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HomeMy WebLinkAboutCity Council - 2019-24 RESOLUTION NO. 2019 -24 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HUNTINGTON BEACH AMENDING THE CITY'S CLASSIFICATION PLAN BY ADDING THE CLASSIFICATION OF RISK MANAGEMENT ANALYST WHEREAS, the City Council of Huntington Beach wishes to amend the City's Classification Plan; and The provisions of Personnel Rule 12-4 have been complied with, in that the changes to the City Classification Plan were considered by the Personnel Commission during a public hearing on November 14, 2018. The Commission voted to recommend to the City Council that the City's Classification Plan be amended to include the newly-created classification of RISK MANAGEMENT ANALYST. NOW, THEREFORE, the City Council of the City of Huntington Beach does hereby resolve that the Classification Plan be amended as follows: 1. Add the new classification of RISK MANAGEMENT ANALYST as set forth in Exhibit A which is attached hereto and incorporated by this reference. 2. Modified MEO Salary Schedule—Exhibit B PASSED AND ADOPTED by the City Council of the City of Huntington Beach at a regular meeting thereof held on the 20th day of May , 2019. Mayor REVIEWED AND APPROVED: APPROV O FO t� City Mana r ty Attorney INI T vkND A O D: ector of uman Resources 19-7451/200181 RQ6LUT AJAI No. -201q.2y iF)� lT A/ CITY OF HUNTINGTON BEACH Surf pity CLASS SPECIFICATION Bunn 'ewh_ TITLE: RISK MANAGEMENT ANALYST PERSONNEL COMMISSION APPROVAL: NOVEMBER 14, 2018 COUNCIL APPROVAL: MAY 20, 2019 JOB CODE: 0619 EMPLOYMENT STATUS: REGULAR FULL-TIME UNIT REPRESENTATION: MEO FLSA STATUS: EXEMPT EEOC CODE: PROFESSIONALS JOB SUMMARY Under general direction, performs professional and technical risk analysis and provides program oversight and risk management expertise in the administration of safety and risk management programs. SUPERVISION RECEIVED AND EXERCISED Reports to: Risk Manager Supervises: Administrative personnel as assigned DISTINGUISHING CHARACTERISTICS Differs from Senior Risk Management Analyst in that Risk Management Analyst performs journey- level work while Senior Risk Management Analyst performs the most complex and difficult risk management duties. EXAMPLES OF ESSENTIAL DUTIES • Plans, organizes, oversees and implements a variety of risk management program operations • Assists in developing, scheduling and administering meetings, activities and events related to workers' compensation, employee safety and liability program functions • Responds to inquiries from the staff and the public regarding risk management programs and policies • Assists in the development and implementation of strategic goals, objectives, policies and priorities related to risk management, employee safety, and loss prevention • Participates in a variety of safety and loss prevention activities with various departments • Develops and maintains a resource center for safety training aids, films, videos and literature on a citywide basis; develops, implements and assists departments with safety education and safety programs • Stays abreast of new trends, innovations and federal and state legislation in the field of employee safety programs Page 1 of 5 CITY OF HUNTINGTON BEACH Surf pity 1 1�� CLASS SPECIFICATION Ii.n,o''Beach TITLE: RISK MANAGEMENT ANALYST • Coordinates the implementation of and compliance with the City's Injury and Illness Prevention Program (IIPP) • Applies state and federal laws, rules and regulations and City policies and procedures pertaining to employee safety,workers' compensation, public liability and insurance and other applicable risk management programs • Assists other risk management staff with claims handling, follow-up and investigations as needed • Interprets City policies and procedures related to risk management programs and practices; communicates program regulations and requirements to staff and the public • Partners with management to provide assistance to mitigate potential for loss and establishes insurance requirements • Assists with monitoring the workers' compensation program • Assists with planning, organizing and implementing a variety of City-wide safety and loss control programs • Performs professional and technical work to implement and monitor occupational safety and loss prevention programs; develops, monitors and oversees the implementation of loss control and cost containment strategies and programs • Prepares a variety of reports regarding liability and workers' compensation program outcomes and results; creates regulatory and statistical reports of safety, liability, and property data • Conducts surveys and performs statistical analysis related to areas of responsibility; performs special projects, as needed • Participates in emergency response and disaster recovery planning, documentation, exercises and communication • Trains City staff regarding best practices related to a variety of safety and loss prevention programs • Provides responsive, quality customer service to City staff, the public, and outside agencies • Operates a computer and uses applicable software and other related equipment to produce a variety of documents, correspondence and reports • Travels to offsite locations to conduct City business • Works various hours, including nights and weekends as deemed necessary by manager/supervisor, to conform with changing priorities and meet deadlines • Reports to work as scheduled; maintains satisfactory attendance record • Performs other related work as assigned The preceding duties have been provided as examples of the essential types of work performed by positions within this job classification. The City, at its discretion, may add, modify, change or rescind work assignments as needed. MINIMUM QUALIFICATIONS Any combination of education, training, and experience that would likely provide the knowledge, skills, and abilities to successfully perform in the position is qualifying. A typical combination includes: Knowledge of: Page 2 of 5 SurFity CITY OF HUNTINGTON BEACH CLASS SPECIFICATION '�°" C% TITLE: RISK MANAGEMENT ANALYST - Principles and practices of loss control and risk management program administration - Applicable Federal, State, and local laws, regulations, codes, policies, and practices related to risk and insurance, employee safety, and workers' compensation - OSHA and Cal-OSHA mandates and reporting requirements - Research methods, complex quantitative and qualitative analysis - English usage, spelling, grammar and punctuation - Techniques of business letter writing and report preparation - Principles and procedures of filing and accurate record keeping - Methods and techniques of public relations and customer service Ability to: - Read, interpret and correctly apply legislation, laws, regulations, and codes related to risk management administration - Apply risk management techniques and practices designed to effectively manage risk and minimize loss exposures - Prepare reports and documents for litigated and non-litigated liability claims; negotiate effectively with claimants and their attorneys to reach tentative settlements - Interview claimants and witnesses to obtain facts about the incidents; analyze and adjust claim reserves based on claim dispositions - Establish and maintain appropriate professional risk management office procedures - Read, interpret and apply laws, regulations and procedures applicable to workplace safety - Interpret, explain and ensure compliance with City safety policies and procedures - Analyze risk management issues, evaluate solutions, and recommend effective alternative actions - Exercise tact and diplomacy in dealing with sensitive, complex and confidential issues - Assess and reorganize priorities to meet work deadlines - Communicate clearly and concisely, both orally and in writing - Establish and maintain effective working relationships with those contacted in the course of work - Research, compile, and prepare a variety of reports - Maintain confidential records and reports; implement and maintain filing systems - Operate and use modern office equipment, including a computer and various software packages Education: Education equivalent to graduation from an accredited four-year college or university with a Bachelor's degree in business or public administration, safety/industrial engineering, insurance, risk management or a directly related field. Experience: Two (2) years' responsible risk management experience. Experience working for a public agency preferred. Licenses/Certifications: A valid California Class C driver license with an acceptable driving record required at time of appointment and during course of employment. Page 3 of 5 Surf pity CITY OF HUNTINGTON BEACH CLASS SPECIFICATION "umnill ,&dch TITLE: RISK MANAGEMENT ANALYST California Self-Insurers Administration Certificate, and/or Associate in Risk Management (ARM) and/or Associate in Risk Management for Public Entities (ARM-P) and/or Certified Risk Management (CRM) designation preferred. FLEXIBLE STAFFING/RECLASSIFICATION At the discretion of the department head, positions may be filled at the level of Risk Management Analyst or Senior Risk Management Analyst depending upon the level of skill and experience required of the department. Risk Management Analyst incumbents may be recommended for reclassification upon meeting the minimum qualifications of the Senior Risk Management Analyst and proof of acquiring the professional designations/certificates for performance of the higher level duties. The minimum requirements for reclassification consideration, subject to the review, recommendation and approval of the department head and human resources, includes all of the following: • Four (4) years' increasingly responsible risk management experience working for a municipality or other public agency. • California Self-Insurers Administration Certificate, and/or Associate in Risk Management (ARM) and/or Associate in Risk Management for Public Entities (ARM-P) and/or Certified Risk Management (CRM) designation required. Reclassification is not automatic. Consideration is subject to the discretion of the department based upon operational and staffing requirements. SPECIAL CONDITIONS Employees regularly assigned/required to drive a city or personal vehicle in the course and scope of work shall be required to participate in the DMV Employer Pull Notice program. Public Employee Disaster Service Worker: In accordance with Government Code Section 3100, all Huntington Beach city employees are required to perform assigned disaster service worker duties in the event of an emergency or a disaster. PHYSICAL TASKS AND ENVIRONMENTAL CONDITIONS The incumbent must be able to meet the physical requirements of the class and have mobility, balance, coordination, vision, hearing and dexterity levels appropriate to the duties to be performed. Work is primarily performed indoors. In an office environment, the work requires sitting at a desk or table for prolonged periods of time and daily use of a computer, keyboard, mouse and screen. The incumbent uses a computer and related equipment and sits, stands, walks, climbs, stoops, crouches, twists, bends, pushes, pulls, reaches, grasps, lifts and moves tools and equipment weighing 25 pounds or less. When work is occasionally performed outdoors,there is full exposure Page 4 of 5 CITY OF HUNTINGTON BEACH Su��ity CLASS SPECIFICATION TITLE: RISK MANAGEMENT ANALYST to various weather conditions. Must utilize approved safety equipment and protective gear including but not limited to hard hats, respirators,and/or hearing protective devices when needed. Reasonable accommodation(s)for an individual with a qualified disability will be considered on a case-by-case basis. Page 5 of 5 RE50LU7 0V AJo ZO)q-2y MEO Salary Schedule-Hourly Rate Effective 9-24-18 Modified 11/05/18;03/04/19;05/20/19 Job No Job Description Pay Grade A B C D E 0025 Admin Analyst ME0025 36.38 38.38 40.50 42.73 45.07 0084 Admin Analyst Principal ME0084 45.32 47.81 50.44 53.21 56.14 0089 Admin Analyst Sr ME0089 41.86 44.16 46.58 49.14 51.85 0078 lAssistant City Attorney ME0078 64.28 67.81 71.53 75.46 79.61 0132 Assistant City Clerk ME0132 39.03 41.17 43.43 45.82 48.34 0595 Assistant Fire Marshal ME0595 46.70 49.27 51.97 54.84 57.84 0057 Assistant to the City Manager ME0057 48.84 51.52 54.36 57.34 60.50 0123 lAssociate Civil Engineer ME0123 42.27 44.59 47.04 49.63 52.37 0071 Associate Planner ME0071 39.61 41.78 44.08 46.51 49.07 0569 Beach Maint Operations Mgr ME0569 50.83 53.62 56.57 59.68 62.96 0044 Beach Operations Supervisor ME0044 41.65 43.93 1 46.35 48.90 51.59 0064 lBudget Analyst Senior ME0064 40.21 42.42 44.76 47.22 49.82 0598 Building Manager ME0598 58.44 61.66 65.05 68.62 72.40 0024 City Engineer ME0024 66.54 70.21 74.07 78.14 82.44 0125 Code Enforcement Supervisor ME0125 41.43 43.71 1 46.11 48.65 51.33 0471 Community Relations Officer ME0471 45.32 47.81 50.44 53.21 56.14 0353 lCommunity Services Manager ME0353 50.83 53.62 56.57 59.68 62.96 0097 Construction Manager ME0097 50.83 53.62 56.57 59.68 62.96 0085 Contract Administrator ME0085 43.33 45.72 48.23 50.89 53.68 0081 Deputy City Attorney I M E0081 42.27 44.59 47.04 49.63 52.37 0080 1 Deputy City Attorney II M E0080 50.83 53.62 56.57 59.68 62.96 0079 Deputy City Attorney III ME0079 58.44 61.66 65.05 68.62 72.40 0068 Deputy City Engineer ME0068 56.71 59.83 63.13 66.60 70.26 0571 Deputy Dir of Econ Development ME0571 57.58 60.74 64.09 67.62 71.33 0486 Detention Administrator ME0486 41.86 1 44.16 46.58 49.14 51.85 0039 Econ Development Proj Mgr ME0039 46.22 48.77 51.45 54.27 57.26 0580 Energy Project Manager ME0580 46.22 48.77 51.45 54.27 57.26 0923 *Environmental Services Manager ME0923 46.22 48.77 51.45 54.27 57.26 0474 Facilities, Devel&Conc Mgr ME0474 48.36 1 51.01 53.82 56.77 59.89 0050 Facilities Maint Supervisor ME0050 41.65 43.93 46.35 48.90 51.59 0879 Finance Manager-Accounting ME0879 52.37 55.24 1 58.29 61.50 64.87 Per Resolution 2018-66 Adopted on 11/05/18; Resolution 2019-16 Adopted on 03/04/19; and Resolution 2019-24 Adopted on May 20,2019. MEO Salary Schedule-Hourly Rate Effective 9-24-18 Modified 11/05/18;03/04/19;05/20/19 Job No Job Description Pay Grade A B C D E 0889 Finance Manager-Budget ME0889 52.37 55.24 58.29 61.50 64.87 0899 Finance Manager-Fiscal Services ME0899 52.37 55.24 58.29 61.50 64.87 0869 Finance Manager-Treasury ME0869 52.37 55.24 58.29 61.50 64.87 0131 Fire Medical Coordinator ME0131 41.21 43.48 45.88 48.40 51.07 0130 Fire Protection Analyst ME0130 41.21 43.48 45.88 48.40 51.07 0590 Fleet Operations Supervisor ME0590 41.65 1 43.93 46.35 48.90 51.59 0581 General Services Manager ME0581 56.16 59.25 62.51 65.94 69.56 0498 GIS Manager ME0498 53.69 56.65 59.75 63.05 66.51 0043 Housing Manager ME0043 53.15 56.08 59.16 62.41 65.84 0006 Human Resources Manager ME0006 55.32 58.36 61.57 64.96 68.53 0489 1 Info Technology Mgr-Infrastructure ME0489 53.69 56.65 59.75 63.05 66.51 0200 Info Technology Mgr-Operations ME0200 S3.69 1 56.65 59.75 63.05 66.51 0500 Info Technology Mgr-Systems ME0500 57.58 60.74 64.09 67.62 71.33 0075 Inspection Manager ME0075 51.57 54.42 57.41 60.57 63.90 0073 1 Inspection Supervisor ME0073 43.99 46.41 48.96 51.65 54.49 0251 Investigator ME0251 35.83 1 37.81 39.89 42.09 44.40 0158 Landscape Architect ME0158 41.21 43.48 45.88 48.40 51.07 0049 Landscape Maint Supervisor ME0049 41.65 43.93 46.35 48.90 51.59 0572 1 Liability Claims Coordinator ME0572 37.67 39.74 41.93 44.25 46.68 0030 Maintenance Operations Mgr ME0030 56.16 59.25 62.51 65.94 69.56 0490 Network Systems Administrator ME0490 48.10 50.75 53.54 56.49 59.60 0443 Payroll Systems Analyst ME0443 43.99 46.41 48.96 51.65 54.49 0098 Permit& Plan Check Manager ME0098 58.44 1 61.66 65.05 68.62 72.40 0209 Permit& Plan Check Supervisor ME0209 41.43 43.71 46.11 48.65 51.33 0453 1 Personnel Analyst ME0453 36.20 38.19 40.29 42.50 44.85 0060 Personnel Analyst Principal ME0060 45.32 47.81 50.44 53.21 56.14 0464 Personnel Analyst Senior ME0464 41.21 43.48 45.88 48.40 51.07 0099 Plan Check Engineer ME0099 49.33 52.04 54.90 57.93 61.11 0444 lPlanning Manager ME0444 53.69 56.65 59.75 63.05 66.51 0625 Police Admin Division Srvcs Mgr ME0625 1 58.44 1 61.66 65.05 1 68.62 72.40 0594 Police Admin Services Manager ME0594 1 46.70 1 49.27 1 51.97 54.84 57.84 Per Resolution 2018-66 Adopted on 11/05/18; Resolution 2019-16 Adopted on 03/04/19; and Resolution 2019-24 Adopted on May 20, 2019. MEO Salary Schedule-Hourly Rate Effective 9-24-18 Modified 11/05/18;03/04/19,05/20/19 Job No Job Description Pay Grade A B C D E 0022 Police Communications Manager ME0022 41.86 44.16 46.58 49.14 51.85 0094 Police Records Administrator ME0094 41.86 44.16 46.58 49.14 51.85 0028 Principal Accountant ME0028 42.69 45.04 47.51 50.13 52.88 0096 lPrincipal Civil Engineer ME0096 55.89 58.96 62.20 65.62 69.23 0072 Principal Electrical Inspector ME0072 40.01 42.22 44.53 46.99 49.57 896 **Principal Finance Analyst ME00896 46.22 48.77 51.45 54.27 57.26 0076 Principal Inspector Plb/Mech ME0076 40.01 42.22 1 44.53 46.99 49.57 0482 IPrincipal Librarian ME0482 39.81 42.00 44.31 46.75 49.32 0074 Principal Planner ME0074 51.07 53.88 56.84 59.98 63.27 0579 Project Manager ME0579 46.22 48.77 51.45 54.27 57.26 0037 Project Manager Assistant ME0037 39.61 41.78 44.08 46.51 49.07 0496 jPublic Safety Systems Manager ME0496 54.50 57.50 60.66 63.99 1 67.51 0497 Public Safety Systems Supv ME0497 52.63 55.53 58.58 61.79 65.20 0839 Real Estate& Project Manager ME0839 46.22 48.77 1 51.45 54.27 57.26 0619 ***Risk Management Analyst ME0619 36.20 38.19 40.29 42.50 44.85 0054 lRisk Manager ME0054 53.15 56.08 59.16 62.41 65.84 0069 Senior Civil Engineer ME0069 47.18 49.77 52.50 55.39 58.43 0484 Senior Deputy City Attorney ME0484 61.44 64.82 68.38 72.13 76.11 868 Senior Finance Analyst ME0868 43.95 46.37 48.91 51.60 54.44 499 Senior Info Technology Analyst ME0499 47.87 50.51 53.28 56.21 59.30 0077 Senior Librarian ME0077 34.27 36.16 38.15 40.24 42.45 0036 Senior Planner ME0036 46.22 48.77 51.45 54.27 57.26 0575 Senior Sprvsr Cultural Affairs ME0575 39.03 41.17 43.43 45.82 48.34 0578 ISenior Sprvsr Human Services ME0578 39.03 41.17 43.43 45.82 48.34 0519 Senior Risk Management Analyst ME0519 41.21 43.48 45.88 48.40 51.07 0034 Senior Traffic Engineer ME0034 47.18 49.77 52.50 55.39 58.43 0333 Senior Trial Counsel ME0333 66.54 70.21 74.07 78.14 82.44 0457 ISpecial Events Coordinator ME0457 32.94 1 34.75 36.66 38.68 40.80 0488 Street Maint Supervisor ME0488 41.65 43.93 46.35 48.90 51.59 0133 Supervisor, Prkng&Cmping Fac ME0133 39.03 41.17 43.43 45.82 48.34 Per Resolution 2018-66 Adopted on 11/05/18; Resolution 2019-16 Adopted on 03/04/19; and Resolution 2019-24 Adopted on May 20,2019. MEO Salary Schedule-Hourly Rate Effective 9-24-18 Modified 11/05/18;03/04/19;05/20/19 Job No Job Description Pay Grade A B C D E 0033 Transportation Manager ME0033 58.15 61.34 64.72 68.28 72.04 0051 ITree Maintenance Supervisor ME0051 41.65 43.93 46.35 48.90 51.59 0483 Utilities Manager ME0483 57.28 60.44 63.76 67.27 70.97 0487 Wastewater Supervisor ME0487 41.65 43.93 46.35 48.90 51.59 0052 Water Distribution Supervisor ME0052 41.65 43.93 46.35 48.90 51.59 0053 lWater Production Supervisor ME0053 41.65 43.93 46.35 48.90 51.59 0056 Water Quality Supervisor ME0056 41.65 43.93 46.35 48.90 51.59 * Per Resolution 2018-66 adopted on 11/05/18,the position of Environmental Services Manager was created. ** Per Resolution 2019-16 adopted on 03/04/19,the position of Principal Finance Analyst was created. *** Per Resolution 2019-24 adopted on 05/20/19,the position of Risk Management Analyst was created. Per Resolution 2018-66 Adopted on 11/05/18; Resolution 2019-16 Adopted on 03/04/19; and Resolution 2019-24 Adopted on May 20, 2019. Res. No. 2019-24 STATE OF CALIFORNIA COUNTY OF ORANGE ) ss: CITY OF HUNTINGTON BEACH ) I, ROBIN ESTANISLAU, the duly elected, qualified City Clerk of the City of Huntington Beach, and ex-officio Clerk of the City Council of said City, do hereby certify that the whole number of members of the City Council of the City of Huntington Beach is seven; that the foregoing resolution was passed and adopted by the affirmative vote of at least a majority of all the members of said City Council at a Regular meeting thereof held on May 20, 2019 by the following vote: AYES: Semeta, Peterson, Posey, Delgleize, Hardy NOES: None ABSENT: Brenden, Carr RECUSE: None City Clerk and ex-officio Clerk of the City Council of the City of Huntington Beach, California