HomeMy WebLinkAboutGeneral Plan Update Funding 9-9-91 TO 4-19-93 REQUEST FOR CITY COUNCIL AND PARKING
AUTHORITY ACTIO /�)
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Date April 19, 1993
Submitted to: Honorable Mayor and City Council
Submitted by: Michael T. Uberuaga, City Administrator
Prepared by: Robert J. Franz, Deputy City Administrator
Michael Adams, Community Development Director
Subject:
GENERAL PLAN FUNDING — CURRENT YEAR APPROVED BY CIT UNC1L '
Consistent with Council Policy? [XI Yes [ ] New Policy or Excep ion
Statement of Issue, Recommendation,Analysis, Funding Source, Alternative Actions,Wffa—climentq. 91 ��
STATEMENT OF ISSUE: Additional funds are needed for the last three months of
the current fiscal year to complete the General Plan Update activities on
schedule.
RECOMMENDED ACTION: Amend the current year Budget by appropriating $30,000 for
consultant activities related to the General Plan Update during April , May and
June of 1993.
ANALYSIS: The City Council approved funding ($352,000) for the first phase of
the General Plan Update from a variety of funding sources (see attached RCA
dated 9/16/91). Additional funding of $370,000 (estimated) will be needed to
complete the. update. Approximately $30,000 of that amount is needed to complete
General Plan Update activities during May and June of 1993.
The recommended funding source for the remainder of the fiscal year is the
Parking Authority. If approved, this funding source would avoid further use of
General Fund reserves -for this project in the current fiscal. year. Staff is
currently developing a funding recommendation for 1993/94 ($310,000) that will
minimize the additional use of General Fund reserves for this project. The
recommended funding for 1993/94 will be reviewed with the City Council as a part
of your normal budget review process.
FUNDING SOURCE: Parking Authority - $30,000.
ALTERNATIVES:
1 . Delay further-work on the General Plan' Update until approval- of .a 1993/94
budget.
2. Utilize a different funding source.
ATTACHMENTS: Original RCA for the General Plan Update Project.
WPADSERT:136$ .
No 5l85 5
As part of the comprehensive update of the General Plan, Envicom
will prepare an Air Quality Element in accordance with new state
legislation. If prepared separately, an Air Quality Element could
cost up to $100 , 000 of General Fund monies .
Adoption of an Urban Design Element is essential to the future
development of the community. The Urban Design Element will
establish guidelines and policy for the recycling of parcels and the
development of new parcels . Beach Boulevard is a prime example of
where a vison needs to be created to address the recycling of land .
Another key component to the General Plan Update is the Economic
Element . This will provide the City Council with a better
understanding of the fiscal impacts of land use decisions . We will
have concrete data as to which uses the City should be encouraging .
Although the City may be 90% built out , many of the areas ,
particulary along the commercial and industrial corridors , will
change in the types of use .
FUNDING SOURCE:
Funding for the Update of the General Plan will come from a variety
of sources other than the General Fund .
Non General Fund Money_:
$150 , 000 -* Proposition "M" Funds
$ 50 , 000 - Economic Development Department
(For Urban Design Element)
$ 20 , 000 - Sewer Fund
$ 25 , 000 - Air Quality Management District Subventions
$245 , 000 - Total
General Fund Budget Money:
$ 77 , 000 - Community Services Department
(For Cultural & Recreation Element)
$ 30 , 000 - Community Development Department
$107 , 000 - Total
$352 , 000 - Fiscal Year 91/92
ALTERNATIVE ACTIONS:
1 . Deny the request to enter into a contract with Envicom and
direct staff to prepare and distribute a new request for
proposals .
This alternative would jeapordize the City' s ability to obtain
$1 . 8 million in Proposition "M" funds .
RCA - 8/19/91 -3- (0456d)
2 . Eliminate the Cultural Resources Element from the contract with
Envicom Corporation to reduce the cost of .the contract to the
General Fund .
The staff strongly suggests that the Council enter into the
contract with Envicom Corporation for the comprehensive update
of the General Plan . Envicom' s reputation and quality of work
are well respected within the industry , and will result in a
policy document that will be used by the City Council , Boards
and Commissions and Citizen ' s Groups for years to come .
3 . Have staff prepare the comprehensive update of the General
Plan . It is estimated this would take two to four years to
complete using City staff . The cost of doing the project
in-house breaks down as follows :
A) Hire two new Associate $59 , 800 at "C" step
Planners - Salary and Benefits per planner per year
B) Dedicate two existing $59 , 800 per planner per year
Associate Planners to $239 , 200 per year on new and
the task-assuming "C" existing staff
step level Total staff cost
$478 , 400 -$717 , 600 ( the range
in cost is dependent on years
to complete)
C) Hire consultants with
expertise that staff does
not have .
1 . Air Quality Engineer $ 35 , 000
2 . Acoustical Engineer (noise) $ 35 , 000
3 . Economic Consultant $ 75 , 000
Total Consultant Cost $145 , 000
D) Printing Cost $ 25 , 000
Total Estimated In-House Cost $648 , 400 - $887 , 600 (depending
on 2 or 3 year completion
schedule)
It should be noted that the City of Costa Mesa has been
preparing their comprehensive General Plan Update for the past
five years , but has been unsuccessful in reaching completion
because of legal challenges .
ATTACHMENTS:
1 . Memorandum to Howard Zelefsky from Bob Eichblatt dated
June 20 , 1991
2 . RCA dated April 15 , 1991
3 . General P1an. Update Schedule
MTU:MA:MS : kjl
RCA - 8/19/91 -4- (0456d)
REQUE §T FOR CITY COUNCIL" ACTION
September 16, 1991
Date
Submitted to: Honorable Mayor and City Council Members
Submitted by: Michael T. Uberuaga , City Administrator
Prepared by: Michael Adams , Director of Community Developmk
Subject: CONTRACT FOR THE COMPREHENSIVE UPDATE OF THE
GENERAL PLAN AND WAIVER OF PROFESSIONAL LIABILITY
INSURANCE REQUIREMENTS II APPBQYED BY CITY COUNCIL
Consistent with Council Policy? 14 Yes New Policy or Exce tJ p
Statement of Issue, Recommendation, Analysis, Funding Source, Alternative Action , Attac nts: _
- . - ..CKK 3
STATEMENT OF ISSUE:
Transmitted for your consideration is the contract with Envicom
Corporation for the preparation of a comprehensive update to the
City' s General Plan. In addition, a waiver of the professional
liability insurance requirements is being requested.
I
RECOMMENDATION:
Motion to :
"APPROVE THE CONTRACT WITH ENVICOM CORPORATION FOR THE COMPREHENSIVE
UPDATE OF THE GENERAL PLAN AND APPROVE WAIVER OF THE PROFESSIONAL
LIABILITY INSURANCE REQUIREMENT. "
ANALYSIS:
At the September 9*, 1991 joint City Council/Planning Commission
Study Session, the City Council directed staff to agendize the
contract with Envicom Corporation for the comprehensive update of
the General Plan. The contract has been reviewed by the City
Attorney' s Office and is attached for the City' s Council ' s review
and action.
Envicom Corporation is requesting a waiver of the professional
liability insurance requirement . Envicom Corporation does possess
general liability insurance as required by the City. This insurance
adequately covers the exposure of the consultant to potential
liability problems . Professional liability insurance is usually
carried by large civil engineering firms and not land planning firms .
�i
I
No 5/85
As part of the comprehensive update of the General Plan, the City of
Huntington Beach will be adding the following elements :
- Circulation
- Growth Management
- Urban Design
- Recreation
- Historic and Cultural Resources
- Economic Development
- Air Quality
- Economic/Fiscal Strategy
- Master Environmental Impact Report
- Coastal Element
- Noise Element
Envicom Corporation will also be preparing a master Environmental
Impact Report .
FUNDING SOURCE:
Funding for the Update of the General Plan will come from a variety
of sources other than the General Fund.
Non General Fund Money:
$150, 000 - Proposition "M" Funds
$ 50, 004 - Economic Development Department
(For Urban Design Element)
$ 20, 000 - Sewer Fund
,$ 25 , 000 - Air Quality Management District Subventions
$245, 000 - Total
General Fund Budget Money:
$ 77, 000 - Community Services Department
(For Cultural & Recreation Element)
$ 30 , 000 - Community Development Department
$107, 000 - Total
$352, 000 - Fiscal Year 91/92
ALTERNATIVE ACTIONS:
1 . Deny the request to enter into a contract with Envicom and
direct staff to prepare and distribute a new request for
proposals .
This alternative would jeapordize the City' s ability to obtain
$1. 8 million in Proposition "M" funds .
RCA - 9/16/91 -2- (0726d)
x
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ATTACHMENTS•
1 . Contract
2 . RCA dated August 19 , 1991
3 . General Plan Comparison Chart
MTU:MA:MS: kjl
RCA - 9/16/91 -3- (0726d)
GENERAL PLAN UPDATE t
CONSULTANT/STAFF COMPARISON
TASK CONSULTANT COST/TIME STAFF COST/TIME
Project Orientation $ 7,440/118 hours $17,520/150 hours
Land Use Element $93,170/1 ,362 hours $175,200/1 ,500 hours
Economic Development $43,750/556 hours City does not have economist on staff -
Element Requires consultant
$43,750
Air Quality Element $19,260/240 hours City does not have staff with required
expertise - Requires consultant
$19,260
Safety Element $ 4,600/80 hours $ 8,760/75 hours
(retire existing)
Housing Element $ 2,130/34 hours $ 8,760/75 hours
(retire existing)
Coastal Element $ 2,780/44 hours $ 9,344/80 hours
(retire existing)
Circulation Element $71 ,675/1 ,109 hours City does not have staff with required
expertise - Requires consultant
$71 ,675
TASK CONSULTANT COST/TIME STAFF COST/TIME
Urban Design Element $16,940/276 hours City does not have staff with required
expertise - Requires Consultant
$16,940
Historic Resources Element $ 5,130/90 hours $ 8,760/75 hours
Utilities/Public Facilities $31 ,300/692 hours $87,600/750 hours
& Services Elements
Parks & Recreation Element $10,640/180 hours $20,440/175 hours
Misc. Resources Analysis $ 19,620/336 hours City does not have staff with required
expertise - Requires Consultant
$19,620
Noise Element $17,150/314 hours City does not have staff with required
expertise - Requires Consultant
$17,150
Hazardous Materials $ 3,945/63 hours City does not have staff with required
expertise - Requires consultant
$ 3,9.45
General Plan Update -2- (1276D)
•
TASK CONSULTANT COST/TIME STAFF COST/TIME
Technical Background Report $13,210/210 hours City does not have staff with required
expertise — Requires Consultant
$13,210
Define Planning Issues/ $31 ,320/380 hours $40,880/350 hours
Vision Statement
Prepare Draft Comprehensive $10,440/136 hours $ 8,176/280 hours
General Plan
Master EIR 7 1 /1 hours$ 5, 50 ,228 hours $67,160/2,300 ou s
Public Hearings/ $115,460/1 ,200 hours $67,160/2,300 hours
Task Force Meetings/
Project Management
Printing Costs $72,744 $55,000
TOTAL $686,684 $780,310/8,110 hours (5 years)
Note: Staff costs based on average "C Step" Associate Planner wages including benefits ($29.20/hr) .
General Plan Update —3— (1276D)
REQUEST FOR CITY COUNCIL ACTION
August 19 , 1991
Date
Submitted to: Honorable Mayor and City Council Members
Submitted by: Michael T . Uberuaga , City Administrator
Prepared by: Michael Adams , Director of Community Developme
Subject: COMPREHENSIVE UPDATE OF THE GENERAL PLAN
Consistent with Council Policy? Yes [ ] New Policy or Exception
Statement of Issue, Recommendation, Analysis, Funding Source, Alternative Actions, Attachments:
STATEMENT OF ISSUE :
At the July 29 , 1991 City Council meeting , the Council requested
additional information regarding the funding for the comprehensive
General Plan Update with respect to the following three items :
1 . Ways to reduce the cost of updating the General Plan;
2 . Funding sources to be used for the comprehensive update of the
General plan ; and
3 . Survey of other cities to determine how much was paid for
updating their General Plans .
RECOMMENDATION:
Motion to :
"Approve the contract with Envicom Corporation for the comprehensive
update of the General Plan and approve waiver of the professional
liability insurance requirement . "
ANALYSIS :
At the July 29 , 1991 City Council meeting , the staff requested
approval of a contract with Envicom Corporation for the
comprehensive update of the General Plan . After lengthy discussion ,
the Council requested staff to come back with additional information
regarding ways to reduce costs , funding sources and costs to other
cities for updating their General Plans .
A telephone survey was conducted by staff to determine what other
cities paid to have their General Plans updated . The costs vary due
to the number of elements being updated , number of new elements
being written, and quality of the completed document . It should
also be noted that all the updates cited commenced at least one ( 1)
year ago .
RESULTS OF SURVEY
ITY COST OF UPDATE NO , OF ELEMENTS CITY POPULATION
West Hollywood $818 , 000 11 ( 1985) 38 , 000
San Clemente $445 , 000 12 45 , 000
Tustin $536 , 000 8 50 , 000
Redondo Beach $588 , 000 8 60 , 000
Dana Point $650 , 000 9 30 , 000
Mission Viejo $455 , 000 8 70 , 000
San Bernadino $728 , 000 11 150 , 000
The cities of Tustin and Mission Viejo are not preparing Urban
Design Elements or Coastal Elements which reduces the overall cost
of their contracts with the consultant . Huntington Beach will be
updating the Coastal Element , preparing a Growth Management Element ,
Cultural Resources Element , Economic Element and an Urban Design
Element . Many Orange County and Los Angeles County cities have
chosen not to prepare these elements .
To qualify for Measure M Funds , the City must adopt a Growth
Management Element . The Element must be approved by both the city
Council and the Orange County Local Transit Authority (OCLTA) . Once
the document is approved, the City is eligible to receive $1 . 8
million . This money has been included in the 91/92 CIP budget . The
earlier the Growth Management Element is submitted , the earlier the
funds will be released to the City by OCLTA .
The Department of Public works has stated in a memorandum dated June
20 , 1991 that the City could lose as much as $3 . 3 million in local
turnback funds if the Element is not adopted .
Public Works has also stated that the tentative guidelines and
schedule for applications for the Measure M regional streets and
roads programs , includes seven separate programs amounting to $27
million per year . Applications are due March 1 , 1992 for five years
of projects . OCLTA will award the projects in July of 1992 .
Applications will not be accepted again until March 1 , 1994 .
According to the Department of Public Works , the City would be in
danger of losing two years of regional funding if the Growth
Management document is not adopted .
In the next few years, Beach Boulevard will be redesigned as a Super
Street . Since Beach Boulevard serves as a major commercial retail
corridor , the elimination of on-street parking and ingress and
egress into commercial centers will greatly affect land uses and
City revenues . The Urban Design Plan for this street , which is in
the General Plan Update, will address these issues as well as many
others such as sign standards . Without this Design Plan, Beach
Boulevard will evolve haphazardally and affect the City' s revenues .
RCA - 8/19/91 -2- (0456d)