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HomeMy WebLinkAboutFY 2009-2010 Annual Compliance Reports Planned Local Drainag Council/Agency Meeting Held: Deferred/Continued to: k f, "PLApprove ❑ Conditionally Approved ❑ Denied 3° Cit I Sign re Council Meeting Date: April 18, 2011 Department 1D Number: PW11-021 CITY OF HUNTINGTON BEACH REQUEST FOR CITY COUNCIL ACTION SUBMITTED TO: Honorable Mayor and City Council Members SUBMITTED BY: Fred A. Wilson, City Manager PREPARED BY: Travis K. Hopkins, PE, Director of Public Works SUBJECT: Approve Annual Compliance Reports for the Planned Local Drainage Fund, Sanitary Sewer Facilities Fund and Fair Share Traffic Impact Mitigation Fee Program Statement of Issue: In accordance with the Huntington Beach Municipal Code and the California Government Code, the City Council must receive annual compliance reports on facilities improvement fees collected for development projects. The three funds with this requirement include Planned Local Drainage Facilities, Sanitary Sewer Facilities, and Fair Share Traffic Impact Mitigation Fee Program. Financial Impact: Not applicable Recommended Action: Motion to: A) Approve the Planned Local Drainage Facility Fund Annual Compliance Report for Fiscal Year 2009/10; and, B) Approve the Sanitary Sewer Facilities Fund Annual Compliance Report for Fiscal Year 2009/10; and, .)C) Approve the Fair Share Traffic Impact Mitigation Fee Program Annual Compliance Report t- � for Fiscal Year 2009/10. Alternative Action(s): Do not approve the individual compliance reports and recommend suggested revisions. HB -255- Item 6. - 1 REQUEST FOR COUNCIL ACTION MEETING DATE: 4/18/2011 DEPARTMENT ID NUMBER: PW11-021 Analysis: The three funds included in this report are comprised of fees paid by developers. Use of the funds is restricted to making system improvements as outlined in the respective master plans. Information contained in the reports conforms to the requirements of the Huntington Beach Municipal Code regarding revenues and expenditures in each fund. Public Works Commission Action: The Public Works Commission reviewed each report on March 16, 2011, and recommended approval by a vote of 7-0. The Commission expressed concern over the loans from all three funds to the Redevelopment Agency. On January 28, 2011, the City Council/Redevelopment Board approved a Cooperation Agreement, which included a promissory note memorializing indebtedness of the Redevelopment Agency and setting forth a repayment schedule for these and other loans. Environmental Status: Not applicable. Strategic Plan Goal: Enhance Economic Development Attachment(s): sNo. Description 1. Planned Local Drainage Fund Compliance Report— Fiscal Year 2009/10 2. Sanitary Sewer Facilities Fund Compliance Report— Fiscal Year 2009/10 3. Fair Share Traffic Impact Mitigation Fee Program Compliance Report — Fiscal Year 2009/10 Item 6. - 2 HB -256- ATTAC H M E N T #2 He -261- Item 6. - 7 He CITY OF HUNTINGTON BEACH PUBLIC WORKS COMMISSION REQUEST FOR ACTION Item No. PW 1 1-06 SUBMITTED TO: Chairman Siersema and Members of the Commission SUBMITTED BY: Travis K. Hopkins, PE, Director of Public Works DATE: March 16, 201 1 SUBJECT: Sanitary Sewer Facilities Fund Annual Compliance Report Fiscal Year 2009/10 Statement of Issue: In accordance with Section 14.36 of the Huntington Beach Municipal Code (HBMC), the Public Works Department is required to prepare an annual report of the status of the Sanitary Sewer Facilities Fund (Sanitary Sewer Fund) for the City Council. The process provides an opportunity for the Public Works Commission to review planned projects, revenues and expenditures under the program. Funding Source: No funding is required for this action. Impact on Future Maintenance Costs: Not applicable. Recommended Action: Motion to recommend to the City Council the approval of the Annual Sanitary Sewer Facilities Fund Compliance Report for Fiscal Year 2009/10. Alternative Action(s): Recommend revisions to the report. Analysis: The Sanitary Sewer Fund is a development fee that is restricted to use for sewer capacity enhancements. The fee is unrelated to the monthly Sewer Service Charge used for operations and maintenance of the existing sewer system. Section 14.36.070 (d) requires the City Council to review the status of compliance with this Chapter, including the revenues collected and the funds expended. The following information conforms to the requirements of the HBMC regarding revenues and expenditures of the Sanitary Sewer Fund. Although this requirement became effective with the adoption of the revised ordinance in Item 6. - 8 H -262- July 2003, the Sewer Facilities Fund has existed since 1988. The following information covers Fiscal Year 2009/10. Fiscal Status Revenues and expenditures are summarized below for the past fiscal year. The fund balance as of September 30, 2010 is approximately $1,079,300. Not included in this figure are monies owed the Sanitary Sewer Facilities Fund by the Huntington Beach Redevelopment Agency. The original advance was $131,000. With interest accrual of $299,573 the debt amount for the fiscal year end is $430,573. Revenues Total revenue for FY 2009/10 was $76,402. In accordance with their agreement, .a payment of $12,310 was received from the Sunset Beach Sanitary District. Residential and commercial developer fees contributed $5,247 and $35,284 respectively. Encroachment permits contributed $8,745. The fund was credited $14,816 in interest. Expenditures Fiscal Year 2009/10 Expenditures for the fund in FY 09/10 included $78,223 in salaries and $52,972 in engineering design related to the Adams/Ranger lift station and Oceanhill lift station projects for a total of $131,195. Fiscal Year 2010/1 1 $32,226 in encumbrance rollover and $300,000 in new funds are budgeted for the current fiscal year for continued design work on Adams/Ranger and Oceanhill. In addition, $582,681 in funds for Warner Avenue Gravity Sewer was carried over from FY 09/10. Conformance with Program Goals and Objectives The Sanitary Sewer Facilities Fund is intended to implement the goals and objectives of the current Sewer Master Plan. Funds collected and deposited to the fund may be expended solely for the construction or reimbursement for construction of sanitary sewer facilities. The Fund is in compliance with these requirements. Environmental Status: Not applicable. H -263- Item 6. - 9 Summary of Revenue and Expenditures Sanitary Sewer Facilities Fund Fiscal Year 2009/10 Beginning Balance 10/09 $1,134,127 Revenue Developer fees (residential) 5,247 Developer fees (commercial) 35,284 Encroachment permits 8,745 Sunset Beach Sanitary District 12,310 Interest earned 14,816 Total Revenue $ 76,402 . ; ExpendifuresT .. Personal services (78,223) Design services 52,972 Total Expenditures 11,19 Be ''inning Balance 10/10. : $1,079,334 Budgeted revenues 122,000 Budgeted expenditures 914,907 Estimated Balance 10/11 _ $286,427" Rate Structure Fiscal Year 2009/10 CITE SEUUR C©NNtECTIQt ,FEE;5 . .°Effect�ve,;f,Octvber1;, 2tD08 Single Family Dwelling Unit $ 1,973 Multiple Family Dwelling Unit $ 1,614 .. tk o Ncn-FZe dent!, {based c n water men er size�elati©nship tCi Equivalent,©vyelt�ng tJnEt,.EDU) - - , Ite�r'S�ze &TYP Charge 3/4" 1 $ 2,243 ill 2 $ 4,485 1 Y2" 3 $ 6,728 2" 5 $ 11,214 3" 11 $ 24,671 4" Compound 17 $ 38,126 4" Domestic &Turbine 33 $ 74,011 6" Compound 33 $ 74,011 6" Domestic &Turbine 67 $ 150,265 8" Domestic 117 $ 262,402 10" Domestic 183 $ 408,076 Item 6. - 10 HB - 4- Please note: the above fee schedule is accurate for the reporting period of FY 09/10. A new fee schedule event into effect on October 1, 2010. Attachments: None HB -265- Item 6. - 11