HomeMy WebLinkAboutInternational Line Builders, Inc. - 2019-05-20 (2)�UNTIN�,Tp
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BeachCity of Huntington
File #: 19-454
MEETING DATE: 5/20/2019
REQUEST FOR CITY COUNCIL ACTION
SUBMITTED TO: Honorable Mayor and City Council Members
SUBMITTED BY: Lori Ann Farrell Harrison, Interim City Manager
PREPARED BY: Travis K. Hopkins, PE, Director of Public Works
Subject:
Accept bid and authorize execution of a construction contract with International Line
Builders, Inc. in the amount of $269,016 for the traffic signal modification at the intersection of
Goldenwest Street and Heil Avenue, CC-1492; and, appropriate Traffic Impact funds for
construction and approve change orders not to exceed 15 percent
Statement of Issue:
On February 20, 2019, bids were opened for the traffic signal modification at the intersection of
Goldenwest Street and Heil Avenue. City Council action is requested to award the contract to
International Line Builders, Inc., the lowest responsive and responsible bidder.
Financial Impact:
The total estimated project cost is $429,368. Grant fund expenditures to date total $84 and matching
fund expenditures to date total $126. Funds in the amount of $251,772 are available in Highway
Safety Improvement Program (HSIP) grant Account 99590002.82700. Funds in the amount of
$46,706 are available in Gas Tax Account 20790044.82700 for a portion of the City's match. For the
remaining match, staff is requesting an appropriation of $130,680 from the undesignated Traffic
Impact Fee Fund Balance to account 20690007.82700. The additional funds over the construction
contract costs will be used for city -furnished equipment purchases and costs not reimbursable
through the grant program.
Recommended Action:
A) Accept the lowest responsive and responsible bid submitted by International Line Builders, Inc. in
the amount of $269,016; and,
B) Appropriate $130,680 of undesignated Traffic Impact Fee Fund Balance to account
20690007.82700; and,
C) Authorize the Mayor and City Clerk to execute a construction contract in a form approved by the
City Attorney; and,
City of Huntington Beach Page 1 of 3 Printed on 5/15/2019
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File #: 19-454 MEETING DATE: 5/20/2019
D) Authorize the Director of Public Works to execute change orders not to exceed a total of 15
percent of the contract construction costs or $40,352.
Alternative Action(s):
Reject all bids and provide staff with alternative direction.
Analysis:
The City applied for grant funding for a traffic signal modification under the federal Highway Safety
Improvement Program (HSIP). The intersection of Goldenwest Street and Heil Avenue was identified
for the installation of left turn arrows based on their recent collision history. The grant application was
approved and engineering and construction funds were subsequently approved.
The project was included in the FY 2018/19 Capital Improvement Program as a continuing project.
Due to construction cost increases and the significant increase in material costs, especially steel
products, the originally budgeted funds are not adequate to complete construction, therefore,
additional local funding is required.
This project, at the intersection of Goldenwest Street and Heil Avenue, consists of installing left turn
arrows for eastbound and westbound traffic and the installation of fiber optic interconnect conduit and
cable along Goldenwest Street from Heil Avenue to Warner Avenue.
A complete set of plans and specifications are available for review at the Public Works counter during
normal business hours.
Bids were opened on February 20, 2019, and are listed in ascending order:
Bidder
Submitted
Corrected
Bid
Bid
1
International Line Builders, Inc.
$269,032.33
$269,016.00
2
Alfaro Communications Construction, Inc.
$285,089.59
$285,210.00
3
Dynalectric, Inc.
$287,054.00
4
Elecnor Belco Electric, Inc.
$288,289.00
5
Calpromax Engineering, Inc.
$299,700.00
6
Select Electric, Inc.
$318,734.00
7
DBX, Inc.
$331,490.00
8
Comet Electric, Inc.
$340,471.00
$362,971.00
9
Crosstown Electrical and Data, Inc.
$347,543.00
10
PTM General Engineering Services, Inc.
$356,056.00
11
YAKAR, Inc.
$363,100.00
12
California Professional Engineering, Inc.
$365,766.50
The total estimated cost of this project is $429,368 which includes the City's direct purchase of all
major equipment which is estimated at approximately $75,000. This practice ensures consistency of
equipment among the traffic signals and street lighting maintained by the City. Direct purchase also
City of Huntington Beach Page 2 of 3 Printed on 5/15/2019
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File #: 19-454
MEETING DATE: 5/20/2019
provides the added benefit of reduced costs to the City due to elimination of contractor mark-ups,
typically in excess of 20 percent on this type of equipment.
Estimated Construction Costs
Bid $269,016
15% construction contingency $40,352
City furnished equipment $75,000
Construction administration $20,000
Material Testing and Labor Compliance $25,000
Total $429,368
Federal grant funds totaling approximately $251,856 are anticipated to be received with $177,512 of
City Gas Tax and TIF funds required to provide the grant matching funds and to fund the items
ineligible for federal reimbursement. These ineligible items include some of the construction.
Funding Summary
Grant funds available
$251,772
Grant funds expended to date
$84
Matching funds expended to date
$126
Match available
$46,706
Match appropriation required
$130,680
Total estimated project cost
$429,368
Staff is requesting that the Director of Public Works be given authorization to approve change orders
on this project up to 15 percent of the construction cost rather than the standard 10 percent. The
request equates approximately to the typical 10 percent contingency based on the total of the
construction contract and the materials purchased by the City. This authorization will provide the
added flexibility needed to complete a typical construction project yet still be consistent with the intent
of the 10 percent limit.
Public Works Commission Action: The Public Works commission recommended this project on
May 16, 2018, by a vote of 4-0-3 (Carr, Mulvihill and Stanford absent).
Environmental Status:
This project is categorically exempt pursuant to the California Environmental Quality Act, Section
15303 (c).
Strategic Plan Goal:
Enhance and maintain infrastructure
Attachment(s):
1. Project Location Map.
City of Huntington Beach Page 3 of 3 Printed on 5/15/2019
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CITY OF HUNTINGTON BEACH
LOCATION MAP
GOLDENWEST STREET AND HEIL AVENUE
ATTACHMENT
55
CITY OF HUNTINGTON BEACH
PROJECT NAME: Traffic Signal Improvements on Goldenwest Street an �iL
CC#: CC-1492
BID OPENING DATE: 2/20/2019
TIME & LOCATION: 2:00 PM, 2nd Floor, Clerk's Office
ENGINEER'S ESTIMATE: $250,000.00
BIDS SUBMITTED (AS READ AT OPENING)
BIDDER'S NAME
FINAL
RANK
APPARENT BID
AMOUNT
Alfaro Communications Construction
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California Professional Engineering
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Calpromax Engineering
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Dynaiectric
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IE General Engineering
International Line Builders
JFL Electric
PTM General Engineering Services
Sturgeon Electric California
AKAR
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PTS 10242018 Version 15 CC1492
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NOTICE INVITING SEALED BIDS
for the construction of
Traffic Signal Modification and Traffic Signal Interconnect
At
Goldenwest Street and Heil Avenue
And on
Goldenwest Street from Heil Avenue to Warner Avenue
CC No. 1492
HSIPL-5181 (184)
in the
CITY OF HUNTINGTON BEACH
PUBLIC NOTICE IS HEREBY GIVEN that the CITY OF HUNTINGTON BEACH, as
AGENCY, invites sealed bids for the above stated projects and will receive such bids in the office
of the City Clerk, Second Floor, 2000 Main Street, Huntington Beach, California 92648, up to the
hour of 2:00 P.M. on February 20, 2019. Bids will be publicly opened in the Council Chambers
unless otherwise posted.
Copies of the Plans, Specifications, and contract documents are available from the Office of the
Director of Public Works, 2000 Main Street, Huntington Beach, CA 92648, upon payment of a
$20.00 nonrefundable fee if picked up, or payment of a $35.00 nonrefundable fee if sent by UPS
ground delivery (bidder shall pay additional costs for special delivery). Plans, Specifications, and
contract documents can be downloaded free on AGENCY website at:
http://www.huntingtonbeachca.gov//government/departments/public works/Bids/
Open website, then click on "Current Advertised Projects" tab.
This is a Davis -Bacon project and the Federal Regulations will be enforced. Any contract entered
into pursuant to this notice will incorporate the provisions of the Federal Labor Standards, which
are on file at the office of the Director of Public Works, 2000 Main Street, Huntington Beach, CA
92648.
The AGENCY will deduct 5% retention from all progress payments. The Contractor may
substitute an escrow holder surety of equal value to the retention in accordance with the provisions
of the Public Contract Code, Section 10263. The Contractor shall be beneficial owner of the surety
and shall receive any interest thereon.
The AGENCY hereby affirmatively ensures that minority business enterprises will be afforded
full opportunity to submit bids in response to this notice and will not be discriminated against on
the basis of race, color, national origin, ancestry, sex, or religion in any consideration leading to
the award of contract.
No bid shall be considered unless it is prepared on the approved Proposal forms in conformance
with the Instructions to Bidders as determined by the AGENCY. The bid must be accompanied by
a certified check, cashier's check, or bidder's bond made payable to the AGENCY for an amount
no less than 10% of the amount bid. The successful bidder shall be licensed in accordance with
provisions of the Business and Professions Code and shall possess a State Contractor's License
Class A at the time of the bid opening. The successful Contractor and his subcontractors will be
required to possess business licenses from the AGENCY. All extension of unit prices will be
subject to verification by the AGENCY. In case of a variation between the unit price and the
extension, the unit price will govern.
Project Description: The project consists primarily of modifying one traffic signal to add left
turn phasing in the east/west direction and constructing ADA compliant ramps as needed.
In addition new traffic signal interconnect conduit and fiber optic cable will be installed.
The contract shall allow the Contractor 60 working days to complete the contract.
The Project Disadvantage Business Enterprises (DBE) goal is 10%
The AGENCY reserves the right to reject any or all bids, to waive any irregularity and to take all
bids under advisement for a maximum period of 60 days.
BY ORDER of the CITY COUNCIL of the CITY OF HUNTINGTON BEACH, CALIFORNIA,
the 4th day of June 2018, by Resolution No. 2018-34.
Attest:
/s/ Robin Estanislau
CITY CLERK OF THE CITY OF HUNTINGTON BEACH
NOTICE INVITING SEALED BIDS
for the construction of
Traffic Signal Modification and Traffic Signal Interconnect
At
Goldenwest Street and Heil Avenue
And on
Goldenwest Street from Hell Avenue to Warner Avenue
CC No.1492
HSIPL-5181 (194)
III the
CITY OF HUNTINGTON BEACH
PUBLIC NOTICE IS HEREBY GIVEN that the CITY OF HUNTINGTON BEACH, as
AGENCY, invites sealed bids for the above stated projects and will receive such bids In the
office of the City Clerk. Second Floor; 2000 Main Street, Huntington Beach, California 92648;
up to the hour of 2:00 P.M. on February 20, 2019. Bids v, i I I be publicly opened In the Council
Chambers unless otherwise posted.
Copies of the Plans, Specifications., and contract documents are available from the Office of
the Director of Public Works, 2000 Main Street. Huntington Beach, CA 92648, upon payment of
a $20.00 nonrefundable fee if picked up; or payment of a $35.00 nonrefundable fee if sent by
UPS around deliver} (bidder shall pay additional costs for special delivery:. Plans, Specifi-
cations, and contract documents can be dowrnloaded freeon AGENCY websiteat:
htti): v,.v,w.huntinotonbeachco.00;;aovernmentaeuartments,rDublic worksiRids
Open webslte, then click on "Current Advertised Projec
This is a Davis -Bacon project and the Federal Regulations wil I be enforced. Any contract en-
tered into pursuant to this notice w it I incorporate the provisions of the Federal Labor Stand-
ards; which are on file at the office of the Director of Public 'Works, 2000 R^.gin Street, Hun-
tington Beach, CA 92648,
The AGENCY will deduct 5% retention from all progress payments. The Contractor may
substitute an escrow holder surety of equal value to the retention in accordance with the pro-
visions of the Public Contract Code, Section 10263. The Contractor shall be beneficial owner
of the suretyand shall receive any interestthereon.
The AGENCY hereby affirmatively ensures that minority business enterprises w it I be afford-
ed full opportunity to submit bids in response to this notice and will not be discriminated
against on the basis of race: color, national origin, ancestry, sex or religion in any considera-
ti6n leading to the award of contract.
No bid shall be considered unless it is prepared on the approved Proposal forms ill conform-
ance with the Instructions to Bidders as determined by the AGENCv. The bid must be ac-
companied by a certified check, cashiers check; or bidders bond made payable to the AGEN-
CY for an amount no less than 10% of the amount bid. The successful bidder shall be licensed
in accordance with provisions of the Business and Professions Code and shall possess a State
Contractors License Class A at the time of the bid opening. The successful Contractor and
his subcontractors will be required to possess business licenses from the AGENCY. All exten-
sion of unit prices will be subject to verification by the AGENCv. In case of a variation be-
tween the unit priceand theextenslon, the unit price will govern.
Project Description. The project consists primarily of modifying one traffic signal to
add left turn phasing in the eastfwest direction and constructing ADA compliant
ramps as needed. In addition new traffic signal interconnect conduit and fiber optic
cable will be installed.
The contract shall allow the Contractor 60 working days to complete the contract.
The Project Disadvantage Business Enterprises (DBE) goal is10%
The AGENCv reserves the right to reject any or all bids; to waive any irregularity and to
take all bids under advisement for a maximum period of 60daW
By ORDER of the CITY COUNCIL of the CITY OF HUNTINGTON BEACH, CALIFORNIA.
theAhday of June241a1, by Resolution No.201".
Attest:
Robin Estanislau
CITv CLERK OF THE CITv OF HUNTINGTON BEACH
Published: The Huntington Beach W(we Jan 24: 31: Feb 7, 2019 11225185
C 49
Ad 5197
Em`i/ ///W/?-
I�v� �PL1/1el-
/,?/ / l
,.1-7/1e�
CC 1492
Ad#11225185
Run Dates 1/24, 1/31 & 2/7
Cost $1152
Proof
Switzer, Donna
From: David Ward <daward@scng.com>
Sent: Thursday, January 17, 2019 1:12 PM
To: Switzer, Donna
Cc: Esparza, Patty; Estanislau, Robin; Jarrusz, Bill
Subject: Re: NISB for CC Nos. 1490; 1491;�492 1494
1.
Good Afternoon Donna.
Your notices are all set and ready to go.
In vase this is the last time we talk this week .... Have a wonderful weekend!
CC 1490
Ad#11225154
Run Dates 1/24, 1/31 & 2/7
Cost $1152
Proof
David Ward
Legal Advertising Rep
2190 S. Towne Centre PI.
Anaheim, CA 92806
714-796-6764
daward@scng.com
PLEASE NOTE THE E-MAIL ADDRESS HAS CHANGED
SOUTHEnn
CHLIFORnIA
NEWS GROUP
On Wed, Jan 16, 2019 at 8:10 AM Switzer, Donna <Donna.Switzergsurfcity-hb.or > wrote:
Good morning David,
Please publish each of the attached NISB for CC Nos. 1490, 1491, 1492 & 1494 three times, on January 24t',
January 3 1 " and February 7 h.,
Thank you!
Dot uicvSwMP-r
Deputy City Clerk
City of Huntington Beach
2000 Main Street
Huntington Beach, CA 92648
(714)374-1649
Donna. Switzerg surfcity-hb. org
8
Huntington Beach Wave
2190 S. Towne Centre Place Suite 100
Anaheim, CA 92806
714-796-2209
5190751
HUNTINGTON BEACH, CITY OF
CITY CLERK DEPARTMENT
2000 MAIN ST
HUNTINGTON BEACH, CA 92648-2763
FILE NO. CC 1492
AFFIDAVIT OF PUBLICATION
STATE OF CALIFORNIA,
SS.
County of Orange
I am a citizen of the United States and a resident of the
County aforesaid; I am over the age of eighteen years, and
not a party to or interested in the above entitled matter. I
am the principal clerk of the Huntington Beach Wave, a
newspaper that has been adjudged to be a newspaper of
general circulation by the Superior Court of the County of
Orange, State of California, on July 1, 1998, Case No.
A-185906 in and for the City of Huntington Beach, County
of Orange, State of California; that the notice, of which the
annexed is a true printed copy, has been published in
each regular and entire issue of said newspaper and not in
any supplement thereof on the following dates, to wit:
01 /24/2019, 01 /3112019, 02/07/2019
I certify (or declare) under the penalty of perjury under the
laws of the State of California that the foregoing is true
and correct:
Executed at Anaheim, Orange County, California, on
Date: February 07, 2019.
00a4w V,.4aw
Signature
PROOF OF PUBLICATION
Legal No. 0011225185
NOTICE INVITING SEALED BIDS
for the construction of
Traffic Signal Modification and Traffic Signal Interconnect
At
Goldenwest Street and Heil Avenue
And on
Goldenwest Street from Heil Avenue to Warner Avenue
CC No.1492
HSIPL-5181 (184)
in the
CITY OF HUNTINGTON BEACH
PUBLIC NOTICE IS HEREBY GIVEN that the CITY OF HUNTINGTON BEACH, as
AGENCY, invites sealed bids for the above stated projects and will receive such bids in the
office of the City Clerk, Second Floor, 2000 Main Street, Huntington Beach, California 92648,
up to the hour of 2:00 P.M. on February 20, 2019. Bids will be publicly opened in the Council
Chambers unless otherwise posted.
Copies of the Plans, Specifications, and contract documents are available from the Office of
the Director of Public Works, 2000 Main Street, Huntington Beach, CA 92648, upon payment of
a $20.00 nonrefundable fee if picked up, or payment of a $35.00 nonrefundable fee if sent by
UPS ground delivery (bidder shall pay additional costs for special delivery). Plans, Specifi-
cations, and contract documents can be downloaded free on AGENCY website at:
hitp:/Mww.hunt,ngtonbeachca.goy/government/departments/public works(Bids/
Open website, then click on "Current Advertised Projects" tab.
This is a Davis -Bacon project and the Federal Regulations will be enforced. Any contract en-
tered into pursuant to this notice will incorporate the provisions of the Federal Labor Stand-
ards, which are on file at the office of the Director of Public Works, 2000 Main Street, Hun-
tington Beach, CA 92648.
The AGENCY will deduct 5% retention from all progress payments. The Contractor may
substitute an escrow holder surety of equal value to the retention in accordance with the Pro-
visions of the Public Contract Code, Section 10263. The Contractor shall be beneficial owner
of the surety and shall receive any interest thereon.
The AGENCY hereby affirmatively ensures that minority business enterprises will be afford-
ed full opportunity to submit bids in response to this notice and will not be discriminated
against on the basis of race, color, national origin, ancestry, sex, or religion in any considero-
tion leading to the award of contract.
No bid shall be considered unless it is prepared on the approved Proposal forms in conform-
ance with the Instructions to Bidders as determined by the AGENCY. The bid must be ac-
companied by a certified check, cashier's check, or bidder's bond made payable to the AGEN-
CY for an amount no less than 10% of the amount bid. The successful bidder shall be licensed
in accordance with provisions of the Business and Professions Code and shall possess a State
Contractor's License Class A at the time of the bid opening. The successful Contractor and
his subcontractors will be required to possess business licenses from the AGENCY. All exten-
sion of unit prices will be subject to verification by the AGENCY. In case of a variation be-
tween the unit price and the extension, the unit price will govern.
Project Description: The project consists primarily of modifying one traffic signal to
add left turn phasing in the east/West direction and constructing ADA compliant
ramps as needed. In addition new traffic signal interconnect conduit and fiber optic
cable will be installed.
The contract shall allow the Contractor 60 working days to complete the contract.
The Project Disadvantage Business Enterprises (DBE) goal is 10%
The AGENCY reserves the right to reject any or all bids, to waive any irregularity and to
take al I bids under advisement for a maximum period of 60 days.
BY ORDER of the CITY COUNCIL of the CITY OF HUNTINGTON BEACH, CALIFORNIA,
the 4th day of June 2018, by Resolution No. 2018-34 .
Attest:
/s/ Robin Estanislau
CITY CLERK OF THE CITY OF HUNTINGTON BEACH
Published: The Huntington Beach Wave Jan 24, 31, Feb T 2019 11225185
UP1-12/15/16
CITY OF HUNTINGTON
2000 Main Street
P.O. Box 190
Huntington Beach, CA
LETTER OF TRANSMITTAL
Attention: Robin Estanislau
To: City Clerk's Office
2000 Main Street
Huntington Beach, CA 92648
BEACH
92648
Fax (714) 374-1573
Date: January15 2019
Project/C.C. No.: C.C. No. 1490, 1491 1492V494
Regarding: Traffic Signal Modifications
❑ we are sending you: ❑ By Mail ❑ By Fax Maii(Number of pages including this sheet:)
® we are hand delivering: ❑ Attached ❑ Under a separate cover via the following items:
❑ Shop drawings ❑ Prints ❑ Plans ❑ Samples ❑ Specifications
❑ Copy of letter ❑ Change Order ® Other: Notice Inviting Sealed Bids
Item #
Copies
Pages—T
Description
1
1
2
Notice Inviting Sealed Bids for CC- 1490, Traffic Signal Modifications at the
intersection of Newland Street and Slater Avenue,
2
1
2
Notice Inviting Sealed Bids for CC-1491, Traffic Signal Modifications at the
intersection of Goldenwest Street and Heil Avenue.
3
1
2
Notice Inviting Sealed Bids for CC-1492, Traffic Signal Modifications at the
intersection of Newland Street and Ellis Avenue.
4
1
2
Notice Inviting Sealed Bids for CC-1494, Traffic Signal Interconnect Conduit
Installation on Newland Street from Ellis Avenue to Warner Avenue.
These are transmitted as checked below:
❑
For approval
❑ Approved as submitted
❑
Resubmit copies for approval
®
For your use
❑ Approved as noted
❑
Submit copies for distribution
®
For your action
❑ Retumed for corrections
❑
Return corrected prints
❑
For reviewicomment
❑
Other:
Remarks: Per Resolution 2018-34 (adopted on June 4, 2018), the City Council authorized the advertisement of
the above Traffic Signal Projects CC-1490, 1491, 1492 and 1494. Please find attached the Notice Inviting
Sealed Bids for advertisement on 1/24/19, 1/31/19 & 2/7/19. The bid opening is scheduled for February 20,
2019. These are four separate projects and will need to be advertised separately.
If you have any questions, please contact one at (714) 374-1628.
cc: fife CC-1490, 1491, 1492 & 1494 By: g
William F. Janusz , Principal C' ' ngineer
E C E I
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