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Home My WebLink AboutAlfaro Communications Construction, Inc. - 2019-05-20 (57) • f PPROV b City of Huntington Beach File #: 19-441 MEETING DATE: 5/20/2019 REQUEST FOR CITY COUNCIL ACTION SUBMITTED TO: Honorable Mayor and City Council Members SUBMITTED BY: Lori Ann Farrell Harrison, Interim City Manager PREPARED BY: Travis K. Hopkins, PE, Director of Public Works Subject: Accept bid and authorize execution of a construction contract with Alfaro Communications Construction, Inc. in the amount of $298,872 for the traffic signal modification at the intersection of Gothard Street and Slater Avenue - CC-1493; and, appropriate Traffic Impact funds for construction and authorize change orders not to exceed 15 percent Statement of Issue: On November 8, 2018, bids were opened for the traffic signal modification at the intersection of Gothard Street and Slater Avenue. City Council action is requested to award the contract to Alfaro Communications Construction, Inc., the lowest responsive and responsible bidder. Financial Impact: The total estimated project cost is $468,881. Grant fund expenditures to date total $2,791 and matching fund expenditures to date total $569. Funds in the amount of$390,090 are available in Highway Safety Improvement Program (HSIP) grant Account 99590004.82700. Funds in the amount of $26,106 are available in Gas Tax Account 20790045.82700 for a portion of the City's match. For the remaining match staff is requesting an appropriation of$49,325 from the undesignated Traffic Impact Fee Fund Balance to account 20690007.82700. The additional funds over the construction contract costs will be used for city-furnished equipment purchases and costs not reimbursable through the grant program. Recommended Action: A) Accept the lowest responsive and responsible bid submitted by Alfaro Communications Construction, Inc. in the amount of$298,872; and, B) Appropriate $49,325 of undesignated Traffic Impact Fee fund balance to Traffic Impact Fee account 20690007.82700; and, City of Huntington Beach Page 1 of 4 Printed on 5/15/2019 Pcd,e,epaq Legistarr" File #: 19-441 MEETING DATE: 5/20/2019 C) Authorize the Mayor and City Clerk to execute a construction contract in a form approved by the City Attorney; and, D) Authorize the Director of Public Works to execute change orders not to exceed a total of 15 percent of the contract construction costs or $44,830. Alternative Action(s): Reject all bids and provide staff with alternative direction. Analysis: The City applied for grant funding for a traffic signal modification under the federal Highway Safety Improvement Program (HSIP). The intersection of Gothard Street and Slater Avenue was identified for the installation of left turn arrows based on their recent collision history. The grant application was approved and engineering and construction funds were subsequently approved. This project, at the intersection of Gothard Street and Slater Avenue, consists of installing left turn arrows for eastbound and westbound traffic and fiber optic interconnect. A complete set of plans and specifications are available for review at the Public Works counter during normal business hours. Bids were opened on November 8, 2018, and are listed in ascending order: Bidder Submitted Bid 1 STL Landscape, Inc. $247,000.00 2 Alfaro Communications Construction, Inc. $298,872.00 3 Comet Electric, Inc. $365,919.00 4 DBX, Inc. $384,300.00 5 Elecnor Belco Electric, Inc. $411,416.00 6 Dynalectric, Inc. $414,999.80 7 California Professional Engineering, Inc. $416,404.56 8 Sturgeon Electric, Inc. $421,803.00 9 Select Electric, Inc. $475,937.00 Subsequent to the bid opening, STL Landscape, Inc. withdrew their bid, thus making Alfaro Communications Construction, Inc. the lowest responsive and responsible bidder. The total estimated cost of this project is $468,881, which includes the City's direct purchase of all major equipment. This practice ensures consistency of equipment among the traffic signals and City of Huntington Beach Page 2 of 4 Printed on 5/15/2019 powered ?i Legistar File #: 19-441 MEETING DATE: 5/20/2019 street lighting maintained by the City. Direct purchase also provides the added benefit of reduced costs to the City due to elimination of contractor mark-ups, typically in excess of 20 percent on this type of equipment. Estimated Construction Costs Bid $298,872 15% construction contingency $44,830 City furnished equipment $80,000 Construction administration $20,179 Material testing $25,000 Total $468,881 Federal grant funds totaling approximately $392,881 are anticipated to be received with a total of $76,000 of City Gas Tax and TIF funds required to provide the grant matching funds and to fund the items ineligible for federal reimbursement. These ineligible items include some of the construction administration tasks such as material testing and monitoring for labor compliance. The project was included in the FY 2018/19 Capital Improvement Program as a continuing project with federal grant funding of $278,300. Due to construction cost increases and the significant increase in material costs, especially steel products, the originally budgeted funds were not adequate to complete construction. Staff was able to obtain additional federal funding of $114,581, bringing the total to $392,881. Additional City matching funds are needed to fully fund construction. Funding Summary Grant funds available $390,090 Grant funds encumbered or spent to date $2,791 Matching funds expended to date $569 Match available $26,106 Match appropriation required $49,325 Total estimated project cost $468,881 Staff is requesting that the Director of Public Works be given authorization to approve change orders on this project up to 15 percent of the construction cost rather than the standard 10 percent. The request equates approximately to the typical 10 percent contingency based on the total of the construction contract and the materials purchased by the City. This authorization will provide the added flexibility needed to complete a typical construction project yet still be consistent with the intent of the 10 percent limit. City of Huntington Beach Page 3 of 4 Printed on 5/15/2019 powered54'LegistarT" File #: 19-441 MEETING DATE: 5/20/2019 Public Works Commission Action: The Public Works commission recommended this project on May 16, 2018, by a vote of 4-0-3 (Carr, Mulvihill and Stanford absent). Environmental Status: This project is categorically exempt pursuant to the California Environmental Quality Act, Section 15303 (c). Strategic Plan Goal: Enhance and maintain infrastructure Attachment(s): 1. Project Location Map. City of Huntington Beach Page 4 of 4 Printed on 5/15/2019 powered5_.9'Legistar M r '9 �G�O /o'� �P(1) BOLSA AVE. C0 < �1 i PROJECT cMc FADDEN AVE. , LOCATION EDINGER z U) AVE. \\\ o °HEIL Q E a AVE. Fill �� 7m- 0 p w p ( ¢ 03 WARNER m o a AVE. , 0 in \ SLATER AVE. IIII 6111 . Lu 405 m ,o TALBERT AVE. 9C, PACIFIC C7 ELLIS AVE. GARFIELD ` „ AVE. F- o A � U) U En C~ \\ CO •' 47 YORKTOWN AVE. 9ST �:� DI s cn p , ADAMS AVE. w- o�� INDIANAPOLIS AVE. Y 0A4 f: OCEAN 9�� z <o 0 .JATLANTA a Z < AVE. co 0 hi o < w A CO HAM LTON AVE. m lilli ' 4/y BANNING • AVE. I N CITY OF HUNTINGTON BEACH LOCATION MAP ATTACHMENT 0 P GOTHARD STREET AND SLATER AVENUE 1 60 t9fl1f/ &%yl/ /o/I/I /$ /O1/8/ lS SECTION A /dps-l/g NOTICE INVITING SEALED BIDS for the Traffic Signal Improvements at the intersections of Gothard Street at Slater Avenue CC No. 1493 HSIPL-5181(185) in the CITY OF HUNTINGTON BEACH PUBLIC NOTICE IS HEREBY GIVEN that the CITY OF HUNTINGTON BEACH, as AGENCY, invites sealed bids for the above stated projects and will receive such bids in the office of the City Clerk, Second Floor,2000 Main Street, Huntington Beach, California 92648, up to the hour of 2:00 P.M.on November 8th,2018. Bids will be publicly opened in the Council Chambers unless otherwise posted. Copies of the Plans, Specifications, and contract documents are available from the Office of the Director of Public Works, 2000 Main Street, Huntington Beach, CA 92648, upon payment of a $20.00 nonrefundable fee if picked up, or payment of a$40.00 nonrefundable fee if sent by UPS ground delivery (bidder shall pay additional costs for special delivery). Plans, Specifications, and contract documents can be downloaded free on AGENCY website at: http://www.huntingtonbeachca.gov/government/departments/public works/Bids/ Open website,then click on"Current Advertised Projects"tab. This is a Davis-Bacon project and the Federal Regulations will be enforced. Any contract entered into pursuant to this notice will incorporate the provisions of the Federal Labor Standards, which are on file at the office of the Director of Public Works,2000 Main Street, Huntington Beach, CA 92648. The AGENCY will deduct 5% retention from all progress payments. The Contractor may substitute an escrow holder surety of equal value to the retention in accordance with the provisions of the Public Contract Code,Section 10263. The Contractor shall be beneficial owner of the surety and shall receive any interest thereon. The AGENCY hereby affirmatively ensures that minority business enterprises will be afforded full opportunity to submit bids in response to this notice and will not be discriminated against on the basis of race, color, national origin, ancestry, sex, or religion in any consideration leading to the award of contract. No bid shall be considered unless it is prepared on the approved Proposal forms in conformance with the Instructions to Bidders as determined by the AGENCY. The bid must be accompanied by a certified check, cashier's check, or bidder's bond made payable to the AGENCY for an amount no less than 10% of the amount bid. The successful bidder shall be licensed in accordance with provisions of the Business and Professions Code and shall possess a State Contractor's License Class A at the time of the bid opening. The successful Contractor and his subcontractors will be required to possess business licenses from the AGENCY. All extension of unit prices will be subject to verification by the AGENCY. In case of a variation between the unit price and the extension, the unit price will govern. Project Description: The project consists primarily of modifying the traffic signal to add protected left turn phasing in the east/west direction, installing interconnect conduit and cable on Slater Avenue from Gothard Street to Goldenwest Street, and constructing ADA compliant pedestrian ramps. The contract shall allow the Contractor 60 working days to complete the contract. The Project Disadvantage Business Enterprises (DBE) goal is 12.00% The AGENCY reserves the right to reject any or all bids, to waive any irregularity and to take all bids under advisement for a maximum period of 60 days. BY ORDER of the CITY COUNCIL of the CITY OF HUNTINGTON BEACH, CALIFORNIA, the 4th day of June 2018,by Resolution No. 2018-34. Attest: /s/Robin Estanislau CITY CLERK OF THE CITY OF HUNTINGTON BEACH CC 1493 Ad#11184591 Run Dates 10/11, 10/18, 10/25 Cost $864 PROOF 3 SECTION A NOTICE INVITING SEALED BIDS for the Traffic Slynal Improvements at the intersections of Gothard Street at Slater Avenue CC No.1493 HSIPL-5181(185) in the CITY OF HUNTINGTON BEACH PUBLIC NOTICE IS HEREBY GIVEN that the CITY OF HUN- TINGTON BEACH, as AGENCY, invites sealed bids for the above stated projects and will receive such bids in the office of the City Clerk, Second Floor, 2000 Main Street, Huntington Beach,California 92648,up to the hour of 2:00 P.M.on November Mb,2018. Bids will be publicly opened in the Council Chambers unless otherwise posted. Copies of the Plans_L Specifications, and contract documents are available from the(mice of the Director of Public Works, 2000 Main Street, Huntington Beach, CA 92648, upon payment of a $20.00 nonrefundable fee if picked up,or payment of 0810.00 nonrefundable fee if sent by UPS ground delivery (bidder shall pay additional costs for special delivery). Plans, Specifications, and contract documents can be downloaded free on AGENCY website at: htta::/kwyv,huntinatonbeachca.aov/aovernment/deaartmentsiaublic works/Bias/ Open website,then click on"Current Advertised Projects"tab. This is a Davis-Bacon project and the Federal Regulations will be en- forced. Any contract entered into pursuant to this notice will incorpo- rate the provisions of the Federal Labor Standards,which are on file at the office of the Director of Public Works, 2000 Main Street, Hun- tington Beach, CA 92648. The AGENCY will deduct 5% retention from all progress payments. The Contractor may substitute an escrow holder surety of equal value to the retention in accordance with the provisions of the Public Con- tract Code, Section 10263. The Contractor shall be beneficial owner of the surety and shall receive any interest thereon. The AGENCY hereby affirmatively ensures that minority business enterprises will be afforded full opportunity to submit bids in re- sponse to this notice and will not be discriminated against on the ba- sis of race, color,. national origin, ancestry, sex, or religion in any consideration leading toffy award of contract. No bid shall be considered unless it is prepared on the a..roved Pro- posal forms in conformance with the Instructions to Bi•••rs as deter- mined by the AGENCY. The bid must be accompanied by a certified check, cashiers check, or bidders bond made payable to the AGEN- CY for an amount no less than 10%of the amount bid. The successful bidder shall be licensed in accordance withprovisions of the Business and Professions Code and shall possess a State Contractors License Class A at the time of the bid opening. The successful Contractor and his subcontractors will be required to possess business licenses from the AGENCY. All extension of unit prices will be subject to verifica- tion by the AGENCY. In case of a variation between the unit price and the extension,the unit price will govern. Proiect Description: The project consists primarily of modifying the traffic signal to add protected left turn phasing in the east/west di- rection, installing interconnect conduit and cable on Slater Avenue from Gothard Street to Goldenwest Street, and constructing ADA compliant pedestrian ramps. The contract shall allow the Contractor 60 working days to complete the contract. The Project Disadvantage Business Enterprises (DBE) goal is 0.00% The AGENCY reserves the right to reject any or all bids, to waive any irregularity and to take all bids under advisement for a maxi- mum period of 60 days. BY ORDER of the CITY COUNCIL of the CITY OF HUNTINGTON BEACH, CALIFORNIA, the Oh.clay of June 20111.by Resolution No. 22111AL Attest: Is/Robin Estanislau CITY CLERK OF THE CITY OF HUNTINGTON BEACH Publish: The Huntington Beach Wave October 11,18,25,2018 11184591 4 David Ward Legal Advertising Rep 2190 5. Towne Centre PI. Anaheim, CA 92806 714-796-6764 daward@scng.com PLEASE NOTE THE E-MAIL ADDRESS HAS CHANGED SOUTHERI] CALIFORfIIA NEWS GROUP On Thu, Oct 4, 2018 at 11:39 AM Switzer, Donna<Donna.Switzer(a,surfcity-hb.org> wrote: Hi David, There was a minor change to the NISB for CC-1493- The second page DBE goal changed from 12%to 8%. Please see the attached revised NISB. Thank you so much! Donna Deputy City Clerk City of Huntington Beach 2000 Main Street Huntington Beach, CA 92648 (714)374-1649 Donna.S witzer(a�surfcity-hb.org 5 From: Switzer, Donna Sent: Thursday, October 04, 2018 8:27 AM To: WAVE(Legal Ads) (David Ward) (daward@scng.com) <daward@scng.com> Cc: Velasco, Fernando <fernando.velasco@surfcity-hb.org> Subject: NISBs- CC-1488 & CC-1493 Good morning David, Please publish the two attached NISBs three times, on October 11t" 18t" & the 25tn Thank you! Sincerely, D&mut,SwCtter Deputy City Clerk City of Huntington Beach 2000 Main Street Huntington Beach, CA 92648 (714)374-1649 Donna.Switzer@surfcity-hb.org 6 CITY OF HUNTINGTON BEACH PROJECT NAME: Traffic Signal Improvements at the intersection of Gotl CC#: CC-1493 BID OPENING DATE: 11/8/2018 TIME & LOCATION: 2PM, 2nd Floor, Clerk's Office ENGINEER'S ESTIMATE: $250,000.00 BIDS SUBMITTED (AS READ AT OPENING) BIDDER'S NAME FINAL APPARENT BID RANK AMOUNT ELECNOR BELCO ELECTRIC. INC. t q l �/LI It. •00 INTERNATIONAL LINE BUILDERS PTM GENERAL ENGINEERING SERVICES. INC. DBX, INC. H .J.$1-1 300 .00 JFL ELECTRIC, INC EXCEL PAVING CALPROMAX ENGINEERING INC. DYNALECTRIC I , �U oigg /SELECT ELECTRIC INC. 1 _I ' q37 Ov • CALIFORNIA PROFESSIONAL ENGINEERING, INC. 14 ((0/1-10-1 ill/ I E GENERAL ENGINEERING. INC. ALFARO COMMUNICATIONS CONSTRUCTION, INC. X1 , 2•bU :CON' -C' 3(o ,19I(61.v0 STL. 21-17;0m,=)-tA)9e 6wJ fl,,e/(71(1- L2.N05.60 PTS 05172018 Version 15 CC1493 RECEIVED RECEIVED 2116 NOV -8 PM I: 59 21113 NOV -8 PH 2: 00 (=> CITY CLERK CITY CLERK CITY OF CITY OF <1. .!!"ATIHGTON HF!' .UNTINGTONrr >et w W cc > 0- til0;t 1.75 co2- ; C.) cc LAJ rvi- 1 I tn.piwz-vynn-iiis tArytaGC--Weet C6 - Nio- 11-iq 0-5 P S j21 I / 0 0 Fyn_ C) CD -aft itn" C.1:74 I " CO rn ri a