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HomeMy WebLinkAboutCENTRAL PARK SPORTS COMPLEX II - STUDY SESSION 01-21-2003 FOHCITY OF HUNTINGTON BEACH INTER-DEPARTMENTAL COMMUNICATION HUNTINGTON BEACH 11,4 To City Council - Via City Administrator From Jim B. Engle, Director, Community Services ' Date January 15, 2003 Subject Central Park Sports Complex Phase II r E-. When City Council approved the sports complex for HCP, it included a five- acre area for commercial recreation. This portion of the sports complex was designated as Phase II. Council directed staff to request proposals for the installation and operation of Phase II instead of having the city install and operate this portion of the sports complex. Staff solicited requests for proposal in July 2002 to six sports organizations for the installation and management of the Phase II Central Park Sports Complex. Only one qualified proposal was received from Community Parks Foundation, Inc. (CPF) in Salem, Oregon. CPF proposed to install and operate two outdoor roller hockey arenas; two outdoor, artificial turf soccer arenas; a nine-station batting cage facility; and, a 1,980 square foot, modular clubhouse/pro shop with public rest rooms. The plan would be for the city to prepare the five-acre site for the installation of the portable sports systems as described above, CPF to install the sports systems, and then CPF would operate under the management portion of the agreement. CPF is a nonprofit foundation whose purpose is to promote amateur athletics and athletic participation within communities by installing and managing sports facilities. The foundation currently operates facilities in Salem, Oregon and Vancouver, Canada, and is in negotiation with several other cities throughout the US and Canada to operate management contracts for similar facilities as is being proposed in Huntington Beach. The proposed management agreement will not be a lease or concession agreement. CPF will have no land or possessory interest in the sports complex property. The city will own all of the sports systems, and CPF will manage those systems on behalf of the city. CPF will be paid a management fee based on revenues generated from the operation of the sports systems. The sports systems equipment will be leased/purchased through private financing where the sports systems equipment will be the collateral for the F City Council Page Two Central Park Sports Complex Phase II financing. No General Fund collateral will be used for the lease/purchase of the sports systems. Community Services is working with the City Attorney and the Administrative Services Department along with its consultant to develop the proposed terms of the agreement as well as reviewing the projected proforma of costs and revenues as presented by CPF. Staff is also reviewing with the bank the best lease/purchase schedule and the life expectancy of the equipment and facilities to determine the best option. The agreement and financial information will be presented to City Council at a future study session. The goals of Phase II are to provide the final phase of sports facilities for the public and to generate sufficient revenue for the city to offset a significant portion of Phase I sports complex's deficit. At the time City Council approved Phase I of the sports complex, the annual debt service, maintenance and operation of the city-operated portion of the sports complex (Phase I) was estimated to be approximately a $400,000 deficit. Staff and Council anticipated the commercial development of Phase II to be one of the potential revenue sources to offset costs of the overall sports complex. The goal is for the HCP Sports Complex to not impact the city's General Fund. City staff has had discussions with CPF regarding covering the roller hockey and soccer arenas. Covered facilities are desirable and would allow for greater revenues as higher fees for use could be charged for covered facilities versus non-covered facilities. However, it is staff's opinion that covered facilities would come under Charter Section 612 (Measure C) a,nd require a public vote. Covered facilities could be considered at a later date. Staff anticipates completing negotiations, finalizing the agreement, reviewing the proforma, and then returning to City Council within 30 to 45 days for final Council direction. The goal is to open Phase II on October 1 and to have the revenue from both Phase I and II offset costs so that there is no impact on the General Fund. JBE:cr ACCESS ROAD TO GOLDEN--- . WEST STREET(PHASE 1) ACCESS ROAD TO LIBRARY AND TALBERT AVENUE,PHASE 1 SITE MONUMENT,PHASE 1 'TURF AREA TO CONNECT TO ADJACENT SOCCER FIELD,PHASE 1 .- DECOMPOSED GRANITE, TYPICAL CONCRETE SPHERE— -- -� SOLLARDS,PHASE T �* SOCCER FIELD 100'X 216'WITH r ADJACENT BLEACHERS ENTRY FEATURE,CONCRETE"'."- SPHERE ON MASTERHOCKEY COURT 85"X 186'WITH 50 E CER ADJACENT BLEACHERS BIK RACKS t2) PHOENIX DACTYLIPERp SHRUB AND GROUNDOOVER CLUBHOUSEJRESTROOM AREA,TYPICAL BUILDING BY CSP• I, 3 ar11 BASTING CAGE.BY CSFa .__.-_.. ._�.___�._.f�'��._ s✓ ?-^'-.`` APPROX.150`-X 140' TUBULAR STEEL FENCE, COLOR HUNTER GREEN T6 . X MATCH PHASE t � BATTING *. 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REVI51S7N5 wNm a�n%%u%�smwa �j y�r No �: t - - uc«u _ w:aN: j: IVA& nec wNwsxi na � � zs" to-c.0 c«x waw�xxgxr or euxu:Nw%s �� �. • i Study Session Blurb for January 21, 2003, City Council Meeting The Directors of Community Services and Administrative Services will provide a progress update regarding the sports concessions currently planned for Phase 2 of the Central Park Sports Complex.