HomeMy WebLinkAboutDynamic Strategy Group - 2019-12-05 PROFESSIONAL SERVICES CONTRACT BETWEEN
THE CITY OF HUNTINGTON BEACH AND
DYNAMIC STRATEGY GROUP
FOR
AVIATION ISSUES CONSULTING
THIS AGREEMENT("Agreement") is made and entered into by and between the City of
Huntington Beach, a municipal corporation of the State of California, hereinafter referred to as
"CITY," and Dynamic Strategy Gourp, a consulting firm hereinafter referred to as
"CONSULTANT."
WHEREAS, CITY desires to enga&e the services of a consultant to assist the City with
public outreach messaging in relation to aviation issues and jet noise from the Long Beach Airport
and
Pursuant to documentation on file in the office of the City Clerk, the provisions of the
Huntington Beach Municipal Code, Chapter 3.03, relating to procurement of professional service
contracts have been complied with; and
CONSULTANT has been selected to perform these services,
NOW,THEREFORE, it is agreed by CITY and CONSULTANT as follows:
1. SCOPE OF SERVICES
CONSULTANT shall provide all services as described in Exhibit "A," which is
attached hereto and incorporated into this Agreement by this reference. These services shall
sometimes hereinafter be referred to as the"PROJECT."
CONSULTANT hereby designates a person who shall represent it and be its sole
contact and agent in aII consultations with CITY during the performance of this Agreement.
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2. CITY STAFF ASSISTANCE
CITY shall assign a staff coordinator to work directly with CONSULTANT in the
performance of this Agreement.
3. TERM: TIME OF PERFORMANCE
Time is of the essence of this Agreement. The services of CONSULTANT are to
commence on e 6 , 20 o-1 (the "Commencement Date"). This Agreement
shall automatically terminate three (3) years from the Commencement Date, unless extended or
sooner terminated as provided herein. All tasks specified in Exhibit "A" shall be completed no
later than twelve (12) months from the Commencement Date. The time for performance of the
tasks identified in Exhibit "A" are generally to be shown in Exhibit "A." This schedule may be
amended to benefit the PROJECT if mutually agreed to in writing by CITY and CONSULTANT.
In the event the Commencement Date precedes the Effective Date,CONSULTANT
shall be bound by all terms and conditions as provided herein.
4. COMPENSATION
In consideration of the performance of the services described herein, CITY agrees
to pay CONSULTANT on a time and materials basis at the rates specified in Exhibit "B," which
is attached hereto and incorporated by reference into this Agreement,a fee, including all costs and
expenses, not to exceed Eight Thousand Dollars($8,000).
5. EXTRA WORK
In the event CITY requires additional services not included in Exhibit "A" or
changes in the scope of services described in Exhibit "A," CONSULTANT will undertake such
work only after receiving written authorization from CITY. Additional compensation for such
extra work shall be allowed only if the prior written approval of CITY is obtained.
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6. METHOD OF PAYMENT
CONSULTANT shall be paid pursuant to the terms of Exhibit "B."
7. DISPOSITION OF PLANS ESTIMATES AND OTHER DOCUMENTS
CONSULTANT agrees that title to all materials prepared hereunder, including,
without limitation, all original drawings, designs, reports, both field and office notices,
calculations, computer code, language, data or programs, maps, memoranda, letters and other
documents, shall belong to CITY, and CONSULTANT shall turn these materials over to CITY
upon expiration or termination of this Agreement or upon PROJECT completion,whichever shall
occur first. These materials may be used by CITY as it sees fit.
8. HOLD HARMLESS
CONSULTANT hereby agrees to protect, defend, indemnify and hold harmless
CITY, its officers, elected or appointed officials, employees, agents and volunteers from and
against any and all claims, damages, losses, expenses, judgments, demands and defense costs
(including, without limitation, costs and fees of litigation of every nature or liability of any kind
or nature) arising out of or in connection with CONSULTANT's (or CONSULTANT's
subcontractors,if any)negligent(or alleged negligent)performance of this Agreement or its failure
to comply with any of its obligations contained in this Agreement by CONSULTANT,its officers,
agents or employees except such loss or damage which was caused by the sole negligence or willful
misconduct of CITY. CONSULTANT will conduct all defense at its sole cost and expense and
CITY shall approve selection of CONSULTANT s. counsel. This indemnity shall apply to all
claims and liability regardless of whether any insurance policies are applicable. The policy limits
do not act as limitation upon the amount of indemnification to be provided by CONSULTANT.
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9. PROFESSIONAL LIABILITY INSURANCE
CONSULTANT shall obtain and furnish to CITY a professional liability insurance
policy covering the work performed by it hereunder. This policy shall provide coverage for
CONSULTANT's professional liability in an amount not less than One Million Dollars
($1,000,000.00) per occurrence and in the aggregate. The above-mentioned insurance shall not
contain a self-insured retention without the express written consent of CITY;however an insurance
policy "deductible" of Ten Thousand Dollars ($10,000.00) or less is permitted. A claims-made
policy shall be acceptable if the policy further provides that:
A. The policy retroactive date coincides with or precedes the initiation of the
scope of work (including subsequent policies purchased as renewals or
replacements).
B. CONSULTANT shall notify CITY of circumstances or incidents that might
give rise to future claims.
CONSULTANT will make every effort to maintain similar insurance during the
required extended period of coverage following PROJECT completion. If insurance is terminated
for any reason,CONSULTANT agrees to purchase an extended reporting provision of at least two
(2) years to report claims arising from work performed in connection with this Agreement.
If CONSULTANT fails or refuses to produce or maintain the insurance required by
this section or fails or refuses to furnish the CITY with required proof that insurance has been
procured and is in force and paid for, the CITY shall have the right, at the CITY's election, to
forthwith terminate this Agreement. Such termination shall not affect Consultant's right to be paid
for its time and materials expended prior to notification of termination. CONSULTANT waives
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the right to receive compensation and agrees to indemnify the CITY for any work performed prior
to approval of insurance by the CITY.
10. CERTIFICATE OF INSURANCE
Prior to commencing performance of the work hereunder, CONSULTANT shall
furnish to CITY a certificate of insurance subject to approval of the City Attorney evidencing the
foregoing insurance coverage as required by this Agreement; the certificate shall:
A. provide the name and policy number of each carrier and policy;
B. state that the policy is currently in force; and
C. shall promise that such policy shall not be suspended, voided or canceled
by either party,reduced in coverage or in limits except after thirty(30)days'
prior written notice;however,ten(10)days' prior written notice in the event
of cancellation for nonpayment of premium.
CONSULTANT shall maintain the foregoing insurance coverage in force until the
work under this Agreement is fully completed and accepted by CITY.
The requirement for carrying the foregoing insurance coverage shall not derogate
from CONSULTANT's defense, hold harmless and indemnification obligations as set forth in this
Agreement. CITY or its representative shall at all times have the right to demand the original or a
copy of the policy of insurance. CONSULTANT shall pay, in a prompt and timely manner, the
premiums on the insurance hereinabove required.
11. INDEPENDENT CONTRACTOR
CONSULTANT is, and shall be, acting at all times in the performance of this
Agreement as an independent contractor herein and not as an employee of CITY. CONSULTANT
shall secure at its own cost and expense,and be responsible for any and all payment of all taxes,
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social security, state disability insurance compensation, unemployment compensation and other
payroll deductions for CONSULTANT and its officers, agents and employees and all business
licenses, if any, in connection with the PROJECT and/or the services to be performed hereunder.
12. TERMINATION OF AGREEMENT
All work required hereunder shall be performed in a good and workmanlike
manner. CITY may terminate CONSULTANT's services hereunder at any time with or without
cause, and whether or not the PROJECT is fully complete. Any termination of this Agreement by
CITY shall be made in writing,notice of which shall be delivered to CONSULTANT as provided
herein. In the event of termination, all finished and unfinished documents, exhibits, report, and
evidence shall,at the option of CITY,become its property and shall be promptly delivered to it by
CONSULTANT.
13. ASSIGNMENT AND DELEGATION
This Agreement is a personal service contract and the work hereunder shall not be
assigned,delegated or subcontracted by CONSULTANT to any other person or entity without the
prior express written consent of CITY. If an assignment, delegation or subcontract is approved,
all approved assignees, delegates and subconsultants must satisfy the insurance requirements as
set forth in Sections 9 and 10 hereinabove.
14. COPYRIGHTS/PATENTS
CITY shall own all rights to any patent or copyright on any work, item or material
produced as a result of this Agreement.
15. CITY EMPLOYEES AND OFFICIALS
CONSULTANT shall employ no CITY official nor any regular CITY employee in
the work performed pursuant to this Agreement. No officer or employee of CITY shall have any
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financial interest in this Agreement in violation of the applicable provisions of the California
Government Code.
16. NOTICES
Any notices, certificates, or other communications hereunder shall be given either
by personal delivery to CONSULTANT's agent (as designated in Section I hereinabove) or to
CITY as the situation shall warrant,or by enclosing the same in a sealed envelope,postage prepaid,
and depositing the same in the United States Postal Service, to the addresses specified below.
CITY and CONSULTANT may designate different addresses to which subsequent notices,
certificates or other communications will be sent by notifying the other party via personal delivery,
a reputable overnight carrier or U. S. certified mail-return receipt requested:
TO CITY: TO CONSULTANT:
City of Huntington Beach Dynamic Strategy Group
ATTN: Antonia Graham, Assistant to the Erik Brown, Managing Partner
City Manager 18 Rancho Circle
2000 Main Street Lake Forest, CA 92630
Huntington Beach, CA 92648
17. CONSENT
When CITY's consent/approval is required under this Agreement, its
consent/approval for one transaction or event shall not be deemed to be a consent/approval to any
subsequent occurrence of the same or any other transaction or event.
18. MODIFICATION
No waiver or modification of any language in this Agreement shall be valid unless
in writing and duly executed by both parties.
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19. SECTION HEADINGS
The titles, captions, section, paragraph and subject headings, and descriptive
phrases at the beginning of the various sections in this Agreement are merely descriptive and are
included solely for convenience of reference only and are not representative of matters included
or excluded from such provisions, and do not interpret, define, limit or describe, or construe the
intent of the parties or affect the construction or interpretation of any provision of this Agreement.
20. INTERPRETATION OF THIS AGREEMENT
The language of all parts of this Agreement shall in all cases be construed as a
whole, according to its fair meaning, and not strictly for or against any of the parties. If any
provision of this Agreement is held by an arbitrator or court of competent jurisdiction to be
unenforceable, void, illegal or invalid, such holding shall not invalidate or affect the remaining
covenants and provisions of this Agreement. No covenant or provision shall be deemed dependent
upon any other unless so expressly provided here. As used in this Agreement, the masculine or
neuter gender and singular or plural number shall be deemed to include the other whenever the
context so indicates or requires. Nothing contained herein shall be construed so as to require the
commission of any act contrary to law, and wherever there is any conflict between any provision
contained herein and any present or future statute, law, ordinance or regulation contrary to which
the parties have no right to contract, then the latter shall prevail, and the provision of this
Agreement which is hereby affected shall be curtailed and limited only to the extent necessary to
bring it within the requirements of the law.
21. DUPLICATE ORIGINAL
The original of this Agreement and one or more copies hereto have been prepared
and signed in counterparts as duplicate originals, each of which so executed shall, irrespective of
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the date of its execution and delivery, be deemed an original. Each duplicate original shall be
deemed an original instrument as against any party who has signed it.
22. IMMIGRATION
CONSULTANT shall be responsible for full compliance with the immigration and
naturalization laws of the United States and shall, in particular, comply with the provisions of the
United States Code regarding employment verification.
23. LEGAL SERVICES SUBCONTRACTING PROHIBITED
CONSULTANT and CITY agree that CITY is not liable for payment of any
subcontractor work involving legal services, and that such legal services are expressly outside the
scope of services contemplated hereunder. CONSULTANT understands that pursuant to
Huntington Beach City Charter Section 309, the City Attorney is the exclusive legal counsel for
CITY; and CITY shall not be liable for payment of any legal services expenses incurred by
CONSULTANT.
24. ATTORNEY'S FEES
In the event suit is brought by either party to construe, interpret and/or enforce the
terms and/or provisions of this Agreement or to secure the performance hereof, each party shall
bear its own attorney's fees, such that the prevailing party shall not be entitled to recover its
attorney's fees from the nonprevailing party.
25. SURVIVAL
Terms and conditions of this Agreement, which by their sense and context survive
the expiration or termination of this Agreement,shall so survive.
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26. GOVERNING LAW
This Agreement shall be governed and construed in accordance with the laws of the
State of California.
27. SIGNATORIES
Each undersigned represents and warrants that its signature hereinbelow has the
power, authority and right to bind their respective parties to each of the terms of this Agreement,
and shall indemnify CITY fully for any injuries or damages to CITY in the event that such
authority or power is not, in fact, held by the signatory or is withdrawn.
28. ENTIRETY
The parties acknowledge and agree that they are entering into this Agreement freely
and voluntarily following extensive arm's length negotiation,and that each has had the opportunity
to consult with legal counsel prior to executing this Agreement. The parties also acknowledge and
agree that no representations,inducements,promises,agreements or warranties,oral or otherwise,
have been made by that party or anyone acting on that party's behalf, which are not embodied in
this Agreement, and that that party has not executed this Agreement in reliance on any
representation, inducement, promise, agreement, warranty, fact or circumstance not expressly set
forth in this Agreement. This Agreement, and the attached exhibits,contain the entire agreement
between the parties respecting the subject matter of this Agreement, and supersede all prior
understandings and agreements whether oral or in writing between the parties respecting the
subject matter hereof.
29. EFFECTIVE DATE
This Agreement shall be effective on the date of its approval by the City Attorney.
This Agreement shall expire when terminated as provided herein.
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IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed
by and through their authorized officers.
CONSULTANT, CITY OF HUNTINGTON BEACH,
a municipal corporation of the State of
Dynamic Strategy Group
Erik E. Br wn, Managing Partner
By: Director/Chief
(Pursuant To HQMC§3.03.100)
print mune
ITS: (circle one)Chairman/President/Vice President
AND APPROVED AS T .
By: City Attorney
print name Date Z
ITS: (circle one)Secretary/Chief Financial officer/Asst.
Secretary—Treasurer
Receive and File
7ldi Clerk
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EXHIBIT "A"
A. STATEMENT OF WORK: (Narrative of work to be performed)
The City is in need of a qualified consultant to assist the City with development and
implementation of a public education and outreach strategy related to combating noise and
pollution concerns associated with aviation. The City of Huntington Beach residents are
experiencing threats to quality of life as a result of changes in flight paths and aviation
procedures connected to the FAA's Next Gen Aviation realignment.
B. CONSULTANT'S DUTIES AND RESPONSIBILITIES:
CONSULTANT will act as an active partner as well as where needed an extension of the City's
interests. Working closely with the CITY and assigned staff,CONSULTANT will:
-Work with the City,the Jet Noise Commission, and residents to shape the advocacy agenda
-Assist in the development of community outreach stratgies that engage stakeholders
-Assist with effective and accurate summarization and conclusions associated with various
forums, workshops,and meetings.
-Develop community education programs according to City approved directives.
-Organize and help execute community meetings, stakeholder interviews,and other meetings as
desired by the CITY.
-Provide counsel to CITY staff and insights to City Council
- Create and design collateral materials and digital content as approved by City staff.
- Provide management of quantitative and qualitative research.
-Prepare materials for internal and external use;providing reports to committees,task forces and
boards,as required.
EXHIBIT A
-Identifying vehicles for delivering issue information to key constituents as defined by the
CITY.
- Provide capabilities toward building a grassroots activation program,capitalizing on
opportunities to engage members in the City's efforts.
-Foster and maintain alliances with like-minded associations and other affiliate organizations.
C. CITY'S DUTIES AND RESPONSIBILITIES:
The CITY shall work collaboratively with the CONSULTANT to identify appropriate staff
members to work with CONSULTANT to advance the goals of the City Council. CITY will not
control the manner or means of CONSULTANTS services.
D. WORK PROGRAM/PROJECT SCHEDULE:
The Consultant will have twelve(12)months from contract approval to complete the Statement
of Work.
EXHIBIT A
EXHIBIT'B"
Payment Schedule(Fixed Fee Payment)
1. CONSULTANT shall be entitled to monthly progress payments toward the fixed fee.
set forth herein in accordance with the following progress and payment schedules.
CONSULTANT shall be paid a flat rate not to exceed$8,000.
2. Delivery of work product: A copy of every memorandum, letter, report, calculation
and other documentation prepared by CONSULTANT shall be submitted to CITY to demonstrate
progress toward completion of tasks. In the event CITY rejects or has comments on any such product,
CITY shall identify specific requirements for satisfactory completion.
3. CONSULTANT shall submit to CITY an invoice for each monthly progress payment
due. Such invoice shall:
A) Reference this Agreement;
B) Describe the services performed;
C) Show the total amount of the payment due;
D) Include a certification by a principal member of CONSULTANT's firm that the
work has been performed in accordance with the provisions of this Agreement;
and
E) For all payments include an estimate of the percentage of work completed.
Upon submission of any such invoice, if CITY is satisfied that CONSULTANT is making
satisfactory progress toward completion of tasks in accordance with this Agreement, CITY shall
approve the invoice, in which event payment shall be made within thirty (30)days of receipt of the
invoice by CITY. Such approval shall not be unreasonably withheld. If CITY does not approve an
invoice,CITY shall notify CONSULTANT in writing of the reasons for non-approval and the schedule
of performance set forth in Exhibit "A" may at the option of CITY be suspended until the parties
agree that past performance by CONSULTANT is in, or has been brought into compliance, or until
this Agreement has expired or is terminated as provided herein.
4. Any billings for extra work or additional services authorized in advance and in writing
by CITY shall be invoiced separately to CITY. Such invoice shall contain all of the information
required above, and in addition shall list the hours expended and hourly rate charged for such time.
Such invoices shall be approved by CITY if the work performed is in accordance with the extra work
or additional services requested,and if CITY is satisfied that the statement of hours worked and costs
incurred is accurate. Such approval shall not be unreasonably withheld. Any dispute between the
parties concerning payment of such an invoice shall be treated as separate and apart from the ongoing
performance of the remainder of this Agreement.
Exhibit B
PROFESSIONAL SERVICES CONTRACT BETWEEN
THE CITY OF HUNTINGTON BEACH AND
DYNAMIC STRATEGY GROUP
FOR
AVIATION ISSUES CONSULTING
Table of Contents
lScope of Services... ..............................................................................................1
2 City Staff Assistance................................................................................................2
3 Term;Time of Performance.....................................................................................2
4 Compensation..........................................................................................................2
5 Extra Work...............................................................................................................2
6 Method of Payment..................................................................................................3
7 Disposition of Plans,Estimates and Other Documents...........................................3
8 Hold Harmless.........................................................................................................3
9 Professional Liability Insurance.............................................................................4
10 Certificate of Insurance............................................................................................5
I1 Independent Contractor............................................................................................6
12 Termination of Agreement.......................................................................................6
13 Assignment and Delegation......................................................................................6
14 Copyrights/Patents...................................................................................................7
15 City Employees and Officials..................................................................................7
16 Notices.........................................................................................7
17 Consent....................................................................................................................8
_ 18 Modification.............................................................................................................8
19 Section Headings .....................................................................................................8
20 Interpretation of this Agreement..............................................................................8
21 Duplicate Original....................
22 Immigration...............................................................................................................9
23 Legal Services Subcontracting Prohibited................................................................9
24 Attorney's Fees..........................................................................................................10
25 Survival............ ................................................. ................................................10
26 Governing Law.........................................................................................................10
27 Signatories.................................................................................................................10
28 Entirety.............................................................................................................I........10
29 Effective Date.................................................................................I I
DYNA M I 0
STRATEGY GROUP
MEMO
TO: City of Huntington Beach
FROM: Erik Brown, Managing Director
RE: Aviation Issues Public Information Project
DATE: 10/10/19
Communications Foundation- $8,000
Research—Within 30 days of initiation, DSG will met with council members,city staff, and aviation
issues specialists to distill specific detail on the status of the city's effort to improve conditions for
residents.This is likely to consist of several meetings over the course of the first month.
Strategy—Assess ad coalesce messaging around the status of HB aviation issues. Meet with key
representatives designated by the city and discuss messaging and key terminology for public
consumption. Discuss plan of action for creative services on educational material to inform city
residents.
Content—Write, design, and produce a digital layout for a fold out style informational pamphlet on the
aviation issues.This layout will be utilized by the city in formats appropriate for either print or online.
Prepare and include a FAQ on aviation issues.
Conclusion—Meet with city officials to discuss next steps.
V '' INSURANCE AND INDEMNIFICATION WAIVER
H , n,y MODIFICATION REQUEST
1. Requested by: Sandie Frakes
2. Date: 12/16/19
3. Name of contractor/permittee: Dynamic Strategy Group
4. Description of work to be performed: Public outreach messaging in relation to aviation
issues and 'et noise from the Long Beach Airport
5. Value and length of contract: $8,000 for 3 years
6. Waiver/modification request: Professional Liability of at least $1m with $10k or less
deduc
7. Reason for request and why it should be granted: The contract amount is less than the
deductable
8. Identify t e risks lo thP�Cityy 'In approyin this waiver/rr}odification:
ir�cr. KS C'u lo�iG, ovr` CA fx*c.c f� 4 �is,�af e� G.av l 1v
Depa ment Head Signature Date:
APPROVALS
Approvals must be obtained in the order listed on this form. Two approvals are required
for a request to be granted. Approval from the City Adminis tor's Office is only required if
Risk Management and the City Attorney's ffice disagree.
1. Ri�s Management
L✓J A roved ❑ Denied �' Z �'
PP � �� � �
Sig at Date
2. City Attorney's Office
pproved ❑ Denied
Signature Date
3. City Manager's Office
❑ Approved ❑ Denied _ 1i'
Signature Date
If approved, the completed waiver/modification request is to be submitted to the
City Attorney's Office along with the contract for approval. Once the contract has been approved,
this form is to be filed with the Risk Management Division of Human Resources
I
I
Insurance Waiver Form (1) 12/16/2019 4:18:00 PM
' 1 ® DATE(MMIDDIYYYY)
,4 CERTIFICATE OF LIABILITY INSURANCE
ii 04/25/2019
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS
CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES
BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED
REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER.
IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies)must be endorsed. If SUBROGATION IS WAIVED, subject to
the terms and conditions of the policy,certain policies may require an endorsement. A statement on this certificate does not confer rights to the
certificate holder in lieu of such endorsement(s).
PRODUCER CONTACT GERRY BROWN OR BRUCEAMSTUTZ
NAME:
NEAGENCIES C/O GERALD E BROWN INS AGE PH N E.
949-583-0360 FAX No 949-916-0330
23101 MOULTON PiNVY, STE 207B E-MAIL BRUCEAMSTUTZ@ALLSTATE.COM
LAGUNA HILLS,CA 92653 INSURERS AFFORDING COVERAGE NAIC•
INSURER A: OHIO SECURITY INS CO 24082
INSURED INSURER B: THE HARTFORD ACCIDENT& INDEMNITY INS CC 30104
DYNAMIC STRATEGY GROUP INSURER C: ALLSTATE INS CO 19232
18 RANCHO CIR INSURER D:
LAKE FOREST,CA 92630 INSURER E:
INSURER F:
COVERAGES CERTIFICATE NUMBER: REVISION NUMBER:
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD
INDICATED, NOTWITHSTANDING ANY REQUIREMENT,TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,
EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
INLICY EXP
TRR TYPE OF INSURANCE ADDL SUBR POLPOLICY NUMBER (MM CY DIDIYYYY) (EFF MMDOIYYYY) LIMITS
GENERAL LIABILITY EACH OCCURRENCE $ 1000000
XDAMAGE TO RENTED 1000000
COMMERCIAL GENERAL LIABILITY PREMISES Ea occurrence $
CLAIMS-MADE FX7 OCCUR MED EXP(Any one person) $ 15000
A BZS57514153 08/22/2018 08/22/2019 PERSONAL&ADV INJURY $ 1000000
GENERAL AGGREGATE $ 2000000
GEN'L AGGREGATE LIMIT APPLIES PER. PRODUCTS-COMP/OP AGG $
Fx-1 POLICY F7 PRO- n LOC $
AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT 1000000
Ea accident
ANY AUTO BODILY INJURY(Per person) $
C X ALL OWNED SCHEDULED 648770955 10/11/2018 10/11/2019 BODILY INJURY(Per accident) $
/� AUTOS AUTOS
X Ix
NON-OWNED PROPERTY DAMAGE $
HIRED AUTOS AUTOS Per accident -
$
UMBRELLA LIAB OCCUR EACH OCCURRENCE $
EXCESS LIAB CLAIMS-MADE AGGREGATE $
DED RETENTION S $
WORKERS COMPENSATION ! X WC
YIN STATU- OTH-
AND EMPLOYERS'LIABILITY T Y TER
ANY PROPRIETOR/PARTNER/EXECUTIVE E.L.EACH ACCIDENT $ 1000000
B OFRCER/MEMBEREXCLUDED) ❑ NIA OIWECZR4987 08/19/2018 08/19/2019 ---
(Mandatory in NH) E.L.DISEASE•EA EMPLOYE $ 1000000
It yes,describe under tv' 1000000
DESCRIPTION OF OPERATIONS below E.L.DISEASE-POLICY
A�RO'go
I
DESCRIPTION OF OPERATIONS/LOCATIONS/VEHICLES (Attach IACORD 101,Additional Remarks Schedule,if more space Is required) $y MIGNP OFIN
MARKETING, ADVERTISING AND CONSULTING AGENCY
COMMERCIAL AUTO POLICY INCLUDES: BUSINESS AUTO ENHANCEMENT ENDORSEMENT AA CIF N1 WHICH INCLUDES A
BLANKET ADDITIONAL INSURED ENDORSEMENT CLAUSE AND WAIVER OF SUBROGATION (SEE SECTION II , PARAGRAPH F &
SECTION IV)
BUSINESS LIABILITY POLICY INCLUDES: CITY OF HUNTINGTON BEACH IS ADDITIOINAL INSURED IF REQUIRED BY WRITTEN
CONTRACT OR WRITTEN AGREEMENT, SUBJECT TO BUSINESSOWNERS' LIABILITY EXTENSION BLANKET ADDITIONAL INSURED
CERTIFICATE HOLDER CANCELLATION
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE
City of Huntington Beach THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN
2000 Main St ACCORDANCE WITH THE POLICY PROVISIONS.
Huntington Beach CA 92648
AUTHORIZED REPRESENTATIVE
GERALD E BROWN
ACORD 25(2010/05) @ 1988-2010 ACORD CORPORATION. All rights reserved.
The ACORD name and logo are registered marks of ACORD
RECEIVED
CITY OF HUNTINGTON BEACH J R UN � 20i9
Professional Service Approval Font
inanc D rtment
PART I
Date: 4/17J2019 Project Manager Name: Antonia Graham J
Requested by Name if different from Project Manager: j
Department City Manager
PARTS I OF THE PROFESSIONAL SERVICES CONTRACTS APPROVAL FORM MUST BE COMPLETED
BY THE REQUESTING DEPARTMENT AND SIGNED BY THE CITY MANAGER, FOR APPROVAL,
BEFORE PROCEEDING WITH THE SOLICITATION OR CONTRACT PROCESS. PART 1 MUST BE FILED i
WITH ALL APPROVED CONTRACTS. 1
i
1) Briefly provide the purpose for the agreement:
Air traffic consultant
I
2) Estimated cost of the services being sought: $ 12,000
3) Are sufficient funds available to fund this contract? ®Yes ❑ No
If 66,please explain -
4) Check below how the services will be obtained:
❑ A Bid solicitation process in accordance to the MC 3.03,060 procedures will be conducted.
❑ MC 3.03.08(b)—Other Interagency Agreement procedure will be utilized. E
® MC 3.03.08—Contract Limits of$30,000 or less exempt procedure will be utilized.
5) Is this contract generally described on the list of professional service contracts approved by the City
Council? If the answer to this question Is "No," the contract will require approval from the City Council.)
Yes ❑No
Fiscaf Services Manager Signature(Purchasing Approval) at
6) Amount, Business Unit(8 digits)and Object Code(5 digits)where funds are budgeted j
(Please note that a budget check will occur at the object code level):
Account number Contractual Dollar Amount
Business unit_object# Fiscal Year Fiscal Year Fiscal Year Fiscal Year
19120
10030101.69365 $12 00 $ $ $
$ $ $ $
$ $ $ Is
f
i
Bud et Approval D to
nt Head Signatures) Da
` iQ�s h
Chief Fin cer Slgna ure Date
sistant City Manager's Signature Date i
I
APPROVED DENIED
City Manager's Signature Date
professional service approval form-part 12016
REV;February 2015
CITY OF HUNTINGTON BEACH
Professional Service Approval Form ------
PART 11 RECEMP-1`0
Date: 11/18/2019 Project Manager: Antonia Graham NOV 18 2019
Requested by Name if different from Project Manager:
Department: City Manager Finance
PARTS I & II OF THE PROFESSIONAL SERVICES CONTRACTS APPROVAL FORM MUST BE
COMPLETED BY THE REQUESTING DEPARTMENT AND SIGNED FOR APPROVAL. PART I&Il MUST
BE FILED WITH ALL APPROVED CONTRACTS.
1) Name of consultant: Dynamic Strategies
2) Contract Number: ADM
(Contract numbers are obtained through Finance Administration x 5630)
3) Amount of this contract: $8,000
Account number Contractual Dollar Amount
Business unit. object# Fiscal Year Fiscal Year Fiscal Year Fiscal Year
19/20
10qP101.69365 $8,000 $0 $0 $0
4) is this contract less than $50,000? E Yes ❑ No
5) Does this contract fall within$50,000 and $100,000? ❑Yes E No
6) Is this contract over$100,000? ❑ Yes E No
(Note: Contracts requiring City Council Approval need to be signed by the Mayor and City Clerk. Make
sure the appropriate signature page is attached to the contract.)
7) Were formal written proposals requested from at least three available qualified consultants?
❑ Yes E No
8) Attach a list of consultants from whom ,proposals were requested (including a contact telephone
number.)
9). Attach Exhibit A, which describes the proposed scope of work.
10) Attach Exhibit B, which describes the payment terms of the contract.
i
Department Head DaYe
Fiscal S rvices Manager(Purchasing) Date }
Budg t Manage pproval Signature Date
Chie inanciai Officer(or designee) Signature Dat
parrt 2 dynamic strategies november 2019
- CITY OF HUNTINGTON BEACH �� J
Professional Service Approval Form
PART II RECEIVI=0
Date: 11/18/2019 Project Manager: Antonia Graham NOV 18 2019
Requested by Name if different from Project Manager:
Department: City Manager Finance It
PARTS I & II OF THE PROFESSIONAL SERVICES CONTRACTS APPROVAL FORM MUST BE
COMPLETED BY THE REQUESTING DEPARTMENT AND SIGNED FOR APPROVAL. PART I & 11 MUST
BE FILED WITH ALL APPROVED CONTRACTS.
1) Name of consultant: Dynamic Strategies
2) Contract Number: ADM
(Contract numbers are obtained through Finance Administration x 5630)
3) Amount of this contract: $8,000
Account number Contractual Dollar Amount
Business unit. object# Fiscal Year Fiscal Year Fiscal Year Fiscal Year
19/20
1 0qP101.69365 $8,000 $0 $0 $0
4) Is this contract less than $50,000? ® Yes ❑ No
5) Does this contract fall within $50,000 and $100,000? ❑ Yes ® No
6) Is this contract over$100,000? ❑ Yes ® No
(Note: Contracts requiring City Council Approval need to be signed by the Mayor and City Clerk. Make
sure the appropriate signature page is attached to the contract.)
7) Were formal written proposals requested from at least three available qualified consultants?
❑ Yes ® No
8) Attach a list of consultants from whom proposals were requested (including a contact telephone
number.)
9). Attach Exhibit A, which describes the proposed scope of work.
10) Attach Exhibit B, which describes the payment terms of the contract.
Department Head I Da tk
Fiscal Sbrvices Manager (Purchasing) Date
( )rd 4 kMLIM ll/l
l�"�L
Budg t Manage Approval Signature Date
Cttte inancial Officer(or designee) Signature Dat
parrt 2 dynamic strategies november 2019
CITY OF HUNTINGTON BEACH RECEIVE®
�- 2Ut9
Professional Service Approval For JuN
r�n
rnanc 6rtment
PART I
Date: 4/17/2019 Project Manager Name: Antonia Graham
r�
Requested by Name if different from Project Manager:
Department: City Manager
PARTS I OF THE PROFESSIONAL SERVICES CONTRACTS APPROVAL FORM MUST BE COMPLETED
BY THE REQUESTING DEPARTMENT AND SIGNED BY THE CITY MANAGER, FOR APPROVAL, j
BEFORE PROCEEDING WITH THE SOLICITATION OR CONTRACT PROCESS. PART I MUST BE FILED
WITH ALL APPROVED CONTRACTS.
1) Briefly provide the purpose for the agreement:
Air traffic consultant
i
2) Estimated cost of the services being sought: $ 12,000
3) Are sufficient funds available to fund this contract? ® Yes ❑ No
If no, please explain:
4) Check below how the services will be obtained:
❑ A Bid solicitation process in accordance to the MC 3.03.060 procedures will be conducted.
❑ MC 3.03.08(b)—Other Interagency Agreement procedure will be utilized.
® MC 3.03.08—Contract Limits of$30,000 or less exempt procedure will be utilized.
5) Is this contract generally described on the list of professional service contracts approved by the City
Council? If the answer to this question is "No," the contract will require approval from the City Council.)
} Yes ❑ No
FiscafServices Manager Signature (Purchasing Approval) OaW
6) Amount, Business Unit(8 digits)and Object Code (5 digits)where funds are budgeted i
(Please note that a budget check will occur at the object code level):
Account number Contractual Dollar Amount
Business unit. object# Fiscal Year Fiscal Year Fiscal Year Fiscal Year
19/20
10030101,69365 $12 00 $ $ $
$ $ $ $ i
$ $ $ $
Bud et Approval D 'te
nt Head Signature(:s) Dath
Chief Fin icer Signa ure Date
_ I
_ I
Assistant City Manager's Signature Date 1
APPROVED DENIED
City'Manager's Signature Date
professional service approval form-part i 2016
REV: February 2015
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CITY OF HUNTINGTON BEACH RECEIM
Professional Service Approval Form JUN 12 2019
PART 11 • a e C��rtmen'
`-
Date: 4117/2019 Project Manager: Antonia Graham
Requested by Name if different from Project Manager:
�r
Department: City Manager
PARTS I & II OF THE PROFESSIONAL SERVICES CONTRACTS APPROVAL FORM MUST BE
COMPLETED BY THE REQUESTING DEPARTMENT AND SIGNED FOR APPROVAL. PART 1& 11 MUST
BE FILED WITH ALL APPROVED CONTRACTS.
1) Name of consultant: Dynamic Strategy Group
2) Contract Number: CMS
(Contract numbers are obtained through Finance Administration x 5630)
3) Amount of this contract: $12,000
Account number Contractual Dollar Amount
Business unit. object# Fiscal Year Fiscal Year Fiscal Year Fiscal Year
19/20
10030101.69365 $12,000 $ $ $
4) Is this contract less than $50,000? ® Yes ❑ No
5) Does this contract fall within $50,000 and $100,000? ❑ Yes ® No
6) Is this contract over$100,000? ❑ Yes ® No
(Note: Contracts requiring City Council Approval need to be signed by the Mayor and City Clerk. Make
sure the appropriate signature page is attached to the contract.)
7) Were formal written proposals requested from at least three available qualified consultants?
❑ Yes No
8) Attach a list of consultants from whom proposals were requested (including a contact telephone
number.)
9). Attach Exhibit A, which describes the proposed scope of work.
10) Attach Exhibit B, which describes the payment terms of the contract.
D partment Head ate
Fiscal Se ices Manager(Purchasing) Date
Budge Ma ager Approval Signature Date
Chief Financial Officer(or designee) Signature Date
professional service approval form-part li 2016
CITY OF HUNTINGTON BEACH RECEIVED
' Professional Service Approval Forr�nnanC�D
JUN �� 2019
' PART I rtment
Date: 4/17/2019 Project Manager Name: Antonia Graham
Requested by Name if different from Project Manager:
Department: City Manager
PARTS I OF THE PROFESSIONAL SERVICES CONTRACTS APPROVAL FORM MUST BE COMPLETED
BY THE REQUESTING DEPARTMENT AND SIGNED BY THE CITY MANAGER, FOR APPROVAL,
BEFORE PROCEEDING WITH THE SOLICITATION OR CONTRACT PROCESS. PART I MUST BE FILED
WITH ALL APPROVED CONTRACTS.
1} Briefly provide the purpose for the agreement:
Air traffic consultant
2) Estimated cost of the services being sought: $ 12,000
3) Are sufficient funds available to fund this contract? ® Yes ❑ No
If no, please explain:
4) Check below how the services will be obtained:
❑ A Bid solicitation process in accordance to the MC 3.03.060 procedures will be conducted. i
❑ MC 3.03.08(b)—Other Interagency Agreement procedure will be utilized.
® MC 3.03.08—Contract Limits of$30,000 or less exempt procedure will be utilized.
5) is this contract generally described on the list of professional service contracts approved by the City
Council? If the answer to this question is "No," the contract will require approval from the City Council.)
Fv-] Yes ❑ No
Fiscaf Services Manager Signature(Purchasing Approval) t batd
6) Amount, Business Unit(8 digits) and Object Code(5 digits)where funds are budgeted
(Please note that a budget check will occur at the object code level):
I
Account number Contractual Dollar Amount
Business unit. object# Fiscal Year Fiscal Year Fiscal Year Fiscal Year i
19120
10030101.69365 $12 00 $ $ $
$ $ $ $
ha Jaci
Bud et Approval D to !
C e�
nt Head Signature() Da
Chief Fin icer Signa ure Date
sistant City Manager's Signature Date
APPROVED DENIED
City Manager's Signature Da e
professional service approval form-part i 2016
REV: February 2015
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Flores, Paulina
From: Graham, Antonia
Sent: Friday,June 21, 2019 2:37 PM
To: Flores, Paulina
Cc: Molina-Espinoza, Carol;Vi, Thuy
Subject: RE: Dynamic Strategy Group
The contract amount is not to exceed$7,500 we negotiated down from the proposal.
From: Flores, Paulina
Sent: Thursday,June 20, 2019 10:41 AM
To: Graham,Antonia<Antonia.G raha m@surfcity-hb.org>
Cc: Molina-Espinoza, Carol<carol@surfcity-hb.org>;Vi,Thuy<TVi@surfcity-hb.org>
Subject: FW: Dynamic Strategy Group
FYI-We are still holding off on this request(PSA Part I & 2) pending your confirmation on the contract amount.
Thank you.
Paulina
-----Original Message-----
From: Flores, Paulina
E
Sent: Tuesday,June 18, 2019 9:27 AM
To: Graham,Antonia <Antonia.Gra ham @surfcity-hb.org>
Cc: Molina-Espinoza, Carol <carol@surfcity-hb.org> j
Subject: RE: Dynamic Strategy Group
Hi Toni,
Just following up on this item. Kindly confirm so we could move it along. I understand this is a rush request.
Thank you.
Paulina
----Original Message----
From: Flores, Paulina
Sent:Thursday,June 13, 2019 4:48 PM
To: Graham, Antonia <Antonia.Gra ham @surfcity-hb.org>
Cc: Molina-Espinoza, Carol <carol@surfcity-hb.org>
Subject: PSA: Dynamic Strategy Group
Hi Toni,
We rec'd your rush PSA request for Dynamic Strategy Group. We review the Compensation section and the second '
paragraph mention a$bK retention fee upon conclusion of Phase I.
We just want to confirm that we are only going for Phase I at this time and the second paragraph does not apply.
1