HomeMy WebLinkAboutFY 2007/2008 Supplement Law Enforcement Services Fund - SLES A-)
Council/Agency Meeting Held: D
Deferred/Continued to:
gApprovedd ❑ Conditionally Approved ❑ Denied City k's gnatur
Council Meeting Date: 9/4/2007 Department ID Number: PD-07-007
CITY OF HUNTINGTON BEACH
REQUEST FOR CITY COUNCIL ACTION
SUBMITTED TO: HONORABLE MAYOR AND CITY COUNCIL MEMBERS
SUBMITTED BY: PENELOPE CULBRETH-GRAFT, DPA, CITY ADMINISTRATOR
PREPARED BY: KENNETH W. SMALL, CHIEF OF POLICE�jj PtG� -o0 1
V�
SUBJECT: Approve expenditure for Supplement Law Enforcement Services
(SLESF) Grant for Fiscal Year 2007-2008
Statement of Issue,Funding Source,Recommended Action,Alternative Action(s),Analysis,Environmental Status,Attachments)
Statement of Issue:
The Police Department has received notification of the Fiscal Year 2007-2008 award of
$391,824 from the County of Orange for the Supplemental Law Enforcement Service Fund
(SLESF). This funding is a pass through grant from the State of California, Citizens. Option
for Public Safety (COPS) funding program. In order to comply with the State requirement
regarding this funding, City Council approval is needed of the spending plan. City Council
approval is also requested for acceptance of the grant and to authorize expenditure of the
funds.
Funding Source:
No match will be required for this grant.
Recommended Action: Motion to:
1. Accept the grant award of $391,824 from the County of Orange SLESF for funding cycle
year 2007-2008, and
2. Authorize the Chief of Police to expend $391,824, plus any accrued interest on
technology associated with patrol related equipment as described, and
RCA ROUTING SHEET
INITIATING DEPARTMENT: Police Department
SUBJECT: Approve expenditure for Supplement Law Enforcement
Services (SLESF) Grant for FY 07/08
COUNCIL MEETING DATE: September 4, 2007
RCA ATTACHMENTS STATUS
Ordinance (w/exhibits & legislative draft if applicable) Attached ❑
Not Applicable
Resolution (w/exhibits & legislative draft if applicable) Attached ❑
Not Applicable
Tract Map, Location Map and/or other Exhibits Attached ❑
Not Applicable
Contract/Agreement (w/exhibits if applicable) Attached ❑
(Signed in full by the City Attorney) Not Applicable
Subleases, Third Party Agreements, etc. Attached ❑
(Approved as to form by City Attorney) Not Applicable
Certificates of Insurance (Approved by the City Attorney) Attached ❑
Not Applicable
Fiscal Impact Statement (Unbudgeted, over $5,000) Attached
Not Applicable ❑
Bonds (If applicable) Attached
No licable
Staff Report (If applicable) Attached
t Applicable
Commission, Board or Committee Report (If applicable) Attached ❑
Not Applicable
Findings/Conditions for Approval and/or Denial Attached ❑
Not Applicable
EXPLANATION FOR MISSING ATTACHMENTS'
REVIEWED RETURNED F-0RWAFDED
Administrative Staff ( ) ( )
Deputy City Administrator Initial
City Administrator (Initial)
City Clerk ( )
EXPLANATION FOR RETURN OF ITEM:
Only)(Below Space For City Clerk's Use
RCA Author: Mindy James
Page 1 of 1
Esparza, Patty
From: James, Mindy
Sent: Wednesday, August 29, 2007 2:04 PM
To: Esparza, Patty r---
Cc: 'KURIMAY, DEANN M'
Subject: Approved RCA request copy
Importance: High
Patty,
I have a RCA listed as item E-7 of the Council Meeting on September 4th. Is this possible that I get a copy of the
approved RCA as soon as you can? Also, please email it directly to the grant agency at dmkurimay_(a)ocsd.org. I
will be on vacation that week and I need to submit that approved RCA to the grant agency by September 7th. I
really appreciate your assistance on this.
The title of the RCA is APPROVE SUPPLEMENTAL LAW ENFORMCEMENT SERVICES (SLESF) GRANT AND
EXPENDITURE PLAN FOR FISCAL YEAR 2007-2008.
l I
Thank You so much!! Lz:' j�
Mindy
8/29/2007
Page 1 of 1
Esparza, Patty
From: Esparza
Sent: Wednesday, September 05, 2007 11:25 AM
To: 'dmkurimay@ocsd.org'
Cc: s, in y; Small, Ken
Subject: Approved RCA for SLESF Grant FY 07-08
Importance: High
Attachments: 4793_001.pdf
Hi Deann—Attached is the approved RCA for our agenda item#E-8, Approval of Grant Award of$391,824 for
SLEF and expenditure plan for FY 07-08. 1 don't know if it makes any difference to you, in the initial email from
Mindy she mentioned the item number as E-7, but in actuality it was item E-8. If you have any problems,
questions, or need any further information on this item, feel free to call me at(714) 536-5260, as Mindy is on a
well-deserved vacation this week. Thanks!
Patty Esparza, Senior Deputy City Clerk
From: CityClerkCanon7200 Lmailto:CityClerkCanon@surfcity-hb.org]
Sent: Wednesday, September 05, 2007 11:21 AM
To: Esparza, Patty
Subject: Attached Image
Importance: High
9/5/2007
REQUEST FOR CITY COUNCIL ACTION
MEETING DATE: 9/4/2007 DEPARTMENT ID NUMBER: PD-07-007
3. Establish a separate business unit for this funding, and
4. Appropriate $391,824, plus any accrued interest to be expended on patrol related
equipment.
Alternative Action(s):
Do not approve the grant and reject the grant funding from the County of Orange and
direct staff accordingly.
Analysis:
In 1996, State Assembly Bill AB 3229 was signed into law. This bill created the Citizens
Option for Public Safety Program (COPS), which provided $100 million statewide to be used
exclusively for front line law enforcement services. This program has been ongoing, but
required a budget appropriation each fiscal year for continued funding. Each law
enforcement agency is guaranteed $100,000 minimum. The total allocation to an agency is
determined by a formula derived from the base amount and population figures provided by
the Department of Finance. Based on our population, we received an award of $391,824 for
fiscal year 2007-2008. This funding is provided by October of each year.
This is year twelve (12) of funding for this grant. The grant requires that the funds be spent
on front-line police service. The SLESF Oversight Committee, which is comprised of
members of Orange County Sheriff's Department and involved citizens throughout Orange
County, has requested that we define the intended use for the funds before acceptance of
this grant. At this time, the intended project for this grant is to fund front line patrol equipment
as follows:
New safety equipment for officers, which
include duty weapons, traffic vests, and
body armors. $ 46,824
New radar trailers $ 20,000
New patrol radios, MDT, chargers,
batteries etc. $ 82,000
New ACOG sighting system for patrol
rifle $ 21,000
New computers and its accessories for
officers to book prisoners $ 20,000
-2- 8/17/2007 8:22 AM
REQUEST FOR CITY COUNCIL ACTION
MEETING DATE: 9/4/2007 DEPARTMENT ID NUMBER: PD-07-007
For helicopter program to enhance
safety and efficiency:
New Moving Map Systems $ 25,000
3 Diamond J TOT Gauges $ 6,000
3 Diamond J Torque Gauges $ 16,000
Uniform patrol and traffic for more
efficient and timely enforcement:
2 Portable light towers for major crime
scene investigation
$ 20,000
Web Based On Line Crime and Incident
Reporting
$ 35,000
3 Solar powered permanent radar/speed
limit signs
$ 33,000
Pistol Mounted Flash Lights and
Holsters for Uniform Officers $ 67,000
Total $ 391,824
COUNCIL POLICY REGARDING REQUESTS FOR AN APPROPRIATION OF FUNDS:
As adopted by the City Council in March 1998, all requests for appropriation of funds must
meet one of the following criteria; 1) The request is for an unanticipated emergency, 2) the
request is required to implement labor negotiations, or 3) The request will be offset by related
new revenues.
This request meets criteria #3 and will be fully offset by grant funds.
Strategic Plan Goal: This grant supports the City Services Strategic Plan Goal. That is to
provide public services with the highest professional standards to meet community
expectations and needs, assuring that the city is sufficiently staffed and equipped overall.
-3- 8/17/2007 8:25 AM
REQUEST FOR CITY COUNCIL ACTION
MEETING DATE: 9/4/2007 DEPARTMENT ID NUMBER: PD-07-007
Environmental Status:
Attachment(s):
NumberCity Clerk's
Page . Description
1. Copy of Grant Notification Letter
2. Fiscal Impact Statement
-4- 8/17/2007 8:22 AM
ATTACHMENT # 1
Tl
s
,F
SHERIFF-CORONER DEPARTMENT
COUNTY OF ORANGE MICHAEL S. CARONA
CALIFORNIA SHERIFF-CORONER
431 THE CITY DRIVE SOUTH RESEARCH AND DEVELOPMENT UNDERSHERIFF
ORANGE,CA 92868 JO ANN GALISKY
(714)935-6661 ASSISTANT SHERIFFS
FAX(714)935-6669
June 14, 2007 JSTEVE BISHOP
STEVE BISHOP
DANIEL MARTINI
CHARLES WALTERS
City of Huntington Beach
Kenneth Small, Chief of Police
P. O. Box 70
Huntington Beach, CA 92648 RMCHIEF'870139:12
RE: Supplemental Law Enforcement Services Fund(SLESF)
The Citizens Option for Public Safety (COPS) - Supplemental Law Enforcement Services Funds (SLESF) are funds
subject to legislative appropriations and adoption of the state budget in any given year. These funds are allocated to
local law enforcement agencies for front line law enforcement services and must be used to supplement existing
funding. Cities and Counties are required to create a separate SLESF account in order to keep these funds separate
from other monies. The Orange County Supplemental Law Enforcement Oversight Committee (SLEOC)is responsible
for meeting annually to review and approve actual and proposed future SLESF expenditures by all Orange County
recipients and to facilitate required state reports regarding all expended funds.
The Orange County SLEOC includes Sheriff Michael Carona (Chair), County Executive Officer Thomas Mauk,
District Attorney Tony Rackauckas, Laguna Beach Police Chief Michael Sellers, and Aliso Viejo City Manager, Mark
Pulone. The SLEOC will convene in early October, 2007 to approve the SLESF expenditures for FY06/07, complete
and submit the standardized reporting form to the State Controller's Office, and approve the proposed SLESF
expenditures for FY07/08 to authorize the release of funds by the county Auditor-Controller to each city agency.
To satisfy the SLESF reporting requirements, your city will need to complete the attached forms and submit them to
the county SLEOC. Please read the attached letter from the State Controller's Office and Government Code Section
30061-30065, addressing SLESF requirements.
In my assigned task of compiling these reports for the SLEOC, the Necessary Action Items detailed below must be
received by the dates listed. Upon completion of the documents, please mail or deliver them to 431 The City Drive
South, Orange, CA 92868 Attn: SLESF Documents Deputy Dee Dee Kurimay. If you have any questions please call
or email me at(714) 935-8432 dronan@ocsd.orQ Pw Ote fwe , Ty.- �r �-,.,��— S 4L.-t-y
A courtesy copy of this memo, less its attachments has been f6rrw`arded to your City Manager's office. sq )�
ecess Action Itemsc Returned before Eritf 2? 2fl #
Complete the Supplemental Law Enforcement tan ar Ized Forms-Oversight Committee Summary ending June
30, 2007. (Green form). The Beginning Fund Balance amount has been filled in, as that number comes from the
State ControIler's Office based upon the previous year's reporting:
2. Complete the General Description of Expenditures form of the SLESF for FY06/07 (Yellow-form).
PROUDLY SERVING THE UNINCORPORATED AREAS OF ORANGE COUNTY AND THE FOLLOWING CITIES AND AGENCIES:
ALISO VIEJO • DANA POINT • LAGUNA HILLS • LAGUNA NIGUEL • LAGUNA WOODS • LAKE FOREST • MISSION VIEJO ,
RANCHO SANTA MARGARITA • SAN CLEMENTE • SAN JUAN CAPISTRANO • STANTON • VILLA PARK
HARBORS,BEACHES&PARKS • JOHN WAYNE AIRPORT • OCTA . SUPERIOR COURT
6/14/07
2of2
V3. Obtain all necessary signatures for the Certification of Supplemental Law Enforcement Services Fund
' Expenditures form for FY06/07 (Cream form).
4. Complete the Expenditure Intent Form for FY07/08 PRIOR to city council actin (Orange f `).
Necessary Action Items: (Returned before Friday, September 7,2007) ,'D
1. Complete the Supplemental Law Enforcement Standardized Forms-Oversight Committee General
Description o Planned Expenditures form for FY07/08 (Purple form).
p f � rP
2. Attach a copy of appropriate city council documentation that certifies approval of the FY07/08 SLESF `lit
expenditure plan from the governing board of your agency. ** Please note that any future changes to the Planned
Expenditures for F/Y 07-08 will require additional approval by SLEOC and your city council.
i
Other Attachments:
1. Letter from State Controller, Steve Westly, addressing SLESF reporting requirements and timeline
established by SB 736 and SB 823 (Pink pages).
2. Govermnent Code Sections 30061-30065 (White pages).
Lt. Dottie Ronan
Orange County Sheriff's Department
Research and Development Division
j 431 The City Drive South
Orange,CA 92868
(714) 935-8432
ATTACHMENT # 2
CITY OF HUNTINGTON BEACH
INTERDEPARTMENTAL COMMUNICATION
FINANCE DEPARTMENT
TO: PENELOPE CULBRETH-GRAFT, DPA, CITY ADMINISTRATOR
FROM: DAN T. VILLELLA, CPA, FINANCE DIRECTOR
SUBJECT: FIS 2006-07-23 Approve Expenditure for Supplement Law Enforcement
Services (SLESF) Grant for Fiscal Year 2007-2008
DATE: AUGUST 16, 2007
As required by Resolution 4832, this Fiscal Impact Statement has been prepared for"Approve
Expenditure for Supplement Law Enforcement Services (SLESF) Grant for Fiscal Year 2007-
2008".
If the City Council approves this action, there will be no effect on any fund balance since the
entire appropriations will be offset by revenue not anticipated in either the 2006-07 or 2007-08
budgets.
an T. Villella
Finance Director