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Home My WebLink AboutUnion Pacific Railroad Company - 2019-05-22 )6/LL U e- 4POW✓L-D 3 -o City of Huntington Beach File #: 19-762 MEETING DATE: 8/5/2019 REQUEST FOR CITY COUNCIL ACTION SUBMITTED TO: Honorable Mayor and City Council Members SUBMITTED BY: Dave Kiff, Interim City Manager PREPARED BY: Travis K. Hopkins, PE, Director of Public Works Subiect: Approve and authorize execution of a Wireline Crossing Agreement with the Union Pacific Railroad Company for the installation of traffic signal communication conduit on Center Avenue (CC-1489) Statement of Issue: On May 20, 2019, the City Council awarded a construction contract for the traffic signal modification at the intersection of Gothard Street and Center Avenue. This project includes the installation of a traffic signal communication conduit under the Union Pacific Railroad (UPRR) tracks at Center Avenue which will require the execution of a Wireline Crossing Agreement with the Union Pacific Railroad Company. Financial Impact: No fiscal impact. Recommended Action: Approve and authorize the Mayor and City Clerk to execute a "Wireline Crossing Agreement" at Mile Post 519.28, Stanton Industrial Lead, between the Union Pacific Railroad Company and the City of Huntington Beach. Alternative Action(s): Do not authorize approval of the Wireline Crossing Agreement and provide direction to staff to amend terms of the agreement. Analysis: The City applied for and subsequently received grant funding for a traffic signal modification under the Federal Highway Safety Improvement Program (HSIP). The intersection of Gothard Street and Center Avenue was identified for the installation of north-south left turn arrows based on the recent collision history. The project also included the installation of traffic signal communication conduit and cable in order to establish direct communication between the traffic signals along Center Avenue and City of Huntington Beach Page 1 of 2 Printed on 8/1/2019 powered by LegistarTA9 File #: 19-762 MEETING DATE: 8/5/2019 the City's Traffic Management Center located in City Hall. In order to complete this work, a conduit must be installed under the Union Pacific Railroad tracks at Center Avenue. The construction contract was awarded by the City Council on May 20, 2019. In order to construct the traffic signal communication conduit under the railroad tracks, a Wireline Crossing Agreement must be executed with the Union Pacific Railroad Company. This agreement defines the construction requirements, legal requirements and fees assessed by the UPRR. The total estimated project cost is $534,154 and was authorized by the City Council as part of the project award on May 20, 2019. The Wireline Crossing Agreement charges were included in the project funding approved on May 20, 2019, and therefore no additional funding is requested as part of this action. Public Works Commission Action: Not applicable Environmental Status: This project is categorically exempt pursuant to the California Environmental Quality Act, Section 15303 (c). Strategic Plan Goal: Enhance and maintain infrastructure Attachment(s): 1. Project Location Map. 2. Wireline Crossing Agreement, Mile Post 519.28, Stanton Industrial Lead City of Huntington Beach Page 2 of 2 Printed on 8/1/2019 powered by Legistar— �o. s PROJECT � BOLSA AVE. �CQ LOCATION cn Mc FADDEN AVE. CROSSING EDINGER z AVE. J < Q cn V > �L z Q CD p o EIL Q z O Q AVE. m � Q = CD LLJ Q o m WARNER LiCD AVE. 0 0 SLATER AVE. C) Lu 405 m ,0 TALBERT AVE. 9� PACIFIC �� ELLIS AVE. GARFIELD m AVE. \ o A � � � V) O � YORKTOWN AVE. < ADAMS AVE. INDIANAPOLIS AVE. Y OCEAN q�F z o cy 1 ATL=NTA ¢ z < AVE. m c� U w : w HAMILTON AVE. m y�yY BANNING AVE. CITY OF HUNTINGTON BEACH LOCATION MAP ATTACHMENT GOTHARD STREET AND CENTER AVENUE COMMUNICATION CONDUIT EIS E, 0 T Folder: 03118-19 September 11,2019 WILLIAM JANUSZ CITY OF HUNTINGTON BEACH 2000 MAIN STREET HUNTINGTON BEACH CA 92648 Dear William: Attached is your original copy of our Agreement, fully executed on behalf of the Railroad Company. When you or your representative enters the Railroad Company's property, a copy of this fully-executed document must be available at the site to be shown on request to any Railroad employee or official. In accordance with the terms of the Agreement, you are required to notify the following Railroad Company's field representative, Manager of Signal Maintenance, and the Telecommunications ("Call Before You Dig")number at least 10 days in advance of the date you plan on entering the right of way for further instructions and approval to commence construction. UP.info e,railpros.com Jose A. Rubio (877)-315-0513 x. 116 Work Phone: (626)935-7681 Cell Phone: (562)318-4153 Email address: jarubio(2up.com Telecommunications ("Call Before You Dig"): 1-800-336-9193 As an additional note,the top of the casing must be a minimum of two feet below any existing fiber optic cable. Any open excavation required within five feet of the fiber optic cable must be dug by hand. Union Pacific Railroad Real Estate 1400 Douglas Street Stop 1690 Omaha, Nebraska 68179-1690 N. (402)501-0340 All future insurance notices should be forwarded to my attention per the address below with the Folder number identified: Real Estate Department Folder No: 03118-19 Union Pacific Railroad Company 1400 Douglas Street STOP 1690 Omaha,NE 68179-1690 Sincerely, Valerie Harrill Mgr II Real Estate Contracts- Real Estate Email : VAHARRILL@up.com Phone : (402) 544-8801 Folder: 03118-19 September 11,2019 WILLIAM JANUSZ CITY OF HUNTINGTON BEACH 2000 MAIN STREET HUNTINGTON BEACH CA 92648 Dear William: Attached is your original copy of our Agreement, fully executed on behalf of the Railroad Company. When you or your representative enters the Railroad Company's property, a copy of this fully-executed document must be available at the site to be shown on request to any Railroad employee or official. In accordance with the terms of the Agreement, you are required to notify the following Railroad Company's field representative, Manager of Signal Maintenance, and the Telecommunications ("Call Before You Dig")number at least 10 days in advance of the date you plan on entering the right of way for further instructions and approval to commence construction. UP.info@railpros.com Jose A. Rubio (877)-315-0513 x. 116 Work Phone: (626)935-7681 Cell Phone: (562)318-4153 Email address: jarubio ckup.com Telecommunications ("Call Before You Dig"): 1-800-336-9193 As an additional note, the top of the casing must be a minimum of two feet below any existing fiber optic cable. Any open excavation required within five feet of the fiber optic cable must be dug by hand. Union Pacific Railroad Real Estate 1400 Douglas Street Stop 1690 Omaha,Nebraska 68179-1690 fx. (402)501-0340 Wireline Crossing 051918 Folder No.03118-19 Last Modified:05/19/18 Form Approved,ANT-Law WIRELINE CROSSING AGREEMENT Mile Post 519.28,Stanton Industrial Lead Location: Huntington Beach,Orange County,California THIS AGREEMENT("Agreement") is made and entered into as of May 22,2019,("Effective Date") by and between UNION PACIFIC RAILROAD COMPANY, a Delaware corporation, ("Licensor")and CITY OF HUNTINGTON BEACH,to be addressed at 2000 Main Street, Huntington Beach,California 92648("Licensee"). IT IS MUTUALLY AGREED BY AND BETWEEN THE PARTIES HERETO AS FOLLOWS: Article 1. LICENSOR GRANTS RIGHT. A. In consideration of the license fee to be paid by Licensee set forth below and in further consideration of the covenants and agreements to be performed by Licensee,Licensor hereby grants to Licensee the right to construct and thereafter,during the term hereof,maintain and operate two(2) underground electrical wireline encased in a 2 inch steel conduit only,including any appurtenances required for the operation of said wireline(collectively,"Licensee's Facilities")across Licensees real property,trackage,or other facilities located in Huntington Beach,Orange County,State of California ("Railroad Property").The specific specifications and limited purpose for Licensee's Facilities on,along, across and under Railroad Property are described in and shown on the Print and Specifications dated April 17,2019,attached hereto as Exhibit A and made a part hereof. B. Licensee represents and warrants that Licensee's Facilities will(i)only be used for two(2) underground electrical wireline encased in a 2 inch steel conduit, and(ii)not be used for any other purpose,whether such use is currently technologically possible,or whether such use may come into existence during the life of this Agreement. C. Licensee acknowledges that if it or its contractor provides Licensor with digital imagery depicting Licensee's Facilities("Digital Imagery"),Licensee authorizes Licensor to use the-Digital Imagery in preparing Exhibit A.Licensee represents and warrants that through a license or otherwise,it has the right to use the Digital Imagery and to permit Licensor to use the Digital Imagery in said manner. Article 2. LICENSE FEE. Upon execution of this Agreement,the Licensee shall pay to the Licensor a one-time License Fee of Ten Thousand Dollars(S10,000.00). Article 3. TERM. This Agreement shall take effect as of the Effective Date first herein written and shall continue in full force and effect until terminated as provided in the"TERMINATION;REMOVAL OF LICENSEE'S FACILITIES"Section of Exhibit B. Article 4. LICENSEE'S COMPLIANCE WITH GENERAL TERMS. Licensee represents and warrants that all work on Licensee's Facilities performed by Licensee or its contractors will strictly comply with all terms and conditions set forth herein,including the General Terms and Conditions,attached hereto as Exhibit B and made a part hereof. Article 5. INSURANCE. A. During the term of this Agreement, Licensee shall fully comply or cause its contractor(s) to fully comply with the insurance requirements described in Exhibit C, attached hereto and made a part hereof. Upon request only,Licensee shall send copies of all insurance documentation (e.g., certificates, endorsements,etc.)to Licensor at the address listed in the"NOTICES"Section of this Agreement. B. If Licensee is subject to statute(s)limiting its insurance liability and/or limiting its ability to obtain insurance in compliance with Exhibit C of this Agreement,those statutes shall apply. Article 6. DEFINITION OF LICENSEE. For purposes of this Agreement, all references in this Agreement to Licensee will include Licensee's contractors,subcontractors, officers,agents and employees,and others acting under its or their authority (collectively, a "Contractor"). If a Contractor is hired by Licensee to perform any work on Licensee's Facilities(including initial construction and subsequent relocation, maintenance,and/or repair work), then Licensee shall provide a copy of this Agreement to its Contractor(s) and require its Contractor(s) to comply with all terms and conditions of this Agreement, including the indemnification requirements set forth in the"INDEMNITY"Section of Exhibit B. Licensee shall require any Contractor to release,defend,and indemnify Licensor to the same extent_and under the same terms and conditions as Licensee is required to release,defend,and indemnify Licensor herein. Article 7. ATTORNEYS'FEES EXPENSES AND COSTS. If litigation or other court action or similar adjudicatory proceeding is undertaken by Licensee or Licensor to enforce its rights under this Agreement, all fees, costs, and expenses, including, without limitation, reasonable attorneys' fees and court costs, of the prevailing Party in such action, suit, or proceeding shall be reimbursed or paid by the Party against whose interest the judgment or decision is rendered.The provisions of this Article shall survive the termination of this Agreement. Article 8. WAIVER OF BREACH. The waiver by Licensor of the breach of any condition, covenant or agreement herein contained to be kept, observed and performed by Licensee shall in no way impair the right of Licensor to avail itself of any remedy for any subsequent breach thereof. Article 9. ASSIGNMENT. A. Licensee shall not assign this Agreement, in whole or in part, or any rights herein granted, without the written consent of Licensor,which must be requested in writing by Licensee.Any assignment or attempted transfer of this Agreement or any of the rights herein granted, whether voluntary, by operation of law, or otherwise,without Licensor's written consent, will be absolutely void and may result in Licensoe's termination of this Agreement pursuant to the "TERMINATION; REMOVAL OF LICENSEE'S FACILITIES" Section of Exhibit B. B. Upon Licensoe's written consent to any assignment,this Agreement will be binding upon and inure to the benefit of the parties thereto,successors,heirs,and assigns,executors,and administrators. Article 10. SEVERABILPFY. Any provision of this Agreement which is determined by a court of competent jurisdiction to be invalid or unenforceable shall be invalid or unenforceable only to the extent of such determination, which shall not invalidate or otherwise render ineffective any other provision of this Agreement Article 11. NOTICES. Except Licensee's commencement of work notice(s) required under Exhibit B, all other notices required by this Agreement must be in writing,and(i)personally served upon the business address listed below ("Notice Address"), (ii) sent overnight via express delivery by a nationally recognized overnight delivery service such as Federal Express Corporation or United Parcel Service to the Notice Address, or (iii) by certified mail,return receipt requested to the Notice Address. Overnight express delivery notices will be deemed to be given upon receipt. Certified mail notices will be deemed to be given three(3)days after deposit with the United States Postal Service. If to Licensor: Union Pacific Railroad Company Attn:Analyst—Real Estate Utilities(03118-19) 1400 Douglas Street,MS 1690 Omaha,Nebraska 68179 If to Licensee: CITY OF HUNTINGTON BEACH 2000 Main Street Huntington Beach,California,92648 IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed as of the date first herein written. UNION PACIFIC RAIL OAD CO NY CITY OF HUNTINGTON BEACH By: q B Valerie Harrill Mgr lI Real Estate Contracts Name Printed: Erik Peterson Title: Mayor APPROVED AST 0F1 — Name Printed: Robin Estanislau Bv: MCI"lA•arraG EyS Title: City Clerk "M OF Hui+hTiN ON BEACH PLACE ARROW INDICATING NORTH UNDERGROUND WIRELINE CROSSING DIRECTION RELATIVE TO CROSSING 750 VOLTS OR LESS ;.i p 1 a=:—OaD4-1 hCTE: ALL AVAILABLE D1611=)LSIOJS MST 5= REV10-25-2007 FfL_=U I'i TC PP_CESS THIS AP?i_ICATIc), v"&wpfr.COm NO SCALE :CH LEGAL SURVEY L)FICI WERE APPI_lCAc_£i LINE SECTION_,TONNSHIP—>RANGE_—, MERIDIAN 3813 FT FT. _ ml —FT. 28 FT. w 15 FT. ?D - ILNP_E OF CRDssIN6) _� Westm'slsler I Nf LaTF,51 P E T'3KF71 i --fL 3ALlN-RA'X 5 Ceaater Ave.CA. (CESL RF 3E F'YED '*,,-CT (f.P.5Cq±3E fl<fD?F.J FCTi (ES:1131-68) 15 FT- Long:-117.9%01556 LOGLT'ONS N:T L:.'3G Sf^-14V5, DiST?_JfF P3'5 P/R ID L LEG,! 5ln?!L5 LINC 3._ Bi:DiIfiCC) —— —— 4---- 15 FT. ....-'___.'_'__--_'-_ '. 0 FT. 15 FT. 4ROUN0 t7;N. GIST SUHFA[E I ' SUBGRADE ROADBED ( 1 5 FT. j F-T. I v I WIRELLHE t -CASING PIPE 53 FT. 35 FT. FORMULA TO FIGURE CASING 88 FT. LENGTH WITH ANGLE OF I 88.00 FT, CRD551NG OTHER THAN 9D- NOTES ;fASTW,,I.FNGT):VflJ 9TASNR_D A�Wr,PIPE-IP.) '1 !6 EXHIBIT ",A" A) TYPE WIRELIME CROSSING. ELECTRIC UNION PACIFIC RAILROAD CO. B) VOLTAGE TO BE CARRIED UNDER TRACK 120 NO. OF W)RES 2 CI CASING TYPE TO BE INSTALLED2"STEEL Stanton Ind.Ld. I s�re:v::Aa 0) METHOD OF INSTALLING CASING PIPE UNDER TRACKIS): (WET BORE NOT PERMITTED); DRY BORE AND JACK M. P_s192a E. S.1131+g0 E) DISTANCE FROM CENTER LINE OF TRACK TO NEAR FACE OF BORING AND UNDERGROUND WIRELINE CROSSING JACKING PITS WHEN MEASURED AT RIGHT ANGLES TO TRACK 35 1 JC' N1 N., HUNTINGTONBEACK ORANGE CA ,,,. T s;aea>w: rt>x,.n Is•sn F) DISTANCE TO NEAREST ROAD CROSSING WITH SIGNAL LIGHTS OR GATES FOR ( I F LESS THAN ONE MILE) 0 CITY OF HUNTINGTON BEACH GI APPLICANT HAS CONTACTED I-BOD-336-9193, ""'11e 11 L P. COMMUNICATIDN DEPARTMENT, AND HAS DETERMINED FIBER RR FILE NO. 0311019 DATE Dyi-irw1g OPTIC CABLE EX15T IN VICINITY OF W A R N I N G WORK TO BE PERFORMED. TICKET NO. IN ALL OCCASIONS, IL P. COMANSCATION5 DEPARTMENT ABET BE CONTACTED IN ADVANCE OF ANY WDRK TO DETERMINE EXISTENCE AND LOCATION OF FIBER OPTIC CABLE. PHONE: I-BDD-336-9193 Form Approved;AW-Law, Updated 051938 EXHIBIT B GENERAL TERMS AND CONDITIONS Section 1. LIMITATION AND SUBORDINATION OF RIGHTS GRANTED. A. The foregoing grant is subject and subordinate to the prior and continuing right and obligation of Licensor to use and maintain its entire property including the right and power of Licensor to construct, maintain, repair, renew, use, operate, change, modify or relocate railroad tracks, signal, communication,fiber optics,or other wielines,pipelines and other facilities upon,along or across any or all parts of its property,all or any of which may be freely done at any time or times by Licensor without liability to Licensee or to any other party for compensation or damages. B. The foregoing grant is also subject to all outstanding superior rights (including those in favor of licensees and lessees of Railroad Property) and the right of Licensor to renew and extend the same, and is made without covenant of title or for quiet enjoyment. It shall be Licensee's sole obligation to obtain such additional permission,license and grants necessary on account of any such existing rights. Section 2. ENGINEERING REQUIREMENTS;PERMITS. A. Licensee's Facilities will be designed, constructed, operated, maintained, repaired, renewed, modified, reconstructed, removed, or abandoned in place on Railroad Property by Licensee or its contractor to Licensor's satisfaction and in strict conformity with: (i)Licensor's current engineering standards and specifications, including those for aerial marker balls, shoring and cribbing to protect Licensor's railroad operations and facilities ("UP Specifications"), except for variances approved in advance in writing by Licensor's Assistant Vice President Engineering — Design or its authorized representative("LIP Bngineering Representative"); (ii)such other additional safety standards as Licensor, in its sole discretion, elects to require, including, without limitation,American Railway Engineering and Maintenance-of-Way Association ("AREMA") standards and guidelines (collectively, "UP Additional Requirements"); and (iii) all applicable laws, rules, and regulations, including any applicable Federal Railroad Administration, Federal Energy Regulatory Commission, and Federal Aviation_Administration regulations and enactments (collectively, "Laws"). If there is any conflict between UP Specifications, UP Additional Requirements,and laws,the most restrictive will apply. B. If Licensee's Facilities will be located underground, Licensee shall keep the soil over Licensee's Facilities thoroughly compacted, and maintain the grade over and around Licensee's Facilities even with the surface of the adjacent ground. C. Licensee shall not transmit electric current from Licensee's Facilities at a difference of potential in excess of the voltage indicated on Exhibit A. If the voltage indicated is in excess of seven hundred fifty volts(750V), and Licensee's Facilities will be buried at any location outside of track ballast or roadbed on Railroad Property,Licensee shall install metallic conduit,or non-metallic conduit encased in a minimum of three inches(3")of concrete with a minimum of four feet(4')of ground cover the entire length of Licensee's Facilities. Any of Licensee's Facilities buried by removal of soil shall have, at a depth of one foot(P)beneath the surface of the ground directly above Licensee's Facilities,with a six inch (6") wide warning tape labeled "Danger-High Voltage" or equivalent wording. Any of Licensee's Facilities encased in conduit,jacked,or bored under Railroad Property must be identified with warning signs ("Warning Signs") at each edge of Railroad Property, to be installed and properly maintained at Licensee's cost and expense. Licensee shall not utilize Warning Signs in Iieu of the warning tape where portions of the casing are installed by direct burial. D. If needed, Licensee shall secure, at Licensee's sole cost and expense, any and all necessary permits required to perform any work on Licensee's Facilities. Section 3. NOTICE OF COMMENCEMENT OF WORK;EMERGENCIES. A. Licensee and it contractors are strictly prohibited from commencing any work associated with Licensee's Facilities without Licensor's written approval that the work will be in strict compliance with the "ENGINEERING REQUIREMENTS; PERMITS" Section of this Exhibit B. Upon Licensor's approval, Licensee shall contact both of Licensor's field representatives ("Licensor's Field Representatives")at least ten(10)days before corrnnencement of any work on Licensee's Facilities. B. Licensee shall not commence any work until: (1) Licensor has determined whether flagging or other special protective or safety measures("Safety Measures") are required for performance of the work pursuant to the "FLAGGING" Section of this Exhibit B and provided Licensee written authorization to commence work; and (2) Licensee has complied with the "PROTECTION OF FIBER OPTIC CABLE SYSTEMS"Section of this Exhibit B. C_ If, at any time, an emergency arises involving Licensee's Facilities, Licensee or its contractor shall immediately contact Licensor's Response Management Communications Center at (888)877-7267. Section 4. FLAGGING. A. Following Licensee's notice to Licensee's Field Representatives required under the "NOTICE OF COMMENCEMENT OF WORK; EMERGENCIES" Section of this Exhibit B,Licensor shall inform Licensee if Safety Measures are required for performance of the work by Licensee or its contractor on Railroad Property.If Safety Measures are required,no work of any kind may be performed by Licensee or its contractor(s) until arrangements for the Safety Measures have been made and scheduled. If no Safety Measures are required, Licensor will give Licensee written authorization to commence work. B. If any Safety Measures are performed or provided by Licensor,including but not limited to flagging,Licensor shall bill Licensee for such expenses incurred by Licensor, unless Licensor and a federal, state, or local governmental entity have agreed that Licensor is to bill such expenses to the federal, state, or local governmental entity. Additional information regarding the submission of such expenses by Licensor and payment thereof by Licensee can be found in the "LICENSEE'S PAYMENT OF EXPENSES" Section of this Exhibit B. If Licensor performs any Safety Measures, Licensee agrees that Licensee is not relieved of any of responsibilities or liabilities set forth in this Agreement- C. For flagging,the rate of pay per hour for each flagger will be the prevailing hourly rate in effect for an eight-hour day for the class of flagmen used during regularly assigned hours and overtime in accordance with Labor Agreements and Schedules in effect at the time the work is performed. In addition to the cost of such labor, a composite charge for vacation, holiday, health and welfare, supplemental sickness, Railroad Retirement and unemployment compensation, supplemental pension, Employees Liability and Property Damage, and Administration will be included, computed on actual payroll. The composite charge will be the prevailing composite charge in effect at the time the work is performed.One and one-half times the current hourly rate is paid for overtime,Saturdays and Sundays, and two and one- half times current hourly rate for holidays. Wage rates are subject to change, at any time, by law or by agreement between Licensor and its employees, and may be retroactive as a result of negotiations or a ruling of an authorized governmental agency. Additional charges on Iabor are also subject to change. If the wage rate or additional charges are changed,Licensee(or the governmental entity,as applicable)shall pay on the basis of the new razes and charges. D. Reimbursement to Licensor will be required covering the full eight-hour day during which any flagger is furnished,unless the Dagger can be assigned to other railroad work during a portion of such day,in which event reimbursement will not be required for the portion of the day during which the Dagger is engaged in other railroad work. Reimbursement will also be required for any day not actually worked by the Daggers following the flaggers' assignment to work on the project for which Licensor is required to pay the flaggers and which could not reasonably be avoided by Licensor by assignment of such Daggers to other work, even though Licensee may not be working during such time. When it becomes necessary for Licensor to bulletin and assign an employee to a flagging position in compliance with union collective bargaining agreements, Licensee must provide Licensor a minimum of five(5)days notice prior to the cessation of the need for a flagger. If five(5)days notice of cessation is not given,Licensee will still be required to pay flagging charges for the days the flagger was scheduled, even though flagging is no longer required for that period.An additional ten(10)days notice must then be given to Licensor if flagging services are needed again after such five day cessation notice has been given to Licensor. Section S. SAFETY. A. Safety of personnel, property, rail operations and the public is of paramount importance in the prosecution of any work on Railroad Property performed by Licensee or its contractor, and takes precedence over any work on Licensees Facilities to be performed by Licensee or its contractors. Licensee shall be responsible for initiating, maintaining and supervising all safety operations and programs in connection with any work on Licensee's Facilities. Licensor and its contractor shall, at a minimum comply, with Licensor's then current safety standards located at the below web address ("Licensor's Safety Standards")to ensure uniformity with the safety standards followed by Licensor's own forces. As a part of Licensee's safety responsibilities,Licensee shall notify Licensor if it determines that any of Licensor's Safety Standards are contrary to good safety practices. Licensee and its contractor shall furnish copies of Licensor's Safety Standards to each of its employees before they enter Railroad Property found at the link below. Union Pacific Current Safety Requirements B. Licensee shall keep the job site on Railroad Property free from safety and health hazards and ensure that their employees are competent and adequately trained in all safety and health aspects of the work. C. Licensee represents and warrants that all parts of Licensee's Facilities within and outside of the limits of Railroad Property will not interfere whatsoever with the constant, continuous, and uninterrupted use of the tracks, property,and facilities of Licensor,and nothing shall be done or suffered to be done by Licensee at any time that would in any manner impair the safety thereof. Licensee shall take all suitable precaution to prevent interference(by induction,leakage of electricity,or otherwise)with the operation of the signal, communication lines or other installations or facilities of Licensor or of its tenants. If, at any time, the operation or maintenance of Licensee's Facilities results in any electrostatic effects which Licensor deems undesirable or harmful, or causes interference with the operation of the signal, communication lines or other installations or facilities,as now existing or which may hereafter be provided by Licensor and/or its tenants, Licensee shall, at the sole cost and expense of Licensee, immediately modify or take action as may be necessary to eliminate such interference. D. Licensor's operations and work performed by Licensors personnel may cause delays in Licensee's or its contractor's work on Licensee's Facilities_ Licensee accepts this risk and agrees that Licensor shall have no liability to Licensee or any other person or entity for any such delays. Licensee must coordinate any work on Railroad Property by Licensee or any third party with Licensor's Field Representatives in strict compliance with the "NOTICE OF COMMENCEMENT OF WORK; EMERGENCIES" Section of this Exhibit B. E. Licensor shall have the right, if it so elects,to provide any support it deems necessary for the safety of Licensor's operations and trackage during Licensee's or its contractor's construction, maintenance,repair,renewal,modification,relocation,reconstruction,or removal of Licensee's Facilities. In the event Licensor provides such support, Licensor shall invoice Licensee, and Licensee shall pay Licensor as set forth in the"LICENSEE'S PAYMENT OF EXPENSES" Section of this Exhibit B. F. Licensee may use unmanned aircraft systems ("UAS") to inspect Licensee's Facilities only upon the prior authorization from and under the direction of Licensee's Field Representatives_ Licensee represents and warrants that its use of UAS on Railroad Property will comply with Licensor's then-current Unmanned Aerial Systems Policy and all applicable laws, rules and regulations, including any applicable Federal Aviation Administration regulations and enactments pertaining to UAS. Section 6. PROTECTION OF FIBER OPTIC CABLE SYSTEMS. Fiber optic cable systems may be buried on Railroad Property. Protection of the fiber optic cable systems is of extreme importance since any break could disrupt service to users resulting in business interruption and loss of revenue and profits. In addition to the notifications required under the "NOTICE OF COMMENCEMENT OF WORK; EMERGENCIES" Section of this Exhibit B, Licensee shall telephone Licensor during nonnal business hours(7:00 a.m. to 9:00 p.m.Central Time, Monday through Friday, except for holidays) at 1-800-336-91.93 (also a 24-bour, 7-day number for emergency calls) to determine if fiber optic cable is buried anywhere on Railroad Property to be used by Licensee. If it is, Licensee shall telephone the telecommunications company(ies) involved,and arrange for a cable locator, make arrangements for relocation or other protection of the fiber optic cable, all at Licensee's expense, and will not commence any work on Railroad Property until all such protection or relocation has been completed. Section 7. LICENSEE'S PAYMENT OF EXPENSES. A. Licensee shall bear the entire cost and expense of the design,construction, maintenance, modification,reconstruction,repair,renewal,revision,relocation,or removal of Licensee's Facilities. B. Licensee shall fully pay for all materials joined, affixed to and labor performed on Railroad Property in connection with the construction,maintenance, modification, reconstruction,repair, renewal, revision, relocation, or removal of Licensee's Facilities, and shall not permit or suffer any mechanic's or materialman's lien of any kind or nature to be enforced against the property for any work done or materials furnished thereon at the instance or request or on behalf of Licensee. Licensee shall promptly pay or discharge all taxes,charges,and assessments levied upon,in respect to,or on account of Licensee's Facilities,to prevent the same from becoming a charge or lien upon any property of Licensor, and so that the taxes, charges, and assessments levied upon or in respect to such property shall not be increased because of the location, construction, or maintenance of Licensee's Facilities or any improvement, appliance, or fixture connected therewith placed upon such property, or on account of Licensee's interest therein.Where such tax,charge,or assessment may not be separately made or assessed to Licensee but shall be included in the assessment of the property of Licensor,then Licensee shall pay to Licensor an equitable proportion of such taxes determined by the value of Licensee's property upon property of Licensor as compared with the entire value of such property. C. As set forth in the "FLAGGING" Section of this Exhibit B,Licensor shall have the right, if it so elects, to provide any Safety Measures Licensor deems necessary for the safety of Licensoe's operations and trackage during Licensee's or its contractor's construction, maintenance, modification, reconstruction,repair,renewal,revision,relocation,or removal of Licensee's Facilities,including,but not limited to supervision, inspection, and flagging services. In the event Licensor provides such Safety Measures, Licensor shall submit an itemized invoice to Licensee's notice recipient listed in the "NOTICES" Article of this Agreement. Licensee shall pay to Licensor the total amount listed on such invoice within thirty(30)days of Licensee's receipt of such invoice. Section 8. MODIFICATIONS TO LICENSEE'S FACILITIES. A. This grant is subject to Licensor's safe and efficient operation of its railroad, and continued use and improvement of Railroad Property (collectively, "Railroad's Use"). Accordingly, Licensee shall,at its sole cost and expense,modify,reconstruct,repair,renew,revise, relocate,or remove (individually, "Modification", or collectively, "Modifications") all or any portion of Licensee's Facilities as Licensor may designate or identify, in its sole discretion, (i) in the furtherance of Railroad's Use, or (ii) as is necessary to ensure safe and reliable maintenance and operation of the facilities of Licensor and/or its tenants because of interference from Licensee's Facilities. B. Upon any Modification of all or any portion of Licensee's Facilities to another location on Railroad Property, Licensor and Licensee shall execute a Supplemental Agreement to this Wireline Agreement to document the Modification(s) to Licensee's Facilities on Railroad Property. If the Modifications result in Licensee's Facilities moving off of Railroad Property, this Agreement will terminate upon Licensee's completion of such Modification(s)and all requirements contained within the "TERMINATION; REMOVAL OF LICENSEE'S FACILITIES" Section of this Exhibit B. Any such Modifications)off of Railroad Property will not release Licensee from any liability or other obligation of Licensee arising prior to and upon completion of any such Modifications to the Licensee's Facilities. Section 9. RESTORATION OF RAILROAD PROPERTY. In the event Licensee, in any manner moves or disturbs any property of Licensor in connection with the construction,maintenance, modification, reconstruction,repair,renewal, revision, relocation, or removal of Licensee's Facilities,then, Licensee shall,as soon as possible and at Licensee's sole cost and expense, restore Licensoe's property to the same condition as the same were before such property was moved or disturbed. Section 10. INDEMNITY. A. Definitions.As used in this Section: 1. "Licensor" includes Licensor,its affiliates,its and their officers, directors,agents and employees, and other railroad companies using Railroad Property at or near the location of Licensee's installation and their officers, directors, agents, and employees. 2. "Licensee" includes Licensee and its agents, contractors, subcontractors, sub-subcontractors, employees, officers, and directors, or any outer person or entity acting on its behalf or under its control. 3. "Loss" includes claims, suits,taxes, loss, damages (including punitive damages, statutory damages, and exemplary damages), costs, charges, assessments, judgments,settlements, liens,demands,actions,causes of action,fines,penalties, interest, and expenses of any nature, including court costs, reasonable attorneys' fees and expenses,investigation costs,and appeal expenses. B. Licensee shall release, defend, indemnify, and hold harmless Licensor from and against any and all Loss, even if groundless, fraudulent, or false, that directly or indirectly arises out of or is related to Licensee's construction, maintenance, modification, reconstruction, repair, renewal, revision, relocation,removal,presence,use, or operation of Licensee's Facilities, including, but not limited to, any actual or alleged: 1. Bodily harm or personal injury(including any emotional injury or disease)to,or the death of,any person(s),including, but not limited to,Licensee,Licensor, any telecommunications company, or the agents, contractors, subcontractors, sub-subcontractors,or employees of the foregoing; 2. Damage to or the disturbance, loss, movement, or destruction of Railroad Property,including loss of use and diminution in value, including,but not limited to,any telecommunications system(s)or fiber optic cable(s) on or near Railroad Property, any property of Licensee or Licensor, or any property in the care, custody,or control of Licensee or Licensor; 3. Removal of person(s)from Railroad Property; 4, Any delays or interference with track or Railroad's Use caused by Licensee's activity(ies) on Railroad Property, including without limitation the construction, maintenance, modification, reconstruction, repair, renewal, revision, relocation, or removal of Licensee's Facilities or any part thereof, any activities, labor, materials,equipment,or machinery in conjunction therewith; 5. Right(s)or interest(s)granted pursuant to this Agreement; b. Electrical interference or other types of interference created or caused by or escaping from Licensee's Facilities; 7. Licensee's breach of this Agreement or failure to comply with its provisions, including, but not limited to, any violation or breach by Licensee of any representations and warranties Licensee has made in this Agreement;and 8. Violation by Licensee of any law, statute, ordinance, governmental administrative order, rule, or regulation, including without limitation all applicable Federal Railroad Administration regulations. C. THE FOREGOING OBLIGATIONS SHALL APPLY TO THE FULLEST EXTENT PERMITTED BY LAW FOR THE BENEFIT OF LICENSOR TO LOSSES CAUSED BY, ARISING FROM, RELATING TO, OR RESULTING FROM, 1N WHOLE OR IN PART, THE NEGLIGENCE OF LICENSOR, AND SUCH NEGLIGENCE OF LICENSOR SHALL NOT LIMIT, DIMINISH, OR PRECLUDE LICENSEE'S OBLIGATIONS TO LICENSOR IN ANY RESPECT.NOTWITHSTANDING THE FOREGOING; SUCH OBLIGATION TO INDE1vNMY LICENSOR SHALL NOT APPLY TO THE EXTENT THE LOSS IS CAUSED BY THE SOLE, ACTIVE AND DIRECT NEGLIGENCE, GROSS NEGLIGENCE, OR WILLFUL MISCONDUCT OF LICENSOR AS DETERMINED IN A FINAL JUDGMENT BY A COURT OF COMPETENT JURISDICTION. Section 11. TERMINATION•REMOVAL OF LICENSEE'S FACILITIES. A. If Licensee does not use the right herein granted on Licensee's Facilities for one(1)year, or if Licensee continues in default in the performance of any provision of this Agreement for a period of thirty (30) days after written notice from Licensor to Licensee specifying such default,Licensor may, at its sole discretion, terminate this Agreement by written notice to Licensee at the address listed in the "NOTICES" Article of this Agreement.This Agreement will not terminate until Licensee complies with Paragraphs"C"and"D"of this Section found below. B. In addition to the provisions of Paragraph"A" above,this Agreement may be terminated by written notice given by either party, without cause, upon thirty (30) days written notice to the non-terminating party at the address listed in the"NOTICES" Article of this Agreement. This Agreement will not terminate until Licensee complies with Paragraphs"C"and "D" of this Section found below. C. Prior to the effective date of any termination described in this Section,Licensee shall submit an application to Licensoe's online at this link,for Licensee's removal,or if applicable, abandonment in place of Licensee's Facilities located underground on Railroad Property ("Removal/Abandonment Work'). Upon the UP Engineering Representative's approval of Licensee's application for the Removal/Abandonment Work, Licensor and Licensee shall execute a separate consent document that will govern Licensee's performance of the Removal/Abandonment Work from those portions of Railroad Property not occupied by roadbed and/or trackage ("Consent Document"). Licensee shall then restore the impacted Railroad Property to the same or reasonably similar condition as it was prior to Licensee's installation of Licensee's Facilities. For purposes of this Section, Licensee's (i) performance of the Removal/Abandonment Work, and (ii)restoration work will hereinafter be collectively referred to as the"Restoration Work". D. Following Licensee's completion of the Restoration Work, Licensee shall provide a written certification letter to Licensor at the address listed in the"NOTICES"Article of this Agreement which certifies that the Restoration Work has been completed in accordance with the Consent Document. Licensee shall report to governmental authorities, as required by law, and notify Licensor immediately if any environmental contamination is discovered during Licensee's performance of the Restoration Work. Upon discovery,the Licensee shall initiate any and all removal,remedial and restoration actions that are necessary to restore the property to its original,uncontaminated condition. Licensee shall provide written certification to Licensor at the address listed in the "NOTICES" Article of this Agreement that environmental contamination has been remediated and the property has been restored in accordance with Licensoe's requirements. Upon Licensor's receipt of Licensee's restoration completion certifications,this Agreement will terminate. E. In the event that Licensee fails to complete any of the Restoration Work,Licensor may, but is not obligated,to perform the Restoration Work.Any such work actually performed by Licensor will be at the cost and expense of Licensee.In the event that Licensor performs any of the Restoration Work, Licensee shall release Licensor from any and all Loss (defined in the "INDEMNITY" Section of this Exhibit B)arising out of or related to Licensors performance of the Restoration Work. F. Termination of this Agreement for any reason will not affect any of rights or obligations of the parties which may have accrued, or liabilities or Loss (defined in the "INDEMNITY" Section of this Exhibit B),accrued or otherwise,which may have arisen prior to such termination. Approved:Insmince Group Created:5/19118 Last Modified:05/t9118 Form Approved,AVP-Law EXHIBIT C INSURANCE REQUIREMENTS In accordance with Article 5 of this Agreement,Licensee shall(1)procure and maintain at its sole cost and expense,or(2)require its Contractor(s)to procure and maintain, at their sole cost and expense, the following insurance coverage: A. Commercial General Liability Insurance. Commercial general liability (CGL) with a limit of not less than$2,000,000 each occurrence and an aggregate limit of not less than $4,000,000. CGL insurance must be written on ISO occurrence form CG 00 01 12 04 (or a substitute form providing equivalent coverage). The policy must also contain the following endorsement, WHICH MUST BE STATED ON THE CERTIFICATE OF INSURANCE: • "Contractual Liability Railroads" ISO form CG 24 17 10 01 (or a substitute form providing equivalent coverage)showing"Union Pacific Railroad Company Property" as the Designated Job Site- B. Business Automobile Coverage Insurance. Business auto coverage written on ISO form CA 00 0I 10 01 (or a substitute form providing equivalent liability coverage)with a limit of not less $2,000,000 for each accident, and coverage must include liability arising out of any auto(including owned,hired,and non-owned autos). The policy must contain the following endorsements, WHICH MUST BE STATED ON THE CERTIFICATE OF INSURANCE: + "Coverage For Certain Operations In Connection With Railroads" ISO form CA 20 70 10 01 (or a substitute form providing equivalent coverage) showing "Union Pacific Property" as the Designated Job Site. C. Workers'Compensation and Employers' Liability Insurance. Coverage must include but not be limited to: • Licensee's statutory liability under the workers'compensation laws of the state(s)affected by this Agreement. • Employers' Liability (Part B) with limits of at least $500,000 each accident, $500,000 disease policy limit$500,000 each employee. If Licensee is self-insured, evidence of state approval and excess workers' compensation coverage must be provided. Coverage must include liability arising out of the U. S. Longshoremen's and Harbor Workers'Act,the Jones Act,and the Outer Continental Shelf Land Act,if applicable. D. Railroad Protective Liability Insurance. Licensee must maintain for the duration of work "Railroad Protective Liability" insurance written on ISO occurrence form CG 00 35 12 04 (or a substitute form providing equivalent coverage) on behalf of Licensor only as named insured, with a limit of not less than $2,000,000 per occurrence and an aggregate of $6,000,000. The definition of "JOB LOCATION" and "WORK" on the declaration page of the policy shall refer to this Agreement and shall describe all WORK or OPERATIONS performed under this Agreement.Notwithstanding the foregoing, Licensee does not need Railroad Protective Liability Insurance after its initial construction work is complete and all excess materials have been removed from Licensoe's property; PROVIDED, however, that Licensee shall procure such coverage for any subsequent maintenance,repair,renewal;modification; reconstruction,or removal work on Licensee's Facilities. The definition of"JOB LOCATION" and "WORK"on the declaration page of the policy shall refer to this Agreement and shall describe all WORK or OPERATIONS performed under this Agreement. E. Umbrella or Excess Insurance. If Licensee utilizes umbrella or excess policies, and these policies must"follow form"and afford no less coverage than the primary policy. Other Requirements F. All policy(ies) required above (except worker's compensation and employers' Iiability) must include Licensor as "Additional Insured" using ISO Additional Insured Endorsements CG 20 26, and CA 20 48(or substitute forms providing equivalent coverage). The coverage provided to Licensor as additional insured shall,to the extent provided under ISO Additional Insured Endorsement CG 20 26,and CA 20 48 provide coverage for Licensoe's negligence whether sole or partial,active or passive, and shall not be limited by Licensee's liability under the indemnity provisions of this Agreement. G. Punitive damages exclusion, if any, must be deleted (and the deletion indicated on the certificate of insurance), unless (a) insurance coverage may not lawfully be obtained for any punitive damages that may arise under this Agreement, or (b)all punitive damages are prohibited by all states in which this Agreement will be performed. H. Licensee waives all rights of recovery, and its insurers also waive all rights of subrogation of damages against Licensor and its agents, officers, directors and employees for damages covered by the workers'compensation and employers'liability or commercial umbrella or excess liability obtained by Licensee required in this Agreement, where permitted by law. This waiver must be stated on the certificate of insurance. I. All insurance policies must be written by a reputable insurance company acceptable to Railroad or with a current Bests Insurance Guide Rating of A-and Class VII or better, and authorized to do business in the state(s)in which the work is to be performed. J. The fact that insurance is obtained by Licensee or by Licensor on behalf of Licensee will not be deemed to release or diminish the Liability of Licensee, including, without limitation, liability under the indemnity provisions of this Agreement. Damages recoverable by Licensor from Licensee or any third party will not be limited by the amount of the required insurance coverage. Switzer, Donna From: Janusz, Bill Sent: Thursday,August 15, 2019 7:12 PM To: Valerie A. Harrill Cc: Switzer, Donna;Whitecotton, Sarah; Escutia,Jim Subject: FW: City of Huntington Beach -Wireline Agreement 03118-19 Attachments: Wireline Agreement 03118-19 EXECUTED BY CITY 08 05.19.pdf Dear Ms. Harrill: We are going to execute another two copies of the agreement and resubmit them with our check attached so you receive it as a single package. As I mentioned in this morning's e-mail, it will take us approximately three weeks to obtain a check. If you have any questions, please contact me. Thank you. Bill William F. Janusz, P.E., PTOE Principal Civil Engineer City of Huntington Beach 2000 Main Street, P.O. Box 190 Huntington Beach, CA 92648 (714) 374-1628 From:Janusz, Bill Sent:Thursday, August 15, 2019 8:35 AM To: 'Valerie A. Harrill' <VAHARRILL@UP.COM> Cc: Escutia,Jim <jescutia@surfcity-hb.org>;Switzer, Donna<Donna.Switzer@surfcity-hb.org> Subject: City of Huntington Beach-Wireline Agreement 03118-19 Dear Ms. Harrill: Attached is a copy of Wireline Agreement 03118-19 executed by the City of Huntington Beach. After approval by our City Council and execution by the Mayor and City Clerk, the original agreement was mailed directly to your office without the required check for the license fee ($10,000). We are currently in the requisition process to issue this check and will forward it to you when it is received. I apologize for any confusion that may be caused when the agreement is received without the check. I anticipate that we should have a check for you in about three weeks. If you have any questions, please contact me. Thank you. Bill i William F. Janusz, P.E., PTOE Principal Civil Engineer City of Huntington Beach 2000 Main Street, P.O. Box 190 Huntington Beach, CA 92648 (714) 374-1628 2 City of Huntington Beach 2000 Main Street ♦ Huntington Beach, CA 92648 (714) 536-5227 • www.huntingtonbeachca.gov 90 Office of the City Clerk Robin Estanislau, City Clerk August 8, 2019 Union Pacific Railroad Company Attn: Analyst— Real Estate Utilities (03118-19) 1400 Douglas Street, MS 1690 2 Innovation Way Omaha, Nebraska 68179 To Whom It May Concern: Enclosed please find the partially executed original of the "Wireline Crossing Agreement" between Union Pacific Railroad Company and City of Huntington Beach approved by the Huntington Beach City Council on August 5, 2019. Upon complete execution, please return a copy of the fully executed agreement to us. Please mail the Agreement to: Robin Estanislau City Clerk 2000 Main Street, 2"d Floor Huntington Beach CA 92648 Your attention to this matter is greatly appreciated. Sincerely, Robin Estanislau, CIVIC City Clerk RE:ds Enclosures Sister Cities: Anjo, Japan ♦ Waitakere, New Zealand