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Home My WebLink AboutAdopt Resolution No. 2020-75 - Modify Salary of Elected City City of Huntington Beach &WlD6/-A/0 17 ' File #: 20-1970 MEETING DATE: 11/16/2020 REQUEST FOR CITY COUNCIL ACTION SUBMITTED TO: Honorable Mayor and City Council Members SUBMITTED BY: Robin Estanislau, CIVIC, City Clerk PREPARED BY: Robin Estanislau, CIVIC, City Clerk Subject: Adopt Resolution No. 2020-75 modifying the salary of the elected City Clerk Statement of Issue: The City Charter directs that compensation for the elected City Clerk be adopted by Council resolution. Per Charter direction, I respectfully request consideration by the Council to adopt Resolution No. 2020-75 to elevate my current salary from Starting Point to Control Point. Financial Impact: Sufficient funds are available in the Fiscal Year 2020-21 budget for the proposed increase. Recommended Action: Adopt Resolution No. 2020-75, "A Resolution of the City Council of the City of Huntington Beach Modifying the Salary for the Elected City Clerk," including Exhibit "A" - Exhibit 1 of the Non- Associated Executive Management Salary Schedule, Effective November 2, 2020. Alternative Action(s): Do not adopt Resolution No. 2020-75, and direct staff accordingly. Analysis: On April 18, 2016, Council appointed me to the position of City Clerk to fulfill the remainder of Joan Flynn's term upon the announcement of her retirement. The Council adopted a resolution to establish my appointed salary, setting my pay rate at NA0017 Starting Point $69.84. Following my successful election as the City's 12th elected City Clerk in November 2016, Council adopted a resolution that retained my pay rate at the NA0017 Starting Point of$69.94, which is current to date. I have served the City since 1998, with fifteen of my twenty-one years of service devoted to the City Clerk's Office. During the past four years as City Clerk, I have successfully managed a department of four full-time, and five part-time employees, and have continually provided core service duties as described below: City of Huntington Beach Page 1 of 3 Printed on 11/12/2020 poweredia Legistar— File #: 20-1970 MEETING DATE: 11/1:6/2020 • Officiate local elections (three General Municipal Elections since 2016 with 44 candidates; retained an ongoing partnership with the Orange County Registrar of Voters to host poll worker training, establish active Vote Centers and secure ballot drop locations); • Administer Passport Acceptance Services to the public, generating significant general fund revenue annually; • Administer the annual Safe and Sane Fireworks Stand Application and Lottery Process; • Oversee records management of City Council documents archived in Laserfiche; • Oversee ongoing preparation and publication of City Council agenda material, including advertising of public notices, facilitating delivery of public meeting content via the Internet through audio/video live stream applications, preparation and distribution of Action Agendas; • Oversee Council follow-up procedures (contract execution, ordinance codification, recordation of County documents, other); • Contract with Records Consultant for annual update of citywide guidelines and retention schedules; • Provide BID opening assistance; • Provide ongoing support to staff liaisons to City boards/commissions/committees/task forces; • Oversee management of FPPC Conflict of Interest 700 and Campaign Disclosure Statements; • Oversee City Council minute preparation. The City Manager has authority to assign pay grade levels (Starting, Control, High Point) for all non- elected department heads; many hire in and remain at High Point throughout their tenure. Per the City Charter, elected officials that also serve as City department heads must seek Council approval for a pay grade adjustment via adoption of a resolution in a public setting. In 2019, both of my elected colleagues (City Attorney and City Treasurer) sought and received Council-approved pay rate increases. While I wholeheartedly supported their request, I made a decision not to seek an increase for myself at that time, because it had been a few years since my fellow City employees had received a cost of living adjustment (COLA) in any form through negotiated efforts. Having held a past board position for the Management Employees' Organization (MEO), it just did not feel right to request a salary increase when friends and colleagues were not afforded the same opportunity. In April of this year, the Huntington Beach Police Officers' Association (POA), Management Employees' Organization (MEO), and Huntington Beach Municipal Teamster (HBMT) bargaining groups received Council approval for negotiated benefits, including a COLA. Given this year's awarded benefits to select bargaining groups, and my decision to continue serving as City Clerk for another four year term (successfully elected November 3, 2020), 1 now humbly request that Council approve Resolution No. 2020-75 to elevate my current salary from Starting to Control Point, effective immediately. Environmental Status: Not applicable. Strategic Plan Goal: City of Huntington Beach Page 2 of 3 Printed on 11/12/2020 powered,14 LegistarT" File #: 20-1970 MEETING DATE: 11/16/2020 Non-Applicable - Administrative Item Attachment(s): 1. Resolution No. 2020-75, "A Resolution of the City Council of the City of Huntington Beach Modifying the Salary for the Elected City Clerk," including Exhibit "A" - Exhibit 1 of the Non- Associated Executive Management Salary Schedule, Effective November 2, 2020. City of Huntington Beach Page 3 of 3 Printed on 11/12/2020 powereA4 LegistarT" RESOLUTION NO. 2020-75 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HUNTINGTON BEACH MODIFYING THE SALARY FOR THE ELECTED CITY CLERK WHEREAS, on December 12, 2016, the City Council of the City of Huntington Beach established the salary and benefits for the elected City Clerk; NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Huntington Beach as follows: SECTION 1. The salary for the elected City Clerk shall be set at NA0017 Control Point,$77.85,as reflected in Exhibit"A"(Exhibit 1 of the Non-Associated Executive Management Salary Schedule, effective November 2, 2020 and attached hereto); SECTION 2. All other benefits and salary ranges established and reflected in the Non-Associated Employees Pay and Benefits Resolution in effect shall continue until modified by City Council action. PASSED,APPROVED AND ADOPTED by the City Council of the City of Huntington Beach at a regular meeting thereof held on the 16th day of November, 2020. Land May WREDPROVED: APPROVED AS TO FORM: City Manager City Attorney 20-906 1/23 6 1 1 8 Exhibit "A" RESOLUTION NO. 2020-75 EXHIBIT 1 NON-ASSOCIATED EXECUTIVE MANAGEMENT SALARY SCHEDULE EFFECTIVE NOVEMBER 2,2020' Point Grade : Point Point_X, Pay Starting Control No. Description b EXECUTIVE MANAGEMENT 1 0591 ICity Manager I NA0591 Per Contract 125.00 128.29 0029 1 Interim City Manager NA0029 NA NA 1 122.681 DEPARTMENT HEADS 0592 Assistant City Manager NA0592 85.82 95.51 106.32 0014 Director of Community&Library Services NA0014 80.82 89.97 100.13 0479 Chief Information Officer NA0479 74.64 83.07 92.46 0589 Community Development Director NA0589 80.82 89.97 100.13 0010 Director of Public Works NA0010 80.82 89.97 100.13 0800 Administrative Services Director NA0800 80.82 89.97 100.13 0518 Chief Financial Officer NA0518 80.82 89.97 100.13 0015 Fire Chief NA0015 85.82 95.51 106.31 0011 Police Chief NA001 1 85.82 95.52 106.31 ELECTED OFFICIALS 0016 City Attorney NA0016 100.18 111.51 124.10 0017 City Clerk NA0017 1 69.941 1 77.851 1 86.66 ELECTED OFFICIALS PART-TIME 0018 City Treasurer-PART-TIME I NA0018 1 1 69.941 1 77.851 1 86.661 CONTRACT NON-DEPARTMENT HEAD ., Job NO. Description Pay B C D E Grade . , 0593 Chief Assistant City Attorney NA0593 74.64 78.75 83.07 87.64 92.46 0699 Deputy Community Prosecutor NA0699 43.20 45.58 48.08 50.73 53.52 0840 Deputy Director of Community Dev NA0840 1 66.54 70.21 74.071 78.14 82.44 0650 Assistant Chief of Police NA0650 78.70 83.03 87.60 92.41 97.50 0900 Assistant Chief Financial Officer NA0900 66.54 70.21 74.07 78.14 82.44 0845 Deputy Director of Public Works NA0845 72.82 76.82 81.04 85.50 90.21 0850 Deputy Director of Administrative Services NA0850 66.54 70.21 74.07 78.14 82.44 0855 Deputy Director of Community&Lib Svcs NA0855 66.54 70.211 74.071 78.141 82.44 *Per Resolution No.2020-80 Res. No. 2020-75 STATE OF CALIFORNIA COUNTY OF ORANGE ) ss CITY OF HUNTINGTON BEACH ) I, ROBIN ESTANISLAU, the duly elected, qualified City Clerk of the City of Huntington Beach, and ex-officio Clerk of the City Council of said City, do hereby certify that the whole number of members of the City Council of the City of Huntington Beach is seven; that the foregoing resolution was passed and adopted by the affirmative vote of at least a majority of all the members of said City Council at a Regular meeting thereof held on November 16, 2020 by the following vote: AYES: Posey, Delgleize, Semeta, Carr NOES: Peterson, Hardy, Brenden ABSENT: None RECUSE: None City Clerk and ex-officio Clerk of the City Council of the City of Huntington Beach, California