HomeMy WebLinkAboutExecutive Event Services LLC - 2019-05-30 SERVICES AGREEMENT BETWEEN
THE CITY OF HUNTINGTON BEACH AND
EXECUTIVE EVENT SERVICES LLC
FOR
JULY 4" PARADE AND FIREWORKS FESTIVAL
This SERVICES AGREEMENT ("Agreement") is made and entered into by and
between the City of Huntington Beach, a municipal corporation of the State of California,
hereinafter referred to as "CITY" and Executive Event Services, LLC hereinafter referred to as
"CONSULTANT."
WHEREAS, CITY desires to engage the services of a consultant to provide security and
pre and onsite planning and assist the CITY; and
Pursuant to documentation on file in the office of the City Clerk, the provisions of the
Huntington Beach Municipal Code, Chapter 3.02 relating to procurement of service contracts
have been complied with; and
CONSULTANT has been selected to fabricate and install the Central Library Wayfinding
system,
NOW, THEREFORE, it is agreed by CITY and CONSUTLANT as follows:
1. SCQPE OF SERVICES.
CONSULTANT shall provide all services as described in Exhibit "A," which is
attached hereto and incorporated into this Agreement by this reference. These services shall
sometimes hereinafter be referred to as the "PROJECT."
CONSULTANT hereby designates Jake Mahan who shall represent it and be its sole
contact and agent in all consultations with CITY during the performance of this Agreement.
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2. CITY STAFF ASSISTANCE.
CITY shall assign a staff coordinator to work directly with CONSULTANT in
the performance of this Agreement.
3. TERM; TIME OF PERFORMANCE.
Time is of the essence of this Agreement. The services of CONSULTANT are
to commence on May 30, 2019 (the "Commencement Date"). This Agreement shall
automatically terminate on March 31, 2020, unless extended or sooner terminated as provided
herein. All tasks specified in Exhibit "A" shall be completed no later than six (6) months
from the Commencement Date. The time for performance of the tasks identified in Exhibit
"A" are generally to be shown in Exhibit "A." This schedule may be amended to benefit the
PROJECT if mutually agreed to in writing by CITY and CONSULTANT.
In the event the Commencement Date precedes the Effective Date,
CONSULTANT shall be bound by all terms and conditions as provided herein.
4. COMPENSATION.
In consideration of the performance of the services described herein, CITY agrees to
pay CONSULTANT on a time and materials basis at the rates specified in Exhibit "B," which is
attached hereto and incorporated by reference into this Agreement, a fee, including all costs and
expenses, not to exceed Forty-Nine Thousand Dollars ($49,000).
5. EXTRA WORK.
In the event CITY requires additional services not included in Exhibit "A" or
changes in the scope of services described in Exhibit "A," CONSULTANT will undertake
such work only after receiving written authorization from CITY. Additional compensation for
such extra work shall be allowed only if the prior written approval of CITY is obtained.
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6. METHOD OF PAYMENT.
CONSULTANT shall be paid pursuant to the terms of Exhibit "B."
7. DISPOSITION OF PLANS ESTIMATES AND OTHER DOCUMENTS
CONSULTANT agrees that title to all materials prepared hereunder, including,
without limitation, all original drawings, designs, reports, both field and office notices, calculations,
computer code, language, data or programs, maps, memoranda, letters and other documents, shall
belong to CITY, and CONSULTANT shall turn these materials over to CITY upon expiration or
termination of this Agreement or upon PROJECT completion, whichever shall occur first. These
materials may be used by CITY as it sees fit.
8. HOLD HARMLESS
A. CONSULTANT hereby agrees to protect, defend, indemnify and hold
harmless CITY, its officers, elected or appointed officials, employees, agents and volunteers from
and against any and all claims, damages, losses, expenses,judgments, demands and defense costs
(including, without limitation, costs and fees of litigation of every nature or liability of any kind or
nature) arising out of or in connection with CONSULTANT's (or CONSULTANT's subcontractors,
if any) negligent (or alleged negligent)performance of this Agreement or its failure to comply with
any of its obligations contained in this Agreement by CONSULTANT, its officers, agents or
employees except such loss or damage which was caused by the sole negligence or willful
misconduct of CITY. CONSULTANT will conduct all defense at its sole cost and expense and
CITY shall approve selection of CONSULTANT's counsel. This indemnity shall apply to all
claims and liability regardless of whether any insurance policies are applicable. The policy limits
do not act as limitation upon the amount of indemnification to be provided by CONSULTANT.
B. To the extent that CONSULTANT performs "Design Professional Services"
within the meaning of Civil Code Section 2782.8, then the following Hold Harmless provision
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applies in place of subsection A above:
"CONSULTANT hereby agrees to protect, defend, indemnify and hold harmless CITY and
its officers, elected or appointed officials, employees, agents and volunteers, from and
against any and all claims, damages, losses, expenses, demands and defense costs
(including, without limitation, costs and fees of litigation of every nature or liability of any
kind or nature) to the extent that the claims against CONSULTANT arise out of, pertain to,
or relate to the negligence, recklessness, or willful misconduct of CONSULTANT. In no
event shall the cost to defend charged to CONSULTANT exceed CONSULTANT's
proportionate percentage of fault. However, notwithstanding the previous sentence, in the
event one or more other defendants to the claims and/or litigation is unable to pay its share
of defense costs due to bankruptcy or dissolution of the business, CONSULTANT shall
meet and confer with CITY and other defendants regarding unpaid defense costs. The duty
to indemnify, including the duty and the cost to defend, is limited as provided in California
Civil Code Section 2782.8.
C. Regardless of whether subparagraph A or B applies, CITY shall be reimbursed
by CONSULTANT for all costs and attorney's fees incurred by CITY in enforcing this
obligation. This indemnity shall apply to all claims and liability regardless of whether any
insurance policies are applicable. The policy limits do not act as a limitation upon the
amount of indemnification to be provided by CONSULTANT.
9. GENERAL LIABILITY INSURANCE.
CONSULTANT shall obtain and furnish to CITY a Commercial General
Liability insurance policy covering the work performed by it hereunder. This policy shall
provide coverage for CONSULTANT's liability in an amount not less than Two million
dollars ($2,000,000.00) per occurrence and in the aggregate. The above-mentioned insurance
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shall not contain a self-insured retention without the express written consent of CITY; however
an insurance policy "deductible" of Ten Thousand Dollars ($10,000.00) or less is permitted.
City shall be named as additional insureds on such policy. A claims-made policy shall be
acceptable if the policy further provides that:
A. The policy retroactive date coincides with or precedes the initiation of
the scope of work (including subsequent policies purchased as renewals
or replacements).
B. CONSULTANT shall notify CITY of circumstances or incidents that
might give rise to future claims.
CONSULTANT shall maintain similar insurance during the required extended
period of coverage following PROJECT completion. If insurance is terminated for any reason,
CONSULTANT agrees to purchase an extended reporting provision of at least two (2) years to
report claims arising from work performed in connection with this Agreement.
If CONSULTANT fails or refuses to produce or maintain the insurance required
by this section or fails or refuses to furnish the CITY with required proof that insurance has
been procured and is in force and paid for, the CITY shall have the right, at the CITY's
election, to forthwith terminate this Agreement. Such termination shall not effect
CONSULTANT's right to be paid for its time and materials expended prior to notification of
termination. CONSULTANT waives the right to receive compensation and agrees to indemnify
the CITY for any work performed prior to approval of insurance by the CITY.
10. CERTIFICATE OF INSURANCE
Prior to commencing performance of the work hereunder, CONSULTANT shall
furnish to CITY a certificate of insurance subject to approval of the City Attorney evidencing
the foregoing insurance coverage as required by this Agreement; the certificate shall:
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C. provide the name and policy number of each carrier and policy;
B. state that the policy is currently in force;and
C. shall promise that such policy shall not be suspended, voided or canceled by
either party, reduced in coverage or in limits except after thirty (30) days'
prior written notice; however, ten (10) days' prior written notice in the event
of cancellation for nonpayment of premium.
CONSULTANT shall maintain the foregoing insurance coverage in force until the
work under this Agreement is fully completed and accepted by CITY.
The requirement for carrying the foregoing insurance coverage shall not derogate
from CONSULTANT's defense, hold harmless and indemnification obligations as set forth in this
Agreement. CITY or its representative shall at all times have the right to demand the original or a
copy of the policy of insurance. CONSULTANT shall pay, in a prompt and timely manner, the
premiums on the insurance hereinabove required.
11. INDEPENDENT CONTRACTOR
CONSULTANT is, and shall be, acting at all times in the performance of this
Agreement as an independent contractor herein and not as an employee of CITY. CONSULTANT
shall secure at its own cost and expense, and be responsible for any and all payment of all taxes,
social security, state disability insurance compensation, unemployment compensation and other
payroll deductions for CONSULTANT and its officers, agents and employees and all business
licenses,if any,in connection with the PROJECT and/or the services to be performed hereunder.
12 TERMINATION OF AGREEMENT
All work required hereunder shall be performed in a good and workmanlike manner.
CITY may terminate CONSULTANT's services hereunder at any time with or without cause, and
whether or not the PROJECT is fully complete. Any termination of this Agreement by CITY shall
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be made in writing, notice of which shall be delivered to CONSULTANT as provided herein. In the
event of termination, all finished and unfinished documents, exhibits,report, and evidence shall, at
the option of CITY,become its property and shall be promptly delivered to it by CONSULTANT.
13. ASSIGNMENT AND DELEGATION
This Agreement is a personal service contract and the work hereunder shall not be
assigned, delegated or subcontracted by CONSULTANT to any other person or entity without the
prior express written consent of CITY. Ifan assignment, delegation or subcontract is approved, all
approved assignees, delegates and subcontractors must satisfy the insurance requirements as set
forth in Sections 9 and 10 hereinabove.
14. COPYRIGHTS/PATENTS
CITY shall own all rights to any patent or copyright on any work, item or material
produced as aresult of this Agreement.
15. CITY EMPLOYEES AND OFFICIALS
CONSULTANT shall employ no CITY official nor any regular CITY employee in
the work performed pursuant to this Agreement. No officer or employee of CITY shall have any
financial interest in this Agreement in violation of the applicable provisions of the California
Government Code.
16. NOTICES
Any notices, certificates, or other communications hereunder shall be given either by
personal delivery to CONSULTANT'S agent (as designated by Section 1 hereinabove) or to CITY
as the situation shall warrant, or by enclosing the same in a sealed envelope, postage prepared, and
depositing the same in the United States Postal Service, to the addresses specified below. CITY
and CONSULTANT may designate different addresses to which subsequent notices, certificates or
other communications will be sent by notifying the other party via personal delivery, a reputable
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overnight carrier or U.S.certified mail-return receipt requested:
TO CITY: TO CONSULTANT:
City of Huntington Beach Executive Event Services LLC
ATTN: Chris Cole ATTN: Jacob Mahan
2000 Main Street 22600 Savi Ranch Parkway
Huntington Beach, CA 92648 Yorba Linda, CA 92887
17. CONSENT
When CITY's consent/approval is required under this Agreement, its consent/approval
for one transaction or event shall not be deemed to be a consent/approval to any subsequent
occurrence of the same or any other transaction or event.
18. MODIFICATION
No waiver or modification of any language in this Agreement shall be valid unless in
writing and duly executed by both parties.
19. SECTION HEADINGS
The titles, captions, section, paragraph and subject headings, and descriptive phrases
at the beginning of the various sections in this Agreement aer merely descriptive and are included
solely for the convenience or reference only and are not representative of matters included or
excluded from such provisions, and do not interpret, define, limit or describe, or construe the intent
of the parties or affect the construction or interpretation of any provision in this Agreement.
20. INTERPRETATION OF THIS AGREEMENT
The language of all parts of this Agreement shall in all cases be construed as a
whole, according to its fair meaning, and not strictly for or against any of the parties. If any
provision of this Agreement is held by an arbitrator or court of competent jurisdiction to be
unenforceable, void, illegal or invalid, such holding shall not invalidate or affect the remaining
covenants and provisions of this Agreement. No covenant or provision shall be deemed dependent
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upon any other unless so expressly provided here. As used in this Agreement, the masculine or
neuter gender and singular or plural number shall be deemed to include the other whenever the
context so indicates or requires. Nothing contained herein shall be construed so as to require the
commission of any act contrary to law, and wherever there is any conflict between any provision
contained herein and any present or future statute, law, ordinance or regulation contrary to which
the parties have no right to contract, then the latter shall prevail, and the provision of this
Agreement which is hereby affected shall be curtailed and limited only to the extent necessary to
bring it within the requirements of the law.
21. DUPLICATE ORIGINAL
The original of this Agreement and one or more copies hereto have been prepared
and signed in counterparts as duplicate originals, each of which so executed shall, irrespective of the
date of its execution and delivery, be deemed an original. Each duplicate original shall be deemed
an original instrument as against any party who has signed it.
22. IMMIGRATION.
CONSULTANT shall be responsible for full compliance with the immigration and
naturalization laws of the United States and shall, in particular, comply with the provisions of the
United States Code regarding employment verification.
23. LEGAL SERVICES SUBCONTRACTING PROHIBITED.
CONSULTANT and CITY agree that CITY is not liable for payment of any
subcontractor work involving legal services, and that such legal services are expressly outside the
scope of services contemplated hereunder. CONSULTANT understands that pursuant to
Huntington Beach City Charter Section 309, the City Attorney is the exclusive legal counsel for
CITY; and CITY shall not be liable for payment of any legal services expenses incurred
by CONSULTANT.
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24. ATTORNEY'S FEES.
In the event suit is brought by either party to construe, interpret and/or enforce
the terms and/or provisions of this Agreement or to secure the performance hereof, each party
shall bear its own attorney's fees, such that the prevailing party shall not be entitled to recover
its attorney's fees from the nonprevailing party.
25. SURVIVAL.
Terms and conditions of this Agreement, which by their sense and context
survive the expiration or termination of this Agreement, shall so survive.
26. GOVERNING LAW
This Agreement shall be governed and construed in accordance with the laws of
the State of California.
27. SIGNATORIES.
Each undersigned represents and warrants that its signature herein below has the
power, authority and right to bind their respective parties to each of the terms of this
Agreement, and shall indemnify CITY fully for any injuries or damages to CITY in the event
that such authority or power is not, in fact, held by the signatory or is withdrawn.
28. ENTIRETY.
The parties acknowledge and agree that they are entering into this Agreement
freely and voluntarily following extensive arm's length negotiation, and that each has had the
opportunity to consult with legal counsel prior to executing this Agreement. The parties also
acknowledge and agree that no representations, inducements, promises, agreements or
warranties, oral or otherwise, have been made by that party or anyone acting on that party's
behalf, which are not embodied in this Agreement, and that that party has not executed this
Agreement in reliance on any representation, inducement, promise, agreement, warranty, fact or
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circumstance not expressly set forth in this Agreement. This Agreement, and the attached
exhibits, contain the entire agreement between the parties respecting the subject matter of this
Agreement, and supersede all prior understandings and agreements whether oral or in writing
between the parties respecting the subject matter hereof.
29. EFFECTIVE DATE
This Agreement shall be effective on the date of its approval by the City Council.
This Agreement shall expire when terminated as provided herein.
IN WITNESS WHEREOF,the parties hereto have caused this Agreement to be executed by
and through their authorized officers.
CONSULTANT,
EXECUTIVE EVENT SERVICES, LLC a municipal corporation of the State of
California
By:
print name Director/Chief
ITS: (circle one) Chairman/ residen ice (Pursuant o HBMC§3.03.100)
President
APPROVED AS TO FORM:
AND
By:
City Attorney
print name to
ITS: (circle one) Secretary/Chief Financial
Officer/Asst. Secretary—Treasurer RECEIVE AND FILE:
City Clerk
Date ,7-e is �7 OZ
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EXHIBIT "A"
A. STATEMENT OF WORK: (Narrative of work to be performed)
A. Executive Event Services will provide security, pre and onsite planning in
cooperation with Client and in accordance with the guidelines of Event staff per Attachment A,
General and Individual Position Instructions and Assignments, of this Agreement.
B. Executive Event Services shall commit such time and other resources as are
necessary to complete the Services in accordance with the time frames as mutually agreed and
the terms and conditions of this agreement. Executive Event Services shall obtain all necessary
permits and/ or licenses necessary for its Services and shall abide by all applicable laws,
regulations and ordinances of the United States and of the state or other governmental
subdivision in which the Services are performed.
C. Executive Event Services will be available on a 24-hour basis to address any
issues that arise during the event.
D. Executive Event Services, will make the necessary adjustments to maintain a level
of quality and to meet the Clients requirements as outlined in this Agreement, which actions
include but are not limited to:
• Personnel removal
• Schedule and Staffing Adjustments
• Performance Condition
EXHIBIT A
E. Executive Event Services will provide security from July 3 through July 7, 2019.
F. Executive Event Services will work closely with all other Event vendors to
provide individual security advice and assistance.
G. Executive Event Services will work with all other contractor personnel to insure
trouble-free event.
H. Executive Event Services will meet with the Client daily at their convenience for
debriefing to keep Client completely apprised of the security program.
I. Executive Event Services will attend any and all required meetings and site
surveys.
J. Executive Event Services will maintain all necessary documentation through the
contracted period which include but not limited to: A complete set of General and Individual
Post instruction. post assignments, incident report documentation, and a post event security
report
B. CONSULTANT'S DUTIES AND RESPONSIBILITIES:
All contracted services listed below:
• Supervision
• Security Guard
• Access Control
• Crowd Management
• Ushers
• Event Staff
• Parking & Traffic Control
EXHIBIT A
C. CITY'S DUTIES AND RESPONSIBILITIES:
Provide parking for staff
D. WORK PROGRAM/PROJECT SCHEDULE:
July 3 to July 7, 2019.
EXHIBIT A
EXHIBIT "B"
Payment Schedule (Hourly Payment)
A. Hourly Rate
CONSULTANT'S fees for such services shall be based upon the following hourly rate and
cost schedule:
• Planning and on-site Security Management Fee $ 0.00
• Contracted security rates are as follows:
$24.50/hour for guards
$25 .00/hour for relief/breakers
$27.00/hour for Supervisors
$35.00/hour for Event Manager
B. Travel Charges for time during travel are not reimbursable.
C. Billin
I. All billing shall be done monthly in fifteen (15) minute increments and matched to
an appropriate breakdown of the time that was taken to perform that work and who
performed it.
2. Each month's bill should include a total to date. That total should provide, at a
glance, the total fees and costs incurred to date for the project.
3. A copy of memoranda, letters, reports, calculations and other documentation
prepared by CONSULTANT may be required to be submitted to CITY to
demonstrate progress toward completion of tasks. In the event CITY rejects or has
comments on any such product, CITY shall identify specific requirements for
satisfactory completion.
1
Exhibit B
4. CONSULTANT shall submit to CITY an invoice for each monthly payment due.
Such invoice shall:
A) Reference this Agreement;
B) Describe the services performed;
C) Show the total amount of the payment due;
D) Include a certification by a principal member of CONSULTANT's firm
that the work has been performed in accordance with the provisions of this
Agreement; and
E) For all payments include an estimate of the percentage of work completed.
Upon submission of any such invoice, if CITY is satisfied that CONSULTANT is
making satisfactory progress toward completion of tasks in accordance with this
Agreement, CITY shall approve the invoice, in which event payment shall be made
within thirty (30) days of receipt of the invoice by CITY. Such approval shall not
be unreasonably withheld. If CITY does not approve an invoice, CITY shall notify
CONSULTANT in writing of the reasons for non-approval and the schedule of
performance set forth in Exhibit "A" may at the option of CITY be suspended until
the parties agree that past performance by CONSULTANT is in, or has been
brought into compliance, or until this Agreement has expired or is terminated as
provided herein.
5. Any billings for extra work or additional services authorized in advance and in
writing by CITY shall be invoiced separately to CITY. Such invoice shall contain
all of the information required above, and in addition shall list the hours expended
2
Exhibit 6
and hourly rate charged for such time. Such invoices shall be approved by CITY if
the work performed is in accordance with the extra work or additional services
requested, and if CITY is satisfied that the statement of hours worked and costs
incurred is accurate. Such approval shall not be unreasonably withheld. Any
dispute between the parties concerning payment of such an invoice shall be treated
as separate and apart from the ongoing performance of the remainder of this
Agreement.
3
Exhibit B
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2019 Huntington Beach July Fourth Parade
July 4th, 2019
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Hours Price
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2000 Maio Straal
Huntington 8—h,CA 92640
Phane:714.960,8878(Paz;714.374,1530
INVOICE#:1D-212
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Total Price
Involcs#:19.211
cu9lomor information
Stacey Newton flatter
Assistant Director
Huntington Bosch 4th of July Celebration
714.580-7428
1vv7w hb4thoriulv.orn
Execullye Event -micoe
22600 Savl Ranch Pkvry
Yarba Linda,CA 92887
714.283.2766(office)
714-616-5473(faxl
www.easnattoncom
Account ManaO9,L
Jake Mahan
714.000,5478(mohlto)
)mahannocunatiOn.com
Pogo I
INVOICE
Executive Event Services
22600 Savi Ranch Pkwy
Yorba Linda,CA 92887
0:714.283.2766 F: 714.616.5473
Date:May 30,2019
INVOICE#19-307
To: HB 41h of July Committee
Stacey Hoffer
1.714-580.7428 mobile
Job Payment Terms Due Date
2019 HB July 41h Run Deposit Due Immediately
Qly Description Hours Line Total
Security Management Services 13 $477.75
i
I
I
E
i 1
i
Subtotal $477.75
Depostt Due $238.88
Final Balance $TBD
Wic-ike all checks payable to_Executive Event rYric s
Thank you for your business!
�•� EXECEVE-01 IRMA
ACORO` DATE(MMIDDIYYYY)
CERTIFICATE OF LIABILITY INSURANCE 6/712019
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER.THIS
CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES
BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S),AUTHORIZED
REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER.
IMPORTANT: If the certificate holder is an ADDITIONAL INSURED,the policy(ies)must have ADDITIONAL INSURED provisions or be endorsed.
If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy,certain policies may require an endorsement. A statement on
this certificate does not confer rights to the certificate holder in lieu of such endorsement(s).
PRODUCER License#OM63276 CONTACT Lisa Perrault, CISR
Hardy Insurance Services,Inc. HONE
2911 Bonita Avenue,Suite#A E-MAILo,Ezt):(909)593-7776 7907 FAX
No:(909)593-5477
La Verne,CA 91750 E-MAI ADDRESS,1perrault@hardyirm.com
INSURERS AFFORDING COVERAGE NAIC it
INSURER A:Philadelphia Indemnity Insurance Company 18058
INSURED INSURER B
Executive Event Services,LLC INSURER C
22600 Savi Ranch Parkway Ste A INSURER D:
Yorba Linda,CA 92887
INSURER E
INSURER F:
COVERAGES CERTIFICATE NUMBER: REVISION NUMBER:
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD
INDICATED. NOTVATHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,
EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
INSR TYPE OF INSURANCE ADDL SUER POLICY NUMBER POLICY EFF POLICY EXP LIMITS
LTRW IDD
A X COMMERCIAL GENERAL LIABILITY EACH OCCURRENCE $ 1,000,000
CLAIMS-MADECLAIMS-MADE ❑X OCCUR X PHPK1880336 9/15/2018 9/15/2019 DAMAGE TREMESO R(EaENTED $ 1,000,000
X Errors and Omissions MED EXP(Any oneperson) $ 20,000
PERSONAL&ADV INJURY $ 1,000,000
GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $ 2,000,000
X POLICY❑JECT LOC PRODUCTS-.•I PXJPAGG._ $ _ 2,000,000
OTHER: ASSAULT AND BAT $
A AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT $ 1,000,000
denflANY AUTO PHPK1880336 9/15/2018 9/15/2019 BODILY INJURY Perperson) $
OWNED SCHEDULED
AUTOS ONLY AUTOS BODILY INJURY Per accident $
X AUTOS ONLY X AUUTO�ONLYY PerraccitlentDAMAGE $
A X UMBRELLA LIAR X OCCUR EACH OCCURRENCE $ 9,000,000
EXCESS L1A13 CLAIMS-MADE PHUB647091 9/1512018 9/15/2019 AGGREGATE $ 9,000,000
DED X RETENTION S 10,000 $
WORKERS COMPENSATION AppROVED PERTLITF OTH-
AND EMPLOYERS'LIABILITY
Y ANY PROPRIETOR/PARTNER/EXECUTIVE ❑ E.L.EACH ACCIDENT $
OFFICER/MEMBER EXCLUDED? N I A
(Mandatory in NH) By: E.L.DISEASE-EA EMPLOYEE
If es,describe under MICHgEL E GATES
DESCRIPTION OF OPERATIONS below -AffE.L.DISEASE-POLICY LIMIT $
CITY OF HUNTI GTON BEA(H
DESCRIPTION OF OPERATIONS I LOCATIONS I VEHICLES (ACORD 101,Additional Remarks Schedule,may be attached if more space is required)
WC CERT ISSUED BY BBSI UNDER SEPARATE ACORD FORM
The City of Huntington Beach,its officers,elected or appointed officials,employees,agents and volunteers are included as additional insured per PI-GL-005
(07/12).
Via email:jslobojan@surfcity-hb.org
CERTIFICATE HOLDER CANCELLATION
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE
City of Huntington Beach THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN
tY 9 ACCORDANCE WITH THE POLICY PROVISIONS.
2000 Main Street
Huntington Beach,CA 92646
AUTHORIZED REPRESENTATIVE
ACORD 25(2016/03) @ 1988-2015 ACORD CORPORATION. All rights reserved.
The ACORD name and logo are registered marks of ACORD
PI-GL-005 (07/12)
Policy # PHPK1880336
THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY.
ADDITIONAL INSURED
PRIMARY AND NON-CONTRIBUTORY INSURANCE
This endorsement modifies insurance provided under the following:
COMMERCIAL GENERAL LIABILITY COVERAGE PART
SCHEDULE
Name of Person or Orqanization (Additional Insured):
the City of Huntington Beach, its officers, elected or appointed officials, employees, agents, and volunteers.
SECTION II—WHO IS AN INSURED is amended to include as an additional insured the person(s) or
organization(s) shown in the endorsement Schedule, but only with respect to liability for"bodily injury,"
"property damage" or"personal and advertising injury" arising out of or relating to your negligence in the
performance of"your work" for such person(s) or organization(s) that occurs on or after the effective date
shown in the endorsement Schedule.
This insurance is primary to and non-contributory with any other insurance maintained by the person or
organization (Additional Insured), except for loss resulting from the sole negligence of that person or
organization.
This condition applies even if other valid and collectible insurance is available to the Additional Insured
for a loss or"occurrence" we cover for this Additional Insured.
The Additional Insured's limits of insurance do not increase our limits of insurance, as described in
SECTION III—LIMITS OF INSURANCE.
All other terms, conditions, and exclusions under the policy are applicable to this endorsement and
remain unchanged.
Page 1 of 1
Includes copyrighted material of Insurance Services Office, Inc., with its permission.
,acoJ?L> CERTIFICATE OF LIABILITY INSURANCE DATE(MM/D6/62019
Ill
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE
HOLDER.THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE
AFFORDED BY THE POLICIES BELOW.THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE
ISSUING INSURER(S),AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER.
IMPORTANT: If the certificate holder is an ADDITIONAL INSURED,the policy(ies) must be endorsed. If SUBROGRATION IS WAIVED,
subject to the terms and conditions of the policy, certain policies may require an endorsement.A statement on this certificate does
not confer rights to the certificate holder in lieu of such endorsement(s).
PRODUCER Willis Towers Watson CONTACT NAME:Ontario
12980 Metcalf Ave Suite 500 PHONE(A/C,No Ext):(909)284-7540 FAX(A/C,NO):(360)828-0699
Overland Park KS 66213 _
EMAIL ADDRESS:Jlmmy.Perezl_bbsihq.com
INSURER(S)AFFORDING COVERAGE I NAIC#
INSURER A: ACE American Insurance Company 22667
INSURED INSURER B _..
Barrett Business Services,Inc.L/C/F
EXECUTIVE EVENT SERVICES,LLC INSURER C: I
22600 SAVI RANCH PARKWAY STE A INSURER D:
YORBA LINDA,CA 92887
INSURER E. j
INSURER F
COVERAGES CERTIFICATE NUMBER: REVISION NUMBER:
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED.
NOTWITHSTANDING ANY REQUIREMENT,TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE
ISSUES OR MAY PERTAIN.THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,EXCLUSIONS AND CONDITIONS OF
SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
INSR TYPE OF INSURANCE ADDL SUBR POLICY NUMBER POLICY EFF POLICY EXP LIMITS
LTR INSR WVD (MM/DD/YYYY) (MM/DD/YYYY)
GENERAL LIABILITY EACH OCCURRENCE $
COMMERCIAL GENERAL LIABILITY DAMAGE TO RENTED PREMISES(Ea $
occurence)
CLAIMS-MADE a OCCUR
MED EXP(Any one person) $
PERSONAL&ADV INJURY $
GENERAL AGGREGATE $
GEN'L AGGREGATE LIMIT APPLIES PER:
PRODUCTS-COMP/OP AGG $
POLICY Pi LOC PRO ED AS tO Irbil N; $
ECT
AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT
aa
ANY AUTO (Ea accident) $
�1.•Y•
AqMRS " BODILY INJURY(Per person) $
ALL OWNED AUTOS []SCHEDULED AUTOS C17 Y AT1 ORNf`Y BODILY INJURY(Per accident) $
HIRED AUTOS NON-OWNED AUTOS Oft pf, NT1Nf`'7'ON 5 AI ;
PROPERTY DAMAGE $
$
UMBRELLA LIAR OCCUR EACH OCCURRENCE $
EXCESS LIAB OCCUR JAGGREGATE $
DED RETENTION$ $
A WORKERS COMPENSATION AND EMPLOYERS C65212894 12/01/18 12/01/2019 �/ WC STATU- OTH-
LIABILITY Y/N TORY LIMITS JER
ANY PROPRIETOR/PARTNER/EXECUTIVE Y N/A X E.L.EACH ACCIDENT $2,000,000
OFFICER/MEMBER EXCLUDED? Covered states:
E.L.DISEASE-EA EMPLOYEE $2,000,000
(Mandatory in Ni If yes,describe under CA
DESCRIPTION OF OPERATIONS below E.L.DISEASE-POLICY LIMIT $2,000,000
DESCRIPTION OF OPERATIONS/LOCATIONS/VEHICLES(Attach ACORD 101,Additional Remarks Schedule,if more space is required)
In the event of any payment under this policy for a Loss for which the named insured has waived the right of recovery in a written contract entered into prior to
the Loss,insurer hereby agrees to also waive our right of recovery but only with respect to such Loss.
CERTIFICATE HOLDER CANCELLATION
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE
EXPIRATION DATA THEREOF,NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE
City of Huntington Beach POLICY PROVISIONS.
2000 Main Street AUTHORIZED REPRESENTATIVE
Hunitington Beach CA 92646 Authorized
Rep A Ai
c)1988-2010 ACORD CORPORATION.All rights reserved.
ACORD 25(2010/05) The ACORD name and logo are registered marks of ACORD.
Workers'Compensation and Employers'Liability Policy
Named Insured Endorsement Number
BARRETT BUSINESS SERVICES, INC. L/C/F
EXECUTIVE EVENT SERVICES, LLC Policy Number
8100 NE PARKWAY DRIVE, STE. 200 VANCOUVER WA 98662 Symbol: WLR Number: C65212894
Policy Period Effective Date of Endorsement
12-01-2018 TO 12-01-2019 12-01-2018
Issued By(Name of Insurance Company)
ACE AMERICAN INSURANCE COMPANY
Insert the policy number.The remainder of the information is to be completed only when this endorsement is issued subsequent to the preparation of the policy.
CALIFORNIA WAIVER OF OUR RIGHT TO RECOVER FROM OTHERS ENDORSEMENT
This endorsement applies only to the insurance provided by the policy because California is shown in Item 3.A. of
the Information Page.
We have the right to recover our payments from anyone liable for an injury covered by this policy. We will not
enforce our right against the person or organization named in the Schedule, but this waiver applies only with respect
to bodily injury arising out of the operations described in the Schedule, where you are required by a written contract
to obtain this waiver from us.
You must maintain payroll records accurately segregating the remuneration of your employees while engaged in the
work described in the Schedule.
Schedule
1. ( ) Specific Waiver
Name of person or organization:
( X ) Blanket Waiver
Any person or organization for whom the Named Insured has agreed by written contract to furnish this
waiver.
2. Operations:
ALL CALIFORNIA OPERATIONS
3. Premium:
The premium charge for this endorsement shall be 2 . 0 percent of the California premium developed
on payroll in connection with work performed for the above person(s)or organization(s) arising out of the
operations described.
4. Minimum Premium : $0
Authorized Agent
WC 99 03 22