HomeMy WebLinkAboutAdopt Resolution No. 2007-84 Amending the City’s Classificat ctl
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Council/Agency Meeting Held:
Deferred/Continued to:
AApp ove ❑ Conditionally Approved ❑ Denied Cit lerk'�s Sign to e
Council Meeting Date: 11/19/2007 Departme ID Number: 07-15
CITY OF HUNTINGTON BEACH
REQUEST FOR CITY COUNCIL ACTION
SUBMITTED TO: HONORABLE MAYOR AND C TY COUNCI
SUBMITTED BY: PE ELOPEULBRETH-G ,,DP A, C Y RATOR
PREPARED BY: MICHELE CARR, T,
SUBJECT: ADOPT RESOLUTION" 2007-84REGARDING AN AMENDMENT TO
THE CITY'S CLASSIFICATION PLAN .
EmEssue,Funding Source,Recommended Action,Alternative Action(s),Analysis,Environmental Status,Attachment(s)
Statement of Issue:
The City's Classification Plan needs to be amended to incorporate changes considered by
the Personnel Commission at their regularly scheduled meeting on October 17, 2007.
Funding Source:
Funding for the amendments is included in the Fiscal Year 2007/2008 budget.
Recommended Action: Motion to:
Adopt Resolution No. 2007-84 a resolution of the City Council of the City of Huntington
Beach amending the City classification plan by revising the job specification, setting
compensation and changing the job title for the position of Payroll Analyst (change to Payroll
Systems Analyst); establishing new job specifications and setting compensation for the
positions of Water Conservation Coordinator, General Services Manager, Energy Project
Manager, and Project Manager and; revising the job specifications for the positions of Street
Maintenance Supervisor, Planning Manager, Media Services Specialist, Volunteer Services
Coordinator, and Maintenance Operations Manager.
Alternative Action(s):
Reject amendments or revisions to the classification plan. In accordance with Personnel Rule
12-4, if an amendment to the City's Classification Plan is rejected by the City Council, the
City Council is to refer such amendments or revisions back to the Personnel Commission
with reasons for rejection and its recommendation thereon.
Resolution No.2007-84
SU CIf�
CI�tY OF HUNTINGTON BEACH
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t AtiGLASS SPECIFICATION flunth &inn.
TITLE: STREET MAINTENANCE SUPERVISOR DATE: OCTOBER 2007
QUALIFICATIONS
Any combination of education, training, and experience that would likely provide the knowledge,
skills, and abilities to successfully perform in the position is qualifying. A typical combination
includes:
Knowledge of: Program management techniques including the planning and coordinating of
work activities; principles and practices of supervision; contract administration; personnel
policies and procedures; applicable local, State and federal regulations; modern methods,
equipment, standards, procedures and practices used in street construction, maintenance and
repair; project management and cost control; computer operation, including spreadsheet
development and forecasting; business and trades math; safe working practices, procedures
and regulations; record keeping systems; budgetary planning, preparation and control;
purchasing practices and procedures; customer service delivery.
Ability to: Manage the street maintenance programs, including, planning, coordination and
supervision of program activities and personnel; monitor outside contracts and contractors; write
reports, correspondence and specifications; read and interpret plans, blueprints, manuals and
specifications; give and follow written and oral instruction; develop and maintain effective record
keeping systems; ensure safety and professional work standards are met; prepare and deliver
training; communicate and interact effectively both verbally and in writing with managers, peers,
subordinates, vendors, contractors and citizens; prepare and administer budgets.
Education: Equivalent to a high school diploma, supplemented by successful completion of
professional or college level coursework in street construction, engineering, project
management and/or management/supervision. An Associates degree from an accredited
college or university with major coursework in Business Administration, Public Administration or
a related field is preferred and may be substituted for one (1) year of experience.
Experience: Five (5) years' experience in street and/or building maintenance operations,
including two years experience in a lead or supervisory capacity.
Certifications/License: Possession of a valid California driver's license by time of appointment.
PHYSICAL TASKS AND ENVIRONMENTAL CONDITIONS — Work is performed indoors and
outdoors. When work is performed outdoors, there is full exposure to the elements and the
incumbent may be exposed to heat and cold. The incumbent stands, and walks on level and
uneven/slippery surfaces, twists, bends, pushes, pulls, crouches, crawls, climbs ladders, reaches,
grasps, lifts and carries items weighing 25 pounds or less. Indoor office work requires sitting at a
desk or table for prolonged periods of time and use of a computer and screen. Reasonable
accommodation(s)for an individual with a qualified disability will be considered on a case-by-case
basis.
Page 2 of 2
Resolution No.2007-84
Ex" HIBIT
Resolution No.2007-84
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G1TY OF,HUNTINGTON BEACH
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TITLE: PAYROLL SYSTEMS ANALYST DATE: OCTOBER 2007
PERSONNEL COMMISSION APPROVAL: OCTOBER 17, 2007
COUNCIL APPROVAL:
JOB CODE:
EMPLOYMENT STATUS: REGULAR FULL-TIME
UNIT REPRESENTATION: MEO
FLSA STATUS: EXEMPT
DUTIES SUMMARY
With limited supervision, performs a variety of technical and professional level support
in the production and maintenance of the City's payroll and related accounting
operational systems. Performs payroll accounting and recordkeeping duties, provides
work direction to payroll processing staff, oversees the timely and accurate preparation
of the City's payroll, prepares and reconciles quarterly and annual payroll and tax
reports, and performs other duties as required within the scope of the classification.
DISTINGUISHING CHARACTERISTICS
This is the most senior position directly involved in the regular processing and technical
oversight of the City's payroll system for full-time and part-time employees, has
responsibility for overseeing the work of the payroll processing staff, coordinating the
timekeeping system and payroll processing system, and ensuring City compliance with
all Federal and State laws and regulations.
EXAMPLES OF ESSENTIAL DUTIES
Oversees the processing of the regular City payroll to ensure timeliness and accuracy;
assigns work to staff and review for accuracy; trains staff in new and revised
procedures; assists staff in completing more complex payroll calculations; analyzes
payroll processes to ensure compliance with Federal and State laws and regulations;
evaluates changes in payroll laws and CALPERS, and recommends changes as
appropriate.
Audits updates to the payroll masterfile for accuracy; verifies and calculates retroactive
changes in pay and benefits; ensures that timesheets are reviewed for accuracy;
calculates and verifies hours for overtime and compensatory time; checks pay
calculations for special assignments; proofs data entry to ensure correct calculation of
payroll amounts; validates payroll adjustments based on changes in deductions; verifies
authorizations, process interim payrolls for special checks and for final checks for
employees terminating from the City; research and respond to inquiries regarding
payroll policies and procedures.
Resolution No.2007-84
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aCLASS SPECIFICATION 'j�'°" ` a`"
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TITLE: PAYROLL SYSTEMS ANALYST DATE: OCTOBER 2007
EXAMPLES OF ESSENTIAL DUTIES (Continued)
Establishes and maintains accounts, journals and ledgers; prepares accounting entries
to transfer funds to payroll accounts; reconciles and verifies balances and adjusts
accounting records; prepares periodic and special reports; verifies fund balances and
maintains control of payroll accounts. Updates classification database including salary
schedules, salary adjustments, and salary range movements; updates records of new
and modified position salaries.
Utilizes the City's timekeeping software to research and identify issues and problems
concerning the calculation and recording of salaries, benefits and other payroll-related
benefits. Handles custom system calculations and makes needed system corrections.
Tests software updates. Tracks and evaluates payroll processing throughout the payroll
lifecycle — reviewing system configuration, calculation accuracy, reporting accuracy and
final payroll data conformance to standards.
Coordinates payroll processes and records with the timekeeping and payroll processing
systems; participates in system implementation and updates; modifies department
processes to maximize effectiveness of the system; coordinates with Human Resources
to ensure availability of and access to appropriate shared information impacting payroll
processing; researches and analyzes special problems and situations.
Maintains and updates tax information for use in preparing quarterly and annual tax
reports; prepares and balances payroll tax reports; provides accounting staff with payroll
totals to transfer funds to payroll accounts; updates leave accrual reports and distributes
to departments.
Updates payroll software for changes in bargaining agreements, benefits, deductions
and taxes; balances and reconciles taxes and issues W-4's; prepares Federal and State
tax reports; reconciles payroll accounts to the general ledger for year-end closing;
prepare journal entries as necessary.
Conduct formal and informal workshops on payroll-related matters; participate in the
selection of staff.
The preceding duties have been provided as examples of the essential types of work
performed by positions within this job classification. Management reserves the right to
add, modify, change or rescind work assignments as needed.
MINIMUM QUALIFICATIONS:
Knowledge of: Federal and State laws related to payroll and tax accounting, and rules
related to eligibility and calculation of overtime and compensatory time; payroll
requirements related to FLSA, COBRA, PERS retirement and deferred compensation;
Page 2 of 4 0443
Resolution No.2007-84
SU4 it
;CITY"OF HUNTINGTON BEACH
GLASS SPECIFICATION
TITLE: PAYROLL SYSTEMS ANALYST DATE: OCTOBER 2007
rules governing the deferred compensation plans; methods and techniques of payroll
processing; governmental accounting and reporting practices; principles and techniques
of supervision and training; the City's policies related to payroll and personnel; the
compensation, benefits and payroll portions of the MOU's for all City bargaining units
and unrepresented employees; the City's timekeeping system software, payroll system
software and the interface between the City's financial accounting software.
Skill in: The use of client-server and network system software applications including
spreadsheet and database programs; techniques of payroll system management; use of
computers and modern office equipment.
Ability to: Understand the City's payroll processes and salary and benefit structure;
analyze, interpret and understand the timekeeping software program; research and
troubleshoot software system interface issues and problems; devise apply and test
system adjustments, corrections and improvements; recognize and anticipate the
impact of changes in one area on a variety of other segments within the system;
perform a full range of payroll accounting work including reconciliation of payroll
accounts, preparation of journal entries and preparation of payroll tax reports; interpret
and apply payroll rules and guidelines; establish and maintain payroll recordkeeping
systems; set up and use Microsoft Excel spreadsheets and Microsoft Word; provide
customer service to employees and departments; interpret legal documents, bargaining
agreements and federal and state payroll guidelines and regulations; operate with
discretion while performing duties involving confidential data; apply appropriate
judgment in making decisions in accordance with laws, regulations and departmental
policies and procedures; train, assist and oversee the work of staff; organize and
prioritize work and meet deadlines.
Education: Bachelor's Degree from an accredited college or university in Accounting,
finance, business, or a related field, including training in payroll, bookkeeping and
accounting.
Experience: Five (5) years of progressively responsible computerized payroll
processing experience for a public-sector agency. Two (2) years supervisory
experience.
Certifications/License: Fundamental Payroll Certification required; Certified Payroll
Professional preferred; possession of a valid California drivers' license by the time of
appointment
Page 3 of 4 0443
Resolution No.2007-84
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CLASS'SPECIFICATION y _, �`n�
TITLE: PAYROLL SYSTEMS ANALYST DATE: OCTOBER 2007
PHYSICAL TASKS AND ENVIRONMENTAL CONDITIONS — Work involves the
performance of duties within an office environment that requires the ability to exert a
minimal to moderate degree of physical effort. Office work is sedentary to light,
involving movement from one area of the office to another; requires the ability to sit,
reach, twist, lean, and lift files (up to 35 Ibs.); moderate to frequent use of computer
keyboard, monitor, mouse and related peripheral equipment. Reasonable
accommodation for an individual with a qualified disability will be considered on a case-
by-case basis.
Page 4 of 4 0443
REQUEST FOR CITY COUNCIL ACTION
MEETING DATE: 11/19/2007 DEPARTMENT ID NUMBER: 07-15
Analysis:
The City has reviewed the classifications and the Personnel Commission has approved the
recommendations for change to the existing positions. New classifications have been
established based upon the adoption of the 2007-08 fiscal year budget.
The City and Association have met and conferred regarding the recommended changes to
the MEA and MEO classifications. The recommendations are based upon realignment of
classification and compensation for the positions related to recruitment, retention, internal
alignment and market competitiveness. Four (4) Principal Administrative Analyst incumbents
will be reclassified to Project Manager. One (1) Payroll Analyst incumbent will be reclassified
to Payroll Systems Analyst.
The proposed changes are hereby listed below:
1) The City and the Association (MEO) agreed to the classification and compensation
changes to the following position(s):
- Payroll Systems Analyst — 6.5%
- Project Manager— 2.0% (Retroactive to 05/21/07 per MEO MOU)
The City met and conferred with both Municipal Employees Association (MEA) and the
Management Employees Organization (MEO) regarding the reclassification of positions
within each respective unit. Staff recommends that these reclassifications be effective upon
Council approval.
At the October 17, 2007 regularly scheduled Personnel Commission meeting, staff presented
recommendations for classification plan amendments pertaining to select MEA classifications
and MEO classifications. The Personnel Commission has considered and approved the
following classification amendments to the City's Classification Plan:
a) Modify the job specification for Street & Building Maintenance Supervisor and
change the job title to Street Maintenance Supervisor (no change to compensation).
b) Modify the job specification for Payroll Analyst and change the job title to Payroll
Systems Analyst and establish compensation at MEO Pay Range 543.
c) Add the job specification for the classification of Water Conservation Coordinator
and establish compensation at MEA Pay Range 506.
d) Add the job specification for the classification of General Services Manager and
establish compensation at MEO Pay Range 612 (equivalent to Maintenance
Operations Manager).
e) Add the job specification for the classification of Energy Project Manager and
establish compensation at MEO Pay Range 573 (equivalent to Project Manager).
-2- 11/5/2007 4:00 PM
REQUEST" FOR CITY COUNCIL ACTION
MEETING DATE: 11/19/2007 DEPARTMENT ID NUMBER: 07-15
f) Add the job specification for the classification of Project Manager and establish
compensation at MEO Pay Range 573 (equivalent to Economic Development
Project Manager).
g) Revise the job specifications for the classifications of Planning Manager, Media
Services Specialist, Volunteer Services Coordinator and Maintenance Operations
Manager(no compensation change).
Strategic Plan Goal:
The recommendations to amend the City's Classification Plan as outlined above, is
consistent with Strategic Plan Goal C-2. The objective is to obtain an effective organizational
structure with appropriate classifications and compensation in order to deliver quality public
services.
Environmental Status:
Not applicable
Attachment(s):
1. Resolution No: 2007- 84
Specifications for Classifications Exhibits A—J
2. Report to the Personnel Commission - 10/17/07
Reclassification of Management Employees Organization Position in
the Finance Department
3. Report to the Personnel Commission - 10/17/07
Reclassification of Management Employees Organization Position in
the Information Services, Planning and Public Works Departments.
4. Report to the Personnel Commission - 10/17/07
Establishment of Municipal Employees Association (MEA) Position in
the Public Works Department
5. Report to the Personnel Commission - 10/17/07
Establishment of Management Employees Organization (MEO)
Positions in the Public Works Department and City Administration.
-3- 11/5/2007 4:00 PM
ATTACHMENT
# 1
RESOLUTION NO, 2007-84
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HUNTINGTON BEACH
AMENDING THE CITY'S CLASSIFICATION PLAN BY REVISING THE JOB
SPECIFICATION, SETTING COMPENSATION AND CHANGING THE JOB TITLE
FOR THE POSITION OF PAYROLL ANALYST; ESTABLISHING NEW JOB
SPECIFICATIONS AND SETTING COMPENSATION FOR THE POSITIONS OF
WATER CONSERVATION COORDINATOR, GENERAL SERVICES MANAGER,
ENERGY PROJECT MANAGER, AND PROJECT MANAGER; AND REVISING THE
SPECIFICATIONS FOR THE POSITIONS OF STREET MAINTENANCE
SUPERVISOR, PLANNING MANAGER, MEDIA SERVICES SPECIALIST,
VOLUNTEER SERVICES COORDINATOR, AND MAINTENANCE OPERATIONS
MANAGER
WHEREAS, the City Council of the City of Huntington Beach wishes to amend the
Citys Classification Plan; and
The provisions of Personnel Rule 12-4 have been complied with, in that the
changes to the City Classification Plan were considered by the Personnel Commission
during a public hearing on October 17, 2007; and
The Commission voted to recommend to the City Council that the Citys
Classification Plan be amended as follows:
1. Change the job title, set compensation and revise the job specification for the
classification of Payroll Analyst; and
2. Add the classifications of Water Conservation Coordinator, General Services
Manager, Energy Project Manager, and Project Manager and;
3. Revise the job specifications for the positions of Street Maintenance Supervisor,
Planning Manager, Media Services Specialist, Volunteer Services Coordinator and
Maintenance Operations Manager,
NOW, THEREFORE, IT IS HEREBY RESOLVED by the City Council of the
City of Huntington Beach that the Cites Class and Compensation Plan shall be amended as
follows:
A. Modify the existing class specification for Street Maintenance Supervisor in the
Citys Classification Plan as set forth in Exhibit A, which is attached hereto and
incorporated herein by this reference.
B. Modify the existing class specifications for Payroll Analyst and change the job
title to Payroll Systems Analyst in the City's Classification Plan and establish
07-1334/15599 1
Resolution No. 2007-84
compensation at MEO Range 543 ($5,671 - $7,026) as set forth in Exhibit B,
which is attached hereto and incorporated herein by this reference.
C. Add the job specification for the classification of Water Conservation
Coordinator to the Citys Classification Plan and establish compensation at
MEA Range 506 ($4,713 - $5,848) as set forth in Exhibit C, which is attached
hereto and incorporated herein by this reference.
D. Add the job specification for the classification of General Services Manager to
the Citys Classification Plan and establish compensation at MEO Range 612
($7,998 - $9,909) as set forth in Exhibit D, which is attached hereto and
incorporated herein by this reference.
E. Add the job specification for the classification of Energy Project Manager to
the Citys Classification Plan and establish compensation at MEO Range 573
($6,586 - $8,158) as set forth in Exhibit E which is attached hereto and
incorporated herein by this reference.
F. Add the job specification for the classification of Project Manager to the Citys
Classification Plan and establish compensation at MEO Range 573 ($6,586 -
$8,158) as set forth in Exhibit F which is attached hereto and incorporated
herein by this reference.
G. Modify the existing class specification for Planning Manager in the Citys
Classification Plan as set forth in Exhibit G, which is attached hereto and
incorporated herein by this reference.
H. Modify the existing class specification for Media Services Specialist in the
Cit}?s Classification Plan as set forth in Exhibit H, which is attached hereto and
incorporated herein by this reference.
I. Modify the existing class specification for Volunteer Services Coordinator in
the Citys Classification Plan as set forth in Exhibit 1, which is attached hereto
and incorporated herein by this reference.
J. Modify the existing class specification for Maintenance Operations Manager in
the City's Classification Plan as set forth in Exhibit J, which is attached hereto
and incorporated herein by this reference.
All other provisions of the Citys Classification Plan not modified herein shall
remain in full force and effect.
07-1334/15599 2
Resolution No. 2007-84
PASSED AND ADOPTED by the City Council of the City of Huntington Beach at
a regular meeting thereof held on the 19th day of November , 2007.
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REVIEWED AND APPROVED: AND A
city Admi istrator Director of Human Resources
APPROVED AS TO FORM:
-7
City Attorney
07-1334/15599
Resolution No.2007-84
Resolution No.2007-84
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CLA$S SPECIFICATON r Huttfin 8tai:�.�:
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TITLE: STREET MAINTENANCE SUPERVISOR DATE: OCTOBER 2007
PERSONNEL COMMISSION APPROVAL: OCTOBER 17, 2007
COUNCIL APPROVAL:
JOB CODE: 0488
EMPLOYMENT STATUS: REGULAR FULL-TIME
UNIT REPRESENTATION: (MEO)
FLSA STATUS: EXEMPT
DUTIES SUMMARY
Under the general direction of the Maintenance Operations Manager, plans, supervises, and
coordinates the operation, maintenance and repair of the City's streets.
DISTINGUISHING CHARACTERISTICS
The Street Maintenance Supervisor administers the City's street maintenance programs. This
includes concrete, asphalt paving, slurry seal and street sweeping. Supervision of public works
HazMat response is also included. The incumbent directly supervises program Crewleaders
and/or Leadworkers.
EXAMPLES OF ESSENTIAL DUTIES
Plans, coordinates, and supervises program activities for the street maintenance programs,
including budget and project forecasting; recommends program budgets and administers
approved budgets; sets master schedule for program activities; coordinates program activities
with citizens, contractors, agencies, and in-house personnel; supervises and evaluates program
activities, especially in terms of quality and quantity of work product; evaluates employees
reporting directly and reviews/approves evaluations for all street and building maintenance
personnel; reviews, recommends and implements employment decisions regarding such
activities as selection, promotion, discipline and contract administration; writes reports, requests
for Council action, specifications for equipment and services, budget justifications, and business
correspondence; remains current on developments in street maintenance practices, materials,
and equipment; coordinates, directs, and inspects work performed by contractors for City
facilities, under the program's purview, including detailed review of plans and specifications;
prepares, conducts and administers safety and training programs; ensures availability of
required resources for program operations as budgeted; maintains records of all work activity for
street maintenance programs; investigates and mitigates citizen complaints; represents the City
on street and building maintenance matters; works productively, independently or in a group
setting, to complete projects, sets production standards, and develops work policies and
procedures; participates as a Maintenance Operations management team member; provides
quality customer service; and performed related duties and responsibilities as required.
The preceding duties have been provided as examples of the essential types of work performed
by positions within this job classification. The City, at its discretion, may add, modify, change or
rescind work assignments as needed.
Page 1 of 2
Resolution No.2007-84
EXHIBIT C
Resolution No.2007-84
CITY OF HUNTINGTON BEACH Su Ity
R CLASS SPECIFICATION
TITLE: WATER CONSERVATION COORDINATOR DATE: OCTOBER 2007
PERSONNEL COMMISSION APPROVAL: OCTOBER 17, 2007
COUNCIL APPROVAL:
JOB CODE:
EMPLOYMENT STATUS: REGULAR FULL-TIME
UNIT REPRESENTATION: MEA
FLSA STATUS: NON-EXEMPT
DUTIES SUMMARY
Under general supervision, implements, coordinates and monitors water conservation programs
for the City; maintains and analyzes water conservation records; prepares reports on
compliance with best management practices for water conservation; monitors and ensures the
efficient use of energy for the Public Works Utilities Division water production and sewer lift
station facilities; and performs other duties as required within the scope of the classification.
DISTINGUISHING CHARACTERISTICS
The Water Conservation Coordinator will have direct contact with the public and will provide
guidance to water customers, including the City, on the efficient use of water resources.
EXAMPLES OF ESSENTIAL DUTIES
Implement, oversee, coordinate and evaluate water conservation programs and activities,-
participating in the design and development of these programs as well as the City's water
conservation strategies. Compile and maintain program data, especially for evaluating
compliance with California Urban Water Conservation Council Best Management Practices.
Participate in public outreach for water conservation programs; promote public awareness and'
provide information to the public on specific programs and general water conservation practices.
Participate in the development of marketing materials and evaluate the effectiveness thereof.
Represent the City on water conservation and environmental committees, workgroups and
related professional groups; participate in the development of landscape water budgets; perform
water audits over all customer classes and communicate effectively to customers how to reduce
water use through conservation practices; participate in the development of grant submittals and
oversee the implementation of water conservation grant programs; participate in the
development of requests for proposals and provide oversight in the administration agreements
for contract water conservation programs.
Monitor, evaluate and report to management on applicable pending legislation; monitor,
Page 1 of 3
Resolution No.2007-84
SU CITY OF HUNTINQTON BEACH ' °ity
CLASS`SPECIFICATION ; rtirgta&
TITLE: WATER CONSERVATION COORDINATOR DATE: OCTOBER 2007
evaluate and report to management on new water conservation technologies, equipment,
computer applications, etc.
Work directly with Water Production and Sewer Maintenance staff to ensure the efficient use of
energy, both in terms of consumption and cost, of the Public Works Utilities Division water
production and sewer lift station facilities.
The preceding duties have been provided as examples of the essential types of work performed
by positions within this job classification. The City, at its discretion, may add, modify, change or
rescind work assignments as needed.
QUALIFICATIONS
Any combination of education, training, and experience that would likely provide the knowledge,
skills, and abilities to successfully perform in the position is qualifying. A typical combination
includes:
Knowledge of: City policies and procedures; industry standard water conservation methods,
practices and techniques; federal and state laws, regulations and court decisions applicable to
water conservation; water use patterns among specific customer classes; water efficient
landscaping techniques; basic plumbing fixtures, irrigation systems and other water .
conservation equipment; knowledge of a variety of computer software applications, including,
but not limited to, Microsoft Access, Word, Excel and PowerPoint;
Ability to: Establish priorities and communicate effectively both orally and in writing; analyze
and maintain records with regard to conservation efforts and water consumption; effectively
participate in the oversight and administration of agreements, contracts and grants; effectively
participate in the calculation and preparation of landscape water budgets; effectively
communicate water conservation practices directly to the public; prepare clear, concise and
accurate reports, memos and other correspondence; work independently in the field with
minimal supervision.
Education: Associate of Arts Degree from an accredited college or university with major
course work in environmental studies, landscape architecture, horticulture, business
administration, public relations or a related field. Additional qualifying experience in water
conservation program administration may be substituted for the required education on a year for
year basis.
Experience: Three (3) years in water conservation program
coordination/administration/management, preferably with a California water agency.
Certifications/License: Possession of a valid California driver's license by time of
appointment. American Water Works Association Water Conservation Practitioner Level 1
required, Level 2 preferred.
Page 2 of 3
Resolution No.2007-84
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CITY OF HUNTINGTON BEACH ` ity
CLASS SPECIFICATION , ,n, Be
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TITLE: WATER CONSERVATION COORDINATOR DATE: OCTOBER 2007
PHYSICAL TASKS AND ENVIRONMENTAL CONDITIONS
Work involves significant outdoor work and exposure to potential physical harm, hazardous
chemicals, and infectious disease. There is frequent need to stand, sit, stoop, walk, and perform
other similar actions during the course of the workday. Regular use of computer monitor and
keyboard required. Reasonable accommodation(s) for an individual with a qualified disability
will be considered on a case-by-case basis.
Page 3 of 3
Resolution No.2007-84
EXHIBIT
Resolution No.2007-84
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CITY OFFHUNTINGTON BEACH
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CLASS'SPECIFICATIONV,
TITLE: GENERAL SERVICES MANAGER DATE: OCTOBER 2007
PERSONNEL COMMISSION APPROVAL: OCTOBER 17, 2007
COUNCIL APPROVAL:
JOB CODE:
EMPLOYMENT STATUS: REGULAR FULL-TIME
UNIT REPRESENTATION: MEO
FLSA STATUS: EXEMPT
DUTIES SUMMARY
Plans, directs, manages, supervises, and coordinates the activities and operations of the General
Services Division within the Public Works Department, including maintenance of City buildings,
vehicles, refuse, weed abatement and ADA Coordinator for non-personnel related issues.
DISTINGUISHING CHARACTERTISTICS
This is a major division head in the Public Works Department having overall responsibility for the
administration and planning of designated maintenance functions, in which two or more levels of
supervising subordinates are found within each function.
EXAMPLES OF ESSENTIAL DUTIES
Under general administrative direction, directs, administers, and supervises the maintenance and
repair of vehicles, equipment, buildings and facilities; City block walls; administers weed
abatement and refuse collection programs; develops long range infrastructure management
plans; recommends equipment, materials and work methods to improve operational efficiency;
prepares monthly or annual reports of activities performed, such as cost, energy usage, and fuel
consumption; investigates service requests and customer inquiries and takes appropriate
corrective action; reviews and/or supervises the preparation of plans, designs, contracts and other
materials relating to Public Works maintenance projects in coordination with staff, consultants,
developers, contractors, City Engineer, Deputy Public Works Director and Public Works Director;
plans the organizational configuration of the various work groups to accomplish the functions
under their responsibility; implements and maintains shop accounting and records systems,
facility maintenance schedules and alternative fuel fleet inventory; coordinates, plans and
administers the budgets for various functions under his/her responsibility; manages and
participates in the development and implementation of goals, objectives, policies, and priorities for
assigned programs; recommends and administers policies and procedures; selects, trains,
motivates, and evaluates assigned personnel; works with employees to correct deficiencies;
implements discipline and termination procedures; represents the Department of Public Works at
City Council and various City commission meetings as directed; performs related duties and
responsibilities as required.
Page 1 of 2
Resolution No.2007-84
SUT ity
CITY OF HUNTINGTON MAC,,
CLASS SPECIFIICA ION
TITLE: GENERAL SERVICES MANAGER DATE: OCTOBER 2007
The preceding duties have been provided as examples of the essential types of work performed
by positions within this job classification. The City, at its discretion, may add, modify, change or
rescind work assignments as needed.
MINIMUM QUALIFICATIONS:
Any combination of education, training, and experience that would likely provide the knowledge,
skills, and abilities to successfully perform in the position is qualifying. A typical combination
includes:
Knowledge of: Roles of the various functions supervised; safe work methods and related
regulations; related computer applications; uniform policies for purchasing and maintenance of
vehicles; principles and practices of public administration and municipal budget preparation;
principles and practices of supervision, training, and performance evaluations; related Federal,
State, and local laws, codes, and regulations.
Ability to: Effectively manage a major division of the Department of Public Works with a number
of full and part-time employees and contract support services; take appropriate action in
emergencies; coordinate effective efforts that may be required by differing situations; ability to
develop, monitor and project major operating budgets; administer and monitor contracts; plan,
prioritize and supervise various work programs, analyze problems, identify alternative solutions,
project consequences of proposed actions, and implement recommendations in support of goals;
research, analyze, and evaluate new service delivery methods and techniques; read engineering
specifications and drawings; select, supervise, train, and evaluate staff; participate in the
development and administration of division goals, objectives, and procedures; interpret and apply
Federal, State, and local policies, laws, and regulations; communicate clearly and concisely, both
orally and in writing; establish and maintain effective working relationships with those contacted in
the course of work.
Education: A Bachelors degree from an accredited college or university with a major in public
administration, business administration or a closely related field.
Experience: Five (5) years of increasingly responsible experience in various phases of Public
Works maintenance including a minimum of (2) years supervision of a moderate to large staff.
Experience must include administration, planning and budgeting.
Licenses/Certifications: Must possess and maintain a valid California Class C driver's license
by the time of appointment.
PHYSICAL TASKS AND ENVIRONMENTAL CONDITIONS — Work is performed indoors and
outdoors. When work is performed outdoors, there is full exposure to the elements and the
incumbent may be exposed to heat and cold. The incumbent stands and walks on level and
uneven/slippery surfaces, twists, bends, pushes, pulls, crouches, reaches, and grasps. In an
office environment, the work requires sitting at a desk or table for prolonged periods of time and
use of a computer and screen. Reasonable accommodation(s) for an individual with a qualified
disability will be considered on a case-by-case basis.
Page 2 of 2
Resolution No.2007-84
EXHIBIT E
Resolution No.2007-84
CITY.OF HIJNTINGTON .BEACH
utity
r
r e
CLASS SPECIFICATION
3vnUa f' ?$earh x,
TITLE: ENERGY PROJECT MANAGER OCTOBER 2007
PERSONNEL COMMISSION APPROVAL: OCTOBER 17, 2007
COUNCIL APPROVAL:
JOB CODE:
EMPLOYMENT STATUS: REGULAR FULL-TIME
UNIT REPRESENTATION: MEO
FLSA STATUS: EXEMPT
DUTIES SUMMARY
The purpose of this position is to create and administer an energy management program that
will meet the goals for the Energy Element of the City of Huntington Beach Strategic Plan; to
seek creative methods to implement initiatives directly or through joint venture with the private
sector or public utilities; to act as an advocate for change at the local and State levels; and to
act as the expert and lead resource for all energy, sustainable and green design issues.
DISTINGUISHING CHARACTERISTICS
This position has program level responsibility for all energy-related issues; acts as the expert
resource to City staff and public interest groups, provides liaison with other governmental
entities; and provides direction to contractors performing energy-related projects.
EXAMPLES OF ESSENTIAL DUTIES
Develops, promotes and implements a comprehensive, long-range energy management policy
and plan to maximize energy efficiency through land use and transportation planning, maximize
energy efficiency of City facilities and operations, and promote energy savings in buildings
constructed prior to 1978. Continuously updates and revises strategic plans for energy
management. Provides leadership and guidance to City staff, the public, and the development
community regarding energy issues. Plans, assigns, directs and reviews the work of
contractors performing work on energy projects. Acts as the technical expert on energy matters
and assists City staff in resolving complex or technical problems. Advises and recommends
procedures, strategies and plans that are consistent with energy goals. Develops
demonstration projects for energy conservation in partnership with builders, utilities or other
agencies, and works with affordable housing programs to implement energy conservation
methods. Works with the City Attorney and City Administrator's office to support positive
legislative changes on energy matters in Sacramento and Washington, D.C., and with the
Federal Energy Regulatory Commission, California Public Utilities Commission and California
Energy Commission. Administers all City energy programs; develops and implements goals,
policies, and procedures for City energy programs. Plans and administers project budgets and
Page 1 of 4
Resolution No.2007-84
CITY OF�IiUNTINGTON BEACHy SA
/'^yff
frt U d # I A trtt�
�. zCLASS SPECIFICAT1Ol\I
I fun ti t, ;$eaclq
a
TITLE: ENERGY PROJECT MANAGER OCTOBER 2007
grant fund. Prepares a wide variety of administrative reports, grant applications and plan
documents. Develops and implements education and training programs for City employees on
energy conservation. Develops energy conservation public education, outreach and assistance
programs for city residents and businesses; makes presentations to City staff, City Council,
public groups, and State and local commissions and committees. Conducts feasibility studies of
options for energy self-reliance; analyzes energy bills, energy consumption records, and
contract invoices to track energy usage and develops recommendations for energy conservation
alternatives. Identifies appropriate timing of load-shifting periods. Makes complex
mathematical and engineering calculations and conducts statistical analysis. Reviews various
energy-related Codes, regulations and laws to ensure City energy usage and conservation
plans are in compliance. Reviews and makes recommendations on energy conservation
measures in new or remodeled City facilities. Reviews blueprints, plans and specifications, and
contract documents for acceptability of energy components. Interfaces with the Public Utilities
Commission; California Energy Commission; power, gas and water utilities; public services
providers; City Council and City Commissions; City personnel, Commissioners and Council
members; developers and contractors; business and property owners; engineers, and the public
to share information, provide direction, and influence outcomes. Provides technical assistance
to and coordinates energy programs with federal, State, Regional, County and City agencies
and departments. Directs, researches, or prepares project final reports, correspondence,
notices of contract awards, contracts, memoranda, technical advisory reports, and proposal
specifications. Coordinates activities with other City Departments and other entities.
The preceding duties have been provided as examples of the essential types of work performed by
positions within this job classification. The City, at its discretion, may add, modify, change or rescind work
assignments as needed.
MINIMUM QUALIFICATIONS
Any combination of education, training, and experience that would likely provide the knowledge,
skills, and abilities to successfully perform in the position is qualifying. A typical combination
includes:
Knowledge of: Energy conservation practices and environmental regulations related to energy
management; renewable energy sources, green construction methods, long-range strategic
planning, project management, energy plan design and development, various energy-related
codes, regulations and laws, variety of utility and energy programs sponsored by federal, state
and regional agencies and departments, energy-related education and training programs.
Skilled in: Development of plan designs and specifications related to energy-management
programs and services, conducting a variety of studies and interpreting data derived from same,
constructing plans and programs from concept to implementation.
Ability to: Coordinate, manage, strategize, and/or correlate data and/or information, exercise of
Page 2 of 4
Resolution No.2007-84
CITY OF HUNTING- TON BEACH
SA ity
CLiASSSPECIFICAfm
TITLE: ENERGY PROJECT MANAGER OCTOBER 2007
judgment in determining time, place and/or sequence of operations; reference data to determine
necessity for revision of organizational components, evaluate, audit, deduce, and/or assess
data and/or information using established criteria, exercise discretion in determining actual or
probable consequences, and in referencing such evaluation to identify and select alternatives;
function in quasi-supervisory role to provide direction to contractors performing work on energy.
projects, make decisions on procedural and technical levels, to apply principles of persuasion
and/or influence, provide guidance, assistance, and/or interpretation to others on how to apply
procedures and standards to specific situations.
Utilize consulting and advisory data and information, as well as reference, descriptive and/or
design data and information such as engineering reports, building plans, contracts, invoices,
statements, budgets, plans, specifications, requests for proposals, cost estimates, legal
documents, ordinances, statutes, permits, bond documents, Council reports, correspondence,
training materials, operating manuals, engineering textbooks and education curricula.
Understand and interpret complex reports, rules, regulations and policies related to energy-
management; construct and submit grant applications; design, develop and implement project
tasks and timelines.
Communicate orally and in writing with City staff, attorneys, developers, property owners,
business owners, consultants, engineers, contractors, accountants, appraisers, planners, the
general public, and other city, state, county or federal personnel to share information, provide
direction, and influence outcomes; make oral presentations.
Apply advanced algebraic and/or calculus concepts to include integration of related functions;
ability to perform and interpret statistical calculations, including statistical inference and
statistical theory, and to perform engineering calculations; apply principles of logical or synthesis.
functions; deal with several concrete and abstract variables, and to analyze major problems that
require complex planning for interrelated activities that can span one or several work units.
Exercise the judgment, decisiveness and creativity required in situations involving the evaluation
of information against subjective criteria, as opposed to that which is clearly measurable or
verifiable.
Education: Bachelor's Degree from an accredited college or university in Engineering,
Planning, Architecture, Business, Public Administration, or a related field. Master's Degree from
an accredited college or university in a related field is desirable.
Experience: Five (5) years of increasingly responsible experience in project or program
development and management, budget preparation, training and personnel management which
demonstrates the ability to manage a highly technical organization. Experience managing
projects or programs related to energy and regulations of the California Energy Commission,
Page 3 of 4
Resolution No.2007-84
CITY'OF;HUNTINGTON BEACH
� Suu 'ity
CL.ASS'SPECIEICATION
s�
TITLE: ENERGY PROJECT MANAGER OCTOBER 2007
California Public Utilities Commission and/or the Federal Energy Regulatory Commission is
highly desirable.
Certifications/License: Registration as a Mechanical or Civil Engineer or Architect. Or LEED
certification is desirable. Possession of a valid class "C" California driver's license by the time of
appointment.
PHYSICAL TASKS AND ENVIRONMENTAL CONDITIONS
Requires the ability to operate, maneuver, and/or control the actions of equipment, machinery,
tools, and/or materials used in performing essential functions, such as computer keyboards,
calculators, copiers, and other office equipment.
Tasks involve the ability to exert light physical effort in sedentary to light work but which may
involve some lifting, carrying, pushing and/or pulling of objects and materials of light weight (5-
10 pounds). Tasks may involve extended periods of time at a computer keyboard or work
station.
Reasonable accommodation(s) for an individual with a qualified disability will be considered on
a case-by-case basis.
Page 4 of 4
Resolution No.2007-84
EXHIBIT F
Resolution No.2007-84
CITY OF HUNTINGTO''N,,BEACF6 Such 'ily
Ir
CLASS SPECIFICATION U ate' B,ac,R,r,
TITLE: PROJECT MANAGER DATE: SEPTEMBER 2007
PERSONNEL COMMISSION APPROVAL: OCTOBER 17, 2007
COUNCIL APPROVAL:
JOB CODE: 0579
EMPLOYMENT STATUS: REGULAR FULL-TIME
UNIT REPRESENTATION: MEO
FLSA STATUS: EXEMPT
DUTIES SUMMARY
To support an assigned department or the City Administrator's office in directing,
managing, administering and strategically planning key projects and administrative
duties.
DISTINGUISHING CHARACTERISTICS
Under the supervision of the Department Director, this position manages, directs, and
coordinates the planning, development, implementation, and administration of a variety
of projects, including cross-department and city-wide project(s). Such projects include,
but are not limited to, Information Technology, Energy, or Strategic Planning and may
be sponsored by City Administration or by a specific department.
Assumes management responsibility for a full range of activities related to assigned
project(s). Exercises independent judgment and is responsible for coordination of work
of assigned project staff. Coordinates project activities with other programs,
departments, and outside agencies. Oversees and participates in a wide variety of
professional-level project management, administrative, analytical and/or technical
duties.
EXAMPLES OF ESSENTIAL DUTIES
Oversees and manages the development and implementation of goals, objectives and
priorities for assigned project(s); works with Division Mangers and participates in the
selection, training and evaluation of assigned personnel; plans, directs, coordinates and
reviews the work plan for assigned staff; reviews and evaluates work products,
methods, and procedures; develops and maintains project timeline(s); identifies and
Page 1 of 3
Resolution No.2007-84
`may
!CITY OF HUNTINGTON'�EACH Sud ity
vPl
CLASS SPECIFICATION Mud IBeach,�
,,.
A
n
TITLE: PROJECT MANAGER DATE: SEPTEMBER 2007
resolves issues; develops and administers assigned budgets; forecasts funds needed
for staffing, equipment and supplies; monitors and approves expenditures as delegated
by the department Director; implements adjustments and modifications. Monitors
project status; updates management on project progress. Recommends, administers
and manages the implementation of policies and procedures related to assigned
project(s).
Prepares and presents staff reports and other correspondence, ensuring that
presentations on complex matters are prepared for diverse technical and non-technical
audiences; oversees and participates in responsible, professional-level research.
Manages the development and implementation of training, outreach and education
related to assigned project(s). Coordinates administrative, analytical and technical
support duties of highly complex issues including the areas of auditing, monitoring,
financial analysis, and general administrative functions. Prepares a variety of analytical
and statistical reports; prepares requests for proposal; participates in contract
negotiations and provides recommendations for contract award; monitors service and
procurement outcomes to ensure compliance with contractual obligations; oversees and
manages contracted services assigned to project(s); participates in the implementation
of new systems, methods and procedures; performs related duties and responsibilities
as required.
The preceding duties have been provided as examples of the essential types of work
performed by positions within this job classification. The City, at its discretion, may add,
modify, change or rescind work assignments as needed.
(QUALIFICATIONS
Any combination of education, training, and experience that would likely provide the
knowledge, skills, and abilities to successfully perform in the position is qualifying. A
typical combination includes:
Knowledge of: Operational characteristics, services and activities of assigned
project(s), division(s), or department(s); principles and practices of public administration;
operations and functions of municipal government; principles of supervision, training
and performance evaluation; principles and practices of project management; principles
and practices of municipal budget preparation and administration; methods of
administrative, organizational, economic and procedural analysis; methods and
techniques of research, analysis and report preparation; methods and techniques of
contract negotiation and administration; English usage, spelling, grammar, and
punctuation; principles and practices of public speaking; computerized research
methods and software applications; current computer information systems and
Page 2 of 3
Resolution No.2007-84
",'CITY OF HUNTINGTON BEACH sud by
CLASS SPECIFICATION- 1"At,it 1!&ach.
TITLE: PROJECT MANAGER DATE: SEPTEMBER 2007
networking technology; modern office procedures; pertinent Federal, State, and local
laws, codes and regulations.
Ability to: Apply independent judgment and exhibit personal initiative; direct, organize,
coordinate and participate in the review of work of staff assigned to project(s); prepare,
review and analyze complex technical documents, negotiate and administer various
contracts. Effectively and efficiently manage complex projects, processes, and
procedures within established time and budgetary constraints. Manage project(s) from
inception to completion and ensure that project goals and objectives are appropriately
and effectively implemented. Communicate clearly and concisely both verbally and in
writing. Demonstrate a strong commitment and ability to foster customer service values
in all professional interactions, including internal and external customers, consultants,
contractor, vendors and community members. Foster a team environment; establish
and maintain effective working relationships with contractors, consultants, community
groups, the public, co-workers, subordinates and supervisors.
Education: Bachelors degree in computer information systems, business or public
administration, or a related field, from an accredited college or university. Masters
degree in a related field is highly desirable.
Experience: Five (5) to seven (7) years of professional-level project management
and/or administrative experience within a municipal agency, including three (3) years of
lead and/or supervisory experience. Project management training and/or experience is
preferred.
Certifications/License: Possession and maintenance of a valid California driver's
Class C license by time of appointment with an acceptable driving record. Certification
as a Project Management Professional (PMP) is desirable.
PHYSICAL TASKS AND ENVIRONMENTAL CONDITIONS
Work may involve outdoor work sites as well as performance of duties within an office
environment that requires the ability to exert a minimal to moderate degree of physical
effort. Office work is sedentary to light, involving movement from one area of the office
to another; requires the ability to sit, reach, twist, lean, and lift files (up to 35 Ibs.);
moderate to frequent use of computer keyboard, monitor, mouse and related peripheral
equipment. Reasonable accommodation for an individual with a qualified disability will
be considered on a case-by-case basis.
Page 3 of 3
Resolution No.2007-84
EXHIBIT
Resolution No.2007-84
r�fi r
a r JU `y
CITY,OWN BEACH.
Hunt 'iBeach F,
CLASS SPECIFICATION `
TITLE: PLANNING MANAGER DATE: SEPTEMBER 2007
PERSONNEL COMMISSION APPROVAL: OCTOBER 17, 2007
COUNCIL APPROVAL:
JOB CODE: 0444
EMPLOYMENT STATUS: REGULAR FULL-TIME
UNIT REPRESENTATION: MEO
FLSA STATUS: EXEMPT
DUTIES SUMMARY
The fundamental reason this classification exists is to manage, supervise, and direct the
operations of a division (Current and/or Advance) of the Planning Department.
DISTINGUISHING CHARACTERISTICS
This classification is responsible for a division of the Planning Department: Current and/or
Advance. The incumbent is responsible for overall division planning and management,
personnel administration including training, selection and performance management,
coordinating work programs and priorities, and insures that decision making among the
divisions is internally consistent and in accordance with State and municipal statutes. The
incumbent works under the direction of the Director of Planning.
EXAMPLES OF ESSENTIAL DUTIES
Manages, directs and organizes planning activities and programs; coordinates planning
activities with other City departments; assigns work, projects and programs; monitors work flow;
reviews and evaluates work products, methods and procedures; coordinates and resolves
issues with other departments; represents the City in the Planning Director's absence at the
Coastal Commission, City Council and Planning Commission and other City Advisory Boards;
responsible for training existing staff and new staff as to how the Zoning and Subdivision
Ordinance should be interpreted and other technical issues relating to planning; responsible for
being lead staff member to the Planning Commission and advising the Commission on all land
use issues; assists and advises the Planning Director on the preparation of the Planning
Department budget; reviews all staff reports to the Planning Commission and City Council;
serves as liaison with various federal, state and county offices on development matters such as
coastal, environmental and general planning; directs environmental impact, land use,
geotechnical, seismic and similar studies and ensures completion of and compliance with such
studies; confers with contractors, architects, engineers, developers and others on development
matters; recommends and administers policies and procedures of the department and performs
other related duties as assigned.
The preceding duties have been provided as examples of the essential types of work performed
within this job classification. The City, at its discretion, may add, modify, change or rescind
work assignments as needed.
Page 1 of 2
Resolution No.2007-84
Sub ify
CITY OF HUNTINGTON BEACH
`CLASS:SPECIFICATION
TITLE: PLANNING MANAGER DATE: SEPTEMBER 2007
MINIMUM QUALIFICATIONS:
Any combination of education, training, and experience that would likely provide the
knowledge, skills, and abilities to successfully perform in the position is qualifying. A
typical combination includes:
Knowledge of: Professional standards, principles and practices of urban planning and
development; program management techniques including the planning and coordinating of
work activities; principles and practices of supervision including performance evaluation;
contract administration; personnel policies and procedures; applicable local, State, and
Federal regulations; including California Environmental Quality Act and California Coastal
Act; project management and cost control; research methods as applied to the collection
and analysis of data pertinent to the planning and environmental areas; descriptive
statistics; safety issues and liability reduction; budgetary planning, preparation, and control;
related computer software including spreadsheet and word processing packages; English
usage, grammar, punctuation, and spelling.
Ability to: Administer a division of the Planning Department; plan, coordinate and
supervise program activities and personnel; analyze problems and seek resolutions to
conflicts; read, interpret and implement policies, laws, ordinances, rules and regulations;
provide and use written and oral instructions; ensure safety and professional work
standards are met; communicate and interact effectively both verbally and in writing with
elected officials, the public, applicants, developers, and staff; prepare and administer a
budget; work independently; deliver quality customer service; propose and administer
change.
Education: Equivalent to a Bachelor's degree from an accredited college or university with
major coursework in city planning or a related field. A Master's degree in planning or a related
field will substitute for one year of the required experience.
Experience: Six (6) years of progressively responsible experience performing professional
planning work, including four(4) years supervisory experience.
Certificates/Licenses: Must possess and maintain a valid California driver's license by time
of appointment.
PHYSICAL TASKS AND ENVIRONMENTAL CONDITIONS
Work generally involves the performance of duties within an office environment that
requires the ability to exert a minimal to moderate degree of physical effort. Office work
is sedentary to light, involving movement from one area of the office to another;
requires the ability to sit, reach, twist, lean, and lift files (up to 35 Ibs.); moderate to
frequent use of computer keyboard, monitor, mouse and related peripheral equipment.
Reasonable accommodation for an individual with a qualified disability will be
considered on a case-by-case basis.
REV: September 2007
Page 2 of 2
Resolution No.2007-84
Resolution No.2007-84
Su it
CITY OF HUNTINGTON BEACH
H.nIm •�Aeach,,
CLASS�SPECIFICATION ��,... t<'
TITLE: MEDIA SERVICES SPECIALIST DATE: SEPTEMBER 2007
PERSONNEL COMMISSION APPROVAL: OCTOBER 17, 2007
COUNCIL APPROVAL:
.DOB CODE: 0380
EMPLOYMENT STATUS: REGULAR FULL-TIME
UNIT REPRESENTATION: MEA
FLSA STATUS: NON-EXEMPT
DUTIES SUMMARY
Under close supervision, oversees all functions of the Media/Computer Center including
circulation, ordering and staffing. Maintains collections of both adult and childrens' non-
print educational and entertainment materials and other duties as required within the
scope of the classification. On occasion, serves as backup to the Theater Media
Technician.
DISTINGUISHING CHARACTERISTICS
The Media Services Specialist is a support position that serves as point of contact for
the public in answering questions about the non-print library collections, computers and
in furnishing quality customer service.
EXAMPLES OF ESSENTIAL DUTIES
Assist library patrons with questions or problems related to computer program usage or
the Internet.
With Librarian approval, orders both adult and childrens' non-print educational and
entertainment materials; receipts and catalogues materials; processes paperwork to pay
vendors; distributes materials to branch libraries.
Develops various brochures, bookmarks, event tickets, calendars, event brochures and
other materials through the use of personal computers, peripherals, and desktop
publishing software.
Operates a variety of audiovisual systems such as projectors, laptops, microphones,
theater light and sound, and video conferencing.
Documents daily revenue; generates periodic reports; performs related duties as
assigned.
The preceding duties have been provided as examples of the essential types of work
performed by positions within this job classification. Management, at its discretion may,
add, modify, change or rescind work assignments as needed.
Page 1 of 2 0380
Resolution No.2007-84
Surd
CITY OF HUNTINGTON BEACH
C :ASS SPECIFICATION
TITLE: MEDIA SERVICES SPECIALIST DATE: SEPTEMBER 2007
MINIMUM QUALIFICATIONS
Knowledge of: City and library polices and procedures; personal computers, standard,
office and desktop publishing software applications and networking in a client-server
environment.
Ability to: Utilize effective customer service techniques in responding to inquiries and
complaints; coordinate work requests to meet deadlines; maintain records; use visual
design principles to produce quality printed documents and promotional materials;
operate audio/visual equipment, theater sound and light systems, personal computers,
laptops, peripherals, and desktop publishing software including Corel and Microsoft
products; train and instruct staff; establish and maintain effective working relationships
with those contacted in the course of work; communicate effectively, both orally and in
writing.
Education: High school diploma or equivalent.
Experience: Two (2) years experience in operating and maintaining personal
computers and audio-visual equipment. Desktop publishing experience preferred.
Certification: Possession of a valid California Driver's license by time of appointment.
PHYSICAL TASKS AND ENVIRONMENTAL CONDITIONS — Mobility in an office
environment and ability to lift up to 10 pounds. Reasonable accommodation(s) for an
individual with a qualified disability will be considered on a case-by-case basis.
Page 2 of 2 0380
Resolution No.2007-84
EXHIBIT I
Resolution No.2007-84
Sum ,ity
CITY OF HUNTINGTO,N BEACH
k }
CLASS SPECIFICATION
TITLE: VOLUNTEER SERVICES COORDINATOR DATE: OCTOBER 2007
PERSONNEL COMMISSION APPROVAL: OCTOBER 17, 2007
COUNCIL APPROVAL:
.DOB CODE: 0268
EMPLOYMENT STATUS: REGULAR FULL-TIME
UNIT REPRESENTATION: MEA
FLSA STATUS: NON-EXEMPT
DUTIES SUMMARY
With general supervision, participates in the selection and training of volunteers and
coordinates volunteer services for effective utilization of resources, furnishes.
administrative support in area of assignment, and performs other duties as required
within the scope of the classification.
DISTINGUISHING CHARACTERISTICS
The Volunteer Services Coordinator is a single position job class with responsibility for
effective utilization of volunteer and/or part-time staff resources. The Volunteer Services
Coordinator oversees and trains volunteers and part-time employees for office support,
seniors' programs and the library.
EXAMPLES OF ESSENTIAL DUTIES
Interviews and screens prospective volunteers; assesses skills and interests; checks
references; consults with staff and enters names in computer for tracking purposes.
Provides orientation and training for new volunteers; assigns duties and responsibilities
in regular assignments or special projects; tracks volunteers hours and commitment.
Coordinates volunteer recognition events such as annual luncheon and other functions.
Maintains a network of community resources including private and non-profit agencies,
educational and training programs for recruitment purposes; writes reports and prepares
promotional materials; maintains and reports statistical information.
Provides administrative support for selection, evaluation and retention of part-time
library staff; inputs and distributes payroll; drafts press releases, public service
announcements and other promotional materials. Represents the library administration
in coordinating the Friends of the Library including publicity, programs and fund-raising;
oversees the donations program and performs related duties as assigned.
The preceding duties have been provided as examples of the essential types of work performed
by positions within this job classification. The City, at its discretion, may add, modify, change or
rescind work assignments as needed.
Page 1 of 2
Resolution No.2007-84
UA
CITY OF HUNTINGTON BEACH
Y
CLASPECIFICATION
S:S
. .�:
TITLE: VOLUNTEER SERVICES COORDINATOR DATE: OCTOBER 2007
MINIMUM QUALIFICATIONS
Any combination of education, training, and experience that would likely provide the
knowledge, skills, and abilities to successfully perform in the position is qualifying. A
typical combination includes:
Knowledge of: City and departmental policies and procedures; supervisory techniques,
and pertinent City rules and regulations related to staff relations and standard office
practices; effective customer service/public relations methods and practices; standard
office principles and procedures.
Ability to: Plan programs, social functions and activities for volunteers to utilize public
speaking skills in community presentations; form cooperative relationships and
partnerships with others whom do not have a direct reporting relationship; maintain
accurate records; record and retrieve information; operate personal computer and
standard software applications; establish and maintain effective working relationships
with those contacted in the course of work; communicate effectively with others both
orally and in writing.
Education: Associates Degree from an accredited college or university in Business,
Human or Social Services or a related field. Possession of a Volunteer Management
Certificate is preferred.
Experience: A minimum of two (2) years of program management, fund-raising, public
relations or related experience.
Certifications/License: Possession of a valid class "C" California driver's license by
the time of appointment.
PHYSICAL TASKS AND ENVIRONMENTAL CONDITIONS
Work involves light to moderate work in an office setting. There is a frequent need to sit
and infrequent need to stand, walk and to lift light objects 10 to 20 pounds.
Requires the ability to operate modern office equipment such as a computer, keyboard,
calculators, copiers etc.
Reasonable accommodation(s) for an individual with a qualified disability will be
considered on a case-by-case basis.
Page 2 of 2
Resolution No.2007-84
E)"xkj' H I B IT
Resolution No.2007-84
Ww
RN
Sllf ;ity
CITY OF HUNTINGTON BEACH - :
�"ICA
Al
CLASSTION `<e
TITLE: MAINTENANCE OPERATIONS MANAGER DATE: OCTOBER 2007
PERSONNEL COMMISSION APPROVAL: OCTOBER 17, 2007
COUNCIL APPROVAL:
JOB CODE: 0030
EMPLOYMENT STATUS: REGULAR FULL—TIME
UNIT REPRESENTATION: MEO
FLSA STATUS: EXEMPT
DUTIES SUMMARY
Plans, directs, manages, supervises, and coordinates the activities and operations of the
Maintenance Operations Division within the Public Works Department, including maintenance of
parks, trees, roadside landscaping, and streets; and oversees HazMat response.
DISTINGUISHING CHARACTERTISTICS
This is a major division head in the Public Works Department having overall responsibility for the
administration and planning of designated maintenance functions, in which two or more levels of
supervising subordinates are found within each function.
EXAMPLES OF ESSENTIAL DUTIES
Under general administrative direction, directs, administers, and supervises the maintenance and
repair of streets, alleys, bridges, curbs, gutters, sidewalks, park maintenance, tree maintenance
and roadside beautification; administers street sweeping programs; develops long range
infrastructure management plans; evaluates existing trees and tree regulations; recommends
equipment, materials and work methods to improve operational efficiency; coordinates new street
improvement plans, park construction and landscape plans to ensure proper design compatibility
and construction relating to effective maintenance; prepares reports of activities performed;
investigates service requests and customer inquiries and takes appropriate corrective action;
reviews and/or supervises the preparation of plans, designs, contracts and other materials relating
to Public Works maintenance projects in coordination with staff, consultants, developers,
contractors, City Engineer, Deputy Director of Public Works and Public Works Director; plans the
organizational configuration of the various work groups to accomplish the functions under their
responsibility; coordinates, plans and administers the budgets for various functions under his/her
responsibility; manages and participates in the development and implementation of goals,
objectives, policies, and priorities for assigned programs; recommends and administers policies
and procedures; selects, trains, motivates, and evaluates assigned personnel; works with
employees to correct deficiencies; implements discipline and termination procedures; represents
the Department of Public Works at City Council and various City commission meetings as
directed; performs related duties and responsibilities as required.
The preceding duties have been provided as examples of the essential types of work performed
by positions within this job classification. The City, at its discretion, may add, modify, change or
rescind work assignments as needed.
Page 1 of 2
Resolution No.2007-84
�CItY OF HUNTINGTONBEACH
�
CLASSISPECIFICATION
I �... ;,
TITLE: MAINTENANCE OPERATIONS MANAGER DATE: OCTOBER 2007
MINIMUM QUALIFICATIONS:
Any combination of education, training, and experience that would likely provide the knowledge,
skills, and abilities to successfully perform in the position is qualifying. A typical combination
includes:
Knowledge of: Roles of the various functions supervised; safe work methods and related
regulations; related computer applications; principles and practices of public administration and
municipal budget preparation; principles and practices of supervision, training, and performance
evaluations; related Federal, State, and local laws, codes, and regulations.
Ability to: Effectively manage a major division of the Department of Public Works with a number
of full and part-time employees and contract support services; take appropriate action in
emergencies; coordinate effective efforts that may be required by differing situations; ability to
develop, monitor and project major operating budgets; administer and monitor contracts; plan,
prioritize and supervise various work programs, analyze problems, identify alternative solutions,
project consequences of proposed actions, and implement recommendations in support of goals;
research, analyze, and evaluate new service delivery methods and techniques; read engineering
specifications and drawings; select, supervise, train, and evaluate staff; participate in the
development and administration of division goals, objectives, and procedures; interpret and apply
Federal, State, and local policies, laws, and regulations; communicate clearly and concisely, both
orally and in writing; establish and maintain effective working relationships with those contacted in
the course of work.
Education: A Bachelor's degree from an accredited college or university with a major in Public
Administration, Business Administration or a closely related field.
Experience: Five (5) years of increasingly responsible experience in various phases of Public
Works maintenance including a minimum of (2) years supervision of a moderate to large staff.
Experience must include administration, planning and budgeting.
Licenses/Certifications: Must possess and maintain a valid California Class C driver's license by
time of appointment.
PHYSICAL TASKS AND ENVIRONMENTAL CONDITIONS — Work is performed indoors and
outdoors. When work is performed outdoors, there is full exposure to the elements and the
incumbent may be exposed to heat and cold. The incumbent stands and walks on level and
uneven/slippery surfaces, twists, bends, pushes, pulls, crouches, reaches, and grasps. In an
office environment, the work requires sitting at a desk or table for prolonged periods of time and
use of a computer and screen. Reasonable accommodation(s) for an individual with a qualified
disability will be considered on a case-by-case basis.
Page 2 of 2
Res. No. 2007-84
STATE OF CALIFORNIA
COUNTY OF ORANGE ) ss:
CITY OF HUNTINGTON BEACH )
I, JOAN L. FLYNN the duly elected, qualified City Clerk of the City of
Huntington Beach, and ex-officio Clerk of the City Council of said City, do hereby
certify that the whole number of members of the City Council of the City of
Huntington Beach is seven; that the foregoing resolution was passed and adopted
by the affirmative vote of at least a majority of all the members of said City Council
at a regular meeting thereof held on November 19, 2007 by the following vote:
AYES: Bohr, Carchio, Coerper, Green, Hansen, Hardy
NOES: None
ABSENT: Cook
ABSTAIN: None
Ci lerk and ex-officio Oerk of the
City Council of the City of
Huntington Beach, California
ATTACHMENT #2
CITY OF HUNTINGTON BEACH
INTER-DEPARTMENTAL COMMUNICATION
HUMAN RESOURCES
TO: PERSONNEL COMMISSION
FROM: MICHELE CARR, DIRECTOR OF HUMAN RESOURCES
SUBJECT: RECLASSIFICATION OF MANAGEMENT EMPLOYEES ORGANIZATION
POSITION IN THE FINANCE DEPARTMENT.
DATE: OCTOBER 17, 2007
A function of the City's Human Resources Department is to determine whether positions are
appropriately classified, to update classification specifications and to review and analyze salary
determinations of those classifications reviewed. Upon receipt of a variety of classification
information for the position of Payroll Analyst (initially submitted as part of the CPS study) a
review was conducted. Based upon this review, which includes a compensation analysis, the HR
staff met with the Finance Department Head to receive additional input.
The City and MEO have met and conferred regarding the recommended changes to the MEO
classifications. The recommended classification and compensation changes are a result of the
classification and compensation study and the meet and confer process.
CLASSIFICATION RESULTS
Position Title Recommended Job Class Action
Payroll Analyst Payroll Systems Analyst New class specification
Affected Employees: Reclassification
Julie Russell
Based on a variety of market variables and considerations, the recommended base salary range
for the Payroll Systems Analyst Job Class is set at R543 ($5,671 - $7,026). This equates to a
6.5% compensation adjustment.
At this time staff requests the Personnel Commission to approve staff's recommendations in
accordance with Personnel Rule 12 regarding amendments to the City's Classification Plan.
Recommendation:
Approve the new class specification and reclassification of the incumbents listed above.
Attachment: Job Specifications — Payroll Analyst
Payroll Systems Analyst
Cc: Jim Harker, MEO Legal Representative
Kate Hoffman, MEO President
ATTAC H M E N T #3------Ji
CITY OF HUNTINGTON BEACH
INTER-DEPARTMENTAL COMMUNICATION
HUMAN RESOURCES
TO: PERSONNEL COMMISSION
FROM: MICHELE CARR, DIRECTOR OF HUMAN RESOURCES
SUBJECT: RECLASSIFICATION OF MANAGEMENT EMPLOYEES ORGANIZATION
POSITIONS IN THE INFORMATION SERVICES, PLANNING AND PUBLIC
WORKS DEPARTMENTS.
DATE: OCTOBER 17,2007
In March of 2006 Cooperative Personnel Services Human Resources Services (CPS) was
retained to perform a classification and compensation study. The goal of the study was to
determine whether positions were appropriately classified, to update classification specifications
and to conduct a base salary analysis of selected benchmark classifications. Upon receipt of the
classification recommendations and compensation analysis, the HR staff met with each
department to receive additional input. The City is in concurrence with CPS' recommendation for
the position below.
The City and MEO have met and conferred regarding the recommended changes to the MEO
classifications. The recommended classification and compensation changes are a result of the
classification and compensation study and the meet and confer process.
CLASSIFICATION RESULTS
Position Title Recommended Job Class Action
Principal Administrative Analyst Project Manager New class specification
Affected Employees: Reclassification
Beverly Braden (Planning)
Linda Daily(Public Works)
Ken Dills (Public Works)
Colleen Keith (Information Services)
Based on internal alignment to the position of Economic Development Project Manager and
market considerations, the recommended base salary range for the Project Manager Job Class is
set at R573($6,586-$8,158).This equates to a 2% compensation adjustment.
At this time staff requests the Personnel Commission to approve staffs recommendations in
accordance with Personnel Rule 12 regarding amendments to the City's Classification Plan.
Recommendation:
Approve the new class specification and reclassification of the incumbents listed above.
Attachment: Job Specifications—Principal Administrative Analyst
Project Manager
Cc: Jim Harker, MEO Legal Representative
Kate Hoffman,MEO President
ATTAC H M E N T #4
CITY OF HUNTINGTON BEACH
INTER-DEPARTMENTAL COMMUNICATION
HUMAN RESOURCES
TO: PERSONNEL COMMISSION
FROM: MICHELE CARR, DIRECTOR OF HUMAN RESOURCES
SUBJECT: ESTABLISHMENT OF MUNICIPAL EMPLOYEES ASSOCIATION (MEA)
POSITION IN THE PUBLIC WORKS DEPARTMENT.
DATE: OCTOBER 17, 2007
A function of the City's Human Resources Department is to establish new classifications and
determine the compensation of same. In the 2007/08 fiscal year budget, several new positions
were created. The position of Water Conservation Coordinator is a new position to be
submitted for placement within the Municipal Employees Association (MEA) unit. Staff reviewed
the various components of the class specification and established the position description
attached. The position was analyzed for both external and internal comparables and the salary
range established. The HR staff met with the Public Works Department to receive additional input
and based upon all of the information provided, the classification and salary range is created as
presented.
The City and MEA have met and conferred regarding the recommended changes to the MEA
classifications. The recommended classification and compensation changes are a result of the
establishment of this new position and the meet and confer process.
CLASSIFICATION RESULTS
Position Title Recommended Job Class Action
Water Conservation Coordinator New class specification
Affected Employees:
N/A
The recommended base salary range for the Water Conservation Coordinator Job Class is set at
R506($4,713-$5,848).
At this time staff requests the Personnel Commission to approve staffs recommendations in
accordance with Personnel Rule 12 regarding amendments to the City's Classification Plan.
Recommendation:
Approve the new class specification and salary range as listed above.
Attachment: Job Specifications-Water.Conservation Coordinator
Cc: Bill Davis, MEA Representative
Judy Demers, MEA President
ATTACHMENT #5
CITY OF HUNTINGTON BEACH
INTER-DEPARTMENTAL COMMUNICATION
HUMAN RESOURCES
TO: PERSONNEL COMMISSION
FROM: MICHELE CARR, DIRECTOR OF HUMAN RESOURCES
SUBJECT: ESTABLISHMENT OF MANAGEMENT EMPLOYEES ORGANIZATION (MEO)
POSITIONS IN THE PUBLIC WORKS DEPARTMENT AND CITY
ADMINISTRATION.
DATE: OCTOBER 17, 2007
A function of the City's Human Resources Department is to establish new classifications and determine the
compensation of same. In the 2007/08 fiscal year budget, several new positions were created. The
positions of Energy Proiect Manager and General Services Manager are new positions to be submitted for
placement within the Management Employees Organization (MEO) unit. Staff reviewed the various
components of each class specification and established the position descriptions attached. Each position
was analyzed for both external and internal comparables and the salary ranges established. The HR staff
met with Administration and the Public Works Department to receive additional input and based upon all of
the information provided,the classifications and salary ranges are created as presented.
The City and MEO have met and conferred regarding the recommended changes to the MEO
classifications. The recommended classification and compensation changes are a result of the
establishment of these new positions and the meet and confer process_
CLASSIFICATION RESULTS
Position Title Recommended Job Class Action
Energy Project Manager New class specification
General Services Manager New class specification
Affected Employees:
N/A
The recommended base salary range for the Energy Project Manager Job Class is set at R573 ($6,586 -
$8,158). The recommended base salary range for the General Services Manager Job Class is set at R621
($7,998-$9,909).
At this time staff requests the Personnel Commission to approve staffs recommendations in accordance
with Personnel Rule 12 regarding amendments to the City's Classification Plan.
Recommendation:
Approve the new class specifications and salary ranges as listed above.
Attachment: Job Specifications— Energy Project Manager
General Services Manager
Cc: Jim Harker, MEO Legal Representative
Kate Hoffman, MEO President
RCA ROUTING SHEET
INITIATING DEPARTMENT: HUMAN RESOURCES
SUBJECT: AMENDMENT TO THE CITY'S CLASSIFICATION PLAN
COUNCIL MEETING DATE: November 19, 2007
RCA ATTACHMENTS STATUS
Ordinance (w/exhibits & legislative draft if applicable) Attached ❑
Not A plicable
Resolution (w/exhibits & legislative draft if applicable) Attached
Not Applicable ❑
Tract Map, Location Map and/or other Exhibits Attached ❑
Not Applicable
Contract/Agreement (w/exhibits if applicable) Attached ❑
(Signed in full by the City Attorney) Not Applicable
Subleases, Third Party Agreements, etc. Attached ❑
(Approved as to form by City Attorney) Not Applicable
Certificates of Insurance (Approved by the City Attorney) Attached ❑
Not Applicable
Fiscal Impact Statement (Unbudgeted, over$5,000) Attached ❑
Not Applicable
Bonds (If applicable) Attached
t Applicable
Staff Report (If applicable) Attached
Not Applicable ❑
Commission, Board or Committee Report (If applicable) Attached
Not Applicable ❑
Findings/Conditions for Approval and/or Denial Attached ❑
Not Applicable
EXPLANATIONOMR MISSINGTT C E T
REVIEWED: RETURNED t Mkk4RDED
Administrative Staff
Deputy City Administrator(initial)
( )
City Administrator (Initial)
) ( )
City Clerk ( )
EXPLANATION FOR RETURN110F ITEM:
- . •
RCA Author: MICHELE CARR