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Noll & Tam Architects - 2020-07-20
~VEb 71-0 � e City of Huntington Beach •n,uo File #: 20-1754 MEETING DATE: 7/20/2020 REQUEST FOR CITY COUNCIL ACTION SUBMITTED TO: Honorable Mayor and City Council Members SUBMITTED BY: Oliver Chi, City Manager PREPARED BY: Stephanie Beverage, Director of Library Services Subiect: Approve and authorize execution of the Professional Services Contract between the City of Huntington Beach and Noll & Tam Architects to Complete a Library Facilities Master Plan Utilizing Restricted Library Development Impact Fee Funds; and, approve appropriation of funds Statement of Issue: Staff is requesting City Council authorization to execute a contract for professional services with Noll & Tam Architects to complete a Library Facilities Master Plan. Financial Impact: The Library Development Impact Fee (Fund 229) has an existing fund balance of $1 .1 M available for library facility improvements. The proposed Library Facilities Master Plan with Noll & Tam Architects will cost $289,697, and is allowable Library Development Impact Fee expenditure. Recommended Action: Approve and authorize the City Manager to execute "Professional Services Contract Between the City of Huntington Beach and Noll & Tam Architects for a Library Facilities Master Plan" and appropriate $289,697 in the Library Development Impact Fund (Business Unit 22950001 ). Alternative Action(s): Do not approve and award the contract, and direct staff to take alternate action. Analysis: Most major library systems conduct regular Master Planning projects to help set direction and guide the investment in and development of library services and the facilities that support those services. The master planning process involves extensive community engagement, to assess the community's aspirations and needs, while looking at economic changes, demographics, trends within the Library field and in society as a whole, to determine the scope and direction for services and facility development. City of Huntington Beach Page 1 of 2 Printed on 7/17/2020 41114 File #: 20-1754 MEETING DATE: 7/20/2020 The Huntington Beach Public Library has not engaged in a master planning process since the 1980s, and there have been many changes and developments in libraries and library services since then. In 2019, during strategic planning, the City Council identified a Library Facilities Master Plan as a strategic objective. As we look ahead, and consider how the City changes, this is the time to engage the community and City stakeholders about the library and library system we will need moving through the 21 st Century. In February 2020, the City issued an RFP for a Library Facilities Master Plan. The City received four qualified proposals from Architectural Design firms. All four proposals were from excellent, reputable firms with experience working with libraries of all sizes. A team with representatives from the Library, Public Works and Community Development Department conducted the review of proposals. The top two firms were invited to interview. This round of interviews was completed in May of 2020. After review and discussion, staff recommended selecting Noll & Tam Architects for the project. Noll & Tam has planned and designed more than.60 libraries and community centers since their founding in 1992 - from master planning, to large new buildings to small, complex renovations. Joining with Noll & Tam will be the Margaret Sullivan Studio, a national leader in working with public libraries and mission-driven institutions. Since the firm's establishment in 2014, Margaret Sullivan Studio has worked with more than 40 public library systems to define their 21 st century libraries. The project timeline is 6 months, and involves extensive community engagement through a variety of tools and methods designed to facilitate communication during these challenging times. The Library Development Impact Fund specifically supports master planning, to ensure that the City has an effective guide for investment and development of the Library in support of our changing City and community. The LDIF will easily cover the entire cost for this project, and will provide the City with a robust Library Facilities Master Plan. Environmental Status: Not applicable. Strategic Plan Goal: Enhance and maintain high quality City services Attachment(s): 1. Noll & Tam Architects Proposal 2. Professional Services Contract for Library Facilities Master Plan 3. Insurance Certificate 4. Professional Services Award Analysis City of Huntington Beach Page 2 of 2 Printed on 7/17/2020 powered,LegistarT'l PROPOSAL LIBRARY FACILITIES MASTERPLAN CITY OF HUNTINGTON BEACH 28 JANUARY 2020 d r'_ m AM i i O ARCHITECTS 28 January 2020 NOLL Cathleen Serrano, Buyer s City of Huntington Beach TA M 2000 Main Street ARCHITECTS Huntington Beach, CA 92648 Re: City of Huntington Beach Library Facilities Masterplan Dear Ms. Serrano, and Members of the Selection Committee: We are pleased to present our proposal to provide architectural design services for the Library Facilities Masterplan. This project is an exciting opportunity to help the Huntington Beach Public Library system plan for the future, with an eye to providing welcoming spaces that support community interaction, expand the library's programs, and improve efficient staff operation. Noll & Tam has planned and designed more than 60 libraries and community centers since our founding in 1992 — from master planning, to large new buildings to small, complex renovations. Our Half Moon Bay Library was recently honored with a national AIA/ALA Library Building Award, with the jury commenting that the building is "more than a learning center, but an enduring example of architectural excellence" We believe in a collaborative approach to design. Each project we undertake develops out of an understanding of the priorities of our clients, the needs of the community, the physical requirements of the place, and the client's strategic goals. For this project, we've brought together a great team of experienced people to lead a comprehensive and engaging process. I will be the Principal in Charge, actively leading our team's efforts from our Berkeley office, joined by Elaine Kross as Project Manager and Trina Goodwin as Library Planner/Interiors Architect. Joining us will be Margaret Sullivan Studio, a national leader in working with public libraries and mission-driven institutions. Since the firm's establishment in 2014, Margaret Sullivan Studio has worked with more than 40 public library systems to define their 21st century libraries. We will be supported by a highly qualified, local team of engineers and other consultants with whom we will work together to meet and exceed client expectations. We are excited about the prospect of working with you on this project. The fee proposal we have provided is valid for 180 days. We are confident that, together, we will develop a masterplan that will identify the best possible solutions for the Huntington Beach Public Library system to enhance services offered to the community. Our goal for this project will be to provide the City with a good, realistic roadmap that will meet your needs for the short and long term. Our team will give this project all the enthusiasm, energy and conscientious effort for which we are known. Sincerely, a, V__, Chris Noll, FAIA, LEED AP Principal Noll & Tam Architects 729 Heinz Avenue #7 1 Berkeley CA 94710 1 510-542.2211 1 chris.nollCcDnollandtam.com 107 REQUEST FOR PROPOSAL VENDOR APPLICATION FORM TYPE OF APPLICANT: ❑X NEW ❑ CURRENT VENDOR Legal Contractual Name of Corporation: Noll &Tam Architects Contact Person for Agreement: Christopher Noll Corporate Mailing Address: 729 Heinz Avenue#7 City, State and Zip Code: Berkeley, CA 94710 E-Mail Address: chris.noll@nollandtam.com Phone: 510.542.2211 Fax: 510.542.2201 Contact Person for Proposals: Ellen McAmis Title: Marketing Manager E-Mail Address: ellen.mcamis@nollandtam.com Business Telephone: 510.542.2213 Business Fax: 510.542.2201 Is your business: (check one) ❑ NON PROFIT CORPORATION ❑X FOR PROFIT CORPORATION Is your business: (check one) CORPORATION ❑ LIMITED LIABILITY PARTNERSHIP ❑ INDIVIDUAL ❑ SOLE PROPRIETORSHIP ❑ PARTNERSHIP ❑ UNINCORPORATED ASSOCIATION 1 of 2 108 Names & Titles of Corporate Board Members (Also list Names & Titles of persons with written authorization/resolution to sign contracts) Names Title Phone Christopher Noll Principal 510.542.2211 Janet Tam Principal 510.542.2212 Merideth Marschak Principal 510.542.2214 Scott Salge Principal 510.542.2220 Federal Tax Identification Number: 94-3362668 City of Huntington Beach Business License Number: N/A (If none, you must obtain a Huntington Beach Business License upon award of contract.) City of Huntington Beach Business License Expiration Date: N/A 2 of 2 109 B. BACKGROUND PROJECT SUMMARY PROJECT of library buildings now and in the expertise, experience, and the future. The lifestyles, hopes, vision required to understand UNDERSTANDING and dreams of people shape the trends and future forces. The team Our goal for this project will be proposed uses of library facilities. approach enlists the community, to create defensible 20-Year This will help us determine the library leaders, and library staff to Master Plan that will clearly optimal location and "flavor" of envision meaningful facilities and illustrate the need for growth and library facilities to maximize their spaces that mobilize library assets development of the facilities,their role as vibrant civic spaces. on many civic fronts. optimal geographic location and In the City of Huntington Beach, Our work will launch from the 2015 sizing, and the comprehensive the future plans for the airport Strategic Plan, the first since 1993, financial scenarios (including redevelopment, participation in which recast the public library both construction and library the Bloomberg Wellbeing Initiative, as a vibrant learning center, a operational costs) associated with long-standing partnerships with well-being cultivator, a dynamic this Facilities Master Plan. This local enterprises such as the third place, and a community and work will provide the roadmap RAND Corporation and emerging culture connector. The Master to coordinate the growth and opportunities with a growing Plan will look at ways the facilities maintenance of Library Services group of entertainment, gaming, can be nimble and flexible, adapt as an integral part of the City. and technology companies is as new services are prototyped More importantly,the Master Plan an exciting context for a new and perfected, and enable staff to will lay the foundation for the kind of library facilities planning. operate efficiently, effectively and library to reach new audiences, Our team's work will view the with exceptional impact. expand existing customer use of library facilities as catalysts library resources, and re-imagine for neighborhood stability, For our team, the definition of a our libraries. y integration, and development; as successful Facilities Master Plan supports for existing enterprises is a relevant and contemporary We will open the project with pp g p document that activates the research into who lives and and new wealth creation; as places for on-demand learning,works in the City of Huntington g' education Huntington Beach Public Library's Vision, Mission, and Strategic Beach — understanding that the and meet-up opportunities; as Initiatives. It will provide a road diverse resident and employee inviting platforms for inclusion map for the City and the Library populations, library customers, and prosperity for all; and as civic non-customers, and core emergency centers in disaster to achieve their common goal of or crisis incidents. This team has fostering a healthy, inclusive, and customers will inform the use sustainable Huntington Beach. NOLL&TAM ARCHITECTS HUNTINGTON BEACH LIBRARY FACILITIES MASTERP401 02 C. METHODOLOGY PROJECT APPROACH Support Economic Development OUR PROCESS Goals: How can we use The Noll & Tam Architects team, this process of community As stated in the RFP, the Scope of in collaboration with Margaret engagement and envisioning the Services has been identified as the Sullivan Studio, is a diverse group preferred future for all residents following: of architects, urban planners, of the City of Huntington Beach 1. Review Related Documents,- community engagement experts, to create a defensible "business and library service innovation and plan"for the future of the library 2.Research; implementation experts. This team facilities to enable positive 3.Engagement and Public has the training, credentials and learning experiences for all? Participation; experience to complete all the How can we position this work to 4.Masterplan Development. phases of the Library Facilities demonstrate that this investment Masterplan, helping you to answer in the library's most visible asset The following workplan and the key questions that will guide is essential for individual and schedule outlines an approach, our work: community development? incorporating the Scope of Services with the team's Build from the Community Up: Our team starts with these key methodology. Who are we designing facilities inquiries to define and refine for and why? Who lives and works the vision for maximizing the Our methodology is workshop- in Huntington Beach and what use, enjoyment and relevance of based, highly participatory, are their lifestyles, life stages, and Huntington Public Library facilities and incorporates human- life dreams? Who uses the library in the next two decades. Our centered design techniques. It is now and how? Who doesn't and process will align these important customized and inquiry-based to why not? How will we impact library assets with the City of address the Huntington Public the lives of all in our community Huntington Beach's agenda for Library's specific conditions. for the next 20 years, and how growth and change. Our work Our process is collaborative. We do we design our facilities to will engage City and Library believe that the City staff will be support their life goals, needs, and leaders, along with community an extension of our planning team. aspirations? residents and stakeholders to We support the RFP's statement Lead with your Legacy: How will get the best possible picture of that effective community we optimize the role of libraries what the local opportunities are engagement is critical to success. in the 21st Century? What are the for the library. It also will draw on Therefore, preliminary planning is opportunities for the Huntington the team's significant experience an important first step to ensure Beach Public Library to maximize with other public libraries who successful invitations, maximum the use of its facilities and other are activating facility and service participation, enough time for resources to improve the well- resources to effectively contribute active listening, and meaningful being of people who live and work to local community economic engagement sessions. We also in the City of Huntington Beach? development goals related to may want to explore planning for How will we position the library economic diversity, community staff engagement, a technique facilities to extend and activate development, education, that we employ that both allows the goals of our strategic work? employment, social services, the staff to be involved in research diversity and inclusion, culture, and development and to be active and civic life. participants in workshopping the future vision, resulting in capacity building for successful implementation. At the beginning of the process, we will also want to identify when and how many public engagement sessions we anticipate. NOLL&TAM ARCHITECTS HUNTINGTON BEACH LIBRARY FACILITIES MASTERP401 03 PROPOSED (MONTH 1) PRE-WORK: • Conduct active facilitated WORKPLAN & RESEARCH,ANALYSIS AND Community Engagement SYNTHESIS • Conduct Existing Facilities SCHEDULE The Consultant Team will engage Assessments (KICKOFF) IDENTIFY in research and information Library Leadership & Staff PARTICIPANTS gathering to inform the project Engagement Workshops Before we begin, we will want to context. A. Leadership: Consultants identify the key stakeholders who Research & Related Documents will kick-off the process with a will be involved in this process and A. Community Needs Goals Workshop & "Imagine the define their roles. As a start we Possibilities" Visioning Session suggest: B. The City of Huntington Beach's community and economic plans B. Staff Working Group: Executive Leadership Group/ Consultants facilitate a workshop SteeringCommittee — Executive C. Huntington Beach Public to introduce the Staff Working City and Library Leadership Library's Strategic Plan Group to the Planning Process, who will collaborate with the D. Research other Library's their role, and training to Consultant Team on the process, Facilities Plans conduct"Directed Storytelling" methodology and key decisions. E. Demographic Growth, interviews to gather qualitative Design/Consultant Team Transformation and Market data to inform community needs, Community Stakeholders — Segment Research motivations, and aspirations. Staff will conduct these interviews with Community leaders, experts, F. The Future "Forces"that community members prior to Trip members and stakeholders impact the Library Industry: #2 (including current and future Future of Community, Future of library customers)that will offer Learning, Future of Community, C. Library Branch Staff complete critical information to the process. Future of Work, Future of an "About their Communities" We will work with the City to refine Distribution, Future of Retail, Questionnaire that list, identify when to garner Future of Transportation, Future of D. All-Staff Kick-Off: Consultants their input and what the best Technology may conduct an all-staff session, forum and format will be to obtain G. Case Study Research: Libraries which can be live-streamed and the most critical information. and Non-Profits, Museums and recorded, to introduce all staff to Staff Working Group — A potential Educational Institutions creating the process and project goals group of Huntington Public impact through intentional Community & Stakeholder Library staff representatives who facilities and community service Engagement Workshops will be engaged in the Facilities design. A. Community Meetings Masterplanning process. This may (MONTH 2)TRIP#1• DEFINE include participating in workshops B. Focus Group Sessions with and engaging in surveys and/or THE STRATEGY,VISION AND Current and Future User Groups data gathering and research that GOALS OF THE PROJECT, C. One-on-One Interviews with will enlighten the process. INITIATE COMMUNITY Community Stakeholders The followingproposes a six- ENGAGEMENT&PUBLIC p p oses Facilities Assessments month schedule, with five trips. PARTICIPATION A. Facility Assessments: The Each trip will be 2 days with The purpose of this trip will be to: architectural and engineering schedules and agendas to align . Introduce City & Library members of the team will examine Leadership and City staff to the the existing conditions at the process Main Library and the other four • Develop the Strategic Goals of branches and prepare a brief the project building on Strategic report on the current deficiencies Plans of the buildings that will need to • Confirm initial understanding of be addressed. We have included the Consultant Team's Research structural, mechanical, and NOLL&TAM ARCHITECTS HUNTINGTON BEACH LIBRARY FACILITIES MASTERPyq 04 electrical engineers on our team of community engagement, verify demographic growth who will, along with us, examine identify alignments and potential with City data, and confirm any and evaluate these buildings to objectives with strategic goals, additional information that will see how they are performing and and review outputs and identify impact the Facilities Masterplan what will be necessary to bring potential gaps and tactics to work effort. them up to an acceptable level gather needed data. Community & Stakeholder of performance, so that they can 2. Consultants will present Engagement continue to serve the citizens of demographic research with Huntington Beach well for many Consultants will continue to projections and interpretations facilitate community engagement years to come. to develop an approach to sessions to inform the work effort. B. Current Use of facilities, identifying service gaps in the including quantity of users at the City, and begin to develop a 20- A. Community Meetings time of day, what they are doing year methodology for expanding B. Focus Group Sessions with and how the current facilities services, programs, and facilities. Current and Future User Groups are challenges and barriers 3. Consultants will begin to C. One-on-One Interviews with to services, learning and ideal look at the financial context of Community Stakeholders customer experience the City and the Library with C. Programs and Services Analysis preliminary potential capital (MONTH 4)TRIP#3: DEVELOP costs of the facilities masterplan THE CITY-WIDE APPROACH TO (MONTH 3)TRIP#2:ALIGN to identify opportunities and SERVICES; IDENTIFY UNIQUE COMMUNITY TRENDS, NEEDS, constraints. COMMUNITY CONDITIONS TO AND ASPIRATIONS TO INFORM TAILOR APPLICATIONS FACILITIES PLANNING; B. Staff Working Group: The CONTINUE COMMUNITY Staff Working Group Workshop The purpose of this trip will be to: will focus on the following three • Develop the Facilities ENGAGEMENT& PUBLIC agenda items: Masterplan as an extension of PARTICIPATION 1. Participants will synthesize the Library's Vision, Mission, and The purpose of this trip will be to: community needs based on Strategic Plan • Present how the community "Directed Storytelling" interviews . Develop a City-wide approach to needs and aspirations are and community engagement services aligning with strategic objectives findings. • Identify the "Role and Purpose" • Present understanding of 2. Participants will develop of the facilities to activate demographic growth and a deeper understanding of strategic priorities trends to inform service needs, the City's and the library potential gaps of service, and community's characteristics, Develop a standard recipe strategies for expansion programs, and partnerships of space components based through a community asset on activities, programs, and • Continue to deepen learning outcomes understanding of community mapping exercise as a trends, needs, and aspirations contextual understanding for • Identify unique opportunities future growth and service needs in the communities to tailor • Identify how future City in the City. programs, services, and facilities conditions and library trends will . Develop shape services and the role of 3. Participants will identify how p a tentative plan for the facilities for 20 years. "Future Forces, Trends and Case locating library services in the Studies" will shape the library's City, using existing facilities or Library Leadership & Staff future services, programs, and proposing new ones Engagement facilities. Develop conceptual plans for A. Leadership Workshop: The City Leadership reorganization and renovation Leadership Workshop will focus on Consultants will meet with of the Central Library to meet the following three agenda items: City officials to deepen an the new roles and vision for the 1. Consultants will present understanding of community library, with alternative concepts the findings and synthesis economic development objectives, as needed NOLL&TAM ARCHITECTS HUNTINGTON BEACH LIBRARY FACILITIES MASTERKAN 05 • Develop conceptual renovation generate a 20-year adaptable 2. Consultants will work with the plans for the Main Street and framework. Leadership team to finalize the Banning Branch Libraries, with implementation, funding and B. Staff Working Group Workshop: alternatives if appropriate The Staff Working Group prioritization plan. • Develop conceptual models for Workshop will focus on the 3. Consultants will present the renovation or relocation of following three agenda items: comprehensive cost scenarios the Helen Murphy and Oak View Participants will create customized incorporating capital and Branches library experiences for the operational costs. • Identify future gaps in service to communities the library serves, 4. Consultants will work with meet community needs to create future use scenarios for the Leadership team to identify • Develop a sustainable approach each community. Next Steps for successful to adding services and programs Participants will work with the implementation. • Develop a sustainability plan for consultant team to create an B. Staff Working Group: The Staff all facilities ideal re-alignment of space Working Group Workshop will • Develop preliminary components for optimal space focus on the following two agenda implementation and funding utilization and configuration of items: strategies to result in an existing facilities. Consultants will present the adaptable 20-year decision- Participants will create innovative Facilities Masterplan for review making framework solutions to City-wide services and feedback. Library Leadership & Staff based on a variety of future Participants will share their scenarios. The purpose will be to Engagement "Vision"for the community based capture creative ideas for service, on this process, their learnings, A. Leadership Workshop: The program, and facilities expansion. and their aspirations for how Leadership Workshop will focus on It will also inform Leadership's 20- re-environed facilities can enable the following three agenda items: year expansion implementation i 1. Consultants will present planning. their success he preliminary approach To note: The team may also want t t the Facilities Masterplan (MONTH 5)TRIP#4: PRESENT to consider additional Community incorporating all a the data AND REFINE FACILITIES Engagement during this phase to gathered to date with a MASTERPLAN garner feedback, build excitement preliminary articulation of The purpose of this trip will be to: and encourage on-going strategic priorities for the role participation and ownership. • Finalize Facilities Masterplan for and purpose for the facilities all library facility locations (MONTH 6)TRIP#5: DELIVERY as an extension of the strategic OF FINAL FACILITIES plan. • Present Cost Estimates and Scenarios MASTERPLAN 2. Consultants will work with the Library Leadership & Staff Leadership team to develop a • Refine Implementation Plan City-wide framework for optimal Engagement Y p Present sustainability Plan geographic distribution of library A. Final review of Master Plan and • Confirm Next Steps for all associated documents prior to facilities and right-sizing. This P will be based on activating successful implementation with Council presentation the library's assets and service community stakeholders, staff Y City Council Presentation models for optimal community and the community Library Leadership & Staff A. Present Final Draft Master Plan utilization, ideal customer Y P experience, and the library's Engagement to the City Council in Workshop current and future operational A. Leadership Workshop: The session, respond to feedback, capacities. Leadership Workshop will focus on Publish Final Master Plan 3. Consultants will work with the following three agenda items: A. Make any modifications the Leadership team to develop 1. Consultants will present the necessary following Council implementation, funding, and final Facilities Masterplan. meeting and publish final prioritization strategies to Master Plan. NOLL&TAM ARCHITECTS HUNTINGTON BEACH LIBRARY FACILITIES MASTERP4" 06 D. STAFFING Our design team brings together ELAINE KROSS MARGARET the talents of architects and PROJECT MANAGER subconsultants who understand SULLIVAN STUDIO As Project Manager, Elaine will libraries. Through many years of create and maintain a work plan MARGARET SULLIVAN public works experience, for the project team, anticipating PRINCIPAL Noll & Tam has honed our skills tasks and the time required to Margaret Sullivan is a national in communication and decision- complete them in order to meet thought leader in assisting public making. As Prime Architect, Noll commitments. She will be the day- libraries envision their preferred & Tam will provide the overall to-day client contact and will hold future. She is known for her ability team direction, overseeing the the responsibility for the efficient to lead effective community consultants, leading the needs running and the delivery of the engagement, conducting assessment phase, facilitating project. She will coordinate and meaningful dialogue to foster the community engagement participate in meetings with the community goals. Margaret leads process, and producing the final Library staff,together with Chris, a studio of designers who skillfully master plan report. We intend to Trina, and Margaret. collaborate with stakeholders collaborate with the City and the and the design team to represent library stakeholders to ensure As the project manager on the a holistic understanding of that the project moves forward to new Capitola Library and the San the institution's service model. successful completion. Leandro Mulford Marina Library, Margaret works with the design Elaine understand the needs of team to translate these design NOLL & TAM ARCHITECTS modern libraries and is ready to goals into physical spaces. CHRIS NOLL, FAIA, LEED AP, offer her expertise to move this PRINCIPAL IN CHARGE project forward. LYNA VUONG, Christopher Noll will be the TRINA GOODWIN, LEED AP, INTERIOR DESIGNER Principal in Charge. Chris brings LIBRARY PLANNER/INTERIORS Lyna has worked with Margaret strong skills in collaborating with ARCHITECT for over 14 years designing clients and directing projects community-based projects. Lyna unique u through all phases of design while perspective Trina offers theof an architect and is a certified interior designer and remaining sensitive to the needs interior designer specializing is skilled at bringing ideas to life and concerns of client and users in space planning and FF&E. through designing and creating throughout the process. His role environments that enhance the developed a specialization in will be to lead the master planing Over the past years she has project's goals. She approaches process and keep a sharp eye on designing joyful and energizing each project with a keen eye for the City's vision and budget. library spaces. She will work detail and craft. Whether the goals Chris is very familiar with the side-by-side with Chris, Elaine, are sophisticated or playful, Lyna's design process for community and Margaret on the library approach to interiors captures the buildings and is adept at building master plan. She will participate essence of place and uses interior consensus among diverse interest in presentations to City and the design to enhance the project groups. He has led all of Noll stakeholders, and ensure that the goals and user experience. & Tam's public library projects solutions presented are budget and understands the important conscious and appropriate to the factors that create successful context and community. Trina library spaces. Through his has noted skill at facilitating close relationships with public community process and is librarians throughout the state, aware of the particular issues Chris stays on top of new trends and challenges this project may in librarianship, and brings a have in moving forward. Her visionary perspective. involvement and advice will be indispensable. NOLL&TAM ARCHITECTS HUNTINGTON BEACH LIBRARY FACILITIES MASTERP4M4 07 CHRISTOPHER NOLL, FAIA, LEED AP NOLL & TAM ARCHITECTS PRINCIPAL IN CHARGE A licensed architect since 1985, Chris specializes in the planning and design of libraries and has led all of Noll & Tam's public library projects. He is currently leading new library projects for the cities of Capitola and Menlo Park as Principal in Charge. Chris is actively involved in the *.v library community through the California Library Association (CLA) and the American Library Association (ALA). As a member of the CLA Legislative Committee, Chris led a statewide space needs assessment for California's more than 1,100 public libraries. He engages in research about future trends in library facilities and library service delivery. With Anthony Bernier, Ph.D., of SJSU, Chris has developed the "Youth Opportunity Design Approach, a curriculum guide for how to engage youth in the design of library spaces. RELEVANT PROJECT EXPERIENCE CALIFORNIA REGISTRATION Santa Cruz Downtown Library Capitola Library Licensed Architect #C15916 Study Castro Valley Library Menlo Park Library Space EDUCATION Needs Study Felton Library Interior Design Master of Architecture, San Rafael Public Libraries Study Half Moon Bay Library University of California, Berkeley, Woodland Library Master Plan Hayward Main Library & 1981 Community Learning Center Berkeley Branch Libraries Facilities Bachelor of Arts, Princeton University,Master Plan Los Gatos Library Y, 1978 Mission Branch Library Alameda Branch Libraries Renovation, Santa Clara Feasibility Study and Renovation American Canyon Library Morgan Hill Library Renovation Mountain View Library Renovation Berkeley Public Library Central Napa County Main Library Library Improvements Remodel s .v Y 4 RY CAPITOLA LIBRARY NAPA LIBRARY HALF MOON BAY LIBRARY NOLL&TAM ARCHITECTS HUNTINGTON BEACH LIBRARY FACILITIES MASTERP4*44 08 ELAINE KROSS NOLL & TAM ARCHITECTS PROJECT MANAGER Elaine joined Noll & Tam in 2017 and brings a strong background in architectural design for a wide variety of projects. Her experience has ranged from working with Silicon Valley tech companies to residential tower projects,along with smaller residences. Although new to public architecture, she has quickly taken the reigns as project manager of the new San Leandro Mulford Marina Library and the new Capitola Library, !` using her thoughtful design sensibility to create special moments in these neighborhood libraries. She is able to interact with stakeholders in a way that brings disparate groups to consensus and moves project forward. RELEVANT PROJECT EXPERIENCE EDUCATION San Leandro Mulford Apple ID Studio for Interaction Master of Architecture, Marina Library Architecture* Rice University, 2006 Capitola Library 10000 Santa Monica* Bachelor of Fine Arts, Half Moon Bay Library Sowwah Square Hotel* Environmental Design, South Fremont Wellness Center 631 Folsom Tower* Otis College of Art and Design Los Altos Hillview Community Brandt Berg House* 1999 Center Peddie Addition* Oro Loma Sanitary District Herrliberg House* Adminstrative Offices College of Alameda New Center for Liberal Arts tm CAPITOLA LIBRARY HALF MOON BAY LIBRARY COLLEGE OF ALAMEDA NEW CENTER FOR LIBERAL ARTS NOLL&TAM ARCHITECTS HUNTINGTON BEACH LIBRARY FACILITIES MASTERPI4*-;N 09 TRINA GOODWIN, LEED AP NOLL & TAM ARCHITECTS LIBRARY PLANNER/INTERIORS ARCHITECT In her 38-year career as an architect, Trina Goodwin has planned, designed, and conducted feasibility studies for numerous Bay Area public libraries. At Noll & Tam since 2005 and an Associate Principal with the firm, Trina most recently designed the interior architecture for the Hayward Library, which opened in September 2019. She offers the unique perspective of an architect and interior designer specializing in space planning and FF&E. She has a particular interest in creating efficient and supportive spaces for library services that respond to the needs of library staff and patrons, focusing on highly durable finishes and materials that are attractive yet hold up to heavy use. RELEVANT PROJECT EXPERIENCE CALIFORNIA REGISTRATION Santa Cruz Downtown Library American Canyon Library Licensed Architect #C21806 Study Renovation Petaluma Regional Library Refresh Berkeley Public Library Central EDUCATION Menlo Park Library Space Library Improvements Bachelor of Architecture, Needs Study Castro Valley Library California Polytechnic State San Rafael Public Libraries Study Morgan Hill Library University, San Luis Obispo, 1980 Woodland Library Master Plan Mountain View Library Renovation Capitola Library North Highlands-Antelope Branch Half Moon Bay Library Library Renovation, Sacramento Hayward Main Library & Southgate Branch Library Community Learning Center Renovation, Sacramento Los Gatos Library Petaluma Regional Library Refresh Mission Branch Library Valley Hi North Laguna Library Renovation, Santa Clara Rz y' t t m r a r y Air CASTRO VALLEY LIBRARY LOS GATOS LIBRARY MISSION BRANCH LIBRARY NOLL&TAM ARCHITECTS HUNTINGTON BEACH LIBRARY FACILITIES MASTERP�AIN 10 H ,or MARGARET SULLIVAN PRINCIPAL Margaret Sullivan has transformed the library industry by introducing place-making and human- centered design to create dynamic public libraries catering to community conditions.Starting her practice after fifteen years as a designer at HHPA and then as Director of Interior Design at H3 Hardy Collaboration Architecture, Margaret has built the leading firm in 21st century public library design.She skillfully translates a library's mission,design,and functional goals a into physical spaces.She has been recognized by the design industry for her interior design excellence by Contract Magazine and Interior Design Magazine. Margaret inspires librarians to embrace change, community, diversity, and positive customer experiences, presenting at -�► conferences and library staff days nationally and internationally. � SELECT PROJECT EXPERIENCE I Altadena Library District Altadena,CA Strategic Planning Anne Arundel County Public Library Annapolis,MD Annapolis Library, New Building CAREER 2014 Founded Margaret Sullivan Studio Charlotte Mecklenburg Library Charlotte,NC New York,NY Imagin0n,the Joe and Joan Martin Library,New Building 2009 Director of Interior Design Morrison Regional Library,Programming H3 Hardy Collaboration North County Regional Library,Programming&Renovation Architecture New York,NY Contra Costa County Library Contra Costa,CA 2008 Acting Executive Director at OHNY Pleasant Hill Library,New Building New York,NY Readers Initiative Experience Guidelines 2004 Project Architect,Interior Designer Holzman Moss Architecture DC Public Library, Martin Luther King Jr. Memorial Library Washington,DC New York,NY Visioning and Programming for the MILK Jr.Renovation 1999 Project Designer Youth Service Areas Concept&Interior Design Hardy Holzman Pfeiffer Associates New York,NY Fresno County Public Library Fresno,CA 1997 Alan Gaynor and Co. Strategic Planning;Master Facility Plan;Visioning&Programming; New York,NY Staff Day Workshop 1996 Neal-Prince and Partners Greenville,SC Las Vegas Clark-County Library District Las Vegas,NV Facilities Master Plan EDUCATION Standard Urban&Rural Program 2001 Library Planning and Design East Las Vegas Branch,New Building Program Mesquite Branch,New Building Harvard Graduate School of Design Cambridge, MA New York Public Library New York,NY 1996 Bachelor Architecture Carnegie Design Standards Programming of 5 Carnegie Branches Clemson University,Clemson,SC 1994 B.A.,Art History Richland Library Columbia,SC Wake Forest University,Winston- Library as Studio,Facilities Master Plan Methodology Salem,NC Main and 10 Library Renovations and Additions 1994 National Building Museum Washington, DC Salt Lake City Public Library Salt Lake City,UT 1993 Institute of European Studies Library Space&Architectural Study for 3 Branches Vienna,Austria Sprague Branch Historic Renovation ACCREDITATION Stockton-San Joaquin County Public Library Stockton,CA LEED®2.0 Accredited Professional Northeast Stockton Library&Recreation Center, New Building NOLL&TAM ARCHITECTS HUNTINGTON BEACH LIBRARY FACILITIES MASTERPIIgAaN 11 H ,00* LYNA VUONG SENIOR DESIGNER Lyna Vuong is the Senior Interior Designer at Margaret Sullivan Studio,and has been designing public libraries with Margaret for over fourteen years. Lyna leads the design and implementation of all the projects in the Studio,overseeing design development and production.This includes the implementation of Richland(SC)Library's Library as Studio methodology for the 200,000 square foot Main Library and ten branches,the -�' implementation of the Master Facilities Plan for the Mesquite Branch and East Las Vegas Branch,and the historic interior renovation of the New Haven Free Public Library's Cass Gilbert reading room for Ives Squared. Lyna is skilled at translating the goals of a program into beautiful and durable interior finishes and furnishings appropriate for public buildings.In particular,Lyna specializes in creating customized solutions within the client's budget and maintenance expectations for creative,vibrant,and complex designs. Lyna works at a variety of scales,approaching each project with a keen eye for detail and craft.Whether the goals are sophisticated or playful,Lyna's approach to interiors is to capture the essence of place,utilizing design to develop community. l j CAREER SELECT PROJECT EXPERIENCE 2014 Margaret Sullivan Studio New York,NY Anne Arundel County Public Library Annapolis,MD 2005 Holzman Moss Bottino Architecture Annapolis Library,New Building New York,NY Charlotte Mecklenburg Library Charlotte, NC EDUCATION North County Regional Library,Programming&Renovation 2018 MA Food Studies New York University DC Public Library,Martin Luther King Jr.Memorial Library Washington, DC New York, NY Youth Service Areas Concept&Interior Design 2005 Bachelor of Fine Arts Interior Design Fashion Institute of Technology DreamYard Art Center Bronx,NY New York, NY Grant Avenue School Library Renovation(Pro Bono) Bronx Community Reading Garden(Pro Bono) ACCREDITATION 2009 NCIDQ#25338 Greenville County Library System Greenville,SC Five Forks Branch,New Building PROFESSIONAL ACTIVITIES Happy Family Night Market I Experience Harmony Village Business School&Conference Center Suzhou,China Design Director Pratt Institute School of Interior Design I Jacksonville Public Library Jacksonville,FL Juror Highlands Regional Library,Youth Services Interior Renovation IIDA Student Mentoring Program I Program Charles Webb Wesconnett Regional Library,Youth Services Interior Renovation Mentor IIDA We Care I Volunteer Las Vegas-Clark County Library District Las Vegas, NV Spoons Across America I Volunteer Facilities Master Plan,Phase I implementation Riverdale Neighborhood House I Teen Cooking Instructor Memphis Public Library,Benjamin L.Hooks Central Library Memphis,TN CLOUD901 Teen Learning Lab SPEAKING ENGAGEMENTS Library Journal Design Institute:"Library As Richland Library Columbia,SC Studio,Redesigning Existing Spaces" Library as Studio,Facilities Master Plan Methodology Panelist,2019 Main and 10 Library Renovations and Additions PLA Conference:"Designed for Experience: Re-imagining Spaces and Services" Salt Lake County Library Salt Lake County,UT Pre-Conference Speaker,2016 Kearns Library Branch,New Building Daybreak Library Branch,New Building NOLL&TAM ARCHITECTS HUNTINGTON BEACH LIBRARY FACILITIES MASTERPLilUN 12 ADDITIONAL SYSKA HENNESSY GROUP TBD CONSULTANTS SUBCONSULTANTS MECHANICAL/ELECTRICAL/ COST ESTIMATING PLUMBING ENGINEERING TBD Consultants is a certified We have assembled a team of Syska Hennessy Group is a small business enterprise subconsultants based in the Los leading global engineering firm dedicated to the provision Angeles area, and with whom that specializes in full-service MEP, of excellence in construction we have extensive experience information and communication project management and cost working on public projects. technology, architectural lighting, management services to owners DEGENKOLB ENGINEERING vertical transportation, and and their professional consultants. commissioning. With more than TBD Consultants' experience STRUCTURAL ENGINEERING 500 professionals across 18 covers virtually every building Founded in 1940, Degenkolb offices, they provide a full range of type and extends across a large Engineers' practice reflects engineering services for projects geographic area. Founded in eight decades of commitment to of every size and budget. Since California in 2005,the company technical expertise, exceptional 1928, Syska has been designing also has experience on projects client service through close smarter, safer, and more efficient throughout the United States, collaboration, and life-long buildings by integrating essential Europe, the Middle East and Asia. learning. Degenkolb's award- systems that respond and adapt winning structural designs have to a changing world. saved clients hundreds of millions of dollars due to their expertise Libraries are complicated venues and experience. that reflect the aspirational visions and values of their local Degenkolb's Los Angeles office communities, providing physical provides consulting, design, space and services to enhance and review services throughout the growth and education of Southern California including the local community. They also directly for the Cities of Santa represent substantial investments. Monica, Los Angeles, West Syska provides engineering Hollywood, and Beverly Hills. They expertise for these complex are committed to the seismic facilities with high-performing, resilience of our communities top-quality, and sustainable by maximizing the value of the operations, significantly reducing existing built environment and overhead costs for clients supporting quality renovation and while meeting increasingly new design. stringent environmental goals to reduce, reuse, and recycle in an increasingly decarbonized world. NOLL&TAM ARCHITECTS HUNTINGTON BEACH LIBRARY FACILITIES MASTERPtAN 13 E. QUALIFICATIONS NOLL & TAM EXPERIENCE , . Since 1992, Noll & Tam has completed a wide range of public buildings for cities and institutions.We are best known for our specialization in libraries,as we have programmed and designed more than 40 public libraries. These include the Half Moon Bay Library,which recently won an AIA/ALA Library Building Award,achieved LEED Platinum certification and is on track to be Zero Net Energy.We have also completed the Los Gatos Library,'"' LEED Gold certified and winner of a Sustainability l � Merit Award from the AIA California Council; Castro --.-- - Valley Library, LEED Gold certified and operating ast' �r! Zero Net Energy;and Valley Hi North Laguna Library in Sacramento, LEED Gold certified and 2011 winner of an AIA San Francisco Design Award for Excellence. MARGARET SULLIVAN STUDIO EXPERIENCE ri Margaret Sullivan Studio uses design to empower public ..,` libraries and other mission-driven institutions to realize their fullest potential.The firm creates experiences and advances places that contribute to community improvement and individual enlightenment.They devise new methodologies and design strategies to reflect the Aspen Institute's"People, Places and Platforms"and VALLEY HI NORTH LAGUNA LIBRARY American Library Association's"Libraries Transform" approach. Since the firm's establishment in 2014, Margaret Sullivan Studio has worked with over 40 public library systems to define their 21st century libraries.These organizations include New York Public Library, Richland (SC) Library, DC Public Library, Las Vegas-Clark County Library District, New Haven Free Public Library,Salt Lake City Public Library,and Memphis Public Library. NOLL&TAM ARCHITECTS HUNTINGTON BEACH LIBRARY FACILITIES MASTERPL&N 14 PROJECT INFORMATION Client: City of Berkeley Size:7,290 - 8,600 SF Dates: Oct 2007 - Aug 2008 Key Staff: Chris Noll - Principal ` Contact: f °" > Suzanne Olawski ,. '� •" � �--� Assistant Director of Library Services, Solano County Library(Former Deputy _ ...... Director of Library Services for Berkeley Public Library) (707)784-1504 SEOlawski@solanocounty.com BERKELEY PUBLIC LIBRARY MASTER PLAN In 2008, Noll & Tam conducted a facilities master plan for the Berkeley Public Library's branch libraries. The Berkeley Public Library, established in 1893, is one of the most heavily used public library systems in California. We evaluated the four branches — Claremont, North Branch, West Branch, and South Branch — to determine how they were responding to the needs of the community and what was needed to bring them up to current standards. The branches were also measured against one another to establish a system standard and make sure deficiencies between the branches were addressed. PROJECT INFORMATION Client: City of San Rafael Size: 45,000 - 50,000 SF ' Dates: Feb 2018 - Aug 2019 Key Staff: Chris Noll - Principal; Trina Goodwin - Library Planner/Interiors Architect Contact: Henry Bankhead Interim Library Director (415) 485-3436 HenryBankhead@ SAN RAFAEL LIBRARY FACILITIES STUDY cityofsanrafael.org Noll & Tam is working with San Rafael Public Library to study sites for new and upgraded library facilities. Previous studies had determined a pressing need for more library space, up to almost four times the size of their current facilities. We have worked with the City and the Library to identify possible options for a new downtown main library, including a renovation and expansion of their existing historic building as, a combined facility with an existing community center, or a completely new building. We also explored possible sites for a new neighborhood branch library, including a retail location within an existing mall, and the possibilities for expansion of their one small existing branch. NOLL&TAM ARCHITECTS HUNTINGTON BEACH LIBRARY FACILITIES MASTERPtAN 15 SANTA CRUZ DOWNTOWN LIBRARY STUDY PROJECT INFORMATION Client: City of Santa Cruz The City of Santa Cruz hired Noll & Tam to study the options for Size: 36,000 - 46,788 SF renovating, rebuilding or moving their Downtown Library, which Dates: Jun 2017 - Jan 2018 serves the entire region. The current building is aged, deteriorated, Key Staff: and struggles to provide contemporary services for its community. Chris Noll - Principal; We evaluated the existing building programmatically and structurally Trina Goodwin - Library and assessed the cost of renovating it to meet current needs. We Planner/Interiors Architect also developed site and design criteria which were used to evaluate a Contact: number of options for relocation of the library. Susan Nemitz Library Director (831)427-7706 ext. 7611 nemitzs@santacruzpl.org WOODLAND LIBRARY MASTER PLAN PROJECT INFORMATION In 2016, Noll & Tam was engaged to develop a Facility Master Plan Client: City of Woodland for the oldest operating Carnegie library in California, the Woodland Size: 30,000 - 38,000 SF Library. The last update to the library was almost 30 years ago, and Dates: Jan - Sept 2017 the needs of the staff and community have far outpaced the capacity Key Staff: of the current facility to meet those needs. With the goal of securing Noll - Principal;Chris support and funding, our Facility Master Plan identifies a range of Chris Goodwin - Library short- to long-term renovation projects which will provide a road map Trina Planner/Interiors Architect for the library to implement immediate improvements, while planning Contact: for longer-term projects as funding permits. Focused on flexibility, the facility master plan will be a useful management tool into the future, Greta Galindo Library Services Director guiding the library's development as its needs change. Libra 66ervice 1-5984 Greta.Galindo@ cityofwoodland.org MENLO PARK LIBRARY SPACE NEEDS STUDY PROJECT INFORMATION Client: City of Menlo Park Noll & Tam first worked on the Menlo Park Library in 2011, when we Size: 44,000 SF designed a new Circulation Desk for their lobby. Returning in 2016, our Dates: Oct 2016 - Mar 2017 team completed a space needs study for this 33,000-sgft. downtown Key Staff: library. To identify the needs of the library and the desires of the Chris Noll - Principal; community, our team engaged in extensive stakeholder outreach, Trina Goodwin - Library including meeting with the Friends, a teen advisory group, and the Planner/Interiors Architect library steering group. We developed and cost estimated several Contact: schemes including two remodel options and two new building options, Nick Szegda and presented these options to the City Council, which voted to move Assistant Library Services forward with a new 44,000-sgft. building on the existing site. Director (650)330-2506 NJSzegda@menlopark.org NOLL&TAM ARCHITECTS HUNTINGTON BEACH LIBRARY FACILITIES MASTERPLAN 16 « r ` a t -« a ` t f F lot r HALF MOON BAY LIBRARY KEY FEATURES COMMUNITY FACILITY Noll & Tam worked with the City of Half Moon Bay on the design of a new 22,000-square-foot library that replaced an existing 7,285-square-foot INDOOR-OUTDOOR facility.The library,a regional branch of San Mateo County Libraries, is a CONNECTION hub of community activity that caters to all age ranges and diverse user LEED PLATINUM needs. Noll &Tam's design honors the coastal and agricultural roots of CERTIFIED the community,while serving current and future technology needs.The ZNE SUSTAINABILITY library features daylit interior spaces,outdoor reading plazas,acoustically GOAL separated areas for teen activities,and a flexible maker space.The library opened to great celebration in August 2018. PROJECT INFORMATION Client: City of Half Moon Bay Size: 22,000 SF Dates: Aug 2015 - Aug 2018 Contact: Anne-Marie Despain + © i Director of Library Services arc (650) 312-5245 I , despain@smcl.org r1rN MEETING NOLL&TAM ARCHITECTS HUNTINGTON BEACH LIBRARY FACILITIES MASTERPtAN 17 it r IT r F I , L4 .,. HAYWARD NEW LIBRARY & KEY FEATURES COMMUNITY LEARNING CENTER NEW LIBRARY COMMUNITY FACILITY Noll & Tam Architects is the prime architect for a new three-story library located on an urban site adjacent to the City's main downtown park, CONNECTION TO PARK this three-story library is an innovative resource for Hayward's diverse LEED PLATINUM/ community.The library includes expanded classrooms and educational ZNE SUSTAINABILITY spaces for an adult learning center and a homework center. It will be one GOALS of the largest Zero Net Energy public libraries in the country and includes a rainwater catchment system that will save and recycle 500,000 gallons PROJECT INFORMATION of water per year. In terms of design,sustainability,and service delivery, Client: City of Hayward this is truly a 21st Century Library. Size: 58,000 SF Dates: Feb 2014 - Sept 2019 ' Contact: Kevin Briggs Senior Civil Engineer (510)583-4760 9 Kevin.Briggs@hayward-ca.gov7' ; CCIMMUNITY OUTREACH NOLL&TAM ARCHITECTS HUNTINGTON BEACH LIBRARY FACILITIES MASTERPLgbN 18 40 MARGARET SULLIVAN STUDIO LAS VEGAS-CLARK COUNTY LIBRARY DISTRICT FACILITIES MASTER PLANNING, PROGRAMMING AND VISIONING LAS VEGAS, NV BRANCHES WILL REFLECT THEIR NEIGHBORHOODSO CLIENT: Las Vegas-Clark County Library District - —M COMPLETION: 2015-2018 AREA:Varies 773,000 SF Total Scope COST:Varies$15-$24 million ( w FIRM RESPONSIBILITY: Strategic Planning, Facilities Master Plan, Visioning&Programming Study,Standard Urban&Rural Programs, • _ 4"C 0 . East Las Vegas Programming&New Building,Mesquite Program- ming&New Building CONTACT: Danielle Milam KK=ter Director of Development and Planning — 7060 W.Windmill Lane (702)507-6179 milamd@lvccld.org as Margaret Sullivan Studio(MSS)has been working with the Las Pik Vegas-Clark County Library District since 2015 on a series of projects to re-envision the District's programs and services to p w inform current and future facilities planning, programming, p and operations.MSS began as a Strategic Planning Consultant and has since been engaged with the Library to develop their `4 2018 Facilities Master Plan, Facilities Design Standards,two new Building Programs,the design for a new Library(Mesquite), and the facilitation of the 2017 Staff Day Workshop,and an Experience Principle Workshop to integrate Workforce Connections and the Library's Career Services partnerships. r ( �= As a result of this work,MSS, in collaboration with Danielle as the District's strategic visionary,has engaged over 200 community leaders and experts in meaningful dialogue that has been critical to the Library's repositioning.The work has also enabled the shift in mindset for 730 staff members. MSS has become a trusted advisor and resource to staff at every level, j constantly encouraging and supporting the staff in their efforts to transform their communities. The Facilities Master Plan Decision Framework guides priorities for the District's services, programs,and its facilities for the next twenty years. Rooted in the 21st century definition of the public library as an ecosystem of"People, Places and 1M Platforms,,,the planning process resulted in a vision for the �i _11111111111ftro _ District's communities'facilities,conceptual plans for the buildings,and a decision framework to prioritize funding and implementation.The first phase of the Facilities Master Plan began in the Fall of 2019.MSS created the service vision and conceptual design as an extension of the District's Strategic Plan to enable service goals to be consistent across the District while honoring local conditions and to ensure future sustainability,growth,and adaptability for the District. NOLL&TAM ARCHITECTS HUNTINGTON BEACH LIBRARY FACILITIES MASTERPL4vN 19 H ,or MARGARET SULLIVAN STUDIO RICHLAND LIBRARY RENOVATION COLUMBIA,SOUTH CAROLINA CLIENT: Richland Library COMPLETION: 2018 AREA: Varies 5,000-200,000 sq.ft. �. BUDGET: $2-$20 million s= FIRM RESPONSIBILITY: Library As Studio Program Methodology, 10 Library Renovations and Additions _ CONTACT: Melanie Huggins Executive Director 1431 Assembly Street, Richland,SC 29201 (803)929-3422 mhuggins@richlandlibrary.com In 2014, Richland County passed a$59 million bond referendum to renovate eleven library locations including the 200,000 square foot Main Library and ten branch libraries,ranging in size from 5,000 to 30,000 square feet. MSS served as programmer and interior designer to re-imagine what it means to be a 21st century library,and worked with all four architecture and design teams on the projects associated with the bond referendum. The Studio's work with the library began with a Master Facilities Study,named Library as Studio,to create a strategic vision for the facilities that was an extension of the Library's strategic objectives. Working with Adaptive Path,a service design firm from San Francisco,the Studio created a new adaptable framework for both customer service and physical space design. Based on service design, human-centered design principles,and community placemaking techniques,MSS generated a revolutionary methodology to displace the standard template library programmers have been usingfor the past fifty years. - Instead of designing for functional departments,the libraries were designed as Studio Domains.These domains administer Fn �w community-centric environments for all ages and stages.To activate the strategic Studio Domains,the design team created a series of Library as Studio Components to be applied based .-. r on the functional goals of each branch. ( F9*" The final renovation project opened to the public in 2018 and 1 already there is evidence to show that the Library as Studio approach to master facilities planning has enabled Richland Library to advance its strategic goals and increase facility use, 17 I �; 1 p program attendance,and number of cardholders. In 2017, Richland Library was the recipient of the IMLS National Medal 'L ► _7 for Museum and Library Services. LIBRARY AS STUDIO http://www.learncreateshare.vision NOLL&TAM ARCHITECTS HUNTINGTON BEACH LIBRARY FACILITIES MASTERP4M4 20 • ® • e � 129 FEE PROPOSAL Our Fee Proposal is based on the comprehensive and complete in fees, and adjust them to best Scope of Work as presented in the our services, to avoid needing to meet the City's needs and UP, and our knowledge about request additional services down to remain competitive. If this what will need to be accomplished the road. As always, we are open becomes an issue for the City, for this to be a successful to negotiation and would be please don't hesitate to open a project. We have tried to be happy to discuss our scope and discussion with us. TOTALS Basic Service y Consultant' Architectural Services Noll & Tam $124,540 Structural Engineering Degenkolb Engineers $25,300 MEP Engineering Syska Hennessy Group $34,650 Cost Estimating TBD Cost Estimators $21 707 Library Programming Margaret Sullivan Studio $60,500 Subtotal Basic Services $266,697 Reimbursable Expense Allowance $23 000 Total Proposed Fee $289,697 NOLL&TAM ARCHITECTS HUNTINGTON BEACH LIBRARY FACILITIES MASTERPkAN 22 HOURLY A NOLL & TAM ARCHITECTS SYSKA HENNESSY GROUP Principal $230 - $240 Principal in Charge $305 Associate Principal $175- $190 Project Manager $250 Project Manager/ Project Engineer/Supervising Engineer $250 Senior Technical Architect/PM $175- $185 Supervising Designer $220 Senior Technical Staff $165 - $170 Senior Engineer $200 Designer $135- $155 Senior Designer $190 Project Assistant $110- $120 Engineer $180 Senior BIM Designer $180 Reimbursable Expenses Sustainability Specialist $220 Reproduction,travel outside the Bay Area, renderings, Designer $160 computer models, physical models, postage, messengers, BIM Designer $130 and other usual expenses will be billed at 1.15 times actual Project Coordinator $130 cost. Engineering Aide or Project Administrator $100 MARGARET SULLIVAN STUDIO TBD CONSULTANTS Principal $275 Principal $225 Senior Designer $200 Project Manager $198 Intermediate Designer $150 Senior Estimator/MEP Estimator $198 Junior Designer $125 Senior Project Controller/Senior Scheduler $198 Administrative Support $75 Estimator/Scheduler/Project Controller $185 Assistant Estimator/ DEGENKOLB Assistant Project Controller $155 Administrative/Technical Support $95 Senior Principal $285 Principal $250 Senior Associate $235 Associate Principal $225 Associate $215 Project Manager $195 Project Engineer $195 Design Engineer $180 Designer 2 $160 Designer 1 $140 Assistant Designer 2 $110 Assistant Designer 1 $80 Senior BIM/CAD Specialist $150 Project BIM/CAD Specialist $125 Project Analyst $100 Administrative Services $80 NOLL&TAM ARCHITECTS HUNTINGTON BEACH LIBRARY FACILITIES MASTERP�X1 23 PROFESSIONAL SERVICES CONTRACT BETWEEN THE CITY OF HUNTINGTON BEACH AND NOLL & TAM ARCHITECTS FOR A LIBRARY FACILITES MASTER PLAN THIS AGREEMENT ("Agreement") is made and entered into by and between the City of Huntington Beach, a municipal corporation of the State of California, hereinafter referred to as "CITY," and NOLL & TAM ARCHITECTS, an Architectural Firm hereinafter referred to as "CONSULTANT." WHEREAS, CITY desires to engage the services of a consultant to provide architectural design services to create a Library Facilities Master Plan for the City of Huntington Beach; and Pursuant to documentation on file in the office of the City Clerk, the provisions of the Huntington Beach Municipal Code, Chapter 3.03, relating to procurement of professional service contracts have been complied with; and CONSULTANT has been selected to perform these services, NOW, THEREFORE, it is agreed by CITY and CONSULTANT as follows: 1. SCOPE OF SERVICES CONSULTANT shall provide all services as described in Exhibit "A," which is attached hereto and incorporated into this Agreement by this reference. These services shall sometimes hereinafter be referred to as the "PROJECT." CONSULTANT hereby designates Chris Noll who shall represent it and be its sole contact and agent in all consultations with CITY during the performance of this Agreement. 2. CITY STAFF ASSISTANCE CITY shall assign a staff coordinator to work directly with CONSULTANT in the performance of this Agreement. 20-8672/231149 agree/surfiiet/profess ion al sves mayor I of 11 5/19-204082 3. TERM; TIME OF PERFORMANCE Time is of the essence of this Agreement. The services of CONSULTANT are to commence on July 20 20 20 (the "Commencement Date"). This Agreement shall automatically terminate three (3) years from the Commencement Date, unless extended or sooner terminated as provided herein. All tasks specified in Exhibit "A" shall be completed no later than three (3) years from the Commencement Date. The time for performance of the tasks identified in Exhibit "A" are generally to be shown in Exhibit "A." This schedule may be amended to benefit the PROJECT if mutually agreed to in writing by CITY and CONSULTANT. In the event the Commencement Date precedes the Effective Date, CONSULTANT shall be bound by all terms and conditions as provided herein. 4. COMPENSATION In consideration of the performance of the services described herein, CITY agrees to pay CONSULTANT on a time and materials basis at the rates specified in Exhibit "B," which is attached hereto and incorporated by reference into this Agreement, a fee, including all costs and expenses, not to exceed Two Hundred Eighty Nine Thousand Six Hundred Ninety Seven Dollars ($289,697.00). 5. EXTRA WORK In the event CITY requires additional services not included in Exhibit "A" or changes in the scope of services described in Exhibit "A," CONSULTANT will undertake such work only after receiving written authorization from CITY. Additional compensation for such extra work shall be allowed only if the prior written approval of CITY is obtained. 6. METHOD OF PAYMENT CONSULTANT shall be paid pursuant to the terms of Exhibit "B." 20-8672/231149 agree/surfnedprofessional svcs mayor 2 of 11 5/19-204082 7. DISPOSITION OF PLANS ESTIMATES AND OTHER DOCUMENTS CONSULTANT agrees that title to all materials prepared hereunder, including, without limitation, all original drawings, designs, reports, both field and office notices, calculations, computer code, language, data or programs, maps, memoranda, letters and other documents, shall belong to CITY, and CONSULTANT shall turn these materials over to CITY upon expiration or termination of this Agreement or upon PROJECT completion, whichever shall occur first. These materials may be used by CITY as it sees fit. 8. HOLD HARMLESS A. CONSULTANT hereby agrees to protect, defend, indemnify and hold harmless CITY, its officers, elected or appointed officials, employees, agents and volunteers from and against any and all claims, damages, losses, expenses, judgments, demands and defense costs (including, without limitation, costs and fees of litigation of every nature or liability of any kind or nature) arising out of or in connection with CONSULTANT's (or CONSULTANT's subcontractors, if any) negligent (or alleged negligent) performance of this Agreement or its failure to comply with any of its obligations contained in this Agreement by CONSULTANT, its officers, agents or employees except such loss or damage which was caused by the sole negligence or willful misconduct of CITY. CONSULTANT will conduct all defense at its sole cost and expense and CITY shall approve selection of CONSULTANT's counsel. This indemnity shall apply to all claims and liability regardless of whether any insurance policies are applicable. The policy limits do not act as limitation upon the amount of indemnification to be provided by CONSULTANT. B. To the extent that CONSULTANT performs "Design Professional Services" within the meaning of Civil Code Section 2782.8, then the following Hold Harmless provision applies in place of subsection A above: 20-8672/231149 agree/sur6ieUprofessional svcs mayor 3 of 11 5/19-204082 "CONSULTANT hereby agrees to protect, defend, indemnify and hold harmless CITY and its officers, elected or appointed officials, employees, agents and volunteers, from and against any and all claims, damages, losses, expenses, demands and defense costs (including, without limitation, costs and fees of litigation of every nature or liability of any kind or nature) to the extent that the claims against CONSULTANT arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of CONSULTANT. In no event shall the cost to defend charged to CONSULTANT exceed CONSULTANT's proportionate percentage of fault. However, notwithstanding the previous sentence, in the event one or more other defendants to the claims and/or litigation is unable to pay its share of defense costs due to bankruptcy or dissolution of the business, CONSULTANT shall meet and confer with CITY and other defendants regarding unpaid defense costs. The duty to indemnify, including the duty and the cost to defend, is limited as provided in California Civil Code Section 2782.8. C. Regardless of whether subparagraph A or B applies, CITY shall be reimbursed by CONSULTANT for all costs and attorney's fees incurred by CITY in enforcing this obligation. This indemnity shall apply to all claims and liability regardless of whether any insurance policies are applicable. The policy limits do not act as a limitation upon the amount of indemnification to be provided by CONSULTANT. 9. PROFESSIONAL LIABILITY INSURANCE CONSULTANT shall obtain and furnish to CITY a professional liability insurance policy covering the work performed by it hereunder. This policy shall provide coverage for CONSULTANT's professional liability in an amount not less than One Million Dollars ($1,000,000.00) per occurrence and in the aggregate. The above-mentioned insurance shall not contain a self-insured retention without the express written consent of CITY; however an insurance 20-8672/231149 agree/surfnet/professional svcs mayor 4 of 11 5/19-204082 policy "deductible" of Ten Thousand Dollars ($10,000.00) or less is permitted. A claims-made policy shall be acceptable if the policy further provides that: A. The policy retroactive date coincides with or precedes the initiation of the scope of work (including subsequent policies purchased as renewals or replacements). B. CONSULTANT shall notify CITY of circumstances or incidents that might give rise to future claims. CONSULTANT will make every effort to maintain similar insurance during the required extended period of coverage following PROJECT completion. If insurance is terminated for any reason, CONSULTANT agrees to purchase an extended reporting provision of at least two (2) years to report claims arising from work performed in connection with this Agreement. If CONSULTANT fails or refuses to produce or maintain the insurance required by this section or fails or refuses to furnish the CITY with required proof that insurance has been procured and is in force and paid for, the CITY shall have the right, at the CITY's election, to forthwith terminate this Agreement. Such termination shall not effect Consultant's right to be paid for its time and materials expended prior to notification of termination. CONSULTANT waives the right to receive compensation and agrees to indemnify the CITY for any work performed prior to approval of insurance by the CITY. 10. CERTIFICATE OF INSURANCE Prior to commencing performance of the work hereunder, CONSULTANT shall furnish to CITY a certificate of insurance subject to approval of the City Attorney evidencing the foregoing insurance coverage as required by this Agreement; the certificate shall: A. provide the name and policy number of each carrier and policy; B. state that the policy is currently in force; and 20-8672/231149 agree/surfnet/professional Svcs mayor 5 of 11 5/19-204082 C. shall promise that such policy shall not be suspended, voided or canceled by either party, reduced in coverage or in limits except after thirty (30) days' prior written notice; however, ten (10) days' prior written notice in the event of cancellation for nonpayment of premium. CONSULTANT shall maintain the foregoing insurance coverage in force until the work under this Agreement is fully completed and accepted by CITY. The requirement for carrying the foregoing insurance coverage shall not derogate from CONSULTANT's defense, hold harmless and indemnification obligations as set forth in this Agreement. CITY or its representative shall at all times have the right to demand the original or a copy of the policy of insurance. CONSULTANT shall pay, in a prompt and timely manner, the premiums on the insurance hereinabove required. 11. INDEPENDENT CONTRACTOR CONSULTANT is, and shall be, acting at all times in the performance of this Agreement as an independent contractor herein and not as an employee of CITY. CONSULTANT shall secure at its own cost and expense, and be responsible for any and all payment of all taxes, social security, state disability insurance compensation, unemployment compensation and other payroll deductions for CONSULTANT and its officers, agents and employees and all business licenses, if any, in connection with the PROJECT and/or the services to be performed hereunder. 12. TERMINATION OF AGREEMENT All work required hereunder shall be performed in a good and workmanlike manner. CITY may terminate CONSULTANT's services hereunder at any time with or without cause, and whether or not the PROJECT is fully complete. Any termination of this Agreement by CITY shall be made in writing, notice of which shall be delivered to CONSULTANT as provided herein. In the 20-8672/231149 agree/surfnet/professional Svcs mayor 6 of 11 5/19-204082 event of termination, all finished and unfinished documents, exhibits, report, and evidence shall, at the option of CITY, become its property and shall be promptly delivered to it by CONSULTANT. 13. ASSIGNMENT AND DELEGATION This Agreement is a personal service contract and the work hereunder shall not be assigned, delegated or subcontracted by CONSULTANT to any other person or entity without the prior express written consent of CITY. If an assignment, delegation or subcontract is approved, all approved assignees, delegates and subconsultants must satisfy the insurance requirements as set forth in Sections 9 and 10 hereinabove. 14. COPYRIGHTS/PATENTS CITY shall own all rights to any patent or copyright on any work, item or material produced as a result of this Agreement. 15. CITY EMPLOYEES AND OFFICIALS CONSULTANT shall employ no CITY official nor any regular CITY employee in the work performed pursuant to this Agreement. No officer or employee of CITY shall have any financial interest in this Agreement in violation of the applicable provisions of the California Government Code. 16. NOTICES Any notices, certificates, or other communications hereunder shall be given either by personal delivery to CONSULTANT's agent (as designated in Section 1 hereinabove) or to CITY as the situation shall warrant, or by enclosing the same in a sealed envelope, postage prepaid, and depositing the same in the United States Postal Service, to the addresses specified below. CITY and CONSULTANT may designate different addresses to which subsequent notices, certificates or other communications will be sent by notifying the other party via personal delivery, a reputable overnight carrier or U. S. certified mail-return receipt requested: 20-8672/231149 agree/surfnedprofessional svcs mayor 7 of 11 5/19-204082 TO CITY: TO CONSULTANT: City of Huntington Beach Noll & Tam Architects ATTN: Stephanie Beverage 729 Heinz Ave. #7 2000 Main Street Berkeley, CA 94710 Huntington Beach, CA 92648 17. CONSENT When CITY's consent/approval is required under this Agreement, its consent/approval for one transaction or event shall not be deemed to be a consent/approval to any subsequent occurrence of the same or any other transaction or event. 18. MODIFICATION No waiver or modification of any language in this Agreement shall be valid unless in writing and duly executed by both parties. 19. SECTION HEADINGS The titles, captions, section, paragraph and subject headings, and descriptive phrases at the beginning of the various sections in this Agreement are merely descriptive and are included solely for convenience of reference only and are not representative of matters included or excluded from such provisions, and do not interpret, define, limit or describe, or construe the intent of the parties or affect the construction or interpretation of any provision of this Agreement. 20. INTERPRETATION OF THIS AGREEMENT The language of all parts of this Agreement shall in all cases be construed as a whole, according to its fair meaning, and not strictly for or against any of the parties. If any provision of this Agreement is held by an arbitrator or court of competent jurisdiction to be unenforceable, void, illegal or invalid, such holding shall not invalidate or affect the remaining covenants and provisions of this Agreement. No covenant or provision shall be deemed dependent upon any other unless so expressly provided here. As used in this Agreement, the masculine or 20-8672/231149 agree/surfner/profess ion al svcs mayor 8 of 11 5/19-204082 neuter gender and singular or plural number shall be deemed to include the other whenever the context so indicates or requires. Nothing contained herein shall be construed so as to require the commission of any act contrary to law, and wherever there is any conflict between any provision contained herein and any present or future statute, law, ordinance or regulation contrary to which the parties have no right to contract, then the latter shall prevail, and the provision of this Agreement which is hereby affected shall be curtailed and limited only to the extent necessary to bring it within the requirements of the law. 21. DUPLICATE ORIGINAL The original of this Agreement and one or more copies hereto have been prepared and signed in counterparts as duplicate originals, each of which so executed shall, irrespective of the date of its execution and delivery, be deemed an original. Each duplicate original shall be deemed an original instrument as against any party who has signed it. 22. IMMIGRATION CONSULTANT shall be responsible for full compliance with the immigration and naturalization laws of the United States and shall, in particular, comply with the provisions of the United States Code regarding employment verification. 23. LEGAL SERVICES SUBCONTRACTING PROHIBITED CONSULTANT and CITY agree that CITY is not liable for payment of any subcontractor work involving legal services, and that such legal services are expressly outside the scope of services contemplated hereunder. CONSULTANT understands that pursuant to Huntington Beach City Charter Section 309, the City Attorney is the exclusive legal counsel for CITY; and CITY shall not be liable for payment of any legal services expenses incurred by CONSULTANT. 20-8672/231149 agree/surfnedprofessional svcs mayor 9 of 11 5/19-204082 24. ATTORNEY'S FEES In the event suit is brought by either party to construe, interpret and/or enforce the terms and/or provisions of this Agreement or to secure the performance hereof, each party shall bear its own attorney's fees, such that the prevailing party shall not be entitled to recover its attorney's fees from the nonprevailing party. 25. SURVIVAL Terms and conditions of this Agreement, which by their sense and context survive the expiration or termination of this Agreement, shall so survive. 26. GOVERNING LAW This Agreement shall be governed and construed in accordance with the laws of the State of California. 27. SIGNATORIES Each undersigned represents and warrants that its signature hereinbelow has the power, authority and right to bind their respective parties to each of the terms of this Agreement, and shall indemnify CITY fully for any injuries or damages to CITY in the event that such authority or power is not, in fact, held by the signatory or is withdrawn. 28. ENTIRETY The parties acknowledge and agree that they are entering into this Agreement freely and voluntarily following extensive arm's length negotiation, and that each has had the opportunity to consult with legal counsel prior to executing this Agreement. The parties also acknowledge and agree that no representations, inducements, promises, agreements or warranties, oral or otherwise, have been made by that party or anyone acting on that party's behalf, which are not embodied in this Agreement, and that that party has not executed this Agreement in reliance on any representation, inducement, promise, agreement, warranty, fact or circumstance not expressly set forth in this 20-8672/231149 agree/surfnet/professional svcs mayor 10 of 11 5/19-204082 Agreement. This Agreement, and the attached exhibits, contain the entire agreement between the parties respecting the subject matter of this Agreement, and supersede all prior understandings and agreements whether oral or in writing between the parties respecting the subject matter hereof. 29. EFFECTIVE DATE This Agreement shall be effective on the date of its approval by the City Council. This Agreement shall expire when terminated as provided herein. IN WITNESS WHEREOF,the parties hereto have caused this Agreement to be executed by and tlu-ough their authorized officers. CONSULTANT, CITY OF HUNTINGTON BEACH,a Noll &Ta rchit cts municipal corporation of the State of California �y By: Christopher Noll print name ITS: (circle one)Chairman/Presiders ice Presider AND CityClerk IN 11'IATED AND AP ROVED: By: Norma �Ochoa� print name 51raAor��M ervices ITS: (circle one)Secretar Chief Financial Office Asst./ Secretary-Treasurer tv I D A AP OVED: It City Manager r APPR D AS TO FO �r Cit Attorney 20-867223 1 1 4 9 agree/surfiret/professional Svcs mayor 11 of 11 5/19-204082 EXHIBIT "A" A. STATEMENT OF WORK: (Narrative of work to be performed) The City and Noll&Tam Architects have identified the following Scope of Services: 1. Review Related Documents; 2. Research; 3. Engagement and Public Participation; 4. Masterplan Development. Library Master Plans provide the roadmap for the future development and provision of Library Services through library buildings for the community. Based on the needs and development of the community, the Master Planning Process looks at the current state of the library in a community, demographic and economic information about the community, cultural and societal trends that have an impact on a community, the status and effectiveness of existing library buildings and the aspirations of a community looking ahead. The following work plan and schedule, in Section D, outlines an approach, incorporating the Scope of Services with the team's methodology. Noll&Tam's methodology is workshop based, highly participatory, and incorporates human centered design techniques. It is customized and inquiry- based to address the Huntington Public Library's specific conditions. The process is collaborative. City staff will be an extension of the planning team. Effective community engagement is critical to success. Therefore, preliminary planning is an important first step to ensure successful invitations, maximum participation, enough time for active listening, and meaningful engagement sessions. Planning for staff engagement, a technique that both allows the staff to be involved in research and development and to be active participants in workshopping the future vision, will result in capacity building for successful implementation. At the beginning of the process,Noll&Tam working with City staff will identify what kind of public engagement sessions offered and how many sessions will be scheduled. B. CONSULTANT'S DUTIES AND RESPONSIBILITIES: Noll&Tam Architects will provide a team of architectural and design professionals that will guide the process for developing a Library Facilities Master Plan for the City of Huntington Beach, CA, and will coordinate all elements of the project, working in conjunction with City Staff. The work plan in Section D outlines the duties and responsibilities of the consultant team in detail. C. CITY'S DUTIES AND RESPONSIBILITIES: City Staff will provide support and resources to facilitate the development of a 20 year Library Facilities Master Plan for the City of Huntington Beach, CA. City Staff will participate in the planning process, provide data and information on the City and Library, and will review all elements produced, engaging the Library Board of Trustees, with final approval coming from the City Council. EXHIBIT A D. WORK PROGRAM/PROJECT SCHEDULE: PROPOSED WORKPLAN & SCHEDULE (KICKOFF) IDENTIFY PARTICIPANTS Identification of the key stakeholders who will be involved in this process and define their roles. Suggested organization/structure: Executive Leadership Group/Steering Committee—Executive City and Library Leadership who will collaborate with the Consultant Team on the process, methodology and key decisions. Design/Consultant Team Community Stakeholders—Community leaders, experts, members and stakeholders(including current and future library customers) that will offer critical information to the process. The Noll&Tam team will work with the City to refine the list, identify when to garner input and what the best forum and format will be to obtain the most critical information. Staff Working Group—A potential group of Huntington Public Library staff representatives who will be engaged in the Facilities Master planning process. This may include participating in workshops and engaging in surveys and/or data gathering and research that will enlighten the process. Proposed six-month schedule: (MONTH 1) PRE-WORK: RESEARCH, ANALYSIS AND SYNTHESIS The Consultant Team will engage in research and information gathering to inform the project context. Research & Related Documents A. Community Needs B. The City of Huntington Beach's community and economic plans C. Huntington Beach Public Library's Strategic Plan D. Research other Library's Facilities Plans E. Demographic Growth, Transformation and Market Segment Research F. The Future "Forces" that impact the Library Industry: Future of Community, Future of Learning, Future of Community, Future of Work, Future of Distribution, Future of Retail, Future of Transportation, Future of Technology G. Case Study Research: Libraries and Non-Profits, Museums and Educational Institutions creating impact through intentional facilities and community service design. (MONTH 2) TRIP #1: DEFINE THE STRATEGY, VISION AND GOALS OF THE PROJECT; INITIATE COMMUNITY ENGAGEMENT & PUBLIC PARTICIPATION The purpose of this trip will be to: • Introduce City & Library Leadership and City staff to the process • Develop the Strategic Goals of the project building on Strategic Plans • Confirm initial understanding of the Consultant Team's Research • Conduct active facilitated Community Engagement • Conduct Existing Facilities Assessments Library Leadership & Staff Engagement EXHIBIT A Workshops A. Leadership: Consultants will kick-off the process with a Goals Workshop & "Imagine the Possibilities"Visioning Session B. Staff Working Group: Consultants facilitate a workshop to introduce the Staff Working Group to the Planning Process, their role, and training to conduct"Directed Storytelling" interviews to gather qualitative data to inform community needs, motivations, and aspirations. Staff will conduct these interviews with community members prior to Trip #2. C. Library Branch Staff complete an"About their Communities" Questionnaire D. All-Staff Kick-Off: Consultants may conduct an all-staff session, which can be live-streamed and recorded, to introduce all staff to the process and project goals Community &Stakeholder Engagement Workshops A. Community Meetings B. Focus Group Sessions with Current and Future User Groups C. One-on-One Interviews with Community Stakeholders Facilities Assessments A. Facility Assessments: The architectural and engineering members of the team will examine the existing conditions at the Central Library and the other four branches and prepare a brief report on the current deficiencies of the buildings that will need to be addressed. The Consultant team includes structural, mechanical, and electrical engineers who will examine and evaluate all library buildings, to see how they are performing and what will be necessary to bring them up to an acceptable level of performance, so that they can continue to serve the citizens of Huntington Beach well for many years to come. B. Current Use of facilities, including quantity of users at the time of day, what they are doing and how the current facilities are challenges and barriers to services, learning and ideal customer experience C. Programs and Services Analysis for all locations and the city as a whole. (MONTH 3) TRIP #2: ALIGN COMMUNITY TRENDS,NEEDS, AND ASPIRATIONS TO INFORM FACILITIES PLANNING; CONTINUE COMMUNITY ENGAGEMENT & PUBLIC PARTICIPATION . The purpose of this trip will be to: • Present how the community needs and aspirations are aligning with strategic objectives • Present understanding of demographic growth and trends to inform service needs, potential gaps of service, and strategies for expansion • Continue to deepen understanding of community trends, needs, and aspirations • Identify how future City conditions and library trends will shape services and the role of Library facilities for 20 years. Library Leadership & Staff Engagement A. Leadership Workshop: The Leadership Workshop will focus on the following three agenda items: 1. Consultants will present the findings and synthesis of community engagement, identify alignments and potential objectives with strategic goals, and review outputs and identify potential gaps and tactics to gather needed data. EXHIBIT A 2. Consultants will present demographic research with projections and interpretations to develop an approach to identifying service gaps in the City, and begin to develop a 20-year methodology for expanding services, programs, and facilities. 3. Consultants will begin to look at the financial context of the City and the Library with preliminary potential capital costs of the facilities masterplan to identify opportunities and constraints. B. Staff Working Group: The Staff Working Group Workshop will focus on the following three agenda items: 1. Participants will synthesize community needs based on"Directed Storytelling" interviews and community engagement findings. 2. Participants will develop a deeper understanding of the City's and the library community's characteristics, programs, and partnerships through a community asset mapping exercise as a contextual understanding for future growth and service needs in the City. 3. Participants will identify how"Future Forces, Trends and Case Studies" will shape the library's future services, programs, and facilities. City Leadership: Consultants will meet with City officials to deepen an understanding of community economic development objectives, verify demographic growth with City data, and confirm any additional information that will affect the Facilities Masterplan work effort. Community & Stakeholder Engagement: Consultants will continue to facilitate community engagement sessions to inform the work effort. A. Community Meetings B. Focus Group Sessions with Current and Future User Groups C. One-on-One Interviews with Community Stakeholders (MONTH 4) TRIP #3: DEVELOP THE CITYWIDE APPROACH TO SERVICES; IDENTIFY UNIQUE COMMUNITY CONDITIONS TO TAILOR APPLICATIONS The purpose of this trip will be to: • Develop the Facilities Masterplan as an extension of the Library's Vision, Mission, and Strategic Plan • Develop a Citywide approach to services • Identify the "Role and Purpose" of the facilities to activate strategic priorities • Develop a standard recipe of space components based on activities, programs, and learning outcomes • Identify unique opportunities in the communities to tailor programs, services, and facilities • Develop a tentative plan for locating library services in the City, using existing facilities or proposing new ones • Develop conceptual plans for reorganization and renovation of the Central Library to meet the new roles and vision for the library, with alternative concepts • Develop conceptual renovation plans for the Main Street and Banning Branch Libraries, with alternatives if appropriate • Develop conceptual models for the renovation or relocation of the Helen Murphy and Oak View Branches • Identify future gaps in service to meet community needs • Develop a sustainable approach to adding services and programs • Develop a sustainability plan for all facilities • Develop preliminary implementation and funding strategies to result in an adaptable 20-year decision-making framework EXHIBIT A Library Leadership & Staff Engagement Leadership Workshop: The Leadership Workshop will focus on the following three agenda items: 1. Consultants will present the preliminary approach to the Facilities Masterplan incorporating all of the data gathered to date with a preliminary articulation of strategic priorities for the role and purpose for the facilities as an extension of the strategic plan. 2. Consultants will work with the Leadership team to develop a citywide framework for optimal geographic distribution of library facilities and right sizing. This will be based on activating the library's assets and service models for optimal community utilization, ideal customer experience, and the library's current and future operational capacities. 3. Consultants will work with the Leadership team to develop implementation, funding, and prioritization strategies to generate a 20-year adaptable framework. B. Staff Working Group Workshop: The Staff Working Group Workshop will focus on the following three agenda items: Participants will create customized library experiences for the communities the library serves, to create future use scenarios for each community. Participants will work with the consultant team to create an ideal re-alignment of space components for optimal space utilization and configuration of existing facilities. Participants will create innovative solutions to citywide services based on a variety of future scenarios. The purpose will be to capture creative ideas for service, program, and facilities expansion. It will also inform Leadership's 20-year expansion implementation planning. (MONTH 5) TRIP #4: PRESENT AND REFINE FACILITIES MASTERPLAN The purpose of this trip will be to: • Finalize Facilities Masterplan for all library facility locations • Present Cost Estimates and Scenarios • Refine Implementation Plan • Present Sustainability Plan • Confirm Next Steps for successful implementation with community stakeholders, staff and the community Library Leadership & Staff Engagement A. Leadership Workshop: The Leadership Workshop will focus on the following three agenda items: 1. Consultants will present the final Facilities Masterplan. 2. Consultants will work with the Leadership team to finalize the implementation, funding and prioritization plan. 3. Consultants will present comprehensive cost scenarios incorporating capital and operational costs. 4. Consultants will work with the Leadership team to identify Next Steps for successful implementation. B. Staff Working Group: The Staff Working Group Workshop will focus on the following two agenda items: EXHIBIT A Consultants will present the Facilities Masterplan for review and feedback. Participants will share their"Vision" for the community based on this process, their learnings, and their aspirations for how re-environed facilities can enable their success! To note: The team may also want to consider additional Community Engagement during this phase to garner feedback, build excitement and encourage on-going participation and ownership. (MONTH 6) TRIP 95: DELIVERYOF FINAL FACILITIES MASTERPLAN Library Leadership & Staff Engagement A. Final review of Master Plan and all associated documents prior to Council presentation City Council Presentation A. Present Final Draft Master Plan to the City Council in Workshop session, respond to feedback, Publish Final Master Plan A. Make any modifications necessary following Council meeting and publish final Master Plan. EXHIBIT A EXHIBIT "B" Payment Schedule (Hourly Payment) A. Hourly Rate CONSULTANT'S fees for such services shall be based upon the following hourly rate and cost schedule: Basic'Service = , ; - _ Consultant: Totals Architectural Services Noll & Tam $124,540 Structural Engineering De enkolb Engineers $25,300 MEP Engineering Syska Hennes Group $34,650 Cost Estimating TBD Cost Estimators $21,707 Library Programming Margaret Sullivan Studio $60,500 Subtotal Basic Services $266,697 Reimbursable Expense Allowance $23,000 Total Proposed Fee $289,697 B. Travel Charges for time during travel are not reimbursable. C. Billing 1. All billing shall be done monthly in fifteen (15) minute increments and matched to an appropriate breakdown of the time that was taken to perform that work and who performed it. 2. Each month's bill should include a total to date. That total should provide, at a glance, the total fees and costs incurred to date for the project. 3. A copy of memoranda, letters, reports, calculations and other documentation prepared by CONSULTANT may be required to be submitted to CITY to demonstrate progress toward completion of tasks. In the event CITY rejects or has comments on any such product, CITY shall identify specific requirements for satisfactory completion. 4. CONSULTANT shall submit to CITY an invoice for each monthly payment due. Such invoice shall: A) Reference this Agreement; B) Describe the services performed; C) Show the total amount of the payment due; D) Include a certification by a principal member of CONSULTANT's firm that the work has been performed in accordance with the provisions of this Agreement; and E) For all payments include an estimate of the percentage of work completed. 1 Exhibit B Upon submission of any such invoice, if CITY is satisfied that CONSULTANT is making satisfactory progress toward completion of tasks in accordance with this Agreement, CITY shall approve the invoice, in which event payment shall be made within thirty (30) days of receipt of the invoice by CITY. Such approval shall not be unreasonably withheld. If CITY does not approve an invoice, CITY shall notify CONSULTANT in writing of the reasons for non-approval and the schedule of performance set forth in Exhibit "A" may at the option of CITY be suspended until the parties agree that past performance by CONSULTANT is in, or has been brought into compliance, or until this Agreement has expired or is terminated as provided herein. 5. Any billings for extra work or additional services authorized in advance and in writing by CITY shall be invoiced separately to CITY. Such invoice shall contain all of the information required above, and in addition shall list the hours expended and hourly rate charged for such time. Such invoices shall be approved by CITY if the work performed is in accordance with the extra work or additional services requested, and if CITY is satisfied that the statement of hours worked and costs incurred is accurate. Such approval shall not be unreasonably withheld. Any dispute between the parties concerning payment of such an invoice shall be treated as separate and apart from the ongoing performance of the remainder of this Agreement. Z Exhibit B EXHIBIT "B" Payment Schedule (Fixed Fee Payment) I. CONSULTANT shall be entitled to monthly progress payments toward the fixed fee set forth herein in accordance with the following progress and payment schedules. 2. Delivery of work product: A copy of every memorandum, letter, report, calculation and other documentation prepared by CONSULTANT shall be submitted to CITY to demonstrate progress toward completion of tasks. In the event CITY rejects or has comments on any such product, CITY shall identify specific requirements for satisfactory completion. 3. CONSULTANT shall submit to CITY an invoice for each monthly progress payment due. Such invoice shall: A) Reference this Agreement; B) Describe the services performed; C) Show the total amount of the payment due; D) Include a certification by a principal member of CONSULTANT's firm that the work has been performed in accordance with the provisions of this Agreement; and E) For all payments include an estimate of the percentage of work completed. Upon submission of any such invoice, if CITY is satisfied that CONSULTANT is making satisfactory progress toward completion of tasks in accordance with this Agreement, CITY shall approve the invoice, in which event payment shall be made within thirty (30) days of receipt of the invoice by CITY. Such approval shall not be unreasonably withheld. If CITY does not approve an invoice, CITY shall notify CONSULTANT in writing of the reasons for non-approval and the schedule of performance set forth in Exhibit "A" may at the option of CITY be suspended until the parties agree that past performance by CONSULTANT is in, or has been brought into compliance, or until this Agreement has expired or is terminated as provided herein. 4. Any billings for extra work or additional services authorized in advance and in writing by CITY shall be invoiced separately to CITY. Such invoice shall contain all of the information required above, and in addition shall list the hours expended and hourly rate charged for such time. Such invoices shall be approved by CITY if the work performed is in accordance with the extra work or additional services requested, and if CITY is satisfied that the statement of hours worked and costs incurred is accurate. Such approval shall not be unreasonably withheld. Any dispute between the parties concerning payment of such an invoice shall be treated as separate and apart from the ongoing performance of the remainder of this Agreement. Exhibit B PROFESSIONAL SERVICES CONTRACT BETWEEN THE CITY OF HUNTINGTON BEACH AND NOLL & TAM ARCHITECTS FOR A LIBRARY FACILITES MASTER PLAN Table of Contents 1 Scope of Services.....................................................................................................1 2 City Staff Assistance................................................................................................2 3 Term; Time of Performance.....................................................................................2 4 Compensation ..........................................................................................................2 5 Extra Work...............................................................................................................2 6 Method of Payment..................................................................................................3 7 Disposition of Plans, Estimates and Other Documents ...........................................3 8 Hold Harmless .........................................................................................................3 9 Professional Liability Insurance.............................................................................4 10 Certificate of Insurance............................................................................................5 11 Independent Contractor............................................................................................6 12 Termination of Agreement.......................................................................................6 13 Assignment and Delegation......................................................................................6 14 Copyrights/Patents...................................................................................................7 15 City Employees and Officials..................................................................................7 16 Notices.........................................................................................7 17 Consent....................................................................................................................8 18 Modification.............................................................................................................8 19 Section Headings .....................................................................................................8 20 Interpretation of this Agreement..............................................................................8 21 Duplicate Original....................................................................................................9 22 Immigration...............................................................................................................9 23 Legal Services Subcontracting Prohibited................................................................9 24 Attorney's Fees..........................................................................................................10 25 Survival.....................................................................................................................10 26 Governing Law.........................................................................................................10 27 Signatories.................................................................................................................10 28 Entirety......................................................................................................................10 29 Effective Date.................................................................................I I A CERTIFICATE OF LIABILITY INSURANCE DATE(MMIDD"YYY) 7/8/2020 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER.THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW, THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER, IMPORTANT: If the certificate holder Is an ADDITIONAL INSURED,the pollcy(les)must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED,subject to the terms and conditions of the policy,certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in Ileu of such endorsement(s), PRODUCER CONTAUT NAME: Dealey, Renton &Associates PHONE FAx P.0. BOX 12675 ,510-465-3090 AIC NI:610-462-2193 Oakland CA 94604-2675 ADDRESS: certificates deale renton.com INSURERS AFFORDING COVERAGE NAIC0 INSURER s Arch Insurance Company 11150 INSURED NOLLTAMAR INSURER e:Hartford Accident and Indemnity Company 22357 Noll&Tam Architects 729 Heinz Avenue INSURERC:Twin City Fire Insurance Company 29459 Berkeley CA 94710 INSURER D: INSURER E: INSURER F: COVERAGES CERTIFICATE NUMBER:1396891122 REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT,TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. ILTR TYPE OF INSURANCE Man vdvn SUBR POLICY NUMBER MWDDtYYYY MWDtr�Y LIMITS B X GOMMERCiAL GENERAL LIABILITY Y Y 57UEGBA1432 2/25/2020 2/25/2021 EACHOCCURRENCE s2,000,000 _ DAMAGE TO RENTED CLAIMS-MADE 1XI OCCUR PREMISES JEa occurrence $1,000,000 MED EXP(Any one person) $10,000 PERSONAL&ADV INJURY $2,000,000 GEN'L AGGREGATE LIMIT APPLIES PER: GENERALAGGREGATE $4,000,000 PRO- POLICY JEST LOG PRODUCTS-COMP/OP AGO $4000.000 OTHER: $ COM8 AUTOMOBILE LIABILITY 57UEGBA1432 2125/2020 212612021 Ea.aaddent ND ELIMiT $2,000,000 ANY AUTO BODILY INJURY(Per person) $ OWNED SCHEDULED BODILY INJURY(Per accident) $ AUTOS ONLY AUTOS X HIRED X NON-OWNED PerOPERTYCIAMAGE $ AUTOS ONLY AUTOS ONLYacciden $ B X UMBRELLAUAB X OCCUR Y Y 57UEGBA1432 / / 20 f:21 EACH OCCURRENCE 51,000,000 EXCESS LIAR 11 CLAIMS-MADE ` ' AGGREGATE $1,000,000 DED I X I RETENTION$ tiy, r $ C WORKERS COMPENSATION Y 57WEGGF6495 CITYATTORNG 6/25/2020 6/2512021 X PERT ERH AND EMPLOYERS'LIABILITY CITY OF HUNTINGTO BEACH E.L.EACH ACCIDENT $1,000,000 ANYPROPRIETORIPARTN£RlEXECUTIVE Y!N OFFICE R1MEMB£REXCLUD5D? Q N/A (Mandatory In NH) E.L.DISEASE-EA EMPLOYEE $1,000,000 If Yes,describe under DESCRIPTION OF OPERATIONS below E.L.DISEASE-POLICY LIMIT $1,000,000 A Professional Y Y PAAEP0026803 6126/2020 6/2612021 Per Claim $2,000,000 Liability Annual Aggregate $4,0D0,000 DESCRIPTION OF OPERATIONS 1 LOCATIONS!VEHICLES(ACORD 101,Addltlonal Remarks Schedule,may be attached If more space Is required) RE:Huntington Beach Library Facilities Master Plan 30 Days Notice of Cancellation CERTIFICATE HOLDER CANCELLATION 30 Days Notice of Cancellation SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS, City of Huntington Beach 2000 Main Street AUTHORI REPRESENTATIVE Huntington Beach CA 92648 O 1988-2015 ACORD CORPORATION. All rights reserved. ACORD 25(2016/03) The ACORD name and logo are registered marks of ACORD POLICY NUMBER: 57UEGBA1432 BUSINESS LIABILITY COVERAGE SS 00 08 0' on ADDITIONAL COVERAGES BY WRITTEN CONTRACT, AGREEMENT OR PERMIT This is a summary of the coverage provided under the following form (complete form available): BUSINESS LIABILITY COVERAGE FORM SS 00 08 04 05 Additional Insured When Required by Written Contract, Written Agreement or Permit WHO IS AN INSURED under Section C. is amended to include as an additional insured, but only with respect to liability for"bodily injury", "property damage" or"personal and advertising injury"caused, in whole or in part, by your acts or omissions or the acts or omissions of those acting on your behalf: (a) In the performance of your ongoing operations; (b) In connection with your premises owned by or rented to you; or (c) In connection with "your work" and included within the "products completed operations hazard", but only if (i) The written contract or written agreement requires you to provide such coverage to such additional insured; and (ii) This Coverage Part provides coverage for"bodily injury"or"property damage"included within the"products completed operations hazard". The person(s) or organization(s) are additional insureds when you have agreed, in a written contract, written agreement or because of a permit issued by a state or political subdivision, that such person or organization be added as an additional insured on your policy, provided the injury or damage occurs subsequent to the execution of the contract or agreement,or the issuance of the permit. A person or organization is an additional insured under the provision only for that period of time required by the contract, agreement or permit. With respect to the insurance afforded to the additional insured, this Insurance does not apply to: "Bodily injury", "property damage" or "personal and advertising injury" arising out of the rendering of, or failure to render, any professional architectural,engineering or surveying services,Including: (a) The preparing, approving, or failure to prepare or approve, maps, shop drawings, opinions, reports,surveys,field orders,change orders,designs or drawings and specification:or (b) Supervisory,inspection, architectural or engineering activities. The limits of insurance that apply to additional insureds are described in Section D. Limits Of Insurance. How this insurance applies when other insurance is available to an additional insured is described in the Other Insurance Condition in Section E. Liability And Medical Expenses General Conditions. No person or organization is an insured with respect to the conduct of any current or past partnership,joint venture or limited liability company that is not shown as a Named Insured in the Declarations. Other Insurance If other valid and collectible insurance is available for a loss we cover under this Coverage Part, our obligations are limited as follows: When You Add Others As An Additional Insured To This Insurance: That is other insurance available to an additional insured.However, the following provisions apply to other Insurance available to any person or organization who Is an additional insured under this Coverage Part: (a) Primary Insurance When Required By Contract:This insurance is primary If you have agreed in a written contract, written agreement or permit that this insurance be primary.If other insurance is also primary,we will share with all that other Insurance by the method described in c.below. (b) Primary And Non-Contributory To Other Insurance When Required By Contract: If you have agreed in a written contract, written agreement or permit that this insurance is primary and non-contributory with the additional insured's own insurance,this insurance is primary and we will not seek contribution from that other insurance. Rev 6.14 Page 1 of 2 BUSINESS LIABILITY COVERAGE FORM Summary SS 00 08 34 L} Paragraphs(a)and(b)do not apply to other insurance to which the additional insured has been added as an additional insured. c.Method Of Sharing If all the other insurance permits contribution by equal shares, we will follow this method also. Under this approach, each insurer contributes equal amounts until it has paid its applicable limit of insurance or none of the loss remains, whichever comes first. If any of the other insurance does not permit contribution by equal shares, we will contribute by limits. Under this method, each insurer's share is based on the ratio of its applicable limit of insurance to the total applicable limits of insurance of ail insurers. Waiver of Subrogation If you have waived any rights of recovery against any person or organization for all or part of any payment, including Supplementary Payments, we have made under this Coverage Part, we also waive that right, provided you waived your rights of recovery against such person or organization in a contract, agreement or permit that was executed prior to the injury or damage EXCERPT FROM Hartford Form SS 04 38 09 09 HIRED AUTO AND NON-OWNED AUTO B.With respect to the operation of a"non-owned auto",WHO IS AN INSURED is replaced by the following:The following are"insureds": d.Anyone liable for the conduct of an"insured", but only to the extent of that liability Rev 5.14 Page 2 of 2 57UEGBA1432 EXCERPTS FROM CA 0001 (1013) HARTFORD BUSINESS AUTO COVERAGE Additional Insured: SECTION II — COVERED AUTO LIABILITY COVERAGE A.1, WHO IS AN INSURED: The following are "insureds" c. Anyone liable for the conduct of an "insured"...but only to the extent of that liability. Primary Insurance: SECTION IV— BUSINESS AUTO CONDITIONS B. General Conditions - 5. Other Insurance a. For any covered "auto" you own, this Coverage Form provides primary insurance. For any covered "auto" you don't own, the insurance provide by this Coverage Form is excess over any other collectible insurance. c. Regardless of the provisions of paragraph a. above, this Coverage Form's Covered Auto Liability Coverage is primary for any liability assumed under an "insured contract". Cross Liability Clause: SECTION V— DEFINITIONS G. "Insured" means any person or organization qualifying as an insured in the Who is An Insured provision of the applicable coverage. Except with respect to the Limit of Insurance, the coverage afforded applies separately to each insured who is seeking coverage or against whom a claim or"suit" is brought. EXCERPTS FROM HA9916 (0312) HARTFORD COMMERCIAL AUTOMOBILE BROAD FORM ENDORSEMENT 15, WAIVER OF SUBROGATION --We waive any right of recovery we may have against any person or organization with whom you have a written contract that requires such waiver because of payments we make for damages under this Coverage Form. Workers' Compensation and Employers' Liability Insurance Policy Waiver of Our Right to Recover From Others Endorsement - California WC 04 03 06 If the following information is not complete, refer to the appropriate Schedule attached to the policy. Insured:Noll&Tam Architects Policy Number 57WEGGF6495 Producer: Dealey, Renton &Associates Effective Date 6/25/2020 Schedule Person or Organization Job Description City of Huntington Beach 2000 Main Street Huntington Beach CA 92648 Additional Premium % We have the right to recover our payments from any- You must maintain payroll records accurately segre- one liable for an injury- covered by this policy. We gating the remuneration of your employees while en- will not enforce our right against the person or gaged in the work described in the Schedule. organization named in the Schedule, (This agreement applies only to the extent that you perform work The additional premium for this endorsement shall be under a written contract that requires you to obtain the percentage, as shown in the Schedule applicable this agreement from us,) to this endorsement, of the California workers' compensation premium otherwise due on such remuneration. Authorized Representative i i i I i WC040306 i PROFESSIONAL SERVICE AWARD ANALYSIS SERVICE: Library Facilities Master Plan SERVICE DESCRIPTION: Architectural and Design Services VENDOR: Noll&Tam Architects OVERALL RANKING: 1 SUBJECT MATTER EXPERTS/RATERS: (EXAMPLE: 1. Building Official 2. Assistant Fire Marshal 3. Fire Protection Analyst) I. MINIMUM QUALIFICATIONS REVIEW • Written Proposal Score: 1210 V CR NNA Humum t li Total Weighted Maximum Criteria Score Score Compliance with RFP 200 250 Technical Approach 525 625 Qualifications 575 625 Clarity 200 250 Local Vendor Preference N/A Cost 320 500 References and Background 210 250 m Total II. DUE DILIGENCE REVIEW • Interview Ranking: 1 ti1lEN©6)R ME 'Sun�iit 0 ew t = h ,_ • Noll&Tam Architects lENDO NAI P"r� - =Aid _ z- � ° r • 289 697.00 153 PROFESSIONAL SERVICE AWARD ANALYSIS SERVICE: Library Facilities Masterplan SERVICE DESCRIPTION: Professional services for creating a Library Facilities Masterplan for the City VENDOR: Johnson Favaro OVERALL RANKING: 2 SUBJECT MATTER EXPERTS/RATERS: 1. Library Director 2. Facilities Manager 3. Planning Manager 4. Principal Librarian 5. Senior Librarian (EXAMPLE: 1. Building Official 2. Assistant Fire Marshal 3. Fire Protection Analyst) I. MINIMUM QUALIFICATIONS REVIEW • Written Proposal Score: 1230 ����� �, k -NDOR NXME Mf mum Q�ualif�catto`e evae�u���� ��� wiff .._ .NTIM Total Weighted Maximum Criteria Score Score Compliance with RFP 180 250 Technical Approach 600 625 Qualifications 575 625 Clarity 210 250 Local Vendor Preference N/A Cost 320 500 References and Background 230 250 Total 1�2£30 25vu II. DUE DILIGENCE REVIEW • Interview Ranking: 2 �\/�ENDOkR tVAMESummary of Review • Johnson Favaro LLP cr aim � . INDO.}i NAME �r�c�ng �ti y ICI tlIII1IJi� • 265 920.00 154 PROFESSIONAL SERVICE AWARD ANALYSIS SERVICE: Library Facilities Masterplan SERVICE DESCRIPTION: Professional services for creating a Library Facilities Masterplan for the City VENDOR: Moore lacofano Goltsman,Incorporated OVERALL RANKING: 3 SUBJECT MATTER EXPERTS/RATERS: 1. Library Director 2. Facilities Manager 3. Planning Manager 4. Principal Librarian 5. Senior Librarian (EXAMPLE: 1. Building Official 2. Assistant Fire Marshal 3. Fire Protection Analyst) I. MINIMUM QUALIFICATIONS REVIEW • Written Proposal Score:1130 VENDOR"NAME"........�MininiuinQuah catI6 '�fteview .. Total Weighied Maximum Criteria Score Score Compliance with RFP 200 250 Technical Approach 500 625 Qualifications 500 625 Clarity 200 250 Local Vendor Preference N/A Cost 260 500 References and Background 200 250 Total 11 tI 2 000 II. DUE DILIGENCE REVIEW • Interview Ranking: 3 \/ENDOR NAME-� Summary of Re few • Moore lacofano Goltsman. Incorporated 1lEND4"RNAME'� ppPricing a . r _: $309.370.00 155 PROFESSIONAL SERVICE AWARD ANALYSIS SERVICE: Library Facilities Master Plan SERVICE DESCRIPTION: Architectural and Design Services VENDOR: Noll&Tam Architects OVERALL RANKING: 1 SUBJECT MATTER EXPERTS/RATERS: (EXAMPLE: 1. Building Official 2. Assistant Fire Marshal 3. Fire Protection Analyst) I. MINIMUM QUALIFICATIONS REVIEW • Written Proposal Score: 1210 1/ENDOR NAME—=M nimum�ualificaf ons Review Total Weighted Maximum Criteria Score Score Compliance with RFP 200 250 Technical Approach 525 625 Qualifications 575 625 Clarity 200 250 Local Vendor Preference N/A Cost 320 500 References and Background 210 250 a4,a 1210 ,h " 1���H�2500k Total II. DUE DILIGENCE REVIEW • Interview Ranking: 1 \/ENDO;R-NAME S mrnary ofRv�ew • Noll&Tam Architects �END`C1R�NAIVIEM P��cmg • 289 697.00 161 PROFESSIONAL SERVICE AWARD ANALYSIS SERVICE: Library Facilities Masterplan SERVICE DESCRIPTION: Professional services for creating a Library Facilities Masterplan for the City VENDOR: Company 2 OVERALL RANKING: 2 SUBJECT MATTER EXPERTS/RATERS: 1. Library Director 2. Facilities Manager 3. Planning Manager 4. Principal Librarian 5. Senior Librarian (EXAMPLE: 1. Building Official 2. Assistant Fire'Marshal 3. Fire Protection Analyst) I. MINIMUM QUALIFICATIONS REVIEW • Written Proposal Score: 1230 /END OF, °NANI Mcri�'"mum Qualifcaf ns�1Rev ewM,- - Total Weighted Maximum Criteria Score Score Compliance with RFP 180 250 Technical Approach 600 625 Qualifications 575 625 Clarity 210 250 Local Vendor Preference N/A Cost 320 500 References and Background 230 250 Total 1230H II. DUE DILIGENCE REVIEW • Interview Ranking: 2 VENt)OR NAME=Summa°ry ofReu�ew • Com an 2 `VENDOR NAMEPrcmg t • 265 920.00 162 PROFESSIONAL SERVICE AWARD ANALYSIS SERVICE: Library Facilities Masterplan SERVICE DESCRIPTION: Professional services for creating a Library Facilities Masterplan for the City VENDOR: Company 3 OVERALL RANKING: 3 SUBJECT MATTER EXPERTS/RATERS: 1. Library Director 2. Facilities Manager 3. Planning Manager 4. Principal Librarian 5. Senior Librarian (EXAMPLE: 1. Building Official 2. Assistant Fire Marshal 3. Fire Protection Analyst) I. MINIMUM QUALIFICATIONS REVIEW • Written Proposal Score:1130 i, bm- 1 OI1S� IeVif � ti iOR- Total Weighted Maximum Criteria Score Score Compliance with RFP 200 250 Technical Approach 500 625 Qualifications 500 625 Clarity 200 250 Local Vendor Preference N/A Cost 260 500 References and Background 200 250 Total 113 uk oI� " ll. DUE DILIGENCE REVIEW • Interview Ranking: 3 V� �F =`Surnmaro Review► • Company 3 1/ NCIQR NAME ' "king, Aa '06 3L uii _ .=ills $309.370.00 163 City of Huntington Beach •' 2000 Main Street ♦ Huntington Beach, CA 92648 (714) 536-5227 www.'huntingtonbeachea.gov Office of the City Clerk !7,1908 Robin Estanislau, City Clerk August 5, 2020 Noll & Tam Architects 729 Heinz Ave. #7 Berkeley, CA 94710 To Whom It May Concern: Enclosed is a copy of the fully executed copy of the "Professional Services Contract between the City of Huntington Beach and Noll & Tam Architects for a Library Facilities Master Plan" approved by the Huntington Beach City Council on July 20, 2020. Sincerely, Robin'Estanislau, CIVIC City Clerk RE:ds Enclosure Sister Cities. Anjo, Japan ♦ Waitakere, New Zealand 7/21/2020 Library Facilities Master Planning OVERVIEW OF THE PROCESS AND PURPOSE What is a library facilities master plan ? A framework or roadmap to guide investment in library services for the City The planning process includes assessing the existing facilities and library services, how people use their libraries and what services may be needed or expanded, engaging the community in conversations about needs and aspirations to ensure that future planning and development aligns with community needs, and looking at all of this within the context of the growth and development of the City. COMMUNICATION Meeting Date. 1 Agenda Item No.: /3 L C ) �� y 7/21/2020 Noll&Tam Architects Over 20 years of experience working with libraries of all sizes. Over 60 library projects, including the award winning Half Moon Bay Library in 2018 Consultant team includes the Margaret Sullivan Studio,an innovative Design firm that has worked with over 40 mission driven organizations,focusing on issues of Social infrastructure, place making and community resilience. Commitment to extensive community engagement during the planning process,so that community voices drive the process IDENMY N® ANOASPN1AT M ` OFTSCOINUNRY •� � AND NOIYNIWL{ NXMFY FUTURE DEFINE TIIE FORCA MI~ LIRAWS ROLE 1W CIIY'R FOR THE FIRURE MT"" 10991RFY FUTUM r.rwl \ 111EMM E1WRN1 THE LRRARY REAEEEINT THE I INOUETRY WRAIMS YIEOIL, ARGON,AND YAll9 YOUR COEIEIIDRTY ALIRN COEIFIUIRTY ROAIf YIIM LN1MY LRNON OEVF►07 AND ROAtt fNERRRR 7MBOf,OFAE AMD MNIOTIH RLR<:.ARCII TRENDR�T FRACIICES,AND r t' DO CKE iTUDNi 2 7/21/2020 Background for HB Public Library A Facilities Master planning process has not been done since the early 1980s. Both the City and the Library have changed a great deal over the past 40 years. The Library system has 5 locations now,all of which are over 40 years old. A Library Facility Masterplan was identified as a City Strategic objective in 2019. A Library Facility Masterplan will help guide the City's investment in this essential City Service. Request for Proposals The City went out to bid for proposals in early 2020 4 well qualified firms responded, and were assessed by a team of City Staff Top 2 firms were identified and invited to participate in a second interview Noll&Tam proposal and interview highlighted the importance of community engagement and creative ways to ensure engagement even in these challenging times. Staff recommended moving forward with Noll&Tam based on this commitment to community engagement, social infrastructure and placemaking. 3 7/21/2020 Library Develop Impact Fees The City has a Library Develop Impact Fee that can be used for three types of things—New Library materials, New Library Spaces and Master Planning for library facilities. The current fund balance is healthy, and can cover the entire cost of the project. The remaining balance is still sufficient to help with the purchase of new materials. The current fee levels are not sufficient to build new library spaces due to the cost of library construction. Like all other Development fees, these funds need to be expended within a specific timeframe, or funding could be lost. Request for Council Action The Library is asking for Council to approve a contract for professional services with Noll&Tam Architects to produce a Library Facilities Masterplan. The completed Masterplan will be presented to the City Council for Review and approval upon completion. 4