HomeMy WebLinkAbout2011 Violence Against Women Domestic Violence Program GrantCouncil/Agency Meeting Held:_ � Zka
Deferred/Continued to:
gAppr ed ❑ Conditionally Approved ❑ Denied
?" &,,,
° y 's Sig6hture
Council Meeting Date: March 21, 2011
Department ID Number: PD 11-004
SUBMITTED TO: Honorable Mayor and City Council Members
SUBMITTED BY: Fred A. Wilson, City Manager
PREPARED BY: Kenneth W. Small, Chief of Police
SUBJECT: Approve Office of Criminal Justice Planning Grant Violence Against
Women Program for 2011 and Approve Contract for Community
Service Program, Inc.
Statement of Issue: The Police Department applied for a grant through the State of
California Office of Criminal Justice Planning for funding for our Violence Against Women
Domestic Violence program. In March, the Police Department was notified of its award of
$240,280. City Council approval is necessary to fully execute the agreement between the
State and the City. The grant is funded from January 1, 2011, to December 31, 2011.
Financial Impact: A 25% City match of $60,070 is required and has been included in the
Police Department's budget, under the General Fund, account number 10070203. The
balance of $180,210 will be offset by new revenue. A new grant fund will be established
upon approval by the City Council. No additional appropriation of funds is necessary.
Recommended Action: Motion to:
A) Accept the grant between the.State of California, Office of Criminal Justice Planning and
the City of Huntington Beach; and,
B) Approve the appropriation of $240,280, of which $180,210 is to be fully reimbursed by the
grant from the Office of Criminal Justice Planning. The remaining $60,070 will be funded
from appropriations in the Police Department's budget; and,
C) Authorize the expenditure of funds of $240,280 plus interest to pay for the professional
services contract between the City of Huntington Beach and Community Service Program,
Inc. for Victim/Witness Advocate, and some- operating costs related to the Domestic Violence
Program for the first year of the contract; and;
D) Approve and authorize the Mayor and City `Clerk to execute the"Professsional Services
Contract Between the City of Huntington Beach and Community Service Program, Inc. for
Victim/Witness Advocate."
Alternative Action(s):
Do not approve the grant and reject the grant funding from the Office of Criminal Justice
Planning and direct staff accordingly.
HB -29- Item 3. - 1
REQUEST FOR COUNCIL ACTION
MEETING DATE:,3/21/2011 DEPARTMENT ID NUMBER: PD 11-004
Analysis: The Police Department applied to the Office of Criminal Justice Planning
(OCJP) for a grant to pay for a Domestic Violence Program. The grant funding is for
$240,280 with a $60,070 match. The majority of the grant will pay for the services of a
Victim's Assistance Counselor. The Victim's Assistance Counselor is contracted through the
Community Service Program, Inc. A new professional services contract agreement is
attached to this RCA.
This program has been in effect since 1998. Since the inception of the Domestic Violence
Program, the Counselor has been continuously funded through a series of grants. The goal
of the program is to help heal the family and stop the cycle of violence. Without this grant,
the Police Department would not be able to offer the services of the Victim's Assistance
Counselor to victims of domestic violence. The counselor coordinates the program with a
Police Department investigator to form a cohesive team to assist the victim.
The acceptance of this grant will pay for counseling services through December 2011. The
cash match of $60,070 is located within the existing Police Department budget. The new
professional services contract is for a three year term. The Police Department will include
funding for this contract in the department's budget in subsequent fiscal year budgets. If Cal-
EMA approves the future years funding, the contract will continue. Should the Domestic
Violence Program not receive funding in the next two fiscal years, the contract will be
terminated.
Environmental Status: NA
Strategic Plan Goal: Maintain and Enhance Public Safety
Attachment(s):
1. IProfessional Services Contract Between The City of Huntington Beach and Community
Service Program, Inc. for VictimMitness Advocate
1 2. 1 Confirmation of Grant Award I
dal ✓ 7V
W�7A?I�LR�I T y �� t✓/ Gam' �o�/Ls9v� did C .
Item 3. - 2 HB -30-
ATTACHMENT
EDMUND G. BROWN JR. MIKE DAYTON
GOVERNOR 3 }Zsr.
LACTING SECRETARY
'1
{f;
k f I KMA
CAL.F0RNIA EV�ERGENCY
1AA'NAGEMIENT AGENCY
March 9, 2011
Gary Faust, Lieutenant
Huntington Beach, City of
2000 Main Street
Huntington Beach, CA 92648
Dear Lt. Faust:
Subject: NOTIFICATION OF APPLICATION APPROVAL
Law Enforcement Specialized Units Program
Award #: LEI 03 6860, Cal EMA ID: 059-36000
Congratulations! The California Emergency Management Agency (Cal EMA) has approved
your application in the amount of $180,209, subject to Budget approval. A copy of your
approved subgrant is enclosed for your records.
Cal EMA will make every effort to process payment requests within. 60 days of receipt.
This subgrant is subject to the Cal EMA Recipient Handbook. You are encouraged to read and
familiarize yourself with the Cal EMA Recipient Handbook, which can be viewed on Cal
EMA's website at www.calema.ca.gov.
Any funds received in excess of current needs, approved amounts, or those found owed as a
result of a close-out or audit, must be refunded to the State within 30 days upon receipt of an
invoice from Cal EMA.
Should you have questions on your subgrant, please contact your Program Specialist.
PSVS Grant Processing
Enclosure
c: Recipient's file
3650 SCMUEVER AVENUP ® MATHER, CALIFORNIA 95655
PUBLIC SAFETY AND VICTIM SERVICES PROGRAMS DIVISION
TELEPHONE: (916) 324-9200 ® FAX: (916) 324-8554
Hg -5- Item 3. - 27
4 tx!_
Cal EMA C.5q-3UG('0
Award ## LE1003686V
CALIFORNIA EMERGENCY MANAGEMENT AGENCY NOV2 1 2010
GRANT AWARD FACE SHEET (Cal EMA 2-101)
The California Emergency Management Agency, hereafter designated Cal EMA, hereby makes a grant award of funds to the following:
1. Grant Recipient: City of Huntington Beach
" f
hereafter designated Recipient, in the amount and for the purpose and duration set forth in this grant award.
2. Implementing Agency: Huntington Beach Police DepartmerA- f
3. Project Title: HB Collaboration: Violence Against Women 4. Grant Period: 01/01/11 to 12131/11 u'
*Select the Grant year and fund sources) from the lists below or type the appropriate acronym in box 9. Enter the amount(s) from each source.
Please do not enter both State and Federal fund sources on the same line- Add any cash match(s). Block 10G is the Grant Award total amount.
Grant
Fund Source
A. State
B. Federal
C. Total
D. Cash
E. In -Kind
F. Total
G. Total
Year
Match
Match
Match
Project Cost
091W
s. VAWA
$_ ,
E 3
$5,479v
•
$5,479
101>41
6. VAWA
_ 1..637
i � -� 1�
$54,591v
$54,591
Select
7 Select
$0
Select
a- Select
$0
Select
9.
$0
to.TOTALS
'o
$18,0
$60,D70
$i,D$#802B07
10Gr4wWTotai
$2Q76
11. This grant award consists of this title page, the application for the grant, which is attached and made apart hereof, and the Assurance
of Compliance forms which are being submitted- I hereby certify I am vested with the authority, and have the approval of the C'rty1county
Financial Officer, City Manager, County Administrator, or Governing Board Chair, to enter into this grant award agreement; and all funds
received pursuant to this agreement will be spent exclusively on the purposes specified. The grant recipient signifies acceptance of this
grant award and agrees to administer the grant project in accordance with the statute(s), the Cal EMA Program Guidelines, the Cal EMA
Recipient Handbook, the Federal OJP Financial Guide and Program Guidelines (if applicable), and the Cal EMA audit requirements, as stated
in the applicable RFP or RFA. The grant recipient further agrees to all legal conditions and terms incorporated by reference in the applicable
RFP or RFA, and agrees that the allocation of funds is contingent on the enactment of the State Budget.
12. Official Authorized to Sign for Applicant/Grant Recipient: Federal Employer ID Number: 966000723
Name: Kenneth W. Small '
Payment Mailing Address: 2000 Main Street
Title: Chief of Police
City: Huntington Beach Zip: 92648
Telephone: (714) 536-5902 FAX: (714) 536-2895 Email: ksmallPhbpd.or4
(area code) (area code)
Signature CA _^ ~~__ __ _� Date: � � ' 7 3
(FOR C41EMA:USErONLY)
I hereby certify It mm'` iv personal knowledge that budgete funs are avaiiabi for the period and purposes of this expenditures d above.
Cat EMA Fksoal Officer i`,�i Date Cal EMA Director (or designee) / Date
------------ - __._-- - __fj----•-------------------------------------------------------------------------------------------- - -
Yr / Chapter: 2010-11 / 712 PCA No: 18219
Item: 0690-102-0990 Fed Cat. # : 16.588
Component: 40.20.161
Program: Law Enforcement Specialized Units
Fund: Federal Trust
Match Re-q.: 25% CAK based on TPC
Project No.:09VAWA Amount:$i(G1f-i3�S
Yr / Chapter: 2010-11 1 712 PCA No: 18210
Item: 0690-102-OM Fed Cat, ## : 16.588
Component: 40-20.161
Program: Law Enforcement Specialized Units
Fund: Federal Trust
Match Req.: 25% C/IK based on TPC
Project No.: IOVAWA Amount: $ 105t7_71
Grant Award Face Sheet - Cal EMA 2-101 (formerly AGES 301) - (Revised 2/1/2009)
Item 3. - 28 HB -6-