HomeMy WebLinkAboutFY 2011/2012 Budget Strategy Review - Citywide Program Prior CITY OF HUNTINGTON BEACH
INTERDEPARTMENTAL COMMUNICATION
Joan L. Flynn, City Clerk
Office of the City Clerk
TO: Honorable Mayor and City Council
FROM: Joan L. Flynn, City Clerk
DATE: April 18, 2011
SUBJECT: COMMUNICATIONS TO THE CITY COUNCIL FOR THE
APRIL 18, 2011, REGULAR CITY COUNCIL/RDA/PFA MEETING
Attached are the communications to the City Council received after distribution of the Agenda Packet:
Study Session
PowerPoint communication submitted by Lori Ann Farrell, Director of Finance entitled FY 11112
Budget Strategy Review.
Communication submitted by Lori Ann Farrell, Director of Finance, entitled Citywide Program
Prioritization, Sorted by Category, then Department, April 2011.
Citywide Program Prioritization
Sorted by Category,then Department
April,2011
Category
Cote/Important/ FY30/11 Expense
added value program/sconce Desmiptial of program Sudan, N10/11 Revenue Ho.cfMI; Personal measure ili Department
Payment received electronically from third parties must be booked manually to
Con Manual booking of revenues_ the An via direct deposit forms. Cashiering Flnance
Opening all payment envelop,image and Major process in [ procedure.Semi-automated altemHlveto payment onoressn8 pros .—._._.---.__.__ .._.._._.._.._.
Can encode Necks manually creating depots. 0.25 Finance
Recover outstaMing debt owed to City from delinquent accounts via the State
Cara Stare Intercept Program Franchise Tax Boards Intercept Program, Account Receivable Finance
Contract sixth and monitor various vendor relationships win AutOPay,Tunisia
Financial Systems Vendor Selection and Oats,Avalon,Union Bank,Offidal Payments,Chi Utiligy,US Bank,ONY
Ease Owls ht Mellon,PowartlD Edwards,Bottomline,Reware,SecTran,Gish,5mro Adminttfetion o.2$ Finance
Provide customer service to new and existing customers regarding the billing of
water sewer,water UUT and trash services.Including new applications,damson i
of address,deactivation of account,review and approval of monthly bill
statement.Management ofthiN party utility billing statement creation,print
and mall service.Respond to customer queries regarding balance due on
account Maintain customer account prbacy per federal and local regulations.
Update any and an contact information.
Manage the daily operations of the WiiM1y billing software.
Manage the delinquent nodflcation process,Including letter,tags and finalizznon
of Service Termination lshuto%i lint for non-payment
Utility bill statement insert management Respond to Sim,of citizen Inquiries within 24 Mum and resolve
fare Water Bill in Customer Smith ManaE daily receipt posting and account billing. $ 624,013 $W MAll funds 3.25 issues within seven business days,25%of the time. Finance
Fire Administration provides oversight,management,research,financial,derical, Efficiently manage overall delivery of fire and emergency sarvlces,
Una Fire Administration and records support for all Fire Department Programs. $ 831,443 $ 1 4.25 including oversight of$33 million budget and 129 personnel. fire
ire Dewlopment/Flre Protection Systems This program encompasses development services readered during construction
Plan Review and Inspections-Fin and property Improvements,nouding the Installation and modifiratlon of fire
Con revention Division protection Mtems, S 555,388 5 21gOW 3 Annually perform SW plan checks and associated hopectbss. Fire
This program encompasses the inspection services relsoered during new
construction and of existing ocupandes,including ml well facilRies,In an¢dart
Fire Prevention Inspections-Fire toreaure the potential for life,environmental,or property Was due to fire,
Con Prevention Division haraMous material,release,or other emergency. $ 785,884 $ 522,00D 5 MIL-HyRedorm 2,000 inspedlans. Fire
This program Includes the performance of fire life sa"lmpections byfim crews
at existing occupancies in an effort to reduce the potential for Ige,
Fire Prevention Inspection-Operatlors environmental,or property,loss due to fire,Musslous materials release,or other
Cone Division Emergency. $ 5 28g,000 0 jAnnually perform 5,000 inspeNon. Fin
This program includes investigation of all fires to determine Me onto and Ouse,
as well as cpdrdination with the criminal justice system for the arrest and
prosecution of ammusts.This program is partially offset with grantfundin8
Existing emergency response personnel are cross trained to padd rs these Invitational UNION,of all fires and hanquous materials spills to
Cons IFire Investigation, functions. $ 85,000 $ 0• determine origin and rouse. fire
The Fire and Emergency Medical Response Program provides a professionally Annually Provide 15,E0)emewacy responses fro fire,reeve,
trained and well-equipped force for fire,medical,rescue and hanrdous materials emergent,medical,and other incident in Huntington Beaty and
Cora 1 Fire oral Emergency Medical Response remponew 5 23.4e8,352 $ 115 a...Wine communaies. fire
Metro Cgies Joint Powers Authont,provides emergency dispatching services,for Provide emergency dispatch also radio communications services for
Core Metro.1.Emagenc,Dimplach the Huntington Beach Fire Department $ 184,339 $ 0 the Huntln ps Beach Fin Department. fire
Page 4 of 30
Citywide program priuritilektion
Sorted by Category,then Deportment
April,2011
Cae,gmy
Care/ImportzM/ FYID/ll Fapense
Added Value prime /Send. Dextlptlon a program Budget FY10/11 Revenue No.of FTE's Performance Measure hl Department
The Hazardous Materials Response Team environment
f emergency response and
protection of lawfe,deoperly rotermnd the environment for hazardous
purposeof materials and
weapons of,.This
incidents forthe purpose. on-ri ing
the emergency.This program it partially trainewith grantm them.'Ondury Provideemerwin responseand rapport requiring specially trained
Curt Haardous Materials Response emergency response personnel are cross rained to perform these bnttions. $ 223,269 $ ]2,000 0' personnN to hazardous materials In<idenb(ISllntltlents in 2010). fire
The Urban Search and Rescue Program provides emergency responses to
advanced rescue incidents her collapsed buildings,trench rescue,confined space
and other related emergencies.These indtl U are governed by OSHA
mandates and require specified levels of training,equipment and response.This
program is partiallyoRset with grant funding.•On-duty emergency response Maintain state of readiness requid te meet all State of Obliterate
Came JUrbser Search and Rescue Personnel are cross trained n perform thesefunction, $ tloffi0 $ os mandatesforan Urban Searchand Rescue Pr mm. Fire
The Emergency Management and Homeland Security Program is responsible for
carrying out all emergenry functions necessary to mitigate,prepare for,respond
up,and recover from emergencies and disasters caused by all hazards,whether Train all new Emergency Opembam Center IEOQ staff in EOC
EmeMenor Management&Homeland natural,technological,or man-made.This program is partially offset with grant functions,rakes and respensibiguee,and procedures to ensure Chy
Core Security funding, $ 89,071 $ 1 Neediness for natural and man-made teachers. rare
Provides emergency medial services and support with funding for L Ambulance
Operators,12 pemitta one nurse,one Mechanic III,and stag positions to
support administration and delivery of the service.Support includes mandated Provide timely response,transportation,and billing for emergency
Cage, FireMed Ambulance/Paamedke Services Quality Assumence/Quallmy records management,and billing. $ 4,953.604 $ 5,574SWO 43 medial mendeml. Fire
The Central Net Training Center Is a Join Powers Authority that pmNter,
mandated training In emergency medial per ces,hazardous materials Annually provide 300 training classes in emergency medial services,
responses,wroccural and wildland Brefightin&and other related copies for hazardous materials responses,strucwral and wildland firefighting,
Can lCentral Net Training Center Huntington Beach Fire Oepanment,as well as other agencies. $ 392,935 $ 399326 2 and othenelated topics to comply with all required mandate, Fire
AdminislMbn of all Personnel antl Risk Management Related Internal policies Protects Ciry assets,risk exposure,and maintains compliance with all
Cae Human Resources Atlminisbation and rocedures $ 40,535 0.75 applicable laws. Human Resources
Oversight mall Federal and State laws,regulations and requlrements regarding
COHB employees and HR related programs and mandates.Secretary to the Protects City swe",risk eNOaure,and maintains compliance wtth all
Cure Human Resources Administration I Personnel Commission. _ $ 4$535 0.75 applicable laws. Human Responses
Oeeign, pl imement revise and provide geneal maintenance of the Citys
ampenaation programs and pay structures;meet and conferwith affected
bargaining units regarding proposed changes to pay grades of represented Compensation for employees performing public service work for the
employees;obtain peliminary approval of Personnel Commissim for submission Cit's 185,854 residents is competitive and comparable with like
Cue, Salary Administration to Ciry Council $ 36,126 0.25 agencies. Human 0.eso'.
Administer and update the Ckys Classification Plan iMuding vatting
classification specifications for new jobs aad revising dassifotion specifations
for elating jobs;meet and confer with affected bargaining unite;obtain
preliminary approval an Personnel Commission for submission to City trod;
Conduct desk audits,position classification studies,lob analysis and final labs are properly identified to meet the needs of the public service
Coe, Maintenance of City's Classification Plan recommendations $ 36,126 0.25 worklocaldedn the C 's 195,1164 residents. Human Resources
Negotiate,administer and interpret memorandums of understanding between Promotes communication between the employee associations
the City and hargalning units;research,evaluate,and negotiate proposed (representing approx.900 employees)and the City as the employer
contractual obligations and agreements;conduct salary and bared surveys and by providing,a reasonable method of resolving disputes regarding
Coe labor Relations lother research for labor requitiatioms,determine apprapriateneu of units $ 46,126 0.25 w es,hours,ant othin terms and cand'Nons of employment Human Resources
Empoyees legal obliHtion to inuenigete allegations of employee misconduct,
Coe Imms�io. antl workplace harassment and discrimination $ 36,II6 0.25 Cha of employee misconduct an upheld or dismissed I Human Resources
Page 5 of 30
Citywide Program Prioritization
Sorted by Category,then Deportment
April,2011
catamy
Core/lminneem/ FY10/11 Expense
Added value Pmgram/Seiulca Description of Program Budget R10111 Revenue He.At M's Pedamable Measure 111 Department
Coi^Pty sixtBar Federal and Su[emandates
ganti-regarding
mentemployee
poll
training brawrlery ng workplace
Including trading and 1p011ry j
designedttnsport ting 16+vebides lQ001+tains pounds urassveMne weight mr tcairn&preveion(DCor rand. Onall and alcohol heading
Department i
designedtolesand transport folio eF;mainuinseconryw of all4rtiMormellon, tinning. yWon TOOT)randomdfugand arcoholtestingprogram
recommendations
schedules and or pot;lollswup wtai Medial Review Officer training. By ,pr.ma icappe acme on-the-job
eero tolerance use d
msafety sensitive
designtests,obtain past Mree years reartltfor new equip ngusualharassmmeandon-tie-jobsafetyfor use of M1eavy
j fad Rablbm Or testinghires in safe sensitive designated ions $ _ _ 23,1K 0.35 a cal menl/wMdes,minimize IiaMliry risks to the Gry. Human Resources
Down areas of workers'compensation,public(lability,Insurance,property
damage recovery,industrial disability retirements,Interadive process meetings, Protests City assets risk exposure,and maintain compliance with all
We Risk Management program loss groan ion and safe $ 101,983 O.fi applicable laws. Human Resources
Owrsa the handling of workers compensation claims filed by City employees
and provide guidelines to departments regarding same.Also arrive,In the return
to work proces%interactive process meetings with employees.Review Provide benefits to our employees in accordance with State Laws
Cara Workers'Compensation settlements and meet with Council members in cloud Session,if over$50,000.00 $ 3,226,983 $ 1,530,000 0.6 while trying to control Ask whenever possible. Human Resources
Con Industrial Disability Retirements Review and determine R employee should receive IDR $ 101,983 0.5 Maintain compliable Pth Oovemment Code and Council Retuludm. Human Resources
Maintain artiflcates of insurance for contracma,providers,
Claim will be entered into claim log add investigation begins into Me merits of consultants doing work in our City so that risk caner is possible to
the Balm.Documents All be obtained to fully evaluate the dalm,such aspolke Ave u coined dollars.Serve the pubbl when s liability claim ix
report Contrasts certificates of insurance.Risk Manager has settlement filed Invest gate and research claims when received to defendthe
-Co. Liability Claims Processed,&Cost authority 0l$15,001100 for liability claims. $ 2,201,983 $ am,= 0.5 wM1enewr ossiblea inn loss. Human Reuurces
Defendants the amount to be recovered for damages sustained These ledude
damage to City walls,fire hydrants,property,equipment,wbides,gaRD,see.
Co. ProartY Da eRecienry Have recovered approximately$a10,01%IOo At M&14]to current $ 101 0.5 Recover cosh of City property ant weight. Human Resources
l Memberof BICEP I1PAlforpurchauofexcess liability uana,serve as e.aM ---------
mber
Purchase property insurance and..to physical damage Insurance
____C_ase Purchase Insurance $ 2,226,983 0.5 Protest City asses and transfer risk exposure. Human Resources
r Reviews contrasts when necessary to determine if insurance meets
requireCoster,Seca is adequate
1 Uar[er,5ettian a0l
Dann ime 2W&63
protects and moin gains valuable Chyawen
care Insurance Requirements in Contracts $ 101.983 0.5 P.Cirripper.and transfer Ask Exposure. Human Resources
Maintain a safewoftiace for emplovre5 by v tnin&Implememing
Ensure compliancewiN owr3,000 UI-OSHA regulations.Maintainlli programs to reduce expusures and control Ask whenever posrtbm.
Con Safety and Loss Prevention efilloneande program,heat Illness Wo ram;our. $ 101,983 1 0.5 HEski indi to meet compliance sarMaMs. Human Resources
Dbary Debt Service/Passthrough library Debt service an Central Utary;Paathrough payments;Transmit.
Con payments other funds. $ Atit" filed cost Library Services
Overall coordination M City's Development&Cade Enforcement adlvRies,
administrative euOPattar all divisions,scheduling of development protects,
developing poliq recommendations,dozens inquires special studies,ant EOC
Code De rtment"ministatlon participation $ 333.000 2 Planning&Building
Agendas,legal nalces,minutes.flip&mailing letters correspondence for PC,]A
-I ARE,ARE,C.mmilteeg Code enforcement ade files;phone calls,and process
Corc Administrative Support ___ complaints $ 218.000 S 160,000 25 Comp) wlthaRBrown Ad Requirements for public hearingnardi Planning&Build)
Msame Planning Report,Suu panda Boartl Report,Asutsa Reports,Cd(M, Prodee8lfres. ederal Reports wisM1 100%compliance within
Care State/Federal ReportingfinabllalAaountin torture Manda[etl pass thry accounts $ 75,000 0.5 stated timelines. Planni &BuilAln
Page6of30
Citywide Program Prioritisation
Sorted by Category,then Department
April,2011
Gregory
core/ImvnrtznV Fy1o/11Fltpwre
a:ue Program/Service Oescriptlm Aprognm &ttdHt Fy10/ll Ravanw No.of FR'z Performance Measure 111 Oepermleslk
Process 9 Updates/amendmen/conformances no the General Plan
Sonoma Plan Updates/ Historic&General Resources Element Update,Circulation Element,and applicast cunsatent with Stale low and City Comed ducatonln a 6melV
Core Amendments/Conformances driven amendments&mnformanms $ 139po0 $ 123,000 1 mamma. Planning&Buildin
Zoning and Subdivision Oldnance/lonhg Amendments to keep HBZS0 up t0 data and processing applicant driven Premsa 9 Zoning and Subdivision Amendments mntistent with State
lean Map Amendments amendments $ 70,000 $ 32,000 0.5 law and City Council direction,in a timely manner. Planning&Building
Pre-application Information,discretionary zoning and development Permitting Process 49 PC applications.43 ZA applications.and 55 DRB
fc,PC,ZA,DR8)within state mandated timelines,&post approval follow-up application for 100%compliance of the State of U recommended
Core 12mung Entitlement ProcesYng (applicant-driven and other departments),Appeals,Final Tram Map processing $ 406,000 $ 420,m0 3.5 fdelines. Pla�ldl
Pmmre 100%of then environmental documents a¢ordlne to the CA
Con Environmental Review Troessi Process environmental dmumem5 within State mentioned timelines $ 206,000 $ 15go00 1.5 Environment CluaOty Act(CEDA). Planni &euildi
Maintain the total Coastal Program conny end with one California
Coastal Zone/Coastal Development IProrass amendment to the Citys Fool Coastal Program and review applicant Coast AR requirements and process coastal development permits
Can Permits driven development parralts(COP)within stage mandated tmeioes $ 139p00 $ IlS'M 1 within mantlrtory timelines. Planning&Buildi
Review building permit plans for malearmance to planning codes and prior Process None of 510 plan Ohecks for coning compliance with stme
Con Zonning prat Checking approvals 120 tlay,30 day,5day mrnamoral $ 2011,000 $ 20;ODD 1.5 recommended uidelines. Plannin &Building
provide staff to Planning Commission,Zoning Adminlstratpq Design Bevlaw Provide stiff support pursuant to the Municipal Ordinance,Zoning
Board,Development Assistance Committee,Historic Resources Beard,EOC and Subdivision Ordinance and pursuant to the City Council
Carl Staff Uncon/Support _ Training and any other committees $ elm $ IZ9,om 0.5 direNor. Planning&Build)
Updele annual flood program Nformation(TEMA requirements),HalaN
Mitigation Program,Demographics/census,legislative matters,SLAG,county, Respond to federal,state,County,local and surrounding agencies In
Car after Pro amr/Mmitor Outside Projects state,federal and surrounding apricats. 35,000 $ 015 admelymenner. Planning&Buildin
Perform field inspections at apecined stages Of construction to facilitate profit[
firmament;field impecoons ro identify unpermated construction,pre- Perfmm 25,"inspections annually,with 95%completed on the
Cart Field Ineenectlim, cmnWCNon site rou,step work orders&ciotiom $ 113951000 $ 1.3991600 0 Sam day as scheduled Planning Building
Cenlflo[e of Occupancy Inspector, Performs field Inspections to verily that the existing building condition and use Perform Z.M inspections annually,with 95%completed on the
Con program am in man liance with local&state codes;rotational with Fire Dept. $ So0,o0o $ 165,000 2 some day as scheduled. planning&Bulldi
Promising and Issuing of all types of Permits,permit reactivation,customer
research,Certificates of Ocrolina y,rated fares coordinate with other pairs.& Process 85%of the 8,200 to gain,electrical,plumbing ex,mechanical
Coe PermR Proce
ssing County of Ora , $ M' $ 20,000 2 p ermitswithin 45 minutes. Planning&Building
Review conduction plans in cenfonmame with applicable loot building codes,
state requirements(green buildin&energy efficiency,etc.)and federal
Building Plan Review)20day,flow,Stay requirements(ADA);coordinate with other depts.;pre-plan check/pmiect Performed 510 large plan ounces,with 85%of the projects submitted
Cie Nmaromd) coordination adds.(concarge program) $ 352,000 WOW 15 for initial plan review within 20d9ys. planning&Building
Plan Review services for plumbing,mechanical and electrical systems(20 day,10
Review Electrical,Mechanical,and day 5day turnaround)In conformance with tocal&state building under(TRIe- Performed 1,246 plan Checks,with 85S a the projects submitted fear
Cps Plumbing plans 24.Green Bldg.codes,energy efficill $ 235,0001$ 220,30p 1.5 inifial plan revkw within 20,10,5 days respectively. Planning&Building
Matups and archive Penult records and construction documents(SIRE I
Uri RKOrd Retention implementation&maintenance)par local and state requiramema $ gB000 I$ 55,000 0.25 promde Public Information ferState Mandated Regulations, Planni &Buildin
Contacts internal affairs investigations,management of the internal complaint Investigates approximately 200 administntwe roses and SO claims/
Coe professional 5nndardz Unit races,Civil liability vesti Dom,coordination and liaison $ 490,698 $ 2 litigation and responds to ova 1,200 med'm Moulder per Vvi Polio
Provider the direction,central,and planning of Police Department operations.
Provide major interface with the City staff,laic and proleavonal groups Provides management and direction of the Police Department,and a
Clear Executive Unit regarding public Safety and law enforcement Problems $ 715,445 $ 4 member of Creas execonive team. Polio
Provide management,maintenance and coordination of all employee Personnel Manages administrative functions(budget,plannin&treirim,
Coe Administrative Operators Unit limccurds,intemepartmemal transfers,and Personnel support services $ 1,128,828 $ 2 personnel,maintenance). Police
Page 7 of SO
Citywide Program Prioritization
Sorted by Category,then Department
April,2011
Chrysler,
Care/Imponam/ yeta llExpense
MOM value vrogam/sema Description of Program modified "Will Reaews No.mFres Perfpma.meuure(1) potential
Manages/Prepares the department's$58,I100,1100 budget,28 gang
16 contracts and supernal department Procurement,accounts
Prepares and muntinaran department
ns,pre resspsuPa,repress,marvesed permit ages and per we,a.440 ts C.receivableand ,301)Pandal.process 1,581requ15kionz
handles all accountingna rearrests
prepares specialty reports,manages peryeah1.M0and!96cllllob.edeposipetty gash nawactbn;
Cwt, Undoes All deParlmMo antegram for POA nnaels $ 211,000 $ 2 2,8411.Iinvoier MOO.with opand PMA. Polly
Con Unibrm Allowance Unikrm allowance for POA and PMA emplo e $ a55,000 $ 0 R ulretl rMOU's with Pop and PMA. Polls
._....._._ s
Process 37,014 payroll eptbn sit,, year,9117 if smedule
cess timeca
rds data entries,20 hours operation schM m;ule changes in Kro cM1anges,veciflotknzof s specialty pays anantl shift diNeren[ials,and
Can Payroll Unit baintainil Poe faciftesues/concerns antl Uaian w@h Cityac roll $ 199,158 $ 2 aartainss9,3W awheerance year. Police
Maintain Police fatistati�n a dean and send Unit Italians
Facilities Include Made three oinzdeaning/maln[enana Issues froldies.entire P011re Building,
Cory Support5ervkes Emern at employeasionsand Police Aero Ue uniforms
$ 363,N5a $ a threes that employees
Aefo unheapprop Pollee
Fnsure that employees receive me appropriate unibrms and related equipment Fnsure that or mes,eea receive me appropriate unifoma and related
Con General Services fonhelrjob funnions $ >1A26 $ 1 equlpmenl for[heir' bhnttions. Pollee
Provide secure storage for all property and evidence.Maintain a catalog system
Con Proper,a Evidence Unit to ensure proper accounting for all proper,crowded to the unit $ 232,19E $ 125,000 2 Process 13,30D Items ofpropyr,and evdence per year. polite
RetelVe,piiOraim.disseminate,and tromel all emergency,routine,and
business requests for police and/or emergency services in most expedient Receive 22g2ll r coming Its and dispatch 99,2e0 Its for service
Ora Communication Unit manner possible $ 2,931,124 $ P ryear. Polite
Maincein all vehicles assigned to me Police Department.This includes something
Can Fleet vehicles from plain unit to emergency vehicles and motorcycle maintenance $ 790,316 $ 3 Maintain 294 vehicles me year. Police
Maintain all PD and other department radios maintenance and the 800 Mho
Can Radios maintenance fee $ 129000 $ 0 Requiren cos[for Orange Coun Communications System. Police
Required maintenance contract with vendor,provides access to criminal data Required maintenance contract with wonder,provides access to
Cana Cmeink Maintenance Contract base used for investigations $ ill $ 0 miminal data bare used for investigations. Police
Provides civilians and mom employees with training mandated by law to
maintain the highly professional services expected by the community a In.do Coordinated assigning employees to attend 355 training
Product he City from various liability,and trep employees current on training uhpolfrmnlerencez Per year,provides l]Department-vide maining
Cwa Training Unit 'doe, $ gee, S Tell 3 sessions Perri includes State mandated training. Polite
—._.__.._.._._-- _------....__.—...-- —........._.-- ..---._.... — --. _—._.._._.._._. __._---
Cara Ammuni5_io_n_s______________________________I_5_uppi_i_es_n__eed_e_d_for sworn einplleees $ 1E7,370 _$_ - _0 221,IXpround$used In training and issued Or sworn e_m_p_loy_e_es___I _____Police___
Can DIRtt Entorcemen[Team(OET) _ __iRe_sppntls to specialenlorcemeM axes $ )]9,aE0 $ 5 _ 0.espoMsb l50special enforcement cases per year Police
Provide police services ro downtown Main Street area,makes
On Spodal Enforcement Team ISM Provide Poll services to downtown Main Street area $ 1,359,715 $ 9 approx.7,"business contacts per year. Polke
Con lNeighloommad Enhancement Team(NETI Investi tes gang related cases $ ]]9,460 $ 5 Investigates approx.200 lying related axes Per year. What
Provides the City with me finest,most efficient Pollee services possible,utilizing
On Patrol Unitpro-active uniform patrol with a Communefty oriented Polinn philosophy 19,938,387 1$ 501000 95 litespords to 98,700 calls for service Per yeac Polly
Coe Patrol Rifle Tral Pr Provides Palm rifle twining required by law $ ay503 $ 0 Provides 5"hours of Patrol All trainingper year. Police
Can Crime Scene[nvestl[investigators Respreds to CS! .Its $ 590,152 $ 6 Responds to approx.2,]5501 oils Par War. Pollee
Manages/mordinapes treff4PaM1ing enforcement City-wke,manages three Manages/cooMinater traM4parking enforcement Ci y-me e,
Cme TreRk Unit and rcarmorn eia r ear $ 2.D0p,26R $ 3 manages three enforcement units per year. Polly
1.0gates approx.U00 collisions,including approx.12 faalitud,per
Can Accident Investigators [.I tes collision accidents $ 590,132 $ 5 war. Police
Provide traffic enforcement,traffic education,[saint direction and contra,
collision investyat n,prosecution and reconstruction fellow-up,as well as
provide the gathering and analyzing related statistical data to provide ro the
Pallce file wcontent,and Other concerned agencies with traffic Information
necessary,ro AaN and deploy personnel and Omer resources in an effective Investigates mil l,]Dll traffic collision,add Issues 211,001)traffic,
Can Motors manner _ $ 2,19l $ 7W.000 15 deal Per year. Police pagessim
COMMUNICATION
meaurg
Item too.:: 4�/ �-�'•o.J
FY 11/ 12 Budget Strategy
Review
00 ______ ________ _ ______ ___ _ _ ______________
APRIL 18 , 2011
Fiscal Year 11/ 12 Budget Reduction Targets
Budget Kickoff was held on April 4, 2011
Budget development instructions were provided to
departments
Savings targets were also given to departments
• Two levels of targets:
Level One — Total of $3.5 Million
Level Two — An additional $1.5 Million — for a total of $5 million
Provides greater flexibility for City Manager and City Council
Prepares for unanticipated changes (e.g. State budget cuts,
Redevelopment cuts, unexpected revenue losses)
Strategic/ Surgical Cuts Review
Departments were asked to categorize all programs as
"Core", "Important", or "Added Value"
Department submissions were reviewed and discussed by
City Management and teams of Department Heads to
ensure due diligence
Citywide results provided to City Council at March 21,
2011 study session
Updated Citywide matrix provided for discussion
Added Value Programs
0
Departments will use this program review process as a working
document to accompany budget reduction decisions
Direction needed on what area of added value programs the City
Council would like to explore as possible budget reductions
• Added Value programs are discretionary programs, services, and
facilities that the City may provide when additional funding or
revenue exists to offset the cost of providing those services. Added
value services provide added value to our residents, businesses,
customers, and partners above and beyond what is required or
expected by a municipality.
Next Steps
Obtain City Council direction regarding which Added
Value programs should be:
Re-evaluated for additional cost recovery opportunities
Reduced
Eliminated
Consolidated
Other
• Defer discussion to FY 11/12 Budget deliberations
COMMUNICATION
r Date ��Y�
Citywide Program PMoritlitatlon
Sorted by Category,then Department ♦..u.vla i�
Agenda
April,2011
Category
Cora/ImporUnt/ Fr10/11 Expense
Added Value Pmpam/serake description Of Program Budget FY10/11 Revenue No.of Fri Performance Measure pl Establishment
Provide tlay-o-day management of all City operation,and defortments.
Implement City Council policy and ensure that services are delivered in an
Cara City Admiairtatlon efficient and effective manner. $ 531 $ 5 Cnk Administration
Handle all civil matters on behalf of the Cary,its employees and officials.All cows
are handled by in-house staff unless there Is a scndia of representation or the
fan "bon outside munml is funded by a third party. $ 117441805 $ 6 City Attomey
Prodtle legal auistance an all matters pertaining to the daily Operation of she
CSry a the City Council anti CM OfRrers.Prepare all legal documentsand
Opinions to ensure the OWcan aaomphsM1 ragozls and objectives win little,d
Core Addmry any,rink of Iltiption. $ 747,774 $ 5 ClityAmorne,
Defend all:MI cost masers wferein the City is a 11,Including p01ke matters, 24 cases handled In Hi10;(4) udpxd hie-(4)ddi shifts-(16)
fare La ion Division automobile maidenly,and alp and fall injuries. $ 411,O14 1 2 dangerous condition City Ato mey
15 cams handled In 2030;(6)land than,-(3)Conslmaion-(2)
Wend all civil non-tort matters wherein the City is a ,is,mounting land use GOvemment-Debt Recovery/Retlevelopment/Bowl of
fan Listation Division decisions.contract dispute,parricannal ri es,and connitmbnal challenge, $ 411,014 2 Contract/Nuisance C Attom
Actively pursue relief oa behalf of the Otyvia Imundwe relief,mlleabom,
Italian Lib taoo Oxysuion submagartion,wits,a al;and amicus. $ 1112,754 0.5 9cases handled in 2010;(5)Debt Recovery-(4)RedeaelOmenl City Attorney
Coe LHiation Division Outside Attar Serv;ces $ 1W,500 0 Professional legal counsel and expert_consulting services Cyfinsomply
LHigatipn expen,i,parson 10 court If,mica,delively..,and file
Can @ligation Division Litigation Expenses $ 44,s00 0 document services. Cardenas,
Coordinate Win Riyk Managemem on daim5 ploaSiing wOders'COmWnsation,
fare Lltiption Division ansllleme addeconn6 $ gangM'551 0.1 19 dalms handled CI Atm
Cone ❑ti ion OMsion SUWrvlseouWdewunulon an as-needeli bask $ HI$51 0.1 On clog City Attars
Advix staff on opportunities to minimize liability eymure befa2,tluring,and
Core LRiptbn Division rafter the
tfiling saat o di [ion. $ Z0,551 0.1 Ci Atam Represent staff M deposmons in Mind pond litigation wherein the CM is veto
Coe Milligram,Division parry. $ 10,275 OLS city Attorney
Can Il.fiPbon Division Provide-farta_nc_ec_o__5_taHIn__sm__a_Ilc_Ih_m_5_tlisp__u_t_e_Santl Wnbu manerx $ M,551 0.1 __________________________________________________________________________ ______C_is_y__A_uo_r_n_ey
fqa Adv60 Division Provide ongoing le_g_al advice to 14 City department, $ 411.014 2 O0_.1_0__re__c_e__rv_e__tl_5__5.6__Re_q_,o lo_r Legal Se_r_ncaws_. _______' C_d _A_t_I_o__r_n_e
___ __ t _ Y V
Attend,ativisw,anti prepare for Planning Commission mee[inp and other
tale Achim omomm committee meebn . $ 41,101 0.2 16LabOr Agreement Negotiations,Gnevanes&Investi ationz,
city attorney
Cal, Ahmany Wdsion Coordinate Public Records Act responses. 41,1M 0.2 5Publlc Records&Cousin In,burt. City Attorney
Prosecute in the name of the People all abroad vblatiom of the municipal and
Care Addmry DMslon zoning codes. $ 201 0.5 39 Criminal Prosealions and Pimhess Hearinp. Ciry Anomey
Prepared and aranaed 125 Chill Charbn Hearings for Cky's hearing
Cae Advisory Dlvasaon Administer all civil lundion hearings. $ 20,551 0.1 orgar. CRy AttOme,
Prepared 74 Advice/Memos&Opinions;Prepm ad 127 Remlutions&
Gle Adoicar,Oldsion Research,advise,and prapors,.11 adiranm,remlutions,and menu $ 412,014 2 On finances;Respond M within 20 business days of recluest. City Attorney
Review and approve all insurance farms and IncemNgcatlon waivers su indtad l
Core Addmry Oldsan to the City. $ 2,056 0.01 Received 57 waivers,9S%response time within three business days City Attorney
Cone Ittichrium,DMwm Mountain sandarnzed agreements and contract processing. $ 30,826 a. Prepared anti reviewed 262 documents&contracts. —j— City Attorney
Can Addimry Wdaon Review arch advise regarding chum slice antibel l law impacting the City. $ 41,301 0.2 1 City Anions,
--comprelrenswe training program for Car staff an a wide vaneiy of --------------
topic,including enact Public Works 11awyctaon Conbatts,now
Ylanni been$mission Wo ORa,FOmd Br wOAct Rho,EMI6Ag 1234,
ProddecttyMtle lainingon the Brown Act,publicnobs,sexual harassment, Planning Commission Workshop,and Brown Act Reundabk All
Core Administration Division e[hia,and contract P., 2,056 0.01 Commission Oalmns. CthAmormar,
Pep l of 30
Citywide Program Prioritization
Sorted by Category,then Department
April,1011
fegory
Care/Important/ FY30/11 Eapeme
Added value Program/Service Desolation of Program Budget "10/11 Revenue No.of M. Performance Measure Ill permanent
Approximately 37,000 pages of agenda materials and 22 wta 1336
Preparing,Port ag
Posting,Distributing Agenda,Packet Material and Minutes of City pes)of prepared,pred,reviewed and compiled in 2010 with e
Con Aenda/Minutes Council Meetings $ 203,621 $ _ 1.25 95%on time delivery. Gty Clerk
Cecilia,antl Disalartingthe Municipal Cade,Zoning ,CW me Cdy Charter 320 pages of codification completed,reviewed,published and
Coe CodiOcoaon Amendments $ 32,%l $ 0.25 distabuted in 2010with 10096timelyd¢livery. Chl
Follow-Up.Execution,and Recordation of Contracts and Agreements,Accepting Staff attended ly bid openings with an average of 10 bidden at
Cam Contract Evemiantlids Bad,Accenting Bid Oenin s,all Returning Bid Bonds $ 29,649 S 0 each City Clerk
ApproAmanty 2,300 compalgn disclosure pages Rece tot,reWewetl,
Prepared,sunned,indexed,Red and filed in 20W,81 Statement of
Fulfill two roles as Filing Official and Filing Officer for Campaign Disclosures all Economic Interests-Form 200 filings submitted in 2010 with FPPC
Core FPPC Responsibilities Stall,Council and Boards/Comml¢ions Statements of Economic Infamous $ 28,222 $ 0 Formal review Performed. Chat Clerk
Archiving and Indexing Permanent and Historical Paper Records,Maintenance Retords prepared scanned.Widened.sew and filed in 2010:
and Repair of Vault Equipment(Fire Suppression System,and Electric Shelving Contrads/52,883 pages;Deeds(262 pages;Minutes/39,087 pages:
Can Permanent Records Management Units) $ S1AE, $ 0 Ommances/822;Photi Resolu0on0,139 pages City Clerk
fan lCialm Acceptance office Acamitherall,becoming and Corrpter,Claims,Appeals,Protests and Summons $ 3,a93 $ 225 Claims,Summons.Appeals received In 2010 Cev Clerk
112legal names reviewed and published(W public hearing;16
euictipn);42,305 public hearing amces Printed,foiled,stuffed,
fore LegalPublishin Translations and Publishing of D,Eal Notices and OrdinanaeSnoal;etc $ 121904 S 0.2S Whaled and rusialed by staff in 2010. Gry Clete
Staff rmhewed and certified 3legal tram ands of Coundl meetings
Attestations,hymnal Service,Certification of Customers,and Recordation with for lawsuits,performed 92 notaries,and combed or recorded 320
fee Authentication the County and other Agencies $ 6,298 $ 0 documents. City Derk
Maddy Act Appointments Ust for 2011 re eyed and fluid by Council
12-20�10(601,Boardman Absent).all openings reviewed for
Con MialichrActComplivare Monitoring Compliance with The Maddy Ad lBoards and Commissions) S 4,249 $ 0 nobdr,pnortoageratfizin,. Gry Clerk
Con Public Records Requests Research Requests for Records from Staff and the Public S 63,406 $ 0.5 Over 650 records r uests fafilled by staff in 2010. Gry Clerk
MaWge All Election Related Duties:UrWidatx,Candidate Statements,Ballots,
Certification of Results,Oaths,Certificates,Measures,InWadves,Referendums, Municipal Election every 2 years:2010 election 22 Candidates and a
L _Cam Election Management Recalls $ 276,625 I$ 0 Measures Cle,Clerk
Maintain custody and menight of all public hands.Ensure sound investment of
public funds and obtain reasonable rate of return on public monies In accordance
Coe Investments wBM1 State and local investment policies. $ 08,000 $ ais,000 0.5 Budgeted cote offetum on investments(1.25%) CityTroxsure_
r Reporttothe Direttorof Flnam Wa monthly written reports of all receipts,
Care Financial lopainfing disbursements,fund balances.and lnvmsrmenr performance. Ci Treawrcr City Treasurer
Provide reports to Finance and Investment Advisory Board/City Council In CM
care Investment and Rnancnl Reporting accordance wOh State Code and internal investment polhaws. C T.., Treasurer/Finance
Agency would be out of compliance and liable for adds anal
Can Onaovkw MHP Management and oversight of OVMHP S 100,000 $ 3B;216 0.25 relaxation 0 cot continued Eron Development
Provide bl-weekly compenutlon to all City employees via direct deposta live
Payroll Promcain&IRS Compliance,REM checks,provide WQe in compliance with all federal and state laws,arts process at
all payment Prae % weekly pe ments W MRSfor❑ty's pension benefit $ 1001000 $ 1 Timely payncits and clean IRS audits. Finance
Prepare and present the City's annual budget t0 the Cory Council for
consideration and adoption.PmW edimdionwalidepartmentsforeach
departmeM'sexpeme budget,and monitor and project receipt of all citywide
Care Budget Monitoring and Development revenue. $ 4401865 S 3.5 Wudurally Wlenced budgets. Reque
Process payments to all Gtyvendon wntnRors,and suppliers.Proessannual
Care Accounts Payable
ce of al13099 reporting forms. $ 223,237 S 2] Finance
Care Retirement Su element Proressing Process ail retirement implement payments to aver 650 retirees. $ 30,532 $ 0.3 Finance
Pap 2 of 30
Citywide Program Prioritization
Sorted by Category,then Department
April,2011
Category
Core/ImporUnl/ FY10/11 Expense
Added Value Pro mam/SeMce Desntakshapid ram Budget FY10/21 Revenue No.i WE's Ferformanre Measure hl Misleading
process all accounting functions for the City lm'pding maintaining the general
ledges preparing the oty'e legally requiredAnnual
Financial
statements and bond
FR)
complying with
rarep Comprehensive Annual Financial Report cad paym
complying keepi withgran[reposingrequlrements,gul regulator,
s debt serviceds,andis,
antlkeepingthe Ciryints Workea with regulatoryandstatutoryreporting anti
AuoueliControancisl Reporting arM annundng requirements Work wiap intleperxlen[oursitle auditors to¢route
Cart Inremal Controls nmpllance with the above. $ 1.313A70 $ 4.5 Unqualified clean andfist opinions. Finance
Manage On.RFP/RFDp.for pmfessianal service contracting for all
Come, Purcnasi de madminte thanxide. $ 56,385 0.35 tpwent responsible bidder reduces are U scosts. Finance
Procurement of all goods/ter vices Citywide,Including ChyMde office supplies vlB Process 1001liof purchase requisitions received,wrap a 9day
Con Ifirsdandernment the material see,uorders process and Through the use of City Moved creditnM,. $ 333,497 2 turnaround. Finance
admiomass and oversee mail operations contract for the Poessing of 53.000
Care Mail Mans pieces of mall per month. $ ABoat External contract Finance
Con Surplus Property Manage the disposal of sale of City assets deemed ms,ur,lus. $ 17,387 0.1 Ibpin*a beat price for surplus assets. Finance
Manage registration,mutation and enforcement of business license program;
review and preparation of recut rate pennhs for Police Department and
verlfiation W sellers parishs wish Huntington Beach addresses to ensure sales
tax revenue.Conduct audits of ertemal databases to maxlmin revenue and
provide for cast of doing business equhw
Business license Registration.Taxation and Rebew Oil Extraction Reports for all oil wells In the City and verity accurate Respond to 9014 of citizen inquiries"him 24 hours and resolve
Dos Customer Service revenue reporthi $ 337,063 $ 2,120,M 0.25 issues within seven budrless days,7591 of the time. Finance
Receive and process all taxes,fees,assessments,and other revenues due to the 3(plus3 part
Cale Revenue Processing Ciry. $ 774,153 1 All Ofty wereensm, lime) Finance_
Otte Coin/sirens Processing Receive and probes,moniestrom all Chy facilities and!parting meters I Finance
TnnvMOnuWnry T and Business
Caere Improvement Drttldminlstrraion
Receive allTOT the bank to ensure pro HBandlin Revenue Proceuin $ 6,BW,MA 0.5 Finance
paertxe,an prevent mesoderm
to ensure proper handlings Uly'sdeposrnand
payments,and prevent fraudulent use of public funds Mrough the establishment
Care Bank administration of accounts and services.Negotiate lower bank Fees. AtlministrMion 0.8 bw bank fires Finance
Core Bank Capped Procassin prepare and process all bank de a4s onatlai basis. Revenue Promising, 0.25 Finance
Responsible for disbursing all approved funds and processing all checks for
payment of gcied,and services approved in the Ury's financial system,Waver,
Core Payments and Disbursements p,pul. Combined OS Finaae
FMeGrt future revenues and expendilure5 t0 BnWre liquidity for a minlmYm Of
fare Cash Flow Monindng six morths and to assist in investment process. Revenue Proceed, 1 She.
Ensures all mlleadons due to the City are received Includes sendingof
delinquent notices,making collection rolls,submitting claim in small claims
Core fives Receivable must,and overseeing the collection agena contract. Accounts Receivable 2 _ _ Finance
Maintain a databade of all persons,vendon,or other entities doing business birth
Me City who here filed for bankmpta.AnemprTo claim monks due when
possible;avoid legal ramifications of pursuing actions against those In benlrmpla
Con Bankruptcy MonXodng proleaver. I Finance
Can Bond administration Mainp1na11trurt bond,indi ri agreements. Administration Finance
Core Electronic Payments Preamble Tfansmi¢oon of files from various payments systems,post to accounts ash GL. Finance
Deferred Comp/Supplemental
Pensions/Medical Trust Monitor OW's dekrred compensation plans,supplemental pensions,and
Came Overrught/Fifiducier,Duties linedgual trusts to ensure compliann with fiduciary nspo05ibllities. administration 015 1 Fine—
Page 3 of 30
Citywide Program Prloriti)atlon
Sorted by Category,then Department
April,2011
atg
Core/Important/ FYlo/11 Expense
Added Value program/Servive Dezcdpnon of Program Budget FYlO/ll Revenue Aft aFTE's PoHoms.Mwwn(s) DepaMnnt
Cate DUITeam Arrest DUl offender $ 295,066 1$ 2 Arrest approx.M DUI offender per War. 7P.1keMandated payment to the Count,of Orange as the assessment from the Mandated pament to the County of Ornge as the asessment fromCare OC courthouse construction payment tickediffines $ 60D,ON $ _ 0 thet¢kets/fines.Enforce all municipal antl state parking regulations throughout the City in aCae Parkin Enforcement Team nsistent antl¢uitable manner $ 1,2)T,3)O $ 2,122,001, 1) proximately 74,115 parkin citations are issued Per ear.Parkin Enforcement Team Tem or Provide assistance to the Parkin Enforcement Team $ 241,8DO $ 3 Provide asumance to the Parking Enforcement Team.Equipment/supplies for special hazardous materials tam,suppors 10 officers Equipment/wpplies for special hazardous materials team,supportsCoe Jolnt Hazardous Amendment Team PMATI who train 800 hours per year $ 1),A8 $ 0 to ofcer,who train 8U0 hours per year.Requires to high level tactical operations.cacfssotmreflttt ammunition vno
rou lles onhs all pvsonoel rar ore ocmunnd)dr In file team member primary Responds to approx.six calls fw high level ecMal operations PerCan SIVATODeratnz pmgmari $ )1,242 $ 0 year.
Division summarizer and the bureau commander for the
Gook, General Investigation unit Division commander and the bureau commander for the Investigation Unit $ 794,899 $ 2 Imphatiqlation Unit Pollee
Publishes approx.750 informational flyers,dispows evidence ham
approx.3.0DD cases,and analyzes approx.2,50o alcohol related
Coe Crime Ana Publishes informational Elders and figures,evidence $ 301,g86 I$ 1 invidents Par War. Police
Imestigrtez approx.ISO high technmlogy razes with approx.20
Con Fourroc Analyst Invoin poed high technology rases $ 114,867 $ 1 terabyos of data par Year. police
Core Crimes
ulc Orpr thrut lGPl Unit Investigates inancitrimes $ 1741,IU2 $ 11 Investigates approx.3,900 financial
sdPer War.
avers Police
(are Economic Crimes Uni[ Inveztigatez financial related vimes $ 1p64,6s9 $ I Investigates aDDrox.1,000 finan0abela[ed crimes per War. Police
Con Property Uimes Unit Invalid ates to ertYrelated vimes _ __ $_........_I_,_0__99,360 $ ) Investigates a 7,165 prop related crim rear es Police
Enforce laws related to the mid,manufacture ounsportanon,and use of
Coe aarwtim Unit controlled substances and related nimN i$ 1,152,176 $ 6 Investigates approx.US narcotics related caw Per year. Police
Provide investigations and enforcement of vice-related laws.Moneoringvice
and 4rgaMzed vim¢attimry in the Oily Provitle to GtM1edrrg of vimirwl
Intelligence information.Review and issue Permits for masseuses,sexually Investigates approx.100 ace related investigations and processes
Core Vice SE,Inldll nce Unit oriculated businesses,and entertainment in funded establishments. $ 270,337 $ 2 approx.IDO..its per Year. Police
Care OCIAC AnaryzNviminalintelll -szla full reimbursed $ 147533 IS 146,533 1 Analyzes approx.SO criminal intelligence cases Peryear. Police
Maintain a swteof-theart records keeping fuostion to provide access be the
Information to all areas of the Police Department the public and other agenciN Processes approx.22,400 reports,registers approx.Son sex and
Code Records unit in a Omel manner within the confines of anent bw. $ 2,002,11N $ 346,000 11.50 narcotics restrant,and 11,Msubpervas ParWar. Polite
Contracted with a private company for shredding services m the entire
Con Undmarkcontmel department $ 10,000 $ 0 $Mods approx.16700 Pounds of paper Per War.most is recycled. Police
Care Crime lab specialist Clerical support for the lab and the general Investigation unitj$ 72,426 $ 1 Deficit support for the lab and the poem]investigation unit. Police
ManOges/p...a pprox.300,"dllpel lbooglaPhs Per War for
Cone Photography Maria eus roceses digital photaVaphs for all Ciry departments $ 95,467 $ 1 all Cm,departments. Pollee
Care Finp,trinfing Analyzes fingerprints $ 308,)Bo $ 2.5 Anal a equipment
OE)bar
fingerprintstfic r sac Polies
Supports equipment Mr 2.5 dentilolion technicians and 300,030 digital SupPerts equipment Mr 2.5 identification technicians and 300,000
Coo labsuDDlies photographs Par year IS 54,1OD $ 0 digital Photographs Par War. Police
Provide the Police Department with custody service for pretrial imsentenced
and sentenced inmates.Provide detention of perwns arrested for criminal acts.
Perform these services in a cost<hective manner while complying with Federal
and State laws governing Tyle I facllides.Provide for the health and welfare
needs ofthoe detained in the facility.Provide emergent,medical servicesfn,
taw tail unit inmates and collection of evidence needed to prosecute violations of the law $ 1,303,621 $ 13S,000 21 Prosemes'mcboalrapDrox.5,)fl0prreaersperwor. Police
Cm Bbod TeAnkian ContractCnm Mies approx 265 blood draws per"or DUE uses Deryeaf $ 33,fioo $ 0 Com lens approx 265 blood draws Per year on DUE cases per War. Police
Ma nages/compluddes wodal enforcement imps,oversees approximately)5 Manages/cooMinatesspocial mforement units,overees
ion sped.1 Enforric lBurew rill events r v $ 3,130,6% $ )2 ap roximaM )5 special event ryear. Police Page9of30
Citywide Program Prioritisation
Sorted by Category,then Department
April,2011
Category
Care/Important/ FY10/11 ExpmNe
Prided Value Program/Serviu Desvlptlon of Prapam Budget FY10/11 Rewmm No.of Mr. Perlormzrce Measure ll) Department
Administer and manage the National Pollutant Ellmination System(Ni
permit provisions.Section monitors compliance,enMrces Permit Provisions,
Dark Urban Runoffli nage_me_nl_ count..outreach,and tralni . $ 495,000 N/A 1 Prepare annual report B submit annual perymn fees to County. Public Wads
Perform inspections of commerlal/Industrial/construction projects baassure
compliance arch permit provisions.Conduct Investigations regardinglllegal
discharge into the storm drain system.Inspedrestaurantsfor Fats/Oil/Grease InspM 300 Industrial/commercial busnesses.Inspect approximately
Cara Urbanaurmffln aromil _ (FOG)discharge. $ 2M,= $ M.000 2 300mnmuttlonsite, Public Works
Issue parmtts to roMrud projects in public right,,U aay.Collaborate with other
departments to Mentify needed public improvements as a result of new cost) .,ad
development Check and approve tract.Farrel,gratin&sod,water quality, from Perform timely review and approval of Films within expected turn.
Ure Develo dent EMineering Services and drainage plans. $ 780,000 developmentfees 5 woundtimes. Public Works
Woman maintenance and pretrial support of the operation of traffic signals
Including Implementing signal timin&troubleshooting operational problems, Work with YnIRc Engineering in the development,Implementation
Con Signal Timing and OPenlbre maintaining communication systems and wonting with vendors. $ 50,000 O's and troubleshooting of traffic signal timing and coordination plans. Public WONs
Provide 24 standby and emergency respome for any trafc signal related Provide standby and 24 hour response voilabRiry for traffic signal
Dark ITruffic,Signal Emerercy Response malfunctions or equipment damae due to accidents. $ 15,000 0.5_ Omatians.Appmorn.tely]Ocall outs annually. Pulpicwods
Review incoming development proposals and improvement plans.Efforts
Development project review and include Input on long-range planning and operations,along with site specific Meet development precessing schedule goals at least Sad of the
proccum, naviewaftrans station-relatedissues. $ 125,000 $ 16.000 1 time. Public Works
Maintenance and repair of major systems In all City buildings(City Hall,libri
community centers,clubhouses,fire stations,etc.)Including HVAC,doors,fire Provide a sat,Functioning environment for City staff,residents,
ale m/preventbo,electrical,plumbb&roofing and lighting systems pelarmetl customers,vendors.library patron,and other visitors utilizing more
far Facility Maintenance-Maori by City stiff and contract services. $ 1.506,000 NA a than IM City facbities. Public Works
Inspect all pier pilings and structural Nements arcs,every 5 years to
Facility Maintenance-Pier Inspection and Contract services to inspect pier India,Fur signs of wear and erosion.Clean provide a safe destination for residents and visitors and No prolong
Cord Maintenance barnacles from pilings and repair as necessary $ NA 0 Its setwittable life. Public Works
Maintain asphalt sudaces,guardrails,and repair potholes on residential and
arterial asphalt threats.Maintain and repair beach Vail,park paths and service Repair all potholes within 3 business days of report.Ensure We
Cons, Street Maintenance roads. $ 1,240.000 NA IOX5 roadways for vehides. Public Works
Hazardous materials spill response,cleanup and proper disposal of bia-banrds
from mffic incidents,chemical spills,Foreign substances in atom drains and Provide timely response and harand mith,aft.for approumarely 300
gutters.Includes manifemng and reco(lumping as required by Spite and hazardous materials inddents per rear as requmed by Water
Cora itharan Federal law. $ 15SM NA overtime Quality,Police,Fire and reports ft=public at lar . Public Works
Manage and support contract skeet sweeping and recover debris on City Amer,
beach Parking ids,resmvoirsand pea response to complaints from Public parld,tidel
fora Smetsweeping (spindling water) $ 803,010D revenue overtime Sweep all residential and arterial orbs lake month.peronomm Public Works
Contract systems
at
S services for monitoring and with landfill of
gas ModMly)Entire and n Authority
methane gas the Spans Complex
rcM1 al systems a[$ports Complex In compliance with landfill posKlosure and Utica)Enforcement Authority compliance at the Sports Complex
Calls Sporn Complex Methane Monitoring ryula0onx $ 701000 NA 0 Ls Maintain
the snare law. Public Works
Maintain the storm drain system in the best possible working order
toprotectprivateand and
rmularybomflooddamage.Perform
The City maintains the storm doings,collection system Including,City-owned ought barn cleaning antl other maintenance acclvikes in accordance
Cara Storm Drain Maintenance flood control channels and catch basins. $ 315,000 N/A OJ ought NPOESpemit. Public Works
Perform all scheduled maintenance on the Ciry's 15 Flood Control
fax FIEotl Station Maintenance The City cards and
torm event flood control the city responding
throughout
to flaneala City $ 530,0W NA 2.8 $tatlom. Public Works
During g Floodco stint events crews patrol the my respond der flooded area,
checking need control stalbn and known trouble spmsand leaning blacked Respond bl neetled to sand event,repair mryegWpdnoddel.
Cook StemPa[rol drains as needed. $ d3,>Eg N/A overtime Orar an,blocked drains and oasis in street daaurex if needed. Public Works
Rodine maintenanceand Ins bleshonting d C=Aad street Iignpsystem. Provide routine maintenance and monitoring of dy-,,yard sired
Care Street LightMaintenance CaoNirete EpenOonswof SCE for SCE owned street llghtasMou amshr Clry. $ 150,000 0.5 IigM1ts_ensuring operation problems are prompt) addressed. Public Works
Page 10 of 90
Citywide Program Prioritization
Sorted by Category,then Department
April,2011
C"e
Core/ImpitAW/ 1110/11 Eapnsse
Added Value Pmgram/Service Conscription of Program Oudgn "10/11 Revenue No.Air Me Perlwmalre Measure(3) Department
Provide rosetine maintenance 3 times peryear at lag traffa signal
Provide routine maintenance and troubleshooting of CM1yuwned traffic signal locations.Provide daily rations to signals and signal system as
foe Trams nal Maintenance 5 490,000 15 needed. Public Wprtr
Repaint and install new treat markings on public streets throughout the City as •Repaint or modify roadway markings on approximately 100 miles of
needed.Includes maintenance of all traffic lane Ines,crosswalks,and pavement roadway annually.Includes lane lines,crosswalks and pavement
fin Roadway Marling Maintenance legends lwmds,ryroboll,etc). $ 215100o 2.n 1 erdson arterials andlocal streets. Public lams
Perform design of infrastructure projects to provide far a sere drew and sewer
system.Bid and select construction contractors.Implement City's Pavement Construct capital improvement projMs to add.Pavement
Care Design Enineerin Serviced; Management System.Prepare Capital Improvement Program(CIP). $ glgoo0 WA 6 ManaementPreport and other Departmental needs. Public Wads
After award of construction wntraal,execute contracts,mrMuct outreach with
stakeholders.Monitor mOstme4on contracts,negotiate Mange orders,and Construct capital projects within the allotted number of working
fare tDoestruction Administration .a.Profit.parments, $ 40AM N/A 3 days and within the mnstrvtllon butler Public Works
Maintain,replace and install all types of traffic and pedestrian related signs on
publicstreets.Work Includes deems,Preps due tograffib and stickers, Review approvermal,25%of City each year to assess maintenance
replacement of damaged and wom signs and pots,replacement with new or and replacement needs.Replace or maintain approximately 2,000
Con 5tree,sin Maintenance modified sins baud an statutory chases. $ 261,000 1.5 street ' Publk Works
Conduct various traffic safety and speed studies in support of local traffic
operations.Studies Indude a wide range of efforts esun0al to ensudngnrMts
operate within acceptable engineering standards.Examples include speed limit Ensure completion of appropriate traffic studies and transportation
studies,sight distance evaluation,traffic accident reviews,school area safey planning studies as programmed or In prompt respoese to MIRn or
Cart Traffic safety,and weed studies nydees.bicycle safety review,and Pedestrian facility $ lOs,000 0.35 other deans mt"Vests e. PD). Public Works
Prepare and implement Emrfic signal timing and cp ordmition plans,review lraMc
signal operational mmd%plan future traf k signal whancemenn and evaluate Ensure traffic signal operations and coordination are commemorate
fan TfaBk signal operations .,.liable hardware and software with vendors. $ 90,000 0.35 lentin current resource allocations and quirements. Public Works
Develop and manage traffic engineering capital projects or portions of other
opitalprojectsasneeded.Effortsincludeprepamton and reviewofrafflc
signal plans,signing and striping Plans,traffic control plans,preparation of grant Complete all planned npibl lmpmvement program projectswithin
Capital Project development,design. applications and grant administration.Includes oversight of contract services current fiscal year.Apply for a minimum of 6 gram Projects this
Core adremistratlon and assistancethrou .the mns[rvdipn 5 255,000 1] fiscal year. Public Works
Conduct field Inspections during compression to aswre contractor Is safely
constructllig UP or development projects per approved plans and ipeafications. Perform timely inspections as requested by engineering staff or
Can Construction Inspection Perform construction inspectors for work under a City encroachment same, $ 469,000 N/A 3 mnstructlon contractor. Public Works
Coordinate the Citys involvement In regional and state Planes and provide
analysis of,and response m,proposed and traded lateral and state legislation
Important Innr vernmental Relations impacting the City. $ 319,654 1$ 0 Chy Administration
Develop,promote,and implement comprehensive,long-range energy
Ins ea Energy Efficiency Management marm envent pro min 68,192 $ 1 City Administration
Manage and supervise daily operations of the City Attorney's Office including
Important Administration DMslon budget Preparation,and accounts payable, $ Q,101 0.2 abrAmerim,
Electronic document database for documents.entails&shape;open
and dose litigation,advisory and administrative matters;create
reports:create and son documents,and enter data for retrieval and
important Admininroton DiNsipn Maintain document management software Probes. $ 41,101 0.2 reporting purposes. City Attorney
important Administration Division Maintain active and cloud litigation andadviwry4les. $ 41,101 0.2 Prepare,n.n nor&destroy closed files at Iron Mt Chy Attomey
Create and maintain monthly,quarterly and annual reports to departments and Prepared and de fbuted 24 monthly reports;4 quarterly reports
p Imotent Administcaden Division U Coundl. $ 2,056 0.01 and annual report in progress. __ City Attorney page 12 of 30
Citywide Program Prioritization
Sorted by Category,then Department
April,2011
Ca egpry
Core/Important/ Frio/Il Expense
Adead Value Program/serace Desrriprion of Program Budget "10/I2 Rev. No.rd Hit Perrotenone Measure(1) ppanmaln
WEB this on the following records:City Council agendas I60.1nk
ArMiwd City Council Streamed Video,(5,467);Municipal Code
Enhanced Transparency by Maintaining and Updating:Streaming Video,City (02,gm(;Zoning Code(30,753k SIRE Public Records(21,482);Net%le
Clerk and Election Web Page,Netfile Campaign 0isclmure and Statement of Campaign Disclosure Statements(1,897),Election/Voter Registration
_-Important WE&Based Pre_=_ _ Economic Interests Fla.,,,and SIRE Electronic Records $ 4s,002 $ - 0.5 (7,741),Parsports(5,614). aty Dark
Amending Meetings.Phones,Emails.Customer SelNa.Supply ONedng, Over 20,000 incoming calls answered and 5,000 indmtluals helped at
Im_po__n__a_n_t_ Offre support Budgeting,and Accounts Payable for Dept. $ 133,265 $ - 0.75 the counter dunn 2010. City Clerk
Perform Department-Related Safety Management on Behind of Staff and the
Important Safety Officer/Safely Committee Public including EDC training and an clse5 $ 4,032 $ 0 12 ansellin,and department inspections done Far"a,, City Clerk
$500,OD0Inkind
CS Administration overseas&supports the functions of the department's biannual value of
operating dwisions,including budget preparation,accounts payable&receivable, Toyota PAS&
selling annual poking pansy processing clubhouse house reservations& Beach Operation 6.0 Fit; Administer General Fund easense budget of$12.9 million and
InsWttorpayments. The division also palates publl4pdvate panner5hipswith whkles;$125,000 1,500rewrent Special Fund budpUof53 million. Oversight of$16 million In CS
Impobm CS Administration comOMiom such asForms,Hollister St staffs City boards&commissions. $ 7110,260 ".law., hours General fund associated revenues. Common SeMcm
Performs core safety functions of ocean rescue,law enforcement and emergency 13 HE;
metlical response for aryl beach.Service inessential to proteRing the public's 44,830 rembem a2010 Statistics:2,953 ocean rescues;1,332 medial aidy;SEAM
Imponam Marine Safety safter,and is reasonably ballooned b the beard ping community and businesses. $ 3,609,319 none hours Jaw enforcement contacts;7.99 million visits. Com_m_u__nny$amras
Maintain clean and M1artlsape for the 9million Wsilmsro i
.________imp_o_rt_a_n_c_...... Pie,Maintenan[e Maintain pier and Pier Plaza hardscapseantl resonators. $ 113,550 rwrle Co tt ntraor the beach each year. Community$Crvices�
1
Manager Park,
and1M aidowlark telGot(Course.at the supervises tpier,Huntington
Cenbal Park,and Meadowlark Golf Course.It Plaza
an o tit¢planning of multi-
departmental specific event attivilim at%er Plaxa and Other locations, $2,132,000
coordinates City facility and clubhouse rentals,and the implementation of (includes Oversee a total of 20 concessioMease agreements and Fall
paMershipagreemenn.Staff in this division also functions as secretary to the concession Including the Central Park Equestrian Center and Meadowlark Golf
Important Facilities and Development Community Services Commission. $ 1631425 revenues) 05 Course. Commun' rences
Vehicle and Equipment maintenance maintains over 100 pieces of equipment
and Vehicles,including the Ufeguard vessels.Fabricate special equipment in
aupport of Memo maintenance and marine safety. Maintain safe vehicles,equipment and VesseH for use en the Public
Important Fleet Maintenance $ 143,517 n/a 1 Easier. Commani Services
Performs core beach parking enforcementfunctwns Including enforcement of
Beach Parking/Campin&Main Promenade parkirr8laws,collection of fees,and regulating traffic flow In congested bard $4,825,00) 5HE;32,008
ImpotaM PaMn Strructure a., $ 601.228 (parldr,rewoubs recument hours 939,000 Vehicles Earned annually Common' Servces
3HE
Collect revenue from all meters and pay stations)days a soak SeMce and 1.960 recurrent Collect$3.]million in public finds from parking meters and our
IrrrpprbM Parking Meters maintain the 1,1S6 parking meters and To pay nations within the City limits. $ 362,0211 $ 3,749,000 hours stations. Common Services
$share is
(county share of
harbor
aintenance Plus
tidelands revenue
Mach Maintenancesafe beach anlefinent for
the geier,bexhlicannoun,bil &adopt s 7HE0recu
paths.Prowdes heldonae be beach environment lor[M1e general Public and special highwaytroshan Z0,58boom rent the bacheachn and safe environment blthe 9million visitors to
Important Reach Maintenance crass Negotiations
on the beach $ 1,436,086 cos); hours [hebea would
Common SeMces
Lease moms and rand
uemonitoring over IOD lases/linnse/renewals Lear¢rchad. not be monitored,and mprwymuld remain
I Real Esbte amendments and revenue bactlng $ 341.m2 $ 3,320,363 0.3 nmlletted. Ecpn Develo ment
Page 12 of 30
Citywide Program Prioritization
Sorted by Category,then Department
April,1011
Category
C ,/ImpartanV Fv10/11 Expense
Adtled value pra(ram/BaM® UescrlpNon of Program Budget Fyfo/11 Revenue Ho.d MS Performance Measure(1) Department
Prepare and review Possessor,Interest Report to County for Cry,proper,mat
Imported. Real Estate leases $ 3,00p1 0.05 Provides City/Agency atltlitional property tax revenue. Earn Development
Prodessand review all Property Tax bills m CiIY/ABanry regaining special
Important Real Estate assessments $ 3,0K10 am Provides City/Nene,additional property tax revenue. Eton Devedsoment
Assiaance with CS/Planning/PW and other DepartmerK regarding Ensures that each department is following all applicable laws and
Impotent Real Eatate apprelnls/leases/enVoachments/ec. $ SO,OpO 0.2 mavimum revenue is achieved Econ Development
Assiaance to PW with acquisition and reloation for major construction and Ensure that relocation law is followed and that awufutlon and
Im ant Real Estate Calaial Improvement Project,such as Atlanta Ave.Widening $ 5010110 0.2 relocation Slate and Federal law is met to avoid audit findings Earn Development
Oversight of Cit,10M ownetl properties Including purchase and sale of suwlus Ensure that property is fenced and maintained and that VMIm
bropeadvent Real Estate Properties $ 2,0a0 0.05 propeM law is f011owetl and maximum sales_ taked acheved Ewn Development
Ensure that the City/Agency proceed Is maintained and leased to
Im m steal Estate propeM Management-C / enry $ 3,G00 0.05 Ischiande maximum revenue. Evan Development
Important Real Estate Ordedn rMewin and recommending Appremis for pro'ects S 3,= am Ensure that appraisals are done according to State law. Ewn Development
Business R¢outtment/Retention—I CSC,broker contacts,wormlN services to Revenue gaes to
Important Business Development busmaases and coordinator with departments $ I,0M.519 iGF 0.5 Call would limit ability wretain/attract and grew businesses. Ewn Development
Important Business Development AloodstraHw of Sales Tan Sharing Agreements $ I,= D05 Make sure accurate records ant CorrM paymenKare created. Ewn Development
important Business Development Murder O /MVB Contract 5 I'M 0.05 Encore that the Contract is being followed and payments sent EVER Development
Im runt Oceantlew MHP Ueae/monto leases and Mossepuzz $ I'M 0.05 Generates revenues as stated in Care pro ram description. Ewn Development
Important GoodWew MHP fu lntenarce of see/Contract Admimaratiw $ 11662 am PropeM needs as he maintained per Heath and Safety Code. Eden Development
Repoli Prim$ho Oversee management ofC He print services. $ 51,38G Flnaoce
Make every mouldable attempt to locate owner of unclaimed funds.Edwre that Escheat uncaimed funds wain nine months of the dose of the prior
Imporortant Ewheatment 'd undalmed,said funds a re transferred W she City. Ifiball year fin roe
%ads,a lien on the property of businesses or iMMduats awls,money after
ludiverbers, Liens regUKite time perbod. Carried, FipaMe
Process civil demands from Police,Code Enforcement,Building inspection,and
Imporam Carl citations Business license Cashierin Finance
Important Stop a ent/voids of checks Supports disbursement service Finance,
Response to Citizen requests,questions, Generated from muridpal seM.s issues,Collection processes,IWIC
Im ant appeals Information retserty. Flnmce
FbeMed i5 a voluntary,membership program associated with a fee for emergency
medical service which offers a mechanism for residents to limit their emergency
medical service and ambulance vansporatio,costs while generating funds to
support the came Von of the City's paramedic Mtem to meet Curren response
timestandards,vThisprogmmisemssst wkhadministrativepersonnel
Important fireAkd MemberN assigned to the FireMed Ambulance/Paramedic Services Program. $ 78,158 $ 1,330,000 Or Maintain 23,000 FireMed household memberships. Fire
THIS program includes Nose services required to operate the three prnducis,oil
wells located on Civic Center property,as well ch associated o1f-e0e oil storage Operate three Urycwned oil wells in an Will manner,providirlg
Reforms. Oil Production facilities. $ 210 33 $ G50,000 0 Welding annual net revenue. Fire
Establish reasonable slaMards of lob perormance and employee personal and
professional conduct and ensure proper procedures are applied when assessing Compliance of 152S employees with rules or pollees Intended for
Impertant Manaement of Dvallllne Process disciplinary actions $ 36,126 G.n the orderly Coordination of work efior. Human R.C.
Assure employees have access to Brizendine,procedures to address their Brieadths
issues rapidly,fairly add southeast fear reprisal;contain Costs to prowls Workplace issues are addressed and adjudicated at lowest level to
Imirataln Non-Disdpline Grievance Administration lirievence,add revive workplace Values and problems efficiently ant eNMivell, $ 38,126 0.25 minimize otedual liability to Else O . Human Resources
Page 13 of 30
Citywide Program Priontization
Sorted by Category,then Deportment
April,2011
Caught,
Core/Important/ FVW/I1 Expense
Added Value Pmgnm/Send. Dascdlmen of Program RWget fylg/11 R.. No.of FTE'4 Paefomrarce Meawee(1) Dapadmem
Plan,design and develop recruitment materials including punting of job Targeted job mantel sources attradoualified applicants and result
announcements,advertising personnel requisition,lob application,and in hiring the best qualified to meet live needs of the Public service
Ice m ". Rment applicant interest cards.Neope reunion facilitates these processes. $ 92" 0.5 work prifirmand to the Ci 's 195,864rsidson. Human Resources
Plan,design,develop and administer selection teeing Including qualifications
appraisals,ten development&validation,proctoring of tests&assessment Test Instruments are joWeleted based on valid criteria used for the
centers,mmpllation and Modification of rewlrs,creation and maintenance of purpo.ofdeterminingqualificationsof candelatesandpredittive
Important Testing el 'ble lists,bilingual testing , $ 0.4 of success on the pit, Human Resources
Administers attifications of eligible candidates,facilitates lateral transfer Provides decision makers with choice of qualified candidanI meet
requests,guides management and supervisory taff on selaction procedures,and the needs of the public service work provided to the Ciry's 195,964
Important Selection prepares conditional offer of employment letters $ 57,8o9 OA residents. Human Resources
Faelitats pre,amployment processing Including medical emors,Department of Selected candidates meet the physical and background requirements
Ice rat PreApprointment lush.fin erorintin&and ouluf-state background checks. $ 111g03 0/ necessary for providing public service to the Eitry 195,864maidmtz. Human Rersuras
Tracks and maintains lectuitmenl,testing and selection records as mantlaces,In Periodic audits confirm records are maintabled According to federal
lappipment Records Retention either electronic(Nepov)or hard mg farm. $ 57AN 0.4 and state requirements. Human Resources
Enroll employees and make qualifying sent changes via electronic database
systems of Insurance providers including demographic Information and coverage
elected,tiers,supplemental plan pamGpation,rates and contribution levels for
medical,dental,vision,bask life,voluntary life,bask AMD and voluntary AMD,
long-term disability insurance,flexible spending accounts(health and dependent
care);compile census data 10,FSA;for non-discriminatory teeing;calculate
mandatory employer contributions for payment and bill reconciliation;complete
Employees Statements for LID and death claims;enter premium deductions for
Payroll and demographic Information,including tank withholding enter employee
data into CALIPERS Automated Communications Ess hange System(ACES)for all
fulbdme and part-time employees working over 1,00D hours per final year and Design health insurance plans te minimize costs for employee
aaneflts Administration—Active contract ambulance v,sam ns;process eligibility,reimbursements and cad Fie benefits,procure quotas in the marketplace for competitive placing,
Implement Employees espeniitums for Management phynnalk $ 40151 0.5 and parficipaste in health insurance hiciols to reduce casts. Human Resources
Initiate medical,dental and vision coverage via electronic database submission to
assurance providers for eligible retirees and dependence calculate retiree
medical subsidies;establish billing procedures for pardcipationin Cirygmup
plans;process reimbursements for under age 0 safety relines,enroll Ison,65
retirees in supplements to Medicare plans;uncess reimbursements for Madvare
eligible retirees ineligible for Pad A coverage;process terminations of part- Design healM insurance Glans to minimize costs for employme
lime/temporary/seasonal employees for distribution of funds;calculate benefits,proceed,quotes in the marketplace for competitive adding
Nit lieneR6 Admlobtration-Sedient supplemental retirement benefits and establish direct payment processeeks S 46,at$ 0.5 and participate in health insurance pools to reduce casts. Human Resources
Page 14 of 90
Citywide Program Prioritization
Sorted by Category,then Department
April,2011
Otegory
Cwe?Impenanl/ FY10/u gMpntle
Adeed Value Program/Service D Hpume"mm Speed "join Revenues No.pfiferi ferfoers.Meuwe(1) Department
initiate IDE files to include all employee information(legal name,address,phone
umbeq birth daft social security number,her deduct ons(Federal and state !
withholding),business unit,salary make and step,hourly rite,pay Stegcenzry,
pay Ruder benefit group,original hire date,rehbe data,check route code,
employment status,ethnic code,marital status,eender,timekeeper,job I
number/tile,benefit tier and deductions,performance evaluation date,type of
performance evaluation,next review date,hours worked,Medicare tax method; j
assign employee number,enter Changes made during Open Enrollmentb)for
new Plan year premium reductions;conduct New Employee
Orientation/Rene(V orientation;verify all data on Personnel transaction terms '
for new Fires(temporary and permanent),promotions,demotions holunmry or
Involuntary in lieu of layoff),transfers(lateral or changed divisions/buro ess
units),rehires(ambulance operators,retirees and Previous temporary
employees),changed status(vi part-time to permanent,faclassHcatiom,
reaspgnmenq terminations(resiknations,retirement dismissal,Inactive
placement,lin"i medical disability,industrial dlsebility,death),w ink
himportathat uppel Support nments( extensbns,ending),blli ual a salary,step increases, $ 22,144 0.25 Human Resources
ssirt in negMlalonia contrasts vat prove sari regar span designco savinigpop... ears in rye morn .a.m 0empoyre health
minimize costs resulting In significant anifir,Interord s4...Me of premium p by modifying plan design.Promotes communication
understanding between the City and bargaining units;administer personnel roles between the employee associations(representing approx.900
and Administration Regulations(400 personnel series);administer Insurance employees)and the City as the employer by providing a reasonable
summary plan documents;provide benefits cost data for negotiations;respond method of resolving disputes regarding wages,hours,and other
Important labor Relations W salary and benefit serve ;conduct research for labor negotiations $ 40,492 $ 253,M 0.0 terms and mndpions demploymenl.Provides IwiM Human Resources
Review DMV records for employees driving as part of job;obtain criminal history
through IWe scan fingerpnn¢;achedule past-lob offer physicals,including TB
Impostors Sa round Checks test( dro tesfn program $ 241" 0.25 Reactions City Ilabill from negligent hiring. Human Resources
Verily employees are authorized to work legally in U.S.;notify employees of
apyrs non-partiospati rn In Social Security;provide notification of Standards for
Privacy d Includes try Identifiable Health Information;provide notification and
obtain acknowledge of Cites Code of Ethics,sexual harassment polity,legislation
regarding registration requirements for eligibility Of domestic Partners for
insurance coverage,designation Of personal Physician and workers'
compensation rights,and Offs polity and procedures regarding workplace
violence;verify,employee's legal names and social vaccine,numbers are accurate
ter W-2 form reporting;maure no employees are assigned the supervision of
relatives;process employee identification cards for access to municipal facilities;
provide connection to part-time/temparary/seasonal employees of PERS To maintain compliance and avoid penalties.To minimize potential
finpaseparra, New Hire Promising embershiD adusion;obtain lnfOrmation on PARS beneficiaries $ 241" 0.25 Ilabill .aft, Human Resources
Administer Protective leave programs;monitor and track use;nun conmoently
with Other protected leaves;process notification letters placing employees on
designated leaves;ensure continued City heahh plan coverage and invoice for
employee contributions t0 premiums;Orocess catastrophic leave donation
Ion ant leaves Administration roitued, IS 30917 1 OA Maintain can lian<eaM minimizeliabll rotheC . Human Resources
Ensure empId,cearecebre mandated nMims within required timeframea;process
separation ofeligibild,notices;initiate Invoicing procedures;Drocessmrollments
with caeimb);maintain enrollment records and rack duration of terms of
coverage;mail termination;notify in prance carriers Of overage dependents and
ImpostaM WIPAMministration 651 partici ants in Ci z group plan of CORM eligibili $ 46,315 OA Maintain compliance m avoid penalties. Human Resources
Page 15 of 30
Citywide Program Prioritization
Sorted by Category,then Deportment
April,2011
Category
CWa/Important/ "20/21g,whado
Added Value Pmgram/SaMn Dewilnbn MPragnm Budget H20/11 aadoned No.a PTE's Pe+Iwmvlce Meafuntll Mpvinaln
Enroll dependent up t0 age 26;nobly employees of new provisions for health
insurance and flexible spending:submit for reimbursement insurance claims per
Im nt Health Care Reform participant member For$i5,o00 W$90,000 $ 46,315 0.4 Maintain cOmpli.flon avoid penalties. Human Resuurces
Cnndun and/m arrange sexual harasment awareness and prevention training
for supervisory Personnel;track attendance,maintain training records for bi-
Imyutasn Employee Training&Development annual enrollment $ 26,614 0.25 Provided sexual harassment training for 200 employee,in 2010. Human Resources
Employees and depndems are Fina tl with up to 5 clinical counseling services
Per incident per year,as well as other wodAih samuces;critical incident
debriefings job performance relerteis;10 hours of ditywdde imining and add'I Minimise risk of workplace violence Incidents and maintain
Impwtam Employee Auistznce Program woredhead as needed far add'I fee $ 69,000 workforce well-being Human Resources
PC,primer,hardware,Nos protects ,
standard application support,customer 15 Help Desk,anti elm;PVprimpar management and reply,user data
Important Iontrace management,standard PC software support. $ 554,292 $ 3 Numberofcomuterssereiced:900 Informal.Services
Includes Ory,and Police Mention Outlook systems servers and storage add Spam image prepared:8,118,000 i81%Dfall e-mailsh 1225
I M Ci email We.support Blickberryemailsu port.Provide PRASearches. $ 162,fi86 $ OS mailboxes managed, Information5ervices
Mapping feature updates:10.000:water/sewer/9orm Dnin:2,000
Important GiS systems support Support for Public Woks Water mapping and analysis $ 324,525 $ 2 map;M, Information Seniors
Fire records managementsy N aver,time keeping/seduling system,patient rare
records system,incident data entry system,Tsunami Siren SMem,mobile data
compmer dispatch client,automatic vehicle locator and muting system,incident
data entry system,emergency paration,management system,mobile command
port,chemical detection device software.Incident Qualification System,wildfire
Imponwt Fire Department Systems Support training records system,fire disaster recovery systems $ 296,So2 $ L5 EMTcallsprocesaedandstored:9,200 Information Services
I nt Ci Arappe tams support Integrated) I ranlee management"am For on,Attorney $ 267,548 $ 1 IN.data Information Services
Fleet management System support,traffic management s0kware,service
management souert system,work order&warehouse Inventory Typed,service
request,underground service alert,water flaw control management System,
badflow prevention wRware,auto CAD drawing accident analysis software,City
Yard Warehouse Inventory Database,Meer management system,chemical
dalabas%flood data,hydrants database,Traffic Signal Management,service
request,PW process trading database,transportations signs database,body
repair database,Ha rnat database,Asset management,CIP database, Wad Order System requests electronically processed:12,0001 Traffic
Important Public Wads syeemssup n engineering lace document archival $ 801,703 $ 1 SI ore man :ISO;Meer readings processed:336,000. Information Services
Shared computer servers,wired and wireless network installation and support,
saved files,data backup and recovery,corder data recovery PRA searches,Virus
Cityshared data,network and searity suppression,intrusion detection,data oetw0rk reiiabiliq,Fire Metiontt data
Imlrmtard support link,Pelice CEETS data link $ 1,019,623 $ 1 3 f35 ten es of data stored and badzd-u Information Services
Fallen Disp[ch ComputerAlded Dicandi add Records Management Systems,
Mobile Dap Terminal support,jall management system,baffle accident
investigation system,radio systems,crime statistics,CAD systems jail video Calls for onificas processed and stored 116,000,Traffic accident
system,records dispatch radii,prime come evidence reporting,electronic finger reports processed am stored:2,600;Puking ticket processed:
print management,traffic collision analysis,jail booking Investigation and patrol 70,000;Crime analysis reeords processed and stored18,303,DigRel
systems,Parole database,subpoenas scheduling.Inmate phone m0nR0ring images stored 300.00D;Evidence aema morcessel 13.Q ,
system,building access systems,field reporting accident scene repomtruction Subpoenas processed and eared:25,000;Police reports processed
anxissidand Police 5 ems support system,bank robbery cash trading seem,radio dispatch system $ 1,396,501 $ 3 and spored 27,000 Information Services
Page 16 of 30
Citywide Program PrioritBation
Sorted by Cotegork,then Deportment
April,2011
sltegory
core/Important/ Fn0/11 Expense
Addml Value pm -/S IWcriptionofpmgram Budget Fy10/13 Revenue No.of M's PMmmarca Measure(t) DlpgrtmMt
Payroll,AR,AP,budget,benefits, eme paymentprocessing/caxM1
cti colleon,purchasing.utility billing.&remittance,
prr ocessing,check Payroll Water ects:5 Vy-2's:udim0:ALP Checks he 21,;Ireoices:
panting/praces9n&bank recn VWiem,1 vestmenimanagemenp credit 28.OhaeRee sts:8, ,000;Business llcen5e puts:21,000;
M M Cityfinancial and treasuryrtcatd/abedprotecting,citation system,lo99/w2 race $ 1,014,360 $ A Purchase nests:k00o Intimation Servim
Incoming tells pmteas m k17g000;Dutgolue calls processed:
Includes ra manages
al airy telephone system and neland p cell phones,Blackberries ins cu imphone lira ma$103,0l,loD.Value of reduction In leered
Im Tele ,cNl phon<and support and pa rsmana wall telephone,cell phone and rbillln $ 7ESp5J $ 2 line aymennto Vedzon:$10o,000 Infomulbn Services
Permit processing,Plan review,plan neck,custom r E business lament,all well
Permit praenilM and entitlement systems and Vand[oovpaMytndin&NR system,customer flow management,Mtlress Building Inspections:35,000;Citations:I,OW;Phone Contacts:
hin,sortuat support standardization,document imaging $ 6A0.953 $ I W,o00;parmds Issued:8,500;Certificates of occupancy,issued:500 Infordswon SeM.
Approximately 17,o00 Pages of Agenda materials Prepared and
distributed electronically.Records prepared,scanned,indeed,tied
and filed In 2010:Contracts/52,883 pages:Denal pages;
Wcvment Imaging,Agenda pallet wodflow,Cowrcll meeting xideo streaming, Minvon/39,087 pages;Ordinances/8P;Photos/3;Remlutions/Z139
finnismant lCit,Clerk and City Council Mount suppat minutes recording system,paperlety aganda on sit,web site marlin annotation $ 575,7E3 $ 1 Wes IMormatlon Sermons
All public website applications Including Subscription Notification System;citizens
and businesses sign up to receive automatic notification of Bids&RFPs,parking 3,20o,000 webake visits,13,S(ki document pages downloaded,
hnportaM City webnte and Surfnet systems support days,agenda annuls III BE,RV online parking Permit system,Ndw streaming $ A661580 $ I 15,000,000 page A. Informathn Services
Mapping feature updates:7,000;General Plan updates:alp
Spectral maps created and generated:Sunset Beach:300 maps;
Important GIS systems support Support for Planning&Butidin map in and analysis $ 12k923 $ 1 rimins,200,miscNlaneous:75 ma . Information Services
1.6 Account Tech;
O.Od Senior
Identification and purchase of library materials to meet Me needs of the librarian;1.39 approx.18,o00items lbooka,DVDx,etc)added to Me collection
community binary materials acquired include books,media,databases, Iibrmiam.05 annually over$165,0001n direct wpPort for materials from Support
micmfilm,digital collections and other required formats to meet the needs of the ubfary Services Groups.Highly dependant an wpport boor IS Dept Allproaases
Important As.1nfilmarranoterwis Public $ 376,640 1 Clerk Ideparind on computer and inremttaccess. Libre Serdces
.92obrefiaq.5
Senior oannum,
.75 Senior Abrary
SpecialisE.2
1&rary5pecialist,
.AS library Media
Specialist,215
Mary,Senkes
Clerk,.a Account
Customer Seryice-Check Patched in and organizing the library collection for Tech,24,BA41 1,009,634Rerns circulated annually.Highly dependent on support
regular borrowing by members of the public.Includes the collection of fines and pt/recument from IS Dept,All basic customer service transactions use computer
Important Orculate library materials fees for overdue and lost materials,the resemtion of materials for patrom,etc $ 837,38E S 301,314 hours waNstatdons, tMand,Serviazers
.A5 obrary
ServlcesClerk.05
SeMm Obradan,
AS Media
Sem. approx.12,0o0library cardsacided per year,total number of
Speculisr.05 cardhoWets=11E,3E1 as of dune 30,2010.Highlydependenton
Create and maintain database oflibrary borrowers tofauliate circulation of Senior Obmry support from IS Dept.All library raid reaoMl are stored oa servers
Ifisportart fissuelituramIcandstollionnavers innaterials. Customer Serylrefunttion. IS 39,933 1$ I1,U9 S ecialisl manspedand maintained by the IS Dept. ❑bra Senmes
Page 17 of 3D
Citywide Program Prioritization
Sorted by Category,then Department
April,2011
Category
Core/ImpartanV WW/11 ftp
Added Value Pmgam/Senate Description of Preyaon gudet MO/1111avenue Islacr F3E'a Pedonrlance Meawre ilj Depamoem
4211,2100ems in colleMon;over 325,000 virtual visits to library
Specialized Library Software program that is the core Customer service roolfor .32 Senior .vebstte&catalog;00 catalog wmksta0ord,Highly dependent on
rculating over a million items annually,maintaining a patron database of over ubariaq.05 support from the IS Dept All customer records are stored on servers
implement Medicated iflags,Computer Anown 100,000canholdersandcreatin an elettroMccaudo ofthe Obfa 'imlkction. $ 37,360 Librarian maintained!by IS Dept near,Services
Identified by Community as top priority In the Library Strategic
Provide high speed Internet service for library cardholders through public stakes Plan.122,295 computer sessions annually;81 public access
computers and wall service.Work asm IS for support and provision of high speed .16 Senior workatatlons;Highly dependent on support from IS Dept High
Important Public intemen access telecommuntralions for access. $ 16,aid, Librarian seed Internet connecting essential for customer grace. ❑berry Services
.16Senior
Ilbrarlan,.9
D dem..95
Iguary5emices
Clerk.05 Senior
Amlyze and work with all library collections to ensure currency and to protect ❑bear,Sp"W as
Library collection maintenance and the community investment in these resources.Professional gaff work with 3a1Upt/renument 428,210volumes,310,741 does as of Jan 2011;over 2,000 donations
Important management call gaff to manage the cullemion and keep it Violating $ 239,146 hours added...call. Libra Services
Provide social to various databases and electronic resources that meet the over 120,000 ses9ons/searches annually;82 public It.
information needs of the community.Examples of databases Include Online .085enior computers;IdentHled by Commumtyaz a top priority in the library
language insirvction;Homework assistance;encyclopedias and other guies; Llbrarla605 Strategic Plan,Partially funded through grants and donations from
Impartam Electronic and digital library collections egoo s and eAudlobooks,all, $ 91,240 Librarian support fou s. nea Services
Ilbrary
Specialist,.15 Gate counts over 725,000 annually;Highly dependent on support
Provide library security during open hours add tla janitorial service and Media Services from the Public Warta Dept.Maintains investment in Library Physical
Important Building Rarity and 3anhuria1 services maintenametokee thebuildin sale aM lunttional. $ 332,724 Specialist Plant,a moor City asset LlborySerAca
1 Library Director,
2 Admin AWstant,
I Principal
Uldadan,.5
Volumker
Responsible far all planning polity and procedure development for the library,to Coortlinator,.8 Obnry Dbectorand Managers provide oversight ofall library
wreeRectiveservice.Supportforandcoordinabonofalllibraryservicasand Senior Librarian, functions,and have front line duties aswell.Adminidenuffesgrant
functions,ncludingcoopeation with other departments and outreach An are 500pVrecurrem opportunities and couninates applications for all outside funding
enparbnt fUldrainvAdminfrognonandsommagament unity. $ SS1,686 I hours Over$165,000m dooa0om from grageourt at..,. librs Services
.SVolunteer
Coordirotm,.2
Senior Library
Specialist 2
Media Sim.
Spedallst,.15
Senior Obrarian,
.12 tibrarim,A
Library Services
Clerk 200 Over 56,o00 veludew,hours in 2010;over 300 Inquiries on whardeer
Provide support and training for Volunteers,in support of library services add pt/returent opocrtunldes;480 Volunteers with over 2S hours of service In 2010;
happens, Volunteerserying attiyhies. I$ 95,119 1 hours. 1289 Volunteer staining sessions. I Its.,Services
Page 18 of 30
C@ywide Program lariorithation
Sorted by Category,then Deportment
April,2011
G
Coady'dim"ha FYIo Expense
Added Value Progcem/SeMa Budge[ fY10/11 Pewnue NP.d FPE's Performance Measure 111 Department
Respond to imam's initial imestigrtion request by performing site Inspection II
Mi ande compliance notices for cede Violations(e.&.,property maintenance,
heahh Is safety,substandard middle,public nuisance,debris,overgrown
General Enforcement of Celts ieniog Cade vegetation,construction without permur),zoning entitlement conditions of Isepect75%afthe3,072 complaints within aB hours of the initial call
I.. isMunid 1Code a proval,antl re inspections. $ 357,00D 3.8 for service. Plannin &Build,,
Citation Procen/Froseeutlnn/Court Upon re-inzpe[tion when the violation continues to exist,durations may he issued
Insporeards Hearings which may result in subsequent legal actions $ 28,000 0.3 Perform enforcement colsand dote)5%of cases within 30 days. Planning Is Building
Plan Checking of all room additions(under 4001 swimming pools,remok, Performed 925 Over the Counter plan checks with M of the
Important Counter Plan Checks patios,etc. $ 141,000 $ 145,Oo0 1 reWews in less than 6o minutes Planning&Buildin
Department Budget Fee Studies,reeuistiom,bill payment yearly
In,sands. Department Accounting a<complNhmenK,actWi cam $ COpoo 0.5 _ Manning Is Building
Ira ry Important Local Agency Reporting SIA suey,re to spond public requests for information hicatirtkal( $ 35,000 0.25 _ Planning&Building
Imaging(SIRE)all Planning Or Building files,GIS daVelopment/mago.,design and
up keep oftept web site,Agenda Plus for PC Packets,metronic plan checking Assist ostomers with records real and pro wide records
loodketaid j1dedithoullrachimpki, pipeline response,maintenance of ckyview $ 22LM 0.5 mention as required by law. Pknnin &gulldin
Staff the Planning Common Public Gunter(aummo r seMde)serving walk-Ins and
phone calls to answer all inquires Including zoning interpretations,addrex Serve&100 Aulk In customers and 9,g calls,with 85%of customers
Important Planning Gunter rent etc $ 208,000 $ 202,000 SS bam,served within IS minutes. Planning Building
Respond to citizen's investigation requests and proactive enforcement in CDBG Eliminate/prevent blight within the Curtis neighborhoods by
Ira ,ant Spi Enforcement Areas Enhancement Areas(Oaktls,w,Ulka,etc);Public Nuisance Task Force $ 217,038 $ 227,038 2 Within 25%of the roses through proactind enforcement efforts. Planning as Building
InttNepartmened/Interagency Mutual Aid Program coordinating enforcement effoHi w/OC Health Senate, Respond to county,local and surrounding agenam within a timely
"Experts. CooNinadOn Animal Gntrol,Poles Dept,Fop,sm. $ 19M D.2 manner. Planning&Building
Retum phone calk within same business day,schedule apprintmmts;respoM to In field Inspection
lospartiout Phone calls Inspection uesmns expenses 0.75 Process 17,50O phone lmulres with SON,answered on the same day. Planning&gulldin
Continuous training and upkeep of local,state&federal codes;shut is required In field inspection Conduct/Attend R inspection meetings/braining sessions to comply
Impassioned, Tmini Elucanon to maintain cutent certifications. ex OS some mandated certifiaoion requirements. Planning&Build;
rases process 62p00 Phone contacts.wish 90%of telepMne inquiries
Inspection scheduling scheduling,of plan check api respond to Permit It In permit praasdng pod tithe same it,.Sens,21,023 astomers within l5 minutes j
Imlamtant 1doph lls inspection questions,return phone calls within come business day exposidepas 0.5 of arthral. Planning&Building
Notification process of expired permits,compliance program,possible citation Mailed 995 Notice Of Non ocompliana letters consistent with the HB
I.. Permit Expiration hospital and subs uent I I action. $ 35.000 $ SO,OOo 0.25 pollcks. Planxi&Building
Continuous training and upkeep of good,some and federal codes;staff is refuted! In permit processing Condut/Atheod)2inspection meetings/valuing sessions t0 comply
antecedent Training/Education to maintain Current certifications. expenzei 0.25 state mandmed eartlBcalion rmYirements. Plannin &Buildin
Recruitmentofqualfypbapplionis.Pmcaluftandidandinate Mritq, Proasus appro.l,00Djob applications,]5 racniMen[s/tertM&a0
Ira m Personnel Unit terminations and retirements. $ 399,354 $ 3 employees on protected leads,and 50 background investigation. Police
Enforce and manage City Alarm Ordiname and manage the WS alarm ProcesAAnanage 8.700 alarm permits and 4,85o alarms related calls
Ira ,ant Information Systems jAbodmi equipment $ 95,a56 $ 370,000 1 if.,service Per d Polls
Cost far polity and Procedures manual,approx.25 professional
Implumrd gooks&Subscd Cost for policy and procedures manual,approx.25 profiessizinal publionmrs, $ 47,220 $ 0 publicallims. Paine
Important School Resourcet2f0cess Respo,dsao oils for whose at CBµwide schools $ 295.066 $ 2 Respondst0 approx.d,W(I oils for service at City-wide schools. polka
Imlwtant g-9ProVamecialEen Responds poenforcemepu related callsper year $ 309,966 $ 2 Respontlrtoa prox.200 cersadenforcement related ol per ewout,year Police
l.
Important Special Evens Overtime _overtime a for ate of JulyPr $ _)s,000�$- o Overtimefor oGce o_trters at approx.)_s spacial events. Police
Ira m Domment Inaling contact _ IConeramed with prima cempan,to image old and Nneni reports. 11,310+$ 0 Ira a .m.35_,000 reports per year, Polite I ad
PrKMaw,approx.1,0001ob applications,15 recrvitments/tesdn&40
mussel Personnel Temporary jPronle assistance to Personnel Unit $ 8,000;$ - 1 employees on protected leave,and 50 background Investigations. Police
ImpMam Flee[-iempoa Provide alAmance to Elect unit $ 25.900 j$ 2 Provides assistance to maintaining 294 wbides Per year. Police
Important Animal Conhol Se no sGntret Animal Services are contracted with the Gully m Ocane $ 639,638 $ C Animal Control Services responds to 4,100 service calls peryear. Police
Imisartant Training Una-Temmmry Supports Oepartmentwide irainin as misled aboa $ 6),)50 $ 4 Su carts Cepartment wide training as listed above. Pollee Page 0 of 30
Citywide Program Prioritization
Sorted by Category,then Deportment
April,1011
Utegory
Ca¢/Important/ "10/13 Expense
Added Value Program/Servl¢ Descrlpopn a Rogram Bodge, "10/11 Revenue Ne.ol Perecrmeme Meawre(1) Department
Importance Reserve Officers-Tom wary volunteer ranked police officers $ 7,350 1$ ) Volmteer appam,2,8O0 hours Per yearPolice
Crossing Guard Services are provided via a Cfk'conmet with a Private company Crossing Guard Servire are Prodded via a City contract with a
mP
IprtaM Crosfn GuardServicesfuntract at 37 intersections. $ _..........
313A18 $ n 0 Not. a at W Intersections. Police Assumed onapproxof caarrensantss dear, per Year, cancel M
scene Approx.9896 of cells for servrce per year,are able to cancel
Im Aemluutics Unit Provide fast reywnse to emergenq/criminal activity and prevent dime $ 1,363,863�$ - 8 ground units approa.3)5 times per Year. Police
____Provide
__..._.r.._.. ._
Im ant Aero Trainin training mandated by law for Acre employees 5 59,W0;$____ o Trainingmandated by law for Acre employees. Police
Im M Chi Investigators youtfigatefinancisliames $ 162_g331$ 2 Investigate 350 financial crimes Police
Assists approa.)fl0 ttlaens and takes approx.1500 phone cells Per
Impertem Front think-2nd floor Assists citaides
110 on the PO building2nd Mar
Hamm $ 70,112 $ 1 year. Police
psalarwith 110 County-wide and 30 Huntington Beach auto Meft ram per year Assets with a210 r-ci Nitlde and 30 Huntington Beach aunt theft
Impartial OGTL -salary fully reimbursed $ ]4),533 $ 346,533 1 cases per ear-sale lul reimbursed. Police
1Iffiflunforicalmonted,ors, Processes recovered/found buy,l in the City $ 14,061 $ 1_ Prparses approx.300 duccomred/round bicycles per year. Police
Transcribing Provides word Orocessing_s_e ___to ahe Palroi unit $ 3i5,086 $ 5 Transcribesa Proa.),000 police reports per year. _Police___ _ _ p Y _
rvees
Maintains 150 security duress,l valarms,approx 150¢co throughout C
access conholpointsant) bralalvitleorecordersnddow City
Maintains security amens In throughout City Nall and POIDe BuilEing.inducing Harland the Police Building,Intlutling the jail facility,and downtown
Imlhertant Security/Elenroni¢ the jail and downtown partlng/pler a¢as $ 150,886 5 1 arking/pier areas. Polio
Repaint and install new curb markings on public streets throughout the Gry as Provide biannual and annual repainting of red orb Mroughmf the
important Curb Marking Maintenance nestled or tlirected hye $ WM 0.4 City.R< int a0 ro moiety)0 r<entMCiryanrwally. Public Works
Oversee and manage each of the 3 sections within the Transportation Dialson.
Maintain customer service standards.Manage and prioritize work efforts and
ledgictimpt Transportation Atleduranntion budget ereincel $ 30,000 0.2 Public Wwks
Provide services m Iock/undok Ciry Hall for meetings before and after hours,we
up/tear down meeting spaces for meetings and event,and ensure that major Provide a safe,Munching environment at City Hall for City Council
Fatlllry Maintenance-CMC Center Meeting ryfmms are functioning properly for safety and comfort of meeting and event and Commission meetings,other public meetings,and events as
hinindartand land Event Support anend¢s. $ 911,0O0 NA 0.)5 scheduled wmekl. Public Works
Repair damaged city blockwalls as reported by the public,by try staff,or Police Respond to and repair approximately 300lnndents of damaged city
InformedBlakwall Maintenance Dept.Re inspected by c staff and completed by contract services. $ 75,000 NA 0.25 block walls annually. Public Works
Provitle timely response and hazard mitigation for approximately W
Provide staff after hours on-call for emergency response for road hazards,street to 70 after hours incicates Per Year as dispatched by Police
ImporUM Emergency Response/Staredly, obstructions,block wall damage,sandbagging,and to assert other departments $ 49.000 NA overtime Department. Public Works
Conduct field surveys to Identify exerting topography,confirMertablesh Property
lines,coaftrMestabllsh survey monumentation,and prepare legal descriptions Assit design section,construction admi istered,and contractor by
andmaps.Perform survey staring during construction t0 set grades per design proaddingsurvrying information within allotted budge and repuiretl
Important Survi plans. $ 325,000 NA 1 3 timeframes. Public Works
Provide support and oversightof file Public Works Department
Important Public Works Administration Provide administrative support to the Department $ 625,500 NA 0 services. Public Works
Provide retention/forage and reproduction of record drawings and ether Assist department staff with records research and provide records
Important_ Remmy Retention/Research documents. 5 601000 NA 1 retention asremoved by law or as needed by the Department. Puhlicw¢k4
Mal main,replace and Install all types of signs Irude and ouWe of City fcafthi s.
Evervi Include arki reduction signs ant clambered signs at locations such
ha am Facility Sign Maintenance as inside City Hall,Ulbrar,and various parking lots. $ 20,000 0.1 Replace or maintain approximately 200 facility sips per year. Public Works
Repaint ant install new pavement markings at all Ciryfacilitla.Examples include
palnfing of parking lot stalls,directional arrows,motar ins stripes,etc,within City Address work orders from Various departments and replace word
Mpornard Facliry,Making Maintenance fsedshosuch ai Hall,Libra ,Beach Dakin dots,etc. $ 20,000 02 markines as needed. Public Works
Page Naof 30
Citywide program Prioritization
Sorted by Category,then Department
April,1011
CAS
CmeJ Imnrnant/ Fell E�
Added Value progrwr/service Dewiptlon of program Budget FY30/llR m No.of Me Per gain..Meawre(1) 0epamnem
Assist Traffic Engineering staff in the review of public Improvement plans.
Capital project Plan Review arch Contractor Provide technical support in the review of work product,equipment and layout Assist TraMc Engineering in thadhal of Cam)and permit project
Im he Coordination for Public Works inspection on various projects $ 251000 0.3 plan, PUNIC Wwkv
Provide technical review of development plans fortontlkts and needs related to ApYte Traffic Engineering in the review of Capital and development
Im am Development Projects Plan Review street It sand traffic s nai feet 8es throw out the CRY. $ Sp00 0.2 P.jecohns. Ppblk Works
Provide routine maintenance and troubleslroming of Cm owed facility light
Intestine.Services include all farilhieswith poke mounted lighting exterior to Provide routine maintenance of CiWs lighting at City building and
buildings.Examples include parking Its:and walkway,lighting.A separate parking lob.Includes as-needed replacement of bulb;ballasts and
Im team Facility u Min Maintenance cat o exlteln s artsli tin. M," 0.3 associated¢ a ment. Public Works
Provide muting maintenance and troubleshooting for most City-owned sports Provide routine maintenance&City's sports lighting at parks.
IlghbMat parks.Thiseffort excludes service wntracted directly by Cammunhy Includes as-needed replacement of bulbs,ballasts,and associated
Imponant SjactirtUdditarlivi.interviddice Services Mrsomefacilgies. $ /3,500 0.3 extubundint. Public Woft
Includes Costs for materials and labor for the fabrication arch purchase of various
signs add enunciated hafdware for Cnyowned fugides such as City Hall.Library,
Important lFaclifty Sign fabrocation&Installation Beach lots,parks,etc. $ M.000 0.1 Public Works
Engineering support W review and address traffic pperatll related to non-
street trarficoperations.This includestechnical review d issues within parkng
Im am Facility naf6m operations bts.Ne beaCM1 path and at arks. $ 201000 0.1 Public Wodes
Provide a Idnitaln eMIfMTMt for city SbX,lesldenb,tYAOrrreR,
Facility Maintenance-Pen Control vendors and othervis ides through month1,and acuce/as nettled
low.t Services Contract services to Control insects and vermin in all buildings $ $SAM NA 0.25 peat mno-ol services. Public Works
Provide weekly and annual maintenance to swimming Pool at the
Contract services for swimming pool maintenance and water treatment at City City Gym to provide sake and canhary aquatic environment for
I.Pitru.nd Pool Maintenance (nym. $ 10,000 NA 0 residents aud visitors. Public Winks
Contract services to regularly dean floors,surfaces,restrooms,windows and Provide regular cleaning at kart take per week at City Hall arch
empty trash from clty ball and city Yam facllAles.Paper products supplied and Public Works Yard Office facilities to provide a sanitary environment
Nrpeadent Fzdlby Maintenance-Cuteodiil Inventoried by city staff.Re ..a reteoded by contractor. $ 16rp00 NA 0.25 fw staff and curtomers. Public Works
Mechanical malcuumme ant reyalm and body work to city next and equipment
excludes certain P.D.,Fire,and Beach equipment)using a ermbimtipn of In- Provide preventive maintenance,and repair mechanical breakdowns
house and Contract mechanic services,ant ensure Compliance with GRB ant for more than SW Cry vehicles and sh,l ncent.Prepare new
hapearkaffil Vehicle and Equipment Maintenarace AOMD requirements $ 1,610,OW NA 8.75 veMdes far.,am wit,ahermarket and safety equipment. Public Winks
Provide compact and in-house services to monmr,maintain and repair city fuel Administer the City's fuel systems and bulk laeb programs for 8
Islands to ensure Nat fuel is avallable for routine and emergency service vehicles fueling of.with a through volume of approximately 6S0,000 gallons
"End, Fuel Tank ant Fuel Island Maxdqyddl and to ensure compliance with Stater ulataons. $ 127,= IIA 0.25 awyear. Public Works
Manage ant maintain approximately 68,000 Cdfy,owaed trees Vowing In public Coomimm mrarect services antl dry staff to maintain more than
placed.This work Is performed aith a combination of Cry staff and Contrast W.D00 CRY trees to Comply with HB Municipal Code and Trade
I m Tree Maintenance services. $ irroco0 NA 2 Management Plan. Public Works
Contract services for regular periodic maintenance of city parks and Sports
Complex.Includes mewing,edging,weed control,Inter Oesemere,trash Maintain TO City paAs PC ensure sage and attractive destination for
Important Contract Park Wintanance Indeptack,litigation system,sand an,mulchin&and Trading, $ 1,3W,000 NA 025 residents and visitors. Public Works
Pertorm regular weed Control along pubk rights of way.Perform pest Cortland In
parks and landscaped areas in accordande val Integrated Pest Management
plan.In house services are approximately 3016 less expensive than similar Provide Chemical weed abatement in the public dghb of way twicea
Imppbem Pest&Weed Control Contract services. $ 100000 NA 1 Year.Provide regular nest Control in City parks arts laMua darns. Public Works
Contract services for regular manufactured of landscaping at city facilities and in
the Public right of way(medlars,ai Includes weed Control,titter abatement,
watering non-irrigated areas,Inyation systems.maintenance,mulchin&and Maintain aab and attractive IaiMuape at Ciry facilities and public
Important tandaca Maintdance pruning. $ 510p00 He 0.25 rights of way Public Works
Page
Citywide Program Prioritization
Sorted by Category,then Deportment
April,2011
Catagery
Core/Inapam ant/ %10/11 EMpeme
Added Vawe propam/SKi Description of prograln audgal FyvD/vv Rwww No.of Ms PMomuwe Mwwro(1) Ontally ad
Provide regular periodic maintenance of speuflo city parks,Includes mowing
cars weed control,Ikter abatement,trash receptacle,irrigation system:, Weekly maintenance of 295 park acres at 5 sues to enure safe and
Important Park Malnrename no pon,mudding,and prunig. 5 rrn,000 NA 9.175 mractive desdnatlon for residents and visitors. Public Works
CerdHed inspection of playground equipment and maintenance as required by Conduct monthly Inspection of 72 playground units W ensure
Imllgrsam Na round Equipment Maintenance state antl fetleral regulmions, $ l00000 NA 1 rout iatre with stater u�lakons and W ensure public safe Public Wolfs
Contrast services so dean and maintain ra9rooms and pimicshelters at Central Daily cleating and redockine paper In 11 restrooms and 2 pknic
Important Park Resiroom CwsrOdlal Park and Marina Park $ ED000 NA 0 sharers-365 days per year. Puwk Works
Tree Politics and Removal Permits Administer Tree Prince and Removal Permits programs.Includes inspection, Respond to and administer tree petRion and remonl Permit
Important Programs dwifid,to rasWems antl trading requests. $ 2SAOD NA 0.25 neq.ada as directed by Oty council. Public Works
our had!
Provide asphalt Patching services for the citys Utilkies District following retain from UgWMes Repair asphalt for Utilities Division as needed in lieu of contract
Iq4mdt.at iMphalt Patching for Utionisst DMAon to water and sewer structures under strwts. $ 45,000 Division I Ind.aboae services. Public Works
Dry weather urban ruwff Is diverted ham floodmrd co stations 10 the sanitary
ewer.This practice has been demonstrated W improve ocean/beach water Divers all dry weather Rows W the sanitary sewer also maintain all
Important _ Urban Runoff Diversion quality. $ 8,M NA Inof flood urban runoff equipment in words,order. Public Works
Includes vests for materials and labor for Me fabrication and purchase of various
Important Streded!RV Fabrication s ni and aswdated M1aMware br ublic greets. $ loo,WO 0.15 Public Works
included in totals Provide general administrative support for Public Works
Important E nomening Administration Provide administrative support to Me Eiginadming Division of Public Works $ 231,000 NA above en ineern mspecdan/desi n Publk Worts
Manage the Ory's Presence in the press and serve as the liaison between Me City
Added Vawe Public Information and the community. $ 211,430 $ 1 Oty,Administration
SUMMARYOFC AOMINISIRAnOR $ 211AN $
Designed to educate and mentor fiat and second year law saudants.
Each extern spends one week adds or separate attorneys,each who
Added Value Administration Division Coordinate an active internship program for college and graduate students $ 4,110 1 0.02 work in different areas of law. City Attorney
SUMMARYOFt1r'IATTORNEY $ 4,1113, $
Training funds W keep OUR sentries and current on new legislation,elections, Training budget for Passport Ageon(8),Norries(3),and Clarks(A)
notary commisskns,passport agent cotfaration,and to Cover Me MEO MOU on Legal,Election and Proressiorol-Relates Issues,and MEO tuition
Added Value Trainina education reimbursement benefit $ 5,000 $ 0 reimbursement. Cary Clerk
Official Passport position.Father,Offedn8 Full-Service Applications and Photo
Added Value Pacaports Services $ 5;O43 $ 116,000 0 Averages 3,900 Passports per year._ City Clerk
Certifying Mat Senior Covers(with Otizanship in other Countries)are Alive to
Added Value Attestation of Life Ensure Continuation of Their foreign Pensions $ 2,239 0 Completed 15 Certirirde of Life Forms for residents In 2010. CRY OKk
6UMMARYOFCMMRR $ 6912112S 11GA00
Year-round operation and maintenance of the award winning multi-field Sports
Complex Including lighted soccer and softball field,and baMng cages as well as
seven additional fields located throughout the rest of the art.Indudas adult FY 09/10.Adult sports provides oversight a maintenance for 14 city
softball program for Seniors,mans and coed team"a wderyof city sports fields,servicing over 150inm,10,500 pa slid ounts,100 singleday,
field,encouraging healMy physl.I activity.Coordinate Me scheduling of fields 2-RE adult tournaments,10 corporate mukid,tournaments,and 35
Sports Complakykhletic fields/Adult throughout the dry for tournaments,league games and Practices for the City J,72=rdent yeut Mrday Wurraments from the local community and outside
Added Value Sports youth SPorsrr u and organizations on city prop". is 571,926 $ 650,000 Naurs of SouMam Cal and Me State. Communi Services
Page 22 of 30
Citywide Program Prioritization
Sorted by Category,then Department
April,2011
category
Coe/Impprlanl/ FY30/11 expmae
added Value Prapanow rrke Description d Program Budget FYSO/11 Revenues No.0 M's Performance Measure(1) aapedmlarlt
$155,000
'Rental rcve nun
only,does not
irMutlenet 09/10 FY-8,4T3 participants in instructional contrast classes,
r ueh opn,om andish spe ve dal events Is countercounterto day r offered adults,teens,
The Edison and Mundy CommualryCenters serve as local paints for affordable, Instructional youth and pre-xhool seen people at Edison B Mudy Community
high quality Community Recreation progmms,enhantlng the desirability of the Classes attributed 4M Centers.
community and contributing to the health and soletyof our residents.Building wCommunity 9,441 Recurent Nghtetl DoI bask ball and racquetball mum wallable 365 days
Added Y4lue Community Comers and pimic area rescissions are else available to the general public. $ 516,451 Cmhrs Hours per year vent amounted! Made..of over 36,000 annually. Community SerNtts
Includes strategic plannily,supervgion and budget preparation;responds to
community Inquiries and concerns;develops and adminiatas puble tprwate
Rttreatlon,Human,Colonel Services parroerships,prepares and administers grants,and Interfaces won Various citizen
AtldW VNpe Adminisvation and community groups. $ 191,767 $ 1 Oversees more than SO recreation,human,and cultural programs. Community Semicn,
Year-round aduk arena potter league played atthe awed winning Central Pad 100 recurrent
Sports Crmplea,provides enhanced quality of Ilk oppostunkies to play 6 y 6 hours New program offered all four seasons same approximately 80 teams
Added Value Ad It Soccer ce Nr thereby impm participant health and well bein through exa ere. $ DIM $ 14p00 and 800 participanbeapected annually. Cderanam Serance
$05,000
*Ni Revenue
offmm Ci y Gym
and Pool 4,181 Recurrent
admlMaVathre Hours 7590 Crow OsOl year-1,313 participants for football,baskMail,so[4r,
Youth sports progam,provde an opportunity for young people to learn fees wIbhis now seasonal wheyball and special needs programs.Teams demanstratiy the
fundamentals of sports and Important life lessons mounting conflict resolution, reapmdbk for volunteers best performance and sportsmanship are honed lay the CS
•ddetl Valve Youth Sports physical health social and communication skills. $ 56,248 Program over»M actually icamencission. Community Seniors
$2m,950
'Net Revenue
offsets community
The Community Tennis programs provide affordable,quality tennis programs for centers'
students of all ages and proficiency levels h participate in instruction,creating administrative Command! Fit Wild-2,030 annual partltlpanls at Edson and Mudy
Added Value Tennis opportunities for teamwork,drill davNopment and physiml comity. $ 166,000 her instructors Commucasycenters,aswellasi,Psardg Marina Pads. Communiry5ervkes
$20.000
'Rental Revenue 09/10 FT-3,925 participants enrolled In instructional COMred
only,does not classes,summer amp;and wor'ahops offered to youth from
The City Gym and pool serves as a Intel point for community remeatim and include 2FTE months through adult 09/10
aquatic programs in the downtown area,enhantlng the desirability of the Instructional Class 6,27E Recurrent FY 732 boors of open gym for basin[ball®volleyball; 09/10
studied Value City Gym and Pool community and contribulin to the health and safety of residents. $ M1,447 netrevenue Noun 1,625 boon of open game room Common' $erNces
$285,000
'Net Revenue
Fqurtia programs are designed to teade a Varmry of stills from water ontMS City Gym FY 09/10-4,849 participants enrolled in year round red crass
adjustment through lireguarding techniques.The program sooner primarily on and Pont aquatint claws content from parent and me to adult lenders held at
'earn m sNm'daases,enhancing the healM and afery of Huntington Bead) admWnnds, 9,822 Recurrent the City Gym and Pool and outlying areas,toaster,employment for
Added Value Aquatics residents. $ 1601451 fees Hours 55 PT staff annually. Counional SeMcee
Instructional Classes provide opportunities for Wing kaming and Reading full and
produttivelives.Progmmsallowresiden%toesperimcepumow pleasure,
heats and well-being and are an appropriate,important and valuable public Cpntaded FY09/10-approtlmnely20,000annualFl.NeVevenue offsets[he
Added Value transactional Classes nod. $ 3,332,om $ 1,g3y.0oD Instructors msttooperate City Gym,Community Centers,and Senior Center. Community Services Page23030
Citywide Progrero PNoritigation
Sorted by Category,then Department
April,2011
Category
Care/Important/ FYIB/I]Ex,venu
Added value Paagram/Service D PUMOProgam Budget H10/131teverxw No.or Frt's Perlpm.Mnsure(1) Department
the Funtime Day Camp program serves approximately gals partiNWnts each 1,619 Recument SevenO)weeder of varied programming,including field trips to major
Added Value Day Camps summer. $ SS,227 55120D Hours attractions. Com_m_uniry Servires
265 Recurrent
Recreational events create community by giving residents the opportunity to Hours,plus Recreation Events provide opportunities for diverse participation
experience new aaivities and interval inch other families,ne,ghbors and volunteer support frmn a variety of demographic,imluding:Family.SpMil Needs,
Addad Value Recreetbn Events com unity members while sloeng in a common experience. $ 26,893 $ 28,000 hours Yomh,Athletes,Intekeneratlonal groups and Adults. Communiry5ankes
Summer program ro Nat pmotes hen day fen cM1derco ages 412.provs an ide
opportunity for children to get Einy In an unstructured environment,Allows 1,SOO Rewment FY 09/10-appecomusel,9,300 admissions during a weeks of
Added Value Adventure Playground (children to build confidence and make memories. $ 19,070 $ 28,$00 Hours summer operation. Corprounitysinavices
SUMMARY OF ALL RECR MN PROGRAMS $ 31M,MS $ 313531650 _
(Senior Services foWRs on active aging and direct services 10 HIS rellud .The
Activates center(Rodgers Seniors'Center and Senior Outreach Center)Is a molt.
purpose facility chance apporturade,for community involvement wdh a wide 5.75 FEE
range of social,recreational and educational programs promoting well-being and 4,105 Recurrent
aging in place.Direct services Include individual case management, Haurs&50,o00a a10 Station.:119.000 units W service provided by Activities
transportation hnroutine escort assistance),meals to the home,homeless HOufs Center.Unit of seMa is an individual participating is
prevention,shared housing,information and referral,daily care tolls,home Continued by cizss/a[tiviry/ttrvice.;over 2%clients enrolled in case management
visitation,emergency food certificades and durable mobilM etuiDment loan Over A00 program;priority center maintained for classroom activny and/or
Added Value ISerlor Services/Human SeMces prorano wheekhaies,walkers. $ 634145 $ 20,000 Volunteers remals:Mon-Sun. Common Services
The Art Center provides a total of su art exhibitions annually,special community
events,summerand spring Mtamp%as well asa vaeery of Art Cenwrclamo
far adults,teens,and children.Pannersw hArts Orange Countytoprettntthe
vmk of K-12 students and Creative Edge,an Arts Education Advocacy Program
that has developed a local He Alliance for Arts Education.Part enwith gate
City School District and HE Union High School District to present the annual
student an exhibition.Partners with the Music Teachers Association of Orange
County to provide young student pianists a pizce for recitals and piano aFEE Exhibitions&Special programs attendance-10,000 annually;
compeNions.The 00118 established a panneral with the He Art Center 5,7110 Rewrrent Art Center Class Participants-1,25o annually;
Added Value MCenter/Cultural Smlces Foundation in 1987 in su port of the building and operation of the Art Center. $ N3dIS $ 165,OOD Hows Art Camp ParticiWnts-30oannually Comuniry Services
Provides rental facilities Far use by individuals and organizations-public and
private.Clubhouse fag es include Harbour Vi¢w,Lake View,lake Park and the
Newland team.The group picnic sheker,amphitheatre and band nand in Central 0,023 recurrem Clubhouse and Central Park facilities generate an avenge ofbM
Addetl Value lClubhousers Park are Included also. $ 93,A99 $ 10,000 I hours reservations annually. Comuniry Services
a 2020-20,MO VNRors attended and toured the IaNliry.In
addition,12,15a students received Watching tours of the Facility as
Funding supplements Ne maintenance and operation of Shipley Nature Center part tithe Friends of Shipley Nature Center's Partnership wish
"kid Value While,Nmura Center by the non-profit or nization ciperatio this Chyac,ged Dairy, $ 30,000 $ nonprofit educational o ization"Inside the OMdpors". Comingarifty5arvides
Coordinates with promoters add non-profit organizations conducting lake-sole
special events held an public Property and at Pier Plaza.A specific events
committee comprised of staff from several departments oversees the approval Processing an average of over ISO applications for Specific Events at
process.Permit fees are colettee along with reimbursements from event Pier Pizza,beach,and Central Pak with annual attendance Jun
promoters for gaffing costs associated with hunting the events.Major events under 1 hall lion.Event fees offset administrative such[asb with
Include the VS.Open of Surfing and Sun City Marathon.Progomalmincludev direct costs reimbursed.
by promoters.sal stax revenue
City received
beach special events,which are administered and staffed by Marine Safety. Transient OccupanPa Tax(TOT)and sales tax revenue genxated by
Added Value SpetiliU Beach Events Bea[M1eschilren t neXwns are potential
reimbursed co event
sassociate is II3,632 $ 112,OM 1 eren[visftonand patrons associated with large extra. Community Services
Edutotenchildrentorecognize potential hazardous also conditions associated with
ofton one beach environment Business unit also assistsmdeveiop hiring pool 13,28)rttwrml
Added Value lunbrU wards for marine safety division. 1$ 513,863 1$ 610,OM hours 1,100 projected pfficiparaft CouradmindilSeraked, Page 24 of 30
Citywide Program Prioritiution
Sorted by Category,then Deportment
April,2011
We
CorJ Important/ fY30/11 Expense
Added Value Program/Service Descrilrtlon&Prognm Budget FY10/11 Real No.of FTE's Parbrmantt Moodie ill, Department
WMMARYOFCOMWN"URMM _ $ 5,226,652 $ 4AW,65D
Will assist businesses that are currently located or interested in
Develop antl promo¢linantlal and
pmerbusiness[colstoatt land rerain looting in H8byprovidingamulti layeredasslstence progcamithat
Addeo Value Business0eveioDmem businesses;suchasfeedeferrals;lwns;and proce5sin assistance $ 20,000 no 0.2 will be developed-thereby protecting our revenues Ectn Damelo ment
By Implementing markal tools,we con attract and encourage
Create marlyrom/outmach tools including with site to provide information to business In HB as well as the image of HB as a Business Friendly
Added Value Business Derelo ment businesses;such as workehop,and prowde businesses concierge serNos $ MIM TBD 0.15 Environment-there attracting revenue. Econ Development
Title Issues may prevent City from selling surplus property,or
Added Vafoe Real Estate Reviewing Title Reports and dealing ink issues $ 2,01DO 0.05 removing liens. Econ Development
Conmact adminlsirMlon to ensure that the Fair is meeting
Added Value Bugness Development Monitor/Adminieter Friday Farmers Market and Arts&Crafts Faire $ l,oOD $ 6,000 0.05 requirements. Econ Development
WMMARYOFEWNORMCUEVE MENT $ MAW $ 6AW
Dire[[interface of staff with walk in customers to accept payments and establish
services.Allows public to dialogue with a city mpresentaMe dirMly,and to
Added Value City Hall Front Counter resolve problems.Provide customer service and perform research. $ I'CV000 1 Serve 6,000cu.rnw,,annually Finance
City is charged$0.6D by Me financial institution t0 provide this
Added Value Aurinfory Direct debit of mstomeraaounts for municipal servoces. surrout to the Public Finance
About Value Petty Cash Processing Derribution Wsmall amounts of cadt mcity departments for select operations. $ 15'm 0.25 Finance
Delinquent A smunts/ColleNons/Acvor s Supports Ntemaf and er:temal<olkttions process.Coordinates Real,small
Added Value Receiwble claims court actions,and Franchise Tar Board Intercept Program. $ 85.m $ 325,DW 1 Finance
City pays for thew use m
n ceof customers being able to their edic cards
Related Vessel Cretin Card Processi Program for a variety of Payments. $ 228,1n0 Cityi,elmen[lycharged$228,000 for come card processing. Finale¢
SUMMARY OF FINANCE $ 398.0W $ 325,DD0
Tactical Paramedics work and train regularly wRF me Huntington Beach POlio —------------- �._----------------- -----_-----
Department 5.W.M.Team to ensure operational readiness for high risk
emergency incidents.This program Is Fancily offset with grant tuning.
Existing emergency response personnel are cross trained to perform these Provde Four spacially trained Paramedln to respond as maintains
Atltleel V.I. Tactical Parametlics foncti.m. $ 42,700 $ 0• Me HBPD$.W.A.T.Tom. Fire
CERT(Community Emergenry Response Team)is a FEMAendoread Training
program mat prepares citizens to help themselves,their famlly,their neighbors
andthewmmunityinmeeVentofadisarter. CERTmemberssupportme Fire Annually graduate 150 community members from the Basic CERT
Community Emergeny Response Team oepartmenl wleh 80W to 10.000 M1ours of Volunteertimeaywr.TM1lsprognmis class and recruit 20graduates to become CERT Fire Department
Added Val. (CERT) rtial o0et with rant forcing. $ 8,000 $ 0 Volunteers Fire
Radio Amateur Civil Emergency,5ervke(RACES)Is an cogeneration of amateur
radio operaton who volunteer to provide essential communications and warning
links to supplement Fire,Police and Marine Safety Departments during
mergencies including emergency communications radio failure.RAM
supports first responders owing events such as the i th ofluly Parade,Sun City
Mammon and provides 3,W0 volunteer houma.ar.This program b partially Provide a minimum of 25 RACES Volunteers to son ortdty spedal
Adtled Value RACES offset with rant funding, $ 2000 1$ 1 0 variants,counters,and emergency unications or radio failure. Ft.
The Explorer Search&Rescue Program Is part of me Boy Scout's learning for k'de Provide admimWatioq leaderddp,training and support to youth
loe Explorer Fibrins. m.Pro a $ 5,000 $ 0 prograin for Participants interested In a career in public selest, Fire S),AD $ -
Act as addsory to the City Council and City ManaBeron=nnel
administration,hear appeals review Imp.., revkw cM1a%as alleging
11 Personnel Commission dludmination Is 23,000 0.25 Reviews cha es andu atesto 3M'ob dais spealficatems. I Human Resources
Page 25 of 30
Citywide Program Prioritization
Sorted by Category,then Deportment
April,2011
Ca egary
W ront/ Fr10/11 fePe^:e
Added V
Added vows' Pwgrun/seiyiw oeaapnon meragam Budget Fna/a Revenge No.of t]es Pddormamae Measure(1) Department i
Advise executive,management,supervisors and employees in the application of
Memorandum of Understanding proybdons,personnel pope es,standards,
procedures and P.dUl and Federal,state,and tool laws,Midland 'Business partner with line management in execute,the Ciys
Added Value R-hause HR conwlGM re lotion $ 36,126 0.25 ati Myrea Inpeopriding public servire to 195,864 residents. Human Resources
Added Vekw Personnel Atlminhtartion Purge terminated employee personnel Ries In accordance with Cher pot $ 28,058 0.4 Maintain Only mandated documents on file. Human Resources
PFO[err tuition reimbursements by yerHyln,edwatianal Institution accreditation;
course eligibility,grades received,expenses paid and track fiscal and calendar
Added Val. MEO Tukbn Reimbursement ear use $ 15,OW Human Resources
Added Vakre Retiree Awards Provide service recognition for reparling MRS employees $ ak293 0.1 Human Resources
Added Value Executive Recruitments $ 15p01 Strive to attract and retain highly q.lified eMMIWRS. Human Resources
rentnmine deal subsidies,
add lily and relydd changes in rice benefit Does,overpayments W
relree medical subsidies,az1We employees'changes in benefit tiers,and Recover wits.
Added Val. Bern Audit, supplemental retirements $ 31 $ "1 0.2 Minimize mesdames plan enrollmemermrs. Human Bewuroes
H.Ith Fair-Wellness Screenings,
Flu Shots,educational forams,Open Enrollment forms,publications and
information;scheduling of oniers and ancillary health pelvedere omshe; Health and wellnen of workforce.
Employee/Redress,BeneFhs procedures and information posted on Col Intranet Promotion of cost containment and/or avoidance.
Added Value Health Fair and Internet site. $ 16,000 1 Human Resources
Sui U and Deal Cassidy Whitmore U(Nin Consortium Training-Develop, Promote A continuous learning environment amongworkfaw.
conduct and coordinate employee development woMshops on perwmnel-related Martial liability and exposure to risk and safety hazards.
Imes,Including but not limited to:hiring,retention,promntabllity,performance Reinforce effective supervisory skills
Sud City U B Unbent Cassidy Whitmore appraisal;pwganive discipline,customer service,oreey awareness,Personnel Enhance delivery of sorWces to the public.
Added Value (Loan prawnin procedures,etc $ 30,1. ______ 0.25 Human Resources
Added Value Annual Red Cross Blood DriveAnnual blood dle-cos Y salary a _.._._._..._ _ _ ___ _ __ _tlsone day old locoed slaffm ter 5 333, Cammunl Relations Human Resources
SUMMARY OF HUMAN RESOVRRS $ 2a0,g7Z'$__ 30,000
Ubmry,catalogsystem,room rentalsiddri ,and billin&library card/ph..
system,phoneband book renewal and overdue notice system,electronic
payment,staff scheduling book and materials circulation,cataloging and
Indexing,patron information,computer usage trackin&print management and Boots managed:314,900:Circulation processed:754.000;Ubrary
billin&auWme self-checkout system,Summer Reading Program database, cards processed,generated and shared:10,i Ubiary fines
Added V.I. Ubra mant,support pwedue materials rtpmrts,weekly billing and wllettion notice generation. processed ant tracked:$100.000 Information Services
Event management system.senior al system(Volunteer database,meals on
wheels database,care manager database,senior center transportation database,
malling database),onlineregistration for reception faster and workshops, Do not kaw the
Added Vi hConamunitv Services systems support credit raid proaddi An center delegates Foundation budget software $ 124,000 firpsyme I OJS No data Information Servkez
Gotten Information Inquiry and response
Md.Wide system(Sort Clty Pipeline) Sand Chy Pipeline service Been. $ 19,200 $ 0 Information look-up,:]3,000.Service rs vests saturated 2,500 Information Services
Pwperty tax data management,eloutstaff backing,online property tax Idemor,
Added Value Community development systems support available business property laator $ figi 5 0.5 Surf Ciry Savings accounts created 5,000 Information Seances
SUMMAttY OF INFORMAYLON SERVICES
600 storytime programs annua yan over]0, atten des
.85 Ubrary annually.The library's strategic planning process identified
Services Cook D5 these programs as among the two or three most valued by
Senior Uttered; users.With(SOD programs per year,and an annual attendance
Provide regular story time programs for ages 6 months-8 years,to encourage 1365 pt/recurrent over 70,000,this is arguably the library's most visible ant
Added Value Children's may time programs and foster early childhood literacy and educational success $ 72,757 hours popular program. Ubre Seivkxs
Page 26 of 30
Citywide Program PrioriNgation
Sorted by Category,then Deportment
April,2011
category
Care?lma clam/ Fy10/11 Exmme
Added value Prgram/Some Oemriptlon of Program eudget Fv10/I1 Revenue No.of FTE'a Pertom,ance hNomn(l) aaPamnenl
At Central and Oak View Library 80 volunteers spend over 2,00F.b- --
OSSenior hours assisting children with their school assignments and with
Ubndaq.]S their reading and writing skills.$10,OOo was contributed to the
Provide a variety of educational programs that support students and their Carr organization.
Cannot,192 program bythe National Charity League oanization.As part o
succesainschool.Examples include Honi clubs local dasstours and other nnesrrcnt the libmr✓s strategic planning process,the community
ddedvol. Childrens Educational programs educational support $ Maio hours identified'success in sourer as a Toppriority.
.155enior
ubredary.2
Senior Ubrary Staff from throughout the organization provide research
SpecNBsl;.1 assistance to library users by answering over 140,000 Question
Ubrary Spedalia. per year.This service assists students and other wmmunhy
Professional dammns and trained staff provide expert assistance on research 2000 pt/moment members in the use of the libmrys resources and without it
A!led Value erosion research assistance topics as needed for allaes $ 99,459 lmurs this basic library ce multi not Mmet. ubnry Services
I Library 53,M items circulated;over 9,000 attendees for class visits and
E diand core services to the Oakview neighborhood,inducing children's Sp.IMht 18o2 Program,Open 5 days(44 hours).Oak View is also Mine to the
programmin&drculationefmrtenals,etu Staffing and reaterlalstandlers phiemrm, Iibrarys Family Literary program,a homework program and
d VaWe Chlonw Branch Ubrary between locations m also iincluded in this service. $ 130,233 $ 3,322 hours number of nnbfunded programs.0y far,our busiest branch. Ubmq Services
.35 Ubnrian,.16
Extend core services to the Southwestern union ofthhe city,including children's Senlor librarian, 4$571 items circulated;3,627 story time attendees.Open four
programming,circulation of materials,etc.5taf0ngarMmaterialstransfers a0ept/ramrom days(34 hours).High circulation and location make this very
Appeal Banning Branch ubrary between locations are also irended in this seems. $ 93,120 $ 2,680 hours highly used branch, library SimicK
I library
Specialhg.16 18,671 items circulated;5,517 computer sessions;2 rental
Wend core services to the Downtewn section of the City.including children's Senior Librarian, spaces generate revenue.Open S days(43 hours).Main St.
proYamming drculaupn of mater.Its,etc.Staffing and materials transfers 1342 purecourrant enjoys modest use but remains a favorite of down town
All Value Main Street Branch Lbareary between locations an also Included in this service. $ 99,120 $ 14,606 hopes residents. ubcarysersees
.6 Ubrarian,.16
Extend core services to Me Northwenem section of the City,including children's Senior librarian, 26,580 Hems circulated;2,526 story time attendees.Open
prorammmyurculationdmmeual,ate StaMng,and materials transfers 284 phremrrent days(2]Murs),This mail branch has high circulation fro
Added Value Helen Murphy Branch Ubrary between locations are also Included in this service. $ 74.480 $ 1,614 hours limited hours. ubra Service,
1 Literary 14,112 community members participated In the Adult Literary
Adult literacy recwbs and trains volunteers who teach adults in our Program program last year,a program administered by one full-time
community to read and write.Theprogmm providesthefundarrnntal skills Specialist;.08 employee.The State and other grants fund the program,
Added V.I. dish Literacy services necessary to succeed in work,home and scMol. $ 91,653 Senior Librarian whereas the City covers staffing costs. Library Services
16leracy 13,863 adults and children participated in Family Literacy tart
Program year,a program administered by one full-time employee.The
Like Adult Literacy,this program utilizes volunteers to provide the literary Specialist;.08 State and other grants fund the program,whereas Life City
dried Value Family Chaney Services skills needed to be successful,but focuses on families with young children. S 91,653 Smoorlibm an covers staffing Costs. library Services
Provide space for students and researchers for Quiet and group study.Part of
dried Value Research and$too,spade providing regular library open boom. Gate counts over 725,000 annual). _______ jb0q--,<oontinator.l
Schadde andwppon meetings and evnts In the library's]meeting rooms and Theater Tech,
319ua[Theater. Eventplanning indudessuDportfor wnference;vtleQ 3,335
conferences,weddings,public information proramming,city events aM mher pt/racurnnt 1.899 meetirN/evenU annually;approx.32 maetiMs/events per
dded Value Mem Room Rentals and Event sup wmmuo' M1erin s. $ 203,550 $ 363,056 ours
Page 27 of 30
CitywMe Program Prioritization
Sorted by Category,then Department
April,2011
nL.sm
Core/bnpmtant/ fYf0Pxpeme
Mead vawe Program/mate DesmiPtbn arpmgnm Bud BuaBet Fno/ss Rewnw No.ofFrz's Pede.mam Mwwre(1) Department
2Senlur
❑banan,]I T programs;over 5,000 participants in Summer Reading
Senior Librarian
program,apopular annual even[which bongs community
.25 ubnry members of all ages into the library to promote reading,build
Santa,Clerk stronger connection with the community,and create summer
Provide a Variety of educational cultural wants and programs for Children,Muhl 1.097 volunteer opportunities for local tons.Includes 445 Teen
Cultural Programming Children's,Adult and Teens.Exampkseftheleyes of programs are the Annual Fesprol of pernevfrent Summer Reading Participants and ell Adult Summer Reading
Added Value and Teen FDIA1les and Authors Festivals,Summer Reading Teen Tech Week and others. $ III hours. Participants. Library Services
Free public computer classes(22 classes/workshope/programs
last year)are offered in response to the community's demand
0.155emor for"access to the online world"as a top service priority.These
tlborim,OAS classes meet the growing needs ofolder adults,young parents,
UbaraA la business owners,students,job seekers and workers for
Programs and activities that Mdst Multi and Teens In developing Alas includes pt/recumenl technological proficiency In their lives.Information Systems
Added Value Adult and Teen Edueentlonal programming computer daces $ NI,380 hours provides significant support for computer access in the Battery. LibnirSereces
]Senor
Ubanon,.15
Media Services
Spedallst,.05 war 100,000 program attendees;beer 1,000,000 circulation;
Create and distribute informational Byers,press releases,articles and other D rm,Services Publicity helps us extend our reach Into the community and
Md.Value Publicity for Library Seni marketing materials In support of hbrz w $ 37,10 clerkerates revenue. Library Services
n DVrentiment
Added Value Study Room rentals Provide access to study room same for a fey. $ 2,300 I'V5 hours 938 study rooms rented entrain. then,Services
.05 Samar
Librarian,1W Approx.3,000 attendees fee Taste of Huntington Beach;
Taste of Huntington Bead;Contours D'Elegance and Other comparable events pt/rebument combined revers.approx.$35,o0o raised for Friends of the
Added Value specialE.. that raise money for support of the Ubmar,and other City Stirrers $ 12,724 hours Children's Library annually__ LibnryServkes
I SW educational brochures distributed quarterly,describing fish
Added Value Library Aquarium Saltwater Fish Aquarum near the Children's Room. $ 15,ozo in theaquarium;outside vendor pocauts maintenance. Ubary Services
WMM OF DBM SERVICE$ $ I,W,&ST $ "I'M
Added Value .News red Enforcement Pm ISsu_ep_e_r_mt!o_rnr_a_r_k_sa_nn_uans_p_epi_o_n____a_n__denforament 0.1 Planning&Bmldin Prepare _ l _
Review and approve business shbppmg it,retrieval program,monitor and
Aided Value Shoppin Cart Retneval Program enrore 0.1 P
lanning
Ineffective business clients may request a Building Code Compliance Reinert
which is the cites proMive approach to assist the customer in identifying any
Added Value Code Compliance Report Program exisbn deficiendes with the buildingprior to urchase/lease US
- MMARY OFP NINB&BUNOW6 $ $
To strengthen and Intensity the operations and NlBllment of a police/commur"
parmersbp.This is accomplished through a joint effort or a sound and pos Live
police educational system of reporting suspicious Bobby,reducing crime, Supervises approximately 150 community mlunteers who
ceasing adolement and citizen nfery and awareness. Rettu isellce conduct Vacation housechecks,Mist Police Depxrtmentwkh
volunteers(RSVP's,W PS,and Neighborhod Watchl to augment all police Internal oµratlonal needs,assail coordinating Neighborhood
Added V.I. Community Sup Unit resmal duties,and mereasefnmmun@y NSlbiliry of Ddke Personnel $ 91,952 i$ 1 Watch Program.
Catnmuniry5ervkes CaM Ad fey Gang Proarided by contract with Community Services Program,
Added Vake P 'rankled by contract with Community Services Program for gang eunseling $ 55,625 $_ - 0 lapprox.075'uveniles referred For IS he counne'S each War. Polka Pagenzifm
Citywide Program Prioritisation
Sorted by Category,then Department
April,2011
Category
Care/ImponanJ FY10111 Fxpeme
added Value Prpgram/Burette WuripNonelim,am Budge FY10/11 Rareave M.a Me Perlermarlte Me.(1) Depdmeld
Program is part of the Boy Scouts.It encompasses training and
Program is on of the Boy Scouts;Renwmpaaes training and developing future developing future firefighters and police officers.We frequently
Added Value Search and Rescue team firefighters and police officers.We frequently rase them in vie crime scene area. $ 3,000 $ 0 Use them in the crime scene areas. Police
Community Serrims Contract for Juvenile Services provided by contract with CSP for short term diversion and early Services provided by contract with a la,Counseling provided to
Added Value Diversion Intervention services to youth a es 18 and under $ 92,143 a approsumately 520 juveniles Per year. Poll.
Added Valle front deal,-2nd flow Temporary assists citizens on the PD Wilding 2nd floor $ 10,000 5 1 assists citizens on the PD buildinx 2nd floor. vo0m,
fingerprint services W the public three Trust week on Tuesday,Wednesday, Fingerprint services to the public are offered three times a week
Added Value Fln rrlrU Servis temporary and Thursday from Bain to 12:30pm $ a," $ 1 on Tuesday,Wednesday and Thursday,from gam to 12:30m. Police
Fees partial recovered for the charges to the public at$10 Per
added Value DOl fees for fl rindn Re ulred fees for fingerprinting x $ 75,0103 $ 95,000 0 finlieripmat,a Ilarns'fn a rims costs are not fully recovered. Police
Added Velue Identix machine repairs a maintenance Machine for fiMe@rindn x $ 5,o0O $ 0 Takes a rose.1,750 fingerprints from ch@ens per year. Police
Added Value Pa'n Stay Program rho to me inmates for housing In our jail includes $ 841100 $ laW000 0 Houses a roximatel IDO inmates. Police
Provided by pfwate contract,approximately 90 inmates tracked
Provided by pdeate contract approx.90 inmates tracked per year in Compliance per year in Compliance with Grand Jury recommendations,coot
added Value Gas Immune Tracking Contract with Grand lu recommendarlow,coo,..red from inmates $ 30,000 $ 30,000 D recovered from inmates. Police
AddedvAim Graffiti Financial reward Programfor weresses of glaffiti $ 10.000 $ 0 Financial reward program for witnesses of grant. Police
BUMMMYDFPD a $ 46%m $ 30SAN
InThoux and Contract services to pint building Interiors,exteriors and see Renew all painted surfaces at specific intervals to improve
Added Value Facility Maintenance-Paintin fumiOnns.Includes regular maintenance and dame 5 3a8,000 NA 1 a condo.and prolong Useful life. PUWk Works
Services provided b,maintenance grain support of special events or ongoing
evens that do not reimburse the Gry directly for staff time and resources.
Social Event Traffic Control(non- Examples Include 4th of July great domains and weekly Surf City Nights Part
Added Value reimbursed) control. $ SWOcO 0.2 Public Works
Services provided by maintenance staff in support of special events or on-going
vents that reimburse she City for time spent Examples include the Shoreline
marathon,Woad,Car Slow Holiday lights and Halloween Downtown strew
added Value Special Event Traffic Control reimbursed dOwre. $ 25,000 $ MOO, 0.2 Publk Wohs
Service,en install and remove pennant banners on City and SCE great lights
around the any,Services are reimbursed through the pennant and banner
Added V.I. Pennant Banner lnVoliation/Remowl region $ 10,000 $ 1W000 al Publk Wools
Non-traRcfabricefionservices Includes febria0ng name plates,windowglars
stickers,emergency vehicle deals,City department banner fabrication,City
Added Value Non-fabriemion skeeter-Sign Shop department t shirt silk screening $ BODO 0.1 PUNK Wede
Administration of bus shelter franchise agreement.Incudes efronsto update
franchise agreement,monitor bus shelter maintenance standards,and address
Added Vale ITWCE ineedng elder Concerns. $ 30,000 $ iwm 0.15 Public Works
Abate graffiti incidents on city structures and infrastructure
Contract services to remove graffiti from PUNIC Infrastructure and fadltrain,and within 3 business days of repa¢;an private property within 3
Addedvou, Grafitl Reinowl from private property when authorized by owner. $ 135,000 NA 0.5 business daysof authorization from owner. PUWIC Works
cost rerovered
through special Provide annual weed abatement on undeveloped private
Contract services and program management for removal of weeds Win Property Tax properties dry-wide and ensure that costs are metered Via tax
Added Value annual Weed Abatement undeveloped properties. $ SM000 assessment 025 rolls. Public Woks
Manage funding and reimburse the HUMID for steam cleaning and day Porter
services in designated areas downtown as managed by the Huntington Beach Ensure that the HBDBID is reimbursed for downtown
Added Value HBDBID Downtown Maintenance Downtown Business Improvement District $ 14G,000 NA 1 0 maintenance activities in accordance with MOU. PUMIC Wanks
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Citywide Program forioritixation
Sorted by Category,then Department
April,2011
Category
Care/Important/ FygO/ll Prepense
Added Value Program/Service Oeudptlon of Prpgnm Budget FY10/11gaeenue No.ca FlCa Pill nedefffeasurefll Department
Nang and remove banners on Main St.and pier Plaza advertising city-sponsored Hang promotional banners to support city events.More than
Added Value Banner Hitting and iftyseents,aswell asomer events of publicman estandbee $ 5.= $ 1,1K0 I Included above SO banners were hung In 2009/10. Public works
Work with members of public to site,construct pad,and install donated Ac time and other duties Permit work with members of Public
Added Value Memorial Bemh Donation Program memonal park benches. $ 5,000 NA 0.125 to coordinate donations of memorial benches for Cityarks. Pub&Works
513MNA0YOF PIRIIC WORI[5 ._-__- .__-_ $ $ 186,060
Co. $ 120,591,702
Imponam $ 30,869,627
Added Value $ 8,111
(Asian Added Value
INce el 5 lin."a6S1
Net Added Value 5 3,107,668
Page 30 of 30