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Lorraine Mendez & Associates - 2019-09-16
RECEIVED MAR 0 4 2021 AMENDMENT NO. I TO PROFESSIONAL SERVICES CONTRACT BETWEEN THE CITY OF HUNTINGTON BEACH AND *'dCammurphb,abprv: LORRAINE MENDEZ& ASSOCIATES LLC FOR US DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT(HUD) CONSULTING SERVICES THIS AMENDMENT is made and entered into by and between the CITY OF HUNTINGTON BEACH, a California municipal corporation, hereinafter referred to as "CITY,"and LORRAINE MENDEZ & ASSOCIATES, LLC, hereinafter referred to as "CONSULTANT." WHEREAS, CITY and CONSULTANT are parties to that certain agreement, dated September 16, 2019 entitled "Professional Services Contract Between the City of Huntington Beach and Lorraine Mendez& Associates, LLC for services pertaining to the administration of, and compliance with the federally funded programs of the US Department of Housing and Urban Development(HUD)which agreement shall hereinafter be referred to as the"Original Agreement,"and City and Consultant wish to amend the Original Agreement to increase the amount of compensation to be paid to Consultant; NOW, THEREFORE, it is agreed by CITY and CONSULTANT as follows: 1. ADDITIONAL COMPENSATION In consideration of the services to be performed under the Original Agreement, City agrees to pay Consultant an additional sum not to exceed One Hundred Twenty Thousand Dollars($120,000.00). The additional sum shall be added to the original sum of One Hundred Twenty Thousand Dollars ($120,000.00), for a new contract amount not to exceed Two Hundred Forty Thousand Dollars. ($240,000.00). 2. REAFFIRMATION 21-9313%244984 1 Except as specifically modified herein, all other terms and conditions of the Original Agreement shall remain in full force and effect. IN WITNESS WHEREOF, the parties hereto have caused this agreement to be executed by their authorized officers on march 23 2021 LORRAINE MENDEZ & ASSOCIATES, LLC CITY OF HUNTINGTON BEACH, a municipal corporation of the State of California �rrQlny Nl. J4�e{L(11�Z City Manager print name ITS: (circle one)Chaimtan/PresidenUVice President Prtna r4 AND APPROVED AS TOI FORM: By: ity Attorney print name RECEIVE AND FILE: ITS: (circle one)Secretary/Chief Financial Officer/Asst. Secretary-Trcasurcr City Clerk (V�w/y *2 21�F> 21-9313244994 2 _ R0 A�® CERTIFICATE OF LIABILITY INSURANCE °AT4;";,o 21 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS ! CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder Is an ADDITIONAL INSURED,the P011cy(IOS) must have ADDITIONAL INSURED provisions Or be endorsed. If SUBROGATION IS WAIVED, subject to the forms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder In lieu of such endorsements). PRODUCER COHTACTJeannie Larson InterWesl Insurance Services, LLC NAME.PHONE FAX 5 Sierra Gate Plaza IMG.Hd-Fat4 918.784.10O8 1NVS-Np9I8-784-8116 Roseville CA 95678 =65 IHSURER(91AFFORDINGCWERAGE HAICf— UOOMM ORO1093 INSURER A:The Hanover Insurance Company 22202 INSURED LORRMENAI INSURER a: Lorraine Mendez&Assoc LLC Lorraine Mendez INSURERC: 2100 Cold Stream Court INSURER D: Oxnard CA 93036 INSURER E: NSURER F: COVERAGES CERTIFICATE NUMBER:1360912819 REVISION NUMBER: 'IRIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REOUIRLMENI, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT To WHICH THIS CERTIFICATE. MAY HE ISSUED OR MAY PERTAIN,'FIRE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL'T IG TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCE[)HY PAID CLAIMS, INSR /A 6 $UD9 POLICY EFF PO CY UPL TYPE OF INSURANCE POLICYNUMRER MWODPYYY LDlJLS COMMERCIAL GENERAL UABWTY FACHOCCURREWC $ 'DAMAGEYO pE9TEo _ CINMSkADE ❑OCCUR PREMISES Ea eownercal_ 5 NED FXP An orePerson) S _ PERSONAL A ACV WJURY S GEHL AGGREGATE LIMIT APPLIES PER: GENERN.AGGREGATE 5 POLICY j[o- LOC PROCAUCTS-COMPIOPAGG 5 O HER: 5 AUTOMORILELIABILITY MBWFDSIN IE UNIT 5 [Ea aNdm11 ANYAUTO BODILY WJURY(Por mram) $ OHNF.O SCHEDULED BODILY INJURY(Par mxcklom) S _ AUTOS ONLY H AUTOS P ROPED AS TO FORM WRED NOf1-0WNED PROPERTY DAMAGEALTOS ONLYAUTOSONLY I (F'araWdmdl S UNORELLALMU OGCUR N IC ACL F. G?,TES EACHOCCURRENCE 5 Excess LIAR tw -MADE IT ATTORNEY AGGREGATE s .FG I NET EN[TON S CI Y CIF H NTINGTON BEACHs WORKERS COMPENSATION PER 0111- ANDEJ.IPLOYERS'DABILITY YIN _ QTATUTL E,f� M PROPRIETOWPARTNFNEXECUTNE E.L.EACH ACCNENT S 04 FIGERJMEMBEREXCWDEDT ❑ MIA forendaloryln NH) EL DISEASE.-EA EMFlOYE Y If yy r,dasOme umler I)MRIPTIONOFOPERATIONSbei. E.L.DISEASE POLICY LIMU S A Mel Uarai LHF990661908 4rJ/2021 4132022 OCCiMG 1,000,000 DESCRIPTION OF OPERATIONS I LOCAL ICHS 1 VEHICLES(AGORO 101.Addltbr al Ramuire Schedule.may ao attach.d If more spat.I.raaWrod) City of Huntington Beach,City of Henderson and City of Baldwin Park Additional Insured status applies to requested entities if required by written contract per the attached policy form(s)lendorsemenl(s). CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. Cityy of Huntington Beach 200o Main Street Huntington Beach CA 92648 AUTNOft¢E°RCPRESyENTAING ®1988-2015 ACORD CORPORATION. All rights resorved. ACORD 25(2016103) The ACORD name and logo are registered marks of ACORD I CERTIFICATE OF LIABILITY INSURANCE DATE IM)MMY Y. 31Bn021 THIS CERTIFICATE 18 188UED A8 A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER:THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW, THIS CERIIFICATE'OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(8), AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CER11FICATE HOLDER. IMPORTANT: If the cartigaals holder Is an ADDITIONAL INSURED,the pollay(les)must have ADDITIONAL INSURED provisions,or be endomed. If SUBROGATION 18 WANED,subject to the terms and conditions of the policy, certain policies may require an ondorsament. A statement on this caNgcala does not confer rights to the coAificete holder In Ilea of auch andomsment s PRODUCIR War Jeannie Lemon IntarWast Insurance Services,LLC 918-784-1008 916-754811 °NE 8 Slerm Gets Plaza L Roseville CA 06878 INSURNISIAEFORDIMOCOVEMAIIII two# wouRag A The Hanover Insurance Company 222a2 MIME' LORMAEN41 INSURER , Lorralne Mendez 8 Assoc LLC Lorraine Mendez o°eu E C- 2100 Cold Stream Court Neu ea Oxnard CA 93036 weu e: e I COVERAGES CERTIFICATE NUMBER:180082195 REVISION NUMBER: MIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN 166UED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT,TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT.TO WHICH THIS CERTIFICATE MAY ISSUED OR MAY PERTAIN,THE INSURANCE AFFORDED:BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, MLUSIONS AND CONDITIONS OF SUCH POUCIE9.LIMITS SHOWN MAY WAVE BEEN REDUCED BY PAID CLAIMS. ° MAOFIMMURANce am MR POUCYPIUMBIRP LBArre COMAu:R01A1 aNlML LIABILITY EACH oCCURREt1c8 CWM641AOE El OCCUR AM MED EXP aIM a PERSONALAAOVINJURY a O@n.,Uia CATBppLRRapar MPUEBPeR aeN AOCREOATa ! POLMY❑,.IECT OLOC MODUCTe•COMPIOPAee 75 AUTOMaeIIe UMUIrY eD INu I ! ANYAUTO eOCSLY IMJURY(P P I ! OPMEO ONLY ecxE0UE0 e001Y INJURY(Par aa>drA) a ' d AUTo°s ONLY Auras ONLY APPROVED A TO f'.i.', PRaPER ! a uAuuuuALlAe caw EACH oecupRExde a sum UAS CWM6MAW MICHAEL F. GN;E$ AOOAEOATE ! e CITY ATT RNEY YIWlKeRe COYPBNaAl10N Ij) UTH ! ANO CNPF4TO ' mM9RN ANTPROPPoHTOPNM1NeRRXECU1Ne YJ MIA L.E EACN ICGOENi i ! OPFN9PIAteLmaABXCLI10e09 f (Maa2MWyHMN1. - E.L onEAse-eA eYFLOYH L M Q.avea Malal ' OP TONS Mar. e.L a188AaE•PDIILY LVAR A RoIWMAY LH1`600a1aW U312020 4nI2021 OCL'IAw 1,0KC00 I City of HuNOngi n BeaN City of Heldemo wdCIletel,aWWnJRamnkaalIonaleI rnyW status Nnens to City tt ached glen Beaph,City amemdelson end gtyof Betdwln Park Addl9onel Insured steWe applies b requested entities It required by written contract per the attached My folm(e)lendaraemenl(s). i CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE OESCNeEO POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN CHIN{ty.�Of HunBngtdn Beach ACCORDANCE WITH THE POLICY PROVISIONS. 2000 Mai $teach AUTxaRDEORePREIeyfATlYe Huntington Beech CA 92tWB v Tive 01908.2015ACORD CORPORATION. All rights mserved, ACORD 25(2,06103) The ACORD name and logo arc registered marks of ACORb CITY OF HUNTINGTON BEACH Ank Professional Service Approval Form RECEfVED qWAmendment # 1 DEC 23 2M Finance Department 1. Date Requested: 12/08/20 2. Contract Number to be Amended: 1 3. Department: Community Development 4. Requested By: Robert Ramirez 5. Name of Consultant: Lorraine Mendez and Associates 6. Amount of Odginal/Prior Contract: $120,000 7. Additional Compensation Requested: $120,000 8. Original Commencement Date: September 16, 2019 9. Original Termination Date: September 15, 2022 10. Extended Date Requested: N/A 11. Reason for Contract Amendment: Due to COVID-19, additional services from consultants have increased related to CDBG/HOME services. " For FY21/22 and FY22/23 business units have not been identified' Purchasing 4proval Signature Date 12. Are sufficient funds available to fund this contract? Yes ® No ❑ 13. Business Unit and OMct Code where funds are budgeted: Account number Contractual Dollar Amount Business unit. object# Fiscal Year Fiscal Year Fiscal Year Fiscal Year 20/21 21/22 22/23 23980001.69365 $35,000 $35,000 $20,000 $ 24080901.69365 1 $15,000 $15,000 $ $ � $ $ $ $ Budget Approval �Signature Date Department Head Signature Date City Manager Approval Signature f gate professional service approval amendmentlorrainemendez12.23.20 REV: 2016 x� r 6 Z C_ N r J a V N _J N c� w r 1 m N W m (O l0 W W (O 1[l ID (O N N Ot � N l0 W Oi W W I LL OI W W pJ N C4 N N r r n n C w N O N n a0 Il) N N m W IA W V M m W p > < C V W Ol F yN C ) P N W O CN a Q W f7 O O Q li d R l(1 W N W m O o Q1 v .j 01 n w O T W W C c v 0 m E a `m ¢ LLJ Q U c E W 'o M ° N m a W c ¢ U 6 n ¢ z o z _ ¢ m 0 N F H N a 0 O vSOm a O a` o a c� L) O_ 00 00 Oi N H i Apkova 7-0 z City of Huntington Beach >1909 File #: 19-862 MEETING DATE: 9/16/2019 REQUEST FOR CITY COUNCIL ACTION SUBMITTED TO: Honorable Mayor and City Council Members SUBMITTED BY: Dave Kiff, Interim City Manager PREPARED BY: Kellee Fritzal, Deputy Director of Economic Development Subject: Approve and authorize execution of an Agreement with Lorraine Mendez & Associates for US Department of Housing and Urban Development (HUD) Program Consulting Services for a total contract amount not to exceed $120,000 through October 2022; and, authorize increase in Professional Services authority in the City Manager's Department Statement of Issue: The City utilizes professional consulting services on as as-needed basis to assist with compliance activities for the Community Development Block Grant (CDBG) and HOME Investment Partnership (HOME) Programs. The current agreement with Lorraine Mendez & Associates for these services is set to expire October 2019. A Request for Proposal (RFP) was issued and Lorraine Mendez & Associates was selected as the most qualified for HUD consulting services from this RFP process. Staff is requesting an approval of the Agreement for three (3) years in the amount of$40,000 for each year in an amount not to exceed $120,000 which allows for completion of current activities through October of 2022. Financial Impact: Services provided under this agreement are funded through the CDBG and HOME programs. There is no impact to the General Fund. Sufficient funds are available in Account 23980801.69365 ($30,000) and 24080701.69365 ($10,000) for years 2019-2020. Similar funds from CDBG and HOME programs will be used to fund subsequent years. Recommended Action: A) Approve and authorize the Mayor and City Clerk to execute "Professional Services Contract Between the City of Huntington Beach and Lorraine Mendez & Associates for US Department of Housing and Urban Development (HUD) Consulting Services" in the amount of$120,000 through October 2022; and, B) Approve an increase in Professional Services authority in the City Manager's Department by the commensurate amount. Alternative Action(s): City of Huntington Beach Page 1 of 2 Printed on 9/11/2019 powered4 LeglstarT File #: 19-862 MEETING DATE: 9/16/2019 Do not approve Agreement and direct staff accordingly. Analysis: The City of Huntington Beach receives federal Community Development Block Grant (CDBG) funding and HOME Investment Partnership (HOME) funds on an annual basis from the US Department of Housing and Urban Development (HUD). These funds are utilized by the City to provide programs and services benefitting low-to-moderate income residents and those specifically residing in census block groups designated with more than 47.83 percent residents of low-to-moderate income. Projects include housing rehabilitation for qualified homeowners, fair housing counseling and assistance, case management for seniors in need, literacy tutoring, after school programs in the Oak View neighborhood, coordination of services to the homeless, and capital improvements in the designated areas or which assist the mobility of the disabled on a citywide basis consistent with the Americans with Disabilities Act. The City is required to report progress to HUD on a monthly, quarterly, and annual basis using a variety of mechanisms and to engage in ongoing monitoring to ensure compliance with program regulations. Both the CDBG and HOME programs allow for a small percentage of the overall funds granted to the City to be utilized for program administration, which, for Huntington Beach, also includes the required fair housing services. Many Cities, including Huntington Beach, utilize the services of qualified consultants to take on some of the detailed and complex and ever-changing responsibilities and to perform field and document monitoring of program subrecipients. The City of Huntington Beach issued a Request for Proposals (RFP) for HUD consulting services in June 2019 and received three (3) proposals. Proposals were received from Lorraine Mendez & Associates, Tierra West and Wildan Engineering. Lorraine Mendez & Associates (LMA) was selected to provide this service at a cost not-to-exceed $40,000 annually for three years. In the current program year, LMA has been engaged in prior year reporting, subrecipient monitoring, as well as in the six-month long preparation of the 2019-2020 annual plan, which serves as the City's annual application for HUD funding. Not approving LMA Agreement could put the City at a significant disadvantage in meeting HUD's various compliance mandates and in securing program funding for 2020-2021. Thus, the City is seeking to go into contract with MLA through October 2022, which will enable them to complete existing projects and reporting. Environmental Status: Not applicable. Strategic Plan Goal: Enhance and maintain high quality City services Attachment(s): 1. "Professional Services Contract Between the City of Huntington Beach and Lorraine Mendez & Associates for US Department of Housing and Urban Development (HUD) Consulting Services" 2. Professional Services Award Analysis City of Huntington Beach Page 2 of 2 Printed on 9/11/2019 powererAq Leaistaritdi PROFESSIONAL SERVICES CONTRACT BETWEEN THE CITY OF HUNTINGTON BEACH AND LORRAINE MENDEZ&ASSOCIATES FOR US DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT(HUD) CONSULTING SERVICES THIS AGREEMENT ("Agreement") is made and entered into by and between the City of Huntington Beach, a municipal corporation of the State of California, hereinafter referred to as "CITY," and Lorraine Mendez & Associates, LLC, a Limited Liability Corporation hereinafter referred to as "CONSULTANT." WHEREAS, CITY desires to engage the services of a consultant to provide consulting services pertaining to the administration of, and compliance with, the federally funded programs of the US Department of Housing and Urban Development(HUD); and Pursuant to documentation on file in the office of the City Clerk, the provisions of the Huntington Beach Municipal Code, Chapter 3.03, relating to procurement of professional service contracts have been complied with; and CONSULTANT has been selected to perform these services, NOW, THEREFORE, it is agreed by CITY and CONSULTANT as follows: 1. SCOPE OF SERVICES CONSULTANT shall provide all services as described in Exhibit "A," which is attached hereto and incorporated into this Agreement by this reference. These services shall sometimes hereinafter be referred to as the "PROJECT." CONSULTANT hereby designates Lorraine Mendez who shall represent it and be its sole contact and agent in all consultations with CITY during the performance of this Agreement. 19-7934/211471 agree/surfnedprofessionai svcs mayor I of 12 5/19-204082 2. CITY STAFF ASSISTANCE CITY shall assign a staff coordinator to work directly with CONSULTANT in the performance of this Agreement. 3. TERM; TIME OF PERFORMANCE Time is of the essence of this Agreement. The services of CONSULTANT are to commence on September 16 , 2019 (the "Commencement Date"). This Agreement shall automatically terminate three (3) years from the Commencement Date, unless extended or sooner terminated as provided herein. All tasks specified in Exhibit "A" shall be completed no later than three (3) years from the Commencement Date. The time for performance of the tasks identified in Exhibit "A" are generally to be shown in Exhibit "A." This schedule may be amended to benefit the PROJECT if mutually agreed to in writing by CITY and CONSULTANT. In the event the Commencement Date precedes the Effective Date, CONSULTANT shall be bound by all terms and conditions as provided herein. 4. COMPENSATION In consideration of the performance of the services described herein, CITY agrees to pay CONSULTANT on a time and materials basis at the rates specified in Exhibit "B," which is attached hereto and incorporated by reference into this Agreement, a fee, including all costs and expenses, not to exceed One Hundred Twenty Thousand Dollars ($120,000). 5. EXTRA WORK In the event CITY requires additional services not included in Exhibit "A" or changes in the scope of services described in Exhibit "A," CONSULTANT will undertake such work only after receiving written authorization from CITY. Additional compensation for such extra work shall be allowed only if the prior written approval of CITY is obtained. 19-7934/211471 agree/surfnedprofessionl sves mayor 2 of 12 5/19-204082 6. METHOD OF PAYMENT CONSULTANT shall be paid pursuant to the terms of Exhibit "B " 7. DISPOSITION OF PLANS ESTIMATES AND OTHER DOCUMENTS CONSULTANT agrees that title to all materials prepared hereunder, including, without limitation, all original drawings, designs, reports, both field and office notices, calculations, computer code, language, data or programs, maps, memoranda, letters and other documents, shall belong to CITY, and CONSULTANT shall turn these materials over to CITY upon expiration or termination of this Agreement or upon PROJECT completion, whichever shall occur first. These materials may be used by CITY as it sees fit. 8. HOLD HARMLESS A. CONSULTANT hereby agrees to protect, defend, indemnify and hold harmless CITY, its officers, elected or appointed officials, employees, agents and volunteers from and against any and all claims, damages, losses, expenses,judgments, demands and defense costs (including, without limitation, costs and fees of litigation of every nature or liability of any kind or nature) arising out of or in connection with CONSULTANT's (or CONSULTANT's subcontractors, if any) negligent (or alleged negligent) performance of this Agreement or its failure to comply with any of its obligations contained in this Agreement by CONSULTANT, its officers, agents or employees except such loss or damage which was caused by the sole negligence or willful misconduct of CITY. CONSULTANT will conduct all defense at its sole cost and expense and CITY shall approve selection of CONSULTANT's counsel. This indemnity shall apply to all claims and liability regardless of whether any insurance policies are applicable. The policy limits do not act as limitation upon the amount of indemnification to be provided by CONSULTANT. 1 9-7934/21 147 1 agree/surfuet/professional Svcs mayor 3 of 12 5/19-204082 B. To the extent that CONSULTANT performs "Design Professional Services" within the meaning of Civil Code Section 2782.8, then the following Hold Harmless provision applies in place of subsection A above: "CONSULTANT hereby agrees to protect, defend, indemnify and hold harmless CITY and its officers, elected or appointed officials, employees, agents and volunteers, from and against any and all claims, damages, losses, expenses, demands and defense costs (including, without limitation, costs and fees of litigation of every nature or liability of any kind or nature) to the extent that the claims against CONSULTANT arise out of, pertain to,or relate to the negligence, recklessness, or willful misconduct of CONSULTANT. In no event shall the cost to defend charged to CONSULTANT exceed CONSULTANT's proportionate percentage of fault. However, notwithstanding the previous sentence, in the event one or more other defendants to the claims and/or litigation is unable to pay its share of defense costs due to bankruptcy or dissolution of the business, CONSULTANT shall meet and confer with CITY and other defendants regarding unpaid defense costs. The duty to indemnify, including the duty and the cost to defend, is limited as provided in California Civil Code Section 2782.8. C. Regardless of whether subparagraph A or B applies, CITY shall be reimbursed by CONSULTANT for all costs and attorney's fees incurred by CITY in enforcing this obligation. This indemnity shall apply to all claims and liability regardless of whether any insurance policies are applicable. The policy limits do not act as a limitation upon the amount of indemnification to be provided by CONSULTANT. 9. PROFESSIONAL LIABILITY INSURANCE CONSULTANT shall obtain and furnish to CITY a professional liability insurance policy covering the work- performed by it hereunder. This policy shall provide coverage for CONSULTANT's professional liability in an amount not less than One Million Dollars 19-7934/211471 agree/surfneUprofessional sves mayor 4 of 12 5/19-204082 ($1,000,000.00) per occurrence and in the aggregate. The above-mentioned insurance shall not contain a self-insured retention without the express written consent of CITY; however an insurance policy "deductible" of Ten Thousand Dollars ($10,000.00) or less is permitted. A claims-made policy shall be acceptable if the policy further provides that: A. The policy retroactive date coincides with or precedes the initiation of the scope of work (including subsequent policies purchased as renewals or replacements). B. CONSULTANT shall notify CITY of circumstances or incidents that might give rise to future claims. CONSULTANT will make every effort to maintain similar insurance during the required extended period of coverage following PROJECT completion. If insurance is terminated for any reason, CONSULTANT agrees to purchase an extended reporting provision of at least two (2) years to report claims arising from work performed in connection with this Agreement. If CONSULTANT fails or refuses to produce or maintain the insurance required by this section or fails or refuses to furnish the CITY with required proof that insurance has been procured and is in force and paid for, the CITY shall have the right, at the CITY's election, to forthwith terminate this Agreement. Such termination shall not effect Consultant's right to be paid for its time and materials expended prior to notification of termination. CONSULTANT waives the right to receive compensation and agrees to indemnify the CITY for any work performed prior to approval of insurance by the CITY. 10. CERTIFICATE OF INSURANCE Prior to commencing performance of the work hereunder, CONSULTANT shall furnish to CITY a certificate of insurance subject to approval of the City Attorney evidencing the foregoing insurance coverage as required by this Agreement; the certificate shall: 19-79341211471 agree/surfnet/professional sves mayor 5 of 12 5/19-204082 A. provide the name and policy number of each carrier and policy; B. state that the policy is currently in force; and C. shall promise that such policy shall not be suspended, voided or canceled by either party, reduced in coverage or in limits except after thirty (30) days' prior written notice; however, ten (10) days' prior written notice in the event of cancellation for nonpayment of premium. CONSULTANT shall maintain the foregoing insurance coverage in force until the work under this Agreement is fully completed and accepted by CITY. The requirement for carrying the foregoing insurance coverage shall not derogate from CONSULTANT's defense, hold harmless and indemnification obligations as set forth in this Agreement. CITY or its representative shall at all times have the right to demand the original or a copy of the policy of insurance. CONSULTANT shall pay, in a prompt and timely manner, the premiums on the insurance hereinabove required. 11. INDEPENDENT CONTRACTOR CONSULTANT is, and shall be, acting at all times in the performance of this Agreement as an independent contractor herein and not as an employee of CITY. CONSULTANT shall secure at its own cost and expense, and be responsible for any and all payment of all taxes, social security, state disability insurance compensation, unemployment compensation and other payroll deductions for CONSULTANT and its officers, agents and employees and all business licenses,if any,in connection with the PROJECT and/or the services to be performed hereunder. 12. TERMINATION OF AGREEMENT All work required hereunder shall be performed in a good and workmanlike manner. CITY may terminate CONSULTANT's services hereunder at any time with or without cause, and whether or not the PROJECT is fully complete. Any termination of this Agreement by CITY shall 1 9-7934/2 1 147 1 agree/surfnet/professional sues mayor 6 of 12 5/19-204082 be made in writing, notice of which shall be delivered to CONSULTANT as provided herein. In the event of termination, all finished and unfinished documents, exhibits, report, and evidence shall, at the option of CITY, become its property and shall be promptly delivered to it by CONSULTANT. 13. ASSIGNMENT AND DELEGATION This Agreement is a personal service contract and the work hereunder shall not be assigned, delegated or subcontracted by CONSULTANT to any other person or entity without the prior express written consent of CITY. If an assignment, delegation or subcontract is approved, all approved assignees, delegates and subconsultants must satisfy the insurance requirements as set forth in Sections 9 and 10 hereinabove. 14. COPYRIGHTS/PATENTS CITY shall own all rights to any patent or copyright on any work, item or material produced as a result of this Agreement. 15. CITY EMPLOYEES AND OFFICIALS CONSULTANT shall employ no CITY official nor any regular CITY employee in the work performed pursuant to this Agreement. No officer or employee of CITY shall have any financial interest in this Agreement in violation of the applicable provisions of the California Government Code. 16. NOTICES Any notices, certificates, or other communications hereunder shall be given either by personal delivery to CONSULTANT's agent (as designated in Section 1 hereinabove) or to CITY as the situation shall warrant, or by enclosing the same in a sealed envelope, postage prepaid, and depositing the same in the United States Postal Service, to the addresses specified below. CITY and CONSULTANT may designate different addresses to which subsequent notices, certificates or 19-79342 1 147 1 agree/surfnet/hrofessional sacs mayor 7 of 12 5/19-204082 other communications will be sent by notifying the other party via personal delivery, a reputable overnight carrier or U. S. certified mail-return receipt requested: TO CITY: TO CONSULTANT: City of Huntington Beach Lorraine Mendez&Associates ATTN: Deputy Director of Economic 2100 Cold Stream Court Development Oxnard, CA 93036 2000 Main Street Huntington Beach, CA 92648 17. CONSENT When CITY's consent/approval is required under this Agreement, its consent/approval for one transaction or event shall not be deemed to be a consent/approval to any subsequent occurrence of the same or any other transaction or event. 18. MODIFICATION No waiver or modification of any language in this Agreement shall be valid unless in writing and duly executed by both parties. 19. SECTION HEADINGS The titles, captions, section, paragraph and subject headings, and descriptive phrases at the beginning of the various sections in this Agreement are merely descriptive and are included solely for convenience of reference only and are not representative of matters included or excluded from such provisions, and do not interpret, define, limit or describe, or construe the intent of the parties or affect the construction or interpretation of any provision of this Agreement. 20. INTERPRETATION OF THIS AGREEMENT The language of all parts of this Agreement shall in all cases be construed as a whole, according to its fair meaning, and not strictly for or against any of the parties. If any provision of this Agreement is held by an arbitrator or court of competent jurisdiction to be 19-79342 1 147 1 agree/surfnet/professional sves mayor 8 of 12 5/19-204082 unenforceable, void, illegal or invalid, such holding shall not invalidate or affect the remaining covenants and provisions of this Agreement. No covenant or provision shall be deemed dependent upon any other unless so expressly provided here. As used in this Agreement, the masculine or neuter gender and singular or plural number shall be deemed to include the other whenever the context so indicates or requires. Nothing contained herein shall be construed so as to require the commission of any act contrary to law, and wherever there is any conflict between any provision contained herein and any present or future statute, law, ordinance or regulation contrary to which the parties have no right to contract, then the latter shall prevail, and the provision of this Agreement which is hereby affected shall be curtailed and limited only to the extent necessary to bring it within the requirements of the law. 21. DUPLICATE ORIGINAL The original of this Agreement and one or more copies hereto have been prepared and signed in counterparts as duplicate originals, each of which so executed shall,irrespective of the date of its execution and delivery, be deemed an original. Each duplicate original shall be deemed an original instrument as against any party who has signed it. 22. IMMIGRATION CONSULTANT shall be responsible for full compliance with the immigration and naturalization laws of the United States and shall, in particular, comply with the provisions of the United States Code regarding employment verification. 23. LEGAL SERVICES SUBCONTRACTING PROHIBITED CONSULTANT and CITY agree that CITY is not liable for payment of any subcontractor work involving legal services, and that such legal services are expressly outside the scope of services contemplated hereunder. CONSULTANT understands that pursuant to Huntington Beach City Charter Section 309, the City Attorney is the exclusive legal counsel for 19-7934/2 t 1471 agree/surfoet/professional Svcs mayor 9 of 12 °5/19-204082 CITY; and CITY shall not be liable for payment of any legal services expenses incurred by CONSULTANT. 24. ATTORNEY'S FEES In the event suit is brought by either party to construe, interpret and/or enforce the terms and/or provisions of this Agreement or to secure the performance hereof, each party shall bear its own attorney's fees, such that the prevailing party shall not be entitled to recover its attorney's fees from the nonprevailing party. 25. SURVIVAL Terms and conditions of this Agreement, which by their sense and context survive the expiration or termination of this Agreement, shall so survive. 26. GOVERNING LAW This Agreement shall be governed and construed in accordance with the laws of the State of California. 27. SIGNATORIES Each undersigned represents and warrants that its signature hereinbelow has the power, authority and right to bind their respective parties to each of the terms of this Agreement, and shall indemnify CITY fully for any injuries or damages to CITY in the event that such authority or power is not,in fact,held by the signatory or is withdrawn. 28. ENTIRETY The parties acknowledge and agree that they are entering into this Agreement freely and voluntarily following extensive arm's length negotiation, and that each has had the opportunity to consult with legal counsel prior to executing this Agreement. The parties also acknowledge and agree that no representations, inducements, promises, agreements or warranties, oral or otherwise, have been made by that party or anyone acting on that party's behalf,which are not embodied in this 19-79341211471 agree/surfneUprofessional sves mayor 10 of 12 5/19-204082 Agreement, and that that party has not executed this Agreement in reliance on any representation, inducement, promise, agreement, warranty, fact or circumstance not expressly set forth in this Agreement. This Agreement, and the attached exhibits, contain the entire agreement between the parties respecting the subject matter of this Agreement, and supersede all prior understandings and agreements whether oral or in writing between the parties respecting the subject matter hereof. 29. EFFECTIVE DATE This Agreement shall be effective on the date of its approval by the City Council. This Agreement shall expire when terminated as provided herein. 19-79,34/211471 agree/surfnedprofessional Svcs mayor 11 of 12 5/19-204082 • • IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed by and through their authorized officers. CONSULTANT, CITY OF HUNTINGTON BEACH,a Lorraine Mendez& Associates municipal corporation of the State of California B Mayor print name PrItici�QaJ ITS: (circle one)Chairman/PresidenWic President City Clerk AND INITIATED AND APPROVED: By: Interim Assistant City Manager print name ITS: (circle one)Secretary/Chief Financial Officer/Asst. Secretary-Treasurer REVIEWED AND APPROVED: City Manager COUNTE"ART APPROVED AS TO FORM: City Attorney 19-7934211471 agree/surfnet/professional Svcs mayor 12 of 12 5/19-204082 IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed by and through their authorized officers. CONSULTANT, CITY OF HUNTINGTON BEACH, a Lorraine Mendez&Associates municipal corporation of the State of California - or B Y g� print name -pr' ncal ITS: (circle acre)Chairman/PresidenWie President Cit ,Clerk 19l1gl/9 AND INITIATED AND APPROVED: By: terim Assistant City fAnager print name ITS: (cfrcle one)Secretary/Chief Financial Officer/Asst. Secretary-Treasurer REVIEWED AND APPROVFD: ity Manager APPROVE 7 City Attorney 1 9-7934/2 1 14 7 1 agree/surfnet/professional svm mayor 12 of 12 5119-204082 EXHIBIT BACKGROUND AND PROJECT SUMMARY Lorraine Mendez & Associates (LM&A) will provide the City with qualified administrative support of Huntington Beach's HUD Programs. Lorraine Mendez will be the City's primary contact on this project, and as the prime consultant, will be solely responsible for timely fulfillment of the contract. She will serve as the project manager and will be the primary author of the Annual Action Plan and Consolidated Annual Performance and Evaluation Report (CAPER). Ms. Mendez has an excellent track record of completing projects on schedule and will ensure the 2020/2021 Action Plan will adhere to the HUD submittal deadline of May 17, 2020. On an as-needed basis, Leslie Lait as project associate, may be invited to assist with CDBG subrecipient monitoring. Ms. Lait has collaborated with Ms. Mendez on CDBG monitoring over the last five years in cities such as Huntington Beach, Huntington Park, and Westminster. Lorraine Mendez & Associates will assume responsibility for tasks outlined in the Scope of Work and Fee Schedule, with reliance on City staff to coordinate and provide administrative support functions. In review of the proposals' Scope of Work and pursuant to our professional experience working with the City of Huntington Beach, LM&A offers the following scope of services: 1. CDBG/HOME Programs Administration a. Work with staff to develop and maintain a project filing system and checklist, including all necessary eligibility documentation to ensure compliance with HUD and federal cross-cutting requirements. b. Conduct environmental reviews and prepare environmental review records for all activities in accordance with NEPA and the implementing regulations at 24 CFR Part 58. c. Manage the federal Integrated Disbursement and Information System (IDIS) required to set- up, revise, fund, and report upon accomplishments and beneficiaries for all CDBG and HOME activities. d. Generate, format, download,and analyze IDIS Reports. e. Assist in department budget preparation and work program. f. Jointly with the Finance Department, assume financial management responsibilities, including preparing draw requests, receipting and drawdown of program income, approving subrecipient payment requests, reprogramming of funds in IDIS, and monitoring CDBG/HOME expenditures. g. Provide contract administration of CDBG and HOME programs and projects. h. Develop quarterly subrecipient performance reports for quarterly submission. L Ensure subrecipients submit quarterly reports, and conduct desktop monitoring on a quarterly basis. j. Preparation and submittal of federal labor and Davis Bacon reporting. 2. HOME Acquisition/Rehabilitation Program a. Develop subsidy layering guidelines for rental and owner housing. b. Conduct financial analysis/layering review for Federally assisted residential acquisition and rehabilitation projects. c. Assist City staff in drafting deal points and affordable housing agreements for federally Lorraine Mendez &Associates Proposal 1 EXHIBIT A assisted residential new construction, and acquisition/rehabilitation projects, and/or review of affordable housing agreements, exhibits, and documents as to compliance with established HUD HOME regulations. d. Prepare environmental review records for proposed HOME affordable housing projects. 3. Respond to HUD and Single Audit Letters and/or Memorandums as Needed a. Address and rectify all concerns and findings emanating from possible Agency or Federal Single Audit Reports. 4. CDBG and HOME Monitoring a. Conduct desk and on-site CDBG subrecipient monitoring visits as required by regulation (monitoring typically occurs after the end of the program year). • Prepare appointment letters. • Conduct on-site visit with public service subrecipients, gather needed financial, beneficiary, and other necessary documentation to prepare monitoring report. • Prepare monitoring report outlining subrecipient strengths and weaknesses, concerns, findings, and corrective actions to be taken. • Follow-up with subrecipients on implementation of recommended corrective actions and prepare monitoring close-out letters as needed. • Provide technical assistance to staff and CDBG public service providers as needed. b. Conduct desk and on-site HOME monitoring of affordable housing projects. Prepare appointment letters to property owners or management. Schedule on-site inspections to determine compliance with housing, local and state codes. (Note: City may opt to use Building or Code Enforcement staff to conduct on-site inspections, or Lorraine Mendez & Associates, upon City's request, may sub-contract inspection services to qualified person(s).) • Conduct on-site monitoring to include review of project documents and tenant files to ascertain project compliance with HOME requirements, e.g. rents, tenant income eligibility, occupancy eligibility, property standards, affirmative marketing and fair housing, and lease terms. • Prepare monitoring reports and follow-up correspondence until monitoring close out. Report will outline strengths and weaknesses, concerns, findings, and corrective actions to be taken. 5. Develop and Maintain HUD Grants Management Policies and Procedures Manual (Program Guidelines) 6. Prepare FY 2020/21 Annual Action Plan and Amendments to 5-Year Consolidated Plan (Fixed Fee) a. Prepare draft and final Action Plan, amendments to the Action Plan and, if applicable, required amendments to 5-Year Consolidated Plan as needed, oversee public review, and submit to HUD pursuant to HUD regulations. 7. Prepare FY 2019/20 Consolidated Annual Performance and Evaluation Report (CAPER) (Fixed Fee) a. Preparation of draft and final CAPER document, oversight of public review, and submittal to HUD pursuant to HUD regulations. Lorraine Mendez &Associates Proposal 2 EXHIBIT "B" Payment Schedule (Fixed Fee Payment) I. CONSULTANT shall be entitled to monthly progress payments toward the fixed fee set forth herein in accordance with the following progress and payment schedules. 2. Delivery of work product: A copy of every memorandum, letter, report, calculation and other documentation prepared by CONSULTANT shall be submitted to CITY to demonstrate progress toward completion of tasks. In the event CITY rejects or has comments on any such product, CITY shall identify specific requirements for satisfactory completion. 3. CONSULTANT shall submit to CITY an invoice for each monthly progress payment due. Such invoice shall: A) Reference this Agreement; B) Describe the services performed; C) Show the total amount of the payment due; D) Include a certification by a principal member of CONSULTANT's firm that the work has been performed in accordance with the provisions of this Agreement; and E) For all payments include an estimate of the percentage of work completed. Upon submission of any such invoice, if CITY is satisfied that CONSULTANT is making satisfactory progress toward completion of tasks in accordance with this Agreement, CITY shall approve the invoice, in which event payment shall be made within thirty (30) days of receipt of the invoice by CITY. Such approval shall not be unreasonably withheld. If CITY does not approve an invoice, CITY shall notify CONSULTANT in writing of the reasons for non-approval and the schedule of performance set forth in Exhibit "A" may at the option of CITY be suspended until the parties agree that past performance by CONSULTANT is in, or has been brought into compliance, or until this Agreement has expired or is terminated as provided herein. 4. Any billings for extra work or additional services authorized in advance and in writing by CITY shall be invoiced separately to CITY. Such invoice shall contain all of the information required above, and in addition shall list the hours expended and hourly rate charged for such time. Such invoices shall be approved by CITY if the work performed is in accordance with the extra work or additional services requested, and if CITY is satisfied that the statement of hours worked and costs incurred is accurate. Such approval shall not be unreasonably withheld. Any dispute between the parties concerning payment of such an invoice shall be treated as separate and apart from the ongoing performance of the remainder of this Agreement. Exhibit B EXHIBIT B FEE PROPOSAL Lorraine Mendez &Associates, LLC will provide the following staff positions for implementation of this project: Principal $100/hour Project Associate $55/hour Staff will serve as independent contractors to Lorraine Mendez & Associates, not Lorraine Mendez & Associates' employees. Contractors and Lorraine Mendez agree to the following rights consistent with an independent contractor relationship: ✓ Contractors have the right to perform services for others during the term of the Agreement. ✓ Contractors have the right to control and direct the means, manner and method by which the services required by the Agreement will be performed. ✓ Lorraine Mendez & Associates shall not require Contractor to devote full time to performing the services required by the Agreement. ✓ Contractor is not eligible to participate in any employee pension, health, vacation pay, sick pay or other fringe benefit plan of Lorraine Mendez &Associates. ✓ Contractors shall pay all income taxes and FICA (Social Security and Medicare taxes) incurred while performing under the Agreement. ✓ Contractors will maintain independent insurance as required by the City. Reimbursable Expenses The Consultant will not bill for overhead. The following expenses directly attributable to work performed under this agreement shall be reimbursed at cost: ✓ Printing and reproduction costs associated with document reproduction. ✓ Mileage expenses at IRS rate, currently$ .58 per mile; rate to be updated as necessary. ✓ Other expenses related to document preparation. Proiect Budget The Consultant proposes to provide requested services set forth under the Background and Project Summary Section of this proposal up to the contract price of $40,000, plus reimbursable expenses. Pursuant to the City's request, additional services are available and can be provided at an hourly rate, by an amendment to the original contract to add such services, or under a separate contact for such services. Services to;be Performed Cost . 1 2020/21 Annual Action Plan,Con Plan Amendments(fixed fee) $10,000 2 2019/20 CAPER(fixed fee) $5,000 3 Subrecipient file management, training, and monitoring (including public service and $15,000 construction projects) 4 Oversight of CDBG and HOME Programs,Environmental Reviews,and IDIS Activities $7,000 TOTAL $40,000 Lorraine Mendez &Associates Proposal 9 PROFESSIONAL SERVICES CONTRACT BETWEEN THE CITY OF HUNTINGTON BEACH AND LORRAINE MENDEZ & ASSOCIATES FOR US DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT (HUD) CONSULTING SERVICES Table of Contents 1 Scope of Services.....................................................................................................1 2 City Staff Assistance................................................................................................2 3 Term; Time of Performance.....................................................................................2 4 Compensation ..........................................................................................................2 5 Extra Work...............................................................................................................2 6 Method of Payment..................................................................................................3 7 Disposition of Plans, Estimates and Other Documents ...........................................3 8 Hold Harmless .........................................................................................................3 9 Professional Liability Insurance.............................................................................4 10 Certificate of Insurance............................................................................................5 11 Independent Contractor............................................................................................6 12 Termination of Agreement.......................................................................................6 13 Assignment and Delegation......................................................................................6 14 Copyrights/Patents...................................................................................................7 15 City Employees and Officials..................................................................................7 16 Notices.........................................................................................7 17 Consent ....................................................................................................................8 18 Modification.............................................................................................................8 19 Section Headings .....................................................................................................8 20 Interpretation of this Agreement..............................................................................8 21 Duplicate Original....................................................................................................9 22 Immigration...............................................................................................................9 23 Legal Services Subcontracting Prohibited................................................................9 24 Attorney's Fees..........................................................................................................10 25 Survival.....................................................................................................................10 26 Governing Law .........................................................................................................10 27 Signatories.................................................................................................................10 28 Entirety......................................................................................................................1 29 Effective Date.................................................................................11 -� LORRMEN-01 NCOLLINS '4cvRo CERTIFICATE OF LIABILITY INSURANCE DATE(MM/DD/YYYY) ��. 9/10/2019 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER.THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S),AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED,the policy(ies)must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy,certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTACT NAME: InterWest Insurance Services,LLC PHONE FAX (A/C,No,Ext): (A/C,No): E-MAI A D INSURERS AFFORDING COVERAGE NAIC# INSURER A:The Hanover Insurance Company 22292 INSURED INSURER B: Lorraine Mendez&Assoc LLC INSURER C: Lorraine Mendez 2100 Cold Stream Court INSURER D: Oxnard,CA 93036 INSURER E: INSURER F: COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: 1 THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR TYPE OF INSURANCE ADDL SUBR POLICY NUMBER POLICY EFF POLICY EXPLTR LIMITS COMMERCIAL GENERAL LIABILITY EACH OCCURRENCE $ _ CLAIMS-MADE E OCCUR DAMAGE TO RENTED P I a occurrence) $ MED EXP(Any oneperson) $ PERSONAL&ADV INJURY $ GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $ POLICY JE LOC PRODUCTS-COMP/OP AGG $ OTHER: AUTOMOBILE LIABILITY COMBINED SINGLE LIMITMe accident) $ ANY AUTO BODILY INJURY Perperson) $ OWNED SCHEDULED AUTOS ONLY AUTOS WN BODILY INJURY Per accident $ AUMS ONLY AUOTOS ONL� PPe�acaden DAMAGE $ $ UMBRELLA LIAB OCCUR EACH OCCURRENCE $ EXCESS LIAB HCLAIMS-MADE AGGREGATE DIED I I RETENTION$ WORKERS COMPENSATION I PTRT T OTH- AND EMPLOYERS'LIABILITY Y 1 N ANY PROPRIETOR/PARTNER/EXECUTIVE E E.L.EACH ACCIDENT $ OFFICER/MEMBER EXCLUDED? N/A TO FORM (Mandatory in NH) AppROVED AS E.L.DISEASE-EA EMPLOYE $ If yes,describe under DESCRIPTION OF OPERATIONS below E.L.DISEASE-POLICY LIMIT A Professional Liabili X LHF99066190by /2020 Limits 1,000,000 1t3Y 141CHASL B GATES T A11 RNEY Ib uwftfON BEA H DESCRIPTION OF OPERATIONS/LOCATIONS/VEHICLES (ACORD 101,Additional Remarks Schedule,may be attached if more space is required) City Of Huntington Beach is additional insured per attached endorsement CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE City Of Huntington Beach THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN tY 9 ACCORDANCE WITH THE POLICY PROVISIONS. 2000 Main Street Huntington Beach,CA 92648 AUTHORIZED REPRESENTATIVE ACORD 25(2016/03) ©1988-2015 ACORD CORPORATION. All rights reserved. The ACORD name and logo are registered marks of ACORD LIMITED ADDITIONAL INSURED ENDORSEMENT THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. Named Insured: Lorraine Mendez&Assoc LLC Policy Number: LHF-9906619-06 Issued by The Hanover Insurance Company. This endorsement, Effective 12:01 A.M. 04/03/2019 modifies the following: The following definition is added to SECTION D—DEFINITIONS: Limited additional insured means a person or entity covered under this policy only with respect to claims made against such person or entity, which involve or arise from vicarious liability imposed due to any wrongful act of any insured. In consideration of the premium charged, it is hereby understood and agreed that City of Huntington Beach, Duane Solomon and Leslie Lait is a limited additional insured. No coverage is afforded to City of Huntington Beach, Duane Solomon and Leslie Lait for any claim alleging or in any way involving any independent wrongful act, error or omission of City of Huntington Beach, Duane Solomon and Leslie Lait. It is understood and agreed that we shall have no duty to pay loss, other than claim expenses, on behalf of the City of Huntington Beach, Duane Solomon and Leslie Lait as an insured. All other terms and conditions remain unchanged. 910-0012 01 12 Page 1 of 1 PROFESSIONAL SERVICE AWARD ANALYSIS SERVICE: HUD Program Consulting Services SERVICE DESCRIPTION: Management and compliance of HUD/CDBG services and tasks. VENDOR: Lorraine Mendez & Associates OVERALL RANKING: 1 SUBJECT MATTER EXPERTS/RATERS: (EXAMPLE: 1. Building Official 2. Assistant Fire Marshal 3. Fire Protection Analyst) 1. Building Official—Ken Dills 2. Senior Admin. Analyst—Kevin Justen 3. Assistant to City Manager—Antonia Graham 4. Economic Development Project Manager—Robert Ramirez I. MINIMUM QUALIFICATIONS REVIEW • Written Proposal Score: VENDOR NAME—Minimum Qualifications Review Total Weighted Maximum Criteria Score Score Compliance with RFP 5 95 Technical Approach 25 450 Qualifications 25 362 Experience 20 360 Operational Plan 15 270 References and Background 10 180 Total 100 1717.50 II. DUE DILIGENCE REVIEW • Interview Ranking: No interviews were conducted. VENDOR NAME—Summary of Review • Vendor has extensive years performing tasks requested, including Huntington Beach. VENDOR NAME—Pricing • $40,000 a year, total of 3 years for a total of $120,000. 63 PROFESSIONAL SERVICE AWARD ANALYSIS SERVICE: HUD Program Consulting Services SERVICE DESCRIPTION: Management and compliance of HUD/CDBG services and tasks. VENDOR: Wildan Engineering OVERALL RANKING: 2 SUBJECT MATTER EXPERTS/RATERS: (FXAMPLE: 1. Building Official 2. Assistant Fire Marshal 3. Fire Protection Analyst) 1. Building Official—Ken Dills 2. Senior Admin. Analyst—Kevin Justen 3. Assistant to City Manager—Antonia Graham 4. Economic Development Project Manager—Robert Ramirez I. MINIMUM QUALIFICATIONS REVIEW • Written Proposal Score: VENDOR NAME—Minimum Qualifications Review Total Weighted Maximum Criteria Score Score Compliance with RFP 5 90 Technical Approach 25 450 Qualifications 25 425 Experience 20 320 Operational Plan 15 112.5 References and Background 10 160 Total 100 1557.50 II. DUE DILIGENCE REVIEW • Interview Ranking: No interviews were conducted. VENDOR NAME—Summary of Review • Vendor has extensive years performing tasks requested and robust staff. VENDOR NAME—Pricing • Hourly rate ranging from $110 —to $195. 64 PROFESSIONAL SERVICE AWARD ANALYSIS SERVICE: HUD Program Consulting Services SERVICE DESCRIPTION: Management and compliance of HUD/CDBG services and tasks. VENDOR: Tierra West Advisors OVERALL RANKING: 3 SUBJECT MATTER EXPERTS/RATERS: (EXAMPLE: 1. Building Official 2. Assistant Fire Marshal 3. Fire Protection Analyst) 1. Building Official—Ken Dills 2. Senior Admin. Analyst—Kevin Justen 3. Assistant to City Manager—Antonia Graham 4. Economic Development Project Manager—Robert Ramirez I. MINIMUM QUALIFICATIONS REVIEW • Written Proposal Score: VENDOR NAME—Minimum Qualifications Review Total Weighted Maximum Criteria Score Score Compliance with RFP 5 75 Technical Approach 25 350 Qualifications 25 350 Experience 20 320 Operational Plan 15 1407.50 References and Background 10 140 Total 100 1557.50 II. DUE DILIGENCE REVIEW • Interview Ranking: No interviews were conducted. VENDOR NAME—Summary of Review • Vendor has extensive years performing tasks requested. VENDOR NAME—Pricing • Hourly rate ranging from $50 —to $165. 65 City of Huntington Beach " 2000 Main Street ♦ Huntington Beach, CA 92648 (714) 536-5227 ♦ www.huntingtonbeachca.gov Office of the City Clerk Robin Estanislau, City Clerk September 19, 2019 Lorraine Mendez & Associates 2100 Cold Stream Court Oxnard, CA 93036 Dear Ms. Mendez: Enclosed is a fully executed copy of the "Professional Services Contract between the City of Huntington Beach and Lorraine Mendez & Associates for US Department of Housing and Urban Development (HUD) Consulting Services" approved by the Huntington Beach City Council on September 16, 2019. Sincerely, `&hd� Robin Estanislau, CIVIC City Clerk REAs Enclosure Sister Cities: Anjo, Japan ♦ Waitakere, New Zealand