HomeMy WebLinkAboutTitle of job description changed from Deputy City Administra 1,2 09-�A,, CN,%K—
Council/Agency Meeting Held: G
Deferred/Continued to:
`A Appr ved ❑ Conditionally Approved ❑ Denied Cit I Signa re
Council Meeting Date: April 4, 2011 Department ID Number: HR-11-004
CITY OF HUNTINGTON BEACH
REQUEST FOR CITY COUNCIL ACTION
SUBMITTED TO: Honorable Mayor and City Council Members
SUBMITTED BY: Fred A. Wilson, City Manager
PREPARED BY: Michele Carr, Director of Human Resources
SUBJECT: Approve title change from Deputy City Administrator to Deputy City
Manager
Statement of Issue: The electorate modified the City of Huntington Beach Charter to
reflect the City Council — City Manager form of government. The Deputy City Administrator
job description should be updated to reflect this change.
Financial Impact: N/A
Recommended Action: Motion to:
Approve the updated job description for Deputy City Manager (attached).
Alternative Action(s):
Do not approve the updated job description Deputy City Manager (attached) and continue to
utilize the job title: Deputy City Administrator.
HB -7 - Item 10. - 1
REQUEST FOR COUNCIL ACTION
MEETING DATE: 4/4/2011 DEPARTMENT ID NUMBER: HR-11-04
Analysis:
In November 2010, the citizens of the City of Huntington Beach elected to modify the City
Charter (Article II, Section 200) to the Council-Manager form of government. The Deputy
City Administrator position reporting to the City Manager should be re-titled to be reflective of
this change. Therefore, the position of Deputy City Administrator should be updated to
Deputy City Manager.
This action is ONLY reflective of a change in title. There are no changes to the scope of
duties, scope of authority, position qualifications, or compensation for the position.
Environmental Status: N/A
Strategic Plan Goal: Improve Internal and External Communication
Attachment(s):
Description
1e Modified job description for Deputy City Administrator updated to
reflect title change to Deputy City Manager.
Item 10. - 2 HB - 0-
ATTACHMENT #1
i iB -8i . Item 10. - 3
CITY OF HUNTINGTON BEACH" °
HB
CLASS SPECIFICATION r
TITLE: DEPUTY CITY-A MANAGER DATE: MARCH 2 05 P IL 2011
JOB CODE: 0510
EMPLOYMENT STATUS: REGULAR FULL-TIME
UNIT REPRESENTATION: NON-ASSOCIATED
FLSA STATUS: EXEMPT
DUTtESJ013 SUMMARY
To assist in planning, directing, and reviewing the administrative activities and operations of the
City including implementing City policies and procedures, participating in major negotiations,
1 coordinating special projects for the City ^�mstraterManager, and coordinating assigned
activities with other City departments and outside agencies.
DISTINGUISHING CHARACTERISTICS
Receives administrative direction from the City iif4' Man�arer.
Exercises general direction over managerial, administrative, professional, and clerical staff.
EXAMPLES OF ESSENTIAL DUTIES
• Ensure effectiveness of daily operations for assigned city departments and activities,
provide management direction by expediting workflow and assuring achievement of
departmental work programs through coordination and facilitation of assigned executive
management team members.
' - Act as the City representative on major projects affecting city government, serve on
various external boards and commissions of other agencies to ensure the City's interests
are represented.
Provide highly responsible administrative staff assistance to the City
A n€ tG Manager; conduct specific and comprehensive analysis of a wide range of
municipal policies involving City organization, operating procedures, finances, and
community services.
s ,__Assist in developing, planning, and implementing goals and objectives for the City;
recommend and administer policies and procedures.
J = Direct, supervise, and review the activities and operations of the City
dmiRi-*ate Manacicr's Office; assign work activities, projects, and programs; monitor
workflow; review and evaluate work products, methods, and procedures.
Page 1 of 4
Item 10. - 4 H - -
1
CITY OF HUNTINOTON BEACHir
' i
-'CLASS SPECIFICATION
TITLE: DEPUTY CITY4Z Mk TR TO OE DATE: MAR"'� P IL 2011
I0 Coordinate activities with those of other departments and outside agencies and
organizations, provide staff assistance to the City d ,,,,,,-,,- -,Manager and City
Council.
Conduct research and develop recommendations on city-wide work methods, operating
policies and procedures, programs, services and other administrative issues; observe
program operations; analyze findings and implications; prepare and present staff reports
and other correspondence.
May serve as department director for assigned divisions.
s Negotiate highly complex contracts and solutions on a variety of administrative, fiscal,
and special projects, especially those having significant impact upon the city; participate
in the preparation of program or special project budgets; work closely with all affected
parties to ensure an appropriate and effective end product.
Represent the City AdministmatGrManager at meetings, make presentations to explain
programs and project status, answer questions and provide information and data to assist
in the decision making process.
I0 Work closely with the City's labor groups to address issues and ensure a healthy working
relationship with city employees, including representing the City in labor negotiations.
EXAMPLES OF NON-ESSENTIAL JOB FUNCTIONS
Participate in the development and administration of the city budget; direct the forecast of
funds needed for staffing, equipment, materials, and supplies; monitor and approve
expenditures; implement midyear adjustments.
Oversee the development, preparation, and distribution of city publications including
pamphlets, brochures, and handbooks.
Respond to citizen inquiries and resolve difficult and sensitive complaints.
Perform related duties and responsibilities as required.
Knowledge of:
Modern and highly complex principles and practices of public administration=
current social, political, and economic trends and operating problems of municipal
Page 2 of 4
HB - 3- Item 10. - 5
CITY OF HUNTINGTON BEACHHB
CLASS SPECIFICATION-...
TITLE: DEPUTY CITY °°cTR TO ANAGER DATE: IARCH 2005APRIL2011
government;
t ,Rrganization and management practices as applied to the analysis and evaluation of
programs, policies, and operational needs-,
- Pprinciples and practices of organization, administration, and personnel management-,
- Pprinciples and practices of municipal government budget preparation and
administration;
- Rresearch and_reporting methods, techniques, and procedures; sources of information
related to a broad range of municipal programs and services,
Pprinciples of supervision, training, and performance evaluation
- Ppertinent Federal, State, and local laws, codes, and regulations..
Ability to:
Effectively administer a variety of city-wide programs, services, and budgetary activities-,
Analyze, interpret, summarize, and present administrative and technical information and
data in an effective manner;
linterpret and apply city policies, procedures, laws, and regulations;
- Analyze problems, identify alternative solutions, project consequences of proposed
actions, and implement recommendations in support of goals,
E ffectively and fairly negotiate appropriate solutions and contracts;
ain cooperation through discussion and persuasion=
-- S-supervise, train, and evaluate assigned staff including directing department heads in
policy implementation;
A-assist in developing, administering, coordinating, and monitoring a large municipal
budget,
- Eevaluate and develop improvements in operations, procedures, policies, and methods,-
--- Pprepare clear and concise reports and develop appropriate recommendations;
- Ceommunicate clearly and concisely, both orally and in writing;
- Establish and maintain effective working relationships with those contacted in the
course of work including city and government officials, management staff, employees,
1 consultants, outside agencies, the general public, and local businesses.
MINIMUM QUALIFICATIONS
Any combination of experience and education that would likely provide the required knowledge
and abilities is qualifying. A typical way to obtain the knowledge and abilities would be:
Education: Equivalent to a Master's Degree from an accredited college or university with major
work in Public Administration or a closely related field.
Experience: Five years in a high-level administrative or staff capacity in a public agency.
Page 3 of 4
Item 10. - 6 HB - 4-
1
SU it
CITY OF , )VTIIVGTON'BEACH
eft
nk
CLASS SPECIFICATION � � n>
TITLE: DEPUTY CITY nn" INI TR T^"?MANAGER DATE: MARCH 20005APRIL 2011
Physical Tasks And Environmental Conditions: Work is performed in an office environment
and requires sitting at a desk for prolonged periods of time and use of a telephone, computer
and screen. Employee accommodations for physical or mental disabilities will be considered
on a case-by-case basis.
Page 4 of 4
HB -85- Item 10. - 7