HomeMy WebLinkAboutWaive Specific Event fees for the 2019 VISSLA International i2ove7D 0-o-l
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File #: 19-985 MEETING DATE: 10/7/2019
REQUEST FOR CITY COUNCIL ACTION
SUBMITTED TO: Honorable Mayor and City Council Members
SUBMITTED BY: Oliver Chi, City Manager
PREPARED BY: Marie Knight, Director of Community Services
Subject:
Waive Specific Event fees for the 2019 VISSLA International Surfing Association (ISA) World
Junior Surfing Championship event, October 26 - November 3, 2019
Statement of Issue:
The 2019 VISSLA International Surfing Association (ISA) World Junior Surfing Championship event is
returning to Huntington Beach this fall, October 26 - November 3, 2019. The City has been
contacted by the ISA with a request to waive some of the Specific Events fees in the amount of
$10,000 providing financial support for this event on public property.
Financial Impact:
ISA has agreed to cover the associated fees required as a condition of the specific event permitting
process, as well as direct event staffing costs for Police, Fire, Marine Safety, Public Works and Beach
Maintenance, but has formally requested that $10,000 of these costs be waived and/or reduced.
Preliminary analysis (emphasizing "preliminary" in that costs are finalized after the event, and can
fluctuate from estimates depending on the event days' circumstances) indicates that the estimated
2019 fees and direct event staffing costs for this nine-day event will total approximately $28,762 as
follows:
• Police Department - $2,952
• Marine Safety - $9,720
• Public Works (street closure) - $550
• Beach Maintenance (restroom cleaning) - $850
• Application Fee - $450
• Day Use Charge - $9,000
• Set-up/Take-down Charge - $4,000
• Stage Fee - $700
• Fire Permit Fees - $290
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File #: 19-985 MEETING DATE: 10/7/2019
• Business License - $250
Recommended Action:
A) Authorize the City Manager to waive related Specific Event fees in the amount of$10,000 for the
2019 VISSLA ISA World Junior Surfing Championship and authorize use of the City Council
Chambers at no cost on October 25, 2019, for a team manager meeting; OR
B) Deny the above requests for the 2019 event; OR
C) Consider alternative options.
Analysis:
Every year, the City receives numerous requests for financial assistance or waiver of fees from local
community organizations and associations that are conducting events on public property. Examples
of support provided include use of clubhouses, use of city equipment, waiver of event permit fees,
and staff time. The number of requests has increased, especially from outside agencies and
organizations. Fee waivers are considered to aid non-profit organizations or community-based
associations in putting on charitable or public events which directly benefit the citizens of Huntington
Beach. Per the approved City of Huntington Beach Master Fee and Charges Schedule, as a non-
resident non-profit organization, the ISA receives discounted rates for Day Use charges and Set-
up/Take-down charges totaling $4,550.
The 2019 VISSLA ISA World Junior Surfing Championship event is returning to Huntington Beach
this fall, October 26 - November 3, 2019. Last year's international gathering of the world's best 18-
and-under surfers attracted 361 young surfers from 44 countries.
Visit Huntington Beach (VHB) believes that a strong relationship with the ISA is a key strategy for
Huntington Beach to be a strong contender to host the 2028 Olympic Games surfing venue
competition.
The ISA states that from a measurable media perspective, last year's event was a great success with
substantial global reach and significant visibility for Huntington Beach as a surfing and tourism
destination. Their live webcast had over 1.6 million views with an average viewing duration of over
17 minutes with 3.5 million minutes watched. In addition, their 1-hour TV highlight program was
viewed in over 130 countries and territories.
Last year the City waived $10,000 of the associated Specific Event fees. VHB states that they will be
fully supporting this year's event with both dollars and marketing resources. VHB is making a
substantial investment in this event, due in large part to ISA's quantifiable marketing metrics and
marketing return on investment, but also because they believe in the spirit of the Olympic Games
movement and the IOC'S decision for Olympic Surfing to be in the Games, for hopefully many years
to come. VHB does note however that surfing in the 2028 Olympic Games is not a confirmed event.
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File #: 19-985 MEETING DATE: 10/7/2019
The event organizer, ISA, is asking that the City waive $10,000 of these fees, and use of the Council
Chamber at no cost for a team managers meeting on October 25, 2019.
Environmental Status:
Not applicable.
Strategic Plan Goal:
Strengthen long-term financial and economic sustainability
Attachment(s):
1. Letter from International Surfing Association (ISA)
2. Letter from Visit Huntington Beach (VHB)
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INTERNATIONAL SURFING ASSOCIATION
A Better World Through Surfing
EXECUTIVE DIRECTOR
20 September 2019
via e-mail only
Ms. Marie Knight
Director of Community Services
City of Huntington Beach
Re: 2019 VISSLA ISA World Junior Surfing Championship
Dear Marie,
On behalf of the ISA and our president, Fernando Aguerre, I would again like to thank you and
the City of Huntington Beach for the invaluable support you and your team provided our event
last year, which was a huge success in term of athlete participation and media attention.
With the generous support of our partners, VISSLA and Visit Huntington Beach, we are
delighted that the 2019 VISSLA World Junior Surfing Championship is returning to Huntington
Beach again this year, October 26— November 3, for what will surely be another record
participation. As you may recall, we had 361 young surfers from 44 countries—including a
record 154 female surfers— participate in 2018, many of which could be future Olympic surfers.
From a measurable media perspective, this event was also a great success with substantial
global reach and significant visibility for Huntington Beach as a surfing and tourism destination.
Our live webcast had over 1.6 million views with an average viewing duration of over 17
minutes with 3.5 million minutes watched. In addition, our 1-hour TV highlight program was
viewed in over 130 countries and territories.
We expect to exceed all of these metrics in 2019.
For this, we would be grateful to be able to continue to count on the co-sponsorship support of
the City of Huntington Beach by waiving some community service fees, reducing other city
service fees and making available to us the City Council Meeting room for several hours on
October 25 for our team managers meeting prior to the event.
ISA WORLD HEADQUARTERS 5580 La Jolla Blvd,Suite 145 La Jolla,CA 92037 Website:www.isasurf.oro
Phone:+1 (858)551-8580 Fax: +1 (858)551-8563 Email:surfCcDisasurf.orq
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INTERNATIONAL SURFING ASSOCIATION
A Retler World Through Surfing
P.2
As the world governing body recognized by the International Olympic Committee and
responsible for managing Olympic Surfing now and in the future, the ISA greatly appreciates
and recognizes the active participation by the City of Huntington Beach and Visit Huntington
Beach in supporting our mission.
We look forward to working with you and your team in running another great ISA event in
Huntington Beach.
Please do not hesitate to contact me if I can provide any additional information.
Best regards,
Robert J. Fasulo
cc: Kelly Miller, President& CEO, Visit Huntington Beach
Chris Cole, Community Services Rec Supervisor
ISA WORLD HEADQUARTERS 5580 La Jolla Blvd,Suite 145 La Jolla,CA 92037 Website:www.isasurf.ora
Phone:+1 (858)551-8580 Fax:+1 (858)551-8563 Email:sur-K&isasurf.org
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VISIT
HUNTINGTON
September 20, 2019 BEACH
SURF CITY USA"
Marie Knight, Director of Community Services
2000 Main Street
Huntington Beach, CA 92648
Dear Marie,
The popular 2019 VISSLA ISA World Junior Surfing Championship event is once
again returning to Huntington Beach this fall, October 26 - November 3, 2019.
For a second straight year, this high-profile International Surfing Association
(ISA) event is calling Surf City USA home!
Last year's international gathering of the world's best 18-and-under surfers
attracted 361 young surfers from 44 countries, many of which could be future
Olympic surfers.
From the Parade of Nations on downtown Main Street to the ceremonial official
opening at HB Pier Plaza to the unforgettable nine days of competition (featuring
perfect waves!) to the closing ceremonies and medals' presentation, the 2018
Juniors were perhaps one of the best surfing competitions ever held in HB. And,
the Juniors in HB attracted a record number of teams and female competitors;
two records that will likely be broken at this year's Juniors, as surfing gathers
more global popularity.
As the world governing body recognized by the International Olympic Committee
and responsible for managing Olympic Surfing now, and in the future, ISA's
positive relationship with our City government and VHB is a key strategy for HB
to be a strong contender to host the 2028 Olympic Games surfing venue
competition, right here in Surf City USA.
The VHB Board of Directors and team at VHB fully supports this year's event
with both dollars and marketing resources. VHB is making a substantial
investment in this event, due in large part to ISA's quantifiable marketing metrics
and marketing return on investment, but also because we believe in the spirit of
the Olympic Games movement and the IOC'S inclusion decision for Olympic
155 Fifth Street,Suite 111, Huntington Beach,CA 92648 714.969.3492 wwmv.SurfCityUSA.com
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Surfing to be in the Games, for hopefully many years to come. Note that surfing
in the 2028 Olympic Games is not a done deal. The sport must prove itself on
many levels. I suggest our joint support makes a major statement to the ISA and
other key Games' decision makers that collectively, HB is serious about
supporting Olympic Surfing.
To that end, the ISA's modest cost recovery request from the City being
considered on October 7 helps them tremendously to cover basis operating costs
of the event in HB. Every little bit helps. We ask you vote favorably on ISA's
request.
Thank you.
Sincerely,
Kelly Miller, President & CEO
Visit Huntington Beach
155 Fifth Street,Suite 111, Huntington Beach,CA 92648 714,969,3492 www.SurfCityUSA.com
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