HomeMy WebLinkAboutConcours D'Elegance Group - 2019-06-03 (2)File #: 19-627
City of Huntington Beach
Ar-PROVEED 7-0
MEETING DATE: 6/3/2019
REQUEST FOR CITY COUNCIL ACTION
SUBMITTED TO: Honorable Mayor and City Council Members
SUBMITTED BY: Lori Ann Farrell Harrison, Interim City Manager
PREPARED BY: Kellee Fritzal, Deputy Director of Economic Development
Subiect:
Approve and Authorize the Execution of a License Agreement between the City of Huntington
Beach and Concours D'Elegance Group for use of Central Library facilities for the Annual
Concours Car Show
Statement of Issue:
The City Council is asked to approve a two (2) year License Agreement between the City of
Huntington Beach and Concours D'Elegance, for the continued operation of the annual Concours Car
Show held at the Central Library.
Financial Impact:
The Concours Car Show is subject to applicable fees throughout the Specific Events process.
Concours D'Elegance issues a check of event proceeds to the Huntington Beach Central Library in
support of the Children's Resource Center. In previous years, the donation averaged $20,000.
Recommended Action:
Approve and authorize the Mayor and City Clerk to execute the "First Restated and Amended
License Agreement between the City of Huntington Beach and Concours D'Elegance Group for use
of Public Library Facilities for an annual Concours Car Show."
Alternative Action(s):
Do not approve the license agreement and provide direction to staff.
Analysis:
Since 1985, Huntington Beach Concours D'Elegance has worked with the City to host an annual
Concours Car Show on the first weekend of June at the Central Library. The event operates on both
Saturday and Sunday and is open to all ages. The Concours Car Show provides a family -friendly
experience for the community as a way to raise funds for the Children's Resource Center at the
Central Library. The event was held June 1 st and 2nd and was the 34th annual Concours D'Elegance
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File #: 19-627
MEETING DATE: 6/3/2019
Car Show.
In May 2019, staff received a signed License Agreement from Bart and Diana McGrath, the founders
of HB Concours D'Elegance, for the use of Library facilities. The License Agreement is for a term of
two (2) years. The License Agreement is subject to the following terms.-
0 Activities within Central Park and the parking lot shall be coordinated with City staff to accommodate
each activity.
• Licensee agrees to submit to make available for inspection a complete and accurate set of books and
records of all ticket sales.
• After the Concours event is held, the Library Services Director will submit a letter requesting the
distribution of funds in support of the Children's Wing of the Library. The Committee agrees to review
and issue a check for the requested amount as soon as possible after determination of the amount raised
over the course of the event. Payment will be delivered to the City by October 31st after the event.
0 All cost of staff support is the sole responsibility of Concours and they shall be responsible to pay for at
least one staff member to be on site to assist with access into the building in the morning and at closing.
Concours D'Elegance has purchased insurance pursuant to City requirements. Planned access to the Balboa or
Maddy Room shall be permitted once a month for planning purposes. All other meetings shall be arranged with
and approved by City staff.
The License Agreement is consistent with the revised terms that the City is implementing for all lessees and
operators. Based upon Concours D'Elegance's qualifications and experience operating 34 previous events in
the City, the Office of Economic Development is recommending approval of the License Agreement.
Environmental Status:
Not Applicable
Strategic Plan Goal:
Strengthen long-term financial and economic sustainability
Attachment(s):
1. Lease Agreement
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Concours shall not cause the delivery of any materials or pallets to the Premises without
Written,, verbal or electronic notice as reasonably possible to Concours fox- any reason
associated with public health, safety or welfare, or for the protection of life, limb or
property. In all other cases unless otherwise specifically set forth herein, City shall give
Parties. Concours shall cooperate with City in scheduling and making the inspectiorn i nd
interest in this Agreement in violation of the applicable provisions of the Cnlifnr»iu
OPERATOR: CITY OF HUNTINGTON BEACH, a
CONCOURS D'ELEGANCE GROUP municipal corporation of the State of
an Unincorporated Association California
By.
BART McGRA 201 r
ITS: Chairman
City Clerk ✓o /9
AND
APPROVED,
By:_ ,.�
DIANA McGRATH City Attorney
ITS: Vice Chairman
ITIATED D APPROVED:
or
Deputy Directok,4 Economic Development
REVIEWED AND APPROVED:
City anager
Exhibits:
A. Description of the Premises
B. Map Depicting the Premises
19-7402/ 1999931SFF 23
EXHIBIT A
Description of the Premises:
Signed Concours Agreement.pdf
The Premises consist of defined and limited areas of the Central Library located at 7111 Talbert Ave,
Huntington Beach, California. These defined areas are made available for the purposes of the Concours
event. The defined areas of the premises are 1) the area on the lower level of the original 1975
structure, by the rear loading dock, commonly referred to as the Library Acquisitions area, 2) Two of the
small study rooms, located in the louver level haliway near Acquisitions, 3) the rear loading dock area,
and 4) a small defined area of the basement near the secured cage at the base of the stairs. The
Directorof library Services may amend the location and amount of space designated for the event with
mutual agreement of the parties.
EVANSTON INSURANCE COMPANY
CERTIFICATE NO.: -
CERTIFICATE OF INSURANCE
SPECIAL EVENT LIABILITY PROGRAM
PRODUCER
PUBLIC ENTITY (ADDITIONAL INSURED)
Alliant Insurance Services, Inc. in conjunction with
City of Huntington Beach, its officers, elected or appointed
Apex Insurance Services
Officials, employees, agents and volunteers.
P. O. Box 6450
2000 Main St.
Newport Beach, CA 92658
Huntington Beach, CA 92648
License No: OC 36861
NAMED INSURED (EVENT HOLDER):
EVENT INFORMATION:
Bart P. McGrath — Huntington Beach Concours d'Elegance
TYPE: Hazard I ($219.00)
21051 Leasure Lane
DATE(S): June 1-2, 2019
Huntington Beach, CA 92646
LOCATION: Huntington Beach Central Park
*Liquor Liability Yes ❑ No
"Liquor Liability after 12 am ends before 2 am ❑
This is to certify that the insurance policy listed below has been issued to the above insured named (event holder) for the policy
period indicated. The insurance described herein is subject to all the terms, exclusions and conditions of such policy(ies) unless
amended as described in Special Conditions.
INSURANCE CARRIER: Evanston Insurance Company
MASTER POLICY NUMBER: SEP41028
MASTER POLICY DATES: EFFECTIVE: JANUARY 1, 2019 EXPIRATION: JANUARY 1, 2020
COMMERCIAL GENERAL LIABILITY
OCCURRENCE FORM
DEDUCTIBLE: NONE
General Aggregate Limit $ 2,000,000
Products & Completed Operations 1,000,000
SPECIAL CONDITIONS:
Personal & Advertising Injury 1,000,000
The following endorsements attached to
Each Occurrence Limit 1,000,000
the Master Policy do not apply to this
Damage To Premises Rented To You (Any One Premises) 100,000
Certificate Of Insurance:
Medical Payments (Any One Person) 5,000
MEGL643
Liquor Liability (If purchased) 1,000,000
Optional Limits Purchased
0 $1,000,0001$3,000,000
❑ $2,000,00052,000,000
Damage To Property (If purchased)
The limits of insurance apply separately to each event insured by this policy as if a separate policy of insurance has been issued for that event.
OTHER ADDITIONAL INSUREDS
CANCELLATION: Should the above described policy be cancelled before the expiration date thereof, notice will be delivered in accordance with the policy
provisions.
AUTHORIZED REPRESENTATIVE:
DATE ISSUED:
City of Huntington Beach
2000 Main Street ♦ Huntington Beach, CA 92648
(714) 536-5227 ♦ www.huntingtonbeachca.gov
Office of the City Clerk
Robin Estanislau, City Clerk
June 10, 2019
Huntington Beach Concours D'Elegance
Attn: Bart and Diana McGrath
P.O. Box 5578
Huntington Beach, CA 92615-5578
Dear Mr. and Mrs. McGrath:
Enclosed is a fully executed copy of the "First Restated and Amended License
Agreement between the City of Huntington Beach and Concours D'Elegance Group for
Use of Public Library Facilities for Annual Concours Car Show" approved by the
Huntington Beach City Council on June 3, 2019.
Sincerely,
Robin Estanislau, CIVIC
City Clerk
RE:ds
Enclosure
Sister Cities: Anjo, Japan ♦ Waitakere, New Zealand
City of Huntington Beach
2000 MAIN STREET CALIFORNIA 92648
OFFICE OF BUSINESS DEVELOPMENT
Business Development • Housing - Real Estate
714.536.5582 www.hbbiz.com fax - 714.375.5087
June 7, 2019
Bart and Diana McGrath
Huntington Beach Concours D'Elegance
P.O. Box 5578
Huntington Beach, CA 92615-5578
(714) 382-4755
diana.mc rath ,IngramMicro.com
Dear Mr. and Mrs. McGrath:
The City Council approved your Lease Agreement at the June 3, 2019 City Council meeting.
Attached is your signed lease. However, we feel the need to draw your attention to two sections of
this agreement, due to your non-compliance with City Policy at the 2019 event. Section 3.A
requires you to obtain a Specific Events permit for your event. Through that permit, you are
required to abide by all of the conditions of the permit. In addition, Section 32 states that this
agreement is subject to the laws, regulations and policies of the City.
In March 2019, the City enacted a new fencing policy for Specific Events in our parks, prohibiting
the use of staked -style fence posts, due to potential damage to underground irrigation and electrical
systems. Only surface -panel fencing will be allowed for events in our parks. Concours
D'Elegance and specifically you, were informed of this policy at your Specific Events meeting
with staff. It was clearly stated that you must comply with this new policy as other events have
done. You agreed to comply and the Concours Specific Event Letter of Conditions and the
Specific Events Permit, both indicated staking fence post was prohibited.
On the morning of the May 31, 2019 set-up for the Concours, staff observed that the proper fencing
was being installed at the parking lot level of the event footprint. Upon arrival on the June 1, 2019
event day, it was noticed that staked fencing was used on the interior portions of the event footprint.
At no time between the Specific Events meeting and the event date did you or anyone representing
your event, express to any staff member objection or an inability to using surface -panel fencing,
nor did you ever indicate a plan to use the prohibited stake -style fencing.
www.huntingtonbeachca.gov
This disregard for City policy will not be accepted in the future. The attached Agreement has the
ability to be terminated by the City and will be, if you continue to disregard the terms of this
Agreement. Next year, Concours will be required to submit all fencing plans and vendor
agreements/invoices in advance of receiving any Specific Event permits, so we are able to verify
your intent to comply.
Sincerely,
Kellee Fritzal, Deputy Director
Office of Business Development
City of Huntington Beach
(714) 374-1519
Kfritzal@surfcity-hb.org
C: Marie Knight, Community Services Director
Stephanie Beverage, Library Director
Enclosure
www.huntingtonbeachca.gov