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Home My WebLink About2010 Destruction of Records RE VEST FOR ®ES ,CTI. N OF RECORDS City Cleric Department, Division October 20, 2010 Rebecca Ross OCT 2 5 2010 Robin Lugar Name of Departmental Records Coordinator _;,,.:_,:;:::;;,:_ ._., Name of Division Head Records on each sheet should all be of the same type. Multiple boxes with various dates are permissible as long as the records otherwise have a single description. The following records have been identified for destruction (refer to the Records Manual for Proper Destruction Procedures) Box ID Description and Date of Contents Hold Person Placing Hold Explanation for Hold In accordance with the Citywide or Department Retention Schedule of approved by Huntington Beach City Council Resolution 2002-09 on February 4, 2002and updated by Resolution No. 2008-23 on April 21, 2008 CK-10-029 Passport Transmittal Forms [� - - 1/1/2006 - 12/31/2007 ❑ - - Retention: minimum 2 years [� - ❑ Dote: Your signature below indicates that your office has1 reviewed this list of records and agrees to authorize their destruction or placed a "h ld" with an "explanation". Response "s squired within 30-days of the above date. Signatures: ;, � �h Depa rtiiient Records C or inator l� Division Head Records Center Manager Signatures: _ I, Department Head" Cit tt rn y Once records have been approved for struction, it will be the responsibility of the Lead Department to arrange for appropriate destruction. THE COMPLETED REQUEST FOR DESTRUCTION OF RECORDS (rORWS ARE TO BE MAINTAWED PERMANENTLY. Form-Records Destruction 1 0/20/201 0 1 0:39:15 AM BOX # CKml OW29 FOR DESTRUCTION Misc ,Single Records DATE : 10/20/10 Destroyed : i/ Passp ort Transmittal Forms 1 /1 /06 to 12/31 /07 REQUEST FOR DESTRUCTION OF RECORDS City Clerk Department, Division October 20, 2010 Rebecca Ross _ Robin Lugar Name of Departmental Records Coordinator i X d Zu l U Name of Division Head Records on each sheet"should all be of the same type. Multiple 66 ies.Wi iih various dates are permissible as lone as the records otherwise have a sinW6 d scribtiorn: The following records have been identified for destruction (refer to the Records Manual for Proper Destruction Procedures) Box ID Description and Date of Contents Hold Person Placing Hold Explanation for Hold In accordance with the Citywide or Department Retention Schedule of approved by Huntington Beach City Council Resolution 2002-09 on February 4, 2002and updated by Resolution No. 2008-23 on April 21,2008 CK-10-030 Photocopies of Liability Claims ❑ 1/1/2006 - preserft j9 3//;L 0&,r ❑ - - ❑ Retention: minimum 2 years ❑ in Office of Record, which is HR/RISK MANAGEMENT NO Retention in Clerk's Office - - ❑ - - ❑ - ❑ El Note: Your signature below indicates that your office has1 reviewed this list of records and agrees to authorize their destructio r�/UAA`Ai r placed a "h Id" with an "explanation". Response i quired within 30-days of the above date. Signatures: i,-I Gl. Department Records oordinator / Division Head Records Center Manager Signatures, Department H City Attorney Once records ha�v been approved f r destruction, it will be the responsibility of the Lead Department to arrange for appropriate destruction. THE COMPLETED REQUEST IT FOR DES TRUCTiOW OF RECORDS FORWS ARE TO BE MA HTAIHED PERMANENTLY. Form-Records Destruction 10/20/2010 10:42:49 AM BOX # CKm1 Ow30 FOR DESTRUCTION Misc Single Records DATE : 10/20/10 Destroyed : Liability Claim Form Photocopies 1 /1 /06 to 12/31 /09 REQUEST FOR DESTRUCTION OF RECORDS City Clerk Department, Division September 1, 2010 Caren Eerrera sE n P, 2w Joan Flynn Name of Departmental Records Coordinator Name of Division Bead hio A ull,sE "�} erg Records on each sheet should all be of the same tvve. Multiple boxes'With--various dates are permissible as long as the records otherwise have a single description. The following records have been identified for destruction (refer to the Records Manual for Proper Destruction Procedures) Box ID Description and Date of Contents Hold Person Placing Hold Explanation for Hold In accordance with the Citywide or Department Retention Schedule of approved by Huntington Beach City Council Resolution 2002-09 on February 4, 2002and updated by Resolution No 2008-23 on April 21, 2008 CK-10-028 Miscellaneous Single Records [� - - Retention See attached list ❑ El - - ❑ El Note: Your signature below indicates that your office hasl reviewed this list of records and agrees to authorize their destruction or pla d a "hold" with an "explanation". Response is required within3®-days of the above date. Signatures: � � �® Department Reco1,-Coordinator Division Heald Records Center Manager Signatures: �, y f Dbartmen ' ead tity ttorn Once records have�een approved for destruction, it will be the responsibility of the Lead Department to arrange for appropriate destruction. THE COMPLETED REQUEST FOR DESTRUCTION OF RECORDS FORMS ARE TO BE MAINTAINED PERMANENTLY. Form-Records Destruction 9/1/2010 3 18 24 PM C isceHaneous Documents t0 Destroy August 3, 2010 Contract Cat ID Category Description Sys ID Rec ID Date Description End Date Retention Period A3y(e Report titled "Detailed Investigation of Bolsa Island Gen Admin - Monthly Site prepared by Bechtel Corp re feasibility study of 10030 Report 4663 10/1/1967 operating a nuclear and desal plant 10 yrs 131 Gen Admin - Monthly ` 10030 Report 634 1991 Monthly Status Report-Econ Dev-July 1991 10 yrs City Council- request for the Financial Condition of a City prepared by 12090 reports/responses 1979 T J Ashley 2 yrs X 6� Misc Council Correspondence supporting a Federal 12090 City Council - request for 1483 3596 1963 study of the Santa Ana River Basin for flood hazard 2 yrs Drop in file dated from 1964 to 1984 - correspondence related to the business of the OC 15010 Organizations-At Large 1964 Board of Supervisors WNLN Risk Mgmt-Claims Seagate Lagoons HOA made a claim for electric 18040 against the City 1982 service not transferred to the City 2 yrs Report prepared by Stone &Youngberg Financing Debt Svc- Revenue Water System Improvements with 30-year revenue 33030 Bonds-City 1963 bonds Matunty+ 10 yrs Staft Reportrelated to Code Amendment 84-11 - 1A 42020 Land Use- Policy/Regs 23824 6/6/1905 temporary uses of a conditional use permit WNLN Staff report related to Code Amendment 84-21 - 420 20 Land Use- Policy/Regs 23821 5/9/1985 service stations at intersections WNLN 44010 Planning -Admin 2215 4501 1979 Downtown Core Area Study(Microfilm) WNLN isc-correspondence re a ing o or finance codes ✓ 450 10 Zoning -Admin 1963 during 1963 WNLN Misc event permits issued by the Police Dept during 'A' Police Protection - 1973, e g block parties, candy sales, parking lot 530 10 Admin 2100 4364 1/1/1973 sales, school fairs WNLN 570 10 Public Welfare-Admin 5/14/1973 of non-related persons WNLN _X/ Public Welfare - Staff report related to Public Nudity Ordinance - No 57030 Obscenity 23883 7/23/1975 action taken 10 yrs G \Records Management\DESTRUCTION\8 3 2010 single records Miscellaneous Documents to Destroy August 3, 2010 Misc correspondence related to Lonnie Davis' bait Completion + 5 600 35 Concession Agreements 1962 stand business on the Pier yrs Misc correspondence related to the business of 610 40 LAFCO 1969 LAFCO -dated 1969 to 1989 4 yrs isc informal correspondence related tot the genera 620 10 Elections-Admin 1980 municipal election of Nov 1980 110 yrs G\Records Management\DESTRUCTION\8 3 2010 single records REQUEST FOR DESTRUCTIONF RECORDS �-) r In L7 € City Clerk Department, Division August 5, 2010 Caren Ferrera SEP a 2 2010 Doan Flynn Name of Departmental Records Coordinator Name of Division Head Records on each sheet should all be of the same type. MulttplWboxe`s'wi:t various dates are permissible as long as the records otherwise have a single description. The following records have been identified for destruction (refer to the Records Manual for Proper Destruction Procedures) Box ID Description and Date of Contents Hold Person Placing Hold Explanation for Hold In accordance with the Citywide or Department Retention Schedule of approved by Huntington Beach City Council Resolution 2002-09 on February 4, 2002and updated by Resolution No 2008-23 on April 21,2008 CK-10-027 150 40-Organizations at Large - League of CA ❑ Cities Retention 2 years ❑ 150 50 -Organizations at Large-OC Housing [� Authority Retention 2 years (� 150 55-Organizations at Large-Auto Theft Task ❑ Force Retention 2 years [] 150 60-Organizations at Large-American ❑ Coastal Commission Retention 2 years ❑ Note: Your signature below indicates that your office hasl reviewed this list of records and agrees to authorize their destruction or placed old" with an "ex a 'on". Response is required within 30-days of the above date. Signatures: Y' apartment ords Coordinator Division Head Records Center Manager Signatures: Dep`artm nt + a ity Attorney Once records hav en approved for destruction, it will be the responsibility of the Lead Department to arrange for appropriate destruction. THE COMPLETED REQUEST FOR DESTRUCTION OF RECORDS FORMS ARE TO BE MAINTAINED PERMANENTLY. Gnrm_ C�nnnrA c+ fleo+n.n+r.r, oic innen� oe �+ nnn SIRE WebCenter Documents Page 1 of 1 SIRE Logout ferrerac s�7 Docti nlents Add Document Quick Search Simple Search Advanced Search Cross Cabinet Search Saved Searches Custom Searches Search Results Found 7 Folders << Back To Search 1 View Category Category Descnption Record System Meets Description RCA Status Physical Label Edit ID ID ID Date Number Location Needed League of California View 150 40 Cities- 556 58 1/1/1982 League of California Cities 1982- 1989 Destroyed CC Vault Flag Edit ORGANIZATIONS- AT LARGE League of California View 150 40 Cities- 4493 2209 1/1/1983 Legislation Affecting Cities 1983--League of California Cities Destroyed Microfilm Flag Edit ORGANIZATIONS- 1987--School Development Regulations(fees) AT LARGE League of California View 150 40 Cities- 5265 2826 1/1/1994 League of California Cities- 1994 to 1996 Destroyed CC Vault Flag Edit ORGANIZATIONS- AT LARGE League of California View 150 40 Cities- 7334 3214 1/2/1996 Proposal By the League of California Cities to Form a Destroyed CC Vault Flag Edit ORGANIZATIONS- Council of Governments(COG) 1/2/96 AT LARGE League of California Cities CM 12/2/02 Recommend Outgoing Councilmember Bauer to Senior Citizen Advisory Council 2nd District CM 12/16/02 Presentation by Ann League of California Wallace Grassroots Network Program-CM 5/5/03 Voting View 150 40 Cities- 12614 3909 8/17/1998 Delegate Appointed-Pam Houchen CM 8/4/03 Appointed Destroyed CC Vault Flag Edit ORGANIZATIONS- Cook-Coerper delegates/alternate 2003 Annual AT LARGE Conference CM 4/5/04 MOTION FAILED to have Huntington Beach join the cities of Irvine,Anaheim, Garden Grove and Santa Ana to withhold dues from the Orange County Division of the League of California Cities League of California Counil Letters in Support or Opposition of Resolutions from View 150 40 Cities- ORGANIZATIONS- 26073 7193 8/5/2002 other Cities related to Urban Runoff(California Rebuild Destroyed CC Vault Flag Edit AT LARGE America) CALRAC-Council Opposed League of California 2/18/03- Unfunded State Mandate-Request Cities- "iew150 40 ORGANIZATIONS- 18876 5006 2/18/2003 Reimbursement- Direct letters to be sent to Legislature& Destroyed CC Vault Flag Edit AT LARGE League of California Cities Export Search Results to Excel WebCenter Powered by SIRE Technologies 02010 http //imagmg05/sire/documents/results aspx?searchtype=Advanced&cabinet=Records&operator=AND&criteria=MeetingDate+ 9/8/2010 SIRE WebCenter Documents Page 1 of 1 SIRS " , 1 � U � _ rr Lr�6out ferrerac wshc r M1 bab documents M& I°n� , Add Document Quick Search Simple Search Advanced Search Cross Cabinet Search Saved Searches Custom Searches Search Results Found 1 Folders << Back To Search 1 View Category Category Description Record System Meeting Description RCA Status Physical Label Edit ID ID ID Date Number Location Needed View 150 50 Orange County Housing Authority- 557 59 7/2/1990 ORANGE COUNTY HOUSING Destroyed CC Vault Flag Edit ORGANIZATIONS-AT LARGE AUTHORITY 7/2/90-3/2/92 Export Search Results to Excel WebCenter Powered by SIRE Technologies D 2010 http /hmagmg05/sire/documents/results aspx?searchtype=Advanced&cabinet=Records&operator=AND&criteria=SystemlD+%3 9/8/2010 SIRE WebCenter Documents Page I of 1 SIRE' � Louout ferrersc" W H L Documents L, Mtffi—MM ME ME Add Document Quick Search Simple Search Advanced Search Cross Cabinet Search Saved Searches Custom Searches Search Results Found 1 Folders << Back To Search 1 View Categ Category Description Record System Meeting Description RCA Status Physical Label Edit ID ID ID Date Number Location Needed View 150 55 Orange County Auto Theft Task Force- 3447 1390 4/5/1993 ORANGE COUNTY AUTO Destroyed CC Vault Flag Edit ORGANIZATIONS-AT LARGE THEFT TASK FORCE 4/5/93 Export Search Results to Excel WebCenter Powered by SIRE Technologies O 2010 http //imagmg05/sire/documents/results aspx9searchtype=Advanced&cabinet=Records&operator=AND&criteria=RecordID+%3 9/8/2010 SIRE WebCenter Documents Page 1 of 1 Lopout`frrrerat< Qocunients Add Document Quick Search Simple Search Advanced Search Cross Cabinet Search Saved Searches Custom Searches Search Results Found 1 Folders — Back To Search 1 View Category Category Descri tp ion Record System Meeting Description RCA Status Physical Label Edit ID ID ID Date Number Location Needed American Coastal Commission- American Coastal View 150 60 ORGANIZATIONS-AT LARGE 12452 3870 7/13/1998 Coalition Destroyed CC Vault Flag Edit Export Search Results to Excel WebCenter Powered by SIRE Technologies @ 2010 http //hmagmg05/sire/documents/results.aspx?searchtype=Advanced&cabinet=Records&operator=AND&criteria=SystemlD+%3 9/8/2010 IR"EQUE ST ®EST ,� , TI , RECORDS w �a Cit CI rl a art�raent, Division August 5, 2010 Caren Ferrera SEP 0 2 2010 Joan Flynn me of Departmental Records Coordinator P Name of Division Bead Records on each sheet should all be of the same type. Multiple boxes with various dates are permissible as long as the records_ otherwise have a single description. The following records have been identified for destruction (refer to the Records Manual for Proper Destruction Procedures) Box ID Description and Date of Contents Bold Person Placing Hold Explanation for Hold In accordance with the Citywide or Department Retention Schedule of approved by Huntington Beach City Council Resolution 2002-09 on February 4, 2002and updated by Resolution No 2008-23 on April 21, 2008 CK-10-026 150,10-Admin- Organizations at Large ❑ Retention 2 years [� - 150 20-So Ca Assoc of Govs-SCAG ❑ Retention 5 years ❑ 150 30 -Organizations at Large-Sister Cities E] Retention 10 years [l El Note: Your signature below indicates that your office hall reviewed this list of records and agrees to authorize their destruction or placed old" with an "explanation". Response is re wired within 30-days of the above date. Signatures: epartment Records Co rdinator Division ea o Records Center Manager f Signature epa men Ilea Cit Attorney Once records have e n approved for destruction, it will be the responsibility of the Lead Department to arrange for appropriate destruction. THE COMPLETED REQUEST FOR DESTRUCTION OF RECORDS FORMS ARE TO BE MAINTAINED PERMANENTLY. SIRE WebCenter: Documents Page 1 of 3 L� � � ` aaout ferrerac Documents Add Document Quick Search Simple Search Advanced Search Cross Cabinet Search Saved Searches Custom Searches Search Results Found 32 Folders ® <<Back To Search 1 View Category Category Description Record System Meeting Description RCA Status Physical Label Edit IDID ID Date Number Location Needed Administration- Orange, County of Assessor to County Ord View 150 10 ORGANIZATIONS-AT 5595 3040 1/1/1950 567/11-20-50 1950-1979 73 Destroyed CC Vault Flag Edit LARGE Administration- Orange, County of Flood Control District View 150 10 ORGANIZATIONS-AT 5597 3042 1/1/1956 1956-74 73 Destroyed CC Vault Flag Edit LARGE Administration- Orange, County of Planning Commission View 150 10 ORGANIZATIONS-AT 5591 3036 1/1/1956 1956-72 73 Destroyed CC Vault Flag Edit LARGE Administration- Orange, County of Tax Collector& View 150 10 ORGANIZATIONS-AT 5584 3029 1/1/1956 Collections 1956-72 73 Destroyed CC Vault Flag Edit LARGE Administration- CITY CLERKS ASSOCIATION OF View 150 10 ORGANIZATIONS-AT 4199 1942 1/1/1957 SOUTHERN CALIFORNIA- 1957/70 Destroyed CC Vault Flag Edit LARGE Administration- Local Agency Formation Comm(LACF) View_150 10 ORGANIZATIONS-AT 4754 2420 1/1/1958 1963-1989 75 Destroyed Microfilm Flag Edit LARGE Administration- Orange,County of Health Department 1958- View 150 10 ORGANIZATIONS-AT 4755 2421 1/1/1958 198576 Destroyed Microfilm Flag Edit LARGE Administration- View 150 10 ORGANIZATIONS-AT 5596 3041 1/1/1960 Orange, County of Clerk 1960-1967 73 Destroyed CC Vault Flag Edit LARGE Administration- Orange, County of Road Commissioner View 150 10 ORGANIZATIONS-AT 5586 3031 1/1/1960 1960-64 73 Destroyed CC Vault Flag Edit LARGE Administration- View 150 10 ORGANIZATIONS-AT 3631 1517 1/1/1961 California, State of General 1961-1978 36 Destroyed CC Vault Flag Edit_ LARGE Administration- View 150 10 ORGANIZATIONS-AT 4197 1940 1/1/1963 HOME OWNERS ASSOCIATIONS 1963/80 Destroyed CC Vault Flag Edit LARGE View 150 10 Administration- 5587 3032 1/1/1964 Orange, County Harbors National Rivers& Destroyed CC Vault Flag Edit ORGANIZATIONS-AT Harbors Congress 1964-70 73 httn //imarnnrt(lrs/cira/rInt-iimantc/rae iItc Q/R/1)nI n S11Kh Web(-enter. Documents Yage l of 3 LARGE Administration- Orange,County of Board of Supervisors View 150 10 ORGANIZATIONS-AT 4753 2419 1/1/1964 1964-1987 74 Destroyed Microfilm Flag Edit LARGE Administration- County of Orange Report to 1965 Grand View 150 10 ORGANIZATIONS-AT 4003 1765 1/1/1965 Jury 73 Destroyed CC Vault Flag Edit LARGE Administration- County of Orange-Air Pollution Control View 150 10 ORGANIZATIONS-AT 5594 3039 1/1/1966 District 1966 73 Destroyed CC Vault Flag Edit LARGE Administration- View 150 10 ORGANIZATIONS-AT 5593 3038 1/1/1966 Orange County-Harbor District 1966-71 73 Destroyed CC Vault Flag Edit LARGE Administration- HOME OWNERS PROTECTIVE LEAGUE View 150 10 ORGANIZATIONS-AT 4196 1939 1/1/1967 1967/73 Destroyed CC Vault Flag Edit LARGE Administration- DOWNTOWN BUSINESS ASSOCIATION _View 150 10 ORGANIZATIONS-AT 4198 1941 1/1/1968 1968/76 Destroyed CC Vault Flag Edit LARGE Administration- View 150 10 ORGANIZATIONS-AT 4193 1936 1/1/1968 NATIONAL LEAGUE OF CITIES 1968/78 Destroyed CC Vault Flag Edit LARGE Administration- United States Government(General) 1968- View 150 10 ORGANIZATIONS-AT 4715 2384 1/1/1968 1988 114 Destroyed CC Vault Flag Edit LARGE Administration- County of Orange Labor Camps Ord 1970 View 15010 ORGANIZATIONS-AT 5588 3033 1/1/1970 3/17/75 Res 4041 3/10/75 Ord 2035 2/9/76 Destroyed CC Vault Flag Edit LARGE 73 Administration- View 150 10 ORGANIZATIONS-AT 4195 1938 1/1/1970 HOME COUNCIL 1970/80 Destroyed CC Vault Flag _Edit LARGE Administration- Orange Count General File#2 of 2- View 150 10 ORGANIZATIONS-AT 4004 1766 1/1/1970 1970--79 73 y Destroyed CC Vault Flag Edit LARGE Administration- Division League of California Cities 1971- View 150 10 ORGANIZATIONS-AT 4760 2425 1/1/1971 1987 Destroyed Microfilm Flag Edit LARGE Administration- View 150 10 ORGANIZATIONS-AT 4194 1937 1/1/1972 LEAGUE OF CALIFORNIA CITIES 1972/79 Destroyed CC Vault Flag Edit LARGE Administration- Orange County-General 1979-89 File 2 of 2 View 150 10 ORGANIZATIONS-AT 5592 3037 1/1/1979 73 Destroyed CC Vault Flag Edit LARGE Administration- LEAGUE OF CALIFORNIA CITIES View 150 10 ORGANIZATIONS-AT 4192 1935 1/1/1980 Legislative Bulletins 1980/88 Destroyed CC Vault Flag Edit LARGE http-Himaging05/sire/documents/results.aspx?searchtype=Advanced&cabinet=Records&operator=AND&criteria=MeetingDate+, , 9/8/2010 SIRE WebCenter Documents Page 3 of 3 Administration- Van/De Publishing Co O C Noise Variance View 150 10 ORGANIZATIONS-AT 4002 1764 1/1/1981 Board (Pennysaver)- 1981 73 Destroyed CC Vault Flag Edit LARGE Administration- OCHA-Housing Assistance Program 1982- View 150 10 ORGANIZATIONS-AT 5590 3035 1/1/1982 8973 Destroyed CC Vault Flag Edit LARGE Administration- View 150 10 ORGANIZATIONS-AT 4711 2380 1/1/1985 Coastal Barrier Resources Act 1985 114 Destroyed CC Vault Flag Edit LARGE Administration- Orange County Sunset Aquatic Regional View 150 10 ORGANIZATIONS-AT 5585 3030 1/1/1988 Park- Phase II/Edinger within Sunset Beach Destroyed CC Vault Flag Edit LARGE 1 1 1198873 Administration- U S Government Proclamation-Local View 150 10 ORGANIZATIONS-AT 4718 2387 1/19/1988 Emergency Muncipal Pier 1/19/88 114 Destroyed CC Vault Flag Edit LARGE Export Search Results to Excel WebGenter Powered by SIRE Technologies @ 2010 http //imagmg05/sire/documents/results aspx?searchtype=Advanced&cabinet=Records&operator=AND&criteria=MeehngDate+. 9/8/2010 SIRE WebCenter Documents Page 1 of 1 SIRE L 6ut ferrerg �? [)O'Culnellt5 Add Document Quick Search Simple Search Advanced Search Cross Cabinet Search Saved Searches Custom Searches Search Results Found 2 Folders « Back To Search View Category Category Description Record System Meetini Description RCA Status Physical Label Edit ID ID ID Date Number Location Needed SCAG -Southern California Association of Southern California Association Governments-SB 821 Funds for Bicycle and Converted View 150 20 of Governments(SCAG)- 1510 21508 6/24/1976 Pedestrian Facility Program for Orange Destroyed Microfilm Flag Edit ORGANIZATIONS-AT LARGE County-Fiscal Year 1975-1976- Resolution 4255 Southern California Association SCAG (Southern California Association of View 150 20 of Governments(SCAG)- 16067 4407 2/20/2001 Governments)2/20/01 to Present Destroyed CC Vault Flag Edit ORGANIZATIONS-AT LARGE Export Search Results to Excel WebCenter Powered by SIRE Technologies Q2010 http //imagmg05/sire/documents/results aspx?searchtype=Advanced&cabinet=Records&operator=AND&criteria=MeetmgDate+ 9/8/2010 SIRE WebCenter Documents Page 1 of 1 Lociout ferrerac 2 i Documents Add Document Quick Search Simple Search Advanced Search Cross Cabinet Search Saved Searches Custom Searches Search Results Found 2 Folders << Back To Search 1 View Category Category Description Record System Meeting Description RCA Status Physical Label Edit ID ID ID Date Number Location Needed View 150 30 Sister Cities-ORGANIZATIONS 555 57 5/9/1979 SISTER CITY-Waitemata-New Destroyed CC Vault Flag Edit -AT LARGE Zealand 5/9/79- 11/16/87 Sister Cities-ORGANIZATIONS SISTER CITY-Anjo,Japan Res View 150 30 -AT LARGE 554 56 4/30/1982 5128-6/82 4/30/82-8/3/87 Destroyed CC Vault Flag Edit Export Search Results to Excel WebCenter Powered by SIRE Technologies 02010i http://imaging05/sire/documents/results aspx?searchtype=Advanced&cabinet=Records&operator=AND&criteria=MeetingDate+ 9/8/2010 REQUEST FOR ESTRUCTI OF RECORDS Cate Clerk Department, Division 01July 29, 2010 Caren Ferrera JUL 3 �� 2010 L vzl(V�� Name of Departmental Records Coordinator i�F��s :�r a� Nam of Division Head � Records on each sheet should all be of the same type Multiple�'bozes witkyarious dates are permissible as long as the records otherwise have a single description The following records have been identified for destruction (refer to the Records Manual for Proper Destruction Procedures) Box ID Description and Date of Contents Hold Person Placing Hold Explanation for Hold In accordance with the Citywide or Department Retention Schedule of approved by Huntington Beach City Council Resolution 2002 09 on February 4 2002and updated by Resolution No 2008 23 on April 21 2008 CK-10 025 Misc Single Records see attached list ❑ Note Your signature below indicates that your office has1 reviewed this list of records and agrees to authorize their destruction or ce a "hold" with an "explanato� a" Response is r eaAred within 30-days of the above date Signatures Depart nt ecords Coo inator Division Head Records Center Manager Signatures De-paYtiWentlTead U City Attorney Once records hav een approved for destruction, it will be the responsibility of the Lead Department to arrange for appropriate destruction THE COMPLETED REQUEST FOR DESTRUCTION OF RECORDS FORMS ARE TO BE MAINTAINED PERMANENTLY Form Records Destruction 7/29/2010 1 26 17 PM Miscellaneous Documents t0 Destroy July 29, 2010 Contract End Retention Cat ID Category Description Sys ID Rec ID Date Description Date Period General Admin Dept Report on Records Improvement prepared by Gamlm 100 30 Report 2339 4656 1965 Industries 10 yrs Organizations Local- Drop in file misc correspondence related to local 140 10 Admin 1967 schools and colleges dated from 1967 to 1985 5yrs; Misc correspondence from many minor city **When no organizations e g Robinwood little League Miss HB longer Pageant OC Local Government Energy Assc needed- 150 10 Organizations Admin 2424 4758 1964 Meredith Gardens HOA etc from 1964 to 1985 WNLN 150 40 League of CA Cities 4608 1972 Digest of Legislation Affecting Cities from 1971 2 yrs Digest of Legislation Affecting Cities from 1973 TO 150 40 League of CA Cities 1973 1985 2 yrs Financial Statements Undated vault copy of Chart of Accounts prepared by 310 10,Admin Diehl/Evans most likely from the 80s WNLN** Vault copy of report-Results of Management Study Financial Statements of Finance and Treasurer Depts prepared by Arthur 310 10 Admin 1976 Young WNLN** Vault copy of report concerning the systems of Financial Statements internal accounting in the City prepared by Peat 310 10 Admin 1977 Marwick WNLN** Budget Advisory Vault copy of report related to financing capital 32060 Groups 1967 improvement projects prepared by Stone& WNLN** Revenue/Taxation Review of California Animal Control rents owed the 340 10 Administration 1975 City WNLN** Revenuel I axa ion 340 30 Business Licenses 1972 Approved Business Licenses from 1972 1980 WNLN** Revenue/Taxation 340 30 Business Licenses 3272 1267 1969 Denied business Licenses from 1969 1980 WNLN** G\Records Management\DESTRUCTION\7 29 2010 single records As Miscellaneous Documents t0 Destroy July 29, 2010 Report to the Police Dept re Automated Reporting 53010 Police Administration 1981 System WNLN** Public Welfare Social 57050 Services Orgs 1958 Misc Public Health bulletins from 1958 1969 5 yrs Traffic Control Special 58030 Studies 1970 Traffic Accident Committee Report 3 yrs Transcript CA Hwy Comm re Route 60 Route 184 940 10 Transportation Admin 4609 1963 and Route 171 2 volumes WNLN** G\Records Management\DESTRUCTION\7 29 2010 single records As REQUEST FOR DESTRUCTION OF RECORDS City Clerk Department, Division July 28, 2010 Caren Ferrera JUL City Clerk Name of Departmental Records Coordinator Name of Division Head Records on each sheet should all be of the same t e Multi le'boxes moth various dates are eronossoble as Ion as the records otherwise have a single descroptoon The following records have been identified for destruction (refer to the Records Manual for Proper Destruction Procedures) Box ID Descroptoon and Date of Contents Hold Person Placing bold Explanation for Mold In accordance with the Citywide or Department Retention Schedule of approved by Huntington Beach City Council Resolution 2002 09 on February 4 2002and updated by Resolution No 2008 23 on April 21 2008 CK 10 024 620 85 Elections 400 series forms from ❑ Unsucessful Candidates (1988 and 1990) Retention 5 years ❑ Note Your signature below indicates that your office hasl reviewed thus lost of records and agrees to authoroze their destruction or placed a 'hold" with an "ex lanataon"—Response is r cpuired within 30-days of the above date °0 ' ' �tz Signatures Oft,- � Department Records Coordo cotor Division Ffeaa Records Center Manager Signatures spar n He City Attorney Once records have a approved for destruction, of will be the responsibility of the Lead Department to arrange for appropriate destruction THE COMPLETED REQUEST FOR DESTRUCTION OF RECORDS FORMS ARE TO BE MAINTAINED PERMANENTLY Form Records Destruction 7/28/2010 3 24 23 PM Miscellaneous Documents to Destroy July 28, 2010 Contract End Retention Cat ID Category Description Sys ID Rec ID Date Description Date Period Elections 400 series 620 85 unsuccessful candidates 1988 City Clerk Candidate forms for Joane Dalcin 5 yrs Elections 400 series 620 85 unsuccessful candidates 4321 1988 City Clerk Candidate forms for Irene Butler 5 yrs Elections 400 series 62085 unsuccessful candidates 4323 1988 Council Candidate forms Jeffrey Burns 5 rs Electrons 400 series 62085 unsuccessful candidates 4324 1988 Council Candidate forms Clement Dominguez 5 yrs Elections-400 series 62085 unsuccessful candidates 4326 1988 Council Candidate forms Tom Livengood 5 yrs Elections 400 series 620 85 unsuccessful candidates 4327 1988 Council Candidate forms Eugene Mann 5 yrs Elections 400 series 62085 unsuccessful candidates 4330 1988 Council Candidate forms Joseph A Nappa 5 yrs Elections-400 series 62085 unsuccessful candidates 4331 1988 Council Candidate forms Geri Ortega 5 yrs Elections 400 series 62085 unsuccessful candidates 4332 1988 Council Candidate forms Anthony Passannante 5 yrs Elections-400 series 62085 unsuccessful candidates 4322 1989 Council Candidate forms Bob Biddle 5 yrs Elections 4UU series 62085 unsuccessful candidates 4320 1990 Council Candidate forms Paul Cook 5 yrs Elections 400 series 162085 unsuccessful candidates 43281 1990 Council Candidate forms Pat McCabe 5 yrs G\Records Management\DESTRUCTION\7 28 2010 single records As Miscellaneous Documents t0 Destroy July 28, 2010 Elections 400 series 620 85 unsuccessful candidates 4329 1990 Council Candidate forms Ed Mountford 5 rs Elections 400 series 620 85 unsuccessful candidates 4333 1990 Council Candidate forms Steven J Roy 5 yrs G \Records Management\DESTRUCTION\7 28 2010 single records xls REQUEST FOR DESTRUCTION OF RECORDS City Clerk Department, Division July 23, 2010 Caren Ferrera JUL 1 2010 Joan Flynn Name of Departmental Records Coordinator Name of Division dead 0 e7 �-�. a r , � :� a Records on each sheet should all be of the same twe Multiple,boxe iwitWvarious dates are permissible as long as the records otherwise have a single description The following records have been identified for destruction (refer to the Records Manual for Proper Destruction Procedures) Box ID Description and Date of Contents Hold Person Placing Hold Explanation for Hold In accordance with the Citywide or Department Retention Schedule of approved by Huntington Beach City Council Resolution 2002 09 on February 4 2002and updated by Resolution No 2008 23 on April 21 2008 CK-10-022 Misc Single Records see attached list ❑ CK-10-023 Misc Single Records see attached ❑ El Note Your signature below indicates that your office hasl reviewed this list of records and agrees to authorize their destruction or placed a "hold' with an " lanation" Response is equired within 30-days of the above date Signatures De artiment Records Coo#dinator �� Division Head Records Center Manager Signatures epar rn nt Head Y-��uty Attorney Once records have en approved for struction, it will be the responsibility of the Lead Department to arrange for appropriate destruction THE COMPLETED REQUEST FOR DESTRUCTION OF RECORDS FORMS ARE TO BE MAINTAINED PERMANENTLY Form Records Destruction 7/23/2010 1 43 21 PM Miscellaneous Documents to Destroy July 23, 2010 Contract End Retention Cat ID Category Description Sys ID Rec ID Date Description Date Period Council Appointsments to the Multi Family Zoning 110 20 Boards/Commissions 1/1/1976 Committee 5 yrs Study by Ernst& Ernst re C O C Civic Financial 140 30 Chamber of Commerce 1978 Planning 5 rs Misc Correspondence related to the work of the 140 30 Chamber of Commerce 1969 Chamber of Commerce dated from 1969 to 1979 5 yrs Misc Correspondence related to the VFW Posts last 140 80 Organizations Local 5/3/1966 entry dated 1985 5 yrs Organizations League of Ca Cities Report-Capacity Budding 150 10 Administration 2423 4757 1/1/1976 Implementation Plan WNLN Organizations League of CA Cities Misc information related to 150 10 Administration 2422 4756 1/1/1972 Dues and Master Rosters dated from 1972 1989 WNLN Misc Petitions from 1988 closure of Meadowlark aggressive dog orginance Commodore Circle 160 20 Informal Petitions 2429 4764 1/1/1988 Feeding of Pigeons etc 2 yrs Incident/Accident 180 50 Reports 1/1/1959 Vanous accident reports dated from 1959 to 1963 2 yrs Incident/Accident Various City Vehicle Accident Reports dated rrom 180 50 Reports 12/1/1969 1969 to 1972 2 yrs Seven Misc Civil Defense and Disaster Relief Plans 51 Q 20 Disaster Plan 1962 dated 1962 to 1975 110 yrs G\Records Management\DESTRUCTION\7 21 2010 single records As Miscellaneous Documents t® Destroy Retention Cat ID Category Description Sys ID Rec ID Date Description Contract End Date Period Gen Admin Dept Monthly 10010 Reports Gen Admin Dept Monthly Booklet titled Your Orange County 10030 Reports 2338 4654 6/30/1955 Government 10 years i y minis ra or 10030 Personnel Retirement 3046 5601 1/1/1987 Miscellaneous communications to from Gen Admin Dept Monthly Environmental Council Report for period of 10030 Reports 2018 6/1/1972 June 72 to December 73 10 years Gen Admin Dept Monthly 10030 Reports 2336 4652 11/1/1976 Public Hearing Meadowlark Airport 10 years Misc correspondence Board of Appeals 11010 Boards/Commissions 23633 11/20/1967 from 11/20/67 to 5/30/79 WNLN Council requests for staff OVSD report on construction of 12090 reports 5099 19059 2/20/2001 gymnasiums 2 years Council requests for staff 12090 reports 4766 18341 3/17/2002 H Item on Prevailing Wage 2 ears Organizations Chamber of Misc correspondence from Women s Div 140 30 Commerce 4363 10/23/1975 of COC 5 years Misc correspondence relating to League 15040 League of Ca Cities 1934 4191 1/1/1972 business dated 1972 1987 2 years In support of a moratorium on construction 16020 Informal Petitions 4814 6/10/1974 near Algonquin Heil Bolsa Chica 2 years 160 20 Informal Petitions 4813 10/26/1987 In support of downtown redevelopment 2 years People Interested in Expediting 160 20 Informal Petitions 2426 4761 1/1/1988 Reconstruction (of the Pier) 2 year Petition against proposed English Pub 160 20 Informal Petitions 2427 4762 1/1/1989 (Beer and Wine Bar) 2 years In support of NOT closing 5th Street at 160 20 Informal Petitions 2428 4763 1/1/1989 PCH 2 ears G\Records Management\DESTRUCTION\7 13 2010 single records As Miscellaneous Documents to Destroy Joint Housing Study presented to Council 430 70 Housing Reports 688 1/17/1983 Nov 1982 10 ears Rainbow Disposal Public Education 60045 Rainbow Disposal 15802 18663 9/16/2002 Agreement 9/16/2004 Completion + 5 Elections- Recall Petition of Councdmember Garofalo 62025 Petitions/Initiatives/Recalls 4674 17533 11/20/2000 not filed with Clerk 8 mos Elections Initial Measure- Utility Tax Proponent 62025 Petitions/Initiatives/Recalls 4672 17512 7/27/2001 withdrew the measure 7/27/01 8 mos Elections- Recall Petition Councilmember Bauer- 620 25 Petitions/Initiatives/Recalls 33761 8561 7/15/1996 petition rejected 8 mos 620 40 Elections Precinct Maps 7447 14827 Precinct maps dated 1984 2000 2 years 630 10 Legal Admin 9328 Informal log of 700 Forms due/recvd WNLN Legal Operations Working Atty General Opinion re Buckley vs 630 90 File 1 18474 1/1/2002 American Law WNLN 700 30 Personnel-Salary Studies 23611 4619 1975/76 Salary recommendations for MEA 10 yrs G \Records Management\DESTRUCTION\7 13 2010 single records As E UEST FOR DESTRUCTIONEC W U E E Y7 FF_; City Clerk Department, Division May 27, 2010 Caren Ferrera JUN 0 3 2010 Joan Flynn Name of Departmental Records Coordinator Name of Division Head City of Huntington 'ioach Records on each sheet should all be of the same type. Multia�I'e'%I�dk-diawa$hcvarious dates are permissible as long as the records otherwise have a single description. The following records have been identified for destruction (refer to the Records Manual for Proper Destruction Procedures) Box ID . Description and Date of Contents Bold Person Placing Hold Explanation for Hold In accordance with the Citywide or Department Retention Schedule of approved by Huntington Beach City Council Resolution 2002-09 on February 4, 2002and updated by Resolution No.2008-23 on April 21,2008 CK-10-021 330.30- Revenue Bond: City or Agency ❑ - - Retention: Maturity 40years ❑ - 600.10 - Professional Svcs Agreements ❑ - Retention: Completion + 10 years ❑ - - 600.25-County Agreements ❑ - - Retention: Completion + 5 years ❑ 700.80 - Clerk's Working File- Personnel ❑ - Retention -When no longer required ❑ - ❑ - - ❑ (Vote: Your signature below indicates that your office hasl reviewed this list of records and agrees to authorize their destruction or placed a "holds'-with an "explanation". Response is required within 30-days of the above date. Signatures: r � Department Records Co dinator Divisio' H add` Records Center Manager Signatures: C Depart ent ead �1 City Attorney Once records ha a een approved for destruction, it will be the responsibility of the Lead Department to arrange for appropriate destruction. THE COMPLETED REQUEST FOR DESTR(l CTIOW OF RECORDS FORMS ARE TO BE MAINTAINED PERMANENTLY. Form-Records Destruction 5/27/2010 2:41:17 PM SIRE WebCenter: Documents Page 1 of 1 Mitt Laaout:ferrerac v` Documents I1fr `'r`t3 .t7 ,ur #' t Add Document Quick Search Simple Search Advanced Search Cross Cabinet Search Saved Searches Custom Searches Search Results Found 1 Folders << Back To Search View Category Cate ory__Description Record System Meeting Descriotion RCA Status Physical Label Edit ID_ ID ID Date Number Location Needed Revenue Bond: City Approval of financing concepts for the development of View 330.30 and/or Agency- 5140 23526 6/16/1986 downtown parking garage at Third and Walnut by selling Destroyed CC Vault Flag Edit DEBT SERVICE certificates of participation-Resolution 5669-Notes to mature on June 30, 1987 Export Search Results to Excel WebCenter Powered by SIRE Technologies 02010 http://imaging05/sire/documents/results.aspx?searchtype=Advanced&cabinet=Records&operator=AND&criteria=RecordID+%3... 6/2/2010 SIRE WebCenter: Documents Page 1 of 6 Lni7ni.if:terrerac s f' }s rn : D CIiments fti + �?a rv: ` � t1 �k Add Document Quick Search Simple Search Advanced Search Cross Cabinet Search Saved Searches Custom Searches Search Results . Found 24 Folders «Back To Search 1 _ Category_Category Record Svstem MeetingAward Contract End Date RCA Status Physical Label Edit View ID Descri tp ion ID ID Date Date Vendor Description Contract Tyke Number Number Location Needed Professional Services Trash Collection View 600.10 Agreement- 4824 12186 1/1/1944 Ray B. Price -Ray B Price 3/8/1958 Destroyed CC Vault Flag Edit AGREEMENTS/ 1944-1958 CONTRACTS HUNTINGTON Professional BEACH INN Services (Formerly View 600.10 Agreement- 4420 12155 1/1/1959 HUNTINGTON Sheraton Beach Lease Destroyed CC Vault Flag Edit AGREEMENTS/ BEACH INN Inn)Driftwood Agreement CONTRACTS Beach Club House 1959- 1987 Huntington Driftwood Inn Misc correspondence Huntington dating from Professional Driftwood 1960-1973 Services Lease related to ;View 600.10 Agreement- 7287 12430 1/1/1960 Driftwood Inn development of Destroyed CC Vault Flag Edit AGREEMENTS/ Lease 1960- the Driftwood CONTRACTS 1973 Inn,Sheraton Hotel,Driftwood Trailer Court, California Electric Construction HUNTINGTON DRIFTWOOD INC.five-year sublease Professional HUNTINGTON agreement to Services DRIFTWOOD beauty salon (View 600.10 Agreement- 4412 12151 1/1/1964 INC. Consent operators at the Destroyed CC Vault Flag Edit AGREEMENTS/ Agreement Sheraton Beach CONTRACTS 1964-1975 Hair dated Inn- ted 's 1/1/1965; Carousel Hair Fashions dated 12/1/1969 http://imaging05/sire/documents/results.aspx?searchtype=Advanced&value=&cabinet=Contracts&ftr=&operator=OR&criteria=... 6/2/2010 SIRE WebCenter: Documents Page 2 of 6 HUNTINGTON DRIFTWOOD- Sublease between HUNTINGTON California Professional DRIFTWOOD Electric Services LEASE Construction View 600.10 Agreement- 4413 12152 1/1/1970 Atlantic and Atlantic Destroyed CC Vault Flag Edit AGREEMENTS/ Richfield- Richfield dated CONTRACTS Sublease 1/5/1970-20 1958-1975 year term NW corner of PCH and Highway 39 -Sheraton Beach Inn Legal Aid Society-Lease agreement- Professional Main St. Library Services Legal Aid Annex-Pecan Lease View 600.10 Agreement- 5146 12244 1/1/1977 Society Of and Main Destroyed CC Vault Flag Edit AGREEMENTS/ O.C. Streets-month- Agreement CONTRACTS to-month lease- last amendment dated June 18, 1981 Juvenile Diversion Program-Y S P,crime Professional prevention- Services grant-diversion Professional View 600.10 Agreement- 5141 12239 1/1/1979 Y S P, Inc -treatment Services 6/30/1983 Destroyed CC Vault Flag Edit AGREEMENTS/ service to youth Contract CONTRACTS -last { amendment effective 7/1/1982 to 6/30/1983 R.L.M. Properties- Professional Settlement Services RLM Agrmt-Robert L Properties-- Mayer- Settlement Destroyed CC Vault Fla Edit View 600.10 Agreement- 4419 12154 1/1/1981 Y 9 AGREEMENTS/ Robert L Payment of Agreement Mayer Back Rent for CONTRACTS Huntington Beach Inn to the City of HB I Professional Fandey, Edith Lease View 600.10 Services 5132 12230 1/1/1982 Fandey, Edith Rental of the Agreement 4/1/1986 Destroyed CC Vault Flag Edit Agreement- I west wing Main http://imaging05/sire/documents/results.aspx?searchtype=Advanced&value=&cabinet=Contracts&ftr=&operator=OR&criteria=... 6/2/2010 SIRE WebCenter: Documents Page 3 of 6 AGREEMENTS/ St. Library Art CONTRACTS Studio- Edward Bonnani -aka Kar Kare Company-one season lease of city property Professional from May to Services Kar Kare September for Lease (View 600.10 Agreement- 5142 12240 5/5/1982 the 9/1/1986 Destroyed CC Vault Flag Edit AGREEMENTS/ Company establishment of Agreement CONTRACTS a parking lot.- last contract amendment dated May to September 1, 1986 Macrodata Corporation- Professional Parking Citation Services Processing Macrodata Converted View 600.10 Agreement- 5147 12245 11/7/1983 11/7/1983 Service 3/2/1984 Destroyed Flag Edit AGREEMENTS/ Corporation Agreement- Microfilm CONTRACTS contract terminated on March 2, 1984 ASL Consulting Engineers PCH Warner Ave. Sewer Study- Professional two-month Services ASL consulting agreement to View 600.10 Agreement- 5124 12222 4/16/1984 2/24/1984 Consulting 6/30/1984 Destroyed CC Vault Flag Edit AGREEMENTS/ Engineers compile maps of CONTRACTS all sewer lines contributing to Sewer Lift Station D on Warner and i PCH KVB Professional Consultants- Services KVB- Geothermal Professional View 600.10 Agreement- 5145 12243 5/18/1984 6/4/1984 Consultants Development Services 8/4/1984 Destroyed CC Vault Flag Edit AGREEMENTS/ Grant Proposal-Contract CONTRACTS two month project term limit Fred S James View 600.10 5139 12237 5/21/1984 James, Fred& Company Destroyed CC Vault Flag Edit Professional Company Agreement to Services administer the Professional Agreement- City's legally Services http:Himaging05/sire/documents/results.aspx?searchtype=Advanced&value=&cabinet=Contracts&ftr=&operator=OR&criteria=... 6/2/2010 SIRE WebCenter: Documents Page 4 of 6 AGREEMENTS/ uninsured Contract CONTRACTS Workers j Compensation Program 1 U.S. Naval Professional Weapons Services U.S. Naval Station-Mutual Cooperative View 600.10 Agreement- 5133 12231 7/16/1984 Weapons Aide agreement Destroyed CC Vault Flag Edit AGREEMENTS/ Station with Fire Agreement j CONTRACTS Department- Seal Beach Katz, Hollis, Corn&Assoc- Professional Consultants for Services the development study of Hollis, View 600.10 Agreement- 5143 12241 8/13/1984 Katz, 2/13/1985 Destroyed CC Vault Flag Edit AGREEMENTS/ Corn&Assoc. Huntington CONTRACTS Center and Talbert Gapthe Flood Control District Professional Garisek, Services Anthony L.520 Garisek, B Pacific Coast Lease Destroyed CC Vault Fla Edit View 600.10 Agreement- 5136 12234 9/4/1984 Y 9 AGREEMENTS/ Anthony L. Hwy- Agreement CONTRACTS Philadelphia House Mansion Hill- Reimbursement Professional Agreement 34- Services D1 Tract 12027- View 600.10 Agreement- 5148 12246 9/18/1984 Mansion Hill Huntington/Clay Reimbursement Destroyed CC Vault Flag Edit AGREEMENTS/ -sewer line CONTRACTS reimbursement from City to Mansion Hill Conrad Buildings Systems, Inc Conrad Downtown j Buildings Parking Professional Systems, Inc Structure- Services Downtown Engineering Services to Construction View 600.10 Agreement- 5131 12229 5/5/1986 5/5/1986 Parking� Destroyed CC Vault Flag Edit` AGREEMENTS/ Structure Perf prepare Contract feasibility study, CONTRACTS Engineering Plans and cost Services- Services estimates for proposed downtown parking structure http://imaging05/sire/documents/results.aspx?searchtype=Advanced&value=&cabinet=Contracts&ftr=&operator=OR&criteria=... 6/2/2010 SIRE WebCenter: Documents Page 5 of 6 Five Points Professional Plaza-Schurgin Services Dev Corp- Schurgin Dev iView 600.10 Agreement- 5134 12232 6/2/1986 Corp Reimbursement Reimbursement Destroyed CC Vault Flag Edit AGREEMENTS/ Agmt 86-D1 CONTRACTS Storm Drain Construction California State, Coastal Conservancy- { State Beach Access Calif.State, Stairway Grant- Agreements-Agreements- Construction 5128 12226 1/1/1987 Coastal Blufftop plaza Destroyed CC Vault Flag Edit AGREEMENTS/ � CONTRACTS Conservancy and beach Contract stairway at 20th and PCH- Resolution 5749 -CC-693 Municipal Employees Association- MEA-vs City- Professional MEA- Settlement Services Agrement- � Municipal Settlement View 600.10 Agreement- 8047 12463 1/4/1988 dispute related Destroyed CC Vault Flag Edit AGREEMENTS/ Employees Association to provisions of Agreement CONTRACTS Meyers-Milias- Brown Act- rendered Resolution 5455 unlawful Fire Dept and Robert L. Mayer Agreement to use private property at 21112 Pacific Coast Highway, Professional Bldg 300- Services Robert Mayer chopping and View 600.10 Agreement- 5138 12236 3/6/1989 Corporation, Fire Services Destroyed CC Vault Flag Edit AGREEMENTS/ Inc cutting of the CONTRACTS interior/exterior of the building for fire department i training purposes-Hold Harmless Agreement Fountain Valley School District and City of HB- http://imaging05/sire/documents/results.aspx?searchtype=Advanced&value=&cabinet=Contracts&ftr=&operator=OR&criteria=... 6/2/2010 SIRE WebCenter: Documents Page 6 of 6 FVSD to buyout Lease of Professional Boys/Girls Club- Services Fountain operated Lease View 600.10 Agreement- 46 10041 12/16/1991 Valley School Bushard Gym- 12/16/1991 Destroyed CC Vault Flag Edit AGREEMENTS/ District Agreement to Agreement -- CONTRACTS terminate lease effective 12/16/1991 Export Search Results to Excel s WebCenter Powered by SIRE Technologies 02010 http://imaging05/sire/documents/results.aspx?searchtype=Advanced&value=&cabinet=Contracts&ftr=&operator=OR&criteria=... 6/2/2010 SIRE WebCenter: Documents Page 1 of 1 Lagaut: rac . DocQnnents61b,n a r of f Add Document Quick Search Simple Search Advanced Search Cross Cabinet Search Saved Searches Custom Searches Search Results Found 1 Folders — Back To Search View Category Category Record System Meeting Award Vendor Description Contract Contract End RCA Physical Label Edit ID Description ID ID Date Date Type Number Date Number Location Needed I Harbors, Beaches etc. - 5 Year Cooperative Agreement& County Amendments Lifeguard Agreements- County Subsidy Agreementcc View 600.25 5467 12306 1/1/1977 1/1/1977 of 1977-1995- NOTE: Destroyed Flag Edit AGREEMENTS/ Vault Orange Clearing index only- Vault CONTRACTS contents of file are in System ID 16872-this is a duplicate file that is unscanned Export Search Results to Excel WebCenter Powered by SIRE Technologies @ 2010 http://imaging05/sire/documents/results.aspx?searchtype=Advanced&cabinet=Contracts&operator=AND&criteria=SystemID+%... 6/2/2010 SIRE WebCenter: Documents Page 1 of 1 Lott out: ferre' 4 tlon e Documents ;3 A' tq Add Document Quick Search Simple Search Advanced Search Cross Cabinet Search Saved Searches Custom Searches Search,Results Found 1 Folders (� — Back To Search Cate go m Category Record Syste Meeting Award Contract Contract End RCA Physical Label ;View ID Description ID ID Date Date Vendor Descri tp ione Number Date Number Status Location Needed Edit ORANGE COUNTY County ORANGE SANITATION COUNTY DISTRICT NO. Agreements- License Converted View 600.25 367 10355 7/6/1970 7/7/1970 SANITATION 3-License Destroyed Flag Edit AGREEMENTS/ DISTRICT Agreement for Agreement Microfilm CONTRACTS NO. 3 Land Use- Kim Lane-Rhone Lane Export Search Results to Excel WebCenter Powered by SIRE Technologies 2010 v http://imaging05/sire/documents/results.aspx?searchtype=Advanced&cabinet=Contracts&operator=AND&criteria=RecordID+%... 6/2/2010 SIRE WebCenter: Documents Page I of 1 - D;pout:ferrer•ac ttj Documents Add Document Quick Search Simple Search Advanced Search Cross Cabinet Search Saved Searches Custom Searches Search Results Found 1 Folders << Back To Search View Category Category Description Record System Meeting Description RCA Status Physical Label Edit ID ID ID Date Number Location Needed City Clerk's Working File- Vehicle Use Grievance-Settlement of View 700.80 PERSONNEL 0 23209 8/31/1977 lawsuit with Management Employees Destroyed CC Vault Flag Edit ADMINISTRATION Organization-MEO-Resolution 4518 Export Search Results to Excel WebCenter Powered by SIRE Technologies Q 2010 http://imaging05/sire/documents/results.aspx?searchtype=Advanced&cabinet=Records&operator=AND&criteria=SystemID+%3... 6/2/2010 REQUEST FOR ®ESTiRZ F RECORDS City Clerk Department, Division February 21, 2010 Caren FerreraA� O 201Q .Doan Flynn Name of Departmental Records Coordinator Name of Division Head 'I?y np Hunting ion Bead, Records on each sheet should all be of the same type. Multipli''6( id'§WftP{if7grious dates are permissible as long as the records otherwise have a single description. The following records have been identified for destruction (refer to the Records Manual for Proper Destruction Procedures) Box ID Description and Date of Contents Hold Person Placing Hold Explanation for Hold In accordance with the Citywide or Department Retention Schedule of approved by Huntington Beach City Council Resolution 2002-09 on February 4, 2002and updated by Resolution No. 2008-23 on April 21, 2008 CK-10-012 160.10 - Public Information -Administration ❑ - - Retention: 2 years ❑ El Note: Your signature below indicates that your office hasl reviewed this list of records and agrees to authorize their destruction or placed a "hold" w' .an "explanation". Response is required within 30-days of the above date. Signatures: Cl- (:7 Records Coordi a r y� Division Head Records Center Manager Signatures: ► Y ' epart n Head / it Attorne Once records have a approved for destr( ction, it will be the responsibility of the Lead Department to arrange for appropriate destruction. THE COM PREYED REQUEST FOR DES rRucT§ONl OF RECORDS FORMS ARE TO BE fiUvdAWAMED PERMANENTLY. Form-Records Destruction 2/21/2010 11:53:02 AM SIRE WebCenter: Documents Page 1 of 3 �dL� Lo�aout:fierFerac �"�? Add Document Quick Search Simple Search Advanced Search Cross Cabinet Search Saved Searches Custom Searches Search Results Found 29 Folders << Back To Search 1 View Category Category Description Record System Meeting Description RCA Status Physical Label Edit ID ID ID Date Number Location Needed Administration- View 160.10 PUBLIC 5561 3006 1/1/1987 1987 Misc 19 Destroyed CC Vault Flag Edit INFORMATION/ RELATIONS Administration- View 160.10 PUBLIC 5562 3007 1/1/1988 1988 Misc 19 Destroyed CC Vault Flag Edit INFORMATION/ RELATIONS Administration- View 160.10 PUBLIC 5563 3008 1/1/1989 1989 Misc 19 Destroyed CC Vault Flag Edit INFORMATION/ RELATIONS Administration- View 160.10 PUBLIC 5564 3009 1/1/1990 1990 Misc 19 Destroyed CC Vault Flag Edit INFORMATION/ RELATIONS Administration- View 160.10 PUBLIC 3241 1240 11/30/1990 Public Information California Coastal Commission Public Destroyed CC Vault Flag Edit INFORMATION/ Hearing Notices 11/30/90 RELATIONS Administration- View 160.10 PUBLIC 5565 3010 1/1/1991 1991 Misc. 19 Destroyed CC Vault Flag Edit INFORMATION/ RELATIONS Administration- View 160.10 PUBLIC 9769 3623 9/16/1991 Public Relations-Administration Destroyed CC Vault Flag Edit INFORMATION/ RELATIONS Administration- \ 160.10 PUBLIC 2005 804 9/16/1991 Public Relations-Administration 9/16/91 -9/19/94 Destroyed CC Vault Flag Edit INFORMATION/ RELATIONS Administration- View 160.10 PUBLIC 5566 3011 1/1/1992 1992 Misc. 19 Destroyed CC Vault Flag Edit INFORMATION/ RELATIONS http://imaging05/sire/documents/results.aspx?searchtype=Advanced&value=&cabinet=Records&ftr=&operator=AND&criteria... 3/16/2010 SIRE WebCenter: Documents Page 2 of 3 Administration- View 160.10 PUBLIC 5567 3012 1/1/1993 1993 Misc 19 Destroyed CC Vault Flag Edit INFORMATION/ RELATIONS Administration- View 160.10 PUBLIC 4916 2568 7/18/1994 July 4 Fact Sheet/Police Activites On 7-4-94 Council Mtg Destroyed CC Vault Flag Edit INFORMATION/ 7/18/94 RELATIONS Administration- View 160.10 PUBLIC 5176 2758 9/19/1994 Authorization for HBTV-3 to Televise Candidate Nights as Destroyed CC Vault Flag Edit INFORMATION/ a Public Service-9-19-94 to 1998 RELATIONS Administration- View 160.10 PUBLIC 8271 3290 4/15/1996 HBTV-3 Telethon to Raise Money for 1996 Fourth of July Destroyed CC Vault Flag Edit INFORMATION/ Parade Festivities 4/15/96 RELATIONS Administration- City Council Communications Committee(formerly Cable View 160.10 PUBLIC 10298 3713 12/15/1997 Television Committee)-PCTA(Public Cable Television Destroyed CC Vault Flag Edit INFORMATION/ Authority)-Time Warner RELATIONS Administration- City Administrators Report-Update on City Projects CM: View 160.10 PUBLIC 14361 4089 6/21/1999 11/6/02 Report on Warner Pavement Rehab-OCSD& Destroyed CC Vault Flag Edit INFORMATION/ OCTA RELATIONS Administration- Presentation by Councilmember Bauer-Slide Report- View 160.10 PUBLIC 15845 4343 11/16/2000 The Huntington Beach Work Program and its Financial Destroyed CC Vault Flag Edit INFORMATION/ Foundation 11/6/00 RELATIONS Administration- View 160.10 PUBLIC 16897 4549 3/5/2001 Tourism Master Plan-Withdrawn 3/5/01 Destroyed CC Vault Flag Edit INFORMATION/ - RELATIONS Administration- View 160.10 PUBLIC 17455 4636 10/1/2001 City Administrator Report Presentation Newly Operational Destroyed CC Vault Flag Edit INFORMATION/ Edwards Hill Reservoir& Booster Pump Station RELATIONS Administration- Public Information Office(City Administration)To Meet View 160.10 PUBLIC 17985 4719 1/7/2002 Periodically with Orange County Register Newspaper Destroyed CC Vault Flag Edit INFORMATION/ Editorial Board RELATIONS Administration- View 160.10 PUBLIC 19311 5253 11/1/2004 Presentation by City Administrator Penelope Culbreth- Destroyed CC Vault Flag Edit INFORMATION/ Graft on the Status of Orientation Activities for the City RELATIONS View_160.10 Administration- 19318 5259 11/15/2004 PowerPoint Presentation by the City Administrator Destroyed CC Vault Flag Edit PUBLIC Penelope Culbreth-Graft Re: Discussion of http://imaging05/sire/documents/results.aspx?searchtype=Advanced&value=&cabinet=Records&ftr=&operator=AND&criteria... 3/16/2010 SIRE WebCenter: Documents Page 3 of 3 INFORMATION/ Redevelopment Agency Tax Increment/Other Revenues, RELATIONS Assets and Debt Approve Sponsorship by the City of the 3rd Battalion, 1 st Administration- Marines(The 3-1)of Camp Pendleton—Direct the City View 160.10 PUBLIC 19934 5391 3/21/2005 Administrator to Establish a Donation Account to Support Destroyed CC Vault Flag Edit INFORMATION/ the Battalion-Appoint Councilmember Gil Coerper and RELATIONS Other Interested Councilmembers to Coordinate the Program (City Administrator's Report)—Fire Captain Gary Finney will Share a PowerPoint Presentation of His Recent Administration- Experience,Along with Three Other Huntington Beach View 160.10 PUBLIC 26091 7200 11/7/2005 Fire Department Firefighters,on Their Deployment to Destroyed CC Vault Flag Edit INFORMATION/ Louisiana and Mississippi.They Were Sent on a Disaster RELATIONS Recovery and Mitigation Mission by the Federal Emergency Management Association (FEMA) Following Hurricane Katrina. Administration- Presentation of`Cost Recovery Study Findings' by PUBLIC Outside Consultant, PRM. Presentation will include a View 160.10 INFORMATION/ 26090 7199 11/7/2005 Discussion of the City's True Cost of Providing Services, Destroyed CC Vault Flag Edit RELATIONS as well as Recommended Fee Changes for all Fee- Related Activities. Administration- City Clerks Report-A Demonstration of Granicus,An PUBLIC Internet Broadcasting/Streaming Video Solution Which View 160.10 INFORMATION/ 31648 7260 1/17/2006 Will Enable The Public To View City Council Meetings Destroyed CC Vault Flag Edit RELATIONS Live and Archived Meetings Via the City's Website. Administration- CM: 1/17/06- Presentation of a Tiered Water Rate View 160.10 PUBLIC 31614 7259 1/17/2006 Structure by Irvine Ranch Water District's(IRWD) General Destroyed CC Vault Flag Edit INFORMATION/ Manager, Paul Jones RELATIONS Administration- View 160.10 PUBLIC 14732 7415 6/1/2006 Public Notice of Availability Draft Negative Declaration Destroyed CC Vault Flag Edit INFORMATION/ No. 06-03(Surfview Apartments Demolition) RELATIONS Administration- Public View 160.10 PUBLIC 14758 7427 6/27/2006 Comprehensive Annual Financial Report(CAFR) - Review Destroyed CC Vault Flag Edit INFORMATION/ September.30, 2004 RELATIONS File Administration- View 160.10 PUBLIC 15413 10/16/2006 SURVEY OF RESIDENTS STUDY Destroyed CC Vault Flag Edit INFORMATION/ SESSION RELATIONS Export Search Results to Excel WebCenter Powered by SIRE Technologies 02010 http://imaging0 5/sire/documents/results.aspx?searchtype=Advanced&value=&cabinet=Records&ftr=&operator=AND&criteria... 3/16/2010 REQUEST FORr DESTRUCTION OF RECORDS City Clerk Department, Division (IAR 0 3 2010 February 21, 2010 Caren Ferrera Joan Flynn Name of Departmental Records Coordinator City of Huntington Bean r Name of Division Head O ty Aftrnny't nfflao Records on each sheet should all be of the same type. Multiple boxes with various dates are permissible as lone as the records otherwise have a single description. The following records have been identified for destruction (refer to the Records Manual for Proper Destruction Procedures) Box ID Description and Date of Contents Hold Person Placing Hold Explanation for Hold In accordance with the Citywide or Department Retention Schedule of approved by Huntington Beach City Council Resolution 2002-09 on February 4,. 2002and updated by Resolution No. 2008-23 on April 21,2008 CK-10-017 160.20 - Public Info- Informal Petitions ❑ - - Retention: 2 years ❑ El Note: Your signature below indicates that your office hasl reviewed this list of records and agrees to authorize their destruction or placed a "hold" with an "explanation". Response is required within 30-days of the above date. Signatures: - Departme cords Coor 'nator Division Head / Records Center Manager Signatures: Departiritbrif Heald Itity Attorne Once records have e n approved for destruction, it will be the responsibility of the Lead Department to arrange for appropriate destruction. THE COGUIiv PLETED REQUEST FOR DEST'RUCTiO W OF RECORDS FORM ARE TO BE HAMTAOMED PE MAMEH LY(. Form-Records Destruction 2/21/2010 11:56:00 AM SIRE WebCenter: Documents Page 1 of 1 IRE - _ Lbgr�ut:.ferrerac ; ) Add Document Quick Search Simple Search Advanced Search Cross Cabinet Search Saved Searches Custom Searches Search Results Found 8 Folders « Back To Search 1 View Category Category Description Record System MeetingDescription RCA Status Physical Label Edit ID ID ID Date Number Location Needed Informal Petitions(submitted to Council PETITIONS-To Restore C-Span 1 To on any subject.Also see Elections for Basic Cable Service 24 hours a Day View 160.20 Initiative, Recall or Referendum)- 3558 1465 8/16/1993 for all Residents of Cities/ Destroyed CC Vault Flag Edit PUBLIC INFORMATION/RELATIONS Communities Serviced by Paragon Cable 8/16/93 Informal Petitions(submitted to Council Administrative Hearing City Fee View 160.20 on any subject.Also see Elections for 3691 1555 10/25/1993 Schedule Downtown Parking Meters Destroyed CC Vault Flag Edit Initiative, Recall or Referendum) - and The Residential Permit Parking PUBLIC INFORMATION/RELATIONS Zone 10/25/93 Informal Petitions(submitted to Council Administrative Hearing Santa Ana View 160.20 on any subject.Also see Elections for 3690 1554 11/1/1993 River Crossings(Bridges) 11/1/93 Destroyed CC Vault Flag Edit Initiative, Recall or Referendum)- Petitions PUBLIC INFORMATION/RELATIONS Informal Petitions(submitted to Council View 160.20 on any subject.Also see Elections for 5818 3169 1/1/1995 INFORMAL PETITIONS 1995/96 Destroyed CC Vault Flag Edit Initiative, Recall or Referendum)- PUBLIC INFORMATION/RELATIONS Informal Petitions(submitted to Council Informal Petition-request(Public on any subject Also see Elections for Comments) by citizen for Council . View 160.20 14234 4060 5/17/1996 assistance in recovering fees- Destroyed CC Vault Flag Edit Initiative, Recall or Referendum)- Powerhouse Gym International PUBLIC INFORMATION/RELATIONS 5/17/96 Informal Petitions (submitted to Council View 160.20 on any subject.Also see Elections for 9045 3496 1/3/1997 Informal Petitions- 1997-See Index Destroyed CC Vault Flag Edit Initiative, Recall or Referendum) - in File PUBLIC INFORMATION/RELATIONS Informal Petitions(submitted to Council View 160.20 on any subject.Also see Elections for 18483 4808 1/3/1998 Informal Petitions-.1998-2002-See Destroyed CC Vault Flag Edit Initiative, Recall or Referendum)- Index in File PUBLIC INFORMATION/RELATIONS Informal Petitions(submitted to Council View 160.20 on any subject.Also see Elections for 18800 4960 1/21/2003 CM: 1/21/03 Informal Petition-Trees- Destroyed CC Vault Flag Edit Initiative, Recall or Referendum)- Hopeview School- Park- Lori Letcher PUBLIC INFORMATION/RELATIONS Export Search Results to Excel WebCenter Powered by SIRE Technologies Q 2010 http://imaging05/sire/documents/results.aspx?searchtype=Advanced&value=&cabinet=Records&ftr=&operator=AND&criteria... 3/16/2010 REQUEST FOR E T P - 1 P OF RECORD City Clerk Department, Division February`J �� February 21, 2010 Caren Ferrera Joan Flynn Name of Departmental Records Coordinator City of Huntington Fracii Name of Division Head L,,tv git`s o s v offr-x Records on each sheet should all be of the same type. Multiple (boxes with various dates are permissible as long as the records otherwise have a simile description. The following records have been identified for destruction (refer to the Records Manual for Proper Destruction Procedures) Box ID Description and Date of Contents Hold Person Placing Hold Explanation for Hold In accordance with the Citywide or Department Retention Schedule of approved by Huntington Beach City Council Resolution 2002-09 on February 4, 2002and updated by Resolution No. 2008-23 on April 21, 2008 CK-10-013 160.30 - Public Information - Public Comments ❑ - - 160.40 - Public Information - Presentations ❑ - - Retention -2 years ❑ *Note: On 2-19-10; the City Clerk ' s ❑ Records Manager reported that files ❑ noted by asterisk, while pulled for destruction due to having reached thei ❑ re en ion deadline, were mistakenly destroyed by a member of the departmen support staff prior to inspection and ❑ approvals- (System IDs 2260, 2857, 3105,❑ 2858, 3307, 3412, 4771, 4747, 5106, 5314, and 7233) . Dote: Your signature below indicates that your office hasl reviewed this list of records and agrees to authorize their destruction or placed a "hold" with an "explanation". Response is required within 30-days of the above date. Signatures: Department ecords Coor i ator Divi` ion He Records Center (Manager Signatures: epart en Head dity Ati y Once records have b n approved for destruction, it will be the responsibility of the Lead Department to arrange for appropriate destruction. THE COMPLETED PLETED REQUEST FOR DES T RRUCTiOW OF RECORDS FORGWS ARE TO BE vMi AONTl OMED PERMANENTLY. Form- Records Destruction 2/21/2010 12:07:56 PM SIRE WebCenter: Documents Page 1 of 2 ,son Liabut ferrerac Is tdiP Documents Add Document Quick Search Simple Search Advanced Search Cross Cabinet Search Saved Searches Custom Searches Search Results Found 18 Folders — Back To Search 1 — — ---- View Category Category Description Record System Mew Description RCA Status Physical Label Edit IDID ID Date Number Location Needed Public Comments-PUBLIC View 160.30 INFORMATION/ 3189 1196 1/1/1963 Miscellaneous 1963-64 19 Destroyed CC Vault Flag Edit RELATIONS Public Comments-PUBLIC View 160.30 INFORMATION/ 3188 1195 1/1/1967 Miscellaneous 1967 19 Destroyed CC Vault Flag Edit RELATIONS Public Comments-PUBLIC View 160.30 INFORMATION/ 3187 1194 1/1/1984 Miscellaneous 1984 19 Destroyed CC Vault Flag Edit RELATIONS Public Comments-PUBLIC View 160.30 INFORMATION/ 3190 1197 1/1/1985 Miscellaneous 1985 19 Destroyed CC Vault Flag Edit RELATIONS Public Comments-PUBLIC View 160.30 INFORMATION/ 3191 1198 1/1/1986 Miscellaneous 1986 19 Destroyed CC Vault Flag Edit RELATIONS Public Comments-PUBLIC Public Comments when citizen request to View 160.30 INFORMATION/ 560 62 2/20/1990 speak appears on agenda 2/20/90-8/2/93 Destroyed CC Vault Flag Edit RELATIONS Public Comments-PUBLIC Public Comments-Non Agenda Items(written View 160.30 INFORMATION/ 559 61 2/11/1991 comments given to Clerk but not agendized) Destroyed CC Vault Flag Edit RELATIONS 2/11/91 -9/6/94 Public Comments- PUBLIC Pension Spiking-PERS- Bill Mello CBI View 160.30 INFORMATION/ 4567 2260 1/11/1994 (Citizens Bureau of Investigation) 1994 Destroyed CC Vault Flag Edit RELATIONS Public Comments-PUBLIC Public Comments-Non Agenda Items(Written View 160.30 INFORMATION/ 5319 2857 1/1/1995 Comments Given to Clerk but not Agendized) Destroyed CC Vault Flag Edit RELATIONS 1995 Public Comments-PUBLIC Public Comments When Citizen request to View 160.30 INFORMATION/ 5682 3105 1/1/1995 speak appears on the Agenda- 1995/96 Destroyed CC Vault Flag Edit RELATIONS Public Comments-PUBLIC Bill Mello, CBI Argument Against Hiring a non- View 160.30 INFORMATION/ 5326 2858 1/3/1995 technical Public Works Director 1/3/95 Destroyed CC Vault Flag Edit RELATIONS View 160.30 Public Comments-PUBLIC 8330 3307 1/1/1996 Public Comments-.Non Agenda Items(Written Destroyed CC Vault Flag Edit INFORMATION/ Comments Given to Clerk but not Agendized) http://imaging05/sire/documents/results.aspx?searchtype=Advanced&value=&cabinet=Records&ftr=&operator=AND&criteria... 3/16/2010 SIRE WebCenter: Documents Page 2 of 2 RELATIONS 11996 Public Comments- PUBLIC Photographs received from Jean Abel during View 160.30 INFORMATION/ 8802 3412 10/7/1996 public comments portion of Council meeting Destroyed CC Vault Flag Edit RELATIONS held 10/7/96(street and sidewalk damage) Public Comments- PUBLIC Public Comments Non Agenda Items(written View 160.30 INFORMATION/ 18406 4771 1/1/1997 comments given to Council but not agendized) Destroyed CC Vault Flag Edit RELATIONS 1997 to 1999. Public Comments-PUBLIC Public Comments Non Agenda Items(written View 160.30 INFORMATION/ 18255 4747 1/3/2000 comments given to Council but not agendized) Destroyed CC Vault Flag Edit RELATIONS 2000 to 2002. Public Comments- PUBLIC Public Comments-Non Agenda Items(written View 160.30 INFORMATION/ 19090 5106 1/1/2003 comments given to Council but not agendized) Destroyed CC Vault Flag Edit RELATIONS 2003-2004 Public Comments-PUBLIC PUBLIC COMMENTS-Non Agenda Items View 160.30 INFORMATION/ 19406 5314 1/1/2005 (written comments given to Council but not Destroyed CC Vault Flag Edit RELATIONS I I jagendized)2005 Public Comments- PUBLIC PUBLIC COMMENTS-Non Agenda Items View 160.30 INFORMATION/ 28385 7233 1/1/2006 (written comments given to Council but not Destroyed CC Vault Flag Edit RELATIONS agendized)2006 Export Search Results to Excel 1WebCenter Powered by SIRE Technologies 02010 http://imaging05/sire/documents/results.aspx?searchtype=Advanced&value=&cabinet=Records&ftr=&operator=AND&criteria... 3/16/2010 SIRE WebCenter: Documents Page 1 of 1 „C,aaout:ferrerac 1 bo,cuments tie tT� gs trtY�i* tt � rt Add Document Quick Search Simple Search Advanced Search Cross Cabinet Search Saved Searches Custom Searches Search Results Found 8 Folders « Back To Search 1 View Category_ Category Description Record System Meeting Description RCA Status Physical Label Edit ID ID ID Date Number Location Needed Presentations/Donations Presentations/Donations(except art gifts and View 160.40 -PUBLIC 561 63 11/20/1979 donations which are filed in 900.30) 11/20/79- Destroyed CC Vault Flag Edit INFORMATION/ 7/6/92 RELATIONS Presentations/Donations View 160.40 -PUBLIC 3484 1416 5/17/1993 Donation to Central Library Expansion Project- Destroyed CC Vault Flag Edit INFORMATION/ $50,000 donated by James H.Ackerman 5/17/93 RELATIONS Presentations/Donations Resolution No. 99-95-Authorizing Solicitation& View 160.40 - PUBLIC 14680 4139 11/1/1999 Acceptance of Donations by City Employees-for Destroyed CC Vault Flag Edit INFORMATION/ Employee Holiday Benefit Luncheon 11-1-99 RELATIONS Presentations/Donations City Administrator Report- Presentation-History of View 160.40 -PUBLIC 17469 4647 10/15/2001 City&County-Wide Sales Tax Growth- Including Destroyed CC Vault Flag Edit INFORMATION/ Major Industrial Development&Job Creation RELATIONS Highlights within City Presentations/Donations Authorize the Donation of Surplus DNA Lab View 160.40 -PUBLIC 19301 5245 10/18/2004 Equipment to the Orange County Sheriffs Destroyed CC Vault Flag Edit INFORMATION/ Department for Use in the Forensic Crime Lab RELATIONS Analysis Unit Presentations/Donations - PUBLIC Approve Concept of Inflatable,Acoustic Shell for View 160.40 INFORMATION/ 19486 5340 2/22/2005 the Huntington Central Park Bandstand-donation Destroyed CC Vault Flag Edit RELATIONS program by Rotary Club of Huntington Beach Presentations/Donations View 160.40 - PUBLIC. 19919 5385 3/21/2005 Accept Pier Plaza Flagpole Project Donated by the Destroyed CC Vault Flag Edit INFORMATION/ American Legion RELATIONS Presentations/Donations View 160.40 - PUBLIC 14721 7406 6/5/2006 Study Session Presentation by Consuelo Marshall Study Destroyed CC Vault Flag Edit INFORMATION/ on research on public arts programs Session RELATIONS Export Search Results to Excel WebCenter Powered by SIRE Technologies 02010 http://imaging05/sire/documents/results.aspx?searchtype=Advanced&value=&cabinet=Records&ftr=&operator=AND&criteria... 3/16/2010 REQUEST FOR DE,ST°RUCTION OF RECORDS City Clerk Department, Division February 21, 2010 Caren Ferrera MAR n 3 2010 Joan Flynn Name of Departmental Records Coordinator Name of Division Head CIty of Huntington Beach Records on each sheet should all be of the same type. i�iultaoletl oltes'-Wath various dates are permissible as long as the records otherwise have a single description. The following records have been identified for destruction (refer to the Records Manual for Proper Destruction Procedures) Box ID Description and Date of Contents Hold Person Placing Hold Explanation for Hold In accordance with the Citywide or Department Retention Schedule of approved by Huntington Beach City Council Resolution 2002-09 on February 4, 2002and updated by Resolution No. 2008-23 on April 21, 2008 CK-10-018 160.50 - Requests for Public Records ❑ - - Retention: 2 years ❑ - - ❑ El - - ❑ El El Note: Your signature below indicates that your office hasl reviewed this list of records and agrees to authorize their destruction or placed a "hold" with an "explanation". Response is required within 30-days of the above date. Signatures: Department Records Coordinator Divis' n Head Records Center Manager Signatures: Art, epartK e t He a °City Attorney Once records have ;n[ approved for d struction, it will be the responsibility of the Lead Department to arrange for appropriate destruction. THE CON PLETED REQUEST FOR DESTIPUCTDOGV OF RECORDS IrOGezR S ARE TO BE P&ANTANED PEA NAMENTLY. Form- Records Destruction 2/21/2010 11:54:28 AM SIRE WebCenter: Documents Page 1 of 1 1 Loaout: farrerac (1) HE�rne Documents Forms Report Add Document Quick Search Simple Search Advanced Search Cross Cabinet Search Saved Searches Custom Searches Search Results Found 3 Folders « Back To Search 1 View Category Categor Description escription Record System Meeting Description RCA Status Physical Label Edit ID ID ID Date Number Location Needed Public Records Request- File 1 of 3-2006 Public Records and View 160.50 PUBLIC INFORMATION/ 0 20213 1/1/2006 Research Requests-City Clerk Drop-In File Destroyed CC Vault Flag Edit RELATIONS -January through June 2006 Public Records Request- File 2 of 3-2006 Public Records and View 160.50 PUBLIC INFORMATION/ 0 15566 1/1/2006 Research Requests-City Clerk Drop-In File Destroyed CC Vault Flag Edit RELATIONS -June through September 2006 Public Records Request- File 3 of 3-2006 Public Records and View 160.50 PUBLIC INFORMATION/ 0 15565 1/1/2006 Research Requests-City Clerk Drop-In File Destroyed CC Vault Flag Edit RELATIONS -October through December 2006 Export Search Results to Excel WebCenter Powered by SIRE Technologies @ 2010 http://imaging05/sire/documents/results.aspx?searchtype=Advanced&cabinet=Records&operator=AND&criteria=MeetingDate... 3/16/2010 REQUEST FOR DESTRUCTION OF RECORDS City Clerk Department, Division LE February 21, 2010 Caren Ferrera MAR 0 3 2010 Joan Flynn Name of Departmental Records Coordinator Name of Division Head Records on each sheet should all be of the same type. Multaole-ib6fies5w➢th various dates are permissible as long as the records otherwise Kiev Ys-in lb description. The following records have been identified for destruction (refer to the Records Manual for Proper Destruction Procedures) Box ID Description and Date of Contents Hold Person Placing Hold Explanation for Hold In accordance with the Citywide or Department Retention Schedule of approved by Huntington Beach City Council Resolution 2002-09 on February 4,. 2002and updated by Resolution No.2008-23 on April 21,2008 CK-10-019 170.10- Records Management-Admin ❑ - Retention: When no longer needed or 2 years ❑ El Note: Your signature below indicates that your office hasl reviewed this list of records and agrees to authorize their destruction or placed a "hold" with an "explanation". Response is required within 30-days of the above date. Signatures: Department Records Coordinator Division Head Records Center Manager Signatures: Departs e t He city ttorney Once records haveje approved for des uction, it will be the responsibility of the Lead Department to arrange for appropriate destruction. THE COMPLETED REQUEST FOR DESTRUCTiOW OF RECORDS FORWSS ARE TO BE HAPHTAINEDD PERMV AMENTLY. Form- Records Destruction 2/21/2010 11:.58:14 AM SIRE WebCenter: Documents Page 1 of 1 H6im, Docti nlents Add Document Quick Search Simple Search Advanced Search Cross Cabinet Search Saved Searches Custom Searches Search Results Found 2 Folders << Back To Search 1 View Categ"_ Cate ory Description Record System Meeting Description RCA sic Status Phyal Label Edit ID ID ID Date Number Location Needed Administration- RECORDS 2005 QUALITY CONTROL View 170.10 MANAGEMENT 25549 6793 8/17/2005 IMAGING FORMS Destroyed CC Vault Flag Edit Administration-RECORDS 0 2006 QUALITY CONTROL View 170.10 MANAGEMENT 15438 1/1/2006 IMAGING FORMS Destroyed CC Vault Flag Edit Export Search Results to Excel WebCenter Powered by SIRE Technologies Q 2010 http:Himaging05/sire/documents/results.aspx?searchtype=Advanced&cabinet=Records&operator=AND&criteria=CategorylD+... 3/16/2010 REQUEST FOR DESTRUCTION OF RECORDS �A City Clerk Department, Division March 4, 2010 Caren Ferrera MAR ® 8 2010 .Joan Flynn Name of Departmental Records Coordinator Name of Division Head City of Huntington a Records on each sheet should all be of the same type. Multki lbEb``Wie`9'WWli-various dates are permissible as long as the records otherwise have a single description. The following records have been identified for destruction (refer to the Records Manual for Proper Destruction Procedures) Box ID Description and Date of Contents Hold Person Placing Hold Explanation for Hold In accordance with the Citywide or Department Retention Schedule of approved by Huntington Beach City Council Resolution 2002-09 on February 4, 2002and updated by Resolution No. 2008-23 on April 21, 2008 CK-10-020 630.85 - FPPC 700 Series Forms - by City Dept ❑ - - Retention: 7 years ❑ El - ❑ - - ❑ (Vote: Your signature below indicates that your office hasl reviewed this list of records and agrees to authorize their destruction or placed a "hold" with an "explanation". Response is required within 30-days of the above date. Signatures: Depirtirient Records Co .rdinator Division Head Records Center Manager 3 v Signatures: DepartMe t e City Attorney Once records hay een approved for destruction, it will be the responsibility of the Lead Department to arrange for appropriate destruction. THE COMPLETED REQUEST FOR D STRUCTIOh 9 OR RIPCORDS FORWS ARE TO BE MAINTAINED PERMANENTLY. Form- Records Destruction 3/4/2010 9:31:09 AM SIRE WebCenter: Documents Page I of 2 Lb66u "ferrerac . Webca- rre- Docauiients Add Document Quick Search Simple Search Advanced Search Cross Cabinet Search Saved Searches Custom Searches Search Results Found 14 Folders « Back To Search 1 View Category Category Description Record System tem Meeting Description RCA Status Physical Label Edit ID ID ID Date Number Location Needed FPPC 700 Series Forms(Statement of 2001 -Administrative Services View 630.85 Economic Interests) by Department- 0 18167 Department-FPPC 700 Forms- Destroyed CC Vault Flag Edit LEGAL OPERATIONS Statement of Economic Interests FPPC 700 Series Forms(Statement of 2001 -Building and Safety Department View 630.85 Economic Interests) by Department- 0 18142 -FPPC 700 Forms-Statement of Destroyed CC Vault Flag Edit LEGAL OPERATIONS Economic Interests FPPC 700 Series Forms(Statement of 2001 -City Administration- FPPC 700 View 630.85 Economic Interests) by Department- 0 18211 Forms-Statement of Economic Destroyed CC Vault Flag Edit LEGAL OPERATIONS I Interests FPPC 700 Series Forms(Statement of 2001 -City Attorney's Office- FPPC View 630.85 Economic Interests) by Department- 0 18197 700 Forms-Statement of Economic Destroyed CC Vault Flag Edit LEGAL OPERATIONS Interests FPPC 700 Series Forms(Statement of 2001 -City Clerk's Office-FPPC 700 View 630.85 Economic Interests) by Department- 0 18017 Forms-Statement of Economic Destroyed CC Vault Flag Edit LEGAL OPERATIONS Interests FPPC 700 Series Forms(Statement of 2001 -City Treasurer's Department- View 630.85 Economic Interests) by Department- 0 17991 FPPC 700 Forms-Statement of Destroyed CC Vault Flag Edit LEGAL OPERATIONS Economic Interests FPPC 700 Series Forms(Statement of 2001 -Community Services View 630.85 Economic Interests) by Department- 0 18149 Department-FPPC 700 Forms- Destroyed CC Vault Flag Edit LEGAL OPERATIONS Statement of Economic Interests FPPC 700 Series Forms(Statement of 2001 -Economic Development View 630.85 Economic Interests) by Department- 0 18118 Department-FPPC 700 Forms- Destroyed CC Vault Flag Edit LEGAL OPERATIONS Statement of Economic Interests FPPC 700 Series Forms(Statement of 2001 -Fire Department-FPPC 700 View 630.85 Economic Interests) by Department- 0 18205 Forms-Statement of Economic Destroyed CC Vault Flag Edit LEGAL OPERATIONS Interests FPPC 700 Series Forms(Statement of 2001 -Library Services Department- View 630.85 Economic Interests)by Department- 0 18125 FPPC 700 Forms-Statement of Destroyed CC Vault Flag Edit LEGAL OPERATIONS Economic Interests FPPC 700 Series Forms(Statement of 2001 -Planning Department- FPPC _View 630.85 Economic Interests) by Department- 0 18011 700 Forms-Statement of Economic Destroyed CC Vault Flag Edit LEGAL OPERATIONS Interests View 630.85 FPPC 700 Series Forms(Statement of 0 18158 2001 -Police Department-FPPC 700 Destroyed CC Vault Flag Edit . Economic Interests) by Department- Forms-Statement of Economic http://imaging05/sire/documents/results.aspx?searchtype=Advanced&cabinet=Records&operator=AND&criteria=CategoryID+... 3/16/2010 SIRE WebCenter: Documents Page 2 of 2 LEGAL OPERATIONS Interests FPPC 700 Series Forms(Statement of 2001 -Public Works Department- View 630.85 Economic Interests) by Department- 0 18259 FPPC 700 Forms-Statement of Destroyed CC Vault Flag Edit LEGAL OPERATIONS Economic Interests FPPC 700 Series Forms(Statement of 2001 -Public Works Department- View 630.85 Economic Interests) by Department- 0 18251 Water/Utilities- FPPC 700 Forms- Destroyed CC Vault Flag Edit LEGAL OPERATIONS Statement of Economic Interests Export Search Results to Excel WebCenter Powered by SIRE Technologies 02010 http://imaging05/sire/documents/results.aspx?searchtype=Advanced&cabinet=Records&operator=AND&criteria=CategorylD+... 3/16/2010 REQUEST FOR ®EST �TIQN� F ECOR� City Clerk Department, Division January 21, 2010 Caren Ferrera JAN- 2 9 26-1 µ Joan Flynn Name of Departmental Records Coordinator C Name of Division Head 9ty of�-�+��r��enatc��. �:.. Records on each sheet should all be of the same type. Multiple l o�`wkh various dates are permissible as Bong as the records otherwise have a single description. The following records have been identified for destruction (refer to the Records Manual for Proper Destruction Procedures) Box ID Description and Date of Contents Hold Person Placing Hold Explanation for Mold In accordance with the Citywide or Department Retention Schedule of approved by Huntington Beach City Council Resolution 2002-09 on February 4, 2002and updated by Resolution No.2008-23 on April 21,2008 CK-10-006 840,10- Infrastructure-Admin Retention for all these records is 2 years 840.50- Infrastructure-Advisory Groups or When No Longer Needed - 900.10-Arts-Admin - - 900.20-Arts-Special Events - - 900.40-Arts-Advisory Groups - - 940.80 -OCTC -Trans Services 950.10 - Library Svcs-Admin - 950.30 - Library-Advisory Groups - - 960.10-Comm Events -Admin - - 960.20-Comm Events- Special Events Note: Your signature below indicates that your office hasl reviewed this list of records and agrees to authorize their destruction or placed a "hold" with an "explanatio Response is required within 30-days of the above date. Signatures: � ti— �.� `'"" __4 Depart ierit'Records Coordinator Divislbn—fieacuRecords Center Manager Signatures: epartmi f en't Head City Attorn Once records have been approved for destruction, it will be the responsibility of the Lead Department to arrange for appropriate destruction. TIME CONPLETED REQUEST FOR DESTRUCT§OK OF RECORDS FORMS ARE TO BE HANTANED PERMANENTLY. Form-Records Destruction 1/21/2010 2:12:36 PM SIRE WebCenter: Documents Page 1 of 1 -__�Loao�.it. vat7a�s tl �UCIIIii21i[S tlu � L3s o `'.'F '� s ''t Add Document Quick Search Simple Search Advanced Search Cross Cabinet Search Saved Searches Custom Searches Search Results Found 2 Folders << Back To Search 1 �ViewCate_gory Cate _ory_Descri tion Record System Meeting Description RCA Status Physical Label Edit i ID -- g — _P ID I_D_ Date - Number ---- Location Needed 12/15/03 Ordinance No. 3629-Defining the Datum Plane -Official Vertical Plane for Survey Measurements- Administration- Measures&Calulates Elevation of Streets, Buildings, View 840.10 19055 5096 12/15/2003 Destroyed CC Vault Flag Edit - INFRASTRUCTURE Infrastructure-Old Benchmark was Municipal Pier - Established 1909(Also one at Corner PCH/Main By Jacks Surfshop) APPROVE SOLE SOURCE PROCUREMENT WITH STANDARD AUTOMATION AND CONTROL OF Administration- LEAGUE CITY, TEXAS FOR THE PURCHASE OF PW 07- View 840.10 INFRASTRUCTURE 0 16766 9/17/2007 SUPERVISORY CONTROL AND DATA ACQUISITION- 057, Destroyed CC Vault Flag Edit SCADA-SOFTWARE FOR THE CITY'S WATER AND FLOOD CONTROL FACILITIES Extort Search Results to Excel WebCenter Powered WSIDE Technologies,@2010 http://imaging05/sire/documents/results.aspx?searchtype=Advanced&cabinet=Records&operator=AND&criteria=CategoryID+,., 2/16/2010 SIRE WebCenter: Documents Page 1 of 1 �. Loafaut. ua�narsdr +42 t . Add Document Quick Search Simple Search Advanced Search Cross Cabinet Search Saved Searches Custom Searches Search Results Found 4 Folders << Back To Search !View Catego_� Category_ Record. System Meeting Description. RCA $tatus Psical Label. Edit I ID Description ID ID Date - Number ---- Location Needed jView 900.10 Administration- 843 324 1/1/1982 ARTS-ADMINISTRATION 1982 to Present Destroyed CC Vault Flag Edit ARTS View 900.10 Administration- 4538 2243 6/6/1994 Designation of Cultural Services Division As An Official Destroyed CC Vault Flag Edit - ARTS Local Arts Agency-6/6/94 Administration- 1/16/01: Proposed Public Artwork Citys Past&Present View_900.10 ARTS 15945 4382 1/16/2001 Olympians CM: 7/1/02 Artwork Presentation-Artist Donna Destroyed CC Vault Flag Edit Billick- Phase 2 South Beach Improvements-Phase 11 E Administration- Sister Cities Artwork/Artifact Permanent Display at Civic View 900.10 ARTS 17408 4627 10/15/2001 Center-Anjo,Japan and Waitakere, New Zealand 10/15/01 Destroyed CC Vault Flag Edit Export Search Results to Excel �...: WebCenter-,Powered by SIRE Technologies G 2010 ,. http:Himaging05/sire/documents/results.aspx?searchtype=Advanced&cabinet=Records&operator=AND&criteria=CategorylD+... 2/17/2010 SIRE WebCenter: Documents Page 1 of 1 Logout. variarsdr %4,` ri =e �1� lllll@ntS F Arta. =s Add Document Quick Search Simple Search Advanced Search Cross Cabinet Search Saved Searches Custom Searches Search Results Found 1 Folders « Back To Search j Categ_o_ry Category Record_ System Meeting RCA Physical. Label ,View -- Description - Status Edit iD Description ID ID Date __ u Number atMu Location Needed Special Friday Farmers Market and Craft Fair- Relocation to Pier Plaza 120-day Trial Period 11/15/99, Extended 180 days 4/3/00. CM: View 900.20 Events- 14748 4150 11/15/1999 11/3/03 Approved city contribution for Downtown Halloween Destroyed CC Vault No Edit ARTS Event-Main Street- Downtown Merchants Association. i Export Search Results to Excel WebGenter Powered by SIRE Technologiesl010 http://imaging05/sire/documents/results.aspx?searchtype=Advanced&cabinet=Records&operator=AND&criteria=Status+++%3... 2/17/2010 SIRE WebCenter: Documents Page 1 of 1 ` Lactout: t��n�rsdr Kr`. Add Document Quick Search Simple Search Advanced Search Cross Cabinet Search Saved Searches Custom Searches Search Results Found 1 Folders << Back To Search — t1 ! Category_ Category Record System Me_etin RCA PhYSical Label View — — — _ —� Dsscn tion — Status — Edit ID Description ID ID Date Number — — Location Needed. !View 900.40 Advisory Groups- 3643 1528 9/13/1993 HUNTINGTON BEACH MUSIC Destroyed CC Vault No Edit -- ARTS SOCIETY-9/13/93 Export Search Results to Excel WebCenter,Potwereq,by $IRE Technologies @:XtD ; http://imaging05/sire/documents/results.aspx?searchtype=Advanced&cabinet=Records&op erator=AND&criteria=Status++++%... 2/17/2010 SIRE WebCenter: Documents Page 1 of 1 laaout. an rsdr Q- Add Document Quick Search Simple Search Advanced Search Cross Cabinet Search Saved Searches Custom Searches Search Results Found 1 Folders << Back To Search j1 View Category_ Cate o. Description RDecord System Meeting Description RCA Status Physical Label Edit -g ry I� Date — Number --— Lqation Needed. View 940.80 Orange Coast Transportation Commission 3237 1237 1/1/1989 Orange County Transportation Destroyed CC Vault No Edit (OCTC) -TRANSPORTATION SERVICES Commission (OCTC)- 1989 Export Search Results_to Excel Vt!ebCenter Powered by SIRE Technologies @2010 http://imaging05/sire/documents/results.aspx?searchtype=Advanced&cabinet=Records&operator=AND&criteria=Status+++++... 2/17/2010 SIRE WebCenter: Documents Page 1 of 1 Lazar ut: +'�narsdr - �?r Doctuttents Add Document Quick Search Simple Search Advanced Search Cross Cabinet Search Saved Searches Custom Searches Search Results Found 4 Folders <<Back To Search I Category Record System Meeting escrition RCA Physical Label Edit View Ip-- -- Catego_ry_Description ID ID Date Dp Number Status Location Needed Administration- iView 950.10 865 345 9/4/1994 LIBRARY-Administration-9/4/94 to Present Destroyed CC Vault No Edit LIBRARY SERVICES — Administration- Orange County Revenue Sharing Grant- View 950.10 1574 423 5/6/1991 Destroyed CC Vault No Edit LIBRARY SERVICES Childrens Library-5/6/91 — Administration- Downtown Main Street Library Rental Space- View 950.10 LIBRARY SERVICES 9071 3503 4/7/1997 Approved to rent for a commercial non-retail use Destroyed CC Vault No Edit 4/7/97 Administration- Proposed Sunday Opening of Central Library& View 950.10 LIBRARY SERVICES 9281 3553 6/2/1997 Cultural Center 6/2/97 Destroyed CC Vault No Edit Export Search Results to Excel WebCenter Powered by SIRE Technologies_@'2010, _. http://imaging05/sire/documents/results.aspx?searchtype=Advanced&cabinet=Records&operator=AND&criteria=Status+++++... 2/17/2010 SIRE WebCenter: Documents Page 1 of 1 Zo Locpoot.�vanarsdr : i w .Mew ffl-�-"ija V! #� 4., `` £' S c 3 `. Add Document Quick Search Simple Search Advanced Search Cross Cabinet Search Saved Searches Custom Searches Search Results Found 2 Folders <<Back To Search Category_ Category_ Record System Meeting RCA Physical Label, View----- -- ---- Description -- Istabus - Edit ID Description ID ID. Date — Number Location Needed j Advisory Groups- Study Session-Joint Meeting with Library Board- j_V_iew 950.30 LIBRARY 11779 3817 8/17/1992 Library and Cultural Resource Center Expansion Destroyed CC Vault No Edit SERVICES 8/17/92 Advisory Groups- Library Board of Trustees Manual-2003 Huntington View 950.30 LIBRARY 18938 5039 5/19/2003 Beach Public Library System Information Resource re: Destroyed CC Vault No Edit SERVICES I I Library and Role of Library Board of Trustee Members E�rt_Search Results to Excel J,. WebC enter,Powered by SIRE Technologies Q201.0 http://imaging05/sire/documents/results.aspx?searchtype=Advanced&cabinet=Records&operator=AND&criteria=Status+++++... 2/17/2010 SIRE WebCenter: Documents Page 1 of 1 "Lodout:,vanars r Add Document Quick Search Simple Search Advanced Search Cross Cabinet Search Saved Searches Custom Searches Search Results Found 7 Folders «Back To Search !View Category_ Category_ Record System Meeting Description RCA Status physical Labei Edit ID Description ID _ID Date Number - — Location Needed Administration- lView 960.10 COMMUNITY 4293 2030 1/1/1964 Recreation Department 1964-1974 95 Destroyed CC Vault No Edit EVENTS Administration- �View 960.10 COMMUNITY 4361 2097 1/1/1970 PROPOSED ENSEMBLE THEATRE- 1970 Destroyed CC Vault No Edit EVENTS Administration- View 960.10 COMMUNITY 4298 2035 1/1/1973 Music Man Band Huntington Beach 1973- 1976 95 Destroyed CC Vault No Edit EVENTS Administration- 1990 Contest titled The Importance of Voting sent to Middle 'View 960.10 COMMUNITY 21012 5469 1/1/1990 and High School students. Sponsored by Connie Brockway, Destroyed CC Vault No Edit EVENTS lCity Clerk and other local business. Administration- Specific Event Permit and Fee Waiving Policy 12/20/93 To View 960.10 COMMUNITY 3720 1577 12/20/1993 Present Destroyed CC Vault No Edit EVENTS Administration- Designating Dates for the Closing of Main St.for Specific View 960.10 COMMUNITY 4300 2037 2/22/1994 Destroyed CC Vault No Edit EVENTS Events 1994-Caltrans Permission 2/22/94 CM: 1/17/95-Ordinance 3274-Amending MC 5.68 Relating R Administration- to Special Events, CM:4/7/97-Ordinance 3353-Relating to View 960.10 COMMUNITY 32257 7297 1/17/1995 Specific Events Process, CM:2/19/02-Ordinance 3538, Destroyed CC Vault No Edit I EVENTS 3539, 3540&3541 -Amending MC 13.04, 13.08, 13.12, 13.16, 13.24, 13.28, 13.36& 13.52 Relating to Beach, Pier Beach Parking areas and RV Camping Export Search Results to Excel WebCenter„Powere,d,by,SIRE_Technologies,a,201,0 http://imaging05/sire/documents/results.aspx?searchtype=Advanced&value=&cabinet=Records&ftr=&operator=AND&criteria... 2/17/2010 SIRE WebCenter: Documents Page 1 of 2 v Loci"but. varia'rs r1 EID,f o{h. Add Document Quick Search Simple Search Advanced Search Cross Cabinet Search Saved Searches Custom Searches Search Results Found 17 Folders << Back To Search lView Category Cat�or�r Deser tion IDecord System Da{eing Description Number Status RCA Physical o Label Edit Needed I Special Events- Special Events File-CM 5/21/90 High School Graduation General- Celebrations, CM 5/6/91 Funding Assistance for Grad View 960.20 COMMUNITY 22578 5505 5/21/1990 Night, CM 4/20/92 Request to Set Date for Opening New Destroyed CC Vault No Edit i EVENTS Pier, CM 1/4/93 Approve the Date for"Pierfest 93" Special Events- View 960.20 General- 1097 365 1/7/1991 Huntington Beach Power Flying Games- 1/7/91 Destroyed CC Vault No Edit COMMUNITY EVENTS Special Events- CM: 5/4/92-Ordinance 3137-Amending MC 5.64,190 General- Relating to Marathon Bingo, CM: 3606, 3607&3608- ,,View 960.20 COMMUNITY 32256 7296 5/4/1992 Amending MC 5.68, 9.48, 13.04, 1328 and adding 13.54 Destroyed CC Vault No _Edit EVENTS Relating to Beach, Pier, Beach Parking areas and RV Camping Special Events- CM 4/18/94 Allocation of Asset Forfeiture Funds for lView 960.20 General- COMMUNITY 22579 5506 4/18/1994 Donation to the Huntington Beach Union High School Destroyed CC Vault No Edit EVENTS District for Grad Night EE Special Events- IView 960.20 General- 5534 2984 1/1/1995 Dates for the Closing of Main St.for Specific Events for Destroyed CC Vault No Edit COMMUNITY 1995 Season Res.6674- 1995/96 EVENTS Special Events- IView 960.20 General- 5667 3094 1/1/1995 Funding for Local High School Grad. Night- 1995/96 Destroyed CC Vault No Edit COMMUNITY EVENTS Special Events- Vew 960.20 General- 11731 3811 2/18/1997 Turn of the Century Celebration 2/18197 to Present Destroyed CC Vault No Edit i---- COMMUNITY - I EVENTS Special Events- Return of the Terns Festival-Res 97-24-City request to View 960.20 General- 9073 3505 4/7/1997 CALTRANS to close Main Street from PCH to Olive Destroyed CC Vault No Edit i COMMUNITY 4/7/97 EVENTS �Viewl%0.20 Special Events- 12972 3937 10/19/1998 Requests for Caltrans Approval of Main Street ClosureGeneral- Destroyed CC Vault No Edit for Downtown Halloween Activities 10/19/98 to Present - I COMMUNITY http://imaging05/sire/documents/results.aspx?searchtype=Advanced&value=&cabinet=Records&ftr=&operator=AND&criteria... 2/17/2010 SIRE WebCenter: Documents Page 2 of 2 EVENTS Special Events— Official Recognition of 1999 as the 90th Anniversary of View General- _960.20 COMMUNITY 13392 3966 1/4/1999 the Citys Incorporation-90th Birthday of City of Destroyed CC Vault No Edit EVENTS Huntington Beach 1/4/99 Special Events— View 960.20 General- 867 347 2/22/2000 Special Events-Guidelines 2/22/00 Destroyed CC Vault No Edit COMMUNITY -- i EVENTS Special Events— CM 3/6/00(Continued from 2/22/00)Approved View 960.20 General- 15045 4200 3/6/2000 Guidelines for Local Community Organizations Destroyed CC Vault No Edit COMMUNITY Requesting City Support for Special or Specific Events EVENTS Special Events— Junior Lifeguards Program-overnight field trip to View 960.20 General- 16069 4408 7/1/2000 Newport Dunes-Waive Indemnity Clause July 2000- Destroyed CC Vault No E__dit COMMUNITY Present EVENTS Special Events— View 960.20 General- 16062 4404 2/20/2001 Res 2001-4-Request from CalTrans to close first block Destroyed CC Vault No Edit COMMUNITY of Main St for events scheduled during 2001 2/20/01 -- EVENTS Special Events— Approve the Waiving of$2,346 in Fees for the General- Huntington Youth Shelter For the Installation, View 960.20 COMMUNITY 19141 5134 5/3/2004 Maintenance, and Removal of the City's Holiday Light-A- Destroyed CC Vault No Edit EVENTS Light of Love Snowflake Lights Downtown and on the Pier Special Events— View 960.20 General- 14564 7338 2/21/2006 Light A Light of Love Holiday Program Cathy Destroyed CC Vault No Edit COMMUNITY Green EVENTS Special Events— CLOSURE OF PACIFIC COAST HIGHWAY AND Viewl 960.20 General- 15518 12/4/2006 LOCAL STREETS FOR SPECIAL EVENTS-ADOPT CS 06- Destroyed CC Vault No Edit COMMUNITY RES.2006-71,2006-72,2006-73 023 EVENTS Export Search Results to Excel WebCenter Pwe ared,by SIRE.Technalogies.0.2010 http://imaging05/sire/documents/results.aspx?searchtype=Advanced&value=&cabinet=Records&ftr=&operator=AND&criteria... 2/17/2010 REQUEST FOR D T - � �T°I OF RECORDS City Clerk Department, Division January 28, 2010 FES 0 5 2010 Caren Ferrera City Clerk Name of Departmental Records Coordinator City of Huntin0too Buac- Name of Division Bead City Attoertoar'st�ir; Records on each sheet should all be of the same type. �fli iltiple boxes with various dates.are permissible as long as the records otherwise have a single description. The following records have been identified for destruction (refer to the Records Manual for Proper Destruction Procedures) Box ID Description and Date of Contents Hold Person Placing Hold Explanation for Hold In accordance with the Citywide or Department Retention Schedule of approved by Huntington Beach City Council Resolution 2002-09 on February 4, 2002and updated by Resolution No.2008-23 on April 21, 2008 CK-10-011 320.30 - Preliminary Budgets ❑ - . Retention: 2 years ❑ Note: Your signature below indicates that your office hasl reviewed this list of records and agrees to authorize their destruction or placed.a "hold" with an "explanation'!—Response is required within 30-days of the above date. Signatures: Department Records Coordinator Division Head Records Center Manager Signatures: rn ®epartcne(nt Head/ City Attorney r Once records have b' n approved for destruction, it will be the responsibility of the Lead Department to arrange for appropriate destruction. THE COfv PL[�T D REQUEST FOR DESTRUCTION Old RECORDS FORMS ARE TO BE HANTG�lG ED PERMANENTLY. Form-Records Destruction 1/28/2010 10:14:03 AM SIRE WebCenter: Documents j t Page I of 2 _ out: ferrerac i t Documents l elrt ?ritt� t Firm " t ra; Add Document Quick Search Simple Search Advanced Search B8Cross Cabinet Search Saved Searches Custom Searches Search Results Found 25 Folders << Back To Search View Category Category Record System Meetin Description RCA Status Physical Label Edit ID Description ID ID Date Number Location Needed Preliminary ;View 320.30 Budget- 208.89 5460)� 9/1/1958 Proposed Budget for the Fiscal Year 1958-1959 Inactive CC Vault No Edit BUDGET Preliminary View 320.30 Budget- 20890 5461 9/1/1972 Preliminary Annual Budget for the Fiscal Year 1972-1973 Inactive CC Vault No Edit BUDGET Preliminary View 320.30 Budget- . 20884 5455 9/1/1974 Preliminary Budget Fiscal Year 1974-1975 Inactive CC Vault No Edit BUDGET . PreliminaryView 320.30 Budget- 20891 5462 9/1/1978 Preliminary Budget for the Fiscal Year 1978-1979 Appendix A '/ Inactive CC Vault No Edit BUDGET Preliminary [View 320.30 Budget- 20892 463 9/1/1978 Preliminary Budget for the Fiscal Year 1978-1979 Inactive CC Vault No Edit BUDGET Preliminary View 320.30 Budget- 20882 5453 9/1/1980 Preliminary Budget Fiscal Year 1980-1981 Inactive CC Vault No Edit BUDGET Preliminary View 320.30 Budget- 20883j 5454 9/1/1981 Preliminary Budget Fiscal Year 1981-1982 Inactive CC Vault No Edit BUDGET Preliminary View 320.30 Budget- 20885 5456 9/1/1981 Preliminary Budget Fiscal Year 1981-1982 Inactive CC Vault No Edit BUDGET Preliminary View 320.30 Budget- 20895 5466 9/1/1982 Preliminary Budget for the Fiscal Year 1982-1983 Inactive CC Vault No Edit BUDGET Preliminary Preliminary Budget for the Fiscal Year 1982-1983 View 320.30 Budget- 20896J 5467 9/1/1982 Budget/Research Staff Inactive CC Vault No Edit BUDGET Preliminary �( Preliminary Budget for the Fiscal Year 1983-1984 Other View 320.30 Budget- 20893 5464 9/1/1983 Funds Inactive CC Vault No Edit BUDGET View 320.30 Preliminary 20894 5465 1 9/1/1983 Preliminary Budget for the Fiscal Year 1983-1984 Inactive CC Vault No Edit Budget- http://imaging05/sire/documents/results.aspx?searchtype=Advanced&value=&cabinet=Records&ftr=&operator=AND&criteria... 1/28/2010 SIRE WebCenter: Documents Page 2 of 2 BUDGET Preliminary View 320.30 Budget 20881 5452 , 9/1/1984 Preliminary Budget Fiscal Year 1984-1985 Inactive CC Vault No Edit BUDGET Preliminary View 320.30 Budget- 636 133 9/1/1991 PRELIMINARY BUDGET FY 1991/92 FY 1992/93 Inactive CC Vault No Edit BUDGET Preliminary View 320.30 Budget-. 17882 V 9/1/1992 FY 1992/1993 Preliminary Budget-City of Huntington Beach Active CC Vault No Edit BUDGET PreliminaryView 320.30 Budget- 3446 1389 9/1/1993 PRELIMINARY BUDGET FY 1993/94 Inactive CC Vault No Edit BUDGET Preliminary View 320.30 Budget 5383 2899 8/2/1994 FY 1994/95 Budget �- -�� Inactive CC Vault No Edit BUDGET Preliminary View 320.30 Budget- 8784 3406 8/19/1996 FY 1996/97 Preliminary Budget-City of Huntington Beach Inactive CC Vault No Edit BUDGET Preliminary FY 1997/1998/99 Preliminary Budget Message and View 320.30 Budget- 9426 3588 8/4/1997 Summaries Document-Vault Copy Inactive CC Vault No Edit j BUDGET Preliminary Preliminary Budget-Fiscal Year 2000/2001 8/14100 File 2 of fView 320.30 Budget- 15582 4283 8/14/2000 3#15702, Inactive CC Vault No Edit BUDGET Preliminary 320.30 Budget- j+' 17954 7/29/2001 Preliminary Budget Fiscal Years 2001/02 and 2002/03 Inactive CC Vault No Edit BUDGET Preliminary iew_320.30 Budget- 17070 4587 9/1/2001 Study Session- Preliminary 2001/02-2002/03 City Budget Inactive CC Vault No Edit BUDGET Preliminary FY 2002/2003-Preliminary Budget Fiscal Year 2002-2003, �tView 320.30 Budget- 20328 5418 9/1/2002 Modifications to 2nd Year of Two-Year Budget File 2 of 2 Inactive CC Vault No Edit f BUDGET / Preliminary FY 2004/2005-Budget Study Session- Presentation of FY ✓ IView 320.30 Budget- 19228 5189 8/9/2004 2004-2005 Proposed Budget. CM: 8/23/04 Budget Study Active CC Vault No Edit i BUDGET Session No. 2 of FY 2004-2005 Proposed Budget. Preliminary View 320.30 Budget- 15298 7864 8/14/2006 FY 2006/2007-Proposed Budget 2006-2007 Active CC Vault No Edit / BUDGET Export Search Results to Excel I WebConter Powered by SIRE-Technologies 02010 t http://imaging05/sire/documents/results.aspx?searchtype=Advanced&value=&cabinet=Records&ftr=&operator=AND&criteria... 1/28/2010 REQUEST FOR DESTRUCTION OF RECORDS City Clerk Department, Division January 28, 2010 Caren Ferlrera � ��g n .Doan Flynn FEB ® Name of Departmental Records Coordinator 15 2"'&8 Name of Division Dead Records on each sheet should all be of the same type. l�a�e$i1�0{e bone th;various dates are permissible as lone as the records otherwise have a single description. The following records have been identified for destruction (refer to the Records Manual for Proper Destruction Procedures) Box ID Description and Date of Contents Hold Person Placing Hold Explanation for Bold In accordance with the Citywide or Department Retention Schedule of approved by Huntington Beach City Council Resolution 2002-09 on February 4, 2002and updated by Resolution No. 2008-23 on April 21,2008 CK-10-015 320.50 -Budget Clerk's working.file ❑ CK-10-016 ❑ Retention: 2 years ❑ El ❑ El - ❑ _ ❑ Note: Your signature below indicates that your office hasl reviewed this list of records and agrees to. authorize their destruction or placed a "hold" with an "explanation". Response is re uired within.30-days of the above date. Signatures: Departnierit Records Coordinator Division Bead Records Center IVlanager . n Signatures: �....,... ` f Departee He ity Attorn y Once records have �en approved for destruction, it will be the responsibility of the Lead Department to arrange for appropriate destruction. THE COGv�i PLETED REQUEST FOR®ESTRUCT§ON OF RECORDS FORMS ARE TO BE GUnIAW AINED pERMV AGvlEHTLL.Y. Form- Records Destruction 1/28/2010 1:35:32 PM SIRE WebCenter: Documents Page 1 of 1 ORE", Logwt vanarstlr: I Dort 111entS Add Document Quick Search Simple Search Advanced Search Cross Cabinet Search Saved Searches Custom Searches Search Results Found 12 Folders «Back To Search Category Record System Meeting RCA Physical Label -- Cate aor�!Description — �'--- Description - Status - Edit ID IQ lD Date -- Number ---- Loca_tion, Needed City Clerk Working File(receipts, City Clerks Working Budget(Receipts,Purchase View_320.50 purchase requisitions,etc.)- 14805 4164 Requisitions,etc.)2000 Destroyed CC Vault No Edit BUDGET City Clerk Working File(receipts, City Clerks Working Budget(Receipts, Purchase lView 320.50 purchase requisitions,etc.)- 15880 4357 Destroyed CC Vault No Edit BUDGET Requisitions,etc.)2001 City Clerk Working File(receipts, City Clerks Working Budget(Receipts, Purchase View 320.50 purchase requisitions,etc.)- 17953 4711 Requisitions,etc.)2002 Destroyed CC Vault No Edit BUDGET City Clerk Working File(receipts, City Clerks Working Budget(Receipts, Purchase View_320.50 purchase requisitions,etc.)- 18870 5003 Requisitions,etc.)2003 Destroyed CC Vault No Edit BUDGET City Clerk Working File(receipts, City Clerks Working Budget(Receipts, Purchase View 320.50 purchase requisitions,etc.)- 19159 5144 Requisitions,etc.)2004 Destroyed CC Vault No Edit_ BUDGET City Clerk Working File(receipts, City Clerk Working Budget(receipts, purchase View 320.50 purchase requisitions,etc.)- 8912 3444 1/1/1995 Destroyed CC Vault No Edit BUDGET requisitions,etc.)1995 -- City Clerk Working File(receipts, Payroll Time Reporting Sheets City Clerks Office _View_320.50 purchase requisitions,etc.)- 8945 3448 1/1/1995 FY 1995/96 Destroyed CC Vault No _Edit BUDGET City Clerk Working File(receipts, City Clerk Working Budget(receipts,purchase View 320.50 purchase requisitions,etc.)- 8911 3443 1/1/1996 Destroyed CC Vault No Edit BUDGET requisitions,etc.)1996 — City Clerk Working File(receipts, City Clerks Working File-Newspaper publication- View 320.50 purchase requisitions,etc.)- 8947 3450 1/1/1996 Destroyed CC Vault No Edit BUDGET invoices-billing-purchase requisitions,etc. 1996 City Clerk Working File(receipts, City Clerk Working Budget(receipts, purchase View_320.50 purchase requisitions,etc.)- 8944 3447 1/1i1997 Destroyed CC Vault No Edit BUDGET requisitions,etc.) 1997 City Clerk Working File(receipts, City Clerk Working Budget(receipts, purchase View 320.50 purchase requisitions,etc.)- 11404 3770 1/1/1998 requisitions,etc)1998 Destroyed CC Vault No Edit BUDGET City Clerk Working File(receipts, City Clerks Working Budget(receipts, purchase View 320.50 purchase requisitions,etc.)- 13402 3973 1/1/1999 Destroyed CC Vault No Edit BUDGET requisitions,etc)1999 _Export Search Results to Excel WebCenter Powered by S1RE,Techno1oaies"@2010, http://imaging05/sire/documents/results.aspx?searchtype=Advanced&value=&cabinet=Records&ftr=&operator=AND&criteria... 2/17/2010 REQUEST FOR DESTRUCTION F RECORDS City Clerk Department, Division � `:' - January 20, 2010 Caren Ferrera �A al „pap Joan Flynn � e Name of Departmental Records Coordinator "Nu LUYU Name of Division Head City of Fh:, ; = nr.��-.. Records on each sheet should all be of the same type. Ifliultiple bo�cesavuetl(,varaou6 dates are permissible as long as the records otherwise have a single descriptfo'r`a." The following records have been identified for destruction (refer to the Records Manual for Proper Destruction Procedures) Box ID Description and Date of Contents Hold Person Placing Hold Explanation for Bold In accordance with the Citywide or Department Retention Schedule of approved by Huntington Beach City Council Resolution 2002-09 on February 4, 2002and updated by Resolution No. 2008-23 on April 21, 2008 CK-10-001 640.90 Legislation -Clerk's Working File - Retention -At least 2 years or WNLN* CK-10-002 CK-10-003 700.10- Personnel Admin -Amendments to City - - Classification Plans Retention - 15 years CK-10-004 700.20- Personnel Admin - Policies/Procedures - - Retention - 15 years 700.30 - Personnel Admin - Surveys Retention - 10 years Dote: Your signature below indicates that your office hasl reviewed this list of records and agrees to authorize their destruction or placed a "hold" with an "explanation". Response is required within 30-days of the above date. Signatures: 2L�� Department-Records C rd'onator Divisiolff Ff4ad Records Center Manager Signatures: epaitllinin=estruction, City Attorney Once records have ee approved it will be the responsibility of the Lead Department to arrange for appropriate destruction. THE COfn�ii PLETED REQUEST FOR DESTRUCT§OhV OF RECORDS FORMS ARE TO BE GUliv AIN TAINE® PERHAMEN TLY. Form- Records Destruction 1/20/2010 3:34:38 PM SIRE WebCenter: Documents Page 1 of 4 � La�paUt +��rarsdr �? . Wer Add Document Quick Search Simple Search Advanced Search Cross Cabinet Search Saved Searches Custom Searches Search Results Found 31 Folders << Back To Search 1 ;View Category, Category Record System Meeting Description RCA Status physical Label, Edit ID Des cn tp ion ID ID Date Number --- _Location Needed City Clerk's !View 640.90 Working File- 0 18582 2/1/1909 Ordinance Box Indexes Destroyed CC Vault Flag Edit I LEGISLATION City Clerk's � Miscellaneous Resolution Indexes from 1909 to present, keep as ,View 640.90 Working File- 0 18623 2/18/1909 permanent record Destroyed CC Vault Flag Edit LEGISLATION City Clerk's Ordinance 3401 -Advertisement on Public Service Items within AS 98- IView 640.90 Working File- 17724 9/8/1998 the Landscape Corridors-Eliminating Municipal Code Section 026 Destroyed CC Vault Flag Edit LEGISLATION 12.36.030 l City Clerk's 2/7/00: INTERGOVERNMENTAL RELATIONS COMMITTEE View_ 640.90 Working File- 9222 3544 2/7/2000 (Formerly Legislative Committee) City Council Position on Destroyed CC Vault Flag Edit LEGISLATION Legislation-Years 2000-2001 -File 1 of 2 Recommendations of the Intergovernmental Relations Committee City Clerk's -Resolution 2000-21 Proposition 13-Safe Drinking Water, (View_ 640.90 Working File- 14995 4189 2/22/2000 Resolution No 2000-22-Support for Proposition 15-Crime Destroyed CC Vault Flag Edit ! LEGISLATION Laboratories Construction Bond Act on March 2000 Ballot. CM: -- II 11/3/03 Resolution No.2003-81 supports League of California Cities proposed ballot initiative to protect local tax revenue ° City Council letters in Support/Opposition of Legislation June 2000 City Clerk's to Oct 2002. Incl support of requests from other cities. CM: 1/21/03 View 640.90 Working File- 18682 4898 6/1/2000 Res. 2003-8 Reject Proposed Shift of VLF Vehicle License Fee Destroyed CC Vault Flag Edit LEGISLATION Revenues CM:3117/03 Support AB 710(Correa) Restructure i OCTA Board of Directors 3/18/02: INTERGOVERNMENTAL RELATIONS COMMITTEE City Clerk's (Formerly Legislative Committee)City Council Position on lView_640.90 Working File- 16514 4514 3/18/2002 Legislation-File 2 of 2-Year 2002 Includes Request for Financial Destroyed CC Vault Flag Edit LEGISLATION Audit of League of Calif Cities Orange County-CM:6/16/03 I Approved Recommendations For Improving Process City Clerk's 5/20/02: INTERGOVERNMENTAL RELATIONS COMM - Le Legislative Comm Pro 40 Clean Water Act-Various Projects 4View 640.90 Working File- 18517 4829 5/20/2002 (For: 9 ) p f Destroyed CC Vault Flag Edit &OCCOG Policy CM:6/17/02 Energy CM:7/15/02-8/5/02- LEGISLATION 11/18/02 Funding Priorities CM:2/18/03 Various Legislation City Clerk's 3/17/03 Intergovernmental Relations Committee-Various View_640.90 Working File- 18850 4989 3/17/2003 Positions on Assembly Bills and State Bills Federal Legislation- Destroyed CC Vault Flag Edit LEGISLATION CM:4/7/03 Action Taken on 17 Bills including one SCA-CM: 5/19/03 Action Taken on 12 bills-CM:6/16/03 Action Taken on 11 http://imaging05/sire/documents/results.aspx?searchtype=Advanced&value=&cabinet=Records&ftr=&operator=AND&criteria=... 2/2/2010 SIRE WebCenter: Documents Page 2 of 4 bills END OF FILE - City Clerk's Council Action Taken on 7 Bills CM:8/18/03 Various Positions on Assembly Bills-State Bills-Senate Bills-SCA Constitutional View 640.90 Working File- 18975 5058 7/7/2003 Federal Legislation-City Council Amendments-Intergovernment Destroyed CC Vault Flag Edit LEGISLATION Relations Committee 3 City Clerk's 9/15/03 Intergovernmental Relations Committee-Various lView 640.90 Working File- 18990 5067 9/15/2003 Positions on Assembly Bills and State Bills Federal Legislation. Destroyed CC Vault Flag Edit LEGISLATION Actions from various Council Meetings in 2003 and 2004. Approve City Council Position on Legislation Pending before the City Clerk's Federal, State,or Regional Governments as Recommended by View 640.90 Working File- 19261 5212 9/7/2004 the City Council Intergovernmental Relations Committee(IRC)— Destroyed CC Vault Flag Edit LEGISLATION Adopt Resolution No. 2004-74 Regarding the Implementation of the Marine Life Protection Act(MLPA) City Clerk's Approve City Council Position on Legislation Pending before the View_640.90 Working File- 19276 5226 9/20/2004 Federal, State, or Regional Governments as Recommended by Destroyed CC Vault Flag _Edit LEGISLATION the City Council Intergovernmental Relations Committee(IRC) j CM: 12/6/04 Approve City Departments'Recommendations for the City Clerk's Projects to Receive the Highest Level of Focus for Funding Efforts View 640.90 Working File- 19345 5279 12/6/2004 by the City's State and Federal Lobbyists during the 2005 Destroyed CC Vault Flag Edit LEGISLATION Legislative Session(Intergovernmental Relation Committee) Approve City Council Position on Legislation Pending before the City Clerk's Elected Members of the State Legislature to Support and Sponsor View 640.90 Working File- 19411 5318 1/18/2005 AB 14(Harman)Common Interest Developments—Condo Destroyed CC Vault Flag Edit LEGISLATION Conversions-recommendation by the IRC (intergovernmental relations committee). Approve City Council Position on Legislation Pending before the Federal, State,or Regional Governments as Recommended by the City Council Intergovernmental Relations Committee(IRC): 1) + City Clerk's Adopt Resolution No 2005-15 Requesting University of California View 640.90 Working File- 19736 5374 3/7/2005 Regents Execute the Sale of Their City-Zoned, Open-Space- Destroyed CC Vault Flag _Edit LEGISLATION Wetlands Parcel along Pacific Coast Highway(PCH)and Adjacent to the Huntington Beach Wetlands Conservancy Project,to the California Coastal Conservancy; 2)Support Retention of Two i Military Facilities; and 3)Approve the Federal Funding Agenda City Clerk's Res 2005-29-Approve a City Council Position on Legislation AD 05- 'View_ 640.90 Working File- 14860 7480 4/18/2005 Pending before the Federal, State or Regional Government as 06 Destroyed CC Vault Flag Edit LEGISLATION recommended. by the IRC Approve City Council Position on Legislation Pending Before the Federal, State,or Regional Governments as Recommended by the City Council Intergovernmental Relations Committee(IRC). (1) City Clerk's OPPOSE proposed"safe harbor"language in the Federal Energy _View 640.90 Working File- 20512 5436 5/16/2005 Bill that would exempt fuel manufacturers from responsibility and Destroyed CC Vault Flag Edit LEGISLATION liability for MTBE(methyl tertiary butyl ether)and Ethanol contamination of groundwater. (2)CONTINUE SUPPORT AND SPONSORSHIP—AB14(Harman).Condo Conversions(3) OPPOSE—SB 926(McCarthy) Sewer Sludge Approve City Council Position on Legislation Pending before the http:Himaging05/sire/documents/results.aspx?searchtype=Advanced&value=&cabinet=Records&ftr=&operator=AND&criteria=... 2/2/2010 SIRE WebCenter: Documents Page 3 of 4 i Federal, State,or Regional Governments as Recommended by the City Council Intergovernmental Relations Committee. SUPPORT AB 463(Trap),SUPPORT AB 1222(Jones), City Clerk's SUPPORT AB 888 (De La Torre), SUPPORT SB 459(Romero), SUPPORT SB 956(Simitan), OPPOSE AB 1295(Bermudez), Mew 640.90 Working File- 21620 5480 6/20/2005 SUPPORT IN CONCEPT a California Clean Water, Clean Air, Destroyed CC Vault Flag Edit LEGISLATION Safe Neighborhood Parks, and Coastal Protection Act such as proposed in AB 1269 and SB 153,AUTHORIZE LETTERS IN I SUPPORT OF the Governor's May Budget Revisions Reinstating Prop 42 Funds. i Approve a City Council Position on Legislation Pending Before the Federal, State,or Regional Governments as Recommended by City Clerk's the City Council Intergovernmental Relations Committee(IRC). !View 640.90 Working File- 23965 6114 7/18/2005 Oppose HR 2726(Preserving Innovation in Telecom Act of 2005 Destroyed CC Vault Flag Edit I LEGISLATION as Introduced); Support SB 1 (Energy: Renewable Sources; Oppose SB 399(Health Services-3rd Party Liability; Oppose SB I 1059(Electric Transmission Corridors) Approve City Council Position on Legislation Pending Before the City Clerk's Federal, State,or Regional Governments as Recommended by the City Council Intergovernmental Relations Committee(IRC)- View_640.90 Working File- 25575 6810 8/15/2005 Destroyed CC Vault Flag Edit LEGISLATION OPPOSE—The proposed amendment to Board of Equalization Rule 1802, and request that if the amendment is approved that the change be prospective rather than retroactive. Approve City Council Position on Legislation Pending Before the Federal, State, or Regional Governments as Recommended by the City Council Intergovernmental Relations Committee(IRC)- 1. i OPPOSE-S 1349(Smith), HR 3146(Blackburn), and S 1504 City Clerk's (Ensign)-All of which would limit or prohibit a local governments _View_640.90 Working File- 26010 7168 9/6/2005 ability to require a franchise fee for use of its right-of-way for Destroyed CC Vault Flag Edit LEGISLATION telecommunications purposes.2. SUPPORT-The League of California Cities Communications Principles as adopted by the League Board 07/05 3. SUPPORT AB 1333(Frommer)-Grease Waste Haulers as amended 08/15/05 4. SUPPORT AB 1065 (Matthews)-Kitchen Grease-Transporters as amended 06/23/05 I Approve City Council Position on Legislation Pending Before the Federal, State, or Regional Governments as Recommended by the City Council Intergovernmental Relations Committee(IRC). 1) City Clerk's Support SCA 15(McClintock& Florez)and ACA 22(La Malfa), 2) View_640.90 Working File- 26052 7185 10/3/2005 Support AB 178(Koretz), 3)Support Application of 3 SCAQMD Destroyed CC Vault Flag Edit j LEGISLATION Fleet Rules to both pubic and private fleets of 15 or more vehicles, 4)Authorize the Mayor to send a letter or support for the Southern California Association of Governments application for a California Regional Blueprint Planning Grant. i Approve a City Council Position on Legislation Pending Before the City Clerk's Federal, State, or Regional Governments as Recommended by !View 640.90 Working File- 28245 7225 12/19/2005 the City Council Intergovernmental Relations Committee(IRC)- Destroyed CC Vault Flag Edit I LEGISLATION SUPPORT SB 300(Kuehl) Family and Medical Leave as amended on 07/07/05 http://imaging05/sire/documents/results.aspx?searchtype=Advanced&value=&cabinet=Records&ftr=&operator=AND&criteria=... 2/2/2010 SIRE WebCenter: Documents Page 4 of 4 Intergovernmental Relations Committee(IRC)of Projects to City Clerk's Receive the Highest Level of Focus for Funding Efforts by the View 640.90 Working File- 29317 7239 1/3/2006 Citys State& Federal Lobbyists During the 2006 Legislative AD- Destroyed CC Vault Flag Edit LEGISLATION Session-Amended to highlight Senior Center&Harbour Dredging 2006-2 projects-and to change the verbiage of Bolsa Chica project from "acquisition"to"enhancement." City Clerk's Legislation Pending Before the Federal State or Regional AD 06- _View_ 640.90 Working File- 14573 7343 3/20/2006 Governments as Recommended by the City Council 10 Destroyed CC Vault Flag Edit LEGISLATION Intergovernmental Relations Committee(IRC) City Clerk's Approve CC position on legislation pending before the Federal AD 06- IView 640.90 Working File- 14654 7378 5/15/2006 State of Regional Governments as recommended by the 15 Destroyed CC Vault Flag Edit LEGISLATION Intergovernmental Relations Committee(IRC) City Clerk's Approve position on legislation pending before federal,state,or AD 06- rView 640.90 Working File- 14727 7410 6/5/2006 regional governments 18 Destroyed CC Vault Flag _Edit LEGISLATION City Clerk's APPROVE A CITY COUNCIL POSITION ON LEGISLATION PENDING BEFORE THE FEDERAL, STATE, OR REGIONAL AD 06- View 640.90 Working File- 15302 7868 8/7/2006 GOVERNMENTS AS RECOMMENDED BY THE CITY COUNCIL 23 Destroyed CC Vault Flag Edit LEGISLATION INTERGOVERNMENTAL RELATIONS COMMITTEE(IRC) CITY COUNCIL POSITION ON LEGISLATION PENDING City Clerk's BEFORE THE FEDERAL, STATE, OR REGIONAL AD 06- View 640.90 Working File- 15361 9/18/2006 GOVERNMENTS AS RECOMMENDED BY THE CITY COUNCIL 28 Destroyed CC Vault Flag _Edit LEGISLATION INTERGOVERNMENTAL RELATIONS COMMITTEE(IRC) CITY COUNCIL POSITION ON LEGISLATION PENDING BEFORE FEDERAL, STATE, OR REGIONAL GOVERNMENTS i' City Clerk's AS RECOMMENDED BY THE CITY COUNCIL AD 06- IView_ 640.90 Working File- 0 15494 12/18/2006 INTERGOVERNMENTAL RELATIONS COMMITTEE- IRC-FCC 42 Destroyed CC Vault Flag E_d_it LEGISLATION RM NO. 1348 DEPLOYMENT OF A SHARED PUBLIC SAFETY/COMMERCIAL NEXT GENERATION WIRELESS I NETWORK Export Search Results to Excel WebCenter Powered by SIRE Technologies 0,2010 http://imaging05/sire/documents/results.aspx?searchtype=Advanced&value=&cabinet=Records&ftr=&operator=AND&criteria=... 2/2/2010 SIRE WebCenter: Documents Page 1 of 1 %J e C s eft* ., CF[►�l16iq�211tS e +�#d*Id�l�,��".?c � �,'t�l"c?`�, �t �k k� - Add Document Quick Search Simple Search Advanced Search Cross Cabinet Search Saved Searches Custom Searches Search Results Found 13 Folders — Back To Search i Category_ Record System Meeting RCA Physical Label View.ID— — Category Description ID ID _ Description -- Status Edit Date - — Number — — Location Needed i Amendments to City Classification Plan- Personnel-Salary lView 700.10 PERSONNEL ADMINISTRATION 4019 1780 1/1/1948 Classifications 1948-1953 82 Destroyed CC Vault Flag Edit Amendments to City Classification Plan- Personnel-SalaryView 700.10 PERSONNEL ADMINISTRATION 4018 1779 1/1/1955 Classifications 1955 82 Destroyed CC Vault Flag Edit Amendments to City Classification Plan- Personnel-Salary View 700.10 4024 1784 1/1/1956 Destroyed CC Vault Flag Edit PERSONNEL ADMINISTRATION Classifications 1956 82 i Amendments to City Classification Plan- Personnel Policies-8/4/1958 Yiew 700.10 PERSONNEL ADMINISTRATION 14911 19002 8/4/1958 -9/15/1969 Destroyed CC Vault Flag Edit i EView 700.10 Amendments to City Classification Plan- 4028 1788 1/1/1960 Personnel-Miscellanous Destroyed CC Vault Flag Edit �- — PERSONNEL ADMINISTRATION 1960-76 82 Amendments to City Classification Plan- Personnel Employee Awards _View 700.10 PERSONNEL ADMINISTRATION 4838 2498 1/1/1965 1965-1982 Destroyed CC Vault Flag Edit jView 700.10 Amendments to City Classification Plan- 4027 1787 1/1/1966 Personnel-Miscellaneous Destroyed CC Vault Flag Edit PERSONNEL ADMINISTRATION 11966-7282 _ ,View 700.10 Amendments to City Classification Plan- 4842 2502 1/1/1974 Manpower-CETA 1974-1981 Destroyed CC Vault Flag Edit PERSONNEL ADMINISTRATION -- Amendments to City Classification Plan- Personnel Miscellaneous#3 ;View 700.10 PERSONNEL ADMINISTRATION 4800 2463 1/1/1978 of 1978-1989 82 Destroyed CC Vault Flag Edit !View 700.10 Amendments to City Classification Plan- 4804 2467 1/1/1979 Employee Suggestion Destroyed CC Vault Flag Edit I--- PERSONNEL ADMINISTRATION Program 1979/80 - Amendments to City Classification Plan- Amendments to City View_700.10 PERSONNEL ADMINISTRATION 1591 434 1/1/1990 Classification Plan 1990- Destroyed CC Vault Flag Edit 11993 I Amendments to City Classification Plan- Personnel Administration- !View 700.10 PERSONNEL ADMINISTRATION 801 285 8/20/1990 8/20/90 to 10/19/92 Destroyed CC Vault Flag Edit Amendments to City Classification Plan- Amendments to City View 700.10 PERSONNEL ADMINISTRATION 4452 2169 1/1/1994 Classification Plan- 1994 Destroyed CC Vault Flag Edit Expo -Search-Results to Excel Webcenter,,Pgv�ered by SIRE Technologies Q 2010 http:Himaging05/sire/documents/results.aspx?searchtype=Advanced&value=&cabinet=Records&ftr=&operator=AND&criteria--... 2/2/2010 SIRE WebCenter: Documents Page 1 of 1 Gl LOCI0 t: vanarsdr ? Add Document Quick Search Simple Search Advanced Search Cross Cabinet Search Saved Searches Custom Searches Search Results Found 8 Folders — Back To Search_ Cate o Record System Meeting RCA Physical _L_abel View ID 9--� Ca gory �D _ RCA_tion -- Status - — Edit _ ID Date —J p -- Number -- Location Needed i Personal Policies/Procedures- Personnel-Dismissal of Douglas J. View 700.20 PERSONNEL ADMINISTRATION 4023 1783 7/25/1965 godner-Fire Dept. 7/25/65 82 Destroyed CC Vault Flag Edit IView 700.20 3540 1454 1/1/1979 Personal Policies/Procedures- AFFIRMATIVE ACTION PLAN 1979 Destroyed CC Vault Flag Edit PERSONNEL ADMINISTRATION (Inactive) Personal Policies/Procedures- Employee Rideshare Program View 700.20 PERSONNEL ADMINISTRATION 4803 2466 1/1/1988 1988/80 82 Destroyed CC Vault Flag Edit Personal Policies/Procedures- ALTERNATE COMMUTE 1View 700.20 PERSONNEL ADMINISTRATION 804 1287 1/1/1990 PLAN/PROGRAMS 1990-1992 Destroyed CC Vault Flag Edit 11 Personal Policies/Procedures- Personnel Policies/Procedures- lView 700.20 PERSONNEL ADMINISTRATION 803 286 10/15/1990 10/15/90 to 10/6/94 Destroyed CC Vault Flag Edit _._ _ Personal Policies/Procedures- ALTERNATE COMMUTY View 700.20 PERSONNEL ADMINISTRATION 3525 1445 1/1/1993 PLAN/PROGRAMS 1993 Destroyed CC Vault Flag Edit Personal Policies/Procedures- ALTERNATE COMMUTE PLAN Mew 700.20 3645 1530 1/1/1993 Destroyed CC Vault Flag Edit PERSONNEL ADMINISTRATION 1993/94 Personal Policies/Procedures- Disclosure of Employee View 700.20 PERSONNEL ADMINISTRATION 5290 2838 11/7/1994 Wages/Salary/Salaries 11/7/94 to Destroyed CC Vault Flag Edit Export-Search Results to Excel WebCenter_Powered by,SIRE Technologies!@2010 http:Himaging05/sire/documents/results.aspx?searchtype=Advanced&value=&cabinet=Records&ftr=&operator=AND&criteria=... 2/2/2010 SIRE WebCenter: Documents Page 1 of 1 r .` Lauout. v rr rsdr Doctimenf f � Add Document Quick Search Simple Search Advanced Search Cross Cabinet Search Saved Searches Custom Searches Search Results Found 6 Folders << Back To Search Category_ Record System Meeting RCA Phys_i_cal Label. View--- f Category__Descrption — Description_ Status -- - Edit ID - ID ID Date Number — Location Needed Surveys/Studies- 'View 700.30 PERSONNEL 4844 2504 1/1/1969 Salary Survey 1969-1976 Destroyed CC Vault Flag Edit i ADMINISTRATION Surveys/Studies- Salary Recommendations for H.B. Municipal View_700.30 PERSONNEL 4619 2306 1/1/1975 Employees Assoc.1975-1976 Destroyed CC Vault Flag Edit ADMINISTRATION ! Surveys/Studies- View 700.30 PERSONNEL 805 288 8/28/1990 Affirmative Action Reports-Equal Employment Destroyed CC Vault Flag Edit ADMINISTRATION Opportunity Commission (EEOC)-8/28/90 - Surveys/Studies- City Administrator Report Re: City Employee View_700.30 PERSONNEL 11775 3815 7/7/1995 Compensation and the Citys Financial Condition Destroyed CC Vault Flag Edit ADMINISTRATION 7/7195 Surveys/Studies- Study Session-Meeting Between the Ciyt View_700.30 PERSONNEL 9314 3564 6/30/1997 Council and HB Employee Associations to Destroyed CC Vault Flag Edit III ADMINISTRATION I Discuss Topics of General Interest 6/30/97 Surveys/Studies- lView 700.30 PERSONNEL 12454 3872 7/6/1998 City Medical Plan 7/6/98 Destroyed CC Vault Flag Edit ADMINISTRATION Export Search Results to Excel Techn p ies @ 2010 eV4febCenter_Por�rered by S . http://imaging05/sire/documents/results.aspx?searchtype=Advanced&value=&cabinet=Records&ftr=&operator=AND&criteria=... 2/2/2010 REQUEST FOR ®ESTRsTt F RECORDS City Clerk Department, Division January 20, 2010 Caren Ferrera JAN 2 7 2010 Joan Flynn Name of Departmental Records Coordinator City of Hunting on Eaw- Name of Division plead City Attorney' Office Records on each sheet should all be of the same type. Multiple boxes with various dates are permissible as loner as the records otherwise have a single description. The following records have been identified for destruction (refer to the Records Manua/for Proper Destruction Procedures) Box ID Description and Date of Contents Hold Person Placing Hold Explanation for Hold In accordance with the Citywide or Department Retention Schedule of approved by Huntington Beach City Council Resolution 2002-09 on February 4, 2002and updated by Resolution No. 2008-23 on April 21, 2008 CK-10-004 700.60 - Personnel Admin - Recruitment ❑ - Retention -2 years - - 700.70- Personnel Admin -Advisory Group - Retention -At least 2 years or WNLN* 700.80- Personnel Admin - Clerk's Working File - - Retention -At least 2 years or WNLN 710.10- Employment Trng -Administration Retention -At least 2 years or WNLN* - - 710.20-Training/Employment- Development - - Retention -5 years El (Vote: Your signature below indicates that your office hasl reviewed this list of records and agrees to authorize their destruction or placed a "hold" with an "explanation". Response is required within 30-days of the above date. Signatures: �- -- Department Records goordinator Division Bead Records Center Manager Signatures- 4=�'=D a tmen HeCity Attorney Once records ha been approved fo estruction, it will be the responsibility of the Lead Department to arrange for appropriate destruction. THE COMPLETED REQUEST FOR DES RUCTiOGW OF RECORDS FORWS ARE TO BE fivuilAWAlKED PERM AMENTLY. Form- Records Destruction 1/20/2010 3:38:53 PM SIRE WebCenter: Documents Page I of I Lbqout:,Valna'isdr,Z,�' Add Document Quick Search Simple Search Advanced Search Cross Cabinet Search Saved Searches Custom Searches Search Results Found 3 Folders — Back To Search (View Category CategQrV_Qpscnption Record System MeetingDescriti RCA Status Pbysical Label Edit ID ID ID Date pon Number Location -Needed Recruiting Selection- lView 700'60 PERSONNEL 807 290 1/1/1987 PERSONNEL-RECRUITING&SELECTION 1987-94 Destroyed CC Vault Flag Edit --ADMINISTRATION Recruiting Selection� -V_iew 700.60 PERSONNEL 5656 3086 1/1/1994 Director of Public Works-Recruitment- 1994 Destroyed CC Vault Flag Edit ADMINISTRATION CM: 12/8/03 Study Session to Interview Executive Recruiting Selection- Search Firms to Manage the Search for a New City View 700.60 PERSONNEL 19116 5119 12/8/2003 Administrator-interviewing the following firms:Ralph Destroyed CC Vault Flag Edit ADMINISTRATION Andersen&Associates, Shannon Executive Search,Bob Murray&Associates,L. B. Hayhurst& Associates&Maximus. Export Search Results to Excel WebC ente r Powered by SIR E Technologies OO 2010 , http://imaging05/sire/documents/results.aspx?searchtype=Advanced&cabinet=Records&operator=AND&criteria--CategorylD++... 2/2/2010 SIRE WebCenter: Documents Page 1 of 1 � e Loao�.ifi`�,°anarsdr i, Add Document Quick Search Simple Search Advanced Search Cross Cabinet Search Saved Searches Custom Searches Search Results Found 5 Folders << Back To Search !View Cate-gory_ Cate o Descrion Record System Meeting Description RCA $tatus Physical Label Edit g '---- Needed ID. _ ID ID Date - _ Number ---- Location j Advisory Groups- 'View 700.70 PERSONNEL 4017 1778 1/1/1962 Personnel Board Contracts Through 1962 82 Destroyed CC Vault Flag Edit ADMINISTRATION Advisory Groups- lView 700.70 PERSONNEL 4839 2499 1/1/1971 Personnel Commission 1971-1989 Destroyed CC Vault Flag Edit ADMINISTRATION Advisory Groups- MANAGEMENT SAFETY COMMITTEE- lView 700.70 PERSONNEL 808 291 1/1/1985 Destroyed CC Vault Flag Edit E ADMINISTRATION 1985-91 -- I -- Advisory Groups- Personnel Commission Minutes 1991 - 1995 View_700.70 PERSONNEL 2137 881 1/1/1991 -List of dates of Assumed Office(KEEP Destroyed CC Vault Flag Edit ADMINISTRATION HARD COPY) 1 Advisory Groups- Personnel Commission-study sessions- View_700.70 PERSONNEL 8979 3458 1/1/1997 recommendations- 1997 Destroyed CC Vault Flag Edit ADMINISTRATION Export Search Results to Excel r; 'U�+�e��snter;Pav�ered by.SICE Technologies Q 2010 , http://imaging05/sire/documents/results.aspx?searchtype=Advanced&value=&cabinet=Records&ftr=&operator=AND&criteria=... 2/2/2010 SIRE WebCenter: Documents Page I of I . . ..... Qou ,, rsdr,,, octintell Add Document Quick Search Simple Search Advanced Search Cross Cabinet Search Saved Searches Custom Searches Search Results Found 2 Folders << Back To Search Record System Meeting RCA Physical Label View Cate-gqry Category y _n —Number lEdit ID --leg- -Description ID ID Date 9 Description Numb Status Location Needed City Clerk's Working File- Personnel-Miscellanous View 700.80 PERSONNEL ADMINISTRATION 4025 1785 1/1/1971 1971-86 File 2 of 3 82 Destroyed CC Vault Flag Edit City Clerk's Working File- 4026 1786 1/1/1972 Personnel-Miscellanous-View 700.80 Destroyed CC Vault Flag Edit IPERSONNEL ADMINISTRATION 11972-7782 1 1 Export Search Results to Excel WeKenter Powered by,,,SIRE,Technologies @,2010 ', http://imaging05/sire/documents/results.aspx?searchtype=Advanced&cabinet=Records&operator=AND&criteria--CategorylD++... 2/2/2010 SIRE WebCenter: Documents Page 1 of 1 L.oaout: ',ranarsdr WO M";e"i. ELMa& ,❑4CLInTre11S �t .V It # Add Document Quick Search Simple Search Advanced Search Cross Cabinet Search Saved Searches Custom Searches Search Results Found 3 Folders <<Back To Search Category_ Record System Meeting R_CA Rhysical. Label View gip-- -- Cat_egor�r_Descriptoon �D - ,_ Description - Status - - Edit _ ID Date Number --- Location Needed Administration-TRAINING AND School of Public Administration- View_710.10 EMPLOYMENT PROGRAMS 4614 2301 1/1/1974 Federal Disaster Programs& Facts- Destroyed CC Vault Flag Edit 1/1/74 E Administration-TRAINING AND Division of Industrial Safety Appeal View 710.10 EMPLOYMENT PROGRAMS 4805 2468 1/1/1974 197482 Destroyed CC Vault Flag Edit !View 710.10 Administration-TRAINING AND 4806 2469 7/19/1976 City Safty Handbook Resolution 4282- :: Destroyed CC Vault Flag Edit I— EMPLOYMENT PROGRAMS adopted 7/19/76 82 Export_Search_Results_to_Excel WebCenter Powered by SIRE Technologies,@,2010 http:Himaging05/sire/documents/results.aspx?searchtype=Advanced&cabinet=Records&operator=AND&criteria=CategorylD++... 2/2/2010 SIRE WebCenter: Documents Page 1 of 1 Cartout: +ranarsdr wlaftrbclentee r, v'a �,iL. r `., •-� "�'�c�iw -i;S etr: + xt Add Document Quick Search. Simple Search Advanced Search Cross Cabinet Search Saved Searches Custom Searches Search Results Found 2 Folders — Back To Search I Category_ Record System Meeting RCA Physical _Label ;View ID - - Category Description ID_ ID Date Des cr tion Number Status Location Needed Edit Employee Development- � Consolidation Development Ser. and lVie_w_710.20 TRAINING AND EMPLOYMENT 4840 2500 1/1/1987 Redevelopment Functions 1987 Destroyed CC Vault Flag Edit I PROGRAMS Employee Development- Presentation by Blanchard&Associates _View_ 710.20 TRAINING AND EMPLOYMENT 12803 3913 9/8/1998 regarding Quality Customer Service Destroyed CC Vault Flag Ed_it PROGRAMS Training Proposal 9/8/98 Export_Search Results to Excel WebOenter,Povrere,d by SIRE Technologies @ 2010 , http:Himaging05/sire/documents/results.aspx?searchtype=Advanced&cabinet=Records&operator=AND&criteria=CategoryID++... 2/2/2010 REQUEST FOR DETTIOW F RECORDS City Clerk Department, Division January 20, 2010 Caren Ferrera JAN 2010 Joan Flynn Name of Departmental Records Coordinator City of Huntington aoar.i- Name of Division Head City Attorneys of to Records on each sheet should all be of the same type. Multiple boxes with various dates are permissible as lone as the records otherwise have a single description. The following records have been identified for destruction (refer to the Records Manual for Proper Destruction Procedures) Box ID Description and Date of Contents Hold Person Placing Hold explanation for Hold In accordance with the Citywide or Department Retention Schedule of approved by Huntington Beach City Council Resolution 2002-09 on February 4, 2002and updated by Resolution No. 2008-23 on April 21,2008 CK-10-004 800.40 -Streets/Highways -AHFP ❑ Retention -3 years ❑ - 800.45 - Streets/Highways -OCCTA ❑ - - Retention -3 years ❑ Note: Your signature below indicates that your office hasl reviewed this list of records and agrees to authorize their destruction or placed a "hold" with an "explanation". Response is r uired within 30-days of the above date. Signatures: Deparfinent Records Co d'nator Division Bead Records Center Manager �/lr Signatures: ® � J epartmment He d City Attorney Once records have b e approved for de traction, it will be the responsibility of the lead Department to arrange for appropriate destruction. THE COMPLETED REQUEST FOR DESTRUCTION OF RECORDS FORGE S ARE TO BE MiAIHTAIN ED PERMANENTLY. Form- Records Destruction 1/20/2010 3:42:00 PM SIRE WebCenter: Documents Page 1 of 1 L.a�gbut. Add Document Quick Search Simple Search Advanced Search Cross Cabinet Search Saved Searches Custom Searches Search Results Found 3 Folders <<Back To Search View Category_ Cate o Descri_tion R_e_c_ord System Meeting Desertion RCA Status Physical Label Edit ID — g- — p— ID ID Date Number --- Location Needed Orange County Arterial Highway Financing Program(AHFP)- View 800.40 STREETS/ 828 309 1/1/1990 OC Arterial Hwy Financing Prog. (AHFP)- 1990-93 Destroyed CC Vault Flag Edit HIGHWAYS AND FREEWAYS Orange County Arterial € Highway Financing 6/15/98: Resolution 98-47-Submit 17 Arterial Highway Program(AHFP)- View,800.40 STREETS/ 12225 3844 6/15/1998 Rehabilitation Program (AHRP)Projects for Funding Destroyed CC Vault Flag Edit HIGHWAYS AND Under Combined Transportation Funding Program FREEWAYS (�( Orange County Arterial 2/7/00: Orange County Transportation Authority(OCTA)- j Highway Financing Submission of Arterial Hwy Rehab Projects Federal (II Program(AHFP)- Assistance Prog Funds-AHFP Res 2000-16 CM:6/3/02 IView 800.40 18540 4843 2/7/2000 Res 2002-55 CM: 7/15/02-Res 2002-67. CM:6/16/03 Destroyed CC Vault Flag Edit STREETS/ Authorize advertisement for 9 AHRP approved projects FY i HIGHWAYS AND 2002-2003-CC-1150; CC-1151; CC-1152; CC-1153; CC- FREEWAYS 1154; CC-1155; CC-1156;CC-1158; CC-1159. i Export Search Results to Excel .. WebCenter Powered by SIRE Technologies 02010. http:Himaging05/sire/documents/results.aspx?searchtype=Advanced&cabinet=Records&operator=AND&criteria=CategoryID++... 2/2/2010 SIRE WebCenter: Documents Page 1 of 3 v:. ti. L"oaotJtu�na�sdr ', t� Add Document Quick Search Simple Search Advanced Search Cross Cabinet Search Saved Searches Custom Searches Search Results Found 15 Folders <<Back To Search View Catego� Category Descri tion Record S stem Meeting Descri tion RCA Status Physical Label Edit �� ID - - - �— ID ID Date --- _P- Number ---- Location Needed Orange County Combined Transportation Authority Funding View 800.45 829 310 1/1/1990 O C TRANSPORTATION COMMISSION- 1990-93 Destroyed CC Vault Flag Edit Program (OCCTA)- STREETS/ HIGHWAYS AND FREEWAYS I Orange County Combined Transportation ORANGE COUNTY COMBINED TRANSPORTATION Authority Funding View 800.45 program(OCCTA)- 2404 1019 1/1/1992 AUTHORITY FUNDING PROGRAM (OCCTA) 1992-94 Destroyed CC Vault Flag Edit STREETS/ (Record Missing) HIGHWAYS AND FREEWAYS Orange County Combined Transportation Orange County Combined Transportation Funding j Authority Funding Program-(CTFP)-Resolution No. 96-33-(Required by View 800.45 8277 3295 4/15/1996 Destroyed CC Vault Flag Edit I Program(OCCTA)- Orange County Transportation Authority(OCTA)to apply -- f STREETS/ for matching funds FY 96/97 4/15/96 HIGHWAYS AND FREEWAYS Orange County Combined Transportation Orange County Combined Transportation Funding i View 800.45 Authority Funding Program(CTFP)-Res No 96-38-(Required by Orange 3 8336 3310 1/1/1997 Destroyed CC Vault Flag Edit !I - Program(OCCTA)- County Transportation Authority(OCTA)to apply for -- STREETS/ matching funds FY 1997/1998 and 1998/1999 5/20/96 I HIGHWAYS AND FREEWAYS Orange County Combined Res 96-97 Confirming Adherence to the Orange County View 800.45 Transportation 8836 3423 10/21/1996 Combined Transportation Funding Program Policy Destroyed CC Vault Flag Edit Authority Funding Requirements for FY 1994/1995 and 1995/1996 10/21/96 } Program(OCCTA)- http://imaging05/sire/documents/results.aspx?searchtype=Advanced&cabinet=Records&operator=AND&criteria=CategoryID++,.. 2/2/2010 SIRE WebCenter: Documents Page 2 of 3 STREETS/ HIGHWAYS AND FREEWAYS Orange County Combined Transportation City-wide spread spectrum traffic signal communications Authority Funding system(Orange County Transit Authority(OCTA)Measure View 800.45 9278 3551 6/16/1997 Destroyed CC Vault Flag Edit Program (OCCTA)- M funding&City Measure M funding)(Cylink Corp) - # STREETS/ 6/16/97-Cross Reference Files 19045& 19047 j HIGHWAYS AND FREEWAYS Orange County Combined Transportation 1/5/98: Orange County Transportation Authority(OCTA) i Authority Funding View 800.45 14718 4145 1/5/1998 1994 Includes Gothard-Hoover Connector&OCTA Destroyed CC Vault Flag _Edit -- Program(OCCTA)- Membership Expansion STREETS/ HIGHWAYS AND FREEWAYS Orange County Combined Transportation 116/03 Orange County Combined Transportation Funding Authority Funding View 800.45 Program (OCCTA)- 18777 4946 1/6/2003 Program (CTFP)-OCTA-Res 2003-1 Six Street Signal, Destroyed CC Vault Flag Edit STREETS/ Intersection&transportation Demand Projects HIGHWAYS AND FREEWAYS Orange County I Combined Transportation Adopt Resolution No. 2005-6 Approving the Submittal of � Eleven Street Improvement Projects to the Orange County PW 05- Authority Funding fView 800.45 19394 5305 1/18/2005 Transportation Authority(OCTA)for Street Rehabilitation Destroyed CC Vault Flag Edit Program(OCCTA) - under the Combined Transportation Funding Programs 003 — STREETS/ (CTFP). HIGHWAYS AND FREEWAYS Orange County ! Combined Transportation Update and Video Presentation Made by Councilmember Authority Funding Cathy Green on Current Projects and Activities of the View 800.45 program (OCCTA)- 19937 5393 3/21/2005 Orange County Transportation Authority(OCTA) Including None Destroyed CC Vault Flag Edit STREETS/ the State Route 22 Improvement Project j HIGHWAYS AND FREEWAYS Orange County i Combined PW 05- 'View_800.45 Transportation 20509 5433 5/16/2005 Adopt Resolution Number 2005-37 Requesting the Orange 032 Destroyed CC Vault Flag Edit Authority Funding County Transportation Authority(OCTA)to Allocate& Program(OCCTA)- Reimburse from the Combined Transportation Funding http:Himaging05/sire/documents/results.aspx?searchtype=Advanced&cabinet=Records&operator=AND&criteria=CategoryID++... 2/2/2010 SIRE WebCenter: Documents Page 3 of 3 STREETS/ Program (CTFP)for the Beach Boulevard Widening at i HIGHWAYS AND Edinger Avenue Project; CC-1105(Southeast Corner) FREEWAYS Orange County Adopt Resolution Number 2005-39 Approving the Combined Submittal of Applications to the Orange County Transportation Transportation Authority(OCTA)for Three Improvement Authority Funding Projects Under the Combined Transportation Funding PW 05- View 800.45 20841 5448 6/6/2005 Destroyed CC Vault Flag Edit Program(OCCTA)- Programs(CTFP)(located Bolsa Chica Street/Warner 036 - STREETS/ Avenue to Interstate 405; Pacific Coast Highway at HIGHWAYS AND Warner Avenue; and Pacific Coast Highway at Brookhurst € FREEWAYS Street) I Orange County Combined Orange County Combined Transportation Authority Transportation Funding Program(OCCTA), CM 2/16/93 Matching Funds Authority Funding View 800.45 22568 5499 2/16/1993 for 93/94, 94/95, CM 8/16/93 OCCTA Annual Eligibility, Destroyed CC Vault Flag Edit Program(OCCTA) - CM 8/15/94OCCTA Annual Eligibility, CM 11/07/94 STREETS/ Matching Funds for 95/96, 96/97 HIGHWAYS AND FREEWAYS Orange County Approve Memorandum of Understanding(MOU) Between Combined the Cities of Costa Mesa, Fountain Valley and Huntington Transportation Beach and the Orange County Transportation Agency (OCTA)Garfield/Gisler Bridge Study(Master Plan of Authority Funding PW 05- View 800.45 24765 6448 7/5/2005 Arterial Highways{MPAH}. CM: 8J15/05 Approved Destroyed CC Vault Flag Edit -- Program(OCCTA)- Councilmember Coerper as City Council Representative to 047 STREETS/ the Orange County Transportation Authority(OCTA) HIGHWAYS AND Policy Advisory Committee(PAC) Re: Study of Potential FREEWAYS Garfield Avenue/Gisler Avenue Bridge Orange County Combined Adopt Resolution No.2005-70 Requesting Orange County Transportation Transportation Authority(OCTA)to Allocate Funds 26095 7204 11/7/2005 View 800.45 Authority Funding Through the Combined Transportation Funding Programs PW 05- Destroyed CC Vault Flag Edit , Program (OCCTA)- (CTFP)for Partial Construction Costs Related to the 069 STREETS/ Brookhurst/Adams Intersection Improvement Project, CC- HIGHWAYS AND 1162 FREEWAYS Export Search Results to Excel 'fVebCenterPoweredly SIR EJechn,ologies,@2010 http://imaging05/sire/documents/results.aspx?searchtype=Advanced&cabinet=Records&operator=AND&criteria=CategorylD++... 2/2/2010 REQUEST F ETRIJCT' _ F RECORDS VN7--,. -"T� City Cleric Department, Division January 21, 2010 Caren Ferrera JAN 2 7 2010 Joan Flynn Name of Departmental Records Coordinator City of Fluntingtor� B��r Name of Division Head Records on each sheet should all be of the same type. i�i ultiple boxes wadi vafri6u's°dates are permissible as long as the records otherwise have a single description. The following records have been identified for destruction (refer to the Records Manual for Proper Destruction Procedures) Box ID Description and Date of Contents Hold Person Placing Hold Explanation for Hold In accordance with the Citywide or Department Retention Schedule of approved by Huntington Beach City Council Resolution 2002-09 on February 4, 2002and updated by Resolution No. 2008-23 on April 21,2008 CK-10-005 960.30-Comm Events-4th of July Retention -2 years ❑ - - 960.50 -Comm Events-Walks/Races - - Retention -2 years - - 960.60 -Comm Events -Surf Contests Cj - - Retention -2 years 960.70- Comm Events-Advisory Groups - - Retention -2 years - 1000.20-Water Services- Rates - - Retention -5 years Note: Your signature below indicates that your office hasl reviewed this list of records and agrees to authorize their destruction or placed a "hold" with an "explanation". Response is required within 30-days of the above date. Signatures: ✓-�`-� �� Department Record Coordinator Division Head Records Center Manager Signatures: nze:f ol De ar ment d tit Att6rney Once records have een approved for destruction, it will be the responsibility of the Lead Department to arrange for appropriate destruction. THE COMPLETED ED REQUEST FOR DES TIPUCT iOX OF RECORDS (OR&S ARE TO BE five AlG TAMED PERMANENTLY. Form- Records Destruction 1/21/2010 1:28:15 PM SIRE WebCenter: Documents Pagel of 3 Lapaut. kranarsdr + a �7 Docu ytali l s :F rat 1 nieli1S xn '* Add Document Quick Search Simple Search Advanced Search Cross Cabinet Search Saved Searches Custom Searches Search Results Found 22 Folders — Back To Search iView Category.Category_ Record System Meeting Description RCA Status physical Label Edit ID Description ID ID_ Date Number -- Location Needed 6 Fourth of July I Celebration- View 960.30 868 348 1/1/1970 FIREWORKS-History 1970-87 Destroyed CC Vault Flag Edit COMMUNITY EVENTS I Fourth of July Celebration- View 960.30 COMMUNITY 870 350 1/1/1978 FOURTH OF JULY CELEBRATION Fireworks 1978-94 Destroyed CC Vault Flag Edit EVENTS Fourth of July View_960.30 Celebration- 869 349 1/1/1990 FOURTH OF JULY PARADE&FIREWORKS SHOW BUDGET Destroyed CC Vault Flag Edit COMMUNITY -1990-93 - EVENTS Fourth of July Celebration- View 960.30 COMMUNITY 5226 2803 1/1/1994 Fourth of July Parade&Celebration 1994/95 Destroyed CC Vault Flag Edit j EVENTS Fourth of July Celebration- View 960.30 COMMUNITY 5294 2841 12/5/1994 Fourth of July-Proposed Budget&Overtime Costs-12/5/94 Destroyed CC Vault Flag Edit EVENTS i Fourth of July V Celebration- _iew 960.30 8308 3301 7/1/1996 Fourth of July 1996 Destroyed CC Vault Flag Edit �- _ COMMUNITY -_ j EVENTS Fourth of July Celebration- View 960.30 9196 3539 7/1/1997 Fourth of July 1997 Destroyed CC Vault Flag Edit COMMUNITY _— EVENTS Fourth of July View 960.30 Celebration- 10820 3722 7/1/1998 Fourth of July Celebration 1998 Destroyed CC Vault Flag Edit COMMUNITY EVENTS Fourth of July View 960.30 Celebration- 14240 4061 7/1/1999 Fourth of July Celebration 1999 Destroyed CC Vault Flag Edit COMMUNITY EVENTS I http://imaging05/sire/documents/results.aspx?searchtype=Advanced&value=&cabinet=Records&ftr=&operator=AND&criteria=... 2/3/2010 SIRE WebCenter: Documents Page 2 of 3 Fourth of July FOURTH OF JULY PARADE ROUTE-Pacific Coast Highway View 960.30 Celebration- 15190 4220 5/1/2000 and local street closure-Recommendation to change parade Destroyed CC Vault Flag Edit j EVENTS NI� route denied 5/1/00 Fourth of July `View 960.30 Celebration- 15341 4245 7/4/2000 Fourth of July Celebration 2000 Destroyed CC Vault Flag Edit I— COMMUNITY EVENTS i Fourth of July Celebration- IV_iew 960.30 COMMUNITY 15811 4339 7/4/2001 Fourth of July Celebration 2001 Destroyed CC Vault Flag Edit I EVENTS Relocation of 4th of July Fireworks Display to the City Beach at Pier Plaza CM:2/18/03 Action taken Relocation of 4th of July i Fireworks. CM: 1/20/04 Motion to hold evening fireworks at the beach(one time relocation)on the 4th of July FAILED-Motion Fourth of July to study alternative locations-Approved. CM: 2117/04 Celebration- Appproved one-time relocation to launch fireworks off barge View 960.30 18332 4764 2/19/2002 located in ocean between Hyatt&Hilton Hotels.4th of July Destroyed CC Vault Flag E_di COMMUNITY Board will cover all costs associated with the event, CM:4/5/04 EVENTS 2004 4th of July Fireworks-additional budget allocation of $111,436 from 4th of July Fund.Approve Parking Structure Surcharge and Closure of Pier at 5:00 for VIP Event. CM:6/7/04 Review of the Operational Goals and Strategies for the July 4, 2004 Events; Parade, Craft Fair,and Fireworks Show. Fourth of July Direct Staff to Provide Policy and Direction to the 4th of July Celebration- Executive Committee as to Cost Allocations for Perquisites FV,ew 960.30 19170 5150 6/7/2004 Destroyed CC Vault Flag Edit — COMMUNITY Associated with Elected Officials Participating in the 4th of July j EVENTS Festivities t Fourth of July Joint Study Session of the City Council and the Community Celebration- Services Department's Fourth of July Executive Board to View 960.30 COMMUNITY 19249 5204 9/7/2004 Discuss Issues Re: 1) Executive Board Makeup;2) Fireworks Destroyed CC Vault Flag Edit 1 EVENTS 2004 and 2005; and 3) Staking out Parade Route Fourth of July FvIew 960.30Celebration- CM: 11/15/04 Approve the Location for the Fourth of July 2005 Destroyed CC Vault Flag Edit 960.30 19334 5271 11/15/2004 COMMUNITY Fireworks Display at Huntington Beach Pier EVENTS Fourth of July CM: 12/20/04 Approve the Addition of a Contract Event Celebration- 9View 960.30 19370 5292 12/20/2004 Coordinator for the Fourth of July Celebration and Authorize Destroyed CC Vault Flag _Edit COMMUNITY Additional Budget Allocation of$16,000.00 EVENTS Fourth of July CM: 12/20/04 Consider Alternatives for Fourth of July Staking Celebration- Policy HBMC 13.54. Council directed City Attorney to prepare Destroyed CC Vault Flag Edit IView 960.30 19379 5300 12/20/2004 COMMUNITY ordinance and bring to Council for introduction at a date EVENTS uncertain. CM: 2/7/05 Approve for Introduction Ordinance No.3695 Fourth of July Amending Chapters 13.54 and 12.32 of the Municipal Code http:Himaging05/sire/documents/results.aspx?searchtype=Advanced&value=&cabinet=Records&ftr=&operator=AND&criteria=... 2/3/2010 SIRE WebCenter: Documents Page 3 of 3 Celebration- Relating to the 4th of July Parade Viewing-approved as .View.960.30 COMMUNITY 19479 5336 2/7/2005 amended for introduction/amending time from 9 a.m.to 7 a.m. Destroyed CC Vault Flag Edit EVENTS CM: 2/22/05 Adopted Ordinance No. 3695. Fourth of July Approve Location of 2006 4th of July Fireworks Show to be Celebration- launched from Municipal Pier and Proposed Funding Concept- !View 960.30 27623 7217 12l5/2005 Destroyed CC Vault Flag Edit COMMUNITY amended motion to possibly use HBHS or explore other EVENTS locations or dates for proposed outdoor concerts. Fourth of July CS 06- Celebration- Street Closures for Fourth of July Parade and Activities- View 960.30 COMMUNITY 14662 7383 5/1/2006 Resolutions 2006-16 and 2006-17 008,CS06- Destroyed CC Vault Flag Edit 008 EVENTS Fourth of July Celebration- !View 960.30 COMMUNITY 15409 10/16/2006 FOURTH OF JULY CELEBRATION -4TH CS 06-018 Destroyed CC Vault Flag Edit EVENTS Export Search Results to Excel '+Ne b. enter�?owered,b SIRE Technologies Q 410 ,t http://imaging05/sire/documents/results.aspx?searchtype=Advanced&value=&cabinet=Records&ftr=&operator=AND&criteria=... 2/3/2010 SIRE WebCenter: Documents Page 1 of 1 � -Loaout'+variar•sdr' tr 4� Add Document Quick Search Simple Search Advanced Search Cross Cabinet Search Saved Searches Custom Searches Search Results Found 4 Folders <<Back To Search Category Rec_or__d System Meeting R_CA Physical Label ;View ID-- Category D—notion �D ID_ Date Description Number Status Location Needed Edit Walks/Races/Runs- View 960.50 COMMUNITY 871 351 1/1/1989 Walks, Races, Runs, Marathons 1989-93 Destroyed CC Vault Flag _Edit EVENTS Walks/Races/Runs- Light a Light of Love Holiday Event on Pier Plaza and Parade- Res 2000-106 City Request to Cal Trans for _View 960.50 COMMUNITY 15733 4319 11/6/2000 Destroyed CC Vault Flag Edit P EVENTS closure Pacific Coast Highway to Orange Ave on 11/26/00 11/6/00 Walks/Races/Runs- Pacific Shoreline Marathon CalTrans approval- Yiew 960.50 COMMUNITY 9072 3504 12/17/2001 Temporary Street Closures Res No.2001-98 Res No. Destroyed CC Vault Flag Edit i EVENTS 2001-97(1997 through 2001) Walks/Races/Runs- Pacific Shoreline Marathon Temporary Street jView_960.50 COMMUNITY 17931 4705 11/18/2002 Closures CM:11/18/02 Res 2002-116&Res 2002-117 Destroyed CC Vault Flag Edit EVENTS -Request CalTrans Approval Export Search Results to Excel WeKenter,Powered by SIRE Technologies 0,2010, http://imaging05/sire/documents/results.aspx?searchtype=Advanced&value=&cabinet=Records&ftr=&operator=AND&criteria=... 2/3/2010 SIRE WebCenter: Documents Page I of I Add Document Quick Search Simple Search Advanced Search Cross Cabinet Search Saved Searches Custom Searches Search Results Found I Folders <<Back To Search View Q-t Record System RCA Physical Label &�-Cpg hy_ C.Wtegory-Des�arilpflon Meet Description Status ID ID I Number ?� us Location Needed Edit !View 960.60 Surfing Contests-COMMUNITY 3360 1329 11/2/1992 SURFING CONTESTS- Destroyed CC Vault Flag Edit I--— EVENTS 11/2/92 Export Search.Results to Excel WebC.pnt r.Powered by SIRE Technologies @ 2010 http://imaging05/sire/documents/results.aspx?searchtype=Advanced&cabinet=Records&operator=AND&criteria=CategorylD++... 2/3/2010 SIRE WebCenter: Documents Page 1 of 1 aOut:wanarsd��' 4 fist OG11111�I1tS '/ r'ft y '' f 2, �t Add Document Quick Search Simple Search Advanced Search Cross Cabinet Search Saved Searches Custom Searches Search Results Found 3 Folders << Back To Search ' Category Record System Meeting RCA Physical label View ID Category_ escriptton ip -- ID _ _D_,escr_ption — Status Lo —i Edit Date Number — Location Needed Advisory Groups- FOURTH OF JULY EXECUTIVE View 960.70 COMMUNITY EVENTS 5308 2850 i/1/1994 BOARD 1994/95 Destroyed CC Vault Flag Edit Advisory Groups- Inaugural Meeting of Huntington Beach View 960.70 0 19179 8/9/1994 Destroyed CC Vault Flag Edit COMMUNITY EVENTS Film Commission Advisory Groups- Study Session related to Fouth of July View 960.70 COMMUNITY EVENTS 14619 7363 5/1/2006 Executive Board 2006 Destroyed CC Vault Flag Edit Export Search Results to Excel „�.., ", bCenter Powered by SIRE,Technolocties 2010. http://imaging05/sire/documents/results.aspx?searchtype=Advanced&value=&cabinet=Records&ftr=&operator=AND&criteria=... 2/3/2010 SIRE WebCenter: Documents Page 1 of 1 Laouf: uafla sdr ; Doctilliell Is Add Document Quick Search Simple Search Advanced Search Cross Cabinet Search Saved Searches Custom Searches Search Results Found 6 Folders <<Back To Search_ j1 Category Category_ Record System Meeting iP RCA Physical Label View-- - - - - --cri tOn - Status - -— Edit e ID_ Description_ ID ID Date Number ------- Location Needed Rates/Fees- Municipal Water System DYKE Water Co. P.U.C.Application View 1000.20 WATER 11586 3778 1/1/1961 1961 Historical) Destroyed CC Vault Flag _Edit_ SERVICES Rates/Fees- View 1000.20 WATER 1592 435 1/1/1991 WATER SERVICES RATES/FEES- 1991 Destroyed CC Vault Flag Edit SERVICES Rates/Fees- View_ 1000.20 WATER 5650 3083 5/15/1995 Water Rates/Fees 1995/96 Destroyed CC Vault Flag Edit j SERVICES Rates/Fees- Draft Letter to Orange County Grand Jury re: City response to l_View 1000.20 WATER 9958 3651 12/1/1997 findings and recommendations-water distribution and water Destroyed CC Vault Flag _Edit SERVICES rate within Orange County 12/1/97 7/19/99: Public Hearing-Increase Water Use Rates for Rates!Fees- FY1999/2002-Res. 99-33-Adjusts Water Rates/Structure-Res. View_ 1000.20 WATER 14379 4096 7/19/1999 99-34-Establish Surcharge, HB Water Master Plan-Res. 99- Destroyed CC Vault Flag Edit SERVICES 55-Annual Adjustment Formula G Rates/Fees- Annual Performance Audit-Sewer Service Charge Public View_1000.20 WATER 18659 4884 8/19/2002 Works Department July 2002-See Ordinance 3570 Destroyed CC Vault Flag Edit SERVICES Export Search Results to Excel We Powered by SIRE Technologies @ 2010 - http:Himaging05/sire/documents/results.aspx?searchtype=Advanced&value=&cabinet=Records&ftr=&operator=AND&criteria=... 2/3/2010 REQUEST FOR DESTRU,,CT1 ECORDS City Clerk Department, Division January 21, 2010 Caren Ferrera 'JAN 2 7 2010 Joan Flynn Name of Departmental Records Coordinator Name of Division dead City of Huntington Records on each sheet should all be of the same type. Multiple boxes with vdr%'& dates are permissible as long as the records otherwise have a single description. The following records have been identified for destruction (refer to the Records Manual for Proper Destruction Procedures) Box ID Description and Date of Contents Hold Person Placing Hold Explanation for Bold In accordance with the Citywide or Department Retention Schedule of approved by Huntington Beach City Council Resolution 2002-09 on February 4, 2002and updated by Resolution No. 2008-23 on April 21,2008 CK-10-006 900.30-Arts-Acquisitions ❑ - Retention -5 years ❑ - - 950.20 - Library Services ❑ - Retention - 10 years ❑ ❑ Dote: Your signature below indicates that your office hasl reviewed this lost of records and agrees to authorize their destruction or placed a "hold" with an "explanation". Response is required within 30-days of the above date. Signatures: �j, —- .� �el Department Record Coordinator Division Head Records Center Manager r' Signature : e art ent ead City Attorney Once records h been approved for destruction, it will be the responsibility of the Lead Department to arrange for appropriate destruction. THE COMPLETED REQUEST FOR DESTRUCT§OhV OF RECORDS FORMS ARE TO BE 6�iv AWAlMED PERMANENTLY. Form-Records Destruction 1/21/2010 2:15:16 PM SIRE WebCenter: Documents Page 1 of 1 e Sit " Lodout.,vanarsdr :4 L.li4, too:' DocliBill�111'S �'�ci, f""4i__Y�c�{"t�'v°• �a .�,.a;sin': Add Document Quick Search Simple Search Advanced Search Cross Cabinet Search Saved Searches Custom Searches Search Results Found 1 Folders — Back To Search Category_ Record System Meeting RCA Physical Label View ID Category_Description ID ID Date Descrption_ - - - Status _- Edit Number Location Needed View 900.30 Gifts/Acquisitions- 6129 3194 1/1/1995 ARTS-Gifts/Donations/Fundraisers- Destroyed CC Vault Flag Edit --- ARTS 1995 - Export Sear_chResults to Excel Technologies V'debCenter,Powered y IRE http:Himaging05/sire/documents/results.aspx?searchtype=Advanced&cabinet=Records&operator=AND&criteria=CategorylD++... 2/3/2010 SIRE WebCenter: Documents Page I of 1 aout. vaira�sdr ,r r ; DUCuinelitsI Add Document Quick Search Simple Search Advanced Search Cross Cabinet Search Saved Searches Custom Searches Search Results Found 1 Folders << Back To Search_ _ Cate o Re, rd System Meeting RCA Physical Label !View C --99N Category_Description ID - ID Desc_ription -- Status -- _ --- Edit _Date Number -- -- Location Needed ! Special Events/Programs/Reports- Library-Special Programs Mew 950.20 LIBRARY SERVICES 866 346 11/2/1990 _ 11/2/90 Destroyed CC Vault Flag Edit Export Search Results to-Excel WebCenter-Powered by Slf E.Technolo_gies2010, http:Himaging05/sire/documents/results.aspx?searchtype=Advanced&cabinet=Records&operator=AND&criteria=CategoryID++... 2/3/2010 R UST FOR ® STRU: TIn ,a „F RECORDS City Clerk Department, Division January 21, 2010 Caren Ferrera Joan Flynn Name of Departmental Records Coordinator cityn1 P-iurrtineatosl Name of'Division Plead City Attorney's adice Records on each sheet should all be of the same type. Multiple boxes with various dates are permissible as long as the records otherwise have a single description. The following records have been identified for destruction (refer to the Records Manual for Proper Destruction Procedures) Box ID Description and Date of Contents Hold Person Placing Hold Explanation for Hold In accordance with the Citywide or Department Retention Schedule of approved by Huntington Beach City Council Resolution 2002-09 on February 4, 2002and updated by Resolution No. 2008-23 on April 21, 2008 CK-10-007 1010.10-Telephone-Admin ❑ - - 1020.50- Sewers-Other Agencies ❑ 1040.10- Public Util -Admin ❑ - - Retention for all the above-2 years ❑ 1020.70- Sewers -Special Studies ❑ Retention- 10 years ❑ - - ❑ Note: Your signature below indicates that your, office hall reviewed this list of records and agrees to authorize their destruction or placed a "hold-7-with an "explanation". Response "s required within 30-days of the above date. Signatures: '--��- Department'Record Coordinator Division Head Records Center Manager c Signatures: 56'pArtrrYent Ifead City Attorney Once records h been approved for destruction, it will be the responsibility of the Lead Department to arrange for appropriate destruction. THE COMPLETED ETED REQUEST FOR DESTRUCTION CTION OF RECORDS FORhWS ARE TO BE MAWAPHED PERMANENTLY. Form-Records Destruction 1/21/2010 3:07:12 PM SIRE WebCenter: Documents Page 1 of 1 Lbaaut. vanarsdr, '91 J,tlorn e Documents 4#'ova rl+ a ei° I=urrr6 p�ra:ort _ Add Document Quick Search Simple Search Advanced Search Cross Cabinet Search Saved Searches Custom Searches Search Results Found 1 Folders << Back To Search Il View Category_ Category_ Record System M Description Status eeting RCA I?hysical Label Edit ID Description ID_ ID Date_ Number Location Needed Administration- UTILITIES-TELEPHONE Telephone Area Code View 1010.10 TELEPHONE 12849 3921 9/21/1998 Relief Plan (714 Area Code Split)9/21/98 Destroyed CC Vault Flag Edit Export Search Results to Excel WebGenter Powered by:SIRE Technologles.02010 http:Himaging05/sire/documents/results.aspx?searchtype=Advanced&cabinet=Records&operator=AND&criteria=CategorylD++... 2/3/2010 SIRE WebCenter: Documents Page 1 of 1 Loaoi�t vanarsdr �?+,�= Doct1111�1fs tiffs t r�,y., rP a pt ri ft Add Document Quick Search Simple Search Advanced Search Cross Cabinet Search Saved Searches Custom Searches Search Results Found 7 Folders << Back To Search lView Category Category Description Record System Meeting Description RCA Status Physical Labe! Edit ID - ID ID Date -� Number ----- Location Needed Other Agencies/Districts- Orange County Sanitation Dist#3&#11 View 1020.50 SEWERS/SANITATION/ 3759 1600 1/1/1964 Appointments 1964-1989 Destroyed CC Vault Flag Edit WASTEWATER MGMT Other Agencies/Districts- ORANGE COUNTY SANITATION DISTRICTS Regulations pertaining to appointment of _View 1020.50 SEWERS/SANITATION/ 1410 393 6/16/1997 Destroyed CC Vault Flag Edit WASTEWATER MGMT Mayor/Councilmembers to Board of directors of OC Sanitation Districts Nos. 3 and 11 - 1990/92 Other Agencies/Districts- Orange County Sanitation District Board of Directors Resolution 1: 12/8/48-Formation of Districts Status _View 1020.50 SEWERS/SANITATION/ 9367 3572 6/16/1997 Report on Orange County Sanitation Districts No. 3 Destroyed CC Vault Flag _Edit WASTEWATER MGMT &No. 11 6/16/97 Other Agencies/Districts- Update-Orange County Sanitation District(OCSD) View 1020.50 SEWERS/SANITATION/ 17094 4593 8/6/2001 Landscaping Improvements-construction ofHydraulic Surge Tower and Pump Station Destroyed CC Vault Flag Edit WASTEWATER MGMT PCH/Brookhurst 8/6/01 Other Agencies/Districts- Orange County Sanitation District Board Re: 1) View_ 1020.50 SEWERS/SANITATION/ 17500 4668 9/17/2001 Amelioration of Ocean Outfall 2)Construction Destroyed CC Vault Flag Edit WASTEWATER MGMT Sewage Treatment Facilities I Other Agencies/Districts- Construction Runoff Guidance Manual-August 2003 iView_ 1020.50 SEWERS/SANITATION/ 18032 8/1/2003 Destroyed CC Vault Flag Edit I WASTEWATER MGMT -Orange County Stormwater Program Other Agencies/Districts- PW 06- iView 1020.50 SEWERS/SANITATION/ 14571 7341 4/17/2006 Accept 2004/05 Sewer Facilities Fund Report 015 Destroyed CC Vault Flag _Edit I WASTEWATER MGMT Export Search Results to Excel WebCenter Powered.by SIRE Technologies Q,201,0 http:Himaging05/sire/documents/results.aspx?searchtype=Advanced&value=&cabinet=Records&ftr=&operator=AND&criteria=... 2/3/2010 SIRE WebCenter: Documents Page I of I _.Odout:'V ria r Doctinlent's U Add Document Quick Search Simple Search Advanced Search Cross Cabinet Search Saved Searches Custom Searches Search Results Found 9 Folders — Back To Search View Category Gat_egory Record System M_peting DescriDtion RCA Status Physical hvsical Label Edit ID DescripAi—on IQ 11D, Date Number Lo��616n Needed Administration- lView 1040.10 PUBLIC 15164 7752 1/30/1959 Electric Utilities 1957-1971 Destroyed CC Vault Flag Edit UTILITIES Administration- PUBLIC UTILITIES COMMISSION (PUC) Notices-1983- lView 1040.10 PUBLIC 2089 839 1/1/1983 1994 Destroyed CC Vault Flag Edit UTILITIES Administration- Yew 1040.10 PUBLIC 4951 2597 1/1/1985 California, State of Public Utilities Commission 1985-1990 Destroyed Microfilm Flag Edit II UTILITIES I I Administration- PUBLIC UTILITIES COMMISSION(PUC)Notices 1990 View 1040.10 PUBLIC 881 361 1/1/1990 to 1995 Destroyed CC Vault Flag Edit. UTILITIES Administration- PUBLIC UTILITIES COMMISSION (PUC) NOTICES- View 1040.10 PUBLIC 8310 3302 1/1/1996 1996 Destroyed CC Vault Flag Edit UTILITIES I I I Administration- Public Utilities Commission (PUC) Notices-December View 1040.10' PUBLIC 8853 3425 12/30/1996 Destroyed CC Vault Flag Edit UTILITIES 1996 to December 2005 Wireless Administration- Telecomm Facility Cell Sites- Mew 1040.10 PUBLIC 16078 4412 2/27/2001 Various Locations Notification Letters-CPUC Public Destroyed CC Vault Flag Edit UTILITIES Utilities Commission-Antennas-Microwave Towers- Zoning Administrator Conditional Use Permits Administration- 6/16/03-Ordinance No. 3610 Introduced-Amends Citys Utility Utilities Tax-Utility Users Tax-to reflect ,View 1040.10 PUBLIC 18953 5049 6/16/2003 Destroyed CC Vault Flag Edit UTILITIES technological and economic changes in the Utility Industries Administration- Public Utilities Commission(PUC) Notices-January Receive View 1040.10 PUBLIC 0 15442 1/1/2006 2006 and File Destroyed CC Vault Flag -Edit UTILITIES Export Search Results to Excel W pte r Powere d by SIRE Technologies @ 2010,, http://imaging05/sire/documents/results.aspx?searchtype=Advanced&value=&cabinet=Records&ftr=&operator=AND&criteria--... 2/3/2010 SIRE WebCenter: Documents Page 1 of 1 LO�p4Ut: vanarsdr Add Document Quick Search Simple Search Advanced Search Cross Cabinet Search Saved Searches Custom Searches Search Results Found 3 Folders << Back To Search Category_ Record System Meeting RCA Physical, Label View- - Category_Description -- Description Status Edit E ID ID ID Date --- Number -- Location Needed Special Studies/Reports- Master Plan of Sewer Facilities for District ,View_ 1020.70 SEWERS/SANITATION/ 4634 19164 1/1/1977 No.11 - 1977 Destroyed CC Vault Flag Edit 0 WASTEWATER MGMT Special Studies/Reports- SEWERS/WASTEWATER !View 1020.70 SEWERS/SANITATION/ 1086 364 5/22/1990 MANAGEMENT Special Studies/Reports- Destroyed CC Vault Flag _Edit WASTEWATER MGMT 5/22/90 Special Studies/Reports- Sanitation Districts of Orange County- View 1020.70 SEWERS/SANITATION/ 11672 3798 4/27/1998 Studies/Reports/Updates 1998 Destroyed CC Vault Flag _Edit I WASTEWATER MGMT _ Export Search Results to Excel WebCenter,Powered b.p SIRE Technologies 02010 http:Himaging05/sire/documents/results.aspx?searchtype=Advanced&value=&cabinet=Records&ftr=&operator=AND&criteria=... 2/3/2010 REQUEST FOR DESTR,,YqBj ON P F. RECORDS City Clerk Department, Division January 22, 2010 Caren Ferrera BAN 2 7 Joan Flynn Name of Departmental Records Coordinator Name of Division Head City or Huntington prmc,, Records on each sheet should all be of the same type. Multiple dboxes With�v`�hous dates are permissible as long as the records otherwise have a single description. The following records have been identified for destruction (refer to the Records Manual for Proper Destruction Procedures) Box ID Description and Date of Contents Hold Person Placing Hold Explanation for bold In accordance with the Citywide or Department Retention Schedule of approved by Huntington Beach City Council Resolution 2002-09 on February 4, 2002and updated by Resolution No. 2008-23 on April 21,2008 CK-10-008 140.10-Local Organizations-Admin ❑ 140.30-Local Organizations-Chamber of Comm. ❑ - - Retention -5 years ❑ Note: Your signature below indicates that your office hasl reviewed this list of records and agrees to authorize their destruction or placed a "hold" with an "explanation". Response Is -e uired within 30-days of the above date. signatures: Department Records Co rdinator Division Head Records Center Manager Signatures: c Departm nt Head/ IN City Attorney Once records have n approved for destruction, it will be the responsibility of the Lead Department to arrange for appropriate destruction. THE COMPLETED REQUEST FOR D S TRUC TiObV OF(RECORDS FORhWS ARE TO BE if�iv AI TANED PERIMiv AHENTLY. Form- Records Destruction 1/22/2010 2:00:20 PM SIRE WebCenter: Documents Page 1 of 1 r _ - a 'Locoi�t yariarsdr Ii� €q.C1�}CLIIII@Ilta t}� 8 �s A "t3 ff NIt�I,h� Add Document Quick Search Simple Search Advanced Search Cross Cabinet Search Saved Searches Custom Searches Search Results Found 3 Folders << Back To Search Category R_ecord System Meeting RCA Physical. Label View Category_D�scription - — Description —umber Status --- Edit ID ID ID Date ---- _ Number -- Location Needed � Administration- View 140.10 4372 2108 1/1/1966 Schools-1966 98 Destroyed CC Vault Flag Edit ORGANIZATIONS-LOCAL Administration- View 140.10 4816 2478 1/1/1967 Schools 1967-1985 98 Destroyed CC Vault Flag Edit ORGANIZATIONS-LOCAL Administration- H.B Chamber of Commerce Civic !View 140.10 ORGANIZATIONS-LOCAL 4590 2279 1/1/1971 Financial Planning Study August 1971 Destroyed CC Vault Flag Edit Export Search Results to__Excel 1+VebCenter Powered by SIRE Technolo,gies_@ 2010 http:Himaging05/sire/documents/results.aspx?searchtype=Advanced&value=&cabinet=Records&ftr=&operator=AND&criteria--... 2/3/2010 SIRE WebCenter: Documents Page 1 of 1 SIR ipbY� :r� . .a LodiSut vana`rsr a , I��3 ,q NctinieiDts Add Document Quick Search Simple Search Advanced Search Cross Cabinet Search Saved Searches Custom Searches Search Results Found 6 Folders <<Back To Search Cate o R_ecord, System Meeting RCA Physical Label View--g-y Category_Description - -- Description — Status Ph Edit ID ID ID Date — Number -- - Location. Needed Chamber of Commerce- View 140.30 ORGANIZATIONS-LOCAL 3274 1269 7/4J1960 Chamber of Commerce 7/4/60 to 10/31/62 38 Destroyed Microfilm Flag Edit View 140.30 Chamber of Commerce-ORGANIZATIONS-LOCAL 4362 2098 1/1/1964 JR. CHAMBER OF COMMERCE- 1964/79 Destroyed CC Vault Flag Edit -- Chamber of Commerce- CHAMBER OF COMMERCE-WOMENS View 140.30 ORGANIZATIONS-LOCAL 4363 2099 1/1/1964 DIV. 1964-76 Destroyed CC Vault Flag Edit View 140.30 Chamber of Commerce- 3273 1268 2J15/1965 Chamber of Commerce Reports 2/15/65 to Destroyed Microfilm Flag Edit ORGANIZATIONS-LOCAL 4/30/65 38 - I Chamber of Commerce- Huntington Beach Chamber of Commerce View 140.30 ORGANIZATIONS-LOCAL 12383 3869 8/12/1971 Report: Huntington Beach civic Financial Destroyed CC Vault Flag Edit_ Planning Study August 12, 1971 i Chamber of Commerce- Assistant Administrator- 1979(Chamber of View 140.30 3275 1270 1/1/1979 Destroyed CC Vault Flag Edit -- ORGANIZATIONS-LOCAL lCommerce Statement)39 -- Export Search Results_to Excel WebCenter Powered by SIRE Technologies @.2010 http:Himaging05/sire/documents/results.aspx?searchtype=Advanced&value=&cabinet=Records&ftr=&operator=AND&criteria--... 2/3l2010 REQUEST FOR STU .r,T40V P. -) RECORDS City Clerk Department, Division January 22, 2010 JAN 2 7 2010 Joan Flynn Caren Ferrera Name of Departmental Records Coordinator City of Huntington eons:,. Name of Division Head City Attorney's C3jiice Records on each sheet should all be of the same type. Multiple boxes with various dates are permissible as lone as the records otherwise have a single description. - The following records have been identified for destruction (refer to the Records Manual for Proper Destruction Procedures) Box ID Description and Date of Contents Hold Person Placing Hold Explanation for Hold In accordance with the Citywide or Department Retention Schedule of approved by Huntington Beach City Council Resolution 2002-09 on February 4, 2002and updated by Resolution No. 2008-23 on April 21, 2008 CK-10-009 140.60-Local Organizations- PCTA ❑ - - Retention -5 years ❑ El El El Note: Your signature below indicates that your office hasl reviewed this list of records and agrees to authorize their destruction or placed a "hold" with an "explanation". Response is required within 30-days of the above date. Signatures: 0-, _ _�✓t-�-� u -� Department Records Coprdinator Division-KEiad Records Center Manager Signatures: Department H a City Attorney Once records have b e approved for destruction, it will be the responsibility of the Lead Department to arrange for appropriate destruction. THE COGUIvi PLETED REQUEST FOR DESTRUCTION OF RECORDS IrORFRS ARE TO BE MA NTA NED PERIMiv AHEMTLY. Form- Records Destruction 1/22/2010 2:00:56 PM SIRE WebCenter: Documents Page 1 of 3 rra fi r '� ° LCiaout. xy Documents � s `.• t ? a'! Add Document Quick Search Simple Search Advanced Search Cross Cabinet Search Saved Searches Custom Searches Search Results Found 30 Folders <<Back To Search View Cate o Cate o Record S stem Meeting RCA Physical Label g- ry Description - — Descri, tp ion - Status Physical Edit 1 ID -- ID ID Date - Number ---- Location Needed Public Cable Television View 140.60 Authority(PCTA)- 14890 7510 8/3/1976 Resolutions of Huntington Beach Public Cable Destroyed CC Vault Flag Edit -- ORGANIZATIONS- Communications Corporation former(PCTA -- LOCAL Public Cable Television View 140.60 Authority(PCTA)- 14888 7508 11/23/1976 Communications with Dickinson Comm. Ltd,RCA Destroyed CC Vault Flag Edit ---- ORGANIZATIONS- CTS, &Draft By Laws 1976-1978 —— i LOCAL Public Cable Television - �View 140.60 Authority(PCTA)- 14880 7500 12/1/1976 PCCC(PCTA) Paid Expenses Destroyed CC Vault Flag Edit — — ORGANIZATIONS- LOCAL Public Cable Television View 140.60 Authority(PCTA)- 14884 7504 6/22/1977 PCCC (PCTA) Matthews&Wright(Bond Destroyed CC Vault Flag Edit -- ORGANIZATIONS- Underwriters) — LOCAL Public Cable Television View 140.60 Authority(PCTA)- 14874 7494 6/23/1977 IRS Ruling to PCTA(PCCC)Non-Profit Corp. Destroyed CC Vault Flag Edit -- ORGANIZATIONS- LOCAL E Public Cable Television Huntington Beach Public Cable Communiations View 140.60 Authority(PCTA)- 14875 7495 7/7/1977 (Television)Corporatio Board Meeting Minutes Destroyed CC Vault Flag _Edit ORGANIZATIONS- 1977-1978 l LOCAL Public Cable Television View 140.60 Authority(PCTA)- 14886 7506 7/13/1977 PCCC(PCTA)Official Statement Matthews& Destroyed CC Vault Flag Edit -- ORGANIZATIONS- Wright -- LOCAL Public Cable Television View 140.60 Authority(PCTA)- 14877 7497 10/17/1977 PCCC(PCTA) Haskins&Sells Feasibility Study Destroyed CC Vault Flag _Edit -- ORGANIZATIONS- LOCAL Public Cable Television Authority(PCTA)- Indenture of Mortgage and Deed of Trust PCCC l_V_iew 140.60 ORGANIZATIONS- 14883 7503 12/1/1977 (PCTA) Destroyed CC Vault Flag Edit j LOCAL i http:Himaging05/sire/documents/results.aspx?searchtype=Advanced&value=&cabinet=Records&ftr=&operator=AND&criteria--... 2/3/2010 SIRE WebCenter: Documents Page 2 of 3 Public Cable Television IView 140.60 Authority(PCTA)- 14881 7501 1/30/1978 Legal Issue with Dickinson Communications Destroyed CC Vault Flag Edit ORGANIZATIONS- regarding Bond Issuance I LOCAL i Public Cable Television ,View 140.60 Authority(PCTA)- 14878 7498 2/23/1978 PCCC (PCTA) IRS Employer ID Number Destroyed CC Vault Flag Edit ORGANIZATIONS- -- LOCAL Public Cable Television j Authority(PCTA)- V_iew_140.60 ORGANIZATIONS- 14889 7509 3/21/1978 PCCC (PCTA) Bonds City of Huntington PCCC Destroyed CC Vault Flag Edit LOCAL Public Cable Television .View 140.60 Authority(PCTA)- 14885 7505 6/14/1978 PCCC (PCTA) Herbert J Simms Bond Destroyed CC Vault Flag Edit - ORGANIZATIONS- Underwriters - LOCAL ! Public Cable Television Authority(PCTA)- Official Statement by Herbert J. Sims&Co RE: View 140.60 ORGANIZATIONS- 14882 7502 9/7/1978 % Sinking Fund Term Bonds Destroyed CC Vault Flag Edit LOCAL Public Cable Television View 140.60 Authority(PCTA) - 14876 7496 10/1/1978 Lease for HB PCCC formerly(PCTA) Destroyed CC Vault Flag Edit ORGANIZATIONS- LOCAL Public Cable Television Authority(PCTA)- PCCC(PCTA)Securities Registration(States) View 140.60 14887 7507 10/4/1978 Destroyed CC Vault Flag Edit ORGANIZATIONS- Bond Underwriters -- LOCAL Public Cable Television PCTA-Public Cable Television Authority- 1 Authority(PCTA)- Converted _View_140.60 ORGANIZATIONS- 1504 21507 4/10/1985 Agendas and Minutes 1985-1987-Other Destroyed Microfilm Flag _Edit LOCAL Correspondence Public Cable Television CABLE TELEVISION Public Cable Television View 140.60 Authority(PCTA)- 1198 381 1/1/1989 Authority(PCTA) Notice of Meetings/Agendas Destroyed CC Vault Flag Edit ORGANIZATIONS- 1989-91 LOCAL Public Cable Television CABLE TELEVISION Public Cable Television View 140.60 Authority(PCTA)- 1197 380 1/1/1992 Authority(PCTA) Notice of Meetings/Agendas Destroyed CC Vault Flag _Edit ORGANIZATIONS- 1992-94 LOCAL Public Cable Television Concerns over Cable TV Theft- Resolution 6326 Authority(PCTA)- Converted View 140.60 ORGANIZATIONS- 24653 22790 1/6/1992 -Paragon Cable-Review of Options for Destroyed Microfilm Flag Edit LOCAL Alternatives to Paragon View_ 140.60 Public Cable Television 1199 382 1/1/1995 CABLE TELEVISION Public Cable Television Destroyed CC Vault Flag _Edit i Authority(PCTA)- I Authority(PCTA) Notice of Meetings/Agendas http://imaging05/sire/documents/results.aspx?searchtype=Advanced&value=&cabinet=Records&ftr=&operator=AND&criteria=... 2/3/2010 SIRE WebCenter: Documents Page 3 of 3 ORGANIZATIONS- (TV) 1995 i LOCAL Public Cable Television Cable Television Public Cable Television View 140.60 Authority(PCTA)- 8423 3337 1/1/1996 Authority(PCTA) Notice of Meeting/Agendas Destroyed CC Vault Flag Edit ORGANIZATIONS- (TV) 1996 a LOCAL Public Cable Television Cable Television Public Cable Television Authority(PCTA)- �View 140.60 9197 3540 1/1/1997 Authority(PCTA) Notice of Meeting/Agendas Destroyed CC Vault Flag Edit ORGANIZATIONS- (TV) 1997 LOCAL Public Cable Television Authority(PCTA) - Cable Television-Public Cable Television View- 140.60 10294 3709 1/1/1998 Authority(PCTA)-Notice of Meetings/Agendas Destroyed CC Vault Flag Edit l ORGANIZATIONS- (TV) 1998 - - y LOCAL Public Cable Television Cable Television-Public Cable Television View 140.60 Authority(PCTA)- 14100 4030 1/3/1999 Authority(PCTA) Notice of Meetings/Agendas Destroyed CC Vault Flag Edit ORGANIZATIONS- (TV) 1999 LOCAL Public Cable Television Authority(PCTA)- Cable Television-Public Cable Television _View 140.60 ORGANIZATIONS- 15003 4191 1/3/2000 Authority(PCTA) Notice of Meetings/Agendas Destroyed CC Vault Flag Edit LOCAL (TV)2000 Public Cable Television Cable Television -Public Cable Television Authority(PCTA)- View 140.60 16370 4482 1/3/2001 Authority(PCTA) Notice of Meetings/Agendas Destroyed CC Vault Flag Edit ORGANIZATIONS- (TV)2001 LOCAL Public Cable Television Study Session-Public Cable Television Authority Authority(PCTA)- (PCTA)-Renewal Process-Historical View 140.60 16271 4481 3/19/2001 Information CM: 2/18/03 Current Status of City Destroyed CC Vault Flag Edit E ORGANIZATIONS- Separation from PCTA CM: 7/21/03 Vote to stay !I LOCAL in PCTA Public Cable Television � Authority(PCTA) - Cable Television-Public Cable Television IView 140.60 ORGANIZATIONS- 18266 4749 1/3/2002 Authority(PCTA) Notice of Meetings/Agendas Destroyed CC Vault Flag Edit LOCAL (TV)2002-2003-2004-2005 Public Cable Television Joint Powers Agreement(JPA)creating the Authority(PCTA)- Public Cable Television Authority(PCTA)- View_140.60 ORGANIZATIONS- 19343 5277 12/2/2004 historical list of franchise documents. See Destroyed CC Vault Flag _Edit LOCAL respective files for any originals. (Record Missing) Export-Search Results to Excel WebC.enter Powered by SIRE Technologies @2010 .. http:Himaging05/sire/documents/results.aspx?searchtype=Advanced&value=&cabinet=Records&ftr=&operator=AND&criteria=... 2/3/2010 SIRE WebCenter: Documents Page 1 of 1 aout: uanarvdr =? )Oct lent,a 'r# a �F rt LFiit ^t i 3 '', Add Document Quick Search Simple Search Advanced Search Cross Cabinet Search Saved Searches Custom Searches Search Results Found 3 Folders <<Back To Search i Category Catego__ry Record System Meeting A RCA Physical Label EView---- - - _ Descri tion -- Status -� Edit I ID_ Description ID ID Date — Number_ — Location_ Needed Study Session-Overview of Huntington Beach Huntington Beach Conference and Visitors Bureau CM: 5/20/02 Study View,140.70 Marketing and 16101 4423 2/5/2001 Destroyed CC Vault Flag Edit Visitors Bureau Session Re: Daytime to Overnight Destination CM: 2/18/03 Work Program Presented Huntington Beach Study Session-Work Program and Accomplishments of View 140.70 Marketing and 19384 5301 1/3/2005 the Huntington Beach Conference and Visitors Bureau Destroyed CC Vault Flag _Edit Visitors Bureau (HBCVB) Huntington Beach 2005 to- Huntington Beach Conference and Visitors View_ 140.70 Marketing and 25993 7162 1/3/2005 Bureau Agenda, Minutes, or other related Destroyed CC Vault Flag Edit Visitors Bureau correspondence. Export Search Results to Excel WebCenter,Powered by SIEGE T,echnologies.@.2010 http://imaging05/sire/documents/results.aspx?searchtype=Advanced&cabinet=Records&operator=AND&criteria=CategoryID++... 2/3/2010 SIRE WebCenter: Documents Page 1 of 1 � L,oaout. uariairsr�r'.., �-��'`-C►ocaif>I�ents �/,<;�.ttok� .��r�t :;. �� ` Add Document Quick Search Simple Search Advanced Search Cross Cabinet Search Saved Searches Custom Searches Search Results Found 1 Folders <<Back To Search Category Record System Meeting RCA Physical Label jView ID -g Cate-cory_Description 'D_ - _ Description - -- Status — Edit ID Date — Number --- Location Needed VFW Posts-ORGANIZATIONS VFW Posts#490 and#7368 !View 140.80 _LOCAL 553 55 5/3/1966 5/3/66-9/14/85 Destroyed CC Vault Flag Edit Expo Search Results to Excel eb�Center Polwered by SIRE Technologies.@2010 http:Himaging05/sire/documents/results.aspx?searchtype=Advanced&cabinet=Records&operator=AND&criteria=CategorylD++... 2/3/2010 SIRE WebCenter: Documents Page 1 of 1 ar' Loaout. sr�f ; Doct rents rf r « t t y.: Add Document Quick Search Simple Search Advanced Search Cross Cabinet Search Saved Searches Custom Searches Search Results Found 3 Folders <<Back To Search . Category Record Sys#em _Meeting RCA Physical Label, iView 1D — Categ Descri tp ion, ID ID_ Date Desertion, Number status Location Needed Edit Big Independent Cities Excess Big Independant Cities Excess Pool View 140.90 Pool(BICEP)- 5538 17396 1/1/1989 (BICEP)Minutes and Meeting Agendas Destroyed CC Vault Flag Edit ORGANIZATIONS-LOCAL 1989-2001 Big Independent Cities Excess Big Independent Cities Excess Pool- BICEP View_140.90 Pool(BICEP)- 16413 18337 4/16/2001 -Res. 2001-17 Appointing alternative AS 01- Destroyed CC Vault Flag Edit ORGANIZATIONS-LOCAL representative to BICEP Joint Powers 008 Authority. Big Independent Cities Excess Big Independant Cities Excess Pool View 140.90 Pool(BICEP)- 19308 17397 1/1/2004 (BICEP)Minutes and Meeting Agendas Destroyed CC Vault Flag Edit ORGANIZATIONS-LOCAL 2004-2006 Export Search Results to Excel dtNebGenter Rawered by SIRE Terhnolagles2010 http://imaging05/sire/documents/results.aspx?searchtype=Advanced&value=&cabinet=Records&ftr=&operator=AND&criteria=... 2/3/2010 ...EQUEST FOR DESTF�7q(;-, r% OF RECORDS Cott/ Cleric Department, Division January 22, 2010 Caren Ferrera JAI 2 / 2010 Joan Flynn Name of Departmental Records Coordinator City Of HUrtE n::0'o, Name of Division Bead City Attornoy's Records on each sheet should all be of the same type. Multiple boxes with various dates are permissible as long as the records otherwise have a single description. The following records have been identified for destruction (refer to the Records Manual for Proper Destruction Procedures) Box ID Description and Date of Contents Hold Person Placing Hold Explanation for Hold In accordance with the Citywide or Department Retention Schedule of approved by Huntington Beach City Council Resolution 2002-09 on February 4,. 2002and updated by Resolution No. 2008-23 on April 21,2008 CK-10-010 140.70-HB Marketing and Visitors Bureau ❑ - - 140.80-Local Organizations-VFW ❑ 140.90-Local Organizations- BICEP ❑ - - Retention -5 years ❑ (Vote: Your signature below indicates that your office hasl reviewed this list of records and agrees to authorize their destruction or placed a "hold" with an "explanation". Response is required within 30-days of the above date. Signatures: Department Records Coo inator Division Rea Records Center Manager Signatures: Depart nt Head City Attorney Once records have a approved for destruction, it will be the responsibility of the Lead Department to arrange for appropriate destruction. THE COMPLETED REQUEST FOR DEST UCTIOM OF RECORDS FO6 bWS ARE TO BE G�ivAWTAWED PERMANENTLY. Form-Records Destruction 1/22/2010 2:02:07 PM