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RPM Team, LLC - 2020-08-14
AMENDMENT NO. 3 TO PROFESSIONAL SERVICES CONTRACT BETWEEN THE CITY OF HUNTINGTON BEACH AND RPM TEAM, LLC FOR AS-NEEDED CONSTRUCTION DESIGN MANAGEMENT FOR THE CITY OF HUNTINGTON BEACH NAVIGATION CENTER THIS AMENDMENT is made and entered into by and between the CITY OF HUNTINGTON BEACH, a California municipal corporation, hereinafter referred to as "CITY," and RPM TEAM, LLC, a Limited Liability Corporation, hereinafter referred to as "CONSULTANT." WHEREAS, CITY and CONSULTANT are parties to that certain agreement, dated August 14, 2020 entitled"Professional Services Contract Between the City of Huntington Beach and RPM Team, LLC for Construction Design Management for the City of Huntington Beach Navigation Center" which agreement shall hereinafter be referred to as the "Original Agreement," and City and Consultant wish to amend the Original Agreement to increase the amount of compensation to be paid to Consultant; NOW, THEREFORE, it is agreed by CITY and CONSULTANT as follows: 1. ADDITIONAL COMPENSATION In consideration of the services to be performed under the Original Agreement, City agrees to pay Consultant an additional sum not to exceed Five Thousand Eight Hundred Dollars ($5,800). The additional sum shall be added to the original sum of Thirty Three Thousand Six Hundred Dollars ($33,600), for a new contract amount not to exceed Thirty Nine Thousand Four Hundred Dollars ($39,400). 20-9098/239197 1 2. REAFFIRMATION Except as specifically modified herein,all other terms and conditions of the Original Agreement shall remain in full force and effect. IN WITNESS WHEREOF, the parties hereto have caused this agreement to be executed by their authorized officers oil lGg i f t j c-t _-3 ,2020. CONSULTANT, CITY OF HUNTINGTON BEACH, a municipal corporation of the State of RPM Te. I C California By: - Director/Chief David Renard (Pursuant To 118 § .03,100) print name ITS: (circle one)Chaim /President ice President APPROVED AS TO FORM: AND rm City Attorney print name Date ITS: (circle one/ ;Ccrcta Chief financi er/Asst. Secretary -Treasurer _ RLCLIVL AND FIIJ City Clerk Date 20-9098/239197 2 AMENDMENT NO. 2 TO PROFESSIONAL SERVICES CONTRACT BETWEEN THE CITY OF HUNTINGTON BEACH AND RPM TEAM, LLC FOR AS-NEEDED CONSTRUCTION DESIGN MANAGEMENT FOR THE CITY OF HUNTINGTON BEACH NAVIGATION CENTER THIS AMENDMENT is made and entered into by and between the CITY OF HUNTINGTON BEACH, a California municipal corporation, hereinafter referred to as "CITY," and RPM TEAM, LLC, a Limited Liability Corporation, hereinafter referred to as "CONSULTANT." WHEREAS, CITY and CONSULTANT are parties to that certain agreement, dated August 14, 2020 entitled "Professional Services Contract Between the City of Huntington Beach and RPM Team, LLC for Construction Design Management for the City of Huntington Beach Navigation Center" which agreement shall hereinafter be referred to as the "Original Agreement," and City and Consultant wish to amend the Original Agreement to increase the amount of compensation to be paid to Consultant; NOW, THEREFORE, it is agreed by CITY and CONSULTANT as follows: 1. ADDITIONAL COMPENSATION In consideration of the services to be performed under the Original Agreement, City agrees to pay Consultant an additional sum not to exceed Five Thousand Nine Hundred Twenty Dollars ($5,920). The additional sum shall be added to the original sum of Thousand Dollars ($27,680), for a new contract amount not to exceed Thirty Thousand Six Hundred Dollars ($33,600). 20-8936/234418 1 Z�,r2 2. REAFFIRMATION Except as specifically modified herein, all other terms and conditions of the Original Agreement shall remain in full force and effcct. IN WITNESS WHEREOF,the parties hereto have caused this agreement to be executed by their authorized officers on �fyJl i o?9 12020. CONSULTANT, CITY OF HUNTINGTON BEACH, a municipal corporation of the State of RPM Team California 0 By:_ ix ti David Renard Director/Chief (Pursuant To HBMC'¢3.03.100) Print na ITS: (circle one)Chairm t/Presidcnt/V e Presidcnt APPROVED AS TO FORM: AND By: U��L !� -�Vj City Attorneyf Print namc Date ITS: (ch-cle one)Sccretary/Chief Financial Officcr/Asst. Sccretary-Treasurer - RECEIVE AND FILE: --�' City Clerk Date 20-8936/234418 2 AMENDMENT NO. 1 TO PROFESSIONAL SERVICES CONTRACT BETWEEN THE CITY OF HUNTINGTON BEACH AND RPM TEAM,LLC FOR AS NEEDED CONSTRUCTION DESIGN MANAGEMENT FOR THE CITY OF HUNTINGTON BEACH NAVIGATION CENTER THIS AMENDMENT is made and entered into by and between the CITY OF HUNTINGTON BEACH,a California municipal corporation, hereinafter referred to as "CITY,"and RPM TEAM, LLC,a Limited Liability Corporation hereinafter referred to as "CONSULTANT." WHEREAS, CITY and CONSULTANT are parties to that certain agreement, dated August 14,2020 entitled"Professional Services Contract Between the City of Huntington Beach and RPM TEAM, LLC for Construction Design Management for the City of Huntington Beach Navigation Center which agreement shall hereinafter be referred to as the"Original Agreement,"and CITY and CONSULTANT wish to amend the Original Agreement to reflect the additional work to be performed by CONSULTANT and the additional compensation to be paid in consideration thereof by CITY to CONSULTANT, NOW,THEREFORE, it is agreed by CITY and CONSULTANT as follows: The following Sections are hereby added to comply with FEMA reimbursement Requests: 30. GENERAL PRINCIPLES CONSULTANT shall, comply with generally accepted accounting principles and good business practices, including all applicable cost principles published by the Federal Office of Management and Budget(OMB), including 2 CFR 200- 20-8839/233266 1 UNIFORM ADMINISTRATIVE REQUIREMENTS, COST PRINCIPLES,AND AUDIT REQUIREMENTS FOR FEDERAL AWARDS "The Uniform Guidance", which can be viewed at https://www.ecfr.gov/cgi- initext-,idx?tpl=/ecfrbrowse/Title02/2cfr200 main_02.tp1. CONSULTANT shall comply with all federal, State and other funding source requirements. CONSULTANT shall,at its own expense,furnish all cost items associated with this Agreement except as herein otherwise specified in the budget or elsewhere to be furnished by CITY. CONSULTANT shall submit annually to the CITY a cost allocation plan in accordance with The Uniform Guidance. 31. COMPLIANCE WITH LAWS AND REGULATIONS CONSULTANT shall at all times perform is obligations hereunder in compliance with all applicable Federal, State, County, and local laws, rules and regulations, current and hereinafter enacted, including facility and professional licensing and/or certification laws and keep in effect any and all licenses, permits, notices and certificates as are required. CONSULTANT shall further comply with all laws applicable to wages and hours of employment, occupational safety, and to fire safety, health and sanitation. 32. EQUAL OPPORTUNITY CONSULTANT shall comply with the provisions of Title VII of the Civil Rights Act of 1964 in that it will not discriminate against any individual with respect to his or her compensation, terms, conditions, or privileges of employment nor shall CONSULTANT discriminate in any way that would deprive or intend to deprive any individual of employment opportunities or otherwise adversely affect his or her status as 20-8839/233266 2 i an employee because of such individual's race, color, religion, sex, national origin, age, handicap,medical condition, sexual orientation or marital status. 33. AFFIRMATIVE ACTION Each CONSULTANT and subcontractor of services and supplies employing fifteen (15) or more full-time permanent employees, shall comply with all Affirmative Action Programs required by Federal or State law. 34. NON DISCRIMINATION CONSULTANT shall ensure that services and facilities are provided without regard to ethnic group identification, race, color, nation origin, creed, religion, age, sex, physical or mental disability, political affiliation or marital status in accordance with applicable laws, including, but not limited to, Title VI of the Civil Rights Act of 1964 (42 U.S.0 200-d), Section 162 (a) of the Federal-Aid Highway Act of 1973 (23 U.S.0 324), Section 504 of the Rehabilitation Act of 1973, The Civil Rights Restoration Act of 1987 (P.L. 100-209), Executive Order 12898 (February 11, 1994), Executive Order 13166 (August 16,2000), Title VII of the Civil Rights Act of 1964 (42 U.S.C. 2000-d), the Age Discrimination of 1975 (42 U.S.C. 6101 ), Article 9.5, Chapter 1, Part 1, Division 2, Title 2 (Section 11135, et seq) of the California Government Code, Title 9, Chapter 4, Subchapter 6 (Section 10800,et seq)of the CCR and California Dept of Social Services Manual of Policies and Procedures(CDSS MPP) Division 21. 35. BYRD ANTI-LOBBYING AMENDMENT CONSULTANT shall file Standard Form-LLL, "Disclosure Form to Report Lobbying," to certify that it will not and has not used Federal appropriated funds to pay any person or organization for influencing or attempting to influence an officer or 20-88391233266 3 employee of any agency, a member of Congress, officer or employee of Congress, or an employee of a member of Congress in connection with obtaining any Federal contract, i grant or any other award covered by 31 U.S.C. 1352. CONSULTANT shall disclose any lobbying with non-Federal funds that takes place in connection with obtaining any Federal award by CONSULTANT or CONSULTANT's Subcontractors. In accordance with 31 U.S.C. 1352, CONSULTANT shall also file a disclosure form at the end of each calendar quarter in which there occurs any event that requires disclosure or that materially affects the accuracy of the information contained in any disclosure form previously filed. CONSULTANT shall include this provision in all subcontracts and require each of its subcontractors to comply with the certification and disclosure requirements of this provision. 36. CLEAN AIR ACT AND FEDERAL WATER POLLUTION CONTROL ACT CONSULTANT agrees to comply with all applicable standards, orders or regulations issued pursuant to the Clean Air Act, as amended, 42 U.S.C. §§ 7401 et seq. CONSULTANT agrees to report each violation to the USDA and the appropriate EPA Regional Office. CONSULTANT agrees to comply with all applicable standards, orders or regulations issued pursuant to the Federal Water Pollution Control Act as amended (33 U.S.C. §§ 1251 et seq.). CONSULTANT agrees to report each violation to the USDA and the appropriate EPA Regional Office. 20-8839/233266 4 37. CONTRACTING WITH SMALL AND MINORITY BUSINESSES WOMEN'S BUSINESS ENTERPRISES, AND LABOR SURPLUS AREA FIRMS CONSULTANT shall, in accordance with 2 CFR 200.321 -Contracting with small and minority businesses, women's business enterprises, and labor surplus area firms, take affirmative steps to include minority business, women's business enterprises, and labor surplus area firm by: a. Placing qualified small and minority businesses and women's business enterprises on solicitation lists; b. Assuring that small and minority businesses, and women's business enterprises are solicited whenever they are potential sources; C. Dividing total requirements, when economically feasible, into smaller tasks or quantities to permit maximum participation by small and minority businesses, and women's business enterprises; d. Establishing delivery schedules, where the requirement permits, which encourage participation by small and minority businesses, and women's business enterprises; and e. Using the services and assistance, as appropriate, of such organizations as the Small Business Administration and the Minority Business Development Agency of the Department of Commerce. 20-8839/233266 5 38. PROCUREMENT OF RECOVERED MATERIALS CONSULTANT shall comply with 2 CFR part 200.322. CONSULTANT shall procure only items designated in guidelines of the Environmental Protection Agency (EPA) at 40 CFR part 247 that contain the highest percentage of recovered materials practicable, consistent with maintaining a'satisfactory level of competition, where the purchase price of the item exceeds $10,000 or the value of the quantity acquired during the preceding fiscal year exceeded $10,000. CONSULTANT certifies that the percentage of recovered materials to be used in the performance of this Agreement will be at least the amount required by applicable specifications or other contractual requirements. For contracts over $100,000 in total value, CONSULTANT shall estimate the percentage of total material utilized for the performance of the Agreement that is recovered materials and shall provide such estimate to CITY upon request. 39. AUDIT AND INSPECTION CONSULTANT agrees to maintain and/or make available within the CITY accurate books and accounting records relative to all its activities under this Agreement. Authorized federal, State or County representatives shall have the right to monitor, assess, or evaluate CONSULTANT's performance pursuant to this Agreement, said monitoring, assessments, or evaluations to include but not limited to audits, inspection of premises, reports, and interviews of project staff and participants. CONSULTANT assertions of confidentiality shall not be a bar to full access to the records. 20-8839/233266 6 40. AUDIT REQUIREMENT CONSULTANTS that expend $750,000 or more of federal grant funds per year shall also have an audit conducted in compliance with Government Auditing Standards, which includes Single Audit Act Amendments and the Compliance Supplement (2 CFR part 200 App. XI). 41. REAFFIRMATION Except as specifically modified herein, all other terms and conditions of the Original Agreement shall remain in full force and effect. IN WITNESS WHEREOF,the parties hereto have caused this agreement to be executed by their authorized officers on August 27 , 2020. (SIGNATURES ON SEPARATE PAGE) 20-8839/233266 7 CONSULTANT, CITY OF HUNTINGTON BEACH, a municipal corporation of the State of THE RPM TEA LLC California By: '� Dir et r/Chief David Renard (Pursuant To HBMC§3.03.100 print name ITS: (circle one)Chairman/President/Vice President APPROVED AS TO FORM: AND fA ity Attorney Richard Renard print name Date ITS: (circle one)Secretar Chief Financial OfficerJAsst. Secretary-Treasurer RECEIVE AND FILE: City Clerk Date I? 20-8839/233266 9 PROFESSIONAL SERVICES CONTRACT BETWEEN THE CITY OF HUNTINGTON BEACH AND RPM TEAM, LLC FOR AS NEEDED CONSTRUCTION DESIGN MANAGEMENT FOR THE CITY OF HUNTINGTON BEACH NAVIGATION CENTER THIS AGREEMENT("Agreement") is made and entered into by and between the City of Huntington Beach, a municipal corporation of the State of California, hereinafter referred to as "CITY,"and RPM Team,a limited liability company,hereinafter referred to as"CONSULTANT." WHEREAS, CITY desires to engage the services of a consultant to provide design management for the City of Huntington Beach Navigation Center; and Pursuant to documentation on file in the office of the City Clerk, the provisions of the Huntington Beach Municipal Code, Chapter 3.03, relating to procurement of professional service contracts have been complied with; and CONSULTANT has been selected to perform these services, NOW, THEREFORE, it is agreed by CITY and CONSULTANT as follows: 1. SCOPE OF SERVICES CONSULTANT shall provide all services as described in Exhibit "A," which is attached hereto and incorporated into this Agreement by this reference. These services shall sometimes hereinafter be referred to as the "PROJECT." CONSULTANT hereby designates David Renard who shall represent it and be its sole contact and agent in all consultations with CITY during the performance of this Agreement. 2. CITY STAFF ASSISTANCE CITY shall assign a staff coordinator to work directly with CONSULTANT in the performance of this Agreement. agree/surfnet/professional svcs to$49 05/19-204132 1 of 11 3. TERM-, TIME OF PERFORMANCE Time is of the essence of this Agreement. The services of CONSULTANT are to commence on August 14,2020 (the"Commencement Date"). This Agreement shall automatically terminate three (3)years from the Commencement Date, unless extended or sooner terminated as provided herein. All tasks specified in Exhibit "A" shall be completed no later than one year from the Commencement Date. The time for performance of the tasks identified in Exhibit "A" are generally to be shown in Exhibit "A." This schedule may be amended to benefit the PROJECT if mutually agreed to in writing by CITY and CONSULTANT. In the event the Commencement Date precedes the Effective Date,CONSULTANT shall be bound by all terms and conditions as provided herein. 4. COMPENSATION In consideration of the performance of the services described herein, CITY agrees to pay CONSULTANT on a time and materials basis at the rates specified in Exhibit "B," which is attached hereto and incorporated by reference into this Agreement,a fee,including all costs and expenses, not to exceed twenty-seven thousand six-hundred and eighty Dollars ($27,680). 5. EXTRA WORK In the event CITY requires additional services not included in Exhibit "A" or changes in the scope of services described in Exhibit "A," CONSULTANT will undertake such work only after receiving written authorization from CITY. Additional compensation for such extra work shall be allowed only if the prior written approval of CITY is obtained. 6. METHOD OF PAYMENT CONSULTANT shall be paid pursuant to the terms of Exhibit "B." agree/surfnet/professional svcs to$49 05/19-204132 2 of 11 7. DISPOSITION OF PLANS ESTIMATES AND OTHER DOCUMENTS CONSULTANT agrees that title to all materials prepared hereunder, including, without limitation, all original drawings, designs, reports, both field and office notices, calculations, computer code, language, data or programs, maps, memoranda, letters and other documents, shall belong to CITY, and CONSULTANT shall turn these materials over to CITY upon expiration or termination of this Agreement or upon PROJECT completion,whichever shall occur first. These materials may be used by CITY as it sees fit. 8. HOLD HARMLESS A. CONSULTANT hereby agrees to protect, defend, indemnify and hold harmless CITY, its officers, elected or appointed officials, employees, agents and volunteers from and against any and all claims, damages, losses, expenses,judgments, demands and defense costs (including, without limitation, costs and fees of litigation of every nature or liability of any kind or nature) arising out of or in connection with CONSULTANT's (or CONSULTANT's subcontractors,if any)negligent(or alleged negligent)performance of this Agreement or its failure to comply with any of its obligations contained in this Agreement by CONSULTANT,its officers, agents or employees except such loss or damage which was caused by the sole negligence or willful misconduct of CITY. CONSULTANT will conduct all defense at its sole cost and expense and CITY shall approve selection of CONSULTANT's counsel. This indemnity shall apply to all claims and liability regardless of whether any insurance policies are applicable. The policy limits do not act as limitation upon the amount of indemnification to be provided by CONSULTANT. B. To the extent that CONSULTANT performs"Design Professional Services"within the meaning of Civil Code Section 2782.8,then the following Hold Harmless provision applies in place of subsection A above: agree/surfnet/professional svcs to$49 05/19-204132 3 of 11 "CONSULTANT hereby agrees to protect, defend, indemnify and hold harmless CITY and its officers, elected or appointed officials, employees, agents and volunteers, from and against any and all claims, damages, losses, expenses, demands and defense costs (including, without limitation,costs and fees of litigation of every nature or liability of any kind or nature)to the extent that the claims against CONSULTANT arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of CONSULTANT. In no event shall the cost to defend charged to CONSULTANT exceed CONSULTANT's proportionate percentage of fault. However, notwithstanding the previous sentence, in the event one or more other defendants to the claims and/or litigation is unable to pay its share of defense costs due to bankruptcy or dissolution of the business, CONSULTANT shall meet and confer with CITY and other defendants regarding unpaid defense costs. The duty to indemnify, including the duty and the cost to defend, is limited as provided in California Civil Code Section 2782.8. C. Regardless of whether subparagraph A or B applies, CITY shall be reimbursed by CONSULTANT for all costs and attorney's fees incurred by CITY in enforcing this obligation. This indemnity shall apply to all claims and liability regardless of whether any insurance policies are applicable. The policy limits do not act as a limitation upon the amount of indemnification to be provided by CONSULTANT. 9. PROFESSIONAL LIABILITY INSURANCE CONSULTANT shall obtain and furnish to CITY a professional liability insurance policy covering the work performed by it hereunder. This policy shall provide coverage for CONSULTANT's professional liability in an amount not less than One Million Dollars ($1,000,000.00) per occurrence and in the aggregate. The above-mentioned insurance shall not contain a self-insured retention without the express written consent of CITY;however an insurance agree/surfnet/professional sves to$49 05/19-204132 4 of 11 policy "deductible" of Ten Thousand Dollars ($10,000.00) or less is permitted. A claims-made policy shall be acceptable if the policy further provides that: A. The policy retroactive date coincides with or precedes the initiation of the scope of work (including subsequent policies purchased as renewals or replacements). B. CONSULTANT shall notify CITY of circumstances or incidents that might give rise to future claims. CONSULTANT will make every effort to maintain similar insurance during the required extended period of coverage following PROJECT completion. If insurance is terminated for any reason,CONSULTANT agrees to purchase an extended reporting provision of at least two (2) years to report claims arising from work performed in connection with this Agreement. If CONSULTANT fails or refuses to produce or maintain the insurance required by this section or fails or refuses to furnish the CITY with required proof that insurance has been procured and is in force and paid for, the CITY shall have the right, at the CITY's election, to forthwith terminate this Agreement. Such termination shall not affect Consultant's right to be paid for its time and materials expended prior to notification of termination. CONSULTANT waives the right to receive compensation and agrees to indemnify the CITY for any work performed prior to approval of insurance by the CITY. 10. CERTIFICATE OF INSURANCE Prior to commencing performance of the work hereunder, CONSULTANT shall furnish to CITY a certificate of insurance subject to approval of the City Attorney evidencing the foregoing insurance coverage as required by this Agreement; the certificate shall: A. provide the name and policy number of each carrier and policy; agree/surfnet/professional Svcs to$49 05/19-204132 5 of 11 B. state that the policy is currently in force; and C. shall promise that such policy shall not be suspended, voided or canceled by either party,reduced in coverage or in limits except after thirty(30)days' prior written notice;however,ten(10)days'prior written notice in the event of cancellation for nonpayment of premium. CONSULTANT shall maintain the foregoing insurance coverage in force until the work under this Agreement is fully completed and accepted by CITY. The requirement for carrying the foregoing insurance coverage shall not derogate from CONSULTANT's defense,hold harmless and indemnification obligations as set forth in this Agreement. CITY or its representative shall at all times have the right to demand the original or a copy of the policy of insurance. CONSULTANT shall pay, in a prompt and timely manner, the premiums on the insurance hereinabove required. 11. INDEPENDENT CONTRACTOR CONSULTANT is, and shall be, acting at all times in the performance of this Agreement as an independent contractor herein and not as an employee of CITY. CONSULTANT shall secure at its own cost and expense, and be responsible for any and all payment of all taxes, social security, state disability insurance compensation, unemployment compensation and other payroll deductions for CONSULTANT and its officers, agents and employees and all business licenses, if any, in connection with the PROJECT and/or the services to be performed hereunder. 12. TERMINATION OF AGREEMENT All work required hereunder shall be performed in a good and workmanlike manner. CITY may terminate CONSULTANT's services hereunder at any time with or without cause,and whether or not the PROJECT is fully complete. Any termination of this Agreement by agree/surfnet/professiona(sves to$49 05/19-204132 6 of 11 CITY shall be made in writing,notice of which shall be delivered to CONSULTANT as provided herein. In the event of termination, all finished and unfinished documents, exhibits, report, and evidence shall, at the option of CITY,become its property and shall be promptly delivered to it by CONSULTANT. 13. ASSIGNMENT AND DELEGATION This Agreement is a personal service contract and the work hereunder shall not be assigned, delegated or subcontracted by CONSULTANT to any other person or entity without the prior express written consent of CITY. If an assignment, delegation or subcontract is approved, all approved assignees, delegates and subconsultants must satisfy the insurance requirements as set forth in Sections 9 and 10 hereinabove. 14. COPYRIGHTS/PATENTS CITY shall own all rights to any patent or copyright on any work, item or material produced as a result of this Agreement. 15. CITY EMPLOYEES AND OFFICIALS CONSULTANT shall employ no CITY official nor any regular CITY employee in the work performed pursuant to this Agreement. No officer or employee of CITY shall have any financial interest in this Agreement in violation of the applicable provisions of the California Government Code. 16. NOTICES Any notices, certificates, or other communications hereunder shall be given either by personal delivery to CONSULTANT's agent (as designated in Section 1 hereinabove) or to CITY as the situation shall warrant,or by enclosing the same in a sealed envelope,postage prepaid, and depositing the same in the United States Postal Service, to the addresses specified below. agree/surfnet/professional Svcs to$49 05/19-204132 7 of 11 CITY and CONSULTANT may designate different addresses to which subsequent notices, certificates or other communications will be sent by notifying the other party via personal delivery, a reputable overnight carrier or U. S. certified mail-return receipt requested: TO CITY: TO CONSULTANT: City of Huntington Beach David Renard ATTN: Tom Herbel RPM Team, LLC 2000 Main Street 6724 Langley Cyn, Rd Huntington Beach, CA 92648 Salinas, CA 93907 17. CONSENT When CITY's consent/approval is required under this Agreement, its consent/approval for one transaction or event shall not be deemed to be a consent/approval to any subsequent occurrence of the same or any other transaction or event. 18. MODIFICATION No waiver or modification of any language in this Agreement shall be valid unless in writing and duly executed by both parties. 19. SECTION HEADINGS The titles, captions, section, paragraph and subject headings, and descriptive phrases at the beginning of the various sections in this Agreement are merely descriptive and are included solely for convenience of reference only and are not representative of matters included or excluded from such provisions, and do not interpret, define, limit or describe, or construe the intent of the parties or affect the construction or interpretation of any provision of this Agreement. 20. INTERPRETATION OF THIS AGREEMENT The language of all parts of this Agreement shall in all cases be construed as a whole, according to its fair meaning, and not strictly for or against any of the parties. If any agree/surfnet/professional svcs to$49 05/19-204132 8 of 11 provision of this Agreement is held by an arbitrator or court of competent jurisdiction to be unenforceable, void, illegal or invalid, such holding shall not invalidate or affect the remaining covenants and provisions of this Agreement. No covenant or provision shall be deemed dependent upon any other unless so expressly provided here. As used in this Agreement, the masculine or neuter gender and singular or plural number shall be deemed to include the other whenever the context so indicates or requires. Nothing contained herein shall be construed so as to require the commission of any act contrary to law, and wherever there is any conflict between any provision contained herein and any present or future statute, law, ordinance or regulation contrary to which the parties have no right to contract, then the latter shall prevail, and the provision of this Agreement which is hereby affected shall be curtailed and limited only to the extent necessary to bring it within the requirements of the law. 21. DUPLICATE ORIGINAL The original of this Agreement and one or more copies hereto have been prepared and signed in counterparts as duplicate originals, each of which so executed shall, irrespective of the date of its execution and delivery, be deemed an original. Each duplicate original shall be deemed an original instrument as against any party who has signed it. 22. IMMIGRATION CONSULTANT shall be responsible for full compliance with the immigration and naturalization laws of the United States and shall, in particular, comply with the provisions of the United States Code regarding employment verification. 23. LEGAL SERVICES SUBCONTRACTING PROHIBITED CONSULTANT and CITY agree that CITY is not liable for payment of'any subcontractor work involving legal services, and that such legal services are expressly outside the agree/surfnet/professional Svcs to$49 05/19-204132 9 of 11 scope of services contemplated hereunder. CONSULTANT understands that pursuant to Huntington Beach City Charter Section 309, the City Attorney is the exclusive legal counsel for CITY; and CITY shall not be liable for payment of any legal services expenses incurred by CONSULTANT. 24. ATTORNEY'S FEES In the event suit is brought by either party to construe, interpret and/or enforce the terms and/or provisions of this Agreement or to secure the performance hereof, each party shall bear its own attorney's fees, such that the prevailing party shall not be entitled to recover its attorney's fees from the nonprevailing party. 25. SURVIVAL Terms and conditions of this Agreement, which by their sense and context survive the expiration or termination of this Agreement, shall so survive. 26. GOVERNING LAW This Agreement shall be governed and construed in accordance with the laws of the State of California. 27. SIGNATORIES Each undersigned represents and warrants that its signature hereinbelow has the power, authority and right to bind their respective parties to each of the terms of this Agreement, and shall indemnify CITY fully for any injuries or damages to CITY in the event that such authority or power is not, in fact, held by the signatory or is withdrawn. 28. ENTIRETY The parties acknowledge and agree that they are entering into this Agreement freely and voluntarily following extensive arm's length negotiation,and that each has had the opportunity agree/surfnet/professional svcsto$49 05/19-204132 10 of 11 to consult with legal counsel prior to executing this Agreement. The parties also acknowledge and agree that no representations, inducements,promises,agreements or warranties,oral or otherwise, have been made by that party or anyone acting on that party's behalf, which are not embodied in this Agreement, and that that party has not executed this Agreement in reliance on any representation, inducement, promise, agreement, warranty, fact or circumstance not expressly set forth in this Agreement. This Agreement, and the attached exhibits, contain the entire agreement between the parties respecting the subject matter of this Agreement, and supersede all prior understandings and agreements whether oral or in writing between the parties respecting the subject matter hereof. 29. EFFECTIVE DATE This Agreement shall be effective on the date of its approval by the City Attorney. This Agreement shall expire when terminated as provided herein. IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed by and through their authorized officers. agree/surfnet/professional svcs to$49 05/19-204132 11 of 11 CONSULTANT, CITY OF HUNTINGTON BEACH, a municipal corporation of the State of RPM Team,LL California By: ti ('Director/Chief David Renard (Pursuant To HBMC§3. .1 0) print na APPROVED AS TO FORM: ITS: (circle one)Chairtn resider ce President aD y: / G, City omey Date print name ITS: (circle one)Secretn Chief Financial Officerlass[. ) RECEIVE AND FILE: Secretary—Treasurer City Clerk Date G1/.c�i.Zy,2U agredsurfnedprofessional svcs to$49 o5/19-204132 12 of II EXHIBIT "A" A. STATEMENT OF WORK: (Narrative of work to be performed) Proposal attached B. CONSULTANT'S DUTIES AND RESPONSIBILITIES: C. CITY'S DUTIES AND RESPONSIBILITIES: D. WORK PROGRAM/PROJECT SCHEDULE: EXHIBIT A RPM Team LLC ►�® , ,-= 408-439-3283 david rpm-team.com T E A M 6724 Langley Cyn Rd, Salinas, CA 93907 Since 1887 Professional Engineering & Consulting Services Proposal Date: August 13, 2020 Client: City of Huntington Beach, PWD c/o Deborah De Bow, PE 2000 Main St 4 {i Huntington Beach, CA 92648 C: 714-536-5528 E: ddebowCa)surfcity-hb.org Project: Huntington Beach Cameron Shelter— Design Conceptual: One 60'wide by 192'long insulated Sprung Structure on concrete foundation, with supporting modular trailers to offer sleeping quarters and bathrooms, showers, and kitchen facilities for individuals experiencing homelessness. Scope of Services: Providing design management and MEPF engineering and calculations, stamped by a licensed P.E. in CA, in compliance with CBC 2019 / CEC 2019 / CMC 2019 / CPC 2019 / ASCE 7-16 for the items below: 1. Mechanical, Electrical, and Plumbing Engineering Design Including: a. Electrical Site Utilities Design Including Power Distribution and Power Specification b. Site Lighting Design c. Gas Connection Design to Restrooms and Future Kitchen d. Electrical Connections to the Sprung Structure e. Full MEP Design and Calculations for the Sprung Structure f. Plumbing Design for Site ADA Requirements including Site Water and Sewer Connections g. Construction Administration 127 Hours 2. Fire Life Safety Engineering Design Including: a. Fire Alarm Design for the Sprung Structure b. Fire Sprinkler Design and Calculations for the Sprung Structure c. Fire Underground Utility Plan for Sprung Structure and other Facility Requirements d. Construction Administration 46 Hours 127 + 46 Hours X$160/hr NOTE TO EXCEED TOTAL = $27,680 RPM Team LLC California Retainer &Payments: 50% retainer is required on all first-time clients. Retainer fee will be waived on future projects. Payment confirmation is required before RPM will perform the MEPF Engineering Services. Contract and Purchase Order must state RPM Net 30 Payment Terms and must not include any contract terms that augment or are inconsistent with the terms of this Proposal and its attached Contract Terms and Conditions. • The remaining Fee is due Net 30 from the day we submit stamped engineering documents to Client and send invoice. General Design Exclusions: • Architectural, surveying, structural engineering, civil engineering, traffic engineering, environmental reports, and geologic or geotechnical services. • Offsite improvement plans. • Landscape design or irrigation design. • Stormwater calculations, plans, or design. • Storm Water Pollution Prevention Plan. • Gas Utility Design. • Civil utilities plans. • Structural Design and foundation design of the Sprung Structure. • Development and Printing of Presentation materials and permit drawings. • Permit fees. 41 Owner or Contractor initiated scope or design changes beyond the 50% Construction Document Phase. Design changes resulting from value engineering or product substitutions during the Construction Administration phase. Costs associated with obtaining necessary permits, inspections and approvals from local, state and federal agencies are not included unless specifically noted above. Revision or additional work due to unforeseen changes in local or state requirements; or ordinances effective after the date of preparation of this proposal • Preparation of plans or documents for other than the Authority Having Jurisdiction's review & approvals. Proposal Terms: The cost includes addressing all the review comments until the MEPF portions of the relevant submittal is approved. • The cost is for electronic delivery of 1 set of stamped design document. Any changes in the above said scope of services provided under this Contract will be charged at the rate of$160 per hour. • RPM Team will produce drawings and documents exhibiting standard engineering care in compliance with IBC 2018, project drawings,and project specifications. RPM Team does not provide any warranty or guarantee, express or implied, regarding the quality or timeliness of professional services. • The drawings produced by RPM Team show structural members in the final, installed position. RPM Team is not responsible for the means, methods, sequence, procedures, techniques, scheduling of construction activities,job site safety, and liquidated damages. RPM Team LLC California Contract Terms &Conditions City of Huntington Beach (hereafter referred to as"CLIENT'S and RPM Team LLC. (hereafter referred to as"RPM' acknowledge that the Terms and Conditions below are a part of this Letter Agreement and agree to be bound by its terms and conditions. Standard of Practice, Warranties: The standard of practice for all professional engineering and related services performed or furnished by RPM under this Agreement will be the care and skill ordinarily used by members of the subject profession practicing under similar circumstances at the same time and in the same locality. RPM will produce documents exhibiting standard engineering care to comply with IBC 2018, ASCE 7-10, and local City Ordinances. RPM makes no warranties, express or implied, under this Agreement or otherwise, in connection with RPM's services. Deliverable: The Fee includes electronic delivery of 1 set of document only. If the CLIENT requires wet stamp documents for submission, CLIENT shall notify RPM five (5) days ahead of time, and CLIENT agrees to pay RPM associated cost plus a 20% premium for handling. i.e. (printing cost + shipping cost) x 20% handling fee. Our 24x36 size prints are charged at $4.75/sheet which is similar to Fedex rates. Our 11x17 size prints are charged at $2/sheet. Deviation from Scope: Any changes in the above Scope of Services provided under this Contract will be treated as a change order. In this event, RPM will notify the CLIENT and only begin working on the change order after getting written approval from the CLIENT on the change order fee. Ownership of Documents: CLIENT warrants that all documents, including, but not limited to drawings, sketches, studies, analysis, information, schedules, estimates, reports and other items provided to RPM, or previously prepared or furnished by other consultants or RPM, are owned and the property of the CLIENT, or that CLIENT is properly licensed to use and share such documents with others performing services for the Project and that the use of the files shall be without liability or legal exposure to RPM. Indemnification: RPM agrees, to the fullest extent permitted by law, to indemnify and hold the CLIENT harmless from any damage, liability or cost (including reasonable attorney's fees) arising from a third-party claim, but only to the extent caused by RPM's negligent acts, errors or omissions in the performance of professional services under this Agreement and those of its sub consultants or anyone for whom RPM is legally liable. CLIENT agrees that RPM's obligation to indemnify CLIENT does not include a duty to defend CLIENT from a professional liability claim.The CLIENT agrees, to the fullest extent permitted by law, to indemnify and hold RPM harmless from any damage, liability or cost(including reasonable attorney's fees) arising from a third-party claim, but only to the extent caused by the CLIENT'S negligent acts, errors or omissions and those of its contractors, subcontractors or consultants or RPM Team LLC California anyone for whom the CLIENT is legally-liable, and arising from the project that is the subject of this Agreement. Construction Support Services Not Part of Contract: The CLIENT agrees, to the fullest extent permitted by law, to indemnify, defend, and hold harmless RPM and its officers, employees and consultants, from any loss, claim or cost (including reasonable attorneys'fees) arising or resulting from the performance of construction support services by other persons or entities and from any and all claims arising from modifications, clarifications, interpretations, adjustments or changes made to the Contract Documents to reflect changed field or other conditions, except for claims directly resulting from a negligent act, error or omission of RPM. RPM is not responsible for the means, methods, sequence, procedures, techniques, scheduling of construction activities, job site safety, and liquidated damages. Delay in Payment: Accounts are due as described above in this agreement. Accounts unpaid 5 calendar days after the invoice date are subject to a 1.5% service charge (19.6% annual rate). In the event any portion of an account remains unpaid 15 calendar days after the invoice date, CLIENT shall pay all costs of collection, including reasonable attorney fees. Cancellation of Contract: Site visit fee of$600/visit + travel expenses shall NOT be refunded. Cancellation of contract by the Client within 2 days of contract execution will require a forfeit payment to RPM of$500 for loss of time.This payment shall become delinquent within 15 days of cancellation. Accounts unpaid 15 calendar days after the invoice date are subject to a 1.5%service charge (19.6% annual rate). In the event any portion of an account remains unpaid 30 calendar days after the invoice date, CLIENT shall pay all costs of collection, including reasonable attorney fees. Cancellation of contract by the CLIENT after 2 days of contract execution and before the design has been finalized by RPM will require a payment to RPM for loss of time. All time and expenses spent on the project until the date of cancellation shall be billed to the CLIENT. This payment shall become delinquent within 15 days of cancellation. Accounts unpaid 15 calendar days after the invoice date are subject to a 1.5% service charge (19.6% annual rate). In the event any portion of an account remains unpaid 30 calendar days after the invoice date, CLIENT shall pay all costs of collection, including reasonable attorney fees. Cancellation of contract after the design has been finalized by RPM is not allowed and if Client chooses to do so,they shall owe RPM full (100%)contract value.This payment shall become delinquent within 15 days of cancellation. Accounts unpaid 15 calendar days after the invoice date are subject to a 1.5% service charge (19.6% annual rate). In the event any portion of an account remains unpaid 30 calendar days after the invoice date, CLIENT shall pay all costs of collection, including reasonable attorney fees. Limitation of Liability: To the fullest extent permitted by law, and notwithstanding any other provision of this Agreement, the total liability, in the aggregate, of RPM and its officers, directors, members, partners, agents, RPM Team LLC California employees, and Consultants, to Client and anyone claiming by, through, or under Client for any and all claims, losses, costs, or damages whatsoever arising out of, or in any way related to the Project or the Agreement from any cause or causes (including RPM's indemnity obligations hereunder) shall not exceed the total compensation received by RPM under this Agreement. To the fullest extent permitted by law, RPM and its officers, directors, members, partners, agents, Consultants, and employees shall not be liable to Client or anyone claiming by,through, or under Client for any special, incidental, indirect, or consequential damages. Entire Agreement: This Agreement together with the Exhibits and Schedules identified above constitute the entire agreement between CLIENT and RPM and supersede all prior written or oral understandings. This Agreement and said Exhibits and Schedules may only be amended, supplemented, modified, or canceled by a duly executed written instrument. Dispute Resolution: Any claims, disputes or controversies between the parties arising out of or relating to the Agreement, or breach thereof, which has not been resolved in accordance with the procedures set forth in the Agreement, shall be decided by arbitration in accordance with the Construction Industry Arbitration Rules of the AAA then in effect, unless the parties mutually agree otherwise in writing by amendment to this Agreement. The parties agree that any arbitrator selected shall have demonstrated prior experience in, and knowledge of, standards and practices applicable to design professionals. The award of the arbitrator(s) shall be final and binding upon the parties without the right of appeal to the courts. Judgment may be entered upon it in accordance with the applicable law by any court having jurisdiction thereof. Interpretation: This Agreement shall be governed by and interpreted in accordance with the laws of the State of California, Monterey County and the Federal District Court of Northern California. In the event that any portion or all of this Agreement is held to be void or unenforceable, the remaining portions of the Agreement shall not be affected thereby and shall remain in full force and effect. The parties agree to negotiate in good faith to reach an equitable agreement which shall affect the intent of the parties as set forth in this Agreement. ---------------------------------------- End Contract Terms &Conditions ------------------------------------- RPM Team LLC California We thank you for this opportunity to quote on this project and our team looks forward to working with you. Regards, David Renard President RPM Team LLC davidOrpm-team.com (408) 439-3283 Please sign below and return if you agree with our Proposal. Your signature below will create a binding contract that incorporates this Proposal and the attached Contract Terms and Conditions. Any modifications you make to this Proposal or the Contract Terms and Conditions will be null and void and of no legal effect unless initialed by RPM Team within five (5) days of receipt from Client. City of Huntington Beach Date RPM Team LLC Date RPM Team LLC California EXHIBIT"B" Payment Schedule (Hourly Payment) A. Hourly Rate CONSULTANT'S fees for such services shall be based upon.the following hourly rate and cost schedule: $160/hour not to exceed $27,680 B. Travel Charges for time during travel are not reimbursable. C. Billin 1. All billing shall be done monthly in fifteen (15) minute increments and matched to an appropriate breakdown of the time that was taken to perform that work and who performed it. 2. Each month's bill should include a total to date. That total should provide,at a glance, the total fees and costs incurred to date for the project. 3. A copy of memoranda, letters, reports, calculations and other documentation prepared by CONSULTANT may be required to be submitted to CITY to demonstrate progress toward completion of tasks. In the event CITY rejects or has comments on any such product, CITY shall identify specific requirements for satisfactory completion. 4. CONSULTANT shall submit to CITY an invoice for each monthly payment due. Such invoice shall: A) Reference this Agreement; B) Describe the services performed; C) Show the total amount of the payment due; D) Include a certification by a principal member of CONSULTANT's firm that the work has been performed in accordance with the provisions of this Agreement; and E) For all payments include an estimate of the percentage of work completed. Upon submission of any such invoice, if CITY is satisfied that CONSULTANT is making satisfactory progress toward completion of tasks in accordance with this Agreement, CITY shall approve the invoice, in which event payment shall be made within thirty(30) days of receipt of the invoice by CITY. Such approval shall not be unreasonably withheld. If CITY does not approve an invoice, CITY shall notify CONSULTANT in writing of the reasons for non-approval and the schedule of performance set forth in Exhibit "A" may at the option of CITY be suspended until the parties agree that past performance by CONSULTANT is in, or has been brought 1 Exhibit B into compliance, or until this Agreement has expired or is terminated as provided herein. 5. Any billings for extra work or additional services authorized in advance and in writing by CITY shall be invoiced separately to CITY. Such invoice shall contain all of the information required above, and in addition shall list the hours expended and hourly rate charged for such time. Such invoices shall be approved by CITY if the work performed is in accordance with the extra work or additional services requested, and if CITY is satisfied that the statement of hours worked and costs incurred is accurate. Such approval shall not be unreasonably withheld. Any dispute between the parties concerning payment of such an invoice shall be treated as separate and apart from the ongoing performance of the remainder of this Agreement. 2 Exhibit B PROFESSIONAL SERVICES CONTRACT BETWEEN THE CITY OF HUNTINGTON BEACH AND RPM TEAM, LLC FOR AS NEEDED CONSTRUCTION DESIGN MANAGEMENT FOR THE CITY OF HUNTINGTON BEACH NAVIGATION CENTER Table of Contents 1 Scope of Services................................................................................................................ 1 2 City Staff Assistance...........................................................................................................2 3 Term;Time of Performance................................................................................................2 4 Compensation......................................................................................................................2 5 Extra Work..........................................................................................................................2 6 Method of Payment.............................................................................................................3 7 Disposition of Plans,Estimates and Other Documents.......................................................3 8 Hold Harmless.....................................................................................................................3 9 Professional Liability Insurance ..............................................................................4 10 Certificate of Insurance.......................................................................................................5 11 Independent Contractor.......................................................................................................6 12 Termination of Agreement................................................. ................................................6 13 Assignment and Delegation................................ ...................................................6 14 Copyrights/Patents ..............................................................................................................7 15 City Employees and Officials..............................................................................................7 16 Notices... .................................................................................................................7 17 Consent................................................................................................................................8 18 Modification........................................................................................................................8 19 Section Headings.................................................................................................................8 20 Interpretation of this Agreement.........................................................................................8 21 Duplicate Original................................................................................................................9 22 Immigration..........................................................................................................................9 23 Legal Services Subcontracting Prohibited ...........................................................................9 24 Attorney's Fees..................................................................................................................... 10 25 Survival................................................................................................................................ 10 26 Governing Law..................................................................................................................... 10 27 Signatories............................................................................................................................ 10 28 Entirety................................................................................................................................. 10 29 Effective Date.................................................................................11 ,4 0 os/l CERTIFICATE OF LIABILITY INSURANCE DATE / Y) 14 ai2020ozo THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER.THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND,EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S),AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED,the policy(ies)must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED,subject to the terms and conditions of the policy,certain policies may require an endorsement A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTACT Susan Curtis NAME: AssuredPartners of Nevada LLC AHCO No Ext: (702)638-0022 FAX No (702)638-0050 375 E Warm Springs Rd Ste 201 E-MAIL susan.curtis@assuredpartners.com ADDRESS: INSURER(S)AFFORDING COVERAGE NAIC# Las Vegas NV 89119 INSURER A: Lloyds of London 15792 INSURED INSURER B: RPM Team LLC INSURER C: 6724 Langley Cyn Rd INSURER D: INSURER E: Salinas CA 93907 INSURER F COVERAGES CERTIFICATE NUMBER: 20-21 Master REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT,TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN,THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS INSR AUUL1bUbH POLICY EFF POLICY EXP LTR TYPE OF INSURANCE INSD WVD POLICY NUMBER MM/DD/YYYY MM/DD/YYYY LIMITS COMMERCIAL GENERALLIABILITY EACH OCCURRENCE $ AGE TO RENTED CLAIMS-MADE OCCUR PREMISES Ea occurrence $ MED EXP(Anyone person) $ PERSONAL&ADV INJURY $ GEN'L AGGREGATE LIMIT APPLIES PER. GENERALAGGREGATE $ POLICY ❑PRO ❑ LOC PRODUCTS-COMP/OP AGG $ JECT OTHER $ AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT $ Ea accident ANYAUTO BODILY INJURY(Per person) $ OWNED SCHEDULED BODILY INJURY(Per accident) $ AUTOS ONLY AUTOS HIRED NON-OWNED PROPERTY DAMAGE $ AUTOS ONLY AUTOS ONLY Per accident UMBRELLA LIAB OCCUR EACH OCCURRENCE $ EXCESS LIAB CLAIMS-MADE AGGREGATE $ DED I I RETENTION$ $ WORKERS COMPENSATION PER OTH- AND EMPLOYERS'LIABILITY Y/N STATUTE ER ANY PROPRIETOR/PARTNER/EXECUTIVE ❑ N/A E L EACH ACCIDENT $ OFFICER/MEMBER EXCLUDED? (Mandatory in NH) E.L.DISEASE-EA EMPLOYEE $ If yes,describe under DESCRIPTION OF OPERATIONS below E.L.DISEASE-POLICY LIMIT $ Professional Liability A KAE 000-0193 0611912020 06/19/2021 Per Claim limit 1,000,000 Aggregate 1,000,000 DESCRIPTION OF OPERATIONS/LOCATIONS I VEHICLES (ACORD 101,Additional Remarks Schedule,may be attached if more space is required) Proof of Insurance,subject to policy terms&conditions. APPROVED AS TO FORM By. ii a1I !�A.F.L /;AYES CITv P,rT,)RNEY CERTIFICATE HOLDER CANCELLATION CITY OF HIl SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF,NOTICE WILL BE DELIVERED IN City of Huntington Beach ACCORDANCE WITH THE POLICY PROVISIONS. 2000 Main St. AUTHORIZED REPRESENTATIVE Huntington Beach CA 92648 ©1988-2015 ACORD CORPORATION. All rights reserved. ACORD 25(2016/03) The ACORD name and logo are registered marks of ACORD DOCUMENTATION OF COMPLIANCE WITH FEDERAL PROCUREMENT REQUIREMENTS FOR COVID-19 (SIMPLIFIED ACQUISITION THRESHOLD) TO COMPLETE WHEN PURCHASING GOODS AND/OR SERVICES <$250,000 DEPARTMENT Public Works PREPARER Ken Dills DATE 8/14/20 DEPT HEAD Sean Crumby DESCRIBE PURPOSE OF REQUEST: (Please:descr►be how this request is related to the COVID719 event) Design Management Services for the Homeless Navigation Center on Cameron Lane. RPM Team 1. JDE Account Number: 2. Method of Procurement: What procurement method was used? ❑ Micro-Purchase/P-Card (<$10,000) X Small Purchase($10,000-$249,999) ❑ Sole Source (Unique or public emergency.The justification for using this method should be thorough and detailed to support the organization's decision—please attach justification to this document if sole sourcing is used) 3. Contractor suspension or debarment check-Document that the selected contractor is not suspended or debarred by performing an exclusion search at https://www.sam.gov/SAM/pages/public/searchRecords/search.isf and including the search results. (Documents the search by selecting "Save PDF". The resulting report will include the search terms and results. Explain any results for similar names that showed up in the search. Your funding source may require you to check additional lists.) Is a copy of the suspension/debarment check attached to this document?(REQUIRED) ❑ Yes Are copies of the quotes obtained attached to this document (applicable for purchases$10,000 and above)? ❑ Yes X No ❑ N/A Professional Service under$30,000 8/13/2020 Search Results I System for Award Management $'[E'.iU t1S,37:+l.FttYCC ItTY•Grr§,i1'.t,f!tV am A NEW WAY TO SIGN IN-If you already have%SAM t='y IrY a SAM account,use your SAM email for login.gov. sYS Meort.aMRDMANAeemten-r Lrgin.gov FAQs ® ALERT:SAM.gov will he down for scheduled maintenance Saturday,08/15/2020 from 8:oo AM to 10:00 PM © ALERT:CAGE is,xTeriencing intermittent service interruptions.SAM registrants may encounter an error validating a CAGE Code.If this happens,please try again later, Search Results Current Search Terms:RPM Team LLC* Tc>rtl t¢cr d,,a Save PDF Export ResultsF Print ':'Y Relevance v dur I ti Descending Your search for RPM Team LLC*returned the following results... No records found. 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