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HomeMy WebLinkAboutCommunications Lab - 2019-07-30 PROFESSIONAL SERVICES CONTRACT BETWEEN THE CITY OF HUNTINGTON BEACH AND COMMUNICATIONS LAB FOR ON-CALL VIDEO PRODUCTION SERVICES THIS AGREEMENT ("Agreement") is made and entered into by and between the City of Huntington Beach, a municipal corporation of the State of California, hereinafter referred to as "CITY,"and Communications Lab,a consulting firm hereinafter referred to as "CONSULTANT." WHEREAS, CITY desires to engage the services of a consultant to assist the City with creative programming that will cover City events, local sporting events, community events and concerts; public access prorgramming created for local organizations and organizations; and Pursuant to documentation on file in the office of the City Clerk, the provisions of the Huntington Beach Municipal Code, Chapter 3.03, relating to procurement of professional service contracts have been complied with; and CONSULTANT has been selected to perform these services, NOW, THEREFORE, it is agreed by CITY and CONSULTANT as follows: 1. SCOPE OF SERVICES CONSULTANT shall provide all services as described in Exhibit "A," which is attached hereto and incorporated into this Agreement by this reference. These services shall sometimes hereinafter be referred to as the "PROJECT." CONSULTANT hereby designates Brian Lochrie who shall represent it and be its sole contact and agent in all consultations with CITY during the performance of this Agreement. 2. CITY STAFF ASSISTANCE CITY shall assign a staff coordinator to work directly with CONSULTANT in the performance of this Agreement. 19-7775/208439 agree/surfnet/professional svcs to$49 10/12 1 of I I 3. TERM; TIME OF PERFORMANCE Time is of the essence of this Agreement. The services of CONSULTANT are to commence on 3C) , 20 r-i (the "Commencement Date"). This Agreement IJ shall automatically terminate three (3) years from the Commencement Date, unless extended or sooner terminated as provided herein. All tasks specified in Exhibit "A" shall be completed no later than two years (2) from the Commencement Date. The time for performance of the tasks identified in Exhibit "A" are generally to be shown in Exhibit "A." This schedule may be amended to benefit the PROJECT if mutually agreed to in writing by CITY and CONSULTANT. In the event the Commencement Date precedes the Effective Date,CONSULTANT shall be bound by all terms and conditions as provided herein. 4. COMPENSATION In consideration of the performance of the services described herein, CITY agrees to pay CONSULTANT on a time and materials basis at the rates specified in Exhibit "B," which is attached hereto and incorporated by reference into this Agreement, a fee, including all costs and expenses, not to exceed Twenty Thousand Dollars ($20,000). 5. EXTRA WORK In the event CITY requires additional services not included in Exhibit "A" or changes in the scope of services described in Exhibit "A," CONSULTANT will undertake such work only after receiving written authorization from CITY. Additional compensation for such extra work shall be allowed only if the prior written approval of CITY is obtained. 6. METHOD OF PAYMENT CONSULTANT shall be paid pursuant to the terms of Exhibit "B." 19-7775/208439 agree/surfnet/professional svcs to$49 10/12 2 of 11 7. DISPOSITION OF PLANS ESTIMATES AND OTHER DOCUMENTS CONSULTANT agrees that title to all materials prepared hereunder, including, without limitation, all original drawings, designs, reports, both field and office notices, calculations, computer code, language, data or programs, maps, memoranda, letters and other documents, shall belong to CITY, and CONSULTANT shall turn these materials over to CITY upon expiration or termination of this Agreement or upon PROJECT completion, whichever shall occur first. These materials may be used by CITY as it sees fit. 8. HOLD HARMLESS CONSULTANT hereby agrees to protect, defend, indemnify and hold harmless CITY, its officers, elected or appointed officials, employees, agents and volunteers from and against any and all claims, damages, losses, expenses, judgments, demands and defense costs (including, without limitation, costs and fees of litigation of every nature or liability of any kind or nature) arising out of or in connection with CONSULTANT's (or CONSULTANT's subcontractors,if any)negligent(or alleged negligent)performance of this Agreement or its failure to comply with any of its obligations contained in this Agreement by CONSULTANT, its officers, agents or employees except such loss or damage which was caused by the sole negligence or willful misconduct of CITY. CONSULTANT will conduct all defense at its sole cost and expense and CITY shall approve selection of CONSULTANT's counsel. This indemnity shall apply to all claims and liability regardless of whether any insurance policies are applicable. The policy limits do not act as limitation upon the amount of indemnification to be provided by CONSULTANT. 9. PROFESSIONAL LIABILITY INSURANCE CONSULTANT shall obtain and furnish to CITY a professional liability insurance policy covering the work performed by it hereunder. This policy shall provide coverage for 19-7775/208439 agree/surfneUprofessional sves to$49 10/12 3 of 11 CONSULTANT's professional liability in an amount not less than One Million Dollars ($1,000,000.00) per occurrence and in the aggregate. The above-mentioned insurance shall not contain a self-insured retention without the express written consent of CITY;however an insurance policy "deductible" of Ten Thousand Dollars ($10,000.00) or less is permitted. A claims-made policy shall be acceptable if the policy further provides that: A. The policy retroactive date coincides with or precedes the initiation of the scope of work (including subsequent policies purchased as renewals or replacements). B. CONSULTANT shall notify CITY of circumstances or incidents that might give rise to future claims. CONSULTANT will make every effort to maintain similar insurance during the required extended period of coverage following PROJECT completion. If insurance is terminated for any reason, CONSULTANT agrees to purchase an extended reporting provision of at least two (2) years to report claims arising from work performed in connection with this Agreement. If CONSULTANT fails or refuses to produce or maintain the insurance required by this section or fails or refuses to furnish the CITY with required proof that insurance has been procured and is in force and paid for, the CITY shall have the right, at the CITY's election, to forthwith terminate this Agreement. Such termination shall not affect Consultant's right to be paid for its time and materials expended prior to notification of termination. CONSULTANT waives the right to receive compensation and agrees to indemnify the CITY for any work performed prior to approval of insurance by the CITY. 19-7775/208439 agree/surfnet/professional svcs to$49 10/12 4 of 11 10. CERTIFICATE OF INSURANCE Prior to commencing performance of the work hereunder, CONSULTANT shall furnish to CITY a certificate of insurance subject to approval of the City Attorney evidencing the foregoing insurance coverage as required by this Agreement; the certificate shall: A. provide the name and policy number of each carrier and policy; B. state that the policy is currently in force; and C. shall promise that such policy shall not be suspended, voided or canceled by either party,reduced in coverage or in limits except after thirty(30)days' prior written notice;however,ten(10)days' prior written notice in the event of cancellation for nonpayment of premium. CONSULTANT shall maintain the foregoing insurance coverage in force until the work under this Agreement is fully completed and accepted by CITY. The requirement for carrying the foregoing insurance coverage shall not derogate from CONSULTANT's defense, hold harmless and indemnification obligations as set forth in this Agreement. CITY or its representative shall at all times have the right to demand the original or a copy of the policy of insurance. CONSULTANT shall pay, in a prompt and timely manner, the premiums on the insurance hereinabove required. 11. INDEPENDENT CONTRACTOR CONSULTANT is, and shall be, acting at all times in the performance of this Agreement as an independent contractor herein and not as an employee of CITY. CONSULTANT shall secure at its own cost and expense, and be responsible for any and all payment of all taxes, social security, state disability insurance compensation, unemployment compensation and other 19-7775/208439 agree/sufnet/professional svcs to$49 10/12 5 of 11 payroll deductions for CONSULTANT and its officers, agents and employees and all business licenses, if any, in connection with the PROJECT and/or the services to be performed hereunder. 12. TERMINATION OF AGREEMENT All work required hereunder shall be performed in a good and workmanlike manner. CITY may terminate CONSULTANT's services hereunder at any time with or without cause, and whether or not the PROJECT is fully complete. Any termination of this Agreement by CITY shall be made in writing, notice of which shall be delivered to CONSULTANT as provided herein. In the event of termination, all finished and unfinished documents, exhibits, report, and evidence shall, at the option of CITY, become its property and shall be promptly delivered to it by CONSULTANT. 13. ASSIGNMENT AND DELEGATION This Agreement is a personal service contract and the work hereunder shall not be assigned, delegated or subcontracted by CONSULTANT to any other person or entity without the prior express written consent of CITY. If an assignment, delegation or subcontract is approved, all approved assignees, delegates and subconsultants must satisfy the insurance requirements as set forth in Sections 9 and 10 hereinabove. 14. COPYRIGHTS/PATENTS CITY shall own all rights to any patent or copyright on any work, item or material produced as a result of this Agreement. 15. CITY EMPLOYEES AND OFFICIALS CONSULTANT shall employ no CITY official nor any regular CITY employee in the work performed pursuant to this Agreement. No officer or employee of CITY shall have any 19-7775/208439 agree/surfnet/professional Svcs to$49 10/12 6 of 11 financial interest in this Agreement in violation of the applicable provisions of the California Government Code. 16. NOTICES Any notices, certificates, or other communications hereunder shall be given either by personal delivery to CONSULTANT's agent (as designated in Section 1 hereinabove) or to CITY as the situation shall warrant,or by enclosing the same in a sealed envelope,postage prepaid, and depositing the same in the United States Postal Service, to the addresses specified below. CITY and CONSULTANT may designate different addresses to which subsequent notices, certificates or other communications will be sent by notifying the other party via personal delivery, a reputable overnight carrier or U. S. certified mail-return receipt requested: TO CITY: TO CONSULTANT: City of Huntington Beach Communications LAB ATTN: Antonia Graham, Assistant to the City Manager/HB Channel 3 Manager Arianna Barrios, CEO 2000 Main Street 701 E. Chapman Avenue Huntington Beach, CA 92648 Orange, CA 92866 17. CONSENT When CITY's consent/approval is required under this Agreement, its consent/approval for one transaction or event shall not be deemed to be a consent/approval to any subsequent occurrence of the same or any other transaction or event. 18. MODIFICATION No waiver or modification of any language in this Agreement shall be valid unless in writing and duly executed by both parties. 19-7775/208439 agree/surfnet/profession al sves to$49 10/12 7 of 11 19. SECTION HEADINGS The titles, captions, section, paragraph and subject headings, and descriptive phrases at the beginning of the various sections in this Agreement are merely descriptive and are included solely for convenience of reference only and are not representative of matters included or excluded from such provisions, and do not interpret, define, limit or describe, or construe the intent of the parties or affect the construction or interpretation of any provision of this Agreement. 20. INTERPRETATION OF THIS AGREEMENT The language of all parts of this Agreement shall in all cases be construed as a whole, according to its fair meaning, and not strictly for or against any of the parties. If any provision of this Agreement is held by an arbitrator or court of competent jurisdiction to be unenforceable, void, illegal or invalid, such holding shall not invalidate or affect the remaining covenants and provisions of this Agreement. No covenant or provision shall be deemed dependent upon any other unless so expressly provided here. As used in this Agreement, the masculine or neuter gender and singular or plural number shall be deemed to include the other whenever the context so indicates or requires. Nothing contained herein shall be construed so as to require the commission of any act contrary to law, and wherever there is any conflict between any provision contained herein and any present or future statute, law, ordinance or regulation contrary to which the parties have no right to contract, then the latter shall prevail, and the provision of this Agreement which is hereby affected shall be curtailed and limited only to the extent necessary to bring it within the requirements of the law. 21. DUPLICATE ORIGINAL The original of this Agreement and one or more copies hereto have been prepared and signed in counterparts as duplicate originals, each of which so executed shall, irrespective of 19-7775/208439 agree/surfnet/professional svcs to$49 10/12 8 of 11 the date of its execution and delivery, be deemed an original. Each duplicate original shall be deemed an original instrument as against any party who has signed it. 22. IMMIGRATION CONSULTANT shall be responsible for full compliance with the immigration and naturalization laws of the United States and shall, in particular, comply with the provisions of the United States Code regarding employment verification. 23. LEGAL SERVICES SUBCONTRACTING PROHIBITED CONSULTANT and CITY agree that CITY is not liable for payment of any subcontractor work involving legal services, and that such legal services are expressly outside the scope of services contemplated hereunder. CONSULTANT understands that pursuant to Huntington Beach City Charter Section 309, the City Attorney is the exclusive legal counsel for CITY; and CITY shall not be liable for payment of any legal services expenses incurred by CONSULTANT. 24. ATTORNEY'S FEES In the event suit is brought by either party to construe, interpret and/or enforce the terms and/or provisions of this Agreement or to secure the performance hereof, each party shall bear its own attorney's fees, such that the prevailing party shall not be entitled to recover its attorney's fees from the nonprevailing party. 25. SURVIVAL Terms and conditions of this Agreement, which by their sense and context survive the expiration or termination of this Agreement, shall so survive. 19-7775/208439 agree/surfnet/professionalsves to$49 10/12 9 of I 1 26. GOVERNING LAW This Agreement shall be governed and construed in accordance with the laws of the State of California. 27. SIGNATORIES Each undersigned represents and warrants that its signature hereinbelow has the power, authority and right to bind their respective parties to each of the terms of this Agreement, and shall indemnify CITY fully for any injuries or damages to CITY in the event that such authority or power is not, in fact, held by the signatory or is withdrawn. 28. ENTIRETY The parties acknowledge and agree that they are entering into this Agreement freely and voluntarily following extensive arm's length negotiation,and that each has had the opportunity to consult with legal counsel prior to executing this Agreement. The parties also acknowledge and agree that no representations, inducements, promises, agreements or warranties, oral or otherwise, have been made by that party or anyone acting on that party's behalf, which are not embodied in this Agreement, and that that party has not executed this Agreement in reliance on any representation, inducement, promise, agreement, warranty, fact or circumstance not expressly set forth in this Agreement. This Agreement, and the attached exhibits, contain the entire agreement between the parties respecting the subject matter of this Agreement, and supersede all prior understandings and agreements whether oral or in writing between the parties respecting the subject matter hereof. 29. EFFECTIVE DATE This Agreement shall be effective on the date of its approval by the City Attorney. This Agreement shall expire when terminated as provided herein. 19-7775/208439 agree/surfnet/professionalsves to$49 10/12 10 of 11 IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed by and through their authorized officers. CONSULTANT, CITY OF HUNTINGTON BEACH, Arianna Barrios, CEO a municipal corporation of the State of Communications LAB California By G fir,Ar21?Q )3v7riDS � i z� ,� > 1 � T— (Pursuant To HBMC§3.03.100)1 rje—rj rx, C� kj print name i—tLnck � ITS: (circle one)Chairman/President/Vice President A APPROVED A By: City Attorney tA / 12\AP print name f r� ITS: (circle one) Secretary/Chief Financial Officer/Asst. D to 2� Secretary—Treasurer Receive and File City dafk 19-7775/208439 agree/surfnet/professionalsves to$49 10/12 11 of 11 EXHIBIT "A" A. STATEMENT OF WORK: (Narrative of work to be performed) The City seeks creative programming that will cover City events, local sporting events, community events and concerts; and public access programming created for local residents and organizations. Under direction of the HB 3 Cable Channel Manager and the Community Relations Officer, the City Council Communications Committee desires new, fresh, and creative content that will attract a diverse audience. Programs must be suitable for broadcast on the PEG channel and are subject to approval by the City Council, City Council Communications Committee, and City representatives B. CONSULTANT'S DUTIES AND RESPONSIBILITIES: Work collaboratively with the CITY via the Cable Channel Manager and the City's Communication Committee to create creative programming to be aired on the City's PEG Channel. The CONSULTANT shall be able to assist the CITY with the following technical requirements either through their own acumen or via a sub-contractor, in order to meet the on-call needs of the City at any given time during the contract term: - HD Shooting - Voiceover talent - Closed captioning capability - Video editing - Music licensing - Animated/Motion graphics EXHIBIT A Social Media(e.g. Facebook Live, Instagram, etc.) - Vlog Short and long version programming C. CITY'S DUTIES AND RESPONSIBILITIES: The CITY shall work collaboratively with the CONSULTANT to assist in faciliatting any data collection and interviews the CONSULTANT needs to conduct and complete the aforementioned scope of work. D. WORK PROGRAM/PROJECT SCHEDULE: While the term of this agreement is for two years plus a one year extension, the CITY and CONSULTANT will work collaboratively to set a schedule for work to be completed on a per project basis. EXHIBIT A EXHIBIT "B" Payment Schedule (Hourly Payment) A. Hourly Rate CONSULTANT'S fees for such services shall be based upon the following hourly rate and cost schedule: See attached Exhibit B. B. Travel Charges for time during travel are not reimbursable. C. Billing 1. All billing shall be done monthly in fifteen (15) minute increments and matched to an appropriate breakdown of the time that was taken to perform that work and who performed it. 2. Each month's bill should include a total to date. That total should provide,at a glance, the total fees and costs incurred to date for the project. 3. A copy of memoranda, letters, reports, calculations and other documentation prepared by CONSULTANT may be required to be submitted to CITY to demonstrate progress toward completion of tasks. In the event CITY rejects or has comments on any such product, CITY shall identify specific requirements for satisfactory completion. 4. CONSULTANT shall submit to CITY an invoice for each monthly payment due. Such invoice shall: A) Reference this Agreement; B) Describe the services performed; C) Show the total amount of the payment due; D) Include a certification by a principal member of CONSULTANT's firm that the work has been performed in accordance with the provisions of this Agreement; and E) For all payments include an estimate of the percentage of work completed. Upon submission of any such invoice, if CITY is satisfied that CONSULTANT is making satisfactory progress toward completion of tasks in accordance with this Agreement, CITY shall approve the invoice, in which event payment shall be made within thirty(30) days of receipt of the invoice by CITY. Such approval shall not be unreasonably withheld. If CITY does not approve an invoice, CITY shall notify CONSULTANT in writing of the reasons for non-approval and the schedule of performance set forth in Exhibit "A" may at the option of CITY be suspended until the parties agree that past performance by CONSULTANT is in, or has been brought 1 Exhibit B into compliance, or until this Agreement has expired or is terminated as provided herein. 5. Any billings for extra work or additional services authorized in advance and in writing by CITY shall be invoiced separately to CITY. Such invoice shall contain all of the information required above, and in addition shall list the hours expended and hourly rate charged for such time. Such invoices shall be approved by CITY if the work performed is in accordance with the extra work or additional services requested, and if CITY is satisfied that the statement of hours worked and costs incurred is accurate. Such approval shall not be unreasonably withheld. Any dispute between the parties concerning payment of such an invoice shall be treated as separate and apart from the ongoing performance of the remainder of this Agreement. 2 Exhibit B SUBMITTED 05-31-2019 City of Huntington Beach On - Call Video Production & Media Services F) Ft0F11D !SAL -.. d ti SF y� s � Exhibit B CommunicationsLAB discover your voice May 31, 2019 Ms. Jennifer Anderson, Buyer Finance Department, City of Huntington Beach 2000 Main Street, Huntington Beach, CA 92648 RE: On-Call Video Production Services Dear Ms. Anderson: Barrios & Associates, LLC (dba Communications LAB) is pleased to respond to the City's Request for Proposal for On-Call Video Production and Media Services for Huntington Beach Channel 3. We have developed a team of both in-house video production professionals and independent contractors who would serve as subcontractors working under at our direction. We have the expertise, equipment and ability to provide video production and post-production services to the City of Huntington Beach developing content for the City's Public educational Governmental Access (PEG) Channel (HB Channel 3). We are prepared and able to work with both the City's Cable Channel Manager as well as the City's Community Relations Officer. Our firm, in fact, has worked closely with Ms. Julie Toledo — the City's Community Relations Officer — prior to her employ with the City when she served at the Orange County Transportation Authority (OCTA.) A few key elements that differentiate Communications LAB from other proposers: We know Huntington Beach We have worked on issues in Huntington Beach for two decades. From our work with Poseidon Water, the Orange County Transportation Authority (OCTA), the Orange County Stormwater Program (the City of HB serves as a co-permittee) to our direct work with the City of Huntington Beach to provide public education and community outreach services to the Oak View Community as part of the Epic Challenge Grant Award, we have had a chance to become engrained with the neighborhoods, communities and key stakeholders within the city. We are familiar with the issues, challenges, highlights, events, features and the world-renown image of Huntington Beach as Surf City. We know that Huntington Beach is ranked as one of the Top 10 happiest cities by WalletHub. We know that Huntington Beach was named the "Ultimate Beach" by the Telegraph newspaper in England and the "Best Beach" by the Orange County Register. There is an emotion and pathos to Huntington Beach that can only be translated through the medium of video. We work well with City Staff and City Council We have worked with the City's Community Relations Officer, Julie Toledo, for many years and have an excellent working relationship with her. We also have worked closely with several members of the Huntington Beach City Council including Council Member Brennan, Posey and www.CommunicationsLAB.com 0 701 E.Chapman Ave.,Orange,CA 92866 `A 949-215-5539 `, info@CommunicationsLAB.com Exhibit B Delgleize in particular. We understand that the various council members may have certain community issues they wish to highlight, and we will work through staff to ensure the city's vision is communicated through this visual medium. We understand Orange County public agencies As you will see in our sample video production work, we have done extensive work for cities, water districts, school districts and the County of Orange to communicate their vision and messaging through video production pieces. Some are very short (:30 PSAs) and some are longer (Laguna Niguel State of the City), but they all have a focus to promote the issues, projects and programs important to that public agency. Keeping all the balls in the air— On Time and On Budget Based on the proposed annual budget of $300,000 to $500,000 per year, it is clear the City has several various video production projects planned to cover a myriad of community activities. We have found that the SmartSheet° system is an extremely effective project management tool to ensure projects stay on time and on budget. The online tool provides both internal and external management oversight ability. Treatments and scripts can be uploaded to SmartSheet°and reviewed by the client. Links to edited drafts can be uploaded for review as well and key City staff members will be notified via email when updates are made. SmartSheet° has been such an effective tool that one of our clients, OCTA, has adopted it for other projects that we don't work on. Beyond technical expertise You will get several proposals from great video production firms that have the technical ability to provide video production and editing services for the City. We can do that too, but we can provide so much more. We understand the context for the video and can assist on the scripting and pre-production side to develop the impactful messaging that you will want to reach your constituents. We are a community outreach and public education firm that provides high-quality video production services. With Communications LAB, you get the best of both worlds and we bring experience and expertise that will allow us to partner with staff to ensure a high-quality product that hits the mark with your residents, businesses and visitors. As you develop your bench for these services, we encourage you to include our firm. We have the technical expertise of course, but the City should ensure it has a team on its bench that it has worked with before and is comfortable and confident with its principals who will be serving it. We look forward to being part of that team. As the Chief Executive Officer of Communications LAB, I am authorized to bind the consultant to the offer in this proposal. The proposal price will be valid for a period of 180 days. Our office closest to the City of Huntington Beach is our main headquarters located at 701 E. Chapman Ave., Orange, CA 92866. Sincerely, Arianna Barrios, CEO, Communications LAB PH: 949-215-5539 ext. 101 1 C: 714-878-4864 1 E: Arianna@CommunicationsLAB.com www.CommunicationsLAB.com Proposal for: City of Huntington Beach Video Production&Media Services for HB Channel 3 REQUEST FOR PROPOSAL VENDOR APPLICATION FORM TYPE OF APPLICANT: FX� NEW ❑ CURRENT VENDOR Legal Contractual Name of Corporation: Barrios and Associates, LLC (dba Communications LAB) Contact Person for Agreement: Arianna Barrios Corporate Mailing Address: 701 E. Chapman Ave. City, State and Zip Code: Orange, CA 92866 E-Mail Address: aianna@communicationslab.com Phone: 949-215-5539 Fax: 949-215-5549 Contact Person for Proposals: Brian Lochrie Title: President E-Mail Address: brian@communicationslab.com Business Telephone: 949-215-5539 Business Fax: 949-215-5549 Is your business: (check one) ❑ NON PROFIT CORPORATION FX� FOR PROFIT CORPORATION Is your business: (check one) ❑X CORPORATION ❑ LIMITED LIABILITY PARTNERSHIP ❑ INDIVIDUAL ❑ SOLE PROPRIETORSHIP ❑ PARTNERSHIP ❑ UNINCORPORATED ASSOCIATION l of 2 Names & Titles of Corporate Board Members (Also list Names & Titles of persons with written authorization/resolution to sign contracts) Names Title Phone Arianna Barrios CEO 949-215-5539 46-2030008 Federal Tax Identification Number: City of Huntington Beach Business License Number: (If none, you must obtain a Huntington Beach Business License upon award of contract.) City of Huntington Beach Business License Expiration Date: 2 of 2 Exhibit B B . Background & Project Summary We understand the City has a variety of community events, programs, public hearings and other important issues that it would like covered. Video is an excellent medium because it communicates the message in a succinct way that the viewer can immediately understand and appreciate. Additionally, more and more social media and news is being provided via short video clips instead of paragraphs in an e-newsletter. We have reviewed the Scope of Work and are able and willing to comply with all requirements therein. We note that you are interested in providing videos for both the City's Public Educational Governmental Access (PEG) Channel (HB Channel 3) as well as various other online platforms such as YouTube, streaming applications, the City website, the City Facebook page, etc.). We have the ability to output our videos to various compression sizes to accommodate the high-resolution requirements on the City's PEG Channel as well as the lower-resolution requirements that make uploading to the social media platforms easier and faster. Our video production techniques and equipment is current and state of the art. Our videography team is young, yet technically experienced and understands the latest trends in video production. Brian Lochrie, who is the project manager overseeing the effort, has more than 30 years of experience in the video production field, but stays active through regular video production training and education. Our CEO, Arianna Barrios, is an award-winning Producer and talented messenger. Specifically, we would like to provide additional perspective for each of the on-call needs the city called out in its RFP: HD Shooting All of the video cameras we use are High Definition (HD). We do not shoot in Standard Definition (SD) unless it is upon request. Our primary video production cameras are: • Panasonic AG-DVX200 4K Camcorder • Sony A7 III Alpha Mirrorless Digital Camera o FE 24 mm f/1 .4 lens o FE 16-35 mm f/2.8 lens o FE 4/70-200 sniper lens • Phantom IV 4k Drone We also sometimes use HD stock video when appropriate and with approval of the client. We include the video as an unpurchased, low-resolution version with a watermark in the rough cut and only purchase with approval of the client. Alternately, we have a subscription to a library of HD stock video files through VideoBlocks and can include clips at no charge to the client. Voice Over Talent Communications LAB President Brian Lochrie has been serving as a voiceover artist for more than 30 years. However, we have a stable of specific Voice Over artists the City can choose from through Voice Jungle. Voice Jungle typically costs approximately $0.30 per word for voiceover services; however, the City will have various options in demographic categories including age, gender, race and language. www.CommunicationsLAB.com Proaosal for: Charitable Ventures of Orange Countv I Early Childhood OC—Brandino Services Exhibit B Closed-Captioning Capability • We can closed-caption any or all of the videos we produce. We close-caption once final cut on the video is approved to ensure that the closed captioning is only used on the final version. We also have the ability to produce both a captioned and non-captioned version for the City. • Notably, many online video production platforms can auto-caption videos, but the caption is not always 100 percent accurate and we recommend captioning during the post-production process to ensure accurate communications with your viewers. Video Editing • While we have both Final Cut Pro and Adobe Premiere video editing software, our team prefers Adobe Premiere. For efficiency sake to save taxpayer dollars, we produce a "rough-cut" for the client to review and comment. We incorporate those comments and provide a second rough-cut for review. At this time, it is usually close enough to the finish line that we incorporate any final edits, then engage in a more refined editing process including sound design, colorization, transitions, etc. We then output the final file in a format most appropriate for the needs of the client. For example, a high resolution version would be required if the expected use is television or a movie theatre PSA. A lower- resolution version would be more appropriate for social media or online use, where the video file is typically compressed anyway. • We provide rough cut reviews to the client through an unlisted YouTube channel (or Vimeo if the client prefers) that allows the client to review and comment on the video without it being public. Music Licensing • We have an internal library of Royalty-Free instrumental music that we use for background music on many of the videos we produce. We also have a membership with AudioBlocks, which is an online service providing Royalty-Free instrumental music. We have also worked with ASCAP and BMI for music licensing of more popular music, but the City should be aware that licensing popular recognizable music can be quite costly. • As part of our rough-cut video production services we can provide a few suggested instrumental .wav files for the client to select from. We try to theme the music based on the topic (Surf rock, acoustic guitar, soft piano, up-tempo driving, happy and bouncy, cinematic, etc.). We include the client in every step of the process. Animated Motion - Graphics • We have two professional video animators on our team — Atilla Juhas and Jeremy Davidson. These animators are experts in using the Adobe Creative Suite for illustrations and animations. • For still graphics or lower-third titles, Communications LAB has a full-time graphic design specialist on our team — Jessica Van Oyen. She has worked closely with Brian Lochrie to develop various graphics and lower thirds for video projects they've collaborated on. • Atilla and Jeremy both work off-site but are talented artists and responsive to edits and changes as needed. www.CommunicationsLAB.com 9 701 E.Chapman Ave.,Orange,CA 92866 949-215-5539 aq info@CommunicationsLAB.com Exhibit B Social Media (e.g. Facebook Live, Instagram, etc.) • Martin McIntosh on our team is adept and experienced at translating video stories and events to the social media platforms including Facebook Live, Instagram and YouTube. He has served as Communications LAB's technical expert when it comes to live streaming events and has done so for Groundbreaking events for local water district projects, freeway improvement projects and school building construction projects. He has also livestreamed public hearings and city council meetings at the request of our municipal and public agency clients. • Martin is also adept at Virtual Reality 180 and 360 video development and has implemented in for the San Bernardino County Transportation Authority (SBCTA) for their Redlands Passenger Rail Project (RPRP) that allows the user to "see" the future project. Vlogging • The key for video blogging, or "vlogging" as it is sometimes called, is that the posts are consistent, regular, relatively short and have a "host," which in this case can be the City's Community Relations Officer Julie Toledo. • Costa Mesa, for example, has the "Costa Mesa Minute" hosted by Dane Bora (Costa Mesa Public Affairs Manager) where he gives a "fun fact" followed by a summary of upcoming city events. It is regularly posted 2-3 times per week. While the YouTube views are modest (10-30), it does seem to get more engagement on the city's Facebook page (the city does not post the episodes to Instagram) with both "shares" and "likes" on the social media channel. • Costa Mesa keeps the same background themed by the month (Dane is shot against a green screen) and inserts graphics for the upcoming events. • If Huntington Beach were to provide a similar Vlog, we would recommend production on a bi-weekly basis so we could maximize the efficiency of the effort and have the host change clothes between episodes. • We would provide the green screen or we could shoot in various locations around Huntington Beach, which would be very scenic. We would provide a TelePrompTer for the talent. Short & Long Running Programming • The length of the video depends on the content and the format of coverage. We strongly recommend, however, the shorter the better. Two minutes or less is a good rule of thumb when trying to attract viewers via social media. • As you can see in our sample work, we have produced short :30 public service announcements, such as the PSAs we did for: • Orange County Mosquito and Vector Control District, • the Orange County Stormwater Program and • The Don't Doubt the Drought campaign for the Santa Margarita Water District. • We've produced mid-length videos (2:00 — 10:00) such as: www.CommunicationsLAB.com Proposal for: City of Huntington Beach Video Production&Media Services for HB Channel 3 Exhibit B • Orange County Transportation Authority's (OCTA) 1-5 Freeway / El Toro Road interchange Improvement Prolect options and • OCTA's "Learning Lanes" video series, • Moulton Niguel Water District's Irrigation Troubleshooting and Look for Leaks videos • Orange Unified School District's "We are Orange Unified" and Building Success videos • Orange County Auditor-Controller's "Taxpayers Count" video series • Orange County Stormwater Program's Turf Removal video • Finally, we've produced long-form videos (more than 10:00) including • Laguna Niguel's State of the City video in 2018, • Rancho Santa Margarita's State of the City event program, • OCTA's 1-5 South Improvement Prolect Dedication Ceremony • Orange County Taxpayers Association's OCTax Talk series State of the Art Equipment We provide experienced pre-production writers and post-production editors with quality hardware and software. Our list of video production equipment is as follows: Cameras: • Panasonic AG-DVX200 4K Camcorder • Sony A7 III Alpha Mirrorless Digital Camera o FE 24 mm f/1.4 lens o FE 16-35 mm f/2.8 lens o FE 4/70-200 sniper lens • Phantom IV 4k Drone Equipment: • Manfrotto 502AH tripod • Benro KH25N tripod • Standard Three-Point Light Kit • Genaray LED-7100T 312 LED Variable Camera Light • Greenscreen with frame/structure • TelePrompTer/ iPad / remote control • Sennheiser wireless lavalier microphones • Rode Shotgun mic • Rode iXLR wireless adapter • Rode handheld microphones • Sennheiser handheld microphones • Rode dead cat • Sennheiser Headphones • XLR Cables (various lengths from 2 feet to 250 feet) Post-Production software: • Adobe Premiere Pro • Final Cut Pro (as needed) Export File Programs • .mp4 or .mov www.CommunicationsLAB.com 9 701 E.Chapman Ave.;orange,CA 92866 \i 949-215-5539 ' info@CommunicationsLAB.com Exhibit B C . Methodology Brian Lochrie will serve as the Project Manager and oversee the budget and schedule for all video production tasks assigned to Communications LAB. We use a system called "SmartSheet°" that allows City Staff to track our progress and provide real-time input 24 hours a day, seven days a week. 1. Implementation Plan The Control System we use to ensure we remain on-time and on-budget is the SmartSheet° program that has been used with great success with many of our clients. We attempt to identify economic efficiencies whenever possible. For example, if it is not mandatory, we may recommend stock video of certain settings if it is more economical and not critical to the video (e.g. underwater video shots) There are three basic steps to each video: Pre-Production, Production and Post-Production. Our overall protocol is: Pre-Production 1. Coordinate with staff on the topic to be covered 2. Provide a treatment (or outline) of the proposed script 3. Provide draft script 4. Develop specific shot-sheet 5. Develop storyboard of script (ONLY IF NECESSARY) 6. Develop shooting schedule and production plan 7. Develop an equipment and post-production design needs assessment and list Production 1. Make every effort to minimize the number of production days possible 2. Multicamera shoot when possible to ensure proper coverage Post-Production 1 . Download video to hard drive 2. Develop rough-cut with minimal transitions, graphics and music 3. Edit rough cut to client satisfaction 4. Incorporate graphics, music, color-correction, etc. 5. Provide final version for client review and approval 6. Output in format required depending on platform We will work with staff to identify internal and external stakeholders who staff identifies as having review authority. We will satisfy the client's needs when producing the videos, however, if we follow the aforementioned protocol, we can assure the City that the video produced will be as expected based on the treatment and script. This protocol is critical to managing expectations both with the City and with our production team. 2. Client Satisfaction We will provide the technical expertise and the creative direction. We will ensure the budget and schedule are maintained for each video shoot and we have never exceeded our budget with any client and have never asked for a change order. Through the pre-production protocol and SmartSheet°system, we can ensure the client will receive the video as promised and envisioned on time and on budget. www.CommunicationsLAB.com Proposal for: City of Huntington Beach Video Production&Media Services for HB Channel 3 Exhibit B 3. Project Schedule The project schedule will vary depending on the length and complexity of the video task required. Typically, however, pre-production takes about one week, production can be done in two-to-three days and post-production takes about a week accounting for three rounds of edits. The length of time it takes to produce the video highly depends on the responsiveness of City staff and the clarity of the requested edits to ensure multiple rounds of edits are not required — both in the pre-and-post-production sessions. 4. Role of City Staff City staff will need to give us our direction in terms of topic, tone, audience, platform and potentially an outline from which we will begin scripting. Even without the outline, however, we can develop scripts that focus on the fun, exciting, exhilarating experience of living, working, visiting and playing in Huntington Beach. We look to City staff to provide us with responsiveness when it comes to the timing of the production shoot and provide us with access for video production b-roll as needed on City property. We will provide the technical expertise and the creative direction. We will ensure the budget and schedule are maintained for each video shoot and we have never exceeded our budget with any client and have never asked for a change order. FAT To r s i w ate, eirq, �i a 5 r .r -a fir'` i aF r H4 rr b / a s rkf' ( M / y i"A v, www.CommunicationsLAB.com 701 E.Chapman Ave.,Orange,CA 92866 949-215-5539 �� info@CommunicationsLAB.com Exhibit B D . Staffing I Our Team Our proposed team is a talented, multi-disciplined group of artists and managers who are committed to providing quality, cost-effective work on behalf of public agencies. In the interest of space, we have provided general experience information and biographies in this section. Full professional resumes foreach team member can be found in Appendix A. Brian Lochrie, President Project Position: Project Manager / Producer Experience: 30 Years Education: B.A., CSU Fullerton (Radio, TV, Film) Brian is a former TV Journalists and skilled videographer, editor and on-air talent. He is as comfortable in front of the camera as behind. As a sports anchor in Texas, Brian was awarded the AP Sportscaster of the Year and he now brings his production acumen to Communications LAB clients in need of unique visual storytelling and documentation. Arianna Barrios, CEO Project Position: Producer Experience: 30 Years Education: B.A., CSU Fullerton (Communications/PR Emphasis) Arianna is the CEO of Communications LAB. With more than more than 20 years of experience in marketing and communications, having served school districts, government agencies, nonprofits and Fortune 500 companies, she has produced award-winning video productions for clients teaming with such notable partners as ABC's Extreme Makeover: Home Edition and Disneyland Resort. Martin McIntosh, VP Operations Project Position: Director / Account Manager Experience: 25 Years Education: CSU Fullerton (Fine Arts/ Graphic Design Emphasis) With 25 years of experience, Martin specializes in public outreach research and analysis, data management, and communication strategy implementation. He facilitates briefings and meetings and is skilled at translating technical information using clear language and descriptive graphics. His skills with directing video projects and providing social media events has won awards for several clients. Jeremy Davidson Project Position: Animator Experience: 5 Years Education: B.A./ M.A., Western Michigan University (Film, Video, New Media / Communications) A highly skilled editor and motion graphics designer with several years of professional experience in video production, graphic design and other digital communications. Dedicated to productivity, performance, and strong working relationships. Jeremy brings technical expertise in After Effects, PhotoShop, Illustrator, Premiere, Final Cut Pro X, Motion, Cinema 4D, DaVinci Resolve. www.CommunicationsLAB.com Proposal for: City of Huntington Beach Video Production&Media Services for HB Channel 3 Exhibit B Attila Juhas Project Position: Animator / 3D / VR Artist Experience: 5 Years Education: AA, Epitbipari Szakkbzepiskola, Engineering Attila has 21 years of experience in media production. He provides exceptional media services including virtual reality (VR), Augmented Reality (AR), 3D modeling and animation, interactive programming, video production, graphic design, web design and coding. His goal is to use his experience and love for design to help people and companies stand out from the crowd, draw an audience, and convey their message clearly. Attila wants the videos and stunning designs he creates for his clients to tell stories capable of keeping their audience's attention — and to effect change even when words aren't present. Michael Story Project Position: Editor Experience: 20 Years Education: B.S., Grand Valley State University (Film & Video) An experienced multi-media content producer, expert with 20+ years of experience in the video production industry. A people-oriented, communicative, and effective professional who provides solutions to communication challenges, delivers high quality visual content, and creates value by collaborating and translating team visions into impactful visual media. Jarrell Wynns Project Position: Videographer / Asst. Editor Experience: 5 Years Education: A.S., New England Institute of Art (Audio Production) Photography and Videography are Jarrell's true passions. He has been operating cameras, both DSLR and camcorders, for more than five years in a professional setting. What draws Jarrell into video production is that a camera can make the most bland situation appear exciting with color correction and editing. Jarrell's main goal is to produce quality videos that convey the emotion that the subject is projecting. Casen Ruiz Project Position: Videographer / Asst. Editor / Social Media Curator Experience: 5 Years Education: B.A., CSU Fullerton (Video Production) Casen is an experienced social media manager, web designer and content creator based in Fullerton, CA. His focus is on utilizing his own video and photographic elements to produce captivating visual stories that draw viewers into the story. As a skilled photographer as well as videographer, Casen has the ability to capture truly unique images on behalf of the client. Jessica Van Oyen, Sr. Graphic Designer Project Position: Graphic Design Experience: 5 Years Education: CSU Fullerton (Fine Arts/ Graphic Design Emphasis) As a Cal State Fullerton graduate, Jessica prides herself on her ability to fabricate interesting, fresh, pleasant designs: all packaged under a totally personal and intuitive experience. There is a dedication to detail and quality that is present in all her work, and a flexibility to apply change wherever it is needed. www.CommunicationsLAB.com 0 701 E.Chapman Ave.,Orange,CA 92866 <S 949-215-5539 �� info@CommunicationsLAB.com Exhibit B E . Qualifications Communications LAB has built a team of video production, post-production, animation and graphic design professionals to service this contract. Communications LAB has worked collaboratively with these team members over the past few years. Martin McIntosh, Brian Lochrie, Arianna Barrios and Jessica Van Oyen are employees of Communications LAB and have all be integral parts of most of the video production projects produced by Communications LAB from Santa Margarita Water District to Orange Unified School District to the Orange County Transportation Authority. Brian provides much of the pre-production, videotaping and post-production work. Jessica provides the graphic design assistance and Martin manages the social media and online distribution strategy including live broadcasting and paid promotion. Arianna provides overall project management oversight with particular attention to schedule, tasks and budget. Other team members including free-lance videographers Jarrell Wynns and Casen Ruiz have served as supplementary videographers on a variety of projects including with Poseidon Water, East Orange County Water District, the Orange County Auditor-Controller and other projects. Michael Story and Jeremy Davidson have worked closely together for several years and provide support post-production and animation services. Communications LAB has a good working relationship with these post-production professionals, and we are fortunate to have them on our team. Attila Juhas is one of the top video animation experts in the region and we have worked with him on several projects that require renderings, animations and 3-D video simulations, including the San Bernardino County Transportation Authority's (SBCTA) Redlands Passenger Rail Project (RPRP) and the Santa Margarita Water District (SMWD) Trampas Canyon Reservoir Dam Project. 1. Staff Responsibilities: • Brian Lochrie — Producer/Project Manager Brian will serve as the Producer and Project Manager of all videos assigned by the City. He will also develop the treatment and scripts for each script. At times, he will serve as the videographer and post-production editor as well. • Arianna Barrios — Producer Arianna is a Telly-winning producer for Extreme Makeover: Home Edition and is experienced with keeping projects on time and on budget. • Martin McIntosh — Director/Account Manager As the second in command, Martin will serve as the Director and Account Manager as assigned by Brian. Martin also specializes in Facebook / Instagram and YouTube Live feeds and boosted posts. • Jeremy Davidson — Animator On an as-needed basis, Jeremy Davidson will provide animation services. Jeremy can also serve as an editor if needed. www.CommunicationsLAB.com Proposal for: City of Huntington Beach Video Production&Media Services for HB Channel 3 Exhibit B • Attila Juhas — Animator Attila provides high-quality animated renderings, opening sequences (see OC Auditor- Controller "Taxpayers Count" videos) as well as 3D video simulations (SBCTA's RPRP project) for many Communications LAB clients. • Michael Story— Editor Michael is a talented video editor that has the unique ability to envision the producer's vision and needs and translate that to the final work product. He specializes in sound design and color correction as needed. • Jarrell Wynns — Videographer/Asst. Editor Communications LAB consistently contracts with Jarrell Wynns to provide video production services when Comm LAB needs a second videographer to partner with Brian on shoots. Jarrell has also provided solo videography services for Communications LAB on several key projects and clients including videotaping a Carlsbad Seawater Desalination tour in San Diego County for Poseidon Water. • Casen Ruiz— Videographer/Asst. Editor Casen Ruiz is an experienced videographer and editor who occasionally contracts with Communications LAB to provide quality video production and post-production services. • Jessica Van Oyen — Graphic Designer Jessica Van Oyen is a full-time employee of Communications LAB and provides professional creative graphic design services for all video production projects produced by Communications LAB. PR m a UIu 2. Summary of Capability Our firm has been providing video production services to dozens of public agencies throughout Orange County since our inception in 2013. As our proposal clearly states, we have the technical expertise, the community relationships and the understanding of local and regional issues, which will help inform us to develop, produce and promote videos to create a new platform that will benefit the residents, businesses and visitors of Huntington Beach. www.ComrnunicationsLAB.com 0 701 E.Chapman Ave.,Orange,CA 92866 `% 949-215-5539 �� info@CommunicationsLAB.com Exhibit B E . 3a . References Below is a list of five local government references that received similar services from our firm. The City of Huntington Beach is welcome to contact any or all of the references listed below. 1. Santa Margarita Water District (SMWD) Service Dates: 2015 to Present • Don't Doubt the Drought • Trampas Canyon Reservoir • 2019 Water Festival • San Juan Watershed Project Jim Leach, Director, External Affairs O: 949-459-6601 1 M: 949-275-2256 1 E: jimlCa�smwd.com 2. Orange County Transportation Authority (OCTA) Service Dates: 2017 to Present Learning Lanes • 1-5 Improvement Project review of alternatives (DEIR Open House) Fernando Chavarria, Manager, Community Outreach P: 714.560.5306 1 E: fchavarria(b)-octa.net 3. East Orange County Water District Service: 2015 to Present Misc. Agency Video Production Lisa Ohlund, CEO P: 714-538-5815 1 E: lohlund eocwd.com 4. OC Forum Service Dates: 2017 to Present • OC Forum Series Owen Holmes, President P: 714-423-9790 1 E: oholmes1(@gmail.com 5. Orange County Auditor-Controller Service Dates: 2018 • Taxpayers' Count Hon. Eric Woolery Orange County Auditor-Controller P: 714-834-2450 1 E: Eric.woolery(a_)ac.ocgov.com www.CommunicationsLAB.com Proposal for: City of Huntington Beach Video Production&Media Services for HB Channel 3 Exhibit B 6. San Bernardino County Transportation Authority Service Dates: 2017 to Present • RPRP Virtual Realty Project Videos Tim Watkins, Chief, Office of Legislative & Public Affairs P: 909.884.8276 1 E: twatkins(a.gosbcta.com 7. Orange Unified School District Service Dates: 2018 to Present • Building Success • We Are Orange Unified Mr. David Rivera, Assistant Superintendent / CBO P: 714-628-4479 1 E: driveraCcDorangeusd.org 8. City of Laguna Niguel Service Dates: 2018 • State of the City — 2018 Ms. Debbie Bell, Deputy City Manager P: 949-362-4386 i E: dbellpcityoflagunani ueCL I.org q IN a 1 y r www.CommunicationsLAB.com Q 701 E.Chapman Ave.,Orange,CA 92866 <,) 949-215-5539 �� info@CommunicationsLAB.com As provided in our Background and Project Summary, we have listed a variety of our Orange County public agency video production work here and have categorized it by general length. Please note that this is a partial listing and many additional samples can be provided upon request. :30 Public Service Announcement • Orange County Mosquito and Vector Control District — OC's Deadliest Predator o httos://www.youtube.com/watch?v=lUndSsBKD51 • Orange County Stormwater Program — OC Garden Friendly Event in HB o https://youtu.be/fzTkCwrB3N4 • Santa Margarita Water District— Don't Doubt the Drought o httos://www.youtube.com/watch?v=89dU t8Nr84 Mid-length videos (2:00 — 10:00): • OCTA 1-5 Freeway / El Toro Road Interchange Improvement Project options o https://www.youtube.com/watch?v=QtPxCqpxDMY&t=112s o Learning Lanes https://www.youtube.com/watch?v=kVmYF-5rdWA • Moulton Niguel Water District o Irrigation Troubleshooting https://www.youtube.com/watch?v=Ya*Pir2ubMO o Look For Leaks https://www.\/outube.com/watch?v=10ovC-tvbiE • Orange Unified School District o We Are Orange Unified https://www.youtube.com/watch?v=TIWVNtqlAzo o Building Success: OUSD https://www.youtube.com/watch?v=60hJ a67uLY • Orange County Auditor-Controller's "Taxpayers Count" o https://www.youtube.com/watch?v=ShXzaFlo7RO Long-form videos (more than 10:00): • Laguna Niguel's 2018 State of the City video o https://www.youtube.com/watch?v=kSAE-PY2uYO • Rancho Santa Margarita's State of the City o https://www.youtube.com/watch?v=vh96TdZWYbq • OCTA's 1-5 South Improvement Project Dedication Ceremony o https://www.youtube.com/watch?v=QR6sHDiirhw • Orange County Taxpayers Association's OCTax Talk series o https://www.youtube.com/watch?v=qqs7sRaz8oE • • M. 0-0 - 00 0 -. . . Exhibit B G . Fee Proposal Our cost proposal is inclusive of all proposed services as well as all staffing, labor, travel, equipment and tools to implement the services. The cost proposal does not include the "hard costs" of stock video/music/ photography, specialized equipment rentals or mail expenses if applicable to this project. Should any of those costs be necessary, City Staff will be informed and asked for authorization prior to the expense being incurred. Communications LAB will provide detailed invoicing or the City's review and approval that clearly outlines the specific project and hours billed by job task. Please note that if a higher-level team member, such as Brian Lochrie or Arianna Barrios, perform a lesser task, they will bill at that rate. Brian Lochrie $175.00Hour • • • Project Manager Arianna Barrios 11Hour Producer McIntoshMartin 1 11Hour Director / • • - Jeremy Davidson $150.00 Hour Animator Attila Juhas 1 11 Hour Animator StoryMichael 1 11 Hour Editor Jarrell Wynns 11 Hour • - •• . •her / Asst. Editor Casen Ruiz $125.00 Hour • - •• . •her / Asst. Editor Jessica Van Oyen 11 Hour GraphicDesigner Asst. , • Designer $75.00Hour www.CommunicationsLAB.co m Q 701 E.Chapman Ave.,Orange,CA 92866 949-215-5539 �� info@CommunicationsLAB.com Exhibit B Appendix A - Full Staff Resumes In the interests of space, Section D (Staffing) contained basic staff experience and biographies. This section holds the complete professional resume for each member of our team members. www.CommunicationsLAB.com Proposal for: City of Huntington Beach Video Production&Media Services for HB Channel 3 Tian Lochrie President, Communications LAB 701 E. Chapman Avenue Orange, CA Orange, CA 92866 April 2013-Present 949-215-5539 PROJECT MANAGER FOR KEY CLIENTS: brian@communicationslab.com • Transportation Corridor Agencies (The Toll Roads) —Tesoro Extension of the SR-241 Summary • Poseidon Resources— Huntington Beach Seawater Desalination As a 19-year public affairs Facility professional, Brian thrives on . Santa Margarita Water District—San Juan Watershed Project challenge. Working best under pressure, he seeks out opportunities TACTICS, SKILLS, PROGRAM IMPLEMENTATION to make a positive difference by • Strategic planning and timeline development changing public attitudes and . Metric Measurements informing customers' decisions. • Video Production Education • Media Relations Bachelor of Arts, Communications Emphasis: Radio, TV, Film President, Faubel Public Affairs California State University, Lake Forest, CA Fullerton September 2000 — March 2013 PROJECT MANAGER FOR KEY CLIENTS: Areas of Expertise . Transportation Corridor Agencies (The Toll Roads) —Tesoro Video Production Extension of the SR-241 Project Management Poseidon Resources— Huntington Beach Seawater Desalination Strategic Planning Facility Strategic Communications Media Relations TACTICS, SKILLS, PROGRAM IMPLEMENTATION • Strategic planning and timeline development • Metric Measurements • Video Production • Media Relations KFDM-TV Beaumont, TX December 1997 —August 2000 SPORTS DIRECTOR • On-Air Anchor—5 pm /6 pm / 10 pm News • Videographer • Editor • Writer KTRE-TV Lufkin, TX ` March 1994 — December 1997 V SPORTS DIRECTOR • On-Air Anchor—6pm / 10 pm News communicationsLAB Videographer discover your voice • Editor • Writer Communications LAB•701 E Chapman Avenue,Orange,CA 92866•www.Communicationslab.com Communications i Staff Profiles Orange County NewsChannel Santa Ana, CA September 1992 — February 1994 SPORTS PRODUCER / WEEKEND SPORTS REPORTER • Produce "SportsTalk" Daily Sports Program • Videographer • Editor • Writer • Manage/Schedule guests • Produce weekend on-air sports reports KDOC-TV Anaheim, CA March 1991 — September 1992 SPORTS PRODUCER /WEEKEND SPORTS REPORTER • Produce Daily 10 pm Sportscast for Sports Anchor • Videographer • Editor • Writer • Produce weekend on-air sports reports Communications'. discover your voice Communications LAB•701 E Chapman Avenue,Orange,CA 92866-www.Communicationsiab.com Arianna Barrios CEO, Communications LAB 701 E. Chapman Avenue Orange, CA Orange, CA 92866 April 2013—Present 949-215-5539 ext. 101 • Small business owner/operator overseeing a team of highly skilled arianna@communicationslab.com i communications and government affairs professionals. • Specializing in public works, infrastructure and transportation projects Suinmary Develop community outreach strategies and public participation opportunities Exceptional performance in for public comment during CEQA/NEPA processes. identifying market/business Provide strategic consultation and award-winning services to clients across opportunities and creating programs, promotions, and the Southern California region. relationships to outpace the • Clients Under Management(partial list): Orange County Transportation competition. Authority, Transportation Corridor Agency, East Orange County Water District, Orange Unified School District, William Lyon Homes, LA Metro, Southern Strong technology experience and California Edison, City of Anaheim, Lumitron Technologies, OC Tax, OC Web 2.0 leadership with exceptional time management and team building Forum, South Orange County Economic Coalition, Cigna Health Care, Orange qualifications. County Council of Governments (OCCOG), Santa Margarita Water District, San Bernardino County Transportation Authority. Award-winning video producer, web designer, and public policy Marketing &Communications Consultant, Barrios &Associates consultant. Orange, CA December 2008—April 2013 Elected Office • Consulting and advising candidates, elected officials, and municipalities on Rancho Santiago Community public policy, community outreach, and voter communications College District, Trustee Area 7 . Developing and implementing social media networks, including Blog, Term: 2011-Present Facebook, and Twitter for community and voter outreach • Developed successful online tactical plans and social media networks for Areas i several Orange County businesses and public figures including OC Supervisor Marketing and Communications Todd Spitzer; Mayor of Orange Carolyn Cavecche; Graphic Design and New Media • Tulare County Supervisor Steve Worthely; Ho meAid Orange County Government Relations • Partnered on development and implementation of major theme park's media events, and partners for national premiere Education ' • Development of online, interactive promotions and Fortune 500 corporate Bachelor of Arts, Communications outreach strategies Emphasis: Public Relations Minor: Political Science California State University, Fullerton i Marketing Director, Taylor Woodrow Homes I Taylor Morrison I Irvine, CA May 2005—November 2008 • Developed partnership with the Disneyland Resort for the Innoventions Dream Home Project and managed project from construction to launch/ • Proactively developed viable marketing, public relations, and business i strategies to increase product awareness I • Successfully opened new markets and implemented company's online Internet podcasting, penetrating a larger and more diversified customer base, and reducing advertising costs by 20% • Manage internal and external communications, and identify media opportunities for senior management t � E L v Marketing & Communications Consultant, Barrios &Associates Orange, CA I January 2005— May 2005 • Launched entrepreneurial consulting venture and selected Executive Marketing Consultant to ABC Television's Extreme Makeover: Home Edition developing marketing and public relations strategies • On-Site liaison between builders, trade partners, and EMHE Production Company; managed post-production process, media placement and public relations strategies Communications Director, HomeAid America, Inc Costa Mesa, CA February 2003—January 2005 • Serving as Communications Manager, Communications Director, and finally Director of Special Projects, increased company's public profile by developing and managing promotional strategies that catapulted "national" company exposure creating millions of dollars in free advertising for I HomeAid America, Inc. • Built strategic partnership with ABC Television's Extreme Makeover: Home Edition i Director of Communications, The Richard Nixon Presidential Library Yorba Linda, CA February 2001 — February 2003 • Managed mass communications and activities between the Richard Nixon Presidential Library and the local and national news media; acted as spokesperson and media liaison for the Nixon family • Established excellent relationships with national political press and worked with the Vice President and Secret Service Public Relations Manager, Congee Communications, CommRad.com Commerce, CA July 2000—January 2001 • Managed public relations activities, developed on-line broadcast advertisements, managed trade show promotions, and designed and produced collateral materials Managing Director, Beaumont Art League Beaumont, TX February 1998—July 2000 • Staged all media relations efforts, coordinated event production and special interest shows, developed online web presence, and developed and managed profitable educational programs Communications i a4ff Profiles Martin McIntosh Martin McIntosh serves as Senior Account Manager for Communications 949-215-5539 LAB. McIntosh's understanding of key technical issues and emerging 949-394-3413 Martin@communicationslab.com technologies allows the team to effectively execute communication and outreach strategies via any platform that might be required from print to Education A.A.-Business Administration video. Fullerton College Fullerton, CA Martin specializes in facilitating grassroots outreach briefings and 1990 meetings and provides program development and implementation Areas of Expertise including live streaming to ensure that the public is able to participate • Translate Technical even if they cannot attend. Information for Public Outreach Campaign McIntosh is instrumental in managing several projects for the firm's • Facilitate Outreach Briefings clients, which include the El Toro Water District, Trabuco Canyon Water • Grassroots Mobilization to include Geo-Mapping Results District, City of Tustin and San Bernardino County Transportation • Message Development Authority. • Video Production/Editing • Live Streaming o Facebook Live September 2017 to present—Senior Account Manager, o Instagram Live Communications LAB • VR180/360 Video . Provides project management for multiple clients, including: Photo Equipment Used o El Toro Water District—Recycled Water Expansion Project; • Panasonic DVX200 4K Water Conservation and Water Supply Program • Sony a3 Body o San Bernardino County Transportation Authority—Redlands o Sony 85mm F1.8 lens Passenger Rail Project o Sony 70-200mm F4 lens o Orange County Transportation Authority—1-5 South County o Sony 16-35mm F4 lens • Kandao QooCam VR1801360 Improvement Project Camera o City of Tustin —Water Department, Communications and Audio Equipment Used Community Outreach Project Management • Rode Wireless Go Mic • Sound Professionals Binaural 2001 to September 2017—Vice President, Thomas Communications "3Y Microphones Group, LLC • Zoom H2n Portable Recorder Responsible for the management of day-to-day operations of the firm's Editing Software Used client base. Provided various client services including: • Adobe Premiere Pro . Developed and implemented communications strategies, including • Finial Cut Pro managing graphic design and printing of collateral materials • Coordinated grassroots mobilization and community relations, including representing clients at community meetings and events and managing client databases CommunicationsLA6 • Served as technical advisor for presentations, database management discover your voice and real-time mapping. Exhibit B Communications ' Sfaff Profiles I J Jessica Van Oyen Graphic Designer, Communications LAB 701 E. Chapman Avenue Orange, CA Orange, CA 92866 April 2018 —Present 949-215-5539 Jessica@communicationslab.com LEAD DESIGNER FOR KEY CLIENTS: • East Orange County Water District— Community Outreach Materials Summary Centennial Real Estate — MainPlace Transformation Project Outreach As a Cal State Fullerton graduate, Orange Unified School District — STEM Facility Groundbreaking Ceremonies (OHS, VPHS, EMHS, CHS) Jessica prides herself on her Orange County Transportation Authority — SR-57 Northbound ability to fabricate interesting, Improvement Project Public Hearing in an Open House Format fresh, pleasant designs: all Transportation Corridor Agencies — Community Outreach Materials packaged under a totally El Toro Water District— Spring Newsletter personal and intuitive experience. TACTICS, SKILLS, PROGRAM IMPLEMENTATION There is a dedication to detail Strategic planning and timeline development and quality that is present in all Project research and development of her work, and a flexibility to Branding strategy refinement apply change wherever it is • Vector graphics creation • Infographic research and design needed. Photo editing for best image quality • Target audience research and refinement Areas of Expertise Information organization in branded materials Branding Logo research and development Illustration UI Design Graphic Design Intern, Relished Visual Design Tustin, CA Photography September 2016—December 2016 LEAD DESIGNER FOR COMPANY AD CAMPAIGNS: Program Proficiency 0 Which Relished Girl Are You? Adobe Photoshop, Illustrator, 0 One Dress, 5 Ways InDesign, Animate 0 A Relished Halloween • Give Thanks Education Simply Stylish Holidays Bachelor of Fine Arts, TACTICS, SKILLS, PROGRAM IMPLEMENTATION Graphic Design Emphasis 0 Designed and scheduled content for their social media presence, Magna Cum Laude online store front, various electronic marketing avenues, and printed California State University, material for industry expos. Fullerton 0 Worked in a team to plan out and execute promotional campaigns, with a focus on appealing to seasonal trends and a strong brand identity. Honors and Awards • Winner of the 2016 Influence Print Excellence in Design Scholarship • Recipient of the Dean's List Award of California State University, Fullerton from Fall 2014 to Fall 2017 • Personal oil painting chosen to be on display in the Dean of Arts' Office for the 2015 School Year AJ ttila Juhas has 21 years of experience in media production. He provides exceptional media services including virtual reality (VR), Augmented Reality (AR),3D modeling and animation,interactive programming,video production, graphic design,web design and coding. His goal is to use his experience and love for design to help people and companies stand out from the crowd, draw an audience, and convey their message clearly. Attila wants the videos and stunning designs he creates for his clients to tell stories capable of keeping their audience's attention— and to effect change even when words aren't present. Attila founded AJ Design in 1997. He worked for MBI Media for seven years. Attila uses Final Cut Pro for editing videos, Adobe After Effects and Apple Motion for creating special effects, and exporting the final video. He uses Cinema 4D for 3D modeling and animation, Unity and C#scripting for 3D real-time interaction, and Adobe Creative Suite (Photoshop, Illustrator, InDesign, Dreamweaver)for graphic design and web design. Attila's key skills and roles: Tl • 3D Modeling Project Manager • 3D Animation Media •- •Virtual Reality(VR) • Augmented Reality(AR) Firm • Real Time 3D Scenes Interactive Design AJ - • • App Interface Design •Web Design Title • Graphic Design Owner • Video Production Education Aciate sso -Furniture • B. 10 . -. • . 3D Animation Reel: goo.gl/gd3kF1 Engineering School Mobility 21 0i Location Graphic and Video Design (2011-present) Riverside ' Attila has been helping Mobility 21 with their yearly Summit since 2011. His DutiesSBCTA responsibilities include designing and implementing all the visuals for the event Areas of Service: (graphics and videos), and technical coordination on the day of the event. He has Designo Graphic also been helping with designing and coding the monthly newsletter "Forward o - Design Motion';and with various design projects. o Branding Video California High-Speed Rail Authority . • High-Speed Rail in the Central Valley, (Sacramento, CA) (2014) Video • Attila was the 3D animator, video editor, and graphic designer on Animation this project. He produced virtual 3D animation of the completed o Illustration construction area for the public. The final product was a six-minute documentary explaining the need and purpose of the project. Q■ . _ Video viewing link:goo.gl/R4Gor8 AJ DESIGN I MEDIA PRODUCTION PO Box CC I Beaumont,CA 92223 1909.556.6296 1 www.AJDESIGN.com 13 AJ DESIGN Riverside County Transportation Commission ti0■ 1-15 Express Lanes, (Riverside, CA) (2017-present) Attila is in charge of designing and editing the 15-part video series "15 Facts on the 15 Express Lanes".The videos include 2D and 3D graphics with footage and stills from the project. Video viewing link:goo.gl/id4S9R Orange County Transportation Authority(OCTA) West County Connectors, (Orange County,CA) (2012-2013) Attila was the 3D animator, camera operator,video editor, and graphic designer on this project. Eli :F31 He produced a virtual 3D fly-through of the completed construction area for the public.The final product was a four-minute documentary explaining the need and purpose of the project. 0 Video viewing link: goo.gl/YMeDpa Riverside County Transportation Commission �. SR 91 Corridor Improvement Project, (Riverside,CA) (2011 -2012) Attila produced a 3D fly-through of the whole corridorthat demonstrated the design alternatives. He was also in charge of filming the area and created a six-minute short documentary explaining the need for the project. Video viewing link:goo.gl/zwRXDS Riverside County Transportation Commission Grade Separation, (Riverside, CA) (2010-2011) Attila was the camera operator,video editor, 3D animator, and graphic designer on the project. He worked closely with the producer to visually communicate the need for grade separation in the Riverside area. Los Angeles Metropolitan Transportation Authority SR 710 North Environmental Study, (Los Angeles, CA) (2011 -2013) 0. ..0 Attila was the camera operator,video editor, 3D animator, and graphic designer on this project. a;• He worked closely with the producer and director to create a 3D fly-through demonstrating various alternatives, and how each alternative would affect the traffic flow. Attila also created ❑� F additional graphics to more effectively communicate the message. Video viewing link:goo.gl/czuDv9 SBCTA,(San Bernardino,CA) While still working for MBI,Attila was camera operator,video editor,and graphic designer on the %rol , "What is SANBAG"video project for SBCTA(SANBAG at the time).He also created all the 3D visualenhancements for the video. Attila worked closely with the producer for the documentary and Jane Dreher from SANBAG to produce this eight-minute documentary. Currently Attila is working on all the graphic/web design and video elements of the RPRP project. Video viewing link:goo.g1/D6EZrA m 14 www.AJDESIGN.com 1909.556.6296 Exhibit B MICHAEL STORY mstory09@vahoo.com 1 (269) 372-2968 1 Linkedln EXECUTIVE SUMMARY An experienced multi-media content producer, expert with 20+ years of experience in the video production industry. A people-oriented, communicative, and effective professional who provides solutions to communication challenges, delivers high quality visual content, and creates value by collaborating and translating team visions into impactful visual media. PROFESSIONAL EXPERTISE • Organize and Manage Video Production • Interview, Writing and Verbal Communication Projects and Schedules Skills • Design and Develop Communication Strategies • Consult with External Production Companies on the and Storyboards Development of Materials • Create Multi-Media Content Using Current • Output and Deliver Various Stills and Video Audio and Video Technology Formats for Specific Viewing Platforms and Audiences PROFESSIONAL EXPERTISE DEMONSTRATED IMAGESTREAM CREATIVE COMMUNICATIONS May 2010— Present A Corporate Communications company specializing in internal video production projects for clients such as Stryker, Pfizer, Celebrity Cruises and Armstrong International. Video Production Specialist • Pre-production planning on multi-media projects. Concept development and script writing, location scouting and scheduling. • Production visuals. Choosing the necessary video format, equipment and delivery method. • Lighting, directing and operating camera equipment for the needed visuals on various project types. • Post-production: Ingesting video materials, editing, sound design and colorizing video. • Creating DVD medium and or digital files for online viewing of final projects. Collaborate Production Expertise • Act as a professional guide through the video production process. Work with both seasoned video production talent as well as novice video producers to create and achieve realistic production goals and delivery times. Video Production Consultant • Work with external video and photography production resources to maintain project continuity and brand standards. PORTAGE CABLE ACCESS May 2002—April 2010 A Community access television station responsible for producing and broadcasting Government, Educational and Community video content. Video Content Producer • Planned and developed video programming for the City of Portage, Portage Public Schools and the Community of Portage using state of the art video production cameras, editing software and delivery techniques. • Directed live multi-camera events. Exhibit B • Worked with government officials and administration to deliver strategic messaging. • Managed budgets and timelines for aggressive delivery schedules. Government Programming Producer • Planned and designed video content campaigns communicating strategic messaging to the residents of the community. • Worked in collaboration with Police and Fire departments to communicate upcoming events and employment opportunities. • Directed live multi-camera meetings for City Council, Zoning and Planning Commission Meetings. Volunteer Coordinator • Worked with community volunteers to create programming for air on the cable access station. • Provided support and direction to volunteers producing Portage Public Schools school board meetings as well as City of Portage city council meetings. ABSOLUTE VIDEO PRODUCTIONS April 1998— March 2002 A video production company specializing in wedding, event and corporate video production. Entry Level Video Producer • Use analog and digital camera formats to acquire footage for wedding, event and corporate productions. • Edit video footage into completed documentary productions. • Build and maintain client relationships EDUCATION BS in Communications (Film and Video). Grand Valley State University (Allendale, MI) • Graduated 2001 Workshop Courses (Film and Video) • Philip Bloom - Documentary Filmmaking Workshop (Miami, FL) - February 2016 • Alex Buono (DP SNL) -Visual Storytelling Workshop (Chicago, IL) OTHER RELEVANT INFORMATION Volunteerism • 4 One World -Video Producer • Bronson Children's Hospital -Video Producer Computer Skills • Apple (Final Cut Pro X, Motion, DVD Studio Pro, Compressor, Keynote, Pages) • Adobe (Photoshop, Illustrator, After Effects, Premier Pro) • Microsoft (Word, Excel, PowerPoint) Equipment Proficiency Canon C100 MK II, C200, 5D MK II, III, A35, Blackmagic Design cameras, Panasonic GH5, AF100, HVX200, Sony A7S, Z150, FS7, RED ONE. Camera sliders, DA Ronin stabilizers, Lighting equipment and accessories. Exhibit B JEREMY DAVIDSON 5360 Orchard Hill Ave. Kalamazoo, MI 49009 1 (810) 300-6870 1 jeremy@image-stream.com Executive Summary A highly skilled editor and motion graphics designer with several years of professional experience in video production, graphic design and other digital communications. Dedicated to productivity, performance, and strong working relationships. Functional Expertise -Video Production -Writing & Storytelling -Team Focused -Graphic Design -Organized & Proactive -Interviewing -Animation -Broadcast & Web Streaming -Marketing Functional Expertise Demonstrated ImageStream Creative Communications Jan. 2013 to Present Motion Graphics Designer/Video Producer (April 2017 - Present) • Graphic Design: Motion graphics designer for video production team. Creates digital graphic content including materials for print, web design, and video. • Animation: Expert in the use of Adobe Creative Suite for illustration and animation. • Organized & Proactive: Highly organized with all digital files and materials. Broadcast & Web Streaming: Manages cable broadcasting and programming for The City of Portage. Operates Tri-caster, schedules 24-hour programming, and produces content for cable and web streaming services. Video Editor (May 2016 - April 2017) • Video Production: Worked closely with corporate clients in the production of video content for events, social media, and web based platforms. Developed concepts and operated camera, lighting, and audio equipment. • Team Focused: Worked with a small team of video professionals in all aspects of production. Maintained a premium level of work that secured a long list of loyal customers. • Interviewing: Led interviews with on-camera talent. Internship & Editor: Part Time (Jan 2013 - May 2016) Completed a sixteen week internship then was hired to continue as a part time video editor. Kalamazoo Valley Community College Sep. 2018 to Present Adjunct Digital Media Instructor Teaching a variety of hands-on courses such as Video Production, After Effects and Photoshop. Training students in the skills they need to be successful in creative fields. Exhibit B Western Michigan University Jan. 2017 to Apr. 2017 Video Production Instructor Developed a fifteen week course instructing students how to create digital content for clients, write scripts and storyboards, and produce video on a professional level. Keepsake Video & Photo Mar. 2005 to Aug. 2010 Video Editor: Part Time Worked part time, after school and on weekends, shooting weddings and other special events. Edited video and created motion graphics. Education M.A.: Communication Western Michigan University— Kalamazoo, MI • Graduate Teaching Assistant • Instructor of Record: Communication and Community Engagement Spring 2016 B.A.: Film, Video, & New Media Western Michigan University— Kalamazoo, MI • School of Communication Honor Society Member • Editor & Graphic Designer on Broncoland: The Game, a university sponsored video game aimed at helping incoming students learn more about Western Michigan University. Additional Information Technical Skills: After Effects, Photoshop, Illustrator, Premiere, Indesign, Final Cut Pro X, Motion, Cinema 4D, DaVinci Resolve, Powerpoint, and Keynote. Exh it B Jarrew Wynns 16 Seaport Laguna Niguel, CA 92677 Cell(508)-292-6178 Personal: FarpastreQular@gmail.com Education The New England Institute of Art Graduated Dec 2012 10 Brookline Place West Brookline,MA 02445 Associates of Science Degree in Audio Production Videography Photography and Videography have been my main passion for some time. I have been operating cameras both DSLR and camcorders for about 5 years in a professional setting. What Draws me into video production is that a camera can make the most bland situation appear exciting with color correction and editing. My main goal with my career is to produce quality videos that convey the emotion that the subject is projecting. Employment AV Technician Orange County Audio Visual Solutions 2016-Current Owner: Mathew Kaveh (949) 870-5215 Venue Photographer Eureka Building in Irvine 2017- Current Manager: Taylor Decker (424) 333-6267 Equipment Camera & Lenses Body: Canon T6i Lens:EFS 10-18mm 5-5.6 IS STM/ 2x EFS 18-55mm 5-5.6 IS II EF 50mm 1.8 STM/EF 75-300mm 4-5.6 II/Rokinon 35mm 1.5 Extras: Canon 430EX III-RT/Canon 430EX II /Glidecam 2000 Computers & Software PC: cpu-i7 7700k ram-16gb DDR4 3200 gfx-NVIDIA GTX 1050ti/ Mac (2011) MacBook pro(2015) Software: Adobe Creative Cloud CC/Logic Pro X/ Final Cut X/Blender References Work Related Taylor Decker(Client: Eureka Building, Irvine CA (424)-333-6267) Tito Moreno (Friend:Local DJ/AV Technician) (760)-809-0677) Video Testimonials Adventures to Dreams Enrichment Program Prog. Dir.- Latisha Clayton (916)-812-8474) EMS Barbershop Owner: Edgar Maganda (949)-421-8738) Communications Labs Owner: Brian Lochire (949)-294-8269) Portfolio: Links to videos @FarPastRegular Exhibit B PROFILE I am an experienced social media manager, web designer and content creator based in Fullerton, CA. s.. EXPERIENCE SOCIAL MEDIA MANAGER/PRODUCT AND ECOMMERCE PHOTOGRAPHER MERCH PRODUCTIONS/STRONG MINDS APPAREL ORANGE, CA I FEB 2019 - PRESENT C r • Managed Instagram + Facebook social media accounts C • Created content for daily/weekly postings • Photography + Videography content creation with professional q equipment • Developed and curated social media strategies to increase brand engagement and awareness • Product photographer utilizing on-locations and studio SOCIAL MEDIA MANAGER backdrops WEB DESIGNER PHOTOGRAPHER CASEN RUIZ PHOTOGRAPHY V I D E O G R A P H E R PHOTOGRAPH ER/VI DEOGRAPHER FULLERTON, CA I AUGUST 2010 - PRESENT • Product photography using studio and on-location • Portrait photography with agency signed models and social CONTACT media influencers • Tour photographer/videographer and editor for major label musicians I N F O @CASE N R U I Z.C O M • Content creator for single and album projects for musicians W W W.CASE N R U I Z.C O M • Experience in studio photography lighting and equipment • Photo campaign of Beaumont Unified School District schools and board members SOCIAL MEDIA SOCIAL MEDIA MANAGER OOKAY (MUSICIAN) INSTAGRAM: @CASENRUIZ LOS ANGELES, CA I APR 2016 - MAR 2017 • Managed social media accounts • Created content for daily/weekly postings on artist Instagram + Facebook (337k+ followers) • Photography+ Videography content creation with professional equipment • Developed and curated social media strategies to increase artist engagement' • Pre-planned posts days/weeks in advance &KW0#aEATOR/ASSISTANT DEVARSHI STEVEN HARTMAN YOGA PALM SPRINGS, CA I APR 2016 - PRESENT • Created client websites - www.stevenhartman.com and www.pranotthanyoga.com • Mail Chimp E-mail Marketing • Facebook ad and group marketing • Created documents in MS Office/Google Suite • Created marketing material in Adobe Creative Suites • Communicated with clientele base • Punctual to meetings scheduled • Critical thinking and problem solving SOCIAL MEDIA MANAGER/HEAD SALES CASENKREATION LOS ANGELES, CA I DEC 2012 - JAN 2016 • Oversaw sales and distribution of nine collections sold for retail and wholesale • Managed and scheduled content on social media platforms: Facebook, Twitter, Instagram,Tumblr, Flickr, and Pinterest • Set up and coordinated shoot with models for e-comm and campaigns • Managed over 300 products for online store and order fulfillment • Created and managed brand website and blog SOCIAL MEDIA MANAGER/ASSISTANT RSP PRODUCTIONS, INC. BERMUDA DUNES, CA I JAN 2015 - MAY 2016 • Created and maintained company website and social media presence • Coordinated vendor requests and artist communication for weekly events • Photographed events • Assisted with daily administrative work and troubleshooting TEMP SOCIAL MEDIA MANAGER/ASSISTANT WALLY'S DESERT TURTLE RANCHO MIRAGE, CA I SEP 2015 - DEC 2015 • Managed restaurant accounts • Discovered new clients • Maintained social media accounts • Ran office clerical duties SKILLS • SEO and Google Analytics • Blogging • Social media strategy • Project management • Marketing • Layout design • Web content development • Photo + video editing • Copywriting • Adobe Photoshop, Lightroom, • Budgeting Premiere Pro, Media • Accounting Encoder, Indesign • Mailchimp • Market research • Squarespace • Studio + outdoor lighting • Shopify experience • Wordpress • MS Office • Google Suite Exhibit B Appendix B - Work Samples (cont. ) Below are additional links to more work samples from our proposed team. Riverside County Transportation Commission 1 1-15 Express Lanes Video viewing link: goo.gl/id4S9R Orange County Transportation Authority (OCTA) I West County Connectors Video viewing link: goo.gl/YMeDpa Riverside County Transportation Commission I SR 91 Corridor Improvement Project Video viewing link: goo.gl/zwRXDS Los Angeles Metropolitan I SR 710 North Environmental Study Video viewing link: goo.gl/czuDv9 Attila Juhas 3D Animation Reel Video Viewing Link: goo.gl/gd3kF1 Casen Ruiz Production Reel Video Viewing Link: https://casenruiz.com/videos Mattawan Bond Update Video Viewing Link: https://youtu.be/*SSBoQ79aJI United Way of Battle Creek Campaign Video Video Viewing Link: https://youtu.be/dty-EYPfJ8E Potential Video Viewing Link: https://youtu.be/afEgNZUUg6g Armstrong Food Video Viewing Link: https://Voutu.be/fgaglTNFkCq www.CommunicationsLAB.com Q 701 E.Chapman Ave.,Orange,CA 92866 `� 949-215 5539 �� info@Communication"B.com Exhibit B CommunicationsLAB discover your voice Communications LAB 701 E.Chapman Avenue,Orange,CA 92866 P 949.215.5539 E info@CommunicationsLAB.com PROFESSIONAL SERVICES CONTRACT BETWEEN THE CITY OF HUNTINGTON BEACH AND COMMUNICATIONS LAB FOR ON-CALL VIDEO PRODUCTION SERVICES Table of Contents 1 Scope of Services.....................................................................................................1 2 City Staff Assistance................................................................................................2 3 Term; Time of Performance.....................................................................................2 4 Compensation ..........................................................................................................2 5 Extra Work...............................................................................................................2 6 Method of Payment..................................................................................................3 7 Disposition of Plans, Estimates and Other Documents ...........................................3 8 Hold Harmless .........................................................................................................3 9 Professional Liability Insurance.............................................................................4 10 Certificate of Insurance............................................................................................5 11 Independent Contractor............................................................................................6 12 Termination of Agreement.......................................................................................6 13 Assignment and Delegation......................................................................................6 14 Copyrights/Patents...................................................................................................7 15 City Employees and Officials..................................................................................7 16 Notices.........................................................................................7 17 Consent....................................................................................................................8 18 Modification.............................................................................................................8 19 Section Headings .....................................................................................................8 20 Interpretation of this Agreement..............................................................................8 21 Duplicate Original....................................................................................................9 22 Immigration...............................................................................................................9 23 Legal Services Subcontracting Prohibited................................................................9 24 Attorney's Fees..........................................................................................................10 25 Survival.....................................................................................................................10 26 Governing Law .........................................................................................................10 27 Signatories.................................................................................................................10 28 Entirety......................................................................................................................10 29 Effective Date.................................................................................I I / , ® DATE(MM/DO/YYYY) A�0 CERTIFICATE OF LIABILITY INSURANCE 03/27/2019 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED,the policy(ies)must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED,subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTACT Bannister & Associates Insurance Agency PHONE Rich Higgins FAX CA License #0691071 (714) 536-6086 AIC No:(714) 536-4054 305 17th Street E-MAIL ADDRESS: rich@bai-ins.com Huntington Beach CA 92648 INSURERS AFFORDING COVERAGE NAIC# INSURER A:Ohio security Insurance Company 24082 INSURED (949) 215-5539 INSURER B:Philade hid Indemnity Ins. Co. 18058 Barrios and Associate, LLC dba Communications Lab INSURERC:American Fire and Casualty Co. 24066 701 E Chapman Avenue INSURERD: Orange CA 92866 INSURERE: INSURER F: COVERAGES CERTIFICATE NUMBER:Cert ID 3126 REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR TYPE OF INSURANCE ADDL SUBR POLICY NUMBER MMID�Y MM/DD1YYYY LIMITS LTR A X COMMERCIAL GENERAL LIABILITY EACH OCCURRENCE $ 1,000,000 DAMAGE TO RENTED CLAIMS-MADE X OCCUR Y BKS (20) 56589875 04/01/2019 04/01/2020 PREMISES Ea occurrence $ 500,000 MED EXP(Any one person) $ 15,000 PERSONAL&ADV INJURY $ 1,000,000 GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $ 2,000,000 POLICY PRO 7 LOC APPROVED TO FORM PRODUCTS-COMP/OP AGG $ 2,000,000 JECT OTHER: $ AUTOMOBILE LIABILITY S�r; BINED SINGLE LIMIT $ MT(�►�/��y pS a accident 1,000,000 A ANY AUTO BAS (20) 56589875 04`1'P2m7 A� Rfv 020 BODILY INJURY(Per person) $ OWNED SCHEDULED C BODILY INJURY(Per accident) $ AUTOS ONLY AUTOS CITY OF HUNTIN ON BEA $ HIRED NON-OWNED 'PROPERTY DAMAGE X AUTOS ONLY Ix AUTOS ONLY Per accident C UMBRELLALIAB X OCCUR ESA (20) 56589875 04/01/2019 04/01/2020 EACH OCCURRENCE $ 6,000,000 X EXCESS LIA6 CLAIMS-MADE AGGREGATE $ 6,000,000 DED I I RETENTION$ $ A AND EMPSCOMPELIATIONILIT Y/N XWS (20) 56589875 04/01/2019 04/01/2020 X STATUTE OERH AND EMPLOYERS'LIABILITY ANYPROPRIETOR/PARTNER/EXECUTIVE ❑ E.L.EACH ACCIDENT $ 11000,000 OFFICER/M EMBER EXCLUDIED? N/A (Mandatory in NH) E.L.DISEASE-EA EMPLOYEE $ 1,000,000 If yes,describe under 1,000,000 DESCRIPTION OF OPERATIONS below E.L.DISEASE-POLICY LIMIT $ B Professional Liability PHSD1422423 04/01/2019 04/01/2020Limit (per $ 2,000,000 claim): Deductible: $5,000/claim Limit (aggregate) : $ 4,000,000 DESCRIPTION OF OPERATIONS/LOCATIONS/VEHICLES(ACORD 101,Additional Remarks Schedule,may be attached if more space is required) The City of Huntington Beach is named as additional insured with respects general liability policy limits. CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. City of Huntington Beach 2000 Main Street AUTHORIZED REPRESENTATIVE Huntington Beach CA 92648 ' ©1988-2015 ACORD CORPORATION. All rights reserved. ACORD 25(2016103) The ACORD name and logo are registered marks of ACORD Page 1 of 1 POLICY NUMBER: BKS (20) 56589875 COMMERCIAL GENERAL LIABILITY CG20100413 THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. ADDITIONAL INSURED - OWNERS, LESSEES OR CONTRACTORS - SCHEDULED PERSON OR ORGANIZATION This endorsement modifies insurance provided under the following: COMMERCIAL GENERAL LIABILITY COVERAGE PART SCHEDULE Name Of Additional Insured Person(s) Or Organization(s): iR The City of Huntington Beach See form CG7002 for complete name 2000 Main Street HUNTINGTON BEACH, CA 92648 Location(s) Of Covered Operations 701 E CHAPMAN AVE ORANGE, CA 92866 Information required to complete this Schedule, if not shown above, will be shown in the Declarations. A. Section II -Who Is An Insured is amended to B. With respect to the insurance afforded to include as an additional insured the person(s) these additional insureds, the following addi- or organization(s) shown in the Schedule, but tional exclusions apply: only with respect to liability for "bodily in- This insurance does not apply to "bodily in- jury", "property damage" or "personal and jury" or" property damage" occurring after: advertising injury" caused, in whole or in 1. All work, including materials, parts or part, by: equipment furnished in connection with 1. Your acts or omissions; or such work, on the project (other than ser- 2. The acts or omissions of those acting on vice, maintenance or repairs) to be per- your behalf; formed by or on behalf of the additional in the performance of your ongoing insured(s) at the location of the covered operatons for the additional insured(s) at the operations has been completed; or location(s) designated above. 2. That portion of "your work" out of which m However: the injury or damage arises has been put 1. The insurance afforded to such additional to its intended use by any person or or- insured only applies to the extent permit- ganization other than another contractor ted by law; and or subcontractor engaged in performing operations for a principal as a part of the 2. If coverage provided to the additional in- same project. sured is required by a contract or agree- ment, the insurance afforded to such additional insured will not be broader than that which you are required by the contract or agreement to provide for such additional insured. CG 20 10 04 13 © Insurance Services Office, Inc., 2012 Page 1 of 2 C. With respect to the insurance afforded to these additional insureds, the following is added to Section III -Limits Of Insurance: If coverage provided to the additional insured is required by a contract or agreement, the most we will pay on behalf of the additional insured is the amount of insurance: 1. Required by the contract or agreement; or 2. Available under the applicable Limits of Insurance shown in the Declarations; whichever is less. This endorsement shall not increase the ap- plicable Limits of Insurance shown in the Dec- larations. Page 2 of 2 © Insurance Services Office, Inc., 2012 CG 20 10 04 13 POLICY NUMBER: BKS (20) 56589875 COMMERCIAL GENERAL LIABILITY CG 20 37 04 13 THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. ADDITIONAL INSURED - OWNERS, LESSEES OR CONTRACTORS - COMPLETED OPERATIONS This endorsement modifies insurance provided under the following: COMMERCIAL GENERAL LIABILITY COVERAGE PART PRODUCTS/COMPLETED OPERATIONS LIABILITY COVERAGE PART SCHEDULE Name Of Additional Insured Person(s) Or Organization(s) The City of Huntington Beach See form CG7002 for complete name 2000 Main Street HUNTINGTON BEACH, CA 92648 Location And Description Of Completed Operations Consulting work to include graphic design, community outreach and interpreting services. 701 E Chapman Ave, Orange, CA 92866 In fiorce until June 2018. Information required to complete this Schedule, if not shown above, will be shown in the Declarations. A. Section II -Who Is An Insured is amended to B. With respect to the insurance afforded to include as an additional insured the person(s) these additional insureds, the following is or organization(s) shown in the Schedule, but added to Section III -Limits Of Insurance: only with respect to liability for "bodily in- If coverage provided to the additional insured jury" or "property damage" caused, in whole is required by a contract or agreement, the or in part, by "your work" at the location des- most we will pay on behalf of the additional ignated and described in the Schedule of this insured is the amount of insurance: endorsement performed for that additional 1. Required by the contract or agreement; insured and included in the "products-com- pleted operations hazard". or However: 2. Available under the applicable Limits of Insurance shown in the Declarations; 1. The insurance afforded to such additional whichever is less. insured only applies to the extent permit- ted by law; and This endorsement shall not increase the ap- t. If coverage provided to the additional in- plicable Limits of Insurance shown in the Dec- sured is required by a contract or agree- larations. ment, the insurance afforded to such additional insured will not be broader than that which you are required by the contract or agreement to provide for such additional insured. CG 20 37 04 13 © Insurance Services Office, Inc., 2012 Page 1 of 1 POLICY NUMBER BKS (20) 56 58 98 75 Policy Period: General Endorsement From 04/01/2019 To 04/01/2020 12:01 am Standard Time at Insured Mailing Location This Endorsement Changes The Policy. Please Read it Carefully. The complete name of the additional insured per form CG2010 0413 and CG2037 0413 reads as follows: The City of Huntington Beach, its officers, elected or appointed officials, employees, agents and volunteers' as additional insured. 0 To report a claim, call your Agent or 1-800-362-0000 CG 70 02 0101 Page 1 of 2 POLICY #BKS (20) 56589875 COMMERCIAL GENERAL LIABILITY CG 88 10 04 13 THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. COMMERCIAL GENERAL LIABILITY EXTENSION This endorsement modifies insurance provided under the following: COMMERCIAL GENERAL LIABILITY COVERAGE PART INDEX SUBJECT PAGE NON-OWNED AIRCRAFT 2 NON-OWNED WATERCRAFT 2 PROPERTY DAMAGE LIABILITY -ELEVATORS 2 EXTENDED DAMAGE TO PROPERTY RENTED TO YOU (Tenant's Property Damage) 2 MEDICAL PAYMENTS EXTENSION 3 EXTENSION OF SUPPLEMENTARY PAYMENTS -COVERAGES A AND B 3 ADDITIONAL INSUREDS -BY CONTRACT, AGREEMENT OR PERMIT 3 PRIMARY AND NON-CONTRIBUTORY- ADDITIONAL INSURED EXTENSION 5 ADDITIONAL INSUREDS -EXTENDED PROTECTION OF YOUR "LIMITS OF INSURANCE" 6 WHO IS AN INSURED -INCIDENTAL MEDICAL ERRORS/MALPRACTICE AND WHO IS AN INSURED -FELLOW EMPLOYEE EXTENSION -MANAGEMENT EMPLOYEES 6 NEWLY FORMED OR ADDITIONALLY ACQUIRED ENTITIES 7 FAILURE TO DISCLOSE HAZARDS AND PRIOR OCCURRENCES 7 KNOWLEDGE OF OCCURRENCE, OFFENSE,CLAIM OR SUIT 7 0 LIBERALIZATION CLAUSE 7 x BODILY INJURY REDEFINED 7 EXTENDED PROPERTY DAMAGE 8 WAIVER OF TRANSFER OF RIGHTS OF RECOVERY AGAINST OTHERS TO US - 8 WHEN REQUIRED IN A CONTRACT OR AGREEMENT WITH YOU © 2013 Liberty Mutual Insurance CG 88 10 04 13 Includes copyrighted material of Insurance Services Office,Inc.,with its permission. Page 1 of 8 With respect to coverage afforded by this endorsement, the provisions of the policy apply unless modified by the endorsement. A. NON-OWNED AIRCRAFT Under Paragraph 2. Exclusions of Section I - Coverage A - Bodily Injury And Property Damage Liability, exclusion g. Aircraft, Auto Or Watercraft does not apply to an aircraft provided: 1. It is not owned by any insured; 2. It is hired, chartered or loaned with a trained paid crew; 3. The pilot in command holds a currently effective certificate, issued by the duly constituted authority of the United States of America or Canada, designating her or him a commercial or airline pilot; and 4. It is not being used to carry persons or property for a charge. However, the insurance afforded by this provision does not apply if there is available to the insured other valid and collectible insurance, whether primary, excess (other than insurance written to apply specifically " in excess of this policy), contingent or on any other basis, that would also apply to the loss covered under this provision. B. NON-OWNED WATERCRAFT Under Paragraph 2. Exclusions of Section I -Coverage A-Bodily Injury And Property Damage Liability, Subparagraph (2) of exclusion g. Aircraft, Auto Or Watercraft is replaced by the following: This exclusion does not apply to: (2) A watercraft you do not own that is: (a) Less than 52 feet long; and $ (b) Not being used to carry persons or property for a charge. C. PROPERTY DAMAGE LIABILITY -ELEVATORS 1. Under Paragraph 2. Exclusions of Section I - Coverage A - Bodily Injury And Property Damage Liabil- ity, Subparagraphs (3), (4) and (6) of exclusion j. Damage To Property do not apply if such "property damage" results from the use of elevators. For the purpose of this provision, elevators do not include vehicle lifts. Vehicle lifts are lifts or hoists used in automobile service or repair operations. 2. The following is added to Section IV - Commercial General Liability Conditions, Condition 4. Other Insurance, Paragraph b. Excess Insurance: The insurance afforded by this provision of this endorsement is excess over any property insurance, whether primary, excess, contingent or on any other basis. D. EXTENDED DAMAGE TO PROPERTY RENTED TO YOU (Tenant's Property Damage) If Damage To Premises Rented To You is not otherwise excluded from this Coverage Part: 1. Under Paragraph 2. Exclusions of Section I -Coverage A-Bodily Injury and Property Damage Liability: a. The fourth from the last paragraph of exclusion j. Damage To Property is replaced by the follow- ing: Paragraphs (1), (3) and (4) of this exclusion do not apply to "property damage" (other than damage by fire, lightning, explosion, smoke, or leakage from an automatic fire protection system) to: (i) Premises rented to you for a period of 7 or fewer consecutive days; or (ii) Contents that you rent or lease as part of a premises rental or lease agreement for a period of more than 7 days. Paragraphs (1), (3) and (4) of this exclusion do not apply to "property damage" to contents of premises rented to you for a period of 7 or fewer consecutive days. A separate limit of insurance applies to this coverage as described in Section III - Limits of Insurance. © 2013 Liberty Mutual Insurance CG 88 10 04 13 Includes copyrighted material of Insurance Services Office,Inc.,with its permission. Page 2 of 8 b. The last paragraph of subsection 2. Exclusions is replaced by the following: Exclusions c. through n. do not apply to damage by fire, lightning, explosion, smoke or leakage from automatic fire protection systems to premises while rented to you or temporarily occupied by you with permission of the owner. A separate limit of insurance applies to Damage To Premises Rented To You as described in Section III -Limits Of Insurance. 2. Paragraph 6. under Section III -Limits Of Insurance is replaced by the following: 6. Subject to Paragraph 5. above, the Damage To Premises Rented To You Limit is the most we will pay under Coverage A for damages because of "property damage" to: a. Any one premise: (1) While rented to you; or (2) While rented to you or temporarily occupied by you with permission of the owner for damage by fire, lightning, explosion, smoke or leakage from automatic protection sys- tems; or b. Contents that you rent or lease as part of a premises rental or lease agreement. 3. As regards coverage provided by this provision D. EXTENDED DAMAGE TO PROPERTY RENTED TO YOU (Tenant's Property Damage) -Paragraph 9.a. of Definitions is replaced with the following: 9.a. A contract for a lease of premises. However, that portion of the contract for a lease of premises that indemnifies any person or organization for damage by fire, lightning, explosion, smoke, or leakage from automatic fire protection systems to premises while rented to you or temporarily occupied by you with the permission of the owner, or for damage to contents of such premises that are included in your premises rental or lease agreement, is not an "insured contract". E. MEDICAL PAYMENTS EXTENSION If Coverage C Medical Payments is not otherwise excluded, the Medical Payments provided by this policy are amended as follows: Under Paragraph 1. Insuring Agreement of Section I - Coverage C -Medical Payments, Subparagraph (b) of Paragraph a. is replaced by the following: (b) The expenses are incurred and reported within three years of the date of the accident; and F. EXTENSION OF SUPPLEMENTARY PAYMENTS -COVERAGES A AND B 1. Under Supplementary Payments -Coverages A and B, Paragraph 1.b. is replaced by the following: b. Up to $3,000 for cost of bail bonds required because of accidents or traffic law violations arising out of the use of any vehicle to which the Bodily Injury Liability Coverage applies. We do not have to furnish these bonds. 2. Paragraph 1.d. is replaced by the following: ° d. All reasonable expenses incurred by the insured at our request to assist us in the investigation or defense of the claim or "suit", including actual loss of earnings up to $500 a day because of time off from work. " G. ADDITIONAL INSUREDS -BY CONTRACT, AGREEMENT OR PERMIT 1. Paragraph 2. under Section II -Who Is An Insured is amended to include as an insured any person or organization whom you have agreed to add as an additional insured in a written contract, written agreement or permit. Such person or organization is an additional insured but only with respect to liability for "bodily injury", "property damage" or "personal and advertising injury" caused in whole or in part by: a. Your acts or omissions, or the acts or omissions of those acting on your behalf, in the performance of your on going operations for the additional insured that are the subject of the written contract or written agreement provided that the "bodily injury" or "property damage" occurs, or the "per- sonal and advertising injury" is committed, subsequent to the signing of such written contract or written agreement; or © 2013 Liberty Mutual Insurance CG 88 10 04 13 Includes copyrighted material of Insurance Services Office,Inc.,with its permission. Page 3 of 8 b. Premises or facilities rented by you or used by you; or c. The maintenance, operation or use by you of equipment rented or leased to you by such person or organization; or d. Operations performed by you or on your behalf for which the state or political subdivision has issued a permit subject to the following additional provisions: (1) This insurance does not apply to "bodily injury", "property damage", or "personal and ad- vertising injury" arising out of the operations performed for the state or political subdivision; (2) This insurance does not apply to "bodily injury" or "property damage" included within the "completed operations hazard". (3) Insurance applies to premises you own, rent, or control but only with respect to the following hazards: (a) The existence, maintenance, repair, construction, erection, or removal of advertising signs, awnings, canopies, cellar entrances, coal holes, driveways, manholes, marquees, hoist away openings, sidewalk vaults, street banners, or decorations and similar expo- sures; or (b) The construction, erection, or removal of elevators; or s (c) The ownership, maintenance, or use of any elevators covered by this insurance. However: 1. The insurance afforded to such additional insured only applies to the extent permitted by law; and 2. If coverage provided to the additional insured is required by a contract or agreement, the insur- ance afforded to such additional insured will not be broader than that which you are required by s the contract or agreement to provide for such additional insured. With respect to Paragraph 1.a. above, a person's or organization's status as an additional insured under this endorsement ends when: (1) All work, including materials, parts or equipment furnished in connection with such work, on the project (other than service, maintenance or repairs) to be performed by or on behalf of the additional insured(s) at the location of the covered operations has been completed; or (2) That portion of "your work" out of which the injury or damage arises has been put to its intended use by any person or organization other than another contractor or subcontractor engaged in performing operations for a principal as a part of the same project. With respect to Paragraph 1.b. above, a person's or organization's status as an additional insured under this endorsement ends when their written contract or written agreement with you for such premises or facilities ends. With respects to Paragraph 1.c. above, this insurance does not apply to any "occurrence" which takes place after the equipment rental or lease agreement has expired or you have returned such equipment to the lessor. The insurance provided by this endorsement applies only if the written contract or written agreement is signed prior to the "bodily injury" or "property damage". We have no duty to defend an additional insured under this endorsement until we receive written notice of a "suit" by the additional insured as required in Paragraph b. of Condition 2. Duties In the Event Of Occurrence, Offense, Claim Or Suit under Section IV - Commercial General Liability Condi- tions. © 2013 Liberty Mutual Insurance CG 88 10 04 13 Includes copyrighted material of Insurance Services Office,Inc.,with its permission. Page 4 of 8 2. With respect to the insurance provided by this endorsement, the following are added to Paragraph 2. Exclusions under Section I -Coverage A-Bodily Injury And Property Damage Liability: This insurance does not apply to: a. "Bodily injury" or "property damage" arising from the sole negligence of the additional insured. b. "Bodily injury" or "property damage" that occurs prior to you commencing operations at the location where such "bodily injury" or "property damage" occurs. c. "Bodily injury", "property damage" or "personal and advertising injury" arising out of the render- ing of, or the failure to render, any professional architectural, engineering or surveying services, including: (1) The preparing, approving, or failing to prepare or approve, maps, shop drawings, opinions, reports, surveys, field orders, change orders or drawings and specifications; or (2) Supervisory, inspection, architectural or engineering activities. This exclusion applies even if the claims against any insured allege negligence or other wrongdoing in the supervision, hiring, employment, training or monitoring of others by that insured, if the "occur- rence" which caused the "bodily injury" or "property damage", or the offense which caused the "personal and advertising injury", involved the rendering of, or the failure to render, any professional architectural, engineering or surveying services. d. "Bodily injury" or "property damage" occurring after: (1) All work, including materials, parts or equipment furnished in connection with such work, on the project (other than service, maintenance or repairs) to be performed by or on behalf of the additional insured(s) at the location of the covered operations has been completed; or (2) That portion of "your work" out of which the injury or damage arises has been put to its intended use by any person or organization other than another contractor or subcontractor engaged in performing operations for a principal as a part of the same project. e. Any person or organization specifically designated as an additional insured for ongoing operations by a separate ADDITIONAL INSURED -OWNERS, LESSEES OR CONTRACTORS endorsement is- sued by us and made a part of this policy. 3. With respect to the insurance afforded to these additional insureds, the following is added to Section III -Limits Of Insurance: If coverage provided to the additional insured is required by a contract or agreement, the most we will pay on behalf of the additional insured is the amount of insurance: a. Required by the contract or agreement; or b. Available under the applicable Limits of Insurance shown in the Declarations; whichever is less. _w This endorsement--shall--.not,-increase-Ahp_applicable Limits of Insurance shown in the Declaratio ns. _........ TH. PRIMARY AND NON-CONTRIBUTORY ADDITIONAL INSURED EXTENSI 1/\ - i - -- ____ I insured o This provision—applies to-any person or orgarnzafion who qualifies as an additional su ed under any form " or endorsement under this policy. Condition 4. Other Insurance of SECTION IV -COMMERCIAL GENERAL LIABILITY CONDITIONS is amend- ed as follows: a. The following is added to Paragraph a. Primary Insurance: If an additional insured's policy has an Other Insurance provision making its policy excess, and you have agreed in a written contract or written agreement to provide the additional insured coverage on a primary and noncontributory basis, this policy shall be primary and we will not seek contribution from the additional insured's policy for damages we cover. © 2013 Liberty Mutual Insurance CG 88 10 04 13 Includes copyrighted material of Insurance Services Office,Inc.,with its permission. Page 5 of 8 b. The following is added to Paragraph b. Excess Insurance: When a written contract or written agreement, other than a premises lease, facilities rental contract or agreement, an equipment rental or lease contract or agreement, or permit issued by a state or political subdivision between you and an additional insured does not require this insurance to be primary or primary and non-contributory, this insurance is excess over any other insurance for which the addi- tional insured is designated as a Named Insured. Regardless of the written agreement between you and an additional insured, this insurance is excess over any other insurance whether primary, excess, contingent or on any other basis for which the additional insured has been added as an additional insured on other policies. I. ADDITIONAL INSUREDS -EXTENDED PROTECTION OF YOUR "LIMITS OF INSURANCE" This provision applies to any person or organization who qualifies as an additional insured under any form or endorsement under this policy. N 1. The following is added to Condition 2. Duties In The Event Of Occurrence, Offense, Claim or Suit: An additional insured under this endorsement will as soon as practicable: a. Give written notice of an "occurrence" or an offense that may result in a claim or "suit" under this insurance to us; i; b. Tender the defense and indemnity of any claim or "suit" to all insurers whom also have insurance available to the additional insured; and c. Agree to make available any other insurance which the additional insured has for a loss we cover under this Coverage Part. d. We have no duty to defend or indemnify an additional insured under this endorsement until we receive written notice of a"suit" by the additional insured. 2. The limits of insurance applicable to the additional insured are those specified in a written contract or written agreement or the limits of insurance as stated in the Declarations of this policy and defined in Section III - Limits of Insurance of this policy, whichever are less. These limits are inclusive of and not in addition to the limits of insurance available under this policy. J. WHO IS AN INSURED -INCIDENTAL MEDICAL ERRORS/MALPRACTICE WHO IS AN INSURED -FELLOW EMPLOYEE EXTENSION -MANAGEMENT EMPLOYEES Paragraph 2.a.(1) of Section II -Who Is An Insured is replaced with the following: (1) "Bodily injury" or "personal and advertising injury": (a) To you, to your partners or members (if you are a partnership or joint venture), to your members (if you are a limited liability company), to a co-"employee" while in the course of his or her employ- ment or performing duties related to the conduct of your business, or to your other "volunteer workers" while performing duties related to the conduct of your business; (b) To the spouse, child, parent, brother or sister of that co-"employee" or "volunteer worker" as a consequence of Paragraph (1) (a) above; (c) For, which there is any obligation to share damages with or repay someone else who must pay damages because of the injury described in Paragraphs (1) (a) or (b) above; or (d) Arising out of his or her providing or failing to provide professional health care services. However, if you are not in the business of providing professional health care services or providing profes- sional health care personnel to others, or if coverage for providing professional health care ser- vices is not otherwise excluded by separate endorsement, this provision (Paragraph (d)) does not apply. Paragraphs (a) and (b) above do not apply to "bodily injury" or "personal and advertising injury" caused by an "employee" who is acting in a supervisory capacity for you. Supervisory capacity as used herein means the "employee's" job responsibilities assigned by you, includes the direct supervision of other "employ- ees" of yours. However, none of these "employees" are insureds for "bodily injury" or "personal and © 2013 Liberty Mutual Insurance CG 88 10 04 13 Includes copyrighted material of Insurance Services Office,Inc.,with its permission. Page 6 of 8 advertising injury" arising out of their willful conduct, which is defined as the purposeful or willful intent to cause "bodily injury" or "personal and advertising injury", or caused in whole or in part by their intoxica- tion by liquor or controlled substances. The coverage provided by provision J. is excess over any other valid and collectable insurance available to your "employee". K. NEWLY FORMED OR ADDITIONALLY ACQUIRED ENTITIES Paragraph 3. of Section II -Who Is An Insured is replaced by the following: 3. Any organization you newly acquire or form and over which you maintain ownership or majority interest, will qualify as a Named Insured if there is no other similar insurance available to that organization. However: a. Coverage under this provision is afforded only until the expiration of the policy period in which the entity was acquired or formed by you; b. Coverage A does not apply to "bodily injury" or "property damage" that occurred before you acquired or formed the organization; and c. Coverage B does not apply to "personal and advertising injury" arising out of an offense committed before you acquired or formed the organization. d. Records and descriptions of operations must be maintained by the first Named Insured. No person or organization is an insured with respect to the conduct of any current or past partnership, joint venture or limited liability company that is not shown as a Named Insured in the Declarations or qualifies as an insured under this provision. L. FAILURE TO DISCLOSE HAZARDS AND PRIOR OCCURRENCES Under Section IV -Commercial General Liability Conditions, the following is added to Condition 6. Repre- sentations: Your failure to disclose all hazards or prior 'occurrences" existing as of the inception date of the policy shall not prejudice the coverage afforded by this policy provided such failure to disclose all hazards or prior 'occurrences" is not intentional. M. KNOWLEDGE OF OCCURRENCE, OFFENSE, CLAIM OR SUIT Under Section IV -Commercial General Liability Conditions, the following is added to Condition 2. Duties In The Event of Occurrence, Offense, Claim Or Suit: Knowledge of an 'occurrence", offense, claim or "suit" by an agent, servant or "employee" of any insured shall not in itself constitute knowledge of the insured unless an insured listed under Paragraph 1. of Section II -Who Is An Insured or a person who has been designated by them to receive reports of "occurrences", offenses, claims or "suits" shall have received such notice from the agent, servant or "employee". N. LIBERALIZATION CLAUSE If we revise this Commercial General Liability Extension Endorsement to provide more coverage without additional premium charge, your policy will automatically provide the coverage as of the day the revision is effective in your state. O. BODILY INJURY REDEFINED Under Section V -Definitions, Definition 3. is replaced by the following: 3. 'Bodily Injury" means physical injury, sickness or disease sustained by a person. This includes mental anguish, mental injury, shock, fright or death that results from such physical injury, sick- ness or disease. © 2013 Liberty Mutual Insurance CG 88 10 04 13 Includes copyrighted material of Insurance Services Office,Inc.,with its permission. Page 7 of 8 P. EXTENDED PROPERTY DAMAGE Exclusion a. of COVERAGE A. BODILY INJURY AND PROPERTY DAMAGE LIABILITY is replaced by the following: a. Expected Or Intended Injury "Bodily injury" or "property damage" expected or intended from the standpoint of the insured. This exclusion does not apply to "bodily injury" or "property damage" resulting from the use of reasonable force to protect persons or property. Q. WAIVER OF TRANSFER OF RIGHTS OF RECOVERY AGAINST OTHERS TO US - WHEN REQUIRED IN A CONTRACT OR AGREEMENT WITH YOU Under Section IV - Commercial General Liability Conditions, the following is added to Condition 8. Trans- fer Of Rights Of Recovery Against Others To Us: We waive any right of recovery we may have against a person or organization because of payments we make for injury or damage arising out of your ongoing operations or "your work" done under a contract with that person or organization and included in the "products-completed operations hazard" provided: 1. You and that person or organization have agreed in writing in a contract or agreement that you waive such rights against that person or organization; and 2. The injury or damage occurs subsequent to the execution of the written contract or written agree- ment. © 2013 Liberty Mutual Insurance CG 88 10 04 13 Includes copyrighted material of Insurance Services Office,Inc.,with its permission. Page 8 of 8 CITY OF HUNTINGTON BEACH RECEIVED Professional Service Approval Form APR 85 2019 PART I psSFGe a� gpartment Date: 4/23/2019 Project Manager Name: Antonia Graham Requested by Name if different from Project Manager: Department: City Manager PARTS I OF THE PROFESSIONAL SERVICES CONTRACTS APPROVAL FORM MUST BE COMPLETED BY THE REQUESTING DEPARTMENT AND SIGNED BY THE CITY MANAGER, FOR APPROVAL, BEFORE PROCEEDING WITH THE SOLICITATION OR CONTRACT PROCESS. PART I MUST BE FILED WITH ALL APPROVED CONTRACTS. 1) Briefly provide the purpose for the agreement: The City will be transitioning out of a JPA(Public Cable Television Authoirty) and will be running the PEG Channel. Staff will need various on-call providers to produce, direct, and broadcast original programming to be aired on Channel 3. 2) Estimated cost of the services being sought: $ 50.000 3) Are sufficient funds available to fund this contract? ® Yes ❑ No If no, please explain: 4) Check below how the services will be obtained: ® A Bid solicitation process in accordance to the MC 3.03.060 procedures will be conducted. ❑ MC 3.03.08(b)—Other Interagency Agreement procedure will be utilized. ❑ MC 3.03.08—Contract Limits of$30,000 or less exempt procedure will be utilized. 5) Is this contract generally described on the list of professional service contracts approved by the City Co a answer to this question is "No," the contract will require approval from the City Council.) ® Yes ❑ No call Fiscal Services Manager Signature (Purchasing Approval) ate 6) Amount, Business Unit(8 digits) and Object Code (5 digits) where funds are budgeted (Please note that a budget check will occur at the object code level): Account number Contractual Dollar Amount Business unit. object# Fiscal Year Fiscal Year Fiscal Year Fiscal Year 19/20 24330101.69505 $5Q000 $ $ $ $ $ $ $ �Ouclget App � ` Date Dep ment Head Signature(s) D to hief Fina I Officer Signature ate ssistant City Manager's Signature at APPROVED PT;kENIE ❑ City Manager's Signature D to part 1 on call video production rfp REV: February 2015 CITY OF HUNTINGTON BEACH Professional Service Approval Form RECEIVED " UUL 0 3 2019 PART II Finance Depart ent Date: 7/3/2019 Project Manager: Antonia Graham Requested by Name if different from Project Manager: Department: City Manager PARTS I & II OF THE PROFESSIONAL SERVICES CONTRACTS APPROVAL FORM MUST BE COMPLETED BY THE REQUESTING DEPARTMENT AND SIGNED FOR APPROVAL. PART I& II MUST BE FILED WITH ALL APPROVED CONTRACTS. 1) Name of consultant: Communications Lab, Enlightened Pictures, Creator Up, Marketworks Video, Tripepi Smith, Goal Productions, NTT-Total number of on-call vendors = 7 2) Contract Number: ADM (Contract numbers are obtained through Finance Administration x 5630) 3) Amount of this contract: Account number Contractual Dollar Amount Business unit. object# Fiscal Year Fiscal Year Fiscal Year Fiscal Year 19/20 20/21 21/22 24330101.69505 $50,000 $50,000 $50,000 $0 4) Is this contract less than $50,000? ❑ Yes ® No 5) Does this contract fall within $50,000 and $100,000? ® Yes ❑ No 6) Is this contract over$100,000? ® Yes ® No (Note: Contracts requiring City Council Approval need to be signed by the Mayor and City Clerk. Make sure the appropriate signature page is attached to the contract.) 7) Were formal written proposals requested from at least three available qualified consultants? ® Yes ❑ No 8) Attach a list of consultants from whom proposals were requested (including a contact telephone number.) 9). Attach Exhibit A, which describes the proposed scope of work. 10) Attach Exhibit B, whic describes the payment terms of the contract. partme t Head to �� /yww Fiscal Servic nager(Purchasing) Date �',b Budget Manager ignature Date � v Chief Financia ignee) Signa u ate part 2 on call video production N N 0 � p COD 00 N N o 0 W O LL CL C1 m L: CC4 � o o0 C 0 00 0 to m In In U Z m 0 W U U N d m m Z i v m rn U ILA �a �� c G� 2 O p rn I C C O N 2 O Q Z Z IE c o Q 4 0 `cn� y yUip �U� N N O N N N r N tl1 a A C ¢ Q gin m o J q m 0 01 d T.� y CO C cc m ol U d W V a Q'O Q ca Y C Q E O. O O N O O O O O O O O O O O O O O O O O O O W O r'M Nv,." O 'I O N O N N C C C -' F4n N `*" C a U)co co I. n v u0i O•'-'.3 IN C v v CID •';;; 0000 oo � 000 W) LO ,C O �p + C O Ii V O N O N IQ c C O t7 �o ::E � N CIS CIS a a CD w w w w OI F U G7 Q a a)C C C V Y (n J 7 U EO CD In J y N a J N l0 CA C U C O)01 U vl E In p c w> > m 3° o aU o Cf N 0, 0. cc o V O E N OI ~ z 6 m c V lC7 C-O Z _CD S dFS Z T E a) U mrm m E O Nc CCU C N N N m N O C N N N J Ip N C O m Ud mCm UO m a` Q 7 O Oda` Q Z N L N O E U ca O m N Gy C N O O N U h C O V C C7 0 5 n'a n O m U Z m y a m O a c C = om.1 ' c m rn o ,O d m t o f.N o �.v c , a '�Q a Y (7 LL U 1° 3 i.m o aEi c rn m o >` o-v '`y 3 m m > > j 2 c w U o d o o m co Q a c U G a E o d rn`ov c m m � F HC7zamm�av�e O ao m m rn ao m_ co Crn C— m111 mrn � '.{0 ,;N •- � �N �u7 � � .-N In N In V V R On-Call Video Production Services by Rank 1. Communications Lab 2. Enlightened Pictures 3. Creator Up 4. Marketworks Video 5. Tripepi Smith 6. Goal Productions 7. NTT