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HomeMy WebLinkAbout2017 Strategic Objectives - Strategic Plan Dept. ID AD 17-019 Page 1 of 2 Meeting Date:7/17/2017 CITY OF HUNTINGTON BEACH REQUEST FOR. CITY COUNCIL ACTION MEETING DATE: 7/17/2017 SUBMITTED TO: Honorable Mayor and City Council Members SUBMITTED BY: Fred A. Wilson, City Manager PREPARED BY: Ken Domer, Assistant City Manager SUBJECT: Receive and file City of Huntington Beach Strategic Plan Updates Statement of Issue: In 2009, the City Council began an annual strategic planning process to develop consensus on a Mission Statement, Three-Year Goals, and corresponding Priority Strategic Objectives. In fulfilling this process, the City Council met on January 26, 2017, to review and update the Three-Year Goals and their Priority Strategic Objectives. At the February 21, 2017, City Council meeting, the City Council approved the Strategic Objectives as developed at the January 26 off-site session. The Final Six-Month Strategic Objectives Grid is attached and this item closes out the January, 2017 Strategic Planning effort. Financial Impact: None Recommended Action: Receive and File the Six-Month Strategic Objectives. Alternative Action(s): Reject the updates and direct staff accordingly. Analysis: On January 26, 2017, the City Council, City Manager, and Department Heads met in a public meeting to update the three-year goals and to come to consensus on new Six-Month Strategic Objectives. Since that time, Staff has provided the attached matrix with updated information on the status of the Six-Month Strategic Objectives. At this time, the objectives are either completed, have a completion date within the next month, will not be completed due to issues found during the assessment phase or, are objectives that are considered on-going due to being incorporated into the normal work process of the impacted departments. The City will not meet for a Strategic Planning meeting in July. Instead, due to the need to focus on long term budget issues, the City Manager's Office and Department of Finance will coordinate a Fiscal Sustainability and long-term Financial Planning meeting to better address the needs of the City given its available resources. Environmental Status: N/A Item 4. - 1 HB -26- Dept. I D AD 17-019 Page 2 of 2 Meeting Date: 7/17/2017 Strategic Plan Goal: • Improve quality of life • Enhance and maintain infrastructure • Strengthen economic and financial sustainability • Enhance and maintain public safety • Enhance and maintain City Service Delivery Attachment(s): 1. City of Huntington Beach Final Strategic Objectives Grid (26 January 2017 through 31 July 2017) HB -27- Item 4. - 2 -+ C I T Y O F H U N T I N G T ® N B E A C H CID SIX - MONTH STRATEGIC OBJECTIVES January 26, 2017 — July 27, 2017 w THREE-YEAR GOAL; IMPROVE QUALITY OF LIFE WHEN WHO WHAT STATUS COMMENTS DONE ON REVISED TARGET 1. May 15,2017 Community Services Dir., Develop a report on a"Shipley to Shore"Trail System from Shipley x --City Council working with the Shipley-to- Nature Center to PCH. Report presented to City Council in a Study Session Shore Stakeholder Working Study Session on March 20,2017. Group 2 April 1,2017 City Manager Launch the Citizens'Academy. First class commenced on June 21, June 5,2017 x 2017 for a total of 9 overall sessions. Z W 3.June 1,2017 Community Services Dir.,in Develop a conceptual plan for Irby Park and present it to the Community x Community Services Commission partnership with California Services Commission and the City Council for consideration. approved the conceptual plan on State University Long March.S and City Council approved the Beach conceptual plan on April 3,2017. A THREE-YEAR GOAL: ENHANCE AND MAINTAIN INFRASTRUCTURE WHEN WHO WHAT STATUS COMMENTS DONE ON REVISED TARGET The Zoning Text Amendment and Dig 1. April 1,2017 Asst.City Mgr.and the Conduct a study session to review progress on the Broadband Initiative and on X Once Policy are drafted and in the Chief Information Officer the use of streetlights for wireless communication. approval(PC and CC)process. 2 April 1,2017 Community Services Dir., Identify and recommend projects within the provided budget for the Will review with the 17118 CIP and June 5,2017 working with the Central infrastructure improvements to Central Park and present to the City i X revisit for any changes at the June August 1,2017 Park Committee Council for action. commission meeting and take to council in July. Z 'u^ T Public Works Dir. Present to the City Council for consideration a Financial Plan to address the X Consultant is preparing a study of August 21,2017 infrastructure needs as identified in the Water Master Plan. options available for presentation to the City Council. Q iv CD B -R [U THREE-YEAR GOAL: STRENGTHEN ECONOMIC AND FINANCIAL SUSTAINABIL►TY WHEN WHO 'WHAT STATUS COMMENTS DONE ON REVISED TARGET 1.Marsha , Asst.City Manager Present to the City Council for consideration an Economic Development Economic Development 2W and the Implementation Plan for Business Retention,Attraction and Expansion. Implementation Plan was April 30,2017 Dep.Dir.Economic X approved by the City Council on Development b15P17. Ongoing Quarterly Reports will be provided. 2.July 1, Dep. Dir, Economic Identify and attract at least three new businesses to increase sales tax revenue 2017 Development,working This is an on-going activity of the with the Chief X Implementation Plan. Financial Officer 3.July 1, Human Resources Dir, Develop funding plans to enhance the funded status of the city's Workers' 2017--As and Chief Financial Comp,Retiree Medical,and Retiree Supplemental Plans. Recommendations will be part of the FY Officer X provided in the context of the FY 2017-2018 2017118 Proposed Budget. budget r-, process 4.July 15, Asst.City Manager— Create a Business Incubator Implementation Plan that results in 2017 lead,Dep.Dir. five new businesses by January 1,2018. Economic Development,and Councitmembers Billy Staff continues to work with non- Q'Connell,Patrick X profit partners on incubator 8renden and Lyn concept. On-going updates to City Council subcommittee. Semeta,in coordination with regional business partners Currently out for public review 5.July 15, Community Complete the draft comprehensive General Flan Update and draft X through July 7,2017;Pc public 2017 Development Dir. Environmental Impact Report for distribution and public comment. Hearing Aug.15,2017:CC public hearing Sept.18,2017 C THREE-YEAR GOAL: ENHANCE AND MAINTAIN PUBLIC SAFETY WHEN WHO WHAT STATUS COMMENTS DONE ON REVISED TARGET 1.May-4-2&1:7 Police Chief Complete a Gun Flange Feasibility Study and present the findings and a x Date moved to accommodate further August 1,2017 recommendation to the City Council for action. review of the project. 2. May 15,2017 Fire Chief,working with a Complete and submit to the City Manager and City Council for review a Report and recommendations were consultant Fire Standards of Cover and Staffing Report. x presented at the April.17,2017,City Council meeting. 3.June 1,2017 Police Chief and Public Complete a Police Facility Needs Assessment and present the findings Preliminary report completed with Works Dir. to the City Manager. x consideration as part of long term financial plan process. 4.July 15,2017 Fire Chief Complete and present the findings of a Peak Load Staffing for Preliminary staffing model has been Emergency Transport Services Feasibility Study and make a x reviewed by the Fire Chief and recommendation to the City Manager for consideration. remains on schedule for J u ly completion. z X 9 41 M-..w r-F D tT THREE-YEAR GOAL: ENHANCE AND MAINTAIN C1TY SERVICE DELIVERY WHEN WHO WHAT STATUS COMMENTS DONE ON REVISED TARGET 1.April 1,2017 City Clerk and Chief Recommend to the City Manager for action a Public Records Act(PRA) Software kick-off meeting held;weekly Information Officer, Management Process and identification of staff to appropriately respond to project design team meetings in with input from the PRA requests in a structured format. x process with staff training scheduled City Attorney for 6127 thru 7/14,and software goaive date of July 18. Vendor of choice selected to build a 2.June 1,2017 Chief Information Recommend to the City Manager at least two options to implement a smart mobile app that extends citywide Officer tool or mobile app that enhances online accessibility for current and new X services through mobile devices and services. ultimately replace.Contract execution in progress. Staff identified the top 2 best product 3.June 1,2017 Chief Information Present to the City Manager for action a recommendation to automate and will discuss funding source City Officer pfocessing of citywide forms currently processed manually. manager in May. On hold due to budget cuts. Z 4.June 1,2017 City Clerk—lead, Recommend to the City Manager for action at least two options for providing Scope of Work for 1-1113 Council Public Information visitor assistance at the Huntington Beach Civic.Center in either a virtual Chambers created; RFP Technology Officer and Chief format and/or in person. l( Upgrade created;RFP release date iv 6113;vendor walk through 6122;work Information Officer schedule TBD. Dept. ID AD 17-013 Page 1 of 2 Meeting Date:6/19/2017 A)O) CITY OF HUNTINGTON BEACH REQUEST FOR. CITY COUNCIL ACTION MEETING DATE: 6/19/2017 SUBMITTED TO: Honorable Mayor and City Council Members SUBMITTED BY: Fred A. Wilson, City Manager PREPARED BY: Ken Domer, Assistant City Manager SUBJECT: Receive and file the City of Huntington Beach Strategic Plan Grid Updates Statement of Issue: In 2009, the City Council began an annual strategic planning process to develop consensus on a Mission Statement, Three-Year Goals, and corresponding Priority Strategic Objectives. In fulfilling this process, the City Council met on January 26, 2017, to review and update the Three-Year Goals and their Priority Strategic Objectives. At the February 21, 2017, City Council meeting, the City Council approved the Strategic Objectives as developed at the January 26t" off-site session. The updated Six-Month Strategic Objectives Grid is attached. Financial Impact: None Recommended Action: Receive and File the Six-Month Strategic Objectives. Alternative Action(s): Reject the updates and direct staff accordingly. Analysis: At the City Council's direction, a strategic planning process was undertaken to establish consensus on the City's Core Values and Priority Strategic Objectives. This process is on-going and is a critical component of maintaining the City in a fiscally sustainable manner. On January 26, 2017, the City Council, City Manager, and Department Heads met in a public meeting to update the three- year goals and to come to consensus on new Six-Month Strategic Objectives. The City Council's mission statement is as follows: "The City of Huntington Beach provides sustainable quality services to maintain and enhance our safe and vibrant community." The Three-Year Goals are organized into five categories: • Improve quality of life • Enhance and maintain infrastructure • Strengthen economic and financial sustainability • Enhance and maintain public safety • Enhance and maintain City Service Delivery Item 3. - 1 xB -30- Dept. ID AD 17-013 Page 2 of 2 Meeting Date:6/19/2017 Each of these categories includes a list of six-month strategic objectives. Each month, Staff will provide the attached matrix with updated information on the status of the Six-Month Strategic Objectives. New to the process this year, the strategic objectives that gained consensus at the off- site session were agendized at a regular City Council meeting as an administrative item. The Council was asked to approve of the strategic objectives in this format to ensure public transparency and authorization for Staff to proceed on bringing forward each of the items. The strategic objectives were approved and each month Staff will provide the attached matrix with updated information on the status of the Six-Month Strategic Objectives. An update to the strategic planning process is tentatively scheduled for July 315t, from 5 pm to 7 pm at the Senior Center in Central Park. Environmental Status: N/A Strategic Plan Goal Improve quality of life Attachment(s): 1. City of Huntington Beach Six-Month Strategic Objectives Grid (26 January 2017 through 31 July 2017) HB -3 1- Item 3. - 2 � C I T Y O F H U N T I N G T D N B E A C H cv w SIX - MONTH STRATEGIC OBJECTIVES January 26, 2017 — July 27, 2017 w THREE-YEAR GOAL: IMPROVE QUALITY OF LIFE WHEN WHO WHAT STATUS COMMENTS DONE ON REVISED TARGET 1. May 15,2017 Community Services Dir., Develop a report on a"Shipley to Shore"Trail System from Shipley x --City Council working with the Shipley-to- Nature Center to PCH. Report presented to City Council in a Study Session Shore Stakeholder Working Study Session on March 20,2017. Group 2.ApI44,-244 City Manager Launch the Citizens'Academy. First class will commence on June 21. June 5,2017 x 2017, r� 3.June 1,2017 Community Services Dir.,in Develop a conceptual plan for Irby Park and present it to the Community x Community Services Commission partnership with California Services Commission and the City Council for consideration. approved the conceptual plan on State University Long March 8 and City Council approved the Beach conceptual plan on April 3,2017. A THREE-YEAR GOAL. ENHANCEAND MAINTAIN INFRASTRUCTURE WHEN WHO WHAT STATUS COMMENTS DONE ON REVISED TARGET Staff and Magellan Advisors Updated 1. April 1,2017 Asst.City Mgrr and the Conduct a study session to review progress on the Broadband Initiative and on the City Council on the`vvirevess Chief Information Officer the use of streetlights for wireless communication, planning efforts on June 5. City x Coon cil.will now bepresented:,with a Zoning=Text Amend nient;_Dig-[]nce Policy,and'indivi_duai site license agreements. Identified two priority projects at the 2 Apr, ;,2017 Community Services Dir., Identify and recommend projects within the provided budget for the March 8 Community Services lunn 6,201 working with the Central infrastructure improvements to Central Park and present to the City Commission Central Park Sub- August 1,2017 Park Committee Council for action. committee meeting. Presented to X and approved by Commission in May. Will review with-thb.17118 C I P and revisit for ariy,;changasatthe June camrriission-mee#ing-a. ..take to council in,,101y. 3. °uo'7 Public Works Dir. Present to the City Council for consideration a Financial Plan to address the X Consultant is preparing a study of August 21,2017 infrastructure needs as identified in the Water Master Plan. options available... fti w � r-i co THREE-YEAR GOAL: STRENGTHEN ECONOMIC AND FINANCIAL SUSTAINABIL►TY w WHEN WHO WHAT STATUS COMMENTS DONE ON REVISED TARGET 1.MarGh 15, Asst.City Manager Present to the City Council for consideration an Economic Development Economic Development 2047 and the Implementation Plan for Business Retention,Attraction and Expansion. Implementation Plan was April 30,2017 Dep.Dir.Economic X approved:by the City Council on 615l17. Quarterly Reports will be Development provided. 2.July 1, Dep.Dir.Economic Identify and attract at least three new businesses to increase sales tax revenue 2017 Development,working with the Chief X On going. Financial Officer 3.July 1, Human Resources Dir. Develop funding plans to enhance the funded status of the city's Workers' 2017--As and Chief Financial Comp, Retiree Medical,and Retiree Supplemental Plans. Recommendations will be part of the FY Officer X provided in the context of the FY C33 2017-2018 2017118 Proposed Budget. budget process 4.July 15, Asst.City Manager- Create a Business Incubator Implementation Plan that results in 2017 lead,Dep.Dir. five new businesses by January 1,2018. Economic Staff continues to'research Development,and various fncubators'framework Councilmembers Billy and funding ppportunities:,Met O'Connell, Patrick X with Golden West College on Brenden and Lyn theiInnovation'Lab. Will setup am-e I eting with CIELO and then.a 5emeta,in second ad hoc r Q ting will be coordination with scheduled. regional business partners Currentlyeut for public review 5.July 15, Community Complete the draft comprehensive General Plan Update and draft X through-July.7;.2017,?64,publ c 2017 Development Dir. Environmental Impact Report for distribution and public comment. Headng Aug.15.,K17 CC public heartri�'Sept:;18 2Q 17 C THREE=YEAR GOAL: ENHANCE AND MAINTAIN PUBLIC SAFETY WHEN WHO WHAT STATUS COMMENTS DONE ON REVISED TARGET 1.May 1,2017 Police Chief Complete a Gun Flange Feasibility Study and present the findings and a x Date moved to accommodate further August 1,2017 recommendation to the City Council for action. review of the project. 2. May 15,2017 Fire Chief,working with a Complete and submit to the City Manager and City Council for review a Report and recommendations were consultant Fire Standards of Cover and Staffing Report. Counci presented a the Aprii217;2017,City l meeting. 3,June 1,2017 Police Chief and Public Complete a Police Facility Needs Assessment and present the findings Works Dir. to the City Manager. X in progress. 4.July 15,2017 Fire Chief Complete and present the findings of a Peak Load Staffing for Preliminary staffing model has been Emergency Transport Services Feasibility Study and make a x reviewed by the Fire Chef.and recommendation to the City Manager for consideration. remains on schedule for July completion. U ?li r HH r� F IJ THREE-YEAR GOAL: ENHANCE AND MAINTAIN CITY SERVICE DELIVERY w 'e WHEN WHO WHAT STATUS COMMENTS --a DONE ;' ON REVISED 7Anccr 1.April 1,2017 City Clerk and Chief Recommend to the City Manager for action a Public Records Act(PRA) 5oftWare kick-off meeting held;+weekly Information Officer, Management Process and identification of staff to appropriately respond to protect desigri"4eam meetings in with input from the PRA requests in a structured format, x process with staff training'scheduledd for 6/274hru 7114„aiid.soflwareigo-live City Attorney date-of,July;l8. Vendor of choice selected to build a 2.June 1,2017 Chief Information Recommend to the City Manager at least two options to implement a smart mobile app that extends citywide Officer tool or mobile app that enhances online accessibility for current and new X services through mobile devices and services. ultimately replace.Contract execution in progress. Staff identified the top 2 best product 3.June 1,2017 Chief Information Present to the City Manager for action a recommendation to automate and vvi11 discuss funding source City Officer processing of citywide forms currently processed manually. x manager in May. 0n'.l old due:to budget cuts. 4,June 1,2017 City Clerk—lead, Recommend to the City Manager for action at least two options for providing Scope of.Work for HS Council W Public Information visitor assistance at the Huntington Beach Civic Center in either a virtual X Chambers eatedl RFR r le.as�date Officer and Chief format and/or in person. I Gpgrade db(,ted; thro release date c3, 6I.13,vendor�alk throughi6/22;`work F Information Officer sc93edu1eTl3l:t; E Dept. [DAD 17-011 Page 1 of 2 QQ Meeting Date:5/15/2017 CITY OF HUNTINGTON BEACH REQUEST FOR, CITY COUNCIL ACTION MEETING DATE: 5/15/2017 SUBMITTED TO: Honorable Mayor and City Council Members SUBMITTED BY: Fred A. Wilson, City Manager PREPARED BY: Ken Domer, Assistant City Manager SUBJECT: Receive and file City of Huntington Beach Strategic Plan Updates Statement of Issue: In 2009, the City Council began an annual strategic planning process to develop consensus on a Mission Statement, Three-Year Goals, and corresponding Priority Strategic Objectives. In fulfilling this process, the City Council met on January 26, 2017, to review and update the Three-Year Goals and their Priority Strategic Objectives. At the February 21, 2017, City Council meeting, the City Council approved the Strategic Objectives as developed at the January 26tn off-site session. The updated Six-Month Strategic Objectives Grid is attached. Financial Impact: None Recommended Action: Receive and File the Six-Month Strategic Objectives. Alternative Action(s): Reject the updates and direct staff accordingly. Analysis: At the City Council's direction, a strategic planning process was undertaken to establish consensus on the City's Core Values and Priority Strategic Objectives. This process is on-going and is a critical component of maintaining the City in a fiscally sustainable manner. On January 26, 2017, the City Council, City Manager, and Department Heads met in a public meeting to update the three- year goals and to come to consensus on new Six-Month Strategic Objectives. The City Council's mission statement is as follows: "The City of Huntington Beach provides sustainable quality services to maintain and enhance our safe and vibrant community." The Three-Year Goals are organized into five categories: • Improve quality of life • Enhance and maintain infrastructure • Strengthen economic and financial sustainability • Enhance and maintain public safety • Enhance and maintain City Service Delivery Item 3. - 1 ITB -40- Dept. ID AD 17-011 Page 2 of 2 Meeting Date:5/15/2017 Each of these categories includes a list of six-month strategic objectives. Each month, Staff will provide the attached matrix with updated information on the status of the Six-Month Strategic Objectives. New to the process this year, the strategic objectives that gained consensus at the off- site session were agendized at a regular City Council meeting as an administrative item. The Council was asked to approve of the strategic objectives in this format to ensure public transparency and authorization for Staff to proceed on bringing forward each of the items. The strategic objectives were approved and each month Staff will provide the attached matrix with updated information on the status of the Six-Month Strategic Objectives. Environmental Status: N/A Strategic Plan Goal: Improve quality of life Attachment(s): 1. City of Huntington Beach Six-Month Strategic Objectives Grid (26 January 2017 through 31 July 2017) RB -4 1- Item 3. - 2 �v CITY OF HUNTINGTON B E A C H CD w SIX - MONTH STRATEGIC OBJECTIVES January 26, 2017 — July 27, 2017 w THREE-YEAR GOAL: ►AWROVE QUALITY OF LIFE WHEN WHO WHAT STATUS COMMENTS DONE ON REVISED TARGET Report presented to City Council in a 1.May 15,2017 Community Services Dir., Develop a report on a"Shipley to Shore"Trail System from Shipley x Study Session on March 20,2017. --City Council working with the Shipley-to- Nature Center to PCH. *Next Steps:Funding for section of trail Study Session Shore Stakeholder Working improvements from the Urban Forest Group to Edwards St is being requested in 17118 CIP. Staff continuing to work on land issues impacting trail connection to OC Harriet Weider Park. 2.April 0..��''ff FYI City Manager Launch the Citizens'Academy. First class will commence an June 21, a June 5,2017 x 201T 41 r.s f 3.June 1,2017 Community Services Dir.,in 'Develop a conceptual plan for Irby Park and present it to the Community x Community Services Commission partnership with California Services Commission and the City Council for consideration, approved the conceptual plan on State University Long March 8 and City Council approved the Beach conceptual plan on April 3,2017. A THREE-YEAR GOAD: ENHAHCEAND MAINTAIN INFRASMUCTURE WHEN WHO WHAT STATUS COMMENTS DONE ON REVISED TARGET Consultant(Jory WA will give an 1. April 1,2017 AssL City Mgr.and the Conduct a study session to review progress on the Broadband Initiative and on update on the status of the Chief Information Officer the use of streetlights for wireless communication. Broadband initiative at the study session on June 5. Identified two priority projects at the 2.Apd 1,2017 Community Services Identify and recommend projects within the provided budget for the March 8 Community Services June 5,2017 Dir.,working with the infrastructure improvements to Central Park and present to the City Commission Central Park Sub- Central Park Committee Council for action. committee meeting. Will further rafine casting and present to Council x in May Recommendations will be reviewed and a request for approval by the Community Services Commission will occur at the May 10,Commission meeting. 3 Public Works lair. Present to the City Council for consideration a Financial Plan to address the x Consultant is preparing a study of August 21,2017 infrastructure needs as identified in the Water Master Plan. options available... w r-r co W B CD THREE-YEAR GOAL: STRENGTHEN ECONOMIC AND FINANCIAL SUSTAINABILITY W WHEN WHO WHAT STATUS COMMENTS ._.i - REVISED TARGET Economic Development 1.March 15, Asst.City Manager Present to the City Council for consideration an Economic Development Implementation Plan Draft was 2017 and the Implementation Plan for Business Retention,Attraction and Expansion. presented at the February EDC April 30,2017 Dep.Dir.Economic meeting and is being reviewed by Development x the City Council,Chamber of Commerce and several Departments. Will have final review at April EDG. On June 5, the Plan will go to the City Council for adoption. Heat(culinary retaitltaeaching)is 2.July 1, Dep.Dir.Economic Identify and attract at least three new businesses to increase sales tax revenue in building plan check;Newlight 2017 Development,working Technologies is also in building with the Chief x plan check(manufacturing), Financial Officer working with former Sport Chalet on a new tenant. 3.July 1, Human Resources Dir. Develop funding plans to enhance the funded status of the city's Workers' 2017--As and Chief Financial Comp,Retiree Medical,and Retiree Supplemental Plans. Recommendations part of the FY Officer provided in the context of the I Y 2017-2018 budget 2017l18 Proposed Budget process 4.July 15, Asst.City Manager— Create a Business Incubator tmplementation Plan that results in 2017 lead,Dep.Dir. fire new businesses by January 1,2018. Economic Staff researched various Development,and Incubators framework,visited Councilmembers Billy incubator sates. First meeting O'Connell,Patrick X was conducted With the City Brenden and Lyn Councilmembers. Meeting with Semeta,in Olden West College is the week coordination with of May 15. regional business partners C 5.July 15, Community Complete the draft comprehensive General Plan Update and draft x to progress-anticipate a May 2017 Development Dir. Environmental Impact Report for distribution and public comment. 2017 release of a draft for public comments. THREE-YEAR GOAL. ENNANCEAND MAINTAIN PUBLIC SAFETY WHEN WHO WHAT STATUS COMMENTS ---- DONE ON REVISED TARGET 1.Ma.,� Police Chief Complete a Gun Range Feasibility Study and present the findings and a x Data moved to accommodate further August 1,2017 recommendation to the City Council for action. review of the project 2.May 15,2017 Fire Chief,working with a Complete and submit to the City Manager and City Council for review a Report and recommendations were consultant Fire Standards of Cover and Staffing Report. x presented at the April 17,2017,City Council meeting. 3.June 1,2017 Police Chief and Public Complete a Police Facility Needs Assessment and present the findings x In progress Works Dir. to the City Manager. i 4 4.July 15,2017 Fire Chief Complete and present the findings of a Peak Load Stating for Preliminary staffing model has been Emergency Transport Services Feasibility Study and make a x drafted and is being airs on by the recommendation to the City Manager for consideration. Fire dulef. Study remains on schedule for July completion. r+ fD W D Ur THREE-YEAR GOAL: ENMdNCEAND MAINTAIN CITY SERVICE DELIVERY w WHEN WHO WHAT STATUS COMMENTS DONE ON REVISED TARGET 1,April 1,2017 City Clerk and Chief Recommend to the City Manager for action a Public Records Act(PRA) RA Information Officer, Management Process and ident�cation of staff to appropriately respond to Contract execution in process;with input from the PRA requests in a structured format. x implementation kick-off tentatively scheduled in June. City Attorney Vendor of choice selected to build a 2.June 1,2017 Chief Information Recommend to the City Manager at least two options to implement a smart mobile app that extends citywide Officer tool or mobile app that enhances online accessibility for current and new X services through mobile devices and services. ultimately replace.Contract execution in progress. 3.June 1,2017 Chief Information Present to the City Manager for action a recommendation to automate Staff identified the flop 2 best product Officer processing of citywide forms currently processed manually. X and will discuss funding source City manager in May. Meeting held wrfh staff and PCTA in 4.June 1,2017 City Clerk—lead, Recommend to the City Manager for action at least two options for providing May identify equipment ownership and Public Information visitor assistance at the Huntington Beach Civic Center in either a virtual X the roles of parties involved in the Officer and Chief format and/or in person. Council Chamber Technology upgrade Information Officer in 16/17 FY.Fiance is wo&ing on contract requirement.. E Dept. ID AD 17-010 Page 1 of 2 Meeting Date:4/17/2017 4 CITY OF HUNTINGTON BEACH REQUEST FOR. CITY COUNCIL ACTION MEETING DATE: 4/17/2017 SUBMITTED TO: Honorable Mayor and City Council Members SUBMITTED BY: Fred A. Wilson, City Manager PREPARED BY: Ken Domer, Assistant City Manager SUBJECT: City of Huntington Beach Strategic Plan Updates Statement of Issue: In 2009, the City Council began an annual strategic planning process to develop consensus on a Mission Statement, Three-Year Goals, and corresponding Priority Strategic Objectives. In fulfilling this process, the City Council met on January 26, 2017, to review and update the Three-Year Goals and their Priority Strategic Objectives. At the February 21, 2017, City Council meeting, the City Council approved the Strategic Objectives as developed at the January 26th off-site session. The updated Six-Month Strategic Objectives Grid is attached. Financial Impact: Not Applicable Recommended Action: Receive and File the Six-Month Strategic Objectives Alternative Action(s): Reject the updates and direct staff accordingly. Analysis: At the City Council's direction, a strategic planning process was undertaken to establish consensus on the City's Core Values and Priority Strategic Objectives. This process is on-going and is a critical component of maintaining the City in a fiscally sustainable manner. On January 26, 2017, the City Council, City Manager, and Department Heads met in a public meeting to update the three- year goals and to come to consensus on new Six-Month Strategic Objectives. The City Council's mission statement is as follows: "The City of Huntington Beach provides sustainable quality services to maintain and enhance our safe and vibrant community." The Three-Year Goals are organized into five categories: • Improve quality of life • Enhance and maintain infrastructure • Strengthen economic and financial sustainability • Enhance and maintain public safety • Enhance and maintain City Service Delivery HB -1 g- Item 4. - 1 Dept. ID AD 17-010 Page 2 of 2 Meeting Date:4/17/2017 Each of these categories includes a list of six-month strategic objectives. Each month, Staff will provide the attached matrix with updated information on the status of the Six-Month Strategic Objectives. New to the process this year, the strategic objectives that gained consensus at the off- site session were agendized at a regular City Council meeting as an administrative item. The Council was asked to approve of the strategic objectives in this format to ensure public transparency and authorization for Staff to proceed on bringing forward each of the items. The strategic objectives were approved and each month Staff will provide the attached matrix with updated information on the status of the Six-Month Strategic Objectives. Environmental Status: N/A Strategic Plan Goal Improve quality of life Attachment(s): 1. City of Huntington Beach Six-Month Strategic Objectives Grid (26 January 2017 through 31 July 2017) Item 4. - 2 HB -20- 2 / =« co � =ym d<� 7 ® `` E -A .w= E 0 pC, . ƒ :boa � 9 o % 3 eo , 1wg U n : R o \ f / a.0 Cl) W ) > LLJ G< x U � � U) « F- UJ / x w T k \ 2 : 0 q J / Cl) / .§ @ 25 \ _ t o 7 = n f Cl) ) \ 2 Qaw q \ / � _ % 7 Cl) / \ CN 2 _ / # E \ / 2 0 / g / E 0 { \ a M � � 0 t 0 a) \\ ® Z w . 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N U N U) p p —U( a) ca M CN = CO E o ao aaa) aoI� =oca mEo Uao > E U) cca U- � 2 Q c caU'.S CO .:.cn kM -0 WW LU W F- LU V y oQ w W y V M- cu o _ U T Q E C C U U S2 9 CO Y `Q -a Ca a tz U) O o_ U U Z U) 2 O p O O a cca c p !E E U) U) U ca ° O a) E � is o U L Q = ca (E O C C d Ca U) W O m V ca O o � C ca U) ca C U CU Ca UnCO C U � t U L U in O J o S o ca U U O I .S a � Q Ln O c Q O O .j � U U .� E ui Q U) O O O � cn d a -> �O W W _ 2 U L) :S o o .o _o U — — Ca ca t o O ca ca O U) 4) ca D_O C C O C ca Ca U E -S Q a`) U`) U .� U5 E U U U p U o 3 U EF- U O U O U d 0 ti r• r• r• Z o 0 0 0 W N N N N CV M HB _r_ Item 4. - 7 Dept. ID AD 16-031 Page 1 of 2 Meeting Date: 2/21/2017 ' CITY OF HUNTINGTON BEACH REQUEST FOR. CITY COUNCIL ACTION 1.i9C1 MEETING DATE: 2/21/2017 SUBMITTED TO: Honorable Mayor and City Council Members SUBMITTED BY: Fred A. Wilson, City Manager PREPARED BY: Ken Domer, Assistant City Manager SUBJECT: Approval of Huntington Beach 2017 Strategic Plan Objectives Statement of Issue: The City Council held a Strategic Planning Retreat on January 26, 2017 in which the City Council, City Manager, and Department Heads developed 22 Strategic Objectives based on five (5) Strategic Plan Goals. The Strategic Objectives were reviewed in a public meeting and, through consensus by the City Council members present, compiled into a draft Strategic Plan grid. These Strategic Objectives are brought forward at this time for consideration by the City Council. Financial Impact: Not applicable. Individual Strategic Objectives which have a budgetary impact and require City Council approval will be considered individually at a future date. Recommended Action: Approve the January 26, 2017, Strategic Objectives as contained within Attachment 1. Alternative Action(s): Amend or reject the Strategic Objectives and direct staff accordingly. Analysis: In 2009, the City Council began an annual strategic planning process to develop consensus on a Mission Statement, Three-Year Goals, and corresponding Priority Strategic Objectives. This process is on-going and is a critical component of maintaining the City in a fiscally sustainable manner. In fulfilling this process, the City Council met on January 26, 2017, to review and update the Three-Year Goals and their Priority Strategic Objectives. The Strategic Planning Retreat is a noticed, public meeting and members of the public were in attendance. The Strategic Objectives Grid is an attachment to this item. The City Council's mission statement is as follows: "The City of Huntington Beach provides sustainable quality services to maintain and enhance our safe and vibrant community." The Three-Year Goals were not changed and are organized into five categories: • Improve quality of life • Enhance and maintain infrastructure • Strengthen economic and financial sustainability • Enhance and maintain public safety • Enhance and maintain City Service Delivery Item 11. - 1 H B -I I A Dept. ID AD 16-031 Page 2 of 2 Meeting Date: 2/21/2017 Each of the Goals includes a list of six-month strategic objectives. At the Strategic Planning Retreat, the City Council was asked by the facilitator to reach consensus on each of the developed Strategic Objectives. Having reached consensus, the Strategic Objectives are now being brought forward for City Council consideration at a regular City Council meeting. Once approved, Staff will provide the attached matrix with updated information on the status of the Six-Month Strategic Objectives at subsequent City Council meetings. Environmental Status: N/A Strategic Plan Goal: • Improve quality of life • Enhance and maintain infrastructure • Strengthen economic and financial sustainability • Enhance and maintain public safety • Enhance and maintain City Service Delivery Attachment(s): 1. 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U O O p O O 2 � � _ co \ T co c Q U 0- a co L — a� co fl o a 0 m c� (B O U — "> U U O U C Q o 0 U) co L D co 0U Q = U C co QJ t? U Co O QJ C C T co O O m w U co O ZO1 C O C1 O O co 4J (B co C � U (B C co co Co C C (n C QO co U O O U U co O >. � 4J co 4J J o co a -� o � U U o 0 .� Q a ° `o O 0 CT E E c, co E 2 E E co U Uco O C Q O O .L O O W W O V U 0 0 a O U O~ 0 a o T � � °J �° U O = co C w O E I a c C O 4J (B O_ C c 4J co (� LD U T tM � U U O U U O U O U d 0 Z o 0 0 0 W N N N N N M Item 11. - 7 Ha -140- Esparza, Patty From: Surf City Pipeline [noreply@user.govoutreach.com] Sent: Monday, February 20, 2017 1:36 PM To: CITY COUNCIL; Agenda Alerts Subject: Surf City Pipeline: Comment on an Agenda Item (notification) Request# 28863 from the Government Outreach System has been assigned to Agenda Alerts. Request type: Question Request area: City Council - Agenda& Public Hearing Comments Citizen name:jean nagy Description: I attended the January 26, 2017 Strategic Planning Retreat. I approve of the Strategic Objectives arrived at and ask that you approve them at your meeting on Tuesday, February 21. Thank you. Jean Nagy Expected Close Date: February 21, 2017 Click here to access the request Note: This message is for notification purposes only. Please do not reply to this email. Email replies are not monitored and will be ignored. SUPPLEMENTAL COMMUNICATION Meeting Date: —L-- Agenda item No.: i Esparza, Patty From: Surf City Pipeline [noreply@user.govoutreach.com] Sent: Monday, February 20, 2017 9:39 AM To: CITY COUNCIL; Agenda Alerts Subject: Surf City Pipeline: Comment on an Agenda Item (notification) Request# 28859 from the Government Outreach System has been assigned to Agenda Alerts. Request type: Comment Request area: City Council - Agenda& Public Hearing Comments Citizen name: shari engel Description: Hello Mayor and Council, I am a 30 year resident of HB. Our parks need help! By approving the Strategic Plan objectives, we will begin to address these issues. Let's be a city that looks to the future of our parks by planning and implementing today. Thank you. Expected Close Date: February 21, 2017 Click here to access the request Note: This message is for notification purposes only. Please do not reply to this email. Email replies are not monitored and will be ignored. SUPPLEMENTAL COMMUNICATION Meeting Date:_ A -o_/ - J�D/7 Agenda Item No.;_ _ i Print Request Page 1 of 2 Request: 28841 Entered on: 02/18/2017 1:02 PM Customer Information Name:Steve Engel Phone:(657) 296-7047 Address: Alt. Phone: Huntington Beach, CA Email:steve.w.engel@outlook.com 92647 Request Classification Topic:City Council -Agenda & Public Request type:Question Hearing Comments Status:Closed Priority:Normal Assigned to:Agenda Alerts Entered Via:Web Description Dear City Council- as a long time volunteer in Central Park and a 30 year resident I respectfully request that you approval the 2017 Strategic Planning Objectives which included support for the Shipley to Shore Trail Project, the Central Park Improvement Project Plan and the Irby Park Improvement Planning. All of these objectives developed by the Council and City Staff will go along ways to improve the quality of life and infrastructure of our amazing City. Thank you for all you do!! Reason Closed Thank you for taking the time to send your thoughts to the City Council. A copy of your comments has been entered into the Pipeline system and will also be forwarded to the City Clerk to be included in the record on this item. Thank you very much for writing. Sincerely, Johanna Dombo Executive Assistant Date Expect Closed: 03/03/2017 Date Closed: 02/21/2017 08:00 AM By: Johanna Dombo Enter Field Notes Below Notes: suFFLEMENTAIL COMMUNICATION Meeting Date: 6-S 7 Agenda Item No., f. Notes Taken By: Date: http://user.govoutreach.com/surfcity/printrequest.php?curid=3086489&type=0 2/21/2017 Print Request Page 2 of 2 http://user.govoutreach.com/surfcity/printrequest.php?curid=3 086489&type=0 2/21/2017 Page 1 of 1 ,77 177- a n 5 , %r http://user.govoutreach.com/surfcity/attachment.php?request=3086489&access=66343762... 2/21/2017