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HomeMy WebLinkAboutHF&H Consultants, LLC - 2020-02-01 i I PROFESSIONAL SERVICES CONTRACT BETWEEN THE CITY OF HUNTINGTON BEACH AND HF&H CONSULTANTS,LLC I FOR SOLID WASTE CONTRACT NEGOTIATION SUPPORT SERVICES i THIS AGREEMENT("Agreement")is made and entered into by and between the City of Huntington Beach, a municipal corporation of the State'of California, hereinafter referred to as i "CITY,"and HF&H CONSULTANTS, LLC, a LIMITED LIABILITY COMPANY hereinafter I referred to as"CONSULTANT." WHEREAS, CITY desires to engage the services of a consultant to ASSIST WITH NEGOTIATING CERTAIN ASPECTS OF SOLID WASTE CONTRACT SERVICES;and Pursuant to documentation on file in the office of the City Clerk, the provisions of the i f Huntington Beach Municipal Code,Chapter 3.03,relating to procurement of professional service I contracts have been complied with;and 1 CONSULTANT has been selected to perform these services, NOW,THEREFORE,it Is agreed by CITY and CONSULTANT as follows: 1. SCOPE OF SERVICES CONSULTANT shall provide all services as described in Exhibit "A," which Is attached hereto and incorporated into this Agreement by this reference. These services shall sometimes hereinafter be referred to as the'PROJECT." CONSULTANT hereby designates LAITH EZZET who shall represent it and be , its sole contact and agent in all consultations with CITY during the performance ofthis Agreement. 2. CITY STAFF ASSISTANCE CITY shall assign a staff coordinator to work directly with CONSULTANT in the i performance of this Agreement. egreehurkiWprofessionel eves to 549K 05/19-204132 1 of 12 i I) I i I I i I I 3. TERM;TIME OF PERFORMANCE Time is of the essence of this Agreement, The services of CONSULTANT are to commence on FEBRUARY 1, 20AQ (the "Commencement Date"). This Agreement shall automatically terminate three(3)years from the Commencement Date,unless extended or sooner terminated as provided herein, All tasks specified in Exhibit shall be completed no later than , . j AS SPECIFIED IN EXHIBIT A from the Commencement Date. The time for performance ofthe tasks identified in Exhibit"A"are generally to be shown in Exhibit"A." This schedule maybe I amended to benefit the PROJECT if mutually agreed to in writing by CITY and:CONSULTANT. In the event the Commencement Date preeedes the Effective Date,CONSULTANT shall be bound by all terms and conditions as provided herein. 4. COMPENSATION In consideration of the performance of the services described herein,CITY agrees { to pay CONSULTANT on a time and materials basis at the rates specified in Exhibit"B,"which is attached hereto and Incorporated by reference Into this Agreement,a fee,;including all costs and f expenses,not to exceed THIRTY THOUSAND AND NO/100 Dollars 30 00 . i 5. EXTRA WORK In the event CITY requires additional services not included in Exhibit "A" or changes in the scope of services described in Exhibit"A," CONSULTANT will undertake such j work only after receiving written,authorization from CITY. Additional compensation for such ` extra work shall be allowed only if the prior written approval of CITY is obtained. 6. METHOD OF PAYMENT CONSULTANT shall be paid pursuant to the terms of Exhibit"B." I i i agmAuAWpcofessionsi eves toS49K 05/19-204132 2 of 12 I I I i i i 7. DISPOSITION OF PLANS ESTIMATES AND OTHER DOCUMENTS CONSULTANT agrees that title to all materials prepared hereunder, including, without limitation, all original drawings, designs, reports, both field and office notices, f calculations, computer code, language, data or programs, maps, memoranda, letters and other documents, shall belong to CITY, and CONSULTANT shall turn these materials over to CITY upon expiration or termination of this Agreement or upon PROJECT completion,whichever shall I I occur first, These materials may be used by CITY as it sees fit. 8. HOLD HARMLESS A. CONSULTANT hereby agrees to protect, defend, indemnify and hold I harmless CITY,its officers,elected or appointed officials,employees,agents and volunteers from and against any and all claims,damages,losses,expenses,judgments,demands and defense costs (including,without limitation,costs and fees of litigation of every nature or liability of any kind i or nature) arising out of or in connection with CONSULTANT's (or CONSULTANT's j subcontractors,if any)negligent(or alleged negligent)performance ofthis Agreement or its failure i to comply with any of its obligations contained in this Agreement by CONSULTANT,its officers, agents or employees except such loss or damage which was caused by the sole negligence or willful I misconduct of CITY. CONSULTANT will conduct all defense at its sole cost and expense and CITY shall approve selection of CONSULTANT's counsel. This indemnity shall apply to all 1 Pp � claims and liability regardless of whether any insurance policies are applicable. The policy limits i do not act as limitation upon the amount of indemnification to be provided by CONSULTANT. B. To the extent that CONSULTANT performs"Design Professional Services"within j I the meaning of Civil Code Section 2782.8,then the following Hold Harmless provision applies in j place of subsection A above: i t agra/surrneVproressional secs to S49K 05/19-204132 3 of 12 i i I "CONSULTANT hereby agrees to protect,defend, indemnify and hold harmless . CITY and its officers,elected or appointed officials;employeesil agents and volunteers,from and against any and all%clairris, damages; losses, expenses, demands and defense costs (including, without limitation,costs and fees oflitigation'of every nature or liability of any kind or nature)to } the extent that the claims against CONSULTANT arise out -of, pertain to, or relate to the negligence,recklessness,or willful`misconduct of CONSULTANT: In no event shall the cost to defend charged to CONSULTANT exceed CONSULTANT's proportionate percentage of fault. f i However,notwithstanding the previous sentence;in the event one or more other defendants to the claims And/or:litigation U unable to:pay its share of defense costs due to bankruptcy or dissolution j 1 ofthe business,CONSULTANT shall meet and confer:with CITY and other defendants regarding unpaid defense costs. The duty to indemnify,Including the duty and the cost to,defend,Is limited 'I as provided in Califomia Civil Code Section 2782.8. C. Regardless of whether subparagraph A or B applies,CITY shall;be reimbursed by CONSULTANT for all costs and attorneys fees incurred-by CITY in enforcing this obligation. f i This indemnity shall apply to all claims and liability regardless of whether any insurance policies are applicable. The policy limits do not act as a limitation upon the amount of indemnification to be provided by CONSULTANT. 9. PROFESSIONAL LIABILITY INSURANCE in and furnish to CITY a professional liability insurance CONSULTANT shall obtain a policy covering the work performed by it hereunder. This policy shall provide coverage for CONSULTANT's professional liability in an amount not less than One Million Dollars ($1,000,000.00) per occurrence and in the aggregate. The above-mentioned insurance shall not contain a self-insured retention without the express written consent of CITY;however an insurance 4grcd3urfngt/pmf6e91ona1 avea to$49K 05/19-204132 4 of 12 j i i I I policy "deductible"of Ten Thousand Dollars ($10,000.00) or less is permitted. A claims-made policy shall be acceptable if the policy further provides that: A. The policy retroactive date coincides with or precedes the initiation of the scope of work (including subsequent policies purchased as renewals or replacements). B. CONSULTANT shall notify CITY ofcircumstances or incidents that might give rise to future claims. CONSULTANT will make every effort to maintain similar insurance during the I� required extended period of coverage following PROJECT completion. If insurance is terminated for any reason,CONSULTANT agrees to purchase an extended reporting provision of at least two (2)years to report claims arising from work performed in connection with this Agreement. If CONSULTANT fails or refuses to produce or maintain the insurance required by this section or fails or refuses to furnish the CITY with required proof that insurance has been f procured and Is in force and paid for, the CITY shall have the right, at the CITY's election, to I forthwith terminate this Agreement. Such termination shall not affect Consultant's right to be paid j for its time and materials expended prior to notification of termination. CONSULTANT,waives f the right to receive compensation and agrees to indemnify the CITY for any work performed prior to approval of insurance by the CITY. 10, CERTIFICATE OF INSURANCE Prior to commencing performance of the work hereunder, CONSULTANT shall III, furnish to CITY a certificate of insurance subject to approval of the City Attorney evidencing the foregoing insurance coverage as required by this Agreement;the certificate shall: A. provide the name and policy number of each carrier and policy; I agmehucfneUpmfe lanal sves to$49K 05/19-204132 5 of 12 I i i i I 1 B. state that the policy is currently in force;and i C. shall promise that such policy shall not be suspended; voided or canceled by either party;reduced in coverage or in limits except after thirty(30)days' � prior written notice;however,ten(10)days'prior written notice in the event of cancellation for nonpayment of premium. CONSULTANT:shall maintain the foregoing insurance coverage in force until the work under this Agreement is fully completed and accepted by CITY The requirement for:carrying the-foregoing insurance coverage shall not derogate from CONSULTANT's defense,hold.harmless and Indemnification obligations as set forth In this Agreement. CITY or its representative shall at all times have the right to demand the original or a copy of the policy of insurance. CONSULTANT shall pay, In a prompt and timely manner,the i premiums on the insurance hereinabove required. ` 11. INDEPENDENT CONTRACTOR I , CONSULTANT Is, and shall be, acting at all times in.the performance of this Agreement as an independent contractor herein and not as an employee of CITY. CONSULTANT shall secure at its own cost and expense,and be responsible for any and all payment of all taxes, social security,state disability insurance compensation, unemployment;compensation and other. payroll deductions for CONSULTANT and its officers, agents and employees and all business i licenses,if any,In connection with the PROJECT and/or the services to be performed hereunder. i 12. TERMINATION OF-AGREEMENT { All work required'hereunder shall be performed in a good and workmanlike �I manner. CITY may terminate CONSULTANT's services hereunder,at any time with or without ` I t cause,and whether or not the PROJECT is fully complete. Any termination of this Agreement by i I I egrWsurfhedprofbsslonai sns to$49K 05/19-204132 6 of 12 i I i j i CITY shall be made in writing,notice of which shall be delivered to CONSULTANT as provided herein. In the event of termination, all finished and unfinished documents, exhibits,report,and evidence shall,at the option of CITY,become its property and shall be promptly delivered to it by i Y CONSULTANT. i 13. ASSIGNMENT AND DELEGATION This Agreement Is a personal service contract and the work hereunder shall not be assigned,delegated or subcontracted by CONSULTANT to any other person or entity without the prior express written consent of CITY. If an assignment,delegation or subcontract is approved, i all approved assignees, delegates and subconsultants must satisfy the insurance requirements as 1 set forth in Sections 9 and 10 hereinabove. 14. COPYRIGHTS/PATENTS i CITY shall own all rights to any patent or copyright on any work,item or material I produced as a result of this Agreement. 1 i 15. CITY EMPLOYEES AND OFFICIALS I CONSULTANT shall employ no CITY official nor any regular CITY employee in the work performed pursuant to this Agreement. No officer or employee of CITY shall have any financial interest in this Agreement in violation of the applicable provisions of the California i i Government Code. I 16. NOTICES ' E Any notices,certificates,or other communications hereunder shall be given either I by personal delivery to CONSULTANT's agent (as designated in Section 1 hereinabove) or to CITY as the situation shall warrant,or by enclosing the same in a sealed envelope,postage prepaid, and depositing the same in the United States Postal Service, to the addresses specified below. ' I f C - 6V-JaurthoVprorwaional aver to$49K 05/19-204132 7 of 12 I i i f f I CITY and`CONSULTANT may designate different addresses to which subsequent notices, certificates orother communications will be sent by notifying the other party via personal delivery, } i a reputable overnight carrier or U.S.certified mail-return receipt requested: " TO CITY: TO CONSULTANT: i City.of Huntington Beach HF&H.CONSULTANTS,LLC ATTN-. DEBRA JUBINSKY ATTN:LAITH EZZET 2000 Main Street 19260 VON KARMAN AVE$STE.360 Huntington Beach,CA 92648 IRVINE,CA 92612 949-251-8628 i . i 17. CONSENT When CITY's consent/approval is required under this Agreement, its consentlapproval for one transaction or event shall not be deemed to be a consent/approval to any ! subsequent occurrence of-the same or any other transaction or event. I ;" i 18. M DIFICATION No waiver or modification of any language in this Agreement shall be valid unless in writing and duly executed by both parties. i 19. SECTION HEADINGS f " The titles, captions, section, paragraph and subject headings, and descriptive t phrases at the beginning of the various sections in this Agreement are merely descriptive and are f included solely for convenience of reference only and are not representative of matters included or excluded from such provisions,and do not interpret,define, limit or describe,or construe the intent of the parties or affect the construction or interpretation of any provision of this Agreement. f 20. IN3TERPRETATION OF THIS AGREEMENT The language of all parts of this Agreement shall in all cases be construed as a j i whole, according to its fair meaning, and not strictly for or against any of the parties. If any i agr"urroet/proPossionai avca fo t49K I 05/19-204132 8 of 12 I i i provision of this Agreement is held by an arbitrator or court of competent jurisdiction to be I unenforceable, void, illegal or invalid, such holding shall not invalidate or affect the remaining covenants and provisions of this Agreement. No covenant or provision shall be deemed dependent upon any other unless so expressly provided here.. As used in this Agreement,the masculine or neuter gender and singular or plural number shall be deemed to include the other whenever the context so indicates or requires. Nothing contained herein shall be construed so as to require the commission of any act contrary to law,and wherever there is any conflict between any provision i i contained herein and any present or future statute, law,ordinance or regulation contrary to which I the parties have no right to contract, then the latter shall prevail, and the provision of this Agreement which Is hereby affected shall be curtailed and limited only to the extent necessary to bring.it within the requirements of the law. 21, DUPLICATE ORIGINAL ! The original of this Agreement and one or more copies hereto have been prepared and signed in counterparts as duplicate originals,each of which so executed shall,irrespective of the date of its execution and delivery, be'deemed an original. Each duplicate original shall be 5 deemed an original Instrument as against any party who has signed it. j f 22. IMMIGRATION CONSULTANT shall be responsible for full compliance with the immigration and I i naturalization laws of the United States and shall,in particular,comply with the provisions of the i United States Code regarding employment verification. i 23. LEGAL SERVICES SUBCONTRACTMG PROHIBITED I CONSULTANT and CITY agree that CITY is not liable for payment of any i subcontractor work Involving legal services,and that such legal services are expressly outside the aVedsutlhd/professional eves to S49K 05/19-204132 9 of 12 j i i i I i scope of services contemplated hereunder. CONSULTANT understands that:pursuant to Huntington Beach City Charter Section 309,the City Attorney is the exclusive legal counsel for CITY; and CITY shall not be liable for payment of any legal services expenses incurred by i CONSULTANT. 24. ATTORNEY'S FEES In the event suit is brought by either party,to construe,interpret and/or enforce the terms and/or provisions of this Agreement or to secure the performance hereof,'each party shall bear its own'attorney's fees, such that the prevailing party shall not be entitled to recover its i i attorney's fees from the nonprevailing party. f 25. SURVIVAL i i Terms and conditions of this Agreement,which by their sense and:context survive the expiration or termination of this Agreement,shall so survive. E i 26. GOVERNING LAW This Agreement shall be governed and construed in accordance with the laws ofthe State of California. i 27. SIGNATORIES Each undersigned represents and warrants that its signature hereinbelow has the 1 power,authority and right to bind their respective parties to each of the terms of this Agreement, j and shall indemnify CITY fully for any injuries or damages to CITY In the event that such i Authority or power is not,in fact,held by the signatory or is withdrawn. 28. ENTIRETY The parties acknowledge and agree that they are entering into this Agreement freely } and voluntarily following extensive arm's length negotiation,and that each has had the opportunity i i agrodaurthet/prAmlond eves to f49K 05/19.204132 10 of 12 i I i i I I i to consult with legal counsel prior to executing this Agreement. The parties also acknowledge and agree that no'representations,inducements,promises,agreements or warranties,oral or otherwise, have been made by that party or anyone acting on that party's behalf,which are not embodied in this Agreement, and that that party has not executed this Agreement in reliance on any I representation,inducement,promise,agreement,warranty, fact or circumstance not expressly set forth in this Agreement. This Agreement,and the attached exhibits,contain the entire agreement 1 between the parties respecting the subject matter of this Agreement; and supersede all prior understandings and agreements whether oral or in writing between the parties respecting the subject matter hereof. 29. EFFECTIVE DATE i This Agreement shall be effective on the date of its approval by the City Attorney. i 'This Agreement shall expire when terminated as provided herein, I IN W"ESS WHEREOF,the parties hereto have caused this Agreement to be executed by and through their authorized officers. I i I { I i I r I I I I i agreehuraudproreulonal sues to$49K 05/19-204132 11 of 12 i i CONSULTANT, CITY OF HUNTINGTON BEACH, a municipal corporation of the State of HF&H CONSULTANTS,LLC California i COMPANY NAME } Dire for o u is Works BY: (Pursuant 7o HBMC§3.03.100) _1 rf z-2 r APPROVED AS TO FORM: print name ITS: (ch-cle one)Chairman(Prestd tNloc President j AND -4 j By: � � x ity Attorney 1� �Y---- -, Date print name RECEIVE AND FILE: ITS: (circle one)SecretaChief Financial Offic ry Asst. Secretary—Treasurer t i City Clerk Date . 6 1 t Y i { E agreclsurthetlprofessionat svcs to$49K 05/19-204132 12 of 11 f 1 I ,EXHIBIT"A" HF&H CONSULTANTS, LLC I Scope of Work and Fee Estimate to Provide Solid Waste Contract Negotiation Support Services I January 16,2020 Background The City of Huntington Beach(City)contracts with Rainbow Disposal dba Republic Services(Republic)for solid waste collection and recycling services. The existing Refuse Collection and Disposal Services Agreement("Agreement")was adopted July 17,2006 under Ordinance No.3744.The term of the Agreement is fifteen years,and is extended annually by one year,resulting In a continuing fifteen year term unless the extension Is terminated by either the City or Republic. In September 2014,Governor Brown signed AB 1594(Williams,Chapter.719,Statutes of 2014), mandating that as of January 1,2020,the use of green material as landfill alternative daily cover(ADC) will no longer be considered diversion and will Instead be considered disposal in terms of measuring a j jurisdiction's annual fifty percent CalRecycle diversion requirement.Republic reported that they j collected approximately 16,000 tons of residential green material in the City in 2018.The City has received notice from Republic dated October 25,2019,requesting an adjustment to the residential basic rate to Implement this program.The City has requested HF&H Consultants,LLC(HF&H)to assist in the review of the proposed rate and negotiation of a contract amendment to Implement the revised residential green waste program. i Scope of Work The specific project tasks may Include the following activities; 1. Meet with City staff to discuss the Republic proposal and the approach to the negotiations. 2. Request Information from Republic and review the overall reasonableness of the proposed costs i and terms for negotiated changes. 3. Meet with Republic to validate the proposed detailed rate calculations. 4. Gather Information from surrounding cities to compare rates and program options. 5. Meet with City staff and Republic representatives to discuss and negotiate certain terms and j conditions for an amended agreement. 6. Prepare text for the draft amendment to the Agreement for review and finalization by the City Attorney. 7. Attend one City Council meeting to consider the amendment for adoption. Project Costs We will perform the scope of work based on time and materials. The Initial budget is$30,000. Our actual costs could be higher or lower than this amount, depending on the availability, reasonableness, and accuracy of data provided by Republic,the level of coop erati on.from Republic to answer questions and respond to requests for Information,and the number of meetings required to reach agreement on amended terms. January 16,2020 1 EXHIBIT A f i i EXHIBIT"A" i We will bill you once per month based on the number of hours worked and expenses incurred. Payment Is due within 30 days of Invoicing, Hourly rates for professlonal and administrative personnel are Ilsted below. Professional Fees Hourly rates for professional and administrative personnel are as follows: Position Hourly Rate j President/Senlor Vice President $295 i Senior Project Manager $265 Senior Associate/Project Manager $175•$229 Associate Analyst $149 $169 { Assistant Analyst $115-$145 Administrative Staff $99 Direct Expenses Standard charges for common direct expenses are as follows: Automobile Travel Prevailing IRS mileage rate Document.Reproduction 15 cents per page(black 8e white) 75 cents per page(color) Facsimile No charge Telephone No charge Publlc.Conveyances Actual Postage Actual Overnight Mail and Couriers` Actual I Project Schedule The schedule will be determined by mutual agreement upon commencement of the project.According to City staff, the City performs a Proposition 218 hearing for solid waste rate adjustments, and the Proposition 218.process.would need to be completed before a rate adjustment may Implemented. City staff desires for a new rate to be effective July 1,2020. i i i January 16,2026 2 EXHIBIT A i i EXHIBIT"B" Payment Schedule i 1. CONSULTANT shall be entitled to monthly progress payments toward the Not To Exceed contract limit set forth herein In accordance with hourly rates and fees set forth in Exhibit"A." i I 2. DelIvery of work product: A copy of every memorandum, letter, report,calculation E and other documentation prepared by CONSULTANT shall be submitted to CITY to demonstrate progress toward completion of tasks. In the event CITY rejects or has comments on any such product, CITY shall Identify specific requirements for satisfactory completion. 3. CONSULTANT shall submit to CITY an invoice for each monthly progress payment due. Such invoice shall; A) Reference this Agreement; B) Describe the services performed; 1 C) Show the total amount of the payment due; j D) For all payments include an estimate of the percentage of work completed. Upon submission of any such invoice, if CITY is satisfied that CONSULTANT is making satisfactory progress toward completion of tasks in accordance with this Agreement, CITY shall approve the invoice, in which event payment shall be made within thirty(30)days of receipt of the �. invoice by CITY. Such approval shall not be unreasonably withheld. If CITY does not approve an invoice,CITY shall notify CONSULTANT in writing of the reasons for non-approval and the schedule f of performance set forth in Exhibit "A" may at the option of CITY be suspended until the parties i agree that past performance by CONSULTANT Is In,or has been brought into compliance,or until this Agreement has expired or is terminated as provided herein. 4. Any billings for extra work or additional services authorized in advance and in writing by CITY shall be invoiced separately to CITY. Such invoice shall contain all of the information required above,and in addition shall list the hours expended and hourly rate charged for such time. Such Invoices shall be approved by CITY if the work performed is in accordance with the extra work or additional services requested,and if CITY is satisfied that the statement of hours worked and costs incurred is accurate. Such approval shall not be unreasonably withheld, Any dispute between the parties concerning payment of such an Invoice shall be treated as separate and apart from the ongoing performance of the remainder of this Agreement. i i 1 I Exhibit B i I I i I PROFESSIONAL SERVICES CONTRACT BETWEEN THE CITY OF HUNTINGTON BEACH AND HF&H CONSULTANTS,LLC FOR t SOLID WASTE CONTRACT NEGOTIATION SUPPORT SERVICES Table of Contents 1 Scope of Services..................... ........... ....................... ...... .............I 2 City Staff Assistance................... ......................2 3 Term;Time of Performance........ :,. .............................................2 } 4 Compensation—................I......... .......2 I 5 Extra Work..................................... ........ ..... .....:.:.....................2 6 Method of Payment.......................... ....3 7 Disposition of Plans,Estimates and Other Documents........................................................3 I 8 Hold Harmless 9 Professional Liability Insurance—....................................... .........................4 10 Certificate of Insurance....................................................q...... ........: ................5 11 Independent Contractor........................................... .............................I....................6 12 Termination of Agreement.......... .. . .. ......... ... ... ................... . ....6 13 Assignment and Delegation......... ...... ............................. .............................6 14 Copyrights/Patents. ..... ......... ..................... ..................................7 15 City Employees and Officials...............1... ..::: ,...................I........... ................7 I 16 Notices: .... .......... . ....... ......... ............. .... ..7 17 Consent .. , .... ..8 18 Modification.. ....... .. ..... ..8 19 Section Headings ... I.......... ...8 20 Interpretation of this Agreement............... .....................8 21 Duplicate Original. .............................. . ............................9 22 Immigration....... 9 23 Legal Services Subcontracting Prohibited...............................:. .....,,.........9 24 Attorney's Fees............................. 25 Survival ............................ ................10 26 Governing Law.............................................................. ...........................................10 j 27 Signatories....I.... 28 Entirety.........:.......:..............:.......................:.......::..:.:..........,.....,...:..................,:..................10 29 Effective Date....................................................:................................................:.................I 1 i I i i i i I 1 ® DATE(MMIDD/YYYY) ACC?R O CERTIFICATE OF LIABILITY INSURANCE 02/13/2020 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED,the policy(ies) must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy,certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER NAMEACT Dylon Riley Newfront Insurance Services,LLC ai NN Ex : (415)754-3635 FAX No): 55 2nd Street E-MAIL ADDRESS: dy lon.riley@ newfront.com Floor 18 INSURERS AFFORDING COVERAGE NAIC# San Francisco CA 94105 INSURERA: Citizens Ins Co of America 31534 INSURED INSURERB: Hartford Casualty Ins Co 29424 HFBH Consultants,LLC INSURERC: Gemini Insurance Company 10833 INSURER D: 201 N Civic Dr#230 INSURER E: Walnut Creek CA 94596 INSURER F COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT,TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR ADDL SUBR POLICY EFF POLICY EXP LIMITS LTR TYPE OF INSURANCE INSD wyn POLICY NUMBER MM/DDIYYYY MM/DDIYYYY X COMMERCIAL GENERAL LIABILITY EACH OCCURRENCE $ 2,000,000 CLAIMS-MADE II OCCUR PREM SESOEa occur ante $ 1,000,000 MED EXP(Any one person) $ 10,000 A x OBF-D681476-02 09/06/2019 09/06/2020 PERSONAL&ACV INJURY $ 2,000,000 GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $ 4,000,000 X PR LOC PRODUCTS-COMP/OP AGG $ 4,000,000 POLICY❑ OTHER: AUTOMOBILE LIABILITY Ea COMBINED accident) LIMIT $ Included ANY AUTO BODILY INJURY(Per person) $ ALL OWNED SCHEDULED X OBF-D681476-02 09/06/2019 09/06/2020 BODILY INJURY(Per accident) $ AIx AUTOS AUTOS NON-OWNED PROPERTY DAMAGE $ HIRED AUTOS AUTOS Per accident X UMBRELLA LIAB X OCCUR EACH OCCURRENCE $ 3,000,000 A EXCESS LAB CLAIMS-MADE OBF-D681476-02 09/06/2019 09/06/2020 AGGREGATE $ 3,000,000 F—FDED RETENTION$ $ WORKERS COMPENSATION X PER OTH- AND EMPLOYERS'LIABILITY STATUTE ER YIN E.L.EACH ACCIDENT $ 1,000,000 ANYPROPRIETOR/PARTNERIEXB OFFICER/MEMBER EXCLUDED?ECUTIVE ❑ N/A 57 WEC ZR5765 09/06/2019 09/06/2020 (Mandatory in NH) E.L.DISEASE-EA EMPLOYEE $ 1,000,000 If yes,describe under 1,000,000 DESCRIPTION OF OPERATIONS below E.L.DISEASE-POLICY LIMIT $ General aggregate:$2,000,000 C Errors & omissions VCPL065988 09/06/2019 09/06/2020 Retention:$10,000 DESCRIPTION OF OPERATIONS I LOCATIONS I VEHICLES (ACORD 101,Additional Remarks Schedule,may be attached If more space is required) The City of Huntington Beach,its officers,elected or appointed officials,employees,agents and volunteers are included as additional insured per written contract or agreement.Primary and noncontributory insurance applies. APPROV AS TO FORM BY: M AEL CERTIFICATE HOLDER CANCELLATION My CITY SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE City of Huntington Beach THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. ATTN:DEBRA JUBINSKY 2000 Main Street AUTHORIZED REPRESENTATIVE Huntington Beach CA 92648 - 1- j ©1988-2014 ACORD CORPORATION. All rights reserved. ACORD 25(2014/01) The ACORD name and logo are registered marks of ACORD THIS ENDORSEMENT CHANGES THE POLICY.PLEASE READ IT CAREFULLY. BUSINESSOWNERS LIABILITY SPECIAL BROADENING ENDORSEMENT This endorsement modifies insurance provided under the following: BUSINESSOWNERS COVERAGE FORM SUMMARY OF COVERAGES Limits Page 1. Additional Insured by Contract, Agreement or Permit Included 1 2. Additional Insured - Broad Form Vendors Included 2 3. Alienated Premises Included 3 4. Broad Form Property Damage - Borrowed Equipment, Customers Included 3 Goods and Use of Elevators 5. Incidental Malpractice (Employed Nurses, EMT's and Paramedics) Included 3 6. Personal and Advertising Injury- Broad Form Included 4 7. Product Recall Expense Included 4 Product Recall Expense Each Occurrence Limit $25,000 5 Occurrence Product Recall Expense Aggregate Limit $50,000 5 Aggregate Product Recall Deductible $500 5 8. Unintentional Failure to Disclose Hazards Included 6 9. Unintentional Failure to Notify Included 6 This endorsement amends coverages provided under the Businessowners Coverage Form through new coverages and broader coverage grants. This coverage is subject to the provisions applicable to the Businessowners Coverage Form, except as provided below. The following changes are made to SECTION II - (2) Premises you own, rent, lease or LIABILITY: occupy; or 1. Additional Insured by Contract, Agreement or (3) Your maintenance, operation or use of Permit equipment leased to you. The following is added to SECTION II - b. The insurance afforded to such additional LIABILITY,C.Who Is An Insured: insured described above: Additional Insured by Contract, Agreement or (1) Only applies to the extent permitted by Permit law; and a. Any person or organization with whom you (2) Will not be broader than the insurance agreed in a written contract, written which you are required by the contract, agreement or permit to add such person or agreement or permit to provide for such organization as an additional insured on additional insured. your policy is an additional insured only with (3) Applies on a primary basis if that is respect to liability for "bodily injury", required by the written contract, written "property damage", or "personal and agreement or permit. advertising injury" caused, in whole or in 4 Will not be broader than coverage part, by your acts or omissions, or the acts ( ) g or omissions of those acting on your behalf, provided to any other insured. but only with respect to: (5) Does not apply if the "bodily injury", (1) "Your work" for the additional insured(s) property damage" or "personal and designated in the contract, agreement or advertising injury"is otherwise excluded permit; from coverage under this Coverage Part, including any endorsements thereto. 391-1006 08 16 Includes copyrighted materials of Insurance Services Offices, Inc.,with its permission. Page 1 of 6 Hanover Insurance Group.. OBF D681476 5701751 c. This provision does not apply: The most we will pay on behalf of the (1) Unless the written contract or written additional insured for a covered claim is the agreement was executed or permit was lesser of the amount of insurance: issued prior to the "bodily injury", 1. Required by the contract, agreement or "property damage", or "personal Injury permit described in Paragraph a.; or and advertising injury". 2. Available under the applicable Limits of (2) To any person or organization included Insurance shown in the Declarations. as an insured by another endorsement This endorsement shall not increase the issued by us and made part of this applicable Limits of Insurance shown in the Coverage Part. Declarations (3) To any lessor of equipment: e. All other insuring agreements, exclusions, (a) After the equipment lease expires; or and conditions of the policy apply. (b) If the "bodily injury", "property 2. Additional Insured - Broad Form Vendors damage", "personal and advertising The following is added to SECTION II - injury" arises out of sole negligence LIABILITY, C.Who Is An Insured: of the lessor. Additional Insured - Broad Form Vendors (4) To any: a Owners or other interests from whom a. Any person or organization that is a vendor ( ) with whom you agreed in a written contract land has been leased if the or written agreement to include as an "occurrence" takes place or the additional insured under this Coverage Part offense is committed after the lease is an insured, but only with respect to liability for the land expires; or for "bodily injury" or "property damage" (b) Managers or lessors of premises if: arising out of "your products" which are (i) The "occurrence" takes place or distributed or sold in the regular course of the offense is committed after the vendor's business. you cease to be a tenant in that b. The insurance afforded to such vendor premises; or described above: (ii) The "bodily injury", "property (1) Only applies to the extent permitted by damage", "personal Injury" or law; "advertising injury" arises out of (2) Will not be broader than the insurance structural alterations, new which you are required by the contract or construction or demolition agreement to provide for such vendor; operations performed by or on behalf of the manager or lessor. (3) Will not be broader than coverage 5 To "bodily injury", "property damage" or provided to any other insured; and ( ) Y 1 Y ' P P ' Y • g • 4 Does not apply if the "bodily injury", "personal and advertising injury" arising ( ) PP Y Y out of the rendering of or the failure to "property damage" or "personal and render any professional services. advertising injury" is otherwise excluded lies even if the claims from coverage under this Coverage Part, This exclusion applies including any endorsements thereto against any insured allege negligence or other wrongdoing in the supervision, c. With respect to insurance afforded to such hiring, employment, training or vendors, the following additional exclusions monitoring of others by that insured, if apply: the "occurrence" which caused the The insurance afforded to the vendor does "bodily injury" or "property damage" or not apply to: the offense which caused the "personal 1 "Bodily in or "property damage" for and advertising injury" involved the ( ) y injury" • g rendering of or failure to render any which the vendor is obligated to pay professional services by or for you. damages by reasons of the assumption of liability in a contract or agreement. This d. With respect to the insurance afforded to exclusion does not apply to liability for these additional insureds, the following is damages that the insured would have in added to SECTION II - LIABILITY, D. Liability the absence of the contract or and Medical Expense Limits of Insurance: agreement; (2) Any express warranty unauthorized by you; 391-1006 08 16 Includes copyrighted materials of Insurance Services Offices, Inc., with its permission. Page 2 of 6 (3) Any physical or chemical change in the The most we will pay on behalf of the vendor product made intentionally by the for a covered claim is the lesser of the vendor; amount of insurance: (4) Repackaging, unless unpacked solely for 1. Required by the contract or agreement the purpose of inspection, described in Paragraph a.; or demonstration, testing, or the 2. Available under the applicable Limits of substitution of parts under instruction Insurance shown in the Declarations; from the manufacturer, and then repackaged in the original container; This endorsement shall not increase the 5 An failure to make such inspection, applicable Limits of Insurance shown in the ( ) Y P Declarations. adjustments, tests or servicing as the vendor has agreed to make or normally 3. Alienated Premises undertakes to make in the usual course SECTION II - LIABILITY, B. Exclusions, 1. of business in connection with the sale Applicable To Business Liability Coverage k. of the product; Damage to Property, paragraph (2) is replaced by (6) Demonstration, installation, servicing or the following: repair operations, except such (2) Premises you sell, give away or abandon, if operations performed at the vendor's the "property damage" arises out of any part premises in connection with the sale of of those premises and occurred from hazards the product; that were known by you, or should have (7) Products which, after distribution or sale reasonably been known by you, at the time by you, have been labeled or relabeled the property was transferred or abandoned. or used as a container, part or 4. Broad Form Property Damage - Borrowed ingredient of any other thing or Equipment,Customers Goods,Use of Elevators substance by or for the vendor; a. The following is added to SECTION II - (8) "Bodily injury" or "property damage' LIABILITY, B. Exclusions, 1. Applicable To arising out of the sole negligence of the Business Liability Coverage, k. Damage to vendor for its own acts or omissions or Property: those of its employees or anyone else Paragraph (4) does not apply to "property acting on its behalf. However, this damage" to borrowed equipment while at a exclusion does not apply to: jobsite and not being used to perform (a) The exceptions contained within the operations. exclusion in subparagraphs (4) or (6) Paragraph (3), (4) and (6) do not apply to above; or "property damage" to "customers goods" (b) Such inspections, adjustments, tests while on your premises nor to the use of or servicing as the vendor has elevators. agreed to make or normally b For the purposes of this endorsement, the undertakes to make n connection the usual following definition is added to SECTION II - course of business, LIABILITY, F. Liability and Medical Expenses with the distribution or sale of the Definitions: products. (9) "Bodily injury" or "property damage" 1. "Customers goods" means property of your customer on your premises for the arising out of an occurrence" that took purpose of being: place before you have signed the contract or agreement with the vendor. a. Worked on; or (10)To any person or organization included b. Used in your manufacturing process. as an insured by another endorsement c. The insurance afforded under this provision is issued by us and made part of this excess over any other valid and collectible Coverage Part. property insurance (including deductible) (11)Any insured person or organization, available to the insured whether primary, from whom you have acquired such excess, contingent or on any other basis. products, or any ingredient, part or container, entering into, accompanying 5. Incidental Malpractice - Employed Nurses, EMT's or containing such products. and Paramedics d. With respect to the insurance afforded to SECTION II - LIABILITY, C. Who Is An Insured, these vendors, the following is added to paragraph 2.a.(1)(d) does not apply to a nurse, SECTION II - LIABILITY, D. Liability and Medical Expense Limits of Insurance: 391-1006 08 16 Includes copyrighted materials of Insurance Services Offices, Inc.,with its permission. Page 3 of 6 Hanover Insurance Group.. OBF D681476 5701751 1. SECTION I - PROPERTY, if two or more of However, if you agree in a written this coverage part's coverages apply to contract, written agreement, or the same loss or damage, we will not pay written permit that the insurance more than the actual amount of the loss or provided to any person or damage. organization included as an 2. SECTION II - LIABILITY, it is our stated Additional Insured under this intent that the various Coverage Parts, Coverage Part is primary and forms, endorsements or policies issued to non-contributory, we will not seek the named insured by us, or any company contribution from any other affiliated with us, do not provide any insurance available to that Additional duplication or overlap of coverage for the Insured which covers the Additional same claim, "suit", "occurrence", offense, Insured as a Named Insured except: accident, "wrongful act" or loss. We will (1) For the sole negligence of the not pay more than the actual amount of Additional Insured; or the loss or damage. (2) When the Additional Insured is If this Coverage Part and any other an Additional Insured under Coverage Part, form, endorsement or another liability policy. policy issued to the named insured by us, b. Excess Insurance or any company affiliated with us, apply to the same claim, "suit", occurrence, This insurance is excess over: offense, accident, "wrongful act" or loss, (1) Any of the other insurance, the maximum Limit of Insurance under all whether primary, excess, such Coverage Parts, forms, contingent or on any other basis: endorsements or policies combined shall (a) That is Fire, Extended not exceed the highest applicable Limit of Coverage, Builder's Risk, Insurance under any one Coverage Part, Installation Risk or similar form, endorsement or policy. coverage for "your work"; This condition does not apply to any (b) That is Property Insurance for Excess or Umbrella Policy issued by us premises rented to you or specifically to apply as excess insurance temporarily occupied by you over this policy. with permission of the owner; G. Liberalization (c) That is insurance purchased If we adopt any revision that would broaden by you to cover your liability the coverage under this policy without as a tenant for "property additional premium within 45 days prior to or damage" to premises rented during the policy period, the broadened to you or temporarily coverage will immediately apply to this policy. occupied by you with H. Other Insurance permission of the owner; or 1. SECTION I - PROPERTY (d) If the loss arises out of the maintenance or use of If there is other insurance coveringthe aircraft, autos" or watercraft same loss or damage, we will pay only for to the extent not subject to the amount of covered loss or damage in SECTION II - LIABILITY, excess of the amount due from that other Exclusion g. Aircraft, Auto or insurance, whether you can collect on it or Watercraft; and not. But, we will not pay more than the applicable Limit of Insurance of SECTION 1 (2) Any other primary insurance -PROPERTY. available to you covering liability 2. SECTION II - LIABILITY for damages arising out of the premises or operations, or the If other valid and collectible insurance is products and completed available to the insured for a loss we operations, for which you have cover under SECTION II - LIABILITY, our been added as an additional obligations are limited as follows: insured by attachment of an a. Primary Insurance endorsement. primary except when When this insurance is excess, we This insurance is P Y p will have no duty under SECTION II - paragraph b. below applies. If this LIABILITY to defend the insured insurance is primary, our obligations against any "suit" if any other are not affected unless any of the insurer has a duty to defend the other insurance is also primary. Then, insured against that "suit". If no other we will share with all that other insurer defends, we will undertake to insurance by the method described in do so, but we will be entitled to the paragraph c. below. 391-1003 08 16 Includes copyrighted material of Insurance Services Office, Inc., with its permission. Page 79 of 81 insured's rights against all those other premium in accordance with our rates and insurers. rules then in effect. c. When this insurance is excess over other 3. With our consent, you may continue this insurance, we will pay only our share of policy in force by paying a continuation the amount of the loss, if any, that premium for each successive one-year exceeds the sum of: period. The premium must be: (1) The total amount that all such other a. Paid to us prior to the anniversary insurance would pay for the loss in date; and the absence of this insurance; and b. Determined in accordance with (2) The total of all deductible and paragraph 2. above. self-insured amounts under all that Our forms then in effect will apply. If you other insurance. do not pay the continuation premium, this d. We will share the remaining loss, if any, policy will expire on the first anniversary with any other insurance that is not date that we have not received the described in this provision and was not premium. bought specifically to apply in excess of 4. Undeclared exposures or change in your the Limits of Insurance shown in the business operation, acquisition or use of Declarations for this Coverage. locations may occur during the policy e. Method of Sharing period that is not shown in the If all of the other insurance permits Declarations. If so, we may require an contribution by equal shares, we will additional premium. That premium will be follow this method also. Under this determined In accordance with our rates approach each insurer contributes equal and rules then in effect. amounts until it has paid its applicable J. Premium Audit Limit of Insurance or none of the loss 1. This policy is subject to audit if a premium remains, whichever comes first. designated as an advance premium is If any of the other insurance does not shown in the Declarations. We will permit contribution by equal shares, we compute the final premium due when we will contribute by limits. Under this determine your actual exposures. method, each insurer's share is based on 2. Premium shown in this policy as advance the ratio of its applicable Limit of premium is a deposit premium only. At the Insurance to the total applicable limits of close of each audit period, we will insurance of all insurers. compute the earned premium for that f. When this insurance is excess, we will period and send notice to the first Named have no duty under Business Liability Insured. The due date for audit premiums Coverage to defend any claim or "suit" is the date shown as the due date on the that any other insurer has a duty to bill. If the sum of the advance and audit defend. If no other insurer defends, we premiums paid for the policy period is will undertake to do so; but we will be greater than the earned premium, we will entitled to the insured's rights against all return the excess to the first Named those other insurers. Insured. I. Premiums 3. The first Named Insured must keep 1. The first Named Insured shown in the records of the information we need for Declarations: premium computation and send us copies at such times as we may request. a. Is responsible for the payment of all K. Transfer of Rights of Recovery Against Others premiums; and to Us b. Will be the payee for any return pp premiums we pay. 1. Applicable to SECTION 1 - PROPERTY 2. The premium shown in the Declarations was Coverage: computed based on rates in effect at the time If any person or organization to or for the policy was issued. On each renewal, whom we make payment under this policy continuation or anniversary of the effective has rights to recover damages from date of this policy, we will compute the another, those rights are transferred to us to the extent of our payment. That person or organization must do everything necessary to secure our rights and must do nothing after loss to impair them. But you may waive your rights against another party in writing: 391-1003 08 16 Includes copyrighted material of Insurance Services Office, Inc.,with its permission. Page 80 of 81 4 Hanover Insurance Group- OBF D681476 5701751 a. Prior to a loss to your Covered We waive any right of recovery we may Property. have against any person or b. After a loss to your Covered Property organization with whom you have a only if, at time of loss, that party is written contract, permit or agreement one of the following: to waive any rights of recovery against such person or organization because of (1) Someone insured by this payments we make for injury or insurance; damage arising out of your ongoing (2) A business firm: operations or "your work" done under a (a) Owned or controlled by you; contract with that person or organization and included in the or "products-completed operations (b) That owns or controls you; or hazard". (3) Your tenant. This condition does not apply to You may also accept the usual bills of Medical Expenses Coverage. lading or shipping receipts limiting the L. Transfer of Your Rights and Duties Under liability of carriers. This Policy This will not restrict your insurance. Your rights and duties under this policy 2. Applicable to SECTION II - LIABILITY may not be transferred without our written Coverage: consent except in the case of death of an individual Named Insured. If you die, your If the insured has rights to recover all or rights and duties will be transferred to your part of any payment we have made legal representative but only while that under this Coverage Part, those rights legal representative is acting within the are transferred to us. The insured must scope of their duties as your legal do nothing after loss to impair such representative. Until your legal rights. At our request, the insured will representative is appointed, anyone with bring "suit' or transfer those rights to us proper temporary custody of your property and help us enforce them. will have your rights and duties but only with respect to that property. 391-1003 08 16 Includes copyrighted material of Insurance Services Office, Inc.,with its permission. Page 81 of 81 CONTRACT SUMMARY and ROUTING SLIP PROFESSIONAL SERVICES AGREEMENT BETWEEN CITY OF HUNTINGTON BEACH AND HF&H CONSULTANTS, LLC FOR SOLID WASTE CONTRACT NEGOTIATION SUPPORT SERVICES ISSUING DEPT/REQUESTED BY: Public Works STAFF CONTACT: A G1 q Debra Jubinsky, ext. 5321 or Jerry Thompson, ext. 8845 BUDGETED: Yes—funds are available and budgeted for this purpose in 50485103.69365 VENDOR: HF&H CONSULTANTS, LLC SERVICES: Provide contract negotiation support services for AB1594-related rate increases BASIS OF AWARD: Contracts limit of$30,000 or less exemption per HBMC 3.03.08 CONTRACT AMOUNT: Not to exceed $30,000 CONTRACT DURATION: 3 years NOTES: Parts I and II Approval forms attached. PLEASE ROUTE TO: City Attorney City Manager City Clerk 1 ■ Y OF HUNTINGTON Professional Service Approval Form JAN 2 1 2020 ' PART" Date: 1/15/2020 Project Manager Name: Debra Jubinsky� Requested by Name if different from Project Manager: Department: Public Works PARTS I OF THE PROFESSIONAL SERVICES CONTRACTS APPROVAL FORM MUST BE COMPLETED BY THE REQUESTING DEPARTMENT AND SIGNED BY THE CITY MANAGER, FOR APPROVAL, BEFORE PROCEEDING WITH THE SOLICITATION OR CONTRACT PROCESS. PART I MUST BE FILED WITH ALL APPROVED CONTRACTS. 1) Briefly provide the purpose for the agreement: Provide due diligence in evaluating Republic Services' AB1594 rate proposal and assistance in drafting applicable solid waste franchise amendment 2) Estimated cost of the services being sought: $ 30,000 not to exceed 3) Are sufficient funds available to fund this contract? ® Yes ❑ No If no, please explain: 4) Check below how the services will be obtained: ❑ A Bid solicitation process in accordance to the MC 3.03.060 procedures will be conducted. ❑ MC 3.03.08(b)-Other Interagency Agreement procedure will be utilized. ® MC 3,03.08-Contract Limits of$30,000 or less exempt procedure will be utilized. 5) Is this contract generally described on the list of professional service contracts approved by the City Council? If the answer to this question is "No," the contract will require approval from the City Council.) ® Yes ❑ No Principal F�'67_Analys­t Signature(Purchasing Approval) Date 6) Amount, Business Unit(8 digits)and Object Code(5 digits)where funds are budgeted (Please note that a budget check will occur at the object code level): Account number Contractual Dollar Amount Business unit. object# Fiscal Year Fiscal Year Fiscal Year Fiscal Year 19/20 ... ...-_._....................-..... .-- - --- 50485103.69365 $30000 $ $ $ $ $ $ $ _....................._.............._.. ............._ _...........__......_......_........................-................._..._..............�__ — Budget Approval Date ,��0 l artment Head Signature(s) e Chief Financial Officer Signature Date Assistant City Manager's.Signature Date APPROVED B, DENIED ❑ r ��� ,d ity Manager's Signature -t Date part i hfh professional service approval form-part Woc REV: 10/2019 CITY OF HUNTINGTONAC a. Oil Professional Service Approval Form FEB 0 4 W PART II Date: 2/3/2020 Project Manager: Debra Jubinsky if different from Project Manager: Requested by Name 1 � Department: Public Works PARTS I & II OF THE PROFESSIONAL SERVICES CONTRACTS APPROVAL FORM MUST BE COMPLETED BY THE REQUESTING DEPARTMENT AND SIGNED FOR APPROVAL. PART I& 11 MUST BE FILED WITH ALL APPROVED CONTRACTS. 1) Name of consultant: HF&HConsultants, LLC 2) Contract Number: PWK 3) Amount of this contract: $30,000 Account number Contractual Dollar Amount Business unit. object# Fiscal Year Fiscal Year Fiscal Year Fiscal Year 19/20 50485103.69365 $30,000 $ $ $ $ $ 1 $ 4) Is this contract less than $50,000? ® Yes ❑ No 5) Does this contract fall within $50,000 and $100,000? ❑Yes ® No 6) Is this contract over$100,000? ❑Yes ® No (Note: Contracts requiring City Council Approval need to be signed by the Mayor and City Clerk. Make sure the appropriate signature page is attached to the contract.) 7) Were formal written proposals requested from at least three available qualified consultants? ❑Yes ® No 8) Attach a list of consultants from whom proposals were requested (including a contact telephone number.) 9). Attach Exhibit A, which describes the proposed scope of work. 10) Attach Exhibit B, which describes the payment terms of the contract. Deparfine ad D to Principal Fina ce Analyst(Purchasing) Date Budget Manag&r Approval Signature ate Chief Financial Officer(or designee)Signature Da e professional service approval form-part ii.doc REV: 10/2019 CITY OF HUNTINGTON BEACH BUDGET APPROPRIATION REVISION FUNDS TRANSFERRED FROM: y Business Unit& p Account Category Object Code Subledger a Department Division Title. Level 4 Account Description Amount. 10085701.63445 Public Works V Fleet Management 'Operating Expens♦ Equip and Supplies $ 30,000.00 10085703:64720 Public works v PW Fleet Maint Select Leve14 title® Repairs and Maint $ 40,000.00 ..............___............ ...........__. Select Department ♦ Select Level 4 title Select Department ♦ Select Level tit1E♦. Select Department ♦ Select Level 4 title Select Department ♦ Select Level 4 title„® Select Department o Select Level 4 title TOTAL, $ 70,000.00 FUNDS TRANSFERRED TO: y Business Unit& p Account Category Object Code Subledger a Department Division Title Level 4 Account Description Amount ............................... 10085705.64720 Public works ♦ Fire Fleet Maint Operating Expens r Repairs and Maint $ 70,000.00 Select Department ♦ Select Level title Select Department ♦ Select Level 4 titlq r Select Department ♦ Select Level 4 title Select Department w Select Level 4 title Select Department ♦ Select Level title r! ..........— Select Department ® Select Level4 title♦ TOTAL $ 70,000.00 JUSTIFICATION FOR TRANSFER Reallocate funding between fleet maintenance business units to provide additional funding for Fire Fleet".Maintenance.One of the fire engines re'iiulres an engine replacement/rebuild The(nitfal quote is$42;576.61,although,(lie';final rr»pair"cost will vary"depending on how much of thee engine'is u'saLile Tne addiCionaJ $27 4231s=being transferred to funtl other. Ire vehlele«pair expenses through June 30.)riciuding Lifeguard boat maintenance. THORIZA. TCONS Prepared By: Debra Jubinsky,Sr.Administrative Analyst 1 Jerry Thompson,General Services Manager Print Name be partment Approval Date 2 fill Rty— ( ( Print Name Finance Adtnistration Approval Date 3 Print Name City Manager Date SPECIAL INSTRUCTIONS All revisions require#1&#2 All revisions to personal services require#1,#2,and#3 Changes to total budget of any department or fund requires all the above and City Council approval. Please attach the approved RCA to this revision request. finance Use 051y Budget-Has the Available F nls I eport been checked:V Yes No Funds Availaible Report Attached: Yes _No Budget Approval: �� _ Date: Accounting Approval: Date: t SIC Processed by: Batch No. r3 € Date Processed: h BV-Budget of PY Unexpended Amount BW- Budget Addition `B Budget Transfer BY-Budget Addition-Carry Forward BZ-Budget Addition-New Revenue ##-Prior Year SOUTH FROM: GARY LUNA TEL #909-930-2278 FAX #909-930-5258 COAST, ESTIMATE EMERGENCY VEHICLE SERVICE GL02142OR-1 PARTS SERVICE&CENTER CUSTOMER: ADDRESS: CONTACT: PHONE: Huntington Beach Eddie Corella ITEM DESCRIPTION jHRS_ LABOR PARTS FEES TOTAL Pg1 Thefollowin estimateisfortherepalcementof the CATERPILLAR C13 engine and des not include any additional repairs or replacements other then specified on this estimate.A revised estimate will be provided as needed. 1 Remove and rebuild the CAT C13 engine.The engine overhaul will include all $130.00 $8,D60.00 a CAT long block with new internal engine components and will include a one ear unlimited mile warran .The external components of the engine will be removed from the original engine and mounted on the new long block.We are also recommending replacing the turbos which are not included with the long block assembly.The truck will also require a certified pump test per NFPA 2 Turbo,C13 ACERT $2,966.67 $2,966.67 3 CAT ecm, updated program $795.00 J $795.00 4 Drive belts $425.00 $425.00 5 Oil,15w40 44 quarts required) 6.99/QT $307.56 6 Oil filter(2 required) $19.50EA $39.00 7 Coolant( 11 gallons required) $13.00/GL $143.00 $ Coolant filter $28.90 1 $28.90 9 Misc.gaskets and sealants $190.00 $190.00 10 Hardware kit $72.10 $72.10 11 Crate fee/shipping charge $1,300.00 $1,300.00 12 Ceritified Pump Test $306.00 00 5,30 13 CAT,C13 engine long block $25,300.00 $2 643. 8 TAX $2,643.38 TOTAL $42,576.61 OTE: This is an estimate and not a formal quotation due to the possibility of unknown hidden damage. Should actual work costs exceed this estimate, e purchaser shall be contacted for approval prior to work continuing. Actual(true),not estimated,costs shall be reflected in the invoice. All estimates e valid for 30 days.Estimate does not include any shipping charges which will be added to invoice. PO required on all orders. Diet-30 terms. Pick - p/delivery not included unless otherwise noted. A 90 day limited workmanship guaranty will be provided on all work performed_ General Fund-Public Works Department-Run Datec0671372020 O*'d Actual Actual I Adrml Actual Adopted Revised YTD Actual Bum Revised YTD Actual Enamh Funds Ava9 Budget Revised Account FY 1415 FY 15I10 FY 1 GM FY 1718 FY BudgetWil FY t arts FY 19119 1 get0 FY 19r20 FY 19720 FY 19720 FY 19,20 AdW Budget 00100-GaOOMI Fund 1 DOW01-Heel Management 51100.Salaries-Permanent 257868 259,165 261,805 196,513 328.286 203,285 179,474 322,148 257.172 130.909 126.264 257,172 52000-Salaries-Temporary 6,094 24,000 24,000 53000-Salsdes-0vertime 256 175 2 , 54000-Termination Pay Outs 10,596 13,161 12,943 9,239 12,808 9,252 (&,252t 55000.Be.nafi!s 124,212 144.944 158,136 134,479 204,714 179,714 164.097 220,792 191,177 144.834 46.344 191,177 51000-PERSONNEL SERVICES 399.026 417,17D 432,794 340,231 557,000 41ZODO 356.554 542,941 448,350 284,997 163,353 448;350 63000-Equipment and Supplias 1,455,743 1,068.453 1,244.790 1.180,827 1,594.501) 1,514,815 1,486,913 1,594,500 1,615.438 1,058,192 403,430 153,817 (30,000) 1.585.438 64520.Repairs and Molntervanca 94.626 99,834 265,531 77,928 159,000 159,000 '140,292 150,000 175,000 137.668 149.215 p£1,u�=) 175,000 68500-Qmlercv-and Training 31995 4,940 1,449 13,000 13.000 13.000 13,000 208 12,792 13,11W 69450.Other Contract Services 4,247 325 ., 75000-payments to Diller Govemments 33,912 34,470 44,553 15.004 35.000 35,0W 40.694 35.OW 35.600 19,607 20,393 35.000 78000-Expense Ailowancas 6221 6,246 6,196 4,850 5,500 5,500 5.992 5,500 5,500 8W 4700 5.500 79000-Other Expenras 1.714 L%tw1 W000-OPERATING EXPENSES 1,590,501 1,212,697 1,566,010 1,280,958 1,807.000 1,727315 1,673,981 1.798,000 1,843,938 11222,436 573,362 48,141 (30.000) 1,813,938 50000-EXPENDITURES 1.989.527 1,629.867 1,998,794 1.621,190 2,364,000 2,139,315 2.030,434 2,340,941 2292,288 1,507,433. 573,362 211,494 (30,000) 2,262,288 1ol;A if')085A)l-he-w1 M1L,:•3eIWW 1J'M'.9..:77 t,t.9.867 'i^3c'`8,73,. 7,021,14FC 2.,E l,OG'J 2.1.4J,.,i1•: 7,,,,?fr dh4 2,140.1741 2,21..28$ 1 IFr,.�33 .,s,U,62 t :4- 10085703-PW Fleet Maimenance 51100-Salaries-Permanent 474,641 444,177 514,422 375,362 626,112 5MI12 537.151 587,264 576,274 4U5,013 171,260 576274 53000-Salaries-Overtime 682 563 974 567 5,050 5,050 3.223 5,050 5,050 556 4.494 S,O50 WOO Termination Pay Outs 13230 13,412 8.411 6.470 11,027 13,160 55000.Benefits 284.37$ 286.466 335,622 285,891 368,296 358,296 385,402 465,663 456,806 362.853 93,954 456,806 51000-PERSONNEL SERVICES 772,928 744,617 859,630 668.290 899.458 $99,458 936,803 1.067,977 1,038.130 781.682 256,548 1.039.130 $3000-Equipment and Supplies. 26,3134 21,169 25.318 20,249 15,001) 15,000 24,862 15,OW 1500 23,801 6,250 i14 57a 15.000 - 64520-Repairs and Maintenance 363,718 510.854 528.067 315.513 510,000 463.730 450.332 510,000 510,000 286195 95.561 138,244 (40,OW) 470.000 68500-Conferences and Training 1,014 1,564 780DO-Expense All-ces 5,600 4,800 5,6W 4.800 5,600 5,600 5,600 5,600 5,600 4,800 800 5,600 60000-OPERATING EXPENSES 395,701 536.923 560,018 342.126 W000 484,330 480,794 530,600 5301600 314,796 90,811 124,993 (40,000) 490,600 85aw-VsNdes 25.947 SM00-CAPITAL EXPENDTURES 25,947 50000-EXPENDITURES 1,19E,576 1,281,440 1.419,648 1,010,416 1,430,058 1„383,788 1,417,%7 1,5W577 1.56&730 1.096,378 90,811 381.541 (40.000) 1,528,730 ta U:)5"e O3•I`:S'€1�;;;t hsi i.ter,>re 1,194.�7i `."'R1,440 1.1<,tr18 `,JtC 4ia 1,43UiiS%� i,ty',t 788 ; ".7:597 1,,.;u3,sf7 ,aah:'1i 1 0i15.375 .r-,x" s£i1.543 10085705-Fire Fleet Ma&rter ence 51100-Salaries-Permanem 181,655 213,250 232182 155,438 238,826 158,926 138.766 156.5180 162,135 99.883 62,252 162,t35 53000-Salaries-Ovenlme 246 508 784 433 54000-Termination Pay Outs 19.490 15.999 16,110 9,733 10,290 550DO-Bematits 119,071 136439 t57,695 127,138 171,023 171,023 128.189 121,120 118.827 87844 30.983 118.827 51000-PERSONNEL SERVICES 320216 36516N 406.234 292.817 409,848 329,948 278.029 278,100 280,962 188.160 92.902 280,962 63000-Equipment and Supplies 99 115 46 64520-Repairs and Mainenance 344,274 285,579 289,489 346,689 310,OW 310,007 308.891 3310.000 312.599 292,258 30,248 ,92 70,000 392,599 0500-Contemncez and Training 826 241 755 7800D-Expense Allowances 1,600 2.400 2,4W 2400 2.400 2.400 1,133 2,400 2;400 1,609 SW 2,400 60W0-OPERATING EXPENSES 345.973 298.920 291.889 349,330 31Z400 312,407 310.779 312,400 314,999 293,904 30248 946 70,000 394,999 500W-EXPENDITURES 666.189 654,608 698,123 642,146 722.248 642255 588,808 590,500 595,961 472,065 30,248 93,648 70,000 665,981 Tt3;3110055705-Fire,Fleet 666.185 654.6,^15 698,123 642,146 722,248 6A2„5`_ .1',6.Pt""r8 ,.^;0.500 5>S,S&1 "1E Ot;S s.7748 373 c:48 3,850,2921 3.565,9161 4.116.56.51 3,273,7531 4,516,306 4,165,358 4,036,940) 4.520,0)8 4,456,WQ 3,075,876 b-A,421 6EE,683 4,456,979