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Home My WebLink AboutFY 2012-2013 County Supplemental Law Enforcement Services Gr Council/Agency Meeting Held: Deferred/Continued to: I ) Apnmv8 ❑ Conditionally Approved ❑ Denied City/, erk's ignat r Council Meeting Date: August 20, 2012 Department Number: PD 12-011 CITY OF HUNTINGTON BEACH REQUEST FOR CITY COUNCIL ACTION SUBMITTED TO: Honorable Mayor and City Council Members SUBMITTED BY: Fred A. Wilson, City Manager PREPARED BY: Kenneth W. Small, Chief of Police SUBJECT: Accept and approve expenditure of the County Supplemental Law Enforcement Services (SLESF) Grant in the amount of $200,000 for Fiscal Year 2012-2013 Statement of Issue: The City Council is requested to conduct a public hearing and approve acceptance of the Supplemental Law Enforcement Services Fund (SLESF) Grant. This grant will provide funding for the new Motorola Astro Digital XTS 5000 700/8001MHz radios purchase. Financial Impact: Grant funds estimated to be $200,000 will be fully reimbursed by the grant from the State of California, Citizens Option for Public Safety (COPS) funding program. No other matching or in-kind city funds are required for this grant. A new fund will be established for this funding. Recommended Action: Motion to: A) Conduct a public hearing; and, B) Approve the acceptance of SLESF grant for funding fiscal year 2012-13; and, C) Authorize the Chief of Police to expend $200,000, plus any accrued interest; and, D) Appropriate $200,000 plus any accrued interest to purchase the new Motorola Astro Digital XTS 5000 700/800MHz radios. Alternative Action(s): Not to accept and approve expenditure of the County Supplemental Law Enforcement Services (SLESF) Grant in the amount of $200,000 for Fiscal Year 2012- 2013. xB -735- Item 24. - I REQUEST FOR COUNCIL ACTION MEETING DATE: 8/20/2012 DEPARTMENT ID NUMBER: PD 12-011 Analysis: In 1996, State Assembly Bill AB 3229 was signed into law. This bill created the Citizens Option for Public Safety Program (COPS), which provided $100 million statewide to be used exclusively for front line law enforcement services. This program has been ongoing, but required a budget appropriation each fiscal year for continued funding. Each California law enforcement agency is guaranteed $100,000 minimum. The total allocation to an agency is determined by a formula derived from the base amount and population figures provided by the Department of Finance. Based on City of Huntington Beach population, we received an award of $200,000 for fiscal year 2012-2013. This funding is provided in four installment payments. The grant requires that the funds be spent on front-line police services. The SLESF Oversight Committee, which is comprised of members of Orange County Sheriff's Department and involved citizens throughout Orange County, has requested that we define the intended use for the funds before acceptance of this grant. At this time, the intended project for this grant is to fund front line patrol equipment as follows: For FY2012-13 funding, the Huntington Beach Police Department proposes to purchase the new Motorola Astro Digital XTS 5000 700/800MHz radios. These radios are superior to our existing radios used by police officers in the field because of their ability to access radio frequencies in the 700 MHz bandwidth. The additional access is critical in providing interoperable communication with federal agencies in the event of a major emergency. These 700MHz radios provide an interoperable, Project 25, mission critical network that meet requirements for voice and data emergency response. This allows for efficient and reliable inter-agency communications helping first responders to communicate, coordinate and interoperate together as one, something that is not possible with our current 800 MHz radios. Environmental Status: N/A Strategic Plan Goal: Maintain public safety Attachment(s): 1. Notice of Public Hearing to accept and approve supplemental Law Enforcement Services Fund Grant Monies 2. SLESF Grant Letter 3. PowerPoint Presentation Item 24. - 2 HB -736- ATTACHMENT # 1 NOTICE OF PUBLIC HEARING CITY OF HUNTINGTON BEACH TO ACCEPT AND APPROVE SUPPLEMENTAL LAW ENFORCEMENT SERVICES FUND GRANT MONIES NOTICE IS HEREBY GIVEN that a public hearing will be held by the City Council of the City of Huntington Beach in the City Council Chambers of the Civic Center located at 2000 Main Street, Huntington Beach, California, at the hour of 6:00 p.m. or as soon thereafter as possible on 2012 to accept and approve Supplemental Law Enforcement Services Fund (SLESF) grant monies in an estimated amount of $200,000, offered through AB1584 COPS Frontline State grant, and to consider adopting a spending plan for the funds. If you challenge any of the above in court, you may be limited to raising only those issues you or someone else raised at the public hearing described in this notice, or in written correspondence delivered to the City Clerk at, or prior to the public hearing. All citizens are invited to attend the public hearing and provide the City Council with written and oral comments or ask questions concerning this item. The City of Huntington Beach endeavors to accommodate persons of handicapped status in the admission or access to, or treatment or employment in, City programs, or activities. The City of Huntington Beach is an equal opportunity employer. Dated: City of Huntington Beach JOAN FLYNN, City Clerk 2000 Main Street Huntington Beach, CA 92648 Telephone: (714) 536-5227 citycierkaendan surfcity-hb.org APPROVED AS TO FORM JENNIFER MqMTH,CityAtMomey $y� Deputy City Attorney -t (7?I`1— 12-3412/8I788 Item 24. - 4 HB -738- ATTACHMENT #2 r� C SHERIFF-CORONER DEPARTMENT COUNTY OF ORANGE SANDRA HUTCHENS CALIFORNIA SHERIFF-CORONER May 18, 2012 City of Huntington Beach Kenneth Small, Chief �s 2000 Main Street �?n ?YE 2111025 $:4 Huntington Beach, CA 92648 RE: Supplemental Law Enforcement Services Fund(SLESF) The Citizens Option for Public Safety(COPS) -Supplemental Law Enforcement Services Funds (SLESF)are funds subject to legislative appropriations and adoption of the state budget in any given year. These funds are allocated to local law enforcement agencies for front line law enforcement services and must be used to supplement existing funding. Cities and Counties are required to create a separate SLESF account in order to keep these funds separate from other monies. The Orange County Supplemental Law Enforcement Oversight Committee(SLEOC)is responsible for meeting annually to review and approve actual and proposed future SLESF expenditures by all Orange County recipients and to facilitate required state reports regarding all expended funds. The Orange County SLEOC includes the Sheriff(Chair), County Executive Officer, District Attorney, Police Chief, and City Manager. The SLEOC will convene in late September, 2012 to approve the SLESF expenditures for FYI 1/12, complete and submit the standardized reporting form to the State Controller's Office, and approve the proposed SLESF expenditures for FYI 2/13 to authorize the release of funds by the county Auditor-Controller to each city agency. To satisfy the SLESF reporting requirements, your city will need to complete the attached forms and submit them to the county SLEOC. Please read the attached letter from the State Controller's Office and Government Code Section 30061-30065, addressing SLESF requirements. In my assigned task of compiling these reports for the SLEOC, the Necessary Action Items detailed below must be received by the dates listed. Upon completion of the documents, please mail or deliver them to 431 The City Drive South, Orange, CA 92868 Attn: SLESF Documents-Susie Cabrera. If you have any questions please call or email me at(714) 935-6869 scabrera@ocsd.org A courtesy copy of this memo, less its attachments has been forwarded to your City Manager's office. 431 THE CITY DRIVE SOUTH,ORANGE,CA 92869(714)9354661 FAX(714)$36-6669 g �lthout �&WIft"-,a°if.p'f4O+:b=&.«ut/6 P"St�of Aafipatauv out ammaxay. Item 24. - 6 HB -740- ► t�!� Necess&a Action Items:l2et reed before Thurs Jul 26 2012 � fl�� ►1� �'� 5 �-1'` Complete the Su emental Law Enforcement zed Forms-Oversigh Committee Summary ending June 30 2012. (Green form) Thrx Be FunctBalance amount has been:fill ui as that numberzpome"s from the te:Coaroler's ce liased.upon#he`prevlous year>sxing ,r 2. Complete the General Description of Expenditures form of the SLESF for 11/12(YcIOW o 14 Obtain all necessary signatures for the Certi cation of Supplemen 1 Law Enforcement Services Fund ,ppenditures form for FYI 1/12(Cream form Complete the Expenditure Intent Form for FY12113 PRIOR to city counc' action(Diann orm). Necessary Action Items: Returned before D ursday,August 30,2012 1. Complete the Supplemental Law Enforcement Standardized Forms-Oversight Committee General Description ofPlanned Expenditures form for FY12/13 (Purple forrri}. 2. Attach a copy of appropriate city council documentation that rt. es approval of the FY12/13 SLESF expenditure plan from the governing board of your agency. - "Please note that any future changes to the Planned Expenditures for FY 12/13 will require add' 'oral approval by SLEOC and your city council. J,)Tr/ /( '-- Other Attachments: C �l EO 1. Letter from State Controller, Steve Westly, addressing SLESF reporting requirements and ti eline established by SB 736 and SB 823. 2. Government Code Sections 30061-30065. -.._ ..- 3.Government Code Sections 16300-16329. ' \ r� Susie Cabrera Administrative Manager/Grants Orange County Sheriffs Department Research& Development Division 714-935-6869 scabrera@ocsd.org 431 THE CITY DRIVE SOUTH,ORANGE,CA 928681714)$354661 FAX(714)9354M gn"w&Aoat cony*Ambs,864wlee aAcm sal,rJ%*6m&&a&n&&d6pofacnaaw of duo i llanot La tt-t&w—e mmota-v- xB -741- Item 24. - 7 ATTACHMENT #3 Item 26. - 8 iiB .-4_ /M/ Zan um �� 3 f � g. a i J W H� e"F 11� I� N n,md mOFr %% /%i / / o, // o � �� . rFh ////// i b� 044 o�' 5'/ ' AR i VIM da f; 3 y� i N -P i 10 1 rir . s F ! w 7 va _ 1 4 //y/ r 7' rem --� \ 2 ✓y r f%/ ' Y \. - � � n�'Tg= J J 1-I N -P W i -CLASSIFIED r :aovERT�srrvG 1 Printed by:0602 Patricia Gamino Jul 18,2012,9:18 am I �s, Ae ° F Salesperson: i ' $ �� t{St�B I Phone: Ad#35106290 Accounfitnformetion Ad Information, .._. .Phone#: (714)536-5227 Start date; 08-09-12 Size 1 x 77.280 Name--City Of Huntington Beach(Parent) Stop date'., 08-09-12 BHled size. 8.00 TCN inch F ,Address:` PO Box 784 Irtse>tior s 1 Keyword'. Huntington Beac,CA 92648 i i, € hate code &Legal Huntington Beach Ad type: Liner Taketi:by 0602 Patricia Camino k Acct# CU00070479 w_...:._: . >_._ ._.,.:___... ._. ., _.......... Glass ` 13000-Legat Notices Gross price: $64.00 TCN HBI IlietprlCB:', $64.00 Client: City Of Huntington Beach-Clerk's O Placed by-r Patty Esparza Amt Due: $64,00 Fax#: (714)374-1557 Note: Amount Dub Ji5 subject to change;due to discounts, riisceft rFeous#ees or other Ad Copy: NOTICE OF PUBUC HEARING CITY OF HUNTINGTON BEACH TO ACCEPT AND APPROVE SUPPLEMENTAL LAW ENFORCEMENT SER- VICES FUND GRANT MONIES NOTICE IS HEREBY GIVEN that a public hearing will be held by the City Council of the City of Huntington Beach in the City Council Chambers of the Civic Center located at 2000 Main Street, Huntington Beach,California, at the hour of 6:00 p.m. or as soon thereafter as possible on Monday, August 20, 2012 to accept and approve Supplemental Law En- to rcement Services Fund (SLESF)grant monies in an estimated amount of $200,000, offered through AB1584 COPS Frontline State grant, and to consider adopting a spending plan for the funds. If you challenge any of the above in court, you may be limited to raising only those issues you or someone else raised at the public hearing described in this notice, or in written corre- spondence delivered to the City Clerk at, or prior to the public hearing. All citizens are invited to attend the public hearing and provide the City Council with written and oral comments or ask questions concern- ing this item. The City of Huntington Beach endeavors to accommodate persons of handicapped status in the admission or access to, or treatment or employment in, City --- ad proof pg.1 --- C L A S S L F I E_D ADVERTISING ? = � _ ' Printed by:0602 Patricia Gamino� � �-Jul i8,2012,9:18 am floo Anaeles 4S4VtjW Salesperson: ' Phone: Ad#351 D6290 s } • programs, or activities. The City of Huntington Beach is an equal opportunity employer. Dated:August 9,2012 City of Huntington Beach mAN FLYNN,City Clerk 200D Main Street Huntington Beach,CA 92648 Telephone:(714)536-5227 http:// huntingtonbeochco.gov/ HBPobhcConwmnts/ Publish H.B.Independent 8/9/12 --- ad proof pg.2 --- NOTICE OF PUBLIC HEARING CITY OF HUNTINGTON BEACH TO ACCEPT AND APPROVE SUPPLEMENTAL LAW ENFORCEMENT SERVICES FUND GRANT MONIES NOTICE IS HEREBY GIVEN that a public hearing will be held by the City Council of the City of Huntington Beach in the City Council Chambers of the Civic Center located at 2000 Main Street, Huntington Beach, California, at the hour of 6:00 p.m. or as soon thereafter as possible on Monday, August 20, 2012 to accept and approve Supplemental Law Enforcement Services Fund (SLESF) grant monies in an estimated amount of $200,000, offered through AB1584 COPS Frontline State grant, and to consider adopting a spending plan for the funds. If you challenge any of the above in court, you may be limited to raising only those issues you or someone else raised at the public hearing described in this notice, or in written correspondence delivered to the City Clerk at, or prior to the public hearing. All citizens are invited to attend the public hearing and provide the City Council with written and oral comments or ask questions concerning this item. The City of Huntington Beach endeavors to accommodate persons of handicapped status in the admission or access to, or treatment or employment in, City programs, or activities. The City of Huntington Beach is an equal opportunity employer. Dated: August 9, 2012 City of Huntington Beach JOAN FLYNN, City Clerk 2000 Main Street Huntington Beach, CA 92648 Telephone: (714) 536-5227 http://huntingtonbeachca.gov/HBPublicComments/ 12-3412/81788 PROOF OF PUBLICATION STATE OF CALIFORNIA) - _--- - - - _---- of the Civic Center lo- Dated:August 9,2012 S.7. Gated at' 2000 Main. City of Huntington Beach �/ Street, Huntington JOAN FLYNN;City Clerk COUNTY OF ORANGE ) Beach, California; o the 2gtonB Main ach,CStreet hour of 6:00 p.m. or as Huntington Beach,CAS soon thereafter as pos- 92648' sible on Monday,August Telephone:(714)536-5227� 20, 2012 to accept and http-//, am a citizen of the United States and a approve Supplemental hwnfin nheachca.gov/,HBPv Law Enforcement Ser- HBPublicComents m / vices Fund (SLESF) Publish H.B. Independent' resident of the County of Los Angeles; I grant monies in an esti- 8/9/12 mated amount of am over the age of eighteen years, and $200,000, offered not a party to or interested in the notice through A Frontline State State cons grant, published. I am a principal clerk of the and t a spe nndidi n ng pla pl adopting an for the HUNTINGTON BEACH funds. If you challenge any of the above in court, you INDEPENDENT, .which was.adjudged a may.be limited to raising only those issues you or newspaper of general circulation on someone else raised at September 29, 1961, case A6214, and the public hearing de- scribed in this notice, or in written corre- June 11, 1963, case A24831, for the spondence delivered'to City of Huntington Beach, County of the city clerk at, or prior to.the.public hear- ing. Orange, and the State of California. NOTICE OF PUBLIC HEARING All citizens are invitedto Attached to this Affidavit is a true and CITY OFHUNTINGTON attend the public hearr-- ing and provide the city BEACH Council with written and complete copy as was printed and oral comments or ask TO.ACCEPT AND APPROVE questions concerning published on the following date(s): SUPPLEMENTAL this item. The City of Huntington LAW ENFORCEMENT Beach endeavors to ac- SERVICES FUND GRANT commodate persons of Thursday, August 9, 2012 handicapped status in MONIES the admission or access NOTICE IS HEREBY GIV- to, or treatment or em- EN that a.public hearing ployment in, City pro- will be held by the City grams, or activities.The Council of the City of City of Huntington certify (or declare) under penalty Huntington Beach in the Beach is an equal oppor City Council Chambers tunity employer. of perjury that the foregoing is true and correct. Executed on August 15, 2012 at Los Angeles, California Signature