HomeMy WebLinkAboutCalifornia Professional Engineering, Inc. - 2019-05-20 (2) ftPlPI )VEi -O
_ City of Huntington Beach
�DUNTY CA ,
File #: 19-379 MEETING DATE: 5/20/2019
REQUEST FOR CITY COUNCIL ACTION
SUBMITTED TO: Honorable Mayor and City Council Members
SUBMITTED BY: Lori Ann Farrell Harrison, Interim City Manager
PREPARED BY: Travis K. Hopkins, PE, Director of Public Works
Subject:
Accept bid and authorize execution of a construction contract with California Professional
Engineering, Inc. in the amount of $643,490 for the traffic signal modifications at the
intersection of Main Street and Utica Avenue/17th Street, and the installation of a new traffic
signal at the intersection of Bolsa Chica Street and Pearce Drive - CC-1488; and, appropriate
Traffic Impact funds for construction and authorize change orders not to exceed 15 percent
Statement of Issue:
On November 8, 2018, bids were opened for the traffic signal modification at the intersection of Main
Street at Utica Avenue/17th Street and the installation of a new traffic signal at the intersection of
Bolsa Chica Street and Pearce Drive. City Council action is requested to award the contract to
California Professional Engineering, Inc., the lowest responsive and responsible bidder.
Financial Impact:
The total estimated project cost is $1,112,014. Grant funds expenditures to date total $173,495 and
matching fund expenditures to date total $68,388. Funds in the amount of$724,230 are available in
HSIP Grant account 99590001.82700. Funds in the amount of $20,162 are available in Gas Tax
account 20790042.82600 for a portion of the City's match. For the remaining match staff is
requesting an appropriation of$125,739 from the undesignated Traffic Impact Fee (TIF) fund balance
to account 20690007.82700. The additional funds over the construction contract costs will be used
for city-furnished equipment purchases and costs not reimbursable through the grant program.
Recommended Action:
A) Accept the lowest responsive and responsible bid submitted by California Professional
Engineering, Inc. in the amount of$643,490; and,
B) Appropriate $125,739 from the undesignated Traffic Impact Fee fund balance to Traffic Impact
Fee account 20690007.82700; and,
C) Authorize the Mayor and City Clerk to execute a construction contract in a form approved by the
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File #: 19-379 MEETING DATE: 5/20/2019
City Attorney; and,
D) Authorize the Director of Public Works to execute change orders not to exceed a total of 15
percent of the contract construction costs or $96,524.
Alternative Action(s):
Reject all bids and provide staff with alternative direction.
Analysis:
The City applied for grant funding for a traffic signal modification and the installation of a new traffic
signal under the federal Highway Safety Improvement Program (HSIP). The intersection of Main
Street at Utica Avenue/17th Street was identified for the installation of left turn arrows based on the
recent collision history. The intersection of Bolsa Chica Street and Pearce Drive was identified for the
installation of a new traffic signal based upon collision history. The grant application was approved
and engineering and construction funds were subsequently approved.
The project was included in the FY 2018/19 Capital Improvement Program as a continuing project.
Due to construction cost increases and the significant increase in material costs, especially steel
products, the originally budgeted funds are not adequate to complete construction. The federal
funding commitment increased by $245,825 to a total of $897,725, and additional local funding is
needed to fully fund the construction.
At the intersection of Main Street and Utica Avenue/17th Street, left turn arrows will be installed in the
north-south direction, all traffic signal equipment will be replaced and significant modifications to
medians, curb ramps and sidewalks will be included for improved pedestrian and disabled access
around this complex intersection. At the intersection of Bolsa Chica Street and Pearce Drive, a new
traffic signal will be installed featuring left turn arrows in the north-south direction.
A complete set of plans and specifications are available for review at the Public Works counter during
normal business hours.
Bids were opened on November 8, 2018, and are listed in ascending order:
Bidder Submitted
Bid
1 California Professional Engineering, Inc. $643,490.00
2 Alfaro Communications Construction, Inc. $664,864.00
3 Elecnor Belco Electric , Inc. $687,196.00
4 Sturgeon Electric California, LLC $700,924.00
5 Calpromax Engineering, Inc. $746,676.00
6 Select Electric, Inc. $771,912.00
7 STL Landscape, Inc. $775,000.00
8 International Line Builders, Inc. $794,892.00
9 DBX, Inc. $808,791.00
10 Dynalectric, Inc. $814,254.00
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File #: 19-379 MEETING DATE: 5/20/2019
11 Comet Electric $900,217.00
The total estimated cost of this project is $1,112,014 which includes the City's direct purchase of all
major equipment which is estimated at approximately $300,000, with $173,495 of grant funds and
$68,388 of matching funds encumbered or spent to date. This practice ensures consistency of
equipment among the traffic signals and street lighting maintained by the City. Direct purchase also
provides the added benefit of reduced costs to the City due to elimination of contractor mark-ups,
typically in excess of 20 percent on this type of equipment.
Estimated Construction Costs
Bid $643,490
15% construction contingency $96,524
City furnished equipment $300,000
Construction administration/material testing $72,000
Total $1,112,014
Federal grant funds totaling approximately $897,725 are anticipated to be received with a total of
$214,289 of City Gas Tax and TIF funds required to provide the grant matching funds and to fund the
items ineligible for federal reimbursement These ineligible items include some of the construction
administration tasks such as material testing and monitoring for labor compliance.
Funding Summary
Grant funds available $724,230
Grant funds encumbered or spent to date $173,495
Matching funds expended to date $68,388
Match available $20,162
Match appropriation required $125,739
Total estimated project cost $1,112,014
Staff is requesting that the Director of Public Works be given authorization to approve change orders
on this project up to 15 percent of the construction cost rather than the standard 10 percent. The
request equates approximately to the typical 10 percent contingency based on the total of the
construction contract and the materials purchased by the City. This authorization will provide the
added flexibility needed to complete a typical construction project yet still be consistent with the intent
of the 10 percent limit.
Public Works Commission Action: The Public Works commission recommended this project on
May 16, 2018, by a vote of 4-0-3 (Carr, Mulvihill and Stanford absent).
Environmental Status:
This project is categorically exempt pursuant to the California Environmental Quality Act, Section
15303 (c).
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File #: 19-379 MEETING DATE: 5/20/2019
Strategic Plan Goal:
Enhance and maintain infrastructure
Attachment(s):
1. Project Location Map
City of Huntington Beach Page 4 of 4 Printed on 5/15/2019
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SECTION A /0/as/18 ,
NOTICE INVITING SEALED BIDS
for the
Traffic Signal Improvements
at the intersections of
Main Street at 17th Street/Utica Avenue and
Bolsa Chica Street at Pearce Drive
CC No. 1488
HSIPL-5181(181)
in the
CITY OF HUNTINGTON BEACH
PUBLIC NOTICE IS HEREBY GIVEN that the CITY OF HUNTINGTON BEACH, as
AGENCY, invites sealed bids for the above stated projects and will receive such bids in the office
of the City Clerk, Second Floor, 2000 Main Street, Huntington Beach, California 92648, up to the
hour of 2:00 P.M.on November 8th,2018. Bids will be publicly opened in the Council Chambers
unless otherwise posted.
Copies of the Plans, Specifications, and contract documents are available from the Office of the
Director of Public Works, 2000 Main Street, Huntington Beach, CA 92648, upon payment of a
$20.00 nonrefundable fee if picked up, or payment of a $40.00 nonrefundable fee if sent by UPS
ground delivery (bidder shall pay additional costs for special delivery). Plans, Specifications, and
contract documents can be downloaded free on AGENCY website at:
http://www.huntingtonbeachca.gov/government/departments/public works/Bids/
Open website, then click on"Current Advertised Projects"tab.
This is a Davis-Bacon project and the Federal Regulations will be enforced. Any contract entered
into pursuant to this notice will incorporate the provisions of the Federal Labor Standards, which
are on file at the office of the Director of Public Works, 2000 Main Street, Huntington Beach, CA
92648.
The AGENCY will deduct 5% retention from all progress payments. The Contractor may
substitute an escrow holder surety of equal value to the retention in accordance with the provisions
of the Public Contract Code, Section 10263. The Contractor shall be beneficial owner of the surety
and shall receive any interest thereon.
The AGENCY hereby affirmatively ensures that minority business enterprises will be afforded
full opportunity to submit bids in response to this notice and will not be discriminated against on
the basis of race, color, national origin, ancestry, sex, or religion in any consideration leading to
the award of contract.
No bid shall be considered unless it is prepared on the approved Proposal forms in conformance
with the Instructions to Bidders as determined by the AGENCY. The bid must be accompanied by
a certified check, cashier's check, or bidder's bond made payable to the AGENCY for an amount
no less than 10% of the amount bid. The successful bidder shall be licensed in accordance with
provisions of the Business and Professions Code and shall possess a State Contractor's License
Class A at the time of the bid opening. The successful Contractor and his subcontractors will be
required to possess business licenses from the AGENCY. All extension of unit prices will be
subject to verification by the AGENCY. In case of a variation between the unit price and the
extension, the unit price will govern.
Project Description: The project consists primarily of modifying one traffic signal to add
protected left turn phasing and constructing ADA compliant ramps, and the installation of
a new traffic signal.
The contract shall allow the Contractor 60 working days to complete the contract.
The Project Disadvantage Business Enterprises (DBE) goal is 8.00%
The AGENCY reserves the right to reject any or all bids, to waive any irregularity and to take all
bids under advisement for a maximum period of 60 days.
BY ORDER of the CITY COUNCIL of the CITY OF HUNTINGTON BEACH, CALIFORNIA,
the 4th day of June 2018,by Resolution No. 2018-34.
Attest:
/s/Robin Estanislau
CITY CLERK OF THE CITY OF HUNTINGTON BEACH
Switzer, Donna
From: David Ward <daward@scng.com>
Sent: Friday, October 05, 2018 11:32 AM
To: Switzer, Donna
Cc: Velasco, Fernando
Subject: Re: FW: NISBs-CC-1488 &CC-1493
Thank you Donna.
Your notices are all set and ready to go
Have a great weekend!!!
CC 1488
Ad#11184486
Run Dates 10/11, 10/18, 10/25
Cost $855
PROOF
1
SECTION A
NOTICE INVITING SEALED BIDS
for the
Traffic Signal Improvements
at the intersections of
Main Street at 17th Strae/Utica Avenue and
Balsa Chico Street Pearce Drive
CC No.1488
HSIPL•S1S1(111)
in the
CITY OF HUNTINGTON BEACH
PUBLIC NOTICE IS HEREBY GIVEN that the CITY OF HUN-
TINGTON BEACH, as AGENCY, invites sealed bids for the above
stated projects and will receive such bids in the office of the City
Clerk, Second Floor, 2000 Main Street, Huntington Beach California
92648, up to the hour of 2:00 P.M.on November 8th,2018. Bids will be
publicly opened in the Council Chambers unless otherwise posted.
Copies of the Plans, Specifications, and contract documents are
available from the Office of the Director of Public Works,2000 Main
Street Huntington Beach CA 92648, upon payment of a $20.00
nonrefundable fee if picked up,or payment of a$40.00 nonrefundable
fee if sent by UPS ground delivery Sbidder shall pay additional costs
for special delivery). Plans, Specifications, and contract documents
can be downloaded free on AGENCY website at:
http:llwww.hunti ngtonbeachca.govlgove rnmentldepa rtmentstpubl ic_
works/Bids/
Open website, then click on"Current Advertised Protects"tab.
This is a Davis-Bacon proiect and the Federal Regulations will be en-
forced. Any contract entered into pursuant to this notice will incorpo-
rate the provisions of the Federal Labor Standards,which are on file
at the office of the Director of Public Works, 2000 Main Street, Hun-
tington Beach,CA 92648.
The AGENCY will deduct 5% retention from all proigress payments.
The Contractor may substitute an escrow holder surety of equal value
to the retention in accordance with the provisions of the Public Con-
tract Code,Section 10263. The Contractor shall be beneficial owner of
the surety and shall receive any interest thereon.
The AGENCY hereby affirmatively ensures that minority business
enterprises will be afforded full opportunity to submit bids in re-
sponse to this notice and will not be discriminated against on the ba-
sis of race, color, national origin, ancestry, sex, or religion in any
consideration leading to the award of contract.
No bid shall be considered unless it is prepared an the approved Pro-
posal forms in conformance with the Instructions to Bidders as deter-
mined by the AGENCY. The bid must be accompanied by a certified
check, cashiers check, or bidders bond made payable to the AGEN-
CY for an amount no less than 10%of the amount bid. The successful
bidder shall be licensed in accordance with provisions of the Business
and Professions Code and shall possess a State Contractors License
Class A at the time of the bid opening. The successful Contractor and
his subcontractors will be required to possess business licenses from
the AGENCY. All extension of unit prices will be subiect to verifica-
tion by the AGENCY. In case of a variation between the unit price
and the extension,the unit price will govern.
Project Description: The project consists primarily of modify-
ing ant traffic signal to add protected loft turn phasing and
constructing ADA compliant ramps, and the installation of a
now traffic signal.
The contract shall allow the Contractor 60 working days to complete
the contract.
The Project Disadvantage Business Enterprises(DBE) goal is 1,00%
The AGENCY reserves the right to reject any or all bids, to waive
any irregularity and to take all bids under advisement for a maxi-
mum period of 60 days.
BY ORDER of the CITY COUNCIL of the CITY OF HUNTINGTON
BEACH, CALI FORN IA,the lihday of June2D1L by Resolution No.
Attest:
/SITECYCLRK OF THE CITYOF HUNTINGTON BEACH
Publish: The Huntington Beach Wave October 11, 18,25,2018 11184486
2
CITY OF HUNTINGTON BEACH
PROJECT NAME: Traffic signal modification at the intersection of Main
CC#: CC-1488
BID OPENING DATE: 11/8/2018
TIME & LOCATION: 2:00PM
ENGINEER'S ESTIMATE: $540,000.00
BIDS SUBMITTED (AS READ AT OPENING)
BIDDER'S NAME FINAL APPARENT BID
RANK AMOUNT
ELECNOR BELCO ELECTRIC. INC 3 )„Cr : '� !i
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INTERNATIONAL LINE BUILDERS ` (��1 co2,.00
PTM GENERAL ENGINEERING SERVICES. INC. 1
DBX, INC. �j Q ' GlI DO
JFL ELECTRIC; INC. ( v
EXCEL PAVING
CALPROMAX ENGINEERING INC. 5 -1 U; ("]�
DYNALECTRIC ,! . ' /�I
, SELECT ELECTRIC INC. —1-1 1 Ql' 12 , V J
CALIFORNIA PROFESSIONAL ENGINEERING, INC. I ,Y �{�(i-13, Lroof .2 0
I E GENERAL ENGINEERING. INC. l
ALFARO COMMUNICATIONS CONSTRUCTION, INC. U (p(40,q wgOO
PROWEST ENGINEERING. INC. '�
C 1OD ?J1. v0
5TD_ I not-- �1 -/-75 000.00
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