HomeMy WebLinkAboutMunicipal Water District of Orange County (MWDOC) - 2019-10-21 } �d� 7 _d
City of Huntington Beach
File #: 19-1000 MEETING DATE: 10/21/2019
REQUEST FOR CITY COUNCIL ACTION
SUBMITTED TO: Honorable Mayor and City Council Members
SUBMITTED BY: Oliver Chi, City Manager
PREPARED BY: Travis K. Hopkins, PE, Director of Public Works
Subject:
Approve and authorize execution of an Agreement for sharing consultant costs for the 2019
America's Water Infrastructure Act's Compliance Risk and Resiliency Assessments and
Emergency Response Plans (Phases II and III) with the Municipal Water District of Orange
County (MWDOC)
Statement of Issue:
Submitted for City Council approval is an agreement to share consultant costs for the 2019 America's
Water Infrastructure Act (AWIA) Compliance Risk and Resiliency Assessments (RRA) and
Emergency Response Plans (ERP). Completion of the RRA and the ERP is a Federal mandate.
Financial Impact:
Expenditure appropriations totaling $115,000 are budgeted in Water Fund account 50685801.69365
for this project.
Recommended Action:
Approve and authorize the City Manager to execute the "Agreement for Sharing Consultant Costs for
2019 AWIA Compliance Risk and Resiliency Assessments and Emergency Response Plans for
Participating Agencies (Phases II and III)" with the Municipal Water District of Orange County
(MWDOC).
Alternative Action(s):
Instruct staff to hire a consultant independent of MWDOC.
Analysis:
Section 2013 of AWIA requires community water systems that serve more than 3,300 people to
complete a risk and resiliency assessment (RRA) and develop an emergency response plan (ERP).
The RRA is due March 31, 2020, and the ERP is due September 30, 2020.
Risk and Resiliency Assessment
City of Huntington Beach Page 1 of 3 Printed on 10/16/2019
powered*LegistarT"
File #: 19-1000 MEETING DATE: 10/21/2019
Per AWIA, the RRA shall include:
1. The risk to the system from malevolent acts and natural hazards;
2. The resilience of the pipes and constructed conveyances, physical barriers, source water,
water collection and intake, pretreatment, treatment, storage and distribution facilities,
electronic, computer, or other automated systems (including the security of such systems)
which are utilized by the system;
3. The monitoring practices of the system;
4. The financial infrastructure of the system;
5. The use, storage or handling of various chemicals by the system; and
6. The operation and maintenance of the system.
Essentially, this expands on the Vulnerability Assessment that all water systems were required to
perform in 2002. However, this Assessment includes an assessment of potential natural hazards,
cyber threats, and the financial infrastructure.
Emergency Response Plan
No later than six months after certifying completion of its risk and resilience assessment, each
system must prepare or revise, where necessary, an emergency response plan that incorporates the
findings of the assessment. The plan shall include:
1 . Strategies and resources to improve the resilience of the system, including the physical
security and cybersecurity of the system;
2. Plans and procedures that can be implemented, and identification of equipment that can be
utilized, in the event of a malevolent act or natural hazard that threatens the ability of the
community water system to deliver safe drinking water;
3. Actions, procedures and equipment which can obviate or significantly lessen the impact of a
malevolent act or natural hazard on the public health and the safety and supply of drinking
water provided to communities and individuals, including the development of alternative
source water options, relocation of water intakes and construction of flood protection barriers;
and
4. Strategies that can be used to aid in the detection of malevolent acts or natural hazards that
threaten the security or resilience of the system.
As many of these requirements are similar, if not identical for many of the water agencies in Orange
County, MWDOC has retained a consultant, Herndon Solutions Group (HSG) to prepare the RRA
and ERP for member agencies who choose to participate. HSG was selected via a Request for
Proposal process by MWDOC with member agencies contributing to both the development of the
RFP as well as the selection process. A majority of MWDOC member agencies have agreed to
participate with the MWDOC effort. The City's $115,000 costs are based on the MWDOC consultant
contract divided by the number of agencies participating in the project. Per MWDOC, 23 out of 25
agencies have indicated their intention to participate and are in the process of receiving approval
from their respective governing bodies.
Partnering with MWDOC will allow the City to benefit from the economy of scale under such common
City of Huntington Beach Page 2 of 3 Printed on 10/16/2019
powered${degistar-
File #: 19-1000 MEETING DATE: 10/21/2019
requirements rather than bearing these costs entirely by hiring our own consultant. Additionally, with
the tight deadline imposed by the EPA on larger water systems to complete the RRA, it would be
difficult to retain our own consultant and meet this deadline. Failure to submit either assessment by
the deadline could result in a penalty of up to $25,000 per day. At this time, the EPA has still not
finalized all details of the requirements in the RRA, but they have indicated that the March 31, 2020
deadline will not be extended.
It should be noted that the RRA and ERP will contain sensitive information about the City's Water
Infrastructure and therefore, the final assessment will neither be considered in an open City Council
session nor will it be submitted to the State Water Resources Board or any other public agency
where the document would be subject to the Freedom of Information Act.
Environmental Status:
Not Applicable
Strategic Plan Goal:
Enhance and maintain infrastructure
Attachment(s):
1. "Agreement for Sharing Consultant Costs for 2019 AWIA Compliance Risk and Resiliency
Assessments and Emergency Response Plans for Participating Agencies (Phases II and III)" with
the Municipal Water District of Orange County (MWDOC)
City of Huntington Beach Page 3 of 3 Printed on 10/16/2019
p0werec$1r Leg;star-'?
FINAL 9-11-19
AGREEMENT FOR SHARING CONSULTANT COSTS
FOR 2019 AWIA COMPLIANCE RISK AND RESILIENCY ASSESSMENTS AND
EMERGENCY RESPONSE PLANS FOR PARTICIPATING AGENCIES
(PHASES II AND III)
THIS AGREEMENT is made and entered into as of October 2019, by and
between:
1. Irvine Ranch Water District
2. City of Santa Ana
3. South Coast Water District
4. City of Huntington Beach
5. City of Garden Grove
6. Moulton Niguel Water District
7. Santa Margarita Water District
8. City of Fullerton
9. City of Orange
10. East Orange County Water District
11. City of San Juan Capistrano
12. City of Westminster
13.City of Buena Park
14.Yorba Linda Water District
15.City of Tustin
16.City of Newport Beach
17.City of La Habra
18. City of Fountain Valley
19. City of San Clemente
20. El Toro Water District
21.City of Brea
22.City of Seal Beach
23.Trabuco Canyon Water District
24.Serrano Water District,
(collectively "Participating Agencies" and individually "Participating Agency") and
the Municipal Water District of Orange County ("MWDOC"). The Participating
Agencies and MWDOC are also collectively referred to as "Parties."
RECITALS
WHEREAS, per Section 2013 of Title II, America's Water Infrastructure
Act ("AWIX), utilities are required to design and complete an AWIA
Compliance Crosswalk; conduct a Risk and Resilience Assessment ("RRAs")
for their agency; and develop or update an Emergency Response Plan
("ERP"); and
WHEREAS, each Participating Agency has the responsibility under AWIA
to conduct a RRA and prepare an ERP for its respective agency; and
1
FINAL 9-11-19
WHEREAS, the Participating Agencies share many water supply characteristics,
including water sources, regional water management agencies, location, climate history,
and demographics; and
WHEREAS, the Participating Agencies and MWDOC desire to cooperate with each
other to obtain economies of scale and thereby reduce preparation costs for each of the
Participating Agencies in conducting RRAs and subsequently preparing or updating an
ERP in response to AWIA requirements; and
WHEREAS, MWDOC and the Participating Agencies have jointly prepared and
agreed to a Scope of Work that was incorporated into a Request for Proposals for AWIA
Compliance Crosswalks, Risk and Resilience Assessments, and Emergency Response
Plans for Orange County Water Utilities, issued Wednesday, May 15, 2019 ("RFP") and
HSG, LLC, dba Herndon Solutions Group ("HSG" or"Consultant") was chosen as the
successful consultant to prepare each Participating Agency's AWIA Compliance
Crosswalk, RRA and ERP; and
WHEREAS, Consultant has been retained for three separate and distinct phases of
work under the RFP; Phase I, Design and Completion of AWIA Compliance Crosswalks for
each of the Participating Agencies; Phase II, conducting RRAs based on AWIA
requirements, the Participating Agency's Specific AWIA Compliance Crosswalk and other
materials provided by Participating Agencies; and Phase III, updating or creating an ERP for
each of the Participating Agencies based on AWIA requirements, the Agency's current
ERP, the Agency Specific AWIA Compliance Crosswalk, the Agency Specific RRA, and
other materials provided by Participating Agencies; and
WHEREAS, Phase I is in the process of being completed under a separate
arrangement for MWDOC and Participating Agencies, and the scope of work for Phases II
and III will be finalized based on the results of Phase I and execution of this Agreement; and
WHEREAS, MWDOC and its staff are willing to coordinate this process, including the
preparation and administration of a professional services agreement with the selected
consultant; and the administration of the cost sharing provisions of this Agreement;
NOW, THEREFORE, in consideration of the payment of money as set forth below
and the mutual promises of the Parties hereto, it is agreed:
1. Engagement of Consultant and Administration of Consultant Agreement
MWDOC has executed a professional services agreement for the work identified in
the response to the Request for Proposals by HSG for purposes of Phases I, II and
III of the RFP ("Consultant Agreement"), and this Agreement is necessary to budget
the scope of services for each Participating Agency for Phases II and III along with
other MWDOC costs, attached as Exhibit A. MWDOC has amended its standard
professional services agreement form for the Consultant Agreement and required
appropriate types and limits of insurance coverage. Each CGL policy shall identify
MWDOC, the Participating Agencies, and their directors, officers, agents,
employees, attorneys, consultants and volunteers as additional insureds, or be
endorsed to identify these parties as additional insureds using a form acceptable to
MWDOC. The Consultant Agreement requires the consultant's insurer(s) to waive all
2
FINAL 9-11-19
rights of subrogation against MWDOC, the Participating Agencies, and their
directors, officers, agents, employees, attorneys, consultants and volunteers. The
Consultant Agreement requires Consultant to ensure that its sub-consultants, if any,
provide similar insurance coverage.
1.2 MWDOC shall coordinate all aspects of the proposed work with
Consultant and communicate with each Participating Agency, regularly and upon
request of the Participating Agency, regarding the status and substance of
Phases II and III;
1.3 MWDOC shall make payments to the Consultant for progress
payments as work proceeds. MWDOC shall withhold 10% of each progress
payment to Consultant in a retention fund until such time as every Participating
Agency has notified MWDOC that it is satisfied with the final RRAs and ERPs
prepared for it by Consultant.
1.4 Each Participating Agency shall provide all documents, information
and assistance requested by Consultant during the performance of the Consultant
Agreement.
1.5 The City of San Juan Capistrano agrees to add MWDOC as an
additional protected party, pending approval by the City's insurance provider, the
California Joint Powers Insurance Authority.
2. Cost Sharing by Participating Agencies.
2.1 MWDOC shall:
2.1.1 Collect from each Participating Agency upon execution of this Agreement or at
other times as agreed upon between MWDOC and Participating Agency
amounts that will total the full amount of the portion of the total cost allocated to
that Participating Agency based on the Consultant's proposal and other
MWDOC costs for Phases II and III, as attached in Exhibit A.. The column
labeled "Agency Estimated Total Phases 2 & 3 w/Contingency" in Exhibit A
includes, and each participating Agency agrees to, a 10% contingency which
allows for minor variations in the cost of work as noted in Section 2.2.3 or for
additional work that may be added by a Participating Agency per Section
2.2.2);
2.1.2 Inform each Participating Agency of any proposed extra work under the
Consultant Agreement that relates to preparation of that Participating
Agency's final RRAs and ERPs for Phases II and III and that would result in
an increase in that Participating Agency's payment under this Agreement.
MWDOC and the affected Participating Agency must both approve such extra
work before MWDOC will notify Consultant to proceed with the work.
2.1.3 Be responsible for making progress payments directly to Consultant from funds
paid to MWDOC by Participating Agencies (see section 1.3).
3
FINAL 9-11-19
2.1.4 Prepare a final accounting and either distribute any remaining funds
collected from the Participating Agencies back to the Participating
Agencies or issue a final bill to Participating Agencies where there are
funds due.
2.2 Each Participating Agency shall:
2.2.1 Pay to MWDOC upon execution of this Agreement or at other times as agreed
upon between MWDOC and Participating Agency amounts that will total to the
full amount of the portion of the total cost allocated to that Participating Agency
in the selected contractor's proposal plus other MWDOC costs, as attached in
Exhibit A;
2.2.2 Pay to MWDOC, upon prior written approval of any extra work under the
Consultant Agreement that relates to preparation of its final RRAs and ERPs for
Phases II and III, the full amount owed for the approved work. Each
Participating Agency shall bear all costs associated with extra work it approves.
2.2.3 Note that as Participating Agencies decide to participate or not to participate in
Phases II and III, the cost sharing of costs among the Participating Agencies for
the Consultant and MWDOC's costs will vary somewhat from agency to
agency. Information relative to adjustments in costs among Participating
Agencies shall be shared on a periodic basis as decisions are being made by
the various Participating Agencies. Also, because the timing of completion of
the RRA and ERP vary among agencies, it is allowable to schedule the
payment of an invoice for those smaller agencies desiring to pay their deposit
out of next year's budget.
3. Accounting
Upon request of any Participating Agency, MWDOC will provide copies of the
selected Consultant's invoices and MWDOC's payment records.
4. Independent Contractor
Any consultant engaged by MWDOC on behalf of the Participating Agencies as
contemplated in this Agreement will not be a party to this Agreement and will not
be an employee or agent of MWDOC or any of the Participating Agencies, either
as a result of this Agreement or as a result of a professional services agreement
between MWDOC and the consultant. Any consultant engaged as contemplated
in this Agreement will be an independent contractor to MWDOC.
5. Warranty, Indemnification and Defense
MWDOC shall use its best efforts in administering the Consultant Agreement, but
makes no representations, guarantees or warranties to the Participating Agencies
as to the quality or timeliness of work product provided by Consultant pursuant to
the Consultant Agreement. The Participating Agencies, and each of them, shall
indemnify MWDOC, its directors, officers, employees and agents against, and will
hold and save them harmless from, any and all actions, claims, penalties,
4
FINAL 9-11-19
obligations or liabilities, in law or in equity, of every kind or nature whatsoever, that
may be asserted or claimed by any person, firm, entity, corporation, political
subdivision or other organization arising out of or in any manner directly or
indirectly connected with any RRA, ERP, and/or any other work contemplated by
this Consultant Agreement subject to AWIA. As between the Participating
Agencies, any costs associated with the indemnity and defense obligations set
forth in the previous two sentences shall be the financial responsibility of each
Participating Agency based on the same pro rata basis as the allocation of costs
set forth in Section 2.1.1 herein and Exhibit A hereto. In the event MWDOC, its
directors, officers, employees and agents are made a party to any action or
proceeding filed in connection with a challenge to any work prepared pursuant to
the Consultant Agreement in connection with any RRA, ERP, and/or any other
work contemplated by this Consultant Agreement subject to AWIA, the
Participating Agency whose RRA, ERP or AWIA-related work is challenged shall
provide a complete defense to MWDOC, its directors, officers, employees and
agents and shall reimburse MWDOC for all costs and expenses incurred as a
result of the action or proceeding, including reasonable attorney's fees.
6. Notice
Any notice or communication required to be given under this Agreement
shall be in writing and effective when deposited, first class postage
prepaid, with the United States Postal Service addressed to the contracting
Parties as follows:
Notices to Parties
If to:
Municipal Water District of Robert J. Hunter, General Manager
Orange County Municipal Water District of Orange County
18700 Ward St.
P.O. Box 20895
Fountain Valley, CA 92728
1. Irvine Ranch Water District Paul Cook, General Manager
Irvine Ranch Water District
15600 Sand Canyon Avenue
Irvine, CA 92618
2. City of Santa Ana Kristine Ridge, City Manager
City of Santa Ana
P.O. Box 1988, M-24
Santa Ana, CA 92702
5
FINAL 9-11-19
3. South Coast Water District Rick Shintaku, General Manager
South Coast Water District
31592 West Street
Laguna Beach, CA 92651
4. City of Huntington Beach Dave Kiff, City Manager
City of Huntington Beach
2000 Main Street
Huntington Beach, CA 92648
5. City of Garden Grove Scott Stiles, City Manager
City of Garden Grove
P.O. Box 3070
Garden Grove, CA 92842
6. Moulton Niguel Water District Joone Lopez, General Manager
Moulton Niguel Water District
27500 La Paz Road
P.O. Box 30203
Laguna Niguel, CA 92607-0203
7. Santa Margarita Water District Dan Ferons, General Manager
Santa Margarita Water District
P.O. Box 7005
Mission Viejo, CA 92690
8. City of Fullerton Ken Domer, City Manager
City of Fullerton
303 W. Commonwealth Avenue
Fullerton, CA 92832
9. City of Orange Rick Otto, City Manager
City of Orange
300 E. Chapman Ave
Orange, CA 92866
10. East Orange County Water District Lisa Ohlund, General Manager
East Orange County Water District
185 N. McPherson Rd.
Orange, CA 92869
11. City of San Juan Capistrano Benjamin Siegel, City Manager
City of San Juan Capistrano
32400 Paseo Adelanto
San Juan Capistrano, CA 92675
6
FINAL 9-11-19
12. City of Westminster Eddie Manfro, City Manager
City of Westminster
8200 Westminster Blvd.
Westminster, CA 92683
13. City of Buena Park Jim Vanderpool, City Manager
City of Buena Park
6650 Beach Blvd.
Buena Park, CA 90622
14. Yorba Linda Water District Marc Marcantonio, General Manager
Yorba Linda Water District
1717 E. Miraloma Ave.
Placentia, CA 92870
15. City of Tustin Matthew West, City Manager
City of Tustin
300 Centennial Way
Tustin, CA 92780
16. City of Newport Beach Grace Leung, City Manager
City of Newport Beach
P.O. Box 1768
Newport Beach, CA 92663
17. City of La Habra Jim Sadro, City Manager
City of La Habra
P.O. Box 337
La Habra, CA 90633-0337
18. City of Fountain Valley Rob Houston, City Manager
City of Fountain Valley
10200 Slater Ave.
Fountain Valley, CA 92708
19. City of San Clemente James Makshanoff, City Manager
City of San Clemente
100 Avenida Presidio
San Clemente, CA 92672
20. El Toro Water District Dennis Cafferty, General Manager
El Toro Water District
P.O. Box 4000
Laguna Hills, CA 92654
7
FINAL 9-11-19
21. City of Brea Bill Gallardo, City Manager
City of Brea
1 Civic Center Circle
Brea, CA 92821
22. City of Seal Beach Jill Ingram, City Manager
City of Seal Beach
211 8th Street
Seal Beach, CA 90740
23. Trabuco Canyon WD Michael Perea, General Manager
Trabuco Canyon Water District
32003 Dove Canyon Drive
Trabuco Canyon, CA 92679
24. Serrano Water District Jerry Vilander, General Manager
Serrano Water District
18021 Lincoln Street
Villa Park, CA 92861-6446
7. Jurisdiction and Venue
In all matters concerning the validity, interpretation, performance, or
effect of this Agreement, the laws of the State of California shall
govern and be applicable. The Parties hereby agree and consent to
the exclusive jurisdiction of the courts of the State of California and
that venue of any action brought hereunder shall be in Orange
County, California.
8. Counterparts and Facsimile
This Agreement may be executed by the Parties in counterparts,
which counterparts shall be construed together and have the same
effect as if all the Parties had executed the same instrument.
Counterpart signatures may be transmitted by facsimile, email, or
other electronic means and have the same force and effect as if they
were original signatures. All parties have participated in the drafting
of this Agreement.
9. Severability
If any provision of this Agreement shall be held illegal, invalid, or
unenforceable, in whole or in part, the legality, validity, and enforceability
of the remaining provisions shall not be affected thereby.
8
I
FINAL 9-11-19
10.Term
I
This Agreement shall commence upon the date of the earliest execution by
any Participating Agency below and shall extend thereafter through the
completion of all work product generated by the Consultant and delivered to
MWDOC and to each Participating Agency. The scheduled completion date
by the Consultant is November 21, 2021. MWDOC shall issue a Notice of
Completion to all Participating Agencies upon close-out of the Consultant
Agreement. Notwithstanding anything to the contrary in this Section 10, this
Agreement may be terminated earlier by MWDOC in its discretion upon or
after termination of the Consultant Agreement.
11. Entire Agreement
This Agreement contains the entire agreement of the Parties relating to
the subject matter hereof; and the Parties have made no agreements,
representations, or warranties, either written or oral, relating to the subject
matter hereof that are not set forth herein. Except as provided herein, this
Agreement may not be modified or altered without prior written approval
from both parties.
i
IN WITNESS WHEREOF, the Parties have hereunto affixed their names as of the day
and year thereinafter written, which shall be and is the effective date of this
Agreement.
E
Execution of Agreement by Parties
Municipal Water District of Orange County Date: (� a►
By:
Robert J. Hunter, eral a- r�"ager
Municipal Water District of Orange County
i
Approved as to Form:
Date:
t
4Byrne
GenWal Counsel
i
{
1
1
9
FINAL 9-11-19
1. Irvine Ranch Water District Date: ��
By:
Paul Cook, General Manager
Irvine Ranch Water District
Approved as to Form:
Date: January 7, 2020
By:
General Counsel
10
A-2019-191
IN WITNESS WHEREOF, the Parties have hereunto affixed their names as of the day
and year thereinafter written, which shall be and is the effective date of this Agreement.
Execution of Agreement by Parties
Municipal Water District of Orange County Date:
By:
Robert J. Hunter, General Manager
Municipal Water District of Orange County
Approved as to Form:
Date:
By:
Joseph Byrne
General Counsel
1. Irvine Ranch Water District Date:
By:
Paul Cook, General Manager
Irvine Ranch Water District
Approved as to Form:
Date:
By:
General Counsel
2. City of Santa Ana Date:
By:
Krisfine Ridge, City Manager
City of Santa Ana
AT Test
IL
9 Daisy Gomez, MMC
Clerk of the Council
Approved as to Form:
Date: August 26, 2019
By: '�"
Ass ant City Attorney
3. South Coast Water District Date:
By:
Rick Shintaku, General Manager
South Coast Water District
Approved as to Form:
Date:
By:
Arthur Kidman
General Counsel
4. City of Huntington Beach Date:
By:
Dave Kiff, City Manager
City of Huntington Beach
Approved as to Form:
Date:
By:
City Attorney
5. City of Garden Grove Date:
By:
Scott Stiles, City Manager
City of Garden Grove
Approved as to Form:
Date:
10
COUNTERPART
FINAL 9-11-19
3. South Coast Water District Date:
By: CJ `�L_
Rick Shintaku, General Manager
South Coast Water District
Approved as to Form:
Date:
By: AV
rthur Ki an
General Counsel
COUNTERPART
12
FINAL 9-11-19
4. City of Huntington Beach Da 0 a.3 iQ
tiverChi, City Mane----'
City of Huntington Beach
Approved as to Form:
Date:
By:
C Attorney /
l
COUNTERPART
13
FINAL 9-11-19
5. City of Garden Grove Dater
By:
Scott Stiles, City M ager
City of Garden Grove
Approved as to Form:
Steven R.Jones, Mayor Date: _
City of Garden Grove
By:
City Atto n y
ATTEST:
TERESA POMEROY, CMC
City Clerk
City of Garden Grove
DATED: /G/i 7,41 C1
COUNTERPART
14
FINAL 9-11-19
6. Moulton Niguel Water District Date: l2�3�19
By: Ar
Joone Lopez, General Manager
Moulton Niguel Water District
Approved as to Form:
Date: IZ/3 `2-01c�
By- V
General Couns 1
15
FINAL 9-11-19
7. Santa Margarita Water District Date: Aloe. 7, -,901-7
By:
c—acoa!--�
Dan Ferons, Mneral Manager
Santa Margarita Water District
Approved as to Form:
By:
al ounsel
COUNTERPART
16
FINAL 9-11-19
8. City of Fullerton Date.;—
Ken Domer, City Manager
City of Fullerton
Approved as to Form:
By:
ity Att ey
COUNTERPART
17
FINAL 9-11-19
9. City of Orange Date:
By: �--
Mark Murphy, Mayor
City of Orange
tl Attest:
Date: O C
By.
Pame a Coleman
City Clerk
Approved as to Form:
Date: ID.Z i5
By: 942ag:�2&
ary A.Abeatz
City Attorney
COUNTERPART
18
FINAL 9.11-19
10. East Orange County Water District Date: o�Do2 0
By:
isa Olund, General Manager
Eas range County Water District
Approved as to Form:
Date: Jmipry 6, 2020
By. va, Y
qeffe-&Z-ounsel
COUNTERPART
19
FINAL 9-11-19
11. City of San Juan Capistrano Date: " -
By:
Benjami ,.S'egeI, tity Manager
WkCity of San Juan Capistrano
Approved as to Form:
Date: Cl- (� - 7 0( y
By:
Cit or
20
FINAL 9-11-19
12. City of Westminster Date: l�7
By:
-� t
Y
Eddie Manfro, City Manager
City of Westminster
Approved as to For
i
Date: : 2�
By.
City Attorney
COUNTERPART
21
I
FINAL 9-11-19
13. City of Buena Park Date:
B :
Jim n pool, C ty Manager
City o na Park
Approved as to Form:
Date: 9 Zy �9
By: _ZZ2�0
ris ardinale, City Attorney
ATTEST: .,.� � `,� •-
cgl.lf0¢1
AURTAM. JIMENEZ, MM
CITY CLERK
22
FINAL 9-11-19
15. City of Tustin Date: Z 6 L e�
By: / 14le
M tt ew est, City Manager
City of Tustin
Approved as to Form:
Dat
B
ity Attorney
24
FINAL 9-11-19
16. City of Newport Beach Date. _
By: -
rac Leung, City Ma er
Ci of Newport Beach
Approved as to Form:
Date:
By:
City Attorney
Attest:
Leilani 1. Brown, MMC, CI y Clerk
Date: I �•
PORT
V s�
'q(IFOR
25
FINAL 9-11-19
17. City of La Habra Date:
By:
Jim sadro,-Executive Director
City of a Habra
Approved as to Form:
Date: u '�
By: WR
City Attorney
26
FINAL 9-11-19
18. City of Fountain Valley Date: I Z 2-UI "►
r
By:—��- a e
Mayor, Steve Nagel
City of Fountain Valley
Approved as to Form:
September 13, 2019
Date:
By:
Attorney for the City, Colin Burns
27
FINAL 9-11-19
19. City of San Clemente Date:
James Makshanoff, City Manager
City of San Clemente
Approved as to Form:
Date: O ,i'Cht?X' 23 i 200
By
City Attorney
28
FINAL 9-11-19
20. El Toro Water District Date:
By:
Dennis Cafferty, General Manager
El Toro Water District
Approved as to Form. 12e 4u,,V1 e,4 if 4 e vv,,Il
Date:
By:
6(il Gran' y
General Counsel
FINAL 9-11-19
21. City of Brea Date: 0.
LvAq��lft -
By: M-4 =rpm
Bill G I I a-rd-0;3,1 M M a n a
City of Brea
Approved as to Form:
Date:
By:
City Attomey
C
30
FINAL 9-11-19
23. Trabuco Canyon Water District Date:
A�and Paludi, General Manager
Trabuco Canyon Water District
Approved as to Form:MLp
Date: 1 * ; ( S I ZD l g
By:
General Counsel
32
FINAL 9-11-19
24. Serrano Water District Date:
By Vl�
J ry Vilander, General Manager
Serrano Water District
Approved as to Form:
Date:
By.-
General Counsel
33
Exhibit A
List of Potential Participating Agencies- TOTAL Estimated as of August 13,2019 Including 1D%Contingency
Note: totals may change when final participation is known
AWIA Scope of Services Selection
Phase 1 Phase 3 Emergency Response Agency
Agency
Crosswalk Phase 2 Risk Plans Estimated
Orange County Potable Water Jurisdictions Population AWIA RRA Under and Resilience EstimatedTotal Phases
Deadline Total Phases
Separate Assessment 2&3 w/
Invoicing Low Medium High 1,2&3 Contingency
COSTS $15,205 $83,662 $14,901 $33,085 561,743
Municipal Water District of Orange County 2,300,000 3/31/202.0 $15,205 $83,662 $0 $33,085 $0 $131,9S3 $116,748
Irvine Ranch Water District 412,933 3/31/2020 $15,205 $83,662 $14,801 $0 $0 $113,668 $98,463
Santa Ana,City of 338,247 3/31/2020 $15,2 55 $83,662 $0 $61,743 $160,610 $145,405
South Coast Water District 257,386 3/31/2020 $15,205 $83,662 $33,085 $0 $131,953 $116,748
Huntington Beach,City of 201,000 3/31/2020 $15,205 $83,662 $0 $33,085 $0 $131,953 $116,749
Garden Grove,City of 174,226 3/31/2020 $15,205 $83,662 $0 $0 $61,743 $160,610 $145,405
Moulton Niguel Water District••• 171,856 3/31/2020 $15,205 583,662 $0 $0 $61,743 $160,610 $145,405
Santa Margarita Water District 159,104 3/31/2020 $15,205 $83,662 $14,801 $0 $0 $113,668 $98,463
Fullerton,City of 140,392 3/31/2020 $15,205 $83,662 $0 $0 $61,743 $160,610 $145,405
Orange,City of 140,094 3/31/2020 $15,205 $83,662 $0 $33,085 $0 $131,953 $116,748
Mesa Water District 110,000 3/31/2020 $0 $0 50 $0 $0 $0 $0
East Orange County Water District••• 100,000 3/31/2020 $15,205 $83,662 $0 $0 $61,743 $160,610 $145,405
San Juan Capistrano,City of"" 34,593 6/30/2021 $15,205 $83,662 $0 $0 $61,743 $160,610 $145,405
Westminster,City of 93,179 12/31/2020 $15,205 $83,662 $14,801 $0 $0 $113,669 $98,463
Buena Park,City of 83,347 12/31/2020 $15,205 $93,662 50 $33,085 $0 $131,953 $116,748
Yorba Linda Water District'•' 80,067 12/31/2020 $15,205 $83,662 $0 $33,085 $0 $231,953 $116,749
Tustin,City of 68,088 12/31/2020 $15,205 $83,662 50 $33,085 $0 $131,953 $116,748
Newport Beach,City of"•• 66,800 12/31/2020 $15,205 $83,662 $14,901 $0 $0 $113,668 $98,463
La Habra,City of 63,118 12/31/2020 $15,205 $83,662 $0 $0 $61,743 $160,610 $145,405
Fountain Valley,City of 59,227 12/31/2020 $15,205 $83,662 $0 $0 $61,743 $160,610 $145,405
San Clemente,Cityof 51,522 12/31/2020 $15,205 $83,662 $0 $0 $61,743 $160,610 $145,405
EI Toro Water District 49,054 6/30/2021 $15,205 $83,662 $14,901 50 $0 $113,669 $98,463
Brea,City of 43,328 6/30/2021 $15,205 $83,662 $0 $0 $61,743 $160,610 $145,405
Seal Beach,City of 25561 6/30/2021 $15,205 $83,662 $0 50 $61,743 $160,610 $145,405
Laguna Beach County Water District 23,000 6/30/2021 $0 $0 $0 $0 $0 $0
La Palma,City of 15,948 6/30/2021 $0 $0 $0 $0 $0 $0
Trabuco Canyon Water District 12,712 6/30/2021 $15,205 $83,662 $0 $0 $61,743 $160,610 $145,405
Serrano Water District 6,641 6/30/2021 $15,205 $83,662 $0 $0 561,743 $160,610 $145,405
$380,125 $2,091,558 $74,006 $231,598 $802,653
TOTAL PROJECT $3,579,940 $3,199,815
•'•Agencies cannot yet commit for Phases 2&3 until completion of Phase 1 or Board Approval.Expected ultimate participation level is shown.
34
Exhibit A
List of AGENQES- TOTAL Estimated as of January 9,2020`Note Totals may change when final participation is known
AWIA Scope of Services Selection
Phase 1 phase 2 Risk and Phase 3 Emergency Response Plans Agency Agency
AWIA RRA Crosswalk Estimated Estimated
Orange County Potable Water Jurisdictions Population Resilience
Deadline Separate Assessment Low Medium High Total Phases Total Phases
Invoicing 1,2&3 2&3
COSTS $15,205 $83,855 $14,945 $33,229 561,836
Municipal Water District of Orange County 2,300,DD0 3/31/2020 $15,205 $83,855 $D $33,229 $0 $132,289 $117,094
Irvine Ranch Water District 412,933 3/31/2020 $15,205 $93,855 $14,945 $0 $0 $114,005 598,800
Santa Ana,City of 338,247 3/31/2020 $15,205 $83,855 $D $61,996 $160,946 $145,741
South Coast Water District 257,386 3/31/2020 $15,205 $83,855 $33,229 $0 $132,289 $117,094
Huntington Beach,City of 201,000 3/31/2020 $15,205 $93,855 $0 $33,229 $0 $132,289 $117,084
Garden Grove,City of 174,226 3/31/2020 $15,205 $83,855 $0 $0 $61,886 $160,946 $145,741
Moulton Niguel Water District 171,956 3/31/2020 $15,205 $83,855 $0 $0 $61,986 $1501946 $145,741
Santa Margarita Water District 159,104 3/31/2020 $15,205 $83,855 $14,945 $0 $0 $114,005 $98,800
Fullerton,City of 140,392 3/31/2020 $15,205 $0,855 $0 $0 $61,886 $160,946 $145,741
Orange,City of 140,094 3/31/2020 $15,205 $83,855 $0 $33,229 $0 $132,289 $117,094
East Orange County Water District 74,706' 12/31/2020 $15,205 $83,855 $0 $0 $0 $99,060 $93,855
San Juan Capistrano,City of 34,593 6/30/2021 $15,205 $0,855 $0 $0 $61,996 $160,W $145,741
Westminster,City of 93,179 31/2020 $15,205 $83,855 $14,945 $0 $0 $114,005 $98,800
Buena Park,City of 83,347 1/2020 $15,205 $83,855 $0 $33,229 $0 $132,289 $117,084
Tustin,City of 68,088 1/2020 $15,205 $83,855 $0 $33,229 $0 $132,289 $117,084
Newport Beach.City of 66,800 1/2020 $15,205 $93,855 $14,945 $0 $0 $114,005 $98,800
La Habra,City of 63,119 1/2020 $15,205 $83,855 $0 $0 $61,886 $160,946 $145,741
Fountain Valley,City of 59,227 1/2020 $15,205 $93,855 $0 $0 $61,986 $160,946 5145,741
San Clemente,City of 51,522 1/2020 $15,205 $83,855 $0 $0 $61,986 $160,946 $145,741
El Toro Water District 49,054 /2021 $15,205 $83,855 $14,945 $0 $0 $114,005 $98,800
Brea,City of 43,328 /2021 $15,205 $83,855 $0 $0 $61,886 $160,946 $145,741
Trabuco Canyon Water District 12,712 /2021 $15,205 P! $0,855 $0 $0 $61,986 $160,946 $145,741
Serrano Water District 6,641 /30/2021 $15,205 $83,855 $0 $0 $61,886 $160,946 $145,741
$349,715 $1,928,665 $74,723 $199,373 $680,746
TOTAL PROJECT $3,233,222 $2,883,507
City of Huntington Beach
=r Tr 2000 Main Street ♦ Huntington Beach, CA 92648
(714) 536-5227 ♦ www.huntingtonbeachca.gov
Office of the City Clerk
Robin Estanislau, City Clerk
October 28, 2019
Municipal Water District of Orange County
Attn: Robert J. Hunter, General Manager
18700 Ward St.
P.O. Box 20895
Fountain Valley, CA 92728
Dear Mr. Hunter:
Enclosed is a fully executed copy of the "Agreement for Sharing Consultant Costs for
2019 AWIA Compliance Risk and Resiliency Assessments and Emergency Response
Plans for Participating Agencies (Phases II and III)" approved by the Huntington Beach
City Council on October 21, 2019.
Sincerely,
Robin Estanislau, CMC
City Clerk
RE:ds
Enclosure
Sister Cities: Anjo, Japan ♦ Waitakere, New Zealand
Moore, Tania
From: Davis, Chris
Sent: Tuesday, June 2, 2020 1:33 PM
To: Moore, Tania
Subject: RE: Agreement with MWDOC
It should not be a problem. The agreement does allow flexibility if any of the agencies decide to either partake at a
different level or drop out entirely.
From: Moore, Tania <Tania.Moore@surfcity-hb.org>
Sent:Tuesday,June 02, 2020 1:13 PM
To: Davis, Chris<chris.davis@surfcity-hb.org>
Subject: Agreement with MWDOC
Hi Chris,
We have the signed agreement for sharing consultant costs for the 2019 America's Water Infrastructure Act's
Compliance Risk and Resiliency Assessments and Emergency Response Plans (Phases II and III) and upon reviewing it, we
are missing pages 11, 23, & 31 of the contract consisting of signatures from the Yorba Linda Water District and the City
of Seal Beach. Patty advised that I check with you to see if this will be an issue?
Thank you,
Tania Moore
Deputy City Clerk
City Clerk's Office
714-536-5209
tania.moore(d-)surfcity-hb.org
1