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HomeMy WebLinkAboutAdopt Resolution No. 2019-63 Amending the City's Classificat AIPP-6VEb 4-0 City of Huntington Beach File #: 19-916 MEETING DATE: 9/3/2019 REQUEST FOR CITY COUNCIL ACTION SUBMITTED TO: Honorable Mayor and City Council Members SUBMITTED BY: Dave Kiff, Interim City Manager PREPARED BY: Michele Warren, Director of Human Resources Subject: Adopt Resolution No. 2019-63 amending the City's Classification Plan by adding the Job Classification of Parks Development Facilities Project Coordinator and Establishing the Compensation Statement of Issue: The City's Classification Plan requires an amendment to incorporate changes considered and approved by the Personnel Commission at their meeting held August 21, 2019. Financial Impact: This position is a budget exchange for an existing funded vacancy in Park Funds 228 and 226. Sufficient funding for the proposed job classification is included in the FY 2019/20 budget. This classification amendment does not add to the approved department table of organization. No additional budget appropriation is required. Recommended Action: Adopt Resolution No. 2019-63, "A Resolution of the City Council of the City of Huntington Beach Amending the City's Classification Plan by Adding the Classification of Parks Development Facilities Project Coordinator" and establishing the compensation. Alternative Action(s): Do not adopt Resolution No. 2019-63 and reject the amendment to the classification plan. In accordance with Personnel Rule 12-4, if an amendment to the City's Classification Plan is rejected by the City Council, the City Council is to refer such amendments or revisions back to the Personnel Commission with reasons for rejection and its recommendation thereon. Analysis: City of Huntington Beach Page 1 of 2 Printed on 8/28/2019 powee -e_pIstar File #: 19-916 MEETING DATE: 9/3/2019 The Personnel Commission has considered and approved an amendment to the City's Classification Plan. At its August 21, 2019, meeting, the Personnel Commission finalized the approval of a new job classification titled Parks Development Facilities Project Coordinator. The Parks Development/Facilities Project Coordinator classification will ensure effective and efficient coordination and oversight of park development and facilities projects. In some respects, this classification is a hybrid between the existing job classifications of Associate Planner and Project Manager Assistant. However, neither of these classifications alone provides the required expertise to perform the full range of job duties necessary to fulfill the department's operational goals and objectives. The department's staffing total will not increase by the creation of this classification and full funding for the position is budgeted in the FY 2019-20 budget. The classification is represented by the Management Employees' Organization (MEO). The Personnel Commission approved the recommended pay range of$39.61 - $49.07 per hour. Environmental Status: N/A Strategic Plan Goal: Enhance and maintain high quality City services Attachment(s): 1. Resolution No. 2019-63 2. Job Classification Specification for Parks Development Facilities Project Coordinator (Exhibit A) 3. Modified MEO Salary Schedule (Exhibit B) 4. Personnel Commission Staff Report dated 8/21/2019 City of Huntington Beach Page 2 of 2 Printed on 8/28/2019 powerZ:15 Lep,star' RESOLUTION NO. 2019-63 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HUNTINGTON BEACH AMENDING THE CITY'S CLASSIFICATION PLAN BY ADDING THE CLASSIFICATION OF PARKS DEVELOPMENT FACILITIES PROJECT COORDINATOR WHEREAS, the City Council of Huntington Beach wishes to amend the City's Classification Plan; and The provisions of Personnel Rule 12-4 have been complied with, in that the changes to the City Classification Plan were considered by the Personnel Commission during a public hearing on August 21, 2019. The Commission voted to recommend to the City Council that the City's Classification Plan be amended to include the newly-created classification of PARKS DEVELOPMENT FACILITIES PROJECT COORDINATOR. NOW, THEREFORE, the City Council of the City of Huntington Beach does hereby resolve that the Classification Plan be amended as follows: 1. Add the new classification of PARKS DEVELOPMENT FACILITIES PROJECT COORDINATOR as set forth in Exhibit A which is attached hereto and incorporated by this reference. 2. Modified MEO Salary Schedule—Exhibit B PASSED AND ADOPTED by the City Council of the City of Huntington Beach at a regular meeting thereof held on the 3rd day of September , 2019. r Mayor REVIEWED AND APPROVED: APPROVED ORM: City ager Crty ttorney �� INI T AND APP ED� t ector of Human Resources 19-7932/211364 1 A-An 6�T,¢'- PeoNc).Z6lq- 1e3 CITY OF HUNTINGTON BEACH Su ii CLASS SPECIFICATION H�,.,. �•,,;n: TITLE: PARKS DEVELOPMENT/FACILITIES PROJECT COORDINATOR PERSONNEL COMMISSION APPROVAL: AUGUST 21, 2019 COUNCIL APPROVAL: SEPTEMBER 3, 2019 JOB CODE: 0903 EMPLOYMENT STATUS: REGULAR FULL TIME NIT REPRESENTATION: MEO FLSA STATUS: EXEMPT EEOC CODE: PROFESSIONALS JOB SUMMARY Under general direction, coordinates, develops, and provides project administration and oversight for a wide variety of park, facility, and landscape projects and programs within the Community Services Department. SUPERVISION RECEIVED AND EXERCISED Reports to: Community Services Manager EXAMPLES OF ESSENTIAL DUTIES • Oversees park and recreational facility development projects, including preparation of master plans, entitlements, plans and specifications • Coordinates construction and alteration activities by conferring with project construction personnel and other stakeholders • Assists with grant research and administration • Meets with developers to explain development potential and limitations • Assists in the preparation and administration of consultant contracts • Conducts and coordinates special studies and analyses • Coordinates project specific budgets; prepares estimates of needed materials, supplies and equipment Develops and assists in the preparation and evaluation of request for proposals/qualifications including selecting consultants and/or parks construction contractors Coordinates with and directs design consultants on the development of conceptual master plans and construction documents Page 1 of 4 CITY OF HUNTINGTON BEACH Surf$cit CLASS SPECIFICATION Hu�.� O�P n TITLE: PARKS DEVELOPMENT/FACILITIES PROJECT COORDINATOR Assists in coordination of park projects with other City departments for plan checking, permits and construction clearance Monitors and facilitates the progress of projects through various review processes Oversees, schedules, assigns, reviews and evaluates the work of contractors, vendors, and consultants Represents the Department at various in-house and public meetings Performs analyses of pro formas and development proposals Evaluates and maintains various records on the status of projects and programs; prepares reports and correspondence related to construction activities and environmental programs Prepares agendas, memoranda and reports for required meetings Makes presentations to community groups, boards, commissions, committees and/or City Council • Reports to work as scheduled; may work a variety of schedules including evenings, weekends and holidays as required Maintains regular and consistent attendance record • Travels to offsite locations within and outside the City • Performs other related duties as assigned The preceding duties have been provided as examples of the essential types of work performed by positions within this job classification. The City, at its discretion, may add, modify, change or rescind work assignments as needed. MINIMUM QUALIFICATIONS Any combination of education, training, and experience that would likely provide the knowledge, skills, and abilities to successfully perform in the position is qualifying. A typical combination includes.- Knowledge of: - Principles, procedures and processes for planning, implementing, and maintaining a variety of park development and facility projects - Principles and practices of project management and evaluation, including goal setting, developing objectives, work planning and organization - Principles, materials and practices used in park construction, renovation and maintenance - Advanced and current park planning practices - Principles and practices of facility development and project administration - Theory.. principles and practices of government land use planning Page 2 of 4 CITY OF HUNTINGTON BEACH SU4 cit 1113 CLASS SPECIFICATION Win: TITLE: PARKS DEVELOPMENT/FACILITIES PROJECT COORDINATOR Ability to: - Coordinate the implementation of approved recreational facility development projects - Research, design, prepare and evaluate plans, contracts, and specifications for accuracy and conformance with accepted standards, compliance with appropriate laws, codes, regulations, and community needs - Manage a variety of projects - Estimate costs and prepare park and landscape plans - Communicate clearly, concisely and persuasively both orally and in writing; - Analyze situations accurately and adopt effective courses of action; - Establish and maintain effective working relationships with those contacted in the performance of duties, including outside agency personnel, and the public - Prepare accurate reports and correspondence - Travel to offsite locations within a reasonable timeframe Education: A Bachelor's degree from an accredited college or university in Urban Planning, Landscape Architecture, Environmental Science, Park Administration, Public Administration, Business Administration or other related field. Emphasis in Recreation Studies and/or Urban Development is highly desired. Experience: Three (3) years' professional experience in park development planning and project management, urban open space or land use planning or architectural/landscape design and construction. License/Certification: Possession of a valid California Class C driver license and an acceptable driving record required by time of appointment and throughout employment. SPECIAL CONDITIONS Positions in this classification are deemed safety sensitive under Department of Transportation (DOT) and Federal Motor Carrier Safety Administration (FMSCA) regulations and subject to drug and alcohol testing. Employees regularly assigned/required to drive a city or personal vehicle in the course and scope of work shall be required to participate in the DMV Employer Pull Notice Program. Page 3 of 4 CITY OF HUNTINGTON BEACH sud City H13 CLASS SPECIFICATIONM,. TITLE: PARKS DEVELOPMENT/FACILITIES PROJECT COORDINATOR Public Employee Disaster Service Worker: In accordance with Government Code Section 3100, all Huntington Beach city employees are required to perform assigned disaster service worker duties in the event of an emergency or a disaster. PHYSICAL TASKS AND ENVIRONMENTAL CONDITIONS The incumbent must be able to meet the physical requirements of the class and have mobility, balance, coordination, vision, hearing and dexterity levels appropriate to the duties to be performed. Work is primarily performed in an office environment and requires prolonged sitting and occasional prolonged standing, walking, reaching, twisting, turning, bending, and stooping in the performance of daily activities. The position also requires grasping, repetitive hand movement and fine coordination to operate a personal computer in order to prepare statistical reports and data. Additionally, the position requires near vision in reading correspondence and statistical data on the computer. Reasonable accommodation(s) for an individual with a qualified disability will be considered on a case-by-case basis. Est. 09/2019 jd Page 4 of 4 XH�BiT ;5'-12L30 Alo..2o11- 03 MEO Salary Schedule-Hourly Rate Effective 9-24-18 Modified 11/05/18;03/04/19;05/20/19;09/03/19 Job No Job Description Pay Grade A B C D E 0025 Admin Analyst ME0025 36.38 38.38 40.50 42.73 45.07 0084 Admin Analyst Principal ME0084 45.32 47.81 50.44 53.21 56.14 0089 Admin Analyst Sr ME0089 41.86 44.16 46.58 49.14 51.85 0078 lAssistant City Attorney ME0078 64.28 67.81 71.53 75.46 79.61 0132 Assistant City Clerk ME0132 39.03 41.17 43.43 45.82 48.34 0595 Assistant Fire Marshal ME0595 46.70 49.27 51.97 54.84 57.84 0057 Assistant to the City Manager ME0057 48.84 51.52 54.36 57.34 60.50 0123 Associate Civil Engineer ME0123 42.27 44.59 47.04 49.63 52.37 0071 Associate Planner ME0071 39.61 41.78 44.08 46.51 49.07 0569 Beach Maint Operations Mgr ME0569 50.83 53.62 1 56.57 59.68 62.96 0044 1 Beach Operations Supervisor ME0044 41.65 43.93 46.35 48.90 51.59 0064 Budget Analyst Senior ME0064 40.21 42.42 44.76 47.22 49.82 0598 Building Manager ME0598 58.44 61.66 65.05 68.62 72.40 0024 City Engineer ME0024 66.54 70.21 74.07 78.14 82.44 0125 lCode Enforcement Supervisor ME0125 41.43 43.71 46.11 48.65 51.33 0471 Community Relations Officer ME0471 45.32 47.81 50.44 53.21 56.14 0353 Community Services Manager ME0353 50.83 53.62 56.57 59.68 62.96 0097 Construction Manager ME0097 50.83 53.62 56.57 59.68 62.96 0085 Contract Administrator ME0085 43.33 45.72 48.23 50.89 53.68 0081 1 Deputy City Attorney I ME0081 42.27 1 44.59 47.04 49.63 52.37 0080 Deputy City Attorney II ME0080 50.83 53.62 56.57 59.68 62.96 0079 Deputy City Attorney III ME0079 58.44 61.66 65.05 68.62 72.40 0068 Deputy City Engineer ME0068 56.71 59.83 63.13 66.60 70.26 0571 1 Deputy Dir of Econ Development ME0571 57.58 60.74 64.09 67.62 71.33 0486 Detention Administrator ME0486 41.86 44.16 46.58 49.14 51.85 0039 Econ Development Proj Mgr ME0039 46.22 48.77 1 51.45 54.27 57.26 0580 Energy Project Manager ME0580 46.22 48.77 51.45 54.27 57.26 0923 *Environmental Services Manager ME0923 46.22 48.77 51.45 54.27 57.26 0474 1 Facilities, Devel &Conc Mgr ME0474 48.36 51.01 53.82 56.77 59.89 0050 Facilities Maint Supervisor ME0050 1 41.65 1 43.93 1 46.35 48.90 51.59 0879 Finance Manager-Accounting ME0879 52.37 1 55.24 1 58.29 61.50 64.87 Per Resolution 2018-66 Adopted on 11/05/18; Resolution 2019-16 Adopted on 03/04/19; Resolution 2019-24 Adopted on 5/20/19;and Resolution 2019-63 Adopted on 09/03/19. MEO Salary Schedule-Hourly Rate Effective 9-24-18 Modified 11/05/18;03/04/19;05/20/19;09/03/19 Job No Job Description Pay Grade A B C D E 0889 Finance Manager-Budget ME0889 52.37 55.24 58.29 61.50 64.87 0899 Finance Manager-Fiscal Services ME0899 52.37 55.24 58.29 61.50 64.87 0869 Finance Manager-Treasury ME0869 52.37 55.24 58.29 61.50 64.87 0131 Fire Medical Coordinator ME0131 41.21 43.48 45.88 48.40 51.07 0130 Fire Protection Analyst ME0130 41.21 43.48 45.88 48.40 51.07 0590 Fleet Operations Supervisor ME0590 41.65 1 43.93 46.35 48.90 51.59 0581 General Services Manager ME0581 56.16 59.25 62.51 65.94 1 69.56 0498 GIS Manager ME0498 53.69 56.65 59.75 63.05 66.51 0043 1 Housing Manager ME0043 53.15 56.08 59.16 62.41 65.84 0006 Human Resources Manager ME0006 55.32 58.36 1 61.57 64.96 68.53 0489 Info Technology Mgr-Infrastructure ME0489 53.69 56.65 59.75 63.05 66.51 0200 Info Technology Mgr-Operations ME0200 53.69 56.65 59.75 63.05 66.51 0500 1 Info Technology Mgr-Systems ME0500 57.58 60.74 64.09 67.62 71.33 0075 Inspection Manager ME0075 51.57 54.42 57.41 60.57 63.90 0073 Inspection Supervisor ME0073 43.99 46.41 48.96 51.65 54.49 0251 Investigator ME0251 35.83 37.81 39.89 42.09 44.40 0158 Landscape Architect ME0158 41.21 43.48 45.88 48.40 51.07 0049 Landscape Maint Supervisor ME0049 41.65 43.93 46.35 48.90 51.59 0572 Liability Claims Coordinator ME0572 37.67 39.74 41.93 44.25 46.68 0030 Maintenance Operations Mgr ME0030 56.16 59.25 62.51 65.94 69.56 0490 Network Systems Administrator ME0490 48.10 50.75 53.54 56.49 59.60 ****Parks Development Facilities 903 Project Coordinator ME0903 39.61 41.78 44.08 46.51 49.07 0443 Payroll Systems Analyst ME0443 43.99 46.41 48.96 51.65 54.49 0098 Permit&Plan Check Manager ME0098 58.44 61.66 65.05 68.62 72.40 0209 Permit&Plan Check Supervisor ME0209 41.43 43.71 46.11 48.65 51.33 0453 Personnel Analyst ME0453 36.20 38.19 40.29 42.50 44.85 0060 Personnel Analyst Principal ME0060 45.32 47.81 1 50.44 53.21 56.14 0464 1 Personnel Analyst Senior ME0464 41.21 43.48 45.88 48.40 51.07 0099 Plan Check Engineer ME0099 49.33 52.04 54.90 57.93 61.11 0444 Planning Manager ME0444 53.69 56.65 59.75 1 63.05 66.51 Per Resolution 2018-66 Adopted on 11/05/18; Resolution 2019-16 Adopted on 03/04/19; Resolution 2019-24 Adopted on 5/20/19;and Resolution 2019-63 Adopted on 09/03/19. MEO Salary Schedule-Hourly Rate Effective 9-24-18 Modified 11/05/18;03/04/19;05/20/19;09/03/19 Job No Job Description Pay Grade A B C D E 0625 Police Admin Division Srvcs Mgr ME0625 58.44 61.66 65.05 68.62 72.40 0594 Police Admin Services Manager ME0594 46.70 49.27 51.97 54.84 57.84 0022 Police Communications Manager ME0022 41.86 44.16 46.58 49.14 51.85 0094 Police Records Administrator ME0094 41.86 44.16 46.58 49.14 51.85 0028 Principal Accountant ME0028 42.69 45.04 47.51 50.13 S2.88 0096 Principal Civil Engineer ME0096 55.89 58.96 62.20 65.62 69.23 0072 Principal Electrical Inspector ME0072 40.01 42.22 44.53 46.99 49.57 896 **Principal Finance Analyst ME00896 46.22 48.77 51.45 54.27 57.26 0076 Principal Inspector Plb/Mech ME0076 40.01 42.22 44.53 46.99 49.57 0482 Principal Librarian ME0482 39.81 42.00 44.31 46.75 49.32 0074 Principal Planner ME0074 51.07 53.88 56.84 59.98 63.27 0579 1 Project Manager ME0579 46.22 48.77 51.45 54.27 57.26 0037 Project Manager Assistant ME0037 39.61 41.78 44.08 46.51 49.07 0496 Public Safety Systems Manager ME0496 54.50 57.50 60.66 63.99 67.51 0497 Public Safety Systems Supv ME0497 52.63 55.53 58.58 61.79 65.20 0839 lReal Estate&Project Manager ME0839 46.22 48.77 51.45 54.27 57.26 0619 ***Risk Management Analyst ME0619 36.20 38.19 40.29 42.50 44.85 0054 Risk Manager ME0054 53.15 56.08 59.16 62.41 65.84 0069 Senior Civil Engineer ME0069 47.18 49.77 52.50 55.39 58.43 0484 1 Senior Deputy City Attorney ME0484 61.44 64.82 68.38 72.13 76.11 868 Senior Finance Analyst ME0868 43.95 46.37 48.91 51.60 54.44 499 Senior Info Technology Analyst ME0499 47.87 50.51 53.28 56.21 59.30 0077 Senior Librarian ME0077 34.27 36.16 38.15 40.24 42.45 0036 Senior Planner ME0036 46.22 48.77 51.45 54.27 57.26 0575 Senior Sprvsr Cultural Affairs ME0575 39.03 41.17 43.43 45.82 48.34 0578 Senior Sprvsr Human Services ME0578 39.03 41.17 43.43 45.82 48.34 0519 Senior Risk Management Analyst ME0519 41.21 1 43.48 45.88 48.40 51.07 0034 Senior Traffic Engineer ME0034 47.18 49.77 52.50 55.39 58.43 0333 Senior Trial Counsel ME0333 66.54 70.21 74.07 78.14 82.44 0457 Special Events Coordinator ME0457 32.94 34.75 1 36.66 1 38.68 40.80 Per Resolution 2018-66 Adopted on 11/05/18; Resolution 2019-16 Adopted on 03/04/19; Resolution 2019-24 Adopted on 5/20/19;and Resolution 2019-63 Adopted on 09/03/19. MEO Salary Schedule-Hourly Rate Effective 9-24-18 Modified 11/05/18;03/04/19;05/20/19;09/03/19 Job No Job Description Pay Grade A B C D E 0488 Street Maint Supervisor ME0488 41.65 43.93 46.35 48.90 51.59 0133 Supervisor, Prkng&Cmping Fac ME0133 39.03 41.17 43.43 45.82 48.34 0033 Transportation Manager ME0033 58.15 61.34 64.72 68.28 72.04 0051 lTree Maintenance Supervisor ME0051 41.65 1 43.93 46.35 48.90 51.59 0483 Utilities Manager ME0483 57.28 60.44 63.76 67.27 70.97 0487 Wastewater Supervisor ME0487 41.65 43.93 46.35 48.90 51.59 0052 Water Distribution Supervisor ME0052 41.65 43.93 1 46.35 48.90 51.59 0053 Water Production Supervisor ME0053 1 41.65 43.93 46.35 48.90 51.59 0056 Water Quality Supervisor ME0056 1 41.65 43.93 46.35 1 48.90 51.59 * Per Resolution 2018-66 adopted on 11/05/18,the position of Environmental Services Manager was created. ** Per Resolution 2019-16 adopted on 03/04/19,the position of Principal Finance Analyst was created. *** Per Resolution 2019-24 adopted on 05/20/19,the position of Risk Management Analyst was created. **** Per Resolution 2019-63 adopted on 09/03/19,the position of Parks Development Facilities Project Coordinator was created. Per Resolution 2018-66 Adopted on 11/05/18; Resolution 2019-16 Adopted on 03/04/19; Resolution 2019-24 Adopted on 5/20/19; and Resolution 2019-63 Adopted on 09/03/19. Res. No. 2019-63 STATE OF CALIFORNIA COUNTY OF ORANGE ) ss: CITY OF HUNTINGTON BEACH ) I, ROBIN ESTANISLAU, the duly elected, qualified City Clerk of the City of Huntington Beach, and ex-officio Clerk of the City Council of said City, do hereby certify that the whole number of members of the City Council of the City of Huntington Beach is seven, that the foregoing resolution was passed and adopted by the affirmative vote of at least a majority of all the members of said City Council at a Regular meeting thereof held on September 3, 2019 by the following vote: AYES: Brenden, Carr, Semeta, Peterson, Posey, Delgleize , Hardy NOES: None ABSENT: None RECUSE: None City Clerk and ex-officio Clerk of the City Council of the City of Huntington Beach, California CITY OF HUNTINGTON BEACH INTER-DEPARTMENTAL COMMUNICATION HUMAN RESOURCES TO: PERSONNEL COMMISSION FROM: MICHELE WARREN, DIRECTOR OF HUMAN RESOURCES SUBJECT: CREATION OF PARKS DEVELOPMENT/FACILITIES PROJECT COORDINATOR JOB CLASSIFICATION DATE: AUGUST 21, 2019 The Community Services Department is seeking to create the job classification of Parks Development/Facilities Project Coordinator. The Parks Development/Facilities Project Coordinator classification will ensure effective and efficient coordination and oversight of park development and facilities projects. In some respects, this classification is a hybrid between the existing job classifications of Associate Planner and Project Manager Assistant. However, neither of these classifications alone provides the required expertise to perform the full range of job duties necessary to fulfill the department's operational goals and objectives. The classification will be FLSA exempt— Learned Professional and will be represented by the Management Employees Organization (MEO) bargaining unit. The department's staffing total will not increase by the creation of this classification and full funding for the position is budgeted in the FY 2019-20 budget. The pay range recommendation presented is based upon internal and external classification comparisons. The recommended compensation was determined in accordance with Personnel Rule 12-1 Assigning Positions to Appropriate Ranges and Pay Plans. Market data for similar external classifications and comparison to internal classifications with comparable minimum qualifications, knowledge, skills, training, experience, breadth and scope of work were factors considered in establishing the pay range. The City and MEO have met and conferred regarding the creation of this new classification and its inclusion into the City's classification plan at the recommended compensation level. Staff requests the Personnel Commission approve the recommendation in accordance with Personnel Rule 12 regarding amendments to the City's Classification Plan. STAFF RECOMMENDATION Proposed Job Class Title: Parks Development/ Facilities Project Coordinator Proposed Pay Range: $39.61 $41.78 $44.08 $46.51 $49.07 Recommendation: Amend the City's Classification Plan by approving the proposed Parks Development/Facilities Project Coordinator job classification and establishing the compensation Attachment: Parks Development/ Facilities Project Coordinator Job Classification Specification Cc: Marie Knight, Director of Community Services Debra Jubinsky, MEO President Aaron Peardon, OCEA Business Representative 249