HomeMy WebLinkAbout2020 City Clerk Quarterly Reports AMR,o✓b -7 -o
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City of Huntington Beach
File #: 20-1765 MEETING DATE: 9/8/2020
REQUEST FOR CITY COUNCIL ACTION
SUBMITTED TO: Honorable Mayor and City Council Members
SUBMITTED BY: Robin Estanislau, CIVIC, City Clerk
PREPARED BY: Robin Estanislau, CIVIC, City Clerk
Subject:
Receive and file City Clerk's quarterly listing of professional services contracts filed in the
City Clerk's office between January 1, 2020 and June 30, 2020
Statement of Issue:
The listed contracts are entered into by City Departments and consultant firms pursuant to the
Huntington Beach Municipal Code. Funds are in the City budget. These contracts have been
transmitted to the City Clerk for official filing for the public record.
Financial Impact:
No fiscal impact.
Recommended Action:
A) Receive and file the "List of Professional Services Contracts Approved by Department Heads and
Submitted to the Office of the City Clerk during the period of January 1, 2020 and March 31, 2020;"
and,
B) Receive and file the "List of Professional Services Contracts Approved by Department Heads and
Submitted to the Office of the City Clerk during the period of April 1, 2020 and June 30, 2020."
Alternative Action(s):
Do not proceed and provide alternative direction to staff.
Analysis:
On November 19, 2001, the City Council established a policy to follow the administration of all contracts
entered into between City Departments and consultant firms pursuant to Huntington Beach Municipal
Code Chapter 3.03. Accordingly, Administrative Regulation No. 228, effective as of August 4, 2008,
prescribes the policy regarding professional service contracts. This policy ensures public review of new
contracts through identification on the Council agenda as required by section 6.4.1 of the policy.
Attachment #1 is a list of contracts entered into by City Departments and received in the City Clerk's
City of Huntington Beach Page 1 of 2 Printed on 9/2/2020
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File #: 20-1765 MEETING DATE: 9/8/2020
office for the first quarter of 2020. Attachment #2 is a list of contracts entered into by City Departments
and received in the City Clerk's office for the second quarter of 2020.
Environmental Status:
Not applicable.
Strategic Plan Goal:
Strengthen long-term financial and economic sustainability
Attachment(s):
1. "List of Professional Services Contracts Approved by Department Heads and Submitted to the
Office of the City Clerk During the Period January 1, 2020 through March 31, 2020."
2. "List of Professional Services Contracts Approved by Department Heads and Submitted to the
Office of the City Clerk During the Period April 1, 2020 through June 30, 2020."
City of Huntington Beach Page 2 of 2 Printed on 9/2/2020
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Page 1 of 2
List of Professional Services Contracts Approved by Department Heads and Submitted to the Office of the City Clerk during
the period of January 1, 2020 and March 31, 2020
AGREEMENT DEPARTMENT NAME OF CONTRACTOR AMOUNT PURPOSE EXPIRATION
DATE
01/14/2020 Police Norman A. Traub &Associates Adding Amendment#2 — Background 03/21/2021
additional Investigative Services
compensation
of$30,000 for
a ttl contract
me $82,500
01/27/2020 Community Lisa Wise Consulting, Inc. Adding Amendment#1 — Short Term 06/06/2022
Development additional Rental Study
compensation
of$38,000 for
a ttl contract
me $68,000
02/01/2020 Public Works HF&H Consultants, LLC me $30,000 Solid Waste Contract 02/02/2023
Negotiation Support Services
02/02/2020 Administration FSB Public Affairs me $30,000 Communication and Public 02/02/2023
Affairs Consulting
02/04/2020 Human Resources Liebert Cassidy Whitmore Adding Amendment#1 — Labor Term extended
additional Negotiations Services to 06/30/2020
compensation
of$20,000 for
a ttl contract
me $50,000
02/06/2020 Community GRC Associates, Inc. me $29,900 Administration of the Housing 02/06/2023
Development Rehabilitation Loan Program
2/20/2020 Human Resources Norman A. Traub &Associates LLC Adding Amendment#1 —Workplace 7/01/2022
additional Investigative Services
compensation
of$50,000 for
ttl contract me
$80,000
*This list includes all contracts received which are public records
Page 2 of 2
3/09/2020 Fire RCS Investigating & Consulting, LLC me $50,000 Public Safety Background and 3/09/2023
I nvesti ative Services
3/10/2020 Fire Evans &Walker Additional Amendment#1 — Petroleum 12/13/2022
compensation Engineering Consulting Services
of$3,000 for
ttl contract me
$13,000
3/10/2020 Information Services WeRNerds me $30,000 Citrix Environment Upgrade 3/10/2023
Project
3/10/2020 Community LSA, Associates, Inc. me $96,910 Preparation of a Mitigated 3/10/2021
Development Negative Declaration for Seacliff
Senior Living and Memory Care
Facility
3/13/2020 Finance Mark Alvarado Adding Amendment#1 —Consultative 10/24/2022
additional Financial Services
compensation
of$60,000 for
a ttl contract
me $90,000
3/16/2020 Finance The Martinet Group, LLC me $6,000 Disaster Cost Recovery 3/16/2023
Consulting
3/16/2020 Community Mercy House Living Centers me $30,000 Emergency Shelter and 5/31/2020
Development Homeless Strategies Consulting
Services
3/17/2020 Human Resources Carl Warren and Company me $8,500 per Liability Claim Investigation and Month to
mo/ttl me Processing month; me 11
$90,500. months—
2/17/2021
3/16/2020 Administration BadFish Media, Inc. me $100,000 Communications and Media 3/16/2023 TServices Related to Covid-19
*This list includes all contracts received which are public records
Page 1 of 1
List of Professional Services Contracts Approved by Department Heads and Submitted to the Office of the City Clerk during
the period of April 1, 2020 and June 30, 2020
AGREEMENT DEPARTMENT NAME OF CONTRACTOR AMOUNT PURPOSE EXPIRATION
DATE
4/14/2020 Fire Valiant Training and Research, me $100,000 To Staff and Provide Oversight for a 4/14/2023
Inc. Medical Advice Line for the Public and for
Employees
4/17/2020 Administration Teri Black & Company, LLC. me $28,500 Executive Search to Recruit a Public 4/17/2023
Works Director
5/01/2020 Police The Consulting Team me $25,000 Psychological Testing Services 5/01/2023
International
5/12/2020 Administration C. Epting, Inc. me $20,000 Write/Host/Produce "Hidden Huntington 5/12/2023
Beach"for Channel 3, Surf City TV
5/14/2020 Administration Municipal Resource Group me $30,000 Strategic Human Resources Consulting 5/14/2023
MRG Services
5/17/2020 Police LID Consulting, LLC me $30,000 Crime Scene Investigator Audit 5/17/2023
5/18/2020 Community Michael Baker International, Inc. me $240,000 Comprehensive Local Coastal Program 5/17/2023
Development Update
6/09/2020 Finance The Martinent Group, LLC Adding Amendment#1 — Disaster Cost Recovery 3/16/2023
additional Consulting
compensation
of$24,000 for
total me
$30,000
6/15/2020 Finance WorkTerra me $30,000 Affordable Care Act (ACA) Tracking and 6/15/2023
Reporting Services
6/17/2020 Community Dr. Wallace Walrod me $25,000 Industry/Cluster Workforce Analysis 6/17/2023
Development
6/17/2020 Public Works Clinical Laboratory of San me $30,000 On-Call Water Quality Analysis 6/17/2023
Bernardino
*This list includes all contracts received which are public records
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City of Huntington Beach
File #: 20-1399 MEETING DATE: 3/16/2020
REQUEST FOR CITY COUNCIL ACTION
SUBMITTED TO: Honorable Mayor and City Council Members
SUBMITTED BY: Robin Estanislau, CMC, City Clerk
PREPARED BY: Robin Estanislau, CIVIC, City Clerk
Subject:
Receive and file City Clerk's quarterly listing of professional services contracts filed in the
City Clerk's office between July 1, 2019 and December 31, 2019
Statement of Issue:
The listed contracts are entered into by City Departments and consultant firms pursuant to the
Huntington Beach Municipal Code. Funds are in the City budget. These contracts have been
transmitted to the City Clerk for official filing for the public record.
Financial Impact:
No fiscal impact.
Recommended Action:
A) Receive and file the "List of Professional Services Contracts Approved by Department Heads and
Submitted to the Office of the City Clerk during the period of July 1, 2019 and September 30, 2019;"
and,
B) Receive and file the "List of Professional Services Contracts Approved by Department Heads and
Submitted to the Office of the City Clerk during the period of October 1, 2019 and December 31,
2019."
Alternative Action(s):
Provide alternative direction to staff
Analysis:
On November 19, 2001, the City Council established a policy to follow the administration of all contracts
entered into between City Departments and consultant firms pursuant to Huntington Beach Municipal
Code Chapter 3.03. Accordingly, Administrative Regulation No. 228, effective as of August 4, 2008,
prescribes the policy regarding professional service contracts. This policy ensures public review of new
contracts through identification on the Council agenda as required by section 6.4.1 of the policy.
Attachment #1 is a list of contracts entered into by City Departments and received in the City Clerk's
office for the third quarter of 2019. Attachment#2 is a list of contracts entered into by City Departments
City of Huntington Beach Page 1 of 2 Printed on 3/13/2020
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File #: 20-1399 MEETING DATE: 3/16/2020
and received in the City Clerk's office for the fourth quarter of 2019.
Environmental Status:
Not applicable
Strategic Plan Goal:
Strengthen long-term financial and economic sustainability
Attachment(s):
1. "List of Professional Services Contracts Approved by Department Heads and Submitted to the
Office of the City Clerk During the Period July 1, 2019 through September 30, 2019."
2. "List of Professional Services Contracts Approved by Department Heads and Submitted to the
Office of the City Clerk During the Period October 1, 2019 through December 31, 2019."
City of Huntington Beach Page 2 of 2 Printed on 3/13/2020
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Page 1 of 2
List of Professional Services Contracts Approved by Department Heads and Submitted to the Office of the City Clerk during
the period of July 1, 2019 and September 30, 2019
AGREEMENT DEPARTMENT NAME OF CONTRACTOR AMOUNT PURPOSE EXPIRATION
DATE
07/01/2019 Human Resources Norman A. Traub &Associates, LLC me $30,000 Workplace Investigative 07/01/2022
Services
07/02/2019 Public Works GPA Consulting, Inc. Adding Amendment#1 to 6/12/2018 06/12/2021
additional Contract for Environmental
compensation Services for Atlanta Avenue
of $51,575.33 Widening Project
for a total
contract me
$81,013.33
07/03/2019 Police LD Consulting, LLC me $20,000 Jail Assessment 07/03/2022
07/04/2019 Community Services Pageantry Productions me $15,100 Coordination and Production of 09/01/2019
the 2019 Fourth of July Parade
07/15/2019 City Manager Network Television Time, Inc. me $20,000 On-Call Video Production 07/15/2021
Services
07/18/2019 Police Susan Saxe-Clifford, Ph.D. ABPP me $25,000 Pre-Employment Psychological 07/18/2022
APC Testing
07/18/2019 Police Truth Be Told Polygraph, LLC me $28,000 Polygraph Examination Services 07/18/2022
07/18/2019 Police Joe Mar Polygraph Services me $15,000 Polygraph Administration and 07/18/2022
Evaluation
07/18/2019 Police Psychological Services Consulting me $45,000 Psychological Services 07/18/2022
Associates, Inc.
07/22/2019 City Manager Tripepi Smith &Associates me $20,000 On-Call Video Production 07/22/2021
Services
07/23/2019 City Manager Creator Up, Inc. me $20,000 On-Call Video Production 07/23/2021
Services
07/23/2019 City Manager Marketworks Video me $20,000 On-Call Video Production 07/23/2021
Services
*This list includes all contracts received which are public records
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Page 2 of 2
07/23/2019 City Manager Goal Productions, Inc. me $20,000 On-Call Video Production 07/23/2021
Services
07/30/2019 City Manager Communications Lab me $20,000 On-Call Video Production 07/30/2022
Services
07/30/2019 City Treasurer BFSG, LLC me $30,000 Deferred Compensation Plan 07/30/2022
(funded by, Investment Advisory Services
Deferred
Compensation
Plan
08/08/2019 Information Services NorthSouth GIS LLC me $8,500 Server Upgrade 08/08/2022
08/09/2019 City Manager Enlightened Pictures, Inc. me $20,000 On-Call Video Production 08/09/2021
Services
08/20/2019 Fire Department Ralph Andersen & Associates me $28,500 Executive Search/Recruitment 08/20/2022
(Received on
01/29/2020
09/04/2019 Office of Business Western Economic Services, Inc. me $49,160 Preparation of 2020-2024 09/04/2022
Development Consolidated Plan for HUD
Program
09/05/2019 Office of Business Enterprise Technology Services, LLC me $65,000 Implementation & Services of 09/05/2022
Development JDE Enterprise One Real Estate
Module
09/30/2019 Finance JPR Leadership Consulting LLC DBA me $6,000 Leadership Consulting 09/30/2020
Shanetta Milton
*This list includes all contracts received which are public records
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Page 1 of 1
List of Professional Services Contracts Approved by Department Heads and Submitted to the Office of the City Clerk during
the period of October 1, 2019 and December 31, 2019
AGREEMENT DEPARTMENT NAME OF CONTRACTOR AMOUNT PURPOSE EXPIRATION
DATE
10/01/2019 Public Works Bucknam Infrastructure Group, Inc. me $74,966 2019-2020 Pavement 10/01/2022
Management Program Update
9/09/2019 Police Beard Investigative Services, LLC Additional Amendment No. 2 to 2/08/2018 2/08/2021
(received on Compensation Contract for Background
10/02/2019) of$38,500 for Investigative Services
Total Contract
me $97,000
10/01/2019 City Manager Marketworks Video me $60,000 On-Call Video Production 09/30/2021
Services
10/24/2019 City Manager Mark Alvarado me $30,000 Consultative Financial Services 10/24/2022
11/01/2019 Fire The Counseling Team International me $15,600 Psychological Counseling 11/01/2022
Services
11/01/2019 Information Xyon Business Solution, Inc. me $30,000 JDE 9.2 Upgrade 11/01/2022
(received on Technology
1/8/2020
12/01/2019 Finance HDL Coren & Cone me $83,859 Municipal Property Tax Audit 12/01/2022
Services
12/03/2019 City Manager Hawkins Company me $30,000 Conducting a Nation-Wide 12/03/2022
Recruitment for Chief Financial
Officer
12/05/2019 City Manager Dynamic Strategy Group me 8,000 Aviation Issues Consulting 12/05/2022
12/13/2019 Fire Evans &Walker me $10,000 Petroleum Engineering 12/13/2022
Consulting Services
*This list includes all contracts received which are public records
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