Loading...
HomeMy WebLinkAboutRRM Design Group - 2019-06-13 PROFESSIONAL SERVICES CONTRACT BETWEEN THE CITY OF HUNTINGTON BEACH AND RRM DESIGN GROUP FOR THE CITY OF HUNTINGTON BEACH PUBLIC ART MASTER PLAN THIS AGREEMENT ("Agreement") is made and entered into by and between the City of Huntington Beach, a municipal corporation of the State of California, hereinafter referred to as "CITY," and RRM DESIGN GROUP, a consulting firm hereinafter referred to as "CONSULTANT." WHEREAS, CITY desires,to engage the services of a consultant to engage the services of a consultant to undertake the planning, outreach and execution to create the City's Public All Master Plan; and Pursuant to documentation on file in the office of the City Clerk, the provisions of the Huntington Beach Municipal Code, Chapter 3.03, relating to procurement of professional service contracts have been complied with; and CONSULTANT has been selected to perform these services, NOW, THEREFORE, it is agreed by CITY and CONSULTANT as follows: I. SCOPE OF SERVICES CONSULTANT shall provide all services as described in Exhibit "A," which is attached hereto and incorporated into this Agreement by this reference. These services shall sometimes hereinafter be referred to as the "PROJECT." CONSULTANT hereby designates a person who shall represent it and be its sole contact and agent in all consultations with CITY during the performance of this Agreement. 19-7530/204770 agree/sarfnet/professional sves to$49 05/19-204132 1 of I 2. CITY STAFF ASSISTANCE CITY shall assign a staff coordinator to work directly with CONSULTANT in the performance of this Agreement. 3. TERM' TIME OF PERFORMANCE Time is of the essence of this Agreement. The services of CONSULTANT are to commence on �� - ' , 20 I'l (the "Commencement Date"). This Agreement shall automatically terminate three (3) years from the Commencement Date, unless extended or sooner terminated as provided herein. All tasks specified in Exhibit "A" shall be completed no later than twelve (12) months from the Commencement Date. The time for performance of the tasks identified in Exhibit "A" are generally to be shown in Exhibit "A." This schedule may be amended to benefit the PROJECT if mutually agreed to in writing by CITY and CONSULTANT. In the event the Commencement Date precedes the Effective Date,CONSULTANT shall be bound by all terms and conditions as provided herein. 4. COMPENSATION In consideration of the performance of the services described herein, CITY agrees to pay CONSULTANT on a time and materials basis at the rates specified in Exhibit "B," which is attached hereto and incorporated by reference into this Agreement,a fee, including all costs and expenses, not to exceed Forty Thousand Dollars($40,000). 5. EXTRA WORK In the event CITY requires additional services not included in Exhibit "A" or changes in the scope of services described in Exhibit "A," CONSULTANT will undertake such work only after receiving written authorization from CITY. Additional compensation for such extra work shall be allowed only if the prior written approval of CITY is obtained. 19-7530/204770 Agree/surfnet/profession a Svcs to$49 05/19-204132 2 of 11 6. METHOD OF PAYMENT CONSULTANT shall be paid pursuant to the terms of Exhibit "B." 7. DISPOSITION OF PLANS ESTIMATES AND OTHER DOCUMENTS CONSULTANT agrees that title to all materials prepared hereunder, including, without limitation, all original drawings, designs, reports, both field and office notices, calculations, computer code, language, data or programs, maps, memoranda, letters and other documents, shall belong to CITY, and CONSULTANT shall turn these materials over to CITY upon expiration or termination of this Agreement or upon PROJECT completion, whichever shall occur first. These materials may be used by CITY as it sees fit. 8. HOLD HARMLESS A. CONSULTANT hereby agrees to protect, defend, indemnify and hold harmless CITY, its officers, elected or appointed officials,employees, agents and volunteers from and against any and all clairns, damages, losses, expenses,.judgments, demands and defense costs (including, without limitation, costs and fees of litigation of every nature or liability of any kind or nature) arising out of or in connection with CONSULTANT's (or CONSULTANT's subcontractors,if any)negligent(or alleged negligent)performance of this Agreement or its failure to comply with any of its obligations contained in this Agreement by CONSULTANT, its officers, agents or employees except such loss or damage which was caused by the sole negligence or willful misconduct of CITY. CONSULTANT will conduct all defense at its sole cost and expense and CITY shall approve selection of CONSULTANT's counsel. This indemnity shall apply to all claims and liability regardless of whether any insurance policies are applicable. The policy limits do not act as limitation upon the amount of indemnification to be provided by CONSULTANT. 19-75301204770 agree/surfnetlprofessional sves to$49 05/19-204132 3 of 11 B. To the extent that CONSULTANT performs"Design Professional Services"within the meaning of Civil Code Section 2782.8, then the following Hold Harmless provision applies in place of subsection A above: "CONSULTANT hereby agrees to protect, defend, indemnify and hold harmless CITY and its officers, elected or appointed officials, employees, agents and volunteers, from and against any and all claims, damages, losses, expenses, demands and defense costs (including, without limitation,costs and fees of litigation of every nature or liability of any kind or nature)to the extent that the claims against CONSULTANT arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of CONSULTANT. In no event shall the cost to defend charged to CONSULTANT exceed CONSULTANT's proportionate percentage of fault. However, notwithstanding the previous sentence, in the event one or more other defendants to the claims and/or litigation is unable to pay its share of defense costs due to bankruptcy or dissolution of the business, CONSULTANT shall meet and confer with CITY and other defendants regarding unpaid defense costs. The duty to indemnify, including the duty and the cost to defend, is limited as provided in California Civil Code Section 2782.8. C. Regardless of whether subparagraph A or B applies, CITY shall be reimbursed by CONSULTANT for all costs and attorney's fees incurred by CITY in enforcing this obligation. This indemnity shall apply to all claims and liability regardless of whether any insurance policies are applicable. The policy limits do not act as a limitation upon the amount of indemnification to be provided by CONSULTANT. 9. PROFESSIONAL LIABILITY INSURANCE CONSULTANT shall obtain and furnish to CITY a professional liability insurance policy covering the work performed by it hereunder. This policy shall provide coverage for 19-7530/204770 agree/surfnet/professionai Svcs to$49 05/19-204132 4 of I I CONSULTANT's professional liability in an amount not less than One Million Dollars ($1,000,000.00) per occurrence and in the aggregate. The above-mentioned insurance shall not contain a self-insured retention without the express written consent of CITY;however an insurance policy "deductible" of Ten Thousand Dollars ($10,000.00) or less is permitted. A claims-made policy shall be acceptable if the policy further provides that: A. The policy retroactive date coincides with or precedes the initiation of the scope of work (including subsequent policies purchased as renewals or replacements). B. CONSULTANT shall notify CITY of circumstances or incidents that might give rise to future claims. CONSULTANT will make every effort to maintain similar insurance during the required extended period of coverage following PROJECT completion. If insurance is terminated for any reason,CONSULTANT agrees to purchase an extended reporting provision of at least two (2) years to report claims arising from work performed in connection with this Agreement. If CONSULTANT fails or refuses to produce or maintain the insurance required by this section or fails or refuses to furnish the CITY with required proof that insurance has been procured and is in force and paid for, the CITY shall have the right, at the CITY's election, to forthwith terminate this Agreement. Such termination shall not affect Consultant's right to be paid for its time and materials expended prior to notification of termination, CONSULTANT waives the right to receive compensation and agrees to indemnify the CITY for any work performed prior to approval of insurance by the CITY. 1 9-7 5 30/204 7 7 0 agree/surfnet/professional Svcs to$49 05/19-204132 5 of I 10. CERTIFICATE OF INSURANCE Prior to commencing performance of the work hereunder, CONSULTANT shall furnish to CITY a certificate of insurance subject to approval of the City Attorney evidencing the foregoing insurance coverage as required by this Agreement; the certificate shall: A. provide the name and policy number of each carrier and policy; B. state that the policy is currently in force; and C. shall promise that such policy shall not be suspended, voided or canceled by either party,reduced in coverage or in limits except after thirty(30)days' prior written notice;however,ten(10)days' prior written notice in the event of cancellation for nonpayment of premium. CONSULTANT shall maintain the foregoing insurance coverage in force until the work under this Agreement is fully completed and accepted by CITY. The requirement for ca;7ying the foregoing insurance coverage shall not derogate from CONSULTANT's defense,hold harmless and indemnification obligations as set forth in this Agreement. CITY or its representative shall at all times have the right to demand the original or a copy of the policy of insurance. CONSULTANT shall pay, in a prompt and timely manner, the premiums on the insurance hereinabove required. 11. INDEPENDENT CONTRACTOR CONSULTANT is, and shall be, acting at all times in the performance of this Agreement as an independent contractor herein and not as an employee of CITY. CONSULTANT shall secure at its own cost and expense, and be responsible for any and all payment of all taxes, social security, state disability insurance compensation, unemployment compensation and other 19-7530/204770 agree/surfnet/professional Svcs to$49 05/19-204132 6 of 11 payroll deductions for CONSULTANT and its officers, agents and employees and all business licenses, if any, in connection with the PROJECT and/or the services to be performed hereunder. 12. TERMINATION OF AGREEMENT All work required hereunder shall be performed in a good and workmanlike manner. CITY may terminate CONSULTANT's services hereunder at any time with or without cause, and whether or not the PROJECT is fully complete. Any termination of this Agreement by CITY shall be made in writing,notice of which shall be delivered to CONSULTANT as provided herein. In the event of termination, all finished and unfinished documents, exhibits, report, and evidence shall, at the option of CITY, become its property and shall be promptly delivered to it by CONSULTANT. 13. ASSIGNMENT AND DELEGATION This Agreement is a personal service contract and the work hereunder shall not be assigned, delegated or subcontracted by CONSULTANT to any other person or entity without the prior express written consent of CITY.. If an assignment, delegation or subcontract is approved, all approved assignees, delegates and subconsultants must satisfy the insurance requirements as set forth in Sections 9 and 10 hereinabove. 14. COPYRIGHTS/PATENTS CITY shall own all rights to any patent or copyright on any work, item or material produced as a result of this Agreement. 15, CITY EMPLOYEES AND OFFICIALS CONSULTANT shall employ no CITY official nor any regular CITY employee in the work performed pursuant to this Agreement. No officer or employee of CITY shall have any 19.7530/204770 agreelsuffnet/professionai svcs to$49 05/19-204132 7 of I I financial interest in this Agreement in violation of the applicable provisions of the California Government Code. 16. NOTICES Any notices, certificates, or other communications hereunder shall be given either by personal delivery to CONSULTANT's agent (as designated in Section 1 hereinabove) or to CITY as the situation shall warrant,or by enclosing the same in a sealed envelope,postage prepaid, and depositing the same in the United States Postal Service, to the addresses specified below. CITY and CONSULTANT may designate different addresses to which subsequent notices, certificates or other communications will be sent by notifying the other party via personal delivery, a reputable overnight carrier or U. S. certified mail-return receipt requested: TO CITY: TO CONSULTANT: City of Huntington Beach RRM Design Group ATTN: Antonia Graham, Assistant to the Jami Williams, Principal City Manager 32332 Camino Capistrano 2000 Main Street San Juan Capistrano, CA 92675 Huntington Beach, CA 92648 17, CONSENT When CITY's consent/approval is required under this Agreement, its consent/approval for one transaction or event shall not be deemed to be a consent/approval to any subsequent occurrence of the same or any other transaction or event. 18. MODIFICATION No waiver or modification of any language in this Agreement shall be valid unless in writing and duly executed by both parties. 19-7530/204770 agree/surfneUprofessional svcs to$49 05/19-204132 8 of I I 19. SECTION HEADINGS The titles, captions, section, paragraph and subject headings, acid descriptive phrases at the beginning of the various sections in this Agreement are merely descriptive and are included solely for convenience of reference only and are not representative of matters included or excluded from such provisions, and do not interpret, define, limit or describe, or construe the intent of the parties or affect the construction or interpretation of any provision of this Agreement. 20. INTERPRETATION OF THIS AGREEMENT The language of all parts of this Agreement shall in all cases be construed as a whole, according to its fair meaning, and not strictly for or against any of the parties. If any provision of this Agreement is held by an arbitrator or court of competent jurisdiction to be unenforceable, void, illegal or invalid, such holding shall not invalidate or affect the remaining covenants and provisions of this Agreement. No covenant or provision shall be deemed dependent upon any other unless so expressly provided here. As used in this Agreement, the masculine or neuter gender and singular or plural number shall be deemed to include the other whenever the context so indicates or requires. Nothing contained herein shall be construed so as to require the commission of any act contrary to law, and wherever there is any conflict between any provision contained herein and any present or future statute, law, ordinance or regulation contrary to which the parties have no right to contract, then the latter shall prevail, and the provision of this Agreement which is hereby affected shall be curtailed and limited only to the extent necessary to bring it within the requirements of the law. 21, DUPLICATE ORIGINAL The original of this Agreement and one or more copies hereto have been prepared and signed in counterparts as duplicate originals, each of which so executed shall, irrespective of 19-7530n04770 agree(surfneHprofessional svcs to$49 05,119-204132 9 of I I the date of its execution and delivery, be deemed an original. Each duplicate original shall be deemed an original instrument as against any party who has signed it. 22. IMMIGRATION CONSULTANT shall be responsible for full compliance with the immigration and naturalization laws of the United States and shall, in particular, comply with the provisions of the United States Code regarding employment verification. 23. LEGAL SERVICES SUBCONTRACTING PROHIBITED CONSULTANT and CITY agree that CITY is not liable for payment of any subcontractor work involving legal services, and that such legal services are expressly outside the scope of services contemplated hereunder. CONSULTANT understands that pursuant to Huntington Beach City Charter Section 309, the City Attorney is the exclusive legal counsel for CITY; and CITY shall not be liable for payment of any legal services expenses incurred by CONSULTANT. 24. ATTORNEY'S FEES In the event suit is brought by either party to construe, interpret and/or enforce the terms and/or provisions of this Agreement or to secure the performance hereof, each party shall .bear its own attorney's fees, such that the prevailing party shall not be entitled to recover its attorney's fees from the nonprevailing party. 25. SURVIVAL Terms and conditions of this Agreement, which by their sense and context survive the expiration or termination of this Agreement, shall so survive. 1 9-7 5 3 0/204 7 70 agree/surfnet/professional Svcs to$49 05/19-204132 10 of I I 26. GOVERNING LAW This Agreement shall be governed and construed in accordance with the laws of the State of California. 27. SIGNATORIES Each undersigned represents and warrants that its signature hereinbelow has the power, authority and right to bind their respective parties to each of the terms of this Agreement, and shall indemnify CITY fully for any injuries or damages to CITY in the event that such authority or power is not, in fact, held by the signatory or is withdrawn. 28. ENTIRETY The parties acknowledge and agree that they are entering into this Agreement freely and voluntarily following extensive arm's length negotiation,and that each has had the opportunity to consult with legal counsel prior to executing this Agreement. The parties also acknowledge and agree that no representations, inducements,promises, agreements or warranties,oral or otherwise, have been made by that party or anyone acting on that party's behalf, which are not embodied in this Agreement, and that that party has not executed this Agreement in reliance on any representation, inducement, promise, agreement, warranty, fact or circumstance not expressly set forth in this Agreement. This Agreement, and the attached exhibits, contain the entire agreement between the parties respecting the subject matter of this Agreement, and supersede all prior understandings and agreements whether oral or in writing between the parties respecting the subject matter hereof. i I 29. EFFECTIVE DATE This Agreement shall be effective on the date of its approval by the City Attorney. This Agreement shall expire when terminated as provided herein. 19-7530/204770 agree/surfnet/professionat svcs to$49 05/19-204132 11 of 1 I IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed by and through their authorized officers. CONSULTANT, CITY OF HUNTINGTON BEACH, a municipal corporation of the State of RPM Design Group California Jami Williams, Principal LIJI By: � ' ;( i scant To HBMC§3.03.100)�1 a?jMa jk , r print name APPROVED AS TO FORM: ITS: (circle one)Chairman/Presiders =President AD B City Attorney Da IZ4, Zo I0l print name ITS: (circle one)secretary/Chief Financial Officer/Asst. RECEIVE AND FILE: Secretary—Treasurer City Clerk Date ��_YZ2&2 t 9-7530/204770 agree/surfnet/professional svesto$49 05/19-204132 12 of I I EXHIBIT "A" A. STATEMENT OF WORK: (Narrative of work to be performed) The City is in need of a qualified public art consulting firm to assist with the planning, outreach, and execution to create a Public Art Master Plan, This Plan will reflect the City's community identity and values, brand personality, and unique sense of place. A Public Art Master Plan will enhance and improve public places and spaces through equitable distributions of permanent art installations and related programs that foster the community's sense of place and cultural identity through intentional innovation, human creativity and establishment of a network of quality- oriented, sustainable works of an in public and public-facing spaces throughout the City. The Plan will provide guidance and direction for the City's public arts program and establish a solid foundation for future public art investment. It will pave the way toward improvements in the City's quality of life, placemaking, and economic development opportunities. B. CONSULTANT'S DUTIES AND RESPONSIBILITIES: TASK 1: GENERAL PROJECT ADMINISTRATION SUBTASK 1.1: GENERAL PROJECT ADMINISTRATION This task is intended to allow for necessary coordination between the project team members and City staff throughout the project. Coordination will include informal teleconference meetings, correspondence, record keeping, electronic file management, and additional project coordination needed during the preparation of the documents. Throughout the life of the project, RRM will manage the following task: • Monitor work progress and budget, oversee technical work and implement quality control • Provide as-needed project coordination between the City staff and committee(this task assumes an average of(1) hour of Principal-in-Charge and up to two (2)hours of Project Manager time each month for nine(9)months • Provide progress updates to the dedicated City staff via teleconference and email • Provide invoices to the dedicated City staff every 30 days Deliverables: Updated Scope of Work and Timeline Provide progress updates to the dedicated City staff via teleconference and email City to Provide: Identification of specific stakeholder groups EXHIBIT A TASK 2: BACKGROUND INFORMATION COLLECTION SUBTASK 2.1: KICKOFF MEETING To initiate the Public Art Master Planning process and prepare the foundation for a successful project, RRM will conduct an initial meeting with City staff and the Technical Advisory Committee to identify and review plan context mission, goals, schedule, and expected deliverables, Deliverables: Prepare for and conduct one(1) kickoff meeting City to Provide: Kickoff meeting room location, identify and notify Technical Advisory Committee(TAC) members (RRM recommends the TAC be no more than 6 members and be comprised of a representative from the City Manager's office, Community Services, Planning Department, HB Art Center, and Visit Huntington Beach) SUBTASK 2.2: RESEARCH EXISTING DOCUMENTS RRM will conduct a thorough review and familiarize ourselves with the City of Huntington Beach Public Art Program, existing Public Art throughout the City, existing Public Art Programs, Council "H" item and companion study session material, example Public Art Master Plans, sample ordinances, and City policy documents selected to provide a clear representation of project objectives and detiverables. The City shall compile all available existing documents and inventory of public art throughout Huntington Beach for our team to use to update the existing Public Art Database. RRM assumes that all material provided will have been vetted and agreed upon by the TAC and their content will be discussed at the kick-off meeting. Should a map be needed for the City bus tour or as a key map within the plan, City staff will prepare a project base map in AutoCAD/GIS format for RRM use. This base map could include street locations, and names, land uses or geographic areas, existing public art locations, performance venues, and an aerial photo. Deliverables: Research of provided data and participation in a discussion at the kick-off meeting to gain an understanding of the available data and set expectations related to final deliverable. City to Provide: All available existing documents and inventory of public art throughout Huntington Beach SUBTASK 2.3: HUNTINGTON BEACH CITY TOUR In order to familiarize ourselves with the physical, social, and environmental makeup of the City, RRM, the TAC, and key stakeholders will conduct a City tour of Huntington Beach. The City tour will immediately follow the kickoff meeting as described in Subtask 2.1. We will visit key EXHIBIT A neighborhoods, districts, public gathering spaces,venues, and other relevant places within the City of Huntington Beach. City staff will be responsible for transportation as well as providing an itinerary and outline of places and spaces to visit in order to most effectively navigate their City. Deliverables: Prepare for and conduct a half-day City Tour with maps and handouts needed for City tour attendees Preliminary map identifying places and spaces for future potential public art projects with a summary of the bus tour notes City to Provide: Transportation, itinerary, and outline of places and spaces to visit TASK 3: PUBLIC ENGAGEMENT SUBTASK 3.1: STAKEHOLDER AND FOCUS GROUP INTERVIEWS Stakeholder and focus group meetings to take place over a one-day period in close coordination and adjacent to the kickoff meeting and City tour. Stakeholders will consist of a list of individuals and groups,which are recommended by City staff. This may include: City staff, various interested City Council Members, Allied Art Board and artists in the collection,art- minded residents, youth leaders,education leaders, Golden West College professors and teachers in the arts,business leaders such as the Chamber of Commerce and the Huntington Beach Downtown Improvement District,tourists, local performance artists including theater, dance, music,etc., and members of the local artist community. Deliverables: Prepare for and attend one(1) day of interviews. City to Provide: Stakeholder recommendation list of individuals and groups Meeting notification, facility, and logistics SUBTASK 3.2: COMMUNITY ENGAGEMENT We believe an effective community outreach program creates confidence in the planning process, promotes broad-based understanding, and reflects the interests and needs of the community. We also believe that every project and every community deserve a customized approach to maximize success. An effective community outreach program achieves five broad purposes: inform, educate, collaborate, gather input, and create buy-in and ownership. RRM Design will work with staff to develop an outreach process designed to be effective in building a collaborative interest and obtaining consensus in the project given the diverse group of EXHIBIT A stakeholders that may have conflicting needs and expectations, Our goal is to design the public outreach program to engage the public in an interactive way, educate them on the purpose of this project, and create an effective strategy. We recognize there are limited resources, therefore ee have allocated budget in.this task with the flexibility to pick-and choose from the following engagement tools. We are also prepared to provide staff materials and recommendations to support efforts that the City may undertake, As part of this task we will collaborate with staff to develop a plan and select priority activities and events to best meet the needs of the project goals and budget, Potential tools include: • Stakeholder Focus Groups o Stakeholder (artists, community groups, residents, business owners, developers, decision makers, etc.) focus group meetings enable efficient issue identification and feedback loops. They establish points of contact with those most closely affected by plan implementation. Often people are much more candid in a one-on-one or small group interview. • Community Workshops/Open Houses o Workshops provide an opportunity to reach a broader audience, They will be structured so that participants are engaged in interactive exercises designed to gauge community attitudes on visual imagery associated with community character and quality design elements. • Pop-up Events o Pop-Up events provide an opportunity to present project material and inform and gain feedback from the public where they live,work, and play, Pop-up stations will typically include a table, E-Z Up, graphic boards, and easels displaying project materials. • Online Survey o Online survey (using Survey Monkey or similar program)to provide project information and solicit additional public comments and feedback. • Email Blasts o Develop and prepare news announcements to be shared with the City's existing list of email subscribers, • Social/Digital Media o Leverage the City's existing social media accounts to develop a social media campaign to increase the public's awareness of the project. • Design Review Board, Planning Commission and/or City Council Study Sessions o Study sessions with the help to inform decision makers and gather input on Ivey concepts, interim products, simply provide project updates. • Project Website EXHIBIT A o Provide project materials to be housed on a project website throughout the process hosted as part of the City of Huntington Beach website or develop a project specific website to be managed by RRM. Deliverable: RRM will prepare a final outreach plan, agendas,flyers, workshop materials, sign-in sheets, and facilitate meetings and workshops. City to Provide: City staff will be responsible for notification, securing the facility, logistics and refreshments. TASK 4: PLANNING PROCESS SUBTASK 4.1: TECHNICAL ADVISORY COMMI`hTEE ENGAGEMENT Throughout the project lifecycle, RRM will conduct regularly scheduled meetings/conference calls with the Technical Advisory Committee to discuss project status and deliverables, community engagement strategy and activities, and action items. As this will be a collaborative project, each meeting/work session will end with a summary of next steps and future action items. This task assumes up to six one(1) hour meetings/conference calls. Deliverables: RRM will develop an agenda and follow-up email identifying decisions and next steps. SUBTASK 4.2: RESEARCH AND FINDINGS REPORT RRM will prepare a report that will serve as a chapter in the Public Art Master Plan document and will clearly present and summarize the totality of the findings and direction moving forward. Data, information on research tools, and responses will also be documented as needed in the appendix of the Master Plan. Any revisions will be incorporated into the Draft Public Ail Master Plan, Deliverables: Report of research and findings in the form of a chapter in the Master Plan Document and appendix SUBTASK 4.3: INITIAL DRAFT PUBLIC ART MASTER PLAN Building off the products from previous tasks of our work plan,RRM will develop a comprehensive Initial Draft of the Public Art Master Plan intended for internal review with the primary goal to assist the City with the following: • Identify places and spaces for future public art projects • Create policies and procedures for Call for Artist projects in Parks and Public-Right-of Way EXHIBIT A • Create policies and procedures for approval of public art on/in public facing private property • Recommended modifications to the current Developer Based public art program and approval process. Below is a preliminary outline for the chapters and content for the Master Plan based on the bulleted list from the RFP as well as our experience in Public Art Master Planning and understanding of your project. We look forward to furthering the refinements in collaboration with the Technical Advisory Committee. Executive Summary Letter from the Public Art Master Plan Ad-hoc Committee • Introduction: o Brief History and Summary of Huntington Beach (includes Public Art Program in the City in the Past and Present) o Vision, Mission and Guiding Principles, and Goals o Public Ail Master Planning Process and Community Engagement o Public Arts Master Plan Organizations and Contents • Planning for Public Art in Huntington Beach o Art Typologies o Art Opportunity Areas • Public Art Phasing and Implementation o Public Art Project Prioritizing(identifying short term,mid-term and long-term projects) o Funding Protocols and Best Practices o Public/Private Partnerships o Other Funding Strategies and Opportunities • Administration of the Art Program • Appendix o Artist Selection Process Recommendations o Artworks Design Standards Approval Recommendations o Roles and Responsibilities of the Allied Art Board Recommendations o Art Collection Management and Inventory Recommendations EXHIBIT A o Public Art Maintenance Recommendations Deliverables: Up to three(3)color copies, one (1)digital copy of the Preliminary Draft Public Art Master Plan City to Provide: City legal counsel to review policies related to freedom of speech and other potentially controversial or liability issues or concerns One (1) consolidated marked-up version of all comments which includes comments from the Public Art Master Plan Ad-hoc Committee SUBTASK 4.4: REFINED DRAFT PUBLIC ART MASTER PLAN Building off input from the review of the Initial Draft Public Art Master Plan, RRM's team will develop a Refined Draft Public Art Master Plan. Deliverables: Up to three(3)color copies, one (1) digital copy of the Preliminary Draft Public Art Master Plan City to Provide: One (1) consolidated marked-up version of all comments which includes comments from the Public Art Master Plan Ad-hoc Committee SUBTASK 4.5: PUBLIC REVIEW DRAFT PUBLIC ART MASTER PLAN RRM will develop a Public Review Draft Public Art Master Plan. This version of the Master Plan is intended for public review and comment as well as decision maker action. The Final format for the Public Art Master Plan will be PDF format. RRM will present an overview of the Public Art Master Plan to City Council using a PowerPoint presentation, display boards, and other presentation materials. Deliverables: One (1) Public Review Draft Public Art Master Plan Prepare for and attend one (1) public hearings for presentation to City Council SUBTASK 4.6: FINAL EDITS TO PUBLIC ART MASTER PLAN Following action taken by the City Council, final edits and modifications will be made to the approved Public Art Master Plan document, incorporating recommendations and actions as identified by staff. Deliverables: Incorporate revisions to Final Public Art Master Plan reflecting final approval by City Council EXHIBIT A C. CITY'S DUTIES AND RESPONSIBILITIES: The CITY shall work collaboratively with the CONSULTANT to identify appropriate staff members to work with CONSULTANT to advance the goals of the City Council and create a Public Art Master Plan. CITY will not control the manner or means of CONSULTANTS services. City specific tasks are outlined in section B of the Scope of Work. D. WORK PROGRAM/PROJECT SCHEDULE: The Consultant will have twelve (12)months from contract approval to complete the Statement of Work. EXHIBIT A EXHIBIT "B" Payment Schedule (Fixed Fee Payment) I. CONSULTANT shall be entitled to monthly progress payments toward the fixed fee set forth herein in accordance with the following progress and payment schedules. (see attachment), 2. Delivery of work product: A copy of every memorandum, letter, report, calculation and other documentation prepared by CONSULTANT shall be submitted to CITY to demonstrate progress toward completion of tasks. In the event CITY rejects or has comments on any such product, CITY shall identify specific requirements for satisfactory completion. 1 CONSULTANT shall submit to CITY an invoice for each monthly progress payment due. Such invoice shall: A) Reference this Agreement; B) Describe the services performed; C) Show the total amount of the payment due; D) Include a certification by a principal member of CONSULTANT's firm that the work has been performed in accordance with the provisions of this Agreement; and E) For all payments include an estimate of the percentage of work completed. Upon submission of any such invoice, if CITY is satisfied that CONSULTANT is making satisfactory progress toward completion of tasks in accordance with this Agreement, CITY shall approve the invoice, in which event payment shall be made within thirty (30) days of receipt of the invoice by CITY, Such approval shall not be unreasonably withheld. If CITY does not approve an invoice,CITY shall notify CONSULTANT in writing of the reasons for non-approval and the schedule of performance set forth in Exhibit "A" may at the option of CITY be suspended until the parties agree that past performance by CONSULTANT is in, or has been brought into compliance, or until this Agreement has expired or is terminated as provided herein. 4. Any billings for extra work or additional services authorized in advance and in writing by CITY shall be invoiced separately to CITY. Such invoice shall contain all of the information required above, and in addition shall list the hours expended and hourly rate charged for such time. Such invoices shall be approved by CITY if the work performed is in accordance with the extra work or additional services requested, and if CITY is satisfied that the statement of hours worked and costs incurred is accurate. Such approval shall not be unreasonably withheld. Any dispute between the parties concerning payment of such an invoice shall be treated as separate and apart from the ongoing performance of the remainder of this Agreement. Exhibit B PROFESSIONAL SERVICES CONTRACT BETWEEN THE CITY OF HUNTINGTON BEACH AND RRM DESIGN GROUP FOR THE CITY OF HUNTINGTON BEACH PUBLIC ART MASTER PLAN Table of Contents IScope of Services.....................................................................................................1 2 City Staff Assistance................................................................................................2 3 Term; Time of Performance.....................................................................................2 4 Compensation ...I.......I........I.......".............111.1...........................................................2 5 Extra Work...............................................................................................................2 6 Method of Payment..................................................................................................3 7 Disposition of Plans, Estimates and Other Documents ...........................................3 8 Hold Harmless .........................................................................................................3 9 Professional Liability Insurance.............................................................................4 10 Certificate of Insurance............................................................................................5 11 Independent Contractor............................................................................................6 12 Termination of Agreement.......................................................................................6 13 Assignment and Delegation......................................................................................6 14 Copyrights/Patents...................................................................................................7 15 City Employees and Officials..................................................................................7 16 Notices......................................................................................... 17 Consent ....................................................................................................................8 18 Modification.............................................................................................................8 19 Section Headings .....................................................................................................8 20 Interpretation of this Agreement..............................................................................8 21 Duplicate Original....................................................................................................9 22 Immigration...............................................................................................................9 23 Legal Services Subcontracting Prohibited................................................................9 24 Attorney"s Fees..........................................................................................................10 25 Survival.....................................................................................................................10 26 Governing Law.....................................................................................................I...10 27 Signatories.................................................................................................................10 28 Entirety......................................................................................................................10 29 Effective Date.................................................................................I I CITY OF HUNTINGTON BEACH RECEIVED Professional Service Approval Form APR 03 2019 y PART I .sence Department Date: 3/24/2019 Project Manager Name: Toni Graham Requested by Name if different from Project Manager: Department: Community Services PARTS I OF THE PROFESSIONAL SERVICES CONTRACTS APPROVAL FORM MUST BE COMPLETED BY THE REQUESTING DEPARTMENT AND SIGNED BY THE CITY MANAGER, FOR APPROVAL, BEFORE PROCEEDING WITH THE SOLICITATION OR CONTRACT PROCESS. PART I MUST BE FILED WITH ALL APPROVED CONTRACTS. 1) Briefly provide the purpose for the agreement: At the 4/16/18 City Council meeting, a Councilmeber item was submitted (Semeta) and approved recommending that an RFP be prepared for the creation of a comprehensive public art program. On Dec. 10, 2018, the City Manager's Office released an RFP. 2) Estimated cost of the services being sought: $40,000.00 3) Are sufficient funds available to fund this contract? ® Yes ❑ No If no, please explain: Reimbursement funds of$20,000 will be collected from Visit HB. . 4) Check below how the services will be obtained: ® A Bid solicitation process in accordance to the MC 3.03.060 procedures will be conducted. ❑ MC 3.03.08(b)—Other Interagency Agreement procedure will be utilized. ❑ MC 3.03.08— Contract Limits of$30,000 or less exempt procedure will be utilized. 5) Is this contract generally described on the list of professional service contracts approved by the City Council? swer to this question is "No," the contract will require approval from the City Council.) ❑ Yes ® No kq Fiscal Services Manager Signature (Purchasing Approval) Date 6) Amount, Business Unit(8 digits) and Object Code (5 digits)where funds are budgeted (Please note that a budget check will occur at the object code level): Account number Contractual Dollar Amount Business unit. object# Fiscal Year Fiscal Year Fiscal Year Fiscal Year FY 18-19 10030101.69365 $40000 $ $ $ $ $ $ WRY— ea et Approval Date epa ment Hea Signature(s) � Date i f Financia fficer Signature Date / ssistant Ci nager's Signature Date APPROVED,0 DENIED City Manager's Signature Date professional service approval form- part i 2016.doc REV: February 2015 CITY CIF #UNTINGTN BEACH City Council thterofifice Communication To: Honorable Mayor and City Council Me er ` From; Lyn Se meta, City Council Member Date: April 9, 2018 Subject: CITY COUNCIL MEMBER ITEM FOR THE APRIL 16,2018,,CITY COUNCIL MEETING—ART IN PUBLIC PLACES MASTER PLAN STATEMENT OIc`lSSUE Huntington Beach is a place where people want to live and vivant to visit, destinations, like Surf City, are always looking for unique Ways to convey their authenticity and distinguish their community from others,. Research has.shown that cities with a robust and lively public art program have;sustained economic'strength and attracted businesses and individuals who can foster and facilitate prosperity for all citizens. Public.art is an`investment in the cultural vitality and economic'development,of a community and can become place-makers, landmarks,;and foster culturally dynamic,;economically vibrant` ommunities. Public art has evolved through the years from using if,as an embellishment for architecturee to art. that creates a,sense of identity community and connection to local history and culture, A holistic public art strategy that includes visua16 lements such as murals, sculpture; streetscaping, wayfinding, and parks promotes excellence in design--creating a high-quality public realm furthering a community's distinction. A,comprehensive,well-planned and orchestrated public art program that is collaborative and. engaging brings many benefits to a City including; • Creates landmarks.throughoutthe city;and contributes to the identity and character of neighborhoods and districts. • Is recognized both nationally and internationally as a significant tool to boost economic development, tourism, and beautification. • Provides opportunities to increase the profile of.a development and its impact an the urban landscape by contributing'to the identity and character of the comrriunity. May increase property values and create a destination:for visitors who will contribute to the local economy. • is a distinguishing,part of public-history'that serves to educate the community and invigorate public places. The City of Huntington Beach is home to a variety of local artists, several active.arts related organizations, and the Huntington Beach Art Center(HBAC)that provides exhibitions and other arts programming. In addition., the.City has established an Allied Arts Board that advises the City Council in matters pertaining to the arts-and cultural.affairs and encourages public`support of the arts. The City's'Community Development'Department oversees a public art program through the inclusion of art within`major private developments, Combined with art on public :property,the overall collection boasts over 4G site specific works throughout the. City'.. Art in Public Places Master Plan. Page 2 April 9, 2018 While home to many pieces of art,the City lacks a comprehensive public art or place-making strategy for art on public property. This lack of an overall plan or strategy has created a vacuum that has'led,tQ the emergence of groups and individuals outside of the City's formal structure to propose and/or work on creating pieces of art,for:placement, some at culturally significant sites. throughout the City. A comprehensive Public Art.Master Plan,which outlines procedures for public engagement, managementt funding,artist identification, approvals,,site selection;, and the like,would onsuret continuity of in-stallations; design integrity;and help promote Huntington Beach as a destination to enjoy significant public art.. A comprehensive strategy/public art program would also'invigorate the donor community,.who understand the opportunity this will bring to redefine the relationship of art to urban%space, and promote civic life and involvement, RECOMMENDED ACTION:' It is recommended that the City Manager- I., Prepare a proposal for the creation of.a comprehensive public art program.. The. program should acknowledge the Community Development Department's existing program and expand.it to considar other public art opportunities.. 2. Research best practices for funding options for a comprehensive public.art program and present options for consideration. 3. Review and make recommendations regarding the composition and mission of existing Boards and Commissions, including the Allied Arts Board, and their potential role in the future With respect to a new comprehensive art program or related to our current program and process, xC Fred Wilson; City Manager Lori Ann Farrell,Assistant City Manager Robin Estanislau, City Clerk Michael Gafes,.City Attorney 0 0 0 0 0 0 0 0 0 0 0 0 a m N N N m N O N m mo c00 O O +m- a � m nE N O> ° O m N m c ' = ' m a O O N m O N O m m m V V' N m U C O N a�7 U Y Xd m m U a m m 0 0 0 0 0 0 0 0 0 0 o a 0 m m >Octs aE= = w m j Y Q ] N C m� 0 m 0 ma CCo M N t5-o Q N N b9 N N Y ` Q Q a T 0 w-Em w T N m G_ L 87.E C a 0 0 0 0 0 0 0 0 0 0 0 o a'0 8 'A Co O O Q y N O NN O O m mN N m mN NN 1) W U Z U m °Q A N tl9 N N m N C C W C 0 _ - m V m V m m N m m O m N m E 't m m G X d p_ m O m«0 m N O C Z W C7 m � N m N N l�0 N N N N N O U O C N a N N V U is i i in i» LL _ y x m m 5 a a 3 IL LL m w S E m Q b 'a O O O O O b -0 b O b b b b 1(1 LO La C N N A aD yp A dp N W b a0 C! �p OC1 N' d m M M A ll N to O om N N N N N N W N N N N N N N M 49 d► N GI N L LL LL LL LL LL LL LL LL LL LL LL LL LL LL LL LL LL LL LL LL LL LL LL LL N M O Y y y y w w w w F F Fw- F C t0 a `m w 'a n m m C W m a 1 .O o w CL y CCL a c a r °nEs G rn t 9 m a u = m Y M c u W V C a O a m m m W a c at: a o a u o c z v N C y m C y E L N A = A (n M C7 Y K S N U i� K = K ¢. 'LL = LL N M N N M v b m fV N (V M C! ♦T V' V' a � O A ® DATE(MM/DDIYYY1) CERTIFICATE OF LIABILITY INSURANCE 6/18/2019 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED,the policy(ies)must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTACT NAME: Marie SWane Dealey, Renton&Associates PHONE .Marie 696_1890 FAX 790 E. Colorado Blvd.,#460 E-MAIL Pasadena, CA 91101 ADDRESS: mswaney@dealeyrenton.com Lic#0020739 INSURERS AFFORDING COVERAGE NAIC# INSURER A:Travelers Property Casualty Co of Ameri 25674 INSURED RRMDESIGN INSURER B:Evanston Insurance Company 35378 RRM Design Group 3765 S. Higuera St., Suite 102 INSURER C San Luis Obispo, CA 93401 INSURER D: 805 543-1794 INSURER E: INSURER F: COVERAGES CERTIFICATE NUMBER:1898313214 REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR TYPE OF INSURANCE ADDL SUBR POLICPOLICY NUMBER MMIDDY/YYYY MM/DDfYYYY LIMITS LTR A X COMMERCIAL GENERAL LIABILITY Y Y 6802,1428900 6/30/2018 6/30/2019 EACH OCCURRENCE $1,000,000 DAMAGE TO RENTED CLAIMS-MADE LKI OCCUR PREM SES Ea occurrence) ccuence $1,000,000 X Contractual Liab MED EXP(Any one person) $10,000 X XCU Included PERSONAL&ADV INJURY $1,000,000 GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $2,000,000 PRO- POLICY[K ECT 7 LOC PRODUCTS-COMP/OP AGG $2,000,000 OTHER: $ A AUTOMOBILE LIABILITY Y Y BA50461_942 6/30/2018 6/30/2019 COMBINED SINGLE LIMIT $1,000.000 Es accident IX ANY AUTO APPROVED AS TO FORM _ BODILY INJURY(Per person) $ OWNED SCHEDULED BODILY INJURY(Per accident) $ AUTOS ONLY AUTOS HIRED NON-OWNED PR X AUTOS ONLY X AUTOS ONLY 13y: �� Peer aPER c den DAMAGE $ MICHAEL E.GATES $ A X UMBRELLA LIAB X OCCUR Y Y 41 193Fk 1 TON BEACH6/30/2018 6/30/2019 EACH OCCURRENCE $5,000,000 EXCESS LIAB CLAIMS-MADE v - AGGREGATE $5,000,000 DED I X J RETENTION$n $ A WORKERS COMPENSATION Y UB6K866111 6/30/2018 6/30/2019 X I PER OTH- AND EMPLOYERS'LIABILITY Y/N STATUTE ER ANYPROPRIETOR/PARTNER/EXECUTIVE E.L.EACH ACCIDENT $1,000,000 OFFICER/MEMBEREXCLUDED? ❑ N/A (Mandatory In NH) E.L.DISEASE-EA EMPLOYEE $1,000,000 If yes,describe under DESCRIPTION OF OPERATIONS below E.L.DISEASE-POLICY LIMIT $1,000,000 B Professional Liability Y MKLV7PL0003243 6/30/2018 6/30/2019 $1,000,000 Per Claims made $2,000,000 Annual Aggregate DESCRIPTION OF OPERATIONS I LOCATIONS I VEHICLES (ACORD 101,Additional Remarks Schedule,may be attached if more space is required) Umbrella policy is a follow-form to its underlying Policies:General Liability/Auto Liability/Employers Liability.AM Best's Rating of Policies above:A/XV or greater. RE: Public Art Master Plan in Huntington Beach —City of Huntington Beach,Its officers,elected or appointed officials,employees,agents,and volunteers is named as an additional insured as respects general&auto liability as required per written contract or agreement.General Liability is Primary/Nan-Contributory per policy form wording.Insurance coverage includes waiver of subrogation per the attached endorsement(s).Professional Liability policy has a deductible which is:$10,000 With a retro date:01/0 111 974 CERTIFICATE HOLDER CANCELLATION 30 Day Notice SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. City of Huntington Beach 2000 Main Street AUTHORIZED REPRESENTATIVE Huntington Beach CA 92648 ©1988-2015 ACORD CORPORATION. All rights reserved. ACORD 25(2016/03) The ACORD name and logo are registered marks of ACORD COMMERCIAL GENERAL LIABILITY POLICY NUMBER: 6802J428900 ISSUED DATE: 6/18/2019 THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. ADDITIONAL INSURED - OWNERS, LESSEES OR CONTRACTORS - COMPLETED OPERATIONS This endorsement modifies insurance provided under the following: COMMERCIAL GENERAL LIABILITY COVERAGE PART SCHEDULE Name Of Additional Insured Person(s) Or Organization(s): City of Huntington Beach 2000 Main Street Huntington Beach, CA 92648 Location And Description Of Completed Operations RE: Public Art Master Plan in Huntington Beach —City of Huntington Beach, Its officers, elected or appointed officials, employees, agents, and volunteers-- Information required to complete this Schedule, if not shown above, will be shown in the Declarations. Section II — Who Is An Insured is amended to in- location designated and described in the schedule of clude as an additional insured the person(s) or or- this endorsement performed for that additional in- ganization(s) shown in the Schedule, but only with sured and included in the "products-completed opera- respect to liability for "bodily injury" or"property dam- tions hazard". age" caused, in whole or in part, by"your work" at the CG 20 37 07 04 ©ISO Properties, Inc., 2004 Page 1 of 1 COMMERCIAL GENERAL LIABILITY POLICY NUMBER 6802J428900 ISSUE DATE: 6/18/2019 THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. ADDITIONAL INSURED - OWNERS, LESSEES OR CONTRACTORS - SCHEDULED PERSON OR ORGANIZATION This endorsement modifies insurance provided under the following: COMMERCIAL GENERAL LIABILITY COVERAGE PART SCHEDULE Names of Additional Insured Person(s) or Organization(s): City of Huntington Beach 2111 Main Street Huntington Beach,CA 92648 Location of Covered Operations: RE: Public Art Master Plan in Huntington Beach --City of Huntington Beach, Its officers, elected or appointed officials, employees, agents, and volunteers-- (Information required to complete this Schedule, if not shown above, will be shown in the Declarations.) A. Section II —Who Is An Insured is amended to in- This insurance does not apply to "bodily injury" or clude as an additional insured the person(s) or "property damage" occurring, or "personal injury" organization(s) shown in the Schedule, but only or "advertising injury" arising out of an offense with respect to liability for"bodily injury", "property committed, after: damage", "personal injury" or "advertising injury" 1. All work, including materials, parts or equip- caused, in whole or in part, by: ment furnished in connection with such work, 1. Your acts or omissions; or on the project (other than service, mainte- 2. The acts or omissions of those acting on your nance or repairs) to be performed by or on behalf; behalf of the additional insured(s) at the loca- tion of the covered operations has been com- in the performance of your ongoing operations for pleted; or the additional insured(s) at the location(s) desig- nated above. 2. That portion of "your work" out of which the injury or damage arises has been put to its in- B. With respect to the insurance afforded to these tended use by any person or organization additional insureds, the following additional exclu- other than another contractor or subcontrac- sions apply: for engaged in performing operations for a principal as a part of the same project. CG D3 61 03 05 Copyright 2005 The St. Paul Travelers Companies, Inc.All rights reserved. Page 1 of 1 Includes copyrighted material of Insurance Services Office, Inc.with its permission. TRAVELERS, WORKERS COMPENSATION AND ONE TOWER SQUARE EMPLOYERS LIABILITY POLICY HARTFORD CT 06183 ENDORSEMENT WC 00 03 13 (00)- 001 POLICY NUMBER: U661<8661 1 1 WAIVER OF OUR RIGHT TO RECOVER FROM OTHERS ENDORSEMENT We have the right to recover our payments from anyone liable for an injury covered by this policy. We will not enforce our right against the person or organization named in the Schedule. (This agreement applies only to the extent that you perform work under a written contract that requires you to obtain this agreement from us.) This agreement shall not operate directly or indirectly to benefit any one not named in the Schedule. SCHEDULE DESIGNATED PERSON: DESIGNATED ORGANIZATION: RE:Public Art Master Plan in Huntington Beach —City of Huntington Beach,Its officers,elected or appointed officials,employees, agents,and volunteers— DATE OF ISSUE: 6/18/2019 ST ASSIGN: PAGE 1 OF 1 Policy Number:MKLV7PL0003243 C. All notices and premium payments made under this section shall be directed to the Underwriters through the entity named in Item 8 of the Declarations. SECTION XVII -ASSISTANCE AND COOPERATION OF THE INSURED The Insured shall cooperate with the Underwriters in all investigations. The Insured shall execute or cause to be executed all papers and render all assistance as is requested by the Underwriters. The Insured agrees not to take any action which in any way increases the Underwriters' exposure under the Policy. Upon the Underwriters' request, the Insured shall assist in making settlements, in the conduct of suits and in enforcing any right of contribution or indemnity against any person or organization who may be liable to the Insured because of acts, errors or omissions or Pollution Conditions with respect to which insurance is afforded under this Policy; and the Insured shall attend hearings and trials and assist in securing and giving evidence and obtaining the attendance of witnesses. The Insured shall not admit liability, make any payment, assume any obligations, incur any expense, enter into any settlement, stipulate to any judgment or award or dispose of any Claim without the written consent of the Underwriters. SECTION XVIII -SEVERABILITY A. In granting coverage under this Policy, the Underwriters have relied only upon the statements and representations in the Application, or in documents actually attached to the Application. The Director of Risk Management, Treasurer, Chief Financial Officer, or General Counsel of the Insured Firm represent that all such statements and representations are, to the best of his or her belief, true and shall be deemed material to the acceptance of the risk of the hazard assumed by the Underwriters under this Policy. B. In the event that any such statements and representations are untrue, this Policy shall not afford any coverage, and may be rescinded, but only with respect to any Insured who knew as of the effective date of such coverage that facts were not truthfully disclosed in the Application; SECTION XIX-SUBROGATION In the event of any payment under this Insurance, the Underwriters shall be subrogated to all the Insureds' rights of recovery therefore against any person or organization, and the Insured shall execute and deliver instruments and papers and do whatever else is necessary to secure such rights.The Insured shall do nothing to prejudice such rights. The Underwriters agree to waive their rights of recovery against any client of the Insured Organization for a Claim which is covered pursuant to Insuring Agreements A and/or B of this Policy to the extent the Insured Organization had, prior to such Claim, a written agreement to waive such rights. Any recoveries shall be applied first to subrogation expenses, second to Damages and Claims Expenses paid by the Underwriters, and third to the Each Claim Deductible. Any additional amounts recovered shall be paid to the Named Insured. No right of Subrogation shall accrue hereunder against any Insured unless the said Insured shall have committed criminal acts with active or deliberate criminal intent, in relation to matters that are the subject of a Claim hereunder. In Witness Whereof, this Company has executed and attested these presents, but this Policy shall not be valid unless signed by duly authorized representatives of this Company. President Secretary AM0102(03113) Page 16 of 16 COMMERCIAL GENERAL LIABILITY POLICY NUMBER: 6802J428900 ISSUED DATE: 6/18/2019 THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. WAIVER OF TRANSFER OF RIGHTS OF RECOVERY AGAINST OTHERS TO US This endorsement modifies insurance provided under the following: COMMERCIAL GENERAL LIABILITY COVERAGE PART SCHEDULE Name of Person or Organization: Any person or organization that you agree in a written contract (If no entry appears above, information required to complete this endorsement will be shown in the Declarations as applicable to this endorsement.) The TRANSFER OF RIGHTS OF RECOVERY damage arising out of your ongoing operations or AGAINST OTHERS TO US Condition (Section IV- "your work" done under a contract with that person COMMERCIAL GENERAL LIABILITY CONDITIONS) or organization and included in the "products- is amended by the addition of the following: completed operations hazards." This waiver applies We waive any right of recovery we may have against only to the person or organization shown in the the person or organization shown in the Schedule Schedule above. above because of payments we make for injury or CG 24 04 10 93 Copyright, Insurance Services Office, Inc., 1992 Page 1 of 1 POLICY NUMBER: 6802J428900 COMMERCIAL GENERAL LIABILITY THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. OTHER INSURANCE - ADDITIONAL INSUREDS - PRIMARY AND NON-CONTRIBUTORY WITH RESPECT TO CERTAIN OTHER INSURANCE This endorsement modifies insurance provided under the following: COMMERCIAL GENERAL LIABILITY COVERAGE PART The following is added to Paragraph 4. a., Primary (1) The "bodily injury" or"property damage"for which Insurance, of SECTION IV — COMMERCIAL GEN- coverage is sought is caused by an 'occurrence" ERAL LIABILITY CONDITIONS: that takes place; and However, if you specifically agree in a written contract (2) The "personal injury" or "advertising injury" for or agreement that the insurance afforded to an addi- which coverage is sought arises out of an offense tional insured under this Coverage Part must apply on that is committed; a primary basis, or a primary and non-contributory basis, this insurance is primary to other insurance that subsequent to the signing and execution of that con- is available to such additional insured which covers tract or agreement by you. such additional insured as a named insured, and we will not share with that other insurance, provided that: CG D4 25 07 08 ©2008 The Travelers Companies, Inc. Page 1 of 1 Policy Number:BA5046L942 COMMERCIAL AUTO THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. AUTO COVERAGE PLUS ENDORSEMENT This endorsement modifies insurance provided under the following: BUSINESS AUTO COVERAGE FORM GENERAL DESCRIPTION OF COVERAGE—This endorsement broadens coverage. However, coverage for any injury, damage or medical expenses described in any of the provisions of this endorsement may be excluded or limited by another endorsement to the Coverage Part,and these coverage broadening provisions do not apply to the extent that coverage is excluded or limited by such an endorsement. The following listing is a general cover- age description only. Limitations and exclusions may apply to these coverages. Read all the provisions of this en- dorsement and the rest of your policy carefully to determine rights,duties, and what is and is not covered. A. BLANKET ADDITIONAL INSURED H. AUDIO, VISUAL AND DATA ELECTRONIC B. EMPLOYEE HIRED AUTO EQUIPMENT—INCREASED LIMIT C. EMPLOYEES AS INSURED I. WAIVER OF DEDUCTIBLE—GLASS D. SUPPLEMENTARY PAYMENTS— INCREASED PERSONAL PROPERTY LIMITS K. AIRBAGS. E. TRAILERS-INCREASED LOAD CAPACITY L. AUTO LOAN LEASE GAP F. HIRED AUTO PHYSICAL DAMAGE M. BLANKET:WAIVER OF SUBROGATION G. PHYSICAL' DAMAGE - TRANSPORTATION EXPENSES—INCREASED LIMIT A. BLANKET ADDITIONAL INSURED performing duties related to the conduct of The following is added to Paragraph A.1.,Who Is your business. An Insured',of SECTION 11—COVERED AUTOS 2. The following replaces Paragraph b. in B.5., LIABILITY COVERAGE: Other.ansurance, of SECTION IV — BUSI- Any person or organization who is required under NESS AUTO CONDITIONS: a written contract or agreement between you and b.. For Hired Auto Physical Damage Cover- that 'person. or organization, that is signed and age, the following are deemed to be cov- executed by you before the ."bodily injury" or erect "autos"you own: "property damage" occurs and. that is in effect during the policy period, to be named as an addi- (1) Any covered "auto" you lease, hire, tional' insured is an "insured for Covered Autos rent or borrow; and . Liability Coverage; but only for damages to which (2)::Any covered "auto hired or rented by this insurance applies and only to the extent that your "employee" under a contract in person or organization qualifies as an "insured" an "employee's" name with your under the Who Is An Insured provision contained.. .;permission, while performing duties in Section II. related to the conduct of your busi- B. EMPLOYEE HIRED AUTO ness. 1. The following is added to Paragraph A.1., However, any"auto"that is leased', hired, Who Is An. Insured, of SECTION II - COV rented or borrowed with a driver is not a ERED AUTOS LIABILITY COVERAGE' covered "auto". An "employee"of yours Is an "insured" while C. EMPLOYEES AS INSURED operating a covered "auto" hired or rented The following is added to Paragraph A.1.,Who Is under' a contract or agreement in an "em- An Insured, of SECTION 11—COVERED AUTOS ployee's name, with;your permission, while LIABILITY COVERAGE: CA T4 20 02 15 ©2015 The Travelers Indemnity company.All rights reserved. Page 1 of 3 Includes copyrighted material of Insurance Services Office,Inc.with its permission. COMMERCIAL AUTO Any"employee" of yours is an "insured'while us- (2) An adjustment for depreciation and physical ing a covered "auto"you don't own, hire or borrow condition.will be made io,determining r actual' in your business or your personal affairs. cash:value in.the event of a total.'`loss D. SUPPLEMENTARY PAYMENTS—.INCREASED (3) If a repair or replacement results in better LIMITS than like kind or quality;we will not pay for the 1. The following replaces Paragraph A.2.a.(2)of amount of betterment. SECTION 11—COVERED AUTOS LIABILITY (4) A. deductible: equal to the highest Physical' COVERAGE: Damage deductible applicable to any owned (2) Up to $3,000 for cost of bail bonds (in7 covered ".auto eluding bonds for related traffic law viola- (5) This Coverage Extension does not apply to: tons) required because of an."accident" (a) Any "auto-' that is hired, rented or bor- we cover. We do not have to furnish rowed with a driver; or these bonds. 2. The following replaces Paragraph A.2.a.(4)of (b) Any "auto that is hired, rented or bor- SECTION II—COVERED AUTOS LIABILITY rowed from your"employee COVERAGE: G. PHYSICAL DAMAGE — TRANSPORTATION EXPENSES-INCREASED LIMIT (4) All reasonable expenses incurred by the "insured" at our request, including actual The following replaces>the first sentence in Para- loss of earnings up to $500 a day be- graph A.4.a., Transportation Expenses, of cause of time off from work. SECTION III - PHYSICAL DAMAGE COVER- E. TRAILERS INCREASED LOAD CAPACITY AGE: The following replaces Paragraph C.I. of SEC We will pay up to $50' per day to a maximum of TION L—COVERED AUTOS: $1,500 for temporary transportation expense in- curred by you because of the total theft of a;cov- 1. 'Trailers" with a .load capacity of 3,000 ered"auto"of the private passenger type. pounds or less designed primarily for travel H. AUDIO, VISUAL AND DATA ELECTRONIC on public roads. EQUIPMENT—INCREASED LIMIT F. HIRED AUTO PHYSICAL DAMAGE. Paragraph C.1.b. of SECTION III PHYSICAL The following is added to Paragraph AA., Cover- DAMAGE COVERAGE is deleted. age Extensions, of SECTION III - PHYSICAL I. WAIVER OF DEDUCTIBLE—GLASS DAMAGE COVERAGE: The following is added to Paragraph D., Deducti- Hired Auto Physical Damage Coverage ble, of SECTION III — PHYSICAL DAMAGE If hired "autos are covered "autos" for Covered' COVERAGE: Autos Liability Coverage but not covered "autos No deductible for a covered' "auto" will apply to for Physical Damage Coverage, and this policy glass damage if the glass is repaired rather than also provides Physical Damage Coverage for an replaced. owned "auto", then the Physical Damage Cover- J. PERSONAL.PROPERTY age is extended to "autos" that you hire, rent or The following;is added'to Paragraph AA., Cover- borrow subject to the following: age Extensions, of SECTION' III — PHYSICAL - : (1) The most we will pay for "loss" to any one :.DAMAGE COVERAGE: "auto" that you hire, rent or borrow is the . Personal Property Coverage: lesser of: We will.pay up.to $400 for "loss" to wearing ap- (a) $50,000; pare) and other personal property which is: (b) The actual cash value of the damaged or (1) .Owned by an"insured";::and stolen property as of the time of the (2) In or on your covered"auto". "loss";or This coverage only applies.in the event of a total (c) The cost of repairing or replacing the theft of your covered"auto". - damaged or stolen property with other, No deductibles apply'to Personal Property cover- property of like kind and quality. age. Page 2 of 3 ©2015 The Travelers Indemnity Company.All rights reserved. CA T4 20 02 15 Includes copyrighted'material of Insurance Services Office,Inc.with its permission. COMMERCIAL AUTO K. AIRBAGS (2) Any: The following is added to Paragraph B.3., Exclu- (a) Overdue lease or loan payments at the sions, of SECTION III — PHYSICAL DAMAGE time of the"loss"; COVERAGE: (b) Financial penalties imposed under a Exclusion 3.a.,does;not apply to "loss" to one or lease for excessive use, abnormal wear more airbags In a.covered "auto" you own that in- and tear or high mileage; Hate due to a cause other than a cause of "loss" et forth in .Paragraphs A.1.b. and A.1.c., but (c) Security deposits not returned by the les only: sor; a. If that"auto' is a covered"auto" for Compre- (d) Costs for extended warranties, Credit Life hensive Coverage under this policy; Insurance, Health, Accident or Disability b. The airbags are not covered under any war- Insurance purchased with the loan or and lease; and ranty; ' c. The airbags were not intentionally inflated. (e) Carry-over balances from previous loans or leases. We will pay up to a maximum of $1,000 for any M. BLANKET;WAIVER OF SUBROGATION one'loss L. AUTO LOAN LEASE GAP The following replaces Paragraph A.5., Transfer Of Rights`Of Recovery Against Others To Us, The following is added to Paragraph AA., Cover- of SECTION IV — BUSINESS AUTO CONDI- age Extensions, of SECTION III — PHYSICAL TIONS: DAMAGE COVERAGE: 5. Transfer Of Rights Of Recovery Against Auto Loan Lease Gap Coverage for Private Others Passenger Type Vehicles To Us In the event of'a total"loss"to a covered"auto"of We waive any right of recovery we may have the private passenger type shown in the Schedule against any person or organization to the ex- or Declarations for which Physical Damage Cov- erage is provided, we will pay any unpaid'amount cuted prior to any "accident' or 'loss", pro- due on:the lease or loan for such covered,"auto" vided that the"accident or"loss"arises out of less the following:. the operations contemplated by such con- (1) The amount paid under the Physical Damage tract. The waiver applies only to the person or Coverage Section of the policy for that"auto'; organization designated in such contract. and CA T4 20 02 15 ©2015 The Travelers Indemnity Company.All rightsreserved. Page 3 of 3 Includes copyrighted material of Insurance Services Office,Inc-with its permission. Policy Number: BA5046L942 COMMERCIAL AUTO THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. BLANKET ADDITIONAL INSURED - PRIMARY AND NON-CONTRIBUTORY WITH OTHER INSURANCE This endorsement modifies insurance provided under the following: BUSINESS AUTO COVERAGE FORM PROVISIONS 2. The following is added to Paragraph B.5., Other 1. The following is added to Paragraph A.1.c., Who Insurance of SECTION IV — BUSINESS AUTO Is An Insured, of SECTION II — COVERED CONDITIONS: AUTOS LIABILITY COVERAGE: Regardless of the provisions of paragraph a. and Any person or organization who is required under paragraph d. of this part 5. Other Insurance, this a written contract or agreement between you and insurance is primary to and non-contributory with that person or organization, that is signed and applicable other insurance under which an addi- executed by you before the "bodily injury" or tional insured person or organization is the first "property damage" occurs and that is in effect named insured when the written contract or during the policy period, to be named as an addi- agreement between you and that person or or- tional insured is an "insured" for Covered Autos ganization, that is signed and executed by you Liability Coverage, but only for damages to which before the "bodily injury" or "property damage" this insurance applies and only to the extent that occurs and that is in effect during the policy pe- person or organization qualifies as an "insured" riod, requires this insurance to be primary and under the Who Is An Insured provision contained in SECTION II. non-contributory. CA T4 74 02 15 ©2015 The Travelers Indemnity Company.All rights reserved. Page 1 of 1 Includes copyrighted material of Insurance Services Office. Inc.with its permission. F Proposal for the City of Huntington Beach on January 18, 2019 HUNIIHMN DUCH 3 y CREATING P � � 2 ENVIRONMENTS rr m PEOPLE 1�'design ENJOY group January 18,2019 RE: PUBLIC ART MASTER PLAN Jennifer Anderson Dear Ms Anderson, Buyer City of Huntington Beach On behalf of RRM Design Group, we are pleased to submit our proposal and City Hall qualifications for the Huntington Beach Public Art Master Plan. Already known as a 2000 Main St,3rd Floor Huntington Beach, Floor beautiful place to live and a destination for tourism, this Art Master Plan will build off 92648 the outstanding reputation of the City and create new avenues for local development, increased tourism and beautification. After a thorough review of the issued request for proposal and conducting thorough research on your current Public Art Program and related public art planning efforts, we are confident that our team's experience, knowledge, and capabilities are a direct match design i with your community's Public Art Master Plan needs. group • We begin our proposal with RRM's familiarity with Huntington Beach. Our CREATING experience in and around the area provides us with a rich understanding of the ENVIRONMENTS regional context and community identity. PEOPLE • Following our understanding of Huntington Beach is our understanding of the key ENJOY objectives required for delivering you and your community a successful Public Art www.rrmdesign.com Master Plan. • We move on to describe RRM's methodology and approach for a successful 32332 Camino Capistrano process and successful outcomes. We describe our methods for proactive project Ste.205 management and our time-tested implementation strategies and techniques for San Juan Capistrano, CA excellent communication, staying on task, on time and on budget. 92675 • Continuing with methodology, we've outlined a detailed, task-by-task scope of services p:(949) 361-7950 that stem from the Scope of Work in the Request for Proposal,followed by a proposed f(949) 361-7955 timeline that is based on our collective experience in Public Art Master Planning. • Staffing is up next, where we introduce the multi-disciplinary group of Artists, Urban Planners and Designers, Landscape Architects, and Art Programming Specialists. • The next section covers qualifications, beginning with a firm indroduction, followed by selected case studies for projects that represent similar features related to your Public Art Master Plan. Each case study lists a reference we encourage you to call. • Our proposal finishes with a fee chart with hourly rates and a schedule of estimated hours with associated costs for each proposed task. To say we are excited about your project is an understatement. The transformative energy a Public Arts Master Plan can have for the arts scene in your community is something we'd be honored to be a part of. We are located in San Juan Capistrano, a half hour drive from City Hall, which will allow us to be responsive and provide you with high- level, face-to-face service. Our team looks forward to the opportunity to meet with you. Sincerely, RRM Design Group Ama da Klemaske, 'LEED AP Jami Williams Project Manager + Resident Artist Principal + Public Outreach Specialist PUBLIC ART MASTER PLAN TABLE OF CONTENTS Page Section Name I 1 Background and Project Summary 3 2 Methodology 14 3 Staffing 19 4 Qualifications 24 5 Fee Proposal KuSt�st��µ COVER: Graphics used in our proposal cover extracted from Huntington Beach Public Art Program. OUR GRAPHICS: All of the photos in this document feature RRM Design Group projects,photos of which are owned and copyrighted by our firm. There are no stock photos or images of any kind used in this proposal. ABOUT RRM DESIGN GROUP: 32332 Camino Capistrano Ste.205 •San Juan Capistrano,CA 92675 p:(949)361-7950 f(949) 361-7955•w:rrmdesign.com California corporation • Leonard Grant,Architect C26973 •Robert Comacho PE 76597•Steve Webster,LS 7561 •Jeff Ferber,LA 2844 The written and graphic materials contained in this proposal are the exclusive property of RRM Design Group. The unauthorized use of any portion of these text or graphic materials without RRM's prior written consent is expressly prohibited. 12019 RRM Design Group Section TIZ ..a f w CL wimh • . (� :: aY. - now a Q 4 Background and Project Summary I SECTION 1 UNDERSTANDING HUNTINGTON BEACH The cultural setting of Huntington Beach brings a rich composite of identities including the beach,Surf City,oil heritage,arts,and entrepreneurial spirit.All of these serve as the foundation of an exciting and vibrant cultural context offering much to residents and visitors.The City of Huntington Beach is poised to build on and integrate existing arts programs and develop a comprehensive public art master plan.We understand that the public art master plan effort should: • Capture and enhance community identity _.- {l • Tailor strategies to distinctive features of place - • Build partnerships across sectors, missions, and levels of government • Mobilize public will - • Facilitate economic vitality • Foster social equity • Identify funding strategies • Ensure maintenance and sustainability Huntington Beach Main Street Plan In support of these goals, RRM's public art planning + creative placemaking team brings a multi- disciplinary team of artists, urban planners,landscape architects,and art programming specialists with an implementation-focused approach.We intend to build on our proven past partnerships with City staff and the community that included developing the Downtown Specific Plan and new Research and Technology Zone,each contributing to public art efforts in different ways— by setting the stage for downtown revitalization and by creating opportunities for potential live/ work and entrepreneurial endeavors. UNDERSTANDING YOUR PROJECT After a thorough review of the Request for Proposal (RFP) familiarizing ourselves with your current Public Art Program and other relevant City documents,as well as visiting various existing public art locations throughout the City,our team believes that we have a solid understanding of the work that needs to be done and the key objectives to deliver you a successful Public Art Master Plan. Key objectives are as follows: Objective 1: Facilitate an Effective and Meaningful Public Outreach Process Involving the Community and Key Stakeholders while Working Closely with City Staff Knowledge and input from the community,stakeholders,and City staff is the most valuable information base for developing a Public Art Master Plan that truly reflects Huntington ma`s Beach's identity,values, brand personality,and unique sense of place.Our approach to this collaborative effort is outlined ,: ,. in the detailed scope of services starting on page 5 and is tailored specifically to your Public Art Master Plan.We utilize Salinas Public Art Mosier Plan various traditional and digital methods to communicate and Outreach Effort re rrm City of Huntington Beach I PROPOSAL FOR PUBLIC ART MASTER PLAN 1 Background and Project Summary I SECTION 1 receive feedback from the community.This includes, but is not limited to,social media and other online engagement, surveys, stakeholder meetings and interviews,a City tour with the Ad- hoc committee and artists groups/leaders for a more intimate conversation to really connect with Public Art in your community,traditional community workshops,and regularly scheduled meetings with the steering committee and City staff to make sure we are in alignment with the City's goals. In the scope of services,we've included a pop-up style workshop at a local community event.A pop-up style workshop is a creative way to broaden outreach and get more exposure for public art within the City.This can be at the many local community events in Huntington Beach — perhaps the Surf City Nights Street Fair and Certified Farmers' Market or Pier Plaza Art Afaire,etc. -----JOLIr List Chapter IO � ysyrccs �pt,Buc ARC Objective 2: Build from the Existing Public Art Program and Take It to the Next Level Acknowledging the desire of attracting a vibrant arts scene,The City of Huntington Beach has established a Public Art Program. Furthermore,the City encourages the inclusion of art within public and private developments in Chapter 10 of the Urban Design Guidelines,as well as the Historic and Cultural Resources Element of the General Plan.Our team plans to leverage these planning efforts for establishing public art in Huntington Beach,synchronize existing programs and policies,and create a more holistic,comprehensive guide for the future of public art.One that promotes Huntington Beach as an"Art Hub" and boosts local development,tourism,and overall beautification. Objective 3: Develop a Strategic, Implementation-Focused, and Comprehensive Strategy for Art in Public Spaces Our work seeks to give form to community aspirations and is place-based.We believe in delivering strategic plans that are responsive to physical and natural settings,economic realities, and community desires. Ensuring that the Final Public Art Master Plan document is simple, clear,and easy to understand and implement,will guarantee that the City can follow through with long term success for public art in Huntington Beach.Our multidisciplinary public art planning and creative placemaking group's strength lies in identifying art opportunities for the implementation of public art in parks and public land, new private sector developments,and enhancements to public facing private property.We will work collaboratively with City staff, stakeholders,the community,and the Public Art Master Planning Ad-hoc committee to establish specific and realistic goals that can be accomplished in the near term, mid-term,and long term. IN rrm City of Huntington Beach I PROPOSAL FOR PUBLIC ART MASTER PLAN 2 Section t •. 1 i~ air .� 4 x s , W Methodology I SECTION 2 �_= IMPLEMENTATION PLAN Huntington Beach Main Street Plan We understand the importance of being an integral team member for this undertaking.To complete the work effort within nine months,close coordination,experienced project management,and,even more importantly,a team player spirit is essential.The requested work program requires a teammate with the following characteristics: • Award-winning urban design, public art, and planning portfolio • Multifaceted professional expertise • Proven project management • Thrives as an extension of staff • Collaborates well with other consultants • Able to earn the trust of the community and creatively engage stakeholders • Consumed with implementation —capturing the vision and carrying it fully through to construction The foundation of RRM Design Group's practice relies on expert and proactive project management. Successfully accomplishing each unique assignment within the needed timeframe and allocated budget is essential.At the beginning of a project,RRM focuses on capturing a clear direction on final deliverables and end products,establishing a shared understanding of the project with the City and all team members.Providing an essential project"road map," RRM develops a critical path schedule,monitoring and updating it regularly,throughout the process.We make it a practice to provide regular status reports of project progress and closely coordinate with the City's project manager.RRM views close project team collaboration as a key mechanism to ensure issues are well-vetted and fully addressed because better projects result from multiple perspectives.In addition,all product deliverables are reviewed internally for quality control purposes prior to City submittal. In managing a schedule,we have found it helpful to establish mutually-agreeable,timely turnaround review times.One helpful approach can be for the City to provide one redlined,marked-up version of comments from its staff so that all comments are reconciled,and the revision process is expedited. Workshops and/or meetings early with stakeholders are effective means to surface issues and build consensus.These approaches reduce potential surprises that can add costs,cause delays,and dilute consensus.In addition,the performance of RRM project managers is evaluated in a number of ways: • Monthly review of compliance with project budgets by task by RRM management and principals. Our Vision project management and accounting software also allow project managers and principals to track daily time entries and task budgets. • Ongoing oversight by the principal-in-charge regarding contract and schedule adherence as well as the overall project progress. • Periodically report cards are provided to clients to solicit feedback on the project manager and overall project performance. • Annually project managers are evaluated on the quality of their performance. • Throughout the project process, client feedback is sought for both RRM project managers and contract personnel to ensure satisfaction and provide the opportunity for adjustment if needed. mrrm City of Huntington Beach I PROPOSAL FOR PUBLIC ART MASTER PLAN 4 Methodology I SECTION 2 RRM is proud of its track record of securing long term clients,and about 90% of our business is performed for clients who return to us to assist them with their planning needs. We believe that creative placemaking is a wholly collaborative process that is most successful when decision makers,community organizations,landowners,the public,public agencies,and City staff are all involved.RRM will work with staff to develop a community engagement program that will ensure the maximum opportunity for broad public input,participation,and consensus.We will structure the Public Art Master Plan Ad-hoc Committee and public meetings with open and approachable exercises that allow for informative hands-on input to be collected.We will create a social media plan that will allow us to reach a broader audience and capture many of the young families who may not be able to attend public outreach events,as well as receive feedback from a wider demographic.Above all,we believe that the foundation of any successful plan is based on an authentic,innovative,and collaborative outreach process that delivers a plan that is representative of and is supported by the community and its decision makers. SCOPE OF WORK Building on the RFP,we have developed a detailed scope of services to take your project through 1.) General Project Administration,2.) Background Information Collection,3.) Public Engagement and ultimately,4.) Planning Process that delivers a Public Art Master Plan that is broadly supported by your community and adopted by your City Council.This scope of work is tailored specifically to the City of Huntington Beach,and we look forward to working closely with you and your Public Art Master Plan Ad-hoc Committee to refine or modify as needed. TASK 1: GENERAL PROJECT ADMINISTRATION SUBTASK 1.1:GENERAL PROJECT ADMINISTRATION This task is intended to allow for necessary coordination between the project team members and City staff throughout the project. Coordination will include informal teleconference meetings, correspondence, record keeping, electronic file management, and additional project coordination needed during the preparation of the documents. Throughout the life of the project, RRM will manage the following task. Items in italics address specific tasks for City staff: • Monitor work progress and budget, oversee technical work, and implement quality control • Provide as-needed project coordination conference calls and/or meetings between the City staff and committee (this task assumes an average of four (4) hours per month for nine (9) months • Provide progress updates to the dedicated City staff via teleconference and email • Provide invoices to the dedicated City staff every 30 days • Prepare meeting agendas and graphics for Tasks 2 through 4 and distribute these to the City staff at least 48 hours in advance • Record and organize input from participants and stakeholders larm r r m City of Huntington Beach I PROPOSAL FOR PUBLIC ART MASTER PLAN 5 Methodology I SECTION 2 Deliverables: • Updated Scope of Work and Timeline • Provide progress updates to the dedicated City staff via teleconference and email City to Provide: • Identification of specific stakeholder groups TASK 2: BACKGROUND INFORMATION COLLECTION SUBTASK 2.1:KICKOFF MEETING To initiate the Public Art Master Planning process and prepare the foundation for a successful project, RRM will conduct an initial meeting with City staff and the Public Art Master Plan Ad-hoc Committee to identify and review plan context mission, goals, schedule, and expected deliverables. Deliverables: • Prepare for and conduct one (1) kickoff meeting City to Provide: • Kickoff meeting room location SUBTASK 2.2: RESEARCH EXISTING DOCUMENTS AND BASE MAPPING RRM will conduct a thorough review and familiarize g Ya a ourselves with the City of Huntington Beach Public Art Program, existing Public Art throughout the City, and existing Public Art Programs. The City shall compile all available existing documents and inventory of public art throughout Huntington Beach for our team to use to update the existing Public Art Database. RRM will prepare a project base map in AutoCAD/ GIS format. This base map will compile existing ! City-provided data into one exhibit to show the following: parcel lines, street locations, and names, land uses, existing public art locations, performance venues, and an aerial photo. Public art locations to be used throughout the project for various mapping and design exhibits in the Public Art Master Planning processes. Deliverables: • An updated inventory of current public works of art to include:location, installation date, artist information, available historical background, photos, and current condition • Base map in AutoCAD/GIS format City to Provide: • All available existing documents and inventory of public art throughout Huntington Beach n rrm City of Huntington Beach I PROPOSAL FOR PUBLIC ART MASTER PLAN 6 Methodology I SECTION 2 SUBTASK 2.3:HUNTINGTON BEACH CITYTOUR In order to familiarize ourselves with the physical, social, and environmental makeup of the City, RRM, and the Public Art Master Plan Ad-hoc Committee will conduct a City tour of Huntington Beach. The City tour-will immediately follow the kickoff meeting as described in Subtask 2.1. We will visit key neighborhoods, districts, public gathering spaces, venues, and other relevant places within the City of Huntington Beach. City staff will be responsible for transportation as well as providing an itinerary and outline of places and spaces to visit in order to most effectively navigate their City. Deliverables: • Prepare for and conduct a half-day City Tour with maps and handouts needed for City tour attendees • Preliminary map identifying places and spaces for future potential public art projects with a summary of the bus tour notes City to Provide: • Transportation, itinerary, and outline of places and spaces to visit ERM a= _ .. �. .. a s, TASK 3: PUBLIC ENGAGEMENT Building off our team's extensive community outreach experience, RRM will design and implement an innovative community engagement process that will ensure the maximum opportunity for broad public input and participation and building consensus. Our approach to this collaborative effort below tiers off the scope of work outlined in the City's RFP, with a few additions and modifications to achieve great community feedback results. SUBTASK 3.1:STAKEHOLDERAND FOCUS GROUP INTERVIEWS Stakeholder and focus group meetings to take place over an one-day period in close coordination and adjacent to the kickoff meeting and City tour. Stakeholders will consist of a list of individuals and groups, which are recommended by City staff. This may include: City staff, various interested City Council Members, Allied Art Board and artists in the collection, art-minded residents, youth leaders, education leaders, Golden West College professors and teachers in the arts, business leaders such as the Chamber of Commerce and the Huntington Beach Downtown Improvement District, tourists, local performance artists including theater, dance, music, etc., and members of the local artist community. Deliverables: • Prepare for and attend one (1) day of interviews. City to Provide: • Stakeholder recommendation list of individuals and groups • Meeting notification, facility, and logistics �a rrl 1 [ City of Huntington Beach I PROPOSAL FOR PUBLIC ART MASTER PLAN 7 Methodology I SECTION 2 SUBTASK 3.2:PUBLIC MEETINGS RRM will facilitate up to three (3) public meetings throughout the Public Art Master Planning process: • Meeting#1 will be held as a brainstorming session where we will discuss the overall vision and goals for the Huntington Beach Public Art Master Plan Public Art as it exists today in the Huntington Beach locations and future opportunity sites for future Public Art, and a menu of ideas, themes, stories, and types of art the community would like to see in their City. • Meeting#2 will unveil the key components of the Public Art Master Plan by including the goals and vision, proposed locations for future public art, and ideas, themes, stories, and types of art we gathered from community input. This will be a chance for the public to weigh in on the progress of the Public Art Master Plan and provide any feedback on the direction of the development of the plan. • Meeting#3 will be a joint working session with City staff, Planning Commission, City Council, and the Public Art Master Plan Ad-hoc Committee to review the draft Public Art Master Plan. RRM will present the Draft Master Plan, and any feedback will be used to inform adjustments to the plan before presenting the Final Plan to Council for adoption. Deliverables: • Facilitate and attend up to three (3) Public Meetings SUBTASK 3.3:POP-UP ENGAGEMENTS (VALUE ADDEDTASK) In an effort to broaden the outreach and get more marketing exposure for the Public Art Master Plan, RRM will host pop-up style workshops at local, well-attended community events. Potential events could be Surf City Nights Street Fair and Certified Farmers' Market or Pier- Plaza Art Afaire, etc. RRM will set up a booth where we will invite participants to discuss and share their ideas for Public Art in Huntington Beach. Deliverables: • Facilitate and attend a City event with a tent, table, and community engagement boards and activities • Fee is $2,755 per pop-up event as requested by the City SUBTASK 3.4:PUBLIC ART MASTER PLAN AD-HOC COMMITTEE MEETINGS Throughout the life of the project, RRM will facilitate up to three (3) in-person meetings with II the Public Art Master Plan Ad-hoc Committee. �� r Meetings will cover process and strategy, goals and objectives, public engagement strategy and findings, etc. Materials and content developed for these meetings will likely be the basis for materials presented at the public meetings. Meetings with the Public Art Master Plan Ad-hoc Committee will include the following: • Meeting#1 will occur directly after Subtask 2.1: Kickoff Meeting and before Subtask 2.3: Huntington Beach City Tour. Topics may include overall goals and visioning for the Public Art Master Plan, public outreach strategy, potential art opportunity areas, and other related topics. Santa Cruz Public Art Master Plan Outreach Effort KAI in rrm City of Huntington Beach I PROPOSAL FOR PUBLIC ART MASTER PLAN 8 Methodology I SECTION 2 • Meeting#2 will occur at Subtask 4.1 Research and Findings Study Session where RRM will present findings and data from public workshops, pop-ups, surveys, stakeholder interviews, social media outreach, etc. Our team will present initial recommendations, and the goal of this meeting will be to agree upon the key values, priorities, vision, and goals, as well as potential art opportunity areas throughout the City. • Meeting#3 will be a separate scheduled meeting to review the Refined Draft Public Art Master Plan in Subtask 4.4 before it goes to Council for adoption. Deliverables: • Facilitate and attend up to three (3) Ad-hoc Committee Meetings • Meeting exhibits, materials, and notes Note: This task is one (one) meeting only. Meeting#1 is captured in Subtask 2.3 during the City Tour and Meeting#2 is included in Subtask 4.1 during the Ad-hoc Committee work session. SUBTASK 3.5:ONLINE ENGAGEMENT Working with City staff, RRM will develop webpage content for the City hosted Huntington Beach Public Art Master Plan website. This will serve as an educational platform for information about the Master Plan including a summary of the project, noticing for public forums and pop-up events, links to online surveys and social media, as well as project status and next steps. Deliverables: - Web content for the Huntington Beach Public Art Master Plan �,�\ ��—�— SUBTASK 3.6:ONLINE SURVEYS With great surveys come great results! RRM has a survey monkey account that we use to create personalized surveys that will be completely tailored to the Huntington Beach Public Art Master Plan. Surveys can be set up on tablets used at community forums, posted on the City's website, sent out via e-mail or updated to social media sites. Once data is gathered,we are able to share results through easy-to-read reports and even create a link where the public can see survey results in real-time as we collect responses. Deliverables: • Provide online surveys for up to eight (8) questions and reporting of survey results SUBTASK 3.7:SOCIAL MEDIA (VALUE ADDEDTASK) Working with City staff and the Public Art Master Plan Ad-hoc Committee, RRM will create a social media plan that will complement the public outreach effort. This plan will allow us to reach a broader audience and capture many of the young families who may not be able to attend public outreach events, as well as receive feedback from a wider demographic. RRM will work with staff to establish a social media plan that may include the following options: • Twitter: RRM will utilize the City's existing account (@HBCityBeach) and provide the City's Twitter administrator with tweets regarding the project including new graphics, event details, project milestones, and outreach opportunities. • Facebook: RRM will utilize the existing Huntington Beach Facebook page and provide content or create a dedicated Facebook page for the Huntington Beach Public Art Master Plan. This page will be routinely updated with posts regarding events, outreach opportunities, graphics, and project a rrm City of Huntington Beach I PROPOSAL FOR PUBLIC ART MASTER PLAN 9 Methodology I SECTION 2 milestones. It can also be used to record public forums via Facebook LIVE so that residents can watch forums in real time on their phones, computers or tablets. This Facebook page could be promoted at public meetings, on flyers, and on project materials. This page will allow those who cannot attend meetings to stay up-to-date on what is happening with the project. Click this link to find a Facebook page example RRM created for the Central Park Master Plan in San Mateo, CA https://www.facebook.com/San MateoCentraIPark • Instagram: RRM will create an Instagram page for the project. Photos that are posted to Instagram can be simultaneously posted to Facebook. A custom hashtag such as #HBsurfcityart can be set up to allow the community to post pictures and ideas. • Facebook and Instagram Ads: These are powerful tools that will easily drive traffic to the project website, Facebook page, gather survey feedback, and supplement outreach efforts. These ads can be targeted to a very specific audience based on geographical reach, age, interests, etc. For instance, if you posted an ad to users within a five-mile radius of where a potential neighborhood forum or pop-up event will be held, you have the potential of reaching 50,000 community members. This targeted outreach allows feedback from younger residents, busy families, and members of the community who traditionally do not participate in public outreach. Deliverables: • Initial setup of social media sites • Two (2) hours per week for content and additional site maintenance TASK 4: PLANNING PROCESS SUBTASK 4.1:PUBLIC ART MASTER PLAN AD-HOC COMMITTEE WORK SESSION RRM will develop a PowerPoint presentation to be given at a work session with City staff and the Public Art Master Plan Ad-hoc Committee. The presentation will focus on RRM's findings, and compile and analyze data from public workshops, pop-ups, surveys, stakeholder interviews, social media outreach, etc. Our team will interpret and present the data to City staff and the Ad-hoc Committee and will present initial recommendations. The goal of the work session will be to work together to identify the key values, priorities, vision, and goals. Deliverables: • Study session agenda, materials, and PowerPoint presentation SUBTASK 4.2:RESEARCH AND FINDINGS REPORT Following the Ad-hoc Committee Work Session from Subtask 4.1, our team will prepare a report that will serve as a chapter in the Public Art Master Plan document and will clearly present and summarize the totality of the findings and direction moving forward. Data, information on research tools, and responses will also be documented as needed in the appendix of the Master Plan. Any revisions will be incorporated into the Draft Public Art Master Plan. Deliverables: • Report of research and findings in the form of a chapter in the Master Plan Document and appendix init rrm City of Huntington Beach I PROPOSAL FOR PUBLIC ART MASTER PLAN 10 Methodology I SECTION 2 SUBTASK 4.3:INITIAL DRAFT PUBLIC ART MASTER PLAN Building off the products from previous tasks of our work plan, RRM will develop a comprehensive Initial Draft of the Public Art Master Plan intended for internal review. Below is a preliminary outline for the chapters and content for the Master Plan based on the bulleted list from the RFP as well as our experience in Public Art Master Planning and understanding of your project.We look forward to furthering the refinements in collaboration with the Ad-hoc Steering Committee and City staff: Executive Summary Letter from the Public Art Master Plan Ad-hoc Committee 1. Introduction: 3. Public Art Phasing and Implementation • Brief History and Summary of Huntington Beach • Public Art Project Prioritizing (identifying short (includes Public Art Program in the City in the Past term, mid-term and long-term projects) and Present) • Funding Protocols and Best Practices • Vision, Mission and Guiding Principles, and Goals • Public/Private Partnerships • Public Art Master Planning Process and • Other Funding Strategies and Opportunities Community Engagement 4. Administration of the Art Program • Public Arts Master Plan Organizations and S. Appendix Contents • Artist Selection Process Recommendations 2. Planning for Public Art in Huntington Beach • Artworks Design Standards Approval • Art Typologies Recommendations • Art Opportunity Areas • Roles and Responsibilities of the Allied Art Board Recommendations • Art Collection Management and Inventory Recommendations • Public Art Maintenance Recommendations Deliverables: s� • Up to three (3) color copies, one (1) digital copy of the Preliminary Draft Public Art Master Plan City to Provide: "� � �" w .. • One (1) consolidated marked-up version of all comments which includes comments from the Public Art Master Plan Ad-hoc Committee :. IN rrm City of Huntington Beach PROPOSAL FOR PUBLIC ART MASTER PLAN 11 Methodology I SECTION 2 SUBTASK 4.4:REFINED DRAFT PUBLIC ART MASTER PLAN Building off input from the review of the Initial Draft Public Art Master Plan, RRM's team will develop a Refined Draft Public Art Master Plan. Deliverables: • Up to three (3) color copies, one (I) digital copy of the Preliminary Draft Public Art Master Plan City to Provide: • One (1) consolidated marked-up version of all comments which includes comments from the Public Art Master Plan Ad-hoc Committee SUBTASK 4.5:PUBLIC REVIEW DRAFT PUBLIC ART MASTER PLAN RRM will develop a Public Review Draft Public Art Master Plan. This version of the Master Plan is intended for public review and comment as well as decision maker action.The Final format for the Public Art Master Plan will be PDF format. RRM will present an overview of the Public Art Master Plan to City Council using a PowerPoint presentation, display boards, and other presentation materials. Deliverables: • One (I) Public Review Draft Public Art Master Plan • Prepare for and attend one (I) public hearings for presentation to City Council W , SUBTASK 4.6:FINAL EDITSTO PUBLIC ART MASTER PLAN Following action taken by the City Council, dtrear t� �„ final edits and modifications will be made to the approved Public Art Master Plan document, `, incorporating recommendations and actions as �---- �' identified by staff. � Deliverables: • Incorporate revisions to Final Public Art Master Plan reflecting final approval by City Council a' rrm City of Huntington Beach I PROPOSAL FOR PUBLIC ART MASTER PLAN 12 PROJECT TIMELINE CHART Months Methodology l 2 Apr Jun Aug M Oct • Subtask 1.1:General Project Administration 'Task 2: Background Information Collection Subtask 2.01: Kickoff Meeting i Subtask 2.2: Research Existing Documents and Base Mapping Subtask 2.3: Huntington Beach City Tour 'Task • Engagement Subtask 3.1:Stakeholder and Focus Group Interviews Subtask 3.2: Public Meetings Subtask 3.3: Pop-Up Engagements(Value Added Task) Subtask 3.4: Public Art Master Plan Ad-hoc Committee Meetings Subtask 3.5:Online Engagement(Value Added Task) Subtask 3.6: Online Surveys Subtask 3.7:Social Media (value added task) 77 • • : Planning Process Subtask 4.1: Public Art Master Plan Ad-hoc Committee Work Session Subtask 4.2: Research and Findings Report — Subtask 4.3: Initial Draft Public Art Master Plan Subtask 4.4: Refined Draft Public Art Master Plan Subtask 4.5: Public Review Draft Art Master Plan — • Subtask 4.6: Final Edits to Arts Master Plan _ • ■RRM Task Duration City Staff Review Public Meetings Staff/Ad-hoc Committee Review Nearing �'' r1 1 1 1 City of Huntington Beach I PROPOSAL FOR PUBLIC ART MASTER PLAN 13 Section V 4 Z ` L.L u- L < lk [j x let tl r w. z i"h Background and Project Summary I SECTION 1 ASSEMBLING OUR TEAM We have assembled a specialized team for the Public Arts Master Plan project that brings a strong expertise in arts engagement, strategic planning and document writing, art project management, and community engagement. Our multi-disciplinary group of Artists, Urban Planners and Designers, Landscape Architects, and Art Programming Specialists are all under one roof and come to work every day in the spirit of creative placemaking. CITY OF HUNTINGTON BEACH AND PUBLIC RRM DESIGN MASTER PLAN AD-HOC COMMITTEE JAMI WILLIAMS Principal-in-Charge + Public Outreach Specialist AMANDA KLEMASKE, PLA, LEED AP Project Manager+ Resident Artist DIANE BATHGATE, AICP, CN-A PEGGY SONODA, LEED AP BD+C Policy Analyst+ Urban Planner Public Art Programming Specialist MIKAELA VOURNAS Urban Designer+ Production Staff inrrm City of Huntington Beach I PROPOSAL FOR PUBLIC ART MASTER PLAN 15 Staffing I SECTION 3 HOW WE WILL WORK TOGETHER . . . jami Williams is a principal with RRM Design Group and leader of our Urban Planning Group.She will act as principal-in-charge throughout the duration of the project.She will be responsible for team leadership, project strategy,and presentation efforts.With 20 years of experience consulting for public agencies,she will lead the public engagement efforts and participation and for building consensus. Amanda Klemaske is a senior landscape architect and has been designing and planning for art in public spaces at RRM for over 12 years.Also a mosaic artist,she has fabricated and installed art all over the US for the past 8 years. Amanda will work closely with Jami and the public art planning + creative placemaking group as your project manager and day-to-day contact for the Public Art Master Plan.She brings passion and energy for the arts combined with years of experience planning,designing and physically building public art projects in public spaces. Diane Bathgate is a principal with RRM Design Group and is also a leader of our Urban Planning Group. Her expertise in research,analysis and policy development will result in an actionable Public Arts Master Plan that will help Huntington Beach achieve their goals Peggy Sonoda has been the Board president of the San Luis Obispo Arts Council since 2015,she is a regional arts leader on the Central Coast.She has been with RRM's Architecture for 15 years. Her role for the Public Art Master Plan wil be to provide practical public art programming recommendations regarding policy development,art/artist selection protocols, best management practices, roles,and responsibilities of the Allied Arts Board,etc. MikaelaVournas is an urban planner and designer,and has been with RRM Design Group for the past three years.She will be responsible for the production of outreach materials.Mikaela's strong writing and graphic design skills will be an integral part in the development of the physical Public Art Master Plan document as well as branding and marketing materials to bring awareness to the Public Art Master Planning process. h rrl 1 1 City of Huntington Beach I PROPOSAL FOR PUBLIC ART MASTER PLAN 16 Background and Project Summary I SECTION 1 JAMI WILLIAMS Jami, with a Bachelor of Architecture degree and a Master's in Business Administration, possesses the qualities necessary to produce creative, realistic and business-conscious design solutions. She is well-versed in smart growth, mixed-use and transit-oriented planning principles that maximize quality design, minimize costs, and build on community consensus. She excels in public outreach, identifying public concerns and preferences and translating them into cutting-edge workable designs and CREATING policy documents that can be easily understood by community members rrmENVIRONMENTS'jdesign PEOPLE and implemented by her public agency clients. Further, her strong • •uP ENJOY, communication and organization skills consistently ensure she delivers projects on time and on budget with always a focus on client satisfaction. Project Role RELEVANT PROJECTS EDUCATION PRINCIPAL- • Carlsbad Village and Barrio Master • Master of Business Administration, Plan, Carlsbad, CA Architecture Management Track, IN-CHARGE • Long Beach Urban Design Element California Polytechnic State University, and On-Call Planning Services, Long San Luis Obispo, CA Beach, CA • Bachelor of Architecture, California Experience • Salinas Public Art Master Plan, Polytechnic State University, San Luis -- Salinas, CA Obispo, CA 22 YEARS OF • San Ysidro Community Plan Update • Semester Design Program, Ecole EXPERIENCE & Historic Village Specific Plan, San Des Beaux Art Americaines De Diego, CA Fontainebleau, France AMANDA KLEMASKE I PLA, LEEDAP As a graduate of Cal Poly San Luis Obispo's Landscape Architecture program, Amanda is a key member of RRM's recreation group. She has used her creativity and design skills on a wide variety of public realm and park/recreation projects, including all phases of design from master planning through construction documentation. Amanda is skilled at translating community values and creative physical designs. Also a talented artist, Amanda has led the design and implementation of several CREATING public art installations. rrm ENVIRONMENTS designPEOPLE RELEVANT PROJECTS EDUCATION • • ENJOY, • Johnny Cash Art Trail Master Plan, • Bachelor of Landscape Architecture, Folsom, CA Visual Expression, California Project Role • San Ysidro Community Plan Update, Polytechnic State University, San Luis San Diego, CA Obispo, CA PROJECT MANAGER • Santa Barbara Island Park & West --- - Side Monument, Oxnard, CA ACCREDITATIONS • LICENSES • • Salinas Public Art Master Plan, AFFILIATIONS Experience Salinas, CA • Leadership in Energy and • Santa Cruz Rail Trail Arts Master Environmental Design Accredited 12 YEARS OF Plan, Santa Cruz, CA Professional (LEED AP) EXPERIENCE • Venice Beach Oceanfront Walk, Bike . Surfrider Foundation, member Path, and Skate Park, Venice, CA ra rrm City of Huntington Beach I PROPOSAL FOR PUBLIC ART MASTER PLAN 17 DIANE BATHGATE I AICP, CNU-A Staffing I SECTION Project Role:POLICY ANALYST+ URBANPLANNER Experience:33 YEARS OF EXPERIENCE With years of experience in planning for the public and private sectors, Diane has managed a wide range of RRM's land use planning, urban design, and environmental assignments. Her background as the former Mayor, City Councilmember and Planning Commissioner of San Juan Capistrano, and as a professional planning, urban design, and environmental consultant makes Diane a versatile strategist and project manager. Diane's understanding of multiple perspectives and policy frameworks are vital elements in successfully addressing the unique challenges that each project brings. She anticipates and resolves issues collaboratively with property owners, developers, citizens, community organizations, and agency staff. Diane's relevant-projects consist of Carlsbad Village and Barrio Master Plan, El Monte Downtown TOD Specific Plan, Long Beach Urban Design Element and On-Call Planning Services,Salinas Public Art Master Plan, and San Ysidro Community Plan Update and Historic Village Specific Plan. EDUCATION ACCREDITATIONS • LICENSES • AFFILIATIONS • Bachelor of Arts, Environmental Studies and Psychology, Congress for the New Urbanism Accredited(CNU-A) University of California, Santa Barbara, CA • American Planning Association (APA) • Graduate Studies, Public Administration, California • American Institute of Certified Planners (AICP) State University, Long Beach, CA • Association of Environmental Professionals (AEP) PEGGY SONODA I LEEDAPBD+C Project Role:PUBLIC ART PROGRAMMING SPECIALIST Experience:34 YEARS OF EXPERIENCE As a Board member of the San Luis Obispo County Arts Council and Board President since 2015, Peggy has been an advocate for public art and creative placemaking throughout SLO County and has engaged with regional arts leaders in the Central Coast. She serves as an arts and culture proponent before public officials such as the SLO County Board of Supervisors and SLO City Council and Countywide Chamber of Commerce. Peggy is instrumental in coordinating internally RRM's multi-disciplinary practices. Peggy's relevant projects consist of San Luis Obispo's ARTS Obispo County Arts Council, whose mission is to advance the literary, performing, and visual arts(Board Member 2014-Present and President of the Board 2015- Present), Art in Public Places Coalition, a sub-committee of ARTS Obispo: 2014-Present. EDUCATION ACCREDITATIONS • LICENSES • AFFILIATIONS • Bachelor of Arts, History, University of California, Santa • Leadership in Energy and Environmental Design Cruz, CA Accredited Professional(LEED AP) • Association of Higher Education Facilities Officers, ficers, Affiliate Member(APPA) • ARTS Obispo, Board Member(2014-2016) MIKAELA VOURNAS Project Role:URBAN DESIGNER + PRODUCTION STAFF Experience:3 YEARS OF EXPERIENCE Mikaela specializes in writing, research, and mapping for design guidelines specific plans throughout California. Her technical skills include geospatial, qualitative, and quantitative data analysis. Mikaela's prior work experience involved collaborating with local government agencies to support long-term environmental planning goals. She enjoys public outreach and values work products that are valuable and comprehensible to the entire community. Mikaela's relevant projects consist of Long Beach General Plan Noise Element, Long Beach Parklet and Outdoor Dining Handbook, San Ysidro Historic Village Specific Plan, and West Newport Mesa Streetscape Master Plan. EDUCATION ACCREDITATIONS • LICENSES • AFFILIATIONS • Bachelor of Science,Anthropology&Geography, California American Planning Association (APA) Polytechnic State University, San Luis Obispo, CA rrm City of Huntington Beach I PROPOSAL FOR PUBLIC ART MASTER PLAN 18 _ ryf8l.m, 4 t1 ie�VY� �1 RRM PROJECT San Luis Obispo Public Market at Bonetti Ranch, San Luis Obispo, CA F � � 9 3tjf`�'are�aaP 'IIIE�yl �Ill"'p IuIuI��Pfi 1111VIII111�'I"�I'�'�I el' I' II ill Vi i i p��i llilii llilY 11 ills iiliii iii f� ry ii i� 911l ii liuV,�it i iii ii i ii�lgl i .lt ` y e '�`==��„ fr x L � A, .e 3 / ow, " i fff€' -hY � -„v x lavender plantings 19 Qualifications I SECTION 4 FIRM PROFILE I RRM Design Group RRM exists because we love creating environments people enjoy. That is what got us into the business over 40 years ago, and it is why we rrm continue to thrive today. RRM puts a strong design emphasis on balancing environmental, group aesthetic, social, and economic factors while providing sustainable solutions to effectively meet artistic objectives. With professional CREATING artists on staff, we're capable of designing ENVIRONMENTS and planning projects of all sizes that become places people enjoy. PEOPLE Our work culture emphasizes collaboration, frequent communication, ENJOY and accessibility. Were a close partner with our clients, helping them understand and navigate through the project lifecycle. We listen, we SAN JUAN CAPISTRANO design, and we deliver. On time. On budget. Since 1974. 32332 Camino Capistrano Ste.205 FIRM REPRESENTATIVE LEGAL INFORMATION Sanjuan Capistrano, CA 92675 Mike Sherrod RRM Design Group is a California p:(949)361-7950 ASLA, PLA, LEED AP Corporation, Incorporated f(949)361-7955 (949) 361-7950 November 26, 1974 mssherrod rrmdesi n.com with offices in: � g Tax Identification Number: SAN LUIS OBISPO (HQ) 95-2923783 SANTA BARBARA ■ SAN LEANDRO 00, PERSONNEL - 131 EMPLOYEES 21 LEED®Accredited Professionals 20 California Licensed Architects 2 Congress for New Urbanism Accredited 12 California Licensed Civil Engineers Professionals 2 California Licensed Structural Engineers 21 Architecture Designers I California Licensed Traffic Engineer 13 Engineering Designers 17 California Licensed Landscape Architects 19 Planning and Landscape Architecture Designers 3 Certified Planners 3 Surveying Technicians 2 Licensed Surveyors 22 Administrative Staff �a rrm City of Huntington Beach I PROPOSAL FOR PUBLIC ART MASTER PLAN 20 Qualifications SECTION 4 / f �,n M � '8 ice✓ �, �..�Ssn $ a IM 17 a W 12 s e�PJLd any`` u3r 'Etnea Co+nidons SANTA CRUZ RAit 7 RAIL 1.1 RROIEC[CAALS PNO na '�a car�pn, ,gd _ wc� .yua,J*° °'��V ins J. EOTEN1fAl AET LOCgNpN c Kxwvry nlur ,. aan+'J ens ea+vM'^N° CAfEGCRIEJ SyK3+iwaa GAlPv �a^'a.vmvy. ;L wbra;ix.N.favb' a. ,,, �y ',, SttE OPRORiUN11Y ARE. a°'R"T"gro�n SMrgfi+ / xJ".✓ rnaw-.rRo.c ocfie,s,,,, iWhvxlnol�`x°b.X. ,,, °ctiYJmo Mu W �v SANTA CRUZ RAIL TRAIL .+ ���:{ °a 3 m� ARTS MASTER PLANm,.. SANTA CRUZ, CA NOTABLE INFO & STATS: The Santa Cruz Rail Trail Arts Master Plan is a comprehensive Client:City of Santa Cruz document that illustrates the vision for public art along the Beth Tobey,Arts Director (831)420-5423 future 3.7-mile rail trail corridor that runs through the City btobey@cityofsantacruz.com parallel to the existing railroad line. RRM was hired to work Project Timeline;2016-2017 with the City of Santa Cruz, the Arts Commission and the large Project Size:3.7 Mile Trail Corridor art community of Santa Cruz through a robust public outreach RRM SERVICES PROVIDED: process to identify potential locations for art along the trail,the Landscape Architecture,Planning opportunities and challenges at each location, and suggesting the types of public art that could beautify each gateway, KEY STAFF: corridor and resting spot.Approximately 24 art opportunity Mike Sherrod,Amanda Klemaske,Amy areas were identified,three of which will be installed this year! McKay,Peggy Sonoda 1P 1 1 1 ( ( City of Huntington Beach I PROPOSAL FOR PUBLIC ART MASTER PLAN 21 Qualifications I SECTION 4 SA N / S ID R O COMMUNITY PLAN UPDATE e SAN LORENZO, CA RRM Design Group was retained to produce the a a San Ysidro Community Plan. As part of this work effort, RRM developed land use alternatives, drafted a robust and graphically intensive Urban Design Element, and crafted and facilitated a multi-layered bilingual public outreach and engagement strategy to solicit input from this highly spirited and culturally .--~ ~-...-....... diverse community. An integral part of the plan was to infuse the principles of the City's award-winning ; PROJECT TIMELINE: General Plan 2008 "City of Villages" strategy to 2010 to 2015 embrace transit-oriented, urban mixed-use infill CLIENT REFERENCE: development in a village-like setting. The plan Sara Osborn,AICP,City of San Diego addresses a full range of issues including land use, (619)236-6368/sosborn@sandiego.gov mobility planning for all modes of travel, complete KEY STAFF ROLES: streets, urban design, economic revitalization and )ami Williams(Principal),Diane Bathgate(Project historic preservation. Manager) TOTAL BUDGET: $768,000.00 8 bT oars • :.sty R sftYr,fi lv .^Z�"'..'-t.:� ;.. jam, • �.�_. ^� ,�_._..'_ -_• LONG BEACH � - SIDEWALK DINING AND ...... PARKLETS HANDBOOK The City of Long Beach Departments of Development Services and LONG BEACH, CA Public Works hired RRM Design Group to create a handbook that provides design guidelines and development standards for sidewalk dining NOTABLE INFO AND STATS: j k and parklets. The handbook includes a step-by-step application process, Client:City of Long Beach I sidewalk dining and parklets design rules and design guidelines for siting Christopher Koontz,AICP,Advance and location, dining enclosures, furnishings and landscaping, artwork, Planning Officer Planning ng Officer er platforms, barriers, and lighting, as well as permitting information, a 88 christopher.koontz@longbeach.gov pre/post construction checklist, a fellable public works application, and Project Timeline:2017-Present insurance and maintenance forms. The handbook provides clear direction and the essential information needed for applicants to get started on RRM SERVICES PROVIDED: rr. sidewalk diningand arklet projects to ensure public spaces prioritize Planning,Architecture,Landscape p p l p p Architecture safety, reflect high-quality design, and enrich the streetscape. Ili rrm City of Huntington Beach I PROPOSAL FOR PUBLIC ART MASTER PLAN 22 Qualifications I SECTION 4 FOLSOM CASH ART TRAIL HONORING AN AMERICAN LEGEND MASTER PLAN The City of Folsom retained RRM to collaborate with FOLSOM, CA a team of artists to realize the vision of creating an extraordinary,world class linear public art project NOTABLE INFO & STATS: honoring Johnny Cash. Client:City of Folsom Robert Goss,Director of Parks&Recreation Running across Folsom Prison property, (916)355-7285 the venue of Cash's historic 1968 concert, rgoss@folsom.ca.us the trail will become part of Folsom's Project Timeline:Completed 2015 extensive trail network. Project Size:2.5 Mile Trail+3 Acre Park Web:www.folsomcasharttrail.com RRM SERVICES PROVIDED: _ Landscape Architecture, j Graphic Design , .. KEY STAFF: ^� Amy McKay,Amanda Klemaske,Lance vu Wierschem { ra- ArtPlan Z 4-j x SALINAS PUBLIC ART MASTER PLAN SALINAS, CA '; � sus NOTABLE INFO & STATS: .lei' RRM's public art planning+ creative placemaking team was hired by Client:City of Salinas Sheila Mulinari,Recreation Services the City of Salinas to develop the City's first Public Art Master Plan. Manager This document will serve as a blueprint to identify projects, allocate (831) 758-7308 funding, and enable the implementation of public art in the community Sheilam@ci.salinas.ca.us on a year-by-year basis for the next 10 years. Our team is currently Project Timeline:2018-Present Project Size:Citywide the midst of a robust outreach process, leveraging input from their active arts community as well as the community at large to define a RRM SERVICES PROVIDED: unified vision, values, and goals for public art that is unique to Salinas. Landscape Architecture,Planning As part of this effort, our team has integrated a branding strategy to KEY STAFF: market current and future cultural assets, bringing greater awareness jami Williams,Amanda Klemaske, to the ongoing arts scene within the City.The Salinas Public Art Peggy Sonoda,Mikaela Vournas Master Plan is targeting completion by May 2019. Ifig rrm City of Huntington Beach I PROPOSAL FOR PUBLIC ART MASTER PLAN 23 RPM PRO ECT Prince Memorial Park,Santa Rosa, CA q � s a VI r •y E' Gt � :� � � Ir• ul V II I���IIIII� PAN y���I,VII;oIM1'Myu;p�'iIIi"I�'��III�I�Ir�,�'„ P�+•, w iG gl�i�ll'Iialll1��'�,I{�vv i���Elilliil' ' �lli illll�i� I���II Y <lr a r? - �� ti 24 PROJECT FEE CHART FeeProposall5 JAMI AMANDA DIANE PEGGY MIKAELA WILLIAMS KLEMASKE BATHGATE SONODA VOURNAS Principal-in-Charge Project Manager Policy Analyst Public Art Urband Designer/ Urban Planner Programming Production Staff Specialist *$per 135 $per hour 185 $per hour 110$per hour 100$per hour Task 1: General Project Administration FEE TYPE 1.1 General Project Administration FF $ 4,860 $0 1 36 $4,860 1 0 $0 1 0 $0 0 $0 Task 1 Value: $ 4,860 Task 2: Background • • Collection FEE TYPE 2.1 Kickoff Meeting FF $ 1,280 0 $0 4 $540 4 $740 01 $0 0 $0 2.2 Research Existing Documents and Base Mapping FF Is 2,510 0 $0 4 $540 2 $370 0 $0 16 $1,600 2.3 Huntington Beach City To FF Is 1,280 0 $0 4 $540 4I $740 0 $0 0 $0 Task 2 Value: $ 5,070 FEE Task 3: Public Engagement TYPE MS 1 3.1 Stakeholder and Focus Group Interviews FF $ 1,420 0 $0 4 $540 0 $0 8 $880 0 $0 3.2 Public Meetings FF $ 6,680 8 $1,640 24 $3,240 0 $0 0 $0 18 $1,800 3.3 Pop-Up Engagements(Value Added Task) $ 2.755 1 $205 10 $1,350 0 $0 0 $0 12 $1,200 3.4 Public Art Master Plan Ad-hoc Committee Meetings FF $ 3,190 8 $1,640 10 $1,350 0 $0 0 $0 2 $200 3.5 Online Engagement(Value Added Task) 5 5.9r. , 4 $820 8 $1,080 0 $0 0 $0 40 $4,000 3.6 Online Surveys FF $ 1,480 2 $410 2 $270 0 $0 0 $0 8 $800 Social Media{Value Added Task} 5,0E3Cl 0 $0 8 $1,080 0 $0 0 $0 40 $4,000 Task 3 Value: $ 12,770 PlanningTask 4: Process TYPE 4.1 Public Art Master Plan Ad-hoc Committee Work Session FF $ 1,920 0 $0 10 $1,350 2 $370 0 $0 21 $200 4.2 Research and Findings Report FF $ 3,220 0 $0 6 $810 2 $370 4 $440 16 $1,600 4.3 Initial Draft Public Art Master Plan FF $ 7,995 2 $410 16 $2,160 1 $185 4 $440 48 $4,800 4.4 Refined Draft Public Art Master Plan FF $ 3,575 0 $0 10 $1,350 1 $185 4 $440 16 $1,600 4.5 Public Review Draft Art Master Plan FF $ 1,835 0 $0 6 $810 1 $185 4 $440 4 $400 4.6 Final Edits to Arts Master Plan FF $ 855 0 $0 2 $270 1 $185 0 $0 1 4 $400 Task 4 Value: $ 19,400 Fee Footnote: Subtotal $ 42,100 Fixed fee tasks will be billed as the work progresses until the task is completed and the total amount stated in the contract for the task is invoiced. Reimbursable Expen $ 1,000 Reimbursable Expenses Incidental expenses incurred by RRM Design Group or any subconsultant it may hire to perform services for this project are reimbursed by the client at actual Estimated - - $ 43,100 cost plus 10% to cover its overhead and administrative expenses. Adjustment to Hourly Billing Rates RRM reserves the right to adjust hourly rates on an annual basis. �i rrm City of Huntington Beach I PROPOSAL FOR PUBLIC ART MASTER PLAN 25 N N N N LL LL ` N N Y ?' o N N O j O O O LL N N LL LL U C o 0 0 0 C N N O O O � L LL LL U 2 <6 W m 0 � a o U U)L J CD w m o o � a` m >.UO c m c d c S Q O z Z o y � 0 ¢ 1 U �c H m NUi� 4) Ua N N N l0 L N m 3 ¢ a d T m ,o.> 0 0 0 a vl J O y °,r U 2 u U 3 d � J m 6> c a a < Y c ¢ E o V 3 1° ° `o U m o U o 0 a- wl D_ mUaUU O O N O O O O O O O O M U O O O O O O P O O O W h�l R O - Q O N O N N O O d � > U 0 O O O p O GTr � Q Oa. � Q w (O to 0 0 O 0 0 �0 0 0 0 to IDI� Q O N Q O O a N �O to LO _ O � _ m Q r N N m2 M N N OQ O o7 O (D O M Q G� ao Q Q fR w w w _ a N U_ 5 m U N Q a J C N 0.0 N Z b C U .0 Ol N U ') E « � > R > O J 1y td C C O N +' m o o� o c c 2 a`�i 3 o m'N H �- o� E y m � mr `oo Z u) V JO N O N C d U) Y N O .UON CD_Q QyL G U O f N O J N Oj O OE CJ OO -0 a Co O 'aOa o E " o C wE EO _y C_ 0 U 0m wd EE c '� ow H Y QNOo E U O d = N "Y cWi > � °2`fa ZCLoma-uU) m m m m m� m m m rn rn� � m rn O ; p o O O O N O O O O N N O O m N m N N �2 N N N N � r� N N {p � m a- � � N � 4'1 u] � - N i!1 ❑ 0 n m 8 M N3 ih M 4 4 ,`9• - CITY OF HUNTINGTON BEACH RECEIVED Professional Service Approval Form APR 03 2019 - PART II Finance Department Date: 3/24/2019 Project Manager: Toni Graham Requested by Name if different from Project Manager: Department: Community Services PARTS I & II OF THE PROFESSIONAL SERVICES CONTRACTS APPROVAL FORM MUST BE COMPLETED BY THE REQUESTING DEPARTMENT AND SIGNED FOR APPROVAL. PART I & 11 MUST BE FILED WITH ALL APPROVED CONTRACTS. 1) Name of consultant: RRM Design Group 2) Contract Number: CMS (Contract numbers are obtained through Finance Administration x 5630) 3) Amount of this contract: $40,000 Account number Contractual Dollar Amount Business unit. object# Fiscal Year Fiscal Year Fiscal Year Fiscal Year 18-19 10030101.69365 $40,000 $ $ $ 4) Is this contract less than $50,000? ® Yes ❑ No 5) Does this contract fall within $50,000 and $100,000? ❑ Yes ® No 6) Is this contract over$100,000? ❑ Yes ® No (Note: Contracts requiring City Council Approval need to be signed by the Mayor and City Clerk. Make sure the appropriate signature page is attached to the contract.) 7) Were formal written proposals requested from at least three available qualified consultants? ® Yes ❑ No 8) Attach a list of consultants from whom proposals were requested (including a contact telephone number.) 9). Attach Exhibit A, which describes the proposed scope of work. 10) Attach Exhibit B, which describes the payment terms of the contract. u 0/101 Departm6nit Hea Date Fiscal Sarvt es Manager(Purchasing) Date I—c:,c `1~ C1 Budget Manager App oval Signature Date � J Chief Financial bficer (or designee) Signature D to professional service approval form- part ii 2016.doc Public Art Master Plan RFP Released: 12/10/18 List of Proposals Received: 1. Arts Orange County 2. Designing Local 3. LeBasse Projects 4. RRM Design Group 5. Urban Rock Design