HomeMy WebLinkAboutInfrastructure Fund Annual Report for Fiscal Year 2018-19 fF
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City of Huntington Beach
File #: 20-1649 MEETING DATE: 6/1/2020
REQUEST FOR CITY COUNCIL ACTION
SUBMITTED TO: Honorable Mayor and City Council Members
SUBMITTED BY: Oliver Chi, City Manager
PREPARED BY: Tom Herbel PE, Acting Director of Public Works
Subiect:
Approve the Infrastructure Fund Annual Report for Fiscal Year 2018-19
Statement of Issue:
The City Charter requires an annual review and performance audit of the Infrastructure Fund, and a
report of the findings to the City Council prior to adoption of the following fiscal year (FY) budget.
This review covers FY 2018-19.
Financial Impact:
Not applicable.
Recommended Action:
Approve the Infrastructure Fund Annual Report for Fiscal Year 2018-19.
Alternative Action(s):
Instruct staff to make revisions and resubmit at a later date.
Analysis:
The Infrastructure Fund was established in 2002 by City Charter Section 617(c), which states, "the
City Council shall by ordinance establish a Citizens Infrastructure Advisory Board (CIAB) to conduct
an annual review and performance audit of the Infrastructure Fund and report its findings to the City
Council prior to adoption of the following fiscal year budget."
Per the City Charter, the Infrastructure Fund is designated for the sole purpose of infrastructure
expenditures. Infrastructure is defined in the Charter as "long-lived capital assets that normally are
stationary in nature and normally can be preserved for significantly greater number of years. They
include storm drains, storm water pump stations, alleys, streets, highways, curbs and gutters,
sidewalks, bridges, street trees, landscaped medians, parks, beach facilities, playgrounds, traffic
signals, streetlights, block walls along arterial highways, and all public buildings and public ways."
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File #: 20-1649 MEETING DATE: 6/1/2020
Infrastructure expenditures are defined as "direct costs related to infrastructure improvements or
maintenance, including construction, design, engineering, project management, inspection, contract
administration and property acquisition."
The single substantial revenue source to the fund is General Fund excess fund balance per the
Financial Policy adopted in FY 2006-07 and revised in FY 2009-10. The policy states that the
General Fund unassigned fund balance will be allocated 50% to the Economic Uncertainties
Reserve, 25% to the Infrastructure Fund, and 25% to the Capital Improvement Reserve.
Beginning in FY 2017-18, Capital Improvement Program (CIP) projects previously budgeted in the
General Fund were instead budgeted in the Infrastructure Fund, with an accompanying General Fund
transfer. Transfers in FY 2018-19 totaled $5,258,000 to fund infrastructure improvements. Interest
and market adjustments totaled $294,970. Other revenue included a maintenance agreement
reimbursement and sales of plans and specifications totaling $10,186. Total revenue was
$5,563,156. Expenditures for the year totaled $4,596,896. The fund balance at fiscal year's end
(June 30, 2019) was $10,112,859.
Citizens Infrastructure Advisory Board Action:
The Infrastructure Fund Annual Report was approved at the May 14, 2020, meeting of the Citizens
Infrastructure Advisory Board by a vote of 6-0 (one seat on the Board is currently vacant).
Environmental Status:
Not applicable.
Strategic Plan Goal:
Enhance and maintain infrastructure
Attachment(s):
1. Infrastructure Fund Annual Report FY 2018-19
City of Huntington Beach Page 2 of 2 Printed on 5/28/2020
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City of Huntington Beach
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INFRASTRUCTURE FUND
ANNUAL REPORT
•
J CITY OF HUNTINGTON BEACH
CITIZEN'S INFRASTRUCTURE ADVISORY BOARD
SUBMITTED TO: Citizen's Infrastructure Advisory Board
SUBMITTED BY: Tom Herbel, PE, Director of Public Works
DATE: March 19, 2020
SUBJECT: Approve Infrastructure Fund Annual Report
Statement of Issue: The City Charter requires an annual review and performance
audit of the Infrastructure Fund, and a report of the findings to the City Council.
This provides information audited information on Fiscal Year 2018/19.
Funding Source: Infrastructure Fund No. 314
Recommended Action: Motion to recommend to City Council approval of the
Infrastructure Fund Annual Report.
Alternative Action(s): Direct staff to modify the Annual Report.
Analysis: The Infrastructure Fund was established in 2002, by City Charter Section
617. Per Section 617 (a), the originally intended revenue source for the
Infrastructure Fund was a planned utility use tax on natural gas purchased to
generate electricity. However, this ballot measure failed. So, while the Charter
amendment created the fund, it was left with no source of revenue.
Other Charter requirements related to the fund are:
• Revenue placed in the Infrastructure Fund shall not supplant existing
infrastructure funding.
• General Fund expenditures for infrastructure improvements and
maintenance, subsequent to 2001 , shall not be reduced below 15% of
general fund revenues based on a five-year rolling average.
• The City Council shall, by ordinance, establish a Citizens Infrastructure
Advisory Board to conduct an annual review and performance audit of the
Infrastructure Fund and report its findings to the City Council prior to
adoption of the following fiscal-year budget.
The single substantial revenue source to the fund is General Fund excess fund
balance per the Financial Policy adopted in Fiscal Year 2006/07. The Policy was
revised beginning in Fiscal Year 2009/10 to allow for an Economic Uncertainties
i
43
Reserve commitment. Excerpts addressing the Infrastructure Fund for the previous
and current policies are shown in Attachment 1 along with Municipal Charter
Section 617.
Revenue - FY 2018/19:
1 . There was a General Fund transfer of $5,258,000 for capital improvements and
equipment replacement in FY 2018/19.
2. The fund was reimbursed $10,1 16 for traffic signal maintenance at Beachmont
Plaza per a development agreement. In addition, $70 in plans and specs sales
was recorded for a total miscellaneous revenue of $10,186
3. Interest and market adjustments are paid in proportion to the citywide
investments and fund balance. For 2017/18 a large market adjustment was
made, which resulted in a negative effect on total revenue of-$28,296. This is
essentially a bookkeeping adjustment and the effect was reversed in FY
2018/19 and a total interest and market adjustment of $294,970 was credited
to the fund.
Total Revenue for FY 2018/19 was $5,563,156.
Actual
Revenue Item
Reimbursements $10,186
Interest and Market Adjustments $294,970
General Fund Transfer $5,258,000
Total Revenue $5,563,156
Expenditures - 18/19:
Budgeted expenditures and expenditure adjustments for FY 2018/19 consisted of
carry forward projects and carry over encumbrances from 2017/18 and new
funds. Where applicable, project sheets from the FY 18/19 Capital Improvement
Program (CIP) are included as Attachment 2. Total expenditures for the yearwere
$4,596,896. Below is a detail of expenditures by business unit.
Project Spent
31440001 - Infrastructure Projects $1 ,698,535
31440002 - Infrastructure Central Park $502,743
31445002 - Worthy Park Phase 1 $6,667
31445003 - Main Prom P.S. Improvements $117,275
31485201 - Infrastructure Engineer Design $189,280
31487004 - Police Facility Improvements $349,238
2
44
31488001 - Heil Pump Station $18,307
31490004 - Atlanta Avenue Widening $216,674
31490005 - Arterial Rehabilitation 18-19 $1,498,177
Total $4,596,896
Fund Balance
Fund Balance 7/1/18 $9,146,599
Revenue FY 18/19 $5,563,156
Expenditures FY 18/19 ($4,596,896)
Fund Balance 7/1/19 $10,112,859
Budgeted Revenue FY 19/20 $4,514,651
Budgeted Expenditures FY 19/20 ($10,112,326)
Projected Fund Balance 7/1/20 $4,515,184
Attachments:
1 . Excerpts from Financial Policies adopted FY 2006/07 and 2009/10
2. Project Sheets
3
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Attachment 1
Financial Policies
46
City of Huntington Beach
Financial Policies
Adopted FY 2006/07
FINANCIAL REPORTING AND ACCOUNTING STANDARDS
The City's accounting system will be maintained in accordance with generally accepted accounting
practices and the standards of the Government Accounting Standards Board and the Government Finance
Officers Association.
The annual financial report will be prepared within six months of the close of the previous fiscal year. The
City will use generally accepted accounting principles in preparing the annual financial statements and will
attempt to qualify for the Government Finance Officers Association's Excellence in Financial Reporting
Program.
The City will strive for an unqualified audit opinion. An unqualified opinion is rendered without reservation
by the independent auditor that financial statements.are fairly presented.
The City will contract for an annual audit by.a qualified independent certified public accounting firm. The
independent audit firm will be selected through a competitive process at least once every five years. The
contract period will be for an initial period of three years, with two one-year options.
BUDGETING
The budget will be prepared consistent with the standards developed by the Government Finance Officers
Association and California Society of Municipal Finance Officers. In addition, a summary version will be
provided to the public in a user-friendly format.
The City will maintain a balanced operating budget for all funds with estimated revenues being equal to, or
greater than, estimated expenditures, and with periodic City Council reviews and necessary adjustments to
maintain balance.
On-going revenues will support on-going expenditures. Revenues from one-time or limited duration
sources will not be used to balance the annual operating budget.
Support function appropriations will be placed in the department in which they are managed.
GENERAL FUND BALANCE
The General Fund reserve (designation) will be a minimum of seven percent of the General Fund budget.
In addition, a second tier reserve will consist of the net accumulation of amounts that were in excess of the
seven percent reserve (designation) and remained in the General Fund after application of the financial
policy that immediately follows. This second tier reserve will be used to balance budget fluctuations.
Allocation of the audited General Fund balance in excess of the above reserves (designations) may be as
follows:
25 percent for capital projects (transferred to the Capital Improvement Reserve)
25 percent for Infrastructure transferred to the Infrastructure Fund)
50 percent to increase the 2 tier reserve
All supplemental appropriations from the General Fund minimum reserve that cannot otherwise be funded
during the current fiscal year operating budget must meet one of the three following criteria:
It is an unanticipated emergency.
It is required to implement a Memoranda of Understanding (MOU) or a mandate.
It is a new expense that is offset by related revenues.
47
City of Huntington Beach
1909 t.-
Financial Policies
Adopted Budget — FY 2009110
FINANCIAL REPORTING AND ACCOUNTING STANDARDS
❑ The City's accounting system will be maintained in accordance with generally accepted
accounting practices and the standards of the Government Accounting Standards Board
(GASB) and the Government Finance Officers Association (GFOA).
❑ The annual financial report will be prepared within six months of the close of the previous
fiscal year. The City will use generally accepted accounting principles. in preparing the
annual financial statements and will attempt to qualify for the Government Finance Officers
Association's Excellence in Financial Reporting Program.
❑ The City will strive for an unqualified audit opinion. An unqualified opinion is rendered
without reservation by the independent auditor that financial statements are fairly presented.
❑ The City will contract for an annual audit by a qualified independent certified public
accounting firm. The independent audit firm will be selected through a competitive process
at least once every five years. The contract period will be for an initial period of three years,
with two one-year options.
BUDGETING
❑ The budget will be prepared consistent with the standards developed by the Government
Finance Officers Association and California Society of Municipal Finance Officers (CSMFO).
In addition, a summary version will be provided to the public in a user-friendly format.
❑ The City will maintain a balanced operating budget for all funds with estimated revenues
being equal to, or greater than, estimated expenditures, and with periodic City Council
reviews and necessary adjustments to maintain balance.
❑ On-going revenues will support on-going expenditures. Revenues from one-time or limited
duration sources will not be used to balance the annual operating budget.
❑ Support function appropriations will be placed in the department in which they are managed-
GENERAL FUND BALANCE
❑ There will be an established Economic Uncertainties Reserve commitment in the General
Fund. The goal is to have an Economic Uncertainties Reserve commitment equal to the
value of two months of the General Fund expenditure adopted budget amount.
❑ Once established, appropriations from the Economic Uncertainties Reserve commitment
can only be made by formal City Council action. Generally, appropriations and access to
these funds will be reserved for emergency situations. Examples of such emergencies
include, but are not limited to:
■ An unplanned, major event such as a catastrophic disaster requiring expenditures over
5% of the General Fund adopted budget
■ Budgeted revenue taken by another government entity
Drop in projected/actual revenue of more than 5% of the General Fund adopted
revenue budget
❑ Should the Economic Uncertainties Reserve commitment be used, and its level fails below
the minimum amount of two months of General Fund expenditures adopted budget, the
goals is to replenish the fund within three fiscal years.
350
48
City of Huntington Beach41,
fi 1305 1 2009
Financial Policies cP�
Adopted Budget — FY 2009/10
❑ Allocation of the audited General Fund unassigned fund balance will be done as follows if,
and until, the Economic Uncertainties Reserve commitment is fully funded (i.e., two months
of General Fund expenditures):
■ 50%to Economic Uncertainties Reserve commitment
■ 25%for Infrastructure Fund
250/a to Capital Improvement Reserve (CI R) commitment
❑ Once the Economic Uncertainties Reserve commitment attains full funding, unassigned fund
balance will be divided as follows:
■ 25%for Infrastructure Fund
25% to Capital Improvement Reserve (CI R) commitment
• 50% to Equipment Replacement commitment
❑ Any unanticipated and unrestricted revenues received during the fiscal year will be added to
the fund balance of the General Fund.
FUND BALANCE CLASSIFICATION
❑ The City's fund balance is made up of the following components:
Nonspendable fund balance typically includes inventories, prepaid items, and other
items that, by definition cannot be appropriated.
t The restricted fund balance category includes amounts that can be spent only for the
specific purposes stipulated by constitution, external resource providers, or through
enabling legislation.
■ The committed fund balance classification includes amounts that can be used only for
the specific purposes determined by a formal action of the City Council. The City
Council has authority to establish, modify, or rescind a fund balance commitment.
• Amounts in the assigned fund balance classification are intended to be used by the
City for specific purposes but do not meet the criteria to be classified as restricted or
committed. The City Administrator or designee has the authority to establish, modify,
or rescind a fund balance assignment.
■ Unassigned fund balance is the residual classification for the City's funds and includes
all spendable amounts not contained in the other classifications.
❑ The City considers restricted or unrestricted amounts to have been spent when an
expenditure is incurred for purposes for which both restricted and unrestricted fund balance
is available.
❑ The City's committed, assigned, or unassigned amounts are considered to have been spent
when an expenditure is incurred for purposes for which amounts in any of those unrestricted
fund balance classifications could be used.
APPROPRIATION AUTHORITY
o The City Council is the appropriation authority for the City Budget. As required by state law,
appropriations expire at the end of each fiscal year.
351
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Attachment 2
Project Sheets
50
CITY OF_HUNTINGTON BEACH
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PROJECT TITLE: Central Library Restrooms PROJECT DESCRIPTION: Design and construct ADA improvements to the main floor restrooms in the
ADA Improvements original wing at Central Library to modernize and provide accessibility for
individuals with disabilities.
PROJECT NEED: This project is necessary to further the City's compliance with the Americans
FUNDING DEPARTMENT: with Disabilities Act.
Office of Business Development
DEPT. PROJECT MGR: SOURCE DOCUMENT: 15/16 Facilities Condition Assessment
Jerry Thompson, General Services Manager
STRATEGIC PLAN GOAL: Enhance and maintain infrastructure
SCHEDULE: PROJECT COSTS FY 18/19 FY 19/20 FY 20/21 FY 21/22 FY 22/23
Design Complete: FY 2018/19 Design/Environmental $ 34,000
Construction Complete: FY 2019/20 Construction $281,000
Project Management
Supplementals
R/W
PROJECT LOCATION Other
TOTAL $ 315,000
FUNDING SOURCES FY 18/19 FY 19120 FY 20121 FY 21/22 FY 22/23
General Fund(100) $ 39,332
Y CDBG $ 275,668
A 315,000
MAINTENANCE COST IMPACT: TOTAL PROJECT COST: $ L5,00011
Additional annual cost:
None PROJECT TYPE: Rehabilitation
CATEGORY: Facilities
COMMENTS ON GRANTS/OTHER FUNDS:
CDBG Grant application includes entire budget
amount in FY 18/19.Work is anticipated to occur
over 16 months and extend to FY 19/20
facilities.xlsx Central Library Restroor�
E
PROJECT TITLE: HB Art Center Building PROJECT DESCRIPTION: The project will be phased over a two-year period.Year one includes the
Improvements refurbishment of the 23-year old painted cement flooring, replacement of carpet
and the stage base,window coverings, and the installment of a new security
system and front door.Year two includes lighting improvements.
PROJECT NEED: The flooring/carpet is damaged. The stage base is splitting creating a tripping
FUNDING DEPARTMENT: hazard, Security system is obsolete&often malfunctions. Lighting has been
Community Services compromised by a shortage in the electrical panel in Nov. 2017.
DEPT. PROJECT MGR: SOURCE DOCUMENT: Not applicable.
Chris Slama
STRATEGIC PLAN GOAL: Enhance and maintain infrastructure
SCHEDULE: PROJECT COSTS FY 18119 FY 19120 FY 20/21 FY 21/22 FY 22/23
Design Complete: FY 2018/19 Design/Environmental
Construction Complete: FY 2018/19 Construction $ 74,000 $ 88,000
Project Management
Supplementals
RAN
PROJECT LOCATION Other
TOTAL $ 74,000 $ 88,000
FUNDING SOURCES FY 18/19 FY 19/20 FY 20/21 FY 21/22 FY 22/23
General Fund(100) $ 74,000 $ 88,000
Acs6s Awe
.Arc cenm. TOTAL $ 74,0001 $ 88,000
i
stih�� i MAINTENANCE COST IMPACT: 11TOTAL PROJECT COST: $ 162,000
Additional annual cost.-
None. PROJECT TYPE: Rehabilitation
CATEGORY: Facilities
COMMENTS ON GRANTS I OTHER FUNDS:
facilities.xlsx Art Centr
a ,
PROJECT TITLE: Newland House Museum PROJECT DESCRIPTION: Refurbishment of the historic Newland House Museum including wood damage
and paint throughout,wrought iron fencing,front and back porch damages, and
electrical and window/door screen updgrades. All are in severe condition and
beyond repair.
PROJECT NEED: Iron fencing, front and back porch, and wood throughout the Newland House
FUNDING DEPARTMENT: Museum is damaged and in need of refurbishment and replacement to maintain
Community Services public safety and prevent further deterioration.
DEPT. PROJECT MGR: SOURCE DOCUMENT: N/A
Dave Dominguez
STRATEGIC PLAN GOAL: Enhance and maintain infrastructure
SCHEDULE: PROJECT COSTS FY 18/19 FY 19/20 FY 20/21 FY 21/22 FY 22/23
Design Complete: FY 2018/19 Design/Environmental
Construction Complete: FY 2019/20 Construction $ 50,000 $ 50,000
Project Management
5upplementals
R/W
PROJECT LOCATION Other
TOTAL $ 50,000 $ 50,000
W.
FUNDING SOURCES FY 18119 FY 19/20 FY 20/21 FY 21/22 FY 22/23
General Fund(100) $ 50,000 $ 50,000
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TOTAL $ 50,000 $ 50,000
_. 1,iotlM�.FWr n! [L,h n F P,
MAINTENANCE COST IMPACT: TOTAL PROJECT COST: $ Q-011
i Additional annual cost:
-.L.:at�lnr
None. PROJECT TYPE: Rehabilitation
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CATEGORY: Facilities
COMMENTS ON GRANTS/OTHER FUNDS:
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facilities.xlsx Newland Hou�sp�
PROJECT TITLE: Fiber Expansion Project PROJECT DESCRIPTION: This project is to expand the City's fiber footprint. The first project is to extend
the existing fiber in Goldenwest(Warner to Heil)to the Murdy Community
Center. The second project will connect the Joint Powers Operation Center to
the City's fiber network.
PROJECT NEED: The listed faciltiies are in need of improved connectivity due to performance and
FUNDING DEPARTMENT: reliability issues. They are also strategic to the City's fiber and communications
Information Services master plan.
DEPT. PROJECT MGR: SOURCE DOCUMENT: Fiber and Communications Master Plan
Anthony Evegan, IT Infrastructure Mgr.
STRATEGIC PLAN GOAL: Enhance and maintain infrastructure
SCHEDULE: PROJECT COSTS FY 18119 FY 19120 FY 20121 FY 21122 FY 22/23
Design Complete: FY 2018/19 Design/Environmental $ 80,000
Construction Complete: FY 2019/20 Construction $ 100,000 $ 110,000
Project Management
Supplementals
R/W
PROJECT LOCATION Other
rwer�;. TOTAL $ 180,020J $ 110,000
JFUNDING SOURCES FY 18/19 FY 19/20 FY 20/21 FY 21/22 FY 22/23
General Fund(100) $ 180,000 $ 110,000
!j �'.k11f1L¢01tM1
fi TOTAL $ 180,000 $ 110,000
44-
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l MAINTENANCE COST IMPACT: 11TOTAL PROJECT COST: $ 290,000
I I Additional annual cost:
_ - _,___ Any unanticipated maintenance cost will be included in PROJECT TYPE: New
•. 1 Information Services Operating Budget.
CATEGORY: Facilities
COMMENTS ON GRANTS l OTHER FUNDS:
$60k in revenue is expected from communication
company leases.
facilities.xlsx IS Fiber Oppi
J
PROJECT TITLE: Central Library Main PROJECT DESCRIPTION: Renovate the Central Library Main Theater-replace carpet, theater seating (FY
Theater Renovation 18/19), upgrade lighting, sound system, and high definition projector(FY 19/20)
to improve the overall quality and safety of the theater.
PROJECT NEED: The Central Library Theater has not been renovated in over 20 years. Carpet is
FUNDING DEPARTMENT: delaminated, creating safety hazards, and seating is failing. The projector is
Library Services failing and the sound system is not working as well as it should.
DEPT. PROJECT MGR: SOURCE DOCUMENT: Carpet quotes; seating quote; system quotes from vendor
Stephanie Beverage
STRATEGIC PLAN GOAL: Enhance and maintain infrastructure
SCHEDULE: PROJECT COSTS FY 18/19 FY 19/20 FY 20121 FY 21/22 FY 22/23
Design Complete: FY 2018/19 Design/Environmental
Construction Complete: FY 2019/20 Construction $ 100,000 $ 90,000
Project Management
Supplementals
R/W
PROJECT LOCATION Other
TOTAL $ 100,000 $ 90,000
01 Aw
FUNDING SOURCES
FY 18/19 FY 19/20 FY 20/21 FY 21/22 FY 22/23
General Fund(100) $ 100,000 $ 90,000
i
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r
TOTAL $ 100,000 $ 90,000
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_ MAINTENANCE COST IMPACT: TOTAL PROJECT COST: $ 190,OOOJI
'°� - -- Additional annual cost:
Any unanticipated maintenance cost will be PROJECT TYPE: Rehabilitation
included in Library Services Operating Budget.
CATEGORY: Facilities
COMMENTS ON GRANTS/OTHER FUNDS:
facilities.xlsx Library Main Theater
Mai
PROJECT TITLE: Lake Fire Station PROJECT DESCRIPTION: Project design for reconfiguration and renovation of Lake Fire Station dorm
Renovation rooms, restrooms, and kitchen, and installation of ventilation and air conditioning
system.
PROJECT NEED: Needed for gender accommodation and ADA compliance, in addition to better
FUNDING DEPARTMENT: use of space and upgrade of this fire station which was built in 1981 and
Fire provides service to the rapidly developing downtown area.
DEPT. PROJECT MGR: SOURCE DOCUMENT: N/A
Dave McBride, Division Chief/Operations
STRATEGIC PLAN GOAL: Enhance and maintain infrastructure
SCHEDULE: PROJECT COSTS FY 18/19 FY 19120 FY 20121 FY 21122 FY 22/23
Design Complete: FY 2018/19 Design/Environmental $ 125,000
Construction Complete: FY 2019/20 Construction $ 1,000,000
Project Management
Supplementals
R/W
PROJECT LOCATION Other
TOTAL $ 125,000 $ 1,000,000
FUNDING SOURCES FY 18/19 FY 19/20 FY 20/21 FY 21122 FY 22/23
General Fund(100) $ 125,000 $ 1,000,000
Ar..ac!e Mra nnas:ln 3un
L nk�Sttnicn ` TOTAL $ 125,000 $ 1,000,000
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utff�ient;n�tan�nxt:.h rca:'-'''"'
MAINTENANCE COST IMPACT: 11TOTAL PROJECT COST: $ 1,125,000
Additional annual cost:
None PROJECT TYPE: Rehabilitation
n1 sU,mo _.
CATEGORY: Facilities
COMMENTS ON GRANTS/OTHER FUNDS:
4ve Pnenn Ern . ......•...
facilities.xlsx Lake Fire Station Renovatip�
CITY OF HUNTINGTON BEACH
CAPITAL IMPROVEMENT PROJECT INFORMATION (Continuing Project)
PROJECT TITLE: Police Lower Level PROJECT DESCRIPTION: Repair and refurbish the lower level of the Police Department which includes
Renovations men's and women's locker rooms, plumbing, electrical, HVAC, and bathroom
facilities.
PROJECT NEED: The lower level, originally built in 1974, needs infrastructure upgrades due to
FUNDING DEPARTMENT: age.The lockers lack ventilation and are too small for police officers' equipment.
Police The women's locker room needs to be expanded and refurbished.
DEPT. PROJECT MGR: SOURCE DOCUMENT: N/A
Brian Seitz
11 STRATEGIC PLAN GOAL: Enhance and maintain infrastructure
Approved Requested
SCHEDULE: PROJECT COSTS Prior FY 18/19 FY 19/20 FY 20/21 FY 21122
Design Complete: FY 2018/19 Design/Environmental $ 280,000
Construction Complete: FY 20194/20 Construction $ 2,000,000
Project Management
Supplementals
R/W
PROJECT LOCATION Other
TOTAL $ 280,000 $ 2,000,000
FUNDING SOURCES Prior FY 18/19 FY 19/20 FY 20/21 FY 21122
I General Fund(100) $ 200,000 $ 2,000,000
Yorktown Ave Infr Fund(314) $ 80,000
W vi TOTAL $ 280,000 $ 2,000,000
MAINTENANCE COST IMPACT: i1TOTAL PROJECT COST: $ 2,280,000
Utlea Ave
Additional annual cost
None PROJECT TYPE: Rehabilitation
CATEGORY: Facilities
COMMENTS ON GRANTS/OTHER FUNDS:
facilities.xlsx PD Lower Level Renovatip�i
PROJECT TITLE: Alley Rehabilitation PROJECT DESCRIPTION: Rehabilitation of alleys citywide based on condition assessment or public-private
partnership program.
PROJECT NEED: Extend the useful life and improve the appearance and function of alleys.
FUNDING DEPARTMENT:
Public Works
DEPT. PROJECT MGR: SOURCE DOCUMENT: 2016 Pavement Management Plan
Todd Broussard
STRATEGIC PLAN GOAL: Enhance and maintain infrastructure
SCHEDULE: PROJECT COSTS FY 18/19 FY 19/20 FY 20/21 FY 21/22 FY 22/23
Design Complete: FY 2018/19 Design/Environmental
Construction Complete: FY 2019/20 Construction $ 260,000
Project Management $ 20,000
Supplementals $ 20,000
R/W
PROJECT LOCATION Other
TOTAL $ 300,000
FY 18119 FY 19/20 FY 20/21 FY 21/22 FY 22/23
General Fund(100) $ 300,000
w TOTAL $ 300,000 11
a
/l MAINTENANCE COST IMPACT: i1TOTAL PROJECT COST: $ 300,000
Additional annual cost:
Any unanticipated maintenance cost will be PROJECT TYPE: Rehabilitation
included in Public Works Operating Budget.
CATEGORY: Neighborhood
COMMENTS ON GRANTS/OTHER FUNDS:
neighborhood.xlsx Alley Rehabilitati��
PROJECT TITLE: Concrete Replacement PROJECT DESCRIPTION: Replace worn, damaged, lifted, and broken sections of concrete sidewalk, curb
and gutter, and curb ramps in various locations in support of the zone
maintenance program.
PROJECT NEED: Identified concrete areas need replacement to provide safe pedestrian walkways
FUNDING DEPARTMENT: and facilitate drainage.
Public Works
DEPT. PROJECT MGR: SOURCE DOCUMENT: Public Works Service Management System database
Denny Bacon, Maintenance Operations Mgr.
STRATEGIC PLAN GOAL: Enhance and maintain infrastructure
SCHEDULE: PROJECT COSTS FY 18/19 FY 19/20 FY 20/21 FY 21/22 FY 22123
Design Complete. FY 2018/19 Design/Environmental
Construction Complete: FY 2018/19 Construction $ 250,000 $ 250,000 $ 250,000 $ 250,000 $ 250,000
Project Management
5upplementals
R/W
PROJECT LOCATION Other
TOTAL $ 250,000 $ 250,OOOJ $ 250,000 $ 250,000 $ 250,000
FUNDINU SOURCES FY 18/19 FY 19120 FY 20/21 FY 21/22 FY 22123
General Fund(100) $ 250,000 $ 250,000 $ 250,000 $ 250,000 $ 250,000
.a, TOTAL $ 250,000 $ 250,000 $ 250.000 $ 250.000 $ 250,000
t....
MAINTENANCE COST IMPACT: 1i1TOTAL PROJECT COST: $ 1,250,000
yb 1 .:......
Additional annual cost:
None PROJECT TYPE: Rehabilitation
CATEGORY: Neighborhood
COMMENTS ON GRANTS!OTHER FUNDS:
neighborhood.xlsx Concrete Replacement
RqW
ON (NeW) alp, a'@; t x•; q as
PROJECT TITLE: Ocean View Estates PROJECT DESCRIPTION: Ocean View Estates located at 7051 Ellis Avenue is a 44-unit City-owned mobile
Additional Parking home park. This project would add up to 15 parking stalls for overnight
tenant/guest parking, available with a parking permit.
PROJECT NEED: The Mobile Home Park currently has only 19 guest parking stalls with no
FUNDING DEPARTMENT: restrictions in addition to 11 stalls available for day use only.
Office of Business Development
DEPT. PROJECT MGR: SOURCE DOCUMENT: N/A
Denise Bazant/Kellee Fritzal
STRATEGIC PLAN GOAL: Enhance and maintain infrastructure
SCHEDULE: PROJECT COSTS FY 18119 FY 19/20 FY 20/21 FY 21/22 FY 22123
Design Complete: FY 2018/19 Design/Environmental
Construction Complete: FY 2018/19 Construction $ 65,000
Project Management $ 5,000
Supplementals $ 5,000
R1W
PROJECT LOCATION Other
TOTAL $ 75,000
FUNDING SOURCES FY 18/19 FY 19/20 FY 20/21 FY 21/22 FY 22/23
General Fund(100) $ 75,000
✓` I
TOTAL $ 75,000
MAINTENANCE COST IMPACT: TOTAL PROJECT COST: $ 75,000
Additional annual cost:
Any unanticipated maintenance cost will be included in PROJECT TYPE: New
Office of Business Development Operating Budget.
CATEGORY: Neighborhood
COMMENTS ON GRANTS/OTHER FUNDS:
neighborhood.xlsx Ocean View Estates ParkiR9
r
N
9b t H R
ig
Ap
PROJECT TITLE: Central Park Improvements PROJECT DESCRIPTION: Upgrade Central Park East irrigation system to improve turf and tree conditions,
as well as trim trees and remove dead and declining trees throughout the Park.
Plant replacement trees in future years.The Pathways in Central Park West will
also be improved as part of this project.
PROJECT NEED: Improve appearance, safety, and function of Central Park. Improve water and
FUNDING DEPARTMENT: energy use efficiency of irrigation system.
Public Works
DEPT. PROJECT MGR: SOURCE DOCUMENT: NA
Denny Bacon, Maintenance Operations Mgr,
STRATEGIC PLAN GOAL: Enhance and maintain infrastructure
SCHEDULE: PROJECT COSTS FY 18/19 FY 19120 FY 20/21 FY 21/22 FY 22123
Design Complete: On-goingNaries Design/Environmental
Construction Complete: FY 2019/20 Construction $ 400,000 $ 200,000
Project Management
Supplementals
R/W
PROJECT LOCATION Other
i
- -- - TOTAL $ AQ2,OOOJ $ 200,000
FUNDING SOURCES FY 18/19 FY 19/20 FY 20121 FY 21/22 FY 22123
Nib�Ap General Fund(100) $ 400,000 $ 200,000
pIIsAV
.rr' " TOTAL $ 400,000 $ 200>000
d,
f ° MAINTENANCE COST IMPACT: TOTAL PROJECT COST: $ 600,000
r" i
Additional annual cost.
Any unanticipated maintenance cost will be PROJECT TYPE: Rehabilitation
included in Public Works Operating Budget.
CATEGORY: Parks & Beaches
COMMENTS ON GRANTS/OTHER FUNDS:
parks & beaches.xlsx Central Park Improvemer�tfs
PROJECT TITLE: Beach Showers PROJECT DESCRIPTION: Replace five (5) beach shower stations including new plumbing and stainless
Replacement steel pedestal-type showers.
PROJECT NEED: Existing showers have deteriorated from marine exposure and visitor use and
FUNDING DEPARTMENT: require excessive maintenance to remain operational.
Public Works
DEPT. PROJECT MGR: SOURCE DOCUMENT: N/A
Denny Bacon, Maintenance Operations Mgr.
STRATEGIC PLAN GOAL: Enhance and maintain infrastructure
SCHEDULE: PROJECT COSTS FY 18/19 FY 19/20 FY 20/21 FY 21/22 FY 22/23
Design Complete: N/A Design/Environmental
Construction Complete: FY 2018/19 Construction $ 90,000
Project Management
Supplementals
R/W
PROJECT LOCATION Other
TOTAL $ 90,000
FUNDING SOURCES
;r
FY 18119 FY 19120 FY 20/21 FY 21122 FY 22/23
Atlanta General Fund 100 $ 90,000� `a
C
q
Ql
TOTAL lis 90,OOOJI
.m.
MAINTENANCE COST IMPACT: ITOTAL PROJECT COST: $ 90,000
Additional annual cost.
None PROJECT TYPE: Rehabilitation
CATEGORY: Parks & Beaches
COMMENTS ON GRANTS/OTHER FUNDS:
parks &beaches.xlsx Beach Show%ff
PROJECT TITLE: HCP Sports Complex Turi PROJECT DESCRIPTION: There are four artificial turf fields at the Huntington Central Park Sports
Fields Complex. One was replaced in FY 14-15. In FY 17-18, a 3-year replacement
plan was adopted. Based on this, turf field#3 was replaced in FY 17-18, with turf
fields#1 and#2 scheduled for FY 18-19 and FY 19-20 respectively.
PROJECT NEED: The average life span of artificial turf fields over aggregate base is 8-10 years;
FUNDING DEPARTMENT: for turf fields over concrete this life span is cut in half. Each of the fields have
Community Services outlasted this lifespan as a result of diligent maintenance and upkeep.
DEPT. PROJECT MGR: SOURCE DOCUMENT: Average attendance for these three fields totals 35,000 visits and$75,000
Dave Dominguez annually. General Plan- Goal RCS 4 and Objective RCS4.1
STRATEGIC PLAN GOAL: Enhance and maintain infrastructure
SCHEDULE: PROJECT COSTS FY 18/19 FY 19/20 FY 20/21 FY 21/22 FY 22/23
Design Complete: FY 2018/19 Design/Environmental
Construction Complete: FY 2018/19 Construction $ 194,000 $ 205,000
Project Management
Supplementals
R/W
PROJECT LOCATION Other
TOTAL $ 194,000 $ 205,000
FUNDING SOURCES FY 18119 FY 19/20 FY 20/21 FY 21/22 FY 22/23
General Fund(100)
\ f
$ 194,000 $ 205,000
"a
TOTAL $ 194,000 $ 205,000
MAINTENANCE COST IMPACT: 11TOTAL PROJECT COST: $ 399,000
- �^ - Additional annual cost:
PROJELTLOCATION �` 1 None PROJECT TYPE: Rehabilitation
° I
\\en
CATEGORY: Parks & Beaches
'I COMMENTS ON GRANTS I OTHER FUNDS:
parks & beaches.xlsx Sports Complex T�3
CITY OF HUNTINGTON BEACH
GAPfTAL IMPROVEMENT PROJECT INFORMATION(New} p� y �
i�i ^�� 4i,r��fii•^t .�F4iYfkl' ER�k.:
PROJECT TITLE: Huntington Harbour PROJECT DESCRIPTION: Study will be performed to evaluate the condition of the City-owned bulkheads in
Bulkhead Study Huntington Harbour. The viability of elevating these bulkheads,to combat the
potential for sea level rise, will also be analyzed.
PROJECT NEED: Extend the useful life of City owned bulkheads.
FUNDING DEPARTMENT:
Public Works
DEPT. PROJECT MGR: SOURCE DOCUMENT: N/A
Todd Broussard
STRATEGIC PLAN GOAL: Enhance and maintain infrastructure
SCHEDULE: PROJECT COSTS FY 18/19 FY 19/20 FY 20/21 FY 21/22 FY 22/23
Design Complete: FY 2018/19 Design/Environmental $ 70,000
Construction Complete: N/A Construction
Project Management
Supplementals
RIW
PROJECT LOCATION Other
TOTAL $ 70,000
r. . • m
z. -FUNDING SOURCES FY 18119 FY 19/20 FY 20/21 FY 21/22 FY 22123
General Fund(100) $ 70,000
TOTAL $ 70,000
4,? MAINTENANCE COST IMPACT: TOTAL PROJECT COST: $ 70,000
a f Additional annual cost:
i iN OT a N I1 3 None PROJECT TYPE: Studies
CATEGORY: Parks & Beaches
COMMENTS ON GRANTS/OTHER FUNDS:
parks & beaches.xlsx Harbour Bulkhead Stud
PROJECT TITLE: Arterial Rehabilitation PROJECT DESCRIPTION: Streets include- Edinger(Graham-Bolsa Chica), Saybrook (Heil-Edinger),
Algonquin (Warner-Heil), Slater(Beach-Gothard), Newland (Yorktown-Garfield),
Graham(Warner-Springdale), Delaware(Main-Ellis), and Atlanta (Bushard-
Brookhurst).
PROJECT NEED: Required to meet the goals of the Pavement Management Plan.
FUNDING DEPARTMENT:
Public Works
DEPT. PROJECT MGR: SOURCE DOCUMENT: 2016 Pavement Management Plan
James Wagner
STRATEGIC PLAN GOAL: Enhance and maintain infrastructure
SCHEDULE: PROJECT COSTS FY 18119 FY 19/20 FY 20/21 FY 21/22 FY 22/23
Design Complete: FY 2018/19 Design/Environmental $ 50,000 $ 50,000 $ 50,000 $ 50,000 $ 50,000
Construction Complete: FY 2018/19 Construction $ 6,580,923 $ 4,880,923 $ 4,880,923 $ 4,880,923 $ 4,880,923
Project Management $ 25,000 $ 25,000 $ 25,000 $ 25,000 $ 25,000
Supplementals $ 25,000 $ 25,000 $ 25,000 $ 25,000 $ 25,000
R/W
PROJECT LOCATION Other
I 7
r TOTAL $ 6,680,923 $ 4,980,923 $ 4,980,923 $ 4,980,923J $ 4,980,923
— — FY 18/19 FY 19/20 FY 20121 FY 21/22 FY 22/23
General Fund(100) $ 700,000 $ 700,000 $ 700,000 $ 700,000 $ 700,000
- Measure M (213) $ 1,900,000 $ 1,000,000 $ 1,000,000 $ 1,000,000 $ 1,000,000
Infr Fund(314) $ 800,000
RMRA (1247) $ 3,280,923 $ 3,280,923 $ 3,280,923 $ 3,280,923 $ 3,280,923
� TOTAL $ 6,680,923 $ 4,980,923 $ 4,980,923 $ 4,980,923 $ 4,980.923
4` MAINTENANCE COST IMPACT: 11TOTAL PROJECT COST: $ 26,604,6 55
Additional annual cost.
Any unanticipated maintenance cost will be PROJECT TYPE: Rehabilitation
included in Public Works Operating Budget.
CATEGORY: Streets
COMMENTS ON GRANTS/OTHER FUNDS:
Measure"M"($900K)&Infrastructure Fund($800K)re-
budgeted.'Additional funding for this project partially
provided by Capital Improvement Reserves
streets&transportation.xlsx Arterial Rehabilitati?n
CITY OF HU ,NTlNGTON BEACH
CAPITAL IMPROVEMENT PROJECT/NF R
'Continuing Project f r
PROJECT TITLE: ReconfigurationWorthy Park PROJECT DESCRIPTION Demolition of the:closed 10,000 square foot racquetball building and
i. -Phase I reconfiguration of the park to include additional recreational amenities and a
public r estroom
_y
..... ..... : :. ..n:. .......mow.. .
PROJECT NEED: °.: ;;::: Reconfiguration�fthe park(sneededdue.#o`#fie Huntington�Beach Union High
FUNDING DEPARTMENT: School Sitnct reconf, ring.a pddioh bfits..itoperty ftt Was once:part of the
Community Services •: ;. -•._ park. Demolition of. Gosed;racquetball.faclityfs.�tsoaleeded:�': :. �;
DEPT, PROJECT MGR: SOURCE`DbCUMENT Not applicable =:
Dave Dominguez
STRATEGIC PLAN GOAL:' lm rove the Cit 's'-infrastructure andnhahce Qualityof Life.
A roved Expended/Enc. Requested
SCHEDULE: PROJECT COSTS Prior FY 14115 FY 15i16 FY 16117
Design Complete: FY 2014/15 Design/Environmental $ 157,500 $ 156,000
Construction Complete: FY 2015/16 Construction $ 1,150,000
Project Management $ 100,000
Supplementals $ 50,000
Continuing $ 1,500
PROJECT LOCATION Other
TOTAL $ 157,500 $ 156,000 $ 1,301,500
F FUNDING SOURCES Prior FY 14115 FY 15116 FY 16117
_:.___.-_.�: �,_�.......... PA &D(Park Fees) $ 157,500 $ 156,000
PA &D(Quimby Fees) $ 1,300,000
TOTAL $ 157,500 Is 1,300,000
1:; +?a;':;:,.;•;,:,;....-.. MAINTENANCE COST IMPACT: 11TOTAL PROJECT COST: $ 1,457,5 00
Additional annual cost:-��� '-:. •• None
41
..... ........
COMMENTS ON GRANTS I OTHER FUNDS:
PROJECT TYPE: New Construction
CATEGORY: Parks & Beaches
Parks& Beaches.xlsx Worthy Park
66
........ ..
:.
INGTON BEACH
CAPITAL IMPROVEMENT PROJECT INFORMATION-(Continuing Project)
PROJECT TITLE a ri Ptbmena a Parking PROJECT DESCRIPTION: With a total of 830 spaces,t e'Main Promenade Parking Structure(MPPS)is
Structure Renovation the largest parking structure 5er wnt
ying the Doown. Additional improvements to
t : Include remodel of the restrooms';inted6f` Infing;,replacing control.gates,
bollatds;;ias Weil s addtlonatsecu my cameras.
PROJECT NEED With over825,0b0 autos parkirig`;in the MPRS annually, continual:r@dbYtion
FUNDING DEPARTMENT: aCtiviti9s'are necessary in order`to improve public safety and inviting public
Community Services ,:.; experieriCe.
DEPT. PROJECT MGR: SOURCE DOCUMENT: Walker P4rkirlg Consultant Study,completed 2015
Dottie Hughes
STRATEGIC PLAN GOAL: Enhance'"and mainfarn'infrastrucfure
Approved Requested
SCHEDULE: PROJECT COSTS Prior FY 16117 FY 17118 FY 18/19 FY 19120
Design Complete: FY 2016/17 Design/Environmental
Construction Complete: FY 2016/17 Construction $ 1,500,000 $ 300,000
Project Management
Supplementals
R/VV
PROJECT LOCATION Other
TOTAL $ 1,500,000 $ 300,000
y FUNDING SOURCES Prior FY 16117 FY 17/18 FY 18119 FY 19120
--= General Fund(100) $ 300,000
lnfr Fund 394( ) $ 1,500,000
TOTAL $ 1,500,000 $ 300,1100
' frr �' ..i$ .
� MAINTENANCE COST IMPACT: TOTAL PROJECT COST: $ 1,800,00V*U
'2.r ':,
` f `s^'ul''t: a ` lAdditional annual cost:
Ql
Any unanticipated maintenance cost will be PROJECT TYPE: Rehabilitation
included in Community Srvs Operating Bud et.
lip:, ..tik•i!?.11N�1'r q�r��I,, '�' ,1 i
CATEGORY: Facilities
COMMENTS ON GRANTS I OTHER FUNDS:
facilities.xlsx CS Main Promenade
67
1TY OF HUNTINGTON`BEA
E
CAPITAL IMPROVEMENT PROD . =&-r.w RMAT►ON(Continuing Project
PROJECT TITLE: Eieil ump Station PROJECT DESCRIPTION ..:: Construct Heil Pump Station at new location
Relocation
PROJECT NEED: The old pump station is in need of replacement due to age and lack of sufficient
FUNDING DEPARTMENT: - Capacity.
Public Works
DEPT. PROJECT MGR: SOURCE DOCUMENT: City-wide Urban Runoff Management Plan (2005)
Jim Wagner
STRATEGIC PLAN GOAL: Enhance and maintain infrastructure
Approved Requested
SCHEDULE: PROJECT COSTS Prior FY 15/16 FY 16117 FY 17118 FY 18118
Design Complete: FY 2014/15 Design/Environmental $ 344,300
Construction Complete: FY 2016/17 Construction $ 1,334,000 $ 2,550,000
Project Management
Supplementals
Right of Way $ 1,000,000
PROJECT LOCATION Other
TOTAL $ 2,678,300 $ 2,550,000
iLu1 , FUNDING SOURCES Prior FY 15/1G FY 16117 FY 17/18 FY 18119
InfrFund(314) $ 2,678,300
Haz Mit 1222
j;.l;:;"`; vic{::: €'•? ) $ 2,550,000
TOTAL 2,678 300 550
,000
.:•;�.:. a:;. ,::.:...,..j.'..t:iY!ny��:::5'Y:A�^.i{•~.��'r:�':i.:. iC:rGi.
MAINTENANCE COST IMPACT: TOTAL PROJECT COST: S 5 228 300
Additional annual cost: None
y�r.
LL1 H ;... .:.w, �`"""" PROJECT TYPE: New Construction
CATEGORY; e Draina5 COMMENTS ON GRANTS I OTHER FUNDS:
drainage.xlsx Heil PS
68
::.:::...:...
OF HUNTINGTOWBEACH.,
Jii
CAPITAL IMPROVEMENT PROJECT INFORMATION.(Continuing Project t
PROJECT TITLE: Atlanta Avenue Widening PROJECT DESCRIPTION: ' Projeef.will Wlden# south side of Atlanta Avenue from::uptington<.Street to
Delaware`Street.
PROJECT NEED. s required to meet the goals Of the General Plan
FUNDING DEPARTMENT:
Public Works
..::...:
: -P-" ' fADEPT. PROJECT MGR: SOURCE DGCllMENT Eement;Master1otten+a'
l H1ghWays
Jo Claudio
STRATEGIC PLAN GOAL: Enhance`and'maintain:lnfrastructure
_ Approved Requested
SCHEDULE: PROJECT COSTS Prior FY 15116 FY 16117 FY 17116 FY 18119
Design Complete: FY 2014/15 Design/Environmental $ 396,000
Construction Complete: FY 2015/16 Construction $ 1,600,000 3 1,200,000
Project Management
Supplementals
_ Right of Way $ 4,759,364
PROJECT LOCATION Other
Continuing
f 4tfff� �i� t t t �Ir TOTAL $ 6,755,364 $ 1,200,000
FUNDING SOURCES Prior FY 15/16 FY 16117 FY 17118 FY 18119
Measure M(213) $ 600,000
_ - - ' Prop 42(219) $ 1,450,000
Infr Fund 3141,600,000
r, 'v.
Traffic Impact Fee(206) $ 896,000
OCTA(873) $ 2,209,364 $ 1,200,000
TOTAL $ 6,755,364 $
1,200,OD0
t31?r1'1PIQ MAINTENANCE COST IMPACT:
, �. r�lerir� TOTAL PROJECT COST: $ 7,955,364
� '=�'` 1•>?�-J'�,„�,y..t� �''t��� � �r�+t' Additional annual cost: None
A.
PROJECT TYPE t , M. J. }� ����f,, �•�f i •�����1�� New Construction
CATEGORY: Streets
COMMENTS ON GRANTS I OTHER FUNDS:
streets&transportation.xlsx Atlanta Widening
69