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HomeMy WebLinkAboutResolution 2008-28 Amending the City’s Classification Plan t Council/Agency Meeting Held O� Deferred/Continued to ,Appr ved ❑ Conditionally Approved ❑ Denied %9&6eiO City erk Sign to e Council Meeting Date 6/16/08 Departmen Number HR 08-05 CITY OF HUNTINGTON BEACH REQUEST FOR CITY COUNCIL ACTION SUBMITTED TO HONORABLE MAYOR AND CITY COUNCI MEMBE SUBMITTED BY PAUL EMERY INTERIM CITY ISTRATO r PREPARED BY MICHELE CARR DIRE ES SUBJECT ADOPT RESOLUTIO 008-28 REGARDING AN AMENDMENT TO THE CITY S CL S ICATION PLAN Ett e m e nt of Issue Funding Source Recommended Action Alternative Action(s) Analysis Environmental Status Attachment(s) Statement of Issue The City s Classification Plan needs to be amended to incorporate changes considered by the Personnel Commission at their regularly scheduled meetings of February 20 2008 and May 21 2008 Funding Source Funding for the proposed compensation adjustment is included in the FY 2007-08 budget Recommended Action Motion to Adopt Resolution No 2008-28 a Resolution of the City Council of the City of Huntington Beach amending the City s Classification Plan by deleting the job specification for the position of Alarm Services Coordinator establishing a new job specification and setting compensation for the position of Rideshare Coordinator and revising the job specification for the position of Housing and Real Estate Manager and changing the job title to Housing Manager Alternative Action(s) Reject amendments or revisions to the classification plan or reject proposed compensation In accordance with Personnel Rule 12-4 if an amendment to the City s Classification Plan is rejected by the City Council the City Council is to refer such amendments or revisions back to the Personnel Commission with reasons for rejection and its recommendation thereon Resolution No 2008 28 E"Ato H 1 two 3" 1 T tw3h Resolution No 2008 28 cull City CITY OF HUNTINGTON BEACH ,CLASS SPECIFICATION H nirve TITLE RIDESHARE COORDINATOR PERSONNEL COMMISSION APPROVAL FEBRUARY 20, 2008 COUNCIL APPROVAL JOB CODE 0583 EMPLOYMENT STATUS REGULAR UNIT REPRESENTATION MEA FLSA STATUS NON-EXEMPT DUTIES SUMMARY Under general supervision implements coordinates and promotes a variety of alternate transportation programs and services for City employees maintains and analyzes alternative transportation program records prepares reports on compliance with best management practices for alternative transportation programs and performs other duties as required within the scope of the classification DISTINGUISHING CHARACTERISTICS The Rideshare Coordinator will have direct contact with City staff and the public and will provide outreach/input related to the development and operation of alternative transportation programs EXAMPLES OF ESSENTIAL DUTIES Plans implements and promotes employee trip reduction programs among employees promotes ridesharing and alternate transportation to City employees local employers and organizations Assist in developing and implementing Southern California Air Quality Management District (SCAQMD) Rule 2202 Oversee daily operations of city-sponsored alternative transportation programs and services Coordinate and participate in commuter services events including Rideshare Week and Clean Air Week promotions May meet with local businesses to promote and inform regarding available programs Prepare and conduct rideshare workshops and presentations Provides staff support and liaison between the City and other agencies such as the OCTA Caltrans and AQMD provides staff-level support to planning efforts prepares a variety of reports and statistics including the City s AQMD annual update develops and implements strategies to increase commuter ridesharing participate in the design of annual commuter survey tool conducts publicity related to commuter events coordinates design and disseminates commuter documents tabulates rideshare participation rates prepares and analyzes surveys and data prepare recommendations for program enhancements makes oral presentations assists in the development of the program budget design publish and prepare brochures flyers notices news releases advertisements newsletters and other public information materials provides public liaison services for alternative transportation projects provides committee support services including facility arrangements and meeting summaries for Page 1 of 3 Resolution No 2008 28 CITY OF HUNTINGTON BEACH �, Sur ity CLASS SPECIFICATION ���� "um � J&. TITLE RIDESHARE COORDINATOR public meetings and other public outreach/input activities may be requested to attend meetings after regular business hours May participate in the development of requests for proposals and provide oversight in the administration of agreements for contract alternative transportation programs Monitor evaluate and report to management on applicable pending legislation monitor evaluate and report to management on new alternative transportation programs The preceding duties have been provided as examples of the essential types of work performed by positions within this job classification The City at Its discretion may add modify change or rescind work assignments as needed QUALIFICATIONS Any combination of education training and experience that would likely provide the knowledge skills and abilities to successfully perform in the position is qualifying A typical combination includes Knowledge of The principals of rideshare program planning implementation monitoring and evaluation techniques basic marketing techniques Knowledge of a variety of computer software applications including but not limited to Microsoft Access Word Excel and PowerPoint Ability to Handle sensitive and political issues with discretion and tact elicit and maintain cooperation from all levels of government and the public develop and implement strategies to achieve objectives analyze problems and develop solutions design and carry out an effective public relations program Establish priorities and communicate effectively both orally and in writing analyze and maintain records with regard to alternative transportation programs effectively participate in the administration of agreements contracts and grants effectively participate in the calculation and preparation of limited program budgets effectively communicate alternative transportation practices directly to the public prepare clear concise and accurate reports memos and other correspondence work independently in the field with minimal supervision Education Associate of Arts Degree or 60 semester units from an accredited college or university with major course work in business or public administration public relations or a related field Additional qualifying experience in the management or coordination of a ride-share program may be substituted for the required education on a year for year basis Experience One (1) year in transportation program coordination administration or management preferred Certifications/License Due to the performance of field duties that require operation of a motor vehicle possession of a valid Class C California drivers license will be required by time of appointment Possession of a valid Employee Transportation Coordinator (ETC) certificate obtained from the Air Quality Management District is desirable Page 2 of 3 Resolution No 2008 28 CITY OF HUNTIN+GTON BEACH Su 'ty �z r ,, ,— v CLA§S SPECIFICATION H TITLE RIDESHARE COORDINATOR PHYSICAL TASKS AND ENVIRONMENTAL CONDITIONS Tasks involve the ability to exert light physical effort in sedentary to light work but which may involve some lifting carrying pushing and/or pulling of objects and materials of light weight (5- 10 pounds) There is frequent need to stand sit stoop walk and perform other similar actions during the course of the workday Regular use of computer monitor and keyboard required Reasonable accommodation(s) for an individual with a qualified disability will be considered on a case-by-case basis Page 3 of 3 Resolution No 2008 28 Resolution No 2008 28 �llk�t,.lt�! CITY OF HUNTINGTON BEACH "CLASS SPECIFICATION Hut beach TITLE HOUSING AND REAL ESTATE MANAGER BATE JULY 2007 PERSONNEL COMMISSION APPROVAL MAY 21, 2008 COUNCIL APPROVAL .DOE CODE 0043 EMPLOYMENT STATUS REGULAR FULL-TIME UNIT REPRESENTATION MEO FLSA STATUS EXEMPT DUTIES SUMMARY To manage, oversee, coordinate and perform a wide range of duties regarding the planning organizing and management+ng of affordable housing development programs and to provide highly responsible and complex technical and administrative program support to the Economic Development Department review of appraisals and negotiation duties- related to the aGquisition management lease and disposal ef real nreperty and improvements in whinh the City has an interest DISTINGUISHING CHARACTERISTICS This is a division head manager position with th�,at"acitywide responsibility for all aspects of decisions and/or actions that in„elve real nrepert regarding the City's housing programs AP The incumbent will be Galled upen o provides technical expertise to all departments when sorne aspeGt of heusing or real property management 16 !Rvelvedregarding housing programs management and administration An-The incumbent will be Galled UpeR te GORtillually updat knowledgeable regarding new policies procedures statutes and other types of information se that guidanGe offered by t inG Unbent is based on the most nUrrent informattnnrelated to state and federal housing programs EXAMPLES OF ESSENTIAL DUTIES Manages a variety of state and federal housing programs and activities, pp-lans organizes and controls the functions and activities of- he affordable housing development programs develops and makes recommendations on goals objectives and policies analyzes and applies various local state and federal policies codes and laws relating to the operations and administrations of the various programs develops and implements new programs and changes in existing programs as required by laws regulations and other rules evaluates effectiveness of affordable housing programs prepares, publish, presents and maintains a variety of reports including financial reports and records in accordance with applicable laws and regulations audit program compliance and design and implement program corrections and improvements, conducts complex studies and related research participate in the preparation and Page 1 of 4 REQUEST FOR CITY COUNCIL ACTION MEETING DATE 6/16/08 DEPARTMENT ID NUMBER FIR 08-05 Analysis The Personnel Commission has considered the following classification amendments to the City s Classification Plan 1 At the Personnel Commission meeting on February 20 2008 staff reported that after conferring with the hiring department it has been determined that the position of Alarm Services Coordinator is no longer required The position is vacant due to a retirement The position classification duties and responsibilities are no longer accurate nor relevant to the depth of functional operations within the department The City and MEA have met and conferred regarding the recommended changes to this MEA classification The recommended classification changes are a result of the supervisors review and the meet and confer process The Personnel Commission approved the class plan modification deleting the class specification 2 Also at the February 20 2008 Personnel Commission meeting staff proposed the establishment of the new classification of Rideshare Coordinator This position was created and approved in the FY 2007-08 budget The recommended base salary range is $4 713 - $5 848 (Range 506) The City and MEA have met and conferred regarding the recommended changes to the MEA classifications The recommended classification and compensation changes are a result of the establishment of this new position and the meet and confer process The Personnel Commission approved the class plan modification adding the class specification 3 At the Personnel Commission meeting on May 21 2008 staff reported that upon review of the position currently titled Housing and Real Estate Manager the duties and job functions should be revised to focus solely on housing Because this position is currently vacant the Economic Development Department requested this revision to accurately reflect how the position would best function within the department s overall operations Due to the difficulty in recruiting persons with expertise in both fields - housing and real estate the determination was made to focus on the specific area of housing Due to the departments administrative oversight requirements regarding various Federal and State housing programs it was determined that this class spec adjustment would best serve those needs and the appropriate classification for the associated duties is Housing Manager Economic Development currently has a Real Property Agent working within the real estate area The City and MEO have met and conferred regarding the recommended changes to this MEO classification The recommended classification changes are a result of the classification review and revisions and the meet and confer process There is no change to the position compensation The Personnel Commission approved the class spec modifications 2 6/2/2008 6 01 PM REQUEST FOR CITY COUNCIL ACTION MEETING DATE 6/16/08 DEPARTMENT ID NUMBER HR 08-05 The approved recommendations include a) Delete the job specification for the classification for Alarm Services Coordinator b) Add the job specification for the classification of Rideshare Coordinator and establish compensation at pay range 506 c) Modify the job specification for Housing and Real Estate Manager and change the job title to Housing Manager (no change to compensation) Strategic Plan Goal The recommendations to amend the City s Classification Plan as outlined above is consistent with Strategic Plan Goal C-2 The objective is to obtain an effective organizational structure with appropriate classifications and compensation in order to deliver quality public services Environmental Status Not applicable Attachments) 0 0 ® i o 0 1 Resolution No 2008-28 Specifications for Classifications Exhibits A— C 3 6/2/2008 6 01 PM ATTACHMENT # 1 1 RESOLUTION NO 2008-28 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HUNTINGTON BEACH AMENDING THE CITY'S CLASSIFICATION PLAN BY DELETING THE JOB SPECIFICATION FOR THE POSITION OF ALARM SERVICES COORDINATOR, ESTABLISHING A NEW JOB SPECIFICATION AND SETTING COMPENSATION FOR THE POSITION OF RIDESHARE COORDINATOR AND REVISING THE JOB SPECIFICATION FOR THE POSITION OF HOUSING AND REAL ESTATE MANAGER AND CHANGING THE JOB TITLE TO HOUSING MANAGER WHEREAS, the City Council of the City of Huntington Beach wishes to amend the City's Classification Plan, and The provisions of Personnel Rule 12-4 have been complied with, in that the changes to the City Classification Plan were considered by the Personnel Commission during public hearings on February 20, 2008, and May 21 2008, and The Commission voted to recommend to the City Council that the City s Classification Plan be amended as follows 1 Delete the job title and job specification for the classification of Alarm Services Coordinator 2 Add the classification of Rideshare Coordinator, 3 Modify the classification of Housing and Real Estate Manager and change the job title to Housing Manager NOW, THEREFORE IT IS HEREBY RESOLVED by the City Council of the City of Huntington Beach that the City Class and Compensation Plan shall be amended as follows 1 Delete the class title and job specification for the classification of Alarm Services Coordinator described in Exhibit A, attached hereto and incorporated by this reference 2 Add the classification of Rideshare Coordinator to the City s Classification Plan and establish the compensation at Range 506 ($4 71345 848) (see Exhibit B attached hereto and incorporated by this reference) 3 Modify the classification of Housing and Real Estate Manager in the City s Classification Plan and change the job title to Housing Manager as set forth in Exhibit C attached hereto and incorporated by this reference 22743 1 Resolution No 2008-28 PASSED AND ADOPTED by the City Council of the City of Huntington Beach at a regular meeting thereof held on the 16th day of June ,20 o8 e -AA—A-A R7- '1 AND APPROVED `INIT T A D City Admmist to or of u an Re urces APPROVED AS TO FORM ty Attorne M.N. - S '1- 9 22743 2 Resolution No 2008 28 Resolution No 2008 28 CITY OF HUNTINGTON BEACH S � ity CUSS SPECIFICATION H € h �TI uTLE ALARM COORDINATOR. DATE DECEMBEr , 20v EMPLOYMENT STATI S REGULAR FULL TIME vr��v�--vr'8"r"a�v v�rcc 'tc rr �c -relvr� IAIIT ®CIaIC?CCA=u TION MEA FLS A�STATUS--NON-EXEMPT DUTIES SUMMARY With general supervislen enfeMes and reGOmmends updates in the false alarm dinanGe within the City issues alarm permits investigates false respond Gitizen Gernplaints and inspeGts alarm systems fer proper installation and Gperat'E)n and -,. alarms, pis ottTher d Mies required within Oho oGOr�o _n{USSIfi.G.atinn DISTINGUISHING CHARACTERIST4GS The Alarm ServiGes SpeGlallst is a single position job Glass with respensibility fo false alarm ordinanGe within the City This position dees not have supervise respensib4fty- EXAMPLES OF ESSENTIAL DUTIES alarmTFaGks and investigates false alarms determineS Gauses of false alarms and issUeE; fines as appropriate in an effeFt te redUGe the inGidenGe of false alarms preGess initial and annually renewable alarm permit appliGations updates and medifles the City& alarm erdinanGe provides advanGe alarm system planning GontaGtS vendors writ and reviews bids for new GF upgraded alarm systems Maintains and upgrades t stem database traGking permits and fine payments pub"G negotiates settlements on large fines resolves issues with repeat violaters pregrarns in false alarm reduGfien issues notlGes Of GOrreGben of impreperly installed systems meniters state and federal legislations related to InteraGtS regularly with government OffiGials City department heads and the generai false alarm redUGWn and nen respense status Oversees the City s alarm GGTV and aGGeSS Gontrol systems Maintains files and FeGerds of work ac-tivitles attends training -supperts and aGtivel Page 1 of 2 Resolution No 2008 28 CITY OF HUNTINGTON BEACH to, Sc� I ty CLASS SPECIFICATIONMB m H fi, h T TLE ALARM SERVICES COORDINATOR ATE DECEMBER, 200premetes the City s safety programs assists with penedIG safety inspeGbons identifies- and GomeGts safety hazards werks eutside nOFmal werl('Rg hews as needed The preGechng &&es have been prowded as ex-amples of the essenhai types of perfoFmed by positions mthin this job Glass&��en The City at its chscr-eben, may , medify, asohange or re ennl wo k assignments a needed Knowledge of City PO"Gles and PFOGedures City state and federal false alarm and maintenaRGeQUALIFIGATKM maRtenanGe and repair of alarm systems Ability to Read and interpFet blueprints and e!eC-tF!Gal dFawings use a vanety ef test instFuments and hand tools draw plans and bluepFints respend quiddy W GFM relatlenshmo with th96e oentanted in the nog arse of wnrL EduGation The equivalent of a high SGheei diplerna Training in database seftwaFe related alarm programs is highly desirable Experience Five (5) years of expeneme in alarm systerns aGGeSS GeRtrol oF e Gommutenzerl moniter,ng systems kense- PHYSIC TACTIC AND ENVIRONMENTAL CONDITIONS Work involve evnesure to f E;lt stoop walk woFk in Genfined spaGes and perform ether sirmiar aGbons during the GGUFSe Of workday Employee aGGE)Mmodations far phys'Gal er mental disabilities will be Gonside en a Gaoe_hv_naoe basis Page 2 of 2 Resolution No 2008 28 CITY OF HUNTINGTON BEACH CLASS SPECIFICATION Hanu bead, TITLE HORSING AND REAL ESTATE MANAGER DATE '°n�o-? administration of housing program administers—operating budgets and cash flow coordinates program activities with other departments outside agencies and community groups monitor and evaluate the efficiency and effectiveness of program delivery methods and activities, monitor compliance with housing program and grant-funding requirements, evaluate work activities, projects and program performance outcomes, preperty improvement werk resolves complaints and mediates disputes identifies funding resources and develops funding proposals implements and coordinates financial strategies evaluates proposals negotiates contracts and development agreements conducts feasibility studies provides administrative and technical assistance to managers City employees the public and other interested parties selects trains supervises and evaluates the performance of staff, -prepares applications for program funding from new and renewable sources, prepare staff reports for Council, develop program policies, procedures and guidelines, oversees and participates in housing loan processing, counseling and field inspection operations, directs and participates in the preparation of loan/grant applications and related documents,— Oversees the appFaisais and negotiations for the acquisition rental and sale ef land improvements Fights of way and easements for muniGipal PUFPGSeS prepaFeS lease terms reviews and SeGUres exeGUtlen ef formal lease dOGUrnents negotiates on behalf ef the City fei, rental er leasing Of Gity owned PFOperty induding but net limited to Gommer-Gial stores- obtains esfirnaa�eeqs ef the Gest ef removing struGtures from rights of way prepares deeds and escrow inStF, thins explains relocation benefits to eligible persons and processes claims for relocation payment provides information to the City Attorney in the execution and administration of housing program activities, Gendemnat proGess determines PFGper rental rates and lease terms prepares leases and renta­1 agreements arranges for repair and maintenance of rented property to the extent Of Gity obligations- performs other related duties The preceding duties have been provided as examples of the essential types of work performed by positions within this job classification The City at its discretion, may add modify, change or rescind work assignments as needed MINIMUM QUALIFICATIONS Any combination of education, training, and experience that would likely provide the knowledge, skills and abilities to successfully perform in the position is qualifying A typical combination includes Knowledge of State and federal housing programs, Redevelopment Agency set- aside CDBG and HOME funded programs knowledge of Inclusionary and density bonus programs for multi-family projects principles and practices of public Page 2 of 4 Resolution No 2008 28 CITY OF HUNTINGTON BEACH Su its CLASS SPECIFICATION Rant }each TITLE HOUSING AND REAL ESTATE MANAGER BATE ULY 200r- administration accounting and budgeting, economics and redevelopment principles and practices of housing program development and housing assistance programs including i-,Rd use regulators, planning and zoning requirmmen applicable federal state and local laws rules and regulations regarding affordable housing programs operational characteristics and activities of complex housing programs, research methods and techniques financial and statistical analysis methods financial and real estate procedures and transactions contract negotiations and contract law general building housing program code provisions tax exempt structures and tax credit programs, community resources group dynamics and community socio-economic factors equal employment and affirmative action guidelines and policies the use of present and emerging automated services and technologies principles and practices of sound—personnel—management and supervision, training and performance management knowledge of the PMGedures involved in the pUrGhase sale lease and condemnation ef Feal property and the aGquisition of land by eminent dema+n- knowledge of the legal instruments used in housing program real estate transactions and California requirements for relocation assistance Ability to Manage and coordinate the activities of complex housing programs, aAnalyze and accurately interpret a variety of documents and materials and prepare clear comprehensive and-c-sr-npl reports and recommendations prepare, analyze and negotiate complex contracts and agreements generate and maintain accurate records develop implement and manage long range housing programs effectively monitor program development and property-improvement work interpret program guidelines, analyze problems and identify alternative solutions, implement plans, strategies and program recommendations, interpret and apply state, federal and local policies, procedures, laws and regulations, follow instructions and directions make public presentations establish and maintain effective working relationships with supervisors fellow employees other government agencies financial institutions and developers and the public communicate clearly and concisely, both orally and in writing, effectively supervise coordinate direct and prioritize the work of self and others review and evaluate job performance plan design and implement staff training instruct staff on policy matters and proper safety procedures work both indoors and outdoors and travel on City busmesste-leeations to—inspeGt pnJperties attend meetings- and meet with members of the public Skilled in Use of computer equipment and related software including, but not limited to MS Word, Excel, Access, PowerPoint, Outlook, operation of various office equipment and motor vehicle Education Graduation from an accredited college or university with a Bachelor's degree in Public Administration Planning Business Administration, Economics or a Page 3 of 4 Resolution No 2008 28 CITY OF HUNTINGTON BEACH SU H15 CLASS SPECIFICATION Huti �th TITLE HOUSING AND REAL ESTATE MANAGER OATS ""'a�T related field Masters degree is desirable and may be substituted for one (1) year of experience Experience Four-(4) Three (3) to five (5) years of professional-level experience in afferdable-housing and- community development programs or closely related field Supervisory experience is highly desirable inGluding right of way work appFaisal real property and negotiation for acquisition rental and sale of real property Certification Due to the peFfeFFnaRGe of field-duties-that may requiFe eperation of Valid California "Class C" Drivers License aP -with an acceptable driving record at the time of appointment may be required Physical Tasks and Environmental Conditions Work involves light to moderate work in an office setting There is some exposure to the elements and potential exposure to infectious disease or personal harm when working outdoors There is a frequent need to sit and infrequent need to stand, walk and to lift objects up to 40 pounds Tasks involve the ability to exert light physical effort in sedentary to light work but which may involve some lifting, carrying, pushing and/or pulling of objects and materials of light to moderate weight (15-40 pounds) There is frequent need to stand, sit, stoop, walk, and perform other similar actions during the course of the workday Regular use of computer monitor and keyboard required Reasonable accommodation(s) for an individual with a qualified disability will be considered on a case-by-case basis Revised 7124106 ry 7107 pa 5108 me Page 4 of 4 Res No 2008-28 STATE OF CALIFORNIA COUNTY OF ORANGE ) ss CITY OF HUNTINGTON BEACH ) I JOAN L FLYNN the duly elected qualified City Clerk of the City of Huntington Beach and ex-officio Clerk of the City Council of said City do hereby certify that the whole number of members of the City Council of the City of Huntington Beach is seven that the foregoing resolution was passed and adopted by the affirmative vote of at least a majority of all the members of said City Council at a regular meeting thereof held on June 16, 2008 by the following vote AYES Hansen Hardy Bohr Cook Coerper Green Carchio NOES None ABSENT None ABSTAIN None 40'4,�) Ci Clerk and ex-officio Jerk of the City Council of the City of Huntington Beach California RCA ROUTING SHEET INITIATING DEPARTMENT HUMAN RESOURCES SUBJECT CLASS PLAN AMENDMENTS COUNCIL MEETING DATE June 16 2008 RCA ATTACHMENTS STATUS Ordinance (w/exhibits & legislative draft if applicable) Attached ❑ Not Applicable ❑ Resolution (w/exhibits & legislative draft if applicable) Attached Not Applicable ❑ Tract Map Location Map and/or other Exhibits Attached ❑ Not Applicable ❑ Contract/Agreement (w/exhibits if applicable) Attached ❑ (Signed in full by the City Attorney) Not Applicable ❑ Subleases Third Party Agreements etc Attached ❑ (Approved as to form by City Attorney) Not Applicable ❑ Certificates of Insurance (Approved by the City Attorney) Attached ❑ Not Applicable ❑ Fiscal Impact Statement (Unbudgeted over $5 000) Attached ❑ Not Applicable ❑ Bonds (If applicable) Attached ❑ Not Applicable ❑ Staff Report (If applicable) Attached ❑ Not Applicable ❑ Commission Board or Committee Report (If applicable) Attached !ED] Not Applicable Findings/Conditions for Approval and/or Denial Attached Not Applicable EXPLANATION I IATTACHMENTS REVIEWED RETURNED FORWfA)ZDED Administrative Staff ( ) ) Deputy City Administrator (Initial) City Administrator (initial) ) City Clerk ( ) EXPLANATION FOR RETURN OF ITEM s RCA Author M Carr