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HomeMy WebLinkAboutApprove an update to the Murdy Park Master Plan to include a Dept. ID CS 17-022 Page 1 of 2 Meeting Date: 8/21/2017 �prV Vek;0C 77-d CITY OF HUNTINGTON BEACH „ REQUEST FOR. CITY COUNCIL ACTION MEETING DATE: 8/21/2017 SUBMITTED TO: Honorable Mayor and City Council Members SUBMITTED BY: Fred A. Wilson, City Manager PREPARED BY: Janeen Laudenback, Director of Community Services SUBJECT: Approve an update to the Murdy Park Master Plan to include a multi-use youth sports field and other park improvements as presented Statement of Issue: Community Services Commission (CSC) has reviewed and approved the concept plan for a multi- use youth sports field and improvements at Murdy Park. There is now a need for City Council approval of the concept plan as presented. Financial Impact: The project is included in the FY 16/17 Capital Improvement Program (CIP), as well as the FY 17/18 CIP. Sufficient park funds are included in Business Units 22845003. No additional funds are anticipated for the completion of the project. Recommended Action: A) Approve the concept plan for a multi-purpose youth sports field and improvements at Murdy Park; and, B) Approve an update to the Murdy Park Master Plan to include the multi-use sports field and improvements. Alternative Action(s): Do not approve the recommended actions and direct staff accordingly. Analysis: The 2016 Park and Recreation Master Plan identifies youth sports practice fields as one of the top sports facility needs in the City. Development of a concept plan to create a multi-use youth sports field at the front portion of Murdy Park was approved as part of the FY 2016/17 Capital Improvement Program (CIP) budget. Murdy Park is located at 7000 Norma Drive, bordered by Goldenwest Street and Warner Avenue. The park is a 16.04 acre community park and was constructed in 1971. As the first Community Center in Huntington Beach, Murdy Park's current amenities include open turf areas in the front and back of the park, a tot lot, picnic shelter, tennis courts, softball fields, basketball courts, as well as a skate park. The turf area at the back of the park consists of two softball fields serving adult and youth softball, youth baseball, pee wee baseball, flag football, soccer and golf. The front open turf area is located HB -191- Item 17. - 1 Dept. ID CS 17-022 Page 2 of 2 Meeting Date: 8/21/2017 between the Community Center building and Goldenwest Street. Although the front field has no defined field boundary, it currently serves youth sports programming, including a preschool multi- sports program, youth soccer, youth football, and day camps during the summer. As presented (Attachment 1), the proposed improvements to the front field will better serve the public in overall youth sports programming. The project calls for the creation of a new, 120' x 240' multi-use youth sports field, including moveable goals, enhanced pedestrian lighting, new ball containment fencing, new benches near the field, and sports field lighting. Four light poles are being proposed to light the field. The field is not intended to be a home base to a particular group or be a competition level field; rather, it is intended to serve as a practice field area. The lighting on this field will differ from stadium/arena lighting systems in that it will be designed to provide safe levels for practice and low level activity only. Light shields and pole heights will direct illumination onto the field and reduce glare on surrounding areas. The sports field lighting will be able to serve programming on the front field that goes on until early evening hours, especially when the sun sets earlier during the fall and winter months. It should be noted that the existing skate park to the south of the field and the existing basketball courts to the east will be preserved. New volleyball poles will be installed and relocated to the west of the existing basketball courts. A new shade trellis, tables, and benches will be installed in the picnic shelter area. All existing trees will be preserved and protected during the process. These aforementioned modifications are needed to maintain a safe, secure and programmable park and appropriate uses will be considered when developing all detailed project plans. As with all park master plans, new or updated, approval must come from both the Community Services Commission and City Council. At the June 14, 2017, Community Services Commission meeting, the Commission recommended approval of the concept plan for the multi-use youth sports field and improvements at Murdy Park as presented, and gave direction for this item to be presented to the City Council for approval (Attachment 2). Should the City Council approve this concept for the park, the project would then go through the entitlement process, including any required environmental approvals. In anticipation to the concept plan being approved, staff has requested funding for construction in the FY 2017/18 Capital Improvement Project Budget. The current cost estimate for construction is approximately $1.5 million. Per General Plan Goal RCS 4, it is a goal for Community Services to ensure recreation facilities are renovated and upgraded to meet the current recreational interests of adults and youth. Staff is therefore recommending approval of the project. Environmental Status: As determined by the Planning Division staff, this project will go through the Design Review Board approval process. Strategic Plan Goal: Improve quality of life Attachment(s): 1. Murdy Park Multi-Use Youth Sports Field and Improvements Concept Plan 2. Community Services Commission Minutes, June 14, 2017 Item 17. - 2 HB -192- prwacclir(y'� acc�hiY9EdZ�"SFR JMkPa RF.113i4 N�It41fUSti6LNe:iJY+RiRii 7117M2YKfl�lI�tlY1 H51475071Y'Q7SR 3997bNF KW.U7W 1XgM1 G.Yu•�Vi efnblp MkG79 Mkt JP iLtlRdUYd Y.i.`1 in1�7iYX<,/e: W +�y y CL I � z ern© S z Z ;s. 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Wednesday, June 14, 2017 6:00 PM City of Huntington Beach Civic Center Council Chambers 2000 Main Street Huntington Beach, CA 92648-2702 CALL TO ORDER: Vice-Chair Kaub called the meeting to order at 6:10 p.m. ROLL CALL: Present: Benitez, Carchio, Cuzzacrea, Kaub, Miller, Schuetz, Sterud, Thiel Absent: Burke, Gasparian, Kreitz, Kwon, Mantini STAFF PRESENT: Janeen Laudenback; David Dominguez; Charlene Gomez; Nashya Sadono PLEDGE OF ALLEGIANCE: Led by Commissioner Kaub. PRESENTATIONS: Supervisor Erin Burke and Recreation Specialist Molly Uemura of the City Gym & Pool presented the Youth Volleyball Championship awards and the Harry W. Montague Sportsmanship Award. Kathie Schey, Chair of the Historic Resources Board (HRB) provided an overview of the HRB, including their purview and role as an advisory board to City Council. Mrs. Schey shared the history of the Board, the mandate, and how they can help the Commission with their processes related to historical significance, including the recent City Council item relating to the park land at 17t" Street and Orange Avenue assign to the Park Naming & Memorials Committee (PN&M). The Item will formally be received by the HRB at their June 21, 2017 meeting. Mrs. Schey highlighted the professional and educational background of the current members of the HRB, and the processes taken in their research to provide accurate information. She said that the HRB looks forward to working with Commission and the PN&M Committee and asked that if any members have questions or need clarification on information seen or presented throughout the process, to please let the HRB know and they will work diligently to provide answers. Item 17. - 8 HB -198- Community Services Commission June 14, 2017 Meeting Minutes (776) Page 2 of 7 MINUTES: MOTION: A motion was made by Commissioner Carchio and seconded by Commissioner Thiel to approve the minutes of May 10, 2017. The motion carried by the following vote: Ayes: Carchio, Kaub, Schuetz, Sterud, Thiel Noes: None Abstain: Benitez, Cuzzacrea, Miller Absent: Burkart, Gasparian, Kreitz, Kwon, Mantini PUBLIC COMMENTS: Barbara Haynes, Vice Chair of HB Preserve Our Past provided a handout to Commission as supporting material for naming the parkland at the former Rodger Senior Center site as the 17t" Street Park (Agenda Item G-2). Ms. Haynes provided a summary of the packet material and asked that Commission keep the information in mind when making their decision on renaming the parkland. Armory Hansen said that he is opposed to changing the name of the Rogers Center site. He feels the name should remain in honor of Mr. Rodgers and his dedication to the City of Huntington Beach and its seniors. Steve Engel congratulated the Youth Sports winners announced during the "Presentations" portion of the meeting. Further, Mr. Engel voiced his support of the multi-use youth sports field at Murdy Park (Agenda Item F-1), and said that the Park Acquisition & Development Fund is making a difference in the parks. He asked for Commission's support on this item. He also asked that Commission look at alternatives to the concrete benches in parks for memorializing love ones, suggesting that boulders be a possibility. PUBLIC INPUT MEETING — MURDY PARK MULTI-USE SPORTS FIELD: Dominguez provided a Power Point presentation and overview of the staff report prepared by Department Services Specialist, Nashya Sadono. The project consists of creating a lighted multi-use youth sports field in the turf area between the community center building and Goldenwest Street. The field will be used to address the need for lighted practice areas for youth groups. Safety fencing will be added along Goldenwest Street. No trees will be removed as part of the project. Additional components of the project include improvements to the adjacent picnic shelter. As part of the notification process, announcements of the public input meeting were mailed to residents within 1,000 feet of the park and published in the Huntington Beach Wave. Dominguez addressed the written communication received from the public prior to the meeting saying that two communications were in favor and the other correspondents were mostly concerned about two issues: parking and lighting. Parking concerns are that the new practice field will increase the volume of usage of the park, creating more congestion to the already overcrowded street parking conditions in the adjacent neighborhood. Dominguez reiterated that no additional programming is scheduled, and, therefore, the parking should remain relatively the same and not increase. He also HB -199- Item 17. - 9 Community Services Commission June 14, 2017 Meeting Minutes (776) Page 3 of 7 stated that the installation of lighting is only to allow for later practice times when the sun sets earlier in the evening, such as in the winter months. Lighting will be directed at the field, not homes, similar to the practice lighting at Edison Community Center. Vice Chair Kaub opened the public input meeting for the Murdy Park Multi-Use Sports Fields and called for public comments. With no public comments, she closed the public input portion of the meeting and asked for questions and comments from the Commissioners. Commissioner Miller asked if there will be artificial turf installed. Dominguez said that artificial turf was not looked at and the goal is to take advantage of the current turf which is in good shape. Commissioner Miller also asked if the backfield will be configured and the status of the berm. Dominguez said it was previously approved by Commission in the Master Plan, but is not proposed at this point. However, if funding allows, it can be addressed at a future date without further action from Commission. Commissioner Miller also asked if any changes will be made to the softball fields located in the back section of the park. Dominguez said that no changes to the backfield are proposed at this time. Commissioner Thiel voiced his concern about holes and divots in all of the fields and asked that should the berm be taken down, that the dirt from the berm be used to level the fields. Dominguez said that staff can talk to Public Work for assistance and explained the process of using park funds for projects, not maintenance issues. If the berm is removed in the future and turf replacement is included in the project, then there may be a possibility of using the dirt to help level the fields, although only to fills holes would constitute maintenance and alternative funding sources will be required. Commissioner Benitez asked if the new field will have fencing, and if so, who will have access to the fenced area. Dominguez stated that the field will not be fenced in a manner to keep people out when not in use. However, fencing or netting will be installed at the Golden West Street side to prevent balls and kids from running out into the street. Commissioner Thiel asked about the type of fencing to be used. Dominguez stated that it will be chain link in the lower section and possibly netting above Commissioner Cuzzacrea asked about timers on the proposed lights. Dominguez said the lights will be time based and tied into the City's computerized lighting system. Commissioner Carchio asked about noise due to an increase in usage of the field. Dominguez said that there should not be an increase in noise as the field is only intended for current programming use — not an increase in programming. Commission Carchio asked about the removal of trees and landscaping. Dominguez said that no trees or landscaping will be taken away. Commissioner Carchio asked if the lighting will be solar powered. Dominguez said solar is not an option at this time due to the amount of lumens required for sports activities. Commissioner Carchio asked about the amount of park to remain for residential use once the field is installed. Dominguez said that the front portion of the park is about 2.5 acres and the field is only .25 acres. The residents will have the same option as they currently do, which is to use the field when it is not in use for practice or other City programs. Commissioner Carchio asked about the parking impact. Dominguez said that in the 2002 master plan, parking was added to Item 17. - 10 HB -200- Community Services Commission June 14, 2017 Meeting Minutes (776) Page 4 of 7 accommodate all of the fields and courts. Discussion continued to discuss the current and future programming and parking needs. Dominguez restated that no increase in use is anticipated since programming is remaining the same. Commissioner Carchio feels that the improvements may invite more homeless population and asked if discussions have taken place with the Police Department. Dominguez said with the improvements to the picnic shelter and installation of lighting will bring more positive activity to the area and will hopefully discourage the unsavory behavior that has been reported in the past. Commissioner Thiel provided his experience as a coach of youth sports explaining how practice and parking currently work in the area, and said the concept sounds like a well thought-out plan. Commissioner Kaub asked about the comments received from the residents within the 1000' notification area. Dominguez said that copies of the comments received are provided in the agenda packets, however, the most common complaint was regarding parking — possibly due to a perception that programming will increase. MOTION: Commissioner Carchio moved to approve the concept plan for a multi-use youth sports field and improvements at Murdy Park as presented with Commission Thiel seconding the motion. The motion carried by the following vote: Ayes: Benitez, Carchio, Cuzzacrea, Kaub, Miller, Schuetz, Sterud, Thiel Noes: None Abstain: None Absent: Burkart, Gasparian, Kreitz, Kwon, Mantini ADMINISTRATIVE ITEMS: Park Acquisition and Development Fund Capital Improvement Project Budget for FY 2017/2108 — Dominguez provided an overview of the Capital Improvement Project (CIP) budget process saying that the Park Fund is just one component of the overall CIP budget, which involves several departments within the City. The Community Service Commission (CSC) oversees the Park Fund, which staff provides to CSC for approval. Dominguez provided a timeline of the important dates, an overview of the park fund types, park fees, and the various components involved in the CIP process. Commissioner Cuzzacrea asked where the maintenance budget sits within the CIP. Dominguez said that maintenance is within Public Work's CIP. Dominguez reviewed the detailed of the draft CIP line items for fiscal year 2017/18. Commissioner Thiel asked about the LeBard acquisition and if the funds noted in the attached spreadsheet are to purchase the land from the school district. Dominguez said yes. Commissioner Thiel asked about the master plans for the Rodger Center, referring to a line item for design services. Dominguez said it is yet to be determined, however, once staff receives direction, a professional engineer/architect will be needed to develop the park design, and the line item in the CIP is in anticipation of that need. Discussion moved to the naming of the parkland located at 17th Street, previously known as the Rogers Senior Center. Commissioner Miller asked for confirmation that should a decision HB -201- Item 17. - 11 Community Services Commission June 14, 2017 Meeting Minutes (776) Page 5 of 7 be made that the location become something other than a park, the money will remain in the budget. Dominguez said yes, it is set aside in case it is needed for park design and that park fund money cannot be expended for anything other than park related items. Laudenback noted that parkland also covers buildings and parking lots. She provided examples such as the Senior Center in Central Park and Edison Community Center in Edison Park. Discussion continued on whether the site considered a park or not and the deed restrictions. Dominguez said that it is zoned as parkland. Commissioner Thiel asked for a timeline of when a plan will be determined for the site. Laudenback said a plan is due to City Council in the fall. Commissioner Carchio commented that he is happy to see the Beach Playground is listed in the CIP. He thanked staff, the Rotary Club and the Kiwanis for their efforts and feels it will be a public benefit for disabled youth. MOTION: A motion was made by Commissioner Carchio seconded by Schuetz to accept the Park Acquisition and Development Fund Capital Improvement Project Budget for FY 2017/2018. The motion carried by the following vote: Ayes: Benitez, Carchio, Cuzzacrea, Kaub, Miller, Schuetz, Sterud, Thiel Noes: None Abstain: None Absent: Burkart, Gasparian, Kreitz, Kwon, Mantini Park Naming for the Parkland Located at 17th Street and Orange Avenue (Rodgers Senior Center Site) — Dominguez said that through City Council, the item was submitted by Council Member Brenden to have the Park Naming & Memorials Committee (PN&MC) review the parkland located on 17th Street for naming consideration. Dominguez reviewed the recommended timeline. Commissioner Kaub asked about the difference between the dates in Council Member Brenden's Council item and the timeline being presented by staff. Dominguez explained that the original date of August 7 to have a recommendation to Council was modified to September 5 as part of Council's motion to refer the item to the Commission and Park Naming and Memorials Committee. The HRB is scheduled to hear this item at their June 215t meeting and make a recommendation to the PN&MC Committee at their July meeting. Committee will then meet and form a recommendation to be presented at the August 9 Commission meeting. Should Commission accept Committees recommendation, it will be taken to Council at their September 5 meeting. MOTION: A motion was made by Commissioner Schuetz, second by Commissioner Carchio to send the park naming item as requested by Council Member Brenden to the Park Naming & Memorials Committee. Commissioner Kaub abstained, saying that she lives within 500 feet of the parkland. The motion carried by the following vote: Ayes: Benitez, Carchio, Cuzzacrea, Miller, Schuetz, Sterud, Thiel Noes: None Abstain: Kaub Absent: Burkart, Gasparian, Kreitz, Kwon, Mantini Item 17. - 12 HB -202- Community Services Commission June 14, 2017 Meeting Minutes (776) Page 6 of 7 Worthy Park — Dominguez reported that the project is going well. The restrooms are almost complete. The play equipment is going in; the fencing around the pickle ball court is going up; and the irrigation is being finalized for the multi-use practice field. The project is anticipated to be fully completed by the third week in July. A re-dedication is scheduled for the third week in August. Staff will notify Commissions when the date is confirmed. Central Park Tot Lot Improvements — Dominguez reported that the rubberized surfacing and the handicap access point have been completed at the tot lot in Central Park located near the dog park. WRITTEN COMMUNICATIONS: Written communications related to Murdy Park were included in the agenda packet for review. COMMISSION BUSINESS: Huntington Central Park Committee (HCPC) — Dominguez reported that the Huntington Central Park Committee met prior to the Commission meeting. The permanent parking lot item before Committee will be scheduled as a public input meeting, providing public notification to residents within 1000'of the park. Committee will form a recommendation, which is anticipated to be brought to Commission at the July meeting for approval of the concept design. Laudenback reported that the second item discussed at the meeting was the Mid-Year Allocation for the Infrastructure Fund of $500,000 for Central Park. Recommendation from HCPC is to allocate $250,000 to the east side parking lot; $150,000 to the east side pathways; and $100,000 to the east side irrigation. Dominguez said that Committee's recommendation will come to Commission at the July 12 meeting. Commissioner Kaub said that it's a great group working on the HCPC. She feels that the HCPC has accomplished a lot in a short amount of time and she thanks them for their time and dedication. COMMISSION AND STAFF COMMENTS: Commission Miller commends the HRB for all of the research and hard work they have done with regard to the Rodgers Center site, and as the Chair of the PN&MC, he looks forward to working with the HRB on the upcoming project. Commissioner Miller also asked if there is a schedule for cleaning the tot lots in the parks. Dominguez said yes, Park, Tree and Landscape schedules cleaning of the surfacing, play equipment and sand. Discussion ensued on the cleaning process and schedule. Commissioner Carchio commented on the hard work Community Services staff and the pressures placed upon them from various sides. He feels that staff is doing a phenomenal job trying to keep everyone happy. HB -203- Item 17. - 13 Community Services Commission June 14, 2017 Meeting Minutes (776) Page 7 of 7 Commissioner Schuetz thanked staff for all of the information provided in the agenda packets. Commissioner Kaub said that with the HCP Committee discussions on ingress and egress out of Central Park in mind, she suggested that signage be installed prior to the entrance to the Senior Center in Central Park (SCCP) so that drivers will know that the facility is approaching and on which side of the street. Dominguez said the City is going through a "way-finding" project and the SCCP was mentioned. Commissioner Kaub also thanked staff and the HRB for their efforts. ITEMS DISTRIBUTED TO COMMISSION: None ADJOURNMENT: With no further business, Vice-Chair Kaub adjourned the meeting at 8:09 pm. Submitted by: David C. Dominguez Secretary Community Services Commission. By: Charlene Gomez Recording Secretary Item 17. - 14 HB -204-