HomeMy WebLinkAbout2014 Strategic Objectives - Strategic PlanDept. ID AD 14-133 Page 1 of 2
Meeting Date: 12/15/2014
to
CITY OF HUNTINGTON BEACH
REQUEST FOR. CITY COUNCIL ACTION
MEETING DATE: 12/15/2014
SUBMITTED TO: Honorable Mayor and City Council Members
SUBMITTED BY: Fred A. Wilson, City Manager
PREPARED BY: Ken Domer, Assistant City Manager
SUBJECT: Receive and file the City of Huntington Beach Strategic Plan Update
Statement of Issue:
In 2009, the City Council began an annual strategic planning process to develop
consensus on a Mission Statement, Three -Year Goals, and corresponding Priority
Strategic Objectives. In fulfilling this process, the City Council met on January 31, 2014 to
review and update the Three -Year Goals and their Priority Strategic Objectives. The
updated Strategic Objectives Grid is attached.
Financial Impact:
None
Recommended Action:
Receive and file the Twelve -Month Strategic Objectives.
Alternative Action(s):
Reject the update and direct Staff accordingly.
Analysis:
At the City Council's direction, a strategic planning process was undertaken to establish
consensus on the city's Core Values and Priority Strategic Objectives. This process is on-
going and is a critical component of maintaining the City in a fiscally sustainable manner.
On January 31, 2014, the Council, City Manager, and Department Heads met to update the
three-year goals and to come to consensus on new twelve-month strategic objectives. This
process resulted in a re -affirmation of the City Council's Mission and Core Values, the
addition of a new Three -Year Goal to the current five Goals, and development of new
Twelve -Month Strategic Objectives.
The Council's mission statement is as follows: "The City of Huntington Beach provides
sustainable quality services to maintain and enhance our safe and vibrant community."
The prior Three -Year Goals were affirmed and a new Goal was added so they are now
organized into six categories:
xB -39- Item 5. - I
Dept. ID AD 14-133 Page 2 of 2
Meeting Date: 12/15/2014
• Improve the City's infrastructure
• Enhance economic development
• Improve long-term financial sustainability
• Develop, retain and attract quality staff
• Enhance and maintain public safety
• Enhance quality of life
Each of these categories includes a list of twelve-month strategic objectives. Each month,
Staff will provide the attached matrix with updated information on the status of the Twelve -
Month Strategic Objectives.
The Strategic Plan is designed to serve as a framework for the City Council and staff in the
challenging work of achieving what is important to the community, within the resources
available. Implementation requires continual refinement of staff work plans, resource
allocation, and staffing priorities. It also requires ongoing deliberations as budget priorities
are discussed and as specific projects are brought before the City Council.
Environmental Status:
NA
Strategic Plan Goal:
Improve long-term financial sustainability
Attachment(s):
1. City of Huntington Beach Twelve -Month Strategic Objectives Grid (31 January 2014
through January 2015)
Item 5. - 2 HB -40-
C I T Y O F H U N T I N G T O N B E A C H
TWELVE-MONTH STRATEGIC OBJECTIVES
31 January through 30 January 2015
THREE-YEAR GOAL: IMPROVE THE C/TY'S INFRASTRUCTURE
WHEN
WHO
WHAT
STATUS
COMMENTS
DONE
ON
REVISED
TARGET
1.
March 1, 2014
Information Services
Select a consultant to prepare a five year Technology Master Plan and present to the
X
Final plan presented to ET on
Director
City Manager by August 1, 2014,
November 12, 2014.
2.
Third of four quarterly Council
At the April, July and
Community Services
Update the Council Committee on the plan approval process for the development of
Committee update meetings held at
Oct 2014 City
Director
Bartlett Park.
the August Community Services
Council Ad Hoc
X
Commission Meeting.
Committee on
Bartlett park
Meetings
3.
Project was approved in 2014/15
April 1, 2014
Public Works Director
Develop and present to the City Manager for review a work plan for a city facilities' needs
X
budget. Staff is preparing an RFP for
assessment to address maintenance needs
selecting a consultant.
4.
Water Conservation and Water
June 1, 2014
Public Works Director
Present recommended updates to the City Council about the City's Water Conservation
Supply Shortage Program Update
and Water Supply Shortage Program, including the Water Conservation Incentive
X
approved at the April 7t" City Council
Program.
Meeting. The second reading was
approved at the April 21It City Council
Meeting.
5.
PCs replacement completed.
August 1, 2014
Information Services
Complete replacement of remaining outdated PCs and laptops.
X
Funding approved for laptops
Director
purchase. Replacement of laptops in
process.
6.
December 31, 2014
Public Works Director
Hold a study session to discuss funding and coordination with other agencies for a Class
and Community Services
One trail from Central Park to the Beach, including safety standards and regulations.
PCs have been replaced; laptop
Director, with input from
X
replacement in process and estimate
the Community Services
for completion is Jan 30, 2015.
Commission
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7.
December 31, 2014 1 Public Works Director
0.
Hold a City Council study session to discuss funding for "Bicycle Boulevards."
Public Works Staff is preparing
information for an upcoming study
session.
THREE-YEAR GOAL: ENHANCE ECONOMIC DEVELOPMENT
WHEN
WHO
WHAT
STATUS
COMMENTS
DONE
ON
REVISED
TARGET
1.
April 1, 2014
ACM and Deputy
Present to the City Council for direction, a sales tax program to retain and attract sales
Director of
tax -generating businesses.
The Final Economic Development
Business
Strategic Plan was received. Staff is
Development with
X
prepared to bring the draft sales tax
input from the
program to the next Economic
Economic
Development Committee for
Development
discussion.
Committee
2
June 30, 2014
ACM and Deputy
Launch economic development initiatives as identified in the Economic Development
The Economic Development
Strategic Plan is now complete.
Director of
Strategic Plan regarding downtown and the NW industrial corridor.
X
Implementation plans will be
Business
presented to the Economic
Development
Development Committee.
3.
August 1, 2014
ACM and Deputy
Launch a new Economic Development website with enhanced business information,
Staff contracted with a website
Director of
property information, marketing initiatives and cooperative ventures with external
X
vendor for finalization of the new
Business
partners (e.g., VHB, COC and BIDS).
HBBIZ website. Unveiling will occur
Development
first quarter 2015.
4
Zoning entitlements approved by the
September 1,
Planning and
Complete processing of the zoning entitlements and issue building permits for the
X
Planning Commission on 2-25-14;
2014
Building Director
construction of the Edinger Hotel.
construction drawings in plan check
review
5.
October 1, 2014
ACM and Deputy
Implement a comprehensive marketing program to promote Huntington Beach as an
Director of
economic destination.
Two quarterly meeting with VHB,
Business
BID'S and Chamber have occurred
Development,
X
and discussion is on -going. City is
working with
advertising in the VHB Guide and
external partners
the Chamber Directory.
(e.g., VHB, COC
and BIDS)
6.
December 1, 2014
Planning and
Evaluate the effectiveness of specific plans (e.g., Beach — Edinger Corridors Specific
In progress. Policy paper and
Building Director
Plan and the Downtown Specific Plan) and recommend possible changes to the
X
potential revisions to be reviewed by
and the ACM
Planning Commission and City Council for consideration.
Council in January/February 2015.
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THREE-YEAR GOAL: IMPROVE LONG-TERM FINANCIAL SUSTAINABILITY
WHEN
WHO
WHAT
STATUS
COMMENTS
DONE
ON
REVISED
TARGET
1
City has negotiated a
At least twice a
HR Director
Update the City Council on progress of the negotiations with employee
successor MOU for PMA, FMA
month
groups.
HBFA, MEA, MEO, NA and
X
POA. A side -letter extension
was negotiated for SCLEA.
Bargaining continues for all
other units.
2
X
On September 2, 2014, the City
March 31, 2014
Finance Director and City
Implement, contingent upon available funds, the "One Equals Five Plan" to
Council adopted the FY 2014/15
Manager
expedite the payment of the City's unfunded CaIPERS liability so that each
X
Proposed Budget, including the
$1million deposited saves the taxpayer $5 million over 25 years.
implementation of the CalPERS
"One Equals Five" Plan that will
increase payments to PERS by $1
million more each year to pay off the
unfunded liability for the City's
Public Safety pension plan 5-6 years
ahead of schedule, saving the
taxpayers approximately $54 million.
A new Financial Policy was also
created to memorialize this
commitment in the annual budget
develo ment process.
3
On February 18, 2014, the City
March 31, 2014
Finance Director, HR Director
Develop a plan and recommend to the City Council for action how to fund thE
X
Council approved the creation of a
and City Manager
long-term workers' compensation liabilities.
new Internal Services Workers'
Compensation Fund to improve
claims tracking and monitoring, as
well as the deposit of $800,000 into
the fund to reduce the fund's long-
term liabilities. Additional
recommendations were made at the
Mid -Year Budget Study Session on
May 18, 2014. Further, the FY
2014/15 Proposed Budget includes
an additional $246,000 as part of a
multi -year plan to help pay down the
City's long-term workers'
compensation liabilities. Additional
recommendations will be presented
at the Strategic Planning Retreat to
be held in January 2015.
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4.
October 1, 2014
ACM, Information Services
Develop a Financing Plan for the 800 MHz Interoperability Project and
Plan for financing has been
Director —lead and Finance
present to the City Council for action.
X
developed. Financial options are
Director
being explored by the County and the
Cit 's Finance De artment.
THREE-YEAR GOAL: DEVELOP, RETAIN AND ATTRACT QUALITY STAFF
WHEN
WHO
WHAT
STATUS
COMMENTS
DONE
ON
REVISED
TARGET
1.
On Nov. 3, the City Council
March 312015
Council Member Connie
Discuss and consider taking action re: inequality in Council benefits and pay.
directed the City Attorney to
Boardman —lead and the City
X
draft an Ordinance to address
Council
the inequality in City Council
compensation.
2.
Department submissions
June 1, 2014
ACM with input from the
Recommend to the City Manager for action funding in the 2014-2015 budget
X
reviewed and those found
Department heads
for essential positions previously lost.
with merit included in
proposed budget.
3.
Employees recognized at the
July 1, 2014
HR Director, working with a
Host one Employee Service Award activity, involving staff and the City
X
5/5/14 council meeting and at
Staff Awards Committee
Council.
the Employee Appreciation and
Reco nition Lunch on 5/8
4.
The 71h annual chili cook off was
July 15, 2014
City Clerk, working with
Conduct one low- or no -cost morale -building activity for staff.
held on 5/15 and the prior week
Employee Team Power
5/5 we recognized National
Public Service week with events
X
such as recognition of long term
(25 year) employees and a short
video of employees speaking
about why they serve the city of
H B.
5.
Negotiations continue for two
September 1,
HR Director and City Clerk
Plan a team building activity/event to include department heads and
X
remaining associations; however,
2014
management employees to be held after the close of negotiations.
an event is scheduled for the
holiday time period.
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THREE-YEAR GOAL: ENHANCEAND MAINTAIN PUBLIC SAFETY
WHEN
WHO
WHAT
STATUS
COMMENTS
DONE
ON
REVISED
TARGET
1.
Marine Safety Division Chief
April 1, 2014
Fire Chief, working with the
Fill the vacancy for Marine Safety Chief and if vacant, at least launch recruitment
X
appointment has been made.
HR Director
for Lieutenant and/or Marine Safety Officer,
Lt. promotion and MSO promotion
have been made.
2.
May 1, 2014
City Attorney and Council
Draft and present to the City Council for action an ordinance holding property
X
Not approved by City Council.
Member Katapodis
owners responsible for the use of illegal fireworks on their property.
3.
The FY 14/15 CIP budget includes
May 1, 2014
Police Chief and Public
Present to the City Council a plan to fund security improvements and ADA
funding for an initial phase of security
Works Director
updates to the lobby of the police station.
X
improvements. CDBG money has
been allocated to assist with ADA
compliance.
4
The FY 2014/15 Adopted Budget provides
June 15, 2014
City Manager
Determine the feasibility of adding up to 10 new police officer positions in the
funding for two additional police officer
2014-2015 budget and make a recommendation to the City Council for action.
positions, increasing the number of funded
swom positions in the Police Department to
214 FTEs. This represents an increase of
funding for seven additional police officer
positions since FY 2012/13.
X
In addition, staff will provide additional
recommendations on how to potentially fund
additional police officer positions after the
V Quarter of FY 2014/15, at the Strategic
Planning Retreat to be held in January
2015, after compiling final expenditure and
revenue data related to the FY 2013/14
ear -end close
5•
December 15, 2014
Fire Chief
Evaluate the feasibility of developing a "Standards of Cover" document and
X
Memo being drafted for the City
Manager and will be submitted in
submit recommendations to the City Manager.
December
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Pilot implementation with City
December 1, 2014
Fire Chief
Implement GPS dispatching for all Fire Department apparatus and present to the
Ambulance is in process. Remainder of
City Manager a preliminary report on impacts to response times.
units expected to be activated in June.
AVL dispatching implemented for
engines and ladder trucks on June 9
and system is currently being tested
with programming adjustments made
X
as necessary. Programming changes
have been completed by vendor and
are being verified. New round of live
testing to begin in September.
Testing due for completion and
transition to live use of the system in
early November. HBFD now in live
use for all emergency response units
7.
The FY 1415 budget includes funding
December 31, 2014
Police Chief and Public
Develop and present to the City Council for consideration, a feasibility study for
for a site feasibility study. The
Works Director
constructing a police firearms range.
department is evaluating various sites
X
throughout the city. Once locations
are identified, a consultant will be
hired to address the feasibility of
constructing a range at the sites.
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THREE-YEAR GOAL: ENHANCE QUALITY OF LIFE
WHEN
WHO
WHAT
STATUS
COMMENTS
DONE
ON
REVISED
TARGET
1,
Ongoing: JT working with PCTA to
May 1, 2014
ACM and the Community
Review and recommend to the City Manager updates to the programming of
update programming with new shows
Relations Officer, working
Channel 3
that are informative, educational and
with the Public Cable
showcase HB. New surf show "Surf
Television Authority (PCTA)
Scene" featuring PT Townsend began
X
airing in June. Currently working with
M. Liffreing on new shows/updated
more timely features. Will work with
local high schools this fall, as well as
GW College on new programs.
Searching for new exercise programs,
2.
June 1, 2014
Library Director
Recommend to the City Council for action, a plan to increase library open hours
X
Cost estimates have been compiled,
and presented as part of the Budget
for the central library and the branches.
development process.
3.
X
June 30, 2014
City Manager —lead,
Recommend to the City Council for action a Financing Plan for the development
Financing plan completed. Award of
Finance Director and
of the Senior Center.
X
contract on November 17, 2014. Close
Community Services
of bond sale on November 13, 2014.
Director
Ground breaking November 12, 2014.
4,
First phase of community outreach
October 15, 2014
Planning and Building
Complete community outreach as part of updating the City's General Plan.
completed: results will be presented to
Director —lead and
City Council at 9/2 CC Study Session;
Community Services
General Plan Advisory Committee
Director and Library Director
(GPAC) has held four meetings and
X
four of the five task forces have met
The next phase of Community
Outreach for this project will occur Feb.
— April 2015.
RCA scheduled for the July 7, 2014
FUTURE OBJECTIVE
Community Services
Complete the Park Master Plan. Include review of improvements to Bartlett Park,
City Council Meeting.
January 31, 2015
Director and the City
acquisition of LeBard Park and identification of outside funding to acquire Bolsa
Funding for Year One of the 5-Year
Manager
Chica sites for new park space.
X
purchase and sale agreement for the
LeBard School site was included in
the FY 2014/15 Adopted Budget.
LeBard concept plan scheduled for
CS Commission November 19, 2014
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