HomeMy WebLinkAboutCommunity Development Block Grant (CDBG) - Homeless Outreach Program - 2020-07-01 CITY OF HUNTINGTON BEACH
MEMORANDUM OF UNDERSTANDING
(Program No. B-20-MC-06-0506)
For Program Year 2020/21
Community Development Block Grant(CDBG)
(Homeless Outreach Program)
THIS MEMORANDUM OF UNDERSTANDING (MOU) is entered into as of this 1 st day of
July 2020, by and between the CITY OF HUNTINGTON BEACH, a municipal corporation,
hereinafter referred to as "City," and the HUNTINGTON BEACH POLICE DEPARTMENT,
hereinafter referred to as "Subrecipient."
RECITALS
WHEREAS, the City has applied for and received funds from the United States Government
under Title I of the Housing and Community Development Act of 1974, Public Law 93-383; and
WHEREAS, the City wishes to engage the Subrecipient to assist the City in utilizing such funds;
and
WHEREAS, the Office of Business Development is delegated the responsibility for the
administration of the Community Development Block Grant Program; and
WHEREAS, the City has environmental clearance to release the funds for this project;
NOW, THEREFORE, in consideration of these recitals, and the mutual covenants contained
herein, the Office of Business Development and Subrecipient agree as follows:
1) STATEMENT OF WORK
A. Scope of Services: Subrecipient shall perform all the services described in the
Project Description (Project) and Scope of Services as set forth on Attachment 1
to this MOU, a copy of which is attached and incorporated by reference.
B. Time of Performance: Subrecipient is to proceed with obtaining all requisite
approvals to commence the Project on July 1, 2020. Every effort shall be made
by the Subrecipient to expend the allocated funds in their entirety within one year
from the commencement of the Project.
C. Compensation and Method of Payment: The City has allocated Federal
2020/2021 CDBG funds in the amount of Eighty-Five Thousand Dollars
($85,000.00) for the Scope of Services, as outlined in the Subrecipient's
application to the City for CDBG funds, incorporated herein by reference. The
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Subrecipient shall furnish all labor, materials and services and bear all expenses
necessary to provide for the project as outlined in this MOU.
D. National Objectives: The Subrecipient certifies that the activities carried out with
funds provided under this MOU will meet one or more of the CDBG program's
National Objectives: 1) benefit low/moderate income persons; 2) aid in the
prevention or elimination of slums or blight; 3) meet community development
needs having a particular urgency as defined in 24 CFR Part 570.208.
2) NOTICES
Communication and details concerning this contract shall be directed to the
respective Department Heads executing this MOU.
3) RECORDS AND RETENTION
The Subrecipient shall maintain separate accounting records for the Federal CDBG funds
provided by the City. The City, federal Grantor Agency, Comptroller General of the
United States, or any of their duly authorized representatives shall have access to all
books, documents, papers and records maintained by the Subrecipient which directly
pertain to the above project for the purpose of audit, examination, excerpts and
transcriptions.
Unless otherwise notified by the City, the Subrecipient shall retain all financial records,
supporting documents and statistical reports related to the project identified under this
MOU for a period of five (5) years from the date of project completion and/or
alternatively five years from the date of an audit finding such finding has been cleared by
appropriate officials and the Subrecipient has been given official written notice.
4) REPORTING REQUIREMENTS
The City will provide Subrecipient with a "Quarterly Accomplishment Report" form.
Subrecipient shall submit a completed Quarterly Accomplishment Report and associated
documentation within fifteen (15) calendar days of the end of the first three quarters. The
final quarterly report is due no later than July 15, 2021. The Subrecipient must complete
the form in full indicating the data required by the City within the form(s) to assess
appropriate and compliant program performance measures and accomplishments,
including a description of how and when determination of eligibility status was made for
persons assisted. The report must include sufficient information to assist the City in
monitoring the Subrecipient's performance. The Subrecipient must demonstrate
satisfactory performance prior to reimbursement for expenditures as indicated below.
The City will provide the Subrecipient with a "Monthly Payment Request" form, which
must be submitted within fifteen (15) calendar days of the end of each month and may be
submitted along with the Quarterly Accomplishment Report in applicable months. The
submission must include complete documentation verifying eligible program
expenditures, including employee timesheets, operational expenditures (if allowable) and
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financial documentation demonstrating proper accounting and use of CDBG funds as
identified in the approved program budget.
5) PROGRAM REQUIREMENTS
The Subrecipient shall adhere to the terms of the City's CDBG Application and this
MOU and with assurances and agreements made by the City to the United States
Department of Housing and Urban Development.
The Subrecipient shall comply with applicable Uniform Administrative Requirements as
described in Section 5780.502 of the federal regulations for the CDBG Program. The
Federal requirements are incorporated herein.
The Subrecipient shall carry out all activities in compliance with all Federal laws and
regulations as described in Subpart K, such as labor standards (Davis Bacon Act) fair
housing requirements of the CDBG Program Regulations, except that:
a) The Subrecipient will not assume the City's environmental
responsibilities as described in Section 570.604; and
b) The Subrecipient will not assume the City's responsibility for
initiating the review process required under the provisions of 24 CFR
Part 52.
The provisions of Subpart K of the CDBG Regulations are incorporated, by reference, as
a condition of this MOU.
The Subrecipient shall comply with all Federal regulations related to the use of CDBG
funds by religious organizations, if applicable to this MOU and the approved project
outlined herein.
6) SECTION 3 COVERED ASSISTANCE
Where the Subrecipient receives CDBG funds for work arising in connection with
housing rehabilitation, housing construction, or other public improvements, the
requirements of Section 3 of the Housing and Urban Development Act of 1968 shall
apply as follows:
A. The work to be performed under this contract is subject to the requirements of
Section 3 of the Housing and Urban Development Act of 1968, as amended, 12
U.S.C. 1701u (Section 3). The purpose of Section 3 is to ensure that employment
and other economic opportunities generated by HUD assistance or HUD-assisted
projects covered by Section 3, shall, to the greatest extent feasible, be directed to
low and very low-income persons, particularly persons who are recipients of
HUD assistance for housing.
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B. The parties to this contract agree to comply with HUD's regulations in 24 CFR
Part 135, which implement Section 3. As evidenced by their execution of this
contract, the parties to this contract certify that they are under no contractual or
other impediment that would prevent them from complying with the part 135
regulations.
C. The contractor agrees to send to each labor organization or representative of
workers with which the contractor has a collective bargaining agreement or other
understanding, if any, a notice of advising the labor organization or workers'
representative of the contractor's commitments under this Section 3 clause, and
will post copies of the notice in conspicuous places at the work site where both
employees and applicants for training and employment positions can see the
notice. The notice shall describe the Section 3 preference, shall set forth
minimum number of job titles subject to hire, availability of apprenticeship and
training positions, the qualifications for each; the name and location of the
person(s) taking applications for each of the positions; and the anticipated date the
work shall begin.
D. The contractor agrees to include this Section 3 clause in every subcontract subject
to compliance with regulations in 24 CFR part 135, and agrees to take appropriate
action, as provided in an applicable provision of the subcontract or in this Section
3 clause, upon a finding that the subcontractor is in violation of the regulation in
24 CFR, part 135. The contractor will not subcontract with any subcontractor
where the contractor has notice or knowledge that the subcontractor has been
found in violation of the regulations in 24 CFR,part 135.
E. The subcontractor will certify that any vacant employment positions, including
training positions, that are filled (1) after the contractor is selected but before the
contract is executed, and (2) with persons other than those to whom the
regulations of 24 CFR part 135 require employment opportunities to be directed,
were not filled to circumvent the contractor's obligations under 24 CFR,part 135.
F. Noncompliance with HUD's regulations in 24 CFR, part 135 may result in
sanctions, termination of this contract for default, and debarment or suspension
from future HUD assisted contracts.
7) CHANGES IN USE OF FUNDS
No change in use of the CDBG funds will be permitted by the City without prior formal
approval by the City, subject to the provisions of the City's adopted Citizen Participation
Plan. If the Subrecipient desires a change in the use of the CDBG funds following
approval of this MOU, a written request must be submitted to the City for review by the
Council.
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8) NONDISCRIMINATION CLAUSE
The Subrecipient shall comply with all State and Federal laws regarding
nondiscrimination in the provision of services and the equal opportunity employment of
personnel.
9) SUSPENSION AND TERMINATION OF MOU
In accordance with Title 24, Sections 85.43 and 85.44 of the Code of Federal
Regulations, this MOU may be suspended or terminated if the Subrecipient fails to
comply with any term(s) of the award and/or the award is terminated for convenience.
Title 24, Sections 85.43 and 85.44 of the Code of Federal Regulations are incorporated
herein,by reference as provisions of the MOU.
10) REVERSION OF ASSETS
Upon expiration of this MOU, the Subrecipient shall transfer to the City any CDBG
funds on hand at the time of expiration and any accounts receivable attributable to the use
of CDBG funds. The Subrecipient shall be required to use any real property under the
Subrecipient's control that was acquired or improved in whole or in part with CDBG
funds in excess of$25,000 as follows:
a) Used to meet one of the National Objectives in 24 CFR, Section
570.208 until five (5)years after expiration of this MOU; or,
b) Disposed of in a manner that result in the City being reimbursed
in the amount of the current fair market value of the property less
any portion of the value attributable to expenditure of non-CDBG
funds for acquisition or improvement to the property.
Reimbursement is not required after the period of time specified in
paragraph(a)of this section.
11) HOLD HARMLESS AND INDEMNITY AGREEMENT
The city, its elected and appointed officers, employees and agents shall not be liable for
any claims, liabilities, penalties, fines, or any damage to goods, properties, or effects of
any person whatsoever, nor for personal injuries or death caused by, or claimed to have
been caused by, or resulting from, any intentional or negligent acts, errors or omission of
Subrecipient or Subrecipient's agents, employees, or representatives in completion of the
project outlined in the MOU.
Subrecipient agrees to defend, indemnify and save free and harmless the city and its
elected and appointed officers, employees and agents against any of the foregoing
liabilities or claims of any kind and any cost/and expense that is incurred by the City on
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account of any of the foregoing liabilities, including liabilities or claims by reason of
alleged defects in any plans and specifications for the project or facility.
12) ASSIGNMENT OF MOU
The Subrecipient shall not assign this MOU or any monies due thereunder without the
prior written consent of the City.
13) SUCCESSORS OR ASSIGNS
Subject to the provisions of this MOU, "Hold Harmless and Indemnity Agreement," all
terms, conditions, and provisions hereof shall inure to and shall bind each of the parties
hereto, and each of their respective heirs, executors, administrators, successors, and
assigns.
14) INSURANCE
If the Subrecipient is approved through this MOU to hire a subcontractor to provide the
program or service utilizing CDBG funds, and if the cost of such services is more than
$5,000, the subcontractor shall obtain and maintain policies of automobile insurance,
general liability insurance and a combined policy of worker's compensation and
employers liability insurance from an insurance company authorized to do business in the
State of California which meets the requirements of the City in an insurable amount of
not less than$1,000,000 each,unless a lower amount is approved by the City Attorney.
This insurance shall be in force during the term of this MOU and shall not be canceled
without thirty(30)days prior written notice to the City sent by certified mail.
The City shall be named as an additional insured on these policies. The Subrecipient
shall furnish certificates of insurance to the City before commencement of work.
15) AUTHORITY TO EXECUTE THIS MOU
The person or persons executing this MOU on behalf of Subrecipient warrants and
represents that he/she has the authority to execute this MOU on behalf of the Subrecipient
and has the authority to bind Subrecipient to the performance of its obligations hereunder.
IN WITNESS WHEREOF, the parties hereto have caused this MOU to be executed as of
the day and year first written above.
CITY OF HUNTINGTO BEACH CITY OF HUNTINGTON BEACH
POLICE DEPARTM OFFICE OFF BU SS=MENT
JA
Robert Handy, Chief Ursula Luna-Reynosa, Community
Development Director
Receive and File
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City Clerk
ATTACHMENT I
PROJECT DESCRIPTION AND SCOPE OF SERVICES
(AS FOUND IN 2020/21 FUNDING APPLICATION)
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� T T..V
CITY OF HUNTINGTON BEACH
JAN 0 9 20Z0 COMMUNITY DEVELOPMENT BLOCK GRANT 2020/2021
APPLICATION FOR NON-CONSTRUCT IONiPUBUC SERVICES
***Applications must be received by Friday, January 10, 2020 at 4:00 PM***
Please submit one original and 14 copies of the application package, including all attachments. Please
review 2020/21 Application Handbook for submission instructions.
CITY OF HUNTINGTON BEACH QUESTIONs: (714)375-5186
ATTENTION: ROBERT RAMIREZ, E.D. PROJECT MANAGER ROBERT.RAM IREZC)sURFCITY-Ha.ORG
Community Development/Business Development
2000 MAIN STREET
HUNTINGTON BEACH,CA 92648
Please be sure to read and answer all questions fully. Keep answers informative, yet concise. Only
original,signed applications received by the deadline will be accepted. Postmarks will not be accepted in
lieu of timely submittal. The City of Huntington Beach reserves the right to reject any or all proposals.
APPLICATION CERTIFICATION—to be signed by a person with the authority to enter into an
agreement or MOU; for example, a City Department Head, CEO,or Executive Director of a Non-
Profit Agency.
Organization: City of Huntington Beach
I certify that the application for Community Development Block Grant funds for 2020-2021 is true and
correct. I understand additional documentation will be required if award is granted. If awarded
CDBG funding, I understand that my organization will enter into a subgrantee agreement'(or MOU if
awarded to a City Department) and will be able to comply with HUD regulations and the City's
insurance requirements, as shown in the sample subgrantee agreement, by June 1,
2020. Without entering into an agreement and having approved insurance certificates by the City
Attorney, my organization will be required to forfeit CDBG funding.
Name: Da 'd resz ns ' Title: HBPD Lieutenant
Signature. �''` - �_ _—=—"' Date:_ �� .. z U`Zt�
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Staff Use Only: CITY OF HUNTINGTON BEACH
COMMUNITY DEVELOPMENT BLOCK GRANT 2O20/2O21
HUD Matrix Code: APPLICATION FOR NOW CONSTRUCTION/PUBLIC SERVICES
National Objective:
Requested Amount:
APPLICANT INFORMATION
Organization Name: Huntington Beach Police Department Contact:_Lt. David Dereszynski
Organization Address: 2000 Main Street Huntington Beach
Federal Tax ID Number: NA Contact Phone: 714-374-1577
Contact Email: DDereszvnskiC@hbpd.org
Nonprofit applicants must attach a form of confirmation of 501C status. If awarded funds,Articles of
Incorporation and listing of Board of Directors will be required.
Applicants other than City Departments: Please provide the mission statement and purpose of
your organization:
The Huntington Beach Police Department recognizes our obligation to help maintain a safe and
secure community. We acknowledge our contribution to the quality of life within the
community. The provision of quality police services with the highest professional standards is
our primary aspiration. We intend to fulfill the challenging responsibilities through active
participation in the following shared values: service to our community, integrity; mutual
respect of employees; professionalism; pride and enjoyment of our profession.
PROPOSAL SUMMARY
CDBG Grant Request Amount: $85,000 New Project; Yes X No
Project Name: Homeless Outreach Services
Continuation of Existing Project/Program? X Yes No
Please describe the project you propose to implement with City of Huntington Beach CDBG funds
and how the project will benefit the citizens of Huntington Beach:
Homelessness is a nationwide problem that impacts a broad range of demographics. The impact
of homelessness on the City of Huntington Beach is increasing and additional demands are made
of Police/Fire/Public Works/Community Services and Marine Safety. The homeless experience a
broad range of issues,often involving mental illness,addiction,evictions, poor credit,
unemployment, under-education and lack of skills. It the goal of the City to provide its homeless
with skilled individuals who are able to navigate the County's Coordinated Entry system. In
addition to participation in the County's system,these individuals must have knowledge of
broader housing opportunities, mental health and addiction resources, medical resources and
job resources. This project will continue to fund one(1) part-time Homeless Outreach
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Coordinator who oversees these efforts,as well as three(3) part-time Case Managers, all of
whom work in conjunction with two(2)full-time Police Officers. These six individuals are strictly
dedicated to homeless outreach and enforcement issues and comprise the City's Homeless Task
Force. This is the only group within the City of Huntington Beach that represents all
demographics at Orange County's Coordinated Entry meetings.
The funded positions are absolutely vital to the success of the unit,as each homeless client has
unique needs and the police officers,who are often the first point of contact, need assistance for
the social work component of housing placement and services. The Case Managers seek
resources,give advice and establish relationships with homeless individuals for purposes of
ultimately getting them into a meaningful housing situation. The Case Managers participate in
the County's Coordinated Entry System and weekly placement meetings. A great deal of
personal follow-up, effort, resource connection and behavioral modification is necessary to
create a positive outcome in obtaining and maintaining housing,which is the ultimate goal of the
Homeless Task Force.
From the City's 2015-2019 Consolidated Plan, please specify and explain which priorities and goals are
advanced by the program proposed for funding. Please also specify the page number(s) of the
Consolidated Plan you reference. You may attach a supplementary page if more space is needed, but
please be concise. Priority Needs begin on page 95 of the Plan, in Section SP-25. Goals begin on page
110, in Section SP-45. A link to the plan can be found in the Application Handbook or directly at
http://www.huntingtonbeachca.gov/files/users/economic development/HB-2015-
2019ConsolidatedPianAdmin.Amendment1.6.30.16.pdf. PLEASE NOTE: The City is currently updating its
5-year Consolidated Plan, so the City's Priority Needs for 2020-2024 have not been determined and will
not be finalized until March 2020. Please review slides 42—51 for current survey results for 2020-2024
Priority needs at: https://www.huntingtonbeachca.gov/files/users/business/2020-2024-Consolidate-Plan-
Community-Meeting.pdf.
2015-2019 CONSOLIDATED PLAN NEEDS ADVANCED:
"HIGH PRIORITY" NEEDS—91.215(a)(2)
"Homeless Needs"p.95;Support Social Service Agencies that assist homeless populations(outreach);the Homeless Task
Force team does physical outreach and phone intake with the City's homeless population and works with OC Mental
Health,Coordinated Entry,other county agencies and non-profits, such as Mercy House,Families Forward, Colette's
Children's Home, Interval House,S.H.I.P. and other entities that assist our homeless.
"Priority Special Needs Population"(Elderly and frail)p.95;Support social Service Agencies that Assist Special Needs
Population (Senior Outreach Program). The Homeless Task Force team interacts with and supports Adult Protective
Services for the elderly homeless living in vehicles. The team also uses the County's Coordinated Entry System to find
housing for the homeless seniors living on the street and in vehicles.
#6-7 Community Services/Economic Opportunity p. 95-96;the team seeks resources,jobs and disability income.
2015-2019 CONSOLIDATED PLAN GOALS ADVANCEQ
#1 Preserve Existing and Create New Affordable Housing p.110;The Coordinator and Case Manages work with Interval
House, Mercy House and Families Forward with TBRA for homeless.
#3 Support Social Agencies that Assist the Homeless Population p. 110; the team works with elderly, addicted,
mentally ill and youth via Coordinated Entry,OC Behavioral Health,Adult Protective Services and various housing nonprofits..
2020-2024 SURVEY RESULTS
P.44 Providing permanent supportive housing for homeless and disabled was number one need under"HOUSING."
P.46 Homeless Shelter was the number one need for"COMMUNITY AND PUBLIC FACILITIES."
P.47 Homelessness Services was the number one need for"HOUSING and HUMAN SERVICES."
p.48 Rental assistance for homeless was the number one need under"HOUSING for special needs populations"
p.49 Homeless persons was the number one need under SERVICES AND FACILITIES for special needs population.
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PROPOSAL DESCRIPTION
HULA requires that the number of persons in a household, household income,ethnicity, and female
head of household information is verified. For some programs age and address is also required.
Attach a copy of your client data form. if not applicable, check here:
a) Will this activity serve on a City-wide basis? X Yes No
If not,then describe the neighborhood and/or service area where your program will be implemented
and attach a map where this activity will be conducted.
City-wide Implementation
b) If your project will serve persons who are in a "presumed benefit" category(not subjected to
income verification), check here
Presumed benefit:
Activities that exclusively serve a group of persons in any one or a combination of the following
HUD-approved categories may be presumed to benefit 51% of the residents who are low to
moderate income. Since these groups are presumed to be law and moderate income, individual
income verification is not required, although other client statistics will be required. HUD
presumed benefit categories include:
Elderly persons 62 years and older Battered spouses
Homeless persons Abused children
Migrant farm workers Severely disabled adults
Persons living with HIV/AIDS Illiterate persons(includes non-English speakers)
c) For this particular project,complete the following table for the income categories of
unduplicated numbers of persons or households for the years indicated:
Check One: Persons Households
2017/18 2018/19 2019/20 2020/21
Actual Actual Estimated Projected
Extremely Low Income 30%AMI 184* 373 375 400
Very Low 50%AMI
Low 80%AM I
81%and above
Total all 184 373 375 400
Percent Low 100 100 100 100
Percent HB 1100 100 100 100
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d) Describe your organizational capacity to implement the program/project, including financial
capability, staff experience,credentials,and facilities.
Two full-time HBPD Officers receive training on enforcement and outreach specific to our homeless
population. Our officers collaborate with other Orange County law enforcement officers who have a similar
assignments. They also work hand in hand with the Case Managers on client placement. The part-time
Coordinator speaks at churches,community nonprofits and neighborhood groups,with a focus on outreach
and enforcement with HB homeless as well as resources utilized most successfully. The Coordinator also
researches homeless-related nonprofits,county resources and faith based organizations to ensure that the
latest homeless services are known by the team. The Coordinator helps oversee the TBRA contracts with three
housing nonprofits. The Coordinator keeps the local community Involved by publishing newsletters via email
and the City's website(sample attached). Our Case Managers,do direct outreach twice weekly as a team and
with community volunteers. They hold weekly walk-in office hours for homeless at the South Substation, The
Case Managers attend weekly County Coordinated Entry Match meetings for families,veterans and individuals,
which are the three County subgroups. Huntington Beach is also an Access Point for the County's Family
Solutions Collaborative,so families-are referred by OC211 to our Case Managers for intake.The Case Managers
establish relationships with homeless individuals and families,oversee goal setting,seek rehabilitation
opportunities,and assist with employment planning,housing searches,social security disability issues and
mental health coordination. Between the current Coordinator and the three Case Managers,two have Juris
Doctorate degrees and two Master's degrees in Psychology. The Coordinator and the Case Manager positions
are critical to the success of the team as a whole. Proactive police work allows homeless to get off the street
immediately if an opportunity presents itself. If not,Case Managers are needed to follow progress and
continue the housing search for those requesting help from our officers. Support in the actual delivery of
services such as DMV/ID forms,OC Mental Health,VA benefits,etc.is imperative for the success of the
program. The Homeless Task Force will continue to work to ensure that the City of Huntington Beach
homeless are receiving these needed services. The team is well-equipped to handle Huntington Beach
homeless. However,adding a fourth Case Manager may be helpful if a shelter opens within the City.
e) Is this project a collaborative effort? X Yes No If yes, please describe below.
The team works with Orange County's Continuum of Care and Coordinated Entry System,Orange
County Behavioral Health Services,housing nonprofits and housing resources outside of the County's COC process
(such as Self Help Interfaith Program and Orange County Rescue Mission). The team responds to complaints from
Huntington Beach residents regarding homeless problems and assists residents with resources for their own family
members. The team assists businesses in addressing problems with homeless and maintains the Illegal lodging
letters forwarded to the HBPD. The team accepts public speaking opportunities at churches,neighborhood groups
and nonprofits,such as the Kiwanis and Rotary Club. Huntington Beach is in the County of Orange Central Service
Provider Area and we are an Access Point for families. The HTF also works with local volunteers who provide
inexpensive services to the homeless. For examples,a local mechanic repairs vehicles for elderly clients living in
them. A local psychological interviews HTF clients pro bono for social security disability applications.
f) Please describe in detail how you establish your client's eligibility for service.
Homelessness is a presumed eligibility category. Most of the Homeless Task Force clients are those who are literally
homeless and sleeping in parks or vehicles. The Homeless Task Force Officers encounter homeless throughout their
shift and visit the locations that homeless individuals are known to sleep. They offer assistance,refer homeless to
Case Managers,provide rides to detox,Charle Street,the OC Rescue Mission or the bus/train station. The officers
engage in enforcement efforts,as dictated by the circumstances.
The Case Managers walk in various locations throughout the City twice each week. On these walks,the goal is to
familiarize the homeless population with the Homeless Task Force as well as set up appointments for those who
want assistance with getting off the street. The Coordinator fields phone calls from homeless who have been
referred by churches or who have sought information online.
The officers,Case Managers and Coordinator document living conditions and take relevant information needed to
determine an appropriate direction for referral. Eligibility is supported and determined by their intake form and
subsequent conversations,as well as paperwork necessary to get into the County's Coordinated Entry system. This
typically includes a verification of homelessness as well as proof of a disability for those seeking permanent
supportive housing.
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g) Please identify anticipated qualitative outcomes to be achieved through the program and what
methods will be used specifically to measure and evaluate such outcomes.
Qualitative outcomes focus primarily on moving individuals closer to meaningful housing opportunities. This may
involve placement in shelters, participation in the City's Tenant Based Rental Assistance Program,reunification with
family members,referrals to the Veteran's Administration,entering clients in Coordinated Entry or placing them in
housing outside of the County's Coordinated Entry System. In measuring qualitative outcomes,we look at the
number of unduplicated people we have served In various ways. We look at the number of people we have housed
or relocated to family,typically out of state. We also look at the number of contacts made by our Case Managers
and police officers each month. The number of contacts is always much greater than the number of actual
individuals we serve because our work requires multiple contacts with the same individuals that we are trying to
help. We also document the connections we make to other resources such as mental health services,Social Security
disability,DMV identification cards,bus passes and work-related opportunities,to name of few. We also track those
in TBRA and participate in monthly meetings with each of the three nonprofits who have HB contracts.
So far in 2019-2020,we have completed two quarters. In those two quarters,the team was instrumental in getting
46 homeless individuals off the street. Of those,9 homeless individuals were relocated to family members, most
often out of state. We collectively assisted individuals on over 500 occasions(duplicated individuals included)
whether through bus passes,DMV vouchers,resource assistance,VI-SPRAT'S,referrals,jobs or housing. We were
able to do that work by closely working with the City's TBRA program,mental health resources,rehabilitation
facilities and various nonprofits. We were able to pay the relocation expenses by requesting donations from local
residents,primarily from the faith-based community. Donations were used for bus passes,motel stays,Grandma's
House,vehicle repairs,court fees,and occasionally food and gas cards for clients,among other necessities.
Over these two quarters,the police officers and the Case Managers collectively had over 1400 contacts,many of
which were with repeat individuals. This can be a very service resistant population,particularly with those suffering
from addiction and mental health issues,but for others as well. As the Homeless Task Force services this population,
we are hoping to continue to develop more participation by the community at large in solutions for HB homeless.
We will continue to develop relationships with apartment owners for the TBRA program,as well as enlist the services
of churches and businesses,where appropriate,to provide entry-level jobs, in addition,those homeless who
understand our mission will have enough trust and confidence to seek help,thereby reducing the homeless
population and the attendant problems.
In addition to our internal tracking system,Quarterly Reports are also submitted to HUD which track the statistics
they require us to document.
h) For continuing programs of all kinds(regardless of previous CDBG funding from the City of
Huntington Beach), if there is a difference between 2019/2020 estimated service levels and the
projected service levels for 2020/2021, briefly explain the reason for the projected difference,
and explain the data used to make these projections.
We increased our projected services for 2020/2021 because we exceeded expectations historically.
BUDGET
Enter the amounts for each line item requested to be funded through the grant related to the
program for which 2020/2021 CDBG funding is requested. The budget will become an exhibit to the
subrecipient agreement or MOU. If the grant award is less than requested, a revised budget will be
required. Add additional pages if needed to fully present your budget. Personnel costs include
salaries and benefits. Under Operational Costs, identify each line item and the amounts to be funded
through the grant and then enter a subtotal for total Operational Costs. Purchasing of equipment and
supplies must be related directly to the delivery of services. Indicate the percentage of CDBG funds
that are relevant to the total Huntington Beach activity.
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Specific Project Proposal—Budget Detail 2020/2021
Number of CDBG-
CDBG Total Program funded staff:
Personnel 80,000* $530,000 4 PART-TIME
1.Emergency Funds(i.e.: Motels for 5,000 $5,000 Notes: At program
vulnerable clients) height,we had four
2. (4)part-time Case
Managers.We
3. currently have three
(3). If the City opens
4. a shelter,it would
likely be beneficial to
S. add a fourth part-
time Case Manager
6.
Operating Costs Subtotal $5,000 $5,000
PROGRAM TOTAL $85,000 $535,000
Percentage of CDBG
*Does not include Police Officers or administration
Please complete the following to identify your funding resources for the program for which you are
requesting 2020/2021 CDBG funding.
2017/2018 2018/2019 2019/2020 2020/2021
Actual Actual Estimated Projected
CDBG Huntington Beach 60,812 78,355 $73,355 $85,000
CDBG—Other Cities
Other Government Grants
Fund Raising
City 200,000 400,000 $425,000 $450,000
Fees
Private Grants
TOTAL: 1250,000 60,812, $498,355 J$535,000
Due to limited funding for public services,grant awards are often for less than the requested amounts.
Please describe the specific adjustments that will be made to your program in the event this should
occur.
If funding is reduced,outreach and services will be reduced. Also the City's ability to coordinate with the County and
other homeless providers will be reduced. If we do not receive emergency funds,the HTF will continue to seek
donations from within the Huntington Beach community for our financial needs.
7
Nonprofit/Non-City applicants only:
Please provide a link to a location where your organization's most recent IRS Form 990 can be
found: NA
Please indicate the total annual organizational budget for your current fiscal year(all programs):
$ NA
Please provide the total salary of the organization's highest compensated executive:
NA