HomeMy WebLinkAboutResolution 2008-30 Delegating the Authority to the City Admi T --/, /,j
Council/Agency Meeting Held 6 ,
Deferred/Continued to
Appr ved ❑ Conditionally Approved ❑ Denied Cit erk s igna e
Council Meeting Date 6/16/2008 Department ID Number ED 08-26
CITY OF HUNTINGTON BEACH
REQUEST FOR CITY COUNCIL ACTION
SUBMITTED TO HONORABLE MAYOR AND CITY COUNCIL MEM
4UBLIC
SfiSUBMITTED BY PAUL EMERY INTERIM CITY ADMINISTRATORPREPARED BY TRAVIS K HOPKINS, PE DIRECTORa RKS
STANLEY SMALEWITZ DIRECTOR OF ECONOMIC DEVELOPMENT q
SUBJECT ADOPT RESOLUTION DELEGATING THE AUTHORITY TO EXECUTE
SHORT TERM TEMPORARY CONSTRUCTION LEASES
Statement of Issue Funding Source Recommended Action Alternative Action(s) Analysis Environmental Status Attachment(s)
Statement of Issue A resolution is proposed to delegate the authority for the execution of
short term temporary construction leases to the City Administrator or the Director of Public
Works �-
Funding Source N/A
Recommended Action Motion to
Authorize Mayor and City Clerk to adopt and execute the Resolution of the City Council of
the City of Huntington Beach Delegating the Authority to Execute Short Term Temporary
Construction Leases
Alternative Actoon(s)
Do not adopt the Resolution of the City Council of the City of Huntington Beach Delegating
the Authority to Execute Short Term Temporary Construction Leases
REQUEST FOR CITY COUNCIL ACTION
MEETING DATE 6/16/2008 DEPARTMENT ID NUMBER ED 08-26
Analysis
The City and Redevelopment Agency own certain vacant properties that are occasionally
leased on a short term or temporary basis Primarily the agreements are entered into with
contractors who require construction staging areas while working on City improvement
projects By allowing contractors to lease City-owned lots for these projects costs are kept
to a minimum Likewise the City and Redevelopment Agency are occasionally required to
lease private property on a short term or temporary basis in order to work on City projects
Since temporary leases of this nature are typically time sensitive for short-term limited
purposes and are under $30 000 with little risk to the City it is more expeditious to have the
City Administrator or the Public Works Director sign on behalf of the City All agreements are
reviewed and approved by the City Attorney s office
Strategic Plan Goal 1-1 Improve the City s plan for funding and completing infrastructure
needs and develop strategies for resolving crucial infrastructure problems to preserve the
physical foundation of the community and enable the community s value to grow
Environmental Status N/A
Attachment(s)
® o
1 Resolution of the City Council of the City of Huntington Beach
Delegating Authority to Execute Short Term Temporary Leases
2 6/9/2008 8 47 AM
ATTACHMENT # 1
RESOLUTION NO 2008-30
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HUNTINGTON BEACH
DELEGATING THE AUTHORITY TO EXECUTE SHORT TERM TEMPORARY
CONSTRUCTION LEASES
WHEREAS pursuant to Huntington Beach City Charter Section 613 the City is bound by
a contract only if it is made in writing approved by City Council and signed on behalf of the
City by the Mayor and Clerk or by a City officer designated by the City Council, and
The City and Redevelopment Agency own certain properties that are occasionally leased
on a short-term or temporary basis in part to contractors as staging areas while working on City
improvement projects, and
The City and Redevelopment Agency are occasionally required to lease private property
on a short term or temporary basis to work on City projects and
Leases or license agreements of this nature currently require City Council approval,
NOW THEREFORE the City Council of the City of Huntington Beach does hereby
resolve as follows
1 The authority to execute short-term or temporary construction leases under
$30 000 in a form approved by the City Attorney where the City leases property to or from an
individual is hereby delegated to the City Administrator or Director of Public Works or his/her
designee
08 146�/22679(3) 1
Resolution No 2008-30
PASSED AND ADOPTED by the City Council of the City of Huntington Beach at a
regular meeting thereof held on the 16th day of June , 20_02__
Q
Mayor
=REVIEA APPROVED
40"M)
City Clerk
City Administpdor INITIATED AND APPROVED
—Director of Public orks
APPROVED AS TO FORM
GLiti---L
"WyAttodiey 6
08 1465/22679(3) 2
Res No 2008-30
STATE OF CALIFORNIA
COUNTY OF ORANGE ) ss
CITY OF HUNTINGTON BEACH )
I JOAN L FLYNN the duly elected qualified City Clerk of the City of
Huntington Beach and ex-officio Clerk of the City Council of said City do hereby
certify that the whole number of members of the City Council of the City of
Huntington Beach is seven that the foregoing resolution was passed and adopted
by the affirmative vote of at least a majority of all the members of said City Council
at a regular meeting thereof held on June 16, 2008 by the following vote
AYES Hansen Hardy Bohr Cook Coerper Green Carchio
NOES None
ABSENT None
ABSTAIN None
�2L
C11VClerk and ex-officio Jerk of the
City Council of the City of
Huntington Beach California
RCA ROUTING SHEET
INITIATING DEPARTMENT Economic Development Department
SUBJECT Adopt Resolution Delegating the Authority to Execute
Short Term Temporary Leases
COUNCIL MEETING DATE June 16 2008
RCA ATTACHMENTS STATUS
Ordinance (w/exhibits & legislative draft if applicable) Attached ❑
Not Applicable
Resolution (w/exhibits & legislative draft if applicable) Attached
Not Applicable ❑
Tract Map Location Map and/or other Exhibits Attached ❑
Not Applicable
Contract/Agreement (w/exhibits if applicable) Attached ❑
(Signed In full by the City Attorney) Not Applicable
Subleases Third Party Agreements etc Attached ❑
(Approved as to form by City Attorney) Not Applicable
Certificates of Insurance (Approved by the City Attorney) Attached ❑
Not Applicable
Fiscal Impact Statement (Unbudgeted over $5 000) Attached ❑
Not Applicable
Bonds (If applicable) Attached ❑
Not Applicable
Staff Report (If applicable) Attached ❑
Not Applicable
Commission Board or Committee Report (If applicable) Attached ❑
Not Applicable
Findings/Conditions for Approval and/or Denial Attached ❑
Not Applicable
EXPLLAN °,TM FOR 6�iu ISSNG ATTACHN ENTS
REVIEWED RETURNED FORWARDED
Administrative Staff ( ) )
Deputy City Administrator (Initial) ( )
City Administrator (Initial) ( ( )
City Clerk ( )
EXPLANATION FOR RETURN OF ITEM
. .
RCA Author Tina Krause ext 1529