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Home My WebLink AboutAdopt Resolution No. 2019-73 Amending the Fiscal Year 2019/2 _ City of Huntington Beach t FJ File #: 19-990 MEETING DATE: 10/7/2019 REQUEST FOR CITY COUNCIL ACTION SUBMITTED TO: Honorable Mayor and City Council Members SUBMITTED BY: Oliver Chi, City Manager PREPARED BY: Chuck Adams, Interim Chief Financial Officer Subject: Adopt Resolution No. 2019-73 amending the Fiscal Year 2019/20 Budget to Carry Over Unspent Appropriations from Fiscal Year 2018/19 for the Continuation of Capital Improvement Program (CIP) Projects Statement of Issue: Certain Capital Improvement Program (CIP) projects, previously budgeted, were not completed by June 30, 2019, the end of Fiscal Year (FY) 2018/19. To continue these projects, $15,682,663 of remaining unspent appropriations need to be carried over into Fiscal Year 2019/2020 to help ensure project completion. Financial Impact: The $15,682,663 of remaining unspent appropriations is detailed by each applicable Fund in the attached Exhibit A. There are sufficient fund balances and/or ongoing revenue in these funds to support the request. Recommended Action: Adopt Resolution No. 2019-73, "A Resolution of the City Council of the City of Huntington Beach Amending the Fiscal Year 2019/20 Budget to Carry Over Unspent Appropriations from Fiscal Year 2018/19," which incorporates and references the continuation of funding. Exhibit A lists individual capital improvement projects and their respective carryover amounts totaling $15,682,663. Alternative Action(s): Do not approve the recommended action and direct staff accordingly. Analvsis: Each fiscal year, there are budgeted capital projects that have not been completed by the close of the fiscal year. The City is required to carryover appropriations into the following fiscal year in order to complete those previously approved and budgeted capital improvement projects. The attached Resolution references Exhibit A: "Carryover of Projects from FY 2018/19 to FY City of Huntington Beach Page 1 of 2 Printed on 10/2/2019 powered9fi,Legistar-1 File #: 19-990 MEETING DATE: 10/7/2019 2019/20", totaling $15,682,663 across multiple Funds for the amounts necessary to continue work in FY 2019/20 on the various capital projects underway from the previous fiscal year. Attachment 2 "Analysis of Funding Sources for Carryover Appropriations Fiscal Year 2019/20" provides the estimated fund balances for the various Funds after projected revenues, adopted budget appropriations and carryover appropriations are taken into consideration for FY 2019/20. Environmental Status: Not applicable. Strategic Plan Goal: Enhance and maintain high quality City services Enhance and maintain the infrastructure Strengthen long-term financial and economic sustainability Enhance and modernize public safety service delivery Attachment(s): 1. Resolution No. 2019-73 "A Resolution of the City Council of the City of Huntington Beach Amending the Fiscal Year 2019/20 Budget to Carry Over Unspent Appropriations from Fiscal Year 2018/19" including Exhibit A. 2. Analysis of Funding Sources for Carryover Appropriations Fiscal Year 2019/20. City of Huntington Beach Page 2 of 2 Printed on 10/2/2019 powered$7y Legistar"" RESOLUTION NO. 2019-73 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HUNTINGTON BEACH AMENDING THE FISCAL YEAR 2019/20 BUDGET TO CARRY OVER UNSPENT APPROPRIATIONS FROM FISCAL YEAR 2018/19 WHEREAS, Article VI of the Huntington Beach City Charter requires the City Manager to present and the City Council to adopt an annual City Budget; and The City Council has received, considered, and adopted the Fiscal Year (FY) 2019/20 budget; and In the FY 2018/19 budget, certain appropriations were made for one-time projects, which are included in the approved Capital Improvement Plan for FY 2018/19; and The total funds for said approved projects were not spent and are thereby continued to FY 2019/20, by project within a business unit and object account. When added to expenditures and encumbrances in FY 2018/19, said carryover shall not exceed the original appropriation for the same project as budgeted in FY 2018/19; and The continuation funding of capital improvement projects from 2018/19 is for those which were approved in concept, and in accordance with Section 503 and Section 614 of the City Charter; and The construction of capital improvement projects requiring the use of professional services, such as geo-technical, water testing, engineering oversight, project management design, survey, and other required studies, were originally listed in the FY 2018/19 budget resolution. Funding for these professional services is included in the budget for each capital improvement project and is set forth as continuation funding for FY 2019/20, as seen in Exhibit A, NOW, THEREFORE, the City Council of the City of Huntington Beach does resolve as follows: The budget for the City of Huntington Beach for FY 2019/20 is hereby amended to add unspent, unencumbered appropriations as set forth in Exhibit A from FY 2018/19. 19-8038/215378 1 RESOLUTION NO. 2019-73 PASSED AND ADOPTED by the City Council of the City of Huntington Beach at a regular meeting thereof held on the 7th day of October , 2019. Mayor n1EE AND O D: APPROVED AS T FORM: c � City Manager City Attorney INITIATED AND - / APPR VED: -zz/� �J Chief Financial Officer Exhibit A. Continuation Funding of 2019/20 Capital Improvements 19-8038/215378 2 P,ESF,1LUT70AJ MD. >107GI-- �3 Exhibit A Carry Over of Projects from FY 2018/19 to FY 2019/20 Funding Source Amount to be From FY 2018/19 Department/Fund Description Carried Over (Business Unit) Air Quality Fund Public Works/201 Adams Synchronization $ 30,000 20190011 Public Works/201 Brookhurst Synchronization $ 214,733 20190012 Public Works/201 Magnolia Synchronization $ 199,789 20190013 Subtotal $ 444,522 Traffic Impact Public Works/206 Atlanta Avenue Widening $ 151,482 20690002 Public Works/206 Traffic Signals $ 349,132 20690007 Subtotal $ 500,614 Gas Tax Public Works/207 Residential Pavement $ 18,543 20785417 Public Works/207 Bridge Rehabilitation $ 68,984 20790010 Public Works/207 Utica Bicycle Blvd $ 43,726 20790038 Public Works/207 Bolsa Chica/Pearce Traffic Sig $ 20,227 20790042 Public Works/207 Newland Signal Interconnect $ 30,180 20790049 Subtotal $ 181,660 Sewer Public Works/210 Slater LS#13 $ 2,462,676 21089015 Subtotal $ 2,462,676 Measure M Public Works/213 Arterial Rehabilitation 18-19 $ 160,249 21390029 Subtotal $ 160,249 Rehabilitation Loans Office of Bus Dev/215 Youth Shelter Project $ 36,354 21580302 Subtotal $ 36,354 Prop 42 Public Works/219 Design/Construction $ 80,000 21985201 Public Works/219 Arterial Rehabilitation $ 215,462 21990008 Public Works/219 Utica Bicycle Blvd $ 124,970 21990010 Public Works/219 Downtown Street Lighting $ 201,865 21990423 Public Works/219 Brookhurst-Indianapolis TS Mod $ 55,000 21990424 Subtotal $ 677,297 100 Exhibit A Carry Over of Projects from FY 2018/19 to FY 2019/20 Funding Source Amount to be From FY 2018/19 Department/Fund Description Carried Over (Business Unit) Quimby Community Svcs/226 Central Park Restrooms $ 852,227 22645010 Subtotal $ 852,227 Park Development Impact Community Svcs/228 Murdy Park Sports Fields $ 287,220 22845003 Community Svcs/228 Edison Playground-Reconfigurat $ 60,905 22845004 Community Svcs/228 Community Center Improvements $ 251,000 22845006 Community Svcs/228 Irby Park Improvements $ 4,597 22845007 Community Svcs/228 HCP Trail Improvements $ 79,320 22845008 Subtotal $ 683,042 Infrastructure Non Dept/314 Infrastructure Projects 17-18 $ 1,536,496 31440001 Non Dept/314 Infrastructure Central Park $ 210,278 31440002 Community Svcs/314 Main Prom P.S. Improvements $ 21,065 31445003 Public Works/314 Police Facility Improvements $ 334,137 31487004 Public Works/314 Heil Pump Station $ 1,034,777 31488001 Public Works/314 Atlanta Avenue Widening $ 12,766 31490004 Subtotal $ 3,149,519 Water Public Works/506 Water Security Improvements $ 25,700 50691005 Subtotal $ 25,700 Water Master Plan Public Works/507 WMP Eng Design/Const $ 39,314 50785201 Public Works/507 Water Security Improvements $ 80,400 50791005 Public Works/507 Water Main Replacements $ 1,500,000 50791006 Public Works/507 Corrosion Control $ 55,000 50791016 Public Works/507 Water Production Improvements $ 100,000 50791028 Public Works/507 Well 1 Replacement $ 117,414 50791030 Subtotal $ 1,892,128 West Orange County Water Board (WOCWB) Public Works/508 OC 35 Pipeline Relocation $ 632,861 50885102 Subtotal $ 632,861 101 Exhibit A Carry Over of Projects from FY 2018/19 to FY 2019/20 Funding Source Amount to be From FY 2018/19 Department/Fund Description Carried Over (Business Unit) Sewer Service Fund Public Works/511 LS#13 Slater/Springdale $ 944,570 51189011 Public Works/511 LS#22 Saybrook/Heil $ 680,995 51189012 Subtotal $ 1,625,565 OCTA CIP/Grant Public Works/873 Utica Bicycle Blvd $ 684,260 87390019 Subtotal $ 684,260 Bridge Replacement& Rehab (Grant) Public Works/961 Hwy Bridge Replacement& Rehab $ 1,075,462 96185001 Subtotal $ 1,075,462 Bridge Preventive Maintenance Program (Grant) Public Works/970 BPMP $ 168,378 97085001 Subtotal $ 168,378 Highway Safety Improvement Program (HSIP) Public Works/995 Bolsa Chica/Pearce Traffic Signal Modification $ 58,218 99590001 Public Works/995 Gothard/Center Signal Modification $ 91,632 99590003 Public Works/995 Gothard/Slater Signal Modification $ 80,757 99590004 Public Works/995 Newland/Ellis Signal Modification $ 59,223 99590005 Public Works/995 Newland/Slater Signal Modification $ 67,707 99590007 Subtotal $ 357,537 Arterial Rehab Public Works/1247 Arterial Rehab 18/19 $ 72,612 124790002 Subtotal $ 72,612 Total -All Funds $ 15,682,663 102 (1) N Lo CO w r I- M M W m M O 00 CL0 M CO O w T r N Lo N N Lo M M m m M Lo CC) �+ O O M r O r M T L() LO O I,- "T rY ' O Cl) 00 M r M O l_: d cr O y O V ; N CO O CD N I'- It V LO ti N LO O N m L Q�t LO LO I,- M N I-- Mr-- CO r N M LO r r - r r lh Lf) r OL N m O Q CL LL Q' Q 0 C d O (O CA I` N CA O M r LLB O N Cb I� N M d _O LSD CO CMO 0 N M LO N N O LO Or- - M LC)CO 0 N It M LO 0 W > •' ,I- CDr N O CO I-- N CO M LO N N Lf) It LLB 00 I-- CV N O 25 q O co CO CO M f-- Lo °J � N 0) MN 00 I- C9 Lo f- 00 Q It LO r ItCO 00 CO r OD CO CO CO O r .M_.—to L 0 �v �. 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No. 2019-73 STATE OF CALIFORNIA COUNTY OF ORANGE ) ss: CITY OF HUNTINGTON BEACH ) I, ROBIN ESTANISLAU, the duly elected, qualified City Clerk of the City of Huntington Beach, and ex-officio Clerk of the City Council of said City, do hereby certify that the whole number of members of the City Council of the City of Huntington Beach is seven; that the foregoing resolution was passed and adopted by the affirmative vote of at least a majority of all the members of said City Council at a Regular meeting thereof held on October 7, 2019 by the following vote: AYES: Brenden, Semeta, Peterson, Posey, Delgleize , Hardy NOES: None ABSENT: Carr RECUSE: None �4 City Clerk and ex-officio Clerk of the City Council of the City of Huntington Beach, California