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Western Economic Services, LLC - 2019-09-04
PROFESSIONAL SERVICES CONTRACT BETWEEN THE CITY OF HUNTINGTON BEACH AND WESTERN ECONOMIC SERVICES, LLC FOR PREPARATION OF 2020-2024 CONSOLIDATED PLAN FOR HUD PROGRAMS THIS AGREEMENT ("Agreement") is made and entered into by and between the City of Huntington Beach, a municipal corporation of the State of California, hereinafter referred to as "CITY," and Western Economic Services, LLC, an Oregon Limited Liability Company hereinafter referred to as "CONSULTANT." WHEREAS, CITY desires to engage the services of a consultant to prepare the City's 2020-2024 Five Year Consolidated Plan; and Pursuant to documentation on file in the office of the City Clerk, the provisions of the Huntington Beach Municipal Code, Chapter 3.03, relating to procurement of professional service contracts have been complied with; and CONSULTANT has been selected to perform these services, NOW, THEREFORE, it is agreed by CITY and CONSULTANT as follows: I. SCOPE OF SERVICES CONSULTANT shall provide all services as described in Exhibit "A," which is attached hereto and incorporated into this Agreement by this reference, These services shall sometimes hereinafter be referred to as the "PROJECT." CONSULTANT hereby designates Robert M. Gaudin who shall represent it and be its sole contact and agent in all consultations with CITY during the performance of this Agreement, 19-7910/210665 agree/surfncdprofessional sves 50 to 100 05/19-204133 1 of 13 } 6 { f I I 2. CITY STAFF ASSISTANCE CITY shall assign a staff coordinator to work directly with CONSULTANT i z 3 in the performance of this Agreement. 4 3. TERM, TIME OF PERFORMANCE Time is of the essence of this Agreement. The services of CONSULTANT are to commence on cx/ 2019 (the "Commencement Date"). This Agreement shall j automatically terminate three (3) years from the Commencement Date, unless extended or sooner terminated as provided herein. All tasks specified in Exhibit "A" shall be completed no later than one (1) year from the Commencement Date. The time for performance of the tasks identified in Exhibit "A" are generally to be shown in Exhibit "A." This schedule may be amended to benefit the PROJECT if mutually agreed to in writing by CITY and CONSULTANT. In the event the Commencement Date precedes the Effective Date, CONSULTANT shall be bound by all terms and conditions as provided herein. 4. COMPENSATION In consideration of the performance of the services described herein, CITY agrees to pay CONSULTANT on a time and materials basis at the rates specified in Exhibit "B," which is attached hereto and incorporated by reference into this Agreement, a fee, including all costs and expenses, not to exceed Forty Nine Thousand One Hundred Sixty Dollars($49,160). 5. EXTRA WORK In the event CITY requires additional services not included in Exhibit "A" or changes in the scope of services described in Exhibit "A," CONSULTANT will undertake such work only after receiving written authorization from CITY. Additional 19-79101210665 agree/surfnet/professional svcs 50 to 100 05/19-204133 2 of 13 compensation for such extra work shall be allowed only if the prior written approval of CITY is obtained. 6. METHOD OF PAYMENT CONSULTANT shall be paid pursuant to the terms of Exhibit "B." 7. DISPOSITION OF PLANS ESTIMATES AND OTHER DOCUMENTS CONSULTANT agrees that title to all materials prepared hereunder, including, without limitation, all original drawings, designs, reports, both field and office notices, calculations, computer code, language, data or programs, maps, memoranda, letters and other documents, shall belong to CITY, and CONSULTANT shall turn these materials over to CITY upon expiration or termination of this Agreement or upon PROJECT completion, whichever shall occur first. These materials may be used by CITY as it sees fit. 8. HOLD HARMLESS A. CONSULTANT hereby agrees to protect, defend, indemnify and hold harmless CITY, its officers, elected or appointed officials, employees, agents and volunteers from and against any and all claims, damages, losses, expenses, judgments, demands and defense costs (including, without limitation, costs and fees of litigation of every nature or liability of any kind or nature) arising out of or in connection with CONSULTANT's (or CONSULTANT's subcontractors, if any) negligent (or alleged negligent) performance of this Agreement or its failure to comply with any of its obligations contained in this Agreement by CONSULTANT, its officers, agents or employees except such loss or damage which was caused by the sole negligence or willful misconduct of CITY. CONSULTANT will conduct all defense at its sole cost and expense and CITY shall approve selection of CONSULTANT's counsel. This indemnity shall 19-7910/210665 agree/surfnet/professional secs 50 to 100 05l19-204133 3 of 13 i apply to all claims and liability regardless of whether any insurance policies are applicable. The policy limits do not act as limitation upon the amount of indemnification to be provided by CONSULTANT. B. To the extent that CONSULTANT performs "Design Professional Services" within the meaning of Civil Code Section 2782.8, then the following Hold Harmless provision applies in place of subsection A above: "CONSULTANT hereby agrees to protect, defend, indemnify and hold harmless CITY and its officers, elected or appointed officials, employees, agents and volunteers, from and against any and all claims, damages, losses, expenses, demands and defense costs (including, without limitation, costs and fees of litigation of every nature or liability of any kind or nature) to the extent that the claims against CONSULTANT arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of CONSULTANT. In no event shall the cost to defend charged to CONSULTANT exceed CONSULTANT's proportionate percentage of fault. However, notwithstanding the previous sentence, in the event one or more other defendants to the claims and/or litigation is unable to pay its share of defense costs due to bankruptcy or dissolution of the business, CONSULTANT shall meet and confer with CITY and other defendants regarding unpaid defense costs. The duty to indemnify, including the duty and the cost to defend, is limited as provided in California Civil Code Section 2782.8. C. Regardless of whether subparagraph A or B applies, CITY shall be reimbursed by CONSULTANT for all costs and attorney's fees incurred by CITY in enforcing this obligation. This indemnity shall apply to all claims and liability regardless of whether any insurance policies are applicable. The policy limits do not act as a limitation upon the amount of indemnification to be provided by CONSULTANT. 1 9-7 91 0/2 1 066 5 agree/surffiet/professional sves 50 to 100 05/19-204133 4 of 13 9. PROFESSIONAL LIABILITY INSURANCE CONSULTANT shall obtain and furnish to CITY a professional liability insurance policy covering the work performed by it hereunder. This policy shall provide coverage for CONSULTANT's professional liability in an amount not less than One Million Dollars ($1,000,000.00) per occurrence and in the aggregate. The above- mentioned insurance shall not contain a self-insured retention without the express written consent of CITY; however an insurance policy "deductible" of Ten Thousand Dollars ($10,000.00) or less is permitted. A claims-made policy shall be acceptable if the policy further provides that: A. The policy retroactive date coincides with or precedes the initiation of the scope of work (including subsequent policies purchased as renewals or replacements). B. CONSULTANT shall notify CITY of circumstances or incidents that might give rise to future claims. CONSULTANT will make every effort to maintain similar insurance during the required extended period of coverage following PROJECT completion. If insurance is terminated for any reason, CONSULTANT agrees to purchase an extended reporting provision of at least two (2) years to report claims arising from work performed in connection with this Agreement. If CONSULTANT fails or refuses to produce or maintain the insurance required by this section or fails or refuses to furnish the CITY with required proof that insurance has been procured and is in force and paid for, the CITY shall have the right, at the CITY's election, to forthwith terminate this Agreement. Such termination shall not 19-7910/210665 agree/surfnet/profess i anal svcs 50 to 100 05/19-204133 5 of 13 effect Consultant's right to be paid for its time and materials expended prior to notification of termination. CONSULTANT waives the right to receive compensation and agrees to indemnify the CITY for any work performed prior to approval of insurance by the CITY. 10. CERTIFICATE OF INSURANCE Prior to commencing performance of the work hereunder, CONSULTANT shall furnish to CITY a certificate of insurance subject to approval of the City Attorney evidencing the foregoing insurance coverage as required by this Agreement; the certificate shall: A. provide the name and policy number of each carrier and policy; B. state that the policy is currently in force; and C. shall promise that such policy shall not be suspended, voided or canceled by either party, reduced in coverage or in limits except after thirty (30) days' prior written notice; however, ten (10) days' prior written notice in the event of cancellation for nonpayment of premium. CONSULTANT shall maintain the foregoing insurance coverage in force until the work under this Agreement is fully completed and accepted by CITY. The requirement for carrying the foregoing insurance coverage shall not derogate from CONSULTANT's defense, hold harmless and indemnification obligations as set forth in this Agreement. CITY or its representative shall at all times have the right to demand the original or a copy of the policy of insurance. CONSULTANT shall pay, in a prompt and timely manner, the premiums on the insurance hereinabove required. 19-7910/210665 agree/surfnet/professional secs 50 to 100 05/19-204133 6 of 13 11. INDEPENDENT CONTRACTOR CONSULTANT is, and shall be, acting at all times in the performance of this Agreement as an independent contractor herein and not as an employee of CITY. CONSULTANT shall secure at its own cost and expense, and be responsible for any and all payment of all taxes, social security, state disability insurance compensation, unemployment compensation and other payroll deductions for CONSULTANT and its officers, agents and employees and all business licenses, if any, in connection with the PROJECT and/or the services to be performed hereunder. 12. TERMINATION OF AGREEMENT All work required hereunder shall be performed in a good and workmanlike manner. CITY may terminate CONSULTANT's services hereunder at any time with or without cause, and whether or not the PROJECT is fully complete. Any termination of this Agreement by CITY shall be made in writing, notice of which shall be delivered to CONSULTANT as provided herein. In the event of termination, all finished and unfinished documents, exhibits, report, and evidence shall, at the option of CITY, become its property and shall be promptly delivered to it by CONSULTANT. 13. ASSIGNMENT AND DELEGATION This Agreement is a personal service contract and the work hereunder shall not be assigned, delegated or subcontracted by CONSULTANT to any other person or entity without the prior express written consent of CITY. If an assignment, delegation or subcontract is approved, all approved assignees, delegates and subconsultants must satisfy the insurance requirements as set forth in Sections 9 and 10 hereinabove. 1 9-79 10/2 1 0665 agree/surfnet/professional sves 50 to 100 05/19-204133 7 of 13 14. COPYRIGHTS/PATENTS CITY shall own all rights to any patent or copyright on any work, item or material produced as a result of this Agreement. 15. CITY EMPLOYEES AND OFFICIALS CONSULTANT shall employ no CITY official nor any regular CITY employee in the work performed pursuant to this Agreement. No officer or employee of CITY shall have any financial interest in this Agreement in violation of the applicable provisions of the California Government Code. 16. NOTICES Any notices, certificates, or other communications hereunder shall be given either by personal delivery to CONSULTANT's agent (as designated in Section 1 hereinabove)or to CITY as the situation shall warrant, or by enclosing the same in a sealed envelope, postage prepaid, and depositing the same in the United States Postal Service, to the addresses specified below. CITY and CONSULTANT may designate different addresses to which subsequent notices, certificates or other communications will be sent by notifying the other party via personal delivery, a reputable overnight carrier or U. S. certified mail-retum receipt requested: TO CITY: TO CONSULTANT: City of Huntington Beach Robert M. Gaudin ATTN: Robert Ramirez, Project Manager Western Economic Services, LLC 2000 Main Street 212 SE 181h Ave, Huntington Beach, CA 92648 Portland, OR 97214 19-7910/210665 agree/surfnet/professional Svcs 50 to 100 05/19-204133 8 of 13 17. CONSENT When CITY's consent/approval is required under this Agreement, its consent/approval for one transaction or event shall not be deemed to be a consent/approval to any subsequent occurrence of the same or any other transaction or event. 18, MODIFICATION No waiver or modification of any language in this Agreement shall be valid unless in writing and duly executed by both parties. 19. SECTION HEADINGS The titles, captions, section,paragraph and subject headings, and descriptive phrases at the beginning of the various sections in this Agreement are merely descriptive and are included solely for convenience of reference only and are not representative of matters included or excluded from such provisions, and do not interpret, define, limit or describe, or construe the intent of the parties or affect the construction or interpretation of any provision of this Agreement. 20. INTERPRETATION OF THIS AGREEMENT The language of all pants of this Agreement shall in all cases be construed as a whole, according to its fair meaning, and not strictly for or against any of the parties. If any provision of this Agreement is held by an arbitrator or court of competent jurisdiction to be unenforceable, void, illegal or invalid, such holding shall not invalidate or affect the remaining covenants and provisions of this Agreement, No covenant or provision shall be deemed dependent upon any other unless so expressly provided here. As used in this Agreement, the masculine or neuter gender and singular or plural number shall be deemed to include the other whenever the context so indicates or requires. Nothing contained herein shall be construed so as to require the commission of any act 19-7910/210665 agree/surfilcuprofessioual Svcs 50 to 100 05/19-204133 9 of 13 I contrary to law, and wherever there is any conflict between any provision contained herein and any present or future statute, law, ordinance or regulation contrary to which the parties have no right to contract, then the latter shall prevail, and the provision of this Agreement which is hereby affected shall be curtailed and limited only to the extent necessary to bring it within the requirements of the law. 21. DUPLICATE ORIGINAL The original of this Agreement and one or more copies hereto have been prepared and signed in counterparts as duplicate originals, each of which so executed shall, irrespective of the date of its execution and delivery, be deemed an original. Each duplicate original shall be deemed an original instrument as against any party who has signed it. 22. IMMIGRATION CONSULTANT shall be responsible for full compliance with the immigration and naturalization laws of the United States and shall, in particular, comply with the provisions of the United States Code regarding employment verification. 23, LEGAL SERVICES SUBCONTRACTING PROHIBITED CONSULTANT and CITY agree that CITY is not liable for payment of any subcontractor work involving legal services, and that such legal services are expressly outside the scope of services contemplated hereunder. CONSULTANT understands that pursuant to Huntington Beach City Charter Section 309, the City Attorney is the exclusive legal counsel for CITY; and CITY shall not be liable for payment of any legal services expenses incurred by CONSULTANT. 19-7910/210665 agree/surfnetlprofessional Svcs 50 to 100 05119-204133 10 of 13 24. ATTORNEY'S FEES In the event suit is brought by either party to construe, interpret and/or enforce the terms and/or provisions of this Agreement or to secure the performance hereof, each party shall bear its own attorney's fees, such that the prevailing party shall not be entitled to recover its attorney's fees from the nonprevailing party. 25. SURVIVAL Terms and conditions of this Agreement, which by their sense and context survive the expiration or termination of this Agreement, shall so survive. 26. GOVERNING LAW This Agreement shall be governed and construed in accordance with the laws of the State of California, 27. SIGNATORIES Each undersigned represents and warrants that its signature hereinbelow has the power, authority and right to bind their respective parties to each of the terns of this Agreement, and shall indemnify CITY fully for any injuries or damages to CITY in the event that such authority or power is not, in fact, held by the signatory or is withdrawn. 28. ENTIRETY The parties acknowledge and agree that they are entering into this Agreement freely and voluntarily following extensive arm's length negotiation, and that each has had the opportunity to consult with legal counsel prior to executing this Agreement. The parties also acknowledge and agree that no representations, inducements, promises, agreements or warranties, oral or otherwise, have been made by that party or anyone acting on that party's behalf, which are not embodied in this Agreement, and that that party has not executed this Agreement in reliance on any representation, inducement, 19-7910/210665 agree/surfnet/professional secs 50 to 100 05/19-204133 11 of 13 i promise, agreement, warranty, fact or circumstance not expressly set forth in this Agreement. This Agreement, and the attached exhibits, contain the entire agreement between the parties respecting the subject matter of this Agreement, and supersede all prior understandings and agreements whether oral or in writing between the pal-ties respecting the subject matter hereof. 29. EFFECTIVE DATE This Agreement shall be effective on the date of its approval by the City Attorney. This Agreement shall expire when terminated as provided herein. IN WITNESS WHEREOF, the pal-ties hereto have caused this Agreement to be executed by and through their authorized officers. 19-7910/210665 agree/surfnet/profusional svcs 50 to 100 05/19-204133 12 of 13 f i i CONSULTANT, CITY OF HUNTINGTON BEACH, Western Economic Services, LLC a municipal corporation of the State of California By City NTanager � print name INITIATED AND APPROVED: ITS: (circle o )Chairman/President/Vice President/ Aerating--------------- Partner AND D puty Directo f Economic Development N By; APPROVED AS TO FORM: !' print name City Attorney ITS: (circle one)Secretary/Chief Financial Officer/Asst. Secretary—Treasurer perations Manager Date RECEIVE AND FILE: City Clert Date n^- c m. c 19-7910/210665 agree/surfnetlprofessional sves 50 to 100 05/19-204133 13 of 13 i EXHIBIT "A" A. STATEMENT OF WORK: (Narrative of work to be performed) Consultant's work includes, but is not limited to, data collection, preparation of maps, surveys, and other citizen/agency participation opportunities, and preparation of the draft(s) and final Five Year Consolidated Plan. B. CONSULTANT'S DUTIES AND RESPONSIBILITIES: Consultant will utilize the eCon Planning Suite mandated by the US Department of Housing and Urban Development for the submission.of the Consolidated Plan. They will prepare and follow the project schedule, and provide the list of deliverables as identified within the proposal submitted May 14, 2020. C. CITY'S DUTIES AND RESPONSIBILITIES: The City will provide all information,documents and meeting venues necessary to carry out the tasks of creating and submitting a Consolidated Plan, including granting required access to HUD's IDIS system. D. WORK PROGRAM/PROJECT SCHEDULE: The deadline for submission of the Consolidated Plan is May 14, 2020. The proposed schedule is consistent with the needs of the Plan and is outlined specifically within the proposal, with activities generally occurring from August through April. There may be some activities, which may include, but is not limited to additional editing, following the submission of the Plan to HUD. EXHIBIT A EXHIBIT A Proposed Consolidated Plan Schedule by Month A Week is Equal To Tasks July I Auq I Set I Oct Nov Dec Jan Feb Mar Air may. Protect Meetin s and Presentations MeetingslWebinars with City,focus groups,public • • + + • • • input,or presentations Phase I—Orlentatlon WES is notified of contract selection WES and the City conduct Orientation Meeting • WES submits first progress review memo • Phase 11—Data Collection and Analysis City distributes the Internet-based survey + WES collects 2010 Census and ACS data •• WES continues with survey •• WITS collects and analyzes building permits •• WES collects and analyzes BEA data •• WES processes surveys +• WES conducts progress review Webinar with City • ES prepares preliminary analysis of data I I • Phase III—Housln and C munity Develo me Needs Assessment WES conducts progress review Wabinar with City • WES completes final analysis of all data so WES begins drawing Inferences from all data ••••ss WES holds Two Community meetings • WES holds Stakeholder Meetings/Interviews • Phase IV—Fivo-Year Housing and Commun ty Development Strategic Plan WES begins development of the draft report s•• WES assembles ail data and analysis s+• WES determines findings and rankings ••• WES begins Draft Report for Staff Review ••s Ci!y conducts application work shops • Phase V—Draft Report,Public Review and Final Re art WES submits Draft Report for Staff Review • City provides comments to WES • ES submits Draft Con Plan for Public Review • City holds 30-day public review •••• WES makes PowerPoint presentation • WES received comments an Con Plan • WES submits final Consolidated Plan ' ,Cfty submits to HUD II, WES Project Team A.WES Staff Resumes While WES is a small firm, we have seven key professionals, one research assistant, and three survey and clerical staff persons that will be devoted to the City of Huntington Beach Consolidated Plan. We do not employ any other personnel, such as other consultants. Furthermore, WES will not use any subcontractors, nor does WES anticipate using any local resources. Ms. Brace was raised, educated, and began her career in Southern California and therefore brings to this set of tasks a solid knowledge of California Housing Element law. Nevertheless, led by Mr. Gaudin, yet managed by Ms. Brace, the skills, experience, reliability and resumes for all professional staff members devoted to the Consolidated Plan are presented below. WESTERN ECONOMIC SERVICES, LLC Huntington Beach Consolidated Plan 9 Proposal Response;July 29,2019 EXHIBIT "B" Payment Schedule(Hourly Payment) A. Hourly Rate CONSULTANT'S fees for such services shall be based upon the following hourly rate and cost schedule: Not to exceed $49,160 Hourly Rates: Gaudin: $275 Gottgetreu: $200 Brace: $150 Heimensen: $125 Giatti: $125 Bennett: $110 Keating: $90 Mendez: $85 Graphics: $50 Word Processing: $35 B. Travel. Charges for time during travel are not reimbursable C. Billing 1. All billing shall be done monthl in fifteen (15) minute increments and matched to an appropriate breakdown of the time that was taken to perform that work and who performed it. 2. Each month's bill should include a total to date. That total should provide, at a glance, the total fees and costs incurred to date for the project. 3. A copy of memoranda, letters, reports, calculations and other documentation prepared by CONSULTANT may be required to be submitted to CITY to demonstrate progress toward completion of tasks. In the event CITY rejects or has comments on any such product, CITY shall identify specific requirements for satisfactory completion. 4. CONSULTANT shall submit to CITY an invoice for each monthly payment due. Such invoice shall: A) Reference this Agreement; B) Describe the services performed; C) Show the total amount of the payment due; D) Include a certification by a principal member of CONSULTANT's firm that the work has been performed in accordance with the provisions of this Agreement; and E) For all payments include an estimate of the percentage of work completed. 1 Exhibit B Upon submission of any such invoice, if CITY is satisfied that CONSULTANT is making satisfactory progress toward completion of tasks in accordance with this Agreement, CITY shall approve the invoice, in which event payment shall be made within thirty (30) days of receipt of the invoice by CITY. Such approval shall not be unreasonably withheld. If CITY does not approve an invoice, CITY shall notify CONSULTANT in writing of the reasons for non-approval and the schedule of performance set forth in Exhibit "A" may at the option of CITY be suspended until the parties agree that past performance by CONSULTANT is in, or has been brought into compliance, or until this Agreement has expired or is terminated as provided herein. 5. Any billings for extra work or additional services authorized in advance and in writing by CITY shall be invoiced separately to CITY. Such invoice shall contain all of the information required above, and in addition shall list the hours expended and hourly rate charged for such time. Such invoices shall be approved by CITY if the work performed is in accordance with the extra work or additional services requested, and if CITY is satisfied that the statement of hours worked and costs incurred is accurate. Such approval shall not be unreasonably withheld. Any dispute between the parties concerning payment of such an invoice shall be treated as separate and apart from the ongoing performance of the remainder of this Agreement. 2 Exhibit B EXHIBIT B 6. Ms, Kayla Schott-Bresler, Public Health Analyst, Housing, Homeless Services, & Community Development, Skagit County Public Health, 700 South Second Street #301, Mount Vernon, WA 98273, (p) 360-416-1520, kaylasb@co,skat;it.wa.us. 7, Mr. Scott Hoversland, Executive Director, Wyoming Community Development Authority, 155 North Beech Street, Casper, WY 82602, (p) 307-265-0603, (1) 307-266-5414, hoversland@wyomingcda,com IV. WES Fee Proposal A. Fee Proposal The following exhibits represent the sum of all our labor categories, estimated hours, hourly rates, purchased materials, expenses incurred for business travel, and other related direct costs for completion of the Huntington Beach Consolidated Plan. This includes all preparatory and progress review meetings, data processing, analysis of findings, development of draft and final reports, research presentations, and interagency and related coordination activities, as described herein. WES is proposing to provide the products and services herein described on a_"fixed cost" basis. This budget may be modified, if significant changes to the scope of work or contract conditions occur and are approved by the City, rive Year Consolidated Plan Staff Rate Hours Total Mr.Robert M,Gaudin,Operating Partner 275 7 1,925 Mr.Timothy S.Gottgetreu,Director of Research 200 88 17,600 Ms.Megan A.Brace,Sr.Project Manager 150 94 14,100 Ms. 111 E.Heimensen,Polley Analyst 125 24 3,000 Mr.Brandon C.Giatti,GIS&Data Analyst 125 12 1,600 Ms.Kristen M.Bennett,Operations Manager 110 10 1,100 Mr,Spencer C.Keating,Research Assistant 90 28 2,620 Ciericaiisuryeyors 65 0 0 Subtotal $41,745 Production Costs #Units Unit$ Total Airfare 6 220 1,320 Lodging 0 150 0 Meals 6 75 460 Car Rental 6 100 600 Parting 6 20 120 Shipping 1 66 65 Subtotal 2,555 Anticipated Budget $44,300 The tasks, allocated by Phase and hours by staff person, are presented below. Hours by Phase by Staff Member RMb TSG MAB JEH BCG KMB SCK Phase I:Orientation 2 6 6 8 0 2 0 Phase 11:Data Collection and Analysis 2 61 16 0 0 5 16 Phase III:Housing&Community Development needs Assessment 1 10 20 8 6 0 0 Phase IV:Housing and Community Development Strategic Plan 0 0 16 0 2 1 1 Phase V:Draft Reports,Public Review,Final Report 2 11 37 8 4 2 11 There are also two optional tasks, as follows; Option I-Four Stakeholder Consultation MeetinggWeNnars $4,860 Option ti-Three Consolidated Plan Focus Groups $4.010 19 WESTERN ECONOMIC SERVICES, LLC Huntington Beach Consolidated Plan 20 Proposal Response:July 29,2019 PROFESSIONAL SERVICES CONTRACT BETWEEN THE CITY OF HUNTINGTON BEACH AND WESTERN ECONOMIC SERVICES, LLC FOR PREPARATION OF 2020-2024 CONSOLIDATED PLAN FOR HUD PROGRAMS Table of Contents IScope of Services.....................................................................................................1 2 City Staff Assistance................................................................................................2 3 Term; Time of Performance.....................................................................................2 4 Compensation ..........................................................................................................2 5 Extra Work...............................................................................................................2 6 Method of Payment..................................................................................................3 7 Disposition of Plans, Estimates and Other Documents ...........................................3 8 Hold Harmless .........................................................................................................3 9 Professional Liability Insurance.............................................................................4 10 Certificate of Insurance............................................................................................5 l I Independent Contractor............................................................................................6 12 Termination of Agreement.......................................................................................6 13 Assignment and Delegation......................................................................................6 14 Copyrights/Patents...................................................................................................7 15 City Employees and Officials..................................................................................7 16 Notices.........................................................................................7 17 Consent....................................................................................................................8 18 Modification.............................................................................................................8 19 Section Headings .....................................................................................................8 20 Interpretation of this Agreement..............................................................................9 21 Duplicate Original....................................................................................................9 22 Immigration...............................................................................................................9 23 Legal Services Subcontracting Prohibited................................................................9 24 Attorney's Fees..........................................................................................................10 25 Survival.....................................................................................................................10 26 Governing Law......................................................................................................—10 27 Signatories.................................................................................................................10 28 Entirety......................................................................................................................10 29 Effective Date.................................................................................I I AC�® DATE(MM/DD/YYYY) IllCERTIFICATE OF LIABILITY INSURANCE 08/14/2019 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy,certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTACT Amanda Ueltschi NAME: Allstate PHOIAIC,NEMe, , 503-234-5628 AC,No): 503-231-9046 Shawn Schmidtke n UREss: Amanda@Allstate.Com 8405 SE 17th Ave INSURERS AFFORDING COVERAGE NAIC0 Portland,OR 97202 INSURER A: United States Liability Insurance Company(USLI) 25895 INSURED INSURER B: Western Economic Services LLC INSURERC: 212 SE 18th Ave INSURERD: Portland, OR 97214 INSURER E: INSURER F: COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR TYPE OF INSURANCE ADDL SUER POLICY NUMBER M LICY ;MIDDrPOLICY EXP LIMITS LTR COMMERCIAL GENERAL LIABILITY EACH OCCURRENCE $ RNTED CLAIMS-MADE OCCUR PREM SESOE.Eoccur ante $ MED EXP(Any one person) S PERSONAL 3 ADV INJURY $ GENT AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $ PRO LOC PRODUCTS-COMP/OP AGG $ POLICY D OTHER: $ AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT $ Ea accident ANY AUTO APPROVED AS TO FUItP4 BODILY INJURY(Per person) $ ALL OWNED SCHEDULED BODILY INJURY(Per accident) $ AUTOS AUTOS HIRED AUTOS AUOTOSWNED $y. ' PROPERTYDAMAGE $ Per accident MICHAEL. $ UMBRELLA LIAB OCCUR CrrY�.y,, OF HUNT T >��!A T,r isie EACH OCCURRENCE $ _ EXCESS LIAB HCLAIMS-MADE AGGREGATE $ DED RETENTION $ WORKERS COMPENSATIONPER TH AND EMPLOYERS'LIABILITY YIN STATUTE I I OR _ ANYPROPRIETOR/PARTNER/EXECUTNE E.L.EACH ACCIDENT $ OFFICER/MEMBEREXCLUDED? ❑ NIA -- (Mandatory in NH) E.L.DISEASE-EA EMPLOYEE $ If yes,describe under DESCRIPTION OF OPERATIONS below E.L.DISEASE-POLICY LIMIT $ Errors Sr Omissions Each claim limit: $1,000,000 A SPL1013442L 07/11/2019 07/11/2020 Annual aggregate: $2,000,000 DESCRIPTION OF OPERATIONS/LOCATIONS/VEHICLES (ACORD 101,Additional Remarks Schedule,may be attached if more space is required) CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN City of Huntington Beach ACCORDANCE WITH THE POLICY PROVISIONS. 2000 Main Street 5th Floor AUTHORIZED REPRESENTATIVE Huntington Beach,CA 92648 ta.��cavc�a� G�1'�11!�cGw ©1988-2014 ACORD CORPORATION. All rights reserved. ACORD 25(2014/01) The ACORD name and logo are registered marks of ACORD THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOE$ NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER.AND THE CERTIFICATE HOLDER. IMPORTANT: If the cordficate holder is an ADDITIONAL INSURED,the policy(fes)must be endorsod. If SUBROGATION IS WAIVED,subject to i-tie terms and Conditions Of the policy,certain policies may require an endorsement A statunent on this cerdficate does not confer rights to the certificate holder in lieu of such ondorsomont(s). CONTACT 212 SE 18th Ave Portland, Oregon 97214-1510 -COVERAGES CERTIFICATE'NUMBER- REVISION NUMBER: Iiiii-FS TO CERTIFY THAT THE ICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED, NOWWTHSTANDING ANY REOUIREAtSNT.TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMCNT VVIT'H RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCAISE0 HEREIN IS SUBJECT TOALL THE TERMS EXCLUVONS AND CONDITIONS OF SUCH POLICIES,UMITS SHOVAI MAY HAVE BEEN REDUCED BY PAID CL444S 1 19 4.1300,000 B AM PROPERTY MWAAGE AUTOS 100,000 general 3 ANY 1,000,000 If yes,desaibe undw CERTIFICATE HOLDER CANCELLATION City of Huntington Beach SHOULD ANY OF THE ABOVE M=RtBED POUCIE$BE CANCELLED GEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL SE DELIVERED IN 2000 Main Street,Sth Floor ACCORDANCE NTH THE POLICY PROVISION& Huntington Beach,CA 92648 -XbkfORMM REPRESENTATIVE CERTIFICATE OF LIABILITY INSURANCE F 0811512019 , ,a�v� CERTIFICATE OF LIABILITY INSURANCE °081�0 9`' THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT. If the certificate holder is an ADDITIONAL INSURED,the policy(&#s)must be endorsed. If SUBROGATION IS WAIVED,subject to the terns and conditions of the policy, certain policies may require an endorsement.A statansent on this certificate does not confer rights to the certificate holder in lieu of such endorsomont(s). CONTA T PRooucER Doug Menety,AgentPHONE AX ►+ .,,..._Doua M. ere 8606 SE 17th Ave A 503 238 1 903 tw Net,503 238 7966 Stdte,F&m Portland, Oregon 97202 n RE s:d<)ug.merw4y.b8ffib@st2tefarm.com INSURER'S)AFFORDING COVERAGE NAIL a INSUrd R A:State Farm Fire and Casualty Comoanv 261 INSURED Western Economic Services LLC INSURER e:Slate Farm Mutual m i I Com 25178 212 SE 18th Ave INSURER c:State Farm Soccial,Y Products Portland, Oregon 97214-1510 INSURER° --- - - -- INSURER E: INSURER F COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT.TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT V'ATH RESPECT TO VIMICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL=THE TERMS. EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. rA PpUCY Eff PN}tICY EXP TYPE OF INSURANCE {—� POLICY NULSM f:;; YYW LniITS GENES UTA8IJTY J y ) Y EACH OCCURRENCE S 2.000,000 X I COMMERCIAL GENERAL.LIAMITY I —j PR a S 100,000 CLAIMS-MADE L]OCCUR 97-B9-U625-1 F osm2t2019 0aJ02t2020 YED ExP(Arty a,e Pcrss,) S S,GUO X Business PERSONAL 8 ADV INJURY S 2.000,000 GENERAL AOCREGATE $ 4,000,000 GENT AGGREGATE UMIT APPLIES PER PRODUCTS•COMPIOP AGG S 4,000,000 Policy�PRO IECT- Policy LCC $ ._ B AUTOM OS LE LIASRM Y a COMBUTIE.D LIMITS X ANY AUTO OWLYINJURY(Perperwn) S 1.000.000 367-3263-F01-37A 08/01/2019 02/01t2020 ALL CS; SCHEDULED BODILY INJURY(Per sxicenq S 1.000,000� AUTCcS AUTC6 i X HIRED AUTOSNON q1x OS-QVV7NED er acadenl S100,Q00 enerat r s ^A L- Ua18RELLA LMSB X OAR Y EACH OCCURR N E S EXCESS LiAB AS MADE Af4' REGATE S DEO ._��RETENTiDNS S A woRN£RS cOMPENSATIQN Y SrATU' TH- AND EMPLOYERS'LIAB=1.ITY Y I N g"""""`"�".""` ANY PROMETO"ARTNERIEXECUME --I E.L.EACH ACCIDENT !S 1.000,000 OFFICEMEMM ExCLUDCO? N rA 97-CE-V155-7 01104=19 01/0412020 - (Mandawry in NMI EJ_DISEASE•EA EMPLOYED S� 1.000.000 If yes.desaiGe-MSCRfPTIQN urtdar G R T E.L DISEASE•POLICY LIMIT I S 1,000.000 A oescRIPT10N OF OPERATIONS f LOCATIONS t VEHICLES(Attach ACORD 101,Addida i Ranarlm Schedule,If Mora spate Is M4uk*d) CERTIFICATE HOLDER CANCELLATION City of Huntington Beach SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN 2000 Main Street,5th Floor ACCORDANCE WITH THE POLICY PROVISIONS. Huntington Beach,CA 92648 BRED REPRESENTATIVE t (/\(wvvjjj t I t* 7y� � � .{ •S .0 d 19 201 CORD RATION. All rights reserved. ACORD 25(2010105) The ACORD name and logo are registered marks of ACORD 1 OD1486 132949.8 01-23-2013 AC'�® DATE(MM/DD/YYYY) CERTIFICATE OF LIABILITY INSURANCE 08/14/2019 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. If SUBROGATION IS WAIVED,subject to the terms and conditions of the policy,certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTACT NAME: Amanda Ueltschi Allstate A/CONNo Ext: 503-234-5628 n/c No): 503-231-9046 Shawn Schmidtke ADDRESS, Amanda@Allstate.Com 8405 SE 17th Ave INSURER(S)AFFORDING COVERAGE NAIC# Portland,OR 97202 -INSURER A: United States Liability Insurance Company(USLI) 25895 INSURED INSURER B: Western Economic Services LLC INSURER C: 212 SE 18th Ave INSURER D: Portland,OR 97214 INSURER E: INSURER F: COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR I ADDL SUBR POLICY EFF POLICY EXP TYPE OF INSURANCE LTR POLICY NUMBER MM/DD/YYYY) (MMIDDIYYYYI LIMITS COMMERCIAL G ENERALLIABILITY EACH OCCURRENCE $ DAMAGE TO RENTED CLAIMS-MADE EOCCUR PREMISES Ea occurrence $ MED EXP(Any one person) $ PERSONAL&ADV INJURY $ GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $ POLICY❑ PRO- ❑ JECT LOC PRODUCTS-COMP/OP AGG $ OTHER: $ AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT $ Ea accident ANY AUTO BODILY INJURY(Per person) $ ALL OWNED SCHEDULED AUTOS AUTOS ( )BODILY INJURY Per accident $ NON-OWNED PROPERTY DAMAGE HIRED AUTOS AUTOS Per accident $ $ UMBRELLA LIAB OCCUR EACH OCCURRENCE $ EXCESS LIAB CLAIMS-MADE AGGREGATE $ DED RETENTION$ $ WORKERS COMPENSATION PER OTH- AND EMPLOYERS'LIABILITY Y/N STATUTE ER ANYPROPRIETOR/PARTNER/EXECUTIVE ❑ E.L.EACH ACCIDENT $ OFFICER/MEMBER EXCLUDED? N/A (Mandatory in NH) E.L.DISEASE-EA EMPLOYEE $ If yes,describe under DESCRIPTION OF OPERATIONS below E.L.DISEASE-POLICY LIMIT $ Errors&Omissions Each claim limit: $1,000,000 A SPL1013442L 07/11/2019 07/11/2020 Annual aggregate: $2,000,000 DESCRIPTION OF OPERATIONS/LOCATIONS/VEHICLES (ACORD 101,Additional Remarks Schedule,maybe attached if more space is required) CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN City of Huntington Beach ACCORDANCE WITH THE POLICY PROVISIONS. 2000 Main Street 5th Floor Huntington Beach,CA 92648 AUTHORIZED REPRESENTATIVE �.GY[.G�wGt� GZEI'�&t,G�v ©1988-2014 ACORD CORPORATION. All rights reserved. ACORD 25(2014/01) The ACORD name and logo are registered marks of ACORD WESTERN ECONOMIC SERVICES, LLC July 29, 2019 Mr. Robert Ramirez Economic Development Project Manager Office of Business Development City of Huntington Beach 2000 Main Street, 5th Floor Huntington Beach, CA 92648 Re:Response to RFP: Preparation of the Fiscal Year 2019-2023 Consolidated Plan Dear Mr. Ramirez: Western Economic Services, LLC, (WES) is pleased to submit to you and the City of Huntington Beach a proposal response for the preparation of the City's Five-Year Consolidated Plan. As per the RFP guidelines, one digital copy is being submitted to you. Meeting the long-term housing and community development needs of the City of Huntington Beach demands creativity and the abilities of people with diverse skills working together toward a common goal. Researching and evaluating needs, conducting statistical and inferential analysis, fielding surveys, conducting consultations, identifying fair housing issues, facilitating a team spirit, developing consensus, and delivering well-written reports are all called for in this project. Western Economic Services, LLC has these unique capabilities. For over 33 years, WES has conducted housing and community development planning assessments and fair housing studies. We have both the depth of experience and the breadth of knowledge of how to evaluate consolidated planning and fair housing issues that are indispensable for this type of specialty. We have an established track record for preparing and delivering Consolidated Plans and AIs designed for planning functions at both the state and local level. During the last five years, we have prepared these planning documents for units of state and local government in the states of Alabama, California, Colorado, Florida, Georgia, Iowa, Minnesota, Mississippi, Montana, Nevada, New Mexico, New York, North Carolina, North Dakota, Oklahoma, Ohio, South Carolina, Texas, Virginia, Washington, and Wyoming, as well as the Commonwealth of the Northern Mariana Islands. Consequently, we bring a unique set of skills and experiences, and a deep knowledge base to this project, ones that will greatly benefit and be cost effective for the City. This offer is valid for 180 days and will be managed out of our Portland, Oregon, offices. We look forward to talking with representatives of the City about our approach to this project and how we can best address the needs of the City. If you or others at the City have any questions or concerns please feel free to contact me via e-mail at r audinkwesternes.com or by telephone at 503-239-9091. Sincerel yours, Robert M. Gaudin Operating Partner RMG:kmb H B CA01 p 1.doc 212 SE 1 "Ave• Portland, OR 9721 . 503.239.9091 (P) .503.239.0236(F)•westernes.co RESPONSE TO RFP: PREPARATION OF THE 2019-2023 CONSOLIDATED PLAN SUBMITTED TO THE OFFICE OF BUSINESS DEVELOPMENT CITY OF HUNTINGTON BEACH July 29, 2019 1 1 19 WESTERN ECONOMIC SERVICES, LLC Huntington Beach Consolidated Plan Proposal Response:July 29,2019 RESPONSE TO RFP: PREPARATION OF THE 2019-2023 CONSOLIDATED PLAN SUBMITTED TO THE CITY OF HUNTINGTON BEACH OFFICE OF BUSINESS DEVELOPMENT Prepared by Western Economic Services, LLC 212 SE 18th Avenue Portland, OR 97214 Voice: 503.239.9091 Toll free: 866.937.9437 Fax: 503.239.0236 www.westemes.com rgaudin@westernes.com July 29,2019 WESTERN ECONOMIC SERVICES, LLC Huntington Beach Consolidated Plan Proposal Response:July 29,2019 WESTERN ECONOMIC SERVICES, LLC Huntington Beach Consolidated Plan Proposal Response:July 29,2019 Table of Contents This proposal was submitted by Western Economic Services, LLC. With this proposal, we commit ourselves to executing the scope of work defined herein, including coordinating our efforts with the City of Huntington Beach and other agencies and organizations as needed. This proposal is organized as per the instructions listed in the City's RFP. I. WES Proposed Work Plan and Schedule...................................................................................... 1 A. Purposes, Goals, and Objectives of This Research................................................................. 1 B. Consolidated Plan Task Discussion........................................................................................ 1 C. The Consolidated Plan Detailed Work Plan........................................................................... 3 D. The Consolidated Plan Schedule........................................................................................... 8 E. Property or Services Furnished by the City of Huntington Beach ........................................... 7 II. WES Project Team.......................................................................................................................9 A . WES Staff Resumes............................................................................................................... 9 III. WES Qualifications and Experience......................................................................................... 17 A. Introduction to Western Economic Services, LLC ................................................................ 17 B. WES Skills at Providing HUD Compliance Documents..............Error! Bookmark not defined. C. WES Experience with HUD Compliance Reports Over the Past Five Years......................... 17 D. WES Work Samples............................................................................................................. 19 E. WES References ................................................................................................................... 19 IV. WES Fee Proposal.................................................................................................................... 20 A. Fee Proposal........................................................................................................................ 20 WESTERN ECONOMIC SERVICES, LLC Huntington Beach Consolidated Plan i Proposal Response:July 29,2019 UWESTERN ECONOMIC SERVICES, LLC Huntington Beach Consolidated Plan ii Proposal Response:July 29,2019 I. WES Proposed Work Plan and Schedule WES has prepared this response as a response for work related to preparation of the Five Year Consolidated. The project descriptions and budget are uniquely identified. WES has done this so that the City of Huntington Beach can best approach its HUD compliance reporting and respond to the identified required analysis and evaluations. A. Purposes, Goals, and Objectives of This Research The overriding goals for the Consolidated Plan are very simple. We wish to produce housing and community development research and planning documents that have sprung from a City- wide collaborative effort that has drawn upon the diverse knowledge and experiences present in the City, uniting people around the same table and engendering a shared community vision. It will also contain measurable actions that can be implemented and monitored to ensure progress is made. Furthermore, the scope of work that WES is proposing has three main design parameters to aid in assuring the City of Huntington Beach of successful attainment of these goals. These are: surveys that guarantee respondent anonymity, an open and transparent process, and a strong blend of quantitative and qualitative analysis. The Guarantee of Anonymity, as part of the survey process, is designed to foster trust, allowing people to feel open and expressive about where they see difficulties, complications and nuances within the housing and community development arena. These feelings, opinions and expressed preferences will only be reported anonymously. Building a cooperative team, encompassing the broad array of opinions and differing feelings within the community, and respecting diversity are absolutely imperative. The Open and Transparent Process associated with all the contract activities, but especially the additional public input and public involvement opportunities, is designed to bring both providers and consumers of housing and community development activities to the table in a non- threatening environment, one lacking any judgmental overtones. Our emphasis is to build a constructive setting, exchanging information and experiences and engendering a team spirit, one that works toward building consensus about the city's housing and community development needs. With a neutral yet exploratory tone, the process emphasizes consensus building and reaching conclusions together as a team. The Blend of Quantitative and Qualitative Analysis represents our best efforts to build only the most balanced, even and strong cases relating to housing and community development needs. Both analytical approaches will be used to reinforce each other, thereby avoiding wishful, unsupportable or inflammatory pronouncements. These scientific approaches will be used to bridge differences in perceptions and focus on measurable goals and identifiable objectives relating to building a viable community future. B. Consolidated Plan Task Discussion The philosophical approach that HUD wants jurisdictions to adopt in the development of the Consolidated Plan can be summarized as one in which needs flow logically from both quantitative and qualitative analysis to specification of desired strategic goals. NWESTERN ECONOMIC SERVICES, LLC Huntington Beach Consolidated Plan 1 Proposal Response:July 29,2019 B.i. The Tasks to be Performed for the Consolidated Plan Western Economic Services, LLC, national leaders in this type of work, will be addressing all components of the project requirements, as described herein. To efficiently deliver services, a few components of the previous Consolidated Plan will be incorporated, as they will require minor modification, while other parts of the Five-Year Consolidated Plan and First-Year Annual Action Plan will demand significant research effort to create. Furthermore, continuing emphasis will be placed on integrating performance measures in the planning process. Attaining these requirements encompasses a wide variety of analysis and tasks, with both primary and supporting roles for WES, as described in this proposal response. WES envisions this work as potentially shedding new light on housing and community development topics, possibly uncovering new and pressing issues. In our research activities, a significant amount of new data will be created, addressing current and emerging problems. WES will highlight trends in affordable housing development, complexities encountered in residential rehabilitation, changing demands in community development and prospective gaps in the ability to deliver housing and economic and community development services, among other important considerations. WES will conduct an online survey of stakeholders, which will solicit input on housing and community development needs. Hence, WES will address all components of the project requirements described herein, such as: • Working closely with the City to refine and further develop this work plan including the Housing Market Analysis, the Housing and Homeless Needs Assessment, the Non-Housing Community Development Needs Assessment, the Strategic Plan, and populating the IDIS eCon Planning Suite data elements. • Conducting all research and analysis, fulfilling HUD's requirements for very detailed aspects of the planning process. WES has previously prepared a Consolidated Plan using the IDIS eCon Planning Suite for the many jurisdictions; consequently, WES is familiar with the limitations and operational challenges faced with the use of that particular software application. • Holding progress review meetings and Webinars with City staff as well as submitting progress review memos following each of those meetings until the Draft Consolidated Plan for Internal Review is submitted. This ensures that the City is continuously appraised of the Consolidated Plan development process. • Carefully coordinating the needs assessment and five-year strategies, and creating the goals and objectives, as well as any subsequent measurement criteria to align smoothly with the Annual Action Plan. This will ensure that the projects selected for funding are consistent with the Plan's priority ranking and strategic objectives and project scoring criteria. • Providing a Preliminary Draft Five-Year Consolidated Plan for internal staff review, a Draft Consolidated Plan for Public Review and a Final Report. The report will contain an Executive Summary and will also have more detailed information that addresses the plan development process and citizen participation, the socio-economic profile of the City, the housing market, and priority needs for housing, homeless and non-housing community development activities. WES envisions the Consolidated Plan proceeding methodically, while beginning in August, 2019 and concluding with the submittal of the final plan to the City by May 1, 2020. NWESTERN ECONOMIC SERVICES, LLC Huntington Beach Consolidated Plan 2 Proposal Response:July 29,2019 B.ii. The Five Steps in Creating The Five-Year Consolidated Plan This process and development of the entire Consolidated Plan will proceed in five phases. Phase I starts with an Orientation Meeting to confirm our respective responsibilities, the schedule and product deliverables. During Phase I, we will also review and finalize a few pieces of information, such as the Citizen Participation Plan and the Housing and Community Development Survey. WES also will receive some data from the City, such as the most recent Continuum of Care homeless count. Phase II represents data collection and analysis, including periodic progress review meetings or Webinars with City staff. This phase will include evaluation of economic, demographic and housing information. WES also will collect and evaluate special census tabulations of data required for the Consolidated Plan. It will incorporate the required housing market analysis, needs assessments, and evaluation of special populations. WES will complete preparation of an Internet-based survey, the 2019 Housing and Community Development Survey. This will be an invitation based survey, distributed via email by the City. In the spirit of encouraging citizen involvement, WES is proposing Option I — Four Stakeholder Meetings/Webinars. This task will be designed to have WES meet with interested experts and discuss housing or community development needs as well as overcoming barriers and constraints to addressing these needs. These meetings are intended to be scheduled approximately monthly. These will also be audio recorded and transcripts will be provided, along with the audio recording. The City may also select Option II — Three Focus Groups, having WES facilitate a needs discussion among three expert groups, such as homeless, economic development, or affordable housing and address the challenges and prospective solutions to these needs in Huntington Beach Phase III incorporates the preliminary quantitative and qualitative findings from Phase II and offers them to the public in two Community Meetings. This enables more opportunities for people to attend and communicate their perspective and commentary. This phase incorporates the public input and begins development of the preliminary strategies and performance measurement issues associated with the Five-Year Housing and Community Development Plan. Phase IV represents the preparation of the Five-Year Consolidated Plan, Draft for Internal Review. It incorporates the findings with internal strategy sessions, prioritizing needs and developing strategies to address the needs, along with identification of measurement criteria. Projects that have been selected for engagement by the City are inserted into the Annual Action Plan at this time. Phase V concludes the project. WES then will provide a Draft Report for Public Review, attend and make a presentation at a Public Hearing for the Consolidated Plan, receive comments from the City about that draft and then submit to the City the formal Final Five-Year Consolidated Plan in Word or pdf formats by May 1, 2020, with the IDIS version of the eCon Plan that is ready to be uploaded to HUD. C. The Consolidated Plan Detailed Work Plan The following proposed Consolidated Plan Detailed Work Plan is structured in an outline format, describing details about consecutive steps, analysis, and methods, as well as results and deliverables. The primary emphasis is to concretely document the research and development of product deliverables that accompany our proposed fixed price budget. NWESTERN ECONOMIC SERVICES, LLC Huntington Beach Consolidated Plan 3 Proposal Response:July 29,2019 Phase I: Orientation 1. WES will initiate organization and preparation of work quickly after execution of the contract, expected to occur soon, with the Consolidated Plan being initiated in August 2019. 2. WES and the City will meet to conduct an Orientation Meeting. The meeting has the following purposes: a. Exchange information; discuss the content, tone, analysis methods, expectations and schedule of deliverables. b. WES and the City will discuss the tone and content desired in the Community Meetings. WES and the City will address the size and recruitment process for the meetings. WES will be responsible for all meeting and presentation materials, as well as facilitating the discussion of the issues. WES will audio record the discussion and prepare meeting minutes of the comments and discussion matters. c. WES and the City will discuss Option I and Option II, if selected by the City. d. There may also be a presentation of the formal completed plan, when available. e. WES and the City will select tentative dates for these meetings at the Orientation Meeting. f. WES will present a printed copy of the draft Housing and Community Development Survey and the respective e-mail announcements of the surveys. WES anticipates receiving input about the survey at this meeting. The City will be asked to distribute the e-mail announcements to all parties. The announcements will urge all participants to route the survey to any other interested parties for participation in the survey. g. WES and the City will review and set tentative dates for the other progress review meetings, webinars, public hearing, and other meetings that may arise. 3. Within three days of the Orientation Meeting, WES will submit the first progress review memo. It will document the tone and content of the meeting, as well as any understandings shared at the meeting. Progress review memos will follow approximately bi-weekly thereafter as they relate to work conducted on the Five-Year Consolidated Plan. Phase II—Data Collection and Analysis 1. WES will receive the agency survey list and inspect and modify this list, if necessary. WES will then submit the e-mail announcement for processing. This announcement will have a link embedded in the announcement. If clicked upon, the survey respondent will be routed to the first page of the survey. If desired, WES can make a friendly formatted printed copy available for distributing at the various meetings. 2. WES will extract pertinent other economic, demographic and housing data from the 2010 Census, 2017 ACS, and intercensal estimates through 2018, if available. 3. If Option I — Four Stakeholder Meetings/Webinars were selected by the City, WES will conduct the first of these events. 4. If Option 11 — Three Focus Groups were selected by the City, the City will secure space for these meetings and WES will facilitate the group discussions, to occur over a one-day period. 5. WES will offer perspective on trends seen in the data. Key data elements are: a. Population, and households by tenure and average household size by tenure; b. Household and family income, by income range; WESTERN ECONOMIC SERVICES, LLC Huntington Beach Consolidated Plan 4 Proposal Response:July 29,2019 c. Percent of income spent on housing by tenure, including cost burdens; d. Median rents and home values; e. Rental and homeowner vacancy rates; f. Total number of housing units, by type of unit; g. Units with incomplete plumbing or kitchen facilities; and h. Degree of overcrowding and severe overcrowding in the units. 4. WES will extract pertinent economic, demographic, racial composition, ethnicity and age cohort data from the 2010 Census and 2017 American Community Survey (ACS). Key data elements are: a. The number of households having less than 30 percent Median Family Income (MFI), 31 to 50 percent MFI, 51 to 80 percent MFI, 81 to 95 percent MFI, and all above 95 percent MFI. These data will have been adjusted for family size for the City of Huntington Beach. These data will be further segregated by owner and renter households, and then by elderly, small and large renter households; b. The number of persons, by race and ethnicity, and the racial and low-income concentrations; c. Age cohorts of the population, with particular attention paid to the elderly and frail elderly populations; d. The number of disabled persons in three age groups (5 to 15, 16 to 65, and over 65) as well as persons having certain types of disabilities; e. The number of households experiencing housing cost burdens will be drawn from the number of households spending from 30 to 50 percent of their income on housing, with severe cost burdens for those spending more than 50 percent of their income on housing, as expressed in the 2017 American Community Survey data. 5. WES will prepare at least five geographic maps that focus on Census tracts: a. Minority racial concentrations; b. Hispanic ethnicity concentrations; c. Low-income concentrations; d. Median gross rent; and, e. Median home value. 6. WES will begin analysis of the lead-based paint hazards, quantifying the prospective risks of rental and homeowner units within the City. 7. WES will evaluate all returned surveys and process the database. 8. WES will analyze the building permit data over the 2010 through 2017 period as it relates to single-family, duplexes, tri- and four-plex buildings and multifamily structures with five or more units. Value of single-family new construction will be developed over this same time period as well. 9. WES will collect available labor force, employment and unemployment statistics (for the City). These data will span at least the 2000 through 2017 time period, with preliminary data for 2018 appearing as monthly information, if available. 10. WES will collect Bureau of Economic Analysis information describing full- and part- time employment over the period 1990 through 2017. This information will also include real average earnings per job, per capita income, dividends, interest, rental income and total personal income over the same time period (available at the county level only). 11. WES will prepare a Power Point presentation and facilitation materials for the two Community Meetings. WESTERN ECONOMIC SERVICES, LLC Huntington Beach Consolidated Plan 5 Proposal Response:July 29,2019 Phase III—Housing and Community Development Needs Assessment 1. WES will compile and analyze the survey. 2. WES and the City will conduct a progress review meeting. 3. WES will begin drawing inferences from all previous quantitative and qualitative analysis of data. These data are to be several types of information. Some are: a. Housing market conditions; b. Barriers identified by respondents to the surveys; c. Perceived needs for special services for in-need populations; d. Perceived needs for new and rehab housing; and e. WES will develop a summary for the preliminary findings from the surveys of interested stakeholders. These findings will address degree of need for affordable housing and housing related services as well as non-housing community development activities, comprising such things as: • Quantitative findings presented in tabular and graphic forms, • Qualitative findings presented as itemized lists of expressed needs, • Other issues will also be identified and listed, such as expressed barriers to affordable housing, homeless services available or desirable, or how to counteract the effects of NIMBYism, and issues surrounding community development actions. 4. WES will summarize the results of work conducted to date and submit the information as a progress review memo. The information contained therein, along with other data collected for the Consolidated Plan, will form the basis for the Community Meetings. 5. WES will begin developing the PowerPoint presentation. 6. WES will make up to a 60-minute PowerPoint presentation to be offered at the six Community Meetings. Similar to other meetings, audio recordings will be made and transcripts will be provided to the City. 7. WES and the City will hold a debriefing session following the last meeting to discuss input, strategies, needs and prospective performance measurement approaches to be used in the Five-Year Consolidated Plan. 8. WES will then submit a progress review memo of these concepts, notions and issues, as well as all shared understandings and agreements. Phase IV—Five-Year Housing and Community Development Strategic Plan I. WES and the City staff will have had a strategy meeting. The purpose of this meeting, or teleconference, is to verify preliminary findings that will be released with the draft report, including priority needs, strategies, objectives and related issues. a. WES anticipates holding this strategy session with City staff to facilitate review and assignment of priorities to identified needs. b. WES will further facilitate discussion of strategic objectives and measurement criteria. 2. WES and the City will agree upon strategic objectives, goals and performance measurement criteria, which will likely become central to the five-year portion of the Plan. 3. Some discussion and agreement about tactics useful for achieving the objectives will also be addressed and reached. The topics will include: a. Housing and community development needs and suggested prioritization schemes; WESTERN ECONOMIC SERVICES, LLC Huntington Beach Consolidated Plan 6 Proposal Response:July 29,2019 b. Strategic goals and objectives; c. Other criteria to measure progress toward attainment of strategic goals; d. A statement about the geographic allocation of resources; e. Enhancing coordination among the City's program activities; f. Reduction of barriers; g. WES and City staff will review the selection of projects being implemented in the Annual Action Plan, which should include program resource amounts, the geographic distribution of the projects, activities planned to address homeless and transitional housing needs, and other project actions, and any public housing improvements or resident initiatives, if available. 4. WES will begin preparing the Draft Consolidated Plan for internal review. The document will meet the standards established by HUD. Phase V—Draft Reports,Public Review, and Final Consolidated Plan 1. WES will incorporate all previous data, analysis, needs assessments and evaluation of strategic objectives and submit a Draft Five-Year Consolidated Plan for Internal Review. a. The document will include an Executive Summary. b. The Consolidated Plan will also contain a more detailed discussion of the current socio-economic context, the housing inventory, the housing market, the housing and homeless needs assessment, the non-housing community development needs assessment, the strategic plan, the Citizen Participation Plan, public comments received on the Plan, measurement criteria, and other reference data and narratives. 2. WES is to receive comments back from the City soon thereafter. WES will then prepare the Draft Five-Year Consolidated Plan and Annual Action Plan for Public Review. 3. WES will attend and make a presentation at a public hearing for the Consolidated Plan. 4. WES will receive final comments about the Five-Year Consolidated Plan from the City soon after the close the public review period. WES will then submit the Final Consolidated Plan for Housing and Community Development to the City by May 1, 2020. 5. The City will add the Form 424s for each program, along with the proper signatures, certifications and monitoring procedures for final submittal to HUD by May 1, 2020. D. Property or Services Furnished by the City of Huntington Beach The following itemizes the property or services anticipated from the City of Huntington Beach. D.i. Property or Services Furnished by the City of Huntington Beach The following items are to be provided to WES by the City: 1. E-mail list of in-need service providers, organizations, interested individuals, advocacy groups, for-profit, non-profit, and government agencies, bankers, lenders, Realtors, property managers, and other entities that provide or are interested in housing and community development services. This list is to include agencies, organizations and interested parties that may be considered stakeholders in the Consolidated Planning process. The list can be of any size and is herewith termed the "agency survey list." It will be used for gathering information for the Consolidated Plan and Analysis of Impediments. Prospective contacts for the survey should include representatives of the following groups: WESTERN ECONOMIC SERVICES, LLC Huntington Beach Consolidated Plan 7 Proposal Response:July 29,2019 a. Housing builders and developers; b. Non-profit and agency housing providers; c. Local government representatives, such as those involved with building codes, zoning, planning and related issues; d. In-need service providers, such as entities providing housing services to those with mental or physical disabilities, the homeless, victims of domestic violence, farmworkers, ethnic and other advocates, and related groups; e. Bankers, lenders and mortgage brokers; f. Realtors and real estate agents; g. Assisted and market rate property managers; h. Fair housing and low-income constituencies; i. Other special interest or special in-need organizations; and j. Other representatives of agencies of Huntington Beach government. 2. The City's Continuum of Care application, particularly the gap analysis for Huntington Beach including the number of beds available to individuals and families as well as periodic counts of the sheltered and unsheltered homeless population, including the number of homeless adults and children living with mental illness, if available. 3. Once selected, the City will need to provide individual project pages, indicating the matrix codes and other pertinent data for the Annual Action Plan. 4. Geospatial data depicting Census tracts with low- to moderate-income concentrations for current program guidelines, if available. 5. The most recent and previous CAPER and Annual Action Plan in Word digital format. 6. Six IDIS login IDs, for Mr. Gaudin, Ms. Brace, Ms. Bennett, Ms. Heimensen, Mr. Giatti, and Mr. Keating. The following services are to be performed by the City: 1. Selection, acquisition and coordination of all public meeting places for the focus groups, public input meetings and public review meetings. Prospective dates for these will be discussed at the Orientation Meeting. 2. Public notification of the public input or public review meetings, and related planning process notifications and public relations activities for the Consolidated Plan and Al. 3. Collection of written public comments during the Public Input and Review Meetings for inclusion with the Consolidated Plan. 4. Translating any materials into other Non-English languages, other than the Spanish version of the surveys, will be provided by the City. D.ii. Property or Services Furnished by WES WES will furnish, collect, purchase or otherwise obtain all other materials not listed in Section D.i, immediately above. E. The Consolidated Plan Schedule WES anticipates that the contract will be initiated in August of 2019. If so, WES is willing and able to begin contract activities quickly thereafter. The main project activities will continue to progress over the ensuing months, with completion of all Consolidated Plan tasks and delivery of the Final Report by May 1, 2020, as seen in the proposed schedule. UWESTERN ECONOMIC SERVICES, LLC Huntington Beach Consolidated Plan 8 Proposal Response:July 29,2019 Proposed Consolidated Plan Schedule by Month A Week is E ual To "0" Tasks _FJuly I AugSet I Oct I Nov Dec Jan Feb Mar Apr may Pro'ect Mee tin s and Presentations Meetings/ Webinars with City,focus groups, public • • • • • • • input, or presentations Phase I—Orientation WES is notified of contract selection WES and the City conduct Orientation Meeting • WES submits first progress review memo I • Phase II—Data Collection and Analysis City distributes the Internet-based survey • WES collects 2010 Census and ACS data •• WES continues with survey •• WES collects and analyzes building permits •• WES collects and analyzes BEA data •• WES processes surveys •• WES conducts progress review Webinar with City • WES prepares preliminary analysis of data • Phase III—Housing and Community Develo ment Needs Assessment WES conducts progress review Webinar with City • WES completes final analysis of all data •• WES begins drawing inferences from all data 000000 WES holds Two Community meetings • WES holds Stakeholder Meet in s/interviews • Phase IV—Five-Year ousing and Community Develo ment Strateclic Plan WES begins development of the draft report ••• WES assembles all data and analysis ••• WES determines findings and rankings ••• WES begins Draft Report for Staff Review ••• City conducts application workshops • Phase V—Draft Report,Public Review,and Final Report WES submits Draft Report for Staff Review • City provides comments to WES • WES submits Draft Con Plan for Public Review • City holds 30-day public review •••• WES makes PowerPoint presentation • WES received comments on Con Plan • WES submits final Consolidated Plan • iCity submits to HUD II. WES Project Team A . WES Staff Resumes While WES is a small firm, we have seven key professionals, one research assistant, and three survey and clerical staff persons that will be devoted to the City of Huntington Beach Consolidated Plan. We do not employ any other personnel, such as other consultants. Furthermore, WES will not use any subcontractors, nor does WES anticipate using any local resources. Ms. Brace was raised, educated, and began her career in Southern California and therefore brings to this set of tasks a solid knowledge of California Housing Element law. Nevertheless, led by Mr. Gaudin, yet managed by Ms. Brace, the skills, experience, reliability and resumes for all professional staff members devoted to the Consolidated Plan are presented below. W10 WESTERN ECONOMIC SERVICES, LLC Huntington Beach Consolidated Plan 9 Proposal Response:July 29,2019 Robert M. Gaudin, Operating Partner Experience and Commitment. Mr. Gaudin has worked extensively for and with the private and public sectors for nearly 40 years, from advising officers of large companies to aiding junior employees of small government entities. This broad experience with how both private industry and public sector planning is started, designed, implemented, and completed adds great value to the projects he oversees. His expertise in economic and demographic research, housing market analysis, modeling and forecasting, and strategic planning all aid in delivery of both creative ideas and innovative solutions that impart long-lasting enhancements to housing and community development projects. His understanding of salient issues and institutional barriers exemplifies his ability to fulfill the needs of the communities he serves. Mr. Gaudin has lead responsibility for the housing market evaluations, such as Housing Profiles, Consolidated Plans, needs assessments, Analysis of Impediments to Fair Housing Choice, and many other housing, economic, and demographic studies conducted by WES for both private and public sector clients. Mr. Gaudin has been preparing Consolidated Plans AIs for the entire operating history of the firm. Mr. Gaudin's comprehensive awareness of housing and community development issues allows broadly based but focused solutions to complex circumstances. His understanding of a myriad of technical details permits the merging of theory with realism. Since establishing WES more than 32 years ago, Mr. Gaudin has enjoyed a loyal customer base due to his high ethical standards, his commitment to excellence, the trust and rapport shared with clients, and the results provided over the years. Qualifications. Mr. Gaudin's consulting qualifications pertinent to housing and community development evaluations include design, stewardship, analysis, document preparation, and presentation of most studies conducted by WES. When HUD's Consolidated Plan requirements were first introduced, Mr. Gaudin led development of one of the nation's first AFHs and respective Consolidated Plans for Housing and Community Development, including the detailed planning requirements contained within the housing market and needs assessment. Mr. Gaudin is the authorized representative of WES and is able to confer with chief elected officials and policy administrators on housing issues identified by WES, as well as represent clients before print and video press. Resum6 Employment History Operating Partner, Western Economic Services, LLC, 2016 through the present. Mr. Gaudin oversees operations of the firm, including bidding, budgeting, project planning, staff development, and internal planning and capital acquisition as well as manages selected key projects. Mr. Gaudin also manages the professional staff and still makes presentations before selected meetings, public sessions and conferences. Director of Research and Planning, Western Economic Services, LLC, 1998 through 2016. Mr. Gaudin was the team leader. He designed WES's approach to all projects; provided quality controls and oversight; managed staff; liaised with all customers; and presented at meetings, public sessions, and conferences attended by WES. WESTERN ECONOMIC SERVICES, LLC Huntington Beach Consolidated Plan 10 Proposal Response:July 29,2019 Senior Economist, Western Economic Services, LLC, 1986-1998. Mr. Gaudin established WES in July 1986. During this phase of the company's development, Mr. Gaudin designed all projects, conducted statistical programming and model building, designed survey instruments, orchestrated all analyses, wrote client reports, and presented all research findings. Senior Planning Analyst, PacifiCorp, 1980-1986. Designed, developed, and implemented integrated long-term forecasting and planning models. Prepared scenario planning and impact assessments. Designed and oversaw market research surveys, collected raw data, and performed economic and demographic analyses. Constructed residential customer forecasts depicting single-family, multi-family, and mobile home housing stock additions over 20 year forecast horizon. Economist, Montana Governor's Office, Office of Commerce and Small Business Development, 1979-1980. Represented governor at various community development and economic development functions. Conducted technical analyses and prepared reports for distribution regarding prospective economic development targets. Provided additional research and analysis for the governor. Economic Consultant, Sole Proprietor, 1978-1979. Provided secondary research and report writing to Montana Industries. Educational Background Post-Graduate Training, Business research methods, survey design, and systems theory, Portland State University, Portland, OR, 1993. Master's Degree, Applied Economics, Portland State University, Portland, OR, 1985. Bachelor's Degree, Political Science and Economics, University of Montana, Missoula, MT, 1978. Timothy S. Gottgetreu, Director of Research Experience and Commitment. Mr. Gottgetreu has an MA in Economics and is a Director at WES. He has prepared data and analysis for AIs, housing and community development needs assessments, housing market Ilk studies, Consolidated Plans, housing and population forecasts, and related studies. Mr. Gottgetreu has designed, constructed, and continues to development and operate all housing dashboards under the WES 19 professional service umbrella. Mr. Gottgetreu's qualifications include evaluation, assembly, and reporting of data and related information in super-computing environments. He has conducted research in systems analysis, systems modeling, econometrics, and mathematical economics. Qualifications. Mr. Gottgetreu also has conducted Consolidated Plan and Al research, housing market evaluations, and housing needs assessments for numerous client organizations, such as Dona Ana County, the New Mexico Mortgage Finance Authority, the Minneapolis/St. Paul region; the cities of Bentonville, Conway, Fayetteville, Fort Smith, Jacksonville, North Little Rock, and West Memphis in Arkansas; Rockford, Illinois; Tulsa, Oklahoma; Hamilton County, Ohio; the County of Los Angeles, California; and the states of Louisiana, Minnesota, Mississippi, Montana, Nebraska, North Dakota, North Carolina, Oregon, South Dakota, Tennessee, Texas, and Wyoming. Mr. Gottgetreu has been conducting Consolidated Plan and Al research and activities for the past 13 years, or his entire history with WES. WESTERN ECONOMIC SERVICES, LLC Huntington Beach Consolidated Plan 11 Proposal Response:July 29,2019 Resume Employment History Director of Research, Western Economic Services, LLC, 2016 to the present. Mr. Gottgetreu oversees production and delivery of all Profiles and Dashboards created by WES, provides quality controls and oversight; manages staff, liaises with customers; and Mr. Gottgetreu is also the key individual who makes presentations before client Boards, client conferences, and related presentation settings. Manager of Economic Research, Western Economic Services, LLC, 2011 through 2016. Mr. Gottgetreu oversaw and implemented all model building and statistical programming activities. He was the lead researcher and analyst for WES's quantitative and qualitative project activities. This included development of findings and graphical interpretation of those findings. He was responsible for the development of selected comprehensive housing market and needs assessment reports. Senior Economist, Western Economic Services, LLC, 2007 through 2011. Mr. Gottgetreu implemented most model building and statistical programming activities and was the advanced researcher and analyst of data for WES's project activities. This included assisting in the development of findings and graphical interpretation of those findings, and development of reports. U.S. Commercial Service, U.S. Embassy, 2005. Compiled data, researched, and prepared market evaluations of selected Swiss markets and industrial sectors. Facilitated interactions between Swiss and American industrial firms. SEI Private Trust, STC Asset Movement, 2004. Assessed and evaluated account transfer activity. Reconciled data. Managed selected computer processing programs. Educational Background Doctoral Study, Economics, University of Oregon, Eugene, OR,2006-2007. Master's Degree, Economics, University of Maine, Orono, ME, 2006. Bachelor's Degree, Economics, Mary Washington College, Fredericksburg, VA, 2003. Ray Robinson,Jr., Manager of Public Involvement Experience and Commitment. Mr. Robinson holds a Bachelor of Arts in Political Science and has performed leadership, program management, and regulatory oversight of units of local, state, and federal government for nearly 20 years. He has given compliance workshops and trainings, implemented policy and procedures for labor standards, and conducted environmental, fair housing, and citizen participation activities. Qualifications. Mr. Robinson's role is in using his skills in facilitating open and frank discussions in public input, public presentation, and public review settings, ensuring both compliance and accountability for the outcome and acceptance of WES research. He has been assisting with the public presentation and citizen engagement work with Consolidated Plans and AIs for the past five years. He has not been allocated to the Huntington Beach Consolidated Plan. WESTERN ECONOMIC SERVICES, LLC Huntington Beach Consolidated Plan 12 Proposal Response:July 29,2019 Resume Employment History Manager of Public Involvement, Western Economic Services, LLC, 2016 through the present. Mr. Robinson assists in facilitating public discussion of Consolidated Plans, Annual Action Plans, Housing Needs Assessments, Analysis of Impediments to Fair Housing Choice and Assessment of Fair Housing reports. Compliance Manager, Mississippi Development Authority, March 2011 to the present. Provide leadership in strategic planning and analytical studies. Organize and conduct statewide regulatory trainings and workshop. Grants Management Development Specialist, Mississippi Development Authority. August 2008 through March 2011. Ensure grant recipient compliance; responsible for technical training, and monitoring. Central Mississippi Program Manager, The Nature Conservancy, January 1997 — July 2008 Educational Background Bachelor's Degree, Political Science, Jackson State University, May 1995. Megan A. Brace, Sr. Project Manager Experience and Commitment. Ms. Brace holds a B.A. in Urban Studies and an MPA. She has substantive experience in the housing and homeless fields in her profession. For the past five years, she has been charged with building Consolidated Plans for Housing and Community Development by using the eCon Planning Suite. Furthermore, she has been creating Als and creating companion user friendly documents more suitable for public review. Qualifications. Ms. Brace continues working in the housing planning and service fields and has assisted other researchers in the development of CDBG, HOME, ESG, HTF, HMIS, and HOPWA documentation. She also assesses and interprets local land use ordinances and policies, inspects zoning codes and related planning documents as they relate to promoting affordable housing and their relationship to encouraging affirmatively furthering fair housing. She presents documents and final results to City and County government officials. She has worked on these projects in the following states: Alabama, California, Colorado, Iowa, Florida, Georgia, Minnesota, Mississippi, Montana, Nebraska, New Mexico, North Dakota, Nevada, Texas, and Wyoming, as well as the Commonwealth of the Northern Mariana Islands. R6sum6 Employment History Sr. Project Manager, Western Economic Services, LLC, October 2016 through the present. Ms. Brace prepares housing needs assessments, Consolidated Plan documents, creates and edits data charts, narratives, and maps in the eCon Planning Suite. She conducts progress review meetings with clients and interacts with selected clients for the housing and community development needs assessment, Consolidated Plans, and AIs and AFHs. Sr. Planning Analyst, Western Economic Services, LLC, May 2014 through October 2016. Ms. Brace assists in the construction of Consolidated Plan documents, edits WESTERN ECONOMIC SERVICES, LLC Huntington Beach Consolidated Plan 13 Proposal Response:July 29,2019 selected planning narratives, enters data charts, narratives, and maps in the eCon Planning Suite, and conducts data collection verification activities. Affordable Housing Development Assistant, Townspeople, San Diego, 2012 through April 2014. Ms. Brace identified, evaluated, and negotiated partnerships with other organizations. She represented Townspeople at public input meetings. She was the primary grant author and lead CDBG application writer. Planning Intern, City of Oceanside, CA, 2011. She was the primary author of City's updated density bonus ordinance, assisted City staff in updating Housing Element, and conducted field work and analysis of potential affordable housing sites. Educational Background Masters of Public Administration, California State University, San Bernardino, 2014. Bachelor of Arts, Urban Studies, University of California, Berkley, 2010. Jil E. Heimensen, Policy Analyst Experience and Commitment. Ms. Heimensen holds a B.A. in Economics and a Masters in Public Policy. She has experience in HUD programming. She is the newest addition to the WES staff. Qualifications. Ms. Heimensen helps create documents and final results on behalf of City and County government officials. Resume Employment History Policy Analyst, Western Economic Services, LLC, July 2019 through the present. Ms. Heimensen assists with preparation of housing needs assessments, Consolidated Plan documents, edits data charts, and narratives in the eCon Planning Suite. Administrative Specialist, League of Oregon Cities, 2018-2019. Provided administrative, accounting, database, website, and process improvement support. Conducted demographic and statistical analysis. Research Associate, Pacific Research, 2016-2018, Supported data collection and evaluation of Department of Education data. Wrote reports and assessed information for publication. Educational Background Masters of Public Policy, Portland State University, 2018. Bachelor of Science, Economics, Portland State University, 2016. Kristen M. Bennett, Operations Manager Experience and Commitment. Ms. Bennett holds a BA in Liberal Studies and has a background in cultural anthropology. She conducts quality controls, data entry, and verification of source information on data presented in our reports. Additionally, she develops, edits, and implements our telephone, internet, and printed survey forms. She also enters Consolidated Plan narratives, data, tables, charts, and maps into the IDIS eCon Planning Suite for the Five-Year strategy as well as the Annual Action Plan. She has been assisting with the preparation of Consolidated Plans and Als and AFHs since 2012. WESTERN ECONOMIC SERVICES, LLC Huntington Beach Consolidated Plan 14 Proposal Response:July 29,2019 Qualifications. Ms. Bennett provides assistance to the team and her focus area is in support of document design and production, quantitative analysis, and survey designs. She also creates high quality formatted documents in InDesign. She has assisted in the analysis, evaluation, and preparation of documents for Alabama, Colorado, California, Georgia, Ohio, Minnesota, Mississippi, Montana, Nevada, New Mexico, Nebraska, North and South Carolina, North Dakota, and Wyoming, as well as the Commonwealth of the Northern Mariana Islands. Resume Employment History Operations Manager, Western Economic Services, LLC, 2017 through the present. Ms. Bennett manages the survey team, conducts research and analysis, prepares and edits various presentations, phone, internet, and printed survey instruments. She is also in charge of office operations, being sure that it runs smoothly and effortlessly. Operations Supervisor, Western Economic Services, LLC, 2014 through 2016. Ms. Bennett oversaw survey data collection, document production, and related operational tasks. She assisted with the collection of socio-economic and demographic research and analysis, data verification, and survey support and analysis. Assistant Analyst, Western Economic Services, LLC, 2012 through 2013. Ms. Bennett conducts data collection, socio-economic and demographic research and analysis, data verification, and survey support and analysis. Survey Assistant, Western Economic Services, LLC, 2011 to 2012. Coordinated telephone activities, data entry, and related aspects of survey research projects. Monitored quality and productivity. Responded to client and respondent requests. Participated in telephone interviews. Intern, Marathon Education, 2010. Re-organized comprehensive database to track sponsor and recipient funds. Ensured accuracy of data through telephone and other research. Educational Background Bachelor's Degree, Liberal Studies, Portland State University, Portland, OR, 2012. Associate of Arts, The Community College of Baltimore County, Maryland, 2000. Brandon C. Giatti, GIS and Data Analyst Experience and Commitment. Mr. Giatti holds an MS in Physics and an � - MS in Computer Science. He has conducted substantive research using SPSS statistical software as well as Python/Pandas, HTML5, CSS3, '- JavaScript/JQuery, D3.js, PHP, SQL and related programs. Since arriving at WES, he has used his strong computer and analytical background to research, analyze, and report on the unique issues and context of every project. He also uses his skills in GIS to perform spatial analysis and aid in the visual presentation of our findings. This latter skill is his main contribution to our Consolidated Plan and Al research and analysis. Qualifications. Mr. Giatti's primary role is to analyze and present demographic, economic, housing, and other data for housing and community development projects, and assist the other analysts in the processing and evaluation of data. In particular, he applies his skills in thematic mapping and characterizing spatial relationships. WESTERN ECONOMIC SERVICES, LLC Huntington Beach Consolidated Plan 15 Proposal Response:July 29,2019 Resume Employment History GIS and Data Analyst, Western Economic Services, LLC, November 2017 through the present. Mr. Giatti performs research, conceptual analysis, and writing of research documents; provides support to sophisticated statistical programming; interprets data results; and presents information in thematic mapping designs. Development Analyst, Multnomah County Department of Community Assets, January 2017 through July 2017. Test applications used to maintain the data integrity of individuals in the criminal justice system. Work with business analysts to address customer needs to ensure products meets customer specification Educational Background Master's Degree, Master of Science, Computer Science, Portland State University, 2018. Master of Science, Applied Physics, Portland State University, 2016 Bachelor's Degree, Bachelor of Science, Computer Science, Portland State University, 2014. Bachelor's of Science, Physics, Cal State Long Beach, 2009. Kathryn L. Rosson, MBA, PMP,Information Systems Manager Experience and Commitment. Ms. Rosson holds an MBA, a BA, and a Project Management Professional certification. She has a diversified background in information technology project management; she provides technical support for all WES technology related functions, including client/server, business applications and operations efficiency. She has provided information technology and application assistance for WES projects implemented in California, Georgia, Iowa, Ohio, Minnesota, Montana,New Mexico,Nebraska,New York, North and South Carolina, Tennessee, and Wyoming. Qualifications. Ms. Rosson's skills include Web Design, HTML, CSS, and SharePoint technologies; she manages our network; and, she is an expert in integrating the MS Office Suite applications including MS Expressions and InfoPath. Resume Employment History Information Systems Manager, Western Economic Services, LLC, 2012 through the present. Ms. Rosson maintains network hardware and software, aids in administering video conferencing, and confirms the certification and licensing of WES software developed products. She manages software installations and creates web based documents. Project Manager, Mountain Glass, 2002 to 2011. Migration of Windows 2000 network to S132003. Managed MS Exchange 2003, Active Directory and MS Live Communications. Configured Remote Web Workplace. Educational Background MBA, Sustainable Business, Green Mountain College, Poultney, Vermont, May, 2016 Bachelor's Degree, Sustainable Business, Marylhurst University, Portland, OR. June 2014 Certified Project Management Professional, Project Management Institute, June 2013 WESTERN ECONOMIC SERVICES, LLC Huntington Beach Consolidated Plan 16 Proposal Response:July 29,2019 Spencer C. Keating, Research Assistant Experience and Commitment. Mr. Keating recently joined the firm in November of 2018. In this short time, he has assisted with WES projects for clients in Mississippi,Nebraska, Wyoming, Iowa, and Colorado. Qualifications. Mr. Keating is also a recent graduate specializing in statistical regression analysis, qualitative and quantitative problem solving, and data preparation and analysis. R6sum6 Employment History Research Assistant, Western Economic Services, LLC, 2018 through the present. Conduct secondary research, assist other researchers in preparation of studies, reports, and analytical programming. Proof read documents Data Recovery, University of Oregon, Department of Earth Sciences, 2016. Educational Background Bachelor's Degree, Economics, University of Oregon, 2017 III. WES Qualifications and Experience A. Introduction to Western Economic Services, LLC Western Economic Services, LLC (WES) has provided economic and demographic analysis, market research, forecasting, and strategic planning services for more than 33 years. Our main offices are located at 212 SE 181h Avenue, Portland, OR 97214. WES specializes in housing and community development planning, with particular expertise in the following areas: • Preparing housing and community development consolidated plans, • Preparing analyses of impediments to fair housing choice, • Researching and preparing housing market evaluations, • Conducting housing and community development evaluations and needs assessments, • Illuminating economic and community development opportunities, and • Guiding and facilitating housing policy and strategic planning processes. Our business philosophy and mission statement are driven in large part by our commitment, ethics, and operating philosophy. At WES, we conduct customized research to meet each client's specific needs, and we work closely with those clients to ensure that our research findings and implications are fully understood. We are dedicated to ensuring that our clients are proud of their choices, our products, and the outcomes of their planning activities. WES offers a unique set of skills and experiences geared toward high-quality work. B. WES Experience with HUD Compliance Reports Over the Past Five Years Due to our long history of successfully completing Consolidated Plans, Annual Action Plan, and CAPERS, WES continues to have the availability and capacity to complete these types of tasks. The following agencies have hired WES to prepare their Consolidated Plan using the eCon Planning Suite in the last five years. 19 WESTERN ECONOMIC SERVICES, LLC Huntington Beach Consolidated Plan 17 Proposal Response:July 29,2019 Prince William County, Virginia, Community Planning and Development Division In 2016, 2017, 2018, and again in 2019, Prince William County, Virginia, hired WES to prepare its Five-Year Consolidated Plan, Annual Action Plan, and CAPER. Each Action Plan was constructed using the IDIS eCon Planning Suite, specifying the goal outcome indicators for projects that the County selected to conduct in the Annual Action Plan, as well as aligning projects with five-year goals and outcomes. The County's second and third year Action Plans have been approved by HUD, and the fourth year Action Plan has been submitted for review. Each CAPER was completed using IDIS, utilizing the eCART for ESG data uploads for the County's first and second program years. Both of these plans were approved by HUD without revisions. City of Palm Desert, California In early 2018, the City of Palm Desert, California, hired WES to prepare its Five-Year Consolidated Plan and Annual Action Plan. The Consolidated Plan was constructed using the IDIS eCon Planning Suite. The project included analysis of survey data, both quantitative and qualitative evaluations, and a complete assessment of the housing and community development sectors for the City, as well as a final presentation to City Council. It included preparing the Annual Action Plan and specifying the goal outcome indicators for projects that the City selected to conduct in the Annual Action Plan. The plan has been submitted to HUD. Los Angeles County, California, Community Development Commission In 2007, 2012 and again in 2017, the Community Development Commission (CDC) of the County of Los Angeles selected WES to prepare the County's Five-Year Consolidated Plan for Housing and Community Development. While the County of Los Angeles has approximately 10 million people, the LA Urban County, comprising 49 participating jurisdictions and the balance of the unincorporated areas in the County, are home to 2 million people. The entire Consolidated Plan covered demographics, economics, and special needs populations, housing was a key part of the plan. The housing market analysis addressed a 25-year housing forecast, by tenure and income. It also evaluated current building trends, assessed the current housing stock, addressed the current mortgage market and the degree of subprime lending activity, and interpreted the qualitative needs expressed in the Resident Community Survey. This particular citizen input represented the evaluation of some 3,314 resident surveys received during development of the Consolidated Plan, with the survey being distributed at public meetings, mailed to selected stakeholders and posted on the CDC's Web site. Several focus groups were also conducted, one of which related specifically to the need for housing. The LA County Consolidated Plan includes the HOME Program. These efforts included populating the eCon Planning Suite for the County. The plan was accepted by HUD. The City of Augusta, Georgia,Housing and Community Development Department The City of Augusta is located about 150 miles east of Atlanta. With nearly 200,000 people, the City selected WES to prepare its Al in 2008, 2013, and again in 2019. This Al entailed evaluation of demographic, economic and housing statistics from the Census Bureau, Bureau of Economic Analysis, the Bureau of Labor Statistics and related agencies. It also collected fair housing complaints from HUD and the Georgia Commission on Equal Opportunity. The study had several opportunities for stakeholder and citizen involvement, including a series of 19 WESTERN ECONOMIC SERVICES, LLC Huntington Beach Consolidated Plan 18 Proposal Response:July 29,2019 four focus groups, designed around specific topic areas, a series of telephone interviews with stakeholders, public input meetings and formal presentations of findings and recommendations. The Mississippi Development Authority WES prepared the State's 2015-2019 Five-Year Consolidated Plan. The geographic area represented all non-entitled areas of the State, chiefly rural and economically distressed areas. WES initiated the process by developing the citizen participation plan. WES then designed a comprehensive housing and community development survey, which was distributed throughout the state by the Mississippi Development Authority. WES assessed the expressed needs from the survey, which were defined as "no need", "slight need", "moderate need", and "extreme need". Questions on the survey included housing service needs for special populations as well. Furthermore, WES quantified housing and homeless needs seen from Census data, a series of focus groups, public input meetings, as well as a housing demand forecast over the future. WES quantified the level of unmet housing need by family type, tenure, and income as well as interpreted the needs associated with the State's homeless population. Mississippi includes the HOME program. Everything was also prepared and submitted via the eCon Planning Suite and it has been accepted by HUD. Nevada Housing Division WES was selected to prepare a Five-Year Consolidated Plan, Annual Action Plan, and the Analysis of Impediments to Fair Housing Choice (AI) for the State of Nevada in 2014. WES conducted an online survey, public input meetings, and public review meetings. WES collected both quantitative and qualitative data, interpreted findings, specified needs and expressed strategies to address those needs. The geographic areas of the State covered by the Plan represented all non-entitlement areas, particularly all rural and many economic distressed areas. The Plan included the HOME Program. WES then constructed the Consolidated Plan using the eCon Planning Suite. The Plan was approved by HUD. C. WES Work Samples You may review a set of WES work samples at this link: www.westemes.com/worksamples. D. WES References 1. Ms. Joan S. Duckett, Community Planning & Development Division Chief, Prince William County Office of Housing & Community Development, 15941 Donald Curtis Drive, Suite 112, Woodbridge, VA 22191, (p) 703-492-2300 (f) 703-492-0499, iduckettApwc ovg .org 2. Ms. La Sandra Corley, MBA, CHPS, CHC, Housing Development Manager, Housing and Community Development, 925 Laney Walker Blvd., 2nd Floor, Augusta, GA 30901, (p) 706- 821-1797, lcorley&augustaga.gov 3. Mr. David Hancock, Vice President, Executive Division, Mississippi Home Corporation, 735 Riverside Drive, Jackson, MS 39202, (p) 601-718-4620, (f) 601-718-4643, david.hancockgmshc.com 4. Ms. Jessica Gonzales, Senior Management Analyst, City of Palm Desert, 73-510 Fred Waring Dr., Palm Desert, CA 92260, (p) 760.776.6410,jgonzalesgcityofpalmdesert.org 5. Ms. Julie Kozlowski, Community Development Director, Wyoming Business Council, 214 West 15th St., Cheyenne, WY 82002, (p) 307-777-2812, iulie.kozlowski@w�o.gov WESTERN ECONOMIC SERVICES, LLC Huntington Beach Consolidated Plan 19 Proposal Response:July 29,2019 6. Ms. Kayla Schott-Bresler, Public Health Analyst, Housing, Homeless Services, & Community Development, Skagit County Public Health, 700 South Second Street #301, Mount Vernon, WA 98273, (p) 360-416-1520, kaylasb2co.skagit.wa.us. 7. Mr. Scott Hoversland, Executive Director, Wyoming Community Development Authority, 155 North Beech Street, Casper, WY 82602, (p) 307-265-0603, (f) 307-266-5414, hoversland c2wyomingcda.com IV. WES Fee Proposal A. Fee Proposal The following exhibits represent the sum of all our labor categories, estimated hours, hourly rates, purchased materials, expenses incurred for business travel, and other related direct costs for completion of the Huntington Beach Consolidated Plan. This includes all preparatory and progress review meetings, data processing, analysis of findings, development of draft and final reports, research presentations, and interagency and related coordination activities, as described herein. WES is proposing to provide the products and services herein described on a "fixed cost" basis. This budget may be modified, if significant changes to the scope of work or contract conditions occur and are approved by the City. Five Year Consolidated Plan Staff Rate Hours Total Mr.Robert M.Gaudin,Operating Partner 275 7 1,925 Mr.Timothy S.Gottgetreu,Director of Research 200 88 17,600 Ms.Megan A.Brace,Sr.Project Manager 150 94 14,100 Ms.Jil E. Heimensen,Policy Analyst 125 24 3,000 Mr. Brandon C.Giatti,GIS&Data Analyst 125 12 1,500 Ms.Kristen M.Bennett,Operations Manager 110 10 1,100 Mr.Spencer C.Keating,Research Assistant 90 28 2,520 Clerical/Surveyors 65 0 0 Subtotal $41,746 Production Costs #Units Unit$ Total Airfare 6 220 1,320 Lodging 0 150 0 Meals 6 75 450 Car Rental 6 100 600 Parking 6 20 120 Shipping 1 65 65 Subtotal 2,555 Anticipated Budget $",300 The tasks, allocated by Phase and hours by staff person, are presented below. Hours by Phase by Staff Member RMG TSG MAB JEH BCG KMB SCK Phase I:Orientation 2 6 5 8 0 2 0 Phase II:Data Collection and Analysis 2 61 16 0 0 5 16 Phase III:Housing&Community Development Needs Assessment 1 10 20 8 6 0 0 Phase IV: Housing and Community Development Strategic Plan 0 0 16 0 2 1 1 Phase V:Draft Reports,Public Review,Final Report 2 11 37 8 4 2 11 There are also two optional tasks, as follows: Option I-Four Stakeholder Consultation MeetingsNVebinars $4,860 Option II-Three Consolidated Plan Focus Groups $4,010 WESTERN ECONOMIC SERVICES, LLC Huntington Beach Consolidated Plan 20 Proposal Response:July 29,2019 MWESTERN ECONOMIC SERVICES, LLC August 16, 2019 RECEIVED City of H�irtl,•„ _ Zuau,►doJana(�ss2ulSng y i.,:, : Reach to 1-40 Mr. Robert Ramirez Economic Development Project Manager L� 1 9 lUi9 r;n,y Office of Business Development 0 City of Huntington Beach `�"=c `'` y���� -..•�.;4���uni-�30 A410 Business DevOopment Cdil/1130?2i 2000 Main Street, 5th Floor Huntington Beach, CA 92648 Re: Professional Services Contract between the City of Huntington Beach and Western Economic Services, LLC for Preparation of 2020-2024 Consolidated Plan for HUD Programs Dear Mr. Ramirez: We are delighted to be selected to consult on the 2020-2024 Consolidated Plan for HUD Programs. Enclosed is one signed copy of the contract, along with two ACORDs with Huntington Beach listed as the Certificate Holder. Mr. Ramirez, if you need anything else, please let me know. Sincerely, Robert M. Gaudin Operating Partner RMG:kmb 11 Enclosures 212 SE 181h Ave • Portland, OR 97214 • 503-239-9091 (P) • 503-239-0236 (F) • westernes.com r £[ ` o ANAHEIM CITY COUNCIL ACTION AGENDA J U LY 309 2019 Harry S. Sidhu, P.E. CITY COUNCIL Mayor 4�'b� /� HOUSING AUTHORITY Lucille Kring Mayor Pro Tenn .ORDER OF BUSINESS: Public sessions of all regular meetings of the City Council/Successor Agency to District 4 the Redevelopment Agency/Housing Authority/Public Financing Authority/Housing and Public Improvements Authority begin at 5:00 P.M. Public hearings begin at 5:30 P.M. unless otherwise noted. Denise Barnes Closed sessions begin at 3:00 P.M. or such other time as noted. Closed sessions may be preceded by one Council Member or more public workshops. If a workshop is scheduled, the subject and time of the workshop will appear on District 1 the agenda. Not all of the above agencies may be meeting on any given date. The agenda will specify which agencies are meeting.All meetings are in the Anaheim City Hall, Council Chambers, 200 S. Jordan Brandman Anaheim Blvd.,Anaheim, CA 92805 or such other location as noted. Council Member .REPORTS: All agenda items and reports are available for review in the City Clerk's Office, the Central District 2 Library, and www.anaheim.net. Any writings or documents provided to a majority of the City Council regarding any item on this agenda(other than writings legally exempt from public disclosure)will be made Dr. Jose F. Moreno available for public inspection in the Office of the City Clerk, located at 200 S.Anaheim Blvd., 211 Floor, Council Member Anaheim, CA 92805, during regular business hours. District 3 -PUBLIC COMMENTS: There are two Public Comment periods with speakers having one opportunity to Stephen Faessel address the City Council, except for scheduled public hearing items.The time limit established for public Council Member comments is three minutes per speaker unless a different time limit is announced. The City uses speaker District 5 cards that must be submitted to the City Clerk in order to address the City Council. Prior to the business portion of the agenda, the City Council and all other related agencies meeting on such date will convene in joint session for the first Public Comment period where speakers will be permitted to speak on specific Trevor O'Neil agenda item(s). This first Public Comment period is limited to 90 minutes or until all agenda item speakers Council Member have been heard, whichever is later. Any remaining time shall be provided to non-agenda item speakers District 6 until the 90 minute time limitation is exhausted. The second Public Comment period will be opened by the Mayor if any non-agenda item speakers were not called during the first Public Comment period. For public hearings, the Mayor or Chairperson will separately call for testimony at the time of each public hearing. Testimony during public hearings is subject to the following time limits: Project applicant or issue initiator: twenty minutes for initial presentation and ten minutes for rebuttal; Residents within the noticed area of the subject property: ten minutes;All other members of the public: three minutes. Public hearings regarding legislative matters: five minutes. The Mayor or Chairperson may limit the length of comments during public hearings due to the number of persons wishing to speak or if comments become repetitious or irrelevant. Pursuant to Government Code Section 54954.2(a)(2), no action or discussion by the City Council shall be undertaken on any item not appearing on the posted agenda, except to briefly provide information, ask for clarification, provide direction to staff, or schedule a matter for a future meeting. -ADDITIONS/DELETIONS: Items of business may be added to the agenda upon a motion adopted by a minimum 2/3 vote finding that there is a need to take immediate action and that the need for action came to the attention of the City or Agency subsequent to the agenda being posted. Items may be deleted from the agenda upon request of staff or upon action of the Council or Agency. -CONSENT CALENDAR: Consent Calendar items will be acted on by one roll call vote unless a member(s)requests an item(s)be discussed and/or removed from the Consent Calendar for separate action. ■SERVICIOS DE TRADUCCION: (TRANSLATION SERVICES: SEE LAST PAGE OF AGENDA FOR DESCRIPTION IN ENGLISH) La ciudad provee servicios de interpretacion al espanol en las juntas del Consejo. La interpretacion simultanea al espanol se ofrece por medio del use de audifonos y la interpretacion consecutiva(espanol a ingles)tambien esta disponible para cualquiera que desee dirigirse al Ayuntamiento, declarando su peticion en el podio. No tiene que usar los servicios de interpretacion de la Ciudad; las personas pueden proveer su propio interprete, si to desean. Debido a que existen muchos dialectos y regionalismos, la Ciudad no puede garantizar que los interpretes puedan traducir a un dialecto o regionalismo en particular y rehusa cualquier responsabilidad que surja de tales servicios. Para servicios 200 S.Anaheim Blvd. de interpretaci6n en otros idiomas, comuniquese con la oficina de la Ciudad (City Clerk), cuando menos 48 Anaheim,CA 92805 horas antes de la junta programada. Tel: (714)765-5166 Fax(714)765-4105 www.anaheim.net ANAHEIM CITY COUNCIL ANAHEIM, CALIFORNIA J U LY 30, 2019 3:00 P.M. Call to order the Anaheim City Council. 3:05 P.M. MEMBERS PRESENT: Mayor Sidhu and Council Members Kring, Barnes, Brandman, and Faessel. Council Members Moreno and O'Neil joined during Closed Session. ADDITIONS/DELETIONS TO CLOSED SESSION: City Attorney Robert Fabela announced Item No. 3 pertained to potential involvement in litigation against opioid manufacturers and Item No. 4 was pulled from consideration to be rescheduled at a later date. PUBLIC COMMENTS ON CLOSED SESSION ITEMS: None Recess to closed session. 3:06 P.M. 3:00 P.M. - CLOSED SESSION 3:06 P.M. 1. PUBLIC EMPLOYEE PERFORMANCE EVALUATION (Subdivision (b) (1) of Section 54957 of the California Government Code) Position: City Manager 2. CONFERENCE WITH LABOR NEGOTIATORS (Subdivision (a) of Section 54957.6 of the California Government Code) Agency Designated Representative: Linda Andal, Human Resources Director Position: City Manager 3. CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION Initiation of litigation pursuant to paragraph (4) of subdivision (d) of California Government Code Section 54956.9: One potential case 4. CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION Significant exposure to litigation pursuant to paragraph (2) of subdivision (d) of the California Government Code Section 54956.9: One potential case Item No. 4 removed from agenda; not considered during Closed Session. 5. CONFERENCE WITH LABOR NEGOTIATORS (Subdivision (a) of Section 54957.6 of the California Government Code) Agency Designated Representatives: Linda Andal, Human Resources Director and Angel Ho, Employee Relations Manager Name of Employee Organization: Anaheim Municipal Employees Association Reconvene the Anaheim City Council. 5:12 P.M. 5:00 P.M. 5:12 P.M. Invocation: Pastor Ethan Hedberg, Ambassador Sunkist 2 July 30, 2019 Flaq Salute: Council Member Jordan Brandman Presentations: Recognizing the Anaheim Community Economic Development Team for receiving "Community Excellence City Award" from the U.S. Small Business Administration Update from the Orange County Human Relations Call to order the Anaheim Housing Authority (in joint session with the City Council). 5:23 P.M. ADDITIONS/DELETIONS TO THE AGENDAS: City Clerk Theresa Bass announced Public Hearing No. 29 was withdrawn by request of the appellant. PUBLIC COMMENTS (all agenda items, except public hearings): 20 speakers (limited to 90 minutes, or until all agenda item speakers have been heard; any time remaining shall be provided to non-agenda item speakers). CITY MANAGER'S UPDATE: City Manager Chris Zapata reported the Fire & Rescue Department would provide an update on fire season and preparedness at the August 13, 2019 Council meeting. Additionally, he reported a draft appraisal of the Angel Stadium property had been received, staff was analyzing the draft appraisal, and the appraisal would be part of the Closed Session agenda on August 13, 2019. Recess the Anaheim City Council. 6:13 P.M. 5:00 P.M. - HOUSING AUTHORITY 6:13 P.M. Prior to addressing the agenda, Mayor Sidhu clarified his role as chair of the meeting, the informal practice of limiting discussion on each item to two rounds of five minutes each, and requested colleagues wait until the second round of discussion to request more time if needed for specific items. Council Member Moreno requested a point of clarification regarding the adopted procedures and rules regarding limiting or extending limits of debate. City Attorney Robert Fabela addressed the written procedures and rules, as well as inherent powers granted to the chair of the meeting, and interpreted the referenced motion to limit or extend limits of debate as specific to agenda item discussions; with further follow-up in memo form. Item pulled for discussion: Council Member Moreno: Item No. 01 MOTION: LK/JB To adopt the consent calendar. APPROVED VOTE: 7-0 CONSENT CALENDAR: 1. RESOLUTION NO. AHA-2019-003 A RESOLUTION OF THE ANAHEIM HOUSING AUTHORITY approving the delayed exchange of certain real property with the City of Anaheim; authorizing the Executive Director to execute and administer any necessary documents to implement the exchange; and making certain other findings in connection therewith (1213 and 1227 South Claudina Street; related to Council Item No. 23). Item No. 01 Discussion. Community & Economic Development Director John 3 July 30, 2019 Woodhead, in an abundance of caution and in accordance with Government Code §1091.5(a)(7), disclosed that while elected by the ATN membership in his capacity as president of the Downtown Anaheim Association as a non-salaried member of the ATN Board in November 2018, he never attended any meetings nor served in any capacity on the board, and was likely removed in accordance with the ATN by-laws. MOTION: LK/TO APPROVED VOTE: 7-0 2. RESOLUTION NO. AHA-2019-004 A RESOLUTION OF THE GOVERNING BOARD OF THE ANAHEIM HOUSING AUTHORITY approving I.) a Cooperation Agreement for the Econo Lodge Apartments, by and between the City of Anaheim and the Anaheim Housing Authority, substantially in the form attached herewith; II.) a Preliminary Funding Award Letter, substantially in the form attached herewith between the Anaheim Housing Authority and Jamboree Housing Corporation; III.) authorizing the Executive Director of the Anaheim Housing Authority, or his designee, to negotiate the terms of and finalize an Affordable Housing Agreement; IV.) authorizing the Executive Director of the Anaheim Housing Authority, or his designee, to execute and administer the Cooperation Agreement and Preliminary Funding Award Letter on behalf of the Anaheim Housing Authority with the City; V.) authorizing the Executive Director of the Anaheim Housing Authority, to enter into subsequent agreements necessary to implement the project, provided that such agreements do not materially increase or extend the assistance provided by the Anaheim Housing Authority under the Cooperation Agreement or Preliminary Funding Award Letter (rehabilitation and conversion of the Econo Lodge Motel located at 2691 W. La Palma Avenue to a Permanent Supportive Housing apartment community; related to Council Item No. 24). END OF CONSENT CALENDAR 6:33 P.M. 3. RESOLUTION NO. AHA-2019-005 A RESOLUTION OF THE ANAHEIM HOUSING AUTHORITY regarding its intention to issue tax-exempt obligations for Econo Lodge Apartments (2691 West La Palma Avenue; bond issuance will be in an amount not to exceed $15,000,000). Item No. 03 Discussion. MOTION: LK/SF APPROVED VOTE: 7-0 Adjourn the Anaheim Housing Authority. 6:36 P.M. Reconvene the Anaheim City Council. 6:36 P.M. 5:00 P.M. - CITY COUNCIL 6:36 P.M. Items pulled for discussion: Council Member Barnes: Item Nos. 4, 6, 16, 17, and 18 Council Member Moreno: Item Nos. 13 and 19 Council Member O'Neil Item No. 15 MOTION: LK/SF Waive reading of all ordinances and resolutions and adopt the consent calendar. APPROVED VOTE: 7-0 CONSENT CALENDAR: 4. Receive and file minutes of the Library Board meeting of May 13, 2019. Item No. 04 Discussion. MOTION: DB/LK APPROVED VOTE: 7-0 4 July 30, 2019 5. Approve the Investment Portfolio Report for June 2019. 6. Approve the proposed Five-Year Underground Conversion Plan for Fiscal Year 2019-20. Item No. 06 Discussion. MOTION: DB/SF APPROVED VOTE: 7-0 7. Waive the sealed bid requirement of Council Policy 4.0, and ratify an increase from $20,000 to $34,500 including sales tax, to the current master agreement with Wayne Boyer dba Motoport USA for the purchase of personal protective garments for the Anaheim Police Department Traffic Unit; and authorize the Purchasing Agent to issue an annual master agreement for these items in accordance with approved budget appropriations. 8. Accept the bid from Hunter Consulting, Inc. dba HCI Environmental & Engineering, in the amount of $65,117 plus applicable tax, for firing range maintenance, cleaning, and hazardous waste disposal for a one year period with four one-year optional renewals, and authorize the Purchasing Agent to exercise the renewal options in accordance with Bid #9315; and ratify an increase from the not to exceed amount of$36,355 to $44,355 including sales tax, to the current 2018-19 master agreement with Hunter Consulting, Inc. dba HCI Environmental & Engineering. 9. Accept the bid from Mr. Window Cleaning, in the amount of$84,400 plus a 20% contingency, for window washing services at the Anaheim Convention Center for a one year period with up to four one-year optional renewals, and authorize the Purchasing Agent to exercise the renewal options in accordance with Bid #9279. 10. Accept the bid from United Rotary Brush Corporation, in the amount of$84,403.90 plus applicable tax and a 20% contingency, for the purchase of replacement street sweeper brooms for a one year period with four one-year optional renewals, and authorize the Purchasing Agent to exercise the renewal options in accordance with Bid #9317. 11. Accept the bid from Unifirst Corporation, in the amount of $28,005.80 plus applicable tax and a 25% contingency, to provide weekly uniform rental services for the Operations, Fleet & Facility Services Division of the Public Works Department for a one year period with four one-year optional renewals, and authorize the Purchasing Agent to execute the renewal options in accordance with Bid #9313. 12. Authorize the Purchasing Agent to issue purchase orders, in the total amount not to exceed $6,559,350 plus applicable taxes, for 69 city vehicles for Fiscal Year 2019/20, which includes a 5% contingency for unexpected costs associated with these vehicle purchases, and for the replacement of vehicles, if necessary, that are severely damaged in accidents. 13. Approve the FY 2019-2020 Annual Action Plan, in the total fund amount of$ 12,845,529, for federal Community Development Block Grant (CDBG), HOME Investment Partnerships (HOME), Emergency Solutions Grant (ESG), and Housing Opportunities for Persons With AIDS (HOPWA); and designate the Director of the Community & Economic Development Department as the Certifying Official authorized to execute all documents related to the administration, management, and implementation of the CDBG, HOME, ESG, and HOPWA programs. Item No. 13 Discussion. MOTION: JM/LK APPROVED VOTE: 7-0 5 July 30, 2019 14. Approve a Professional Services Agreement, in substantial form, with Western Economic Services, LLC, in the amount of$64,885, to prepare the Fiscal Year 2020-2024 Consolidated Plan identifying housing and community development needs and authorize the Director of the Community and Economic Development Department, or designee, to execute and administer the agreement. 15. Approve a Professional Services Agreement with Lawyers' Committee for Civil Rights Under Law, in an amount not to exceed $150,000 for the initial term, to prepare the Fiscal Year 2020-2024 Regional Analysis of Impediments to Fair Housing Choice, whereby the city acts as the lead for the regional assessment, with two one-year optional renewals; approve a Memorandum of Understanding and Payment Agreement, in substantial form, with HUD entitlement jurisdictions within Orange County to participate and contribute to their respective cost share of the regional study; and authorize the Community and Economic Development Director, or designee, to execute and administer the agreements. Item No. 15 Discussion. MOTION: TO/LK to postpone indefinitely. APPROVED VOTE: 5- 2 (AYES: Mayor Sidhu and Council Members Kring, Barnes, Faessel, and O'Neil; NOES: Council Members Brandman and Moreno). Motion carried; item postponed. 16. Approve Professional Services Agreements with three consultant companies, each in an amount not to exceed $250,000 per work order package with a total not to exceed contract amount of $1,000,000 per contract year per consultant, for as-needed real property appraisal services to support the Design Engineering Services section of the Department of Public Works for a three year term with two one-year optional renewals; authorize the Public Works Director to execute, administer and take the necessary actions to implement the agreements; and authorize minimal changes to the agreements that do not substantially change the terms and conditions of the agreements, so long as such changes are determined to be minimal by the City Attorney's Office (Epic Land Solution, Inc., Hennessey & Hennessey, LLC, and Kiley Company/Elizabeth M. Kiley, Inc.). Item No. 16 Discussion. MOTION: DB/SF APPROVED VOTE: 7-0 17. Approve Professional Services Agreements with five consultant companies, each in an amount not to exceed $250,000 per work order package with a total not to exceed contract amount of $1,000,000 per contract year per consultant, for as-needed right of way relocation services to support the Design Engineering Services section of the Department of Public Works for a three year term with two one-year optional renewals; authorize the Public Works Director to execute, administer and take the necessary actions to implement the agreements; and authorize minimal changes to the agreements that do not substantially change the terms and conditions of the agreements, so long as such changes are determined to be minimal by the City Attorney's Office (Associated Right of Way Services, Inc.; Epic Land Solution, Inc.; Overland, Pacific & Cutler, LLC; Paragon Partners Ltd.; and Property Specialists, Inc. dba CPSI). Item No. 17 Discussion. MOTION: DB/SF APPROVED VOTE: 7-0 18. Approve a License Agreement with Southern California Edison to lease five acres to develop a passive recreation park located at 1631 South Nutwood Street for ten years at a rate of$5,928 per year for years one through five, and an amount not to exceed the Consumer Price Index for the Los Angeles-Orange County area in effect at the conclusion of the first five year period for years six through ten, with an option to renew for one additional five-year period under the same terms and conditions; authorize the Community Services Director, or designee, to execute and take such actions necessary or required to implement and administer the Agreement; and determine that the License Agreement is not subject to the California Environmental Quality Act (CEQA) pursuant to Sections 15060(c)(2), 15061(b)(3), 15301 and 15378 of the State CEQA 6 July 30, 2019 PROFESSIONAL SERVICES AGREEMENT By and Between the CITY OF ANAHEIM and WESTERN ECONOMIC SERVICES, LLC TABLE OF CONTENTS Page Section1. Status of Parties..................................................................................................... 1 1.1 City.......................................................................................................................... 1 1.2 Consultant............................................................................................................... 1 Section 2. Services of Consultant.......................................................................................... 2 2.1 Scope of Services.................................................................................................... 2 2.2 Services to be Provided As Required......................................................................2 2.3 Time for Performance.............................................................................................2 2.4 Compliance with Law.............................................................................................2 2.5 Licenses, Permits, Fees and Assessments............................................................... 2 2.6 Nondiscrimination................................................................................................... 3 2.7 Familiarity with Work............................................................................................. 3 Section3. Term....................................................................................................................... 3 Section4. Compensation........................................................................................................ 3 4.1 Amount of Compensation....................................................................................... 3 4.2 Billing and Payment Procedures............................................................................. 3 Section 5. Coordination of Services......................................................................................4 5.1 Representative of City.............................................................................................4 5.2 Representative of Consultant..................................................................................4 5.3 Prohibition Against Subcontracting and Assignments........................................... 4 5.4 Independent Contractor........................................................................................... 4 Section 6. Insurance and Indemnification............................................................................ 5 6.1 Insurance................................................................................................................. 5 6.2 Indemnification....................................................................................................... 7 Section 7. Enforcement of Agreement.................................................................................. 7 7.1 Events of Default.................................................................................................... 7 7.2 Immediate Termination for Consultant's Default................................................... 8 7.3 Termination Without Cause.................................................................................... 8 Section 8. Use and Ownership of Documents and Data...................................................... 8 8.1 Data to be Furnished by City.................................................................................. 8 8.2 Ownership of Documents ....................................................................................... 8 Section 9. Miscellaneous Provisions...................................................................................... 8 9.1 Waiver..................................................................................................................... 9 9.2 Notices....................................................................................................................9 9.3 Relationship of Parties.. ...................................... ..................................... .... 9 9.4 No Third Party Rights............................................................................................. 9 9.5 Non-Liability of Members, Officials and Employees of the City ........................ 10 9.6 Controlling Law.................................................................................................... 10 9.7 Time of the Essence.............................................................................................. 10 9.8 Remedies Cumulative........................................................................................... 10 9.9 Effect of Invalidity................................................................................................ 10 9.10 Successors and Assigns......................................................................................... 10 9.11 Entire Agreement.................................................................................................. 10 9.12 Authority............................................................................................................... 11 9.13 Conflicts of Interest............................................................................................... 11 9.14 Time for Acceptance of Agreement by City......................................................... 11 9.15 Conflicts or Inconsistencies.................................................................................. 12 EXHIBITS Exhibit A Scope of Services and Compensation PROFESSIONAL SERVICES AGREEMENT This PROFESSIONAL SERVICES AGREEMENT (this "Agreement") is made and entered into as of August 1, 2019 (the "Effective Date"), by and between CITY OF ANAHEIM, a public body, corporate and politic (the "City"), A N D WESTERN ECONOMIC SERVICES,LLC, LLC (the "Consultant"). RECITALS A. In order to receive federal housing and community development grant funding for certain programs, the United States Department of Housing and Urban Development (HUD) requires the City of Anaheim to prepare a Consolidated Plan in consultation with those intended as the primary beneficiaries of those HUD programs, the community at large, adjoining jurisdictions, the nonprofit and for-profit sectors, and faith-based organizations. The City previously issued a Request for Proposals (the "RFP") seeking proposals from qualified firms to assist the City with the preparation of the 2020-2014 Consolidated-Plan, which must be submitted to HUD or before May 15, 2020 for review and approval. A copy of the RFP is on file in the Department of Community and Economic Development of the City of Anaheim and is incorporated herein by this reference. B. In response to the RFP, Consultant has submitted a response dated May 28, 2019 (the"Proposal")to respond to the City's need,which Proposal is on file in the office of the Director of Community and Economic Development Department and is incorporated herein by this reference. C. The City and Consultant (each a "Party" and jointly, the "Parties") desire to enter into an agreement pursuant to which the Consultant will provide the Services NOW, THEREFORE, FOR AND IN CONSIDERATION OF THE MUTUAL PROMISES,COVENANTS AND CONDITIONS CONTAINED HEREIN,THE CITY AND THE CONSULTANT AGREE AS FOLLOWS: Section 1. Status of Parties. 1.1 City. The Consultant acknowledges that the City is a municipal corporation formed and operating pursuant to a freeholders charter. 1.2 Consultant. Consultant represents that Consultant is LLC, formed and in good standing under all applicable laws. 1 Section 2. Services of Consultant. 2.1 Scope of Services. In compliance with all of the terms and conditions of this Agreement, Consultant shall provide the Services, as more fully set forth in the "Scope of Services", which is attached hereto as Exhibit A, and incorporated herein by this reference (the "Services"). Consultant represents and warrants that all Services to be provided hereunder shall be performed in a competent, professional and satisfactory manner in accordance with the standards prevalent in the industry for such Services. 2.2 The Contract Documents and Order of Precedence. The contract documents consist of this document, the RFP and the Proposal. The RFP and the Proposal are deemed to be a part of this Agreement by reference. In the event of any inconsistencies, discrepancies or conflicts among or between any of the contract documents which make up this Agreement, the following shall control: (a) Any duly executed amendment to this Agreement, with execution date to control as between conflicting amendments such that the more recent amendment shall govern all those prior; (b) This Agreement(including the Exhibits); (c) The RFP; and, then, (d) The Proposal. 2.3 Time for Performance. Time is of the essence in the performance of this Agreement. Consultant shall perform and complete all services as may be requested pursuant to Section 2.2 hereof in a timely and expeditious manner. Consultant shall perform such services in accordance with those schedules which Consultant and the City may mutually agree to as to any particular study,job or analysis. Consultant shall not be responsible for delays caused by circumstances beyond its reasonable control, provided that Consultant has delivered to the City written notice of the cause of any such delay within ten (10) days of the occurrence of such cause. 2.4 Compliance with Law. All services rendered hereunder shall be provided in accordance with all ordinances, resolutions, statutes, rules, regulations and laws of the City of Anaheim and any Federal, State or local governmental City of competent jurisdiction. 2.5 Licenses, Permits, Fees and Assessments. Consultant shall obtain, at Consultant's sole cost and expense, such licenses, permits and approvals as may be required by law for the performance of the services required by this Agreement. Consultant shall have the sole obligation to pay for any fees,assessments and taxes,plus applicable penalties and interest,which may be imposed by law and which arise from or are necessary for the performance of the Services required by this Agreement. 2 2.6 Nondiscrimination. Consultant agrees not to discriminate against any person or class of persons by reason of sex, color,race, creed,religion, marital status, handicap, ancestry or national origin in its provision of services. To the extent this Agreement provides that Consultant offer accommodations or services to the public, such accommodations or services shall be offered by Consultant to the public on fair and reasonable terms. 2.7 Familiarity with Work. By executing this Agreement, Consultant represents and warrants that Consultant (i) has thoroughly investigated and considered the Services to be performed, (ii) has carefully considered how the Services should be provided, and (iii) fully understands the facilities, difficulties and restrictions attending the provision of the Services under this Agreement. Should the Consultant discover any latent or unknown conditions materially differing from those inherent in the provision of such Services or as represented by the City, Consultant shall immediately inform the City of such fact and shall not proceed except at Consultant's risk until written instructions are received from the City. Section 3. Term. The term of this Agreement shall commence on August 1, 2019, and shall terminate on August 1, 2020,unless sooner terminated as provided herein("Term"). Section 4. Compensation. 4.1 Amount of Compensation. It is understood by and agreed between the Parties to this Agreement that full and complete payment for all Services provided in accordance with this Agreement, including sub-consultant fees, if any, and reimbursable expenses, shall not exceed Sixty Four Thousand Eight Hundred Eighty-five dollars and no/100 AND NO/100 DOLLARS $64,885.00 ("Maximum Compensation"), without the prior written authorization of City. City agrees to pay, and Consultant agrees to accept, as full compensation for Consultant's services, compensation at the hourly rates for the positions shown on Exhibit A attached hereto and ........ ...... incorporated by this reference herein. 4.2 Billing and Payment Procedures. Consultant shall present monthly itemized invoices for Services performed during the previous monthly period to the City. Each invoice shall state the date the Services were provided and the number of hours spent providing the Services. If requested by the City, Consultant shall present additional documentation evidencing the provision of Services satisfactory to the City. The City agrees to approve or disapprove Consultant's invoice and/or additional documentation, as the case may be, within ten (10) days after the City's receipt of the invoice and/or additional documentation. The City agrees to pay the Consultant for work satisfactorily performed and expenses properly incurred within thirty (30) days after the City's approval of a statement from the Consultant describing such work and expenses. The City shall not be responsible to pay Consultant for any Services or expenses in excess of the Maximum Compensation. Consultant shall notify City in writing when seventy-five percent(75%)of the Maximum Compensation has been reached in any fiscal year during the Term of this Agreement. 3 Section 5. Coordination of Services. 5.1 Representative of City. The City's Director of Community Development, or such person's designee, (the "Director") shall represent the City in all matters pertaining to this Agreement. Whenever a reference is made herein to an action or approval to be undertaken by the City, the Director is authorized to act unless this Agreement specifically provides otherwise or the context should otherwise require. 5.2 Representative of Consultant. Robert M. Gaudin is hereby designated as being the principal and representative of Consultant authorized to act on Consultant's behalf with respect to the services and work to be provided hereunder and make all decisions in connection therewith. It is expressly understood that the experience, knowledge, capability and reputation of the foregoing principal are a substantial inducement for the City to enter into this Agreement. Therefore, the foregoing principal shall be responsible during the Term of this Agreement for directing all activities of Consultant and devoting sufficient time to personally supervise the provision of Services hereunder. The foregoing principal may not be changed by Consultant and no other personnel may be assigned to supervise the Services to be provided hereunder without the express written consent of the City. 5.3 Prohibition Against Subcontracting and Assignments. Neither the whole nor any interest in,nor any of the rights or privileges granted under this Agreement shall be assignable or transferable or encumbered in any way without the prior written consent of City. Any such purported assignment, transfer, encumbrance, pledge, subuse, or permission given without such consent shall be void as to City. This is a personal services contract and the Consultant was chosen on the basis of characteristics unique to the Consultant. City shall have the right to unreasonably or arbitrarily withhold its consent to any such assignment, transfer, encumbrance,pledge, subuse, or permission. 5.4 Independent Contractor. Consultant and any agent or employee of Consultant shall act in an independent capacity and not as officers or employees of City. City assumes no liability for Consultant's actions and performance, nor assumes responsibility for taxes, bonds, payments, or other commitments, implied or explicit, by or for Consultant. Consultant shall not have authority to act as an agent on behalf of City unless specifically authorized to do so in writing. Consultant acknowledges that it is aware that because it is an independent contractor, City is making no deduction from any amount paid to Consultant and is not contributing to any fund on its behalf. Consultant disclaims the right to any fee or benefits except as expressly provided for in this Agreement. As respects all acts or omissions of Consultant relating to Consultant's responsibility for taxes, bonds, payments, or other commitments, implied, or explicit, by or for Consultant, the Consultant agrees to indemnify, defend (at the City's option), and hold harmless the City, its officers, agents, employees, representatives, and volunteers from and against any and all claims, demands, defense costs, liability, or consequential damages of any kind or nature arising out of or in connection with the Consultant's performance or failure to perform under this Section. 4 Section 6. Insurance and Indemnification. 6.1 Insurance. Without limiting City's right to indemnification, it is agreed that Consultant shall secure prior to commencing any activities under this Agreement, and maintain during the Term of this Agreement, insurance coverage as set forth in this Section 6.1. 6.1.1 Required Insurance Coverage. Consultant shall secure and maintain the following insurance coverage: (a) Workers' Compensation Insurance as required by California statutes for the protection of its employees during the progress of the performance of Services hereunder•, (b) Comprehensive General Liability Insurance or Commercial General Liability Insurance, including coverage for Premises and Operations, Contractual Liability, Personal Injury Liability, Products/Completed Operations Liability, and Independent Contractor's Liability, in an amount of not less than One Million Dollars ($1,000,000.00) per occurrence, combined single limit,written on an occurrence basis; (c) Comprehensive Automobile Liability coverage, including- as applicable - owned, non-owned and hired autos, in an amount of not less than One Million Dollars ($1,000,000.00) per occurrence, combined single limit, written on an occurrence basis. If consultant owns no vehicles, this requirement may be satisfied by a non-owned auto endorsement to the general liability policy described above. If Consultant or Consultant's employees will use their personal automobiles in any way in performing Services,Consultant shall provide evidence of personal automobile liability coverage for each such person upon request; and (d) When the law establishes a professional standard of care for the Consultant's Services, Professional Liability Insurance coverage in an amount of not less than One Million Dollars ($1,000,000.00). Consultant shall maintain such coverage for at least one (1) year after the termination of this Agreement. The Director, with the consent of the City's Risk Manager, is hereby authorized to waive or reduce the requirements set forth above in the event the Director determines that such waiver or reduction is in City's best interest. 6.1.2 Required Clauses in Policies. Each policy of general liability insurance required by this Agreement shall contain the following clauses: "This insurance shall not be canceled, or allowed to lapse without at least ten (10) days'prior written notice to the City Clerk of the City of Anaheim, 200 S. Anaheim Boulevard, Anaheim, CA 92805." 5 "It is agreed that any insurance maintained by the Consultant pursuant to this Agreement shall be primary to, and not contribute with any insurance or self-insurance maintained by the City of Anaheim." "The City of Anaheim, its officials, agents, employees, representatives, and volunteers are added as additional insureds as respects operations and activities of, or on behalf of the named insured,performed under contract with the City of Anaheim." Consultant hereby agrees to waive subrogation which any insurer of the Consultant may acquire from the Consultant by virtue of the payment of any loss. Consultant agrees to obtain any endorsement that may be necessary to effect this waiver of subrogation. 6.1.3 Required Certificates and Endorsements.Prior to commencement of any work under this Agreement, the Consultant shall deliver to City (i) insurance certificates confirming the existence of the insurance required by this Agreement, and including the applicable clauses referenced above,and(ii)endorsements to the above-required policies, which add to these policies the applicable clauses referenced above. Such endorsements shall be signed by an authorized representative of the insurance company and shall include the signator's company affiliation and title. Should it be deemed necessary by City, it shall be the Consultant's responsibility to see that City receives documentation, acceptable to City, which sustains that the individual signing such endorsements is indeed authorized to do so by the insurance company. Also, City reserves the right at any time to demand, and to receive within a reasonable time period, certified copies of any insurance policies required under this Agreement, including endorsements effecting the coverage required by these specifications. Except for professional liability insurance coverage that may be required by this Agreement, all insurance maintained by Consultant shall be issued by companies admitted to conduct the pertinent line of insurance business in the State of California and having a rating of Grade A or better and Class VII or better by the latest edition of Best's Key Rating Guide. In the case of professional liability insurance coverage, such coverage shall be issued by companies either licensed or admitted to conduct business in the State of California so long as such insurer possesses and aforementioned Best's rating. Consultant shall immediately notify the Director if any required insurance lapses or is otherwise modified and cease performance of this Agreement unless otherwise directed by the Director. In such a case, the City may procure insurance or self-insure the risk and charge Consultant for such costs and any and all damages resulting therefrom,by way of set-off from any sums owned Consultant. Consultant agrees that in the event of loss due to any of the perils for which it has agreed to provide insurance, Consultant shall look solely to its insurance for recovery. Consultant hereby grants to the City, on behalf of any insurer providing insurance to either the Consultant or 6 to the City with respect to the services of Consultant herein, a waiver of any right to subrogation which any such insurer of said Consultant may acquire against the City by virtue of the payment of any loss under such insurance. 6.1.4 Remedies for Default Re: Insurance. In addition to any other remedies City may have if the Consultant fails to provide or maintain any insurance policies or policy endorsements to the extent and within the time herein required, City may, at its sole option: (a) Obtain such insurance and deduct and retain the amount of the premium for such insurance from any sums due under this Agreement; (b) Order the Consultant to stop work under this Agreement and/or withhold any payment(s) which become due to the Consultant hereunder until the Consultant demonstrates compliance with the requirements hereof; or (c) Terminate this Agreement. Exercise of any of the above remedies,however,is an alternative to other remedies City may have and is not the exclusive remedy for the Consultant's failure to maintain insurance or secure appropriate endorsements. Nothing herein contained shall be construed as limiting in any way the extent to which the Consultant may be held responsible for payment of damages to persons or property resulting from the Consultant's or its subcontractor's performance of the work covered under this Agreement. 6.2 Indemnification. As respects acts, errors or omissions in the performance of professional services under this Agreement,the Consultant agrees to indemnify and hold harmless the City, its officers, agents, employees, representatives and volunteers from and against claims, demands,defense costs,liability or consequential damages arising directly out of the Consultant's negligent acts, errors or omissions in the performance of its professional services under the terms of this Agreement or those of Consultant's subcontractors or anyone for whom Consultant is legally liable. As respects all acts or omissions which do not arise directly out of the performance of professional services, including but not limited to those acts or omissions normally covered by general and automobile liability insurance, the Consultant agrees to indemnify, defend (at City's option),and hold harmless the City,its officers,agents,employees,representatives,and volunteers from and against claims, demands, defense costs, liability, or consequential damages arising out of or in connection with the Consultant's (including Consultant's employees, representatives, subcontractors or anyone for whom Consultant is legally liable)performance or failure to perform under this Agreement; excepting those which arise out of the sole negligence of City. Section 7. Enforcement of Agreement. 7.1 Events of Default. For purposes of this Section 7, the word "Default" shall mean the failure of Consultant to perform any of Consultant's duties or obligations or the breach by 7 Consultant of any of the terms and conditions set forth in this Agreement. In addition, Consultant shall be deemed to be in Default upon Consultant's (i) application for, consent to, or suffering of, the appointment of a receiver, trustee or liquidator for all or a substantial portion of its assets, (ii) making a general assignment for the benefit of creditors, (iii)being adjudged bankrupt, (iv) filing a voluntary petition or suffering an involuntary petition under any bankruptcy, arrangement, reorganization or insolvency law (unless in the case of an involuntary petition, the same is dismissed within thirty(30)days of such filing),or(v)suffering or permitting to continue unstayed and in effect for fifteen (15) consecutive days any attachment, levy, execution or seizure of all or a substantial portion of Consultant's assets or of Consultant's interests hereunder. City shall not be deemed to be in Default in the performance of any obligation required to be performed by City hereunder unless and until City has failed to perform such obligation for a period of thirty(30) days after receipt of written notice from Consultant specifying in reasonable detail the nature and extent of any such failure; provided, however, that if the nature of City's obligation is such that more than thirty(30)days are required for its performance, then City shall not be deemed to be in Default if City shall commence to cure such performance within such thirty (30) day period and thereafter diligently prosecute the same to completion. 7.2 Immediate Termination for Consultant's Default. In the event of any Default by Consultant, City may immediately terminate this Agreement. Such termination shall be effective immediately upon receipt by Consultant of written notice from City. In such event, Consultant shall have no further rights hereunder; City shall have all other rights and remedies as provided by law. 7.3 Termination Without Cause. Either City or Consultant may terminate this Agreement at any time without the necessity of cause or Default by the other Party by giving fifteen (15) days' notice in writing to the other Party. In such event, the Parties shall have no further rights hereunder,except that Consultant shall be paid for all Services rendered prior to such termination. Section 8. Use and Ownership of Documents and Data. 8.1 Data to be Furnished by City. City shall furnish to Consultant such documents and materials as maybe relevant and pertinent to the provision of Services hereunder as City may possess or acquire. 8.2 Ownership of Documents. All documents and materials furnished by the City to Consultant pursuant to Section 8.1 hereof shall remain the property of the City and shall be returned to the City upon termination of this Agreement. All documents and materials prepared by Consultant hereunder shall become the property of the City at the time of payment to Consultant of all fees and expenses for their preparation, and shall be delivered to the City by Consultant at the request of the City. The documents and materials prepared by Consultant hereunder shall not be used by the City or others,except for the purpose for which they were intended. The City agrees not to associate Consultant's name with any documents or materials not prepared by Consultant. Section 9. Miscellaneous Provisions. 8 9.1 Waiver. Inaction by City or Consultant with respect to a Default hereunder shall not be deemed to be a waiver of such Default. The waiver by either City or Consultant of any Default hereunder shall not be deemed to be a waiver of any subsequent Default. 9.2 Notices. All notices, demands or other writings to be made, given or sent hereunder, or which may be so given or made or sent by either City or Consultant to the other shall be deemed to have been given when in writing and personally delivered or if mailed on the third (3rd) day after being deposited in the United States mail, certified or registered, postage prepaid, and addressed to the respective Parties at the following addresses: If to City: City Clerk 200 S. Anaheim Boulevard, 2nd Floor City of Anaheim Anaheim, California 92805 FAX No. (714) 765-4105 With copies to: John Woodhead,Director Community and Economic Development Department City of Anaheim 201 S. Anaheim Boulevard, 10th Floor Anaheim, California 92805 FAX No. (714) 765-4630 City Attorney City of Anaheim 200 S. Anaheim Boulevard, 3rd Floor Anaheim, California 92805 FAX No. (714) 765-5132 To Consultant: WESTERN ECONOMIC SERVICES, LLC 212 SE 18th Avenue Portland, Oregon 97214 Telephone No.: (503) 239-9091 Attention: Operating Director 9.3 Relationship of Parties. Nothing contained herein shall be deemed or construed by the Parties, nor by any third party, as creating the relationship of principal and agent or of partnership or of joint venture between the Parties, it being understood and agreed that Consultant is and will be at all times an independent contractor pursuant to this Agreement and shall not, in any way,be considered to be an officer, agent or employee of the City. 9.4 No Third Party Rights. The Parties intend that no rights nor remedies be granted to any third party as a beneficiary of this Agreement or of any covenant, duty, obligation or undertaking established herein. 9 9.5 Non-Liability of Members, Officials and Employees of the City. No member, official or employee of the City shall be personally liable to Consultant, or any successor in interest, in the event of any Default or breach by the City or for any amount which may become due to Consultant or Consultant's successors, or on any obligation under the terms of this Agreement. Consultant hereby waives and releases any claim Consultant may have against the members, officials or employees of the City with respect to any Default or breach by City or for any amount which may become due to Consultant or Consultant's successors, or any obligations under the terms of this Agreement. Consultant makes such release with the full knowledge of Civil Code Section 1542 and hereby waives any and all rights thereunder to the extent of this release, if such Section 1542 is applicable. Section 1542 of the Civil Code provides as follows: "A GENERAL RELEASE DOES NOT EXTEND TO CLAIMS WHICH THE CREDITOR DOES NOT KNOW OR SUSPECT TO EXIST IN HIS OR HER FAVOR AT THE TIME OF EXECUTING THE RELEASE, WHICH IF KNOWN BY HIM OR HER MUST HAVE MATERIALLY AFFECTED HIS OR HER SETTLEMENT WITH THE DEBTOR." 9.6 Controlling Law. This Agreement shall be governed by and construed in accordance with the laws of the State of California. 9.7 Time of the Essence. Time is hereby expressly declared to be the essence of this Agreement and of each and every term, covenant and condition hereof which relates to a date or a period of time. 9.8 Remedies Cumulative. The remedies given to City and Consultant herein shall be cumulative and are given without impairing any other rights given City or Consultant by statute or law now existing or hereafter enacted and the exercise on any one(1)remedy by City or Consultant shall not exclude the exercise of any other remedy. 9.9 Effect of Invalidity. If any term or provision of this Agreement or the application thereof to any person or circumstance shall, to any extent, be invalid or unenforceable, the remainder of this Agreement, or the application of its terms and provisions to persons and circumstances other than those to which it has been held invalid or unenforceable shall not be affected thereby, and each term and provision of this Agreement shall be valid and enforceable to the fullest extent permitted by law. 9.10 Successors and Assigns. This Agreement and the covenants and conditions contained herein shall be binding upon and inure to the benefit of and shall apply to the successors and assigns of City and to the permitted successors and assigns of Consultant, and all references to "City" or "Consultant" shall be deemed to refer to and include all permitted successors and assigns of such Party. 9.11 Entire Agreement. This Agreement and the exhibits hereto contain the entire agreement of the City and the Consultant with respect to the matters covered hereby, and no agreement, statement or promise made by either City or Consultant which is not contained herein, shall be valid or binding. No prior agreement, understanding or representation pertaining to any 10 such matter shall be effective for any purpose. No provision of this Agreement may be amended, modified or added except by an agreement in writing signed by City and Consultant. 9.12 Authority. Each individual executing this Agreement on behalf of a corporation, nonprofit corporation, partnership or other entity or organization, represents and warrants the he or she is duly authorized to execute and deliver this Agreement on behalf of such entity or organization and that this Agreement is binding upon the same in accordance with its terms. Consultant shall, at City's request, deliver a certified copy of its governing board's resolution or certificate authorizing or evidencing such execution. 9.13 Conflicts of Interest. 9.13.1 No member, official or employee of the City shall have any personal interest,direct or indirect, in this Agreement, nor shall any such member, official or employee participate in any decision relating to this Agreement which affect his or her personal interests or the interests of any corporation, partnership or association in which he or she is directly or indirectly interested. 9.13.2 Consultant represents that neither it nor any of its officers, partners or employees has a financial interest, as defined in section 87103 of the Government Code,in the subject matter of this Agreement other than the right to receive payment from City services rendered. 9.13.3 Consultant agrees that it shall not make, participate in making, nor in any way attempt to use its position as consultant to influence any decision of City in which Consultant knows,or has reason to know,that any of its officers,partners or employees has a financial interest as defined in Section 87103 of the Government Code. 9.13.4 Consultant warrants that neither Consultant nor any of its officers, partners or employees, has any financial interest in any real property, building or structure within 2,500 feet of the location of any project or assignment to which this Agreement may apply in the City of Anaheim. Consultant agrees to disclose to City any financial interest in such property as may be acquired by its officers,partners or employees during the term of this Agreement. 9.13.5 In conformity with the conflict of interest code of City, Consultant or,if Consultant is a firm or corporation, each individual who will be performing work under this Agreement shall complete,under penalty of perjury, a Statement of Economic Interests(From 700)and all required attachments and shall provide the originals thereof to the City Clerk. Copies of those completed forms and attachments shall be public records of City,to be kept and disclosed at the discretion of City and according to law. Consultant and individuals who will be performing work under this Agreement shall disclose pursuant to the broadest disclosure category unless the City Manager(or his or her designee)makes a written determination that the foregoing should be more limited. Such written determination should be made in the manner required by the City's Conflict of Interest Code. 9.14 Time for Acceptance of Agreement by City. This Agreement,when executed by Consultant and delivered to City, must be authorized, executed and delivered by the City on or before forty-five(45) days after the execution and delivery by Consultant or this Agreement shall be void,except to the extent that Consultant and City shall consent in writing to a further extension of time for the authorization, execution and delivery of this Agreement. 11 9.15 Conflicts or Inconsistencies. It is further expressly agreed by and between the parties hereto that, should there be any conflict between the terms of this Agreement and any of the exhibits or attachments hereto, this Agreement shall control and nothing herein shall be considered as an acceptance of the said terms of said exhibits or attachments conflicting herewith. [SIGNATURES BEGIN ON NEXT PAGE] 12 IN WITNESS WHEREOF, THE PARTIES HAVE EXECUTED THIS AGREEMENT ON THE RESPECTIVE DATES SET FORTH BELOW. "CITY" CITY OF ANAHEIM, a municipal corporation and charter city Dated: _ By: John E.Woodhead IV Director of Community and Economic Development ATTEST: THERESA BASS, CITY CLERK City Clerk APPROVED AS TO FORM: ROBERT FABELA, CITY ATTORNEY By: Leonie H. Mulvihill Deputy City Attorney IV "CONSULTANT" WESTERN ECONOMIC SERVICES,LLC, LLC Dated: By: Robert M. Gaudin Operating Director 133621/LHM 13 ACKNOWLEDGEMENT A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy,or validity of that document. State of California ) County of On before me, [date] [here insert name and title of the officer] personally appeared [here insert name(s) of signer(s)J who proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity/ies, and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which person(s) acted, executed the instrument. I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct. Witness my hand and official seal. (Signature) (Seal) EXHIBIT A SCOPE OF SERVICES AND COMPENSATION (To be attached) SCOPE OF SERVICES AND COMPENSATION Under the direction Of-City's Community and Economic Development Department, the Consultant is expected to prepare the FY 2020-2024 Con Plan in accordance with all applicable federal and local policies, standards, and regulations. The work must be completed within the time frame identified in this RFP.The consolidated planning process is subject to stringent federal regulations with mandatory deadlines which are inflexible. The Con Plan must incorporate the following elements: 1. A description of the City as the lead agency responsible for overseeing the development of the Con Plan and a description of the process undertaken to develop the same. 2. A "Housing and Homeless Needs Assessment" inclusive of an analysis of the housing market. 3. An analysis of the community and economic development needs (the needs for public facilities, public improvements, public services, and other eligible uses of CDBG). 4. A 5-Year Strategic Plan which identifies: a. The priority needs of the City, based on the housing and non-housing analysis, as well as the availability of resources; A-1 b. A listing of the federal, state, local, and private resources (beyond the entitlement grants) expected to be available to the City to address priority needs identified in the Strategic Plan; c. The goals and objectives of the 5-year plan, as well as the indicators the City will use to measure its progress; d. A description of the strategies the City will pursue to address the priority needs and fulfill its goals and objectives; and e. A summary of the organizations that will carry out the objectives outlined in the Strategic Plan (which may include, but not be limited to: specific City departments or its contractors; other governmental organizations, such as the Anaheim Housing Authority, County of Orange and the Orange County Continuum of Care; non-profit organizations; private industry; faith-based organizations and/ or Community-Based Development Organizations (CDBO). 5. A FY 2020 Annual Action Plan (AAP)which lists the specific actions, activities, and programs the City will undertake during FY 2020 (July 1, 2019, through June 30, 2020)to address the priority needs and goals identified by the Con Plan. Note that, while City staff will take the lead in the preparation of the AAP, the Consultant is expected to support the work of staff as needed given the strong linkages between the FY 2020 AAP and the Con Plan. 6. A Citizen Participation Plan (CPP): The Con Plan must follow a chronological process to effectively allow for broad participation during its development, as well as to include any updates to the City's Citizen Participation Plan to further define the process that will be utilized during the 5-year implementation period. In accordance with HUD standards, the City must strive to encourage participation from the following populations: a. Very low-, low-, and moderate-income persons (LMI) as defined by HUD: Individuals and families with incomes below 30%, 50%, and 80% of the median income, respectively, for the Santa Ana/Anaheim/Irvine Metropolitan Statistical Area (MSA), as well as those presumed by HUD to be principally LMI (i.e., abused children, battered spouses, elderly persons, severely disabled adults, homeless persons, illiterate adults, persons living with AIDS and migrant farm workers); b. Residents of areas where CDBG funds may be proposed to be used; A-2 c. Minorities, non-English-speaking persons, and persons with disabilities; and d. Local and regional institutions, including the Continuum of Care, the nonprofit and for-profit sectors,philanthropic organizations, and community- based and faith-based organizations. e. The Con Plan must describe the actions the City will take to foster and maintain affordable housing; evaluate and reduce lead-based paint hazards; reduce the number of poverty-level families; develop institutional structure; and enhance coordination with others to further advance the goals and objectives of the Con Plan; f. The Con Plan must identify obstacles to meeting underserved needs and propose actions to overcome those obstacles; and g. The Con Plan must meet specific requirements that apply to each of the four entitlement programs 7. Identification and description of geographically targeted areas, including the Opportunity Zone(s), and the rationale for their selection (optional): The City may include this section if specific geographic areas are targeted as priorities for funding allocations. The City must submit its Con Plan to HUD using the Consolidated Plan template required by HUD's online Integrated Disbursement and Information System (IDIS). HUD's Consolidated Plan template follows a uniform, web-based format which automates the baseline content of the Con Plan. Data,which prepopulates tables in the template, comes from HUD's Office of Community Planning and Development database. Proposers must be conversant with this Suite and prepared to use it as required by HUD. The City does intend to supplement the baseline information with additional content, in the form of other data, maps, pictures, text, and tables. The Consultant will review, compile, organize, and tabulate data and other information available through the City, HUD, the U.S. Census Bureau, and other public and private organizations, as well as input gathered from the public participation process to complete the HUD-required Con Plan components and integrate additional information into the HUD Con Plan template. The Consultant is anticipated to lead in the development and pursuit of a thorough community engagement process that fosters the meaningful involvement of those intended to be served by the CDBG, HOME, ESG, and HOPWA programs, as well as A-3 community-based organizations, industry, housing and service providers, and the community at large. The Consultant will work with the City to develop and deploy an aggressive outreach, media, and community engagement strategy that seeks to involve as broad a spectrum of the City's communities and stakeholders as possible, which may entail use of languages other than English. The Consultant must facilitate public presentations and meetings and public hearings as appropriate. Public hearings will include, but may not be limited to, meetings of the City Council, City Council Committees and Housing Community Development Commission (HCDC). The HCDC advises the City Council on policy issues related to the Con Plan and the allocation of HUD program funds. The Consultant may be asked to provide support or coordination with the development of the City's Analysis of Impediments (AI) to Fair Housing that must be completed in accordance with HUD regulations.The Al is a document that will be completed separately from the Con Plan; however, the Consultant may be asked to assist in providing relevant data for preparation of completing the Al. A-4 Five Year Consolidated Plan Staff Rate flours Total Mr.Robert M.Gaudin,Operating Partner 275 6 1,660 Mr.Timothy S.Gottgetreu,Director of Research 200 64 12,800 Ms.Megan A.Brace,Project Manager 160 206 30,900 Mr.Brandon C.Giatti,GIS&Policy Analyst 125 12 1,5D0 Ms.Kristen M.Bennett,Operations Manager 110 28 3,080 Mr.Spencer C.Keating,Research Assistant 90 96 8,640 ClericallSunr ;ors 65. 0 0 Subtotal 68 670> Production Costs #Units Unit$ Total Airfare 10 280 2,800 Lodging 10 150 1,500 Meals 10 75 750 Car Rental 10 100 1,000 Parking 10 20 200 Shipping 1 65 65 Subtotal 6,315 Anticipated Budget $64,886 The Anticipated Budget represents the sum of all labor, materials, expenses incurred for business travel, and all other costs for completion of the Consolidated Plan including all preparatory and progress review meetings, data processing, analysis of findings, development of draft and final reports,research presentations, and interagency and related coordination activities. A-5