The URL can be used to link to this page

Home My WebLink AboutAll American Asphalt - 2019-05-20 (2) p�v� 1 -o NTINGTp -, City of Huntington Beach File #: 19-478 MEETING DATE: 5/20/2019 REQUEST FOR CITY COUNCIL ACTION SUBMITTED TO: Honorable Mayor and City Council Members SUBMITTED BY: Lori Ann Farrell Harrison, Interim City Manager PREPARED BY: Travis K. Hopkins, PE, Director of Public Works Subject: Accept the lowest responsive and responsible bid and authorize execution of a construction contract with All American Asphalt in the amount of $3,012,239 for the Residential Overlay of Maintenance Zone 6, CC-1579; and, appropriate additional Gas Tax and Measure M funds for construction Statement of Issue: On April 9, bids were publically opened for the Residential Overlay of Maintenance Zone 6 project. City Council action is requested to award the construction contract to All American Asphalt, the lowest responsive and responsible bidder. Financial Impact: Total construction cost for the project, including contingency, is $3,315,000. Funds are available in the current fiscal year budget in the Gas Tax account 20790056.82300 ($1,895,000), Measure M account 21390002.82300 ($200,000), Water Fund account 50685801.82300 ($170,000), and Sewer Service Fund account 51185101.82600 ($100,000). Appropriations from the following funds are being requested: $175,000 from the Gas Tax Fund (207) and $775,000 from the Measure M Fund (213). Measure M Funds were not originally budgeted as a funding source for this project. Recommended Action: A) Accept the lowest responsive and responsible bid submitted by All American Asphalt Company in the amount of$3,012,239; and, B) Authorize the Mayor and City Clerk to execute a construction contract in a form approved by the City Attorney; and, C) Appropriate $175,000 from the undesignated Gas Tax (207) fund balance to 20790056.82300; and, City of Huntington Beach Page 1 of 3 Printed on 5/15/2019 powerea6A LegistarTM File #: 19-478 MEETING DATE: 5/20/2019 D) Appropriate $775,000 from the undesignated Measure M (213) fund balance to account 21390002.82300. Alternative Action(s): Reject all bids, or provide staff with an alternative action. Analysis: The City's pavement Management Program (PMP) calculates a pavement condition for each street. The conditions are rated from 0 to 100, with 0 being the worst and 100 indicating perfect condition. As part of the PMP, a residential network was created dividing the City into 12 maintenance zones to allow the City to better coordinate maintenance activities. This project will rehabilitate 131 street segments with pavement condition ratings below 55, which is considered very poor, in Maintenance Zone 6. Maintenance Zone 6 is located in the Central Area of the City (vicinity map attached). The street segments to be overlaid will be crack sealed first. Localized 2" pavement repairs will be performed where needed. Edge grinding will be performed along all concrete curbs, gutters, and cross gutters using a milling machine before applying a final 1.5" asphalt overlay. Streets suffering from reflective cracking will have a geotextile fabric placed between the existing surface and the new 1.5" asphalt overlay to increase structural stability. Water and Sewer Service funds will be used to make adjustments/repairs to manholes, valves and other in-street appurtenances. Bids were publicly opened on April 9, 2019, with the following results: BIDDER'S NAME BID AMOUNT All American Asphalt $3,012,239.00 R.J. Noble Company $3,154,165.00 Excel Paving $3,370,993.00 Hardy & Harper $3,508,715.00 Shawnan $3,521,550.00 Staff recommends awarding a contract to All American Asphalt in the amount of$3,012,239.00. All American Asphalt has provided acceptable street rehabilitation construction in 2017, for the Heil Avenue (Springdale St. to Edwards St.) and Main Street (Delaware St. to Beach Blvd.) arterial rehabilitation projects. The total project cost is estimated to be $3,315,000.00, which includes the construction contract, project management, and construction contingency. A portion of the funding, previously allocated to this project, was diverted to complete last year's residential overlay/slurry project, due to the unanticipated truncated Fiscal Year. In addition, the cost of asphalt has risen by as much as 18%. Therefore additional appropriations are being requested to compliment the available budgeted funds as shown below. Estimated Construction Costs Bid $3,012,239 Construction contingency $302,761 Total $3,315,000 City of Huntington Beach Page 2 of 3 Printed on 5/15/2019 powere3N Legistar'M File #: 19-478 MEETING DATE: 5/20/2019 Funding Summary Gas Tax available $1,895,000 Gas Tax appropriation $175,000 Measure M available $200,000 Measure M appropriation $775,000 Water Fund $170,000 Sewer Service Fund $100,000 Total estimated project cost $3,315,000 Environmental Status: The project is categorically exempt pursuant to Class 1, section 15031 c of the California Environmental Quality Act. Strategic Plan Goal: Enhance and maintain infrastructure Attachment(s): 1. Location Map City of Huntington Beach Page 3 of 3 Printed on 5/15/2019 powered7o"j Legistar" r \ moo. 0 S Ot� ) BOLSA AVE. CO NTS McFADDEN AVE. cn z () ) 0' EDIN ER AVE. 0 0 Ill M ,<\\ Q co HEIL AVE. ML )- Q > WARNER AVE. = m LLI Q o 0 CI S ATER AVE. 405 Z Q (n RD : RD RD a W 281 ' 282 283 o U w z TAL:LRT AVE. 90 0 RD I RD RD 0 J 291 i 292 293, ELLI►' AVE. RD RD •�'<' RD RD 318 ___ 3GAR IELD ' U 413 AVE. RD -D LRD F F F F C RD 1 RD 329 -D -.2,m423 '( - Q 327 ! 328 `�, �'2 ' YOR TOWN AVE. CO- 5> QF,, ,Z, () w �, 1� ° ADAMS AVE. .o C)) O ` ,`� f- - ,'CF INDIANAPOLIS AVE. _ PROJECT LOCATION �L�; a Q rx 0 CURB RAMP INSTALLATIONS INCLUDE A 4LANTA = AVE. REPORTING DISTRICT'S (RD) 281, 282, 283, OOF` Lio U 2291, 292, 293, 318, 319, 327, 328, 329, z CO 411, 412, 413, 421, 422 & 423 -94, HAM LTON AVE. ' 1/) BANNING LEGEND AVE. PROJECT BOUNDARY RD BOUNDARY N ZO\E 6 OVERLAY PROJECT LOCATI O\ V AP 'A, en CITY OF HUNTINGTON REACH * 0 DEPARTMENT OF PUBLIC WORKS 1 OF 1 L Erii f l ; 3/P-1/ /9 Pii2 - / i//9 3/.2O//9 NOTICE INVITING SEALED BIDS 41/ 14//9 for the construction of RESIDENTIAL OVERLAY OF MAITENANCE ZONE 6 CC No. 1579 in the CITY OF HUNTINGTON BEACH PUBLIC NOTICE IS HEREBY GIVEN that the CITY OF HUNTINGTON BEACH, as AGENCY, invites sealed bids for the above stated projects and will receive such bids in the office of the City Clerk, Second Floor, 2000 Main Street, Huntington Beach, California 92648, up to the hour of 2:00 P.M. on APRIL 9, 2019. Bids will be publicly opened in the Council Chambers unless otherwise posted. Copies of the Plans, Specifications, and contract documents are available from the Office of the Director of Public Works, 2000 Main Street, Huntington Beach, CA 92648, upon payment of a $10.00 nonrefundable fee if picked up, or payment of a$30.00 nonrefundable fee if sent by UPS ground delivery (bidder shall pay additional costs for special delivery). Plans, Specifications, and contract documents can be downloaded free on AGENCY website. http://www.huntingtonbeachca.gov/government/departments/public works/Bids/ Open website, then click on"Current Advertised Projects"tab. Any contract entered into pursuant to this notice will incorporate the provisions of the State Labor Code. Pursuant to the provisions of the Labor Code of the State of California, the minimum prevailing rate of per diem wages for each craft, classification or type of workman needed to execute the contract shall be those determined by the Director of Industrial Relations of the State of California, which are on file at the Office of the Director of Public Works, 2000 Main Street, Huntington Beach, CA 92648. The AGENCY will deduct 5% retention from all progress payments. The Contractor may substitute an escrow holder surety of equal value to the retention in accordance with the provisions of the Public Contract Code, Section 10263. The Contractor shall be beneficial owner of the surety and shall receive any interest thereon. The AGENCY hereby affirmatively ensures that minority business enterprises will be afforded full opportunity to submit bids in response to this notice and will not be discriminated against on the basis of race, color, national origin, ancestry, sex, or religion in any consideration leading to the award of contract. No bid shall be considered unless it is prepared on the approved Proposal forms in conformance with the Instructions to Bidders as determined by the AGENCY. The bid must be accompanied by a certified check, cashier's check, or bidder's bond made payable to the AGENCY for an amount no less than 10% of the amount bid. The successful bidder shall be licensed in accordance with provisions of the Business and Professions Code and shall possess a State Contractor's License Class A at the time of the bid opening. The successful Contractor and his subcontractors will be required to possess business licenses from the AGENCY. All extension of unit prices will be subject to verification by the AGENCY. In case of a variation between the unit price and the extension, the unit price will govern. Project Description: This project will rehabilitate approximately 122 residential streets in Maintenance Zone 6. Maintenance Zone 6 is located in the Central Area of City and includes streets east of Goldenwest Ave to Newland Street and South of Slater Avenue to Yorktown Street. The scope of work includes cold milling, installation of pavement fabric where needed, an inch and a half(1-1/2") asphalt concrete overlay, localized pavement repairs, adjustment of existing utility covers, and traffic striping. The contract shall allow the Contractor 60 working days to complete the contract. The AGENCY reserves the right to reject any or all bids, to waive any irregularity and to take all bids under advisement for a maximum period of 60 days. BY ORDER of the CITY COUNCIL of the CITY OF HUNTINGTON BEACH, CALIFORNIA, the 4th day of June 2018, by Resolution No. 2018-29. Attest: /s/Robin Estanislau CITY CLERK OF THE CITY OF HUNTINGTON BEACH Switzer, Donna From: Munoz Morris, Gabriel Sent: Thursday, March 14, 2019 11:27 AM To: Switzer, Donna Cc: Estanislau, Robin; Esparza, Patty; Broussard, Todd Subject: ADVERTISEMENT OF CC NO. 1579 RESIDENTIAL OVERLAY MAINTENANCE ZONE 6 Hi Donna, Per Resolution 2018-29 (adopted on 6/4/18), the City Council authorized the advertisement of the above listed residential overlay project. Please find the attached Notice Inviting Sealed Bids for advertisement on 3/21/19, 3/28/19, and 4/4/19. The bid opening is scheduled for April 9, 2019 at 2:00 PM in the City Council Chambers. If you have any questions regarding the enclosed attachment, feel free to contact me at gabriel.munozmorris©surfcity-hb.orq or (714) 375-8444. 6Th NISB CC1579.docx CC-1579 NISB trans to CC - Sig... Thank you, Gabriel Munoz-Morris, PE Civil Engineering Assistant City of Huntington Beach Public Works Department (714) 375-8444 Switzer, Donna From: David Ward <daward@scng.com> Sent: Thursday, March 14, 2019 4:25 PM To: Switzer, Donna Cc: Munoz Morris, Gabriel; Esparza, Patty; Estanislau, Robin; Broussard, Todd Subject: Re: NISB for CC Nos. 1579 & 1587 Good afternoon Donna. Your two notices are all set and ready to go. Have a great weekend. CC 1579 Ad#11247684 Run Dates 3/21, 3/28, 4/4 Cost $1056 PROOF i NOTICE INVITING SEALED BIDS for the construction of RESIDENTIAL OVERLAY OF MAITENANCE ZONE 6 CC No. 1579 in the CITY OF HUNTINGTON BEACH PUBLIC NOTICE IS HEREBY GIVEN that the CITY OF HUNTINGTON BEACH, as AGENCY, invites sealed bids for the above stated projects and will receive such bids in the office of the City Clerk, Second Floor, 2000 Main Street, Huntington Beach, California 92648, up to the hour of 2.00 P.M. on APRIL 9, 2019. Bids will be publicly opened in the Council Chambers unless otherwise posted. Copies of the Plans, Specifications, and contract documents are available from the Office of Me Director of Public Works, 2000 Main Street, Huntington Beach, CA 92648, upon payment of a $10.00 nonrefundable fee if picked up, or payment of a $30.00 nonrefundable fee if sent by UPS ground delivery `bidder shall pay additional costs for special delivery). Plans, Specifi- cations, and contract documents can be downloaded free on AGENCY website. http:?;^„ww.huntingtonbeachca.govftiovernment;departments/public works/Bids; Open website, then click on "Current Advertised Projects"fab. Any contract entered into pursuant to this notice will incorporate the provisions of the State Labor Code. Pursuant to the provisions of the Labor Code of the State of California, the mini- mum prevailing rate of per diem wages for each craft, classification or type of workman needed to execute the contract shall be those determined by the Director of Industrial Rela- tions of the State of California, which are on file at the Office of the Director of Public Works, 2000 Main Street, Huntington Beach, CA 92648. The AGENCY will deduct 5% retention from all progress payments. The Contractor may substitute an escrow holder surety of equal value to the retention in accordance with the pro- visions of file Public Contract Code, Section 10263. The Contractor shall be beneficial owner of the surety and shall receive any interest thereon. The AGENCY hereby affirmatively ensures that minority business enterprises will be afford- ed full opportunity to submit bids in response to this notice and will not be discriminated against on the basis of race, color, national origin, ancestry, sex, or religion in any considera- tion leading to the award of contract. No bid shall be considered unless it is prepared on tiie approved Proposal forms in conform- ance with the Instructions to Bidders as determined by the AGENCY. The bid must be ac- companied by a certified check, cashier's check, or bidder's bond made payable to the AGEN- CY for an amount no less than 10%of the amount bid. The successful bidder shall be licensed in accordance with provisions of the Business and Professions Code and shall possess a State Contractor's License Class A at the time of the bid opening. The successful Contractor and his subcontractors will be required to possess business licenses from the AGENCY. All exten- sion of unit prices will be subject to verification by the AGENCY. In case of a variation be- tween the unit price and the extension, the unit price will govern. Project Description: This project will rehabilitate approximately 122 residential streets in Maintenance Zone 6. Maintenance Zone 6 is located in the Central Area of City and in- cludes streets east of Goldenwest Ave to Newland Street and South of Slater Avenue to York- town Street. The scope of work includes cold milling, installation of pavement fabric where needed, an inch and a half (1-1/2") asphalt concrete overlay, localized pavement repairs, adjustment of existing utility covers, and traffic striping. The contract shall allow the Contractor 60 working days to complete the contract. The AGENCY reserves the right to reject any or all bids, to waive any irregularity and to take all bids under advisement for a maximum period of 60 days. BY ORDER of the CITY COUNCIL of the CITY OF HUNTINGTON BEACH, CALI FORNIA, the 4th day of June 2018, by Resolution No.2018-29. Attest: s/ Robin Estanislau CITY CLERK OF THE CITY OF HUNTINGTON BEACH Published: The Huntington Beach Wave March 21, 28, April 4, 2019 11247684 CC 1587 2 Anaheim, CA 92806 714-796-6764 daward@scng.com PLEASE NOTE THE E-MAIL ADDRESS HAS CHANGED SOUTHERfl CHLIFORfIR NEWS GROUP On Thu, Mar 14, 2019 at 12:05 PM Switzer, Donna<Donna.Switzer(a,surfcity-hb.org> wrote: Hi David, Please publish the attached Notices Inviting Sealed Bids for CC Nos. 1579 & 1578 three times, on 3/21/19, 3/28/19 and 4/4/19. Thank you! Don.t .SwI4e - Deputy City Clerk City of Huntington Beach 2000 Main Street Huntington Beach, CA 92648 (714)374-1649 Donna.Switzer@surfcity-hb.org 5 2019 A?i3 —9 50 GtTY QL ,Ei-uc CiTY OF ,VrtfiGTON fjEr e5i(1-n(rtfiai Dv.e,r-1 aleAlcula 26)Aho CC Nlb. t5-79 Al9r- .2" 00 pTh/ 11) C. I 47) -4-4 %JD in 7-4 tri 1-•(-'1= Cft " C CD C=I C,1 e40iONI.LN, i0 )1110 M310 00 :Z t4c1 6— 8811 SIU r‘ z:A CITY OF HUNTINGTON BEACH PROJECT NAME: Fiscal Year 18/19 Residential Overlay-Zone 6 CC#: CC 1579 BID OPENING DATE: 4/9/2019 TIME & LOCATION: 2:00 PM/Council Chambers ENGINEER'S ESTIMATE: $3,025,000.00 BIDS SUBMITTED (AS READ AT OPENING) BIDDER'S NAME FINAL APPARENT BID RANK AMOUNT All American Asphalt 1 '1 3 S 4/, !� Excel Paving 3 3,113 /?7J 13 -- Hardy& Harper, Inc. 11 ' tJ Onyx Paving Co. R.J. Noble Company 3 1-15 O5_ Sully Miller Woodcliff Corporation se 1 e.enti'G r6-e tcrt inn i PTS 05172018 Version 15 CC1579