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HomeMy WebLinkAboutParkwood Landscape Maintenance, Inc. - 2019-07-01SERVICE AGREEMENT BETWEEN THE CITY OF HUNTINGTON BEACH AND PARKWOOD LANDSCAPE MAINTENANCE, INC. FOR MSC 527 LANDSCAPE MAINTENANCE -- FACILIITES THIS AGREEMENT ("Agreement") is made and entered into by and between the City of Huntington Beach a municipal corporation of the State of California, hereinafter called "City," and PARKWOOD LANDSCAPE MAINTENANCE, INC. , a California Corporation hereinafter referred to as "Contractor." Recitals A. The City desires to retain a Contractor having special skill and knowledge in the field of Landscape Maintenance. B. Contractor represents that Contractor is able and willing to provide such services to the City. C. In undertaking the performance of this Agreement, Contractor represents that it is knowledgeable in its field and that any services performed by Contractor under this Agreement will be performed in compliance with such standards as may reasonably be expected from a comparable company or firm in the field. Contractor has been selected to perform these services pursuant to Huntington Beach Municipal Code Chapter 3.02, NOW, THEREFORE, it is agreed by City and Contractor as follows: 1. Scope of Services Contractor shall provide all services as described in in Exhibit A which is attached hereto and incorporated into this Agreement by this reference. These services shall sometimes hereinafter be referred to as the "Project." Contractor hereby designates David Melito who shall represent it and be its sole contact and agent in all consultations with City during the performance of this Agreement. 2. City Staff Assistance City shall assign a staff coordinator to work directly with Contractor in the performance of this Agreement. 3. Compensation a. City agrees to pay, and Contractor agrees to accept as total payment for its services, the rates and charges identified in Exhibit "A." The total sum to be expended under this Page 1 of 9 2016 r Agreement, shall not exceed Two Hundred Thirty-three Thousand Seven Hundred Thirty-six dollars ($233 736) PER YEAR during the term of this Agreement. b. Payment by City shall be made within thirty (30) days following receipt of proper invoice evidencing work performed, subject to City accounting procedures. Payment need not be made for work which fails to meet the standards of performance set forth in the Recitals which may reasonably be expected by City. 4. Term Time is of the essence of this Agreement. The services of Contractor are to commence July 1 2019 or as soon as practicable after the execution of this Agreement by City (the "Commencement Date") and terminate June 30, 2022 , unless terminated earlier in accordance with the provisions of this Agreement. Contract may be extended for two (2) additional one year periods if mutually agreed to in writing by both parties. All tasks specified in Exhibit "A" shall be completed at the frequency, time and schedule indicated in Exhibit "A". The time for performance of the tasks identified in Exhibit "A" are generally to be shown in Exhibit "A." This schedule and Term may be amended to benefit the Project if mutually agreed to in writing by City and Contractor. In the event the Commencement Date precedes the Effective Date, Contractor shall be bound by all terms and conditions as provided herein. 5. Extra Work In the event City requires additional services not included in Exhibit "A" or changes in the scope of services described in Exhibit "A," Contractor will undertake such work only after receiving written authorization from City. Additional compensation for such extra work shall be allowed only if the prior written approval of City is obtained and shall be in addition to the total Compensation designated in paragraph 3. 6. Disposition of Plans, Estimates and Other Documents Contractor agrees that title to all materials prepared hereunder, including, without limitation, all original drawings, designs, reports, both field and office notices, calculations computer code, language, data or programs, maps, memoranda, letters and other documents, shall belong to City, and Contractor shall turn these materials over to City upon expiration or termination of this Agreement or upon Project completion, whichever shall occur first. These materials may be used by City as it sees fit. 7. Hold Harmless Contractor hereby agrees to protect, defend, indemnify and hold harmless City, its officers, elected or appointed officials, employees, agents, and volunteers from and against any and all, claims, damages, losses, expenses, judgments, demands and defense costs, and consequential damage or liability of any kind or nature, however caused, including those resulting from death or injury to Contractor's employees and damage to Contractor's property, arising directly or indirectly out of the obligations or operations herein undertaken by Contractor, caused in whole or in part by Page 2 of 9 2016 any negligent act or omission of the Contractor, any subcontractors, anyone directly or indirectly employed by any of them or anyone for whose acts any of them may be liable, including but not limited to concurrent active or passive negligence, except where caused by the active negligence, sole negligence, or willful misconduct of the City. Contractor will conduct all defense at its sole cost and expense and City shall approve selection of Contractor's counsel. This indemnity shall apply to all claims and liability regardless of whether any insurance policies are applicable. The policy limits do not act as a limitation upon the amount of indemnification to be provided by Contractor. 8. Workers Compensation Insurance Pursuant to California Labor Code Section 1861, Contractor acknowledges awareness of Section 3700 et seq. of this Code, which requires every employer to be insured against liability for workers' compensation; Contractor covenants that it will comply with such provisions prior to commencing performance of the work hereunder. Contractor shall obtain and furnish to City workers' compensation and employer's liability insurance in an amount of not less than the State statutory limits. Contractor shall require all subcontractors to provide such workers' compensation and employer's liability insurance for all of the subcontractors' employees. Contractor shall furnish to City a certificate of waiver of subrogation under the terms of the workers' compensation and employer's liability insurance and Contractor shall similarly require all subcontractors to waive subrogation. 9. General Liability Insurance In addition to the workers' compensation and employer's liability insurance and Contractor's covenant to defend, hold harmless and indemnify City, Contractor shall obtain and furnish to City, a policy of general public liability insurance, including motor vehicle coverage covering the Project/Service. This policy shall indemnify Contractor, its officers, employees and agents while acting within the scope of their duties, against any and all claims arising out or in connection with the. Project/Service, and shall provide coverage in not less than the following amount: combined single limit bodily injury and property damage, including products/completed operations liability and blanket contractual liability, of One Million Dollars ($1,000,000) per occurrence. If coverage is provided under a form which includes a designated general aggregate limit, the aggregate limit must be no less than One Million Dollars ($1,000,000) for this Project/Service. This policy shall name City, its officers, elected or appointed officials, employees, agents, and volunteers as Additional Insureds, and shall specifically provide that any other insurance coverage which may be applicable to the Project/Service shall be deemed excess coverage and that Contractor's insurance shall be primary. Under no circumstances shall said above -mentioned insurance contain a self -insured retention, or a "deductible" or any other similar form of limitation on the required coverage. Page 3 of 9 2016 10. Automobile Liability Insurance Contractor shall obtain and furnish to City an automotive liability insurance policy covering the work performed by it hereunder. This policy shall provide coverage for Contractor's automotive liability in an amount not less than One Million Dollars ($1,000,000.00) per occurrence and a separate "Additional Insured Endorsement" page listing both the policy number and naming the "City of Huntington Beach, its officers, elected or appointed officials, employees, agents and volunteers" as additional insured on the endorsement. The above -mentioned insurance shall not contain a self -insured retention, "deductible" or any other similar form of limitation on the required coverage except with the express written consent of City. 11. Certificate of Insurance Prior to commencing performance of the work hereunder, Contractor shall furnish to City a certificate of insurance subject to approval of the City Attorney evidencing the foregoing insurance coverage as required by this Agreement; the certificate shall: a. provide the name and policy number of each carrier and policy; b. state that the policy is currently in force; and c. promise that such policy shall not be suspended, voided or canceled by either party, reduced in coverage or in limits except after thirty (30) days' prior written notice; however, ten (10) days' prior written notice in the event of cancellation for nonpayment of premium. Contractor shall maintain the foregoing insurance coverage in force until the work under this Agreement is fully completed and accepted by City. The requirement for carrying the foregoing insurance coverage shall not derogate from Contractor's defense, hold harmless and indemnification obligations as set forth. in this Agreement. City or its representative shall at all times have the right to demand the original or a copy of the policy of insurance. Contractor shall pay, in a prompt and timely manner, the premiums on the insurance hereinabove required. 12. Independent Contractor Contractor is, and shall be, acting at all times in the performance of this Agreement as an independent contractor herein and not as an employee of City. Contractor shall secure at its own cost and expense, and be responsible for any and all payment of all taxes, social security, state disability insurance compensation, unemployment compensation and other payroll deductions for Contractor and its officers, agents and employees and all business licenses, if any, in connection with the Project and/or the services to be performed hereunder. 13. Conflict of Interest Contractor covenants that it presently has no interests and shall not have interests, direct or indirect, which would conflict in any manner with performance of services specified under this Agreement. Page 4 of 9 2016 14. Termination This Agreement may be terminated by the City upon thirty (30) days written notice of termination. In such event, Contractor shall be entitled to receive and the City shall pay Contractor compensation for all services performed by Contractor prior to receipt of such notice of termination, subject to the following conditions: a. As a condition of such payment, the Director may require Contractor to deliver to the City all work product completed as of such date, and in such case such work product shall be the property of the City unless prohibited by law, and Contractor consents to the City's use thereof for such purposes as the City deems appropriate. b. Payment need not be made for work which fails to meet the standard of performance specified in the Recitals of this Agreement. 15. Exclusivity and Amendment This Agreement represents the complete and exclusive statement between the City and Contractor, and supersedes any and all other agreements, oral or written, between the parties. In the event of a conflict between the terms of this Agreement and any attachments hereto, the terms of this Agreement shall prevail. This Agreement may not be modified except by written instrument signed by the City and by an authorized representative of Contractor. The parties agree that any terms or conditions of any purchase order or other instrument that are inconsistent with, or in addition to, the terms and conditions hereof, shall not bind or obligate Contractor or the City. Each party to this Agreement acknowledges that no representations, inducements, promises or agreements, orally or otherwise, have been made by any party, or anyone acting on behalf of any party, which are not embodied herein. 16. Assi2nment Inasmuch as this Agreement is intended to secure the specialized services of Contractor, Contractor may not assign, transfer, delegate, or subcontract any interest herein without the prior written consent of the City and any such assignment, transfer, delegation or subcontract without the City's prior written consent shall be considered null and void. Nothing in this Agreement shall be construed to limit the City's ability to have any of the services which are the subject to this Agreement performed by City personnel or by other Contractors retained by City. 17. City Employees and Officials Contractor shall employ no City official nor any regular City employee in the work performed pursuant to this Agreement. No officer or employee of City shall have any financial interest in this Agreement in violation of the applicable provisions of the California Government Code. 18. Notices Any notices, certificates, or other communications hereunder shall be given either by personal delivery to Contractor's agent (as designated in Section 1 hereinabove) or to City as the Page 5 of 9 2016 situation shall warrant, or by enclosing the same in a sealed envelope, postage prepaid, and depositing the same in the United States Postal Service, to the addresses below. City and Contractor may designate different addresses to which subsequent notices, certificates or other communications will be sent by notifying the other party via personal delivery, a reputable overnight carrier or U.S. certified U.S. certified mail -return receipt requested: To City: City of Huntington Beach Attn: Denny Bacon 2000 Main Street Huntington Beach, CA 92648 19. Consent To Contractor: Parkwood Landscape Maintenance, Inc. Attn: David Melito 16443 Hart St. Van Nuys, CA 91406 818-988-9677 When City's consent/approval is required under this Agreement, its consent/approval for one transaction or event shall not be deemed to be a consent/approval to any subsequent occurrence of the same or any other transactions or event. 20. Modification No waiver or modification of any language in this Agreement shall be valid unless in writing and duly executed by both parties. 21. Section Headings The titles, captions, section, paragraph and subject headings, and descriptive phrases at the beginning of the various sections in this Agreement are merely descriptive and are included solely for convenience of reference only and are not representative of matters included or excluded from such provisions, and do not interpret, define, limit or describe, or construe the intent of the parties or affect the construction or interpretation of any provision of this Agreement. 22. Interpretation of this Agreement The language of all parts of this Agreement shall in all cases be construed as a whole, according to its fair meaning, and not strictly for or against any of the parties. If any provision of this Agreement is held by an arbitrator or court of competent jurisdiction to be unenforceable, void, illegal or invalid, such holding shall not invalidate or affect the remaining covenants and provisions of this Agreement. No covenant or provision shall be deemed dependent upon any other unless so expressly provided here. As used in this Agreement, the masculine or neuter gender and singular or plural number shall be deemed to include .the other whenever the context so indicates or requires. Nothing contained herein shall be construed so as to require the commission of any act contrary to law, and wherever there is any conflict between any provision contained herein and any present or future statute, law, ordinance or regulation contrary to which the parties have no right to contract, then the latter shall prevail, and the provision of this Agreement which is hereby affected shall be curtailed and limited only to the extent necessary to bring it within the requirements of the law. Page 6 of 9 2016 23. Duplicate Orillinal The original of this Agreement and one or more copies hereto have been prepared and signed in counterparts as duplicate originals, each of which so executed shall, irrespective of the date of its execution and delivery, be deemed an original. Each duplicate original shall be deemed an original instrument as against any party who has signed it. 24. Immiaration Contractor shall be responsible for full compliance with the immigration and naturalization laws of the United States and shall, in particular, comply with the provisions of the United States Code regarding employment verification. 25. Legal Services Subcontracting Prohibited Contractor and City agree that City is not liable for payment of any subcontractor work involving legal services, and that such legal services are expressly outside the scope of services contemplated hereunder. Contractor understands that pursuant to Huntington Beach City Charter Section 309, the City Attorney is the exclusive legal counsel for City; and City shall not be liable for payment of any legal services expenses incurred by Contractor. 26. Confidentiality Contractor recognizes that in the performance of its duties under this Agreement, it must conduct its activities in a manner designed to protect information of a sensitive nature from improper use or disclosure. Contractor warrants that it will use reasonable efforts consistent with practices customary in the facilities management industry in recruiting, training and supervising employees and in otherwise performing its duties hereunder in order to achieve this result. In the furtherance of this, Contractor agrees, at the request of the City, to require its employees to execute written undertakings to comply with the foregoing confidentiality provision. 27. Discrimination Contractor shall not discriminate because of race, color, creed, religion, sex, marital status, sexual orientation, age, national origin, ancestry, or disability, as defined and prohibited by applicable law, in the recruitment, selection, training, utilization, promotion, termination or other employment related activities. Contractor affirms that it is an equal opportunity employer and shall comply with all applicable federal, state and local laws and regulations. 28. Jurisdiction - Venue This Agreement and all questions relating to its validity, interpretation, performance, and enforcement shall be government and construed in accordance with the laws of the State of California. This Agreement has been executed and delivered in the State of California and the validity, interpretation, performance, and enforcement of any of the clauses of this Agreement shall be determined and governed by the laws of the State of California. Both parties further agree that Orange County, California, shall be the venue for any action or proceeding that may be brought or arise out of, in connection with or by reason of this Agreement. Page 7 of 9 2016 29. Professional Licenses Contractor shall, throughout the term of this Agreement, maintain all necessary licenses, permits, approvals, waivers, and exemptions necessary for the provision of the services hereunder and required by the laws and regulations of the United States, the State of California, the City of Huntington Beach and all other governmental agencies. Contractor shall notify the City immediately and in writing of her inability to obtain or maintain such permits, licenses, approvals, waivers, and exemptions. Said inability shall be cause for termination of this Agreement. 30. Attorney's Fees In the event suit is brought by either party to construe, interpret and/or enforce the terms and/or provisions of this Agreement or to secure the performance hereof, each party shall bear its own attorney's fees, such that the prevailing party shall not be entitled to recover its attorney's fees from the nonprevailing party. 31. Survival Terms and conditions of this Agreement, which by their sense and context survive the expiration or termination of this Agreement, shall so survive. 32. Governing Law This Agreement shall be governed and construed in accordance with the laws of the State of California. 33. Signatories Each undersigned represents and warrants that its signature hereinbelow has the power, authority and right to bind their respective parties to each of the terms of this Agreement, and shall indemnify City fully for any injuries or damages to City in the event that such authority or power is not, in fact, held by the signatory or is withdrawn. 34. Entirety (a) The parties acknowledge and agree that they are entering into this Agreement freely and voluntarily following extensive arm's length negotiation, and that each has had the opportunity to consult with legal counsel prior to executing this Agreement. The parties also acknowledge and agree that no representations, inducements, promises, agreements or warranties, oral or otherwise, have been made by that party or anyone acting on that party's behalf, which are not embodied in this Agreement, and that that party has not executed this Agreement in reliance on any representation, inducement, promise, agreement warranty, fact or circumstance not expressly set forth in this Agreement. (b) All Exhibits referenced herein and attached hereto shall be incorporated as if fully set forth in the body of this Agreement. Page 8 of 9 2016 35. Effective Date IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed by and through their authorized officers. This Agreement shall be effective on the date of its approval by the City Manager. This Agreement shall expire when terminated as provided herein. CONTRACTOR: PARKWOOD LANDSCAPE MAINTENANCE, INC. p�►sl�t p !�� l—i• � print name ITS: (circle one) Chairma residen ice President AND P Liz. t%-rWL `—M rint name ITS: (circle o Secreta / ice-President/Chief Financial Officer/Asst. Secretary - Treasurer REVIEWED AND APPROVED: �A(- ��A /�- City Manager RECEIVED: City Clerk &�// /,I CITY OF HUNTINGTON BEACH, a municipal corporation of the State of California INITIATED AND APPROVED: ravis K. Hopkins, PIE. Public Works Director City Attorney Av Page 9 of 9 2016 EXHIBIT "A" Exhibit A page / of 137 SECTION C t TO THE HONORABLE MAYOR AND MEMBERS OF THE COUNCIL OF HUNTINGTON BEACH. In compliance with the instructions to Bidders, the undersigned hereby proposes and agrees to perform ali the work therein described, and to Amish all labor, material, equipment and incident insurance necessary therefor, in accordance with the plans and specifications on file in the Fiscal Services office of the City of Huntington Beach. The undersigned agrees to perform the work therein to the satisfaction of and under the supervision of the Maintenance Operations Manager of the City of Huntington Beach, and to enter into a contract at the following prices. BIDDER declares that this proposal is based upon careful examination of the work site, plans, specifications, Instructions to Bidders and all other contract documents. If this proposal is accepted for award, BIDDER. agrees to enter into a contract with AGENCY at the unit and/or lump stun prices set forth in the following Bid Schedule. BIDDER understands that failure to enter into a contract in the manner and time prescribed will result in forfeiture to AGENCY of the guaranty accompanying this proposal. BIDDER understands that a bid is required for the entire work, that the estimated quantities set forth in the Bid Schedule are solely for the purpose of comparing bids and that final compensation under the contract will be based upon the actual quantities of work satisfactorily completed. THE AGENCY RESERVES THE RIGHT TO DELETE ANY ITEM FROM THE CONTRACT. It is agreed that the unit and/or lump sum prices bid include all appurtenant expenses, taxes, royalties, fees, etc., and will be guaranteed for a period of sixty days from the bid opening date. If at such time the contract is not awarded, the AGENCY will reject all bids and will readvertise the project. In the case of discrepancies in the amounts bid, unit prices shall govern over extended amounts, and words shall govern over figures. If awarded the Contract, the undersigned agrees that in the event of the BIDDER'S default in executing the required contract and filing the necessary bonds and insurance certificates within 10 working days after the date of the AGENCY'S notice of award of contract to the BIDDER, the proceeds of the security accompanying this bid shall become the property.of the AGENCY and this bid and the acceptance hereof may, at the AGENCY'S option, be considered null and void. Accompanying this proposal of bid, find Bidders Bond in the amount of $ 10/1 which said amount is not less than 10% of the aggregate of the total bid price, as required by the Instructions to Bidders, payable to the AGENCY. (Please insert the words "Cash", "Certified Check", or "Bidder's Bond", as the case may be). Facilities Section C Page l Exhibit A page �, of 137 Bidder shall signify receipt of all Addenda here, if any: Facilities Section C Page 2 Exhibit A page 3 of 137 PROJECT BID SCHEDULE City of Huntington Beach Landscape Maintenance -- Facilities Maintenance Services Base Bid Items: Item No. Item Bid Amount Provide Landscape Maintenance Services per 1 specifications and exhibits —MONTHLY OPTION A SCHEDULE 1 1p+ . $ I Provide Landscape Maintenance Services per BASE BID specifications and exhibits — ANNUAL OPTION A SCHEDULE $�j TOTAL AMOUNT OF BASE BID 1N FIGURES $ r� (' TOTAL AMOUNT OF BASE BID IN WORDS_T - n dares _ The base bid item will be used for comparison of bids and to determine the lowest bidder. Additive bid items may be awarded at the discretion of the AGENCY. Additive Bid items: Item No. Item Bid Amount Provide Landscape Maintenance Services per A -I specifications and exhibits at Ocean View Estates — S MONTHLY OPTION A SCHEDULE Ij Facilities Section C Page 3 City of Huntington Beach Exhibit A page q Ow3 Landscape Maintenance MSC 527- Facilities (2018-111), bidding on November 26, 2018 3;00 PM (Peciric) Printed 1112112018 Addenda Addendum -Active Addendum Num 1 Addendum Date 11/ogt2tl18 Attachments Title Mowercleriffcation Description Central, North, and South parks contracts may use rotary or flail type mowers. Also, Sports Complex Contract calls for front throw real mower for the Paspallum type turf. No Attachments Exhibit A page � of 137 BEACH OPERATIONS YARD 8669 Edison Ave., RD 474 Landscaped Area: 5,356 square feet FUNCTION TY FREQUENCY OPTION A MONTHLY COST GROUNDS MAINTENANCE PLANTER MAINTENANCE Weekly LITTER REMOVAL Weekly 2" RODENT CONTROL _Monthly 2— CHEMICAL APPLICATION PRE -EMERGENCE PLANTER BE, 2X per Year AERATE & FERTILIZE FERTILIZE PLANTERS IX per year WOOD CHIP PLANTERS IX per year°' MONTHLY ANNUAL GRAND TOTAL OPTION A-'� Fadlities Section C Page 4 Exhibit A page �o of 137 BOLSA CHICA FLOOD CONTROL PUMP STATION 18401 Springdale St., RD 197 Landscaped Area: 1,200 square feet FUNCTION QTY FREQUENCY OPTION A MONTHLY COST GROUNDS MAINTENANCE; PLANTER MAINTENANCE Weekly 3 LITTER REMOVAL Weekly RODENT CONTROL Monthly CHEMICAL APPLICATION PRE -EMERGENCE PLANTER BEDS 2X per year AERATE & FERTILIZE FERTILIZE PLANTERS 1X er ear WOOD CHIP PLANTERS 1X er car MONTHLY ANNUAL GRAND TOTAL OPTION A 4 Facilities Section C Page 5 Exhibit A page 7 of 137 CENTRAL LIBRARY (GROUNDS & PARKING LOT) 7111 Talbert Ave., RD 281 & 291 Landscaped Area: 366,995 square feet FUNCTION QTY FREQUENCY OPTION A MONTHLY COST GROUNDS MAINTENANCE TURF MAINTENANCE Weekly CLIPPING REMOVAL Weekly LITTER REMOVAL Weekly RODENT CONTROL CHEMICAL APPLICATION -Monthly. EDGE TURF AREAS 6X per ycar 3 S PRE -EMERGENCE PLANTER BEDS 2X per year AERATE & FERTILIZE FERTILIZE TURF 5X per year FERTILIZE PLANTERS I X per year AERATE TURF PLUG TYPE 5X per year VERTICAL MOW RENOVATION I X per year 3 WOOD CHIP PLANTERS IX per year° MONTHLY ANNUAL GRAND TOTAL OPTION A+G$ -i Facilities Section C Pagc 6 Exhibit A page e? of 137 CITY GYM & POOL (GROUNDS & PARKING LOT) 1600 Palm Ave., RD 441 Landscaped Area: 21,780 square feet FUNCTION QTY FREQUENCY OPTION A MONTHLY COST GROUNDS MAINTENANCE TURF MAINTENANCR Weekly 3 O c1 CLIPPCNG REMOVAL Weekly 7--1 LITTER REMOVAL Weekly 2"- RODENT CONTROL Monthly CHEMICAL APPLICATION EDGE TURF AREAS 6X per year 19 PRE -EMERGENCE PLANTER BE, 2X per year AERATE & FERTILIZE FERTILIZE TURF 5X per gear 00 FERTILIZE PLANTERS I per year 1-7 AERATE TURF PLUG TYPE 5X per year 1 VERTICAL MOW RENOVATION IX er car WOOD CHIP PLANTERS I X per year 1 3 MONTHLY ANNUAI, GRAND TOTAL OPTION A -_-- racililies Section C Page 7 Exhibit A page q of 137 CIVIC CENTER 2000 Main St., RD 431 Landscaped Area: 457,155 square feet FUNCTION QTY FREQUENCY OPTION A MONTHLY COST EMPTY TRASH CANS 2 2x per week 3 2 GROUNDS MAINTENANCE TURF MAINTENANCE Weekly t�3L4 CLIPPING REMOVAL Weekly 4 CA LITTER REMOVAL. Week] RODENT CONTROL Monthly RAISED PLANTERS QTY__ WEEDING 16 Weekly -"7 -2- RFPI,ACF ANNUAL COLOR 1 4 4X per year CHEMICAL APPLICATION EDGE TURF AREAS 6X per year �t � PRE -EMERGENCE PLANTER BEDS 2X per year AERATE & FERTILIZE FERTILIZE TURF 5X per year '31 0 FERTILIZE PLANTERS I X per year 4 AERATE TURF PLUG TYPE 5X per year } VERTICAL MOW RENOVATION IX per year 19 o WOOD CHIP PLANTERS I X per year Li MONTHLY ANNUAL GRAND TOTAL OPTION A -4 HIS -i I � 5 �, g 5 �• Facilities Section C Page 8 Exhibit A page /Q of 137 DON KISLR CORPORATION YARD 17371 Gothard St., RD 271 Landscaped Area: 89,300 square feet FUNCTION QTY FREQUENCY OPTION A MONTHLY COST GROUNDS MAINTENANCE PLANTER MAINTENANCE WcekE t LITTER REMOVAL Weekly RODENT CONTROL Monthly"' CHEMICAL APPLICATION PRE -EMERGENCE PLANTER BEDS 2X per year 130 AERATE & FERTILIZE FERTILIZE PLANTERS IX er ear WOOD CHIP PLANTERS IX per year 1�^? MONTHLY ANNUAL GRAND TOTAL OPTION A 133 J� 9 # f was + Facilities Section C Page 9 Exhibit A page // of 137 DOWNTOWN COMMERCIAL, DISTRICT Main St./511' St. Landscaped Area: 96,532 square feet FUNCTION OTY FREQUENCY OPTION A MONTHLY COST GROUNDS MAINTENANCE TURF MAINTENANCE Weekly 10 CLIPPING REMOVAL Weekly LITITR REMOVAL Y 2X"per week 19 Z. 3 RODENT CONTROL Monthly RAISED PLANTERS QTY WEEDING 13 Weekly g y RF.Pi.ACF ANNIIAL COLOR 1 13 4X per year 3� CHEMICAL APPLICATION EDGE TURF AREAS bX per year -2, PRE -EMERGENCE PLANTER BEDS 2X per year AERATE & FERTILIZE FERTILIZE TURF 5X per yqar "7 'i FERTILIZE PLANTERS IX per ear G 9 AERATE TURF PLUG TYPE 5X per year VERTICAL MOW RENOVATION 1X per year i WOOD CHIP PLANTERS I per year 3 MONTHLY ANNUAL GRAND TOTAL OPTION A t t VS 9 5 i Facilities Section C Page 10 Exhibit A page of 137 EDWARDS FIRE STATION #6 18591 Edwards St., RD 318 Landscaped Area: 24,000 square feet FUNCTION QTY FREQUENCY OPTION A MONTHLY COST GROUNDS MAINTENANCE TURF MAINTENANCE Weeklyl J CLIPPING REMOVAL Weckl 0 LITTER REMOVAL. Weekly RODENT CONTROL Monthly CHEMICAL APPLICATION EDGE TURF ARIAS 6X per year Z 2- PRE-EMERGENCE PLANTER BEDS 2X per year AERATE & FERTILIZE FERTILIZE TURF 5X per year `t FERTILIZE PLANTERS IX peryear AERATE TURF PLUG TYPE 5X per year , VERTICAL MOW RENOVATION IX per year 1 49 WOOD CHIP PLANTERS T=crcar 2-7 MONTHLY ANNUAL GRAND TOTAL OPTION A ,� O 4 5 O N 0 I Facilities Section C Pap l 1 Exhibit A page % of 137 EDWARDS HILL RESERVOIR 6401 Overlook Dr., RD 318 Landscaped Area: 35,000 square feet FUNCTION QTY FREQUENCY OPTION A MONTHLY COST GROUNDS MAINTENANCE PLANTER MAINTENANCE Weekly 555 LITTER REMOVAL, Weekl '� `$ RODENT CONTROL Monthly2 CHEMICAL APPLICATION PRE -EMERGENCE PLANTER BEDS 2X per year 3 d AERATE & FERTILIZE rERTILIZE PLANTERS 1X per year 2--4- WOOD CHIP PLANTERS IX per year a9 MONTHLY ANNUAL GRAND TOTAL OPTION A 44 -7o0 ..4 Facilities Section C Page 12 Exhibit A page A/& 137 FIRST AT ATLANTA PARKING LOT RD 451 Landscaped Area: 29,960 square feet FUNCTION QTY FREQUENCY OPTION A MONTHLY COST GROUNDS MAINTENANCE PLANTER MAINTENANCE Weekly HID LI'ITER REMOVAL Weekly 4-2— RODENT CONTROL IvIonthl i CHEMICAL APPLICATION PRE -EMERGENCE PLANTER BEDS 2X per year AERATE & FERTILIZE FERTILIZE PLANTERS IX er ear WOOD CHIP PLANTERS 1X per year 1 MONTHLY ANNUAL GRAND TOTAL OPTION A �a Facilities Section C Page 13 Exhibit A page 15 of 137 FIRST AT WALNUT PARKING LOT RD 461 Landscaped Area: 6,380 square feet FUNCTION QTY FREQUENCY OPTION A MONTHLY COST GROUNDS MAINTENANCE PLANTER MAINTENANCE Weekly 110;L LITTER REMOVAL Weekl % '- RODEN'r CONTROL Monthly 12"' CHEMICAL APPLICATION PRE -EMERGENCE PLANTER BEDS 2X per year .. AERATE & FERTILIZE FERTILIZE PLANTERS IX per Xear WOOD CHIP PLANTERS 1X per year MONTHLY ANNUAL GRAND TOTAL OPTION A 14 53� t Facilities Section C Page 14 Exhibit A page 1(0 of 137 FLOUNDER FLOOD CONTROL PUMP STATION 9731 Flounder Dr., RD 426 Landscaped Area: 1,108 square feet FUNCTION QTY FREQUENCY OPTION A MONTHLY COST GROUNDS MAINTENANCE PLANTER MAINTENANCE Weekly' I,117ER REMOVAL Weekly RODENT CONTROL. MonthlyJ CHEMICAL APPLICATION PRE -EMERGENCE PLANTER BEDS 2X per year AERATE & FERTILIZE FERTILIZE PLANTERS I per year WOOD CHIP PLANTERS I per year MONTHLY ANNUAL GRAND TOTAL OPTION A $ Fucilitics Scuion C Page 15 Exhibit A page 11 of 137 MALIBU FLOOD CONTROL PUMP STATION 22001 Malibu Lane, RD 485 Landscaped Area: 1,482 square feet FUNCTION TY FREQUENCY OPTION A MONTHLY COST GROUNDS MAINTENANCE PLANTER MAINTENANCE Weekly TXFIT.R REMOVAL, Weekly,_ RODENT CONTROL Monthly CHEMICAL APPLICATION PRE -EMERGENCE PLANTER BEDS 2X per year d AERATE & FERTILIZE FERTILIZE PLANTERS 1=jear perWOOD CHIP PLANTERS 1 MONTHLY ANNUAL GRAND TOTAL OPTION A Facilities Section C Page 16 Iq Exhibit A page /0 of 137 MARILYN FLOOD CONTROL PUMP STATION 6752 Marilyn Ln., RD 169 Landscaped Area: 1,078 square feet FUNCTION TY FREQUENCY OPTION A MONTHLY COST GROUNDS MAINTENANCE PLANTER MAINTENANCE Weekly' LITTER REMOVAL — Weekiy RODENT' CONTROL Month! CHEMICAL APPLICATION PRE -EMERGENCE PLANTER BEDS 2X per year AERATE & FERTILIZE FERTILIZE PLANTERS I per year -- WOOD CHIP PLANTERS I per vear MONTHLY ANNUAL GRAND TOTAL OPTION A $ fucilities Section C Page 17 Exhibit A page /q of 137 MEREDITH FLOOD CONTROL PUMP STATION 20192 Midland Dr., RD 447 Landscaped Area: 1,102 square feet FUNCTION QTY FREQUENCY OPTION A MONTHLY COST GROUNDS MAINTENANCE PLANTER MAINTENANCE Weekly LITTER REMOVAL Weekly RODENT CONTROL Monthly CHEMICAL APPLICATION PRE -EMERGENCE PLANTER BEDS 2X per year AERATE & FERTILIZE FERTILIZE PLANTERS I per year WOOD CHIP PLANTERS I X per year MONTHLY ANNUAL GRAND TOTAL OPTION A C, H ta$ Facilities Section C Page 18 Exhibit A page P of 137 NEWLAND HOUSE AND BARN 19822 Beach Blvd., RD 433 Landscaped Area: 43,560 square feet FUNCTION OTY FREQUENCY OPTION A MONTHLY COST EMPTY TRASH CANS 2 2x per week GROUNDS MAINTENANCE TURF MAINTENANCE Weekly CLIPPING REMOVAL. Weekly LOITER REMOVAL Weekly RODENT CONTROL Monthly CHEMICAL APPLICATION EDGE TURF AREAS 6X per year 372— PRE -EMERGENCE PLANTER BEDS 2X per year l AERATE & FERTILIZE FERTILIZE TURF 5X per year FERTILIZE PLANTERS IX per year 31 AERATE TURF (PLUG TYPE) 5X per year 0 VERTICAL MOW RENOVATION 1 X per year WOOD CHIP PLANTERS IX per year MONTHLY ANNUAL GRAND TOTAL OPTION A ,# 9 r% $ i Facilities Section C Page 19 Exhibit A page V of 137 PARK, TREE, AND LANDSCAPE YARD 17581 Gothard St., RD 281 Landscaped Area: 6,160 square feet FUNCTION TY FREQUENCY OPTION A MONTHLY COST GROUNDS MAINTENANCE PLANTER MAINTENANCE Weekly 14 5 LITTER REMOVAI. Weekly RODENT CONTROL Monthl CHEMICAL APPLICATION +- PRE -EMERGENCE PLANTER BEDS 2X per year AERATE & FERTILIZE FERTILIZE PLANTERS IX per year WOOD CHIP PLANTERS 1X er ear MONTHLY ANNUAL GRAND TOTAL OPTION A It Facilities Section C Page 20 Exhibit A page J,l - of 137 PECK RESERVOIR 14561 Springdale St., RD 127 Landscaped Area: 15,000 square feet FUNCTION QTY FREQUENCY OPTION A MONTHLY COST GROUNDS MAINTENANCE TURF MAINTENANCE Weekly L7 CLIPPING REMOVAL Weekly___._ to LITTER REMOVAL Weekly RODENT CONTROL Monthlyi CHEMICAL APPLICATION EDGE TURF AREAS 6X er year {� PRE -EMERGENCE PLANTER BEDS 2X ESEyjar AERATE & FERTILIZE FERTILIZE TURF 5X per year 2. I FERTILIZE PLANTERS I X per year 18 AERATE TURF (PLUG TYPE). SX per year VERTICAL MOW RENOVATION IX per year �- WOOD CHIP PLANTERS IX ier year 1 12'9 MONTIILY ANNUAL GRAND TOTAL OPTION A a 31 Gt O cb Facilities Section C Page 21 Exhibit A page n of 137 RODGERS SENIOR CENTER 1706 Orange Ave., RD 349 Landscaped Area: 21,780 square feet FUNCTION QTY FREQUENCY OPTION A MONTHLY COST GROUNDS MAINTENANCE TURF MAINTENANCE Weekly30� CLIPPING REMOVAL, Wcekly ; LITTER REMOVAL Weekly 1319 RODENT CONTROL Monthly t �- CHEMICAL APPLICATION EDGE TURF AREAS 6X per year 19 PRE -EMERGENCE PLANTER BEDS 2X per year j Q AERATE & FERTILIZE FERTILIZE TURF 5X per year FERTILIZE PLANTERS I per year - AERATE TURF (PLUG 'CYPE} 5X per year �- VERTICAL MOW RENOVATION 1 X er ear WOOD CHIP PLANTERS _ IX per year MONTHLY ANNUAL GRAND TOTAL OPTION A 4 Facilities Section C Page 22 -111 Exhibit A page G, 1 of 137 SCENARIO FLOOD CONTROL PUMP STATION 4742 Scenario Dr., RD 155 Landscaped Area: 792 square feet FUNCTION QTY FREQUENCY OPTION A MONTHLY COST GROUNDS MAINTENANCE PLANTER MAINTENANCE Weekly 1.1'I mlt REMOVAL Weekly ( '2- _ RODENT CONTROL Monthly CHEMICAL APPLICATION PRE -EMERGENCE PLANTER BEDS 2X per year AERATE & FERTILIZE FERTILIZE PLANTERS I per year WOOD CHIP PLANTERS IX per year 1 MONTHLY ANNUAL GRAND TOTAL OPTION A :3 a 3�aD Facilities Section C Page 23 Exhibit A page of 137 SHIELDS FLOOD CONTROL PUMP STATION 6200 Shields Dr., RD 168 Landscaped Area: 800 square feet FUNCTION QTY FREQUENCY OPTION A MONTHLY COST GROUNDS MAINTENANCE PLANTER MAINTENANCE Weeklyi LITTER REMOVAL. Week1 l� RODENT CONTROL Monthly CHEMICAL APPLICATION PRE -EMERGENCE PLANTER BEDS 2X per year AERATE & FERTILIZE FERTILIZE PLANTERS IX per year WOOD CHIP PLANTERS IX Ecrjsar MONTHLY ANNUAL GRAND TOTAL OPTION A t) 3( 0 L Facilities Section C Page 24 Exhibit A page XP of 137 UTILITIES YARD (aka WATER OPERATIONS) 19001 Huntington St., RD 422 Landscaped Area: 23,200 square feet FUNCT11 QTY FREQUENCY OPTION A MONTHLY COST GROUNDS MAINTENANCE PLANTER MAINT$NANCE Weeklyt LITTER REMOVAL Wei_ �i Z RODENT CONTROL Monthly 121 CHEMICAL APPLICATION PRE-EMBRGENCE PLANTER BEDS 2X ger year AERATE & FERTILIZE FERTILIZE PLANTERS IX per year 2.9 WOOD CHIP PLANTERS IX per ear 1 MONTHLY ANNUAL GRAND TOTAL OPTION A I Facilities Section C Page 25 Exhibit A page V 1 of 137 WARNER FIRE STATION/PARKING LOT 3831 Warner Ave., RD 173 Landscaped Area: 14,950 square feet FUNCTION QTY FREQUENCY OPTION A MONTHLY COST GROUNDS MAINTENANCE PLANTER MAINTENANCE Weekly LITTER REMOVAL Weeks RODENT CONTROL Monthly' O CHEMICAL APPLICATION PRE -EMERGENCE PLANTER BEDS 2X per year , AERATE & FERTILIZE FERTILIZE PLANTERS IX per year WOOD CHIP PLANTERS IX per year { MONTHLY ANNUAL GRAND TOTAL OPTION A 4 52 Facilitics Section C Page 26 Exhibit A page 2� of 137 WELL SITE 41 15041 Capetown Ln., RD 138 Landscaped Area: 1,218 square feet FUNCTION TY FREQUENCY OPTION A MONTHLY COST GROUNDS MAINTENANCE PLANTER MAINTENANCE Weekly- LITTER REMOVAL Wy c RODEN'r CONTROL Monthly CHEMICAL APPLICATION PRE -EMERGENCE PLANTER BEDS 2X per year AERATE & FERTILIZE FERTILIZE PLANTERS IX per year - WOOD CHIP PLANTERS 1X cr car — MONTHLY ANNUAL GRAND TOTAL OPTION A 514 Facilities Section C Page 27 01 Exhibit A page �,i1 of 137 WELL SITE #3a 17031 Oak Ln., RD 272 Landscaped Area: 575 square feet FUNCTION TY FREQUENCY OPTION A MONTHLY COST GROUNDS MAINTENANCE PLANTER MAINTENANCE Weekly 10 LITTER REMOVAL Weckly 00 RODENT CONTROL Monthly CHEMICAL API'LICATION PRE -EMERGENCE PLANTER BEDS 2X per year AERATE & FERTILIZE FERTILIZE PLANTERS I per year WOOD CHIP PLANTERS I per year MONTHLY ANNUAL GRAND TOTAL OPTION A Facilities Section C Page 28 Exhibit A page of 137 NVELL SITE #5 8651 Warner Ave., RD 264 Landscaped Area: 2,160 square feet FUNCTION TY FREQUENCY OPTION A MONTIiLY COST GROUNDS MAINTENANCE PLANTER MAINTENANCE Weekly1 LI'rl'ER REMOVAL Weekly t u RODENT CONTROL Monthly 2. CHEMICAL APPLICATION PRE -EMERGENCE PLANTER BEDS 2X per year AERATE & FERTILIZE FkiWHLIZE PLANTERS I per year WOOD CHIP PLANTERS 1X cr car^ MONTHLY ANNUAL GRAND TOTAL OPTION A -7 J Facilities Section C Page 29 Exhibit A page 3I of 137 WELL SITE #9 8851 Warner Ave., RD 264 Landscaped Area: 450 square feet FUNCTION QTY FREQUENCY OPTION A MONTHLY COST GROUNDS MAINTENANCE PLANTER MAINTENANCE Weekly LITTER REMOVAL RODENT CONTROL -Weekly Monthl CHEMICAL APPLICATION PRE -EMERGENCE PLANTER BEDS 2X per year AERATE. & FERTILIZE FERTILIZE PLANTERS I X per year WOOD CHIP PLANTERS IX per year MONTHLY ANNUAL GRAND TOTAL OPTION A Facilities Section C Page 30 Exhibit A page ?j% of 137 ADDITIVE BID LOCATION - OCEAN VIEW ESTATES 7051 El His Ave., RD 20 acres, 87,120 square feet FUNCTION TY FREQUENCY OPTION A MONTHLY COST GROUNDS MAINTENANCE TURF MAINTENANCE Weeklyt CLIPPING REMOVAL Weekl 3 LITTER REMOVAL Week!" RODENT CONTROL IYtonthIX CHEMICAL APPLICATION FDGF. TURF AREAS bX per year -70 PRE -EMERGENCE PLANTER BEDS 2X er ear AERATE & FERTILIZE FERTILIZE TURF 5X er ear ' FERTILIZE PLANTERS IX Per vear O j I AERATE TURF i PLUG TYPE 5X per year $ ,- VERTICAL MOW RENOVATION IX er ear WOOD CHIP PLANTERS 1 X er car MONTHLY ANNUAL GRAND TOTAL OPTION A 'A € Facilities Section C Page 31 Exhibit A page ! 5 of 137 I declare under penalty of perjury under the laws of the State of California that the foregoing is true and correct and that this declaration is executed on , at Date City State being first duly sworn, deposes and says that he or she is of the party making the foregoing bid that the bid is not made in the interest of, or on the behalf of, any undisclosed person, partnership, company, association, organization, or corporation; that the bid is genuine and not collusive or sham; that the bidder has not directly or indirectly induced or solicited any other bidder to put in a false or sham bid, and has not directly or indirectly colluded, conspired, connived, or agreed with any bidder or anyone else to put in a sham bid, or that anyone shall refrain from bidding; that the bidder has not in any manner, directly or indirectly, sought by agreement, communication, or conference with anyone to fix the bid price, or that of any other bidder, or to secure any advantage against the public body awarding the contract of anyone interested in the proposed contract; that all statements contained in the bid are true; and, further, that the bidder has not, directly or indirectly, submitted his or her bid price or any breakdown thereof, or the contents thereof, or divulged information or data relative thereto, or paid, and will not pay fee to any corporation, partnership, company association, organization, bid depository, or to any member or agent thereof to e ctuatep collusive or sham bid. �^ ParkyQod Landscape Maintenanee,1= Name of Bidder Signature of Bidder 16443 Hart Street, Van Nuys CA 91406 Address of Bidder Facilities Scction C Page 32 b - i A notanj public or other officer completing this certificate verifies only the identify of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy, or validity of that document. State of California County of Los Angeles Subscribed and sworn to (or affirmed) before me on this 26th day of November, 20 18 by David L Mtko proved to me on the basis of satisfactory evidence to be the person who appeared before me. LAURA N. ZIERHUT Notary Public - California Los Angeles County Commission k 2187447 (si lure of Notluy� My Comm. Expires Apr 17, 2021 (Notary Seal) i OPTIONAL INFORMATION DESCRIPTION OF THE ATTACHED DOCUMENT (Title or description of attached document. continued) Number of Pages Document Dale (Additional Information) Exhibit A page � of 137 HONORABLE MAYOR AND CITY COUNCIL CITY OF HUNTINGTON BEACH, CALIFORNIA, Gentlemen: The undersigned hereby promises and agrees that in the performance of the work specified in the contract, known as the City of Huntington Beach Landscape Maintenance —Facilities 12-13, MSC487, (1)(we)(it) will employ and utilize only qualified persons, as hereinafter defined, to work in proximity to any electrical secondary or transmission facilities. The term "Qualified Person" is defined in Title 8, California Administrative Code, Section 2700, as follows: "QuaIified Person: A person who, by reason of experience or instruction, is familiar with the operation to be performed and the hazards involved " The undersigned also promised and agrees that all such work shall be performed in accordance with all applicable electrical utility company's requirements, Public Utility Commission orders, and State of California Cal -OSHA requirements. The undersigned further promises and agrees that the provisions herein shall be and are binding upon any subcontractor or subcontractors that may be retained or employed by the undersigned, and that the undersigned shall take steps as are necessary to assure compliance by any said subcontractor or subcontractors with the requirements contained herein. Packwood Landscape Maintenance, Inc. Contractor IM President Title Date: 11/2112018 racilidw Scction C Pagc 33 Exhibit A page �& of 137 In accordance with Government Code Section 14310.5, the Bidder shall complete, under penalty of perjury, the following questionnaire. o 1 Has the Bidder, any officer of the Bidder or any employee of the Bidder who has a proprietary interest in the Bidder ever been disqualified, removed or otherwise prevented from bidding on or completing a Federal, State or local government project because of a violation of law or a safety regulation.? ❑ Yes U No If the answer is yes, explain the circumstances in the space provided. Note: This questionnaire constitutes a part of the Proposal, and a signature portion of the Proposal shall constitute signature of this questionnaire. Facilities section C Page 34 Exhibit A page :~% of 137 Pursuant to Section 1861 ofthe State Labor Code, each contractor to whom a public works contract has been awarded shall sign the following certificate. I am aware of the provisions of Section 3700 of the Labor Code which require every employer to be insured against liability for worker's compensation or to undertake self- insurance in accordance with the provisions of that code, and I will comply with such provisions before commencing the performance of the work of this contract, Parkwood Landscape Maintenance, Inc. Contractor President Title Date. 11/21/2018 Facilities Section C Page 35 Exhibit A page F of 137 :ur BIDDER certifies that the following information is true and correct: Parkwood Landscape Maintenance, Inc. Bidder Name 16443 Hart Street Business Address Van Nuys CA 91406 City, State Zip 818 ) 988-9677 Telephone Number 685864 and C27 C61ID49 C61ID38 State Contractor's License No. and CIass March 24, 1994 Original Date Issued March 31, 2020 Expiration Date The work site was inspected by David L. Melito of our office on November 19 , 2018. The following are persons, firms, and corporations having a principal interest in this proposal: David L. Melito, President Facilities Section C Page 36 Exhibit A page of 137 The undersigned is prepared to satisfy the Council of the City of Huntington Beach of its ability, financially or otherwise, to perform the contract for the proposed work and improvements in accordance with the plans and specifications set forth. Parkwood Landscape Maintenance, Inc. Company Name N\-A� Signature of Bidder David L. Melito Printed or Typed Signature Subscribed and sworn to before me 04S _day of� NOTARY PUBLIC NOTARY SEAL , 201. �W-rl Listed below are the names, address and telephone numbers for three public agencies for which the bidder has performed similar work within the past two years: 1. City of Irvine Operations Support Facility 6427 Oak Canyon Irvine, Califomia 92618-5202 Name and Address of Public Agency Name and Telephone No. of Project Manager: Mr. Kirk Elliot (949)724-7630 $1,700,000.00/year Landscape and Irrigation Maintenance 2018 - 2021 Contract Amount Type of Work Date Completed 2. City of Ventura - Public Works Department 336 Sanjon Road, P.O. Box 99 Ventura, CA 93002-0099 Name and Address of Public Agency Name and Telephone No. of Project Manager: Ms. Shelly Navarro, (805) 797-1481 $150,000.00/year Landscape and Irrigation Maintenance July 2014 - 2019 Contract Amount Type of Work , Date Completed 3. City of Los Angeles - The Japanese Garden - 6100 Woodle=y Ave, Van Nuys CA 91406 Name and Address of Public Agency Name and Telephone No. of Project Manager: Mr. Patrick Rigney (818)778-4135 $700,000.00/year Landscape and Irrigation Maintenance 112013 - 2020 Contract Amount Type of Work Date Completed Facilities Section C Page 37 Exhibit A page qO of 137 M A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy, or validity of that document. State of California County of Los Angeles Subscribed and sworn to (or affirmed) before me on this 26f" day of November, 20 18 by v' /' o proved to me on the basis of satisfactory evidence to be the person who appeared before me. DESCRIMON Of THE ATTACHED DOCUMENT (Title or description of Attached documcnt, wntinucd) Number of rages Document Date (Additional Information) Exhibit A page q1 of 137 #W I I• - coxal 01 1'' • Pursuant to SB 854 (citing Labor Code Section 1771.1(a)), passed by the California State Senate on June 20, 2014, established a new public works Contractor Registration Program, which requires all contractors and subcontractors bidding and performing work on Public Works Projects to register on an annual basis (each July 1 through June 30 state fiscal year) with the California Department of Industrial Relations (DIR). Currently the annual non-refundable registration fee for Contractors is $300. Each contractor to whom a public works contract has been awarded shall sign the following certificate. DIR PACT SHEET on SB 854 http://www.drr.ca.gov/DLSE/PublicWorks/SB854r'actSheet 6.30.14.pdf DIR's Contractor Registration Link -- Call (844) 522-6734 httpsJ/efiling.dir.mgov/PWCR/AcfonSei vlet?action=displayPWCRegisftfonForm DM!s Contractor Registration searchable database: https J/efiling.dir.ca.gov)PWCR/Search.action I am aware and will comply with the provisions of Labor Code Section 1771.1(a) which states: "A contractor or subcontractor shall not be qualified to bid on, be listed in a bid proposal, subject to the requirements of Section 4104 of the Public Contract Code, or engage in the performance of any contract for public work, as defined in this chapter, unless currently registered and qualified to perform public work pursuant to Section 1725.5. It is not a violation of this section for an unregistered contractor to submit a bid that is authorized by Section 7024.1 of the Business and Professions Code or by Section 10164 or 20103.5 of the Public Contract Code, provided the contractor is registered to perform public work pursuant to Section 1725.5 at the time the contract is awarded." I ftuthermore will comply by providing proof of registration with DIR as the primary contractor, as well as for ALL subcontractors at the time of submitting the bid, or no later than contract award date. Date: 11/21/2018 Parkwood Landscape Maintenance, Inc. Contractor President Title Facilities Section C Page 38 Exhibit A page ")- of 137 EXTRA SERVICES PRICE SHEET ® Unit Cost for items not listed here shall be offered to the City of Huntington Beach by the contractor in a supplemental bid/proposal. ® Extra Work bid/proposal shall be considered an addendum to this agreement and shall conform to the terms and conditions as stated herein. ® Electronic Devices such as controllers, communications equipment and sensors used for irrigation shall be subjected to special/reduced pricing. ® Special/reduced pricing shall be arranged for large repairs or improvement projects and shall be approved on a case -by -case basis. Extra project labor shall be charged as follows: - Supervision $75.00/hr. - - Foreman $48.00/hr. - Laborer $38.00/hr. - Concrete Finisher $55.00/hr. - Irrigation Technician $65.00/hr. - Irrigation Repairman $51}_I}OJhr. Extra plant unit prices shall be charged as follows: - Sod (per square foot) $3.00 - Ground Cover (per flat) $40.00 - Annual Color - Shrub (one gallon) Shrub (five gallon) $45.00 - Shrub (fifteen gallon) $95.00 - Tree (fifteen gallon) $175.00 - Tree (twenty-four inch box) $450.00 $20.00 - Single Staking $40.00 - Double Staking - Root Barriers $12.00/per foot IXNIBIT F Facilities Extra Services Price Sheet Page I Exhibit A page vl of 137 LandS(a1)e 61ainten a a C e November 21, 2o18 City of Huntington Beach Parkwood Finance Department 2000 Main Street, First Floor Huntington Beach, CA 92648 i 6•t 3 Hart Street '✓ai. RluyS, C <tliior'r::t 91,106 Telophone�816 988 9677 Fax: 3! 8 953 a93•1 RE: City of Huntington Beach Facilities MSC 527 To Whom it May Concem: Parkwood Landscape Maintenance, Inc. was established in 1967 to provide professional landscape maintenance services for county, public works and commercial projects. We currently employ over two -hundred and fifty (250) full-time employees in our landscape maintenance division, which enables us to provide the necessary landscape maintenance and related services not just to the City of Huntington Beach but to other agencies as well. Our company intends to perform this contract work as a single proposer for the City of Huntington Beach and will bear sole and complete responsibility for all work defined in the Scope of Work. All work will be performed in strict accordance with the specification of the RFP. We have thoroughly reviewed all the site conditions. Our price reflects all necessary labor, equipment, and material to perform this work. Every effort will be made to provide the utmost professional landscape care of the landscape for the City of Huntington Beach should our company be awarded the contract. Thank you for the opportunity and confidence in our company to provide our proposal. Respectfully Submitted, PAR KWOOD.LANDSCAPE MAINTENANCE, INC. David L. Melito President DLM:va 1.1c:ns� ifbe51364 Exhibit A page qq of 137 ProjectTeam Description Parkwood Landscape Maintenance, Inc. was established to provide complete landscape maintenance services for public works, commercial and industrial properties. Our company has been providing professional landscape services in the Los Angeles area since 1967. Our dedicated landscape professionals and well trained field personnel provide high quality landscape maintenance services. The following list provides the qualifications of our current management team: David L. Melito, President: =USC — BA Business Degree 1988 -Certified Landscape Technician *Maintenance -Over 30 years experience in all phases of landscape maintenance, tree management, and pest control. -Qualified Applicator License *Category B -See attached Resume Fidel Gomez, Account Manager -Extensive landscape field experience -Employed with our company for over twenty - nine (29) years -Landscape Industry Certified Technician by the California Landscape Contractors Association -See attached Resume Laura Zierhut,,Controller: -Over 34 years accounting experience. -Employed over twenty - two (zz) years with our company Veronica Avila, Customer Service Manager -Employed over ten (io) years with our company Exhibit A page of 137 David L Melito — dmelito@parkwoodlandscape.com Experience President XEO Parkwood Landscape Maintenance, Inc. 1988 - Present Education Bachelor of Science Degree in Business Finance University of Southern California, Los Angeles, CA 1988 Experience Extensive experience in operating and managing a commercial landscape business with over thirty (30) years experience in the industry. Increased sales and managed company growth from revenues of $500,000 in 1988 to over $17,000,000 projected income in 2o16. - Certified Landscape Technician in Maintenance - Category B — Qualified Applicator License Exhibit A page q(p of 137 Fidel Gomez 16443 Hart Street, Van Nuys CA 91406 8 15-253-5572 — fgomez@p_aswo9dlandscape,com P-osfirion Account Manager Qualifications Over twenty - nine (29) years of field experience in the landscape industry. Began his career as a landscape maintenance laborer and moved up through his diligence and dedication to his position, Job duties includeL monitoring job sites, communication with Foreman and office staff to insure all sites are being managed and maintained of the upmost quality. Interacts with clients to insure their needs are being with the highest standards Education Ongoing training including California Landscape Contractor industry sponsored training conferences, Trains teams from his specific sites on safety issues and landscape maintenance. Received Rail Safety Certification from METRO. Landscape Industry Certified Technician by the California Landscape Contractors Association E p r»ienae Parkwood Landscape Maintenance, Inc. Landscape Maintenance Laborer 1990 -- 1993 Parkwood Landscape Maintenance, Inc. Senior Foreman 1993 - 1999 Parkwood Landscape Maintenance Account Manager 2005 - Present Organizational Chart n / 2 _ e > 2 9 � � & \ « Exhibit A page i N of 137 Proposed Project Plan Parkwood Landscape Maintenance, Inc. was established to provide complete landscape maintenance services for public works, commercial and industrial properties. Our company has been providing professional landscape services in the Los Angeles area since 1967.Our dedicated professionals and well trained laborers provide quality services in landscape maintenance and irrigation repairs. Our firm proposes to provide the City of Huntington Beach with the appropriate amount of landscape maintenance man hours, state of the art equipment and supplies which will enable our company to provide the utmost professional landscape care of the grounds at all of your locations. Competent personnel and maintaining communication with our clients are a few factors which have contributed to Parkwood Landscape Maintenance, Inc. success. The majority of our personnel have been with our company from eight (8) to thirty-six (36) years. Parkwood Landscape Maintenance, Inc. has both a licensed pest control applicator and pest control operator on staff. Parkwood Landscape Maintenance, Inc. proposes to maintain the grounds of the City of Huntington Beach in accordance to the service plan. ® Procedures, Techniques, Equipment and. Methods Implemented. to meet required Services: o Our Account Manager will be responsible to oversee and manage the day to day crew operations o Supervisor will be responsible to manage the day to day field operations of our crews. o Supervisor and Account Manager will interface with the City of Huntington Beach field office personnel on a daily basis to ensure an open line of communication. o Monthly staff meetings will be held with the Account Manager and Supervisor to review all aspects of the contract sites condition and also enable our crews to provide feedback to management. c, Professional commercial power equipment and hand tools shall be provided to our crew members. Exhibit A page H11 of 137 ® Proposers. Personnel Management, Training and Employee Replacement: o Parkwood Landscape Maintenance, Inc. currently employs over two -hundred and fifty (zgo) full-time employees. Monthly classroom training and safety meetings are conducted to ensure our clients are being supplied with a knowledgeable, professional and safe working landscape maintenance crew. A monthly lottery is conducted for all crew members which are eligible for the drawing by working safely the prior month and without any work injuries. o During periods of scheduled vacation or in the event of unscheduled absences, or emergency situation our landscape construction division employees (zo — 3o employees) would serve as a back -up crew to fill in for our landscape maintenance division employees. 4 Proposers Ability to. Respond. and Provide Back-up Staff and Equipment in Emergencies: o Our main office is located in Van Nuys, with service yards located in the cities of Lancaster, Moorpark, Bellflower, and Irvine which enables our company to respond at a moments notice for all emergency situations. Our company currently has a fleet of over 140 vehicles and over $8,000,000.00 in equipment inventory. o Maintaining an open line of communication with our customers is very important and has contributed to the success of Parkwood Landscape Maintenance, Inc. Customers can easily contact our office by phone or email for any landscape service requests they may have. Additionally, we have a 24 hour 7 days per week on call technician. He can be reached 24 hours 7 days a.week for emergency situations. Exhibit A page of 137 Quality Assurance. Program The quality control plan which will be implemented by our company will include an annual maintenance work program schedule. Our Account Manager will be assigned to inspect the properties a minimum of one (1) time per week. A job -walk will be scheduled one (1) time each month to develop a punch list for our crews. David Melito, President will also attend the monthly job -walks as needed. A written landscape punch list report will document all monitoring results. A copy of this punch list report will be mailed to the contract monitor and will also be given to our Account Manager and Foreman so our crews can address and Implement the punch list items into their daily work routine. The Account Manager and Foreman will inspect these punch list items to ensure the work was completed and done properly. Veronica Avila, Customer Service Manager, receives and manages our service calls from our clients. A work order is written and distributed to our Account Manager and Foreman. Please see the attached sample forms that are used in our frequent monitoring. Irrigation Log — will be provided to our Irrigation Technicians to mark each controller and site location inspected. They will report their inspection finding, such as valves not working, sprinkler replacements, etc. These irrigation inspection reports will be provided to City of Huntington BeachContract Monitors. (See Attached) + Field Deficiency Report — will be filled out by the Foreman and Supervisor to be given to the Account Manager for all deficiencies in the landscape. (See Attached) • Daily Inspection Reports — will be furnished to our crew Foreman to mark all items that are completed on scheduled days (See Attached) +� Task Schedule —will be furnished to our Account Manager outlining the Statement of Work in our contract. (See Attached) ® Authorization for Work —will be furnished to our Account Manager to obtain approval from the City of Huntington Beach contract monitor for contract extras which require approval prior to work being preformed. (See Attached) ■MMM■■MIm■ ImMMMIMMIMMI ImMMmMmMlMI ImMMmMmMIMI ■NEEM■ ■EMNON ■■■NO■ I Exhibit A page ��, of 137 0 FIELD DEFICIENCY REPORT Date: Reported to: Reported by: d Monthly Landscape Inspection Report Exhibit A page � � of 137 IMonth: jDate: I Acceptable I Nat Acceptable Weeds nTrash/Debirs El Rodents FllnsecWDiseases Trees n1nigation FiGroundcover F]Turf Enclosures nAnnual Color [Trash Cans ❑Lighting V Ditches F] Stamped Concrete/Parking Lots ODrinking & Ornamental Fountains []Security VisionfTrip/SJips Hazards ❑Sit Run-off P6vale Trimmings F]Tree Staking es: 11 Shrubs[Vines OFertilizer RDetention Basins OPet Stations RC/G Weeds & Debris Location: Weeds Trash/Debirs Trees E]Irrigation Enclosures nAnnual Color V Ditches OStamped ConcretelParking Lots Vision/Trip/Slips Hazards nSilt Run-off Acceptable MRodents ElInsects/Diseases Groundcover []Turf nTrash Cans Lighting nDrinking & Ornamental Fountains Security [:]Private Trimmings E]Tree Staking jDate. Not Acceptable E]Shrubs/Vines Fertilizer Detention Basins E]Pet Stations EICIG Weeds & Debris Notes: Date, Job BUM: Job Name: Job Number. Description of Work; Location of Work: Terms Otiared: Note: This estimate is goad for 60 days from the date shown above. Name; Address; Ph: Instructions to Contractor or Owner: This proposal property signed by your agent has been accepted as authorization to perform the work and you accept the above prices, specifications, and conditions as stated. All work shall be performed in a professional manner according to industry standards. Any alterai'on or deviation from the above specifications involving extra costs will be done only upon a written change order. The costs will become an extra charge over and above this estimate. ...... r'dek r. d ris ..nLfcru Bice Jtrtr..r A, ........ . . TASK SCHEDULE City of Long Beach - Area b (MTA) TASK FREQUENCY LIST - JANUARY FREQUENCY TASK ©ESCRIPTICIN 5 M 7- W T F 5 1X 12 Weeks Mowing (Dec. - March) Mowing operation shall be preforme in a workmanlike manner X X without scalping or allowing excessive cuttings to remain. € urf shall be mowed with a reel - type mower and configuered so that the outer edges of the blade shall extend 18" to 24" beyond the outer edge of the wheel. Mowing heigh shall be no less than 3/4" and may be set as high as 4" with normalcy based upon turf species and site conditions. Walkways shall be cleaned immediately following each mowing so that no clippings create a hazardous condition. Weekly Weed Removal All grass like type weeds, morning glory or vine weed types, X ragweed or other under-gro reading weeds shall be kept under strict control. Re ve ntrol wees from abeds, planters, walkw 1 o rd court areas, picnic pavilions, in s, arias, patios, expansion joints. W a eed chemical shall be left in place for I.t ' led, additional application steal be made. After e 1, remove all dead weeds from areas. Spot treat an herbicide. In areas where it is impratical to use chemicals. No water shall be applied treated areas (48) hours after each a2piication Monthly (Week 4) Weed Removal Bare Areas X Monthly (Week 4) Weed Removal Undeveloped Areas X Daily Litter Control Developed — Turf beds, planters, walkways, hard courts areas, X X X X X X X play areas, arenas, picnic pavilions, stadium areas, sand areas, patios, drainage areas, areas on slopes from toe or top of slope to (10) feet up or down the slope adjacent to developed areas, roadways, parking lots, service yards, and lakes and streams. Must be completed by 10:00 a.m Monthly (Week 3 } Raking Remove accumulated leaves from beds, planters and turf areas X under trees and all other landscape areas. `In 0 h N w v FREQUENCY TASK DESCRIPTION S M T IW: T F 5 Monthly (Week 3) Raking Turf under trees X Weekly Raking Planter beds and Planters X Monthly(Week 1) Pruning and Hedge trimming Tree Clearance X Monthly(Week 1) Pruning and Hedge trimming Shrub Pruning X Monthly(Week 1) Pruning and Hedge trimming Ground cover X Daily Graffitti - Exterior All exterior wall surfaces, s rk fountains, X X X X X X X wooden bridges and nic pavilions, patios, tables and .slab , comfort stations- all exterior wall wind n s aces, County Service Yard & ATM bui s, nd block walls, concrete walks throughout the bs in parking lots and on streets and drives, trash barre oors, other surfaces within park. Weekly Rodent Control All areas shall be maintained free of rodents including but not X limited to gophers and ground squirrels causing damge to turf, shrubs, Rroundcover, trees and irrigation system Monthly (Week 2) Chemical Application Beds and planters, Walways, Hard Surfaces, Picnic Areas, X Undeveloped Areas, Drainage Areas, Play areas, Patios, Walkway, Curb and Gutter Expansion joints, Roadways, Stream Beds - apply sustemic herbicides Daily Irrigation/Watering Valve Box Integrity - replace cover and check for safety & X IX X X X X X secu Weekly Irrigation ateHn Ins ect, Operate, Control and make adjustments Ix Weekly Irrigation/Wateri2g lRepair, replace, relocates rinkler heads IX M x iS rt D a� CD ru 0 N w V Exhibit A page 0 of 137 Fleet Management Fleet Management Software (CPS Trackit) — Our company fleet of vehicles are equipped with a GPS tracker_ The GPS tracker allows our company to see real time location of each vehicle. Our Account Manager will also receive email alerts when our vehicles travel outside a designated Geo- Fence, when a vehicle is moving, if a vehicle has stopped, rapid speeds, idling and the routes driven by each Foreman during their working hours. The GPS tracking software provides real-time data that can be used to improve driver accountability and minimizing the risk compromised by an unsafe driver. GPS Trackit monitors and improves driver performance, yielding a better experience for our clients and allow better route planning. Exhibit A page �% of 137 Crew Time Tracking Employee Time Tracking — All employees clock in and out using software by ExakTime. The software is web -based that connects securely to the cloud with GPS timestamps. The app is an employee -friendly time clock app that turns mobile (phones or tablets) devices into a workforce management tool that tracks employee time and collects essential data. To access the clock injout feature, a private four -digit PIN is provided to each employee. For extra verification a photo taken by the system confirms the identities of each worker as he or she clocks in or out. Some of the benefits of the software are tracking by the person and it lets Account Managers track crews' hours and job costing. Also, employee GPS tracking shows the locations of workers at clock -in and clock -out. Exhibit A pageof 137 Client Communication Maintaining an open line of communication with our customers is very important and has contributed to the success of Parkwood Landscape Maintenance, Inc. Customers can easily contact our office by phone or email for any landscape service requests they may have. A communication flow chart is outlined below: Client Account Manager Customer Service Manager Our Account Managers are furnished with Smart Phones and (Pads so they may communicate with our office and customers more efficiently and at a moments notice. Both the Smart Phones and IPads have cameras so our Account Managers may take photographs out in the field to better communicate with our clients on field situations. Exhibit A page of 137 Trucks. and. Equipment Our company's fleet of vehicles and equipment include over 140 trucks, 6o trailers, to tractors, and a fleet of mowing and power equipment Exhibit A page of 137 Exhibit A page I,�j of 137 Employee Uniforms Our employees are provided full uniforms which include green pants, beige shirts and green hats with our company logo and name. Photo ID badges are also provided which identifies the employee by full name and employee number. Safety Requirements All field employees will be provided with the proper Personal Protective Equipment (PPE). All employees are required to wear the necessary PPE to ensure they are properly protected and to ensure our customers are provided with safety conscious crew members. Exhibit A page (9" i of 137 GENERAL SPECIFICATIONS FOR LANDSCAPE MAINTENANCE -FACILITIES MAINTENANCE SERVICES FOR THE CITY OF HUNTINGTON BEACH, CALIFORNIA Work Schedule a. The Contractor shall deliver to the City a complete landscape maintenance weekly work schedule along with the size of work crew and equipment summary sheet, prior to start of the maintenance contract. b. The City retains the right to have certain work sites maintained on certain days. Contractor is expected to have the same maintenance work crew assigned to its work sites at all times on a continuous basis. d. Contractor at no time shall leave a work site to complete another site or project, without having completed the work assignment for that day. e. All scheduled weekly/bi-weekly tasks must be completed in one service visit. 2. Emergency Services The Contractor shall provide the City with the names and telephone numbers of at least two (2) qualified persons who can be called by City representatives when emergency maintenance conditions occur during hours when the Contractor's normal work force is not present. Such work will be performed and is considered part of contract. The City shall call for such assistance only in the event of a genuine and substantial emergency. The Contractor shall provide emergency call out personnel, which will respond to the work site within one hour of call from City. Emergency services and call outs are part of this contract. Failure to respond to emergency call out resulting in the dispatch of city response personnel will result in a $75.00 per hour call out fee with a two-hour minimum. 3. Working Time Limits All work specified shall be performed between the hours of 7:00 a.m. and 5:00 p.m., and between the days of Monday and Friday, or as directed by the Maintenance Operations Manager or designee. 4. Improvements The Contractor or third party may do construction of sidewalks, turf areas, play equipment, and irrigation system installations, when requested by the City. Such work shall be considered as extra work and shall be paid for as specified. 5. Qualifications of Contractor In order to be eligible to enter into this contract with the City, the bidder shall: Facilities General Specifications Page 1 Exhibit A page f , of 137 a. Have been engaged successfully in the maintenance of automated/computerized irrigation systems, trees, shrubs, ground cover, turf areas and pest management services for a period of at least five (5) years at the time of the awarding of this contract. b. Agree to employ an English-speaking crewleader on a regular basis to supervise the work at the landscape sites. C. Be recognized by the City as well qualified to perform park and landscape maintenance on the basis of experience, expertise, equipment and financial stability. d. Contractor must have worked for a Public Agency on at least six (6) current landscape contracts for landscape maintenance; three (3) of which must be of relatively similar size, level of service and cost as this specific work or greater than this project. e. The following must be supplied by contractor: Contractor must have a valid California C-27 license. Contractor or contractor's employee must be Certified Pest Control Operator as certified by the State of California and shall maintain the Certification during the term of this agreement. iii. Contractor must have on staff and maintain during the term of the contract, a State Certified Pest Control Advisor for written recommendations. iv. Contractor must have on staff and maintain during the term of this contract, an ISA Certified Arborist for written recommendations. Contractor must have radio or telephone communications between office and field personnel. vi. Contractor must have 24-hour answering service. vii. Contractor must have sufficient vehicles and equipment to maintain contract and meet City inspection. No employee's personal vehicle shall be used to maintain City Contract. viii. Employees must wear orange or similar fluorescent colored, high -contrast reflective shirts or vests for safety purposes, and uniforms identified with company name. ix. Contractor must obtain and keep current a City Business License. X. Contractor must have vehicles marked with name and telephone number of Company. Vehicles must be in good repair and painted a uniform color. When on duty in City, vehicle must display a sign with the message "Under Contract to City of Huntington Beach." Facilities General Specifications Page 2 Exhibit A page (0 of 137 xi. Contractor must maintain insurance as required by City during term of contract. Contractor must provide the following organizational information: Organization Chart inclusive of executives and descending to on -site crewleader. ii. Brief description of company personnel and training procedures. iii. The Contractor shall provide a qualified, English speaking crewleader or supervisor to oversee the work force. A listing of guaranteed size of work force by job classification shall be provided to the City prior to beginning work. iv. The Contractor shall provide schedule of hourly rates for all job classifications to be used for determining cost of extras. 6. Public Safety Where public safety is affected, the Contractor shall make immediate equipment repairs or removals of landscape and irrigation material and shall report such repairs or removals within 24-hours to the Maintenance Operations Manager or designee. 7. Loss a. City -owned property whether real or personal, which is damaged or destroyed through vandalism or fire or which disappears through an unknown source and is repaired or replaced by the contractor after prior approval by the Maintenance Operations Manager or designee shall be part of contract. b. Where public safety is affected, the Contractor shall make immediate equipment repairs or removals and shall report such repairs or removals within 24- hours to the Maintenance Operations Manager or designee. 8. On -Site Storage The storage of tools, equipment or materials within the project area, public right-of-way or easements is prohibited. 9. Personal Attire and Equipment a. The Contractor shall require each of his employees to adhere to basic Public Works standards of working attire. This includes uniforms with company identifier, proper shoes and other gear required by State Safety Regulations, and proper wearing of the clothing. Shirts shall be worn at all times, buttoned and tucked in. Blue uniforms are not acceptable. b. Contractor shall display the name of his firm on any vehicles used by the Contractor's employees to carry personnel, supplies and equipment. The firm Facilities General Specifications Page 3 Exhibit A page �� of 137 name shall be in letters large enough to be easily legible from a distance of one - hundred (100) feet. C. All contractor trucks and other vehicles shall be uniform in color scheme and paint. All vehicles and equipment shall be in good condition and appearance. 10. Chemical Control a. Contractor shall comply with all rules and regulations of the Department of Food and Agriculture, the Department of Health, the Department of Industrial Relations and all other agencies, which govern the use of application of chemicals required in the performance of the work. Chemicals shall include but not be limited to fertilizers, herbicides, insecticides, fungicides, rodenticides, germicides, nematocides, bactericides, inhibitors, fumigants, defoliants, desiccants, soil sterilants and repellents. b. Contractor shall apply spray chemicals when air currents are motionless preventing drifting onto adjacent property and preventing any toxic exposure to persons whether or not they are in, or near, the project. All chemical applications shall be recommended and supervised by the Contractor's state licensed Pest Control Advisor. The Contractor's state licensed Pest Control Operator shall make application. C. Contractor shall submit a schedule of work plus name of any chemicals used, outlining date, location and work to be performed, four (4) days prior to the week of work. Said schedule shall be submitted to the Maintenance Operations Manager or designate. d. The Contractor shall provide complete and continuous control and/or eradication of all plant pests or diseases. The contractor shall obtain any necessary permits to comply with City, County, State, or Federal regulations or laws prior to commencement of work e. Contractor will assume responsibility and liability for the use of all chemical controls. Pests and diseases to include, but not limited to, all vertebrates, insects, aphids, mites, invertebrates, pathogens, and nematodes. Controls to include necessary use of integrated pest control systems involving the use of life history information and extensive monitoring. Control through prevention, cultural practices, pesticide applications, exclusion, natural enemies, biological control and host resistance. All material use shall be in strict accordance and applied within the most current EPA regulations and the California Food and Agricultural Code. g. City shall be notified prior to the applications of pesticides and other chemicals. Pesticide applications shall be recorded on the Maintenance Schedule and coordinated with Maintenance Operations Manager or designee. Material use reports of all pesticides and chemicals shall be filed with the city no later than the 10th of every month of the preceding month. h. Application of Pesticides Facilities General Specifications Page 4 Exhibit A page` of 137 Timing: Pesticides shall be applied at times, which limit the possibility of contamination from climatic or other factors and at the proper life cycle of the pests. Early morning application shall be used when possible to avoid contamination from drift. Applicator shall monitor forecast weather conditions to avoid making application prior to inclement weather to eliminate potential runoff of treated areas. Irrigation water applied after treatment shall be reduced to eliminate runoff. When water is required to increase pesticide efficiency, it shall be applied only in quantities of which each area is capable of receiving without runoff. iii. Handling of Pesticides: Care shall be taken in transferring and mixing pesticides to prevent contaminating areas outside the target area. Application methods shall be used to which ensure that materials are confined to the target area. Spray tanks containing leftover materials shall not be drained on the site. Disposal of pesticides and tank rinsing materials shall be within the guidelines established in the State of California Food and Agricultural Code or EPA regulations. iv. Equipment and Methods: Spray equipment shall be in good operating condition, quality, and design to efficiently and effectively apply materials to the target area. Minimize drift by avoiding high-pressure applications and using water-soluble drift agents. V. Selection of Materials: Pesticides shall be selected from those materials, which characteristically have the lowest residual persistence. Use of emulsifiable concentrates shall be used when possible to limit windblown particles. The use of adjuvants will be to increase pesticide efficiently thereby reducing the total amount of -technical material required to gain control. vi. Substitutions: Wherever a specific type of material is specified, no substitutions shall be allowed without the written consent of the Maintenance Operations Manager or designee. vii. Certification of Materials: All materials shall be delivered on the site in original unopened containers. Materials shall be subject to inspection by the Maintenance Operations Manager or designee. viii. All areas of the landscape shall be inspected on a weekly basis for infestations of harmful pests such as gophers, rabbits, squirrels, ants, insects, mites, snails and sow bugs. Plants shall be observed closely for leaves that may be blotched, blighted, deformed, mildewed, rusted, scorched, discolored, defoliation, or wilted. ix. Identify the cause of injury and consult a State of California Certified/Licensed Pest Control Advisor before application of chemical treatments. X. The State of California Agricultural Code requires that pest control chemicals may be used only after a written recommendation by a State of California Facilities General Specifications Page 5 Exhibit A page (A of 137 licensed Pest Control Advisor is obtained. A recommendation consists of all the applicator should know for an accurate and safe usage. 1. The recommendation must be time and site specific. 2. Application of all pesticides shall be only by a properly State Licensed Pest Control Operator of a Certified Applicator of Pesticides. 3. There shall be no application of a pesticide without written permission of the Maintenance Operations Manager or designee. 4. In case a Restricted Use Pesticide is recommended, the City must be in receipt of use permit issued only by the County of Orange Agricultural Commissioner to the Contractor. 5. Contractor shall apply spray chemicals when air currents are still; preventing drifting onto adjacent property and preventing any toxic exposure to persons whether or not they are in, or near, the project. 6. Contractor shall submit a schedule outlining date, location and work to be performed, four (4) days prior to the week of work. Said schedule shall be submitted to the. Maintenance Operations Manager or designee. 11. Coordination Contractor shall coordinate work with the Maintenance Operations Manager or designee to prevent conflict with City programs and activities. The Maintenance Operations Manager or designee's office is located at 17371 Gothard Street, Huntington Beach. He may be reached by telephone at 714/536-5480. 12. Water Conservation a. Contractor shall, whenever possible, minimize the use of water during maintenance operations. Watering equipment shall be kept in good working order; water leaks shall be repaired promptly; and washing of equipment, except when necessary for the safety of and for the protection of equipment, shall be discouraged. In no case shall the Contractor use water to rinse or flush chemicals of any kind from equipment onto the work site and/or drainage or sewage systems. b. Contractor shall comply with City of Huntington Beach Storm Water and Urban Runoff Management Municipal Code Chapter 14.25 and with City of Huntington Beach Water Efficient Landscape Municipal Code Chapter 14.52 at all times. 13. Sound Control Requirements a. Contractor shall comply with all County sound control and noise level rules, regulations and ordinances and with City of Huntington Beach Noise Control Municipal Code Chapter 8.40, which apply to any work performed pursuant to the Contract, and shall make every effort to control any undue noise resulting from the operation. Facilities General Specifications Page 6 Exhibit A page '10 of 137 b. Each internal combustion engine used for any purpose on the project or related to the project shall be equipped with a muffler or a type recommended by the manufacturer. No internal combustion engine shall be operated on the project without said muffler. Said noise level requirement shall apply to all equipment on the project or related to the project including but not limited to trucks, transit mixers, or transient equipment that may or may not be owned by the Contractor. The use of loud sound signals shall be avoided in favor of light warnings except those required by safety laws for the protection of the public or Contractor's personnel. 14. Inclement Weather a. During the periods when inclement weather hinders normal operations, the Contractor shall adjust his work force in order to accomplish those activities that are not affected by weather. b. The Contractor shall re -stake and re -tie trees or other such activities as required as a result of inclement weather. The Contractor will stay available to assist in any storm related damage repair to sites in this contract. C. Contractor shall not work or perform any operations during inclement weather that may destroy or damage ground cover or turf areas. The Contractor shall contact the Maintenance Operations Manager or designee for the determination of non -operation conditions. d. The Contractor shall immediately notify the Maintenance Operations Manager or designee when the work force has been removed from the job site due to inclement weather or other reasons. 15. Contract Documents Contract documents shall consist of the specifications and exhibits, plans, insurance certificates, the contract and all submittals required. 16. Underground Excavations Contractor shall be responsible for locating all underground utility lines to insure the safety of his/her work crew and to protect in place existing utility equipment before commencing any excavation. Contractor shall contact the Maintenance Operations Manager or designate and Underground Service Alert (1/800-422-4133) 48 hours before commending any excavation, to locate underground service lines. 17. Plans a. One set of reduced planting and irrigation plans for each park are provided as part of the contract documents for the Contractor's general reference. The Contractor shall be responsible for verifying in the field, areas, quantities and facilities for accuracy. Facilities General Specifications Page 7 Exhibit A page /11 of 137 b. Full scale blue line prints of the irrigation and planting plans will be made available to the Contractor upon request, for a fee of $10.00 per set per park (prices subject to change). 18. Exhibits Exhibits consist of Exhibit A through I. 19. Air Pollution a. Contractor shall comply with all air pollution control rules, regulations, ordinances and statutes which apply to any work performed pursuant to the Contract and shall not discharge smoke, dust or any other air contaminants into the atmosphere in such quantity as will violate the regulations of any legally constituted authority. b. Material to be disposed of shall not be burned. 20. Inspection of Work and Deficiency Notice The City and Contractor's representative shall make weekly inspections of all areas included in the contract. The results of each inspection shall be recorded and retained for reference using a Weekly Inspection Sheet. Thirty-two (32) hours shall be allotted monthly for inspection and contract supervision. The Contractor shall compensate the City for all time required for inspection and supervision in excess of the above specified time, providing that: The excess time is, in the opinion of the City, required due to an inadequate level of maintenance; ii. The Contractor has been informed of the deficiencies upon completion of weekly inspection; iii. The Contractor has failed to correct said deficiencies within seventy-two (72) hours after notifications period. Compensation shall be charged at a rate including actual time, mileage and fringe benefit costs incurred by the City. iv. If specified herein, the City shall, at its option, in addition to or in lieu of other remedies provided herein, withhold payment from the Contractor in an amount specified in the Agreement until services are rendered in accordance with specifications set forth within this document and provided no other arrangements have been made between the Contractor and the City. b. Notices and penalties for non-performance are set forth as follows: Deficiency Notice: The Contractor is required to correct deficiencies within the time specified by the City of Huntington Beach. If the deficiency is not corrected within the time specified by the City, City forces will be called out to complete the work. Such work shall be done on a force account basis with an additional call out charge of $75.00 per hour for each call -out. Call -out of City forces during off -hours, resulting from improper programming of sprinkler Facilities General Specifications Page 8 Exhibit A page V, of 137 controllers, will be charged to the Contractor at time and a half. It also should be noted that there is a minimum two-hour charge for labor on any call -out. ii. Withholding of Payment: Provided work under the Deficiency Notice has not been completed; payment for subject deficiency shall be withheld until deficiency is corrected, without right to retroactive payments. iii. The Contractor's representative shall contact the City on a regular basis for notification of special maintenance item(s) requiring correction. iv. The Contractor shall provide a Crewleader and maintenance crew at park and landscape sites weekly during normal working hours as determined by the City. (.SPECIAL PROVISIONS TRAFFIC AND DETOURS Protection and Restoration of Existing Improvements a. The Contractor shall relocate, repair, replace or re-establish all existing improvements within the project limits which are not designated for removal (e.g., curbs, gutters, sidewalks, driveways, fences, walls, sprinkler systems, signs, utility installations, pavements and structures) which are damaged or removed as a result of his operations. b. Where existing traffic striping, pavement markings, and curb markings are damaged or their reflectivity reduced by the Contractor's operations, such striping or markings shall also be considered as existing improvements and the Contractor shall repaint or replace such improvements. C. Relocations, repairs, replacements or re -establishments shall be equal to the existing improvements and shall match such improvements in finish and dimensions unless otherwise specified. d. All cost to the Contractor for protecting, removing, restoring, repairing, replacing, or re-establishing existing improvements shall be included in the bid in other items of work unless otherwise specified. 2. Public Conveniences and Safety (Traffic and Access) a. All traffic control shall be in accordance with the latest editions of the following documentation: Caltrans Manual on Uniform Traffic Control Devices (MUTCD); Sign Specifications, Standard Plans, Standard Specifications; American Public Works Association Southern California Chapter — Work Area Traffic Control Hnndhnnk b. The Contractor shall provide and maintain all signs, barricades, flashers, delineators and other necessary facilities for the protection of the motoring public within the limits of the work area. He shall also post proper signs to notify the public regarding detours and conditions of the roadway. Facilities General Specifications Page 9 Exhibit A page J7 of 137 C. The Contractor shall provide to the Maintenance Operations Manager or designee a telephone number at which the Contractor's representatives can be reached, at any hour, should an emergency occur requiring replacement or relocation of the required traffic control devices. d. Prior to the start of any construction, the Contractor shall inform the AGENCY's Police and Fire departments of the project location, approximate start date, completion date, and the name and telephone number of Contractor representatives who may be contacted at any hour in the event of an emergency. i. POLICE DEPARTMENT: Watch Commander @ 714/960-8809 ii. FIRE DEPARTMENT: Battalion Chief/Development @ 714/536-5411 e. Information signs shall be required on all arterial streets one week prior to beginning of roadway construction projects. The Contractor shall adhere to applicable sections of California Administrative Code, Title 8, concerning electrical and construction safety standards and practices. g. Contractor shall require that all personnel who are working the project site wear an approved safety vest. Any worker without a vest may be ordered off the job until such apparel is acquired. Questions as to approved vests shall be directed to the Maintenance Operations Manager or designee. h. Prior to the beginning of work, the Contractor shall execute the construction traffic control plan prepared per current AGENCY guidelines to safely prosecute the work involved with a minimum of inconvenience to the motoring public. Removing the existing striping shall delineate any relocation of travel lanes longer than three calendar days and legends by wet sandblasting and placing new striping and legends as required. Upon completion of the work and the restoration of the road surface to its final condition, the Contractor shall remove temporary striping by wet sand blasting. If the traffic cones or portable delineators are damaged, displaced or are not in an upright position, for any reason, the contractor shall immediately'replace or restore to their original location, in an upright position, the cones or portable delineators. The Contractor shall furnish such flagmen and equipment as are necessary to give adequate warning to traffic or to the public of any dangerous conditions in accordance with the current State of California Department of Transportation "Instructions to Flagmen". k. All existing traffic signs and street signs shall be maintained in visible locations during construction. Signs designated.for removal shall be salvaged and delivered to the AGENCY Yard or disposed of as directed by the AGENCY. 3. Warning Signs Facilities General Specifications Page 10 Exhibit A page J of 137 Adequate warning signs for motorists shall be placed and maintained throughout all applicable phases of the work including speed limit reduction, loose gravel, fresh oil, and open trench. Signs shall be 36" X 36" in size; shall be on site ready for placement prior to start of the applicable phase of work and shall be placed in advance on all streets approaching the work zone. 4. Street Closures, Detours, Barricades a. Street closures will not be allowed except as specifically permitted by the Maintenance Operations Manager or designee. b. Construction Traffic Control Plans shall be prepared in accordance with the AGENCY's latest Traffic Control Plan Preparation Guidelines and shall be reviewed and approved by the Engineer. The Contractor shall submit the plans to the Maintenance Operations Manager or designee for approval or correction at least 10 working days before approved plans will be required for commencing the work. Approval of the plans by the Maintenance Operations Manager or designee shall not relieve the Contractor from the responsibility for errors or omissions in the plans or from deviations from the Contract Documents. The Contractor shall be responsible for the correctness of the plans and for the results obtained by the use of such plans. 5. Protection of the Public a. It is part of the service required of the Contractor to make whatever provisions are necessary to protect the public. The Contractor shall use foresight and shall take such steps and precautions as his operations warrant to protect the public from danger, loss of life or loss of property, which would result from interruption or contamination of public water supply, interruption of other public service or from the failure of partly completed work or partially completed work or partially removed facilities. Unusual conditions may arise on the work which will require that immediate and unusual provisions be made to protect the public from danger or loss, or damage to life and property, due directly or indirectly to prosecution of work under this contract. b. Whenever, in the opinion of the Maintenance Operations Manager or designate, an emergency exists against which the Contractor has not taken sufficient precaution for the public safety, protection of utilities and protection of adjacent structures of property, which may be damaged by the Contractor's operations and when, in the opinion of the Maintenance Operations Manager or designate, immediate action shall be considered necessary in order to protect the public or property due to the Contractor's operations under this contract, the Maintenance Operations Manager or designate will order the Contractor to provide a remedy for the unsafe condition. If the Contractor fails to act on the situation, the Maintenance Operations Manager or designate may provide suitable protection to said interests by causing such work to be done and material to be furnished as may be necessary. Facilities General Specifications Page 11 Exhibit A page of 137 C. The cost and expense of said labor and material, together with the cost and expense of such repairs as are deemed necessary, shall be borne by the Contractor. All expenses incurred by the AGENCY for emergency repairs will be deducted from the progress payments and the final payment due to the Contractor. However, if the AGENCY does not take such remedial measures, the Contractor is not relieved of the full responsibility for public safety. 6. Hauling a. Spillage resulting from hauling operations on or across public thoroughfares shall be immediately removed at Contractor's expense. b. If the spillage is of a hazardous substance, such as petroleum products, or pesticides, Contractor is required to contact the Maintenance Operations Manager or designate immediately and also prevent the substance from running into storm drains. II.TURF MAINTENANCE Mowing and Edging a. Turf areas shall be mowed, edged or trimmed weekly. Turf areas consisting of cool season grasses shall be mowed before reaching four (4) inches in height and shall be mowed no lower than two (2) inches in height. Turf shall be mowed once per week or as directed by the Maintenance Operations Manager or designee. b. Turf areas consisting of warm season grasses shall be mowed with a reel mower. During dormancy seasons the warm season grasses shall be mowed as needed to keep grass at 1/2" to 3/4" in height. During the growing season the warm season grasses shall be mowed to keep the grass at 3/4" in height. The City may request the Contractor to vary mowing heights for special events and conditions as directed by the Maintenance Operations Manager or designee. The Contractor shall submit a mowing schedule of days and times for each designated park and landscape site. The Contractor shall maintain the schedule as closely as possible unless a change is authorized or directed by the Maintenance Operations Manager or designee. Turf clippings and debris shall be lifted the same day of each mowing, trimming or edging operation and shall be removed from each park and landscape site. e. Turf shall be trimmed to the edge of sidewalks, curbs, mow -strips, retaining walls, posts, valve boxes, controllers, light standards and any paved surface. Turf shall be kept trimmed or sprayed with a contact herbicide for a sufficient distance from sprinkler heads to ensure proper sprinkler coverage and for a distance of eighteen to thirty-six (18-36) inches from all tree trunks. Contractor shall exercise care not to spray tree trunks with any chemicals or injure the tree trunk with any chemicals or injure the tree trunks with mechanical equipment. 2. Watering Facilities General Specifications Page 12 Exhibit A page -P of 137 An automatic irrigation system is provided for the Contractor's use to maintain optimum soil moisture content to ensure healthy, vigorous growth but shall not be intended as the only means of irrigation. Should there be an interruption of electrical power or malfunctioning of the controller or control valves for more than two (2) consecutive days, the Contractor shall be required to water by other means if necessary to prevent deterioration of the areas involved. The contractor shall be responsible for providing control and monitoring irrigation operations to provide sufficient water for optimum growth with a minimum of water run-off. Unnecessary flooding or excessive watering shall be corrected as quickly as possible. 3. Fertilization a. Prior to fertilizer applications, notification shall be made as required in Part II, Section 23, of these specifications. A city representative shall verify the fertilizer quantity at the park site at the time of each application. Empty bags may be required for verification of quantities. b. All turf grasses shall be fertilized as follows: All turf shall receive three (3) pounds per 1,000 square feet of Calcium Nitrate per application March and late October. In May, July and September all turf shall receive one (1) pounds of complete fertilizer 16-6-8 per 1,000 square feet per application. Application subject to change per Maintenance Operations Manager or designee recommendation. C. The fertilizer applications shall be applied immediately after the aerification operation. This is subject to change per Maintenance Operations Manager or designee recommendation 4. Insect, Disease and Pest Control Contractor shall provide complete insect, disease and pest control as necessary or as directed by the Maintenance Operations Manager or designee. Contractor shall obtain the Maintenance Operations Manager or designee approval forty-eight (48) hours prior to the use of any chemical, mechanical or any other mechanical or any other method control. 5. Weed Control All vegetation shall be sprayed and removed for a distance of eighteen to thirty-six (18- 36) inches from tree trunks to form tree wells. Any additional weed control in turf areas shall be as needed or as directed by the Maintenance Operations Manager or designee. Weed control required and approved within turf areas by the Maintenance Operations Manager or designee is considered as part of contract. 6. Soil Aerification Turf aerification shall be accomplished just prior to each fertilizer application. The entire turf area shall be aerated with a self-propelled machine that removed cores of soil 3/4" in diameter by four (4) to six (6) inches long, spaced on more than six (6) inches before aerifying. Aerification shall be done per annual schedule. This is subject to change per Maintenance Operations Manager or designee recommendation. Facilities General Specifications Page 13 Exhibit A page "11 of 137 Thatch Removal Thatch shall be removed with a vertical mower, or approved equal, once a year in early October from all turf areas as directed by the Maintenance Operations Manager or designee. Care shall be taken to avoid unnecessary or excessive injury to the turf grass stand. Sweep or rake the dislodged thatch from the turf areas and remove from each park and landscape site. After the thatch is removed, turf shall be aerified, fertilized and watered. 8. Insect, Disease and Pest Control Contractor shall provide complete insect, disease and pest control as necessary or as directed by the Maintenance Operations Manager or designee. Contractor shall obtain the Maintenance Operations Manager or designee approval forty-eight (48) hours prior to the use of any chemical, mechanical or any other mechanical or any other method control. , 9. Weed Control All vegetation shall be sprayed and removed for a distance of eighteen to thirty-six (18- 36) inches from tree trunks to form tree wells. Any additional weed control in turf areas shall be as needed or as directed by the Maintenance Operations Manager or designate. 10. Re -Planting The contractor shall re -sod all turf lost due to Contractor's incorrect maintenance or negligence, as determined by the Maintenance Operations Manager or designee. III. SHRUB AND GROUND COVER MAINTENANCE Pruning and Trimming a. Ground cover shall be kept trimmed to the edge of sidewalks, light fixtures, driveways, mow -strips, retaining walls and buildings. Ground cover shall be kept one (1) foot from fences, property lines, trees and shrubs. In no case shall ground cover be allowed to climb walls, fences, light fixtures, buildings, shrubs and trees. b. Shrubs shall be selectively pruned to a distance of (1) foot from fences, buildings, driveways, sidewalks, trees, retaining walls and sprinkler heads. In no case shall hedging or shearing be allowed prior to approval of the Maintenance Operations Manager or designate. The Contractor shall prune where necessary to maintain safe vehicular and pedestrian visibility as directed by the Maintenance Operations Manager or designee. 2. Watering See Part II, Section 2. 3. Fertilizing Facilities General Specifications Page 14 Exhibit A page 10 of 137 Ground cover and shrub areas shall be fed between March and May with a complete fertilizer, 16-6-8 plus trace elements at the rate of 275 pounds per acre or approximately six (6) pounds per 1,000 square feet. Water thoroughly the day before fertilizing and thoroughly again immediately after the application of the fertilizer. Wash all plant food off foliage. 4. Insect, Disease and Pest Control See Part II, Section 4 5. Weed Control The Contractor shall maintain a pre -emergence and post -emergence program for the entire duration of the contract. Ground cover and shrub areas shall be weeded before any weeds reach four (4) inches in height. Pre -emergent herbicide shall be applied in early March and again in early September according to the manufacturer's recommendation each year in all ground cover areas. Post -emergent herbicide shall be applied as needed; as directed and the type approved by the Maintenance Operations Manager or designee depending upon the type of ground cover involved. Serious pest weeds, such as Bermuda grass and Bindweed shall be spot treated with a portable sprayer or wick wand as needed with a selective herbicide and applied per manufacturer's recommendations. Water shall not be applied to treated areas for forty- eight (48) hours after each application. Sprayed weeds shall be left in place for a minimum of seven (7) days. If kill is not complete, a second application shall be. applied as above. After a complete kill, all dead weeds shall be removed from the park site. Nutsedge, blackberry, passion vine, castor bean, poison hemlock and spiderwort shall be treated a minimum of once per month until complete control is achieved as specified above and as directed by the Maintenance Operations Manager or designee. IV. TREE MAINTENANCE Pruning and Trimming The Maintenance Operations Manager or designee shall be notified prior to any trimming. All trees of twenty-five feet (25') height or less shall be shaped, trimmed and pruned, to the highest arboricultural standards, as supervised by Contractor's certified Arborist. Trees shall be thinned out, headed -back and shaped a minimum of once a year. Any dead or damaged branches shall be removed back to a lateral branch. No stubs will be permitted. The Contractor shall restrict growth through pruning to maintain safe road visibility, vehicle and pedestrian clearances, equipment accessibility and to prevent or eliminate hazardous situations. All palms are to be trimmed as often as necessary to remove dead fronds and or fruit. 2. Watering See Part II, Section 2. 3. Fertilizing Facilities General Specifications Page 15 Exhibit A page "-Im of 137 Trees shall be fed in early March with a complete balanced fertilizer 16-6-8 plus trace elements at the rate of six (6) pounds per one (1) inch of trunk diameter measured one (1) foot above ground. Fertilizer shall be broadcast round the drip line of the trees and watered thoroughly. 4. Ground Water Pumping Trees provided with PVC vents shall be pumped with a portable pumping device to prevent standing water at lower root zone as needed. Weekly inspection of these vents shall be made by the Contractor and if necessary, corrective action taken immediately. 5. Tree Staking and Tying Trees shall be staked in accordance with Standard 703 revision of the City's Standard Plans, dated July 17, 1981. Stakes and ties shall be placed in such a manner that no trunk chafing occurs. Stakes and ties shall be checked periodically to prevent girdling and/or restriction of growth. V. WOOD CHIP MULCH AREA MAINTENANCE Wood chip areas shall be kept evenly spread at a uniform four (4) to six (6) inch depth. Contractor shall remove weeds and debris as required herein. a. Replenishment Once per year the contractor will furnish wood chips to the work sites for replenishment. The Contractor shall spread the wood chips evenly over the entire wood chip mulch areas to a uniform depth. The contractor shall remove vegetation, branches, logs, paper and other debris from the wood chips and dispose of any objectionable material off the work site. No ash, palm, or pepper wood chips are to be used on city sites. b. Weed Control Weeds shall be either pulled or sprayed and removed from non -vegetative areas before reaching four (4) inches in height. ii. Serious pest weeds shall be treated as specified in Part III, Section 5, of these specifications. No sterilants of any kind are to be used in these areas. VI. SAND AND PLAY AREA MAINTENANCE Sand play areas shall be kept free of weeds, litter and debris. Sand shall be kept in a reasonably leveled condition, as directed by the Maintenance Operations Manager or designee; rototilled six (6) times per year, to a depth of 12 inches. Dates to be agreed upon by Contractor and City Maintenance Operations Manager or designee. Contractor shall provide additional play sand when required: The City's Maintenance Operations Manager or designee will determine the screen size/type and quantities. New play sand shall be placed and graded in a uniform manner, at a consistent level. All sand play areas shall maintain a sand depth of 18 inches or more. Facilities General Specifications Page 16 Exhibit A page Cp of 137 Weeds shall be removed by physical means as needed except serious pest weeds shall be treated as specified in Part III, Section 5, of these specifications. No herbicide use permitted. VII. PLAY EQUIPMENT, PARK FURNITURE, ACCESSORIES AND FACILITIES MAINTENANCE Contractor shall report any major deficiency or the need of replacement of play equipment, park furniture and accessories and facilities included but not limited to walks, play courts, benches, restrooms, picnic tables, fountains, play apparatus and trash receptacles to the Maintenance Operations Manager or designee. The Maintenance Operations Manager or designee will then determine the extent of the removal or replacement, if any. Where public safety is affected, the Contractor shall report to the Maintenance Operations Manager or designee immediately by phone at 714/536-5480 or reporting to Park, Tree and Landscape Maintenance Facility at 17581 Gothard Street, Huntington Beach, CA. 92647. VIII. IRRIGATION SYSTEMS MAINTENANCE The controlling factor in the performance of water management within the City landscape maintenance areas is the application of water to landscape plants at a rate which closely matches the actual demands of plant material and little or no runoff. Roadway safety and maintenance is the first and foremost reason why water must be strictly controlled with the City. Other important water management considerations include safe and dry right-of-ways for community use, water costs, plant health and compliance with applicable City water -usage ordinances. Watering a. Where an automatic or manual irrigation system is provided for the contractor's use to maintain optimum soil moisture content to ensure healthy vigorous growth but shall not be intended as the only means of irrigation. Should there be an interruption of electrical power or malfunctioning of the controller or control valves for more than two (2) consecutive days, the Contractor shall be required to water by other means if necessary to prevent deterioration of the areas involved. The Contractor shall be responsible for providing control and monitoring irrigation operations to provide sufficient water for optimum growth with a minimum of water run-off. Unnecessary flooding of excessive watering shall be corrected as quickly as possible. b. Manual irrigation by means of water truck shall be provided at all locations where no irrigation system exists. C. Irrigation/Operation and Maintenance All landscaped areas shall be irrigated as required to maintain adequate growth and appearance. Irrigation shall be accomplished in accordance with these specifications/guidelines and the following time frames: Facilities General Specifications Page 17 Exhibit A page J of 137 Manual Irrigation Slopes Public Works Facilities All Work Sites 2. Operation/Repair 9:00 AM — 3:00 PM 10:00 PM — 5:00 AM 10:00 PM — 5:00 AM 10:00 PM -- 5:00 AM a. The entire irrigation system to include all components from connection at back side of water meter shall be maintained in an operational state at all times and the expense included as part of this Contract. This coverage shall include but not be limited to the following: all controllers, backflows and remote control valves, gate valves and sprinkler heads etc. b. All irrigation systems shall be tested and inspected and a written report submitted to the City when requested. C. All systems shall be adjusted in order to: Provide adequate coverage of all landscape areas. ii. Prevent excessive runoff and/or erosion. iii. Prevent watering roadways, walkways or private property. iv. Match precipitation rates. v. Limit hazardous conditions. vi. Maintain optimum soil moisture content to ensure healthy vigorous growth. d. All irrigation systems shall be tested and inspected as necessary when damage is suspected or observed, or reported daily if necessary. e. Repair malfunctioning controllers, backflows, quick couplers, flow meters, moisture sensors, manual or automatic valves and sprinkler heads Within twenty- four (24) hours of receipt of verbal or written notice. If repairs require removal of concrete, hardscape, landscape pavers or turf, the contractor shall remove and replace with like materials. g. Correct deficient irrigation systems and equipment as necessary following verbal notification from the Maintenance Operations Manager or designee. h. The Contractor shall turn off or adjust to low volume exercise irrigation system immediately as directed during periods of rainfall and times when suspension of irrigation is desirable to conserve water while remaining within the guidelines of good horticultural maintenance practices. Facilities General Specifications Page 18 Exhibit A page i� of 137 Once the Maintenance Operations Manager or designee acknowledges the necessity to turn on the water once again, all controllers shall be activated within twenty-four (24) hours. Backflow Maintenance, Testing and Certification on a Yearly Basis shall be included in the Contract Price. k. The County of Orange and the City of Huntington Beach Water Purveyors shall approve Backflow certification. Battery operated controllers will be kept in continuous operating condition by replacing batteries when necessary at Contractor's expense. m. Contractor will maintain, in continuous optimum operating condition solar powered controllers at all sites at which such units are installed. n. Contractor shall provide personnel fully trained in all phases of landscaping and irrigation systems operation, maintenance, adjustment, and repair, in all types of components to include irrigation control clocks, valves and sprinkler heads; and with all brands and models of irrigation equipment. o. Adjustment, damage and repairs shall be divided into the following categories and actions: i. All sprinkler heads shall be adjusted or replaced to maintain proper coverage. Adjustment shall include, but not be limited to, actual adjustments to heads, cleaning and flushing heads and lines, and removal of obstructions. Costs for adjustment or replacements shall be included in costs for operation and maintenance of the irrigation system. ii. All damage resulting from Contractor's operations shall be repaired or replaced prior to the end of the workday at the Contractor's expense. iii. Repairs to the irrigation system shall be completed within 24 hours after notification to the Maintenance Operations Manager or designate on major component damage such as broken irrigation lines, defective or broken valves and within 24 hours after approval by the Maintenance Operations Manager or designate on repairs to sprinkler heads and other minor items. iv. All replacements shall be in strict accordance with City of Huntington Beach equipment and installation standard plans, no substitutions will be permitted. v. Turf, shrubs, trees and ground cover shall be regularly mechanically trimmed around sprinkler heads to insure proper operations and coverage of the system. Turf shall not be cut in a way that creates a tripping hazard around sprinkler heads. 3. Personnel a. The Contractor shall provide personnel fully trained in all phases of landscape irrigation systems operation, maintenance, adjustments, and repair, in all types of Facilities General Specifications Page 19 Exhibit A page b of 137 components to include irrigation controllers, valves, sprinkler heads, and with all brands and models of irrigation equipment used within the city. b. The Contractor shall provide personnel knowledgeable of, and proficient in current water management concepts, with the capability of working with City staff in implementing more advanced water management strategies. The Contractor shall provide personnel capable of verbal and written communication in the English language. 4. Materials a. All replacement materials are to be with original types and model materials, unless the Maintenance Operations Manager or designee approves a substitute. b. Contractor shall maintain an adequate inventory of medium to high usage stock items for repair of the irrigation systems. , Contractor shall implement repairs in accordance with all effective warranties 5. Water Management a. Contractor will keep system operating at manufacturer's recommended operating pressure. The valves should be throttled so as to prevent sprinkler heads from fogging, allowing droplets for effective watering. The Maintenance Operations Manager or designate may request a coverage test to evaluate proper settings, timing, usage, or maintenance of system. b. The contractor will be responsible for setting and monitoring the irrigation controllers and will not manually activate automatic valves unless associated with system repairs. C. All systems shall be programmed weekly and/or as needed to maintain healthy plant materials and landscape. i. All program changes shall be recorded on the Irrigation Program Log. ii. Controller program is to be sufficient to maintain a healthy landscape without excessive water use and shall be consistent with irrigation schedules provided by the City in Section VIII. IX. CLEAN UP After Contractor has completed all operations as specified in these specifications, he shall remove and dispose of all clippings, cuttings, leaves, paper, trash, trimmings, weeds and other debris existing or due to these operations from all relevant sites, at the end of each day's work. Trash removal and disposal shall be included in the contract price. Trash receptacles shall be emptied twice per week, or as agreed upon by the Maintenance Operations Manager or designee. Trash removal and disposal shall also include a ten -foot perimeter around all trash cans. Contractor shall vacuum clean all Facilities General Specifications Page 20 Exhibit A page qq of 137 court game pavement areas, driveways, gutters, parking lot areas and other areas adjacent to work locations, per work schedule. 2. The use of water is prohibited for cleaning purposes unless no other means of effective cleaning or unless otherwise specified. Contractor shall be responsible for the periodic inspection and cleaning of all catch basins, drain lines and curb drains within a park site. Any damages resulting from the Contractor's negligence of these inspections and/or lack of corrective measures shall be the Contractor's sole responsibility. Expansion joints or cracks in pavement areas shall be spot treated with a combination of non -selective contact herbicide as needed for weed control. 3. Fountains The following treatments shall be included. Treatment of water with algaecides, filter cleaning, pool sweeping, water line scrubbing, debris removal, light bulb replacement as needed. Pump or pool repairs when needed along with pool repainting. Since the water fountains run continuously it is imperative that Contractor monitor the algaecide tablets at all times. If soap is deposited in fountains, Contractor shall drain and clean it or add a state -approved defoamer. 4. Performance Requirements for Hardscapes During each site visit concrete and asphalt areas, including driveways, parking areas, sidewalks, curb and gutters, expansion joints and walls adjacent to city landscape shall be kept clear of dirt, mud, trash, weeds and any other substances which are either unsightly or unsafe. X. PROTECTION OF SPORTS FIELDS The City shall be responsible for maintaining brick dust areas each softball/baseball field. The contractor shall perform mowing, trash removal and watering operations in a manner as not to inhibit the grooming of infields or disturb infields that have already been groomed. XI. EXHIBITS A. Sample Contract B. Insurance Requirements C. Maps D. Weekly Inspection Sheet E. Deficiency Notice F. Extra Services Price Sheet G. Integrated Pest Management Policy H. Equipment Requirements I. Downtown Commercial District Locations/Info Facilities General Specifications Page 21 Exhibit A page �5 of 137 LOCATION MAPS LOCATION RD # PAGE # Beach Operations Yard 474 1 Bolsa Chica Pump Station 197 2 Central Library 281 3 City Gym And Pool 441 4 Civic Center 431 5 Don Kiser Corporation Yard 271 6 Downtown Commercial District 451 7 Edwards Fire Station #6 318 - 8 Edwards Hill Reservoir 318 9 First At Atlanta Parking Lot 451 10 First at Walnut Parking Lot 461 11 Flounder Pump Station 426 12 Malibu Pump Station 485 13 Marilyn Pump Station 169 14 Meredith Pump Station 447 15 Newland House And Barn 433 16 Park, Tree and Landscape Yard 281 17 Peck Reservoir 127 18 Rodgers Senior Center 349 19 Scenario Pump Station 155 20 Senior Center In Central Park 199 21 Shields Pump Station 168 22 Utilities Yard (Water Operations) 422 23 Warner Fire Station/Parking Lot 173 24 Well Site #1— Capetown 138 25 Well Site #3a — Oak 272 26 Well Site #5 264 27 Well Site #9 264 28 Ocean View Estates (Additive Location) 291 29 EXHIBIT C Facilities Maps Table Of Contents Exhibit A page �� of 137 Ham 8512 - 8564 8570 - 8616 662I7 2 t 5z t - 21541 ._ 21522 - 21542 m 2 C7 LL ❑ U 21501 O 2156Z 27571 N 21572 N v Iv v v Y 2t5B1 21582 m m m m m 21571 21582 w m Li B618 —�„ _ � 21E11 21E22 21 - mZn m ASCON/NEST Hazardous Waste Site I` • o 0 C/ AE lant o ;Main O AES Plant • • zt co �/ C`�'asho,� 251a • Q gho4 • • � 2164s -1 251 b • 7�face ; L? ' Documcm PetR\V:ohb.ne�ilc3.Informmion5ervi¢s1GIS1R j¢u\PoliaUtun_Mep IRD MepA474.m.d 2/V2- D Beat 2 15 Inf azion Snvia cpvtmrnt .2.GIS 464 cHamilton Ave. OC 4217 -Ca 473 475 TG 88,0 TlTFE - -- — N 484 w EXHIBIT C FACILITIES MAPS PAGE I S oil Exhibit A page of 137 Ve' co cn � cn v� cn coo co N CO CoCp 5965 V�J rs c o 5971 CtS t, S�jt 1 5� a2 N pp N N N N I N N N 5975 5732 \ �,�9z1O'�f 5g6 \\���!� j� 5976 cam° �'` h� ,/��. c h� !O►� �`L \ \hl �O� co f off; o,�` F (() ho '3.2 >. •• ' �� pry �,_ h�lh� ,��, �42 0�.��h�.' Oil. 7815 oc� / g1• _ �(d . h3 /cNbO`,, 18 2 coa ho / q, ,� � i ►. '13 t `L O / '� 7(9 O �po y .r Bolsa Chica ' et�l 1.0 nty:;Oran a Ju�vment Puh: ricW�bngliluVlrJ rmaianSmlwIGISPr jsLs�Polio:Vtun MVAPD M-PA197'-ld Dal: 1=12015 Informui=Se im DeP-- HB. CIS 187 197198 18261, hci 82, &�9��, .� Beat 8� OC 3511 _. TG 857 F2 N EXHIBIT C FACILITIES MAPS PAGE 2 W E c I rg ■ 8/7/2018 I Y� o a _.a Public Works Viewer Find addnd3it brpp�we 1�9 of 1 A ij Central ,I Library �1 I. - �NAME t a i , ... .... S e r � 1 t 1 i 1 I 1 1 ' I ( � E , 1 ' ' I , , - 200ft+ 7' 8.005 33.702 f_>ec;rees EXHIBIT C FACILITIES MAPS PAGE 3 http://huntingtonbeach.maps.arcgis.com/apps/webappviewer/index.htmI?id=383d264808024bf883a859ca65 Exhibit A page of 137 209 818 Agnes Smith \ `` �` School \ .♦ ,,713 V. Ist '--Jj u L=====jJJ Ch �tian!r 121 120260 121'120fi 2 216 212 101O OONN 11215 1220 D 1211 11272 12091218 121209 1216 2S 1205 12061205 1212 208 01203 1201 21201 1206` 856 859 1202 a 2 1120 1121 111 1119 ia 1120 1119 1122 4 1116 1115 1118 1117 Ills 84i 1112 1111 1112 1111 1112 1111 1112 air 112g 1105 111D 1107 110 fi 1107 1106 �123 110 m 11D o 1101 1102 0 1102 \ 1115 1030 g 102 N W v ,( 8� 'p24 10p25 0 0 N 0 Nity 0 0 ti 8 \ r Gy i 502\' /� � �� 11103 1016 tip21 Ethel Dwyer* '/f S \ \Middle School 210 1 \. 1. 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GI$ 421 339A3 432 441 enter p o 6 193 2001 City all aeeno� � ILo 0 0 o a t e �aruioo- 1. _ jer0n00 Q l -/ 1966 Police Dept. 1952 1951 1952 Headquart !1948 1948 1947 1 8 1946 1945 Jai 1925 1921 1917 1915 1911 1907 / 19D5 1901 1808 V 1845 646 1841 1842 1837 1834 1833 1832 1831 1828 1825 1822 1821 l 1820 1817 i 1818 1815 1814 1811 1812 1805 1802 1801 1746 1747 1742 1741 1740 1737 1734 1733 1732 1731 1728 1 1727 1724 1721 1720 1717 1718 1715 1712 1711 1708 1705 1702 1T01 1946' 1941 1942 1941 1942 1937 1938 1937 1938 1935 1936 1935 1938 1932 1931 1932 1931 1932 1928 1927 1928 1927 1928 1926 1925 1925 1925 1926 1922 1921 1922 1921 1922 1918 1917 191B 1917 1918 1916 1915 1916 1915 1916 1912 1911 1912 1911 1912 1908 1907 1908 1907 1908 1908 1905 1905 1905 1906•- 1902 1901 1902 1901 1902" Ica 1845 1846 1845 1848 1481 1641 1B42 1°„ 1842 1838 1842 1837 1840 1837 183E 1836 1833 1836 1631 1832 1830 1831 1830 829A-e 1826 1828 1827 11828 1625A- 1826 1824 1821 1822 1821 1822 1818 1820 1819 1B18 1819 1814 1816 1815 1814 1812 1810 1811 1810 1811-1 1810 1806 1808 r+ c� 1806 1807 1806 1802 1602 1802 1746 1746 1745 1748 1742 1745 1742 1741 1746 1738 1737 1738 1737 1742 1738 1734 1733 1734 1733 1736 1730 1729 1730 1729 1732 1728 1726 1725 1726 1726 1722 1721 1722 1722 1718 1717 1718 r72 1714 1713 1714 1716 711710 1709 1710 08 1706 1705 1706 IML 1702 1702 1701 1702 OC 3814 TG 857 h w s EXHIBIT C FACILITIES MAPS PAGE 5 Exhibit A page :a j of 137 • 7100 Home Depot • mn i—' Ga dens 1 7 00 � qp r dI 5 O S 7 o 0 �• o O r n o O o n ti r= n= t v r. r~ N N N ry ry N N N N N N N O N [7 M O N (r] N N 17292 N \`m ^ryQry� —Waffier-Ave. • UJD- 17071 Oceanview High School 17322 """ 1101 Iri11 1731' 1731 = 1731 17332 17321 17322 17321 17322 173211 17322 17331 17332 17331 17332 17331 CZ 17332 17342 17341 17342 17341 17342 17341 17342 17352 17351 17352 17351 17352 17351 17352 .or r. 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GIS 263 Beat 6 Heil Ave. OC 3217 C TG 828 B7 N W EXHIBIT C FACILITIES MAPS PAGE 28 S; p Q v C O o Parking D 0 O�pw v MID _ .... >. v t., Huntington Central 0'W.,ark Sports Complex Orange County Transfer Station 16253 #1 824 02 1824 6 1 U41 18257 18261 16265 18269 1 291I 182B1 i11 1-103 J. P.T.C. 18301 G,othard Fire Static)r� 18381 A 11 Police Heliport 18421 18401 15405 H. t0 O NAWtopark Dr. Of In ;71 co 0 5 N N N N N N Ciiia ols Ave. 137 Do .0 Pw h:\knhb nc fi lc,U,f,r ianSmi a AGI SPro3 wST01=\R, n Meps\RD MepsU91.mad ( 5 Infnrmwlon SR.i�, Dcpuuncni H.O. GIs Beat 5 281 8 1 OC 3514 199291 N 292 TG 857 H W E 411 s Exhibit A page �� of 137 Talbert Ave. N O -;-57 N n� 742 1804 74 fi N � o N 7 2 N L A 1e072 � � ^ zinc �� '�,►� N 18112 n A a6° F8172 18162 1e! 18192 18211 A-1 18222 18252 I 18261 A-D 18282 18281 18292 18291 18302 18321 1 33' 1 34 - 1836 I 18371-18 18202 18242 18252 . lersz 18292 18312 & 18322 18342 & 18352 18368 18372 18376 18380 N v N 1 04 18392 18460 • Talbert U) T. EXHIBIT C FACILITIES MAPS PAGE 29 Weekly Inspection Sheet Exhibit A page ; � of 137 Location: Hazardous Condition Present: Overall Condition Turf Mowing Edging Weeds Litter Removal Clipping Removal Aerate & Fertilize Walkways Play Equipment Playground Sand Pits Chemical Edging Rodent Control Trees Trimming Staking Wood Chipping Planters Trimming Weeding Wood Chipping Irrigation Controller Adjustments Parts Replacements Picnic Shelters Restrooms Facilities Vertical Mowing Corrections and/or Comments Needed (if any): Date: Inspected By: ❑ Yes Good ❑ No Fair Needs Improvement ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ EXHIBIT D Facilities Weekly Inspection Sheet Page I PERFORMANCE DEFICIENCY NOTIFICATI6*bit A page i(p of 137 NOTIFICATION PROVIDED TO: DATE: TIME: LOCATION: VALUE OF DEDUCTION: $ The following Performance Deficiencies have been identified and require immediate corrective action. All deficiencies shall be penalized at a rate of $250 per occurrence unless otherwise noted. 1. Failure to protect Public Health and/or correct immediate safety hazards. ❑ 2. Failure to respond to a page/call for service within 15 minutes during work hours. ❑ 3. Failure to respond to a page/call for service within 15 minutes after work hours. ❑ 4. Failure to respond in the field within 60 minutes to an after work hours emergency. ❑ 5. Failure to comply with City -defined manpower requirements. ❑ 6. Failure to provide adequate equipment. ❑ 7. Failure to comply with Water Quality Control Board — non -storm water discharges. ❑ 8. Failure to comply with current City, State, Federal Watering Restrictions. ❑ 9. Failure to apply chemicals, edge, mow, pick up debris, prune, rototill in an approved and ❑ professional manner. 10. Failure to adhere to City -defined dress code. ❑ 11. Failure to adhere to any and all maintenance specifications. ❑ Comments: Please initiate necessary corrective actions and notify Maintenance Operations Manager and Landscape Maintenance Supervisor when completed for follow up inspection. Maintenance Operations Manager Landscape Maintenance Supervisor Representative For Contractor EXHIBIT E Facilities Deficiency Notice Page 1 EXTRA SERVICES PRICE SHEET Exhibit A page 111 of 137 • Unit Cost for items not listed here shall be offered to the City of Huntington Beach by the contractor in a supplemental bid/proposal. • Extra Work bid/proposal shall be considered an addendum to this agreement and shall conform to the terms and conditions as stated herein. • Electronic Devices such as controllers, communications equipment and sensors used for irrigation shall be subjected to special/reduced pricing. • Special/reduced pricing shall be arranged for large repairs or improvement projects and shall be approved on a case -by -case basis. Extra project labor shall be charged as follows: - Supervision - Foreman Laborer Concrete Finisher - Irrigation Technician - Irrigation Repairman Extra plant unit prices shall be charged as follows: - Sod (per square foot) - Ground Cover (per flat) - Annual Color - Shrub (one gallon) - Shrub (five gallon) - Shrub (fifteen gallon) - Tree (fifteen gallon) - Tree (twenty-four inch box) - Single Staking - Double Staking - Root Barriers EXHIBIT F Facilities Extra Services Price Sheet Page I Exhibit A page i IS of 137 Integrated Pest Management Program PURPOSE: To establish criteria for an Integrated Pest Management (IPM) Program. Components of an IPM Program An IPM program is a long-term, multi -faceted s s e to manage pests. Use of pesticides is a short-term solution to pest problems and should be used only when the other components fail to maintain the pests or their damage below an acceptable level. Successful IPM practitioners are knowledgeable about the biology of the plants and pests and successful IPM programs primarily use combinations of cultural practices as well as a combination of physical, mechanical and biological controls. Pest Identification It is important to learn to identify all stages of common pests at each site. For example, if you can identify weed seedlings, you can control them before they become larger and more difficult to control and before they flower, disseminating seeds throughout the site. It is also important to be sure that a pest is actually causing the problem. Often damage such as wilting is attributed to root disease but may actually be caused by under watering or wind damage. Prevention Good pest prevention practices are critical to any IPM program, and can be very effective in reducing pest incidence. Numerous practices can be used to prevent pest incidence and reduce pest population buildup such as the use of resistant varieties, good sanitary practices and proper plant culture. Examples of prevention include choosing an appropriate location for planting, making sure the root system is able to grow adequately and selecting plants that are compatible with the site's environment. Monitoring The basis of IPM is the development and use of a regular monitoring or scouting program. Monitoring involves examining plants and surrounding areas for pests, examining tools such as sticky traps for insect pests and quantitatively or qualitatively measuring the pest population size or injury. This information can be used to determine if pest populations are increasing, decreasing, or staying the same and to determine when to use a control tactic. Weather and other environmental conditions may also play a factor in whether a pest outbreak may occur so it is important to monitor temperature and soil moisture as well. It is important to use a systematic approach when monitoring, for example you should examine leaves of a similar age each time you check for pests, rather than looking at the older leaves on EXHIBIT G Facilities Integrated Pest Management Policy Page 1 Exhibit A page ICI of 137 some plants and younger ones on others. Randomly looking at a plant and its leaves does not allow you to track changes in pest population or damage over time. It is important to establish and maintain a record -keeping system to evaluate and improve your IPM program. Records should include information such as date of examination, pests found, size and extent of the infestation, location of the infestation, control options utilized, effectiveness of the control options, labor and material costs. Injury Levels and Action Thresholds In order to have a way to determine when a control measure should be taken, injury levels and action thresholds must be set for each pest. An injury level is the level of unacceptable damage. For example, the injury level for a leaf -feeding beetle may be set at 30% of the leaves being damaged. Action thresholds are the set of conditions required to trigger a control action. An example of this would be finding an average of 5 or more beetles on 10 shrubs in a location. Action thresholds are set from previous experience or published recommendations and based on expected injury levels. Injury levels are often set by the public's comments. Pest Control Tactics Integrated pest management programs use a variety of pest control tactics in a compatible manner that minimizes adverse effects to the environment. A combination of several control tactics is usually more effective in minimizing pest damage than any single control method. The type of control that an agency selects will likely vary on a case -by -case basis due to the varying site conditions. The primary pest control tactics to choose from include: • Cultural • Mechanical/Physical • Biological • Pesticide Cultural Controls Cultural controls are modifications of normal plant care activities that reduce or prevent pests. In addition to those methods used in the pest preventions, other cultural control methods include adjusting the frequency and amount of irrigation, fertilization, and mowing height. For example, spider mite infestations are worse on water -stressed plants, over -fertilization may cause succulent growth which then encourages aphids, too low of a mowing height may thin turf and allow weeds to become established. EXHIBIT G Facilities Integrated Pest Management Policy Page 2 Exhibit A page �� of 137 MechanicabPhysical Controls Mechanical control tactics involve the use of manual labor and machinery to reduce or eliminate pest problems using methods such as handpicking, physical barriers, or machinery to reduce pest abundance indirectly. Examples include hand -pulling or hoeing and applying mulch to control weeds, using trap boards for snails and slugs, and use of traps for gophers. The use of physical manipulations that indirectly control or prevent pests by altering temperature, light, and humidity can be effective in controlling pests. Although in outdoor situations these tactics are difficult to use for most pests, they can be effective in controlling birds and mammals if their habitat can be modified such that they do not choose to live or roost in the area. Examples include removing garbage in a timely manner and using netting or wire to prevent bird from roosting. Biological Controls Biological control practices use living organisms to reduce pest populations. These organisms are often also referred to as beneficials, natural enemies or biocontrols. They act to keep pest populations low enough to prevent significant economic damage. Biocontrols include pathogens, parasites, predators, competitive species, and antagonistic organisms. Beneficial organisms can occur naturally or can be purchased and released. The most common organisms used for biological control in landscapes are predators, parasites, pathogens and herbivores. • Predators are organisms that eat their prey (e.g. Ladybugs). O Parasites spend part or all of their life cycle associated with their host. Common parasites lay their eggs in or on their host and then the eggs hatch; the larvae feed on the host, killing it (e.g. tiny stingless wasps for aphids and whiteflies). • Pathogens are microscopic organisms, such as bacteria, viruses, and fungi that cause diseases in pest insects, mites, nematodes, or weeds (e.g. Bacillus thuringiensis or BT). C Herbivores are insects or animals that feed on plants. These are effective for weed control. Biocontrols for weeds eat seeds, leaves, or tunnel into plant stems (e.g. goats and some seed and stem borers). EXHIBIT G Facilities Integrated Pest Management Policy Page 3 Exhibit A page j�j of 137 In order to conserve naturally occurring beneficials, broad-spectrum pesticides should not be used since the use of these types of pesticides may result in secondary pest outbreak due to the mortality of natural enemies that may be keeping other pests under control. Pesticide Controls Any substance used for defoliating plants, regulating plant growth or preventing, destroying, repelling or mitigating any pest, is a pesticide. Insecticides, miticides, herbicides, fungicides, rodenticides and molluscides are all pesticides. Anything with an EPA or DPR registration number on the label is a non-exempt pesticide. Pesticides should only be used when other methods fail to provide adequate control of pests and just before pest populations cause unacceptable damage. The overuse of pesticides can cause beneficial organisms to be killed and pest resistance to develop. When pesticides must be used, considerations should be made for how to use them most successfully. Avoid pesticides that are broad-spectrum and relatively persistent since these are the ones that can cause the most environmental damage and increase the likelihood of pesticide resistance. Always choose the most specific but least toxic to non -target organisms method. In addition, considerations should be given to the proximity to water bodies, irrigation schedules, weather (rain or wind), etc. that are secondary factors that may result in the pesticide being moved off -site into the environment. Consideration should be made of the temporary loss of use of an area (application in a park may result in the area being sectioned off. All users of pesticides should regularly monitor the California Department of Pesticide Regulation web site www.cdpr.ca.gov to incorporate current legislative and/or regulatory changes into the program. POLICY: The City of Huntington Beach will focus on long term prevention or suppression of pest problems with minimum impact on human health, the environment, and non target organisms with the limited use of pesticides for parks, fields and playgrounds; in accordance with City wide Pest Management Principles. City wide Pest Management Principles A. Use of organic pesticides in all city properties. B. Limit exposure to any pesticides where children and the general public congregate. EXHIBIT G Facilities Integrated Pest Management Policy Page 4 Exhibit A page � ' of 137 C. Incorporate additional guidance on use of pesticides for city rights of way, facilities and other properties owned by the city. D. Use EPA level pesticides in a targeted manner and only if deemed necessary to protect public health and economic loss by a licensed pest control advisor and/or city staff, when pests cannot be managed by other methods that we would have. PROCEDURES: The procedures seek to increase the long-term prevention and suppression of pest problems (insects, weeds, diseases, and vertebrates) with the minimum impact on human health, the environment, and non -target organisms. Emphasis is placed on improving cultural practices to prevent problems and utilizing alternative control measures instead of broad spectrum pesticides. Information on the latest IPM information including management of new pests in the landscape is obtained from local UC Cooperative Extension Advisors, UC IPM Regional Advisor, or the Statewide UC IPM Web Site at www.ipm.ucdavis.edu. Designated IPM Coordinator or IPM Contact Information: David De La Torre City of Huntington Beach 714-375-5124 Personnel responsible for the care and maintenance of facilities under the above - mentioned jurisdiction agree to implement a suite of basic integrated pest management procedures selected from the following five main components of an IPM program: 1) Prevention II) Pest and Symptom Identification III) Monitoring for Pests and Problems IV) Action Thresholds and Guidelines V) Selection of Appropriate Management Methods (Control Tactics) EXHIBIT G Facilities Integrated Pest Management Policy Page 5 Exhibit A page 1��5 of 137 I. PREVENTION A. Landscape Design Procedures (a minimum of three must be selected) ® Drainage, soil characteristics, water quality and availability are considered during plant selection. ® Sun exposure, heat, and high temperature conditions are considered during plant selection. ® Adequate space is allowed for root growth, especially trees. ® Nursery stock is inspected and rejected if not healthy (injuries, diseased, circling roots/potbound, poor staking and/or pruning). ❑ Pest resistant species and cultivars are selected. ® Plants with similar growth characteristics and irrigation requirements are grouped together. ® Landscape design matches available irrigation technology to avoid excess water use and to minimize surface runoff. B. Site Preparation and Planting Procedures (a minimum of three must be selected) ® Assess soil drainage properties and improve compacted soils prior to planting. ❑ Conduct a soil analysis to determine chemical and physical properties of the existing soil and then add appropriate amendments such as organic matter. ® Ensure irrigation is installed as designed in order to avoid poor uniformity once plants are in place. ® Follow proper planting procedures for particular plant species to avoid planting too deeply or too shallow. ® Nursery tree stakes are removed at planting and replaced with staking that allows trunk to flex; removing these stakes after 1 to 1.5 years. ® Utilize a soil probe or other soil moisture measurement device to monitor soil moisture levels in existing root ball and surrounding soil during establishment period. EXHIBIT G Facilities Integrated Pest Management Policy Page 6 Exhibit A page 0 of 137 C. Water Management (a minimum of three must be selected) ❑ Plants are examined weekly for symptoms of water stress and to assist in determining irrigation scheduling. ❑ Monitor soil moisture with a soil probe or soil moisture sensors to assist in scheduling irrigation. ® Utilize evapotranspiration (ET) data or `smart' clock technology to schedule irrigation. ® Cyclic irrigation (short -multiple run times) is employed to minimize surface runoff. ® Utilize low precipitation sprinklers or low -volume systems to reduce surface runoff. ® Systems are inspected monthly to check for leaks, broken pipes, and clogged or broken sprinkler heads. ❑ Adjust sprinklers to avoid application of water directly to the trunk of trees (can promote disease) or on to concrete surfaces where it can enter storm drains. ® Establish a hotline or email or other dedicated method where citizens can report leaks and broken sprinkler heads D. Fertilizing Procedures (a minimum of three must be selected) ❑ Fertilize only when plants are actively growing to avoid nutrient losses below the root zone. ® Fertilizer is not applied within 48 hours of a rain event to avoid losses below the root zone and in surface runoff. ❑ Soil analyses are conducted in order to determine existing nutrient levels in the soil prior to fertilizing. ® Overfertilization, especially of trees and shrubs, is avoided to ensure plant growth is not excessively succulent making it more susceptible to pest infestations. Off -target fertilizer applications or spills are cleaned up immediately by sweeping up and applying to landscape or turf or replacing in spreader or bag to ensure material does not enter storm drains. EXHIBIT G Facilities Integrated Pest Management Policy Page 7 Exhibit A page ��� of 137 E. Pruning Procedures (a minimum of three must be selected) ® Damaged or diseased wood is regularly pruned from landscape plants. ® Trees are pruned according to standards set forth by a professional tree care organization such as the International Society of Arboriculture. ❑ Replace plants too large for a space instead of pruning them severely. ❑ Unnecessary pruning is avoided as wounds are entry sites for decay and disease organisms. ❑ The age and species of the plant is taken into account when determining the time of year to prune. For example, eucalyptus should be pruned in December and January when long -horned beetles are not active. ® Tree height reduction is discouraged. When deemed necessary by a licensed arborist, the crown reduction method approved by a professional tree care organization is utilized. Topping is never done to reduce tree size. NO TOPPING OR 'HAT RACKING' IS PERMITTED. II. PEST AND SYMPTOM IDENTIFICATION A. Insects, Mites, and Snails and Slugs (a minimum of three must be selected) ® Field personnel are trained to recognize basic pests found in the landscape in the following groups- insects, mites, and mollusks. ® A licensed Pest Control Adviser is on staff or hired to properly identify a pest and the symptoms caused by the pest. ❑ Field personnel. are trained to utilize disease life cycles to apply treatments when the organism can be controlled most effectively. ® Field personnel are trained to distinguish between beneficial insects and actual pests found in the landscape (e.g. parasitizing wasps). ® Unknown samples are submitted to the Orange County Agricultural Commissioner for identification by the county entomologist or plant pathologist. ® Abiotic or nonliving factors (wind, sunburn, air pollution, etc... ) are considered as possible causes of observed symptoms as well as biotic (living) factors. EXHIBIT G Facilities Integrated Pest Management Policy Page 8 Exhibit A page � of 137 B. Weeds (a minimum of one must be selected) ® Field personnel are trained to identify common weeds in the landscape. ® Field personnel are trained to utilize weed life cycles to properly control weeds such as controlling crabgrass utilizing a pre -emergent herbicide applied in mid -January. ® A licensed Pest Control Adviser is on staff or contracted to properly identify the pest. C. Diseases (a minimum of one must be selected) ® Field personnel are trained to recognize common diseases or their signs/symptoms in the landscape. , ® Field personnel are trained to utilize disease life cycles to apply treatments when the organism can be controlled most effectively. ® Field personnel are trained to recognize the difference between biotic and abiotic problems. ® Field personnel are trained to understand how common diseases are spread throughout the landscape. ® Disease signs and symptoms are sampled and submitted to the Orange County Agricultural Commissioner for identification by the county plant pathologist. ® A licensed Pest Control Adviser is on staff or contracted to properly identify the pest. ® Photographs of disease signs and symptoms are taken and compared to reference guides such as UC IPM's Pests of Landscape Trees and Shrubs. D. Vertebrates (a minimum of one must be selected) ® Field personnel are trained to recognize vertebrate pests and the damage they cause in the landscape. ® Field personnel are trained to utilize vertebrate behavior to properly control the pest most effectively. ® At least one field staff member is trained in vertebrate baiting and trapping. EXHIBIT 6 Facilities Integrated Pest Management Policy Page 9 Exhibit A page �jj of 137 ® A licensed Pest Control Adviser is on staff or contracted to properly identify vertebrate pest. III. MONITORING FOR PESTS AND PROBLEMS A. Insect/Mollusk Monitoring Procedures (a minimum of three must be selected) ® Visually inspect plants for insects, mites, snail and slug damage at least monthly; recording results utilizing a method conducive to tracking changes and easy recall of data. ❑ Yellow sticky traps are utilized to assess populations of insects. ® Insects are dislodged from plants by shaking over a collection surface usually consisting of a clipboard with a white sheet of paper. ❑ If available for a particular insect, phermone-baited traps are utilized. ❑ Soil -dwelling turf insects are brought to the surface for monitoring by flushing a specific area of soil (i.e. 2' x 2' grid) with plain water or a soapy water mixture. ® The amount of honeydew (aphids) and frass (caterpillars) present is utilized as an indicator of population levels. B. Weed Monitoring Procedures (a minimum of two must be selected) ® Landscapes are inspected at least 4 times a year (early winter, early spring, summer and early fall) for weeds in order to determine if and when a weed problem exists., ® Utilize site surveys to record the location, date, and severity of weed problem; recording results utilizing a method conducive to tracking changes and easy recall of data. ❑ Count and record the number of weeds encountered at periodic intervals (e.g. every 1 to 2 feet) along a straight line transecting a landscapes area or within a selected area, for example 4 sq. ft. samples done in random places in a bed or turf area. EXHIBIT G Facilities Integrated Pest Management Policy Page 10 Exhibit A page �% of 137 C. Disease Monitoring Procedures (a minimum of two must be selected) ® Landscapes are regularly checked for conditions, such as overwatering and injuries, which promote disease. ® Landscapes are checked monthly, at a minimum, for disease symptoms and signs. Disease prone plants are checked more frequently. ❑ Records are kept utilizing a method conducive to tracking changes and easy recall of data of each landscape inspection noting, date when disease signs and symptoms were first noticed and the current environmental conditions and soil moisture levels. D. Vertebrate Monitoring Procedures (a minimum of two must be selected) ® Landscapes are regularly inspected for vertebrate presence either by damage caused by animal, actual animal sightings, and/or droppings. ® Records are kept of the absence or presence of actual vertebrates, the damage caused, and/or the presence or absence of droppings. ❑ Maps are created and updated at least twice a year, recording area of high vertebrate damage or signs (such as gopher mounds). IV. ACTION THRESHOLDS AND GUIDELINES A. Insect/Mollusk Thresholds and Guidelines (a minimum of one must be selected) ® Insect tolerance levels are established based on the public's acceptance of damage to the landscape or a certain level of nuisance pests (i.e. ants), the actual plant species in the landscape, and long-term monitoring and knowledge of pests causing the damage. ❑ Thresholds are based on levels were reasonable control of the pest can be achieved with minimum impact on the environment. ❑ Insect monitoring records are utilized to establish threshold levels for the implementation of control strategies. For example, the threshold for the presence of aphids on a rose garden at City Hall is low, while in a native shrub border it might be considerably higher. EXHIBIT G Facilities Integrated Pest Management Policy Page I I Exhibit A page JA of 137 B. Weed Thresholds and Guidelines (a minimum of one must be selected) ® Weed tolerance levels are established based on public safety or the public's acceptance and the resources available to manage the landscape at that level. ❑ Weed monitoring records are utilized to rank the percentage of the landscape area infested (none, light, moderate, heavy, or very heavy) with weeds. ® Public areas are ranked according to high, medium, or low level of weed control and management conducted according to levels set for each rank (see Appendix A) C. Disease Thresholds and Guidelines (a minimum of one must be selected) ® Disease tolerance levels are established based on the public's acceptance and the resources available to manage the landscape at the level required. ❑ Disease monitoring records are utilized to establish threshold levels for the implementation of control strategies. For example, the threshold for the presence of powdery mildew on roses at City Hall is much lower than the threshold for its presence on Euonymus in a parking lot at a city sports park. D. Vertebrate Thresholds and Guidelines (a minimum of one must be selected) ® Vertebrate tolerance levels are established based on public safety, the public's acceptance and the resources available to manage the landscape at the level required. ® Vertebrate monitoring records are utilized to establish threshold levels for the implementation of control strategies. For example, the threshold for the presence of gopher mounds in a sport field is zero, while in a native shrub border it might be two before a trapping strategy is implemented. V. SELECTION OF APPROPRIATE MANAGEMENT METHODS A. Insect/Mollusk Management Methods EXHIBIT G Facilities Integrated Pest Management Policy Page 12 Exhibit A page ��O of 137 Cultural/Mechanical/Physical Control Methods (a minimum of three methods must be selected) ® Sticky barriers are applied to trunks of trees and large shrubs to prevent ants and other wingless invertebrates from plant canopies. ® Small insect infestations are removed by pruning infested plant parts. ❑ Copper bands are installed around base of trees or planting areas where snail and slug infestations are prevalent. ® Plant canopies are thinned to increase light penetration to exposure certain soft -bodied insects (soft -scale) as well as snails and slugs to heat. ❑ Strong streams of water are used to dislodge, insects such as aphids and whiteflies, from leaves. ❑ Avoid use of plants that snails and slugs use for shelter. ❑ Avoid irrigating between 5pm and 5am when moisture remains on plant material for several hours. Biological Control Methods (a minimum of one method must be selected) ® Persistent broad-spectrum pesticides are avoided, especially if biological control of an insect has been established by UC researchers. Examples include parasitoid wasps controlling Eugenia Psyllids, Giant Whitefly, and Ash Whitefly. ❑ Natural predators (beneficial insects) are augmented with purchases of additional predators from commercially available resources. Pesticide Control Methods (a minimum of five methods from must be selected) ❑ The most selective, rather than broad-spectrum, pesticide is used ® If available for controlling a particular insect, biological and botanical pesticides are selected ® Insecticidal soaps are utilized to control infestations of soft -bodied insects such as aphids, thrips, and immature scales. ❑ Horticultural oils (neem oil and narrow -range refined oils) are utilized to control infestations of soft -bodied immature and adult insects such as aphids, scales, and whiteflies. EXHIBIT G Facilities Integrated Pest Management Policy Page 13 Exhibit A page � of 137 ❑ Pesticides are only utilized when the potential for impacts to the environment, especially water quality, are minimized. ❑ Equipment is calibrated prior to the application of the insecticide to avoid excess material being applied to the landscape environment. ® Applicators are trained to not apply pesticides to hard surfaces and to not allow any pesticide to enter the storm drain system ® Spot treatments are utilized rather than broadcast methods ® Insecticide/fertilizer combinations are only used if appropriate timing for BOTH the insecticide application and the fertilizer application. B. Weed Management Methods Cultural, Mechanical, and Physical Control Methods (a minimum of three methods must be selected) ® Timers are set to avoid overwatering as weeds establish in areas where soil moisture is excessive. ® Drainage is managed to avoid wet areas. ® Weeds are removed from a site prior to planting. ® Mower height is adjusted to turf species and time of year. ❑ Mower is washed after mowing a weedy site. ® Hand -pulling, mowing, trimmers/brushcutters, flaming, hoeing, and rototilling around landscape plants are the main methods utilized to control annual weeds and young perennial weeds. ❑ Soil solarization is utilized to control some annual and perennial weed species. ® Bare soil areas are covered with a thick layer of mulch to suppress weeds and conserve soil moisture. ® Soil, mulch, and plant material is weed -free before it is introduced into the landscape. Pesticide Control Methods (a minimum of three methods must be selected) ❑ Spot treatments are utilized rather than broadcast methods. EXHIBIT G Facilities Integrated Pest Management Policy Page 14 Exhibit A page �S1L of 137 ® Herbicide/fertilizer combinations are only used if appropriate timing for BOTH the herbicide application and the fertilizer application. ® Herbicides are utilized according to established thresholds (see Appendix A). ❑ Organically acceptable herbicides (shown to be effective through science - based research) are used where appropriate. ® Herbicides are applied to the stage of weed growth most susceptible to the chemical. ® Equipment is calibrated prior to the application of the herbicide to avoid excess material being applied to the landscape environment. C. Disease Management Methods Cultural, Mechanical, and Physical Control Methods (a minimum of three methods must be selected) ® Prune out and dispose of localized areas of diseased plants. ® Pathogen -infested plant parts are removed from the soil surface area to reduce certain pathogens (e.g. Camellia Petal Blight). ® Pruning tools are sterilized (e.g. a diluted bleach solution) between plants to prevent the spread of pathogen to other plants. ® Proper irrigation and fertilization are maintained to prevent plant stress, water -logging, and subsequent susceptibility to disease. ❑ Soil solarization is utilized to control soil pathogens in annual beds where it is most effective. ® Mulch is kept at least 6" from base of plants to avoid excessive moisture around crown possibly resulting in crown rots and is no deeper than 4" ® Replace disease -prone plants with non -susceptible species. Pesticide Control Methods (a minimum of two methods must be selected) EXHIBIT G Facilities Integrated Pest Management Policy Page 15 Exhibit A page �%'; of 137 ❑ Preventative fungicides and bactericides are only used where diseases can be predicted from environmental conditions and applied prior to infection or the appearance of symptoms. ® Synthetic fungicides are used sparingly in the landscape and only in high visibility areas in order to minimize development of resistance. ❑ Organic fungicides and bactericides are utilized in combination with cultural, mechanical, and physical control methods in order to improve their effectiveness. ❑ Copper -based fungicides are only utilized in situations where its entry into surface runoff and storm drains is virtually impossible and after consultation with PCA and IPM coordinator. ❑ Mycopesticides, commercially available beneficial microorganisms, are used where appropriate. ® Fungicides classes are rotated to avoid resistance. D. Vertebrate Management Methods Cultural and Physical Control Methods (a minimum of two methods must be selected) ® Groundcovers are maintained such that they do not harbor rats. ❑ Shrubs pruned at least 1 foot from the ground (rats). ® Sources of drinking water removed (leaky faucets, puddles). ❑ Trash cans have lids and are emptied daily (rats). ® Screens or other barriers installed under structures that have a space between soil and floor (rabbits). ❑ Habitat modification, based on pest biology is used to reduce shelter. ® Trapping is used for gophers when safe and practical. ® Kill traps used for ground squirrels and rabbits, are checked daily, and in places not accessible by children or non -target animals. ❑ Gas cartridges are used for ground squirrels according to UC recommendations. Pesticide Control Methods (a minimum of two methods must be selected) EXHIBIT G Facilities Integrated Pest Management Policy Page 16 Exhibit A page �, of 137 ® Anti -coagulant baits are used and applied according to label. ® Bait is applied in a manner that non -target animals do not access to it. ® Restricted use rodenticides, aluminum or zinc phosphide, are used only after applicator has been trained for that product or only by a wildlife management contractor. VI. GENERAL PESTICIDE MANAGEMENT PRACTICES (all practices listed below must be selected) ® Restricted use pesticides are only used when no other alternatives are practical. ® If pesticides are necessary, CAUTION -labeled pesticides are considered before more toxic alternatives. ® Only small quantities of pesticides are purchased eliminating the need for stockpiling. ® MSDSs are regularly updated to reflect new pesticides or label changes to pesticides in storage. ® Pyrethroid based chemicals are applied according to current (July 2012) DPR regulations and are only scheduled after rain forecast monitoring. EXHIBIT G Facilities Integrated Pest Management Policy Page 17 Exhibit A page �� of 137 Appendix A Ranking public areas for weeds (or other pest) management: Areas ranked as HIGH may include areas that the public sees and expects to be well - maintained. Examples are entrances to public buildings such as city hall and libraries. These areas are allowed to use pesticides based on established thresholds. Areas ranked as MEDIUM may include areas the public sees but does not expect a high level of maintenance. Examples are landscaped areas away from the entrance, recreational and picnic areas. These areas can tolerate a higher level of weeds. These areas are allowed to use pesticides but the threshold is much higher and pesticides are used infrequently and only after consultation with IPM coordinator. Areas ranked as LOW may include areas the public rarely sees or does not expect a high level of maintenance. Examples are medians, landscaped areas in parking lots, wildlands. These areas can tolerate a higher level of weeds. These areas are not allowed to use pesticides except in extreme cases and only after consultation with IPM coordinator. EXHIBIT G Facilities Integrated Pest Management Policy Page 18 Exhibit A page °��(o of 137 EQUIPMENT REQUIREMENTS Landscape Maintenance — Facilities Maintenance Services Contractor shall provide all new equipment to be used exclusively within the City of Huntington Beach. All equipment must be authorized and approved for use by the Maintenance Operations manager or designate. All equipment shall be in good working order, with all manufacturer -required safety guards and devices in place at all times. In accordance with park regulations, all mowing operations shall be done at speeds not to exceed five (5) miles per hour. Contractor shall provide minimum one (1) 60"-wide mow deck system tractor per crew. EXHIBIT H Facilities Equipment Requirements Page I Exhibit A page EXHIBIT I DOWNTOWN COMMERCIAL DISTRICT LOCATIONS & SQUARE FOOTAGE NAME LOCATION SQUARE FEET of of 137 RD 5TH STREET PLANTERS FROM WALNUT TO ORANGE AVENUES 1,200 451 5TH STREET PUBLIC WALKWAY W/FOUNTAIN 5TH STREET TO ALLEY 7,800 451 MAIN STREET COMMERCIAL AREA PCH TO ACACIA AVENUE 69,444 451 MAIN STREET PARKING STRUCTURE 200 MAIN STREET 5,489 451 POLICE SUBSTATION (SHANK HOUSE) 204 5TH STREET 909 451 POST OFFICE 316 OLIVE AVENUE 6,390 451 MAIN STREET PUBLIC WALKWAY W/FOUNTAIN MAIN STREET TO ALLEY 5000 451 PLANTERS AT 5TH AND WALNUT S/E CORNER WALNUT & 5TH STREETS 300 451 PARKING LOT AT 1ST AND WALNUT 101 WALNUT 6,380 461 PARKING LOT AT 1ST AND ATLANTA N/W CORNER 1ST & ATLANTA 29,960 451 TOTAL SQUARE FEET 132,872 EXHIBIT I Facilities Downtown Commercial District Page 1 ��•—� PARKLAN-01 ACORO" CERTIFICATE OF LIABILITY INSURANCE KSHAN DATE (MMIDD/YYYY) 5/7/2019 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER Churchill & Associates Insurance Services, Inc. 5210 Lewis Road, Suite 14 Agoura Hills, CA 91301 CONTACT Kellie Shano NAME: PHONE E220-1174 FAX zt): (805 ) (A/C, No): E-MAIL KELLIE@CHURCHILLRISK.COM -A INSURER(S) AFFORDING COVERAGE NAIC # INSURERA:Wesco Insurance Company 25011 INSURED Parkwood Landscape Maintenance, Inc. 16443 Hart Street Van Nuys, CA 91406 INSURER B : Greenwich Insurance Company _ 22322 INSURERC:Alaska National Insurance Com any INSURER D : _ INSURER E INSURER F : rnvooAr_rc !`CDTICIf`ATC NUIt11192CD• R1=VICIr1N NIIMRFR- THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. _ INSR L TYPE OF INSURANCE ADDL SUBR POLICY NUMBER POLICY EFF POLICY EXP LIMITS A X COMMERCIAL GENERAL LIABILITY EACH OCCURRENCE $ 1,000,000 CLAIMS -MADE �r� OCCUR X 'WPP138618703 7/5/2018 7/5/2019 �PERSONAL DAMAGES( RENTED PREMISES Ea occurrence 100�000 $ MED EXP (Any one person) & ADV INJURY $_ 5,000 $ 1,000,600 GENERAL AGGREGATE $ 2'000'000 GEN'L AGGREGATE LIMIT APPLIES PER: POLICY [X JE� � LOC PRODUCTS -COMP/OP AG 2000,000 17 OTHER: $ A AUTOMOBILE LIABILITY X_ ANY AUTO WPP138618703 7/5/2018 7/5/2019 COMBINED SINGLE LIMIT Ea accident) 1,000,000 $ BODILY INJURY (Per person) $ OWNED iF SCHEDULED AUTOS X HIRED NON -OWNED AUTOS ONLY �ix __I AUTOS ONLY AUTOS ONLY BODILY INJURY (Per accident $ YtDAMAGE PROPERTY $ COMP/CaccideOLLISION $ 1,000 B X UMBRELLA LIAB X OCCUR EACH OCCURRENCE $ 4,000'O0U AGGREGATE _ $ 4,000,000 EXCESS LIAB CLAIMS -MADE �NEC600516300 7/5/2018 7/5/2019 DED I RETENTION $ $ C WORKERS COMPENSATION AND EMPLOYERS' LIABILITY YIN ANY PROPRIETOR/PARTNER/EXECUTIVE j OFFICER/MEMBER EXCLUDED? L Y (Mandatory in NH) NIA 19D WD 11155 4/25/2019 4/25/2020 PER OTH- TAT TE ER -X �_ E.L. EACH ACCIDENT 00 1,0,000 $ E.L. DISEASE - EA EMPLOYEE 1,000,000 $ If yes, describe under DESCRIPTION OF OPERATIONS below E.L. DISEASE - POLICY LIMIT 1,000,000 1 $ DESCRIPTION OF OPERATIONS I LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) The City of Huntington Beach, its officers, elected or appointed officials, employees, agents and volunteerAp ROVEO Af;AM nsured with respects to General Liability per the attached endorsement forms. 30 Day Notice of Cancellation 110 Day Notice for Non -Payment BY: MICHAEL S. GATES CITY ATTORNEY CITY OF HiiNa..*TON BEACH City of Huntington Beach 2000 Main Street Huntington Beach, CA 92648 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. AUTHORIZED REPRESENTATIVE v ACORD 25 (2016103) ©1988-2015 ACORD CORPORATION. All rights reserved. The ACORD name and logo are registered marks of ACORD POLICY NUMBER: WPP1386187 03 COMMERCIAL GENERAL LIABILITY CG 20 10 0413 THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. ADDITIONAL INSURED - OWNERS, LESSEES OR CONTRACTORS - SCHEDULED PERSON OR ORGANIZATION This endorsement modifies insurance provided under the following: COMMERCIAL GENERAL LIABILITY COVERAGE PART SCHEDULE Name Of Additional Insured Person(s) Or Organizations) Locations Of Covered Operations _ City of Huntington Beach, its officers, elected or Blanket as required by written contract. appointed officials, employees, agents and volunteers Information required to complete this Schedule, if not shown above, will be shown in the Declarations. A. Section II — Who Is An Insured is amended to include as an additional insured the person(s) or organization(s) shown in the Schedule, but only with respect to liability for "bodily injury", "property damage" or "personal and advertising injury" caused, in whole or in part, by: 1. Your acts or omissions; or 2. The acts or omissions of those acting on your behalf; in the performance of your ongoing operations for the additional insured(s) at the location(s) designated above. However: 1. The insurance afforded to such additional insured only applies to the extent permitted by law; and 2. If coverage provided to the additional insured is required by a contract or agreement, the insurance afforded to such additional insured will not be broader than that which you are required by the contract or agreement to provide for such additional insured. B. With respect to the insurance afforded to these additional insureds, the following additional exclusions apply: This insurance does not apply to "bodily injury" or "property damage" occurring after: 1. All work, including materials, parts or equipment furnished in connection with such work, on the project (other than service, maintenance or repairs) to be performed by or on behalf of the additional insured(s) at the location of the covered operations has been completed; or 2. That portion of "your work" out of which the injury or damage arises has been put to its intended use by any person or organization other than another contractor or subcontractor engaged in performing operations for a principal as a part of the same project. CG 20 10 04 13 © Insurance Services Office, Inc., 2012 Page 1 of 2 C. With respect to the insurance afforded to these additional insureds, the following is added to Section III — Limits Of Insurance: If coverage provided to the additional insured is required by a contract or agreement, the most we will pay on behalf of the additional insured is the amount of insurance: 1. Required by the contract or agreement; or 2. Available under the applicable Limits of Insurance shown in the Declarations; whichever is less. This endorsement shall not increase the applicable Limits of Insurance shown in the Declarations. Page 2 of 2 © Insurance Services Office, Inc., 2012 CG 2010 04 13 I Want to. Residents Government Business Visitors Custom Search CZ Services A-Z Index J Copyright 2002-19 All rights reserved. 2000 Main Street, Huntington Beach, California 92648 The amount of solar energy that strikes the Earth in one hour is more than enough to provide all of the Earth's energy needs for a complete year. Learn more about Solar. 4 CONTRACT SUMMARY and ROUTING SLIP SERVICE AGREEMENT BETWEEN CITY OF HUNTINGTON BEACH AND PARKWOOD LANDSCAPE MAINTENANCE, INC FOR MSC 527 LANDSCAPE MAINTENANCE SERVICES - FACILITIES ISSUING DEPT/REQUESTED BY: Public Works STAFF CONTACT: Debra Jubinsky, ext 5321 or Denny Bacon, ext. 5024 BUDGETED: Yes Funds are budgeted for this purpose and available in account 10085602.64620, Landscape Maintenance, Contracts for Repairs and Maintenance. VENDOR: PARKWOOD LANDSCAPE MAINTENANCE, INC SERVICES: Provide weekly landscape maintenance services at 27 City facilities, including Civic Center, Libraries and City Yards. BASIS OF AWARD: Public Works and Finance Department conducted competitive bid process under RFQ 2018-111. Bid Tabulation attached. CONTRACT AMOUNT: Not to exceed $233,736 annually CONTRACT DURATION: 3 years, commencing July 1, 2019 through June 30, 2022 with option to extend for up to 2 additional 1-year terms (both parties must agree to extension). TOTAL CONTRACT VALUE OVER 3-YEAR INITIAL TERM: Not to exceed $701,208 NOTES: This form contract stipulates a duplicate original. Please sign two originals. PLEASE ROUTE TO: V Ci�t�q-er� City Clerk MSC 527: LANDSCAPE MAINTENANCE - FACILITIES RANK VENDOR NAME BASE BID AMOUNT EVALUATION 1 RNA Facilities Management 148,410.00 Not responsible. No C-27 license 2 Merchants Landscape Services, Inc. 228,000.00 Not responsible. Does not have a record of satisfactory or better performance under prior contracts with the City. HBMC 3.02.025 3 Parkwood Landscape Maintenance, Inc. 233,736.00 complete 4 Evolution Landscaping Inc. 321,201.12 complete 5 Nature Care 604,536.00 complete City of Huntington Beach 2000 Main Street ♦ Huntington Beach, CA 92648 (714) 536-5227 • www.huntingtonbeachca.gov Office of the City Clerk Robin Estanislau, City Clerk July 2, 2019 Parkwood Landscape Maintenance, Inc. Attn: David Melito 16443 Hart Street Van Nuys, CA 91406 Dear Mr. Melito: Enclosed is a fully executed original of the "Service Agreement between the City of Huntington Beach and Parkwood Landscape Maintenance, Inc. for MSC 527 Landscape Maintenance — Facilities." Sincerely, a Robin Estanislau, CMC City Clerk RE:ds Enclosure Sister Cities: Anjo, Japan ♦ Waitakere, New Zealand