&stafh dry boards&commissions.—___ .t$ — 700,260, _ _vehicles! —hours 'General Fund associated revenues. —_ _-- _ Community Serviv
—_______— —_—___—_.—____. f-^--_ $1200001 ----t-- ______ — -
!Performs core safety functions of ocean rescue,law enforcement and emergency Hollister plus! 13 FFE; i
medial response for Ciry's beach. Service is essential to protecting the publics j $S OOO Santiago 44,830 recurrent 2010 Statistics: 2,853 ocean rescues;1,337 medical aids;65,454 j
Importard Marine Safety -- Tsafery and is reasonably expected by the beach going community and businesses.'$ - 3,609,317 College training_ hours —_flaw enforcement contacts;7.99-million visits. _ _ _� Community Services
___—___—_ ______.—_-- ________—. — __ r —
1 ! 1 Maintain clean restrooms and hardscape for the 9 million visitors to
Important 'Pier Maintenance !Maintain pier and Pier Plaza hardscape and restrooms. !$ 123,550 L_ none! Contractor 'the beach each year Community Services
'Manages concessionaire-operated facilities at the beach,pier,Huntington ! I
;Central Park,and Meadowlark Golf Course. It supervises the planning of multi- j !
! !departmental specific event activities at Pier Plaza and other locations, `I $2,432AW
!coordinates City facility and clubhouse rentals,and the implementation of i (includes Oversee a total of 20 concession/lease agreements and MOUS,
!partnership agreements. Staff in this division also functions as Secretaryto the ! concession including the Central Park Equestrian Center and Meadowlark Golf j
— Important Facilities and Development !Community Services Commission. $163,475(revised) revenues)! 0.5 F1 !Course Community SeMces I
____________—____ _—______--.—.— _____—_---___—..__..__...__.__—___—_______.___--_—
t__................_ �__________ —.__-----___ f_______—__._._______.—.--___.__________—...—____-- __ _—__-_____
Vehicle and Equipment maintenance maintains over 100 pieces of equipment ;
and vehicles,including the Lifeguard vessels.Fabricate special equipment in j
support of beach maintenance and marine safety. ! i ;Maintain safe vehicles,equipment and vessels for use on the public
Importam _—'Fleet Maintenance $ 143,5171 ____n_/__al 1— --______.._.._--! _._______
I Performs are heath parking enforcement functions Including enforcement of j t
!Beach Parking/Camping,Main Promenade parking laws,collection of fees,and regulating traffic flow in congested beach $4,875,0001 4 FTE;37,008
Imporbnt _'Parking Structure. (areas. $ 513,863 (parking revenue recurrent hours39,000 vehicles arked annually f Community Services
�— ---- — — -- --- +— —-- — — -- —— --— --- — —— — �a—— P----ll---------- — —-------— —�
j 1 3 FTE
lCollert revenue from all meters and pay stations 7 days a week.Service and 1,960 recurrent Collect$3.7 million in public funds from the parking meters and pay
Important —!Parking Meters aintin he1, 6akgmees ad0paystatinstthci lmt ---_-_- 67024 _ 3,748,000'1 —hours _!stations.-- _ __-- ! Community Services
_— ty $
j (County share of!
f` harbor, ! I
1 maintenance Ski
Beach Maintenance is responsible for cleaning the pier,beach,fire rings,bike f ! adopt a highway; 7 FTE;
j paths.Provides a safe beach environment for the general public and special trashan� 20,580 recurrent Maintain a clean and safe environment for the 9 million visitors to
Important each Maintenance —__ events held on the beach. --------!$-.----- ---1,436,086! programs)_] _hours the each each year. — ! Community Services ! page 2 of 33
�— — --— 1 -------- --- ---------- — — --—
Citywide Program Prioritization
Sorted by Department
March,2011
CeteYory
Core/Important/ FY10/11 Expense
Added Value Program/Service Description of Program Budget FY10/11 Revenue No.of FTE's Performance Measure(1) Department
Year-round operation and maintenance of the award-winning multi-field Sports ! !
;Complex including lighted soccer and softball fields,and batting cages as well as
jseven additional fields located throughout the rest of the city. Includes adult j �FY 09/10:Adult Sports provides oversight&maintenance for l4 cityj
1 !softball program for Seniors,means and coed teams at a variety of city sports j I i fields,servicing over 750 teams,10,500 participants,100 single-day i
fields,encouraging healthy physical activity.Coordinate the scheduling of fields Ilt 2-FTE !adult tournaments,10 corporate multi-day tournaments and 35 I j
Sports Complex/Athleticfields/Adult !throughout the city for tournaments,league games and practices for the City , 7,722 Recurrent !youth multi-day tournaments from the local community and outside 1
Added Value !Sports 'youth sports leagues and organizations on Ury properly. _ _! $ 571,9261 $ 610,0001 Hours—`f So.Cal and state_ Community Services
� ! sza000 i 1
I -Rental Revenue! i09/10 FY-3,925 participants enrolled in instructional contract
only,does note dams,summer camps,and workshops offered to youth from 6
I !The City Gym and Pool serves as a focalI point for community recreation and ! Include j months through adult. 09/10 FY-737 hours of open gym i
!aquatic programs in the downtown area,enhancing the desirability of the Instructional Class j 2 FTE 6,272 for basketball&volleyball; 09/10-1,625 hours of open game
Added Value 'City Gym and Pool community and contributing to the health and safety of residents. $ 291,4471 ____net revenue! Recurrent Hours room— Community Services
i ________—____________--}—________—_________-____—_________________________________—_____—i_—__—______ .______-_._ I
— i 1 --— — --- —--—— —{ --- !
$155,000
! -Rental revenue!
! j only,does not! !
! ! indude net 09/10 FY- 8,473 participants in instructional contract classes, i
j j ! revenue from! workshops,special events&day camps offered to adults,teens, 1 i
IThe Edison and Murry Community Centers serve as focal points for affordable, I ! Instructional! youth and pre-school aged people at Edison&Murry Community I
'high quality Community Recreation programs,enhancing the desirability of the j j passes attributed; 2 FTE Centers. !
' :community and contributing to the health and safety of our residents. Building ! to Community! 9,441 Recurrent ILighted Drop-in basketball and racquetball courts available 365 days I j
j Added Value Community Centers ;and picnic area reservations are also available to the general public. $ 516,451 1_ -Centers!_ Hours !per year with estimated attendance of over 36,000 annually _ _ j Community Services
t—_ __-- _ __
Senior Serviocs focuses on active aging and direct services to HB residents.The j
,Activities center(Rodgers Seniors'Center and Senior Outreach Center)is a multi I 5.75 FTE;
(purpose facility offering opportunities for community involvement with a wide 4,106 recurrent ( !
range of social,recreational and educational programs promoting well-being and hours; Over 1 i
aging in place. Direct services include individual case management, ! i 50,000 hours of jCY 10 Statistia:119,000 units of service provided by Activities
transportation(including escort assistance),meals to the home,homeless ! support Center.Unit of service is an individual participating in
!prevention,shared housing,information and referral,daily care calls,home j contributed by class/activity/service.;over 250 clients enrolled in case management
;visitation emergency food certificates and durable mobility equipment loan j 1 over 400 (program;activity center maintained for classroom activity and/or
! Added Value (Senior Services/Human Services +program(wheelchairs,walkers)_ _! $_ 614,145 $ —20,000 volunteersntals:Mon-Sun —---— — —_ Community Services
! —_ I _ _ -- _ —
;The Art Center provides a total of six art exhibitions annually,special community
!events,summer and spring Art Camps,as well as a variety of An Center classes j I
i !for adults,teens,and children. Partners with Arts Orange County to present the !
(work of K-12 students and Creative Edge,an Arts Education Advocacy Program 1 !
that has developed a local HB Alliance for Arts Education. Partners with the HB
I (City School District and HB Union High School District to present the annual ! ! I
student an exhibition.Partners with the Music Teachers Association of Orange !
County to provide young student pianists a place for recitals and piano
i ! ! 3FfE lExhlbitions&Special programs attendance-10,000 annuft
lcompetitions.TheCOHB established a partnership with the HB Art Center 1 5,700 recurrent !Art Center Class Participants-1,250 annually;
Added Value Art Center/Cultural Services Foundation in 1987 in support of the building and operation of the Art Center. �$ 443,818�$ _ 165,OD0 ! hours !Art Ca_m_p Participants annually ____ Community Services
,Includes strategic planning,supervision and budget preparation;responds to i �— —i_
! �community inquiries and concerns;develops and administers public/private
j Recreation,Human,Cultural Services jpartnerships,prepares and administers grants,and interfams with various dtizen 1 $191,767 ! 1
-Added Value—jAdministration —--- and community groups__ (Revfsedll$ - 1 !Oversees a more than 50 receation,human and cultural programs Commun_Iry Services
—_
Page 3 of 33
Citywide Program Prioritization
Sorted by Department
March,2011
Category
Core/Important/ FY30/11 Expense
Added Value Program/Service Description of Program Budget FY10/I1 Revenue No.of FTE's Performance Measure(1) Department
!Coordinates with promoters and non-profit organizations conducting large-scale i !Processing an average of 50 applications for Specific Events at Pier
'special events held on public property and at Pier Plaza. A specific events I ! !Plaza,beach,and Central Park with annual attendance just under 1
committee comprised of staff from several departments oversees the approval i million.Event fees offset administrative staff costs with direct costs
i 'process. Permit fees are collected along with reimbursements from event ! i ;reimbursed by promoters. Additionally,the City receives Transient
promoters for staffing costs associated with hosting the events.Major events i$98,632 ! Occupancy Tax(TOT)and sales tax revenue generated by event
Added Value !Specific Events ;include the US Open of Surfing and Surf City Marathon. ;(revised budget) $ 42,000 j 1 FTE visitors and patrons associated with lar eg events.— —_ Community Services i
_— —__—___ _
Year-round adult arena soccer league played at the award winning Central Park I � ! 100 recurrent I
!Sports Complex,provides enhanced quality of life opportunities to play 6 v 6 ! I hours land
program offered all four seasons with approximately 80 teams
-- Added Value !Adult Soccer issoccer thereby improvingparticipanthealthand well being through exercise. $ 10,200 $ 14,0001 and 800 participants expected annual! . -- Community5ervices
-Net Revenue!
offsets City Gym! !
i and Pool! 4,181 Recurrent
overhead which is: Hours 75-90 109/10 fiscal year 1,313 participants for football,basketball,soccer, !
Youth sports programs provide an opportunity for young people to learn now,responsible? seasonal !volleyball and special needs programs. Teams demonstrating the
fundamentals of sports and important life lessons including conflict resolution, for program! volunteers !best performance and sportsmanship are honored by the CS
Added Value (Youth Sports hysica health,social and communication skills. $ 66, 48 oversight! annuall (C t Communs ityervices '
__—I y 2 ommission. i
i $2l I tt
The Community Tennis programs provides affordable,quality tennis programs for -Net Revenue 1
! !students of all ages and proficiency levels to participate in instruction,creating I offsets community! Contracted FY 09/10-2,030 annual participants at Edison and Mur ly ! I
! Added Value Tennis !opportunities for teamwork,skill development and physical activity. $ -166,000!centers'overhead! instructor !Community Centers_as well as LeBard&Marina Parks. --� Community Services I
$zas,aao!-------- ----- i
;Aquatics programs are designed to teach a variety of skills from water ( ! •Net Revenue! FY 09/10-4,949 participants enrolled in year round red cross
adjustment through lifeguarding techniques. The program focuses primarily on ! offsets Oty GYM! !aquatics classes ranging from parent and me to adultlessonsheld at
"learn to swim"dosses,enhancing the health and safety of Huntington Beach I ! and Podgy 9,872 Recurrent !the City Gym and Pool and outlying areas,providing employment for
Added Value Ayuatia........................ —lresidents.-- — — — $ - 160.452 !__ overheads Hours 155 PT staff ann_ually.__ ___________________________! Community Services
!Instructional Classes provide opportunities for living,learning and leading full and T ! — !
I productive lives. Programs allow residents to experience purpose,pleasure, I j
;health and well-being and are an appropriate,important and valuable public i Contracted
�__----Added Value_-- I_nstrucdonal Classes ----------Igoe—d __--_-------------------------------------------------------_ is 1,332,0241 $----_1,817,000a__ Instructors FY 09/10-approximately 20,000 annually—__—_----- ! Community Services
! !Provides rental facilities for use by individuals and organizations-public and
I 1private.Clubhouse facilities Include Harbour View,Lake View,Lake Park and tne I ! I !
! iNewland Barn.The group picnic shelter,amphitheatre and band stand in Central { f 13,023 recurrent Clubhouse and Central Park facilities generate an average of 600 I
Added Value ;Clubhouses Park are included also. ,$ 93,499 $ 140,000�— hours _!reservations annually. j Community Servces !
!Cy 2010-20,000 visitors attended and toured the facility. In !
! I ! laddition,12,150 students received educational tours of the facility
Funding supplements the maintenance and operation of Shipley Nature Center j I ! Contracted (.5 las part of the Friends of Shipley Nature Center's Partnership with !
-Added Value — IShipley Nature Center !by the non-profit organization operating this city-owned facility. '$ 30,000 !$ - j FTE) !nonprofit educational organization"Inside the Outdoors" Commu_nity Services '
___ _______________________—_____ - ___—_—__ � I71 _
(Educates children to recognize potential hazardous conditions associated with 7— �—
I !ocean and beach environment. Business unit also assists to develophiring pool 113,287 recurrent
6
_Added Value Junior Lifeguards :for marine safety division. !$ S13,863 $- 610,000� —hours —11,100 projected participants Community Services
______-I-_________________________—_--_ r___________________—__—_—_____________—__--__—__-- 4 —____________ ___________ __ ____ _ —_
! ;Staling associated with supporting and administering the city's annual pass sales,; I
I I !employee parking passes,film permit,and beach special event programs. ! Beads Special!
j 1 Administrative support is also provided to the city's Beach Operations,Marine ! Event fees) !-Over 7,000 annual regular and senior passes sold(2010)
j Added Value !Beach Administration Safety,and Pa rking/Camping riivisions. !$ 94,365 �$40_000! I :-45 film permits issued in FY 09-10 Community Services
___—___ —______-_-_____ _ _---____;____---_____________ __ —a
The Funtime Day Camp program serves approximately 345 participants each I , 1,619 Recurrent j-7 weeks of varied programming,including field trips to major I
I Added Value 1Day Camps +summer. !$ 55,227 $ 55,200 Hours l attractions ! Community Services I Page of 33
1
Citywide Program Prioritization
Sorted by Department
March,1011
Catelmy
Core/Important/ FY10111 Expense
Added Value Program/Service Description of Program Budget FY10/11 Revenue No.of FTE's Performance Measure(1) Department
I 265 Recurrent 1 '
Recreational events create community by giving residents the opportunity to Hours,plus !Recreation Events provide opportunities for diverse participation
1 ! experience new activities and interact with other families,neighbors and volunteer support!from a variety of demographics,including: Family,Special Needs, ! I
Added Value Recreation Events 'community members while sharing in a common experience. I$ 26,993 1$ 28,000 hours Youth,Athletes,Intergenerational groups and Adults. Community Services
_ _.i._______—_ _ _______________ ____________T______�__.________I____-___________ ___________
Summer program that promotes free play for children ages 5-12. provides an
opportunity for children to get dirty in an unstructured environment.Allows 11,500 Recurrent ; FV 09/30-approximately 9.300 admissions during8 weeks of
Added Value ;Adventure Playground I children to build confidence and make memories. 1$� __ 19,070 $ 28,500 Hours summer o eration Community Services
i P ______ ______________-._____________
I 1 4 $30,00 0,Varies de endin'Staffing associated with small-scale beach events(surf contests volleyball , g
i 'tournaments,team building,etc). Business unit provides mechanism for City to ! (reimbrsamel onnumberof More than 100 beach Special Events;(revenue includes lifeguarding
Added Value !Beach Special Events ;recover costs associated with these events. $ 25,000 ! INegtrard costs), events !reimbursement amounts) Community Services 1
�__ I
;Agency would be out of Compliance and liable for additonal !
!r Iota if n continued ! Eron Development
[ore Oceanview MHP Management and oversight of OVMHP �$ 103,325 i$ 382,716, 0.3 a Lion not p
____ _____________________________________________
I 'Lease Negotiations and monitoring over 1001eases/license/renewals ;
Importard _ Real Estate __-'I_amendments and revenue tracking __^_____^____ !$ ___257,097 j$ 3,320,363 1 Leases would not be monitored,money could remain uncollected Econ Development I
_r- ______� __—_____—_______ ______
!Prepare and review Possessory Interest Report to County for City property and
Im o�rum Real Estate !leases ! ! ! 1 Econ Development
nd
_
! ,Process a review all Property Tax bills to City/Agencyregarding special I ;
Important__!Real Estate lassessments i ! Econ Development
'Assistance with CS/Planning/PW and other Departments regarding ! !
ImportamI Real Estate h l l a ppraisas/eases/enaoacments/et (Ap mano i c. praisals y t be revewed completely on Development
I _____— _ —1 Econ __
Assistance to PW with acquisition and relocation for major construction and '
Important ;Real Estate _ Capitallmprovement projects, as Atlanta Ave. idening Fcon Development
--_ — j—_
Oversightof City/RDAowned properties inducing purchase and sale of surplus I
Important IReal Estate jproperties _i_ __I Econ Development
Important !Real Estate PProperty Management-City/Agency j ! Eron Development_;
; ______ � _ J
__ __ ______ _ Econ Develo ment '
Important Meal Estate jOrdering/reviewing and recommending Appraisals for projects 11 ! P I
—TBusiness RecruitmenVRetentian-(CSC,broker contacts,wnderge services to � 1 r— ,
Important jausmessDevelopment !businesses and coordination with departments ,$ 1,123,5791 Revenue to 1' Citywouldlimit ability to retain/attract and grow businesses I Econ Development
i
Important _yBusiness Development� ,Administration of Sales Tax Sharing Agreements _ _ _ I_ Econ Development 1
Iortant usiness Development _ Monitor Oty/MVB Contract Econ DeDevelopment__�mp_ !B D l t _—____—•
Important jOceanvievv MHP Create/monitor leases and payments Econ Development
Int nam 10ceamnew MHP Maintenance of site/Contract Administration 1 Econ Development
I
_ Econ Development
Development M n e Ten Point Plan for Loral Business 2 people at 50% I_Added Value Business a a6 _ P P _P
!Evaluate possible forgivable loans based on benchmarks or new permanent '
Added Value 1Business Development _1employees or years in business Econ Development
Evaluate possible fee deferrals on industrial and commercial expansions similar ,
Added Value !gusiness Development to in-lieu parking program _ , Econ Development
Added Value Business_DevelopmentlEEv_aluate/publish available financial tools/resources for small business ---fff--- ! Econ Development
A____�___ _ _ ,�— ""���
__
_Addled Value Business Development_ !Identify wmmerclal and industrial development opportunities and assistance 1 I ! _ ! Econ Development
Evaluate programs to help business attraction,retention and expansion,such as j
C Added Value Business Development Iincreased local vendor preference,fee deferrals,forgivable loans,etc 1 Ewn Development
_ -- __-
:Revise existing business"tab to incorporate and link all possible internal
Added Value ;Business Development_ !informational sources and maintain via periodic revisions _ _ _ _�__ t Econ Development_
_ _ {
j jCoprdinate workshops with Chamber of Commerce to encourage shopping ! E I
Added Value !Business Development !locally amongst businesses and community ! _ 1 Econ Development
— Work with Chamber to implement an accessible registry of all businesses to
Added Value IBusiness Development maximize business-to-business opportunities I _ j Ewn Development j
1 Publicize Economic Gardening program definition/goalswthe business -t i !
Added Value_ !Business_Development ,community _ i y_ � 1_-Econ Development j
Page 5 of 33
I ,
Citywide Program Prioritization
Sorted by Department
March,2011
Category
Core/Important/ FY10/11 Expense
Added Value Program/Service Description of Program Budget FYW11 Be"rrrra No.of FTE's Perrortnance Measure(1) Department
! !Identify commercial banks in HB,countywide&via SBA for small businesses ;
Added Value !Business Development -- !unable to qualify for traditional funding _____ _ 1--- —_— __ — __——_—_— Econ Development
�. ... _ _______ __-_______ —
;Evaluate SBA HUB program and other models for similarly sucoessfulprogroms 7
j !focusing on business clusters or geographic areas J
Added Value Business Develo ment - Development
--..-_.__-- _—__ __-_---_ P_—.
Added Value !Business Development Utilize a Green Business Networking Model Ewn Development
' Added Value _ !Business Dev_elo__pment-- Working with the OCBC,evaluate re-establishment of Red Team Program _ ; ; _ 1 Econ Development
fiStrengthen reputation as business friendly city by obtaining designation from i
Added ValueBusiness Development Ithe OCBC or other organization — p
——— ! Econ Development
�- - ----------- --- - -------- --------�--- — ------------- - --�
'Facilitate and promote dear access to information and services for businesses as 1
Added Value Business Development ,Provided by other city departments by acting as a "Business Conderge__ _ Econ Development
Added Value Business Develo ment Identr industry clusters potential attraction targets — Econ_ ___...—. .L__fi'.--ry clusters, HB s 6 dens ....—L_-_-_________-- _ — co—Development ,
f
Added Value Business Development Implemen[workshops with HB stall,government leaders — _ j -- Econ Development
j
_ _.___.._.._r . ___.____._P—_
Added Value Business Development Survey businesses to identify types of funding needed -- — I Econ Development'1
j Implement business-to-business workshops with Chamber and BIDS and conduct
-Added Value Business Development contractor workshop to disass Public Bid Process Econ Development !
_ —.—.— .—""------ —_----�
i jDevelop and Install banners/signage promoting shop local campaign to promote
Added Value Business Developme_nt _ program to consumers and businesses ___ ___ _Econ Developm.... ent_j
— l
Added Value Business Development Evaluate Revision of Surf City Sawngs Program �—_ — — — Econ Development
Ensure that HB quality of life components are featured in areas of website to I !
1 Added Value ;Business Development highlight attractiveness to businesses owners and employees ` Econ Development
______ __. ____;.—_-_.__—__ F— __--_ _._ _ ..�_—_— pmen
i � Complete revision of"Doing Business in HB Guide"and Implement online I I
Added Value (Business Development resource 1 I Econ Development
__-_.__.. __.—_-- _-- .. __.—_
! Added Value !Real Estate Reviewing Title Reports and clearing Title issues ___ ; _ j ! Econ Devel ment
__ —_. _ _____—__.. ____— _J____—___—__T--_—_— � o
1 Added Value !Business Development SelecMontt r/Admantto iFr lament Farmer's
arket and Arts
Ian �� ; con Development
Added Value ;Business Development 'Monitor/Administor Friday FarmeYs Market and Arts&Crafts Faire I v Econ Development
!Provide bi-weekly compensation to all city employees via direct deposit or live j
'Payroll Processing.IRS Compliance,PERS !checks,provide W-2s in compliance with all federal and state laws and process bi-!
Core !Payment Processing !weekly payments to PERS far Cityty_s pension benefit. $ 100,000 $ - 1 �mely payrolls and_lean IRS audits I Finance
t N' B P N — _ _ _ __... --___—_--._�_----.
Prepare the Ci sannual budget and resent it to the City Council for ( ----- 1
! consideration and adoption. Provide direction to all departments for each ! j
!departments expense budget,and monitor and project receipt of all citywide
I _ Core !Budget Monitoring and Development revenue. _ _ _ ____ _ __ $ _ ---460.865($ - _ _ 3.5 structurally balanced budgets ! Finance
_.—. ._.......______..
! Process payments to all city vendors,contractors and suppliers. Process annual 1
Core !Amounts Payable ;issuance of all 1099 reporting forms. $ 223.237 $ — 2.7 ! Finance
P_g _-- —_._
__Core-- — Retirement Supplement Processing —_!Process all retirement supplement payments[o over 650 retirees._ $ 30,532 $ - 0.3 I — Finance
1 !Process all accounting functions for the City including maintaining the general !
!ledger,preparing the City's legally required financial statements and bond
�disclosures,preparing the Comprehensive Annual Financial Report(CAFR), j
!complying with grant reporting requirements,processing debt service payments i
and keeping the City in compliance with regulatory and statutory reporting and
jAaounting Financial Reporting and accounting requirements.Work with independent outside auditors to ensure j
Coro !Internal Controls !compliance with the above_——_ _— -- _ ,-- $ 1,213,4781$ - 4.5 ;Un Unqualified)clean)audit opinons Finance
_ ___ —_— _ q ._. _ .__
jManage the RFP/RFQprocess for professional service contracting for all ;
Corc —_1Purchasing — _ !departments citywide. �$ 38,2431 --1 0.4 1 Lowest responsible bidder reduces City costs Finance
_-_-______- .__---_ ------------- I l_.—_._____—.._
Page 6 of 33
Citywide Program Prioritization
Sorted by Department
March,2011
Cetegertt
Core/Important/ FY10/31 Enpema
Added Value Pnwom/Senim Description of Program Budget FYW21 Revenue No.of FTE's Performance Measure(1) Department
Procurement of all goods/services citywide,including citywide office supplies via Process 100%of purchase requisitions received within a 9 day
Con Procurement the material requisition process and through the use of city issued credit cards. is 181,656 1.9 turnaround. I Finance
Administer and oversee mail operations contract for the processing of 53,000 � '
Core Mail Operations pieces of mail per month $ 69,000 GExternal contract Finance
- _.__ __ _____________
Coin Surplus Property 'Mena the disposal or sale of city assets deemed as surplus. _ ;$ 19,122 0.2 1 Best price for surplus assets Finance
(Manage registration,taxation and enforcement of business license program;
review and preparation of required permits for Police Department and
verification of seller's permits with Huntington Beach addresses to ensure sales
tax revenue. Conduct audits of external databases to maximize revenue and
provide for cost of doing business equity.
EBusiness Ucense Registration,Taxation and Review Oil Extraction Reports for all oil wells in the city and verify accurate Respond to 90%of citizen inquiries within 24 hours and resolve
Core ;Customer Service (revenue reporting. $ 406,338 $ 2,220,000 4.25issues within seven business days 75%of the time Finance
i i Receive and process all taxes,fees,assessments and other revenues due to the 3(plus 3 part i
Cone 'Revenue Processing _ IGry. - ..- ---_ --- --
Core Coin/Currency Processing ��'Rereive and process monies from all City facilities and parking meters_ 4 _ ___ __F_inanc_e
;Transient Occupancy Tax and Business I j
Core j Improvement �
Tmprovent District Administration m Receive all TOT and BID revenues from HB hotels. 'Revenue Processing ;$ 6,8D0,000 0.5 i Finance i
-_ _
�Interface with bank to ensure proper handling of City's deposits and payments
and prevent fraudulent use of public funds through the establishment of I
Core Bank Administration accounts and services. Negotiate lower bank fees. _ Administration 0.25 Low bank fees Finance
_
Core _!Bank Deposit Processing
Prepare and process all bank deposits on daily basis. _ -_—_ I Revenue Processing 0.25 — Finance
Responsible for disbursing all approved funds and processing all checks for
payment of goods and services approved in the City's financial system,including
Core Payments and Disbursements !payroll. Cashiering 0.5 Finance _
Forecast future revenues and expenditures to ensure liquidity for a minimum of
Cone Cash_Flow Monitoring !six months and to assist in investment process. -- Revenue Processing 1 ! Finance
---_-_ _ ______________________—
Ensures all collections due the City are received. Includes sending of delinquent
notices,making collection calls,making a claim in small claims court and
Core Accounts Receivable !oversee ing collection agency contract. I Amounts Receivable 2 Finance
! (Maintain database of all persons,vendors or other entities doing business with I 1
! (the City who have filed for bankruptcy. Attempt to claim monies due when j
!possible;avoid legal ramifications of pursuing actions against those in bankruptcy
Cone Bankruptcy Mo_nitorinB protection. _- ---_— _-_ ( Finance
Core Bond Administration iMaintain all trusts,bonds and security agreements Administration Finance
Coro !Electronic Payments Processing ITransmission of files from various payments systems, post to accounts and GL __—_ Finance
!Deferred Comp/Supplemental j
Pensions/Medical Trust Monitor City's deferred compensation plans,supplemental pensions and medical
Caro _LOversi$ht/Fidudary Duties— _ trusts to ensure compliance with fiduciary responsibilities. Administration 0.25 __—_ i —_Finance
Payments received electronically from third parties must manually be booked to j !
;Manual booking of re venues ;the via direct deposit forms. (Cashiering ! _Finance
_-_________ _. —
all payment envelopes,Image and 1Major process in payment processing procedure. Semi-automated alternative to
Core encode checks ,manually creating deposits. ! 0_25 _ Finance_!
Recover outstanding debt owed to City from delinquentaccounts is the-Late I
state Intercept Program Franchise Tax Board's Intercept Program. —I Amounts Receivable I I —_—_ Finance
------------------------------------------
i ,Contract with and monitor various vendor relationships with AutoPay,Turbo
!Financial Systems Vendor selection and !Data,Avalon,Union Bank,Officxl Payments,Cltyview,Utiligy,US Bank,BNY
Con !Oversight — _ _1Mellon,Paypolnt1D Edwards,Bottomline,Recivare,-ecTran,Opex,Sympro i Administration j 0.25 ! Finance
Page 7 of 33
Citywide Program Prioritization
Sorted by Department
March,2011
Comply
Core/Important/ Fy10/11 Expeme
Added Value Program/Service Description of Program Budget FY10/11 Revetaas No.of FTE's Performance Measure(1) Department
Provide customer service to new and exisiting customers regarding the billing of !
!water,sewer,water UUT and trash services. Including new applications,change
I jof address,deactivation of accounts,review and approval of monthly bill
j 'statement. Managment of third parry utility billing statement creation,print and
!mail service. Respond to customer queries regarding balance due on account. I
Maintain customer account privacy per federal and local regulations. Update any!
jand all contact information.
Manage the daily operations of the utility billing software. j
Manage the delinquent notification process,including letter,tags and finalization i
of Service Termination(shut-off)list for non-payment. t
Utility bill statement insert management. I Respond to 90%of citizen inquiries within 24 hours and resolve I
core Water Billing Customer Service _ Man agedailyreceipt posting and aaoun[billing_ — �$ 667,6715 $60 M All Funds 3.25 !issues within_seven business days_75%of the time Finance
___
ImporteM 1Print Shop Oversee management of Citywide print services___ i$55,000-$110,000 `___ - _ 1_ _ Finance
_____
unclaimed tends within nine months of the dose of prior
Make every reasonable attempt to locate owner of unclaimed funds.Ensure that� � Escheatp
Important_ 'Escheatment _ 'If unclaimed,said funds are transferred to the City. I Administration (fiscal year _ Finance _
_ _________f___________._ —___-- ______
Placing a lien on the property of businesses or individuals owing money after I
Important Uens requisite time period. _ Cashiering j Finance I
_____________ 6
Process civil citations from Police,Cade Enforcement,Building Inspection,and
Important Civil citations Business License _ !Cashiering _ I Finance__ _
p _ _______--______________ _�_-
Important Stop paymenVvoids of checks Supports disbursement service Finance
_--___ _—__--__--t--__ __—
Response to citizen requests,questions, Generated from municipal services issues,collection processes,public
Important — appeals ______ Information requests. Finance
__—_______________ ____f-___________ — �_____ _
Direct interface of staff with walk-In customers to acoept payments anti establish �--
services. Allows public to dialogue with a city representative directly,to resolve
Added Value Front Counter problems for customer service and research_ I$ 70,000 1 Serve 4,000 customers annually Finance
Added Value_ Autopay Direct debit of customer accounts for municipal services. j Cig ; ! Finance
__ ___ asherin
I
Added Value Petty Cash Processing Distribution of small amounts of cash to city departments for select operations. is 15_000 ! 0.25 Finance
—
Added Value rtDelinquent Billing/Collections Supports collections process. !$ 85,000 1 Finance
_______—_ ____—_____________________________—_t_� _ _ __—t_—_
I ;City pays for the convenience of customers being able to use their credit cards !
Added Value Credit Card Pa ent Program __'for a variety of payments, i$ __ 151_000 Finance
________rn_ _ ____! �_�________
! The Fire and Emergency Medical Response Program provides a professionally I I Annually provide 15,600 emergency responses for fire,rescue, i
i trained and well-equipped force for fire,medical,rescue and hazardous materials! i emergency medical,and other incidents in Huntington Beach and
Corc Fire and Emergency Medical Response response. _ $ 23,488,357 $ - 115 surroundicommunities_ ______ ___ I Fire
Metro Cities Joint Powers Authority provides emergency dispatching services for I Provide emergency dispatch and radio communications services for
' Core Metro Cities Emergency Dispatch___ the Huntington Beach Fire Department. 1$ 784,319 $ - 0 the Huntington Beach Fire Department Fire
Provides emergency medical services and support with funding for 24 Ambulances i
Operators,12 paramedics,one nurse,one Mechanic III and staff positions to I
support administration and delivery of the service. Support includes mandated !Provide timely response,transportation,and billing for emergency
Core FireMed Ambulance/Paramedic Services jQuality Assurance/Quality Improvement,records management and billing. $ 4,953,604 $ 5,572,500 43 !medical incidents. ! Fire
Fire Administration provides oversight,management,research,financial,clerical Efficiently manage overall delivery of fire and emergency services,
__Core —_!Fire Administration land records support for all Fire Department programs. $ 811,443 $ 4.75 ;inducting oversight of$33 million budget and 179_personnel__ Fire
jFire Development/Fire Protettion systems This program encompasses development services rendered during construction ! i
;Plan Review and Inspections-Fire and property Improvements,including the installation and modification of fire
I Cam Prevention Division protection systems. _ $_- 555,388 $ 218,0D0 3 !Annually perform 8D0 plan checks and associated inspections — — Fire
!This program encompasses the inspection services rendered during new !
construction and of existing occupancies,including oil well facilities,In an effort
!Fire Prevention Inspections-Fire to reduce the potential for life,environmental,or property loss due to fire, '
Con 1 Prevention Division _ hazardous materials release,or other emergency. -1$ 7g5j!_ $ 527,000! _ 5 ____-(Annually perform 2,000inspections __i Fire Page gof 33
, I,
Citywide Program Prioritization
Sorted by Department
March,2011
Coteem
Core/Important/ FY10/11 Expense
Added Value Program/Service Description of Program Budget FY10/11 Revenue No.of FTE's Performance Measure(1) Department
'This program includes the performance of fire life safety inspections by fire crews'
iat existing occupancies in an effort to reduce the potential for life, i
!Fire Prevention Inspections-Operations ;environmental,or property loss due to fire,hazardous materials release,or other E
Core !Division emergency.__ _ _____fire_--_--_______.._ $ - ? $ 289,000 0 Annually perform 5,000 inspections. Fire
�—__ _._________-_--________________________�___ ____.______r _ Annua
This program includes Investigation of all fires to determine the origin and muse,
as well as coordination with the criminal justice system for the arrest and
prosecution of arsonists. This program is partially offset with grant funding.
Existing emergency response personnel are cross trained to perform these Investigate 100%of all fires and hazardous materials spills to ,
Core !Fire Invert! a_� [ions_ functions. $ 95,000 $ - 0' determine origin and ease. Fire
(The Hazardous Materials Response Team provides emergency response and
i !protection of life,property and the environment for hazardous materials and ( I I 1
weapons of mass destruction/terrorism incidents for the purpose of mitigating
the emergency. This program is partially offset with grant funding. "On-duty Provide emergency response and support requiring specially trained
Core Hazardous Materials Response emergency response personnel are cross trained to perform these functions. j$ 221,269.i1$ 12,000 0' personnel to hazardous materials incidents(151 incidents in 2010) Fire_
The Emergency Management and Homeland Security Program is responsible for t:t
carrying out all emergency functions necessary to mitigate,prepare for,respond 7
to,and recover from emergencies and disasters caused by all hazards,whether Train all new Emergency Operation Center(EOC)staff in EOC
LE-,rgency Management&Homeland natural,technological,or man-made. This program is partially offse[wiM grant ) functions,roles and responsibilities,and procedures to ensure City
Core rity funding. $ 89,071 $ 1 readiness for natural and man-made disasters. Fire
The Urban Search and Rescue Program provides emergency responses to i
advanced rescue incidents for collapsed buildings,trench rescue,confined space
and other related emergencies. These incidents are governed by OSHA E
mandates and require specified levels of training,equipment and response. This
(program is partially offset with grant funding. "On-duty emergency response ! Maintain state of readiness required to meet all State of California
Core !Urban Search and Rescue (personnel are cross trained to perform these functions. ,$ 130,000 I$ 0• mandates for an Urban Search and Rescue Program. I Fire
(This program includes those services required to operate the three producing oil '— —�--
' E'Ewells located on Civic Center property,as well as associated off-site oil storage I Operate three city-owned oil wells in an efficient manner,providing
Important Oil Production _ ftacitities. $ 218,5331$ 650,000 0 on oingannualnet revenue. Fire
FlreMed is a voluntary membership program associated with a fee for emergency7
I f I !
medical service which offers a mechanism for residents to limit their emergency )
medical service and ambulance transportation costs while generating funds to j
support the expansion of the City's paramedic system to meet current response
(time standards. 'This program is cross staffed with administrative personnel I
Imporbnt �FlfeMed Membership assigned to the FlreMed Ambulance/Paramedic Services Program. $ 78,158 $ __3_,330,000 0" Maintain 23,000 FlreMed household memberships. fire
I—
Iactical Paramedics work and train regularly with the Huntington Beach Police !
Department S.W.A.T.Team to ensure operational readiness for high risk I
— emergency incidents. This program is partially offset with grant funding. "
Existing emergency response personnel are cross trained to perform these I Lo.
Provide four specially trained Paramedics to respond as members of
Added Value (Tactical Paramedic functions. $___ 42,700 $ - _ the HBPO S.W.AT.Team. Fire
__— __ —_._______-----------------------___—____ 11 —____-_______________—____. "'111
CERT(Community Emergency Response Team)is a FEMA endorsed training I
program that prepares citizens to help themselves,their family,their neighbors !
and the community in the event of a disaster. CERT members support the Fire !Annually graduate 150 community members from the Basic CERT
Community Emergency Response Team IDepartment with 8000 to 10,000 hours of volunteer time a year. This program is !class and recruit 20 graduates to become CERT Fire Department
Added Value (CERT) (partially offset with grant(unding.___________________________—_______— $ s.
_�.�__—�$ - I 0 Volunteer_— __-.._-________.__------_----
___ Fire
Page 9 of 33
Citywide Program Prioritization
Sorted by Department
March,2011
Category
Core/Important/ FY20/22 Expeme
Added Value Program/Service Description of Program Budget FYW/11 Revenue No.of FTVs Performance Measure(1) Departmerd
i 1.6 Amount Tech; i
0.08 Senior
�Identification and purchase of library materials to meet the needs of the j ! Librarian;1.39
community. Library materials acquired include books,media,databases, Librarian;.OS approx.58,000 items(books,DVOs,etc.)added to the collection
microfilm,digital mllections and other required formats to meet the needs ofthe! i Library Services iannually,over$145,000 in direct support for materials from Support
Important _ cqulre library materials ublic. --- j$ 376,640 :— Clerk !Groups Libra
' Senior Librarian,
.75 Senior Library
j Spedalist,.2
Customer Service-Check out,check in and organizing the library collection for I Library Specialist
regular borrowing by members of the public. Includes the collection of fines and ! !.45 Library Media
Important — Circulate library materials — fees for overdue and lost materials,the reservation of materials for patrons,etc. $ 837,387 t,$ 301_314 Specialist 2.15 11,009,634 items circulated annually Library _
1 Services Clerk-05� i
Senior Librarian, ! f
.05 Media
;Create and maintain database of library borrowers to facilitate circulation of I Services ;approx.12,000 library cards added per year;total number of
— Important (Issue library cards to borrowers 'materials. Customer Service function. ----($--------------39,938 I $-------- 41,149_� S eciallst_05 cardholders=117,371 as of June 30,2010 Library
_— _ ----
__. __ ______.__ ____.____ _________________ T -._
j 'Specialized Library Software program that is the core customer service tool for .32 Senior !
I circulating over a million items annually,maintaining a patron database of over I Librarian,.OS 428,710 items in collection;over 325,000 virtual visitsto Library
Important— !Integrated Library Computer ryster — 1100,000 cardholders and creating an electronic catalog of the Library's collection.I$ 37,360 Librarian website&catalog;40 catalog workstations;Servers maintained by IS I Library
�� .16 Senior _ —_--__
I !Analyze and work with all library collections to ensure currency and to protect I
i Librarian,.9 i
!Ubrary collection maintenance and jthe community investment in these resources. Professional staff work with Librarian,.95 428,710 volumes, 310,741 titles as of Jan 2011;over 2,000 donations
rta Impom management 1clerical staff to manage the collection and keep it circulating. —1t$ 239,146 Library Services added annually Library
Spedalist,.15
j Provide library security during open hours and the janitorial service and Media Services '
Impotam Building Security and Janitorial services maintenanceto keep the buildingsafe and functional. -- $ 332,724 Specialist Gate counts over 725,000 annually Library
--i --- — --- — . .:------ -- I— a
I !Responsible for all planning,policy and procedure development for the Ubrary to• 1 Admin Assistant` iensure effective service. Support for and coordination of all library services and 1 Principal i_ brary Administration and management i
mportant 1
' �community. purchases funaons,including cooperation with other departments and outreach to the Librarian,.5 over$165,000 in Donations from Support groups for materials t I U $ 557,686 Volunteer Libra
_— _—_ 1 ry________.;
Important !Volunteer services __ —_ jProvide support and training for volunteers,In support of library services and !$ 95,119 —_ .5 Volunteer over 56,000 volunteer hours in 20111;over 300 inquiries on volunteer E Library
Provide high speed Internet service for library cardholders through public access
'computers and wifi service. Work with IS for support and provision of high speed' .16 Senior computer sessions annually;87 computer workstations
— Important Public internet access !telecommunications for access__..— ___________________
. $ 16,480 --- —Librarian available fo�ublic _-- — —_— --_—� library--
.___ .._.. _. _ — _ _
Provide access to various databases and electronic resources that meet the ! ! !
;information needs of the community. Examples of databases include Online ! .08 Senior
language instruction;Homework assistance;encyclopedias and other guides; Ubrarian,.05
Important Electronic and Ubrary digital Jib collections ebkd eAudiobk $ 0 ! Librarian !over 120,000 sessions/searches annually;87 public access coute mprs
______s. oos an __ oos,etc__-- ---r_ 94,74
Services Clerk,.05
i Provide regular story time programs for ages 6 months-8 years,to encourage ! j Senior Librarian; I i
Added Value Children's story time programs — and foster early childhood llterac and educational success _�$------_--- 72,757 —_----1366 pt/remrrnt(600 story time programs annually;over 70,000 attendees annually Library ;
Provide a variety of educational programs that support students and their ! ! ! Librarian,.18
Isumess in school. Examples include Homework clubs,local class tours and other ! ' Librarian,197
_Added Value — :Children's Educational programs !educational support programs. — _$ 28,010! pt/remrrent ,36 class visits_with over 1200 attendees Library
Page 16 of 33
a.
Citywide Program Prioritization
Sorted by Department
March,2011
cateawy
Core/Important/ FY10/11 Expenm
Added Value Program/Service Description of Program Budget FY10/11 Revenue No.of FTE's Performance Measure Ill Department
I I f Librarian-2
I Professional librarians and trained staff provide expert assistance on research Librarian,.2
i Added Value IEzpert research assistance Itopics as needed for all ales _ __ _ _ _ I$ _99,459 j Senior Library `over 140,000 reference inquiries library
Extend core services to the Oakview neighborhood,including children's � Specialist,1802 !
programming,circulation of materials,etc. Staffing and materials transfers I pt/recurrent :53,480 items circulated;over 9,000 attendees for class visits and
Added Value Oakview Branch Library between locations are also included in this service. I$ _ 130,733 $ _ 3,322 I hours programs __ library
I Extend core services to the Southwestern section of the city,Including children's Senior Librarian,
programmin&circulation of materials,etc Staffing and materials transfers l 406pt/recurrent!
___Added Value_ l8anning Branch Library _ __ between locations are also included in this service. I$ 93,120 I$ 2,680 I _hours 48,571 items circulated;3,627 story time attendees library
1 Spec.Lib
Extend core services to the Downtown section of the City,,including children's I I I Senior Librarian, �
iprogrammin&circulation of materials,etc. Staffing and materials transfers i I I1342 pt/recurrent
Added Value Main Street Branch library :between locations are also included in this service. I$ 99,720 ,$ 14,608 hours 18,671 items circulated;5,517 computer sessions;2 rental spaces Library
1 .6 Librarian,.16 I _-----�--- --�
! j ('Extend core services to the Northwestern section of the City,including children's : Senior librarian,
programming,circulation of materials,etc. Staffing and materials transfers I 284 pt/recurrent
Added Value_ Helen Murphy Branch Library between locations are also included in this service. ___ ____ !$ 74,480 $ 1,614 hours i26,580 items circulated;2,526 story time attendees L Library
Provide fundamental literacy services for members of the communitywho need 2Lit Literacy 344Ad I literacy students;263 tutors trained;ain ed,total attendance at
to improve their basic literacy skills. Adult Literacy and Family Literacy programs.; I Program Literacy programs over 26,500;grant funds=$51,475;CDBG funds=I
Added Value literacy Services Includes volunteer training and support. It$ 183,307 I Specialists 1$12,500 Libre
I- 'rov7de spacelbritvderdiaridfe{eardters forquiet-and—OWgistud/ Party--, 1_'_"'
Added Value Research and Study space (providing regular library open hours. Gate moots over 725,000 annually Library
--_—J —
I 1 Facilities I I
I Schedule and support meetings and events in the Library's 7 meeting rooms and 1 Coordinator,! '
1319 seat Theater. Event planning includes support for conferences,video i I Theater Tech,
Imnferences,weddings,public information programming,city events and other 1 j 3335 pt/recurrent 1,899 meetingslevents annually;approx.37 meetings/events per
Added Value Meetin Room Rentals and Event support mmmunity gatherings. !$
209,550 $ 363,056 hours week Libra
_—__ ______ ____________________
+---- .2 Senior
1 I Librarian,.21
Librarian,.05
I Senior Librarian,
.2511brary
Provide a variety of educational cultural events and programs for Children,Adults! Services Clerk I
Cultural programming-Children's,Adult and Teens. Examples of the types of programs are the Annual Festival of I 1097 pt/recurrent !
Added Value and Teen Folktales and Author's Festivals,Summer Reading;Teen Tech Week and others. I$ 68,915 _ hours. �77 programs;over 5,000 participants in Summer Reading program library
____—_i
—1553ei7or-_ ________________ ___
1 i ! Librarian, ---^ -
.051ibrarian,287
1 •Programs and activities that assist Adults and Teens in developing skills;includes ! pt/remrrent 22 classes/workshops/programs;445 YA Summer Reading
Added Value !Adult and Teen Educational programming computer classes !$ —380, hours participants; Adult Summer Reading participants Library
i
.2 Senior
! Librarian,.15
! Media Services
I Specialist,.05
Create and distribute informational flyers,press releases,articles and other Library Services
Added Value Publicity for library Services marketing materials in support of library services. $ 37,163 Clerk ,over 100,000 program attendees;over 1,000,000 circulation Library
_ ___—__—____—_________________________—_____�_ _-________—_ __---_ _-_____ _____-_____-_-__ _ _________ _ __-
78 pt/remrrent I
Added Value iStudy Room rentals provide access to-study-room space for a fee. ,$ 2,340 1$ 1,875 j hours 1938 studYrooms rented annually _ Library J
Page 17 of 33
Citywide Program Prioritization
Sorted by Department
March,2011
Cotoomy
Core/Important/ FY10/11 Expense
Added Value Program/Service Description of Program Budget FY10/11 Reveal No.of FTE's Performance Measure(1) Department
j .05 Senior
I Librarian,150
Taste of Huntington Beach;Contours D'Elegance and other comparable events I pt/recurrent japprox.3,000 attendees for TOHB;combined revenue approx. —
Added Value ISpecial Events 'that_raise_money for support of the Library and other City Services I$ _ 12,724 7 hours $35,000 raised for Friends of the Children's Library annually Library
i � 500 brochures distributed quarterly;outside vendor provides I
Added Value jUbrary Aquarium Saltwater Fish Aquarium near the Children's Room. —�— 15,000 maintenance Library--
j .Overall coordination of City's Development&Code Enforcement activities,
administrative support for all divisions,scheduling of development projects,
(developing policy recommendations,citizens inquires,special studies,and EOC I '
Core Department Administration anticipation --�_—_ -- Planning&Building
Agendas,legal notices,minutes,filing,mailing letters,correspondence for PC,ZA,j
DRB,HRB,Committees;code enforcement case files;phone calls and process 1
Core (Administrative Support complaints _ Complywithall Brown Act Re uirementsfor public hearing items Planning&Building
--- e —_—_ j_.._—__—_.--__�__—__---_--_--
Annual Planning Report,State Finance Board Report,Assessor Reports,C-MW, ; (Provide 49 State/Federal Reports with 100%<ompliance within
Core State/Federal Reporting Financia�g for State Mandated Pass thru accounts-- I _ ' stated timelines. Plannin &BuildingE
Process 9 Updates/amendment/conformances to the General Plan 1
�al Plan Updates/ Historic&Cultural Resources Element Update,Circulation Element,and applicant consistent with State law and City Council direction in a timely
Con IAmendments/Conformances driven amendments&conformances j 'manner. Planning&BuildinJ
- ----------------
, 1
(Zoning and Subdivision Ordinance/Zoning (Amendments to keep HBZSO up to date and processing applicant-driven I Process 8 Zoning and Subdivision Amendments consistent with State
Core !Map Amendments amendments __ _ _ _ _ _, _ taw and City Council direction,in a timely manner. Planning&Building
Pre-application information,discretionary zoning and development permitting I 'Process 49 PC applications,43 ZA applications,and 55 DRB
(to PC,ZA,DRB)within state mandated timelines,&post approval follow-up applications for 100%compliance of the State of CA recommended
Core Zoning Entitlement Processing (applicant-driven and other departments),Appeals, Tract Map processing ! !guidelines. Planning&Building
ttt �1�
I Process 300%of the 4 environmental documents according to the CA 1
---Core lEnvlronmental Review Processing Process environmental documents within State mandated timelines —_ Environment Quality Act(CEOA). _Planning&Building
Maintain the Local Coastal Program consistent with the California
(Coastal Zone/Coastal Development Process amendments to the City's Local Coastal Program and review applicant- -- — -- Coast Act requirements and process coastal development permits
Con Permits driven development permits(CDP)within state mandated timelines within mandatory timelines Planning&Building
I Review building permit plans for conformance to planning codes and prior Process 100%of 510 plan checks for zoning compliance with state
Coro !Zoning Plan Checking a provals(20 day_10day,5day turnaround) I recommended guidelines Planning&Building
Provide staff to Planning Commission,Zoning Administrator,Design Review ' ! Provide staff support pursuant to the Municipal Ordinance,Zoning
Board,Development Assistance Committee,Historic Resources Board,EOC i land Subdivision Ordinance and pursuant to the City Council
Core ,Staff Uaison/Support Trainingand anyothercemmlttees —_--- direction. Planning&Building
i Update annual flood program information(FEMA requirements),Hazard I
Mitigation Program,Demographics/census,legislative matters,SLAG,county, lRespond to federal,state,county,local and surrounding agencies in
Con lOther Programs/Monitar Outside Projects state,federal and surrounding agencies. _a timely manner I Planning&Building '
Perform field inspections at specified stages of construction to facilitate project
I timelines;field inspections to identify unpermitted construction,pre- ; !Perform 25,000 inspections annually with 95%completed on the i
[ore _ Field Inspections -- ——_ — construction site mtgs.;stop work orders&citations _ j _ -- :same day as scheduled —_ —— — Planning&Building
;Certificateof Occupancylnspecthon I Performs field inspections to verify that the existing building condition and use Perform 2,000 inspections annually with 95%completed on the same)
Program are In compliance with local&state codes,coordinate with Fire Dept I _ day as scheduled Planning&Building
__-_ i _. __-- __-- —
1Processing and Issuin of all - --'------- _t--_-_---g types of permits,permit reactivation, customer ,
' 1research, Certificates of Occupancy,collect fees,coordinate with other depts.& Process 85%of the 9,200 building,electrical,plumbing or mechanical.
Permit Processing lCountyofOrangeep rmits within 45 minutes. Planning&Building
—tReview construction plans in conformance with applicable local building codes, I i .
:state requirements(green building,energy efficiency,etc.)and federal j
!Building Plan Review(20day,10day,Sday (requirements(ADA);coordinate with other depts.;Pre-plan check/project I Performed 510large plan checks with 85%of the projects submitted
turnaround)—_ __ — {coordination mtgs.(concierge program)_ _ --- _ 1 — for initial plan review within 20 days —— —— --—1-Planning&Building
Page 18 of 33
r
Ckywide Program Prioritization
Sorted by Department
March,2011
Category
Core/Important/ FY10/11 Expense
Added Value Program/Service Description of Program Budget FnO/21 Rararrua No.of Fril Performance Measure(1) Department
!Plan Review services for plumbing,mechanical and electrical systems(20 day,10 ! '
Review Electrical,Mechanical,and !day,5 day turnaround)in conformance with local&state building codes(Title- i (Performed 1,246 plan checks with 85%ofthe projects submitted for !
core Plumbing plans j24,Green Bldg.codes,energy efficiency) I I --_Initial plan review within 20,10,5 days respectively — _1 Planning&Building
__�__ _ �—
Manages and archive permit records and construction documents(SIRE
—_—__—__doff �.
Cora ,Record Retention _ implementation&maintenance)per local and state requirements '__ ! Provide Public Information per State Mandated Regulations �ing&Building
_f — —_ ___ __ __ —_
Respond[o tltizen's initial investigation request by performing site inspection(1-
3days),issue compliance notices for code violations(eg.,property maintenance,
!health&safety,substandard housing,public nuisance,debris,overgrown ! j
(General Enforcement of City's Zoning Code!vegetation,construction without permit),zoning entitlement conditions of !inspect 75%of the 3,072 complaints within 48 hours of the initial call!
Important &Municipal Code (approval,reinspections (for service. Planning&Building
_—�_—_—______--_ ______ __—__ _—_
IUponI I
Citation Process Prosecution/Court re-ins re-inspection when the violation continues to exist citations may be issued/ / P Y
Important Hearings which may result in subsequent legal anions — Planning_form_—____________ _ _--_—dorm__ _
Plan Checking of small room additions(under 400SF),swimming pools,reroofr, � j Performed 9250ver the Counter plan checks with 90%ofthe !
Important Counter Plan Checking patios,etc. j reviews in less than 60 minutes Planning&Building
_form-- _--_______—__—___--________— i —_ -- — -- doff_— _
� Department Budget,Fee Studies,requisitions,hill paymen4 Yearl
Im rtant I Deartment Accounting accomplishments_activity reports y _ ! i _Planning&Buildingd
__P°__._ p _ _
— ------- Local Agency Reporting BIA survey,respond to public requests for information(statistical) _ _ —t I ___form Plannmg&Building�
Imaging(SIRE)all Planning&Building files,GIS developme it/maint.,design and I —
Iup keep of dept web site,Agenda Plus for PC Packets,electronic plan cheddn& Assist customers with records research and provide records
Important Electronic TechnGlogV pipeline response,maintenance of dtyview I retention as required by law. Planning&Building
off__ form _ —_ doff
IStaH the Planning Division Public Counter(customer service)serving walk-ins and I
phone calls to answer all inquires including zoning interpretations,address i Serve 8,100 walk in customers and 9,800 calls with 85%of customers;
Important {Planning Counter assignment,etc _ —__ i __ being served within 15 minutes. _i Planning&Building j
Respond to citizen's investigation requests and proactive enforcement in CDBG Eliminate/prevent blight within the City's neighborhoods by
Important_— IS, pedal Enforcement Areas _— (Enhancement Areas(Oakvlew,Utica,etc.);Public Nuisance Task Force $ ---form217,038 _ 2.0 --initiating 25%of the cases through proactive enforcement efforts. I Planning&Building j
Ili ------_-- ------am---thine---enforcement —_ding—fond--with-------f-------------,
ilnterdepartmental/Interagency Mutual Aid Program coordinating enforcement efforts w/OC Health Service, Respond to county,local and surrounding agencies within a timely
Important )Coordination Animal Control,Police Dept.,Fire,etc. manner. ! Planning&Building 1
)_ — _____________—_________________—_______________ —_.f___,doff_
i (Return phone calls within same business day,schedule appointments;respond to I
__Important_!Phone calls — lins ection questions — _—_ Process 17,500 phone inquires with 90%answered on the same day__! Planning&Building 1
-t— Continuous training and upkeep of local,state&federal codes;staff is required i Conduct/Attend 72 inspection meetings/training sessionsto comply I i
—_Important— !Training/Eduction to maintain current certifications. _ state mandated certification requirements f Planning&Buildings
_-- _
I Process 62,000 phone contacts,with 90%of telephone inquiries '
Inspection scheduling,scheduling of plan check appts.;respond to permit& i processed on the same day.Serve 21,023 customers within 15
I— Important 'Phone Calls inspection questions,return phone calls within same business day minutes of arrival Plannin &Building]
___foormes___—___form _—__ — _ ___—dorm__ _form____ 8
I !Notification process of expired permits,compliance program,possible citation Mailed 995 Notice of Non-compliance letters consistent with th
__
Important Permit Expiration Program !and subsequent legal action. policies Planning&Building
Continuous training and upkeep of local,state&federal modes;staff is required l jConduct/Attend 72 inspection meetings/tr comply '
�—
ImportantTraining/Education to maintain current certifications. , (state mandated certification requirements ` Planning&Building '
________._ —form____—__!—_ —__-r--- — _form_—t_---_doff_— —�
Added Value News rack Enforcement Program Issue permit for news racks,annual inspections,and enforcement __ I I I I Planning&Building
_ ___ ____—__—f — -- _ a
)Review and approve business shopping cart retrieval program,monitor and � I � I
Added Value Shopping Cart Retrieval Program _— !enforce _ _ Planning&Building
—_ _ _ T—_____----------_____----—-----___-----------___________ _
Prospective business clients may request a Building Code Compliance Repo
1 which is the ciWs proactive approach to assist the customer in identifying any
Added Value !Code Compliance Report Program existing deficiencies with the building prior to purchase lease Planning&Building
__� _7i—formformform_form__ _____________
! lConducts internal affairs investigations,management of the internal complaint Investigates approximately 100 administrative cases and 50 claims/
core ,Professional Standards Unit ;process,civil liability investigations,coordination and liaison ,$ 490,698 1$ - 2 litigation and responds to over 1,200 media inquiries per year Police
-- —doff_ —_
t
!Provides the direction,control,and planning of Police Department operations. ! !
!Provide major interface with the City staff,civic and professional groups Provides management and direction of police department,member
Core (Executive Unit !regarding public safety and law enforcement problems $ 715,445 $ - I 4 of Ci 's executive team Police Page 19 of 33
1 ,
Citywide Program Prioritization
Sorted by Department
March,2011
Coteau
Core/Important/ FY10/11 Expense
Added Value Program/Service Description of Program Budget FY30/11 Revenue No.of FTE's Performance Measure(1) Department
L i -----------
____Core Administrative O erations Unit records,interdepartmental transfers and personnel support services personnel
$ 1,128,828 Manages administrative functions(budget,planning,training, —!Provide management,maintenance and coordination of all employee ersonnel
I $ - 2 !Personnel,maintenance)_ ! Police
Manages/Prepares the departments$58,000,000 budget,28 grants,
16 contracts and supervises department procurement,amounts
Prepares and monitors the department budget,supervises payroll function and (payable,account receivable,and payroll. Process 1,581 requisitions
1 handles all accounting transactions,prepares specialty reports,manages ;per year,1,440 Calcards allocations,300 petty cash transactions,
!Fide_Corc__ Budget Unit department's grants and contracts _ _ __________________ _$ 211,280 $ - 2 12,848 invoices,and 96 cell phone deposits Police _
I Core Uniform Allowance Uniform allowance for PDA and PMA employees $ 455,000 $ 0 Required per MOU_z with POA and PMA Police
;Process 37,024 payroll exception slips per year,987 schedule
(Process timecards data entries,24 hours operation schedule changes In Kronos, 1hhanges,verifications of specialty pays and shift differentials,and
I_ Core Payroll Unit _____ handles all PD payroll Issues/concerns and Liaison with City Payroll___ $ _ 199,158 $_-_ - 2 1coordinates 9,360 paychecks per year Pollce
rMaintain Police farilihes in a clean and sanitary condition Facilities include Main !Maintains cleaning/maintenance Issues for entire Police Building,
Core Support Services Building,three sub stations and Police Aero Unit facilities $ 363,704 $ - 4 !three sub-stations,and Aero unit facilities Police
Ensure that employees receive the appropriate uniforms and related equipment Ensure that employees receive the appropriate uniforms and related
Core General Services for their job functions $ 77,426 $ - 1 !equipment for their job functions Police i
Provide secure storage for all property and evidence. Maintain a catalog system
Core Property&Evidence Unit _ to ensure proper accounting for all promo erty entrusted to the unit _ $ 232,194 $ 125,000 2 Process 13,300 items of property and evidence perr�ear _ _ Police
`Receive prioritize disseminate and transmit all emergency,routine,and
(business requests for police and/or emergency services in most expedient Receive 220,250 incoming calls and dispatch 98,700 calls for service i
Core Communication Unit !manner possible j$ 2,931,124 $ - 27 per year Police !
_______ I_____________ _________________ _________ _______________________________�_
(Maintain all vehicles assigned to the Police Department. This indudes converting!
Core_ !Fleet jvehiclesmplain n unittoemergevehicles and motorcycle maintenance_ $ 790,316 $ 3 Maintain 294 vehicles per year
T boMaintain all PD and otter department radios maintenance and the 800 Mhz
Coro Radios maintenance fee _ 329000 0 Required cost for Orange stem Police
_ $ $ q g _County _ system
!
Required maintenance contract with provides access to criminal data IRe aired maintenance contract with vendor,q •P q •Provides access to
I Coro Coplink Maintenance Contract base used for Investigations $ 45,100 $ - 0 criminal data base used for investigations
______----------.-__________ ___—____ _ _____________ —_
! Provides civilians and sworn employees with training mandated by law to
i maintain the highly professional services expected by the community of He,to Coordinated assigning employees to attend 355 training
protect the City from various liability,and keep employees current on training , schools/conferences per year,provides 17 Department-wide training
I Core (Training Unit tissues $ 888,158 $ 60,000 3 sessions per year,includes State mandated training Police
re Ammunitions 'Su lies needed for the sworn employees 147 370 0 221000 rounds used in training and issued to sworn employees Co PPS $ - B
_�1 _—______ide _ _
Core Direct Enforcement Team(DEp )Responds to special enforcement cases _ $ 779,460 $ - 5 Respondsto 150 special enforcement Main Street
r year Police
I Provide police services[o downtown Main Street area,makes !
Core Special Enforcement Team(SET) Provide police services to downtown Main Street area _ $ 1,359,715 $ - 9 approx 7000 business contacts per year Police
I I I
i
1! Corc Neighborhood EnhancementTeam(NET) I Investigates gang related rases $ 779,460I$ __j5 !InvestigatesapPirox.200 ganjrelatedcases per year ,___ _ _ Police
_ _ tide__ . .
Provide the City with the finest,most efficient police services possible,utilizing
Core Patrol Unit _ !pro-active uniform patrol with a Community Oriented Policingphilosophy !$ 19,939,3871 $ 50,0110! 95 !Respondsto 98,700 calls for seMce per year ! Police '
� :ides—,_ _ _ _ "j---�—_ _ _
Coro Patrol Rifle Training Program Provides patrol rifle training required by law_ �$ 41,503.$ 0 (Provides 598 hours of patrol rifle training per year Police
Core Crime Scene Investigators +Respondsto CSI ells _ Is 590,152!$ - ! 6 !Responds to approx.2,755 CSI calls per year __�_ Police
Manages/coordinates traffic/parking enforcement City-wide,manages three 3 Manages/coordinates traffic parking enforcement City-wide 4
Core Traffic Unit enforcement units per year 1$ 2,0D4,263 $ 3 managesthree enforcement units per year 1 _ Police
}__ _ _ _ --_ d
Investigates approx,B00 collisions,Including approx.12 fatalities,pert
Core Eden[Investigators jlnvestigates collision accidents_ $ 590;132 $ 5 _ year ! Police
Page 20 of 33
i.
Citywide Program Prioritization
Sorted by Department
March,2011
Catew V
Core/Important/ FY10/11 Expense
Added Value Program/Service Description of Program Budge FY10/II Revmue No.of FTE's Performance Measure(1) Department
j IProvide traffic enforcement,traffic education,traffic direction and control, j
j (collision investigation,prosecution and reconstruction follow-up,as well as
provide the gathering and analyzing related statistical data to provide to the
(Police Department,and other concerned agencies with traffic information j
inecessary to staff and deploy personnel and other resources in an effective PP
Investigates approx.2,700 traffic collisions and issue 15,000 traffic
Corc yMotors 'manner l$ 2,296,586 $ 750,000 15 - itations per year --—__ Police
Core (DUI Team jArrest DUI offenders Is 295,066 $ - 2 ;Arrest approx_680 DUI offenders per year _ -- _ — _Police
' Mandated payment tothe County of Orange as the assessment from the Mandated payment to the County of Orange as the assessment from '
Core —_IOC courthouse construction payment tickets/fines $ 600,000 $ - 0 the tickets/fines Police
Enforce all municipal and state parking regulations throughout the City in a '
Core )Parking Enforcement Team __ jconsistent and equitable manner — A_— S - 2,277,370 $ 3,120,0D0 17 Issued approx.74,115 parking citations per ar Police
4 Provide assistance to the Parkin Enforcement team Police
Core Parking Enforcement Team-Temporary Provide assistance to the Parking Enforcement team $ 242,800 $ - 3 g _
_ —_—_ _
jEquipment/supplies for special hazardous materials team,supports SO officers 1 Equipment/supplies for special hazardous materials team,supports
Core _ Joint Hazardous Assessment Team(JHAT) ;who train 800 hours per year -- $ _ 17,778 $ - - 0 1.0 officers who train 80.0 hours per year __—--_ Po_I_ice _
Responds to high level tactical operations. Costs stated ref ect ammunition and —
supplies only,oil personnel costs are accounted for in the team members primary (Responds to approx.six calls for high level tactical operations per
Core JSWAT Operations Iprogromfs) $ 71,242 $ i 0 1year _ Police
_ --_____ _ __—_ _—__r________—__
IDIvision commander and the bureau commander for the ,
Core iGeneral Investigation unit _——_ Division commander and the bureau commander for the Investigation Unit $ 734,899 $ 2 (Investigation Unit _ - I Police
_— 1
(Publishes approx.7501nformational flyers,disposes evidence from
approx.2000 cases,and analyzes approx.2500 alcohol related j
Corc Crime Analyst Publishes informational flyers and disposes evidence —_ $ 101,886 $ - f 1 'incidents per year _ Police
Investi cites approx.150 high technology cases with approx.20
,
Corc Forensic Analyst Investigates high technology cases _— $ 114,867 $ - 1 iterabytes of data per year Police
Corc Crimes Against Person(CAP)Unit Investigates wolent crimes S 1,742,102 $ - ---------11 —-----gates approx 3,900 violent aimes per year Police
Corc Economic Crimes Unit Invemgates financial related aimes $ -_--- 1,064,649 $ - 7 i Investigates approx.1,000 financial related aimes per year Police
__________�_______ �_______ _______ __— _
Core Properly Crimes Unit Investigates property related crimes _ _ 2,099,360 $ - 7 Investigates approx.7,165 property related aimes per year Police
Enforce laws related to the sale,manufacture,transportatlon,and use of '
Corc Narcotics Unit controlled substances and related crimes $ 1,152,176 $ - 6 jInvestigates approz_625 narcotics related case per year Police
—-- —— -- i---rolled sub------- -elate— — —— —
jProvideinvestigationsandenforcementofvice-related laws. Monitoring wce j
and organized crime activity in the City Provide for gathering of criminal
;intelligence information. Review and issue permits for masseuses,sexually Investigates approx.200 vice related investigations and processes
Core Vice&Intelli ence Unit lorientated businesses,and entertainment in licensed establishment 15— 270,337 $ - 2 approx.100 permits per year Police
___— __-_—__________..._- —__________________________________ tat
Corc OCIAC (Analyzes criminal intelligence cases -salary fully reimbursed __— $ 147,533 $ 146,533 1 Analyzes approx.665 criminal intelligence cases per year ; Police
{Maintain astate-of-the-art records keeping function to provide access to the j
(;information to all areas of the Police Department,the public and other agencies Processes approx.22,400 reports,registers approx.900 sex and I
Core 'Records unit _ in a timely manner within the confines of current law. $ 2,002,879 $ 346,000 2L50 narcotics registrants,and 11,790 subpoenas per year — —_ Police
----_
- Shreds approx.16,700 pounds of paper per year,much of which is ;
-Core —— landmark contract Contracted with private company to shred paper for the entire department $ 20,000 $ - 0 (recycled—— I Police
Core _ Crime lab specialist Clerical support for the lab and the general investigation unit $ 77_,4.26 $ - _— 1 jClerical support for the lab and the general Investigation unit _j_ Police
(Manages/processes approx.300,000 digital photographs per year forj
core Photora' gphy Manages/processes digital photographs for all City departments $ 95,467 $ 1 all City departments j Police
Ii--___
�__ Corc (Fingerprinting Analyzes fingerprints $ 306,780 $ - 2.5 Anaa�es approz_30,000 fingerprints per year
Police
j Supports equipment for 2.5 Identification technicians and 300,000 digital (Supports equipment for 2.5 identification technicians and 300,000
I Core 'lab supplies__ hotographsper year__ --___— $ 54,100 $ - 0 _digital photographs per year __ — j Police
--__________ ________—_ _ _______—
Page 21 of 33
Citywide Program Priordization
Sorted by Department
March,2011
category
Core/Important/ FY10/13 Expense
Added Value Program/Service Description of Program Budget FY10/11 Revenue No.of FTE's Performance Measure(1) Department
Provide the Police Department with custody service for pre-trial unsentenced
and sentenced inmates. Provide detention of persons arrested for criminal acts. I I
Perform these services in a cost-effective manner while complying with Federal 111
and State laws governing Type I facilities.Provide for the health and welfare ; !
needs of those detained in the facility. Provide emergency medical services for i
Core !Jail unit inmates and collection of evidence needed to prosecute violations of the law Ti S 2,303,621 $ 135,000 21 Processes and books approx.5,700 prisonen per year Police
Core _ I8lood Technician Contract Completes aLprox.265 blood draws per year on DUI cases per year '$ 31,600_ $ = 0 Completes approx_265 blood draws per year on DUI cases per year -Police
Manages/coordinates special enforcement units,oversees approximately 75 � Manages/coordinates special enforcement units,oversees —
Core Specal Enforcement Bureau special events per year __ i$__3_110,696 $ - - 12 approximately 75 special events per year _ Police
_ __-__. _ _--____________ __ _ ___________ __
Recruitment of quality job applicant. Processing and coordinate hiring, I Processes approx.11000 job applications,SS recruitment/testing,40
Im Personnel Unit terminations and retirements $ 399,354 $__-- - 3 employees on protected leave,and 50 background investigations _ -Police _
! Process/manage 8,700 alarm permits and 4,850 alarms related calls ,
Important Information_Systems(Alarms) lEnforce and manage City Alarm Ordinance and manage City alarm equipment $ 35,456 !$_-- 370,000 1 for service per year,revenue from program is$370,000 __ _ Police —_—�
Cost for policy and procedures manual,approx.25 professional j
Impotent !Books&Subscriptlons __ Cost for policy an�rocedures manual approx 25 professional publications — $ 47,2?0;$ - 0 _ publications _ _ _ __ __ Police i
Im M !School Resource Officer Re c nds to rails for service at Ory wide schools __ $ 295 066 $ - 2 Responds to approx 1,500 calls for service at City-wide schools ! Police
port s _— _ — _
Important K-9 Program Responds to enforcement related ells per ear $__--_309.966 $ - 2 Responds approx.----- -----mentrelated calls per----- r Police
! _ Importam Special Events Overtime Overtime pay for 4th of July Program -----------_ _ $ 75,000_ $ - 0 ;Overtime for police officers at aeprox.75 specal events j Police
-------______
r Important_ ------t Imaging contract Contracted with private company to ima a old and current reports. $ 11,310 $ __- - 0 Image approx.35y000 reports per year Police
_____________ _______�____._�___ ____________ —.� ____________ �—
j
i Processes approx.1,000 job applications,15 recruitments/testing,40
Important !Personnel-Temporary Provide assistance to Personnel Unit $ 8,000 $ - 1 employees on protected leave,and 50 background investlgatons I Police
! _ _ _ i _ —}
Important_ Fleet-Temporary Provide assistance to Fleet unit $ 25,900 $ - 2 Provides assistance to maintaining 294 vehiclesQer year Police
�— Contract with County of Orange for service,responds to 4,100 ells !
Important Animal Control Services Contract Contracted with County of Orange on all animal control services in the City $ 639,638 $ - _ 0�T for service per year Police
rts De artrnent widetrainin as list_ed_above _Police
j Important_ ITrainin$Unit Temporary Supports Department training as listed above _i$ _ 67,750 $ - 4 Suppo p _ g _ _
_._ _ —__
, Important Reserve_officers-Tempor� Volunteer retired police officers $ _-_ 7,350 $ _----------
7 _ Volunteer approx 2800 hours per year V _i Police
j T Provided by contract with private company,provides crossing services at 37 �� ; Provided by contract with private company,provides crossing
Important _ Crossing guard contract Intersections --------------- _ $ 313,418 $ - 0 services at 37 intersections I Police
!Assisted on approx.210 arrests and 55 citations per year,first unit onj
jscene approx.98%of calls for service per year,are able to cancel E
Important -Aeronautics Unit Provide fast response to emergency/criminal activity and prevent crime $ _ 1,383,863 $ - a ground unit approx.375 rimes per year _ Police
--
I Important _,Aero Training Trainingmandatedbylaw for Aeroemployees _ $ 59000 y$ - 0 +Training mandated by law for Aero employees Police
Important _ !Civilian Investigator (Investigate financial crimes $ 162,633!$ - _ _2_--- In------ --approx.350 finandal crimes per year _ _ Police
_ ___
! ! ; iArssists approx.700 citizens and takes approx.1500 phone tails per
I Im rant 'Front desk-2nd floor Auisr citizens on the PD building 2nd floor $ 70,112 $ 1 _year _ ! Police
Assists with 110 County-wide and 30 Huntington Beach auto theft aces per year � :Assists with 110 County-wide and 30 Huntington Beach auto theft
Important � —salary fully reimbursed ___ _ $ 147,533� 3461533! 1 cases per year—salary fully reimbursed __ Police
----- __________ _
14 I 1 Processes approx.300 recovered and bicycles per year __ _ P01ire
ImpwbM Bikes program temporary Processes recovered/found bicycles in the city $ ,064 $ - PD � cV P V -_-
�_Im_QortaM Transcribing_ Provides word processing services to the Patrol unit $ 325,086 $ - 5 Transcribes approx.7,000 police reports per y=car _ -__Police
!Maintains 150 security cameras,50 alarms,approx.150 security
I ! I !access control points and 7 digital video recorders throughout City
I Maintains security cameras throughout City Hal!and Police Buildin g I g 1 ty,and downtown
gh ry g,including (Hall and Police Buildin&includin the'ail facili
7 Important Securityl! /Eectronic h!te jail fadlity,and downtown parking/pier ownown areas __ _ �_$ 06 $ - 1 parng/per areas !
_----_-_-__ Police
—__ 150�� � ! ki i
Page 22 of 33
Citywide Program Prioritization
Sorted by Department
March,2011
catmxy
Core/Important/ FV10/11 Expense
Added Value Program/Service Description of Program Budget Fy10/11 Revenue No.of FTE's Performance Measure(1) Department
I
!To strengthen and intensify the operations and fulfillment of a police/community!
partnership. This is accomplished through a joint effort of a sound and positive
police educational system of reporting suspicious activity,reducing crime,
increasing adolescent and citizen safety and awareness. Recruit police ; I !Supervises approximately 150 community volunteers who conduct
!volunteers(RSVP's,VIPS,and Neighborhood Watch)to augment all police ! !vacation house checks,assist Police Department with internal
Added Value Community Support Unit _-- !personnel duties,and increase community visibility of police personnel !$ 91,952 !$ - 1 !operational needs,assist coordinating Neighborhood Watch Program Police
________ —!. _— _.._..
Community Services Contract for Gang ; !Provided by contract with Community Services Program,approx.475!
_Added Value Program IPro_vid_ed by contract with Community Services Program for gang counseling $_ _ 55,625 $ - 0 'juveniles referred for gang counseling each year —-- _—! Police
—.F—.---..— _—__ —.. f_
! !Program is part of the boy scouts and is training and developing !
! Program is part of the boy's scout and is training and developing future ` j ;future firefighters and police officers. We frequently use them in they
_Added Value !Search and Rescue team !firefighters and police officers. We frequently use them in the crime scene area $ 3,OD0 $ 0 crime scene areas. Police
!Community Services Contract for Juvenile Services provided by contract with CSP for short term diversion and Barry I !Services provided by contract with CSP,counseling provided to
Added Value ;Diversion —_ intervention services W youth ages 18 and under _ -- _ _ __I$ 92,343 i5 - 0 'approx.570 juveniles per year
�_ !Added Value (Front desk floor Temporary citizens on the PD building 2nd floor t 1
— P ry g --- $—_— 10,600� $ —= 1 FAssisss citizens on the PD building 2nd
Fngerprintservimt,.uthe public three times a week on Tuesday,Wednesday, ! ;Fingerprint services to the public three times a week on Tuesday, !
Added Value Fingerprinting Services temporary and Thursday from Sam to 12:30pm $ 8,0001$ - 1 !Wednesday,and Thursday from Sam to 12:30pm Police
! l !Fees partial recovered for the charges to the public at$10 per
_Added Value _ DOl fees for fingerprinting Required tees forfingerprinting services $ 75,000 $ 18,000 0 (fin er rint,but applicants fingerprints are not recovered Police —�
Added Value Identix machine repairs&maintenance i Machine for fingerprinting services $ 5,000 �$ - 0 !Takes approx.1,750 finep�rpAnts from=tizens per year --j Police
Added Value Pay'n Stay Program_ jCharges to the inmates for housing in our jail facilities $ 84,1001$ 210,000 0 —,House approx.100 inmates,brings in approx_$21013M in revenue ' Police !
----------------t-- ------•-- T ---- ! t ---
�" !Provided by private contract,approx.90 inmates tracked per year in i
iProvided by private contract,approx.90 inmates tracked per year in compliance 1 ! 1compliance with Grand Jury recommendations,cost recovered from
Added Value GPS Inmate Tracking Contract with Grand Jury recommendations,cost recovered from inmates I$ 30,000 $ - ! 0 inmates. See the$210,OD0 revenue m Pay'n Stay program i Police
_—._--._--__— —__ ..—. --_____—,— --___ —__________......._...—_
_Added Value Graifitl Financial reward program for witness of graffiti — __— $ 10,000 $ - 0 Financial reward program for witness of graffiti Police
Administer and manage the National Pollutant Elimination System(NPDES) e --I-- — —}
permit provisions. Section monitors compliance,enforces permit provisions, I
gore Urban Runoff Management _— !conducts outreach,and training_ -- $ 4951000' N/A ! 2FTE ;Prepare annual report&submit annual permit fees to County. Public Works
TPerform inspections of commerdal/industrial/construction projects to assure — T
{ compliance with permit provisions. Conduct investigations regarding illegal I II 1
I !discharge into the storm drain system. Inspect restaturants for Fats/Oil/Grease !Inspect 300 industrial/commercial businesses. Inspect approx mately!
co 'Urban Runoff Inspections j(FOG)discharge. $ 255,000 1$ 280,000 1 2 FTE 1300 construction sites. Conduct approximately 280 FOG inspections. Public Works
T_—_ __—.— —_
Issue permits to construct projects In public right-of-way. Collaborate with other' ; '
Idepartmenss to identify needed public improvements as a result of new cost recovered
development Check and approve tract,parcel,grading,street,water quality, ;from Perform timely review and approval of plans within expected wm-
Core ,Development_Engineering Services land drainage plans._ $ 780,000 development fees 5FTE around times. Public Works
Provide maintenance and technical support of the operation of traffic signal I —
i
including implementing signal timing,troubleshooting operational problems, � !
�Wark with Traffic Engineering in the development,implementation ,
Care Si al Timm and Operations_ _ 'maintaining communication systems and working with vendors___— '$ 50,000 ! _ 0.8 and troubleshooting of traffic signal timing and coordination plans Public Works
Provide 24 standby and emergency response for any traffic signal related !Provide standby and 24 hour response availability for traffic signal
Corc �TrdlRt Signal Emer_qency Response_— malfunNons or equipment damage due to accidenix _ $ Z5,000 0.5 �operabons Approximately 70 call outs annually Public Works
Reviewincoming development proposals and improvement plans. Efforts I ! !
Development project review and include input on long-range planning and operations,along with site specific I j Meet development processing schedule goals at least 8096of the !
Care processing review of transportation-related issues. --- _-- ;$ 125,O000 $ BS_0-0OL 1 _Mime_ — — Public Works
Page 23 of 33
Citywide Program Prioritization
Sorted by Department
March,2011
Category
Core/Important/ Fv10/11 Expense
Added Value Program/Service Description of Program Budget H10/11 Revenue No.of FTE's Performance Measure(1) Department
Maintainance and repair of major systems in all city buildings(city hall,libraries, !
community centers,clubhouses,fire stations,etc.) including HVAC,doors,fire ! Provide a safe,functioning environment for city staff,residents,
alarm/prevention,electrical,plumbing,roofing and lighting systems performed (customers,vendors,library patrons,and other visitors utilizing more
Core !Facility Maintenance-Major Systems by city staff and contract services. j$ 1,546,000 NA 4 _ than 100cityfadlities. Public Works
I i Inspect all pier pilings and structural elements once every 5 years to
�Facility Maintenance-Pier Inspection and Contract services to inspect pier pilings for signs of wear and erosion.Clean I provide a safe destination for residents and visitors and to prolonng
Con (Maintenance __ _____ _ _ barnacles from pilings and repair as necessary. $ NA 0 Its serviceable life. Public Works
t____---___--_. _ _ _ _ _ -- - —__ _—___-
I Maintain asphalt surfaces,guardrails, and repair potholes on residential and ,
! arterial asphalt streets. Maintain and repair beach trail,park paths and service i (Repair all potholes within 3 business days of report. Ensure safe
_Street Maintenance roads. __ __ _!$ _ 1,240,000 NA 10.875 roadways for vehides. _ Public Works
Hazardous materials spill response,cleanup and proper disposal of bio-hazards !
i from traffic incidents,chemical spills,foreign substances in storm drains and I Provide timely response and hazard mitigation for approximately 300 I
gutters. Includes manifesting and recordkeeping as required by State and !hazardous materials incidents per year as requested by Water
Corc [Hazmat Federal law. _ __ $ 156,000(NA_ I overtime_ Quality,Police,Fire and repo _from public at large. _ _Public Works
Tim--t nage and support contract street sweeping and recover debris on city streets,
'beach parking lots,reservoirs and in response to complaints from public. ; parkingticket
Corc Street Sweeping _ ((standing water) _1$ �.803,0D0 irevenue _ I overtime 15weep all residential and arterial curbs 2 times per month. Public Works__I_ t
!Contract processional services for monitoring and maintenance of methane gas ! ;Monthly routine and non-routine methane gas monitoring,reportingi
(retrieval systems at Sports Complex in compliance with landfill post-dosure jand local Enforcement Authority compliance at the Sports Complex
Core Sports Complex Methane Monitoring regulations. _ $ 70,000 NA 0 as required by state law. Public Works
! Maintain the storm drain system in the best possible working order i
to protect private and public property from flood damage. Perform
The City maintains the storm drainage collection system including,City-owned icatch basin cleaning and other maintenance actvities in accordance
-CCore !_ !Storm Drain Maintenance flood control channels and catch basins. I$ 315,000 N/A 0.7 with NPDES permit. ! Public Works
The City owns and operated 15 flood control stations located throughout the ! ! Perform all scheduled maintenance on the Ciry's 15 Flood Control I
Core !Flood Station Maintenance City. !$ 530,000 I N/A 2.8 Stations. Public Works '
; ! During significant storm events sews patrol the city responding to flooded areas,
checking Food control stations and known trouble spots and cleaning blocked I iRespond as needed to storm events,repair any equipment failures,
Con !Storm Patrol drains as needed. I$ 4%766 N/A overtime dear any blocked drains and assist in street closures if needed. Public Works
i __—_ _—__--
i
Routine maintenance and troubleshooting of City-owned streetlight system. I Provide routine maintenance and monitoring of city-owned street
CoreStreet UI!t Maintenance __ Coordinate operations with SCE for SCE owned street lights thrc,21 o tthe Ciry. !$ 150,000 I 0.5 lights ensuring operation problems arepromptly addressed Public Works
I
! !
Provide routine maintenance 3 times per year at 138 traffic signal
Provide routine maintenance and troubleshooting of City-owned traffic signal ;locations. Provide daily repairs to signals and signal system as
Corc 7rali al Maintenance Isystem. — l$ 490,000; 2.5 _ needed Public Works
T—-------_'_�__—__—
I Repaint and install new street markings on public streets throughout the City as I !Repaintor modify roadway markings on approximately 100 miles of !
(needed. Includestraffic
maintenance of all trac lane lines,crosswalks,and pavement roadway annually. Includes lane lines,crosswalks and pavement
Con (Roadway Marking Maintenance -ylegends(words,symbols,etc.). I$ 215,000 1.25 _1legends on arterials and local streets. _ __ Public Works
Page 24 of 33
Citywide Program Prioritization
Sorted by Department
March,2011
catewif
Core/Important/ FY10/11 Expense
Added Value Program/Service Description of Program Budget Fy10/II Revenue No.of FTE's Performance Measure(1) Department
j !Perform design of infrastructure projects to provide for a safe street and sewer
' ;system. Bid and select construction contractors. Implement City's Pavement j I Construct capital improvement projects to address Pavement
Coro 'Design Engineering Services _ _ _ Management System. Prepare Capital Improvement Program(CIP). $ 678,D 00 N/A 6 FTE (Management Program and other Departmental needs. Public Works
- ---- ------ 1-- -Y--
'After award of construction contract,execute contracts,conduct outreach with ! I !
,stakeholders. Monitor construction contracts,negotiate change orders,and (Construct capital projects within the allotted number of working
Core _ Construction _-Administration__ Process progress payments.— ___ ______ i $ 469_,000 N/A 3 FTE days and within the construction budget--—__ Pu61ic Works
Maintain,replace and install all types of traffic and pedestrian related signs on j !
public streets. Work includes cleaning of signs due to graffiti and stickers, j(replacement of damaged and worn signs and posts,replacement with new or Review approximately 25%of City each year to assess maintenance
Viand replacement needs. Replace or maintain approximately 2,000
Core Street Sign Maintenance Imodified signs based on statutory changes. is 261,000 LS _(street signs per year._-- _ Public Works
I Conduct various traffic safety and speed studies in support of local traffic j
�operations. Studies include a wide range of efforts essential to ensuring streets ! I !
l operate within acceptable engineering standards. Examples include speed limit I 'Ensure completion of appropriate traffic studies and transportation
ffi studies,sight distance evaluation,traffic accident reviews,school area safety i planning studies as programmed or in prompt response to citizen or
Cam Traffic safety and speed studies reviews,bicycle safety reviews,and pedestrian facility reviews__-- — ,$ 105,000 0.35 lather department requests(e.g.PD) — Public Works
Prepare and implement traffic signal timing and coordination plans,review traffic
1 signal operational needs,plan future traffic signal enhancements and evaluate i !Ensure traffic signal operations and coordination are comensurate
Core Traffic signal operations available hardware and software with vendors. •$ 90,000 0.35 !with current resource allocations and requirements. Public Works
[Develop and manage traffic engineering capital projects or portions of other !
I Icapital projects as needed. Efforts include preparation and review of traffic '
(signal plans,signing and striping plans,traffic control plans,preparation of grant IComplete all planned capital improvement program projects within
lCap applications and grant
lourrentfis
Corc 'admital Project nistration development,design, ,and assistance throughout the construct_on_proceursight of contract services i$ 255,000 _ 1.7Ifisol yearcel year. Apply for aminimum of6grant projects this Public Works
---------- -- I
i
Conduct field inspections during onstruction to assure contractor is safely j
constructing CIP or development projects per approved plans and spedficaions. j j Perform timely inspections as requested by engineering staff or
Core Constoction Inspection Perform Construction inspectlons for work under a City encroachment permit '1 $ 469.000 N/A 3 FIT construction contractor. Public Works
-- _----- - ________________________------------_—_-----_-_—_- _--__—___--___-------___----___----_---- i _---
•Repaint and Install new curb markings on public streets throughout the City as Provide biannual and annual repainting of red curb throughout
mportant the
I Curb Marking Maintenance needed or directed by engineering__ --_—�$ 30,000 —0.4 jCiry. Repaint approximately 70 percent of City annually._ Public Works
'Oversee and manage each of the 3 sections within the Transportation Division.
Maintain customer service standards. Manage and prioritize work efforts and
Important Transportation Administration_ budget expenditures. _ __ _ __ !$ 30,000 0.2 I Public Works
Provide services to lock/unlock city hall for meetings before and after hours,set I j
up/tear down meeting spaces for meetings and events,and ensure that major ; I Provide a safe,functioning environment at city hall for City Council
'Facility Maintenance-CivicCenter Meeting systems are functioning properly for safety and comfort of meeting and event 1 and Commission meetings,other public meetings and events as
Im rtant and Event Support iattendees. I$ 98,000 NA _ 0.75 scheduled weekly. __ _ Public Works
Repair damaged city blockwalls as reported by the public,by city staff,or Police Respond to and repair approximately 100 incidents of damaged city
! Imyortant 1Blodnvall Maintenance——_ ;Dept.Repairs are inspected by city staff and completed by contract services. Is 75,000 NA 0.25 block walls annually. __ _— Public Works page 25 of 33
Citywide Program Prioritization
Sorted by Department
March,2011
Catem
Core/Important/ Fy10/11 Experoe
Added Value Program/Service Description of Program Budget Fy10/11 Revenue No.of FTE's Performance Measure(1) Department
i ;Provide timely response and hazard mitigation for approximately 60 j
Provide staff after hours on-call for emergency response for road hazards,street ! i !to 70 after hours incidents per year as dispatched by Police I
Important !Emergency Response/Standby obstructions,block wall damage,sandbagging,and to assist other departments !$ 4V,000_I NA __ _overtime _ (Department_ _ ! Public Works
'Assist design section,construction administration,and contractor by '
! ( providing surveying information within allotted budget and required
Important ;Surveying_______� Conduct field surveys to Ldentify_existingtopogn�hy_,mrrgrm/establish_prop"ll!$ 325,000 N/A I_ 3FTE timeframes. _ Public Works
_�__._ _
Provide support and oversight of the Public Works Department
Important Public Works Administration Provide administrative support to the Department l$ 625,500 N/A ! 4 services. Public Works
Provide retention/storage and reproduction of record drawings and other ! Assist department staff with records research and provide records
Important Records Retention/Research !documents. is 58,000 N/A 1 retention as required by law or as needed by the Department _ Public Works
.__ _ 7
i'Ma
lace and
l all
es of
s inside and outside of
ity
_-- Examples es include parking relstricbonsgns and directional signs at locationsfacilities.
! T—
Important IFacility Sign Maintenance jas inside City Hall,Library and various parking lots. $ 20,000 '! 0.1 !Replace or maintain approximately 200 facility signs per year. Public Works
i Repaint and install new pavement markings at all City facilities. Examples include
!painting of parking lot stalls,directional arrows,centerline stripes,etc.within City Address work orders from various departments and replace worn
ImporgM 1Facility Marking Maintenance jfacilities such as City Hall,Library,Beach parking lots,etc _________________________, i$ 20,OD0 0.2 markings as needed. Public Works _
_
(Assist Traffic Engineering staff in the review of public improvement plans. ;
(Capital Project Plan Review and Contractor Provide technical support in the review of work product,equipment and layout Assist Traffic Engineering in the review of Capital
P P and permit o,ect
Inn MM !Coordination for Public_Works inspection on various projects. 25,000 0.3 plans. Public Works
_—_--. _ _ _ ....................--___________
Provide technical review of development plans for conflicts and needs related to Assist Traffic Engineering in the review of Capital and development
Important __ 'Development Project Plan Review street light and trafficsign.1 facilities throughout the City_ $ 5,000 _ 0.2 project plans. _ P_ublic_Works
Provide routine maintenance and troubleshooting of City-owned facitlity light
systems. Services include all facilities with pole mounted lighting exterior to !Provide routine maintenance of City's lighting at City building and
buildings. Examples include parking lot and walkway lighting. Aseparate !parking lots. Includes as-needed replacement of bulbs,ballasts and
_Important I---------------_.___. ______ ______________________________________________________ __--________ _
Provide routing maintenanct and troubleshooting for most Citybwned sports !Provide routine maintenance of City's sports lighting at parks.
lighting at parks. This effort excludes service contracted directly by Community Includes as-needed replacement of bulbs,ballasts and associated
Important !Sport Lighting Maintenance Services for some facilities. $ 43,500 0.3 equipment _ Public works
_ —
Includes costs for materials and labor for the fabrication and purchase of various
! signs and associated hardware for City-owned facilities such as City Hall,Library,
Important Facility Sign Fabrication&Installation Beach lots,parks,etc. $ 20,000 ! 0.1 __ j Public Works
�coper._atio_, __._. -.1
Engineering Engineering support re view and address vaffins
related tonon-
street traffic operations. This includes technical review of issues within parking
--__Important !Facility traffic operations —_-_!lots,the heath path and at Parks. 20,000 ________---_- —____________________—_ —Public Works
! jProvideasanitary environment for city staff,residents, customers,
Facility Maintenance-Pest Control ! j vendors and other visitors through monthly and acute/as needed
__ Important Services _ Contract services to control insects and vermin in city_buildings _ $ _ 55,000 NA ! 0.25 !pest control services. _ Public Works
*— --I— —1 Provide weekly and annual maintenance to swimming pool atCity
�Contract services for swimming pool maintenance and water vestment at City ! 1Gym to provide safe and sanitary aquatic environment for residents
i Important !Pool Maintenance Gym. j$ 10,000 NA ! 0 land visitors __— Public Works
'_plan_ I _�— flan--_
!Contract services to regularly clean floors,surfaces,restrooms,windows and Provide regular cleaning at least 2 times per week at city hall and
empty trash from city hall and city yard facilities.Paper products supplied and ! public works yard office facilities to provide a sanitary environment `
! Important j Facility Maintenance-Custodial inventoried by dty gaff.Restrooms restocked by contractor_ �$ 164,000 NA 0.25 'for staff and customers. Public Works
_plan 1 _—___.__ —________ _________I —_
Page 26 of 33
Citywide Program Prioritization
Sorted by Department
March,2011
Category
core/Important/ FY10/11 Exp lm e
Added Value Program/Service Description of Program Budget FY10/11 Revenue No.of FTE's Performance Measure(1) Department
i Mechanical maintenance and repairs and body work to city fleet and equipment 1 j
1 7 exdudes certain P.D. Fire and Beach equipment)usin a combination of in- 'Provide preventive maintenance and repair mechanical breakdowns
;( B I I P P
i
(house and contract mechanic services and ensure compliance with GARB and if, of more than 500 city vehides and equipment.Pre are new
D 1 NP I I
! Important Vehicle and Equipment Maintenance IAWAD requirements. $ 1,630,000 NA 1 8.75 vehicles for service with aftermarke[and safety equipment. Public Works I
!Provide contract and in-house services to monitor,maintain and repair dry fuel I (Administer city's fuel systems and bulk fuels programs for 8 fueling !
j islands to ensure that fuel is available for routine and emergency service vehicles! ! sites with athrough volume of approximately 650,000 gallons per
Important Fuel Tank and Fuel Island Management land to ensure compliance with State regulations. I$ 127,000 NA 0., year. Public Works
jManage and maintain approximately 68,000 city-owned trees growing in public 7 ,Coordinate contract services and dry staff to maintain morethan ,
!places. This work is performed with a combination of city staff and contract ( I60,000 city trees to comply with NB Municipal Code and Tree I
—Important--iTree Maintenance ;services. _ _ I$ 770,000 NA 7 Management Plan. _ Public Works
.Contract services for regular periodic maintenance of city parks and Sports
Complex. Includes mowing edging,weed control,litter abatement,trash Maintain 70 city parks to ensure safe and attractive destination for
Imporb t Contract Park Maintenance receptades,irrigation systems,sand pits,mulching and pruning _— $ 1,200,000 NA 0.25 residents and visitors. Public Works
!Perform regular weed control along public rights of way.Perform pest control in �
I parks and landscaped areas in accordance with Integrated Pert Management I Provide chemical weed abatement in the public rights of way 2 times plan.In In house services are approximately 30%less expensive than similar ;per year.Provide regular pest control in city parks and landscaped
Imporbm Pest&Weed Control ,contract services. $ 100,000 NA _ 1 ,areas. Public Works
_ _____—___—____—___—____ i !
!Contract services for regular maintenance of landscaping at city facilities and in j
;the public right of way(medians,etc).Includes weed control,litter abatement,
!watering non-irrigated areas,irrigation systems maintenance,mulcting and I Maintain safe and attractive landscape at city facilities and in the
_Important Landscape Maintenance �prunin�._ _—___—_— $ 540,000 NA 0.25 !Dublic_r_i_g_hts of way. Public Works ,
B __—_— _ —_--
!Provide re ular periodic maintenance ofs specific arks. Includes mowing,
B P P city P & '
i iedging weed control,litter abatement,trash receptades,irrigation systems, Weekly maintenance of 285 park acres at 5 sites to ensure safe and `
Important IPark Maintenance !sand pits,miLIS! n and prunin . I$ 823,000 I NA 9.375 lattractive destination for residents and visitors. I Public Works
�— —_________________ _________ —_.___ __..._________�__—____—____._—__Y_________-___________________________________--____________________.________________________J
Certified inspection of playground equipment and maintenance as required by I j I (Conduct monthly inspection of 72 playground units to ensure j
Important_ Playground Equipment Maintenance 'state and federal regulations. $ 100,000 7 NA — 1 _compliance with state regulations and to ensure pu_h_lic safety_ Public Wor�
— — Contract services to clean and maintain restrooms and picnic shelters at Central Dail clearing and restocking i —
I______—__.--. _—_—_____—_—___--__ __ -f —__
p' 1 Daily g g paper in 14 restrooms and 2 pian 1
— Important — Park Restroom Custodial — lPark and Marina Park $ 60,000 I NA _ 0 ;shelters-365 days per year. __ Public Works
(Tree Petition and Removal Permits Administer Tree Petition and Removal Permits programs.Indudes Inspection, Respond to and administer tree petition and removal Permit 1
Important (Programs -ailingsto -----residents and traddng requests`_ ___ $ -_— 25,000 NA 0.25 !requests as directed by Cry Council. Public Works
j cost recovered , !
Provide asphalt patching services for the ci 's Utilities Division following repairs from Utilities 1Re air asphalt for Utilities Division as needed in lieu of contract
I I P P g N B P ! P P 1 ,
__Imp_o_rtaM___ Asphalt Patching for Utilities Division [o water and sewer structures under streets. -`$ --- 45,000 vision J Ind_aboLm services. __________i Public Wo_rks_!
- - - I
Dry weaker urban runoff is diverted bom flood conbol stations to the sanitary ! I 1
— sewer. This practice has been demonrnaled to Improve ocean beach water I !Divert all dry weather flows to the sanitary sewer and maintain all I
i _Important Urban Runoff Diversion _ quality. $ 8,500 N/A part of flood urban ru_noff_equ_ip_ment in working order. -
(includes costs for materials and labor for the fabrication and purchase of various
Importa_nt_— SVee[Sign Fabrication jsigns and associated hardware for public streets. _ __ _ I$ 100,000 0.35 � � Public Works
— �__
! � induced in totals Provide general adminstrative support for Public Works
i
Importarrit Engineering Administration !Provide administrative support to the Engineering Division of Public Works 1$ 231,000 1 N/A above _ engineeringrnspection/design services. Public Works
In-house and contract services to paint building interiors,exteriors and site ! !Renew all painted surfaces at specific intervals to Improve
`-Added Value Facility Maintenance-Painting (furnishings.Includes regular maintenance and damage repair. $ 168,000 NA ! 1 —jappearance and prolong useful life. — Public Works
Page 27 of 32
Citywide Program Prioritization
Sorted by Department
March,2011
Category
Core/Important( FY10/11 Expense
Added Value Program/Service Description of Program Budget FY10/11 Revenue No.of FTE's Performance Measure(1) Department
(Services provided by maintenance staff in support of special events or on-going
events that do not reimburse the City directlyfor staff time and resources. !
! !Special Event Traffic Control(non- Examples include 4th of July street closures and weekly Surf City Nights traffic I ! !
Added Value (reimbursed)_ _ control. 4$ 50,000 0.2 _P_ublic_w_orks
+ _ _ _ _ _ _ _ _ _
I (Services provided by maintenance staff in support of spedal events or on-going I
! I !events that reimburse the City for time spent Examples include the Shoreline !
!marathon,Woody Car Show,Holiday lights and Halloween Downtown street ! i
'__Added Value (Special Event Traffic Control(reimbursed) (closure. $ 25,OD0 $ 25,000 0.2 I Publi<Works
.__________
!Services to install and remove pennant harmers on Ory_and_SCE street lights I
!around the City. Services are reimbursed through the pennant and banner ,
Added Value I Pennant Banner Installation/Removal !program. $ 10,000 $ 10,000 0.1 Public Works I
_______ ___ _ _____?__________________________________�_--_________ices-__
I Non-traffic fabrication services-Includes fabricating name plates,window glass
(stickers,emergency vehicle decals,City department banner fabrication,City
Added Value !Non-fabrication Services-Sign Shop _department t-shirt silk screening IS 61000 0.1 i Public Works
(Administration of bus shelter franchise agreement. Includes efforts to update i
!franchise agreement,monitor bus shelter maintenance standards,and address
__Added ValueTraffic Engineering dtizen concerns. $ 30,000 $ 150_000 0.15 1 Public Works
Abate graffiti Incidents on city structures and infrastructure within 3
!Contract services to remove graffiti from public infrastructure and facilities,and business days of report;on private property within 3 business days
__Added Value _ Graffiti Removal from private property when authorized by owner. $ 135,000 NA 0.5 of authorization from owner. Public Works
cost recovered
through special !
(Contract services and program management for removal of weeds from I property tax Provide annual weed abatement on undeveloped private properties j
Added Value Annual Weed Abatement Iundeveloped properties. $ 50,000 assessment 0.25 dty-wide and ensure that costs are recovered via tax rolls. i Public Works
1 Manage funding and reimburse the HBDBID for steam cleaning and day porter
!services in designated areas downtown as managed by the Huntington Beach Ensure that the HBDBID is reimbursed for downtown maintenance
Added Value HBDBID Downtown Maintenance !Downtown Business Improvement District. $ 146,000 NA 0 activities in accordance with MOU. ! Public Works
(Hang and remove banners on Main St and Pier Plaza advertising city-sponsored j Hang promotional banners to support city events—More than 50
Added Value Banner Hanging land city events,as well as other events of public interest and benefit !$ 5,000 $ 1,060 Ind.above banners were hung in 2009/S0. i Public Works
__ _ �___—_ ______A____ .__._._�___—____ _______._.__
IWork with members of public to site,construct pad,and Install donated I I As time and other duties permit,work with members of public to
Added Value Memorial Bend,Donation Program _—immemorial park benches. 1$ 5,0001NA J_ 0.12S coordinate donations of memorial benches for a dry parks_ I Public Works
Catem
Core/Important/ FY10/13 Expense
Added Value Program/Service Description of Program Budget FY10/11 Raveswe No.of IFFEs Performance Measure(1) Department
I
1 1
E Legal assistance for Redevelopment The Cry Attorneys office provides legal assistance,both advisory and litigation, 1 !
L- Core (Agency Ito Me RDA W supplement outside counsel and protect the interests of the RDA. ($ 200,000 $ - I 0—_�_— 1 City Attorney
Page 28 of 32
Citywide Program Prioritization
Sorted by Department
March,2011
Category
Core/Important/ FY10/11 Expense
Added Value Program/Service Description of Program Budget FY10/11 Ravtmle No.of FTE's Performance Measure(1) Department
$150,000
i !(Revenues only
j ! 1 include projected j
!revenues from !
!The Park Acquisition and Development Fund is responsible for acquisition, 1230 fees and do ! !Projects included on current CIP list are Gun Range EIR and Remedial!
! !development and renovation of parks,beaches,and recreation !not reflect grant !Action Plan;Edison Park Reconfiguration,Sports Complex Eighth i
j jfacilities/amenities utilizing developer fees collected under the conditions of !fund re- ! !Field,Sports Complex Team Room and annual Youth Sports Grant
! Important 'Park Acquisition and Dev. Chapters 230 and 254 ofthe municipal code__—— — _ —_— 1$ 2,027,556�imbursements) 0.5 FTE !projects. ! Community Services
.-_-____ __—._.____—__._.._____—_____}__.__________...______—._.— --}_____..___ j_ __________________.._—_
----------_IDonabons-Sr.Transportation(HOAG), �_-- --- ------- —_-----------1
[Sr.Center extended hours(HOCOA),Meals (Senior Services receives numerous donations to support the transportation ! jFy 09/105ervice Hours—14,816 FY 09/30 Passengers-34,421 !
!to the Home(HOAG)and Care program,staff the meals to the home program and support care management 3,920 recurrent !FY 09/101 Vehicle miles-164,154 FY 09/10 Meals:116,424
Added Value !Mona em_ent HBCOA services. !$ 135,000,_$__ 135,000� hours meals delivered i Community Services
— g __—(.__._�
+ ---- — ---- -- —r— — i— eli -
PSS receives an annual donation to provide office support to the PSS program;
j ;this allows grant funded staff to focus on direct Ghent services and case J 980 recurrent
Added Value PSS-Donations,HOAG (management of single parent families though _ ,._ _-_ _
�AOMD funds are utilized for shared driving.Funds part time Class B drivers for C
11He enhancing transportation services.Includes non emergency medical, 3,125 recurrent j
AOMD-Tranortation Drivers services 50,000 $
I Added Value Isp — !shopping,personal _ ----_--_— —`— $ 50,000 hours (see above) unervices
_ ...—_—r Comm.__ity S—�
---�-- +Funding provides for a lull time care manager for Project Self-Sufficiency.This
(program assists highly motivated,low-income,single parent families with minor I !
! ! children to become self-sufficient This is done though personal development I
using individual action plans to allow parents to obtain education and job ! $142,7471 Maintains caseload of 50-55 clients with quarterly Individual Action
Added Value Project Self_Sufficiency_CDBG/HPRP training. I $142,747 (combined) (combined)( 1 FTE Plan meetings. — -- I Community Services
— ___--_-_ __— _— — __}-.--__________—_____.__________—___--_______________--. .f _ _
Funds two part time care managers who work with over 100 clients providing life j � � 1960 recurrent i FY 09/10-350 clients were intaked through the care management
_Added Value !CDBG-Social Worker Assistant jenhancing services to the hail and elderly. ,— !$ ——_ 42,000 1$ 42,000 _ hours _(program_ -- ---—— Community Services
_ —T— .__ _. _
Funds a part time care manager specializing in housing and homeless prevention.!
!The Housing Coordinator specializes in providing housing options,resources and j ! 980 recurrent 'Assisted 80 persons with housing and referral information.
Added Value THPRP-Care Management,direct service referrals and grants which prevent homelessness —— -- —_ j$ 31,000 j$ 31,000 j hours Distributed grants to 11 clients— ------_—-- I Community Services
----- i ��- - --- -- ---
Funds provide for 2 full time employeesto coordinate a city wide transportation !
(program for HB residents 55 and older.A coordinator and a dispatcher help to I ! j
!route over 3,000 one way trips per month.This program allows frail and elderly j ! �Transportation: Total service hours—14,816 j
Added Value Ship-Senior Mobility Program !persons the ability to remain independent,living in their own homes. I$ 17J,719 $ 177,719 2.25 FTE !Total Passengers-34,421 Total Vehicle miles_164,154 __--_-� community Services
1
Prrvate Donors,including Me Municipal Art The Art Center receives numerous donations to support student tours and � j ;Family Arts Day-Over 600 participants ;
Value Center Foundation&Target — workshops,artcamp programs, ri Family Arts Day. $ 50,000 $ 50,000 ! j5tudent Tours-Over 700 annually Community Services !
k_��Ldiogl_ _—_— —_—_—___—. _._ _ ---_____f
! I !The 4th of July Executive Board was established with the sole purpose of 2,000 recurrent I
icoordinating the city's annual 4th of July Parade and celebration. The Board is I !hours,plus multi-!
staffed by two part-time employees who report to the Public Information Office, j I ' department staff
1 with oversight by City Administration and direct staff support from Community 1 hours on day of iCoordinate and plan 4th of July Parade,pancake breakfast,fun runs, I I
—Added Value I4th ofluly Celebration —_!Services_Fire,Police,and Public Works. _ $399,740J$-- 400,000 .......event -- and fireworks show for over 200,000 visitors
Admrnistor Housing Rehabilitation Loan Review Program GRC Contract/Loan � !
Core Rehab Loans Payments/Payoffs/defaults/etc t!$ 700,000 $ 1,000,000' 0 !Sub-grantees could not proyrde f needed services Econ Development I
--_ _______- ___— _.
_ }—. __._____--_—__ r� f __
I I — rAgenq must monitor Tax Increment and ensure it is being spent
L1 Redevelopment Admin/Southeast Coastal !State Contoller's Report !$ 20,091,402,$ 20,380,000 6.3 jcorrectly --� Econ Development Core ___ __ __
Corc !CDBG (Liaison to Comm unity ParQ.
ti cation Advisory Board(CPAB) � ! _— —___—— _ ! Ewn Development
___--.__ �_.__.__________
F— —Core CDBG _ — �Monitor/Reporting CDBG-R funds for Federal Programsi --_--_�__�� Econ Development
Eco�Development
; _ Coro -- 1CDBG -- 'Section 106 Loan Administering/Promotlon ---- —__-� i __ i _----___-L,_— —_ _- - Page 29 of32
Citywide Program Prioritization
Sorted by Department
March,2011
Category
Core/Important/ FY10/11 Expense
Added Value Program/Service Description of Program Budget FY30/11 Revenue No.of FTE's Performance Measure(1) Department
Core CCDBG _ _ Monitor/Administer NSP Program ; __ I ___I_____________________________________ con Develop_men_t_ __—____—_______ _ _ _-------------—_{------—---------{_____________ _
_ Core HOME — Work with developers regaridn HOME funding/Monitor pro acts--—- I—__ —_ r____—____ a/ ______
Administer First Time Homebuyers program-review criteria/create wires/prepare
j Coro !Housing Admin Agreements/administer contract — — $ 2,904,061 i$ 4,085,000 2.95 JAgen would be out of Com lian<e and liable forfines ! Econ Development
�_—_____--_______ —__—_ _ _ _ W ______ -Q_ P
Holism Admin M e_ _______� 8 -- Monitor DJ ella Terra Il OPA for 7l Affordable Units ; Unsafe/unhealthy housing conditions would be created Econ Development_
__—_—_--.__—.--_—_—___—_--_—_—__—__________—__f__—_---__.r___________—{—_ _ ____—_________— ____ _ _ _
F — i Indusionary Housing Program-Administration,approve purchase price,review I ,
I Core ;Housin Admin (loan paperwork,annual reporting,foreclosures,etc j —` Econ Development
r-------- --Tin - -- Annual -------- of Housing Pr- —/Agen -------- --- --------- --------------•—
Core (Housing Admin Annual Reporting of Housing Prceuction/Agency Requirements
j_—_—_--- --_____�-- + __ _ _ _ —�1 — — ��_—_---;--_Ewn Development I
;Monitoring of over 20 current Affordable Housing Developments to ensure
Core l use Admen — (romp—__—liance _________________ 1 _Econ Development__ �—__ __ --_—_ _____— ,
i I !Pacific Sun Apartments-Will oversee construction if approved bythe Agency on
—_Corc IHousing Admin j3/7 and then monitoring — — Econ Development
I Working with Developers and Planning to retain HUD'At-Risk'project-
Core Housing Admin — — gt— __ Econ Development
—_--__ ;Promo on First
Time
Villas -- _—_-- ---_— _ —
i !Promote Firs[Time Homebuyer and other housing programs to businesses to
Core Housing Admin 'at tract and assist quality employees _ Econ Development__— ____—__-----_— -___--_______________—____--______—_—_____--___--- _ P ant
Diswsion with Developer regarding —' —'---—�!
j p g g Beach/Ellis Mixed Use Residential I
Con ---yllousing Admin ;Project ----_--------------_—___—_--_-----__— ( Econ DeveloPmentj
---iii
Discusion with Developer/Decron regarding proposed Beach/Warner Mixed Use —r— ,
Core Housin Admin Residential Pro'ecY 28 affor_dable __ ________ _ ____
J_—.____--_____—I g _____ 1__ ( - _)- Econ Devel_o_Pme_nt
j I Proposed Beach/Main/Ellis 40 unit residential project disasison with potential
Core Housing Admin !owner — Econ Develo ment
---- - ---- --- ------------------------ -- -- --- - -- - ----� - -- - -}-- P-
Core Housing Admin Proposed Main/Delaware residential project discussions regardingfunding —Econ Development I
Working with property owner/developer for a proposed affordable residential
'
__—__Core —__—.—.—_ Housln�Admin project at Gothard/Edinger —_ _^— _ ! j_Ew_n__D_e_velopment_I
j5ares Regis/Boardwalk project-developing Agreement for lnclusionary and �
Core Housing Admin !Redevelopment Housing Project,then implementing project Econ Development
_ --F-_ --_ --___�__________. ____—_— __— __—._____ _---.— _�_ ___ f—______—____
_ Core :Housing Admin (Monitor Red Oak Project forindusiona Pro ram i — _' Econ Deveopment
—Con Housin Admin loiswsstons with Developers regarding vacant school sites — __ __ __ ___ __ ?
Pace 6 8--_--__ _—________________ --- —._�— _ _ _____ ___,__Econ Development_
Core Housing Admin j Review of proposals for Pacific City project _ — — Econ Development
______ ___—_____—_ —__— __—_ P
I tBlight and underutilized parcels would remain and not be ;
Care !Redevelopment —IAi ci i isterinp 1999&2002 Agency Bonds t$ 57,000 !$ 75,000 redeveloped j Econ Development
Core Redevelopment Agency Budget Preparation/Monitoring — f —.— — S—Econ Development
_ Core Redevelopment Monitor The Strand OPA and debt payments r— _ Econ Development
I-- --.__ --- -- ---------- --- ---- ----- P--_�
Redevelopment Monitor Waterfront Ground lease Agreements — —_------ — ; Econ Development
lop Tent --�_-
Core—____ (Redevelopment — Development OPq/Lease Agreements for Waterfront Hotel —_ -- — —_---__ _—Econ Development
Core -TRedevelopment Cash Flow Development/On-going review&monitoring _ — _ _____� _____ Econ Development—1
Core Redevelopment jBella Terra! Annual Payments pursuantto OPA ; j ____ i Ew__n Development 1
—__ _
Ca Red velo men I re e p t TOversight of Southeast Area Committee-meetings I _ __ ;__Econ Development1
Core (Redevelopment ,_LMonitor Abdelmutl Development Agreement for Rent Payments _ --- I t Eason Development
iltedevelopment —_— !Prows Redevelop(n rn Plan Amendment,currently on-hold —i -- _— -- ___--i Econ Development
I — Core TRedevelo ment jMonitor Poseidon Agreement if permits are obtained(Southeast) _ __ —_ _ Econ Developmen_t_�
____—_—__—r—_--_ _
I Core Redevelopment Monitor Vans ENA start preparation of Ground Lease ; ' � —~ — if Econ Development m ___-I.-- _ _ _ _
[ore ,HOME Monitor/Administer/Reporting on HOME Program for Housing I$ ___822,743 $ 822,743 0 _______ i Econ Development
�.----_.—_— -----f— _ —i—_--_"----
I core CDBG Monitor/Administer Homeless Prevention Grant I � Development'—�______---__—_�—_ �— _--__ __—_ ___—
! � lMonitor/Administer CDBG program-inducting sub-granteees/HUD I
!reporting/Public Notices f$ 1,481p28! 1,481,4281 0.85 ! __ ____ __I Ewn_Development_I
(________ Core CDBG _— 42 $ _ _—_
_ ____—
Important Redevelopment ;MVB Uaison 1 _ ____ I Ewn Development
Im_rtam _--_—___--
po —_ Redevelopment ;Auto Dealer Freeway Sign AdminisVation ___ ___Econ Development I____________ —
I_m_p_ortant (Housing Admin jMoIAe Home Advisory Board Liaison --- -- I ---- ' -- ---- — _—_ f—
_ _ rY Econ Development
I � jMarketing of Autodealers would be reduced drastically,self imposed
'Redevelopment Auto Dealers BID Monitorin elllin Uaison/BudgeVReports __ ___J Page 30 of 32
I___. Important __�_—p _—_---L—_ ______ _- 8/ _ _ _ __ _— �$ _ 172,000 $ 172,000, fees _________________—�— Ewn Development
Citywide Program Prioritization
Sorted by Department
March,2011
Cary
Core/Important/ FY10/11 Expense
Added Value Program/Service Description of Program Budget FY30/11 ReveMu No.of FrE's Performance Measure(1) Department
I
Important ,Redevelopment_ _ _ _ r!Hotel/Motel BID Monitoring/Uaison/eudget/Reports _^_,�__�$_____ 550.000_ •$ 550,000 I__ Mar
keting of Hotels would be reduced drastically,self imposed fees ! Econ Development
' Marketing of Downtown/Surftity Nights and Art Walk would be
Important Redevelopment _�_ _ !Downtown BlDAssistante/Billing/Liaison/BudgeUReports $_-_ 110,000• $ 110,000' !reduced drastically or eliminated,self imposed fees Eton Development '
—____� —_—T—_—_
________.______ __.—Important (Redevelopment Bella Terra Parking BudgeVMonitonng/Invoicing $ 570,0007$ 570,OOD• Part of Agency Agreement ; Eton Development
_____ __—______________-
�-�-------�------ — -- --- Emn Develo meat
Important Redevelopment Monitoring/BudgeUlnvoiclng TheStrand Parking Structure _ $ 800,000;$ 950,000;___ i_,_i$75,000 to GF-Part of Agency OPA -I p nt
Important ;Redevelopment _ !Provide Assistance to Downtown Property owners for Redevelopment __ I___T_ _Eton Development
____-__—_t_�________.________ -__—___--______—�__________. __—____—____ ___ —______�___
Important (Redevelopment ___ _ Edinger/Parkside Hotel Selection-Monitor Big O Payments _ _ __--------- __Econ Development
___ T
Important (Redevelopment 'Work with Developers for Pacific City Econ Development
Important ;Redevelopment ;Work with DJ regarding Costm and BT ll Assistance _ Econ Development
__--__-_________-_ _ ._...—�___ — —__ _
I Impomnt —�Redevelopmen[ ;work with Watt Development for Commercial Rehabilita0on 1 _ Emn Development ;
__— --_ _
Important Redevelopment (Review Plans in Redevelopment Areas Emn Development '
�____--- —r � .—_____. _— con Development
Important Redevelopment 'Update Web Site for Redevelopment Projects, E pmentt
— __ _
___
Important Redevelopment Promote Beach and Edinger Specific plan development Opportunitles Econ Development
! Important Redevelopment Work with Decron regarding Beach/Warner Development � M _ ; Econ Development
Important Redevelopment Work with potential developers of Beach/Ellis Mixed Use Project -; _ I ! Emn Development
I i Marketing ofAutodealers would be reduced drastically,self imposed
i Important Redevelopment _ Auto Dealers BID Monitoring/Billing/Liaison/BudgeVReports $ __ 172y000 $ 172,000, fees _ _ Ecan Development
�____ __ —172,1 s --- -- _ _n ____--__
I Added Value Redevelo men[ _ Summer Shuttle Pro am ! I _ ! Econ Development
I_________________..—___P________ -- gr —_—_— —_ -- .
I Added Value Redevelopment Bike Valet Program Econ Development
p _
Added Value ;Redevelopment Promenade
Valet Parking Services for Main Promede nD_evelopment
i —___-___— -� on Development
Added Value ;Redevelopment IRevlew of Downtown Directories ___ -_____— _ _ P
______________._________—____ent �_—.r__—__—_______.___ —_— ,
Added Value ;Redevelopment ;Food Truck Event _ ; Econ Development !
_ ___.___--_____,_ _._ Y
Added Value ;Redevelo men[ ;Kell Slater/Quick Silver Event _ ! ! J Econ Development
_______ _____r__________
Added Value Redevelopment Chamber Economic Development Conference Assistance _ _ Econ Development—f
_— _+ l
Added Value 'Redevelopment ;Liaimnfor Intergovernmental Relations Committee-as needed _ Econ Development
Added Value Redevelopment ,Liaison for Speclat Events Committee _ Emn Development
__--___-___-------------__�__-______ — __
Addetl Value Redevelopment ;liaison for Sister Gty Committee
(The Central Net Training Center isaJoint Powers Authority that provides
!mandated training in emergency medical services,hazardous materials I ;Annually provide 300 training classes in emergency medical services, j
iresponses,structural and wildland firefighting other related topics for Huntington 3 hazardous materials responses,structural and wildland firefighting, i
Core Central Ne[Tr_a_i_ning Center _ TBeach Fire Department,as well as other agencies__ $ 392,985 $ 399,326' 2 and other related topics to comply with all required mandates. ; Fire
._____� _ __ 1 _
;The Hazardous Materials Disclosure Program performs inspections of,and I !
! ;provides guidance to,businesses regarding the storage,handling,and use of
hazardous materials,per federal mandate and state and local regulations. The 1 i
'program helps reduce the occurrence of emergency incidents involving I ;
! (hazardous materials,thereby reducing the cost and impact of any incident on thel ;Manage hazardous materials disclosure records for 500 city
;City and the environment In addition,this program provides hazardous j ! i ;businesses and annually inspect 200 businesses for proper storage,
Important ;Hazardous Materials Disclosure Program imaterials information to first responders__ ____ _____________;$___-_ 273,272 ;$ 201,458 I 2 ;use and handling of hazardous materials. ____ _ ; _Fire
______. _________________. _ —____ t—
;The Central Net TrainingCenter is a Joint Powers Authority that provides ! j ; ! ; !
mandated training in emergency medical services,hazardous materials ! !Annually provide 300 training classes in emergency medical services, ; j
! I (responses,structural and wildland firefighting other related topics for Huntington! !hazardous materials responses,structural and wildland firefighting,
! Added Value (Central Net Training Center T8each Fire Department,as well as other agencies__ _ $ 392,965 $ 399,326 2 and other related topics to comply with all required mandates___ _ Fire
I
� ____ __.__
!The Used Oil Recycling Program is funded by a grant from the California ! !
I Department of Resource Recycling and Recovery. it provides grant funding for !
i ;administration of the City's used oil and oil flier collection program,targeting
j :used oil and oil filters from home mechanics,which would otherwise be disposed ! i
Added Value iUsed Oil Recycling Program __ _ !of illegallyand cause environmental damage._ __ $ _ 50,723 I$ 50,7231 0 1Annually recycle 20,000 gallons of used oil and 4,000 oil filters.
_______ � 1
I Contract services to seal surface of residential asphalt pavement—a preventive
i maintenance measure which prolongs the life of the street and improves the ; I Slurry seal9 million square feet of residential asphalt per year. All
1 Core Residential Slurry Seal lappearance of the neighborhood $ 500,0001 NA I 0.125 ;!streets completed one time every 7years ___ Public Works -j Page 31 of 32
Citywide Program Prioritization
Sorted by Department
March,2011
category
Core/Important/ FY10/11 Expense
Added Value Program/Service Description of Program Budget FY10/11 Revenue No.of FTE's Performance Measure(1) Department
I
Maintain and repair concrete sidewalks,curb and gutter,and driveway aprons in I I Inspect and complete temporary and/or permanent repairs for I
j the public right of way and at city facilities and parking lots using both city staff I i approximately 400 reports of worn,decaying and/or unsafe concrete
Cons IConcrete Maintenance and contract services.Necessary to ensure pedestrian safety. $ 150,000 NA 2 infrastructure annually. Public Works
__________ ___—___ _______._______
Administer solid waste franchise contract for weekly residential trash collection cost recovered 1
I
I (service and provide public education programs on the benefits of reduce,reuse,
trash
!Residential Refuse Collection and Public !recycle.City staff provides billing support,customer service, and scavenging ! collection service I jProvide weekly trash collection and reading services t�
Core Education :enforcement._ $ 10,287,000 fee 2 _!approximately 47_000 households_ ____ Public Works
� g P_�—_P _ _
I Perform design of water-related Infrastructure projects to provide for a safe and
(reliable dean water to residents and businesses. Conduct studies to Identify best; Construct capital improvement projects to address Water Master
Core (Water Design Engineering Services solutions to address water system deficiencies. Identifies project for CIP_ !$ 1,130,000 N/A 3FfE Planneeds. Public Works
i Groundwater is pumped from the Cityawned wells and imported water Is ! cost recovered Provide a safe and reliable potable water supply to the residents, i
Core !Water Production ,delivered through 3import connections. 15,940,000 from water sales 9.9 businesses and visitors of the City. Public Works i
j j I I Monitor water quallry and provide necessary reporting to the State.
j lThls section provides oversight of the monitoring,testing and reporting of the cost recovered ! Deliver water that meets or exceeds all Federal and State Water j
Core !Water Quality _ `City s water supply quality. $ 619,850 from water sales 3 quality standards. Public Works
i (cost recovered ! jProvide adequate water quantity and pressure for fire suppression j
Water Hydrant Maintenance City crews maintain approximately 5700 fire hydrants. $ 578,700 from water sales 5 needs. _Public Works !
-r__ _ ___ —__y_________ y
(The City's water system includes reservoirs,booster pumping station,distribution t i I I
!pipes,valves and other appurtenances that require routine/preventive cost recovered iMaintain water production,storage and treatment facilities and the I
Core Water System Maintenance 'maintenance and repair. $ 4,760,0D0 from water sales 20.5 water distribution system in the bestworkinn�order possible Public Works
_ ) _i_.__
i (The cross connection control program monitors the installation and testing of the j cost recovered ! !Maintain a proactive and comprehensive cross connection control
Core _ Cross Connection Control over 3500 backflow devices installed on customer water services. $ 201,000 from watersales _2 ___'programtoprotectthe City's water supply. Public Works
------ cost recovered— f
____
Liry news maintain 360 miles of City owned sewer lines and 28 sewer lift I from sewer !Maintain the sewer collection system in the best possible working
_Core Sewer System Mamtenanre___ _ stations. i$ 3,788,600 service fee j 21.2 !order to protect the public health. _ _ Public Works
_
T
Crews and contract service repair individual property sewer laterals from the from sewer ! (Repair damaged sewer lateral lines within 4 weeks of verification of
Cons Sewer lateral Program !sewermainto t_he property_Iine !$ 1,577,000(service fee 3 ldaim. Public Works
�___ . ____ —___ ____ _ _ _ _ _
Contract services to renovate existing facilities to remove barriers to access for (Complete ADA renovations to city facilities as funding is identified
_
Core 'ADA Renovations/Accessibility individuals with disabilities ($ 894,000 NA I 0.25 land obtained. Public Works
Crews maintain and perform monthly reads of the City's 52,400 water meters cost recovered ! !Provide accurate reading of water meters and respond to customer !
j Important !Water Meter Reading per_ _ land form customer service water services. 14 5 servic duties related to wces. $ _ 11890,000 from water sales _ . _ I _e requests a timely
_ in manner. _ I Public Works
w —_—_
I ?TheCiry provides Water Conservation Program that offers water use audits, _7
i !device rebate assistance,coordination with regional programs and community I cost recovered i Maintain an active water conservation program designed to educate
Importam water Conservation (outreach. $ 365,700 from water sales 1 __ _and encourage customers to adopt water use efficiency practices. j Public Works
—______________ _ _ —______-_—___________—_______�.___________-- _t_________ --_
j Water Administration provides overall administrative wpport for the Utiltties l Coordinate and manage the City's water supplies and resources with]
Division,including monitoring of regional water supply issues,long range water i cost recovered I j regional water agencies and develop/maintain rates that cover the
Important Water Administration (supply planning and rate development/analysis. ___ _ _y$ _ 1,696,500 from water sales 1 11.2 !cost of service. __ Public Works
The GIS program provides detailed mapping services for the underground utilities cost recovered
i
I � P g P PP B g I ,
and above round facilities. The also assist in an analysis requiring parcel data from water and i Provide accurate maps and information on the City-owned
g Y V YS q g
rt n Utilities Iandmaterialand quantity information. 285410 sewer fees _ 2 under roundandabcve round facilities. Public Works
Imeo a t_-_ q N $ B __6 -
! ! i I
Supervisory Control and Data Acquisition provides remote access to the controls cost recovered
i .for water and sewer facilities,including lift stations,booster stations,flood from water and Maintain and enhance as needed a SCADA system that allows for
Important !Utilities SCADA !control stations,wells and reservoirs. $ 575,500(sewer fees 2 remote control and monitoring of critical facilities. Public Works ! Page 32 of 32