The URL can be used to link to this page

Home My WebLink AboutACCEPT GRANT FOR VIOLENCE AGAINST WOMEN COLLABORATION PROGRA 79 ell Council/Agency Meeting Held: Deferred/Continued to: �(Appr ved ❑ Conditionally Approved ❑ Denied City C 's gnatur Council Meeting Date: 9/4/2007 Department ID Number: PD-07-006 CITY OF HUNTINGTON BEACH REQUEST FOR CITY COUNCIL ACTION SUBMITTED TO: HONORABLE MAYOR AND CITY COUNCIL MEMBERS SUBMITTED BY: PENELOPE CULBRETH-GRAFT, DPA, CITY ADMINISTRATOR C-av PREPARED BY: KENNETH W. SMALL, CHIEF OF POLICEQ P��\Z�K SUBJECT: Approve Office of Criminal Justice Planning (OCJP) Grant for Violence Against Women Collaboration Program for FY 2007-2008 F ment of Issue,Funding Source,Recommended Action,Alternative Action(s),Analysis,Environmental Status,Attachments) Statement of Issue: The Police Department applied for a grant through the State of California Office of Criminal Justice Planning for funding for our Violence Against Women/Domestic Violence program. In July 26, 2007, the Police Department was notified of its award of $35,592. City Council approval is necessary to fully execute the agreement between the State and the City. The grant is funded from July 1, 2007 to December 31, 2007. Funding Source: A 25% City match of $11,864 is required which has been included in the Police Department's 2007-2008 budget, under the General Fund, Account Number 10070203. The balance of $35,592 will be offset by new revenue. A new grant fund will be established upon approval by the City Council. No additional appropriation of funds is necessary. Recommended Action: Motion to: 1. Accept the grant between the State of California, Office of Criminal Justice Planning and the City of Huntington Beach; 2. Approve the appropriation of $35,592 to be fully reimbursed by the grant from the Office of Criminal Justice Planning; 3. Authorize the transfer of $11,864 required City match from the appropriations in the Police Department's 2007-2008 budget; and 4. Authorize the expenditure of funds of $47,456 plus interest to pay for contract counseling services, and some operating costs related to the domestic violence program. ATTACHMENT # 2 CITY OF HUNTINGTON BEACH INTERDEPARTMENTAL COMMUNICATION FINANCE DEPARTMENT TO: PENELOPE CULBRETH-GRAFT,DPA, CITY ADMINISTRATOR FROM: DAN T. VILLELLA, CPA, FINANCE DIRECTOR SUBJECT: FIS 2006-07-22 Approve the Office of Criminal Justice Planning Grant Violence Against Women Program for Fy07-08 DATE: AUGUST 16, 2007 As required by Resolution 4832, this Fiscal Impact Statement has been prepared for"Approve the Office of Criminal Justice Planning Grant Violence Against Women Program for Fy07-08". If the City Council approves this action, there will be no effect on any fund balance since one amount ($11,864) will be paid from the 2007-08 budget that has been submitted to the City Council, and the other amount ($35,592)will be paid from monies not anticipated in the 2006-07, or 2007-08 budget. /za X-;%" Dan T. Villella Finance Director RCA ROUTING SHEET INITIATING DEPARTMENT: Police Department SUBJECT: Approve the Office of Criminal Justice Planning Grant Violence Against Women Program for FY07-08 COUNCIL MEETING DATE: September4, 2007 RCA ATTACHMENTS STATUS Ordinance (w/exhibits & legislative draft if applicable) Attached ❑ Not Applicable Resolution (w/exhibits & legislative draft if applicable) Attached ❑ Not Applicable Tract Map, Location Map and/or other Exhibits Attached ❑ Not Applicable Contract/Agreement (w/exhibits if applicable) Attached ❑ (Signed in full by the City Attorney) Not Applicable Subleases, Third Party Agreements, etc. Attached ❑ (Approved as to form by City Attorne ) Not Applicable Certificates of Insurance (Approved by the City Attorney) Attached ❑ Not Applicable Fiscal Impact Statement (Unbudgeted, over $5,000) Attached Not Ap licable ❑ Bonds (If applicable) Attached Applicable Staff Report (If applicable) Attached ❑ Not Applicable Commission, Board or Committee Report (If applicable) Attached ❑ Not Ap licable Findings/Conditions for Approval and/or Denial Attached ❑ Not Applicable EXPLANATION FOR MISSING ATTACHMENTS REVIEWED RETURNED FORWARDED Administrative Staff ( ) Deputy City Administrator Initial City Administrator Initial City Clerk ( ) EXPLANATION FOR RETURN OF ITEM: Only)(Below Space For City Clerk's Use RCA Author: Mindy James REQUEST FOR CITY COUNCIL ACTION MEETING DATE: 9/4/2007 DEPARTMENT ID NUMBER: PD-07-006 Alternative Action(s): Do not approve the grant and reject the grant funding from the Office of Criminal Justice Planning and direct staff accordingly. Analysis: The Police Department applied to the Office of Criminal Justice Planning (OCJP) for a grant to pay for a Domestic Violence Program. The grant funding is for $35,596, with an $11,864 25% match. The majority of the grant will pay for the services of a Victim's Assistance Counselor. This program has been in effect since 1998. Since the inception of the Domestic Violence Program, the Counselor has been continuously funded through a series of grants. The goal of the program is to help heal the family and stop the cycle of violence. The Victim's Assistance Counselor is contracted through the Community Service Program. Without this grant, the Police Department would not be able to offer the services of the victim's assistance counselor to victims of domestic violence. The counselor coordinates the program with a Police Department investigator to form a cohesive team to assist the victim. The acceptance of this grant will pay for counseling services through December 2007. The cash match of $11,864 is located within the existing Police Department budget. No additional appropriation of funds is necessary. When this grant ends there will not be any other commitment for the City/Police Department. COUNCIL POLICY REGARDING REQUESTS FOR AN APPROPRIATION OF GENERAL FUNDS: As adopted by the City Council in March 1998, all requests for appropriation of general funds must meet one of the following criteria: 1) The request is for an unanticipated emergency, 2) The request is required to implement labor negotiations, or 3) The request will be offset by related new revenues. This appropriation meets the requirements set forth in #3 of the council policy regarding requests for an appropriation of the general fund. The appropriation of $47,456 being requested will be offset by the associated Office of Criminal. Justice Planning grant funds and the balance of$11,864 will be offset by the existing Police Department budget. Strategic Plan Goal: This grant supports the City Services Strategic Plan Goal. That is to provide public services with the highest professional standards to meet community expectations and needs, assuring that the city is sufficiently staffed and equipped overall. -2- 8/16/2007 3:22 PM REQUEST FOR CITY COUNCIL ACTION MEETING DATE: 9/4/2007 DEPARTMENT ID NUMBER: PD-07-006 Environmental Status: N/A Attachment(s): NumberCity Clerk's Page • Description 1. Copy of Award letter from OCJP 2. Fiscal Impact Statement -3- 8/16/2007 3:22 PM ATTACHMENT # 1 AUG 01 2007 22 : 04 FR OCJP VS-UP 9163275674 TO 9171437415e4 P . 01 STATE OF CALIFORNIA ARNOLD SCHWARZENEGGER,Governor LAW ENFORCEMENT AND VJCTTM SERVICES DIVISION O E S GOVEIZN()u IL'S O FICE OF EMERGEJNC'V SFRVICFL4; Y.Y r 4 N 2 A VICTIM SERVICES BRANCH �* 3650 Sf.'IIRIEVER AVENUE MA HER,CALIFORNIA 9%5-5 (91 G)324 9101 s ,� PAX:324.8554 July 26, 2007 Ll. Brian Tidrick, Lieutenant City of Huntington Beach 2000 Main Street Huntington Beach, CA 92648 Dear U. Tidrick: SUBJECT. APPROVAL OF SUBGRANT AMENDMENT#1 Huntington Beach Collaboration : Violence Against Women LE06046860 The Governor's Office of Emergency Services has received and approved the enclosed subgrant amendment request, for the subject grant. All other agreements shall remain as previously Agreed upon. Please contact your Program Specialist il'you have any questions about this amendment. GRANTS PROCESSING SECTION Enclosure c: Subgrantee file Post-it®Fax Note 7671 Date Q #or �, — V To JI i a pages From Co./Dept. r Co. PE .�3 Phone M I / 3 PhOl�e 11 Fax# 01110 3G ],P Q} �*�'r Fax# �� AUG al 2007 22 : 05 FIR OCJP US—UP 9163275674 TO 917143741584 P. 02 E77/12/2 07 10:00 7143741584 BUDGET BUREAU Reset Form Ir ` jJ 1 print Form Governor's Office of EmergenCY Services LEQ6046g(�.� GRANT AWARD AMENDMENT AME14DMENTNO. 1-THIS Atutl MDMENT, made and entered into on 6121107 by and between the Matal Governor's Office of Emergency Services,hereafter designated OES,and the following Admirtistrative Agency Gity bf i-funtingtan Beach __ hereafter celled the Recipient. WITISIRSSETH, That thn Recipient agr to tit ndment of this Grant Award Agreement as opecified below' n7 �� . Augment grant funds tr to 7. Increase matching funds from$23,728 to M,592.Increase total project costfrom $94,912 to$142,368. Extend the end date of the grant period from 06/30/07 to 17131/07. IN vuITN_SS MrREOF,this Ceram Award Arrtondmenl hat been executed by the partlm heteto•upon the data written abom OFFICE OF EMEROMY SERVx ES RECIPIENT r oa.uae C11114 City of Huntington Beach wimoffiffimmmm CJ e } D l / Kenn-th Small,Chief of Police (� 2000 Main Street HB,CA 92M r iTLc11 F-1 i hOroby certify upon my own pat:`onal knowledge that budgeted funds are available for it+o period 4 and purpose of tho expenditure stated above. •vs Grant Award Amendment—OES 513 (Revved 1/112001) i AUG 01 2007 22 : 05 FIR OCJP VS—VP 9163275674 TO 917143741584 P . 03 07/12/2007 10:09 7143741584 BUDGET BUREAU HAI;1W UI/d2 Reset Form I Print 50r rl QES GRANT AWARD MODIFICATION MAIL TO: OFFICE OF I!M9ACENCYSERVICSS(DES) Check rasrecrbnnch; LEQ604 (} �,i. 1.Grant Award#: 261W RCHRlEVEft AVE { PtsbllC Setery Drench Mi flm Smvipw 9ranm MATH1 K,CA 0W5 lindtoato branch an Pnvokapet 2, Modrficatlen 4: 3, Recipiantllmplementing A47eney City of Runtington aea6h _ 4, ProloatTitle: Huntington Beach o as oration'WOWnZiAgalnstwomen 5. Cori w Perron: Mindy Jarnes� _ -- -- Phone: (714)536-5425 5x: pax. (714)374-1584 i Emaii Address: 2000 Maln Straet HB,CA 9280 8,GtOM period: 071DW00.5 to 12J31=07 7. Payment Matting Address- Cho&here if new. $.Revision to Budget A. 8. C. Cate 4 A, B. t Personal operating gvlPrnent Total Percent OPerating Eovipmont M3olah dotal Servlces Expanson 5ervtws Expenses Grant f 06 VAwA 4 78' ,7.7 Yr Select 7 a 7 / 0 Z�,7 + p Yr Select $0 $t) $0 Yr Select y $0 $fl $Q OV VAWA i �0 `� f Yr Select I $0 $Q $0 Yr Srblect $SO $] $Q Yr Select SO $0 $0 $Q $d 366 Yrgao -�f+ o sQ f I�Pfl7� 0 $0 $0 3 ,2 �� so Yr()7 $Q $fl Q Yr Select $0 $0 $0 $oil $0 $0 $0 5 FlC{[e1=k Ymen completed .. ....th , . fl. Justification for MQdlfiersttan:(If necessary,continue the?ustl!Catlon on page 3.) Increase grant award from_ 1110S to_12131107. increase match amount from S23,728,_to$35,592— Increase total project cast from $94,912,"..^to_5142"266_. Extend grant period and date from Q6/9Q107 to 12131107, 1 i Sdnn Tidrick Mindy James FI al Pm c(typed nemel c[ r ! ura d� FlnandBE 0{ticEr$t Dam'. Progr m 3pA6snst 31a: a on a Date: 71?2107-7 �r IXiS91hg e: 7 Da:a Frost-it"Fax Nate 671 l To E=raFromp aya OSS FORM 223(RPA$ed 7)n Co. nhon 4 y 5-67 Phone$ {� Fnx a Fax 4 AUG 01 2007 22: 05 FIR OCTP US—UP 9163275674 TO 917143741584 P . 04 BUDGET CATEGORY AND LINE ITEM DETAIL A. Personal Services Salaries/Employee Benefits VAWA 06 VAWA 06 VAWA 07 VAWA 07 COST MATCH MATCH SALARIES $0 $0 Violence Against Women Investigator $0 Monthly Rate: 5,077 $0 Number of Months; 18 $0 Total Cost: $109386 $0 $23,728 2,305 $26,033 Cash Match-109386 x 23.8% $0 $0 $0 $0 $0 Benefits $0 $0 Medicare.171%=187 $0 $0 Workers Compensation Insurance 1,767%_$1922 $0 $0 Health Insurance 1.68%=1838 $0 $0 Dental Insurance.224%=$245 $0 $0 Vision Insurance.035%=$38 $0 $0 Basic Life&AD&D=2.504% $0 $0 Retirement 1.05%=$1149 $0 $0 Longevity.5890/._$643 $0 $0 Education Incentive.631/9=689 91558 $9,559 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $U $0 S4 $0 Personal section 7.otals $0 $23,728 $0 '$11;864 PERSONAL TOTAL $35;592 (DES A303c (ReviSed 01107) AUG 01 2007 22 : 05 FR OCJP VS—UP 9163275674 TO 917143741584 P.05 BUDGET CATEGORY AND LINE ITEM DETAIL C. Equipment VAWA 06 VAWA 06 VAWA 07 VAWA 07 COST MATCH MATCH $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 Equipment Section Totais $0 $0 s0 $0 ;Vol EQUIPMENT TOTAL. atagory Totals. Same-as Section 10 on the GrantAward Face Sheet $71,184 $23,728 $35,592 $11,864 Total Project Cost* to Q 'Same as Block 106 on Grant Award Face Sheet $142,368 OES A303e (Revised 01/07) � �� t '7 * TOTAL PAGE .05