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Home My WebLink AboutPublic Hearing to Consider Adopting Resolution No. 2019-28 tFile #: 19-606 MEETING DATE: 6/3/2019 The City Charter requires that the City Manager submit the Proposed Budget to the City Council at least 30 days prior to the beginning of the next fiscal year. The City Manager submitted the FY 2019/20 Proposed Budget to the City Council on May 3, 2019, for the fiscal year starting July 1, 2019. The general framework for the FY 2019/20 Proposed Budget was first presented to the City Council at the February 7, 2019, Strategic Planning Retreat. The Proposed Budget was discussed at two Study Sessions held on May 6, 2019 and May 20, 2019. The Five -Year Capital Improvement Program (CIP) will be discussed at a Study Session scheduled on June 3, 2019. The purpose of these budget study sessions is to provide the City Council with opportunities to discuss the Proposed Budget and CIP with staff before proceeding with the formal Public Hearing on June 3, 2019. The Proposed Budget was also presented to the Finance Commission on May 22, 2019. Overview The theme for the FY 2019/20 Budget, "Shaping the Future," reflects the City Council's implementation of thoughtful strategies that promote the City's long-term financial sustainability. FY 2019/20 will be the second full twelve-month July to June fiscal year for the City, as City Council approved on December 18, 2017, to change the fiscal year for the City to a July 1 to June 30 period. Balancing this proposed budget required strong collaboration with each department, including detailed analysis of each department's costs and implementation of budget adjustments where appropriate to maintain fiscal prudence. These efforts yielded a structurally balanced FY 2019/20 Proposed Budget, totaling $381.2 million in All Funds reflecting a 2.2 percent increase from the FY 2018/19 Adopted All Funds Budget of $373.1 million. The total FTE count in All Funds for FY 2019/20 is 987.25, reflecting an increase of 1.0 full-time equivalent personnel (FTE) count across All Funds compared to the FY 2018/19 Adopted Budget. In addition, the FY 2019/20 General Fund Proposed Budget is projected at $231.8 million, a $3.4 million or 1.5 percent increase from the current year's General Fund Adopted Budget of $228.4 million. The majority of General Fund revenue is derived from Property Tax, Sales Tax, Utility Users Tax, and Transient Occupancy Tax. In line with many current economic indicators, the City is experiencing a flattening or slowing of revenue growth in some categories, requiring continued vigilance. The Proposed Budget demonstrates the City's continued commitment to the safety of its community, dedicating $127.9 million, or 55% of the total General Fund budget, to public safety. Professional Services As established by Administrative Regulation Number 228, each department has submitted a list of professional services, which are generally contained in their Proposed Budgets (Attachment 3). Professional services contracts are subject to compliance with Administrative Regulation Number 228 and City Ordinance Chapter 3.03. Public Hearing The City Charter requires that a public hearing be conducted on the City budget prior to adoption. Public Hearing notices have been published per City Charter requirements (Attachment 1). At the close of this hearing, all legal requirements for budget adoption will have been met. Environmental Status: City of Huntington Beach Page 2 of 3 Printed on 5/30/2019 450 powered by LeolstarM File #: 19-606 Not applicable. Strategic Plan Goal: Enhance and maintain high quality City services Enhance and maintain the infrastructure Strengthen long-term financial and economic sustainability Enhance and modernize public safety service delivery MEETING DATE: 6/3/2019 Attachment(s): 1. Public Hearing Notice 2. Resolution Number 2019-28, "A Resolution of the City Council of the City of Huntington Beach Adopting a Budget for the City for Fiscal Year 2019/2020" 3. Professional Services included in the Fiscal Year 2019/20 Budget City of Huntington Beach Page 3 of 3 451 Printed on 5/30/2019 powered by Leoistar"' ATTACHMENT 1 PUBLIC HEARING CITY OF HUNTINGTON BEACH Notice of Public Hearing on the Proposed City Budget for Fiscal Year 2019/2020 Notice is hereby given that a public hearing will be held by the City Council of the City of Huntington Beach, in the Council Chambers of the Civic Center, Huntington Beach located at 2000 Main Street, at the hour of 6:00 PM, or as soon as possible thereafter on Monday, the third day of June 2019, for the purpose of considering the City Budget for Fiscal Year 2019/2020. The Proposed Budget for Fiscal Year 2019/2020 totals $381,229,021 including General Fund Expenditures of $231,840,040. The complete Proposed Budget for Fiscal Year 2019/2020 may be reviewed by the public from 8:00 AM to 5:00 PM, Monday through Friday in the City Clerk's Office at City Hall, 2000 Main Street, second floor; the City's Central Library located at 7111 Talbert Avenue; and all branch libraries. The public may obtain copies of the Proposed Budget for Fiscal Year 2019/2020 from the City's website at http://www.huntingtonbeachca.gov. Pursuant to Huntington Beach Municipal Code Section 14.54.070, as part of the annual budget process, the sewer service user charges will be presented for receipt and file. All interested persons are invited to attend to express their opinions for, or against, the proposed budget with written or oral comments. Written communications to the City Council should be mailed to the Office of the City Clerk at the address below. Further information may be obtained from the Finance Department, 2000 Main Street, Huntington Beach, CA, 92648-2702 or by telephone (714) 536-5630. The City of Huntington Beach endeavors to accommodate persons of handicapped status in the admission or access to, or treatment or employment in, city programs or activities. The City of Huntington Beach is an equal opportunity employer. Dated: May 2, 2019 May 9, 2019 ** Notice to City Clerk ** City of Huntington Beach By: Robin Estanislau, City Clerk 2000 Main Street Huntington Beach, CA 92648-2702 Telephone: (714) 536-5405 this copy to run twice in newsprint no later than Council Meeting date. Run in both display section. 19 days prior to the format and in legal 452 RESOLUTION NO.2019-28 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HUNTINGTON BEACH ADOPTING A BUDGET FOR THE CITY FOR FISCAL YEAR 2019/20 WHEREAS, Article VI of the Huntington Beach City Charter requires the City Manager to present and the City Council to adopt an annual City Budget; and The City Council has received and considered the Proposed Budget for Fiscal Year 2019/20, staff reports, and public testimony and information received in a noticed public hearing on the City Budget, NOW, THEREFORE, the City Council of the City of Huntington Beach does resolve as follows: SECTION 1: That the Proposed Budget for Fiscal Year 2019/20, a copy of which is attached hereto as Exhibit "A" and incorporated by this reference as though fully set forth herein, is hereby approved and adopted. SECTION 2: That the Estimated Revenue and Transfers In for Fiscal Year 2019/20, a copy of which is attached hereto as Exhibit `B" and incorporated by this reference as though fully set forth herein, is hereby approved and adopted. When combined with reserves, the Estimated Revenue and Transfers In for Fiscal Year 2019/20 are sufficient to fund the appropriations set forth in Proposed Budget for Fiscal Year 2019/20. SECTION 3: That the Proposed Appropriations and Transfers Out for Fiscal Year 2019/20, a copy of which is attached hereto as Exhibit "C" and incorporated by this reference as though fully set forth herein, providing appropriations summaries of details currently contained in the City's accounting system, including technical adjustments related to Transfers In and Transfers Out, and detail of estimated revenue, is hereby approved and adopted. SECTION 4: That the Tables of Organization, a copy of which is attached hereto as Exhibit "D" and incorporated by this reference as though fully set forth herein, is hereby approved and adopted. The City Manager, subject to compliance with the City Charter Section 403, may revise the Tables of Organization provided that the authorized number of personnel within the same department, office or agency is not exceeded. SECTION 5: That from the effective date of the budget, the several amounts stated therein as proposed expenditures shall be and become appropriated to the several departments, offices and agencies for the respective objects and purposes therein named; provided, however, that the City Manager may transfer funds from one object or purpose to another within the same department, office or agency. The City Manager may also transfer non -departmental funds from one expenditure type to another within the same fund provided there is no increase in approval total appropriations contained in the budget. 453 Resolution No. 2019-28 SECTION 6: Acquisition of new capital items shall be limited to the specific items included in the approved budget. Acquisition of capital items to replace existing capital equipment shall not exceed the total appropriation for the funding source. The City Manager may authorize changes to the procurement of specific items as long as the total appropriation for any department, fund or agency is not exceeded. However, the City Manager must obtain City Council approval for items that exceed Five Hundred Thousand Dollars ($500,000.00). SECTION 7: That the Capital Improvement Program contained in the Proposed Budget for Fiscal Year 2019/20 (Exhibit A) is hereby approved in concept, and the Director of Public Works is authorized to publicly advertise for bids on these projects in accordance with Section 503 and Section 614 of the City Charter. SECTION 8: That construction of Capital Improvement Projects requires the use of professional services such as geo-technical, water testing, engineering oversight, project management, design, survey, and other required studies. Funding for these professional services is included within each Capital Improvement Project's budget as set forth in the Proposed Budget for Fiscal Year 2019/20 (Exhibit A). Consistent with the City Council's policy regarding professional services agreements, the City Council hereby authorizes the City Manager, or designee, to enter into any necessary professional services agreements to facilitate the completion of an approved Capital Improvement Project. SECTION 9: That the City Manager or Finance Director may, as necessary, appropriate donations and grants received during the fiscal year up to $100,000 per source or grantor. Donations and grant awards with matching requirements, or exceeding $100,000 from a single source or grantor, require City Council approval. Any resolutions authorizing budget amendments related to donations and grants in conflict herewith are hereby repealed. 19-7579/203260 2 454 Resolution No. 2019-28 PASSED AND ADOPTED by the City Council of the City of Huntington Beach at a regular meeting thereof held on the 3rd day of June , 2019. Mayor REVIEWED AND APPROVED: APPROVED Ate, t FORM: gz� �-4 City6Manager City gorney TED AND APPROVED: UAO----� Chief Financial Officer List of Exhibits: Exhibit A: Proposed Budget for Fiscal Year 2019/20 as of May 3, 2019 Exhibit A-1: Proposed Budget for Fiscal Year 2019/20 Revisions Exhibit B: Estimated Revenue and Transfers In for Fiscal Year 2019/20 Exhibit C: Proposed Appropriations and Transfers Out for Fiscal Year 2019/20 Exhibit D: Tables of Organization 19-7579/203260 455 Res. No. 2019-28 STATE OF CALIFORNIA COUNTY OF ORANGE ) ss: CITY OF HUNTINGTON BEACH ) I, ROBIN ESTANISLAU, the duly elected, qualified City Clerk of the City of Huntington Beach, and ex-officio Clerk of the City Council of said City, do hereby certify that the whole number of members of the City Council of the City of Huntington Beach is seven; that the foregoing resolution was passed and adopted by the affirmative vote of at least a majority of all the members of said City Council at a Regular meeting thereof held on June 3, 2019 by the following vote: AYES: Brenden, Carr, Posey, Delgleize, Hardy NOES: Semeta, Peterson ABSENT: None RECUSE: None 4� City Clerk and ex-officio Clerk of the City Council of the City of Huntington Beach, California 456 FY 2019/2020 Proposed Budget MIS; 0 19120 TWENTY CITY OF HUNTINGTON BEACH EXHIBIT A-1 City of Huntington Beach FY 2019/2020 Proposed Budget Appropriation General Fund FY 2019/20 Proposed Budget submitted on May 3, 2019 Amount Department 231,840,040 Citywide Total FY 2019/2020 General Fund Proposed Budget 231,840,040 All Funds FY 2019/20 Proposed Budget submitted on May 3, 2019 Amount Department 381,229,021 Citywide Total FY 2019/2020 All Funds Proposed Budget 381,229,021 i1141:3 EXHIBIT B City of Huntington Beach Estimated Revenue and Transfers In Fiscal Year 2019120 Budget Fund Title Revenue & Transfers In 100 General Fund 230,840,040 101 Specific Events 751,500 122 Inmate Welfare Fund 4,500 201 Air Quality Fund 240,000 204 Fourth of July Parade 420,050 207 Gas Tax Fund 3,355,068 210 Sewer 150,000 213 Measure M Fund 3,514,493 215 Rehabilitation Loans 100,000 217 Affordable Housing In -Lieu 100,000 219 Traffic Congestion Relief 42 1,956,853 226 Quimby Fund 65,000 228 Park Dev Impact- Res 3,000,000 229 Library Dev Impact 200,000 231 Fire Facilities Dev Impact 123,452 233 Housing Residual Receipts 475,000 234 Disability Access Fund 84,000 239 CDBG 1,155,698 240 HOME 606,664 243 Surf City " Y Cable Channel 605,000 308 In -Lieu Parking Downtown 67,700 314 Infrastructure Fund 4,000,000 322 ELM Automation Fund 360,000 324 Equipment Fund 4,650,600 350 RORF 8,290,010 352 LMIHAF 406,000 401 Debt Svc HBPFA 5,016,365 405 Debt Svc Grand Coast CFD2000-1 1,091,204 406 Debt Svc Mello Roos 264,000 408 Debt Svc McDonnell CFD 2002-1 409,970 410 Debt Svc Bella Terra 2,354,373 501 CUPA 270,018 504 Refuse Collection Service 12,290,476 506 Water 39,870,606 507 Water Master Plan 3,000,000 508 WOCWB 649,000 511 Sewer Service Fund 10,579,698 551 Self Insurance Workers' Comp 7,187,770 552 Self Insurance General Liab 4,878,333 702 Retiree Insurance Fund 1,433,880 703 Retirement Supplement 4,000,000 704 Fire JPA Fund 395,596 709 BID - Hotel/Motel 5,500,000 710 BID - Downtown 91,000 711 Parking Structure -Bella Terra 729,419 712 Parking Structure -Strand 1,667,290 716 Section 115 Trust 1,000,000 963 Sr Mobility Program 246,485 979 AB109 Public Safety Realignmen 40,000 984 SLESF Grant 12113 261,000 1228 CalRecycle City/County CRV 50,092 1233 OC RMDZ 6,000 1234 Sust Bus Cent Program 10,000 1246 GENIC E-Rate 55,821 1247 Arterial Rehab 3,354,156 1252 Office of Traffic Safety 18/19 240,510 Total Revenue 372,464,890 459 EXHIBIT C City of Huntington Beach Proposed Appropriations & Transfers Out Fiscal Year 2019/20 Budget Department/Fund Title Appropriations & Transfers Out General Fund (Company 100) City Council 423,433 City Attorney 2,617,309 City Clerk 862.278 City Treasurer 242,367 City Manager 2,747,624 Community Development 7,779,262 Community Services 8,552,781 Finance 6,033,343 Fire 49,060,211 Human Resources 1,953,667 Information Services 7,228,641 Library Services 5,031,733 Police 78.793,015 Public Works 25,964,567 Non -Departmental 34,549,809 Sub -Total General Fund 231 840 040 Other Funds (Company Number and Title) 101 Specific Events 751,500 122 Inmate Welfare Fund 40,000 201 Air Quality Fund 139,357 204 Fourth of July Parade 420,050 207 Gas Tax Fund 3,150,000 210 Sewer 2,500,000 212 Narcotics Forfeiture Federal 156,000 213 Measure M Fund 3,181,076 215 Rehabilitation Loans 300,000 216 Property and Evidence 50,000 217 Affordable Housing In -Lieu 300,000 219 Traffic Congestion Relief 42 1.727,000 226 Quimby Fund 418,089 228 Park Dev Impact Residential 4,154,981 229 Library Development Impact 200,000 231 Fire Facilities Dev Impact 620,000 233 Housing Residual Receipts 50,000 234 Disability Access Fund 84,000 239 CDBG 1,155,698 240 HOME 606,864 243 Surf City "3" Cable Channel 605,000 308 In -Lieu Parking Downtown 60,000 314 Infrastructure Fund 4,000,000 322 ELM Automation Fund 360,000 324 Equipment Fund 4,660,600 350 RORF 8,290,010 352 LMIHAF 816,078 401 Debt Svc HBPFA 5.016,365 405 Debt Svc Grand Coast CFD 2000-1 1,091,204 406 Debt Svc Mello Roos 264,000 460 EXHIBIT C City of Huntington Beach Proposed Appropriations & Transfers Out Fiscal Year 2019/20 Budget DepartmentlFund Title Appropriations & Transfers Out .•�a, . unue wwnpuny nuinoer ano i inel - t;onnnuea 408 Debt Svc McDonnell CFD 2002-1 409,970 410 Debt Svc Bella Terra 2,354,373 501 CUPA 270,018 504 Refuse Collection Service 12,245,796 506 Water 41,543,192 507 Water Master Plan 4,700,203 508 WOCWB 649,000 511 Sewer Service Fund 11.146,192 551 Self Insurance Workers' Comp 7,187,770 552 Self Insurance General Liab 4,878,333 702 Retiree Insurance Fund 1,433,880 703 Retirement Supplement 4,000,000 704 Fire JPA Fund 402,510 709 BID Hotel/Motel 5,500,000 710 BID Downtown 91,000 711 Parking Structure -Bella Terra 729,419 712 Parking Structure -Strand 2,028,950 807 Energy Efficiency 370.000 963 Sr Mobility Program 246.485 979 AB109 Public Safety Realignment 66,439 984 SLESF Grant 12/13 261,000 1228 CaiRecycle City/County CRV 50,092 509 Refuse Education 0 1233 OC Recycling Market Dvlpmt Zone 6,000 1234 Sust Bus Cert Program 10,000 1246 CENIC E-Rate 55,821 1247 Arterial Rehab 3,354,156 1252 Office of Traffic Safety 18/19 240.510 Sub -Total Other Funds 149 388 981 Total City Appropriations 381 229 021 461 EXHIBIT D OF��NiIN6Tp1eCity ofHuntingtonBeach City Council Mayor Mayor Pro-Tem City Council Member (5) Administrative Assistant 462 EXHIBIT D City ofHuntingtonBeach City F9 _ • ' y�Fcnu```OQProposed Budget — FY 2019/20 COMMUNITY % PROSECUTION �1 Deputy Community Prosecutor City Attorney Chief Assistant City Attorney (2) LITIGATION Senior Deputy City Attorney(2) iL- ADMINIST!Assistant ION Senior LegaI Le al Assi2 ADVISORY Assistant City Attorney Senior Deputy City Attorney 463 EXHIBIT D 111117 I NGTpydCity of Huntington Beach City ti 9 n Clerk 0} Q UNTY ADMINISTRATION, PUBLIC SUPPORT & ELECTIONS Assista[[ nt City Clerk Senior Deputy City Clerk City Clerk RECORDS MANAGEMENT Senior Deputy City Clerk 464 M ,J City of Huntington Beach - City Treasurer Proposed Budget — FY 2019/20 City Treasure Administrative Analyst (0.50) Administrative Assistant (0.50) 465 EXHIBIT D City of Huntington Beach City Manager Proposed Budget — FY 2019/20 City Manager ADMINISTRATION Assistant City Manager Assistant to the City Manager Project Manager Executive Assistant PUBLIC INFORMATION Community Relations Officer OFFICE OF BUSINESS DEVELOPMENT Deputy Directorof Economic Development Economic Development Project Manager Real Estate & Project Manager Administrative Analyst Administrative Assistant Administrative Secretary (.50) Administrative Aide 466 EXHIBIT D City of Huntington Beach Community Development Proposed Budget — FY 2019/2( Director of Community Development PLANNING ii) Deputy Director of Community Development ADMINISTRATION Administrative Analyst Senior Administrative Assistant Administrative Secretary (2) Office Assistant II PERT &PLAN CHECKPLANNING C99K) SERVICES CURRENT & ADVANCE Code Enbrcement Supervisor Inspection Supervisor (2) PLANNING Senior Code Enforcement Officer (2) Principal Electrical Inspecor Building Manager Plan Check Engineer Planning Manager Code Enbrcement Officer II (2) Principal Plumbing & Mechanical Senior Planner (3) Code Enbrcement Officer I Inspector Permit r Plan Check Supervisor Associate Planner (4) Code Enbrcement Technician Building Inspector I/llllll (9) Senior Permit Technician (3) Assistant Planner (2) 467 EXHIBIT D City of Huntington Beach Community Services Proposed Budget — FY 2019/20 Director of Community Services ADMINISTRATION Administrative Analyst Senior Administrative Assistant FACILITIES & DEVELOPMENT Community Services Manager Administrative Secretary PARK ACQUISITION AND DEVELOPMENT Assistant Planner PARKING & CAMPING Supervisor Parking & Camping Facilities Community Services & Recreation Specialist Parking & Camping Crewleader Parking & Camping Leadworker Parking & Camping Assistant PARKING METERS Parking Meter Repair Technician Parking Meter Repair Worker (2) HCP SPORTS COMPLEX Community Services Recreation Supervisor Maintenance Worker SPECIFIC EVENTS Community Services Recreation Supervisor PROGRAMS &SERVICES Community Services Manager Community Services & Recreation Specialist SENIOR SERVICES Senior Supervisor Human Services Office Assistant II Volunteer Services Coordinator Social Worker Senior Services Transportation Coordinator Senior Services Assistant Community Services & Recreation Specialist SENIOR RECREATION Community Services Recreation Supervisor Community Services & Recreation Specialist CIRTURAI SFRVICFS Senior Supervisor Cultural Affairs Community Services & Recreation Specialist CITY GYM & POOL Community Services Recreation Supervisor Community Services & Recreation Specialist FDISON CENTER Community Services Recreation Supervisor Community Services & Recreation Specialist MURDY CENTER Community Services Recreation Supervisor Community Services & Recreation Specialist 468 EXHIBIT D City of Huntington Beach Finance Proposed Budget — FY 2019/20 Chief Fina=Off,,,, ADMINISTRATION Administrative Assistant (1.5) ACCOUNTING SERVICES BUDGET MANAGEMENT CASHIERING & FISCAL SERVICES COLLECTIONS SERVICES Finance Manager - Accounting GENERAL ACCOUNTING Project Manager Senior Accountant ACCOUNTS PAYARLE Senior Accounting Technician Accounting Technician II (2) PAYROLL Payroll Specialist Senior Payroll Technician (2) Finance Manager - Budget Principal Finance Analyst Senior Finance Analyst (3) Finance Manager — Treasury Administrative Analyst (0.5) Accounting Technician Supervisor CASHIERING Accounting Technician II (2) ACCOUNTS RECEIVABLE/ COLLECTIONS Accounting Technician II Finance Manager — Fiscal Services MUNICIPAL SERVICES Senior Accounting Technician Accounting Technician II (2) BUSINESS LICENSE Business License Supervisor Senior Accounting Technician Accounting Technician II (2) Field Service Representative PROCUREMENT Buyer (2) 469 EXHIBIT D City of Huntington Beach Fire Proposed Budget — FY 2019/20 Fire Chief J FIRE PREVENTION ADMINISTRATION ( EMERGENCY RESPONSE MARINE SAFETY Fire Division Chief Administrative Secretary PROGRAMS Assistant Fire Marshal Fire Protection Analyst (2) Fire Prevention Inspector (3) Senior Permit Technician CERTIFIED UNIFIED PROGRAM AGENCY Fire Prevention Inspector Administrative Secretary ADMINISTRATION Administrative Analyst Sr (2) Administrative Aide Administrative Assistant FIREMEQ Fire Medical Coordinator Accounting Technician II (2) Office Assistant II EMERGENCY MANAr_F_MF_NT_ & HOMELAND SECURITY Fire Battalion Chief Emergency Services Coordinator CENTRAL NET OPERATION AUTHORITY Fire Training Maintenance Technician Administrative Secretary Fire Division Chief FIRE SUPPRESSION Fire Battalion Chief (3) Administrative Fire Captain (2) Fire Captain (30) Fire Engineer (30) Firefighter Paramedic (48) Firefighter (12) Ambulance Operator (30) TRAINING Fire Battalion Chef Administrative Fire Captain EMERGENCY MFDIC_:AI SERVICES Emergency Medical Services Coordinator Marine Safety Division Chief Marine Safety Lieutenant (3) Marine Safety Officer II (10) Administrative Secretary 470 EXHIBIT D City of Huntington Beach ti Fq u i Human Resources IQ • q 2 ycF�outirr cP``Foe Proposed • • - 0 Director of Human Resources Administrative Assistant i RISK MANAGEMENT LABOR BENEFITS & E TMENT &CTION LIABILITY Personnel Analyst Human Resources Manager Personnel Analyst Risk Manager Principal Senior Liability Claims Coordinator Personnel Analyst Senior Risk Management Specialist (2) Personnel Analyst j Personnel Assistant Senior Personnel Assistant (2) SAFETY /WORKERS "- COMPENSATION Senior Risk Management Analyst 471 EXHIBIT D City of Huntington Beach Information Services Proposed Budget — FY 2019/20 Chief Information Officer �I ADMINISTRATION Administrative Assistant INFRASTRUCTURE CUSTOMER APPLICATIONS AND PUBLIC SAFETY SYSTEMS SYSTEMS SUPPORT DATABASE SUPPORT Info Tech Manager - Infrastructure NeMork Systems Administrator IT Analyst Senior IT Technician Senior IT Analyst II Telecommunication Technician Senior Info Tech Manager - Oper IT Analyst Senior IT Technician Senior IT Technician III IT Technician I GIS Analyst II (4) Info Tech Manager - Systems (0.50) IT Analyst Senior (2) IT Analyst IV (2) IT Analyst III IT Analyst I I IT Technician I Info Tech Manager - Systems (0.50) IT Analyst Senior IT Analyst IV (2) IT Analyst II IT Technician IV 472 EXHIBIT D City of Huntington ��VptINGTp1� Beach u i Library Proposed : 0 ADMINISTRATION & BUILDING MANAGEMENT Senior Librarian ADMINISTRATION Librarian Administrative Assistant Volunteer Services Coordinator FACILITY RENTALS FACILITIES MAINTENANCE Library Specialist Director of Library Services Principal Librarian YOUTH SE RVICES & FAMLY PROGRAMMING Senior Librarian CHILDREN S LIBRARY Library Services Clerk (2) PUBLIC SERVICES & COMMUNITY OUTREACH Senior Librarian PUBLIC S ERV ICES Librarian (2) Library Services Clerk (3.50) CIRCULATION Senior Library Specialist (0.75) SECURITY Media Services Specialist ADULT LITERACY Literacy Program Specialist (2) BRANCHES BANNINGG Library Specialist OAKVIEW Library Specialist HELEN MURPHY MAIN STREET G�D Senior Librarian TECHNICAL SERVICES Librarian (2) Library Services Clerk ACQUISITIONS Accounting Technician II (2) 473 EXHIBIT D a�Hn!vcroti i 9• �� Q OQ vySF a UNIFORM Police Captain City of Huntington Beach Police Proposed Budget — FY 2019/ PATROL Police Lieutenant (6) Police Sergeant (13) Police Officer (120) Police Recruit (4) Community Services Officer (4) TRAFFIC Police Lieutenant Police Sergeant (3) Police Officer (19) Police Records Specialist AIR SUPPORT Police Sergeant Police Officer (6) Senior Helicopter Maintenance Technician (2) PARKING ENFORCEMENT Parking/Traffic Control Supervisor Parking/Traffic Control Officer (16) SPECIAL ENFORCEMENT Police Sergeant (2) Police Officer (8) Police Chief Assistant Chief of Police Assistant Administrative CINVESTIGATIONS ADMINISTRATIVE OPERATIONS J Police Captain Police Captain INVESTIGATIONS Police Lieutenant PROFESSIONAL STANDARDS Police Lieutenant Police Sergeant (3) Police Sergeant (2) Police Officer (22) Police Officer (2) Forensic Systems Specialist Crime Analyst SUPPORT SERVICES Police Services Specialist Police Administrative Services Division Community Services Officer (4) Manager Facilities Maintenance Crewleader NARCOTICSNICE/INTEL/CTF Community Relations Specialist Police Lieutenant Police Sergeant (3) RECORDS Police Officer (11) Police Records Administrator Police Services Specialist Police Records Supervisor (3) Community Services Officer Police Records Specialist (10) Police Records Technician (6) OCIAC TASK FORCE Police Services Specialist (5) Police Officer Police Systems Coordinator JAIL TRAINING Detention Administrator Police Sergeant Detention Shift Supervisor (4) Police Officer Detention Officer. Nurse (4) Police Services Specialist Detention Officer (9) ALARM Police Services Specialist PERSONNEL Personnel Analyst Principal Police Services Specialist BUDGET/PAYROLL Administrative Analyst Senior Accounting Technician II (3) COMMUNICATIONS Police Communications Manager Communications Supervisor (6) Communications Operator (18) GENERAL S RVIC 4/PROPFRTY FVID N .F Property and Evidence Supervisor Property and Evidence Officer (3) CRIME I AR Police Photo/Imaging Specialist Latent Fingerprint Examiner (2.50) Police Services Specialist Crime Scene Investigator (2) Community Services Officer (4) 474 EXHIBIT D ��NtINGTpCity of Huntington Beach Public Works yC�ppUNTV CP�\ko Proposed Budget — FY 21 • 1 Director of Public Works ADMINISTRATION Project Manager Administrative Assistant Senior Accenting Technician Accounting Technician 11 Administrative Secretary Office Specialist ENGINEERING TRANSPORTATION J UTILITIES MAINTENANCE OPERATIONS GENERAL SERVICES City Engines Transportation Manager .ONSTR I .TION N ,IN , RI Construction Manager Senior Construction Inspector (3) Survey Party Chief Survey Technician II (2) Contract Administrator (3) Construction Inspector II I D SI ,N ENGINEERING j Senior Gal Engineer (2) Senior Engineering Technician Principal Civil Engineer Senior Civil Engineer (21 Civil Engineering Assistant WATER AND SEWER ENGINEERING Principal Civil Engineer (2) Senior Civil Engineer Civil Engineering Assistant Associate Civil Engines Assistant Civil Engineer STORM WATER OLIAI ITY Environmental Service Manager ,:Admin. Environmental Specialist (2) FN ,IN RI .l .IP Principal Civil Engineer Senior Traffic Engineer (2) Traffic Engineering Technician Traffic Signal/Light Crewleader Traffic Signal Electrician (2) Traffic Waint Service Worker (2) SIGNS & MARKINGS MAINTENANCE Signs & Markings Crewleader Signs Leadworker nslMarkings Equipment Opere Utilities Manager WATER &SEWER ADMINSTRATION Administrative Analyst Senior Water Conservation Coordi nabr Field Service Representative SCADA Coordinator SCADA Technician Warehousekeeper Equipment Support Assistant Stock perk Administrative Secretary Office Assistant II (2) WATER PRODUCTION/ QUALITY Water Production Supervisor Water Operations Crewleader Water Operations Leadworker (2) Water Systems Technician III (3) Water Systems Technic on II (5) Water Quality Supervisor Water Quality Coordinator Cross Connection Control Specialist (2) Water Quality Technician WATER DISTRIBUTION/ METERS Water Distribution Supervisor Water Dist. Mains Crewleader (2 ) Water Dist. Meters Crewleader Engineering Aide Water Dist. Maint. Leadworker (6) Water Dist. Meters Leadworker (2) Water Equipment Operator (4) Water Service Worker (13) Water Meter Repair Technician (5) Senior Water Meter Reader Field Service Representative Water Meter Reader (2) Accounting Technician II Water Utility Locator WASTEWATER Wastewater Supervisor Wastewater Ops Crewleader Wastewater Ops Leadworker (3) Wastewater Equipment Operator (5) Senior Wastewater Pump Mechanic Wastewater Pump Mechanic Wastewater Maint. Service Worker (7) Maintenance Operations Manager Administrative Analyst Senior Administrative Secretary Accounting Technician II Office Assistant II LANDSCAPE MAINTENANCE Landscape Maintenance Supervisor Landscape Maintenance Crewleader Landscape Maint. Leadworker (3) Landscape Equipment Operator Pest Control Specialist Irrigation Specialist TREE AINT NANO Tree Maintenance Supervisor Tree Maintenance Crewleader Tree Maintenance Leadworker Tree Equipment Operator (3) Maintenance Service Worker STREET MANTENANCE Street Maintenance S upera sor Street Maintenance Crewleader Street Maintenance Leadworker (2) Street EQiipmerl Operator (3) Maintenance Service Worker (6) BFACR MAINTENANCE Beach Operations Supervisor Beach Maintenance Creweader (2) Sr. Facilities Maintenance Technician Beach Equipment Operator (3) Beads Maintenance Service Worker General Services Manager N R i RVI S ADMINISTRATION Code Enforcement Officer I Field Service Representative Office Assistant II FILE T MAF� INTFNAN Fleet Operations Supervisor Equip/Auto Maint. Crewleader (2) Equip/Auto Maint. Leadworker (3) Equipment Support Assistant Mechanic III (6) Mechanic 11 (4) FACILITY MAINTENANCE Facilities Maintenance Supervisor Facilities Maint- Crewleader (2) Facilities Maintenance Technician (3 Electrician Sr. Facilities Maintenance Techniciar 475 ATTACHMENT 3 CITY OF HUNTINGTON BEACH PROFESSIONAL SERVICES FISCAL YEAR 2019/20 Citywide (All Funds) Department Description Amount City Attorney Legal related professional services. $117,865 City Clerk General consulting services as it relates to City Clerk overview, legal counsel, annual review and update of the records retention schedule, new and updated legislation and other related professional services. $1,000 Services including governmental membership, state and federal consulting/lobbying services, financial consulting, graphic services, legal services, demographic research, management/organization efficiency studies, business development, public information services, marketing, sustainability services, regulatory agency compliance and other City Manager municipal governance services, economic analysis, real estate services (including but not limited to appraisals, right-of- way services, acquisitions, title reporting, etc.), parking consulting, engineering services, homeless services, CDBG/HOME consulting, inspection services, website services, site selection service, and other related professional services. $404,667 Community Services including planning and technical services, inspection services, plan check services and other related Development professional services. $630,000 Services including professional design, environmental services, architectural services, engineering services, Community Services coordination and public relations for the 4th of July Celebration, Run and Parade, and other related professional services. $130,000 Finance Services including Professional Services audits, Sales Tax auditing, Property Tax auditing, and other related financial consulting and professional services. $262,364 Services including fire and development plan check and inspections, environmental and soils consulting, hazardous materials inspections of City businesses, oil production inspections, evaluation of oil production system, testing and Fire document preparation, evaluation of emergency services, paramedic/ambulance service billing, physical examinations and pulmonary consulting for personnel, employment background and other investigative services, psychological testing, and other related professional services. $536,966 Services including legal services, recruitment, medical professional reviews, labor consulting, training and other related Human Resources professional services. $962,500 Services including consulting, audit security services, phone support, workshops for Business Intelligence, Information Services Infrastructure Systems services, Public Safety Systems services, services for the Application and Database Support Divisions, and other related professional services. $18,413 Library Services Library related consulting services. $50,000 Services including psychological exams, background checks, polygraph, legal consultations, rape and medical exams, Police blood -withdraw technician services, annual medical physician review of facility and procedures, crime prevention services, juvenile diversion services, gang prevention services, hazmat physical exams, flight crew physicals, SWAT physicals, hepatitis shots & TB testing, and other related professional services. $335,825 Services including engineering services, design, engineering studies, inspections, construction management, development review, SCADA and related automation support services, water quality testing and support services, Public Works engineering technical support services, litigation and legal services, water conservation support services, NPDES/FOG inspections, utilities rate studies, billing/cashiering system support, professional arborist services, traffic studies, special training services, wildlife biologist services, solid waste consulting, environmental consulting, Asset Management System consulting, and other related professional services. $2,143,720 Non -Departmental Services including claims review, litigation and legal services, auditing, recruitment services, appraisal services, economic analysis, housing compliance services and other related professional services. $648 147 Total Professional Services $6,241,467 476 City of Huntington Beach Adopted Budget - FY 2019/20 Glossary of Terms Accountin_ Method — The City of Huntington Beach accounts for its financial position and operations according to generally accepted accounting principles (GAAP) for governmental units prescribed by the Government Accounting Standards Board (GASB). A fund or account group is an accounting entity with a self -balancing set of accounts recording the financial position and results of operations of a specific governmental activity. The City prepares financial statements on the modified accrual basis for all governmental fund types except for the financial statements of the proprietary fund types, which are prepared on the accrual basis. Accrual B asis — The basis of accounting under which transactions are recognized when they occur regardless of the timing of related cash flows. ADA — (refer to Americans with Disabilities Act). Adopted B udget — The City Council approved annual budget establishing the legal authority for the expenditure of funds set forth in the adopting City Council budget resolution. Affordable Housing Agreement — An agreement to ensure that all have access to affordable, safe, and sustainable housing that contributes to social and economic participation. AHA — (see Affordable Housing Agreement). Americans with Disabilities Act (ADA) — This Federal law requires that public facilities be accessible to individual with physical limitations. Amortization- The process of decreasing, or accounting for, an amount over a period of time. Appropriation — A legal authorization granted by a legislative body to make expenditures and to incur obligation for specific purposes. Appropriation Account — A budgetary account set up to record specific authorizations to spend. The account is credited with original and any supplemental appropriations and is charged with expenditures and encumbrances. Appropriation Limit — As a governmental entity in the State of California, the City is subject to the Gann Spending Limit Initiative, which limits the amount of annual appropriations of tax proceeds. Assessed Valuation — A dollar value placed on real estate or other property by the County of Orange as a basis for levying property taxes. Audit — Prepared by an independent certified public accountant (CPA) to form an opinion regarding the legitimacy of transactions and internal controls. An audit is an examination and evaluation of the City's records and procedures to ensure compliance with specified rules, regulations, and best practices. Balanced Budget — A budget in which planned expenditures do not exceed planned revenues available. BID — (see Business Improvement District). Bond — A written promise issued by the City to pay a specific sum of principal amount, at a specified date(s) in the future, together with periodic interest at a special rate to raise capital, usually to pay for the construction of long-term infrastructure projects. Two major types of bonds include General Obligation Bonds and Revenue Bonds. City of Huntington Beach Adopted Budget - FY 2019/20 x Glossary of Terms Bond Proceeds — Funds received from the sale or issuance of bonds. Budget — A plan of financial operation embodying a summary and detail of authorized expenditures for a given period and the proposed means of financing them. Business Improvement District (BID) — Is a financing mechanism that is used to provide revenue for a variety of local improvements and services that enhance, not replace, existing municipal services. In California, there are several types of BIDs, including property based, business based, and tourism based. Business Unit — An eight or nine digit accounting reference comprised of the fund, department, and program. Expenditures and revenues are budgeted within business units. CAFR — (see Comprehensive Annual Financial Report). California Public Emp/oyees' R etirement System ( Ca/PERS) — Statewide retirement system that covers most City of Huntington Beach employees. Ca/PERS— (see California Public Employees' Retirement System). Capital Assets — Assets of long-term character that are intended to continue to be held or used for a period of more than one year, such as land, buildings, machinery, furniture, and other equipment. Capital Improvement Program (CIP) — A long-range plan for the development and replacement of long- term assets such as streets, buildings, water and sewer systems. Capital 0ut/ay — Expenditures, which result in the acquisition of assets with an initial cost of at least $10,000 and an expected life of at least two years. Capital Project Funds — Used to account for financial resources used for the acquisition or construction of major capital facilities (other than those financed by proprietary fund types). CDGB — (see Community Development Block Grant). Certified Public Accountant (CPA) — An accountant who has passed certain examinations and met all other statutory and licensing requirements of a United States state to be certified by that state. CFD — (see Community Facilities District). Charges f or Services — Reimbursement for services rendered to the public or to some other program/fund in the City. CIP — (see Capital Improvement Program). City Charter— The legal authority granted by the State of California establishing the entity known as the City of Huntington Beach and giving it the ability to provide services and collect revenue to support those services. Combined Transportation Funding Program (CTFP) — The Orange County Transportation Authority (OCTA) created the CTFP to provide local agencies with a common set of guidelines and project selection criteria for a variety of funding programs. HE a�N11NCTp _ti 9 City of Huntington Beach Glossaryof s��pUHTV CA�� Community Development Block Grant (CDBG) — The Housing and Community Development Act of 1974 provides funds to cities and counties to develop urban communities, decent housing, a suitable living environments, and expanded economic opportunities principally for low and moderate -income persons. This federal program gives priority to activities, which benefit low and moderate -income individuals. Community Facilities District (CFD) — A special district that can issue tax-exempt bonds as a mechanism by which public entities finance construction and/or acquisition of facilities and provide public services to the district. Comprehensive A nnual Financial R eport (CAFR) — The official annual report of the City's financial condition, which encompasses all funds, at the conclusion of the fiscal year. Consumer Price Index (CPI) — A statistical description of price levels provided by the United States Department of Labor. The change in this index from year to year is used to measure the cost of living and economic inflation. Cost Allocation — A method used to charge General Fund overhead costs to other funds. CPA — (see Certified Public Accountant). CP1— (see Consumer Price Index). CTFP— (see Combined Transportation Funding Program). Debt Service — The repayment of principal and/or interest on borrowed funds. Debt Service Funds — Governmental fund type used to account for the accumulation of resources for, and the payment of general long-term debt principal and interest. Debt Service Requirement — The amount required to pay interest on outstanding debt, serial maturities of principal for serial bonds, and required contributions to accumulate monies for future retirement of term bonds. Deficit— The excess of liabilities of a fund over its assets. Department — The basic organizational entity of government that is functionally unique in its delivery of services. Depreciation — Expiration the service life of capital assets attributable to wear and tear, deterioration, action of the physical elements, inadequacy, or obsolescence. Developer Fees — Adopted fees requiring new development or redevelopment to pay its proportional share of the costs associated with providing the necessary public infrastructure. Encumbrances — Commitments related to unperformed contracts for goods and services. Enterprise Funds — A fund established to account for operations that are financed and operated in a manner similar to private enterprise. Examples of enterprise funds are water and sewer services. Equipment Replacement — Appropriations budgeted for the purchase of rolling stock and movable assets. 479 City of Huntington Beach Adopted Budget — FY 2019/20 Glossary of Terms Expenditure — The actual spending of funds set aside by appropriation for identified goods and services. Expense — The payment of cash on the transfer of property or services for the purpose of acquiring an asset, service, or settling a loss. Fair Share Traffic Impact Fee Program (TIF) — A program intended to implement the goals and objectives of the General Plan by providing revenue to ensure that the adopted Level of Service standards for arterial roadways and signalized intersections are maintained when new development is constructed within the City limits. Fee — A general term used for any charge levied by government for providing a service or permitting an activity. Fiduciary Funds — Are used to account for assets in a trustee capacity or as an agent for individuals, private organizations, and/or other governmental units. There are four types of fiduciary funds: Pension (and other employee benefit) Trust Funds, Investment Trust Funds, Private -Purpose Trust Funds and Agency Funds. Fiscal Year (FY) — The twelve-month period to which the annual operating budget applies and at the end of which a government determines its financial position. The City of Huntington Beach's fiscal year is July 1 to June 30. Fixed Assets — Purchases of physical inventory items that are intended to be held or used for long term, such as equipment or infrastructure. FTE— (see Full -Time Equivalent Position). Full -Time Equivalent Position (FTE) — Staffing collectively based on a 2,080-hour year. Fund — A fiscal and accounting entity with a self -balancing set of accounts, recording cash and other financial resources, together with all related liabilities and residual equities or balances, and changes therein which are segregated for the purpose of carrying on specific activities of government functions. Fund Balance — The excess of the assets of a fund over its liabilities, reserves and carryovers. FY— (see Fiscal Year). GAAP — (see Generally Accepted Accounting Principles). GASB — (see Governmental Accounting Standards Board). General Fund — The fund used to account for all financial resources except those identified for special purposes. The operating fund of the City that receives unrestricted revenue such as property and sales taxes. The fund used to provide a wide range of public services. Generally A ccepted A ccountinp P rinciples (G AAP) — Uniform minimum standards for financial accounting and recording. Governmental Accountinq Standards Board (GASB) — Develops standardized reporting for government entities. E:1 r City of Huntington Beach r Adopted Budget — FY 2019/20 P g Glossary of Terms Governmental Fund — Funds used to account for the acquisition, use, and balances of the City's expandable financial resources and related current liabilities (except those accounted for in proprietary funds). Governmental funds include: General Fund, Special Revenue Funds, Debt Service Funds, and Capital Project Funds. Grants — Contributions, gifts, or assets from another government entity to be used or expended for a specified purpose, activity, or facility. HUD — U. S. Department of Housing and Urban Development. HUD's mission is to create strong, sustainable, inclusive communities and quality affordable homes for all. HUD is working to strengthen the housing market to bolster the economy and protect consumers; meet the need for quality affordable rental homes: utilize housing as a platform for improving quality of life; build inclusive and sustainable communities free from discrimination; and transform the way HUD does business. Indirect Costs — A cost necessary for the functioning of the organization as a whole, but which cannot be directly assigned to one service. Infrastructure — Facilities that support the daily life and growth of the City, for example roads, water lines, sewers, public buildings, and parks. lnterfund Transfers — Monies transferred from one fund to another. Such money is transferred to finance the operations of another fund or to reimburse the fund for certain expenditures/expenses. Internal Service Fund — A fund used for the financing of goods or services provided by one department or agency to other departments or agencies on a cost -reimbursement basis. Joint Powers Authority (JPA) — A JPA is formed when it is to the advantage of two or more public entities with common powers to consolidate their forces to acquire or construct a joint -use facility. JPA — (see Joint Powers Authority). Long -Term Debt — Debt with a maturity of more than one year after the date of issue. Long Term Financial Plan — A combination of financial forecasting and strategizing to identify future challenges and opportunities, causes of fiscal imbalances and strategies to secure financial sustainability. Mandate — Legislation passed by the state or federal government requiring action or provision of services or programs. Measure M — An initiative passed by Orange County voters to fund transportation improvements using revenue generated by a countywide sales tax. Memoranda of Understanding (MOU) — As used in this budget document refers to agreements, for a specified period of time, between the City and various employee associations, outlining wage increases, provision of and contribution levels for benefits, and employment -related matters. Motor Vehicle In -Lieu Tax — (see Vehicle License Fee). MOU— (see Memoranda of Understanding). Municipal Bond — A bond issued by a state or local government ��Ni I NG o d�L City of • • Beach 9y% oe2Glossary of F��UNTV Cp`�E Municipal Code — A compilation of enforceable ordinances adopted by the City Council National Pollution Discharge Elimination System (NPDES) — This Federal regulation sets standards for the quality of storm water discharged into rivers, lakes, and oceans. Non -Departmental — Program costs that do not relate to any one particular department, but represent costs that are general and citywide in nature. NPDES — (see National Pollution Discharge Elimination System). Object Code — A five -digit accounting reference to a specific revenue or expense item. Combines with the business unit to create a revenue or expenditure account number. OCTA — (see Orange County Transportation Authority). OPA — (see Owners Participation Agreement). Operating Budget — Plan of current non -capital and non -personal expenditures and the proposed means of financing them. Operating Expenses — The cost for materials and equipment that are required for a department to perform its functions. Operatinq Revenue — Funds received as income to pay for ongoing operations. Operating Transfers — Legally authorized transfers from a fund receiving revenue to the fund through which the resources are to be expended, such as transfers from the General Fund to a Special Revenue or Capital Projects Fund. Orange County Transportation Authority (OCTA) — A public sector transportation planning body and transit service provider for Orange County, California. Ordinance — A formal legislative enactment by the City Council. If it is not in conflict with any higher form of law, such as state statute or constitutional provision, it has the full force and effect of the law within the boundaries of the City. Organization Chart — A pictorial representation of the administrative and functional structure of a City unit. Other Funds — Within this budget document, those funds that are not included as part of the General Fund. Owners P articipation A greement (OPA) — Usually refers to a contract between a redevelopment agency or other public authority and a landowner, under which the landowner makes specific commitments about project development, and the government entity specifies the type of public involvement in the project, such as a subsidy. Pension Tax Rate — City Charter amendment allowing the City Council to set a tax rate and levy an override tax on the assessed value of property up to a maximum amount as determined by an annual actuarial study to recover a portion of the City's costs related to a supplemental retirement program. 482 City of Huntington Beach Adopted Budget — FY 2019/20 Glossary of Terms Performance Measures — A set of measurable objectives, linked to the City's various strategic plan goals, which are determined by a department and used to gauge a program, business unit, or division's effectiveness and efficiency. Used as a management tool during the budget development process to set priorities and shift resources as necessary. Personnel Services — Expenditures for City Employee and temporary staff compensation. Program B ud_get — A budget wherein expenditures are based primarily on program of work and the performance of certain functions. Professional Services — Services that involve the exercise of professional discretion and independent judgment based on an advanced or specialized knowledge, expertise or training gained by formal studies or experience or services which are not readily or efficiently procured by competitive bidding pursuant to Municipal Code, Title 3,Chapter 3.02. Such services shall include but not be limited to those services provided by appraisers, architects, attorneys, engineers, instructors, insurance advisors, physicians and other specialized consultants. Proprietary Fund — Funds used to account for City activities that are similar to businesses found in the private sector. These funds are considered self-supporting in that the services rendered by them are generally financed through user charges on a cost reimbursement basis. There are two types of proprietary funds: Enterprise Funds and Internal Service Funds. Public Employees' Pension Reform Act (PEPRA) — The California Public Employees' Pension Reform Act, which includes Assembly Bill (AB) 340 and AB 197, was signed into law by Governor Jerry Brown on September 12, 2012, and it took effect on January 1, 2013. RDA — (see Redevelopment Agency.) Redevelopment Agency (RDA) — An entity formed to renovate older areas of the City to increase economic vitality. This agency was dissolved on February 1, 2012, and the Successor Agency was formed. Reserve — The City uses and designates reserves according to adopted financial policies. In addition to the required seven percent reserve, there is the: Equipment Reserve, used to replace obsolete vehicles and equipment while setting aside funds for future equipment and vehicle needs; Capital Improvement Reserve (CIR), a designated reserve for various capital projects; and the General Liability Reserve which is designated for workers' compensation and liability claims. Resolution — A special order of the City Council, which has a lower legal standing than an ordinance. Revenue — Sources of income financing the operation of government. SCAQMD — (see Southern California Air Quality Management District). Southern California Air Quality Management District (SCAQMD) — The air pollution control agency for all of Orange County and the urban portions of Los Angeles, Riverside, and San Bernardino counties in California. Special Revenue Funds — Funds that are separately administered because the City Council, the State of California, or the Federal government has placed restrictions on how revenues may be spent. EM City of Huntington Beach Adopted Budget — FY 2019/20 Glossary of Terms Strateqic Plan — The process of defining a strategy, or direction, and making decisions on allocating resources to pursue this strategy, including capital and employees. The City adopted its strategic plan in January 2015. See ls' page of Strategic Planning section. Structurally Balanced Bud -get — Ongoing revenues in a fiscal year are equal to or greater than ongoing expenditures. Successor Agency — Under Assembly Bill X 26, which was upheld by the California Supreme Court on December 29, 2011, all redevelopment agencies were dissolved as of February 1, 2012. The Assembly Bill created "Successor Agencies" that became effective on February 1, 2012. All assets, properties, contracts, and leases of the former Redevelopment Agency were transferred to the Successor Agency — which is the City. TAB — (see Tax Allocation Bond). Tax Allocation Bond (TAB) — Bonds issued in conjunction with a redevelopment project. The taxes pledged to their repayment come from the increase of assessed value over and above a pre -established base. The redevelopment creates this added value, known as the tax increment. Tax Increment— Property tax collected as a result of increased valuation within the Redevelopment Area (RDA). Tax Rate — The amount of assessment stated in terms of a unit of the tax base. Taxes — Compulsory charges levied by a government for the purpose of financing services performed for the common benefit. This term does not include specific charges made against particular persons or property for current or permanent benefits such as special assessments. TIF— (see Fair Share Traffic Impact Fee Program). TOT— (see Transient Occupancy Tax). Transfers — Amounts moved from one fund to another to assist in financing the services for the recipient fund. Transient Occupancy Tax (TOT) — A tax imposed on individuals with hotel/ motel stays less than thirty days. The rate in the City of Huntington Beach is ten percent. Unencumbered Balance — The portion of an appropriation that is neither expended nor encumbered. The amount of budget still available for future purposes. Unfunded Liabilities — The unfunded liability, the present value of the expected future benefits vested to date, is the amount by which the plan's liabilities exceed the assets on a given date. U. S. Department of Housinq and Urban Development — (see HUD). User Fees and Charges — A cost paid for a public service or the use of a public facility by the entity benefiting from the service. Utility Users Tax( UUT) — A tax imposed on users for various utilities in the City including water, telephone, gas, electric, and cable television services. City of Huntington Beach Adopted Budget — FY 2019/20 Glossary of Terms UUT — (see Utility Users Tax). Vehicle License Fee (VLF) — Is a tax on the ownership of a registered vehicle in place of taxing vehicles as personal property, also called the motor vehicle in -lieu tax. The VLF is paid annually upon vehicle registration in addition to other fees, such as the vehicle registration fee, air quality fees, and commercial vehicle weight fees all of which fund specific state programs. The VLF funds city and county services. The State eliminated funds to the City as a result of SIB 89, enacted on June 28, 2011. VLF— (see Vehicle License Fee). Water Master Plan (WMP) —The WMP was adopted by the City in 1990, and updated in 2000 and 2005. This plan recommends new facilities to provide the City with adequate water production and storage capabilities. WMP— (see Water Master Plan). 485 Intentionally Left Blank 486 Res. No. 2019-28 STATE OF CALIFORNIA COUNTY OF ORANGE ) ss: CITY OF HUNTINGTON BEACH ) I, ROBIN ESTANISLAU, the duly elected, qualified City Clerk of the City of Huntington Beach, and ex-officio Clerk of the City Council of said City, do hereby certify that the whole number of members of the City Council of the City of Huntington Beach is seven; that the foregoing resolution was passed and adopted by the affirmative vote of at least a majority of all the members of said City Council at a Regular meeting thereof held on June 3, 2019 by the following vote: AYES: Brenden, Carr, Posey, Delgleize, Hardy NOES: Semeta, Peterson ABSENT: None RECUSE: None City Clerk and ex-officio Clerk of the City Council of the City of Huntington Beach, California City of Huntington Beach "Shaping the Future" June 3, 2019 FY 2019/20 Proposed Budget Highlights General Fund Overview CIP and Infrastructure Budget Summary Long -Term Financial Outlook AM& The FY 2019/20 Proposed Budget Highlights: Minor General Fund Budget Changes Flat Citywide Head Count from FY 2018/19 Revised Committing 55% of Budget to Public Safety Dedicating 15% of the General Fund to Infrastructure Being Proactive by Preparing for Rising Pension Costs The FY 2019/20 Proposed All Funds Budget totals $381.2 million, a $8.1 million, or 2.2% increase from the FY 2018/19 Adopted Budget $3.0 million increase Park Development Impact Fee Fund $1.3 million increase Sewer Service Fund $605,000 increase in newly established restricted Surf City "3" Cable Channel Fund The FY 2019/20 Proposed General Fund Budget totals $231.8 million, a $3.5 million, or 1.5% increase from the FY 2018/19 Adopted Budget 4 Structurally Balanced General Fund Budget for FY 2019/20 Proposed Budget includes targeted budget reductions A vacancy factor is built into department budgets for the first time, historically in Non -Departmental budget A modest General Fund revenue increase of 2.1 % is projected Essentially flat Citywide headcount from FY 2018/19 Equipment replacement funding totals $4.7 million The 15% Charter requirement for Infrastructure is met Strong financial and emergency reserves Proposed Budget includes $1 million contribution to Section 115 Trust from prior year 0 Total General Fund projected revenue is $230.8 million, reflecting a 2.1 % increase from the current year Property Tax growth is projected increase $3.8 million Transient Occupancy Tax is projected to grow by $856,000 Sales Tax is projected to decrease by $1.8 million Licenses and permits are estimated to increase by $264,000 Utility Users' Tax revenue is projected to decrease by $454,000 The City began pre -paying its unfunded liabilities in some of its plar early as five years ago (FY 2012/13). Four years ago, in FY 2013/14, the City created formal plans. Those plans have improved the funded status of two of the City's & retiree benefit plans considerably. As a result, the unfunded liability for the Retiree Medical-MiscellanE Plan has been paid off. In FY 2015/16 the City created a new Section 115 Trust, total contributions to date = $5.5 million, plus an additional $1 million in the Proposed Budget. The City's long-term planning has placed Huntington Beach in a much better position than many other cities to manage rising pensions costs. Street and Neighborhood Rehabilitation Projects Arterial Rehabilitation ($5,054,156) Neighborhood Street Improvements ($3,900,000) Concrete Replacement ($250,000) Park Improvements Murdy & Edison Community Centers ($2,000,000) Central Park Restrooms & Park Improvements ($840,000) Bartlett Park and Lake Park Improvements ($950,000) Playground Equipment Improvements ($580,000) Facilities Improvements Fiber Expansion Program ($765,000) Central Library, City Hall, and Plants, Trees & Landscape Maintenance Yard ($535,000) The FY 2019/20 Proposed Budget theme "Shaping the Future" wherein we need to align our resources to meet future challenges FY 2019/20 Proposed Budget provides majority of funding for public safety Funds infrastructure improvements to roadways, parks, facilities and other capital assets Rising CalPERS costs will continue to strain annual budgets The City will continue to take a fiscally conservative, long-range approach to budgeting 0�a City of Huntington Beach INTER -DEPARTMENT COMMMUNICATION HUNTINGTON BEACH TO: Honorable Mayor and City Councilmembers FROM: Robin Estanislau, City Clerkf DATE: June 6, 2019 SUBJECT: SUPPLEMENTAL COMMUNICATIONS NOT ANNOUNCED DURING THE JUNE 3, 2019 CITY COUNCIL MEETING I am contacting you about an error that occurred in the reporting of Supplemental Communications for the June 3, 2019 meeting. We have a dedicated email address used by members of the public to provide agenda comments. My attempts to open aaendacomments(�surfcity-hb.orq on both Friday, May 31, and Monday, June 3 afternoons failed to display any contents -- the inbox appeared to me to be empty. I typically rely on support staff to monitor this process, but I managed the compilation and publication of the 6/3 agenda packet on my own. Yesterday afternoon my Deputy discovered that the Agenda Comments inbox had several communications (attached), and we will take the appropriate action to include them as part of the record for each respective 6/3 agenda item: Awards and Presentations #12 — Historic Wintersburg Preservation Task Force (2) Consent #18 — IRC Recommendation "E" (2) 1K Public Hearing #26 — Adoption of City Budget (2) Administrative Items #30 (Pulled) — Finance Commission Ordinance (27) To prevent this oversight from happening again, I sought assistance from a representative in our Information Services department who flagged the inbox in a manner that makes it easily accessible. My sincere apologies... c: Lori Ann Farrell Harrison, Interim City Manager Travis Hopkins, Interim Assistant City Manager Michael Gates, City Attorney Switzer, Donna From: Gino J. Bruno <gbruno@socal.rr.com> Sent: Sunday, June 02, 2019 3:31 PM To: CITY COUNCIL Cc: Agenda Comment; Fikes, Cathy; CITY COUNCIL Subject: Agenda Item #26 - Unfunded Liabilities AGENDA COMMENT City Council members ... At your meeting this Monday (June 3rd), you are expected to adopt the City's 2019/20 Budget ($381.2 million in All Funds) for the fiscal year beginning next month, July 1st. I looked at the amounts of UNFUNDED LIABILITIES as officially recognized in each of our City's Adopted (and soon -to -be Adopted) Budgets over the last five years: • 2017: - $451.8 million • 2016: - $401.2 • 2015: - $346.3 • 2014: - $335.6 • 2013: - $329.3 million Last year our City changed its fiscal year from commencing October 1st to commencing July 1st. And so, for the last truncated "fiscal year" (October 1, 2017 to June 30, 2018) the City's Unfunded Liabilities totaled $438.4 million. [Source: Proposed 2019/20 Budget, pg. 383] At that rate, annualized, our 12-month Unfunded Liabilities would have been a whopping $584.5 million!! I recognize the concern (justified, in my view) with the investment strategies currently promulgated by the 13 members of the Board of Administration of CalPERS. But as a city, we can do more not to exacerbate the problem. Are we going in the right direction? Gino J. Bruno Huntington Beach SUPPLEMENTAL COMMUNICATION Meeting Dab:_ Z, '3 Agenda Item No.;— Switzer, Donna From: Gino J. Bruno <gbruno@socal.rr.com> Sent: Saturday, June 01, 2019 1:S0 PM To: CITY COUNCIL Cc: Garcia, Gilbert; Agenda Comment; Fikes, Cathy; CITY COUNCIL Subject: Agenda Item #26 - Adopting the 2019/20 Budget AGENDA COMMENT City Council members: As you prepare to adopt the Proposed 2019/20 Budget at your meeting this Monday, June 31, could you please confirm for me (and interested residents of our City) the following information that was provided to me via emails exchanged with the Chief Financial Officer, Mr. Gilbert Garcia. • Mr. Garcia represented to me that, "There is no funding for the Navigation Center identified in the FY 2019/20 Proposed Budget." Is that true and correct? Thank you. Gino J. Bruno Huntington Beach SUPPLEMENTAL COMMUNICATION Meeting Date: � - 3 — Agenda item No.:` City of Huntington Beach 2000 Main Street ♦ Huntington Beach, CA 92648 (714) 536-5227 ♦ www.huntingtonbeachca.gov Office of the City Clerk Robin Estanislau, City Clerk September 24, 2019 IGS Library/UC Berkeley Attn: Library Director 109 Moses Hall #2370 Berkeley CA 94720-2370 Re: Huntington Beach FY 2019/2020 Adopted Budget Pursuant to Government Code Section 50110 - Publications; Copies for State Library and University; Preservation, I have attached the following for your public record: City of Huntington Beach FY 201912020 Adopted Budget If you have any questions, please feel free to contact me at (714) 536-5405. Sincerely, Robin Estanislau City Clerk Aft: FY 2019/2020 Budget Sister Cities: Anjo, Japan ♦ Waitakere, New Zealand City of Huntington Beach 2000 Main Street ♦ Huntington Beach, CA 92648 (714) 536-5227 ♦ www.huntingtonbeachca.gov Office of the City Clerk Robin Estanislau, City Clerk September 24, 2019 California State Library Attn: Law Serials P.O. Box 942837 Sacramento, CA 94237-0001 Re: Huntington Beach FY 2019/2020 Adopted Budget Pursuant to Government Code Section 50110 - Publications; Copies for State Library and University; Preservation, I have attached the following for your public record: City of Huntington Beach FY 201912020 Adopted Budget If you have any questions, please feel free to contact me at (714) 536-5405. Sincerely, Q 444V7� 4vd.'&j Robin Estanislau City Clerk Att: FY 2019/2020 Adopted Budget Sister Cities: Anjo, Japan ♦ Waitakere, New Zealand City of Huntington Beach 2000 Main Street ♦ Huntington Beach, CA 92648 (714) 536-5227 ♦ www.huntingtonbeachea.gov Office of the City Clerk Robin Estanislau, City Clerk September 24, 2019 UCLA Henry J. Bruman Library Maps & Government Information Charles E. Young Research Library A4510 Box 951575 Los Angeles, CA 90095-1575 Re: Huntington Beach FY 2019/2020 Adopted Budget Pursuant to Government Code Section 50110 - Publications; Copies for State Library and University; Preservation, I have attached the following for your public record: City of Huntington Beach FY 201912020 Adopted Budget If you have any questions, please feel free to contact me at (714) 536-5405. Sincerely, REs4 tanislau City Clerk Att: FY 2019/2020 Adopted Budget Sister Cities: Anjo, Japan ♦ Waitakere, New Zealand City of Huntington Beach 2000 Main Street ♦ Huntington Beach, CA 92648 (714) 536-5227 ♦ www.huntingtonbeachea.gov Office of the City Clerk Robin Estanislau, City Clerk September 24, 2019 Orange County Public Law Library Attn: Brenda Suh 515 N. Flower Street Santa Ana CA 92703 Re: Huntington Beach FY 2019/2020 Adopted Budget Pursuant to Government Code Section 50110 - Publications; Copies for State Library and University; Preservation, I have attached the following for your public record: City of Huntington Beach FY 201912020 Adopted Budget If you have any questions, please feel free to contact me at (714) 536-5405, Sincerely, Robin Estanislau City Clerk Att: FY 2019/2020 Adopted Budget Sister Cities: Anjo, Japan ♦ Waitakere, New Zealand